Agenda Packet Parks 06/18/2013Parks and Recreation Board
Trophy Club Entities
Meeting Agenda
100 Municipal Drive
Trophy Club, Texas 76262
Fire training room7:00 PMTuesday, June 18, 2013
CALL TO ORDER AND ANNOUNCE A QUORUM
CITIZEN PRESENTATIONS
Citizens are allowed three (3) minutes to address the Board regarding an item over
which the Board has policy or oversight authority as provided by Texas law, the ethics
order, or other policy order.
REGULAR SESSION
1.2013-368-T Discuss and take appropriate action on the approval of the May 14, 2013
minutes
5.14.13 minutes.pdfAttachments:
2.2013-369-T Staff/Board update concerning July 4th Celebration; discussion of same
3.2013-370-T Staff/Board update on the following; discussion of same
1. Trophy Club Park
2. Trails
3. Independence Park
4. Harmony Park
5. Freedom Dog Park
6. Community Pool
7. Linear Park North
4.2013-371-T Discuss and take appropriate action concerning the allocation of 2008 Park
Bond funds
Park Bond Financial Review 6-14-13.pdfAttachments:
5.2013-372-T Discuss and provide input concerning the possibility of the Parks and
Recreation Board assuming the additional duties associated with the Keep
Texas Beautiful Program
docKeep Trophy Club Beautiful.pdfAttachments:
Parks and Recreation Board 1 of 37 June 18, 2013
June 18, 2013Parks and Recreation Board Meeting Agenda
ADJOURN
*THE BOARD MAY CONVENE INTO EXECUTIVE SESSION TO DISCUSS POSTED
ITEMS AS ALLOWED BY THE TEXAS OPEN MEETINGS ACT, TEXAS LOCAL
GOVERNMENT CODE 551.071.
Notice is hereby given that a quorum of the Town Council may be in attendance at
this meeting.
CERTIFICATION
I certify that the above notice was posted on the front window of the Svore Municipal
Building, 100 Municipal Drive, Trophy Club, Texas, on [INSERT DATE] by 5:00 P.M. in
accordance with Chapter 551, Texas Government Code.
Parks & Recreation Director
If you plan to attend this public meeting and have a disability that requires special
needs, please contact the Town Secretary’s Office at 682-831-4600, 48 hours in
advance and reasonable accommodations will be made to assist you.
I certify that the attached notice and agenda of items to be considered by this Board
was removed by me from the front window of the Svore Municipal Building, 100
Municipal Drive, Trophy Club, Texas, on the __________ day of
______________________, 2013.
________________________________, Title: ___________________________
Parks and Recreation Board 2 of 37 June 18, 2013
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12013-368-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:6/14/2013 Parks and Recreation Board
On agenda:Final action:6/18/2013
Title:Discuss and take appropriate action on the approval of the May 14, 2013 minutes
Attachments:5.14.13 minutes.pdf
Action ByDate Action ResultVer.
Title
Discuss and take appropriate action on the approval of the May 14, 2013 minutes
Parks and Recreation Board 3 of 37 June 18, 2013
MINUTES OF A REGULAR PARKS & RECREATION BOARD MEETING FOR
THE TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
TUESDAY, May 14, 2013 7:00 P.M.
STATE OF TEXAS §
COUNTY OF DENTON §
The Parks & Recreation Board of the Town of Trophy Club, Texas, met in a Regular Session on
Tuesday, May 14, 2013 at 7:00 p.m. The meeting was held within the boundaries of the Town
and was open to the public.
PARKS AND RECREATION BOARD MEMBERS PRESENT
Larry Lentzner Chairman
Jim Hanna Board Member
Louis Hocker Board Member
Tom Mills Board Member
Dean Murray Board Member
Kathy Trotter Board Member
PARKS AND RECREATION BOARD MEMBERS ABSENT
David Abdulky Vice Chairman
Glenn Hurst Secretary
Stacey Everett Board Member
Hayley Little Board Member
Chris McCollister Board Member
STAFF AND GUEST(S) PRESENT
Adam Adams Parks & Recreation Director
Bill Rose Council Member
Jacob Lohse Parks & Recreation
Call to order and announce a quorum.
Chairman Lentzner called the meeting to order at 7:18 p.m. noting a quorum was
present.
REGULAR SESSION
Citizen Presentations:
1. Discuss and take appropriate action on the approval of the April 09, 2013 Board
minutes.
Board Member Hanna made a motion to approve the April 9, 2013 Board
minutes. Board Member Murray seconded the motion. The motion passed
unanimously.
2. Discuss and take appropriate action concerning the allocation of 2008 Park Bond
funds.
The Board voted on the purchase and installation of eight security cameras at
Independence Park East for $22,484. Officer Voigt was present to answer any
questions regarding the camera system. The Parks Department will handle the
Parks and Recreation Board 4 of 37 June 18, 2013
trenching preparation. Board Member Hanna made a motion to approve the
purchase and installation of the 3rd Eye Surveillance for $22,484 (includes a 10%
town contingency). Board Member Trotter seconded the motion. The motion
passed unanimously.
The Board voted on the purchase and assembly (not installation into concrete) of
new bleachers. The small bleachers currently at Independence East will be
moved to another park. Board Member Murray made a motion to approve the
purchase and assembly (not installation into concrete) of six bleachers from
Southern Bleacher Company in the amount of $23,310. Board Member Hanna
seconded the motion. Four board members (Hanna, Mills, Trotter, Lentzner)
voted in favor of the purchase. Board Member Hocker opposed.
The Board voted on the purchase and installation of two bocce ball courts. John
Vitale is a resident who asked questions regarding the court. The courts will be
located at Harmony Park, measuring 10’ x 60’ with a 12-month warranty. Board
Member Hanna made a motion to purchase and install the bocce ball courts in
the amount of $27,082.50 (includes 5% vendor contingence, 10% town
contingency) from Image Landscapes. Board Member Trotter seconded the
motion. The motion passed unanimously.
Board Member Hocker requested the “amount remaining” after these
expenditures. Director Adams said he will bring this information to the next
meeting.
3. Keep Trophy Club Beautiful Sub-Committee/staff update; discussion of same.
Board Member Hanna updated the board about their monthly meeting which
meets the first Thursday of every month. There is $8,000 remaining of the
Christmas Decorations money. The wreaths at Trophy Wood and Trophy Club
Drive will be re-done. The committee is working on ideas to decorate the
roundabout for Christmas 2014.
4. Discuss and provide input concerning the possibility of the Parks and Recreation
Board assuming the additional duties associated with the Keep Texas Beautiful
Program.
Director Adams let the board know that the KTB committee will have very specific
criteria, must meet monthly and must have its own budget. The Town Council
must approve the creation of this board. With several Board members absent,
this item will be discussed at the next meeting.
5. Staff update on the following items; discussion of same:
a. Trophy Club Park
There are a few items that will need the Council to approve new fees.
b. Trails
Board Member Mills passed out a financial update on the $25000 for the trail
crossings and purchases. Board Member Trotter gave an update on Back to
Nature; a 2014 date is being researched.
c. Special Events
Parade Committee meeting at Fire Station tonight.
d. New Playground
Shade structure will now be placed to cover more playground.
e. Independence East
Trees are being planted. Trail quote is roughly $21000; connecting to LDS. New
signage is in-progress for the park.
f. Harmony Park
Parks and Recreation Board 5 of 37 June 18, 2013
Cedar trees planted along fence are dying.
g. Freedom Dog Park
A Facebook page is being worked on for the dog park. People may begin
requesting lights at some point.
h. Community Pool
Open two weekends before the official opening for the season. A farmer’s
market in the pool parking lot is being considered.
i. Linear Park North
Continued complaints regarding drainage. Beavers are still an issue. No
resolution regarding piers. Water from ponds is being used to water the
Highlands.
Adjourn
Board Member Mills made a motion to dismiss the meeting at 9:25 p.m. Board Member
Hanna seconded the motion. The motion passed unanimously.
____________________________________
Glenn Hurst
Parks & Recreation Board Secretary
Parks and Recreation Board 6 of 37 June 18, 2013
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12013-369-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:6/14/2013 Parks and Recreation Board
On agenda:Final action:6/18/2013
Title:Staff/Board update concerning July 4th Celebration; discussion of same
Attachments:
Action ByDate Action ResultVer.
Title
Staff/Board update concerning July 4th Celebration; discussion of same
Parks and Recreation Board 7 of 37 June 18, 2013
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12013-370-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:6/14/2013 Parks and Recreation Board
On agenda:Final action:6/18/2013
Title:Staff/Board update on the following; discussion of same
1. Trophy Club Park
2. Trails
3. Independence Park
4. Harmony Park
5. Freedom Dog Park
6. Community Pool
7. Linear Park North
Attachments:
Action ByDate Action ResultVer.
Title
Staff/Board update on the following; discussion of same
1. Trophy Club Park
2. Trails
3. Independence Park
4. Harmony Park
5. Freedom Dog Park
6. Community Pool
7. Linear Park North
Parks and Recreation Board 8 of 37 June 18, 2013
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12013-371-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:6/14/2013 Parks and Recreation Board
On agenda:Final action:6/18/2013
Title:Discuss and take appropriate action concerning the allocation of 2008 Park Bond funds
Attachments:Park Bond Financial Review 6-14-13.pdf
Action ByDate Action ResultVer.
Title
Discuss and take appropriate action concerning the allocation of 2008 Park Bond funds
Body
The Board will discuss potential uses/projects for the remaining funds
Parks and Recreation Board 9 of 37 June 18, 2013
FY13 YTD Expenditures
Capital Expenses
Independence (28,138)$
Harmony (10,072)$
Trail Improvements (6,509)$
Total Capital Expenses (44,718)$
TOTAL YTD FY13 EXPENDITURES (44,718)$
Reserved for Projects and unexpended
Picnic Tables (Independence East)(3,711)$
Trail Extension (Independence East)(10,000)$
Trail Completion (Trophy Club Park)(18,491)$
T-Ball Backstops (11,057)$
Security Cameras (22,484)$
Bleachers (23,310)$
Bocce Ball Courts (27,083)$
Dino Playground (155,591)$
Total Reserved:(271,726)$
Projected Remaining Funds:20,636$
Parks and Recreation Board 10 of 37 June 18, 2013
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12013-372-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:6/14/2013 Parks and Recreation Board
On agenda:Final action:6/18/2013
Title:Discuss and provide input concerning the possibility of the Parks and Recreation Board assuming the
additional duties associated with the Keep Texas Beautiful Program
Attachments:docKeep Trophy Club Beautiful.pdf
Action ByDate Action ResultVer.
Title
Discuss and provide input concerning the possibility of the Parks and Recreation Board assuming the
additional duties associated with the Keep Texas Beautiful Program
Parks and Recreation Board 11 of 37 June 18, 2013
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