Agenda Packet Parks 06/20/2012Parks and Recreation Board
Trophy Club Entities
Meeting Agenda
100 Municipal Drive
Trophy Club, Texas 76262
Svore Municipal Building Boardroom7:00 PMWednesday, June 20, 2012
Call To Order and announce a quorum.
Citizen Presentation
Citizens are allowed three (3) minutes to address the Board regarding an item over
which the Board has policy or oversight authority as provided by Texas law, the ethics
order, or other policy order.
REGULAR SESSION
1.2012-276-T Discuss and provide input concerning various apects of the Fourth of July
Celebration as presented by staff
Current proposed layout.pdf
clean area map.pdf
Attachments:
2.2012-277-T Discuss and provide input concerning a trail update by the Trail
Sub-Committee and staff
3.2012-278-T Discuss and take appropriate action on the approval of the May 08, 2012
minutes
5 8 12 minutes.pdfAttachments:
4.2012-279-T Staff update on the following items; discussion of same
a. Freedom Dog Park
b. Independence Park
c. Harmony Park/NEOS system
d. Linear Park North
e. Community Pool
f. Trophy Club Park
5.2012-280-T Park Board to discuss and take appropriate action concerning the
prioritization of existing and/or additional Park Bond projects
Potential Bond Projects Park Board 6-20-12.pdfAttachments:
Parks & Recreation Board 1 of 43 Wednesday, June 20, 2012
June 20, 2012Parks and Recreation Board Meeting Agenda
Adjourn
*THE BOARD MAY CONVENE INTO EXECUTIVE SESSION TO DISCUSS POSTED
ITEMS AS ALLOWED BY THE TEXAS OPEN MEETINGS ACT, TEXAS LOCAL
GOVERNMENT CODE 551.071.
Notice is hereby given that a quorum of the Town Council may be in attendance at
this meeting.
CERTIFICATION
I certify that the above notice was posted on the front window of the Svore Municipal
Building, 100 Municipal Drive, Trophy Club, Texas, on June 17 by 7:00 P.M. in
accordance with Chapter 551, Texas Government Code.
Adam Adams
Director of Parks & Recreation
If you plan to attend this public meeting and have a disability that requires special
needs, please contact the Town Secretary’s Office at 682-831-4600, 48 hours in
advance and reasonable accommodations will be made to assist you.
I certify that the attached notice and agenda of items to be considered by this Board
was removed by me from the front window of the Svore Municipal Building, 100
Municipal Drive, Trophy Club, Texas, on the __________ day of
______________________, 2012.
________________________________, Title: ___________________________
Parks & Recreation Board 2 of 43 Wednesday, June 20, 2012
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12012-276-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:6/17/2012 Parks and Recreation Board
On agenda:Final action:6/20/2012
Title:Discuss and provide input concerning various apects of the Fourth of July Celebration as presented
by staff
Attachments:Current proposed layout.pdf
clean area map.pdf
Action ByDate Action ResultVer.
Title
Discuss and provide input concerning various apects of the Fourth of July Celebration as presented by
staff
Body
Staff will show the proposed layout for the celebration and go over the general event details
Parks & Recreation Board 3 of 43 Wednesday, June 20, 2012
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100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12012-277-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:6/17/2012 Parks and Recreation Board
On agenda:Final action:6/20/2012
Title:Discuss and provide input concerning a trail update by the Trail Sub-Committee and staff
Attachments:
Action ByDate Action ResultVer.
Title
Discuss and provide input concerning a trail update by the Trail Sub-Committee and staff
Parks & Recreation Board 6 of 43 Wednesday, June 20, 2012
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12012-278-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:6/17/2012 Parks and Recreation Board
On agenda:Final action:6/20/2012
Title:Discuss and take appropriate action on the approval of the May 08, 2012 minutes
Attachments:5 8 12 minutes.pdf
Action ByDate Action ResultVer.
Title
Discuss and take appropriate action on the approval of the May 08, 2012 minutes
Parks & Recreation Board 7 of 43 Wednesday, June 20, 2012
MINUTES OF A REGULAR PARKS & RECREATION BOARD MEETING FOR
THE TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
TUESDAY, May 8, 2012 7:00 P.M.
STATE OF TEXAS §
COUNTY OF DENTON §
The Parks & Recreation Board of the Town of Trophy Club, Texas, met in a Regular Session on
Tuesday, May 8, 2012 at 7:00 p.m. The meeting was held within the boundaries of the Town
and was open to the public.
PARKS AND RECREATION BOARD MEMBERS PRESENT
David Abdulky Vice Chairman
Glenn Hurst Secretary
Jim Hanna Board Member
Louis Hocker Board Member
Tom Mills Board Member
Robbie Thomas Board Member
Kathy Trotter Board Member
PARKS AND RECREATION BOARD MEMBERS ABSENT
Larry Lentzner Chairman
Stacey Everett Board Member
Chris McCollister Board Member
Dean Murray Board Member
STAFF AND GUEST(S) PRESENT
Adam Adams Parks & Recreation Director
Jeannette Tiffany Council Member Liaison
Bill Rose Council Member
Sherri Lewis Recreation Supervisor
Call to order and announce a quorum.
Vice Chairman Abdulky called the meeting to order at 7:15 p.m. noting a quorum was
present.
Citizen Presentation:
Resident asked about the replacement of the “small playground” at Harmony
Park.
Robbie Thomas let the board know about a volunteer opportunity that Trophy
Club might want to look into; contact Sabre to see if they would be interested in
volunteering as a group in our park system.
1. Discuss and take appropriate action on the approval of the April 11, 2012 minutes.
Board Member Hanna abstained from voting because he was not present at the
April meeting.
Board Member Hurst motioned to approve the April 11, 2012 minutes. Board
Member Hocker seconded. Motion passed unanimously.
Parks & Recreation Board 8 of 43 Wednesday, June 20, 2012
2. Staff update on the following:
a. Facility user agreement with baseball
Town Council passed the Facility User Agreement with TCRBA on May 7, 2012.
The agreement will enhance communication between Town and association,
gives clear guidelines for field usage, and requires that the association President
or Vice President be a Trophy Club resident.
b. Park Bond items
Board members have requested that “further discussion of remaining projects” be
an agenda item before moving forward with remaining projects. New project
ideas may arise and be added to the project list.
c. Trophy Club Park
Director Adams is currently working on bids for mowing trails. Board Member
Mills offered his time to go to the park and show the contractor exactly where the
trails are located; Director Adams agreed to connect Board Member Mills with the
contractor the next time the mowers are onsite. Director Adams confirmed that
garbage is picked up every Friday, the “dump” will be cleaned out and no longer
used, and a “maintenance map” is being created for the Parks crew. Board
Member Trotter shared the progress that has been made at TCP over the past
year.
d. Linear Park North
Trail has been mowed. There is a lot of trash from the builders being dumped
along the trail. Cat tails need to be addressed along portions of the trail.
“Enforcement” signage may be necessary to help curtail the litter issue. Staff will
consider adding trash cans along the trail. Erosion is still an issue around the
ponds. Staff is holding off on the pier until an “aquatics” study is completed.
e. Naming of remaining facilities and parks
The Community Pool needs a name – so that new signage can be made.
f. Freedom Dog Park
Steady usage and well attended. No notable update.
g. Community Pool
Parkview should be open May 24th, in time for the pool opening for Memorial Day
weekend. All guards have been hired and new guard stands have been
purchased. Play features have been re-painted by the manufacturer at no cost to
the Town because the original paint had problems. Staff is budgeting to open the
pool two weekends prior to, as well as after the scheduled season. The
additional weekends will likely have to be staffed with adults because most
students will still be in school.
Adjourn
Board Member Hanna made the motion to adjourn at 8:32pm. Seconded by Board
Member Hurst. Motion passed unanimously.
____________________________________
Glenn Hurst
Parks & Recreation Board Secretary
Parks & Recreation Board 9 of 43 Wednesday, June 20, 2012
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12012-279-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:6/17/2012 Parks and Recreation Board
On agenda:Final action:6/20/2012
Title:Staff update on the following items; discussion of same
a. Freedom Dog Park
b. Independence Park
c. Harmony Park/NEOS system
d. Linear Park North
e. Community Pool
f. Trophy Club Park
Attachments:
Action ByDate Action ResultVer.
Title
Staff update on the following items; discussion of same
a. Freedom Dog Park
b. Independence Park
c. Harmony Park/NEOS system
d. Linear Park North
e. Community Pool
f. Trophy Club Park
Parks & Recreation Board 10 of 43 Wednesday, June 20, 2012
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12012-280-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:6/17/2012 Parks and Recreation Board
On agenda:Final action:6/20/2012
Title:Park Board to discuss and take appropriate action concerning the prioritization of existing and/or
additional Park Bond projects
Attachments:Potential Bond Projects Park Board 6-20-12.pdf
Action ByDate Action ResultVer.
Title
Park Board to discuss and take appropriate action concerning the prioritization of existing and/or
additional Park Bond projects
Body
Park Board has discussed and acted on the recommendation of three bond projects to date. Staff seeks
the Board's input in reprioritizing and updating the existing list with the purpose of bringing additional
items to Town Council for approval
Parks & Recreation Board 11 of 43 Wednesday, June 20, 2012
Potential Bond Projects
Parks & Recreation Board 12 of 43 Wednesday, June 20, 2012
300,000
Parks & Recreation Board 13 of 43 Wednesday, June 20, 2012
Harmony Park
◦Light tennis courts
◦Splash pad
◦Bouldering area
◦Small game area/electronic play components
◦Replacement playground for existing small
playground
◦Back lighting on poles to partially illuminate
new practice fields
Parks & Recreation Board 14 of 43 Wednesday, June 20, 2012
Independence East
◦T-ball fields in remaining ball field area
◦Playground w/shade structure
◦Lighting for North multi-use field (football &
soccer)
◦Replacement bleachers for baseball fields
◦Trail lighting
◦Banners for antique banner light arms
Parks & Recreation Board 15 of 43 Wednesday, June 20, 2012
Splash Pad – More shade structures
Trophy Club Park
◦Engineering for new road
◦Minor trail improvements (create a budget)
◦Acquisition of trail-head southern trail head
Independence West
◦Shade structure over playground
◦New Marquee
Parks & Recreation Board 16 of 43 Wednesday, June 20, 2012
At-Large
◦Bocce ball court
◦completion of fishing pier and aquatic study for
the amenity lakes
◦drainage improvements and removal of
underbrush adjacent to Freedom Dog Park
◦rec /community center study
◦irrigation work for slopes adjacent to amenity
lakes
◦replace the trail through the lakes development
Parks & Recreation Board 17 of 43 Wednesday, June 20, 2012
◦Add water fountain to Lake development
◦Add water fountain to concrete trail
◦Security cameras for Indy East and the pool
◦East side trail head parking/access to TW King
◦Modular skate park
◦Pond irrigation routing to Indy East
◦Lightning detection system
Parks & Recreation Board 18 of 43 Wednesday, June 20, 2012
How much does the product cost?
Are there installation fees? How much?
Estimated annual maintenance costs?
Does it have a consumable component? Estimated
costs?
Estimated weekly/annual staff hours for
maintenance/operation?
Item/project life expectancy?
Parks & Recreation Board 19 of 43 Wednesday, June 20, 2012
Are there revenue generating capabilities?
Estimate/describe.
Where will the item be installed/constructed?
What need does it address?
Is it a duplication? If so why and the difference?
What user groups benefit from the project?
Are there opportunities for public/private
partnerships?
Parks & Recreation Board 20 of 43 Wednesday, June 20, 2012
Splash Pad - Harmony Park – 120,000+
Replace Little kids playground - Harmony Park- 63,000
Tennis Court lights - Harmony Park - 30K
Practice Lighting for Multipurpose field - Indy East –73,811
Play Ground -Indy East- 35K -75,000
Trail Improvements - TCP - 20K
Fishing Pier/Study - Amenity Lakes – 31,000
Rec/Community Center Feasability Study - 50K
Parks & Recreation Board 21 of 43 Wednesday, June 20, 2012
Parks & Recreation Board 22 of 43 Wednesday, June 20, 2012
How much does the product cost?
◦$27,137
Are there installation fees? How much?
◦Included
Estimated annual maintenance costs?
◦Under $500
Does it have a consumable component? Estimated costs?
◦Yes, under $1,000 per year
Estimated weekly/annual staff hours for maintenance/operation?
◦Minimal
Item/project life expectancy?
◦20 years
Parks & Recreation Board 23 of 43 Wednesday, June 20, 2012
Are there revenue generating capabilities? Estimate/describe.
◦Yes, we can program night classes
Where will the item be installed/constructed?
◦Harmony tennis courts/location D
What need does it address?
◦Facilities are not currently lighted
Is it a duplication? If so why and the difference?
◦Yes, but it is located on the East side of town
What user groups benefit from the project?
◦All ages
Are there opportunities for public/private partnerships?
◦Yes, we could team up with the NISD or Country Club
Parks & Recreation Board 24 of 43 Wednesday, June 20, 2012
How much does the product cost?
◦Varies depending on type and manufacturer
Are there installation fees? How much?
◦Varies as well
Estimated annual maintenance costs?
◦Non-recirculating under $500/ recirculating under $1,000
Does it have a consumable component? Estimated costs?
◦Non-recirculating water/sewer/recirculating reduced water +chlorine + electricity
Estimated weekly/annual staff hours for maintenance/operation?
◦Non-recirculating weekly check/recirculating daily checks
Item/project life expectancy?
◦20 years
Parks & Recreation Board 25 of 43 Wednesday, June 20, 2012
Are there revenue generating capabilities? Estimate/describe.
◦Only if we fence it for reservations
Where will the item be installed/constructed?
◦Harmony Park’s old volleyball area /location B
What need does it address?
◦East side water amenity and park improvement
Is it a duplication? If so why and the difference?
◦Yes, but it is a minor facility and it is free
What user groups benefit from the project?
◦East side residents and soccer association
Are there opportunities for public/private partnerships?
◦Only if we reserve it
Parks & Recreation Board 26 of 43 Wednesday, June 20, 2012
How much does the product cost?
◦Neos Wall $26,634-Neos 360 $19,976 Neos Ring -$10,820
Are there installation fees? How much?
◦We would install and demo old playground/ $2,200
Estimated annual maintenance costs?
◦Under $500
Does it have a consumable component? Estimated costs?
◦Self –contained battery operation/ under $100
Estimated weekly/annual staff hours for maintenance/operation?
◦minimal
Item/project life expectancy?
◦15 years
Parks & Recreation Board 27 of 43 Wednesday, June 20, 2012
Are there revenue generating capabilities? Estimate/describe.
◦No
Where will the item be installed/constructed?
◦Harmony Park’s existing older playground site/location C
What need does it address?
◦Attracts a different user group to outdoor site
Is it a duplication? If so why and the difference?
◦No
What user groups benefit from the project?
◦East side residents and soccer association
Are there opportunities for public/private partnerships?
◦No
Parks & Recreation Board 28 of 43 Wednesday, June 20, 2012
How much does the product cost?
◦Dock-$23,000/ Aquatic study up to $8,942.92
Are there installation fees? How much?
◦Included in dock construction
Estimated annual maintenance costs?
◦Under $500 per year on dock/ without plant introduction maint will increase
Does it have a consumable component? Estimated costs?
◦No
Estimated weekly/annual staff hours for maintenance/operation?
◦Less than one hour per week for dock
Item/project life expectancy?
◦15 years
Parks & Recreation Board 29 of 43 Wednesday, June 20, 2012
Are there revenue generating capabilities? Estimate/describe.
◦Yes with fishing programs
Where will the item be installed/constructed?
◦Large amenity lake/location D
What need does it address?
◦Piers are already installed and it will help utilize this pond
Is it a duplication? If so why and the difference?
◦No
What user groups benefit from the project?
◦All ages
Are there opportunities for public/private partnerships?
◦Yes. TPWD fishing programs such as KID FISH
Parks & Recreation Board 30 of 43 Wednesday, June 20, 2012
How much does the product cost?
◦Variable depending on design, $27,000-100,000
Are there installation fees? How much?
◦Included
Estimated annual maintenance costs?
◦Under $500
Does it have a consumable component? Estimated costs?
◦No
Estimated weekly/annual staff hours for maintenance/operation?
◦Less than one hour per week
Item/project life expectancy?
◦20 years
Parks & Recreation Board 31 of 43 Wednesday, June 20, 2012
Are there revenue generating capabilities? Estimate/describe.
◦Nno
Where will the item be installed/constructed?
◦Independence East/location E
What need does it address?
◦Playground for that park
Is it a duplication? If so why and the difference?
◦Yes, but at a different site
What user groups benefit from the project?
◦Residents on West side and baseball association
Are there opportunities for public/private partnerships?
◦No
Parks & Recreation Board 32 of 43 Wednesday, June 20, 2012
How much does the product cost?
◦$50,000
Are there installation fees? How much?
◦N/A
Estimated annual maintenance costs?
◦N/A
Does it have a consumable component? Estimated costs?
◦N/A
Estimated weekly/annual staff hours for maintenance/operation?
◦N/A
Item/project life expectancy?
◦This will require reasonable staff support during the study
Parks & Recreation Board 33 of 43 Wednesday, June 20, 2012
Are there revenue generating capabilities? Estimate/describe.
◦N/A
Where will the item be installed/constructed?
◦Independence East/location F
What need does it address?
◦To determine once and for all the Town’s facility needs balanced will expense and
revenue projections
Is it a duplication? If so why and the difference?
◦N/A
What user groups benefit from the project?
◦All residents
Are there opportunities for public/private partnerships?
◦N/A
Parks & Recreation Board 34 of 43 Wednesday, June 20, 2012
How much does the product cost?
◦$73,811
Are there installation fees? How much?
◦Included
Estimated annual maintenance costs?
◦Under $500
Does it have a consumable component? Estimated costs?
◦Electricity, $2,000 annually
Estimated weekly/annual staff hours for maintenance/operation?
◦Minimal
Item/project life expectancy?
◦20 years
Parks & Recreation Board 35 of 43 Wednesday, June 20, 2012
Are there revenue generating capabilities? Estimate/describe.
◦Yes as it allows for evening rental outside of football season
Where will the item be installed/constructed?
◦Independence East/location G
What need does it address?
◦Football has no evening practice facilities
Is it a duplication? If so why and the difference?
◦No
What user groups benefit from the project?
◦Football association and private rentals
Are there opportunities for public/private partnerships?
◦No
Parks & Recreation Board 36 of 43 Wednesday, June 20, 2012
How much does the product cost?
◦$20,000 for continued trail marking and amenities
Are there installation fees? How much?
◦Included
Estimated annual maintenance costs?
◦Already maintaining them
Does it have a consumable component? Estimated costs?
◦No
Estimated weekly/annual staff hours for maintenance/operation?
◦Volunteers will assist
Item/project life expectancy?
◦5 years
Parks & Recreation Board 37 of 43 Wednesday, June 20, 2012
Are there revenue generating capabilities? Estimate/describe.
◦Housing adjacent to trail access is a desirable amenity
Where will the item be installed/constructed?
◦Trophy Club Park/ location H
What need does it address?
◦Needed improvement of the original trail system
Is it a duplication? If so why and the difference?
◦No
What user groups benefit from the project?
◦All residents
Are there opportunities for public/private partnerships?
◦Yes through volunteers and other agencies
Parks & Recreation Board 38 of 43 Wednesday, June 20, 2012
Parks & Recreation Board 39 of 43 Wednesday, June 20, 2012
Parks & Recreation Board 40 of 43 Wednesday, June 20, 2012
Parks & Recreation Board 41 of 43 Wednesday, June 20, 2012
Parks & Recreation Board 42 of 43 Wednesday, June 20, 2012
Parks & Recreation Board 43 of 43 Wednesday, June 20, 2012