Agenda Packet Parks 04/09/2013Parks and Recreation Board
Trophy Club Entities
Meeting Agenda
100 Municipal Drive
Trophy Club, Texas 76262
Svore Municipal Building Boardroom7:00 PMTuesday, April 9, 2013
CALL TO ORDER AND ANNOUNCE A QUORUM
CITIZEN PRESENTATIONS
Citizens are allowed three (3) minutes to address the Board regarding an item over
which the Board has policy or oversight authority as provided by Texas law, the ethics
order, or other policy order.
REGULAR SESSION
1.2013-217-T Discuss and take appropriate action on the approval of the March 19, 2013
minutes
3 19 13 minutes.pdfAttachments:
2.2013-218-T Discuss and take appropriate action concerning the allocation of bond
funds.
3.2013-219-T Staff/Board update concerning the current beautification Sub-Committee
and a presentation by Kathy Wright concerning a presentation on recycling
and compaction trash containers; discussion of same
4.2013-220-T Staff/Board update on the following items: discussion of same;
a. Trophy Club Park Sub-Committee
b. Back to Nature Event at Trophy Club Park
c.Trails Sub-Committee
d. Special Events Sub-Committee
e. Park facilities
ADJOURN
*THE BOARD MAY CONVENE INTO EXECUTIVE SESSION TO DISCUSS POSTED
ITEMS AS ALLOWED BY THE TEXAS OPEN MEETINGS ACT, TEXAS LOCAL
GOVERNMENT CODE 551.071.
Notice is hereby given that a quorum of the Town Council may be in attendance at
this meeting.
Parks and Recreation Board 1 of 10 April 9, 2013
April 9, 2013Parks and Recreation Board Meeting Agenda
CERTIFICATION
I certify that the above notice was posted on the front window of the Svore Municipal
Building, 100 Municipal Drive, Trophy Club, Texas, on April 5, 2013 by 7:00 P.M. in
accordance with Chapter 551, Texas Government Code.
Adam Adams
Director of Parks & Recreation
If you plan to attend this public meeting and have a disability that requires special
needs, please contact the Town Secretary’s Office at 682-831-4600, 48 hours in
advance and reasonable accommodations will be made to assist you.
I certify that the attached notice and agenda of items to be considered by this Board
was removed by me from the front window of the Svore Municipal Building, 100
Municipal Drive, Trophy Club, Texas, on the __________ day of
______________________, 2013.
________________________________, Title: ___________________________
Parks and Recreation Board 2 of 10 April 9, 2013
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12013-217-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:4/5/2013 Parks and Recreation Board
On agenda:Final action:4/9/2013
Title:Discuss and take appropriate action on the approval of the March 19, 2013 minutes
Attachments:3 19 13 minutes.pdf
Action ByDate Action ResultVer.
Title
Discuss and take appropriate action on the approval of the March 19, 2013 minutes
Parks and Recreation Board 3 of 10 April 9, 2013
MINUTES OF A REGULAR PARKS & RECREATION BOARD MEETING FOR
THE TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
TUESDAY, March 19, 2013 7:00 P.M.
STATE OF TEXAS §
COUNTY OF DENTON §
The Parks & Recreation Board of the Town of Trophy Club, Texas, met in a Regular Session on
Tuesday, March 19, 2013 at 7:00 p.m. The meeting was held within the boundaries of the Town
and was open to the public.
PARKS AND RECREATION BOARD MEMBERS PRESENT
Larry Lentzner Chairman
Glenn Hurst Secretary
Jim Hanna Board Member
Louis Hocker Board Member
Hayley Little Board Member
Tom Mills Board Member
Chris McCollister Board Member arrived at 7:53
Dean Murray Board Member arrived at 7:25
PARKS AND RECREATION BOARD MEMBERS ABSENT
David Abdulky Vice Chairman
Stacey Everett Board Member
Kathy Trotter Board Member
STAFF AND GUEST(S) PRESENT
Adam Adams Parks & Recreation Director
Clint Shroeder Council Member Liaison
Bill Rose Council Member
Sherri Lewis Parks & Recreation
Call to order and announce a quorum.
Chairman Lentzner called the meeting to order at 7:10 p.m. noting a quorum was
present.
REGULAR SESSION
Citizen Presentations:
Rachel Cooke – expressed support for a toddler playground “destination” being built
with a portion of the remaining Park Bond funds.
1. Discuss and take appropriate action on the approval of the February 12, 2013 and
February 26, 2013 Board minutes.
Board Member Hanna made a motion to approve the February 12, 2013, 2013
and February 26, 2013 Board minutes. Board Member Little seconded the
motion. The motion passed unanimously.
Parks and Recreation Board 4 of 10 April 9, 2013
2. Discuss and take appropriate action concerning allocation of remaining 2008 Park
Bond funds.
Potential List of Additional Bond Items:
Bocce Ball Court: $22 - $26,000
Harmony Playground Components: $6 - $8000
Playground at TC Drive: $151,268
15 Passenger Bus: $55,000
Trail Extension Indy East: $10,000 (allocated)
T-ball Backstops Indy East: $3,500 – $4,000
Safety Fence for Football Indy East: $5 - $7,000
Bleachers Indy East: $17 - $20,000 (One field, or all fields? Being verified by Director Adams.)
Football Storage Indy East: $7 - $10,000
Shade Structure Indy West: $20,000 - $25,000
Security System at Indy East: $23,000
Outdoor Projector System: $18,000
Shade Structure Community Pool
Director Adams read a letter from Jaimie Powell regarding her interest and
support for building a toddler playground.
Dear Parks Board,
My name is Jamie Powell and I am the President of Trophy Club Families. Our group represents 165
families comprised exclusively of Trophy Club residents. The ages of the children range mainly from
newborn-5 years old.
My main goal as President of Trophy club Families is to coordinate playgroups based on the
ages/birthdates of the children. I am in constant contact with the playgroup leaders of these said
playgroups and their times and locations of their playgroups weekly. Our goal is to keep the
playgroups in trophy club at the members homes, parks, restraraunts etc. Unfortunately, I have
noticed a growing trend in the playgroups venturing out of TC to southlake, Flowermound,
grapevine, Keller etc to more toddler friendly playgrounds.
I do believe the monies spent on the new Dino Themed Park would be an excellent addition to
Trophy Club. There is no doubt that there is a trend of new families with younger children moving in.
When I took over Trophy Club Families in Feb 2012 there were 80 members, we now have 165.
Rachel Koch, Hayley Little and I with the help of Adam have listened to our members and we believe
that we have provided a fantastic, sustainable and innovative play structure that will be utilized for
years to come. More importantly, it fills a tremendous void concerning toddler parks that exists in
Trophy Club.
I apologize for my absence this evening. My husband is traveling and I wanted spare you the loud
voices of my 4 and 2 year old. Thank you for your time and consideration. We, the members of
Trophy Club Families would be ecstatic if you would approve the new Dino themed park!
Sincerely,
Jamie Powell
Trophy Club Families President
Board Member Murray made a motion to purchase the Dinosaur Playground
(from Playwell) for $144,065.52 with a 5% contingency for installing an upgraded
fence and switching one of the “egg” features. Board Member Hurst seconded
the motion. The motion passed unanimously. After this vote, there is roughly
$130,000 remaining Park Bond funds.
Board Member Hanna made a motion to purchase 21 trees from John Deere
Landscapes in the amount of $3,624.20 with a 15% contingency to be planted at
Independence Park East. Board Member Hocker seconded the motion. The
motion passed unanimously.
Parks and Recreation Board 5 of 10 April 9, 2013
The first three items that the Board would like to recommend that Town Council
approve: Bocce Ball Court, Bleachers at Indy East, and Security System at Indy
East. There is a question regarding the amount quoted for the bleachers;
Director Adams will find out how many bleachers are included in the $17-$20,000
reflected in the list of items. Director Adams will bring official quotes on these
three items to the April meeting for the Board to consider
approving/recommending to Town Council.
3. Staff update on the following items; discussion of same:
Board Member Murray made a motion that this item be tables until the next scheduled
meeting. Board Member Hanna seconded the motion. The motion passed
unanimously.
a. Trophy Club Park Sub-Committee
Director Adams let the Board know that “park passes” are being researched;
waiting on approval from the Corp, Park Board, and Council. Chairman Lentzer
informed the Board that he has been asked about creating BMX trails.
b. Trails Sub-Committee
Board Member Mills let the Board know that the trail crossings are being
constructed using volunteer labor. Board Member Hocker asked that the
committee be granted permission to use the town’s mule to haul bulky items;
Director Adams said that the decision sits with Town Manager Slye right now.
Outdoor Supervisor, Jacob Lohse, will be ordering kiosks, benches and stone
signage (all approved bond items) now that the trail crossings are underway and
it is evident that the funding will be definitely be available. Vandalism has
increased as attendance has increased. Trophyclubpark.org has a link that
includes trails, as well as areas cleared to connect trails.
c. Special Events Sub-Committee
Board Member Hurst gave the update. Members of this committee: Chairman
Glenn Hurst, Chris Rauch, Dena Boudreau, Kristy Hurst, Loren Jentz.
EGGstravaganza has improved signage, will be serving cake and coffee, and will
be held in two waves to improve pedestrian flow. The committee added a new
element marketing events – flyers to the home builders. The July 4th Vendor
Application will be reviewed at the next committee meeting. Fall Fest has been
changed to a Pumpkin Patch; details still being discussed.
d. Easter and Arbor Day
Arbor Day has been combined into the Trails Sub-Committee event - Back To
Nature. Back To Nature will actually include three “events”: National Trails Day,
Arbor Day, Family Campout.
e. Live Like Josh Tournament
Sherri Lewis gave update. Successful event. 34 teams registered for the
tournament. Thomas Poling did an excellent job organizing and promoting the
tournament. Parks and Recreation assisted Mr. Poling for this first tournament to
help get it established. Next year, Mr. Poling will be tasked with leading the
tournament as its own organization/foundation; Parks and Recreation will be less
involved.
f. Beautification Sub-Committee
Director Adams let the Board know that the Beautification Sub-Committee will
begin meeting the first Thursday of every month.
g. Park Facilities
Director Adams let the Board know that the round-about will become the
responsibility of Parks and Recreation the week of March 26th. An organization
rented a portion of TCP for Irish Bowling. The NEOS playground equipment has
had problems; it is still under warranty and is currently being repaired.
Parks and Recreation Board 6 of 10 April 9, 2013
Adjourn
Board Member Murray made a motion to dismiss the meeting at 9:30 p.m. Board
Member Hanna seconded the motion. The motion passed unanimously.
____________________________________
Glenn Hurst
Parks & Recreation Board Secretary
Parks and Recreation Board 7 of 10 April 9, 2013
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:22013-218-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:4/5/2013 Parks and Recreation Board
On agenda:Final action:4/9/2013
Title:Discuss and take appropriate action concerning the allocation of bond funds.
Attachments:
Action ByDate Action ResultVer.
Title
Discuss and take appropriate action concerning the allocation of bond funds.
Body
At the last meeting staff agreed to do additional research in to bocce ball courts and additional bleachers
for Independence East. Staff hopes to have a bocce ball installer at this meeting and also quotes on new
bleachers. Staff followed-up on the suggestions from Board Member Hocker concerning bleacher
modifications and will have the results of that project at the meeting. Staff will also have an updated bond
sheet following Monday night's Town Council's actions
Parks and Recreation Board 8 of 10 April 9, 2013
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12013-219-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:4/5/2013 Parks and Recreation Board
On agenda:Final action:4/9/2013
Title:Staff/Board update concerning the current beautification Sub-Committee and a presentation by Kathy
Wright concerning a presentation on recycling and compaction trash containers; discussion of same
Attachments:
Action ByDate Action ResultVer.
Title
Staff/Board update concerning the current beautification Sub-Committee and a presentation by Kathy
Wright concerning a presentation on recycling and compaction trash containers; discussion of same
Parks and Recreation Board 9 of 10 April 9, 2013
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12013-220-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:4/5/2013 Parks and Recreation Board
On agenda:Final action:4/9/2013
Title:Staff/Board update on the following items: discussion of same;
a. Trophy Club Park Sub-Committee
b. Back to Nature Event at Trophy Club Park
c.Trails Sub-Committee
d. Special Events Sub-Committee
e. Park facilities
Attachments:
Action ByDate Action ResultVer.
Title
Staff/Board update on the following items: discussion of same;
a. Trophy Club Park Sub-Committee
b. Back to Nature Event at Trophy Club Park
c.Trails Sub-Committee
d. Special Events Sub-Committee
e. Park facilities
Parks and Recreation Board 10 of 10 April 9, 2013