Agenda Packet Parks 01/05/2010Parks and Recreation Board
Trophy Club Entities
Meeting Agenda
100 Municipal Drive
Trophy Club, Texas 76262
Svore Municipal Building Boardroom7:00 PMTuesday, January 5, 2010
Call To Order and announce a quorum.
Invocation
Citizen Presentation
REGULAR SESSION
1.09-547-T Discuss and take appropriate action on the approval of the December 8, 2009 minutes.
December 8, 2009 Parks & Recreation Board MinutesAttachments:
2.09-548-T Discuss and provide input concerning a staff presentation on the park projects.
a. Northeast Park
b. Spray Park
c. Northwest Park
d. Trail system and amenity lakes
December 20, 2009 Northeast Park Meeting MinutesAttachments:
3.09-549-T Discuss and take appropriate action on possible names for Northeast Park.
4.09-550-T Discuss and take appropriate action on proposed pool usage fees.
Trophy Club Pool FeesAttachments:
5.09-551-T Discuss and take appropriate action on the sale of alcohol at Trophy Club Park by an
outside vendor.
6.09-552-T Discuss and provide input on a Trophy Club Park update.
7.09-553-T Staff update:
a. Clock Tower Lighting
Parks & Recreation Board Page 1 of 28 Meeting Date: January 5, 2010
January 5, 2010Parks and Recreation Board Meeting Agenda
8.09-554-T Future agenda items:
a. Participation fees
b. In depth discussion on Amenity Lakes operations
c. Swim team/pool signage and advertising
d. Land acquisition
e. Status update on payment to the developer of the amenity lakes/trail and erosion
issues
f. Trail crossing at Byron Nelson High School
g. Scouts and our trail system
h. TCP Motocross Grand Opening
i. Trail connectivity to the Highlands
j. Status update on parkland dedication for Neighborhoods 10 & 11
k. Creation of a bocce ball playing area
l. Senior/adult activities
m. Remote wireless surveillance at the parks, including the TCP entry gate
n. TCP trail maintenance
o. Name the areas within TCP
p. Name Northwest Park
9.09-555-T Schedule next meeting date.
Adjourn
*THE BOARD MAY CONVENE INTO EXECUTIVE SESSION TO DISCUSS POSTED
ITEMS AS ALLOWED BY THE TEXAS OPEN MEETINGS ACT, TEXAS LOCAL
GOVERNMENT CODE 551.071.
Notice is hereby given that a quorum of the Town Council may be in attendance at
this meeting.
Parks & Recreation Board Page 2 of 28 Meeting Date: January 5, 2010
January 5, 2010Parks and Recreation Board Meeting Agenda
CERTIFICATION
I certify that the above notice was posted on the front window of the Svore Municipal
Building, 100 Municipal Drive, Trophy Club, Texas, on Tuesday, December 29, 2009 by
5:00 P.M. in accordance with Chapter 551, Texas Government Code.
Adam Adams
Parks & Recreation Director
If you plan to attend this public meeting and have a disability that requires special
needs, please contact the Town Secretary’s Office at 682-831-4600, 48 hours in
advance and reasonable accommodations will be made to assist you.
I certify that the attached notice and agenda of items to be considered by this Board
was removed by me from the front window of the Svore Municipal Building, 100
Municipal Drive, Trophy Club, Texas, on the __________ day of
______________________, 2009
________________________________, Title: ___________________________
Parks & Recreation Board Page 3 of 28 Meeting Date: January 5, 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:109-547-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:12/29/2009 Parks and Recreation Board
On agenda:Final action:1/5/2010
Title:Discuss and take appropriate action on the approval of the December 8, 2009 minutes.
Attachments:December 8, 2009 Parks & Recreation Board Minutes
Action ByDate Action ResultVer.
Parks & Recreation Board Page 4 of 28 Meeting Date: January 5, 2010
109-547-T Version:File #:
Title
Discuss and take appropriate action on the approval of the December 8, 2009 minutes.
Body
Parks & Recreation Board Page 5 of 28 Meeting Date: January 5, 2010
MINUTES OF A REGULAR PARKS & RECREATION BOARD MEETING
FOR THE TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
TUESDAY, DECEMBER 8, 2009 7:00 P.M.
STATE OF TEXAS §
COUNTY OF DENTON §
The Parks & Recreation Board of the Town of Trophy Club, Texas, met in a Regular
Session on Tuesday, December 8, 2009 at 7:00 p.m. The meeting was held within the
boundaries of the Town and was open to the public.
PARKS AND RECREATION BOARD MEMBERS PRESENT
JD Stotts Chairman
Steve Gregory Vice Chairman arrived 7:50 p.m.
Barbie Kadow Secretary
David Abdulky Board Member
Dave Glaser Board Member
Caryl Ann Jacobs Board Member arrived 7:15 p.m.
Steven Kohs Board Member
Kathy Trotter Board Member
PARKS AND RECREATION BOARD MEMBERS ABSENT
Larry Lentzner Board Member
Chris McCollister Board Member
Robbie Thomas Board Member
STAFF AND GUEST(S) PRESENT
Adam Adams Parks & Recreation Director
Jasmine Lee Recreation Supervisor
Bill Rose Town Council
Call to order and announce a quorum.
Chairman Stotts called the Regular Session to order at 7:10 p.m. noting a
quorum was present.
Invocation
Director Adams led the Board in an invocation.
Citizen Presentation
No citizen presentations.
1. Discuss and take appropriate action on the approval of the November 10,
2009 minutes.
Secretary Kadow made a motion to approve the November 10, 2009 minutes.
Seconded by Board Member Jacobs. Motion passed unanimously.
Parks & Recreation Board Page 6 of 28 Meeting Date: January 5, 2010
2. Discuss and provide input concerning an update on Trophy Club Park.
Director Adams stated that TPWD audited last year’s projects and approved
them. There are still some funds remaining; he will ask to purchase an additional
piece of equipment with these funds that can be used to maintain the trails at
TCP. The new grant projects have not been started yet.
Director Adams will be meeting with Dr. Walker in Southlake to look at the portion
of Trophy Club Park that falls in that city. After the holidays, Dr. Walker will
provide a map detailing what can be done in the various areas of TCP.
The Board viewed aerial photographs of the park that were taken recent and
discussed potential uses for the areas of the park. These uses included: RC
airfield, BMX courses, disc golf, camping and RV usage, additional boat ramps, a
fishing pier, and a skate park.
In February the TCP Sub-Committee may do a presentation to EDC4B on ways
the two groups may be able to work together to achieve common goals.
Chairman Stotts announced that Board Member Trotter is now a member of the
TCP Sub-Committee.
3. Discuss and provide input concerning an update by the Park Facilities Sub-
Committee.
Director Adams stated that planning for Northwest Park is down to a couple of
potential site plan maps and is nearing a final design. He will receive new maps
on Friday.
Director Adams walked Northeast Park with staff from TNP last week. He was
just informed that the park is located in an identified wetland, and they will be
bringing in an environment consultant to determine how this will affect the park’s
design. The plan is to let for bid in February, with the baseball fields ready for
use in August. This is dependent upon the advice of the environmental
consultant.
Chairman Stotts stated that he spoke with Tom Rutledge about moving more
quickly and ensuring that the fields at Northeast Park will be ready for August
play.
Director Adams informed the Board that the spray park project will be put out to
bid, rather than contracting directly with Rain Drop. All companies, including
Rain Drop, will be able to bid on the project. This decision was made due to the
complexity of the spray park. The needed design elements were given to TNP
today. Going out to bid will push back the timeline by 1 to 1.5 months, which
means it may not be ready to open by June 1st.
Chairman Stotts announced that he is stepping down from the Facilities Sub-
Committee, and will be replaced by Board Member Thomas.
Director Adams shared the most recent site plan for Northwest Park, and
discussed potential changes.
Parks & Recreation Board Page 7 of 28 Meeting Date: January 5, 2010
Director Adams will be walking the trail with Town Manager Emmons in the near
future.
Installation of the shade structures at Independence Park and the Community
Pool began today.
4. Staff updates:
a. The Community Pool
b. Arbor Day
c. Independence Park
d. FitCities program
e. Facility Signage and Advertising
Director Adams provided a handout with suggested entry fees for the Community
Pool for the upcoming summer. He asked the Board to review the handout, and
be prepared to discuss and take action on the topic at the next meeting.
Director Adams informed the Board that at the next meeting he will bring an item
before them concerning allowing alcohol sales at the Arbor Day Celebration,
which will take place Saturday, April 24th at Trophy Club Park.
The shade structures at Independence Park are currently being installed.
The Town has signed up to participate in the FitCities program, which will begin
in January. Residents will be able to log activity hours online and take part in a
5K run, to take place as a part of the Arbor Day Celebration.
Director Adams will send out an invitation to all youth sport associations and the
high school for a meeting to discuss what each group would like to do regarding
field signage. He will then take this information into consideration when moving
forward to seek approval for such signage.
5. Future agenda items:
a. Participation fees
b. In depth discussion on Amenity Lakes operations
c. Swim team/pool signage and advertising
d. Land acquisition
e. Status update on payment to the developer of the amenity lakes/trail and
erosion issues
f. Trail Crossing at Byron Nelson High School
g. Scouts and our trail system
h. TCP Motocross Grand Opening
i. Trail connectivity to the Highlands
j. Status update on parkland dedication for Neighborhoods 10 & 11
k. Creation of a bocce ball playing area
l. Senior/adult activities
m. Remote wireless surveillance at the parks, including the TCP entry gate
n. TCP trail maintenance
o. Name the areas within TCP
p. Name Northeast and Northwest Parks
Parks & Recreation Board Page 8 of 28 Meeting Date: January 5, 2010
6. Schedule next meeting.
The next meeting will be Tuesday, January 5, 2010.
Adjourn
Board Member Glaser made the motion to adjourn at 9:04 p.m. Seconded by
Board Member Kohs. Motion passed unanimously.
____________________________________
Barbie Kadow
Parks & Recreation Board Secretary
Parks & Recreation Board Page 9 of 28 Meeting Date: January 5, 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:109-548-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:12/29/2009 Parks and Recreation Board
On agenda:Final action:1/5/2010
Title:Discuss and provide input concerning a staff presentation on the park projects.
a. Northeast Park
b. Spray Park
c. Northwest Park
d. Trail system and amenity lakes
Attachments:December 20, 2009 Northeast Park Meeting Minutes
Action ByDate Action ResultVer.
Parks & Recreation Board Page 10 of 28 Meeting Date: January 5, 2010
109-548-T Version:File #:
Title
Discuss and provide input concerning a staff presentation on the park projects.
a. Northeast Park
b. Spray Park
c. Northwest Park
d. Trail system and amenity lakes
Body
Parks & Recreation Board Page 11 of 28 Meeting Date: January 5, 2010
1100 Macon Street
Fort Worth, Texas 76102
Page 1
Phone – 817.336.5773
Fax – 817.336.2813
www.tnp-online.com
MMEEEETTIINNGG MMIINNUUTTEESS
Weekday: Monday Date: 12/20/2009 Time of Meeting: 10:00 Project No.: TRO 09140
Project Name: Trophy Club N.E. PARK Subject:
Project Scope, design issues and
schedules
PRESENT AT MEETING:
Brandon Emmons - Town Manager
Adam Adams - Parks Director
Carolyn Huggins - Planning & Zoning
Cord.
Tom Rutledge - TNP
DISTRIBUTION:
Mike Wilson, Nicole Underwood, Nick
Nelson
PREPARED BY: Tom Rutledge DATE OF REPORT: 12/28/2009
The following summation represents our interpretation of the items discussed at the referenced meeting. Any persons desiring to comment on or
correct the minutes are requested to put their comment in writing to Teague Nall and Perkins, Inc. within 10 days of the date of the report.
Otherwise the minutes will stand as written.
NEW BUSINESS:
Item Items for Discussion Responsibility Due Date
1
Review of preliminary plat as prepared by Jacobs. P-Plat shows a future
lift station on park property. When it comes time to develop Phase 7 of
the Highlands the developer will need to work around the final
improvements for the park. The current location shown on the P-plat will
not work with the park layout.
N/A
2
The park property is encumbered with several restrictions - Flowage
Easement for the lake; flood plain per the Flood Insurance Rate Maps
(FIRM) and possible wetlands.
N/A
3 Flowage Easement - TNP has prepared an exhibit and sent to the Corp of
Engineers for approval to partially fill in the flowage easement. TNP 01/15/10
4
Flood Plain - The current design shows some filling to take place in the
flood plain. A LOMR will be prepared and submitted for approval once the
project is completed.
TNP 10/01/10
5
Wetlands - TNP has retained an environmental consultant to evaluate
whether there are any wetlands on the park property. Should have an
answer within the next couple of weeks.
TNP 01/07/10
Parks & Recreation Board Page 12 of 28 Meeting Date: January 5, 2010
1100 Macon Street
Fort Worth, Texas 76102
Phone – 817.336.5773
Fax – 817.336.2813
www.tnp-online.com
Page 2
6
There is an existing dirt road that runs parallel to and east of the east
property line of the site. There is an existing culvert that is under this
road at the low point of the floodplain. The culvert is undersized and
silted up and water backs up onto the park property and does not drain
well during heavy rains. The current solution is to remove the culvert and
breach the roadway to create an opening to drain the park property.
TNP
7 The park is consists of two main functions - the ballfield and the dog park.
8
The ballfields (west half) will have two tee ball competion fields with
bleachers; covered pavillion; concrete parking lot; restroom facility;
playground and some minor landscaping.
9
The restroom facility will be similar is size to Harmony Park. TNP has
engaged HHS Arch. who designed the Harmony Park addition and was the
architect for the pool project, to design the restrooms. Water is at or
near the park. There is no sanitary sewer at the site at this time. It was
agreed to provide a grinder pump and a force main to the sewer system
that is east and south that serves the Churchill Downs development.
10
Park access will be from two locations. The west half will take access
from Balmoral Drive as shown on the P-plat. Since Balmoral Dr. is not
constructed yet but will be provided at the time Phase 7 is done, then it is
proposed that a temporary asphalt extension be included as part of the
park. Carolyn asked about taking direct access from Trophy Park Drive
but due to the 8-foot drop in elevation from the street to the parking, the
grades would be too steep.
The east half of the park will take access from Trophy Park Drive by
means of constructing a gravel drive from the parking lot to the south to
Trophy Park Dr. There is an existing 15-foot gas pipeline easement that
runs along the inside of the property. Due to the existence of the
pipelines, the proposed drive is now shown to run along the east side of
this easement.
Currently Trophy Club Park is improved to about mid-way of the park
property; the remainder of the east portion is a two lane asphalt roadway
that runs to the Corp. property. There are no plans to extend Trophy Park
Dr to the east.
11
The dog park (east half) will have three separate sections separated by
chain link fences and gates. There will be a 50-car parking lot. The lot
will be 6” of flex base as the base bid; a concrete section will be bid as an
alternate. The dog area is on the north side of the flood plain; access
from the parking lot that is proposed on the south side is being evaluated.
12
This project will require the following: Preliminary Plat, Final Plat and
Site Plan. The P-Plat and Final Plat will go thru P&Z and Council and can
run simultaneously. The Site Plan will only have to go thru Council.
13 The current zoning is PD-27
14
It was agreed to take the site plan to the Park Board on January 5, 7pm.
TNP will send Adam a PDF site plan by Dec. 29 to distribute the board.
The site plan will be approx. 90% complete at time of review.
15
The balance of the project schedule was set as follows:
Jan. 18: Council Mtg - Official name of Park determined
Feb. 15: Let project for bidding
Feb. 18: P&Z Public Hearing for P-Plat and Final Plat
March 1: Council Hearing for P-Plat, Final Plat and Site Plan
March 4: Open Bids
March 15: Take Bids to Council for Award or Contract
March 29: Notice to Proceed construction
August 27: Substantial Completion
TNP will work on preparing a project cost opinion and send to Adam the
first part of January.
Parks & Recreation Board Page 13 of 28 Meeting Date: January 5, 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:109-549-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:12/29/2009 Parks and Recreation Board
On agenda:Final action:1/5/2010
Title:Discuss and take appropriate action on possible names for Northeast Park.
Attachments:
Action ByDate Action ResultVer.
Parks & Recreation Board Page 14 of 28 Meeting Date: January 5, 2010
109-549-T Version:File #:
Title
Discuss and take appropriate action on possible names for Northeast Park.
Body
Names submitted by staff and Lakeview Elementary School students:
Champions Park
Freedom Park
Friendship Park
Goodwill Park
Kingdom Park
Legacy Park
Liberty Park
Olympic Park
Paradise Park
Pecan Hollow Park
Post Oak Park
Sandstone Park
Triumph Park
Unity Park
Victory Park
Parks & Recreation Board Page 15 of 28 Meeting Date: January 5, 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:109-550-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:12/29/2009 Parks and Recreation Board
On agenda:Final action:1/5/2010
Title:Discuss and take appropriate action on proposed pool usage fees.
Attachments:Trophy Club Pool Fees
Action ByDate Action ResultVer.
Parks & Recreation Board Page 16 of 28 Meeting Date: January 5, 2010
109-550-T Version:File #:
Title
Discuss and take appropriate action on proposed pool usage fees.
Body
Parks & Recreation Board Page 17 of 28 Meeting Date: January 5, 2010
Current Trophy Club Pool Fees
Resident 0.00
Non-resident daily rate 4.00
Non-resident individual season pass 75.00
Non-resident family (5) season pass 150.00
Current Roanoke Pool Fees
Resident daily rate (9+yrs) 2.00
Resident individual season pass 30.00
Resident family season pass 150.00
Non-resident daily rate (9+yrs) 6.00
Non-resident individual season pass 90.00
Non-resident family season pass 250.00
Suggested Trophy Club Pool Fees
Resident daily rate 3.00
Resident individual season pass 25.00
Resident family season pass 45.00
(up to 4/additional $10)
Non-resident daily rate 6.00
Non-resident individual season pass 90.00
Non-resident family season pass 200.00
Non-resident off-season single entry 4.00
Parks & Recreation Board Page 18 of 28 Meeting Date: January 5, 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:109-551-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:12/29/2009 Parks and Recreation Board
On agenda:Final action:1/5/2010
Title:Discuss and take appropriate action on the sale of alcohol at Trophy Club Park by an outside vendor.
Attachments:
Action ByDate Action ResultVer.
Parks & Recreation Board Page 19 of 28 Meeting Date: January 5, 2010
109-551-T Version:File #:
Title
Discuss and take appropriate action on the sale of alcohol at Trophy Club Park by an outside vendor.
Body
Parks & Recreation Board Page 20 of 28 Meeting Date: January 5, 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:109-552-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:12/29/2009 Parks and Recreation Board
On agenda:Final action:1/5/2010
Title:Discuss and provide input on a Trophy Club Park update.
Attachments:
Action ByDate Action ResultVer.
Parks & Recreation Board Page 21 of 28 Meeting Date: January 5, 2010
109-552-T Version:File #:
Title
Discuss and provide input on a Trophy Club Park update.
Body
Parks & Recreation Board Page 22 of 28 Meeting Date: January 5, 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:109-553-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:12/29/2009 Parks and Recreation Board
On agenda:Final action:1/5/2010
Title:Staff update:
a. Clock Tower Lighting
Attachments:
Action ByDate Action ResultVer.
Parks & Recreation Board Page 23 of 28 Meeting Date: January 5, 2010
109-553-T Version:File #:
Title
Staff update:
a. Clock Tower Lighting
Body
Parks & Recreation Board Page 24 of 28 Meeting Date: January 5, 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:109-554-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:12/29/2009 Parks and Recreation Board
On agenda:Final action:1/5/2010
Title:Future agenda items:
a. Participation fees
b. In depth discussion on Amenity Lakes operations
c. Swim team/pool signage and advertising
d. Land acquisition
e. Status update on payment to the developer of the amenity lakes/trail and erosion issues
f. Trail crossing at Byron Nelson High School
g. Scouts and our trail system
h. TCP Motocross Grand Opening
i. Trail connectivity to the Highlands
j. Status update on parkland dedication for Neighborhoods 10 & 11
k. Creation of a bocce ball playing area
l. Senior/adult activities
m. Remote wireless surveillance at the parks, including the TCP entry gate
n. TCP trail maintenance
o. Name the areas within TCP
p. Name Northwest Park
Attachments:
Action ByDate Action ResultVer.
Parks & Recreation Board Page 25 of 28 Meeting Date: January 5, 2010
109-554-T Version:File #:
Title
Future agenda items:
a. Participation fees
b. In depth discussion on Amenity Lakes operations
c. Swim team/pool signage and advertising
d. Land acquisition
e. Status update on payment to the developer of the amenity lakes/trail and erosion issues
f. Trail crossing at Byron Nelson High School
g. Scouts and our trail system
h. TCP Motocross Grand Opening
i. Trail connectivity to the Highlands
j. Status update on parkland dedication for Neighborhoods 10 & 11
k. Creation of a bocce ball playing area
l. Senior/adult activities
m. Remote wireless surveillance at the parks, including the TCP entry gate
n. TCP trail maintenance
o. Name the areas within TCP
p. Name Northwest Park
Body
Parks & Recreation Board Page 26 of 28 Meeting Date: January 5, 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:109-555-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:12/29/2009 Parks and Recreation Board
On agenda:Final action:1/5/2010
Title:Schedule next meeting date.
Attachments:
Action ByDate Action ResultVer.
Parks & Recreation Board Page 27 of 28 Meeting Date: January 5, 2010
109-555-T Version:File #:
Title
Schedule next meeting date.
Body
The first Tuesday of February is February 2, 2010.
Parks & Recreation Board Page 28 of 28 Meeting Date: January 5, 2010