Agenda Packet Parks 03/09/2010Parks and Recreation Board
Trophy Club Entities
Meeting Agenda
100 Municipal Drive
Trophy Club, Texas 76262
Svore Municipal Building Boardroom7:00 PMTuesday, March 9, 2010
Call To Order and announce a quorum.
Invocation
Citizen Presentation
REGULAR SESSION
1.2010-141-T Discuss and take appropriate action on the approval of the February 2, 2010 minutes.
February 2, 2010 Parks & Recreation Board minutesAttachments:
2.2010-144-T Staff update:
a. Easter Egg Hunt
b. Registration system
3.2010-142-T Discuss and provide input on an update by staff and the Trophy Club Park
Sub-Committee.
4.2010-143-T Discuss and provide input on the naming of Northwest Park
5.2010-145-T Discuss and provide input on an update by staff and the Facility Sub-Committee on
current and future capital projects.
Parks & Recreation Board Page 1 of 14 Meeting Date: March 9, 2010
March 9, 2010Parks and Recreation Board Meeting Agenda
6.2010-146-T Future agenda items:
a. Participation fees
b. In depth discussion on Amenity Lakes operations
c. Swim team/pool signage and advertising
d. Land acquisition
e. Status update on payment to the developer of the amenity lakes/trail and erosion
issues
f. Trail crossing at Byron Nelson High School
g. Scouts and our trail system
h. TCP Motocross Grand Opening
i. Trail connectivity to the Highlands
j. Status update on parkland dedication for Neighborhoods 10 & 11
k. Creation of a bocce ball playing area
l. Senior/adult activities
m. Remote wireless surveillance at the parks, including the TCP entry gate
n. TCP trail maintenance
o. Name the areas within TCP
p. Increasing attendance at events
q. Recycling at Harmony and Independence Parks
7.2010-147-T Schedule next meeting date.
Adjourn
*THE BOARD MAY CONVENE INTO EXECUTIVE SESSION TO DISCUSS POSTED
ITEMS AS ALLOWED BY THE TEXAS OPEN MEETINGS ACT, TEXAS LOCAL
GOVERNMENT CODE 551.071.
Notice is hereby given that a quorum of the Town Council may be in attendance at
this meeting.
Parks & Recreation Board Page 2 of 14 Meeting Date: March 9, 2010
March 9, 2010Parks and Recreation Board Meeting Agenda
CERTIFICATION
I certify that the above notice was posted on the front window of the Svore Municipal
Building, 100 Municipal Drive, Trophy Club, Texas, on Thursday, March 4, 2010 by
5:00 P.M. in accordance with Chapter 551, Texas Government Code.
Adam Adams
Parks & Recreation Director
If you plan to attend this public meeting and have a disability that requires special
needs, please contact the Town Secretary’s Office at 682-831-4600, 48 hours in
advance and reasonable accommodations will be made to assist you.
I certify that the attached notice and agenda of items to be considered by this Board
was removed by me from the front window of the Svore Municipal Building, 100
Municipal Drive, Trophy Club, Texas, on the __________ day of
______________________, 2010.
________________________________, Title: ___________________________
Parks & Recreation Board Page 3 of 14 Meeting Date: March 9, 2010
File #:2010-141-T Version: 1 Name:
Type:Agenda Item Status:Regular Session
File created:3/3/2010 In control:Parks and Recreation Board
On agenda:3/9/2010 Final action:
Title:Discuss and take appropriate action on the approval of the February 2, 2010 minutes.
Attachments:February 2, 2010 Parks & Recreation Board minutes
Title
Discuss and take appropriate action on the approval of the February 2, 2010 minutes.
Body
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Parks & Recreation Board Page 4 of 14 Meeting Date: March 9, 2010
MINUTES OF A REGULAR PARKS & RECREATION BOARD MEETING
FOR THE TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
TUESDAY, FEBRUARY 2, 2010 7:00 P.M.
STATE OF TEXAS §
COUNTY OF DENTON §
The Parks & Recreation Board of the Town of Trophy Club, Texas, met in a Regular
Session on Tuesday, February 2, 2010 at 7:00 p.m. The meeting was held within the
boundaries of the Town and was open to the public.
PARKS AND RECREATION BOARD MEMBERS PRESENT
JD Stotts Chairman
Barbie Kadow Secretary arrived 7:35 p.m.
David Abdulky Board Member
Dave Glaser Board Member
Steve Gregory Board Member
Caryl Ann Jacobs Board Member arrived 7:09 p.m.
Steven Kohs Board Member arrived 7:24 p.m.
Chris McCollister Board Member arrived 7:42 p.m.
Robbie Thomas Board Member
Kathy Trotter Board Member
PARKS AND RECREATION BOARD MEMBERS ABSENT
Larry Lentzner Vice Chairman
STAFF AND GUEST(S) PRESENT
Adam Adams Parks & Recreation Director
Jasmine Lee Recreation Supervisor
Bill Rose Town Council
Call to order and announce a quorum.
Chairman Stotts called the Regular Session to order at 7:07 p.m. noting a
quorum was present.
Invocation
Chairman Stotts led the Board in an invocation.
Citizen Presentation
Bill Rose, 219 Inverness – Provided an overview of the Town Council FY 2010-
2011 Budget Goals and Objectives.
1. Discuss and take appropriate action on the approval of the January 5, 2010
minutes.
The Board noted that Council Member Rose was not in attendance at the
January 5 meeting and a statement made by Chairman Stotts during agenda
Parks & Recreation Board Page 5 of 14 Meeting Date: March 9, 2010
item 7 was not included. Board Member Gregory made a motion to approve the
January 5, 2010 minutes as amended. Seconded by Board Member Glaser.
Motion passed unanimously.
2. Discuss and provide recommendations concerning an update from staff on
the splash pad adjacent to the pool.
Chairman Stotts stated that the current splash pad site plan is a good plan,
although it is more expensive due to additional components.
Director Adams informed the Board that bids on the project will come in on
February 13th. He reviewed the elements of the splash pad project. Exterior
doors will be added to the Community Pool restrooms so that they can be
accessed by splash pad users when the pool is closed. The parking lot will be
increased by at least 71 spaces. Flatwork will be done to redesign the entrance
to the facility so that the splash pad has its own entrance.
The installation of the features has gone out to bid, while the features themselves
are being purchased via the Buy Board. The cost of the features is
approximately $470-490,000. Staff won’t know the cost of installation until the
bids come in, but is looking for $1.4 million or less. Most of the features have a 3
year warranty.
Director Adams stated that the Town may not host a swim meet this year due to
the construction at the pool. The current plan is to open the splash pad to the
public on July 4th. The area around the splash pad will be lighted so that it can
be rented outside of operational hours. The majority of this project will be paid
for out of PID funds.
3. Discuss and provide recommendations concerning an update from staff on
Freedom Park.
Chairman Stotts stated that the Corps of Engineers recently informed the Town
that they own a flowage easement inside of Freedom Park. Due to this
easement, the contour line cannot be changed at 572 ft. This information has
limited the potential uses for the land.
Director Adams shared the original concept plan provided by Carter & Burgess,
as well as the current site plan with the 572 ft. contour line included. He
explained what land could be moved and/or used and what land could not. He
requested an exception from the COE allowing the Town to change the contour
line and was denied. Competition t-ball fields are no longer an options, but
football practice fields are still possible.
The current site plan, which is no longer possible due to contour issues, is
projected to cost over $2 million. Director Adams reviewed potential alternate
site plans with the Board, which included one parking lot, a dog park, and 1-2
football practice fields. Staff has recommended also researching lighting the
practice football fields and including bathrooms, a playground and a pavilion.
Parks & Recreation Board Page 6 of 14 Meeting Date: March 9, 2010
Chairman Stotts stated that the original idea was to spend as little as possible on
Freedom Park with regards to PID funds. He noted that the amount of money
the developer was reimbursed for park land is:
$505,000 for 101 acres of flowage easement
$1.7 million for 12.9 acres at Northwest Park
$1 million for 16.1 acres at Freedom Park
Chairman Stotts said that the developer was reimbursed from the PID. Because
a large portion of Freedom Park is unusable, the developer should return the
funds for approximately 10 acres. This should equal around $575,000 based on
the amount he was reimbursed for the land.
Board Member Trotter asked if the Town could sell the unusable land back to the
developer. Chairman Stotts said he would like the Town to get the money so that
it can purchase additional usable park land. He plans to go before Council and
request that they take action. Council Member Rose stated that he would like to
see this issue included in the Parks and Recreation Board presentation to
Council.
Board Member Jacobs would like to allow Freedom Park to be a unique park with
features such as bocce ball or ultimate Frisbee to cater to a different crowd.
Board Members Kohs, Trotter, Gregory, Glaser, Jacobs, Abdulky and Secretary
Kadow would like to see a dog park go into Freedom Park. Board Members
Trotter, Thomas, Gregory and Glaser would also like to see a playground. Board
Members Kohs, Gregory and Abdulky would like to see football fields, and Board
Member Abdulky would prefer street parking over a parking lot. Board Member
Gregory would like to keep PID fund expenditures to a minimum, while still
considering features such as Frisbee gold and a permanent restroom facility.
Board Members Kohs and Glaser and Secretary Kadow requested that Council
pursue compensation and/or reimbursement from the developer for the unusable
land at Freedom Park.
4. Discuss and provide recommendations concerning an update from staff on
Northwest Park.
Director Adams reviewed the original concept plan from Carter and Burgess, as
well as the current site plan. The small 84 space parking lot may be converted to
green space if the costs are too high, and a batting cage may be added if space
permits.
Chairman Stotts asked if some of the fields will have field turf. He noted that
while it is more expensive, it will hold up to the high level of use more than grass.
Director Adams stated that one option would be to use field turf in the infield and
grass in the outfield.
Board Member Jacobs asked that staff do research on the drainage ditch and
light poles before we go too far into planning to be certain that the current site
plan is financially feasible.
Parks & Recreation Board Page 7 of 14 Meeting Date: March 9, 2010
5. Discuss and provide recommendations concerning an update from staff on
the Council presentation from the Parks & Recreation Board at the second
meeting in February.
Director Adams shared the current talking points planned for the presentation,
and received general feedback from the Board. Chairman Stotts requested that
all members who are able would attend the meeting.
6. Future agenda items:
a. Participation fees
b. In depth discussion on Amenity Lakes operations
c. Swim team/pool signage and advertising
d. Land acquisition
e. Status update on payment to the developer of the amenity lakes/trail and
erosion issues
f. Trail Crossing at Byron Nelson High School
g. Scouts and our trail system
h. TCP Motocross Grand Opening
i. Trail connectivity to the Highlands
j. Status update on parkland dedication for Neighborhoods 10 & 11
k. Creation of a bocce ball playing area
l. Senior/adult activities
m. Remote wireless surveillance at the parks, including the TCP entry gate
n. TCP trail maintenance
o. Name the areas within TCP
p. Name Northwest Park
q. Increasing attendance at events
r. Recycling at Harmony and Independence Parks
7. Schedule next meeting.
Staff will check the calendar and schedule the next meeting at a later date.
Adjourn
Board Member Jacobs made the motion to adjourn at 9:35 p.m. Seconded by
Board Member Glaser. Motion passed unanimously.
____________________________________
Barbie Kadow
Parks & Recreation Board Secretary
Parks & Recreation Board Page 8 of 14 Meeting Date: March 9, 2010
File #:2010-144-T Version: 1 Name:
Type:Agenda Item Status:Regular Session
File created:3/3/2010 In control:Parks and Recreation Board
On agenda:3/9/2010 Final action:
Title:Staff update: a. Easter Egg Hunt b. Registration system
Title
Staff update:
a. Easter Egg Hunt
b. Registration system
Body
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Parks & Recreation Board Page 9 of 14 Meeting Date: March 9, 2010
File #:2010-142-T Version: 1 Name:
Type:Agenda Item Status:Regular Session
File created:3/3/2010 In control:Parks and Recreation Board
On agenda:3/9/2010 Final action:
Title:Discuss and provide input on an update by staff and the Trophy Club Park Sub-Committee.
Title
Discuss and provide input on an update by staff and the Trophy Club Park Sub-Committee.
Body
Sign In
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Parks & Recreation Board Page 10 of 14 Meeting Date: March 9, 2010
File #:2010-143-T Version: 1 Name:
Type:Agenda Item Status:Regular Session
File created:3/3/2010 In control:Parks and Recreation Board
On agenda:3/9/2010 Final action:
Title:Discuss and provide input on the naming of Northwest Park
Title
Discuss and provide input on the naming of Northwest Park
Body
Current list of submitted names:
Champions Park
Friendship Park
Glory Park
Goodwill Park
Independence Park
Kingdom Park
Legacy Park
Liberty Park
Olympic Park
Paradise Park
Triumph Park
Unity Park
Victory Park
Veteran's Park
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Parks & Recreation Board Page 11 of 14 Meeting Date: March 9, 2010
File #:2010-145-T Version: 1 Name:
Type:Agenda Item Status:Regular Session
File created:3/3/2010 In control:Parks and Recreation Board
On agenda:3/9/2010 Final action:
Title:Discuss and provide input on an update by staff and the Facility Sub-Committee on current and future
capital projects.
Title
Discuss and provide input on an update by staff and the Facility Sub-Committee on current and future capital projects.
Body
Sign In
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Details Reports
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Parks & Recreation Board Page 12 of 14 Meeting Date: March 9, 2010
File #:2010-146-T Version: 1 Name:
Type:Agenda Item Status:Regular Session
File created:3/3/2010 In control:Parks and Recreation Board
On agenda:3/9/2010 Final action:
Title:
Future agenda items: a. Participation fees b. In depth discussion on Amenity Lakes operations c. Swim
team/pool signage and advertising d. Land acquisition e. Status update on payment to the developer of the
amenity lakes/trail and erosion issues f. Trail crossing at Byron Nelson High School g. Scouts and our trail
system h. TCP Motocross Grand Opening i. Trail connectivity to the Highlands j. Status update on parkland
dedication for Neighborhoods 10 & 11 k. Creation of a bocce ball playing area l. Senior/adult activities m.
Remote wireless surveillance at the parks, including the TCP entry gate n. TCP trail maintenance o. Name
the areas within TCP p. Increasing attendance at events q. Recycling at Harmony and Independence Parks
Title
Future agenda items:
a. Participation fees
b. In depth discussion on Amenity Lakes operations
c. Swim team/pool signage and advertising
d. Land acquisition
e. Status update on payment to the developer of the amenity lakes/trail and erosion issues
f. Trail crossing at Byron Nelson High School
g. Scouts and our trail system
h. TCP Motocross Grand Opening
i. Trail connectivity to the Highlands
j. Status update on parkland dedication for Neighborhoods 10 & 11
k. Creation of a bocce ball playing area
l. Senior/adult activities
m. Remote wireless surveillance at the parks, including the TCP entry gate
n. TCP trail maintenance
o. Name the areas within TCP
p. Increasing attendance at events
q. Recycling at Harmony and Independence Parks
Body
Sign In
Home Calendar Boards
Details Reports
History (0)Text
Parks & Recreation Board Page 13 of 14 Meeting Date: March 9, 2010
File #:2010-147-T Version: 1 Name:
Type:Agenda Item Status:Regular Session
File created:3/3/2010 In control:Parks and Recreation Board
On agenda:3/9/2010 Final action:
Title:Schedule next meeting date.
Title
Schedule next meeting date.
Body
April 6, 2010 is the first Tuesday of April.
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Parks & Recreation Board Page 14 of 14 Meeting Date: March 9, 2010