Agenda Packet Parks 10/09/2012Parks and Recreation Board
Trophy Club Entities
Meeting Agenda
100 Municipal Drive
Trophy Club, Texas 76262
Svore Municipal Building Boardroom7:00 PMTuesday, October 9, 2012
CALL TO ORDER AND ANNOUNCE A QUORUM
CITIZEN PRESENTATIONS
Citizens are allowed three (3) minutes to address the Board regarding an item over
which the Board has policy or oversight authority as provided by Texas law, the ethics
order, or other policy order.
REGULAR SESSION
1.2012-493-T Discuss and take appropriate action on the approval of the September 11,
2012 minutes
9 11 12 Park Board minutes.pdfAttachments:
2.2012-494-T Staff to give a presentation concerning the 2012 Community Pool season;
discussion of same
3.2012-495-T Discuss and provide direction concerning the expenditure of funds towards
additional Park Bond projects
docPark Bond Spreadsheet.pdfAttachments:
4.2012-496-T Discuss and provide direction for Park Board bi-annual update to Council on
October 15, 2012
5.2012-497-T Staff/Board Members to update the Board on the following items;
discussion of same
a. TCP Sub-Committee
b. Trails Sub-Committee
c. Park Board Sub-Committees
d. Bond projects
e. Petfest
f. Halloween and Christmas light/decorating contests
g. Park operations
ADJOURN
Parks & Recreation Board 1 of 13 Tuesday, October 9, 2012
October 9, 2012Parks and Recreation Board Meeting Agenda
*THE BOARD MAY CONVENE INTO EXECUTIVE SESSION TO DISCUSS POSTED
ITEMS AS ALLOWED BY THE TEXAS OPEN MEETINGS ACT, TEXAS LOCAL
GOVERNMENT CODE 551.071.
Notice is hereby given that a quorum of the Town Council may be in attendance at
this meeting.
CERTIFICATION
I certify that the above notice was posted on the front window of the Svore Municipal
Building, 100 Municipal Drive, Trophy Club, Texas, on October 5, 2012 by 10:00 P.M.
in accordance with Chapter 551, Texas Government Code.
Adam Adams
Director of Parks & Recreation
If you plan to attend this public meeting and have a disability that requires special
needs, please contact the Town Secretary’s Office at 682-831-4600, 48 hours in
advance and reasonable accommodations will be made to assist you.
I certify that the attached notice and agenda of items to be considered by this Board
was removed by me from the front window of the Svore Municipal Building, 100
Municipal Drive, Trophy Club, Texas, on the __________ day of
______________________, 2012.
________________________________, Title: ___________________________
Parks & Recreation Board 2 of 13 Tuesday, October 9, 2012
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12012-493-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:10/5/2012 Parks and Recreation Board
On agenda:Final action:10/9/2012
Title:Discuss and take appropriate action on the approval of the September 11, 2012 minutes
Attachments:9 11 12 Park Board minutes.pdf
Action ByDate Action ResultVer.
Title
Discuss and take appropriate action on the approval of the September 11, 2012 minutes
Parks & Recreation Board 3 of 13 Tuesday, October 9, 2012
MINUTES OF A REGULAR PARKS & RECREATION BOARD MEETING FOR
THE TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
TUESDAY, September 11, 2012 7:00 P.M.
STATE OF TEXAS §
COUNTY OF DENTON §
The Parks & Recreation Board of the Town of Trophy Club, Texas, met in a Regular Session on
Tuesday, September 11, 2012 at 7:00 p.m. The meeting was held within the boundaries of the
Town and was open to the public.
PARKS AND RECREATION BOARD MEMBERS PRESENT
Larry Lentzner Chairman
Glenn Hurst Secretary
Louis Hocker Board Member
Tom Mills Board Member
Dean Murray Board Member
Chris McCollister Board Member arrived at 7:10
Kathy Trotter Board Member
PARKS AND RECREATION BOARD MEMBERS ABSENT
Clint Shroeder Council Member Liaison
David Abdulky Vice Chairman
Stacey Everett Board Member
Jim Hanna Board Member
Robbie Thomas Board Member
STAFF AND GUEST(S) PRESENT
Jeannette Tiffany Council Member (filled in for Councilman Shroeder)
Bill Rose Council Member
Adam Adams Parks & Recreation Director
Sherri Lewis Parks & Recreation Supervisor
Call to order and announce a quorum.
Chairman Lentzner called the meeting to order at 7:08 p.m. noting a quorum was
present.
REGULAR SESSION
Citizen Presentation:
Mr. Chuck Hall of 19 Lakeview Drive. New President of Trophy Club Roanoke Baseball
association. Regarding “lighting” policy for Indy East field. Expressed position of TCRBA
board. Any changes to lighting could result in reduction in tournament revenue and
impact league operations..
Trish Myers. Represented Trophy Club Boy Scouts. Ms. Meyers expressed the support
of the scouts for the Parks and Recreation Department. Further, the scouts are
available to assist the department, if needed.
Dan Donegan of 2211 Prestwick. The Town needs to be better stewards of Trophy Club
Park. Medlin Middle School volunteers have put in over 400 hours of trash pickup at
Trophy Club Park.
Parks & Recreation Board 4 of 13 Tuesday, October 9, 2012
Hayley Little. New Parks & Recreation Board member. Ms. Little took a moment to
introduce herself to the board.
1. Discuss and take appropriate action on the approval of the June 20 and August
21, 2012 Board minutes.
Board Member Mills made a motion to approve the June 20, 2012 Board
minutes. Board Member Murray seconded the motion. The motion passed
unanimously.
Board Member McCollister made a motion to approve the August 21, 2012 Board
minutes. Board Member Murray seconded the motion. The motion passed
unanimously.
2. Discuss and provide input concerning the operational hours for field lights at
Independence West, Independence East and Harmony Park.
Director Adams informed the board know that this item will be coming back to
council on October 1st. Lights will continue to be turned off at 10PM at
Independence West and Harmony Park. A possible “light” schedule for
Independence East will be Mon-Thurs until 10PM firm, and Fri-Sun until 11PM
firm. Currently, lights at Independence West can be extended until 11PM. Staff
and TCRBA cannot predict how game tournaments will start and finish. Director
Adams provided a handout from NEMA 3 Electric. A couple of residents residing
on Lillyfield have concerns about the light schedule at Independence East; angle
of light is a concern, not lumens.
ADJOURN TO ACKNOWLEDGE OUT-GOING AND IN-COMING BOARD MEMBERS
RETURN TO REGULAR SESSION AT 8:20PM
3. Discuss and take appropriate action to support a request by the Town to MUD #1
in assuming the consumable costs associated with Harmony Park operations.
Director Adams informed the board know that the MUD is willing to assume
Harmony Park consumable costs: electricity, bathrooms, & water. This cost is
approximately $42K per year. Board Member Murray made a motion to accept
the offer of MUD #1 assuming the consumable costs associated with Harmony
Park operations. Board Member Mills seconded the motion. The motion passed
unanimously.
4. Discuss and provide input concerning the remaining Park Bond funds.
Director Adams let the board know that some retainage costs had been double
booked, causing the remaining bond amount to appear lower than it should be.
Director Adams confirmed the remaining bond amount to be $316,408.00. It was
further added that if this number changes, it will only increase.
5. Discuss and provide input regarding a presentation given by members of the Trail
Sub-Committee addressing the additional $25,000 needed to complete the existing
trail system by providing low-water connectivity within Trophy Club Park.
Board Member Mills reviewed a slide presentation prepared by the Trails
Subcommittee. The slide show provided information regarding the technical
reasons to fund Trophy Club Park trail improvements. Money would improve
connectivity with Trophy Club and Southlake, improve four of our most critical
Parks & Recreation Board 5 of 13 Tuesday, October 9, 2012
low-water crossings, add three trail kiosks, provide six trail side benches and
three engraved trail markers. Cross country runners, hikers, and horse riders
have increased use of the trails.
6. Staff update on the following items; discussion of same:
a. Independence Park
Getting trail prices for proposed trail connecting to LDS trail.
b. Linear Park North
Developer is working on electricity. Pump is down again.
c. Trophy Club Park
Met with Corp of Engineers to determine what could be built in flood zones.
Trophy Club Park Budget for 2013 will be shared at next meeting; will be tighter
in 2013.
d. The Community Pool
Updates at next meeting.
e. Harmony Park
Seeding with rye grass. The small playground is coming down.
f. Lakeview Park
Seeding with rye grass.
g. Freedom Dog Park/Pet Fest
Reviewed Pet Fest flyer. There has been a request for more benches and
tables.
h. Medians
No updates.
Council Liaison Tiffany officially announced that Council Member Schroeder will be the
new Park Board Liaison.
Adjourn
Board Member Murray made the motion to adjourn at 9:20pm. Seconded by Board
Member Hocker. Motion passed unanimously.
____________________________________
Glenn Hurst
Parks & Recreation Board Secretary
Parks & Recreation Board 6 of 13 Tuesday, October 9, 2012
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12012-494-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:10/5/2012 Parks and Recreation Board
On agenda:Final action:10/9/2012
Title:Staff to give a presentation concerning the 2012 Community Pool season; discussion of same
Attachments:
Action ByDate Action ResultVer.
Title
Staff to give a presentation concerning the 2012 Community Pool season; discussion of same
Parks & Recreation Board 7 of 13 Tuesday, October 9, 2012
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12012-495-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:10/5/2012 Parks and Recreation Board
On agenda:Final action:10/9/2012
Title:Discuss and provide direction concerning the expenditure of funds towards additional Park Bond
projects
Attachments:docPark Bond Spreadsheet.pdf
Action ByDate Action ResultVer.
Title
Discuss and provide direction concerning the expenditure of funds towards additional Park Bond projects
Parks & Recreation Board 8 of 13 Tuesday, October 9, 2012
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100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12012-496-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:10/5/2012 Parks and Recreation Board
On agenda:Final action:10/9/2012
Title:Discuss and provide direction for Park Board bi-annual update to Council on October 15, 2012
Attachments:
Action ByDate Action ResultVer.
Title
Discuss and provide direction for Park Board bi-annual update to Council on October 15, 2012
Parks & Recreation Board 12 of 13 Tuesday, October 9, 2012
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12012-497-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:10/5/2012 Parks and Recreation Board
On agenda:Final action:10/9/2012
Title:Staff/Board Members to update the Board on the following items; discussion of same
a. TCP Sub-Committee
b. Trails Sub-Committee
c. Park Board Sub-Committees
d. Bond projects
e. Petfest
f. Halloween and Christmas light/decorating contests
g. Park operations
Attachments:
Action ByDate Action ResultVer.
Title
Staff/Board Members to update the Board on the following items; discussion of same
a. TCP Sub-Committee
b. Trails Sub-Committee
c. Park Board Sub-Committees
d. Bond projects
e. Petfest
f. Halloween and Christmas light/decorating contests
g. Park operations
Parks & Recreation Board 13 of 13 Tuesday, October 9, 2012