Agenda Packet Parks 02/02/2010Parks and Recreation Board
Trophy Club Entities
Meeting Agenda
100 Municipal Drive
Trophy Club, Texas 76262
Svore Municipal Building Boardroom7:00 PMTuesday, February 2, 2010
Call To Order and announce a quorum.
Invocation
Citizen Presentation
REGULAR SESSION
1.2010-61-T Discuss and take appropriate action on the approval of the January 5, 2010 minutes.
January 5, 2010 Parks & Recreation Board minutesAttachments:
2.2010-62-T Discuss and provide recommendations concerning an update from staff on the splash
pad adjacent to the pool.
3.2010-63-T Discuss and provide recommendations concerning an update from staff on Freedom
Park.
4.2010-64-T Discuss and provide recommendations concerning an update from staff on Northwest
Park.
5.2010-65-T Discuss and provide recommendations concerning an update from staff on the Council
presentation from the Parks & Recreation Board at the second meeting in February.
Parks & Recreation Board Page 1 of 21 Meeting Date: February 2, 2010
February 2, 2010Parks and Recreation Board Meeting Agenda
6.2010-66-T Future agenda items:
a. Participation fees
b. In depth discussion on Amenity Lakes operations
c. Swim team/pool signage and advertising
d. Land acquisition
e. Status update on payment to the developer of the amenity lakes/trail and erosion
issues
f. Trail Crossing at Byron Nelson High School
g. Scouts and our trail system
h. TCP Motocross Grand Opening
i. Trail connectivity to the Highlands
j. Status update on parkland dedication for Neighborhoods 10 & 11
k. Creation of a bocce ball playing area
l. Senior/adult activities
m. Remote wireless surveillance at the parks, including the TCP entry gate
n. TCP trail maintenance
o. Name the areas within TCP
p. Name Northwest Park
q. Increasing attendance at events
r. Recycling at Harmony and Independence Parks
7.2010-67-T Schedule next meeting date.
Adjourn
*THE BOARD MAY CONVENE INTO EXECUTIVE SESSION TO DISCUSS POSTED
ITEMS AS ALLOWED BY THE TEXAS OPEN MEETINGS ACT, TEXAS LOCAL
GOVERNMENT CODE 551.071.
Notice is hereby given that a quorum of the Town Council may be in attendance at
this meeting.
Parks & Recreation Board Page 2 of 21 Meeting Date: February 2, 2010
February 2, 2010Parks and Recreation Board Meeting Agenda
CERTIFICATION
I certify that the above notice was posted on the front window of the Svore Municipal
Building, 100 Municipal Drive, Trophy Club, Texas, on Friday, January 29, 2010, by
5:00 P.M. in accordance with Chapter 551, Texas Government Code.
Jasmine Lee
Recreation Supervisor
If you plan to attend this public meeting and have a disability that requires special
needs, please contact the Town Secretary’s Office at 682-831-4600, 48 hours in
advance and reasonable accommodations will be made to assist you.
I certify that the attached notice and agenda of items to be considered by this Board
was removed by me from the front window of the Svore Municipal Building, 100
Municipal Drive, Trophy Club, Texas, on the __________ day of
______________________, 2010.
________________________________, Title: ___________________________
Parks & Recreation Board Page 3 of 21 Meeting Date: February 2, 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-61-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:1/29/2010 Parks and Recreation Board
On agenda:Final action:2/2/2010
Title:Discuss and take appropriate action on the approval of the January 5, 2010 minutes.
Attachments:January 5, 2010 Parks & Recreation Board minutes
Action ByDate Action ResultVer.
Parks & Recreation Board Page 4 of 21 Meeting Date: February 2, 2010
12010-61-T Version:File #:
Title
Discuss and take appropriate action on the approval of the January 5, 2010 minutes.
Body
Parks & Recreation Board Page 5 of 21 Meeting Date: February 2, 2010
MINUTES OF A REGULAR PARKS & RECREATION BOARD MEETING
FOR THE TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
TUESDAY, JANUARY 5, 2010 7:00 P.M.
STATE OF TEXAS §
COUNTY OF DENTON §
The Parks & Recreation Board of the Town of Trophy Club, Texas, met in a Regular
Session on Tuesday, January 5, 2010 at 7:00 p.m. The meeting was held within the
boundaries of the Town and was open to the public.
PARKS AND RECREATION BOARD MEMBERS PRESENT
JD Stotts Chairman
Larry Lentzner Vice Chairman
Barbie Kadow Secretary
David Abdulky Board Member
Dave Glaser Board Member
Steve Gregory Board Member
Caryl Ann Jacobs Board Member
Steven Kohs Board Member
Chris McCollister Board Member arrived 7:28 p.m.
Robbie Thomas Board Member
Kathy Trotter Board Member
PARKS AND RECREATION BOARD MEMBERS ABSENT
None
STAFF AND GUEST(S) PRESENT
Adam Adams Parks & Recreation Director
Jasmine Lee Recreation Supervisor
Brandon Emmons Town Manager
Carolyn Huggins Town Staff
Bill Rose Town Council
Tom Rutledge Teague Nall & Perkins
Call to order and announce a quorum.
Chairman Stotts called the Regular Session to order at 7:07 p.m. noting a
quorum was present.
Invocation
Board Member Gregory led the Board in an invocation.
Citizen Presentation
No citizen presentations.
1. Discuss and take appropriate action on the approval of the December 8,
2009 minutes.
Parks & Recreation Board Page 6 of 21 Meeting Date: February 2, 2010
Board Member Jacobs made a motion to approve the December 8, 2009
minutes. Seconded by Board Member Glaser. Motion passed, Vice Chairman
Lentzner and Board Member Thomas abstained.
2. Discuss and provide input concerning a staff presentation on the park
projects.
a. Northeast Park
b. Spray Park
c. Northwest Park
d. Trail system and amenity lakes
Director Adams went over the Northeast Park site plan and the layout for the
Spray Park. Spray Park construction will go out to bid, the Town will likely use
the Buy Board to purchase the components. The Northwest Park site plan now
features 4 baseball fields instead of 3. The timeline for Northeast Park includes:
let for bids in February, construction will begin in late March/early April, park
completion in late August. Town Council will be approached for permission to
include a gravel parking lot and chain link fencing at Northeast Park. Tom
Rutledge discussed the flood plains and flowage easement at the park. He
stated that the environment specialist has determined that Northeast Park is not
in a designated wetland. The Board discussed the plans for all three facilities.
Town Manager Emmons informed the Board that he walked the trail system on
December 11, 2009 with the project manager. The trail has now gained access
to Trophy Club Park. On the walk he noted 4 areas where the trail must be
corrected for erosion issues and 2 areas where the trail must be removed so that
drains can be installed, then the trail rebuilt. He also addressed the aeration
system for Lake 2 and erosion control concerns. The project manager is now
aware of these issues, and most of them should be addressed by mid-spring.
3. Discuss and take appropriate action on possible names for Northeast Park.
The Board was presented with a list of potential names, submitted by staff and
the students of Lakeview Elementary School. Board members discussed the
names provided and added to the list. Upon voting, the top name chosen for
recommendation to Town Council was Freedom Park. In the event that Town
Council does not select this name, two alternate names were selected: Liberty
Park and Pecan Hollow Park.
4. Discuss and take appropriate action on proposed pool usage fees.
The Board reviewed and discussed the recommended pool fees. It was
determined that children’s height should be used, rather than age, to determine
the fee they will pay upon entry. Upon voting as to whether resident family
passes should be one fixed rate regardless of total family size, or charged on a
per person basis, the Board voted 6-4 in favor of a fixed rate. Most felt the rate
for this fixed pass should be $60-70. The Board also approved of all other
suggested pool fees listed on the fee sheet.
Parks & Recreation Board Page 7 of 21 Meeting Date: February 2, 2010
All members of the Board supported the addition of fees for the Community Pool,
with the exception of Board Member Kohs, who does not agree with charging
fees to Trophy Club residents.
5. Discuss and take appropriate action on the sale of alcohol at Trophy Club
Park by an outside vendor.
The Board discussed the pros and cons of allowing the sale of alcohol at select
events at Trophy Club Park. The general consensus was against allow such at
this time.
6. Discuss and provide input on a Trophy Club Park update.
This item was tabled until the next meeting.
7. Staff update:
a. Clock Tower Lighting
Recreation Supervisor Lee gave the Board a brief overview of the Clock Tower
Lighting event and shared plans to improve the event for 2010, including the
addition of a large, heated tent rather than the use of the Executive Suites for
refreshments and pictures with Santa.
8. Future agenda items:
a. Participation fees
b. In depth discussion on Amenity Lakes operations
c. Swim team/pool signage and advertising
d. Land acquisition
e. Status update on payment to the developer of the amenity lakes/trail and
erosion issues
f. Trail Crossing at Byron Nelson High School
g. Scouts and our trail system
h. TCP Motocross Grand Opening
i. Trail connectivity to the Highlands
j. Status update on parkland dedication for Neighborhoods 10 & 11
k. Creation of a bocce ball playing area
l. Senior/adult activities
m. Remote wireless surveillance at the parks, including the TCP entry gate
n. TCP trail maintenance
o. Name the areas within TCP
p. Name Northwest Park
q. Increasing attendance at events
r. Recycling at Harmony and Independence Parks
6. Schedule next meeting.
The next meeting will be Tuesday, February 2, 2010.
Adjourn
Parks & Recreation Board Page 8 of 21 Meeting Date: February 2, 2010
Secretary Kadow made the motion to adjourn at 10:02 p.m. Seconded by Board
Member Glaser. Motion passed unanimously.
____________________________________
Barbie Kadow
Parks & Recreation Board Secretary
Parks & Recreation Board Page 9 of 21 Meeting Date: February 2, 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-62-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:1/29/2010 Parks and Recreation Board
On agenda:Final action:2/2/2010
Title:Discuss and provide recommendations concerning an update from staff on the splash pad adjacent to
the pool.
Attachments:
Action ByDate Action ResultVer.
Parks & Recreation Board Page 10 of 21 Meeting Date: February 2, 2010
12010-62-T Version:File #:
Title
Discuss and provide recommendations concerning an update from staff on the splash pad adjacent to the pool.
Body
Parks & Recreation Board Page 11 of 21 Meeting Date: February 2, 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-63-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:1/29/2010 Parks and Recreation Board
On agenda:Final action:2/2/2010
Title:Discuss and provide recommendations concerning an update from staff on Freedom Park.
Attachments:
Action ByDate Action ResultVer.
Parks & Recreation Board Page 12 of 21 Meeting Date: February 2, 2010
12010-63-T Version:File #:
Title
Discuss and provide recommendations concerning an update from staff on Freedom Park.
Body
Parks & Recreation Board Page 13 of 21 Meeting Date: February 2, 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-64-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:1/29/2010 Parks and Recreation Board
On agenda:Final action:2/2/2010
Title:Discuss and provide recommendations concerning an update from staff on Northwest Park.
Attachments:
Action ByDate Action ResultVer.
Parks & Recreation Board Page 14 of 21 Meeting Date: February 2, 2010
12010-64-T Version:File #:
Title
Discuss and provide recommendations concerning an update from staff on Northwest Park.
Body
Parks & Recreation Board Page 15 of 21 Meeting Date: February 2, 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-65-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:1/29/2010 Parks and Recreation Board
On agenda:Final action:2/2/2010
Title:Discuss and provide recommendations concerning an update from staff on the Council presentation
from the Parks & Recreation Board at the second meeting in February.
Attachments:
Action ByDate Action ResultVer.
Parks & Recreation Board Page 16 of 21 Meeting Date: February 2, 2010
12010-65-T Version:File #:
Title
Discuss and provide recommendations concerning an update from staff on the Council presentation from the Parks &
Recreation Board at the second meeting in February.
Body
Parks & Recreation Board Page 17 of 21 Meeting Date: February 2, 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-66-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:1/29/2010 Parks and Recreation Board
On agenda:Final action:2/2/2010
Title:Future agenda items:
a. Participation fees
b. In depth discussion on Amenity Lakes operations
c. Swim team/pool signage and advertising
d. Land acquisition
e. Status update on payment to the developer of the amenity lakes/trail and erosion issues
f. Trail Crossing at Byron Nelson High School
g. Scouts and our trail system
h. TCP Motocross Grand Opening
i. Trail connectivity to the Highlands
j. Status update on parkland dedication for Neighborhoods 10 & 11
k. Creation of a bocce ball playing area
l. Senior/adult activities
m. Remote wireless surveillance at the parks, including the TCP entry gate
n. TCP trail maintenance
o. Name the areas within TCP
p. Name Northwest Park
q. Increasing attendance at events
r. Recycling at Harmony and Independence Parks
Attachments:
Action ByDate Action ResultVer.
Parks & Recreation Board Page 18 of 21 Meeting Date: February 2, 2010
12010-66-T Version:File #:
Title
Future agenda items:
a. Participation fees
b. In depth discussion on Amenity Lakes operations
c. Swim team/pool signage and advertising
d. Land acquisition
e. Status update on payment to the developer of the amenity lakes/trail and erosion issues
f. Trail Crossing at Byron Nelson High School
g. Scouts and our trail system
h. TCP Motocross Grand Opening
i. Trail connectivity to the Highlands
j. Status update on parkland dedication for Neighborhoods 10 & 11
k. Creation of a bocce ball playing area
l. Senior/adult activities
m. Remote wireless surveillance at the parks, including the TCP entry gate
n. TCP trail maintenance
o. Name the areas within TCP
p. Name Northwest Park
q. Increasing attendance at events
r. Recycling at Harmony and Independence Parks
Body
Parks & Recreation Board Page 19 of 21 Meeting Date: February 2, 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-67-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:1/29/2010 Parks and Recreation Board
On agenda:Final action:2/2/2010
Title:Schedule next meeting date.
Attachments:
Action ByDate Action ResultVer.
Parks & Recreation Board Page 20 of 21 Meeting Date: February 2, 2010
12010-67-T Version:File #:
Title
Schedule next meeting date.
Body
Parks & Recreation Board Page 21 of 21 Meeting Date: February 2, 2010