Agenda Packet Parks 05/13/2009Trophy Club Entities Room 203, City Hall
Meeting Agenda
Parks and Recreation Board
Wednesday, May 13, 2009 7:00 PM Svore Municipal Building Boardroom
Call To Order and announce a quorum.
Invocation
Citizen Presentation
REGULAR SESSION
1. 09-150-T Discuss and take appropriate action concering a staff update on the various PID projects
including:
a. Amenity lakes
b. Trail system
c. Northeast Park
d. Northwest Park
2. 09-151-T Discuss and take appropriate action concerning a presentation from Dr. Joe Walker on the
TCP Master Plan.
3. 09-158-T Discuss and take appropriate action concerning a staff presentation on possible future
funding requests for EDC4A.
4. 09-152-T Discuss and take appropriate action concerning a splash park presentation by a possible
vendor.
5. 09-153-T Discuss and take appropriate action concerning a presentation by staff on dog parks.
6. 09-154-T Discuss and take appropriate action concerning a staff update on the Fourth of July
Celebration.
7. 09-155-T Discuss and take appropriate action on the approval of the February 10, March 3 and April
7, 2009 minutes.
Attachments:February 10, 2009 minutes
March 3, 2009 minutes
April 7, 2009 minutes
Parks & Recreation Board Page 1 of 26 Meeting date: April 13, 2009
Parks and Recreation Board Meeting Agenda May 13, 2009
8. 09-156-T Parks and Recreation Staff update and discussion regarding project updates as listed
below. There will be no action taken on any individual project posted under this item and
discussion will be limited. If extensive discussion is required, the item may be placed on a
future agenda.
a. Youth Sports Challenge
b. Summer Adventure Camp
9. 09-157-T Future agenda items:
a. Effluent water to Harmony Park
b. Participation fees
c. In depth discussion on Amenity Lakes operations
d. Park signage/advertising
e. Swim team/pool signage/advertising
f. Land acquisition
10. 09-159-T
Adjourn
*THE BOARD MAY CONVENE INTO EXECUTIVE SESSION TO DISCUSS POSTED ITEMS
AS ALLOWED BY THE TEXAS OPEN MEETINGS ACT, TEXAS LOCAL GOVERNMENT
CODE 551.071.
Notice is hereby given that a quorum of the Town Council may be in attendance at this
meeting.
CERTIFICATION
I certify that the above notice was posted on the front window of the Svore Municipal
Building, 100 Municipal Drive, Trophy Club, Texas, on Friday May 8, 2009 by 5:00 P.M. in
accordance with Chapter 551, Texas Government Code.
__________________________
Adam Adams
Parks & Recreation Director
If you plan to attend this public meeting and have a disability that requires special needs,
please contact the Town Secretary’s Office at 682-831-4600, 48 hours in advance and
reasonable accommodations will be made to assist you.
I certify that the attached notice and agenda of items to be considered by this Board was
removed by me from the front window of the Svore Municipal Building, 100 Municipal
Drive, Trophy Club, Texas, on the __________ day of ______________________, 2009
________________________________, Title: ___________________________
Parks & Recreation Board Page 2 of 26 Meeting date: April 13, 2009
Trophy Club Entities 100 Municipal Drive
Trophy Club, TX 76262
File Number: 09-150-T
File ID: Type: Status: 09-150-T Agenda Item Regular Session
1Version: Reference: In Control: Parks and
Recreation Board
05/08/2009File Created:
Final Action: *File Name:
Title: Discuss and take appropriate action concering a staff update on the various PID projects
including:
a. Amenity lakes
b. Trail system
c. Northeast Park
d. Northwest Park
Notes:
Sponsors: Enactment Date:
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: *Entered by: jlee@ci.trophyclub.tx.us
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 05/13/2009Parks and Recreation
Board
Text of Legislative File 09-150-T
Discuss and take appropriate action concering a staff update on the various PID projects including:
a. Amenity lakes
b. Trail system
c. Northeast Park
d. Northwest Park
Parks & Recreation Board Page 3 of 26 Meeting date: April 13, 2009
Trophy Club Entities 100 Municipal Drive
Trophy Club, TX 76262
File Number: 09-151-T
File ID: Type: Status: 09-151-T Agenda Item Regular Session
1Version: Reference: In Control: Parks and
Recreation Board
05/08/2009File Created:
Final Action: *File Name:
Title: Discuss and take appropriate action concerning a presentation from Dr. Joe Walker on the
TCP Master Plan.
Notes:
Sponsors: Enactment Date:
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: *Entered by: jlee@ci.trophyclub.tx.us
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 05/13/2009Parks and Recreation
Board
Text of Legislative File 09-151-T
Discuss and take appropriate action concerning a presentation from Dr. Joe Walker on the TCP Master Plan.
Parks & Recreation Board Page 4 of 26 Meeting date: April 13, 2009
Trophy Club Entities 100 Municipal Drive
Trophy Club, TX 76262
File Number: 09-158-T
File ID: Type: Status: 09-158-T Agenda Item Regular Session
1Version: Reference: In Control: Parks and
Recreation Board
05/08/2009File Created:
Final Action: *File Name:
Title: Discuss and take appropriate action concerning a staff presentation on possible future
funding requests for EDC4A.
Notes:
Sponsors: Enactment Date:
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: *Entered by: jlee@ci.trophyclub.tx.us
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 05/13/2009Parks and Recreation
Board
Text of Legislative File 09-158-T
Discuss and take appropriate action concerning a staff presentation on possible future funding requests for
EDC4A.
Parks & Recreation Board Page 5 of 26 Meeting date: April 13, 2009
Trophy Club Entities 100 Municipal Drive
Trophy Club, TX 76262
File Number: 09-152-T
File ID: Type: Status: 09-152-T Agenda Item Regular Session
1Version: Reference: In Control: Parks and
Recreation Board
05/08/2009File Created:
Final Action: *File Name:
Title: Discuss and take appropriate action concerning a splash park presentation by a possible
vendor.
Notes:
Sponsors: Enactment Date:
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: *Entered by: jlee@ci.trophyclub.tx.us
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 05/13/2009Parks and Recreation
Board
Text of Legislative File 09-152-T
Discuss and take appropriate action concerning a splash park presentation by a possible vendor.
Parks & Recreation Board Page 6 of 26 Meeting date: April 13, 2009
Trophy Club Entities 100 Municipal Drive
Trophy Club, TX 76262
File Number: 09-153-T
File ID: Type: Status: 09-153-T Agenda Item Regular Session
1Version: Reference: In Control: Parks and
Recreation Board
05/08/2009File Created:
Final Action: *File Name:
Title: Discuss and take appropriate action concerning a presentation by staff on dog parks.
Notes:
Sponsors: Enactment Date:
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: *Entered by: jlee@ci.trophyclub.tx.us
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 05/13/2009Parks and Recreation
Board
Text of Legislative File 09-153-T
Discuss and take appropriate action concerning a presentation by staff on dog parks.
Parks & Recreation Board Page 7 of 26 Meeting date: April 13, 2009
Trophy Club Entities 100 Municipal Drive
Trophy Club, TX 76262
File Number: 09-154-T
File ID: Type: Status: 09-154-T Agenda Item Regular Session
1Version: Reference: In Control: Parks and
Recreation Board
05/08/2009File Created:
Final Action: *File Name:
Title: Discuss and take appropriate action concerning a staff update on the Fourth of July
Celebration.
Notes:
Sponsors: Enactment Date:
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: *Entered by: jlee@ci.trophyclub.tx.us
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 05/13/2009Parks and Recreation
Board
Text of Legislative File 09-154-T
Discuss and take appropriate action concerning a staff update on the Fourth of July Celebration.
Parks & Recreation Board Page 8 of 26 Meeting date: April 13, 2009
Trophy Club Entities 100 Municipal Drive
Trophy Club, TX 76262
File Number: 09-155-T
File ID: Type: Status: 09-155-T Agenda Item Regular Session
1Version: Reference: In Control: Parks and
Recreation Board
05/08/2009File Created:
Final Action: *File Name:
Title: Discuss and take appropriate action on the approval of the February 10, March 3 and April
7, 2009 minutes.
Notes:
Sponsors: Enactment Date:
February 10, 2009 minutes ,March 3, 2009 minutes
,April 7, 2009 minutes
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: *Entered by: jlee@ci.trophyclub.tx.us
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 05/13/2009Parks and Recreation
Board
Text of Legislative File 09-155-T
Discuss and take appropriate action on the approval of the February 10, March 3 and April 7, 2009 minutes.
Parks & Recreation Board Page 9 of 26 Meeting date: April 13, 2009
MINUTES OF A REGULAR PARKS & RECREATION BOARD MEETING
FOR THE TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
TUESDAY, FEBRUARY 10, 2009 7:00 P.M.
STATE OF TEXAS §
COUNTY OF DENTON §
The Parks & Recreation Board of the Town of Trophy Club, Texas, met in a Regular
Session on Tuesday, February 10, 2009 at 7:00 p.m. The meeting was held within the
boundaries of the Town and was open to the public.
PARKS AND RECREATION BOARD MEMBERS PRESENT
JD Stotts Chairman
Steve Gregory Vice-Chairman
Barbie Kadow Secretary
Dave Glaser Board Member
Caryl Ann Jacobs Board Member
Steven Kohs Board Member (arrived 7:40 p.m.)
Bill Matthai Board Member
Chris McCollister Board Member (arrived 7:35 p.m.)
PARKS AND RECREATION BOARD MEMBERS ABSENT
Matthew Graham Board Member
Larry Lentzner Board Member
Sally Ridgeway Board Member
STAFF AND GUEST(S) PRESENT
Adam Adams Staff Liaison/Parks and Recreation Director
Jasmine Lee Recreation Supervisor
Jim Moss Town Council Liaison
Rhonda Cullum Representative of Lake Cities Church of Christ
A.1 Call to order and announce a quorum.
Chairman Stotts called the Regular Session to order at 7:08 p.m. noting a
quorum was present.
A.2 Invocation
Chairman Stotts led the Board in an invocation.
A.3 Citizen Presentations: this is an opportunity for citizens to address the Park &
Recreation Board on any matter whether or not it is posted on the agenda. The
Board is not permitted to take action on or discuss any presentations made to the
Board at this time concerning an item not listed on the agenda. The Board will
hear presentations on specific agenda items prior to the Board addressing those
items.
No citizen presentations were given.
Parks & Recreation Board Page 10 of 26 Meeting date: April 13, 2009
A.4 Discuss and take appropriate action on the approval of the January 13, 2009
minutes.
Board Member Matthai made a motion to approve the January 13, 2009 minutes.
Seconded by Board Member Glaser. Motion passed unanimously.
A.5 Discuss and take appropriate action on a presentation made by staff concerning
the 2009 Easter Celebration.
Recreation Supervisor Lee gave a presentation on the upcoming Town Easter
Egg Hunt, including the Town’s partnership with 4 community churches. Rhonda
Cullum, a representative of Lake Cities Church of Christ, thanked the Town for
including them in the event and expressed pleasure at the partnership.
Chairman Stotts turned the meeting over to Vice-Chairman Gregory.
A.6 Discuss and take appropriate action concerning an update from the Park
Facilities Sub-Committee as it relates to the following:
1. Trail Systems
2. PID projects
3. Amenity lakes
4. Northwest and Northeast Parks
5. Aquatic facilities
Chairman Stotts stated that the Sub-committee met last week, and will meet on
the 4th Tuesday of every month.
Director Adams presented the Northeast Park timeline from Teague, Nall &
Perkins. They will begin surveying this week, and the site plan should be done
by the end of April. Construction on the park begins in July, turf and irrigation will
be done in September and the facilities/structures will be completed in October.
The park will be ready for spring play. This fall soccer will take back the field at
Lakeview and football will move to Skyline Park. Next spring football will move to
Northeast Park.
Chairman Stotts stated that he discussed the amenity lakes with Steve Leinart,
the project manager. If Grapevine Lake rises to 572, amenity lakes 2 and 3 will
be inundated as will the trails. Chairman Stotts recommended that a section of
the trail be moved to avoid the hills, which will make trail maintenance easier.
Leinart will speak to Mehrdad about it on Friday.
Director Adams shared pictures of trails and stated that he met with trail
professionals to discuss ADA rules related to the trail.
Chairman Stotts informed the Board of the focus of each member of the Facilities
Sub-committee: Joe Boclair and Barbie Kadow will work on Northeast Park, Larry
Lentzner and Lucas Reed are working on Northwest Park, and JD Stotts is
focusing on the trail system. The Sub-committee is discussing a bond committee
and grants to fund Northwest Park. They are pushing for the Northwest Park site
plan to be done next month in order to assist with bond pursuit. Board Member
Kohs suggested that the Sub-committee explore funding through the MUDs as
well.
Parks & Recreation Board Page 11 of 26 Meeting date: April 13, 2009
Vice-Chairman Gregory turned the meeting over to Chairman Stotts.
A.7 Discuss and take appropriate action on an update from the TCP Sub-Committee
on the following:
1. New gate system
2. Red-Bull area
3. Park Improvements
4. Security issues.
Vice-Chairman Gregory stated that the new gate system will be operational by
March 1, 2009. The Red Bull area needs new equipment for maintenance,
including attachments to the mule. It also needs plantings on the perimeter to
keep dirt in the area. Desired park improvements include a staff ATV, asphalt
paving in the parking areas, signage near the entrance with a park map and
rules, chain link fence around the Red Bull area, a restroom in the back parking
area and a security camera at the entrance.
A.8 Discuss and take appropriate action on a presentation by staff concerning splash
pads and other aquatic amenities.
Director Adams informed the Board that a second pool would cost $1.7-2.2
million. A splash pad would cost $275,000-350,000. The potential splash pad
would be adjacent to the pool in order to pull people away from the pool. If it
were guarded during the summer during pool operations, it would also have to be
guarded during the off season. Locating a splash pad in a different area would
defeat the purpose of drawing the crowd from the other pool. Insurance issues
would also be a concern. Based on these issues, a splash pad would likely have
to be built in a different location. The decision to build a splash pad or second
pool will be influenced by available financing.
A.9 Discuss and take appropriate action concerning the Trophy Club Park
informational flyer.
The Board examined the information sheet and approved it with no revisions.
They requested that the flyer be included in a future “Around the Town”
newsletter. It will also go to Council and be posted on the website.
A.10 Discuss and take appropriate action concerning a presentation by staff on
various recycling possibilities that could be implemented throughout the Town.
Director Adams stated that staff is looking at TCEQ grants. He will discuss
containers for the parks with the MUD’s, and work with Starbucks to collect
grinds for composting at TCP. There is already twice yearly hazardous waste
pick up, and we will continue the Christmas tree recycling program. This
information will go on the website so that people are aware of current recycling
programs.
A.11 Discuss and take appropriate action concerning the possibility of going to a
paperless agenda.
Parks & Recreation Board Page 12 of 26 Meeting date: April 13, 2009
Board Member Glaser made a motion to table this agenda item until the next
meeting. Seconded by Board Member Matthai. Motion passed unanimously.
A.12 Parks and Recreation Staff update and discussion regarding project updates as
listed below: There will be no action taken on any individual project posted under
this item and discussion will be limited. If extensive discussion is required, the
item may be placed on a future agenda.
1. Advertising signage for the sports associations on the parks
2. Sports facility agreement
3. Harmony Park
4. Porta pottie locations
5. Arbor Day/TCP day
Advertising signage at the parks will be discussed at the 3/16 Town Council
meeting. There will also be a Park Board presentation at that meeting.
All sports associations will be required to provide practice and/or game
schedules 2 weeks prior to the start of any practices and/or games on Town
property.
The Master Park Plan will be available online.
The department has been getting complaints about the locations of some port-a-
potties.
Planning for Arbor Day at Trophy Club Park has begun. There will shuttling and
the event will be much larger than in the past.
A.13 Items for future agendas:
1. Dog park operations
2. Converting medians to xeriscapes
3. Project timelines
4. Parkland dedication specifics
5. Lights at Harmony Park
6. Surveillance system
7. MUDs funding parks
8. Paperless agendas
A.14 Discuss and take appropriate action on scheduling the next meeting.
The next meeting will be March 3, 2009 at 7:00 p.m.
A.15 Adjourn.
Vice Chairman Gregory made the motion to adjourn at 8:48 p.m. Seconded by
Board Member McCollister. Motion passed unanimously.
____________________________________
Parks & Recreation Board Page 13 of 26 Meeting date: April 13, 2009
Barbie Kadow
Parks & Recreation Board Secretary
Parks & Recreation Board Page 14 of 26 Meeting date: April 13, 2009
MINUTES OF A REGULAR PARKS & RECREATION BOARD MEETING
FOR THE TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
TUESDAY, MARCH 3, 2009 7:00 P.M.
STATE OF TEXAS §
COUNTY OF DENTON §
The Parks & Recreation Board of the Town of Trophy Club, Texas, met in a Regular
Session on Tuesday, March 3, 2009 at 7:00 p.m. The meeting was held within the
boundaries of the Town and was open to the public.
PARKS AND RECREATION BOARD MEMBERS PRESENT
JD Stotts Chairman
Steve Gregory Vice-Chairman
Dave Glaser Board Member
Matthew Graham Board Member
Caryl Ann Jacobs Board Member
Steven Kohs Board Member
Larry Lentzner Board Member
Chris McCollister Board Member (arrived 7:09 p.m.)
Sally Ridgeway Board Member
PARKS AND RECREATION BOARD MEMBERS ABSENT
Barbie Kadow Secretary
Bill Matthai Board Member
STAFF AND GUEST(S) PRESENT
Adam Adams Staff Liaison/Parks and Recreation Director
Jasmine Lee Recreation Supervisor
Terry Lewis Aquatic/Outdoor Coordinator
Jim Moss Town Council Liaison
A.1 Call to order and announce a quorum.
Chairman Stotts called the Regular Session to order at 7:08 p.m. noting a
quorum was present.
A.2 Invocation
Board Member Kohs led the Board in an invocation.
A.3 Citizen Presentations: this is an opportunity for citizens to address the Park &
Recreation Board on any matter whether or not it is posted on the agenda. The
Board is not permitted to take action on or discuss any presentations made to the
Board at this time concerning an item not listed on the agenda. The Board will
hear presentations on specific agenda items prior to the Board addressing those
items.
No citizen presentations were given.
Parks & Recreation Board Page 15 of 26 Meeting date: April 13, 2009
A.4 Discuss and take appropriate action on a presentation by staff concerning the
pros and cons of installing a splash park as opposed to a traditional pool.
Aquatic/Outdoor Coordinator Lewis gave a presentation on the various types of
splash parks, including recirculatory and flow through systems. Director Adams
stated that while the Town may be able to build a pool, they could likely not afford
to operate it. The issue of guarding the splash pad during the pool off-season
could be addressed by creating a separate entrance for the splash pad and hiring
part-time staff to man the splash pad on weekends only. This would minimize
the expenditures. The site plan would allow for the future addition of another
pool as well.
Board Member Graham made a motion to recommend that the Board pursue the
exploration of a splash pad or splash park style amenity as opposed to a
standing water pool. Seconded by Board Member Ridgeway. The Board
discussed the motion and then voted. Motion passed unanimously.
A.5 Discuss and take appropriate action on a presentation by staff concerning the
xeriscaping of Town medians.
Director Adams provided handouts and gave a presentation on the proposed
plan to change 20 of the 61 medians to xeriscape. Board Member Glaser made
a motion to proceed with the plan to change one third of the medians to
xericapes. Seconded by Board Member Jacobs. The motion passed
unanimously.
A.6 Discuss and take appropriate action on an update from the TCP Sub-Committee
over the following items:
1. Gate entrance and operations
2. Red Bull Riding area
3. Meeting with the Grapevine Corp of Engineers
4. Operations
5. Future park programming
Vice Chairman Gregory spoke on behalf of the Sub-Committee. He stated that
the TCP entrance gate has been installed, but is not yet operational.
A pavilion and entry gate have been installed in the Red Bull riding area, and a
grand opening event is likely to happen in mid-April.
Director Adams met with the new lake manager from the COE Grapevine office.
He learned that the COE has no plans to ever fix the roads in the park.
Chairman Stotts, who was also at the meeting, learned that no hunting of any
kind is allowed in the park.
Vice Chairman Gregory stated that Aquatic/Outdoor Coordinator Lewis has
organized a volunteer group to do a monthly work day at the park. There were
approximately 10 people at the first meeting. Board Member Graham
recommended speaking to the courts about offering community service hours at
the park.
Parks & Recreation Board Page 16 of 26 Meeting date: April 13, 2009
Aquatic/Outdoor Coordinator Lewis has been approached about hosting race
events in the Red Bull riding area. Game Time has approached Director Adams
about installing a new playground structure inside the park. The Arbor Day
Celebration will be held at the park on April 25th.
Board Member Glaser and Director Adams presented a chart on weekend
ridership trends at the park over the past year.
The Parks & Recreation Board took a short break at 8:38 p.m. and reconvened at
8:48 p.m.
A.7 Discuss and take appropriate action on an update from the Park Facility Sub-
Committee on the following items:
1. North Trail system
2. Amenity lakes
3. Northeast Park
4. Northwest Park
5. Funding issues
Board Member Lentzner spoke on behalf of the Sub-Committee. The developer
building the North Trail system asked the Town to consider a new route across
his property to reduce his expenses. Chairman Stotts stated that the new route
would reduce the length of the trail and connect to Trophy Club Park in an
unusual area.
The pump for the amenity lakes will be installed in one week, and it will take 90
days to fill the lakes. Water from the lakes will be used to irrigate the new
medians. Board Member Graham requested hard figures on the cost of
maintaining the lakes.
The site plan for Northeast Park will be ready in approximately one week.
Board Member Lentzner expressed concern that the ground around the culvert
be properly filled and compacted to minimize impact on future facilities and fields
built on that land. The Sub-Committee recommended that the Town move
forward with a site plan for Northwest Park as soon as the culvert is filled.
Director Adams informed the Board that the pool had to be removed from the
current plan. Northwest Park will not be available for use until Spring 2011. He
will ask EDC4A to pay for field time at Integrity Park to supplement TCRBA play
next spring. The current Town budget is approximately $570,000 short.
A.8 Discuss and take appropriate action concerning the March 16th, 2009 Park
Presentation before Town Council.
The March 16 meeting was moved to March 9, and the presentation was moved
to the following meeting. The presentation will include an overview of PID and
capital projects. Director Adams will put the presentation together with Chairman
Stotts.
Board Member Glaser asked to include hard data on Trophy Club Park
compared to last year to dispel misnomers about the park.
Parks & Recreation Board Page 17 of 26 Meeting date: April 13, 2009
Board Member Graham would like the presenters to discuss how items such as
the amenity lakes are going to affect the department’s budget
Board Member Jacobs requested that the presentation spotlight new
programming and events in the Town.
Board Member Lentzner ask that the presentation discuss how operational and
capital costs will be addressed.
Vice-Chairman Gregory suggested that they presentation mention potential
alternate funding sources such as EDC4A and the Trophy Club Women’s Club.
A.9 Discuss and take appropriate action on the Town Hall meeting on March 17th
concerning the Comprehensive Park Plan.
Director Adams stated that Carter & Burgess will help present the plan at the
meeting. He will post for a quorum, the meeting may last up to 1.5 hours. The
presentation itself should take approximately 30 minutes. The goal of the
meeting is to convey knowledge to the public.
A.10 Parks and Recreation Staff update and discussion regarding project updates as
listed below: There will be no action taken on any individual project posted under
this item and discussion will be limited. If extensive discussion is required, the
item may be placed on a future agenda.
1. PID projects
2. Budget
3. EDC4A
Director Adams stated that due to budgetary shortfalls he will be presenting a
revised budget with a 3% cut for the current fiscal year to the Town next week.
The shortfall will also affect next year’s budget, which is expected to be lower
than this year. Chairman Stotts requested a budget workshop for late April or
early May to assist with preparing the budget. Due to the fact that the budget is
due by April 3rd, Director Adams informed the Board that they would be able to
review the budget that had already been submitted at the next meeting.
Director Adams will be seeking funding from EDC4A to assist with some of the
upcoming projects.
A.11 Items for future agendas:
1. Recreational Programming
2. Arbor Day/TCP Park presentation
3. Fees for amenities
4. Approach MUDs to pay for effluent lines to Harmony Park
A.12 The next meeting will be April 7, 2009 at 7:00 p.m.
A.13 Adjourn.
Board Member Lentzner made the motion to adjourn at 9:48 p.m. Seconded by
Board Member McCollister. Motion passed unanimously.
Parks & Recreation Board Page 18 of 26 Meeting date: April 13, 2009
____________________________________
Barbie Kadow
Parks & Recreation Board Secretary
Parks & Recreation Board Page 19 of 26 Meeting date: April 13, 2009
MINUTES OF A REGULAR PARKS & RECREATION BOARD MEETING
FOR THE TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
TUESDAY, APRIL 7, 2009 7:00 P.M.
STATE OF TEXAS §
COUNTY OF DENTON §
The Parks & Recreation Board of the Town of Trophy Club, Texas, met in a Regular
Session on Tuesday, April 7, 2009 at 7:00 p.m. The meeting was held within the
boundaries of the Town and was open to the public.
PARKS AND RECREATION BOARD MEMBERS PRESENT
JD Stotts Chairman
Steve Gregory Vice-Chairman
Barbie Kadow Secretary
Dave Glaser Board Member
Matthew Graham Board Member
Caryl Ann Jacobs Board Member
Steven Kohs Board Member
Larry Lentzner Board Member (arrived 7:13 p.m.)
Chris McCollister Board Member (arrived 7:14 p.m.)
Sally Ridgeway Board Member
PARKS AND RECREATION BOARD MEMBERS ABSENT
Bill Matthai Board Member
STAFF AND GUEST(S) PRESENT
Adam Adams Staff Liaison/Parks and Recreation Director
Jasmine Lee Recreation Supervisor
Jim Moss Town Council Liaison
Call to order and announce a quorum.
Chairman Stotts called the Regular Session to order at 7:09 p.m. noting a
quorum was present.
Invocation
Vice Chairman Gregory led the Board in an invocation.
Citizen Presentations: this is an opportunity for citizens to address the
Park & Recreation Board on any matter whether or not it is posted on the
agenda. The Board is not permitted to take action on or discuss any
presentations made to the Board at this time concerning an item not listed
on the agenda. The Board will hear presentations on specific agenda items
prior to the Board addressing those items.
No citizen presentations were given.
Parks & Recreation Board Page 20 of 26 Meeting date: April 13, 2009
1.
The Board reviewed the minutes from the February 10 and March 3, 2009
meetings. The item was not posted correctly, therefore no action was taken.
2. Discuss and take appropriate action on a budget presentation by staff.
Director Adams gave a presentation on general budgetary figures from the ’08-
’09 fiscal year and projected figures from the ’09-’10 fiscal year.
Chairman Stotts stated that the projected budget for medians, common areas
and amenity lakes looked extremely low, as he expects the start-up costs for the
amenity lakes and new trails to be significant.
3. Discuss and take appropriate action concerning a staff presentation on
Arbor Day Celebration at Trophy Club Park.
Recreation Supervisor Lee gave a presentation on the entertainment,
concessions and vendors that would be present at the Arbor Day Celebration.
4. Discuss and take appropriate action concerning the Park presentation to
Town Council on April 6, 2009.
The Board stated that the presentation was well done and seemed well received.
5. Discuss and take appropriate action concerning an update from TCP Sub-
Committee on Trophy Club Park.
Vice-Chairman Gregory spoke on behalf of the TCP Sub-Committee. The gate
at the entrance is not yet operational. Director Adams stated that there were
issues with the credit/banking system that are being worked out through the
finance department.
Red Bull will lengthen the motocross trail and do dirt work in the upcoming
weeks.
Director Adams stated that Dr. Walker will be at the next Parks & Recreation
Board meeting to give a presentation on the TCP Master Plan.
Heroes on the Water will do a kayak fishing tournament on May 9th at TCP.
Sport vendors will display equipment. All proceeds benefit Heroes on the Water,
a charity that works with wounded veterans.
6. Discuss and take appropriate action on an update from Park Facilities Sub-
Committee concerning:
a. Northeast Park
b. Northwest Park
c. Amenity Lakes
d. Trail system
e. Culvert
Parks & Recreation Board Page 21 of 26 Meeting date: April 13, 2009
Director Adams met with Teague Nall & Perkins along with Chairman Stotts and
Town staff. He was presented with 4 potential site plans, and they discussed
flood plains and drainage concerns. The Facilities Sub-Committee will examine
alternate positions for the amenities and determine a final site plan at their next
meeting. Chairman Stotts stated that a drainage pipe and retaining wall will be
needed at the park, which will add to overall cost.
Director Adams stated that all trail forms on the developer’s property have been
set and will be poured by Friday. He spoke to Steve Leinart and will bring in an
ADA specialist to evaluate the trail. The developer is willing to extend the trail to
its original ending point in TCP, but he must get permission for a cement trail
from the Corps of Engineers. If he cannot get permission, that portion of the trail
will be decomposed granite. The Town will need legal documentation for
easement for the section of trail that passes near the gas well.
Director Adams stated that there are only approximately 30’ left to complete on
the culvert.
Director Adams has instructed Teague Nall & Perkins to begin a site plan for
Northwest Park. Board Member Lentzner presented the idea of a park bond
committee to Town Council in the Park Board presentation.
7. Discuss and take appropriate action on a staff update concerning the
following:
a. Youth Sports Challenge
b. Beginner Youth Tennis League
c. Summer Adventure Camp
d. Aquatic programs
e. Lakeview Garden Project
Recreation Supervisor Lee distributed informational flyers about the Youth Sports
Challenge, Beginner Youth Tennis League, and Summer Adventure Camp. The
Town is working with TCRBA and TCRSA to schedule games around the event
and inform local families about the athletic opportunity.
The Beginner Youth Tennis League has completed enrollment and reached
maximum capacity. There were several families who wanted to participate but
did not enroll by the deadline, so the program will likely be offered again in the
fall. The League will begin on April 19th.
Summer Adventure Camp enrollment is progressing rapidly. The average
weekly enrollment has already reached the same level as last summer. All camp
staff has been hired.
Director Adams informed the Board that the Trophy Club Community Pool will be
closed on Tuesdays and Thursdays this summer. Swim team and swim lesson
registration has begun. Resident Bill Rose stated that he feels citizens want
additional pools, and not fewer operational days. Board Member Kohs and
Secretary Kadow disagreed with the Thursday closure. Secretary Kadow and
Board Member McCollister would prefer to have such decisions presented to the
Board prior to making a final decision. Board Member Jacobs suggested that
Thursday be promoted as a special party or camp day.
Parks & Recreation Board Page 22 of 26 Meeting date: April 13, 2009
The Parks Department worked with Lakeview Elementary and volunteers to
complete the Outdoor Learning Center. The Department provided several man-
hours, supplies, equipment and food to everyone in attendance.
8. Future agenda items:
a. Effluent water to Harmony Park
b. Dog park operations
c. Fourth of July operations
d. Participation fees
e. In depth discussion on Amenity Lakes operations
f. Harmony Park parking
g. Park signage/advertising
h. Swim team/pool signage and advertising
i. Land acquisition
9. Discuss and take appropriate action on scheduling the next meeting.
The next meeting will be May 12, 2009 at 7:00 p.m.
Adjourn
Vice Chairman Gregory made the motion to adjourn at 9:18 p.m. Seconded by
Board Member Kohs. Motion passed unanimously.
____________________________________
Barbie Kadow
Parks & Recreation Board Secretary
Parks & Recreation Board Page 23 of 26 Meeting date: April 13, 2009
Trophy Club Entities 100 Municipal Drive
Trophy Club, TX 76262
File Number: 09-156-T
File ID: Type: Status: 09-156-T Agenda Item Regular Session
1Version: Reference: In Control: Parks and
Recreation Board
05/08/2009File Created:
Final Action: *File Name:
Title: Parks and Recreation Staff update and discussion regarding project updates as listed
below. There will be no action taken on any individual project posted under this item and
discussion will be limited. If extensive discussion is required, the item may be placed on a
future agenda.
a. Youth Sports Challenge
b. Summer Adventure Camp
Notes:
Sponsors: Enactment Date:
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: *Entered by: jlee@ci.trophyclub.tx.us
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 05/13/2009Parks and Recreation
Board
Text of Legislative File 09-156-T
Parks and Recreation Staff update and discussion regarding project updates as listed below. There will be no
action taken on any individual project posted under this item and discussion will be limited. If extensive
discussion is required, the item may be placed on a future agenda.
a. Youth Sports Challenge
b. Summer Adventure Camp
Parks & Recreation Board Page 24 of 26 Meeting date: April 13, 2009
Trophy Club Entities 100 Municipal Drive
Trophy Club, TX 76262
File Number: 09-157-T
File ID: Type: Status: 09-157-T Agenda Item Regular Session
1Version: Reference: In Control: Parks and
Recreation Board
05/08/2009File Created:
Final Action: *File Name:
Title: Future agenda items:
a. Effluent water to Harmony Park
b. Participation fees
c. In depth discussion on Amenity Lakes operations
d. Park signage/advertising
e. Swim team/pool signage/advertising
f. Land acquisition
Notes:
Sponsors: Enactment Date:
Attachments: Enactment Number:
Hearing Date: Contact:
Effective Date: *Entered by: jlee@ci.trophyclub.tx.us
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 05/13/2009Parks and Recreation
Board
Text of Legislative File 09-157-T
Future agenda items:
a. Effluent water to Harmony Park
b. Participation fees
c. In depth discussion on Amenity Lakes operations
d. Park signage/advertising
e. Swim team/pool signage/advertising
f. Land acquisition
Parks & Recreation Board Page 25 of 26 Meeting date: April 13, 2009
Trophy Club Entities 100 Municipal Drive
Trophy Club, TX 76262
File Number: 09-159-T
File ID: Type: Status: 09-159-T Agenda Item Draft
1Version: Reference: In Control: Parks and
Recreation Board
File Created:
Final Action: *File Name:
Title:
Notes:
Sponsors: Enactment Date:
Hearing Date: Contact:
Effective Date: *Entered by:
History of Legislative File
Action: Result: Return
Date:
Due Date: Sent To: Date: Acting Body: Ver-
sion:
1 05/13/2009Parks and Recreation
Board
Text of Legislative File 09-159-T
Parks & Recreation Board Page 26 of 26 Meeting date: April 13, 2009