Agenda Packet Parks 06/01/2010Parks and Recreation Board
Trophy Club Entities
Meeting Agenda
100 Municipal Drive
Trophy Club, Texas 76262
Trophy Club Park
2885 Trophy Park Drive
Trophy Club, TX 76262
7:00 PMTuesday, June 1, 2010
Call To Order and announce a quorum.
Invocation
Citizen Presentation
REGULAR SESSION
1.2010-305-T Discuss and provide input concerning the office of the Parks & Recreation Board
Chairperson.
Parks and Recreation Board Section 1.02Attachments:
2.2010-308-T Staff update on the 4th of July.
3.2010-306-T Discuss and provide input concerning an update on the construction of both Bond and
PID amenities.
4.2010-307-T Discuss and take action concerning the creation of a Trails Sub-Committee.
Trails Sub-Committee CreationAttachments:
Adjourn
*THE BOARD MAY CONVENE INTO EXECUTIVE SESSION TO DISCUSS POSTED
ITEMS AS ALLOWED BY THE TEXAS OPEN MEETINGS ACT, TEXAS LOCAL
GOVERNMENT CODE 551.071.
Notice is hereby given that a quorum of the Town Council may be in attendance at
this meeting.
June 1, 2010Parks and Recreation Board Meeting Agenda
CERTIFICATION
I certify that the above notice was posted on the front window of the Svore Municipal
Building, 100 Municipal Drive, Trophy Club, Texas, on Friday May 28, 2010 by 5:00
P.M. in accordance with Chapter 551, Texas Government Code.
____________________________
Adam Adams
Parks and Recreation Director
If you plan to attend this public meeting and have a disability that requires special
needs, please contact the Town Secretary’s Office at 682-831-4600, 48 hours in
advance and reasonable accommodations will be made to assist you.
I certify that the attached notice and agenda of items to be considered by this Board
was removed by me from the front window of the Svore Municipal Building, 100
Municipal Drive, Trophy Club, Texas, on the __________ day of
______________________, 2010.
________________________________, Title: ___________________________
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-305-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:5/28/2010 Parks and Recreation Board
On agenda:Final action:6/1/2010
Title:Discuss and provide input concerning the office of the Parks & Recreation Board Chairperson.
Attachments:Parks and Recreation Board Section 1.02
Action ByDate Action ResultVer.
12010-305-T Version:File #:
Title
Discuss and provide input concerning the office of the Parks & Recreation Board Chairperson.
Body
Section 1.02 Board Established/Number of Members/Terms Established
Qualifications
The Parks and Recreation Board consisting of not less nine (9) nor more than eleven (11) regular
members is hereby established as follows:
1. Qualifications. Members shall be residents of the Town of Trophy Club.
2. No Compensation. Members shall serve without compensation.
3. Staggered Terms. Members’ terms will be for three (3) years/staggered. Places on the
Board shall be numbered 1 through 11. Places 1 through 4 on the initial Board shall serve
for a term of one (1) year. Upon expiration of that one (1) year term, members appointed to
those seats shall serve on a regular three (3) year term interval.
4. Hold Over. If a replacement has not qualified upon the expiration of a member’s term, then
that member shall continue his/her membership until replaced.
5. Officers. The Board shall annually elect a Chairperson, Vice-Chairperson and a Secretary.
a. The Chairperson shall preside over meetings and shall be entitled to vote upon each
issue. Board shall conduct its meetings in accordance with the Town’s Board,
Commission and Committee Handbook.
b. The Vice-Chairperson shall assist the Chairperson in directing the affairs of the
Board. In the absence of the Chairperson, the Vice-Chairperson shall assume all
duties of the Chairperson. In the event that the Vice-Chairperson is absent, the
proceedings shall be conducted in accordance with Robert’s Rules of Order.
c. The Secretary shall review minutes of all meetings and in the Secretary’s absence;
the Chairperson shall designate another member to act as Secretary. Upon approval
by the Board, the Secretary shall sign the official copy of the minutes. The Secretary
shall distribute, once a year at the first regular meeting a copy of the current Parks
and Recreation Ordinance.
6. Director Participation. The Director of the Parks and Recreation Department shall be in
attendance at the Board meetings. The Director shall participate in meetings to provide staff
assistance, reports, and recommendations as requested by the Board.
7. Ex Officio Member. The Director shall be an ex officio member of the Board, with the
responsibility to participate in discussions but without the right to vote.
8. Absence. A member’s absence from three (3) meetings annually without formal consent of
the board shall be deemed to constitute the resignation of that member and shall be certified
by the chairperson to the Town Council. A member’s absence will be considered at the next
regularly scheduled meeting following the absence.
Members should attempt to make all regular meetings, however, if a member finds difficulty
in maintaining regular attendance, it is suggested that the member consider whether he/she
has sufficient time to be an effective member. It is the responsibility of a member in this
position to initiate a discussion with the Chair or staff liaison about attendance.
The Chairperson of the Board is to maintain a charted attendance record for all members.
If attendance becomes an issue, the staff liaison will attempt to secure a written resignation.
Chapter 9 – Parks and Recreation
9. Meetings. Regular meetings shall be held at least once a month on the date and at the time
established by the Board as provided in this Ordinance unless the Chairperson designates
another time, date and place and all members of the Board are notified at least seven (7)
days in advance.
10. Quorum. A majority of members shall constitute a quorum.
11. Minutes. Minutes of each Board meeting shall be filed with the Town Secretary.
Ord. No. 2005-27, § IV, 12-5-05, Ord. No. 2008-32 § II, Repealed Article I, 10-20-08
Chapter 9 – Parks and Recreation
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-308-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:5/28/2010 Parks and Recreation Board
On agenda:Final action:6/1/2010
Title:Staff update on the 4th of July.
Attachments:
Action ByDate Action ResultVer.
12010-308-T Version:File #:
Title
Staff update on the 4th of July.
Body
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-306-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:5/28/2010 Parks and Recreation Board
On agenda:Final action:6/1/2010
Title:Discuss and provide input concerning an update on the construction of both Bond and PID amenities.
Attachments:
Action ByDate Action ResultVer.
12010-306-T Version:File #:
Title
Discuss and provide input concerning an update on the construction of both Bond and PID amenities.
Body
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-307-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:5/28/2010 Parks and Recreation Board
On agenda:Final action:6/1/2010
Title:Discuss and take action concerning the creation of a Trails Sub-Committee.
Attachments:Trails Sub-Committee Creation
Action ByDate Action ResultVer.
12010-307-T Version:File #:
Title
Discuss and take action concerning the creation of a Trails Sub-Committee.
Body
The creation of a trails sub-committee will accomplish the following:
1. To examine the best practices for reconditioning the existing trails in Trophy Club Park and the
creation of new trails where needed.
2. To provide input and concerning the creation of a functional trail-head and supporting trails at
TCP that will utilize the existing bond funds.
3. To ensure that the internal trails throughout TCP have external access to the current Highland
development, to future Town development and when possible to adjacent cities.
4. To monitor the current and future trail development throughout the Highlands development
5. To assist in examining all possible connectivity with adjacent cities in an attempt to develop a
multi-city trail system
6. To periodically apprise Park Board as needed on this subject