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Agenda Packet Parks 09/01/2009Avcrfk IQ Trophy Club Entities Meeting Agenda Parks and Recreation Board 100 Municipal Drive Trophy Club, Texas 76262 Tuesday, September 1, 2009 7:00 PM Svore Municipal Building Boardroom Call To Order and announce a quorum. Invocation Citizen Presentation REGULAR SESSION 1. 09-361-T 2. 09-362-T 3. 09-363-T 4. 09-364-T 5. 09-365-T 6. 09-366-T 7. 09-367-T 8. 09-368-T 9. 09-369-T Interview applicants for vacant and expiring Board positions. Attachments: Park Board Applications. pdf Discuss and take appropriate action on recommending four candidates to expiring or vacant Park Board positions. Discuss and provide input concerning a presentation from the Trophy Club Triton's Swim Team Coach Steve Melbourne. Discuss and take appropriate action concerning a Trophy Club Park update. Discuss and take appropriate action concerning a staff update on PID projects. Discuss and provide input concerning a presentation on the 2009 Summer Adventure Camp program. Discuss and provide input concerning a staff update on PetFest. Discuss and provide input concerning a staff update on Fall Festival. Discuss and take appropriate action on the approval of the August 4, 2009 minutes. Attachments: August 4, 2009 minutes.pdf Parks & Recreation Board Page 1 of 39 Meeting Date: September 1, 2009 Parks and Recreation Board Meeting Agenda September 1, 2009 10. 09-370-T Items for future agendas: a. Participation fees b. In depth discussion on Amenity Lakes operations c. Park signage/advertising d. Swim team/pool signage and advertising e. Land acquisition f. Status update on payment to the developer of the amenity lakes/trail and erosion issues g. UV filter at the pool h. Resurfacing the pools i. Trail crossing at Byron Nelson High School j. Scouts and our trail system k. Status update on spray park I. TCP Motocross Grand Opening m. Status update on park bond n. Status update on TCP entry gate o. Trail connectivity to the Highlands p. Status update on parkland dedication for Neighborhoods 10 & 11 11. 09-371-T Schedule next meeting. Adjourn *THE BOARD MAY CONVENE INTO EXECUTIVE SESSION TO DISCUSS POSTED ITEMS AS ALLOWED BY THE TEXAS OPEN MEETINGS ACT, TEXAS LOCAL GOVERNMENT CODE 551.071. Notice is hereby given that a quorum of the Town Council may be in attendance at this meeting. Parks & Recreation Board Page 2 of 39 Meeting Date: September 1, 2009 Parks and Recreation Board Meeting Agenda September 1, 2009 CERTIFICATION I certify that the above notice was posted on the front window of the Svore Municipal Building, 100 Municipal Drive, Trophy Club, Texas, on Friday August 28, 2009 by 5:00 P.M. in accordance with Chapter 551, Texas Government Code. Adam Adams Parks & Recreation Director If you plan to attend this public meeting and have a disability that requires special needs, please contact the Town Secretary's Office at 682-831-4600, 48 hours in advance and reasonable accommodations will be made to assist you. I certify that the attached notice and agenda of items to be considered by this Board was removed by me from the front window of the Svore Municipal Building, 100 Municipal Drive, Trophy Club, Texas, on the day of , 2009 Title: Parks & Recreation Board Page 3 of 39 Meeting Date: September 1, 2009 File #: 09-361-T Type: Agenda Item File created: 8/28/2009 Trophy Club Entities Legislation Details (With Text) Version: 1 Name: Status In control Regular Session Parks and Recreation Board 100 Municipal Drive Trophy Club, TX 76262 On agenda: 9/1/2009 Final action: Title: Interview applicants for vacant and expiring Board positions. Attachments: Park Board Applications.pdf Date Ver. Action By Action Result Parks & Recreation Board Page 4 of 39 Meeting Date: September 1, 2009 File #: 09-361-T Version: 1 Title Interview applicants for vacant and expiring Board positions. Body Parks & Recreation Board Page 5 of 39 Meeting Date: September 1, 2009 Town of Trophy Club Board and Commission Request for Consideration for Re-Aotaaintment Your term on: 0 Economic Development Corporation A ❑ Planning and Zoning Commission Economic Development Corporation B © Tree Board arks and Recreation Board ❑ Zoning Board of Adjustment Will expire on September 30, 2009 If you wish to be considered for re -appointment please complete the following information and return it to Shannon DePrater, Deputy Town Secretary, 100 Municipal drive, Trophy Club, TX 76262 or sdeprater@ci.trophyclub„tx.us by Friday, July 31, 2009. Name: �I rA-U t Q G L4sr2 E-mail: Address: C01, - How Long? Phone (Home): 06"L Val - otl_l 4WMft): Registered Voter? X Yes No Certificate Number: Occupation, Experience/Degrees Held? �fD 2;5�L P)A Why do you want to serve on this group? Do you have any potential conflicts of interest? U Q M How long have you served on this board? 14J c1eo-r-s Do you have any related experience? What do you feel you have to offer this group? TEXAS OPEN RECORDS ACT Notice to Applicants: Once submitted, information contained in and included with this application Is considered public record and must be released if a request is made. According to Government Code Section 552.024 each employee or official of a governmental body and each former employee and official of a governmental body shall choose whether to allow public access to the information in the custody of the governmental body that relates to the person's home address, home telephone number, e-mail address. Each employee and official and each former employee and official shall state their choice to the Town Secretary's office. Please indicate with an X your decisions. ALLOW PUBLIC ACCESS Home Address YesNo Home Phone Number Yes VNo E-mail Address Yes No Official Signature Official Name (Please Print) -7 Z z o Y 2 Date Submitted eived By Parks & Recreation Board Page 6 of 39 Meeting Date: September 1, 2009 Town of Trophy Club BOARD and COMMISSION APPLICATION Please check the appropriate Board, Commission, or Advisory Groups(s) ❑ Economic Development Corporation A ❑ Planning and Zoning Commission ** ❑ Economic Development Corporation B ❑ Tree Board Parks and Recreation Board ❑ Zoning Board of Adjustment ** Additional Application Form Required — We strongly encourage that a brief resume be submitted along with the application. Narne: f, In f/l V rlv� 1 E-mail: WCt -71fZ nI. r I Address: r� ��!'Iv'�C;n( %�/'/ I How Long?*Phone (Home): JV r - I? ` dgI Z (Work): (J2.,2...,. Registered Voter? Yes No Certificate Number: // / f ,� � Occupation, Experience/Degrees Held? ✓1-n, -e r7` 1?7` iJX5or Why do you want to serve on this group? .1 le, ilk 0 L,/z Do you have any potential conflicts of interest? Do you have any related experience? --c:7 , --A' -L-0 -//, _�o (7C_ e- f Q I -d --P,. �, /1 What do you feel you have to offer this group? TEXAS OPEN RECORDS ACT Notice to Applicants: Once submitted, information contained in and included with this application is considered public record and must be released if a request is made. According to Government Code Section 552.024 each employee or official of a governmental body and each former employee and official of a governmental body shall choose whether to allow public access to the information in the custody of the governmental body that relates to the person's home address, home telephone number, and e-mail address. Each employee and official and each former employee and official shall state their choice to the Town Secretary's office_ Please indicate with an X your decisions. ALLOW PUBLIC ACCESS Home Address Yes No Home Phone Number Yes. No E-mail Address Yes }� / No ` Official Sign re Official Name (Please -Print) �Z_-7� Date Submitted Received by: *Applicant Requirement for Boards or Commissions Applicants for boards or commissions must be registered voters and resi is for six months. Board and commission members must be Trophy Club residents for at least six mnnths as well as registered voters prior to their appointment. With the exception of the Planning and Zoning Commission, Zoning Board of Adjustment and the Economic Development Boards, based upon good cause shown, Council may waive the voter registration requirement for a person appointed to a Board, Commission, or Citizen Advisory Group that does not make recommendations for Council approval. The technical expertise of applicants may be a consideration in gaining appointment. Last Revision: August 11, 2008 Copies given to: DATE: LIST: Parks & Recreation Board Page 7 of 39 Meeting Date: September 1, 2009 y Town of Trophy Club BOARD and COMMISSION APPLICATION Please check the appropriate Board, Commission, orAdvisory Groups(s) Economic Development Corporation A CI Planning and Zoning Commission "* �j Economic Development Corporation B ❑ Tree Board Parks and Recreation Board Zoning Board of Adjustment ** Additional Application Form Required -- We strongly encourage that a brief resume be submitted along with the application. Name: A S C' -�, t)I JA E-mail: Qht",w MeA r. ars.-, Address: { �i G iVTN` S� -k k/V r' LA N� w Long?* 10 Mol.g:- Phone (Home): 9 A ,� eglstered Vater. ©Yes � No Certificate Num F. Docupation, Experience/Degrees Held? X�lXie, Why do you want to serve on this grpup?rc�r�� -2 -14 MS911? Do you have any potential corYflicts of interest? Aid d` t � Do you have any related experience? What do you feel you have to offer this group? TEXAS OPEN RECORDS ACT Notice to Applicants: Once submitted, information contained in and included with this application Is considered public record and must be released if a request is made. According to Government Code Section 552.024 each employee or official of a governmental body and each former employee and official of a governmental body shall choose whether to allow public access to the information in the custody of the governmental body that relates to the person's home address, home telephone number, and e-mail address. Each employee and official and each former employee and official shall state their choice to the Town Secretary's office. Please indicate with an X your decisions„ ALLOW PUBLIC AA FCESS Home Address Yes t/ No Home Phone Number Yes No E-mail Address Yes _ No r xeoyl-&7 Offi Sig ature Official Name (Please Print) 1? 7/ 0R Date SubHtted Received by: �&Ya Vl A WYO 4 J l-11Qq 'Applicant Requirement for Boards or Commissions Applicants for boards or commissions must be registered voters and residents for six months. Board and commission members must be Trophy Club residents for at least six months as well as registered voters prior to their appointment With the exception of the Planning and Zoning Commission, Zoning Hoard of Adjustment and the Economic Development Boards, based upon good cause shown, Council may waive the voter registration requirement for a person appointed to a Board, Commission, or Citizen Advisory Group that does not make recommendations for Council approval. The technical expertise of applicants may be a consideration in gaining appointment. Last Revislon: August 11, 2009 copies given to: DATE: LIST. Parks & Recreation Board Page 8 of 39 Meeting Date: September 1, 2009 f - JAMES C. HANNA 3200 Creighton Lane Bedford, Texas 76021 (517) 354-5000 E, mployment: 1/98 to presti=i't i, {j 4 Birdville ISD -Richland High SchoollNorth Richland Hills, TX rr Teacher of Social Studies in Geography, American History, AP American History, and U. S. Government 11195 to 5197 BE, ISD/Hurst, Euless and Bedford, TX Substitute Teacher in all grade levels and subjects at various campuses 5195 to 7196 National Freight, Inc./Waxahachie, TX Rating and Pricing Analyst -responsible for audit function of billing invoices, quotation of freight rates, nnalysis of customer rate packages and formulation and maintenance of tariffand contract publications for all common and contract customers. 6194 to 3195 FT11 Transportation Services, Ine./Dallas, Tx Manager, Rate Audit -supervision of eight employees for rate quotation and audit functions, including billing and correction procedures. Performed research and determined subsequent written and oral correspondence for proper course of action concerning major account receivables. 1192 to 5/94 and Railroad Commission of Texas/Abilene and Dallas, TX 3/81 to 11/87 Rate Auditor i, II, and 111 -audit functions included tariff, rate, and authority interpretations; compile evidence, compose investigation reports and recommendations of action. Primary purpose of this position involved daily verbal and written correspondence with the public concerning activities of the Commission in enforcing rules, laws and regulations of the State of Texas. 3189 to 12191 Tarmac Transportation, Inc./Fort Worth, TX Tariff and Government Manager-managcd the coordination of all tarifa rate and governmental matters with daily operational activities of: the company. Managed and maintained all operating authorities and transportation contracts. Ensured company compliance with all Railroad Commission of Texas and ICC rules and regulations (Tarmac purchased Moore). 11/87 to 3/99 Moore Transportation Company, Inc./Fort Worth, TX Assistant General Manager -primary role of governmental liaison with daily operational activities, with particular emphasis on compliance with the rules and regulations issued by the Railroad Commission of Texas and the Interstate Commerce Commission. )Education: 12101 Mosler ofL•ducational rldr2rinislratio?tfrhe University of Texas at Arlington/Arlington,TX 5/80 Plaster ofBusiness AdminstrallonlSouthwest Texas State Unlver5lty/San Marcos, TX 5/77 Bachelor ofArls (in 13istory)-Baylor University/Waco, TX Certifications: 12101 Teras hiid-Leval Managenrenl CerliftcationlThe University of Texas at Arlington/Arlington, TX. I2/97 Teras Teaching Certificate in Secondary Social SrudieslThe University of Texas at Arlington/Arlington, TX (Residency -Arlington ISD -Carter Junior High School -Eighth Grade U. S. History with Mrs. Judy Lnney) Parks & Recreation Board Page 9 of 39 Meeting Date: September 1, 2009 Town of Trophy Club BOARD and COMMISSION APPLICATION Please cheek the appropriate Board, Commission, or Advisory Groups(s) ❑ Economic Development Corporation A ❑ Planning and Zoning Commission ❑ Economic Development Corporation B LI Tree Board M Parks and Recreation Board © Zoning Board of Adjustment ** Additional Application Form Required -- We strongly encourage that a brief resume be submitted along with the application. Name: Nick Sanders E-mail: nick winocular.com Address: 7 Hayes Court Trophy Club, TX 76262 How Long?* 13 yrs Registered Voter? ® Yes Phone (Home): 817-438-2527 (Work): 214-267-1010 ex 108 n No Certificate Number: 1091818268 Occupation, Experience/Degrees Held? Business Owner, Mayor 4 yrs I BS Mechnical Engineering Why do you want to serve on this group? Understand long range park plan for town; have interest in seeinu _new parks developed along with Trophy Club Park at Lake Grapevine Do you have any potential conflicts of interest? No Do you have any related experience? Mayor for 4 yrs What do you feel you have to offer this group? Understanding of long ranfle park plan and how this is important to the development of the town. TEXAS OPEN RECORDS ACT Notice to Applicants: Once submitted, information contained In and included with this application Is considered public record and must be released if a request is made. According to Government Code Section 552.024 each employee or official of a governmental body and each former employee and official of a govemmental body shall choose whether to allow public access to the information in the custody of the governmental body that relates to the person's home address, home telephone number, and e-mail address. Each employee and official and each former employee and official shall state their choice to the Town Secretary's once. please indicate with an X your decisions. ALLOW PUBLIC ACCESS Home Address Yes X No Home Phone Number Yes X No Email Address Yes X No Official Signature Nick Sanders Official Name (Please Print) 7/31/2009 Date Submitted Received by: QQ *Applicant Requirement for Boards or Commissions Appllcants for boards or commissions must be registered voters and residents for six months. Hoard and commission members must be Trophy Club residents for at least six months as well as registered voters prior to their appointment. Viftth the exception of the Planning and Zoning Commission, Zoning Board of Adjustment and the Economic Development Boards, based upon good cause shown, Council may waive the voter registration requirement for a person appointed to e Board, Commission, or Citizen Advisory Group that does not make recommendations for Council approval. The technlcal expertise of applicants may be a consideration in gaining appointment. Last Revision: August 11, 2008 Copies given to: QATE: LIST: Parks & Recreation Board Page 10 of 39 Meeting Date: September 1, 2009 C. NICK SANDERS Mr. Sanders first became involved with data processing, computers, and their business applications in June of 1967 when he joined IBM Corporation's Field Engineering Division as a part time engineer while attending the University of Texas at Arlington. After receiving a Bachelor of Science degree in Mechanical Engineering, Nick became a full time employee for IBM. While employed by IBM, he received several outstanding student awards from their San Jose, California and New Orleans, Louisiana Education Centers. In 1970 an "IBM Means Service" Award was presented to Nick for his achievement in the customer service area, In 1974 Nick was presented the Sales & Marketing Executives of Dallas, "Outstanding Salesman Award" as one of the top 50 salesmen in the Dallas Area. Over the years Mr. Sanders has developed and installed software for the wholesale distribution, manufacturing, accounting (CPA), medical (clinics, hospitals, and laboratories), credit union, and freight industries, with over 150 different installations. Shortly after leaving IBM, Nick began a software company, which specialized in business solutions that ran on IBM minicomputers. Mr. Sanders has served as President of Combined Computer Resources, Inc. since 1992. He served from May 2005 through April 2009 as Mayor of Trophy Club. He became Chainnan of Metroport Cities Partnership in May 2008, which is a public / private organization fostering the development of Northeast Tarrant County. He also served as Chairman of Northwest Communities Partnership from May 20008 through May 2009. Parks & Recreation Board Page 11 of 39 Meeting Date: September 1, 2009 Rx Date/Time JUL-31-2009(FP.I) 14:55 6826050225 Jul -31-2009 04:19 Ply Sabre Holdings , 6050225 Town of Trophy Club BOARD and COMMISSION APPLICATION Please check: the appropriate Board, Commission, or Advisory Groups(s) © Economic Development Corporation A © planning and Zoning Commission Economlc Development Corporation a © Tree Board cg Perlis and recreation Board ❑ Zoning Board of Adjustment .! Additional Application Form Required — We strongly encourage that a brief resume be submitted along with the appNcatlon. Name: Address. E -mall: P. 001 112 �) ---- - How Long?, -� r�(. Phone Ho e : (Work). Registered Voter? Yes No Certificate Number: LQ�J Occupation, ExperiencelDegrass Held? rf h;+ ��,, irfl�tl ►� lU Why do you went to serve on this group? 4o cmc ;n i, Qtr ,,,n„ , y!y ,& .A % , r u► itiYe 5 Do you have any potential conflicts of Interest? ), Do you have any related experience?cr,red !n iJ%PILt What do you feel you have to offer this group? tf&A a �' ebLm � 1 a�.rWr+na,�_-_Rwr� i+s�a+�q- %[•car is'ctda ti�a frututy+tt�r c1No} Ugy f�lk4uvH�� 3 evJ awp,4 4-- 4o oej4, TEXAS OPEN RECORDS ACT Notice to Applicants: Ones submitted, Information contained in and included with this application Is considered public record and must be released if a request is made. According to Goverment Coda Section SE2.024 each employee or ohlclal of a governmental body and each former employee and offlclal of a governmental body shall choose whether to allow public access to the information in the custody of the governmental body that relates to the parson's home address, home telephone number, and a -mall address. Each employee and official and Bach former employee and official shall state their choice to the Town Secretary's ofrlce, Please Indicate with an X your decislons. ALLOW PUBLIC ACCESS Home Address Yes No K Horne Vhona Number Yes No _ire all Address Yes No X 0 lel Sign ra Official Name (Please Print) u( 3 Data 36bmitt6d Received4hmym—//09 *Applicant Requirement for Boards or Commissions Applicants for boards or commissions must be registered voters and residents for six months. Board and commission members must ba Trophy Club residents for at least six months as well as registered voters prior to their appointment, With the exception of the Planning and Zoning Commission, Zoning Board of Adjustment and the Economia Development Boards, based upon good cause shown, Council may waive the voter registration requirement fora parson appointed to a Board, Commission, or Citizen Advisory Group that does not make recommendations for Council approval, The technical expertise of applicants may be a cansldarstlan in gaining appalniment. Last Revision; August 11, 2008 Coplon given to: DATE; LIST: Parks & Recreation. Board Page 12 of 39 Meeting Date: September 1, 2009 RDUCATION SOUTHERN METHODIST UNIVERSITY, COX SCHOOL OF BUSINESS Dallas, TX Master of Business Administration, Candidata May 2005 Graduated Valedictorian GPs,; 4,0 Awarded one of ten fitll tuition academic scholarships — Edwin L, Cox Distinguished MBA Scholar Double Caneeotratlon: Marketing and Finance TEXAS A&M UNIVERSITY College station, TX 13achelor of Science, Mechanical Engineering May 1949 National Merit Scholar; Terry foundation Scholar-- full-ruldon, academic scholarship; GPA: 3.73 Valedictorian Scholarship; Tangly Scholar MajorOPA: 3,9 EXPERIENCE SABRE HOLDINGS Southlake, TX product Marketing Manager 2005 to Present ■ Manage strategy, investment, and promotion for a number of airline facing, technology products Develop business cases, including ROI calculations to win approval for and validation of product investment f Work with customers to better understand critical needs, allowing me to organize requirements for refining existing products and building new ones • Manago products and projects across a wide Spectrum, including Data Products, Group Management, Schedulas, Contract Optimization, Charter Jets, and more Lead analysis of ad hoo opportunities, including considerations to partner, build, or buy Product Marketing Intern Summcr3005 0 Built a competitive study to assess the position of air shopping product capabilities and pricing, Findings used to validate funding for now product initiatives. Resulted in a reference competitive matrix to he used by organization. 9 Analyzed Traveloofty's gaps in customer loyalty, Generated a points reward model to test feasibility. Identified specific Opportunities to improve customer experience and brand connection through the shopping process. Conclusions awarded second place in Travulocity's Innovation Counoil competition. EXXONMOBIL CORPORATION— Lubricants & Specialties Marketing Shreveport, LA Territory Manager i Sales Engineer 1999-2004 • Managed multi -state industrial lubricants territory. Reaponoible for atratcgic business retention and growth. Directed pricing, service offerings, distribution, technical consulting, and client relationships. Increased total sales by 100% to $3 million over 5 years. • Led task force that developed, organized, and carried out an industry maintenance conference and trade show Involving ExxonMobtl and eight other industry-leading corporations. ExxonMobll has used much of the conference structure and resources as a model throughout the U.S. ■ Mediated distributor disputes and coached distributor sales representatives, creating a long-term distributor alliance that retained a critical customer. • Audited customers' manufhcturing procedures to discover coat savings. Analyzed customer data and identified opportunities resulting in combined customer savings of $ I million over 4 years, a resolved customer payment issues and collected monoy due by reviewing payment processes with customers, distributors, and MmonMobil, reducing 90 -day delinquency averages from $200,000 to 31,000. ACTIVITIES Church "Graeter" Cox School NEW STUDENT ORIENTATION, Co -Chair Managed team of twenty MBA students and budget of S35,000 for weak -long orientation. ■ Recruited top level executives to speak at and sponsor events, 01 Coordinated over fifty different groups far orientation sessions, Cox School STUDENT VICE PRESIDENT 0 Elected by Pears to represent them In discussions with MBA administration. * Facilitate efforts to involve alumni In current student activities, Cox School COY FELLOWSHIP, President Cox School MARKETING CLUB Cox School AMBASSADOR — Assisted admissions with new student recruiting, Parks & Recreation Board Page 13 of 39 Meeting Date: September 1, 2009 Town of Trophy Club BL...iD and COMMISSION APPLICATION Please check the appropriate Board, Commission, or Advisory Groups(s) ❑ Economic Development Corporation A ❑ Planning and Zoning Commission'" ❑ Economic Development Corporation B ❑ Tree Board Parks and Recreation Board ❑ Zoning Board of Adjustment ** Additional Application Form Required -- We strongly encourage that a brief resume be submitted along with the application. _1 Name: Address; �/'o�i fJD� �'2 �O/� How Long?* Z G 2j Registered Voter? Yes E-mail: . lT le c pSvC %;v Jgsf L A4, 725E-76 • "T Phone (Home): cP/ 7_ f W' 6 /J- `- Occupation, Experience/Degrees Held? Why do you want to serve on this group? (Work): d,/ 7 Certificate Number: /a Il S ! f 17 v Y �d1`rc� Do you have any potent al conflicts of interest? Do you have any related experience?,,, have to offer this group? J . TEXAS OPEN RECORDS ACT Notice to Applicants: Once submitted, information contained In and included with this application is considered public record and must be released if a request is made. According to Government Code Section 552.024 each employee or official of a governmental body and each former employee and official of a governmental body shall choose whether to allow public access to the information in the custody of the governmental body that relates to the person's home address, home telephone number, and e-mail address. Each employee and official and each former employee and official shall state their choice to the Town Secretary's office. Please indicate with an X your decisions. ALLOW PUBLIC ACCESS Home Address Yes t" No Home Phone Number Yes r/ No E-mail Address Yes 1� No/ x vd y O >c"Signature Official Name (Please Print) Date Su mitte Received by: 3 q *Applicant Requirement for Boards or Commissions Applicants for boards or commissions must be registered voters and res! ents for six months. Board and commission members must be Trophy Club residents for at least six months as well as registered voters prior to their appolntment• With the exception of the Planning and Zoning Commission, Zoning Board of Adjustment and the Economic Development Boards, based upon good cause shown, Council may waive the voter registration requirement for a person appointed to a Board, Commission, or Citizen Advisory Group that does not make recommendations for Council approval. The technical expertise of applicants may be a con sideration in gaining ap�aintment Parks & Recreation Board Page 14 of 39 Meeting Date: September 1, 2009 100 nicipal ve Trophy Club Entities Trophy Club,TXD76262 Legislation Details (With Text) File #: 09-362-T Version: 1 Name: Type: Agenda Item Status: Regular Session File created: 8/28/2009 In control: Parks and Recreation Board On agenda: 9/1/2009 Final action: Title: Discuss and take appropriate action on recommending four candidates to expiring or vacant Park Board positions. Attachments: Date Ver. Action By Action Result Parks & Recreation Board Page 15 of 39 Meeting Date: September 1, 2009 File #: 09-362-T Version: 1 Title Discuss and take appropriate action on recommending four candidates to expiring or vacant Park Board positions. Body Parks & Recreation Board Page 16 of 39 Meeting Date: September 1, 2009 100 nicipal ve Trophy Club Entities Trophy Club,TXD76262 Legislation Details (With Text) File #: 09-363-T Version: 1 Name: Type: Agenda Item Status: Regular Session File created: 8/28/2009 In control: Parks and Recreation Board On agenda: 9/1/2009 Final action: Title: Discuss and provide input concerning a presentation from the Trophy Club Triton's Swim Team Coach Steve Melbourne. Attachments: Date Ver. Action By Action Result Parks & Recreation Board Page 17 of 39 Meeting Date: September 1, 2009 File #: 09-363-T Version: 1 Title Discuss and provide input concerning a presentation from the Trophy Club Triton's Swim Team Coach Steve Melbourne. Body Parks & Recreation Board Page 18 of 39 Meeting Date: September 1, 2009 File #: 09-364-T Type: Agenda Item File created: 8/28/2009 Trophy Club Entities Legislation Details (With Text) Version: 1 Name: Status In control Regular Session Parks and Recreation Board 100 Municipal Drive Trophy Club, TX 76262 On agenda: 9/1/2009 Final action: Title: Discuss and take appropriate action concerning a Trophy Club Park update. Attachments: Date Ver. Action By Action Result Parks & Recreation Board Page 19 of 39 Meeting Date: September 1, 2009 File #: 09-364-T Version: 1 Title Discuss and take appropriate action concerning a Trophy Club Park update. Body Parks & Recreation Board Page 20 of 39 Meeting Date: September 1, 2009 File #: 09-365-T Type: Agenda Item File created: 8/28/2009 Trophy Club Entities Legislation Details (With Text) Version: 1 Name: Status In control Regular Session Parks and Recreation Board 100 Municipal Drive Trophy Club, TX 76262 On agenda: 9/1/2009 Final action: Title: Discuss and take appropriate action concerning a staff update on PID projects. Attachments: Date Ver. Action By Action Result Parks & Recreation Board Page 21 of 39 Meeting Date: September 1, 2009 File #: 09-365-T Version: 1 Title Discuss and take appropriate action concerning a staff update on PID projects. Body Parks & Recreation Board Page 22 of 39 Meeting Date: September 1, 2009 File #: 09-366-T Type: Agenda Item File created: 8/28/2009 Trophy Club Entities Legislation Details (With Text) Version: 1 Name: Status In control Regular Session Parks and Recreation Board 100 Municipal Drive Trophy Club, TX 76262 On agenda: 9/1/2009 Final action: Title: Discuss and provide input concerning a presentation on the 2009 Summer Adventure Camp program. Attachments: Date Ver. Action By Action Result Parks & Recreation Board Page 23 of 39 Meeting Date: September 1, 2009 File #: 09-366-T Version: 1 Title Discuss and provide input concerning a presentation on the 2009 Summer Adventure Camp program. Body Parks & Recreation Board Page 24 of 39 Meeting Date: September 1, 2009 File #: 09-367-T Type: Agenda Item File created: 8/28/2009 Trophy Club Entities Legislation Details (With Text) Version: 1 Name: Status In control Regular Session Parks and Recreation Board 100 Municipal Drive Trophy Club, TX 76262 On agenda: 9/1/2009 Final action: Title: Discuss and provide input concerning a staff update on PetFest. Attachments: Date Ver. Action By Action Result Parks & Recreation Board Page 25 of 39 Meeting Date: September 1, 2009 File #: 09-367-T Version: 1 Title Discuss and provide input concerning a staff update on PetFest. Body Parks & Recreation Board Page 26 of 39 Meeting Date: September 1, 2009 File #: 09-368-T Type: Agenda Item File created: 8/28/2009 Trophy Club Entities Legislation Details (With Text) Version: 1 Name: Status In control Regular Session Parks and Recreation Board 100 Municipal Drive Trophy Club, TX 76262 On agenda: 9/1/2009 Final action: Title: Discuss and provide input concerning a staff update on Fall Festival. Attachments: Date Ver. Action By Action Result Parks & Recreation Board Page 27 of 39 Meeting Date: September 1, 2009 File #: 09-368-T Version: 1 Title Discuss and provide input concerning a staff update on Fall Festival. Body Parks & Recreation Board Page 28 of 39 Meeting Date: September 1, 2009 File #: 09-369-T Type: Agenda Item File created: 8/28/2009 Trophy Club Entities Legislation Details (With Text) Version: 1 Name: Status In control Regular Session Parks and Recreation Board 100 Municipal Drive Trophy Club, TX 76262 On agenda: 9/1/2009 Final action: Title: Discuss and take appropriate action on the approval of the August 4, 2009 minutes. Attachments: August 4, 2009 minutes.pdf Date Ver. Action By Action Result Parks & Recreation Board Page 29 of 39 Meeting Date: September 1, 2009 File #: 09-369-T Version: 1 Title Discuss and take appropriate action on the approval of the August 4, 2009 minutes. Body Parks & Recreation Board Page 30 of 39 Meeting Date: September 1, 2009 MINUTES OF A REGULAR PARKS & RECREATION BOARD MEETING FOR THE TOWN OF TROPHY CLUB LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS TUESDAY, AUGUST 4, 2009 7:00 P.M. STATE OF TEXAS § COUNTY OF DENTON § The Parks & Recreation Board of the Town of Trophy Club, Texas, met in a Regular Session on Tuesday, August 4, 2009 at 7:00 p.m. The meeting was held within the boundaries of the Town and was open to the public. PARKS AND RECREATION BOARD MEMBERS PRESENT JD Stotts Chairman Steve Gregory Vice Chairman Barbie Kadow Secretary Dave Glaser Board Member Matthew Graham Board Member Caryl Ann Jacobs Board Member Steven Kohs Board Member Chris McCollister Board Member (arrived 7:50pm) Larry Lentzner Board Member PARKS AND RECREATION BOARD MEMBERS ABSENT Sally Ridgeway Board Member STAFF AND GUEST(S) PRESENT Adam Adams Parks & Recreation Director Jasmine Lee Recreation Supervisor Susan Edstrom Town Council Liaison Bill Rose Town Council Call to order and announce a quorum. Chairman Stotts called the Regular Session to order at 7:09 p.m. noting a quorum was present. Invocation Chairman Stotts led the Board in an invocation. Citizen Presentation No citizen presentations. 1. Discuss and take appropriate action on the approval of the May 13, June 9 and July 7, 2009 minutes. Board Member Graham made a motion to approve the May 13, 2009 minutes. Seconded by Board Member Jacobs. Motion passed unanimously. Parks & Recreation Board Page 31 of 39 Meeting Date: September 1, 2009 Vice Chairman Gregory made a motion to approve the June 9, 2009 minutes. Seconded by Board Member Glaser. Motion passed unanimously. Board Member Glaser made a motion to approve the July 7, 2009 minutes. Seconded by Board Member Kohs. Vice Chairman Gregory and Board Members Lentzner and Jacobs abstained; the motion passed. 2. Discuss and take appropriate action concerning park signage and advertising. Chairman Stotts stated that Planning & Zoning would regulate the size, number and type of signage permitted at the fields, while Parks & Recreation would regulate the specific content on the signs. Director Adams informed the Board that this will be on the September 3rd P&Z agenda and the September 14th Council agenda. There will have to be a public hearing, which must be advertised in the newspaper in advance. Regulations would stay with P&Z, with exceptions for parkland. He would ask that the size restriction for temporary signage be increased from 36 sq. ft. to 50 sq. ft. Revenue would also be discussed at the Council meeting. Board Member Graham asked if revenue could go to the Parks budget, stating that there was little purpose to allowing signage if the revenue did not go to the Parks budget. Vice Chairman Gregory recommended that the sports associations be allowed to sell the signage and take the money, then use it to help with improvements to the parks. Director Adams stated that the revenue is likely to be split between the associations and the Town. Money that comes to the Town will go to the general fund and be marked as park revenue. Councilwoman Edstrom questioned why the funds could not go back directly to Parks, and stated that rather than waste staff time in selling the signage we should allow the associations to do the footwork and take a portion of the funds. Chairman Stotts agreed, stating that it benefits both the Town and the associations. Board Member Kohs expressed that rather than giving money to the associations, we should use the money to improve the fields used by the associations. Board Member Lentzner informed the Board that donations given directly to the Trophy Club Roanoke Baseball Association are tax deductible, which would increase the incentive for businesses to participate, while donations given to the Town are not tax deductible. Board Member Graham stated that he does not feel comfortable having the money go straight to the associations rather than to the Town. Director Adams discussed in the parks. reminded the Board that how the money is distributed can be September meeting. The current goal is to get signage in the Parks & Recreation Board Page 32 of 39 Meeting Date: September 1, 2009 Board Member Graham warned the Board that trying to impose separate restrictions on Town property versus private property is opening the Town to litigation. Director Adams stated that the current limit on temporary signage is 30 days. He will seek to extend the limit to one year. Chairman Stotts suggested that a Park Board member be assigned to keep this moving forward. Board Member Jacobs volunteered. 3. Discuss and take appropriate action concerning parkland dedication for neighborhoods 10 and 11. Chairman Stotts explained that he was revisiting this as there was a need for access to Trophy Club Park on the East side of Trophy Club. Chairman Stotts further explained that all off the potential development as outlined by both the Town and the COE would require access that could only be achieved by receiving land that was going to be developed adjacent to TCP. Director Adams stated that the developer had come before Town Council previously and had platted the two hundred -plus lots previously. The plats were never filed with Denton County and the developer had requested that Council waive the parkland dedication requirements for two years as he was in the process of suing Beck Properties for the ownership of what was formerly known as Beck Park; he would then give the park to the Town. Council did not accept the offer at that time. Director Adams proceeded to identify the land owned by the developer that is needed to access Trophy Club Park. He further explained that since the original platting, the developer has now resubmitted a smaller number of lots for development. Within this number there have been several lots that have been identified in the Trophy Club Park Plan as being crucial to the access and development of the south side of Trophy Club Park. Board Member Graham asked what is the developer doing with the lots at this time. Director Adams responded that to his knowledge nothing is being planned at the moment. Director Adams also told the Board that the developer is contesting the value of the land with Denton County. Councilman Rose asked about the other property located adjacent to Trophy Club Park. Director Adams explained that the parcel of property identified in the park plan is the last available access into Trophy Club Park. The Board continued to discuss various aspects of land needed to access Trophy Club Park. Parks & Recreation Board Page 33 of 39 Meeting Date: September 1, 2009 4. Discuss and take appropriate action concerning a staff update on the spray park development. Director Adams stated that the park will cost $650,000-850,000. The developer is meeting with TNP next week to move forward on the design. The current design is 10,000 sq. ft. Chairman Stotts said the original plan was for a 6,000- 8,000 sq. ft. facility, and he would like to stay in that range. Director Adams said the developer has been told 8,000 sq. ft. The main purpose is to pull people away from the pool. The sub -committee will work with the company on design elements. The meeting with TNP will determine the ground breaking schedule, could be as early as October. The current plan is to open the spray park Memorial Day weekend in 2010. Board Member Kohs asked if there are any hard costs related to the spray park that the Parks Department could ask the MUD for, as the MUD is finalizing its budget and there will likely be money available. Director Adams stated that such a request would have to come from Town Manager Emmons. Board Member Graham made a motion to move Item 5 after Item 6 on the agenda. 5. Discuss and take appropriate action concerning a park bond presentation made to Council on August 3, 2009. Chairman Stotts and Board Member Lentzner went through the presentation given to Council. The Board discussed the details of the presentation. Board Member Lentzner stated that the only questions regarding a park bond was whether it should be placed on the November or May ballot. Director Adams informed the Board that staff has 2 weeks to compile information for Council to consider. Board Member Lentzner stated that Council must vote by September 2nd to place the bond on the November ballot. 6. Items for future agendas: a. Participation fees b. In depth discussion on Amenity Lakes operations c. Park signage/advertising d. Swim team/pool signage and advertising e. Land acquisition f. Status update on payment to the developer of the amenity lakes/trail and erosion issues g. UV filter at the pool h. Resurfacing the pools i. Trail crossing at Byron Nelson High School j. Scouts and our trail system k. Status update on spray park I. TCP Motocross Grand Opening m. Status update on park bond n. Status update on TCP entry gate o. Trail connectivity to the Highlands p. Status update on parkland dedication for Neighborhoods 10 & 11 Parks & Recreation Board Page 34 of 39 Meeting Date: September 1, 2009 7. Citizens presentation No action taken. Adjourn Vice Chairman Gregory made the motion to adjourn at 9:31 p.m. Seconded by Board Member Kohs. Motion passed unanimously. Barbie Kadow Parks & Recreation Board Secretary Parks & Recreation Board Page 35 of 39 Meeting Date: September 1, 2009 100 nicipal ve Trophy Club Entities Trophy Club,TXD76262 Legislation Details (With Text) File #: 09-370-T Version: 1 Name: Type: Agenda Item Status: Regular Session File created: 8/28/2009 In control: Parks and Recreation Board On agenda: 9/1/2009 Final action: Title: Items for future agendas: a. Participation fees b. In depth discussion on Amenity Lakes operations c. Park signage/advertising d. Swim team/pool signage and advertising e. Land acquisition f. Status update on payment to the developer of the amenity lakes/trail and erosion issues g. UV filter at the pool h. Resurfacing the pools i. Trail crossing at Byron Nelson High School j. Scouts and our trail system k. Status update on spray park I. TCP Motocross Grand Opening m. Status update on park bond n. Status update on TCP entry gate o. Trail connectivity to the Highlands p. Status update on parkland dedication for Neighborhoods 10 & 11 Attachments: Date Ver. Action By Action Result Parks & Recreation Board Page 36 of 39 Meeting Date: September 1, 2009 File #: 09-370-T Version: 1 Title Items for future agendas: a. Participation fees b. In depth discussion on Amenity Lakes operations c. Park signage/advertising d. Swim team/pool signage and advertising e. Land acquisition f. Status update on payment to the developer of the amenity lakes/trail and erosion issues g. UV filter at the pool h. Resurfacing the pools i. Trail crossing at Byron Nelson High School j. Scouts and our trail system k. Status update on spray park I. TCP Motocross Grand Opening m. Status update on park bond n. Status update on TCP entry gate o. Trail connectivity to the Highlands p. Status update on parkland dedication for Neighborhoods 10 & 11 Body Parks & Recreation Board Page 37 of 39 Meeting Date: September 1, 2009 File #: 09-371-T Type: Agenda Item File created: 8/28/2009 Trophy Club Entities Legislation Details (With Text) Version: 1 Name: Status In control Regular Session Parks and Recreation Board 100 Municipal Drive Trophy Club, TX 76262 On agenda: 9/1/2009 Final action: Title: Schedule next meeting. Attachments: Date Ver. Action By Action Result Parks & Recreation Board Page 38 of 39 Meeting Date: September 1, 2009 File #: 09-371-T Version: 1 Title Schedule next meeting. Body Parks & Recreation Board Page 39 of 39 Meeting Date: September 1, 2009