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Agenda Packet Parks 05/13/2008Town of Trophy Club Parks & Recreation Board Meeting Agenda 100 Municipal Drive Trophy Club, Texas 76262 Tuesday, May 13, 2008 7:00 PM A.1 Call to order and announce a auorum. A.2 Citizen Presentations: this is an oDDortunity for citizens to address the Park & Recreation Board on any matter whether or not it is posted on the agenda. The Board is not permitted to take action on or discuss any presentations made to the Board at this time concerning an item not listed on the agenda. The Board will hear presentations on specific agenda items prior to the Board addressing those items. A.3 Board to recognize visiting MUD directors. A.4 Fire Chief Danny Thomas to discuss various aspects of lightning detection systems with the Board. A.5 Discuss and provide input to staff, the task force and Carter & Burgess regarding the comprehensive park plan. A.6 Discuss and take appropriate action concerning the Park and Recreation Board's role in future as to how it interacts with both Town staff and Town Council. A.7 Discuss and Take appropriate action on the proposed amenity lakes. A.8 Discuss and Drovide inout to staff on the Dool uadate. A.9 Discuss and take appropriate action on the approval of the April 1 and April 9, 2008, minutes. A.10 Parks and Recreation Staff update and discussion regarding project updates as listed below: There will be no action taken on any individual project posted under this item and discussion will be limited. If extensive discussion is required, the item may be placed on a future agenda. a. Arbor Day Celebration b. Fourth of July planning c. TCP status d. Budget e. Summer Day Camp f. TC Median project e. Effluent water usaae at Harmonv Park. A.11 Items for future agendas: a. Investigate remedies for drainage areas adjacent to the lakes b. Investigate a no -smoking ordinance c. Investigate funding for Parks and Rec from the MUD d. TCP master plan status e. Explore recreation budget models. A.12 Discuss and take appropriate action to schedule the next Park Board meeting. A.13 Adjourn. PARKS AND RECREATION BOARD MEMORANDUM From: The Office of the Parks and Recreation Director Date: 5-13-2008 Subject: Agenda Item No.A.1 Call to order and announce a quorum. EXPLANATION: RECOMMENDATION: STAFF COMMENTS: (aa) PARKS AND RECREATION BOARD MEMORANDUM From: The Office of the Parks and Recreation Director Date: 5-13-2008 Subject: Agenda Item No.A.2 Citizen Presentations: this is an opportunity for citizens to address the Park & Recreation Board on any matter whether or not it is posted on the agenda. The Board is not permitted to take action on or discuss any presentations made to the Board at this time concerning an item not listed on the agenda. The Board will hear presentations on specific agenda items prior to the Board addressing those items. EXPLANATION: RECOMMENDATION: STAFF COMMENTS: (aa) Attachments: Information Memorandum PARKS AND RECREATION BOARD MEMORANDUM From: The Office of the Parks and Recreation Director Date: 5-13-2008 Subject: Agenda Item No.A.3 Board to recognize visiting MUD directors. EXPLANATION: The Master District recently gave the Town $10,000.00 to benefit the Fourth of July Celebration. This is an opportunity to thank the MUD and acquaint them with the function of the Parks and Recreation Board. RECOMMENDATION: STAFF COMMENTS: (aa) Attachments: Information Memorandum PARKS AND RECREATION BOARD MEMORANDUM From: The Office of the Parks and Recreation Director Date: 5-13-2008 Subject: Agenda Item No.A.4 Fire Chief Danny Thomas to discuss various aspects of lightning detection systems with the Board. EXPLANATION: At a prior meeting the sports association's representatives stressed the need for the implementation of a lightning detection system. RECOMMENDATION: STAFF COMMENTS: (aa) PARKS AND RECREATION BOARD MEMORANDUM From: The Office of the Parks and Recreation Director Date: 5-13-2008 Subject: Agenda Item No.A.5 Discuss and provide input to staff, the task force and Carter & Burgess regarding the comprehensive park plan. EXPLANATION: RECOMMENDATION: STAFF COMMENTS: (aa) Attachments: Information Memorandum PARKS AND RECREATION BOARD MEMORANDUM From: The Office of the Parks and Recreation Director Date: 5-13-2008 Subject: Agenda Item No.A.6 Discuss and take appropriate action concerning the Park and Recreation Board's role in future as to how it interacts with both Town staff and Town Council. EXPLANATION: Given the recent changes to the park land that was originally dedicated to the Town, the Board needs to determine its role in this and similar situations as specified within the enabling ordinance. RECOMMENDATION: STAFF COMMENTS: (aa) Attachments: Park and Recreation Board Ordinance, Section 4 SECTION 4. POWERS AND DUTIES OF THE BOARD A. The Parks and Recreation Board shall have the following powers and perform the following duties: Advisory Capacity to Council: The Board shall act principally in an advisory capacity to the Town staff and the Town Council in all matters pertaining to parks and recreation, shall acquaint itself with and make a continuous study of the complete parks and recreation services of the Town; and shall advise the staff and Town Council from time to time as to the present and fixture policies, maintenance, operation, planning, acquisition, development, and enlargement of the Town parks and recreation services. The Board shall also have such authority as designated to it by Town Ordinance. 2. Study And Development of Recreation And Recreation Areas: The Board shall study and encourage the development of parks and recreation areas and the development of recreation for all residents of the Town. 3. Advisory Capacity to the Director: It shall advise the Parks and Recreation on problems of development of recreation areas, facilities, programs and improved recreation services. 4. Recommend Standards: It shall recommend the adoption of standards for areas, facilities, programs and financial support for parks and recreation purposes. 5. Advise on Long -Range Parks and Recreational Capital Improvement Programs: The Board shall advise and recommend to the Parks and Recreation Director the development of long-range capital improvement programs, and when the need exists for additional park and recreational facilities, the Board shall make appropriate recommendation to the Town Council. It may also recommend the acquisition of additional parks, park and recreational equipment and supplies. 6. Solicitations: The Board may solicit grants, on behalf of the Parks and Recreation Board; provided however, that the acceptance of any such grant is subject to the approval and acceptance of Town Council. 7. Cooperative Opportunities:. The Board may cooperate with other governmental agencies, civic organizations and all citizens of the Town in the advancement of sound parks and recreation planning and programming, & Amendments to Ordinance: The Board may, from time to time, recommend to the Town Council amendments to this Ordinance. 9. Reports: The Board shall, through its Chairperson or his/her designee, make an oral and written report semi-annually to the Town Council concerning its activities during the past year and its proposals for the coming year. 10. Budget: The Board shall review the proposed budget for the Parks and Recreation Department, and make any recommendations to the Parks and Recreation Director deemed necessary. The Board is not authorized to add, delete or change in any way the budget as prepared by the Parks and Recreation Director. 11. Additional Rules: The Board shall have authority to adopt such additional rules that are not in conflict with this ordinance that it deems necessary to carry the purpose and intent of this ordinance, subject to Town Council approval. 12. Actions of Board As a Unit. No action of any individual member(s) is authorized except as approved by the Board. Only the Board acting as a whole shall exercise the powers and duties of the Board. PARKS AND RECREATION BOARD MEMORANDUM From: The Office of the Parks and Recreation Director Date: 5-13-2008 Subject: Agenda Item No.A.7 Discuss and Take appropriate action on the proposed amenity lakes. EXPLANATION: In prior agendas the agenda item concerning the amenity lakes was primarily an update; now that the urgency for this project has diminished it has been suggested that this item be brought before the Board for further review. RECOMMENDATION: STAFF COMMENTS: (aa) Attachments: 1. Corp approval letter 2. Email from Town Manager Emmons to Councilman Moss DEPARTMENT OF THE ARMY CORPS OF ENGINEERS FORT WORTH DISTRICT Consent No, DACW63-9-08-0588 Project: Grapevine Lake, Texas Tract No. E -406E-1 WHEREAS, the United States has acquired a perpetual flowage easement over Tract No. E -406E-1, Grapevine Lake, Texas, and which is recorded in Civil Action No. 650, in the District Court of the United States of the Eastern District of Texas, Sherman Division, and styled as United States of America vs. 2145.90 acres, more or less in Denton County, Texas, and Inez Vanderpool, et al. WHEREAS, said easement grants to the United States the right of prior approval for any structure to be located within the easement area, which area is under the administrative control of the Fort Worth District, Corps of Engineers; WHEREAS, the United States has been requested to give consent for construction of two damless Amenity Lakes on the above -identified tract. NOW THEREFORE, the United States hereby gives consent to The Town of Trophy Club, 100 Municipal Drive, Trophy Club, Texas 76262, to construct two damless lakes on Flowage Easement at the location shown on Exhibit. A. PROVIDED HOWEVER, that this consent is subject to the following conditions: 1. All activities conducted on the premises shall comply with all applicable Federal, state, county and municipal laws, ordinances and regulations wherein the premises are located. 2. The giving of this consent does not in any way subordinate the United States prior easement rights. The United States shall in no case be liable for any damage or injury to the structures herein consented to, which may be caused by any action of the United States under its easement, or that may result from future operations undertaken by the United States, and no claim or right to compensation shall accrue from such exercise of the United States' easement rights. 3. The United States shall not be responsible for damages to property or injuries to persons which may arise from or be incident to the exercise of the consented activity. 4. This instrument is effective only insofar as the rights of the United States in the premises are concerned; and the consentee shall obtain such permission as may be required on account of any other existing rights. It is understood that this consent does not eliminate the necessity for obtaining any Department of the Army permit which may be required pursuant to the provisions of Section 10 of the Rivers and Harbors Act of 3 March 1859 (30 Stat. 1151; 33 U.S.C. § 403), Section 404 of the Clean Water Act (33 U.S.C. § 1344) or any other permit or license which may be required by Federal, state, interstate or local laws in connection with the use of the premises. S. All cut material for the lakes and spillways must be removed and disposed of above the flowage easement contour elevation of 5721. 6. The lakes may not be constructed in a manner which would cause the pool to exceed the flowage easement contour elevation of 572'. 7. The lakes and spillways must be constructed and operate in a manner which will not cause damage to adjacent government. property. The Town of Trophy Club will be responsible for any erosion damage caused to government property. IN WITNESS WHEREOF, I have hereunto set my hand by authority of the Secretary of the Army, this L" day of ,� orifi 2006. J. EAD C ef, Real Estate Division THIS CONSENT is also executed by the grantee this f day of Apr,`[ 200 Brandon Emmons Town Manager w egƒ m3GE� Jr £' �f?/� �me�» /ca & amm�� � � � 4 � $ . CD 0 2 0 % n \ .m ± 0 / m = m 00 2 2 r \ 2 » � e } V)CD m ƒ i S e . � � 4 CERTIFICATE 1, 4 117191,oly certify that I am the of Town of Trophy Club, named as a grantee herein; that �'1'41., who signed this consent on behalf of Town of Trophy Club was thea &j,Py1)j"0qA---)of Town of Trophy Club and that said consent was duly signed for and on behalf of Town of Trophy Club, by authority of its governing body and is within the scope of its legal powers. Pate IiEm seye os texasf�ikes;d9 (Title) - NOTE: Please have someone other than the person who signs the consent, complete and sign this form. From: Brandon Emmons Sent: Tuesday, April 29, 2008 4:56 PM To: mossjames-888@sbcglobal.net Cc: ezjds@yahoo.com Subject: RE: highlands development amenity lake related concerns and questions Jim, I will do my best to answer the questions that I can. It seems that a lot of the questions are directed to Council about the perception that this project is being done in a vacuum. The Park Board has had this item before them twice, and I know that the Council has seen updates and reports on many occasions. TNP has reviewed the initial set of plans as has the Corps of Engineers. The Corps has given permission for the lakes to be constructed within their flowage easement. Borings have been made and the geotech reports have been submitted for the site. This was provided the second time it was on the Park Board agenda. Park staff has been apprised of this project almost since its inception. Adam is currently working on the projected costs for these improvements. As soon as this data is available it will be provided. There are still several things that have to be considered before the work begins. We require that a grading permit be issued and all protected trees have to be mitigated. This has not happened yet. Also, we will not issue the permit until several outstanding items are addressed. We still need the submittals on the well, indicating location, depth, etc. We will also require the specs on all pumps, controllers, and panels. The original proposal was one that had a benefit to the Town and to the developer. The Town would receive an improvement to otherwise unimproved open space. And the developer would be able to meet his obligations with regards to construction of the school road. The Town would also receive two holding ponds for future irrigation needs. All costs of the construction of these ponds will be borne by the developer, including the cost of drilling the well and the installation of all related equipment. The Town will not incur costs until the lakes have been accepted. The urgency for this project has changed as a result of the time it took to secure Corps approval, Although, the developer still wants to construct the lakes the urgency is no longer there. And since the quarry fill for the road has already been addressed, there may be an amendment to the design of the lakes. The depth of the lakes will probably be reduced to about 6 feet deep. I hope this helps and if you need any additional information please let me know. I would be glad to sit down and talk to you about this or any other issue. Brandon S. Emmons Town Manager Town of Trophy Club 100 Municipal Drive Trophy Club, TX 76262 (682)831-4607 PARKS AND RECREATION BOARD MEMORANDUM From: The Office of the Parks and Recreation Director Date: 5-13-2008 Subject: Agenda Item No.A.8 Discuss and provide input to staff on the pool update. EXPLANATION: Staff will provide the Board with an update on the pool in all areas of operation prior to the beginning of the season. RECOMMENDATION: STAFF COMMENTS: (aa) PARKS AND RECREATION BOARD MEMORANDUM From: The Office of the Parks and Recreation Director Date: 5-13-2008 Subject: Agenda Item No.A.9 Discuss and take appropriate action on the approval of the April 1 and April 9, 2008, minutes. EXPLANATION: RECOMMENDATION: STAFF COMMENTS: (aa) Attachments: 1. April 1, 2008 minutes 2. April 9, 2008 minutes l7Ef I r{, MINUTES OFA REGULAR PARKS & RECREATION BOARD MEETCNG FOR THE TOWN OF TROPHY CLUB LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS Wednesday, April 9, 2008 7:15 P.M. STATE OF TEXAS COUNTY OF DENTON The Parks & Recreation Board of the Town of Trophy Club, Texas, met in a Regular Session on Wednesday, April 9, 2008 at 7:15 p.m. The meeting was held within the boundaries of the Town and was open to the public. PARKS AND RECREATION BOARD MEMBERS PRESENT Pauline Twomey Chair Person Steve Gregory Vice Chair Barbie Kadow Secretary Dave Glaser Board Member Steven Kohs Board Member Chris McCollister Board Member Arrived at 7:47 p.m. Sally Ridgeway Board Member JD Stotts Board Member PARKS AND RECREATION BOARD MEMBERS ABSENT Matthew Graham Board Member Bill Matthai Board Member Stephen Skeen Board Member STAFF AND GUEST{S} PRESENT Adam Adams Staff Liaison/Parks and Recreation Director Jasmine Lee Recreation Supervisor Richard Bell Task Force Member Susan Edstrom Task Force Member Jim Moss Task Force Member Britt Flaten Garter & Burgess Representative A.1 Call to order and announce a quorum. Chair Person Twomey called the Regular Session to order at 7:21 p.m. noting a quorum was present. A.2 Citizen Presentations: this is an opportunity for citizens to address the Park &Recreation Board on any matter whether or not it is posted on the agenda. The Board is not permitted to take action on or discuss any presentations made to the Board at this time concerning an item not listed on the agenda. The Board will hear presentations on specific agenda items prior to the Board addressing those items. No citizen presentations were given. A.3 Discuss and provide input to Garter & Burgess, Task Force members and staff regarding the results of the park survey as it relates to the Trophy Club comprehensive park planning process. Flaten showed the Board a PowerPoint presentation outlining the results of the park survey, and options for park amenities. Suggestions included an interconnected trail system, recreation center, fields and courts, dog park, spray grounds, playgrounds, pool expansion, and large pavilion. Following the presentation the Board and Task Force discussed issues relating to the comprehensive park plan. Northwest Park: Vice Chair Parson Gregory- Consider a second, separate pool for recreatonfamenities. Include slides and beach entry. Director Adams- An aquatic feature is required for use of the PID funds, either a new pool, spray feature, or addition to the current pool. Vice Chair Parson Gregory- Soccer, baseball, and softball fields will be a good fit. Secretary Kadow- Prefers a community center, as there are already numerous gyms in the area, Also will provide cost savings, Task Force Member Edstrom- Recreation center, rather than a community center, because a basic community center will not meet the needs of the growing community. There is a need to offer activities for children who have outgrown youth sport associations, Board Member Stotts- Build baseball fields. With the proximity to Independence Park fields, there is the potential to host tournaments. Concerned about parking for any new fields or centers. Flaten- Will look into designs that maximize parking, such as wrapping spaces around the outside edge of a fourplex. Task Force Member Edstrom- Need to determine what will be done at Trophy Club Park before they can decide what will be needed at the new parks. Consider the ability to build fields there, or a partnership with Roanoke. Director Adams- Funds needed to build at Trophy Club Park are not readily available, and there Is an issue of spring flooding at that location. It will take time to work around these concerns in order to build fields there. Vice Chair Parson Gregory- Use space for a second pool, Director Adams- The current pool will hit its maximum capacity in 2-3 years. A second pool will be needed once new homes are completed, or residents will be turned away during peak time periods. Director Adams- What are the trends in playgrounds? Flaten- Tarps/shade structures are very popular at playgrounds as a way to minimize risk of heat stroke and skin cancer. Lighting is not generally used, because most parks close at dusk. Some use security lighting, but only to protect public art. One exception is when there is a playground near an athletic facility. Use field lights to light the playground during games. Director Adams- If a fourplex is built, it will need a playground. Would not want children to have to cross the street to play during games. Flaten- Other options include a concession stand, and a pavilion area for awards ceremonies and such. Vice Chair Parson Gregory- Would be nice to have a large pavilion, similar to the one at Harmony but twice as big. Board Member Glaser- Find a way to build a trail that connects to other area trails. Question of whether the trail would be used for fitness, or to move people around the park. Vice Chair Parson Gregory- Skate park. Kathleen Wilson- Roanoke has a very popular modular skate park with pieces that they are able to move around occasionally to provide variety. Northeast Park: Flaten- We should definitely provide some type of connection to Trophy Club Park. This is an ideal area for a dog park along the drainage area. Task Force Member Edstrom- No dog park in vicinity of children's play area, do not want to rely on people following rules. Put the dog park out in Trophy Club Park. AII- Need practice fields. Task Force Member Edstrom- Yes, we must meet field needs before we consider a dog park. Use the space for football/soccer practice fields. Table the dog park discussion until all associations' needs have been met. Secretary Kadow- Put a dog park in this location. Chair Person Twomey- A dog park is a necessity for the town. Board Member Stotts- Not a good location, no space for a dog park. Flaten- Some cities fit a dog park along trails, rather than the traditional shape. Director Adams- Only location in Trophy Club Paris where visitors would not have to pay is in front of the entrance. May be a site for a dog park. All- Discussion of requiring fee to use dog park by placing it inside of Trophy Club Park. Flaten- Consider a restroom, parking„ lighting, a playground, and a pavilion. All- Prefer restrooms to port -a -potties, and need off-street parking. Board Member Stotts- Lighting will be expensive, no fighting initially. Board Member Ridgeway- Open space was high on the survey, should consider that in park plan. Flaten- Market Trophy Club Park to fulfill desire for open space. Practice fields are also open space. Lack of neighborhood parks provided by developers may have spurred this desire. Flaten will sit down with Adam to come up with 3-4 site ideas and be ready to present them to the Board and Task Force in approximately 3 weeks, Chair Person Twomey suggested that the next meeting be pushed back by one week, so that Flaten can present the updated concept plan. A.4 Next meeting will be May 1, 2008 at 7:04 p.m. Board Member McCollister mad a motion to move the next meeting to May 13, 2008. Vice Chair Person Gregory seconded the motion. Motion passed unanimously. A.5 Adjourn. Board Member Ridgeway made the motion to adjourn at 8:40 p.m. Seconded by Board Member McCollister. Motion passed unanimously. Barbie Kadow Parks & Recreation Board Secretary PARKS AND RECREATION BOARD MEMORANDUM From: The Office of the Parks and Recreation Director Date: 5-13-2008 Subject: Agenda Item No.A.10 Parks and Recreation Staff update and discussion regarding project updates as listed below: There will be no action taken on any individual project posted under this item and discussion will be limited. If extensive discussion is required, the item may be placed on a future agenda. a. Arbor Day Celebration b. Fourth of July planning c. TCP status d. Budget e. Summer Day Camp f. TC Median project e. Effluent water usage at Harmony Park. EXPLANATION: RECOMMENDATION: STAFF COMMENTS: (aa) PARKS AND RECREATION BOARD MEMORANDUM From: The Office of the Parks and Recreation Director Date: 5-13-2008 Subject: Agenda Item No.A.11 Items for future agendas: a. Investigate remedies for drainage areas adjacent to the lakes b. Investigate a no -smoking ordinance c. Investigate funding for Parks and Rec from the MUD d. TCP master plan status e. Explore recreation budget models. EXPLANATION: RECOMMENDATION: STAFF COMMENTS: (aa) PARKS AND RECREATION BOARD MEMORANDUM From: The Office of the Parks and Recreation Director Date: 5-13-2008 Subject: Agenda Item No.A.12 Discuss and take appropriate action to schedule the next Park Board meeting. EXPLANATION: Due to the large number of items to be covered in the next meetings, it has been suggested that the Board may choose to schedule an additional meeting in May. RECOMMENDATION: STAFF COMMENTS: (aa) Attachments: Information Memorandum PARKS AND RECREATION BOARD MEMORANDUM From: The Office of the Parks and Recreation Director Date: 5-13-2008 Subject: Agenda Item No.A.13 Adjourn. EXPLANATION: RECOMMENDATION: STAFF COMMENTS: (aa) Attachments: Information Memorandum