Agenda Packet Parks 03/13/2012Parks and Recreation Board
Trophy Club Entities
Meeting Agenda
100 Municipal Drive
Trophy Club, Texas 76262
Svore Municipal Building Boardroom7:00 PMTuesday, March 13, 2012
Call To Order and announce a quorum.
Citizen Presentation
Citizens are allowed three (3) minutes to address the Board regarding an item over
which the Board has policy or oversight authority as provided by Texas law, the ethics
order, or other policy order.
REGULAR SESSION
1.2012-130-T Discuss and take appropriate action on the Jan 10, 2012 minutes
01.10.12 park board minutes.pdfAttachments:
2.2012-131-T Discuss and take appropriate action on appointing a primary and an
alternate member to participate in the Town Council's Vision process
Vision Trophy Club Letter - PR Board.pdfAttachments:
3.2012-132-T Discuss and provide input on a discussion by staff concerning the
allocation of the remaining Park Bond funds.
4.2012-133-T Staff to give a presentation on upcoming special events; discussion of
same
Parks & Recreation Board 1 of 12 Tuesday, March 13, 2012
March 13, 2012Parks and Recreation Board Meeting Agenda
5.2012-134-T Staff and Board member update on various park amenities and projects;
discussion of same
Independence Park
Linear Park North
Harmony Park
Trophy Club Park
Beautification & Tree Sub-committee
Trails
CFAB recommendation
Sports agreement
Adjourn
*THE BOARD MAY CONVENE INTO EXECUTIVE SESSION TO DISCUSS POSTED
ITEMS AS ALLOWED BY THE TEXAS OPEN MEETINGS ACT, TEXAS LOCAL
GOVERNMENT CODE 551.071.
Notice is hereby given that a quorum of the Town Council may be in attendance at
this meeting.
CERTIFICATION
I certify that the above notice was posted on the front window of the Svore Municipal
Building, 100 Municipal Drive, Trophy Club, Texas, on March 10, 2012 by 7:00 P.M. in
accordance with Chapter 551, Texas Government Code.
Jacob Lohse
Aquatic/Outdoor Supervisor
If you plan to attend this public meeting and have a disability that requires special
needs, please contact the Town Secretary’s Office at 682-831-4600, 48 hours in
advance and reasonable accommodations will be made to assist you.
I certify that the attached notice and agenda of items to be considered by this Board
was removed by me from the front window of the Svore Municipal Building, 100
Municipal Drive, Trophy Club, Texas, on the __________ day of
______________________, 2012.
________________________________, Title: ___________________________
Parks & Recreation Board 2 of 12 Tuesday, March 13, 2012
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12012-130-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:3/10/2012 Parks and Recreation Board
On agenda:Final action:3/13/2012
Title:Discuss and take appropriate action on the Jan 10, 2012 minutes
Attachments:01.10.12 park board minutes.pdf
Action ByDate Action ResultVer.
Title
Discuss and take appropriate action on the Jan 10, 2012 minutes
Parks & Recreation Board 3 of 12 Tuesday, March 13, 2012
MINUTES OF A REGULAR PARKS & RECREATION BOARD MEETING
FOR THE TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
TUESDAY, JANUARY 10, 2012 7:00 P.M.
STATE OF TEXAS §
COUNTY OF DENTON §
The Parks & Recreation Board of the Town of Trophy Club, Texas, met in a Regular
Session on Tuesday, January 10, 2012 at 7:00 p.m. The meeting was held within the
boundaries of the Town and was open to the public.
PARKS AND RECREATION BOARD MEMBERS PRESENT
Larry Lentzner Chairman
David Abdulky Vice Chairman
Glenn Hurst Secretary
Stacey Everett Board Member
Jim Hanna Board Member
Louis Hocker Board Member
Chris McCollister Board Member
Dean Murray Board Member
Robbie Thomas Board Member arrived at 7:07pm
Kathy Trotter Board Member
PARKS AND RECREATION BOARD MEMBERS ABSENT
STAFF AND GUEST(S) PRESENT
Adam Adams Parks & Recreation Director
Jeannette Tiffany Council Member Liaison
Bill Rose Council Member
Sherri Lewis Recreation Supervisor
Call to order and announce a quorum.
Chairman Lentzner called the meeting to order at 7:05 p.m. noting a quorum was
present.
Citizen Presentation
Parks & Recreation Board 4 of 12 Tuesday, March 13, 2012
1. Chairman Lentzner welcomed Stacey Everett as a regular Board Member
2. Discuss and take appropriate action on the approval of the December 13,
2011 minutes.
Board Member Abdulky motioned to table approval of the December 13,
2011 minutes. Board Member McCollister seconded. Motion passed
unanimously.
3. Discuss and provide input concerning sports agreements with the various
youth sports associations.
Director Adams and Chairman Lentzner reviewed an outline of points that
could be included in the sports agreement that staff is preparing for each
of the sports associations.
• Sports User Agreement: for the new game fields only and annual fees
determined by town staff. Fields can be rented for private use &
tournaments are a huge opportunity to market our town! I.E. World
Series baseball rental revenue is up 700% for 1 week season. S.U.A.
allows staff to effectively maintain town properties, open up field
space allowing the town to rent the fields for private use or
tournaments, form on-going partnerships with various associations,
regulate and control the use of town fields, establish both practice and
game season start & ends dates, allows associations to use the town
facilities for a flat fee and create tournament fees outline the town’s
financial expectations for tournament play by associations and private
groups, establish insurance specifics and maintain guidelines, allows
staff or designees to have a seat on association’s board, establish
lighting control measures, and identify public and private equipment.
• Main benefits of S.U.A.’s are revenue generator, control electrical
costs, and positive economic impact to our town. Trophy Club is about
Recreation Organization first, and then Recreation/Select teams
second. To offset the costs of concession stands, league flat fee of
$10.00 per kid.
4. Discuss and provide input concerning various park projects utilizing the
remaining bond monies.
Director Adams reviewed 8 projects: small splash pad, replacement
playground at Harmony Park, tennis court lights at Harmony Park, multi-
use field lights at Independence East, playground at Independence East,
trail improvements at TCP, fishing pier (study), recreation/community
center study.
Parks & Recreation Board 5 of 12 Tuesday, March 13, 2012
5. Trails Sub-committee and staff to update the Board concerning current
progress within Trophy Club Park.
Board member Trotter shared a brief summary of the progress within
TCP. Trails have been mowed, “911” posts have been installed, 2 kiosks
installed: TW King and MUD, moved “garden” kiosk to a spot with higher
visibility. Things that the committee has on the “to do” list: install kiosk at
Skyline Park, gather information for the kiosks, signage at Harmony Park
– directing people to MUD trailhead, a couple of trails need to be cleaned,
consider locking gate at MUD trailhead to deter trespassing and “off road”
vehicles.
6. Discuss and provide input on the possibility of Board and various sub-
committee members writing articles for the Town magazine (“The
Discover”)
Director Adams welcomed and encouraged the Board to submit articles
for the magazine.
7. Staff update on the following:
a. Trophy Club Park
Staff is looking into cost estimates on the road, repainting a few of the
picnic tables, researching trash cans, researching possible Christmas
light displays, and moving toward a business plan.
b. Independence Park
Majority of trees have been planted. Project is close to completion.
c. Harmony Park
Fields are looking good, and recovering well.
d. Freedom Park
Water has been out-of-order due to freezing weather.
e. Linear Park North
Engineering will likely be needed to find a solution to the slopes.
f. Future Council presentations
A general Parks and Recreation presentation will be done on February
20, 2012.
g. Parkland dedication
Scheduled for January 23, 2012 Council Meeting.
h. Annual MUD presentation
Scheduled for February 2012. Director Adams will send Board Members
the exact date.
Adjourn
Parks & Recreation Board 6 of 12 Tuesday, March 13, 2012
Board Member McCollister made the motion to adjourn at 9:30pm. Seconded by
Board Member Thomas. Motion passed unanimously.
____________________________________
Glenn Hurst
Parks & Recreation Board Secretary
Parks & Recreation Board 7 of 12 Tuesday, March 13, 2012
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12012-131-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:3/10/2012 Parks and Recreation Board
On agenda:Final action:3/13/2012
Title:Discuss and take appropriate action on appointing a primary and an alternate member to participate in
the Town Council's Vision process
Attachments:Vision Trophy Club Letter - PR Board.pdf
Action ByDate Action ResultVer.
Title
Discuss and take appropriate action on appointing a primary and an alternate member to participate in
the Town Council's Vision process
Parks & Recreation Board 8 of 12 Tuesday, March 13, 2012
● TOWN OF TROPHY CLUB
100 Municipal Drive, Trophy Club, TX 76262 ● Phone 682-831-4600 ● Fax 817-491-9312 ● www.trophyclub.org
March 9, 2012
RE: Vision Trophy Club
Dear Parks & Recreation Board President Larry Lentzner,
Trophy Club recently celebrated 25 years of incorporation, and the Town Council has initiated
the process to begin planning what Trophy Club will be in the next 20-30 years. Progress and
forward thinking are important for any municipality, and it is vital to understand where we are
going and how we want to get there. Establishing a long range strategic plan that guides Trophy
Club in a positive direction will help ensure that development happens deliberately, with
purpose, and maintains our community values.
The Town Council is seeking representatives from each board, committee and commission to
assist in the vision planning process and there is an organizational meeting planned for either
March 27 or 29 to learn more about this opportunity. Developing a long range strategic plan is
not a simple or short process and it requires a significant time commitment. Ultimately, our goal
is to develop a 20+ year vision for Trophy Club that the community supports.
We ask that you appoint a primary and alternate representative from the Parks & Recreation
Board. Once a primary and alternate are selected, please e-mail both names and contact
information no later than March 26 to vision@trophyclub.org. If you have any questions please
contact Stephen Seidel at sseidel@trophyclub.org. This is an exciting project, and we appreciate
your help in working toward Trophy Club’s future vision.
Sincerely,
Connie White
Mayor
Parks & Recreation Board 9 of 12 Tuesday, March 13, 2012
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12012-132-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:3/10/2012 Parks and Recreation Board
On agenda:Final action:3/13/2012
Title:Discuss and provide input on a discussion by staff concerning the allocation of the remaining Park
Bond funds.
Attachments:
Action ByDate Action ResultVer.
Title
Discuss and provide input on a discussion by staff concerning the allocation of the remaining Park Bond
funds.
Parks & Recreation Board 10 of 12 Tuesday, March 13, 2012
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12012-133-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:3/10/2012 Parks and Recreation Board
On agenda:Final action:3/13/2012
Title:Staff to give a presentation on upcoming special events; discussion of same
Attachments:
Action ByDate Action ResultVer.
Title
Staff to give a presentation on upcoming special events; discussion of same
Parks & Recreation Board 11 of 12 Tuesday, March 13, 2012
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12012-134-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:3/10/2012 Parks and Recreation Board
On agenda:Final action:3/13/2012
Title:Staff and Board member update on various park amenities and projects; discussion of same
Independence Park
Linear Park North
Harmony Park
Trophy Club Park
Beautification & Tree Sub-committee
Trails
CFAB recommendation
Sports agreement
Attachments:
Action ByDate Action ResultVer.
Title
Staff and Board member update on various park amenities and projects; discussion of same
Independence Park
Linear Park North
Harmony Park
Trophy Club Park
Beautification & Tree Sub-committee
Trails
CFAB recommendation
Sports agreement
Parks & Recreation Board 12 of 12 Tuesday, March 13, 2012