Agenda Packet Parks 03/19/2013Parks and Recreation Board
Trophy Club Entities
Meeting Agenda
100 Municipal Drive
Trophy Club, Texas 76262
Svore Municipal Building Boardroom7:00 PMTuesday, March 19, 2013
CALL TO ORDER AND ANNOUNCE A QUORUM
CITIZEN PRESENTATIONS
Citizens are allowed three (3) minutes to address the Board regarding an item over
which the Board has policy or oversight authority as provided by Texas law, the ethics
order, or other policy order.
REGULAR SESSION
1.2013-187-T Discuss and take appropriate action on the approval of the February 12 and
February 26, 2013 minutes
2 12 13 minutes.pdf
PARKS AND RECREATION ORDINANCE council comment WITH PB feedback.pdf
Attachments:
2.2013-188-T Discuss and take appropriate action concerning allocation of remaining
2008 Park Bond funds
3.2013-189-T Staff and Board update on the following items; discussion of same:
a. Trophy Club Park Sub-Committee
b. Trails Sub-Committee
c. Special Events Sub-Committee
d. Easter & Arbor Day
e. Live like Josh Toournament
f. Beautification Sub-Committee
g. Park facilities
ADJOURN
*THE BOARD MAY CONVENE INTO EXECUTIVE SESSION TO DISCUSS POSTED
ITEMS AS ALLOWED BY THE TEXAS OPEN MEETINGS ACT, TEXAS LOCAL
GOVERNMENT CODE 551.071.
Notice is hereby given that a quorum of the Town Council may be in attendance at
this meeting.
Parks and Recreation Board 1 of 17 March 19, 2013
March 19, 2013Parks and Recreation Board Meeting Agenda
CERTIFICATION
I certify that the above notice was posted on the front window of the Svore Municipal
Building, 100 Municipal Drive, Trophy Club, Texas, on March 16, 2013 by 5:00 P.M. in
accordance with Chapter 551, Texas Government Code.
Adam Adams
Parks and Recreation Director
If you plan to attend this public meeting and have a disability that requires special
needs, please contact the Town Secretary’s Office at 682-831-4600, 48 hours in
advance and reasonable accommodations will be made to assist you.
I certify that the attached notice and agenda of items to be considered by this Board
was removed by me from the front window of the Svore Municipal Building, 100
Municipal Drive, Trophy Club, Texas, on the __________ day of
______________________, 2013.
________________________________, Title: ___________________________
Parks and Recreation Board 2 of 17 March 19, 2013
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12013-187-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:3/16/2013 Parks and Recreation Board
On agenda:Final action:3/19/2013
Title:Discuss and take appropriate action on the approval of the February 12 and February 26, 2013
minutes
Attachments:2 12 13 minutes.pdf
PARKS AND RECREATION ORDINANCE council comment WITH PB feedback.pdf
Action ByDate Action ResultVer.
Title
Discuss and take appropriate action on the approval of the February 12 and February 26, 2013 minutes
Parks and Recreation Board 3 of 17 March 19, 2013
MINUTES OF A REGULAR PARKS & RECREATION BOARD MEETING FOR
THE TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
TUESDAY, February 12, 2013 7:00 P.M.
STATE OF TEXAS §
COUNTY OF DENTON §
The Parks & Recreation Board of the Town of Trophy Club, Texas, met in a Regular Session on
Tuesday, February 12, 2013 at 7:00 p.m. The meeting was held within the boundaries of the
Town and was open to the public.
PARKS AND RECREATION BOARD MEMBERS PRESENT
David Abdulky Vice Chairman
Jim Hanna Board Member
Louis Hocker Board Member
Hayley Little Board Member arrived at 7:10
Tom Mills Board Member
Chris McCollister Board Member
Dean Murray Board Member
Kathy Trotter Board Member
PARKS AND RECREATION BOARD MEMBERS ABSENT
Larry Lentzner Chairman
Glenn Hurst Secretary
Stacey Everett Board Member
STAFF AND GUEST(S) PRESENT
Adam Adams Parks & Recreation Director
Clint Shroeder Council Member Liaison
Bill Rose Council Member
Sherri Lewis Parks & Recreation
Call to order and announce a quorum.
Vice Chairman Abdulky called the meeting to order at 7:05 p.m. noting a quorum was
present.
REGULAR SESSION
Citizen Presentations:
Mike Fitzgerald, Greg Lamont, Chuck Boedecker, Julie Folley, Mark Tillgren, Sue
Fitzgerald, Jean Buck All of these citizens brought forward similar comments
regarding Independence East/West length of time for field lighting, noise from ball
games, buffer zone, and drainage and trees in buffer zone. Chuck Hall, TCRBA
President, spoke on behalf of the organization explaining that the latest scheduled
games should conclude at 10:00 p.m. It is only for unanticipated situations that the
games go long and seek an extension on lighting.
Parks and Recreation Board 4 of 17 March 19, 2013
1. Discuss and take appropriate action on the approval of the January 8, 2013 Board
minutes.
Board Member Hanna made a motion to approve the January 8, 2013 Board
minutes. Board Member Mills seconded the motion. The motion passed
unanimously.
2. Discuss and provide input concerning the Park Ordinance.
Citizen Presentation:
Director Adams reviewed the input that the Town Council submitted. Park Board
responded and gave additional input about Council’s input. Council comments
are in red. Park Board comments are in green. Board Member Abdulky wanted
to clarify that the Park Ordinance gives staff the ability to enforce.
Park Board Ordinance review with comments (see attachment):
Director Adams let the Board and citizens know that the major tournaments that
come to town would, first, go through the Special Event Review Committee.
Music being played loudly during all games will be stopped based on the new
ordinance and suggested creating the Park Ordinance, using it for a year, then
revisit the ordinance to tweak it, if needed after that year.
At the end of this discussion and hearing citizen presentations on the Park
Ordinance, several Park Board members wanted it to be made clear that they
have questions/concerns regarding the proposed “exception” being proposed for
field lights being on/extended. Specifically, Board Member Hanna would like to
revisit the wording of this section of the ordinance and suggested, possibly, using
a blanket statement that parks close at a specific time, not differentiating much
from park to park (similar to the wording in Southlake’s ordinance). Board
Member Trotter asked about why the buffers are not done. Several Board
Members are concerned about late games being played on Sundays. Board
Member Murray suggested, possibly, imposing a fee if lights need to be
extended; creating a tighter process on the part of the teams playing. Board
Member Mills asked about who determines the number of decibels allowed in the
Town’s Noise Ordinance; can it not be a lower number. Board Member
McCollister acknowledged the predicament of games not intentionally going late
and the residents’ quality of life during such games.
3. Staff update on the following items; discussion of same:
Board Member Murray made a motion that this item be tables until the next scheduled
meeting. Board Member Hanna seconded the motion. The motion passed
unanimously.
a. Trophy Club Park
b. Trails Sub-Committee
c. Special Events Sub-Committee
d. Beautification Sub-Committee
e. Independence Park
f. Harmony Park
g. Linear Park North
h. Freedom Dog Park
i. Park Bond
Adjourn
Parks and Recreation Board 5 of 17 March 19, 2013
Meeting was dismissed at 10:05 p.m. immediately following the unanimous vote to table
item #3.
____________________________________
Glenn Hurst
Parks & Recreation Board Secretary
Parks and Recreation Board 6 of 17 March 19, 2013
PARKS AND RECREATION ORDINANCE discussed at 2.12.13 Park Board meeting
Council comments in red. Park Board comments in green.
Sec. 1-10-1. – Definitions.
For the purposes of this article, the following terms, phrases, words and their
derivations shall have the meaning given herein. When not inconsistent with
context, words used in the present tense include the future and words in the
plural number include the singular, and words in the singular include the plural.
The word “shall” is always mandatory and not merely directory.
Baseball Facility(ies) shall mean all structures or grounds within Independence
East and Independence West that are utilized for baseball or T-ball activities.
Director shall mean the Director of Parks and Recreation for the Town of Trophy
Club or his designee.
Park Property shall mean a park, playground, athletic facility or any other area in
the Town owned or used by the Town, and devoted to active or passive
recreation, including all creeks, ponds and lakes maintained by the Town.
Should we name all the parks here?
Corporate Town limits inserted? TCP has an ordinance.
Special Event Permit shall mean a permit issued by the Town of Trophy Club
pursuant to the Town’s Special Event Ordinance.
Sec. 1-10-2. – Park Property Generally – Prohibited Acts.
Within the limits of any Park Property located within the corporate limits of the
Town, it shall be unlawful for a person or persons to engage in any of the acts set
Parks and Recreation Board 7 of 17 March 19, 2013
forth in this section or to engage any in conduct specifically prohibited by another
section of this Ordinance. The following acts are prohibited on all Park Property.
Except as otherwise provided, it shall be unlawful:
A. To ride, hitch, fasten, lead, drive, or let loose any animal, provided that
this prohibition shall not apply to dogs when led by a chain, cord, or
leash or to dogs utilizing the fenced area of Freedom Dog Park.
B. To carry or discharge any firearm, fireworks, air guns, paintball guns, BB
guns, slingshots, any manner of propelled weaponry, knives or other
similar lethal instruments.
Conceal and carry allowed? Final wording to be determined by Police
Chief and legal.
C. To use or operate any model, helicopter, plane, boat or rocket except in
areas specifically designated for such purposes by the Director of Parks
and Recreation. “Radio control device” is in the original version Park
Board created. Adam said he would add it back in to this version.
Director of Parks reason to grant exceptions?
Any appeals to the ordinance go to the Town Manager? Does an Appeal
Form need to be created?
Explain that the items in this ordinance are almost universally found in
all park ordinance,
D. To use or operate any motorboat, boat, kayak, canoe or watercraft on
the waters of any lake, pond, or stream except in areas specifically
designated for such purposes by the Director.
E. To damage, cut, break, injure, deface, disturb, mark, write upon, paint,
or disturb any tree, shrub, plant, rock, building, monument, fence,
bench, or other structure.
F. To plant or place any tree, shrub, plant, rock, building, monument,
fence, bench or other structure except in areas specifically designated
for such purposes by the Director.
Parks and Recreation Board 8 of 17 March 19, 2013
G. To swim, bathe, wade in or pollute the water of any pond, lake, or
stream.
H. To make or kindle a fire, except in Town-installed Bar-B-Q pits or in
areas specifically designated for such purposes by the Director.
Burn ban? Need signage created.
I. To discharge any noxious liquid, grey water, or solids on or into any
grounds, ponds, fountains, lakes, or streams.
J. To leave litter, garbage, cans, bottles, or other refuse elsewhere than in
refuse containers provided for such purpose.
K. To participate or engage in any activity when such activity will create a
danger to the public or may be considered a public nuisance or hazard
to public safety and welfare.
L. To disrupt in any manner any picnic, meeting, service, concert, exercise,
or exhibition.
M. To distribute, post, place, or erect any device or document, including
without limitation, handbills, signs, circulars, notices, papers, or other
items displaying a commercial advertisement or otherwise offering
goods or services for sale without written permission from the Director,
or as otherwise allowed by Town ordinance or state law.
N. To fail or refuse to remove and properly dispose of solid animal waste of
pets or other animals brought onto Park Property or any other public
property.
Remove public property? Instead, use “park” property.
O. To sell or offer for sale any food, drinks, confections, merchandise, or
services except as authorized by the Town pursuant to an approved
written agreement, or by written permission of the Director for a Town
authorized or sponsored special event or when such sale is operated by
Town.
Need to explain this as we have people and vendors that want to sell at
events or just merchandise in the parks. People cannot profit from park
property except when the Town has an agreement with such individuals.
All items such as this require judgment on those enforcing.
Parks and Recreation Board 9 of 17 March 19, 2013
The Town must receive benefit add approved.
P. To practice, carry on, conduct, or solicit for any trade, occupation,
business, or profession, except when operated or sponsored by the
Town.
Q. To play golf or use or play with golf balls or golf clubs, except when
operated or sponsored by the Town.
R. To bring, carry, transport, or possess a glass container.
S. To possess or consume alcoholic beverages of any kind.
T. To play or bet on any game which is played, conducted, dealt, or carried
on.
U. To operate any public address system or other amplified sound system
or device except when operated by the Town or for amplified sound
systems or devices, as authorized by a Special Event Permit .
Add definition for amplified device
V. For any person over the age of six years to use the restroom and
washrooms designated for a member of the opposite sex. Should there
be verbiage regarding people with special needs?
W. To loiter or remain in or upon any Park Property at a time when the
Park Property is closed. Signs indicating hours of operation shall be
posted at conspicuous locations to give notice thereof. Hours of
operation for Park Property shall be as follows:
a. Except as otherwise specifically provided herein, all Town Park
Facilities shall be closed from one hour after sunset until one
hour prior to sunrise the next day, unless the use of such facilities
has been properly scheduled with the Town for athletic use, a
special event or program. Remove the word properly Add an
“emergency clause” to have lights on
b. Freedom Dog Park hours of operation shall be one half hour prior
to sunrise and one half hour after sunset.
c. Independence East facilities may remain open until 10:30 10:00?
p.m. from Sunday through Thursday (M-Th?) and until 11:00 p.m.
Parks and Recreation Board 10 of 17 March 19, 2013
on Friday and Saturday (Sunday?) for scheduled uses, programs or
events. During tournaments or other special uses, programs, or
events, the Director may extend the hours of operation to 11:00
p.m. from Sunday through Thursday as determined necessary.
How do we feel about a “drop dead” time?
d. Independence West (concern about distance from homes)
facilities may remain open until 10:30 p.m. from Sunday through
Thursday and until 11:30 p.m. on Friday and Saturday for
scheduled uses, programs, or events. During tournaments or
other special uses, programs, or events, the Director may extend
the hours of operation to 11:00 p.m. Sunday through Thursday as
determined necessary. The tennis facility may remain open from
one half hour prior to sunrise until 10:00 p.m. for tennis related
activities only. How do we feel about a “drop dead” time?
e. Harmony Park facilities may remain open until 10:00 p.m. from
Sunday through Thursday and until 11:00 p.m. on Friday and
Saturday for scheduled uses, programs, or events. During
tournaments or other special uses, programs, or events, the
Director may extend the hours of operation to 11:00 p.m. Sunday
through Thursday as determined necessary. The tennis facility
may remain open from one half hour prior to sunrise until 10:00
p.m. for tennis related activities only.
Suggestion give myself and my staff the ability to extend if by next
Fall this has proven to be an issue we remove the discretion
clause.
Staff cleanup times why at night. There isn’t enough time during
tournaments to do prep in the mornings. Adam said vehicle lights
can be used instead of field lights.
Harmony why is it 11 also? Adam said that soccer is trending later
with their games.
Sec. 1-10-3. – Vehicular Regulations – Prohibited Acts.
Parks and Recreation Board 11 of 17 March 19, 2013
Within the limits of any Park Property located within the corporate limits of the
Town, it shall be prohibited for any person or persons to engage in any of the acts
set forth in this Section. The following acts are prohibited on all Park Property.
Except as otherwise provided, it shall be unlawful:
A. To drive a vehicle at a rate of speed in excess of 15 miles per hour upon
a drive, road or parking lot within or upon Park Property unless
otherwise posted.
B. To exhibit or cause any unnecessary acceleration of a vehicle, including
but not limited to acceleration or any other action which causes gravel
to be thrown, tires to squeal, or otherwise causes a threat of injury or
damage to persons or property.
Should A&B be in Public Safety instead?
Adam said this item will be vetted before the final draft. If it is not
included in the Parks Ordinance, it will be included in Public Safety.
C. To operate or drive a motorized vehicle, device or motorized assisted
scooter anywhere in or upon Park Property, including without limitation,
a green space or other grassy area, a common area, a pathway, or a
sidewalk, unless such area is specifically designated for that purpose
by the Director.
Allow for handicapped assisted devices.
Give examples of golf carts on turf and pushes bikes and pedestrians off
Park Board does not want golf carts on turf.
D. To park in areas other than those specifically designated for Parking or
as otherwise authorized by the Director.
E. Where parking spaces are marked, all vehicles shall be parked within
and between the lines designating a single vehicle parking space and not
otherwise in a manner that utilizes more than one parking space.
F. No vehicle shall be parked or left behind any other vehicle in the
parking line or in any location or in any manner to obstruct, block, or
hinder ingress or egress from the line, a parking space, or a parking area.
Where a vehicle is parked or left in violation of this section and the
owner or operator of the vehicle is not in control of the vehicle, a peace
Parks and Recreation Board 12 of 17 March 19, 2013
officer or an authorized representative of the Town may have the
vehicle removed at the owner’s expense. No variation to the
requirements of this section shall be allowed unless specifically
authorized in writing by the Director.
Public safety as well
G. To park or place either an inoperable motor vehicle or an operable
motor vehicle on any parking area for a period of more than twenty-four
(24) continuous hours.
Sec. 1-10-4. – Vehicular Regulations - Exemptions.
All Town and MUD1 vehicles shall be exempt from the restrictions of this
Article.
Sec. 1-10-5. – Roller Skates, Roller Blades, In-Line Skates, Skateboards, Coasters,
Scooters and Bicycles – Prohibited Acts.
A. The use of roller skates, roller blades, in-line skates, skateboards,
coasters, scooters and bicycles or similar device is permitted upon any
sidewalk, pathway or park trail. Notwithstanding the foregoing, a
person shall not ride or use any roller skates, roller blades, in-line skates,
skateboards, coasters, scooters and bicycles in an area where a sign
prohibiting such conduct is posted.
The Mayor spoke that this section is titled prohibited acts but the first
part of the ordinance covers allowed acts.
Sec. 1-10-5. – Use of Tobacco Products.
It shall be unlawful for any person to use any tobacco product or to smoke,
or possess burning tobacco or other plant product in any park or park
facility where signs prohibiting such conduct are posted. Smoking is allowed
in Town parking areas.
Parks and Recreation Board 13 of 17 March 19, 2013
Give examples of why. Pool, playgrounds etc.
Sec. 1-10-6. – Unshelled nuts and seeds
It shall be unlawful for any person to use, distribute or sell unshelled seeds
or nuts of any variety in any Baseball Facility, except during tournament
play.
Tournaments why? Examples of other cities/ Revenue
Not for game-play. Compromise for tournaments is agreeable since it
creates revenue.
Sec. 1-10-7. – Freedom Dog Park
A. No dog shall be permitted in Freedom Dog Park except when in the care,
custody and control of a person at least twelve (12) years of age. Any
person under twelve (12) years of age must be accompanied by and be
under the direct supervision of an adult.
Definition of adult
B. All dogs shall be at least four months of age and shall display a tag
displaying a current rabies vaccination. It shall be a violation for a
person to allow or permit a dog to utilize or to be located within
Freedom Dog Park if the animal does not meet the foregoing
requirements.
C. Dogs belonging to Trophy Club residents shall display a registration tag
issued by the Town.
Residents vs Non-residents Remove C
D. No animals other than dogs shall be permitted within the fenced area of
Freedom Dog Park except as authorized by the Director for the purpose
of a special event or program.
E. All dogs shall remain on-leash while entering and exiting the park.
F. Dogs over thirty-five (35) pounds shall not be allowed in the area
identified as the “small dog” area.
Parks and Recreation Board 14 of 17 March 19, 2013
G. Food shall not be allowed in the park, including without limitation,
treats used for training purposes, except when authorized by the
Director for a special event or program.
Parks and Recreation Board 15 of 17 March 19, 2013
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12013-188-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:3/16/2013 Parks and Recreation Board
On agenda:Final action:3/19/2013
Title:Discuss and take appropriate action concerning allocation of remaining 2008 Park Bond funds
Attachments:
Action ByDate Action ResultVer.
Title
Discuss and take appropriate action concerning allocation of remaining 2008 Park Bond funds
Body
Staff is waiting for additional information from the developer and will have an updated Bond spreadsheet
and a playground proposal for the Board at the meeting
Parks and Recreation Board 16 of 17 March 19, 2013
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12013-189-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:3/16/2013 Parks and Recreation Board
On agenda:Final action:3/19/2013
Title:Staff and Board update on the following items; discussion of same:
a. Trophy Club Park Sub-Committee
b. Trails Sub-Committee
c. Special Events Sub-Committee
d. Easter & Arbor Day
e. Live like Josh Toournament
f. Beautification Sub-Committee
g. Park facilities
Attachments:
Action ByDate Action ResultVer.
Title
Staff and Board update on the following items; discussion of same:
a. Trophy Club Park Sub-Committee
b. Trails Sub-Committee
c. Special Events Sub-Committee
d. Easter & Arbor Day
e. Live like Josh Toournament
f. Beautification Sub-Committee
g. Park facilities
Parks and Recreation Board 17 of 17 March 19, 2013