Agenda Packet Parks 10/11/2011Parks and Recreation Board
Trophy Club Entities
Meeting Agenda
100 Municipal Drive
Trophy Club, Texas 76262
Svore Municipal Building Boardroom7:00 PMTuesday, October 11, 2011
Call To Order and announce a quorum.
Citizen Presentation
Citizens are allowed three (3) minutes to address the Board regarding an item over
which the Board has policy or oversight authority as provided by Texas law, the ethics
order, or other policy order.
REGULAR SESSION
1.2011-532-T Welcome new Board Members/recognize retiring Board Members
2.2011-533-T Discuss and take appropriate action on the appointment of the following
Board Officer positions
a. Chair
b. Vice-Chair
c. Secretary
3.2011-534-T Per Board and Committee Handbook discuss and take appropriate action
regarding meeting attendance requirements and filling a Board position
vacant as a result of absenteeism.
RES 2011-19 - Elected and Appt Handbook.pdfAttachments:
4.2011-535-T Discuss and take appropriate action on the approval of the September 8,
2011 minutes
09.08.11 minutes.pdfAttachments:
Parks & Recreation Board 1 of 30 Tuesday, October 11, 2011
October 11, 2011Parks and Recreation Board Meeting Agenda
5.2011-536-T Staff update and discussion of same for the following items:
a. Petfest and Freedom Park
b. Indy East
c. TCP
d. Aquatics
e. Fall Festival
f. Harmony Park
g. linear park and trail system
h. Bond update
i. Staff administrative duties
Adjourn
*THE BOARD MAY CONVENE INTO EXECUTIVE SESSION TO DISCUSS POSTED
ITEMS AS ALLOWED BY THE TEXAS OPEN MEETINGS ACT, TEXAS LOCAL
GOVERNMENT CODE 551.071.
Notice is hereby given that a quorum of the Town Council may be in attendance at
this meeting.
CERTIFICATION
I certify that the above notice was posted on the front window of the Svore Municipal
Building, 100 Municipal Drive, Trophy Club, Texas, on Saturday, September 8, 2011 by
6:00 P.M. in accordance with Chapter 551, Texas Government Code.
Jacob Lohse
Aquatic/Outdoor Supervisor
If you plan to attend this public meeting and have a disability that requires special
needs, please contact the Town Secretary’s Office at 682-831-4600, 48 hours in
advance and reasonable accommodations will be made to assist you.
I certify that the attached notice and agenda of items to be considered by this Board
was removed by me from the front window of the Svore Municipal Building, 100
Municipal Drive, Trophy Club, Texas, on the __________ day of
______________________, 2011.
________________________________, Title: ___________________________
Parks & Recreation Board 2 of 30 Tuesday, October 11, 2011
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12011-532-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:10/8/2011 Parks and Recreation Board
On agenda:Final action:10/11/2011
Title:Welcome new Board Members/recognize retiring Board Members
Attachments:
Action ByDate Action ResultVer.
Title
Welcome new Board Members/recognize retiring Board Members
Parks & Recreation Board 3 of 30 Tuesday, October 11, 2011
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12011-533-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:10/8/2011 Parks and Recreation Board
On agenda:Final action:10/11/2011
Title:Discuss and take appropriate action on the appointment of the following Board Officer positions
a. Chair
b. Vice-Chair
c. Secretary
Attachments:
Action ByDate Action ResultVer.
Title
Discuss and take appropriate action on the appointment of the following Board Officer positions
a. Chair
b. Vice-Chair
c. Secretary
Parks & Recreation Board 4 of 30 Tuesday, October 11, 2011
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12011-534-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:10/8/2011 Parks and Recreation Board
On agenda:Final action:10/11/2011
Title:Per Board and Committee Handbook discuss and take appropriate action regarding meeting
attendance requirements and filling a Board position vacant as a result of absenteeism.
Attachments:RES 2011-19 - Elected and Appt Handbook.pdf
Action ByDate Action ResultVer.
Title
Per Board and Committee Handbook discuss and take appropriate action regarding meeting attendance
requirements and filling a Board position vacant as a result of absenteeism.
Parks & Recreation Board 5 of 30 Tuesday, October 11, 2011
TOWN OF TROPHY CLUB, TEXAS
RESOLUTION NO. 2011-19
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF
TROPHY CLUB, TEXAS, AMENDING RESOLUTION NO. 2008-22
AMENDING THE MUNICIPALITY OF TROPHY CLUB HANDBOOK FOR
ELECTED AND APPOINTED OFFICIALS BY AMENDING THE
SECTIONS AND SUBSECTIONS ENTITLED “APPLICANT
REQUIREMENT FOR BOARDS OR COMMISSIONS”,
“APPOINTMENTS PROCESS”, AND “MAXIMUM NUMBER OF
APPOINTMENTS”; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Town benefits by having its citizens involved in local government
through service on Town Boards and Commissions and has established several boards
and commissions that perform various functions for the Town; and
WHEREAS, on September 15, 2008, the Town Council approved Resolution No.
2008-22 which amended the “Handbook for Elected and Appointed Officials” regulating
the conduct of persons serving on Town Boards and Commissions; and
WHEREAS, the guidelines established in the “Municipality of Trophy Club
Handbook for Elected and Appointed Officials” (hereinafter “Handbook”) are in addition
to those requirements imposed by the Texas Open Meetings Act and other applicable
state law; and
WHEREAS, since enacting Resolution No. 2008-22, the Town Council has
determined it to be in the best interests of the Town to further amend the Handbook to
allow more residents to become involved and to provide more residents with the
opportunity to serve by adding term limits for board and commission members, by
prohibiting officials who are either elected or appointed to membership on any
governmental body from serving on a Town board or commission, and by reducing the
number of boards and commissions a person may simultaneously serve on from two (2)
to one (1).
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE
TOWN OF TROPHY CLUB, TEXAS:
Section 1. That the foregoing recitals are adopted and incorporated herein as
findings.
Section 2. That in order to allow the Town Council the opportunity to be more
inclusive and to encourage more residents to become involved in Town government, it
is in the best interest of the Town of Trophy Club, Texas, to amend the sections and
subsections of the Handbook entitled “Applicant Requirement for Boards or
Commissions”, “Appointments Process”, and “Maximum Number of Appointments” as
more specifically set forth below.
Parks & Recreation Board 6 of 30 Tuesday, October 11, 2011
Parks & Recreation Board 7 of 30 Tuesday, October 11, 2011
MUNICIPALITY OF TROPHY CLUB
Handbook for Elected and Appointed Officials
EFFECTIVE DATE: 10/1/2011 REVISION DATE/NO: 9/12/2011-4
(Resolution No. 2011-19 approved on September 12, 2011)
This Handbook is applicable to all paid, non-paid and voluntary positions and seats to include; Volunteers
assisting with Special Event functions, Citizens Advisory Groups, Committees, Commissions,
Corporations and Boards.
I acknowledge receiving and agree to comply with the policies set forth in the Handbook for Elected and
Appointed Officials.
__________________________________________ _________
Elected/Appointed Official Signature Date
__________________________________________
Elected/Appointed Official Printed Name
Return this page to the Town Secretary attached the Texas Open Government Training Certificates
where applicable.
Parks & Recreation Board 8 of 30 Tuesday, October 11, 2011
Introduction
In order to achieve its goals, The Town of Trophy Club needs the support of dedicated citizens who
volunteer to serve on boards, commissions, corporations and citizen advisory groups. The Town
encourages and appreciates citizens with diversity of ideas and backgrounds to serve as volunteers.
In accordance of 3.08(e) and 4.16 of the Town Charter, the citizens who serve do so without
compensation, they are appointed to serve after indicating their interest through the proper application
process, and the boards and commissions serve at the discretion of the Town Council. Citizen advisory
groups serve at the discretion of the Staff Administrator for that group.
Generally, members of each board, commission or citizen advisory group are charged with researching
pertinent projects and with making recommendations to the Town Council. Members serve in an advisory
capacity. The single exception is the Zoning Board of Adjustment, which has some quasi-judicial duties.
The exact duties and requirements of each board and commission can be found in the section of this
handbook pertaining to that specific group.
The structure of each board and commission consists of members, a Chair/President and a Town Staff
Liaison. An Advisory Group has a Town Staff Administrator.
Boards, Commissions and Corporations
At present, the Town of Trophy Club has six appointed boards: Economic Development Corporation A,
Economic Development Corporation B, Zoning Board of Adjustment, Tree Board, Park Board and the
Planning and Zoning Commission. The use of the term “Board” or “Commission” herein shall also include
a “Corporation”.
Economic Development Corporations
The Town has two economic development corporations. Each of these groups submits an annual budget
to the Council regarding the distribution of funds collected from sales tax designated by voters to be used
for economic development and park improvement. If economic development corporations want to include
a new project not listed on the approved budget, then the economic development corporation will make
recommendations to the Council for approval.
The economic development corporations cannot take action unless a quorum is present. A quorum is a
majority of the voting members of any group. If a group has six voting members at least four members
must be present in order for action to be taken.
Minutes of all meetings will be taken by the Staff Liaison.
The Zoning Board of Adjustment (ZBA)
The ZBA is a body that approves special exceptions to the Comprehensive Zoning Ordinance (CZO)
consistent with the general purpose and intent of the CZO and in accordance with any state law and
applicable rules contained in the Ordinance.
When acting in this capacity the ZBA is quasi-judicial. Appeal of a ZBA decision is to a district court. The
ZBA has five (5) regular members and four (4) alternate members serving two-year terms. Four of five
voting members (regular or alternate) must be present to conduct business. No agenda item may be
approved unless four positive votes are cast.
Minutes of all meetings will be taken by the Staff Liaison.
Parks & Recreation Board 9 of 30 Tuesday, October 11, 2011
Tree Board
The Tree Board exists to care for the trees in our beautiful Town. The board is a group of concerned
volunteers charged by ordinance with developing and administering a comprehensive tree management
program. The board focuses on trees in public areas such as parks and medians.
Methodology
• enforcement of tree ordinance
• educational opportunities for citizens
• development of comprehensive tree management program
• Arbor Day to celebrate the importance of trees
Projects
• Arbor day planning and education
• Wildflower planting
• Comprehensive tree care and management program
• Tree Brochure to provide recommended species, planting and care tips
• Tree Town USA - qualification and application to be completed annually
The Tree Board meets six to eight times a year, as needed. Announcements will be posted to the Town
calendar.
Minutes of all meetings will be taken by the Staff Liaison.
Park Board
The Board exists to allow residents to play a more active role and to provide direct citizen input to the
Parks and Recreation Director for the development of parks and recreational facilities with the Town.
Methodology
• advisory capacity to Town Council
• advisory capacity to Parks and Recreation Director
• study and development of recreation areas
• advise and recommend the development of long-range capital improvement programs
• cooperate with other governmental agencies, civic organizations and all citizens of the
Town in the advancement of sound parks and recreation planning and programming
• recommend to Town Council amendments to the Parks and Recreation Ordinance
• annual reports to Town Council
• review and recommend proposed budget for the parks and recreation department
• adopt and recommend additional rules to Council as necessary
Projects
• recommend standards for areas, facilities, programs and financial support
• review the master planning guide and become familiar with such plan
• solicit grants
• develop and recommend written policies and procedures to Town Council
Planning and Zoning Commission
The Town currently has one commission; the Planning and Zoning Commission plans and makes
recommendations to the Town Council for the orderly growth, development and welfare of the Town.
Parks & Recreation Board 10 of 30 Tuesday, October 11, 2011
A commission may not take action unless a quorum is present. A quorum is a majority of the voting
members of any group. If a group has six voting members, at least four members must be present in
order for action to be taken.
Minutes of all meetings will be taken by the Staff Liaison.
Applicant Requirement for Boards, Commissions, or Corporations
Applicants for boards, commissions, or corporations must be registered voters and residents for six (6)
months. Board, Commission, and Corporation members must be Trophy Club residents for at least six
(6) months as well as registered voters prior to their appointment. Based upon good cause shown,
Council may waive the voter registration and/or length of residency requirement for a person appointed to
a Board, Commission, Corporation, or Citizen Advisory Group. Neither elected officials nor persons
appointed to fill vacancies on any elected governmental body may serve on a Town Board, Commission,
or Corporation.
The technical expertise of applicants may be a consideration in gaining appointment.
Vacancy Posting, Application, Interview and Appointment Process
The following is the Vacancy Posting, Application, Interview and Appointment process for Economic
Development Corporation A, Economic Development Corporation B, Zoning Board of Adjustment,
Tree Board, Planning and Zoning Commission and the Parks and Recreation Board.
Posting Process
The Town Secretary will ensure that annual appointments for Boards & Commissions are posted in the
month of June:
• Announced in the Town Newsletter, a newspaper published by the Town
• Posted on the marquees on Trophy Club Drive, Trophy Lake Drive and Trophy Wood
Drive
• Posted on cable’s public information Channel
• Posted on the Town’s Web page at: www.ci.trophyclub.tx.us
The Town Secretary will also notify each member, whose term is expiring, requesting that they complete
a Request for Reappointment Form and return by the prescribed time.
Application Process for Annual Appointments
Applications will be accepted each year in July.
Members seeking reappointment must submit their desire in writing to the Town Secretary and Town
residents who are interested in a position may request an application at the Town office. The completed
application shall be submitted to the Town Secretary to be forwarded to the board and/or commission
Staff Liaison.
Interview Process
Interviews will occur each year in August.
Staff Liaisons will be responsible for scheduling interviews for each candidate who submits an application
for their respective board and/or commission. The board and/or commission Chairman will make their
group’s recommendation to Council for appointment. The recommendation from the board is advisory,
and Council shall make the final determination regarding appointment. When possible, the board and/or
commission’s recommendations will exceed the number of open seats to allow the Council to make
appointments to fill vacancies due to resignations within that current year.
Parks & Recreation Board 11 of 30 Tuesday, October 11, 2011
Mid-Term Vacancy
When a member of a board or commission resigns midterm, the Staff Liaison will obtain a letter of
resignation from the member and will forward to the Town Secretary.
In cases where applications exceeding the number of open seats were received during the Annual
Appointment process, applicants who were not appointed during the annual appointment process will be
considered first.
The Town Secretary will confirm those applicants’ continued interest and then forward the previously
submitted application to the Town Council for review and consideration for appointment.
In cases where applications did not exceed the number of open seats during the Annual Appointment
process the vacancy will be posted.
The Town Secretary will ensure that the vacancy is posted:
• on the marquees on Trophy Club Drive, Trophy Lake Drive and Trophy Wood Drive for a
period of at least 3 days, or as time allows;
• on cable’s public information channel for a period of two weeks; and
• on the Town’s web page at: www.ci.trophyclub.tx.us, for a period of two weeks.
Members appointed to fill vacancies serve out the remainder of a predecessor’s term.
Appointments Process
Council Appointments will occur each year in September for the new terms to begin in October.
No person shall serve on a Board, Commission or Corporation for successive appointed terms totaling
more than six (6) years. A term of office shall be defined as an appointed period of (2) or more years. A
portion of a term does not count as a term of office for purposes of a limit. Term limits shall apply to the
2011 appointment year. Appointment terms previously served or being served on September 30, 2011
shall not be counted in the application of term limits. Additionally, persons serving on a board,
commission, or corporation on the effective date of this Handbook shall be allowed to complete their
current term of service regardless of their ineligibility under the newly adopted provisions of this
Handbook.
Term Lengths
Members serve two-year terms on Economic Development Corporation A, Economic Development
Corporation B, Zoning Board of Adjustment, Tree Board and the Planning and Zoning Commission.
Members serve three-year terms on the Park Board.
Terms are staggered, with the Council making annual appointments to replace members whose regular
terms expire in any given year.
Maximum number of Appointments
A person may hold a maximum of one (1) board, commission, or corporation seat at any one time;
provided however, that in the event the Town does not receive a sufficient number of applications to fill all
available seats, Council may in its discretion approve an exception to this limitation.
Parks & Recreation Board 12 of 30 Tuesday, October 11, 2011
Open Government Training
Effective January 1, 2006, elected and appointed public officials are required by a new state law to
receive training in Texas open government laws. The Office of the Attorney General offers free video
training courses, which were developed in compliance with a mandate from the 79th Texas Legislature.
The Attorney General established the formal training necessary to ensure that all elected and appointed
government officials have a good command of both open records and open meetings laws.
Each elected or appointed official who is a member of a governmental body subject to the Open Meetings
Act or the Public Information Act must attend training. Additionally, employees who serve as a
governmental body's designated public information coordinator are required to complete the Public
Information Act training course.
Officials who are in office before January 1, 2006 have one year until January 1, 2007 to complete the
required training. Officials who are elected or appointed after January 1, 2006 have 90 days within which
to complete the required training.
Staff Liaisons from the individual groups requiring the training will be responsible to ensure that all
members of their group receive the training. Training CDs are available in the Town Secretary’s office or
may be obtained online at:
http://www.oag.state.tx.us/media/videos/play.php?image=2005openrecords&id=150
Certificates of completion must be maintained by the member's governmental body and made available
for public inspection upon request. The member must confirm that they have received the training, by
completing the appropriate certificate of completion, witnessed by the Staff Liaison. Once signed, the
original Certificate is forwarded to the Town Secretary to be kept in permanent records.
More information on Open Government maybe obtained online at the Texas Attorney General’s Office.
(http://www.oag.state.tx.us)
Nepotism
A board or commission Chair/President cannot be a relative of the Mayor or of a Council Member. On
any given Board and/or Commission, only one member can be a relative of a Council Member. A person
is a relative if he/she is related in the first degree by consanguinity (blood) or by affinity (marriage).
Members of the Economic Development Corporation, Zoning Board of Adjustment or Planning and
Zoning Commission cannot be related to a Council member.
Guidelines for Members
All members of boards and/or commissions have specific duties and responsibilities.
All members of boards and/or commissions are expected to participate in formal and informal training
sessions.
Many boards and commissions deal with technical issues that can require a foundation of certain
knowledge that must be updated from time to time. The Town will provide reasonable opportunities for
members to acquire and keep current in these training efforts. Members are expected to participate.
Regular attendance
Effectiveness as a member requires regular attendance. Should a member of a board and/or commission
fail to attend three consecutive regular meetings without being excused by the board and/or commission,
his/her office may be declared forfeited by that board and/or commission. A member who is unable to
Parks & Recreation Board 13 of 30 Tuesday, October 11, 2011
attend a meeting shall notify the Staff Liaison of his/her inability to attend the meeting and shall provide
an explanation of the conflict or other reason that prevents his/her attendance. Notice to the Staff Liaison
shall be provided as soon as practicable after the member becomes aware that he/she will be absent.
It is particularly important that all members attend briefing sessions and work sessions prior to formal
meetings so as to promote effective and efficient meetings. If a member finds difficulty in maintaining
regular attendance, it is suggested that the member consider whether he/she has sufficient time to be an
effective member. It is the responsibility of a member in this position to initiate a discussion with the
Chair/President or Staff Liaison about attendance.
The Chairman of the board and/or commission is to maintain a charted attendance record for all
members. If attendance becomes an issue, the Staff Liaison will attempt to secure a written resignation.
The Staff Liaison is responsible for submitting periodic reports to the Town Council on behalf of the board
and/or commission noting progress and members attendance.
Avoidance of contacts and individual discussions
It is not uncommon for applicants, opponents, or their representatives to approach individual members to
solicit support or disapproval of a pending issue. These individual contacts should be avoided. It is the
policy of the Town that all members of a board and/or commission deserve equal access to all information
and that any statement relevant to an issue should be made in an open meeting for the benefit of all the
participants.
Requests for sponsorships/donations/agreements with vendors
Members do not have the authority, when asking for donations or making agreements with vendors, to
give the impression that they are acting as an agent for the Town. Furthermore, commission and board
members are not permitted to obligate any Town funds or enter any agreements without prior written
approval of the Town Manager or the Manager’s designee.
Defining and Responding to Conflicts of Interest
Members of boards and/or commissions are subject to provisions of Chapter 171 of the Local
Government Code, pertaining to conflicts of interest. A conflict of interest exists if a person has a
substantial interest in a business entity or an interest in real property affected by an action.
A “substantial interest in a business entity” is defined as 1) ownership of 10 percent or more of the voting
stock or shares of the business entity or owns either 10 percent or more or $15,000 or more of the fair
market value of the business entity, or 2) funds received by the person from the business entity exceed
10 percent of the person’s gross income for the previous year.
A person has a “substantial interest in real property” if the interest is an equitable or legal ownership with
a fair market value of $2,500 or more. A local public official is considered to have a substantial interest if a
person related to the official in the first degree of consanguinity (blood) or affinity (marriage) has a
substantial interest as described above. If a member has a conflict of interest in a matter, that person can
obtain from and file with the Town Secretary an affidavit stating the nature and extent of the interest and
shall abstain from any action or discussion of the matter creating the conflict. In cases where a conflict of
interest is declared, members should physically leave any meeting while any item causing said conflict is
discussed.
Effective Meetings
All members of boards, commissions and committees should familiarize themselves with the elements of
a successful meeting.
These include:
Parks & Recreation Board 14 of 30 Tuesday, October 11, 2011
• Having a purpose for the meeting;
• Giving adequate notice;
• Posting public notice when required;
• Preparing for the meeting in advance;
• Preparing an agenda;
• Allowing for appropriate participation from all parties;
• Selecting an appropriate meeting place;
• Determining the outcome or results of the meeting;
• Keeping an accurate record of all proceedings; and
• Keeping discussion focused on items listed on the agenda.
Members should avoid common mistakes that can make meetings unproductive, including but not limited
to:
• Lack of control at the meeting, appearing unfair, being unable to bring issues to a vote
and wasting people’s time.
• The Staff Liaison and Chair are responsible for compliance with the Texas Open
Meetings law.
Meetings of all boards, commissions and committees are open to the public.
Prior to initiating a closed or “Executive Session,” the Staff Liaison and Chair shall receive approval from
the Town Manager and Town Attorney.
Prior to any meeting, the Chair and Staff Liaison shall prepare an agenda describing actions to be taken
by the group. The agenda shall be prepared in a format approved by the Town Attorney and shall be
posted on the front glass display area of the Municipal Utility District Building in accordance with state law
at least 72 hours prior to the meeting.
The prescribed order of a meeting should be:
Approval of minutes from prior meeting; public hearings; recognition of visitors; new business; old
business; and recess and adjournment.
Prior to the meeting, the Staff Liaison shall prepare and distribute complete and accurate information
pertaining to any action being requested of the board, commission or committee. Some action items
require public hearings, and advance communication shall be established with the Town staff to ensure
that the hearings are properly advertised as required by law. Any public notice of a board, commission or
committee meeting that is required by law must be prepared and advertised by Town staff.
The Chair or Staff Liaison shall arrange for an appropriate meeting location. Said location should include
proper lighting, voice, temperature control, adequate facilities and seating for the anticipated audience
participation, and facilities for display of information.
The Chair shall allocate sufficient time for both applicants and opponents of an issue to present their
information. Regardless of whether a contemplated issue is listed as a public hearing item or not,
interested parties should be given a reasonable opportunity to present their information and opinions,
unless the group is meeting in a workshop session. The Chair must allocate and manage the time to be
allotted and shall use discretion based upon the agenda and other factors. It is appropriate for the Chair
to ask persons to refrain from repeating information.
The Chair shall endeavor to see that all persons attending or participating in meetings are treated with
respect and dignity. All members must refrain from prejudicial or stereotypical comments. All members
must refrain from questioning that takes the form of “badgering” or “debating” with those providing
testimony.
Parks & Recreation Board 15 of 30 Tuesday, October 11, 2011
All members need to be cautious of publicly representing their positions beyond the scope of the business
at hand. The official position of the Town shall be represented only by Town staff as established by the
Town Council.
Conduct in meetings
Board and/or commission members should act in a professional manner. If a resident visits a meeting and
presents a complaint to the board and/or commission at a meeting the information should be taken and
referred to Staff to reply to the resident.
Rules of Decorum
Recognition by Chairman: No person shall address the board and/or commission without first being
recognized by the Chairman.
Order: While the Council is in session, the members must preserve order and decorum, and a member
shall neither, by conversation or otherwise, delay or interrupt the proceedings or the peace of the Town
Council nor disturb any member while speaking or refuse to obey the orders of the Chairman/Mayor.
Members of the Town Council shall not leave their seats during a meeting without first obtaining the
permission of the Chairman/Mayor.
Chairman May Debate and Vote: The Chairman may move only to such limitations of debate as are the
rights and privileges of a member by reason of his acting as the Chairman. If the Chairman is engaged in
debate and is abusing his position as Chairman, at the insistence of any three members, the Chairman
member must relinquish the Chair in accordance with provisions of Robert’s Rules of Order Newly
Revised.
Getting the Floor, Improper References to be Avoided: Every member wishing to speak shall address the
Chair, and upon recognition by the Chairman shall confine himself/herself to the questions under debate,
avoiding all personalities and inappropriate language.
Interruptions: A member, once recognized, shall not be interrupted when speaking unless it be to call the
member to order, or as herein otherwise provided. If a member, while speaking, is called to order, the
member shall cease speaking until the question of order is determined and, if in order, the member shall
be permitted to proceed.
PARLIAMENTARY MOTIONS AND PRECEDENCE
Requires 2nd Debatable Amendable A Majority Vote
of Those
Present
1. To adjourn Yes No No Yes
2. To take a recess Yes No Yes Yes
3. To commit, refer, or
recommit to committee
Yes Yes Yes Yes
4. To amend Yes Yes Yes Yes
5. To amend an amendment Yes Yes No Yes
6. To postpone indefinitely Yes Yes No Yes
7. To table Yes No No Yes
8. Calling the question No No No Yes
9. Objecting to consideration of
a question
No No No 2/3
Parks & Recreation Board 16 of 30 Tuesday, October 11, 2011
Resignations
When a board and/or commission member resigns, a letter of resignation should be submitted to the
Commission and/or Board Chairman. The Chairman will forward the letter to the Staff Liaison who will
then forward on to the Town Secretary.
Freedom of Expression
All citizens should feel free to express their opinions in an appropriate and professional manner. Members
of commissions and boards which are required by law to make judgments and/or render decisions relative
to issues that are presented to them must act fairly and equitably, as well as maintain a perception of
fairness and equality and must refrain from interjecting their own personal bias. Should questions or
concerns relative to fairness and/or personal bias issues arise, the appropriate Chair or Staff Liaison must
implement the necessary steps to settle the issue(s) equitably. If the chair/president or staff liaison cannot
remedy the issue, the Town Manager is consulted for resolution. In the event that the issue(s) cannot be
resolved satisfactorily, the issue(s) must be presented to the Town Council for final settlement.
Responsibilities of the Chair
Each board and/or commission group shall have a Chair/President. A board and/or commission, at the
Council’s discretion, may be asked to make a recommendation for a Chair with the final determination left
to the Council. The Chair should have some experience as a member of the group. The Planning and
Zoning Commission’s chair will be determined entirely by the Council.
The Chair must act as the “leader” and take responsibility for the group’s efficient and meaningful
operation. The Chair must ensure that roles are clearly spelled out, meetings are efficiently conducted
and necessary information is readily available, which helps create a good working environment.
The Chair should manage the meeting to ensure that:
• A few members do not monopolize discussion or questions;
• Appropriate time is taken for presentation and discussion;
• Dialogue and interactions are maintained in a courteous and professional Manner;
• Minutes of each Board and Commission meeting are taken and maintained by the Staff
Liaison;
• Staff is treated with respect by members at all times;
• Discussion is limited to those items on the agenda, provided, however, that the
Chair/President or Staff Liaison may place any item not posted on a future agenda for
discussion;
• All commission and board meetings are to be taped.
The Chair/President must ensure that effective communication exists between board and/or commission,
Council, Staff and the public. This requires frequent interaction with the staff assigned to support the
board and/or commission. The Chair is responsible for ensuring that that the Staff Liaison is efficient in
providing requested technical assistance and information to members. This includes helping to develop
appropriate rules and procedures for the group in order to complete its duties. It also requires preparation
of proper meeting notices and agendas, gathering and relaying pertinent information in a timely fashion to
members and providing support at meetings. If the Staff Liaison is not effectively operating in this manner,
the Chair should first discuss the issue with the appropriate Department Manager. If satisfactory results
are not achieved, the Chair should next contact the Town Manager.
It is the responsibility of the Chair to be mindful of the attendance, actions and activities of individual
members, as well as to discuss with these members any deviations from the rules. The Chair or
designated representative of the committee is responsible for making an oral monthly report to the Town
Council regarding the activities of his/her group.
Parks & Recreation Board 17 of 30 Tuesday, October 11, 2011
The Chair is responsible for communicating to the Staff Liaison any requests to be placed on the Town
Council agenda for consideration. The Staff Liaison will submit an agenda request for the Town Council
after being directed to do so by the Chair.
The Chair, Council Liaison and Staff Liaison will define the scope, objectives and criteria for completion of
any project to be undertaken by the group. This should be done prior to the initiation of the project.
The Chair oversees any required financing of special events planned by the group. Any group that
schedules special events requiring funding must prepare a budget, submit it to the Director of Finance
and complete a recap summary of the actual expenditures. It is the responsibility of the Chair to ensure
that this is done. A budget estimate must be included as part of the Town annual budget. The recap must
be submitted no more than 30 days after the event. When donations for special events are requested
from sponsors, it must be made clear to the sponsor that the donation is being requested on the
committees/events behalf.
The Chair must regulate any communication between members of the Board and/or Commission and
vendors to ensure members of the group in no way obligate the Town to the expenditure of funds.
Responsibilities of the Staff Liaison
A member of the Town staff will be assigned to each commission, board or committee. The staff member
does not assume the responsibility or task of the group. Rather, the staff member provides information
that group members need to perform their obligations. The staff member also serves as a communication
link between members of the group and the Town staff.
The Staff Liaison helps promote coordination and understanding by collecting the ideas and goals of
members.
The Staff Liaison may also:
• Assist the Chair in the formulation of the agenda and ensure that presentations to the
members are timely and adequate;
• Prepare agenda requests for Council meetings;
• Assist members in planning and preparing presentations;
• Assist members in understanding community issues and how those issues may vary from
neighborhood to neighborhood;
• Provide clerical support as needed;
• Develop agenda, take minutes and maintain minutes for public record; and
• Must ensure that all meeting needs, including location, are properly reserved and
provided.
CITIZEN ADVISORY GROUPS
Each Citizen Advisory Group has a specific purpose as explained by the group’s mission statement, and
members work on a variety of projects and make recommendations to the Town Council regarding their
group’s specific area through their Staff Administrator.
Members of most Citizen Advisory Groups serve one-year terms. The only exceptions are members of
the Utility Franchise Committee and the Ways and Means Committee, who serve two-year terms.
Consistent with Resolution 2003-43, which passed on November 17, 2003:
• Citizens Advisory Group System will be utilized for those groups identified in the
organizational chart attached hereto and incorporated herein as Exhibit “A”, and all other
commissions and boards shall continue to exist and function under the current Board and
Commission System; and
Parks & Recreation Board 18 of 30 Tuesday, October 11, 2011
• Citizens Advisory Group System shall be structured in accordance with Exhibit “A”, and
shall be implemented and conducted in accordance with an implementation plan
developed by Staff and approved by Town Council;
Advisory Group Implementation
• Current committee members move to the newly established Advisory Groups
• Attrition will be used to reduce the committees to the recommended 5 members
• Staff Administrators with guidance of their Citizen Advisory Groups will determine their
regular meeting schedule with at least two publicly scheduled meetings a year. Other
meetings may be held by phone, e-mail, or in person as needed
• Application process will remain the same with inquiries on vacancies going directly to the
Town Secretary for distribution to the appropriate Staff Administrator for the interview and
selection process.
• Additional criteria will be added to the performance reviews of Staff Administrators to
ensure the effective utilization of the Citizen Advisory Groups.
• Staff Administrators in conjunction with the Citizen Advisory Group will give biannual
reports to the Council on the status of operations and programs of the Citizen Advisory
Groups.
After the first year, all the Citizen Advisory Group participants will be asked to complete a survey that
evaluates the system including areas such as effectiveness of communication, accomplishments of the
groups and weaknesses of the system. This information will be used to determine what if any changes
need to be made to make the system more effective.
Member Responsibilities
• Review, discuss, analyze and recommend Items to the Staff Administrator for Town
Council consideration
• Request Item(s) to be added to the group meeting agenda
• May be requested to participate in special assignments and projects
• May be requested to assist other Citizens Advisory Groups
• Participates in presentations at workshops, Town Council and Town Hall meetings
• Member may be appointed Acting Chairperson in the absence of the Staff Administrator
Staff Administrator Responsibilities
• Establishes a Citizens Advisory Group not to exceed five (5) core
members
• Interviews, selects and replaces individuals for the Citizens Advisory Group
• Responsible for planning, scheduling and conducting meetings on a consistent basis
• Prepares Citizens Advisory Group meeting agenda
• Staff Administrators will be responsible for publicizing Citizen Advisory Group vacancies
via the website, listserve, marquees and newsletter
• Provides appropriate orientation for Advisory Group members
• Presents items to the Town Council for action
• Town Council reviews, discusses and votes to approve or disapprove recommended
items
• Communicates Citizens Advisory Group activities to the community
• Schedules, conducts and participates in semi-annual Town Hall meetings
Parks & Recreation Board 19 of 30 Tuesday, October 11, 2011
Town of Trophy Club Code of Ethics and Conduct
For Town Elected and Appointed Officials
Statement of Purpose
The Citizens and the businesses of the Town of Trophy Club are entitled to have fair, ethical and
accountable local government which earns the public’s full confidence for integrity. The strong desire of
the Town to fulfill this expectation therefore requires that the Town officials, both elected and appointed:
• Comply with both the letter and sprit of the laws and policies affecting
the operations of government;
• Be independent, impartial and fair in their judgment and actions; and
• Use their respective office or position for the public good, not for the
personal gain.
To this end, the Town Council has adopted this Code of Ethics and Conduct for Town officials in order to
assure public confidence in the integrity of local government and its effective and fair operation.
Definitions
The following words, terms and phrases, when used in this section, shall have the following meanings
subscribed to them:
Business. A corporation, partnership, sole proprietorship, firm, holding company, joint stock company,
receivership, trust or any other for profit or non-profit entity.
Town Council. The legislative and governing body of the Town consisting of the Mayor and Council
members.
Town Official. Any member of the Town Council and any appointed member of a Town board,
commission, committee or citizens advisory group set up by ordinance, resolution, charter, state law or
otherwise, on a temporary or permanent basis.
Employee. Any person employed by the Town, including those individuals on a part-time basis, including
independent contractors hired by the Town for repetitive performance of services, but not independent
contractors engaged for occasional services.
Nepotism
Nepotism is showing favoritism toward a relative. The practice of hiring personnel or awarding contracts
which favor a relative is prohibited by the Town.
Exclusions to this prohibition are:
a. Employees who have been continuously employed by the Town for more
than two years prior to the election or appointment of the official.
b. Individuals who are employees of the Town as of the effective date of this
policy.
1. Act in the Public Interest
Recognizing that stewardship of the public interest must be their primary concern, Town officials shall
work for the common good of the people of the Town of Trophy Club and not for any private or personal
interest, and they shall assure fair and equal treatment of all persons, claims and transactions coming
before the Town Council, boards, commissions, committees and advisory groups.
Parks & Recreation Board 20 of 30 Tuesday, October 11, 2011
2. Comply with the Law
Town officials shall comply with the laws of the nation, the State of Texas, and the Town of Trophy Club
in the performance of their public duties. These laws include, but are not limited to: the United States and
Texas Constitutions; laws pertaining to conflicts of interest, election campaigns, financial disclosures,
employer responsibilities, and open processes of government; and Town ordinances, resolutions and
policies.
3. Conduct of Town Officials
As a member of the Town of Trophy Club Town Council or of a Town of Trophy Club town board,
commission or committee, I agree to uphold the Code of Ethics and Conduct myself by the
following model of behavior.
I will:
• Recognize the worth of individual Town officials and appreciate their individual
talents, perspectives and contributions;
• Help create an atmosphere of respect and civility where individual Town officials,
Town staff and the public are free to express their ideas and work to their full
potential;
• Conduct my personal and public affairs with honesty, integrity, fairness and
respect for others;
• Respect the dignity and privacy of individuals and organizations;
• Keep the common good as my highest purpose and focus on achieving
constructive solutions for public benefit;
• Avoid and discourage conduct which is divisive or harmful to the best interests of
the Town of Trophy Club;
• Treat all people with whom I come in contact in a manner I wish to be treated;
• Before I speak or act I will ask myself the following questions:
1. Is it the truth?
2. Is it fair to all concerned?
3. Will it build goodwill and better relationships?
4. Will it be beneficial to all concerned?
4. Respect for Process
Town officials shall perform their duties in accordance with the processes and rules of order established
by the Town Council and boards, commissions, committees and citizen advisory groups governing the
public deliberation of public policy issues, meaningful involvement of the public, and implementation of
policy decisions of the Town Council by Town staff.
5. Conduct of Public Meetings
Town officials have an obligation to attend meetings and to be prepared for public issues; to listen
courteously and attentively to all public discussions before the body; and to focus on the business at
hand. They shall refrain from interrupting other speakers, making personal comments not germane to the
business of the body, or otherwise interfering with the orderly conduct of meetings.
6. Decisions Base on Merit
It is expected and required that Town officials review material, participate in discussion and base their
decision on the merits and substance of the matter at hand.
Parks & Recreation Board 21 of 30 Tuesday, October 11, 2011
7. Communication
Prior to permitting final action on a matter under consideration, Town officials shall publicly share
substantive information, which they may have received from sources outside the public decision-making
process, that is relevant to such action by the Council, boards, commissions, committees or citizens
advisory groups.
8. Conflicts of Interest and Disclosure
Town officials shall familiarize themselves with and abide by the following conflicts of interest and
disclosure statutes and principles:
a. Chapter 171 of the Local Government Code which requires a member of the governing
body or another office, whether elected, appointed, paid or unpaid, of any municipality to
file an affidavit disclosing a substantial interest in a business entity or property that would
be beneficially affected by a decision of the governing body or of any other board or
commission upon which the member serves and thereafter to abstain from participation in
discussion and voting on the matter. Once the disclosure is made the Town official is to
remove himself from the meeting area to ensure his presence does not hinder the
discussion of the item or influence the vote.
b. Section 176 of the Local Government Code which requires Town Council members and
the Town Manager to file a conflicts disclosure statement disclosing any business
relationship with a person or business doing business with the Town or being considered
by the Town for a business relationship.
c. Section 176.003(a)(2)(B) of the Local Government Code which requires the disclosure of
gifts of an aggregate value of more than $250.00 in the twelve (12) month period
preceding the date that a local government officer becomes aware of a transaction
described in Section 176, other than gifts of food, lodging, transportation, or
entertainment accepted as a guest.
d. Sections 553.001-553.003 of the Government Code which requires the filing of an
affidavit before the date the Town will acquire a property in which public servants have a
legal or equitable interest.
e. In order to assure their independence and impartiality on behalf of the public good, Town
officials are prohibited from using their positions to influence government decisions in
which they have a personal interest.
9. Corruption
Town officials shall familiarize themselves with and abide by the Texas Penal Code mandates concerning
corruption, including without limitation, Section 36.02 prohibiting receipt of prohibited gifts, Section 39.02
concerning abuse of official capacity and Section 39.06(a) concerning misuse of official information and
all other applicable state laws regulating or related to public service.
10. Political Advocacy
Town officials shall not utilize the Town’s name or logo for purposes of endorsing any political candidate
or business.
Parks & Recreation Board 22 of 30 Tuesday, October 11, 2011
11. Confidential Information
Town officials shall respect the confidentiality of information concerning Town property, personnel or
proceedings of the Town. They shall neither disclose confidential information without proper legal
authorization, nor use such information to advance their personal interests.
12. Use of Public Resources
Town officials shall not use public resources generally unavailable to the public, such as Town staff time,
equipment, supplies or facilities, for private gain or personal purposes.
13. Representation of Private Interests
In keeping with their role as stewards of the public interest, Town officials shall not appear on behalf of
private interests of third parties before the Council or any board, commission, committee, or proceeding of
the Town.
14. Advocacy
Town officials shall represent the official policies or positions of the Town Council, board, commission,
committee or advisory group to the best of their ability when designated as delegates for this purpose.
When presenting their individual opinions and positions, Town officials shall explicitly state that they do
not represent their body or the Town of Trophy Club, nor will they allow the inference that they do.
15. Policy Role of Town Officials
Town officials shall respect and adhere to the Town of Trophy Club governmental structure as outlined in
the Town’s charter, policies and procedures. In this structure, the Town Council determines the policies of
the Town with the advice, information and analysis provided by the public, boards, commissions,
committees, advisory groups and Town staff. Except as provided by Town ordinance, Town officials
therefore shall not interfere with the administrative functions of the Town or the professional duties of the
Town staff; nor shall they impair the ability of Staff to implement Council policy decisions.
16. Independence of Boards, Commissions, and Committees
Because of the value of the independent advice of boards, commissions, committees and advisory
groups to the public decision-making process, Town officials shall refrain from using their position to
influence unduly the deliberations or outcomes of board, commission, committee, and advisory group
proceedings.
17. Positive Work place Environment
Town officials shall support the maintenance of a positive and constructive work place environment for
Town employees and for citizens and businesses dealing with the Town. Town officials shall recognize
their special role in dealing with Town employees and refrain from creating the perception of inappropriate
direction to Staff.
18. Implementation
As an expression of the standards of conduct for the Town officials expected by the Town, the Trophy
Club Code of Ethics and Conduct is intended to be self-enforcing. It therefore becomes most effective
when Town officials are thoroughly familiar with it and embrace its provisions. Ethical standards shall be
included in the regular orientations for candidates for Town Council, applicants to boards, commissions,
committees, and advisory groups, and newly elected and appointed Town officials. Town officials entering
office, including those appointed to boards, commissions, committees and advisory groups shall sign a
statement affirming they have read and understood the Town of Trophy Club Code of Ethics and Conduct
Parks & Recreation Board 23 of 30 Tuesday, October 11, 2011
and agree to be bound by its terms. In addition, the Code of Ethics and Conduct shall be reviewed
periodically by the Town Council, boards, commissions, committees, and advisory groups, and the Town
Council shall consider recommendations from boards, commissions, committees, advisory groups,
employees, and citizens for revision as it becomes necessary.
STATEMENT OF COMMITMENT
As a member of the Town of Trophy Club Town Council or of a Town of Trophy Club town board,
commission or committee, I agree to uphold the Code of Ethics.
I affirm that I have read and that I understand, accept and support the Town of Trophy Club Code of
Ethics and Conduct.
_____________________________________________
Elected or Appointed Official Printed Name
_____________________________________________
Position
_________________________________ _______________
Signature Date
Parks & Recreation Board 24 of 30 Tuesday, October 11, 2011
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12011-535-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:10/8/2011 Parks and Recreation Board
On agenda:Final action:10/11/2011
Title:Discuss and take appropriate action on the approval of the September 8, 2011 minutes
Attachments:
Action ByDate Action ResultVer.
Title
Discuss and take appropriate action on the approval of the September 8, 2011 minutes
Parks & Recreation Board 25 of 30 Tuesday, October 11, 2011
MINUTES OF A REGULAR PARKS & RECREATION BOARD MEETING
FOR THE TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
TUESDAY, SEPTEMBER, 2011 7:00 P.M.
STATE OF TEXAS §
COUNTY OF DENTON §
The Parks & Recreation Board of the Town of Trophy Club, Texas, met in a Regular
Session on Tuesday, September 8, 2011 at 7:03 p.m. The meeting was held within the
boundaries of the Town and was open to the public.
PARKS AND RECREATION BOARD MEMBERS PRESENT
Larry Lentzner Chairman
David Abdulky Vice Chairman
Dave Glaser Board Member
Steve Gregory (at 7:10) Board Member
Jim Hanna Board Member
Chris McCollister (at 7:09) Board Member
Robbie Thomas Board Member
Kathy Trotter Board Member
PARKS AND RECREATION BOARD MEMBERS ABSENT
Barbie Kadow Secretary
Steven Kohs Board Member
Dean Murray Board Member
STAFF AND GUEST(S) PRESENT
Adam Adams Parks & Recreation Director
Margie Cantrell Council Member
Larry Hoover Council Member
Bill Rose Council Member
Sherri Lewis Recreation Supervisor
Call to order and announce a quorum.
Chairman Lentzner called the Regular Session to order at 7:03 p.m. noting a
quorum was present.
Citizen Presentation
There were no citizen presentations
Parks & Recreation Board 26 of 30 Tuesday, October 11, 2011
1. Discuss and take appropriate action on the approval of the July 12, 2011
minutes.
July 12 minutes amended to reflect two changes to section 2E: removed
irrigator and added “motorized” to maintenance of motorized trails.
Board Member Hanna motioned to approve the July 12, 2011 minutes as
amended. Board Member Glaser seconded the motion. Motion passed
unanimously.
2. Discuss and take appropriate action regarding Park Board Nominations
and Interviews.
Three terms are expiring: Chris McCollister, Larry Lentzner and Steve
Gregory. Board members McCollister and Lentzner are re-applying.
Board Member Gregory did not re-apply. Board member Barbie Kadow
resigned before her term expired.
Park Board will conduct interviews to fill these four seats: 2 members and
2 alternates.
Chairman Lentzner reviewed the process that the board could use to
review nominations and conduct the interviews. The members who re-
applied can be re-nominated as a “slate” ballot by a current board
member motioning to hold the “slate” vote, the motion being seconded,
and the “slate” being voted on by the board. The members who re-
applied can also be interviewed the same as the new applicants.
New applicants will be read a basic script about the purpose of the board
and asked a short list of standard questions. Board members may also
ask additional questions based on applicant responses to the standard
questions.
3. Discuss and provide input on creating and prioritizing an amenity and
service list utilizing the remaining Park Bond funds.
Director Adams requested ideas from the board on ways to utilize
remaining Park Bond funds, keeping in mind that the bond money can be
used for creation, enhancements, and refurbishing of amenities/services.
The Facility Sub-committee will discuss the list and bring forward their
thoughts at the November 2011 Park Board meeting. The specific cost of
the ideas aside, the following list was created:
Staff – piers at the lakes, lights at Harmony Park, clear brush between
Freedom Dog Park and Trophy Club Park.
Dave Glaser – new roads at Trophy Club Park.
Kathy Trotter – acquire property to access Trophy Club Park from east
side, trail improvements.
Bill Rose – bocce ball, trail head access points.
Larry Lentzner – lights for multiuse football fields
Robbie Thomas – lights at Harmony Park, playground at Independence
Parks & Recreation Board 27 of 30 Tuesday, October 11, 2011
East, Splash Pad at Harmony Park, bouldering area at Harmony
Park or Trophy Club Park, “small games” area or roller hockey rink
at Harmony Park.
4. Discuss and provide input concerning Freedom Dog Park guidelines, rules
and information.
Director Adams let the board know that substantial completion should be
Monday, September 12, 2011. The main concerns for the dog park are
the rules governing the park. The board reviewed Fort Worth’s dog park
rules, Fort Woof, and were invited to make suggestions about what the
rules should be at Freedom Dog Park. Once rules are established, they
will be taken to Town Council and become part of a Town ordinance.
One point of interest as the rules are being researched and discussed –
age/children restrictions. Hours for the park will be sunrise to sunset.
5. Discuss and provide input concerning an update on Trophy Club Park.
Director Adams informed the board that he has given the CORP a copy of
the “concept” plan and a copy of the Marshall Creek Ranch
Concessionaire Agreement. Engineering will be needed to explore the
road condition. Based on feedback from engineer, a business plan can
be established. Staff will provide the board with an update regarding the
TORN Racing event that was held in August 2011.
6. Staff update and discussion of the same for the following items:
a. PetFest
Recreation Supervisor Sherri Lewis reviewed the water bill insert which
listed what activities would be at PetFest, as well as shared the t-shirt
design. Tables and agility equipment will be installed at Freedom Dog
Park after PetFest. The ribbon cutting for the actual opening of Freedom
Dog Park will be around 1:00pm, at the close of PetFest.
b. Independence East
Director Adams informed the board that substantial completion will likely
be between September 26th and September 30th. To help sod establish,
staff may seek a variance for watering, adding an additional day to the
watering schedule.
Chairman Lentzner shared his enthusiasm about tournaments and the
potential they have to generate revenue for the park.
c. Harmony Park
Director Adams let the board know that there are major field issues due to
the lack of rain and watering restrictions. To alleviate some of the stress
on the fields, all rentals will be removed from the schedule.
Director Adams also passed out a schematic of the Splash Pad which will
be re-visited by the Town Council at one of the October 2011 meetings.
Adjourn
Parks & Recreation Board 28 of 30 Tuesday, October 11, 2011
Board Member Gregory made the motion to adjourn at 9:05 p.m. Seconded by
Board Member Hanna. Motion passed unanimously.
____________________________________
Parks & Recreation Board Secretary
Parks & Recreation Board 29 of 30 Tuesday, October 11, 2011
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12011-536-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:10/8/2011 Parks and Recreation Board
On agenda:Final action:10/11/2011
Title:Staff update and discussion of same for the following items:
a. Petfest and Freedom Park
b. Indy East
c. TCP
d. Aquatics
e. Fall Festival
f. Harmony Park
g. linear park and trail system
h. Bond update
i. Staff administrative duties
Attachments:
Action ByDate Action ResultVer.
Title
Staff update and discussion of same for the following items:
a. Petfest and Freedom Park
b. Indy East
c. TCP
d. Aquatics
e. Fall Festival
f. Harmony Park
g. linear park and trail system
h. Bond update
i. Staff administrative duties
Parks & Recreation Board 30 of 30 Tuesday, October 11, 2011