Agenda Packet Parks 05/13/2008Town of Trophy Club
Parks & Recreation Board Meeting Agenda
100 Municipal Drive
Trophy Club, Texas 76262
Tuesday, May 13, 2008
7:00 PM
A.1 Call to order and announce a auorum.
A.2 Citizen Presentations: this is an oDDortunity for citizens to address the Park &
Recreation Board on any matter whether or not it is posted on the agenda. The
Board is not permitted to take action on or discuss any presentations made to the
Board at this time concerning an item not listed on the agenda. The Board will
hear presentations on specific agenda items prior to the Board addressing those
items.
A.3 Board to recognize visiting MUD directors.
A.4 Fire Chief Danny Thomas to discuss various aspects of lightning detection
systems with the Board.
A.5 Discuss and provide input to staff, the task force and Carter & Burgess regarding
the comprehensive park plan.
A.6 Discuss and take appropriate action concerning the Park and Recreation Board's
role in future as to how it interacts with both Town staff and Town Council.
A.7 Discuss and Take appropriate action on the proposed amenity lakes.
A.8 Discuss and Drovide inout to staff on the Dool uadate.
A.9 Discuss and take appropriate action on the approval of the April 1 and April 9,
2008, minutes.
A.10 Parks and Recreation Staff update and discussion regarding project updates as
listed below: There will be no action taken on any individual project posted under
this item and discussion will be limited. If extensive discussion is required, the
item may be placed on a future agenda.
a. Arbor Day Celebration
b. Fourth of July planning
c. TCP status
d. Budget
e. Summer Day Camp
f. TC Median project
e. Effluent water usaae at Harmonv Park.
A.11 Items for future agendas:
a. Investigate remedies for drainage areas adjacent to the lakes
b. Investigate a no -smoking ordinance
c. Investigate funding for Parks and Rec from the MUD
d. TCP master plan status
e. Explore recreation budget models.
A.12 Discuss and take appropriate action to schedule the next Park Board meeting.
A.13 Adjourn.
PARKS AND RECREATION BOARD
MEMORANDUM
From: The Office of the Parks and Recreation Director Date: 5-13-2008
Subject: Agenda Item No.A.1
Call to order and announce a quorum.
EXPLANATION:
RECOMMENDATION:
STAFF COMMENTS:
(aa)
PARKS AND RECREATION BOARD
MEMORANDUM
From: The Office of the Parks and Recreation Director Date: 5-13-2008
Subject: Agenda Item No.A.2
Citizen Presentations: this is an opportunity for citizens to address the Park &
Recreation Board on any matter whether or not it is posted on the agenda. The
Board is not permitted to take action on or discuss any presentations made to the
Board at this time concerning an item not listed on the agenda. The Board will hear
presentations on specific agenda items prior to the Board addressing those items.
EXPLANATION:
RECOMMENDATION:
STAFF COMMENTS:
(aa)
Attachments: Information Memorandum
PARKS AND RECREATION BOARD
MEMORANDUM
From: The Office of the Parks and Recreation Director Date: 5-13-2008
Subject: Agenda Item No.A.3
Board to recognize visiting MUD directors.
EXPLANATION:
The Master District recently gave the Town $10,000.00 to benefit the Fourth of
July Celebration. This is an opportunity to thank the MUD and acquaint them with
the function of the Parks and Recreation Board.
RECOMMENDATION:
STAFF COMMENTS:
(aa)
Attachments: Information Memorandum
PARKS AND RECREATION BOARD
MEMORANDUM
From: The Office of the Parks and Recreation Director Date: 5-13-2008
Subject: Agenda Item No.A.4
Fire Chief Danny Thomas to discuss various aspects of lightning detection systems
with the Board.
EXPLANATION:
At a prior meeting the sports association's representatives stressed the need for
the implementation of a lightning detection system.
RECOMMENDATION:
STAFF COMMENTS:
(aa)
PARKS AND RECREATION BOARD
MEMORANDUM
From: The Office of the Parks and Recreation Director Date: 5-13-2008
Subject: Agenda Item No.A.5
Discuss and provide input to staff, the task force and Carter & Burgess regarding
the comprehensive park plan.
EXPLANATION:
RECOMMENDATION:
STAFF COMMENTS:
(aa)
Attachments: Information Memorandum
PARKS AND RECREATION BOARD
MEMORANDUM
From: The Office of the Parks and Recreation Director Date: 5-13-2008
Subject: Agenda Item No.A.6
Discuss and take appropriate action concerning the Park and Recreation Board's
role in future as to how it interacts with both Town staff and Town Council.
EXPLANATION:
Given the recent changes to the park land that was originally dedicated to the
Town, the Board needs to determine its role in this and similar situations as
specified within the enabling ordinance.
RECOMMENDATION:
STAFF COMMENTS:
(aa)
Attachments: Park and Recreation Board Ordinance, Section 4
SECTION 4.
POWERS AND DUTIES OF THE BOARD
A. The Parks and Recreation Board shall have the following powers and perform the
following duties:
Advisory Capacity to Council: The Board shall act principally in an advisory
capacity to the Town staff and the Town Council in all matters pertaining to
parks and recreation, shall acquaint itself with and make a continuous study
of the complete parks and recreation services of the Town; and shall advise
the staff and Town Council from time to time as to the present and fixture
policies, maintenance, operation, planning, acquisition, development, and
enlargement of the Town parks and recreation services. The Board shall also
have such authority as designated to it by Town Ordinance.
2. Study And Development of Recreation And Recreation Areas: The Board
shall study and encourage the development of parks and recreation areas and
the development of recreation for all residents of the Town.
3. Advisory Capacity to the Director: It shall advise the Parks and Recreation
on problems of development of recreation areas, facilities, programs and
improved recreation services.
4. Recommend Standards: It shall recommend the adoption of standards for
areas, facilities, programs and financial support for parks and recreation
purposes.
5. Advise on Long -Range Parks and Recreational Capital Improvement
Programs: The Board shall advise and recommend to the Parks and
Recreation Director the development of long-range capital improvement
programs, and when the need exists for additional park and recreational
facilities, the Board shall make appropriate recommendation to the Town
Council. It may also recommend the acquisition of additional parks, park
and recreational equipment and supplies.
6. Solicitations: The Board may solicit grants, on behalf of the Parks and
Recreation Board; provided however, that the acceptance of any such grant is
subject to the approval and acceptance of Town Council.
7. Cooperative Opportunities:. The Board may cooperate with other
governmental agencies, civic organizations and all citizens of the Town in
the advancement of sound parks and recreation planning and programming,
& Amendments to Ordinance: The Board may, from time to time, recommend
to the Town Council amendments to this Ordinance.
9. Reports: The Board shall, through its Chairperson or his/her designee, make
an oral and written report semi-annually to the Town Council concerning its
activities during the past year and its proposals for the coming year.
10. Budget: The Board shall review the proposed budget for the Parks and
Recreation Department, and make any recommendations to the Parks and
Recreation Director deemed necessary. The Board is not authorized to add,
delete or change in any way the budget as prepared by the Parks and
Recreation Director.
11. Additional Rules: The Board shall have authority to adopt such additional
rules that are not in conflict with this ordinance that it deems necessary to
carry the purpose and intent of this ordinance, subject to Town Council
approval.
12. Actions of Board As a Unit. No action of any individual member(s) is
authorized except as approved by the Board. Only the Board acting as a
whole shall exercise the powers and duties of the Board.
PARKS AND RECREATION BOARD
MEMORANDUM
From: The Office of the Parks and Recreation Director Date: 5-13-2008
Subject: Agenda Item No.A.7
Discuss and Take appropriate action on the proposed amenity lakes.
EXPLANATION:
In prior agendas the agenda item concerning the amenity lakes was primarily an
update; now that the urgency for this project has diminished it has been
suggested that this item be brought before the Board for further review.
RECOMMENDATION:
STAFF COMMENTS:
(aa)
Attachments: 1. Corp approval letter
2. Email from Town Manager Emmons to Councilman Moss
DEPARTMENT OF THE ARMY
CORPS OF ENGINEERS
FORT WORTH DISTRICT
Consent No, DACW63-9-08-0588
Project: Grapevine Lake, Texas
Tract No. E -406E-1
WHEREAS, the United States has acquired a perpetual flowage
easement over Tract No. E -406E-1, Grapevine Lake, Texas, and
which is recorded in Civil Action No. 650, in the District Court
of the United States of the Eastern District of Texas, Sherman
Division, and styled as United States of America vs. 2145.90
acres, more or less in Denton County, Texas, and Inez Vanderpool,
et al.
WHEREAS, said easement grants to the United States the right
of prior approval for any structure to be located within the
easement area, which area is under the administrative control of
the Fort Worth District, Corps of Engineers;
WHEREAS, the United States has been requested to give
consent for construction of two damless Amenity Lakes on the
above -identified tract.
NOW THEREFORE, the United States hereby gives consent to
The Town of Trophy Club, 100 Municipal Drive, Trophy Club, Texas
76262, to construct two damless lakes on Flowage Easement at the
location shown on Exhibit. A.
PROVIDED HOWEVER, that this consent is subject to the
following conditions:
1. All activities conducted on the premises shall comply
with all applicable Federal, state, county and municipal laws,
ordinances and regulations wherein the premises are located.
2. The giving of this consent does not in any way
subordinate the United States prior easement rights. The United
States shall in no case be liable for any damage or injury to the
structures herein consented to, which may be caused by any action
of the United States under its easement, or that may result from
future operations undertaken by the United States, and no claim
or right to compensation shall accrue from such exercise of the
United States' easement rights.
3. The United States shall not be responsible for damages
to property or injuries to persons which may arise from or be
incident to the exercise of the consented activity.
4. This instrument is effective only insofar as the rights
of the United States in the premises are concerned; and the
consentee shall obtain such permission as may be required on
account of any other existing rights. It is understood that this
consent does not eliminate the necessity for obtaining any
Department of the Army permit which may be required pursuant to
the provisions of Section 10 of the Rivers and Harbors Act of 3
March 1859 (30 Stat. 1151; 33 U.S.C. § 403), Section 404 of the
Clean Water Act (33 U.S.C. § 1344) or any other permit or license
which may be required by Federal, state, interstate or local laws
in connection with the use of the premises.
S. All cut material for the lakes and spillways must be
removed and disposed of above the flowage easement contour
elevation of 5721.
6. The lakes may not be constructed in a manner which would
cause the pool to exceed the flowage easement contour elevation
of 572'.
7. The lakes and spillways must be constructed and operate
in a manner which will not cause damage to adjacent government.
property. The Town of Trophy Club will be responsible for any
erosion damage caused to government property.
IN WITNESS WHEREOF, I have hereunto set my hand by authority
of the Secretary of the Army, this L" day of
,� orifi 2006.
J. EAD
C ef, Real Estate Division
THIS CONSENT is also executed by the grantee this f
day of Apr,`[ 200
Brandon Emmons
Town Manager
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CERTIFICATE
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certify that I am the
of Town of Trophy Club, named as a grantee
herein; that �'1'41., who signed this consent on
behalf of Town of Trophy Club was thea &j,Py1)j"0qA---)of Town of
Trophy Club and that said consent was duly signed for and on
behalf of Town of Trophy Club, by authority of its governing body
and is within the scope of its legal powers.
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NOTE: Please have someone other than the person who signs the
consent, complete and sign this form.
From: Brandon Emmons
Sent: Tuesday, April 29, 2008 4:56 PM
To: mossjames-888@sbcglobal.net
Cc: ezjds@yahoo.com
Subject: RE: highlands development amenity lake related concerns and
questions
Jim,
I will do my best to answer the questions that I can. It seems that a lot of the
questions are directed to Council about the perception that this project is being
done in a vacuum. The Park Board has had this item before them twice, and I
know that the Council has seen updates and reports on many occasions. TNP
has reviewed the initial set of plans as has the Corps of Engineers. The Corps
has given permission for the lakes to be constructed within their flowage
easement. Borings have been made and the geotech reports have been
submitted for the site. This was provided the second time it was on the Park
Board agenda. Park staff has been apprised of this project almost since its
inception. Adam is currently working on the projected costs for these
improvements. As soon as this data is available it will be provided.
There are still several things that have to be considered before the work begins.
We require that a grading permit be issued and all protected trees have to be
mitigated. This has not happened yet. Also, we will not issue the permit until
several outstanding items are addressed. We still need the submittals on the
well, indicating location, depth, etc. We will also require the specs on all pumps,
controllers, and panels.
The original proposal was one that had a benefit to the Town and to the
developer. The Town would receive an improvement to otherwise unimproved
open space. And the developer would be able to meet his obligations with
regards to construction of the school road. The Town would also receive two
holding ponds for future irrigation needs. All costs of the construction of these
ponds will be borne by the developer, including the cost of drilling the well and
the installation of all related equipment. The Town will not incur costs until the
lakes have been accepted.
The urgency for this project has changed as a result of the time it took to secure
Corps approval, Although, the developer still wants to construct the lakes the
urgency is no longer there. And since the quarry fill for the road has already
been addressed, there may be an amendment to the design of the lakes. The
depth of the lakes will probably be reduced to about 6 feet deep.
I hope this helps and if you need any additional information please let me know.
I would be glad to sit down and talk to you about this or any other issue.
Brandon S. Emmons
Town Manager
Town of Trophy Club
100 Municipal Drive
Trophy Club, TX 76262
(682)831-4607
PARKS AND RECREATION BOARD
MEMORANDUM
From: The Office of the Parks and Recreation Director Date: 5-13-2008
Subject: Agenda Item No.A.8
Discuss and provide input to staff on the pool update.
EXPLANATION:
Staff will provide the Board with an update on the pool in all areas of operation
prior to the beginning of the season.
RECOMMENDATION:
STAFF COMMENTS:
(aa)
PARKS AND RECREATION BOARD
MEMORANDUM
From: The Office of the Parks and Recreation Director Date: 5-13-2008
Subject: Agenda Item No.A.9
Discuss and take appropriate action on the approval of the April 1 and April 9,
2008, minutes.
EXPLANATION:
RECOMMENDATION:
STAFF COMMENTS:
(aa)
Attachments: 1. April 1, 2008 minutes
2. April 9, 2008 minutes
l7Ef I r{,
MINUTES OFA REGULAR PARKS & RECREATION BOARD MEETCNG
FOR THE TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Wednesday, April 9, 2008 7:15 P.M.
STATE OF TEXAS
COUNTY OF DENTON
The Parks & Recreation Board of the Town of Trophy Club, Texas, met in a Regular
Session on Wednesday, April 9, 2008 at 7:15 p.m. The meeting was held within the
boundaries of the Town and was open to the public.
PARKS AND RECREATION BOARD MEMBERS PRESENT
Pauline Twomey
Chair Person
Steve Gregory
Vice Chair
Barbie Kadow
Secretary
Dave Glaser
Board Member
Steven Kohs
Board Member
Chris McCollister
Board Member Arrived at 7:47 p.m.
Sally Ridgeway
Board Member
JD Stotts
Board Member
PARKS AND RECREATION BOARD MEMBERS ABSENT
Matthew Graham Board Member
Bill Matthai Board Member
Stephen Skeen Board Member
STAFF AND GUEST{S} PRESENT
Adam Adams
Staff Liaison/Parks and Recreation Director
Jasmine Lee
Recreation Supervisor
Richard Bell
Task Force Member
Susan Edstrom
Task Force Member
Jim Moss
Task Force Member
Britt Flaten
Garter & Burgess Representative
A.1 Call to order and announce a quorum.
Chair Person Twomey called the Regular Session to order at 7:21 p.m. noting a
quorum was present.
A.2 Citizen Presentations: this is an opportunity for citizens to address the Park
&Recreation Board on any matter whether or not it is posted on the agenda. The
Board is not permitted to take action on or discuss any presentations made to the
Board at this time concerning an item not listed on the agenda. The Board will
hear presentations on specific agenda items prior to the Board addressing those
items.
No citizen presentations were given.
A.3 Discuss and provide input to Garter & Burgess, Task Force members and staff
regarding the results of the park survey as it relates to the Trophy Club
comprehensive park planning process.
Flaten showed the Board a PowerPoint presentation outlining the results of the
park survey, and options for park amenities. Suggestions included an
interconnected trail system, recreation center, fields and courts, dog park, spray
grounds, playgrounds, pool expansion, and large pavilion. Following the
presentation the Board and Task Force discussed issues relating to the
comprehensive park plan.
Northwest Park:
Vice Chair Parson Gregory- Consider a second, separate pool for
recreatonfamenities. Include slides and beach entry.
Director Adams- An aquatic feature is required for use of the PID funds, either a
new pool, spray feature, or addition to the current pool.
Vice Chair Parson Gregory- Soccer, baseball, and softball fields will be a good fit.
Secretary Kadow- Prefers a community center, as there are already numerous
gyms in the area, Also will provide cost savings,
Task Force Member Edstrom- Recreation center, rather than a community
center, because a basic community center will not meet the needs of the
growing community. There is a need to offer activities for children who have
outgrown youth sport associations,
Board Member Stotts- Build baseball fields. With the proximity to Independence
Park fields, there is the potential to host tournaments. Concerned about
parking for any new fields or centers.
Flaten- Will look into designs that maximize parking, such as wrapping spaces
around the outside edge of a fourplex.
Task Force Member Edstrom- Need to determine what will be done at Trophy
Club Park before they can decide what will be needed at the new parks.
Consider the ability to build fields there, or a partnership with Roanoke.
Director Adams- Funds needed to build at Trophy Club Park are not readily
available, and there Is an issue of spring flooding at that location. It will take
time to work around these concerns in order to build fields there.
Vice Chair Parson Gregory- Use space for a second pool,
Director Adams- The current pool will hit its maximum capacity in 2-3 years. A
second pool will be needed once new homes are completed, or residents will
be turned away during peak time periods.
Director Adams- What are the trends in playgrounds?
Flaten- Tarps/shade structures are very popular at playgrounds as a way to
minimize risk of heat stroke and skin cancer. Lighting is not generally used,
because most parks close at dusk. Some use security lighting, but only to
protect public art. One exception is when there is a playground near an athletic
facility. Use field lights to light the playground during games.
Director Adams- If a fourplex is built, it will need a playground. Would not want
children to have to cross the street to play during games.
Flaten- Other options include a concession stand, and a pavilion area for awards
ceremonies and such.
Vice Chair Parson Gregory- Would be nice to have a large pavilion, similar to the
one at Harmony but twice as big.
Board Member Glaser- Find a way to build a trail that connects to other area
trails. Question of whether the trail would be used for fitness, or to move
people around the park.
Vice Chair Parson Gregory- Skate park.
Kathleen Wilson- Roanoke has a very popular modular skate park with pieces
that they are able to move around occasionally to provide variety.
Northeast Park:
Flaten- We should definitely provide some type of connection to Trophy Club
Park. This is an ideal area for a dog park along the drainage area.
Task Force Member Edstrom- No dog park in vicinity of children's play area, do
not want to rely on people following rules. Put the dog park out in Trophy Club
Park.
AII- Need practice fields.
Task Force Member Edstrom- Yes, we must meet field needs before we consider
a dog park. Use the space for football/soccer practice fields. Table the dog
park discussion until all associations' needs have been met.
Secretary Kadow- Put a dog park in this location.
Chair Person Twomey- A dog park is a necessity for the town.
Board Member Stotts- Not a good location, no space for a dog park.
Flaten- Some cities fit a dog park along trails, rather than the traditional shape.
Director Adams- Only location in Trophy Club Paris where visitors would not have
to pay is in front of the entrance. May be a site for a dog park.
All- Discussion of requiring fee to use dog park by placing it inside of Trophy Club
Park.
Flaten- Consider a restroom, parking„ lighting, a playground, and a pavilion.
All- Prefer restrooms to port -a -potties, and need off-street parking.
Board Member Stotts- Lighting will be expensive, no fighting initially.
Board Member Ridgeway- Open space was high on the survey, should consider
that in park plan.
Flaten- Market Trophy Club Park to fulfill desire for open space. Practice fields
are also open space. Lack of neighborhood parks provided by developers may
have spurred this desire.
Flaten will sit down with Adam to come up with 3-4 site ideas and be ready to
present them to the Board and Task Force in approximately 3 weeks,
Chair Person Twomey suggested that the next meeting be pushed back by one
week, so that Flaten can present the updated concept plan.
A.4 Next meeting will be May 1, 2008 at 7:04 p.m.
Board Member McCollister mad a motion to move the next meeting to May 13,
2008. Vice Chair Person Gregory seconded the motion. Motion passed
unanimously.
A.5 Adjourn.
Board Member Ridgeway made the motion to adjourn at 8:40 p.m. Seconded by
Board Member McCollister. Motion passed unanimously.
Barbie Kadow
Parks & Recreation Board Secretary
PARKS AND RECREATION BOARD
MEMORANDUM
From: The Office of the Parks and Recreation Director Date: 5-13-2008
Subject: Agenda Item No.A.10
Parks and Recreation Staff update and discussion regarding project updates as
listed below: There will be no action taken on any individual project posted under
this item and discussion will be limited. If extensive discussion is required, the item
may be placed on a future agenda.
a. Arbor Day Celebration
b. Fourth of July planning
c. TCP status
d. Budget
e. Summer Day Camp
f. TC Median project
e. Effluent water usage at Harmony Park.
EXPLANATION:
RECOMMENDATION:
STAFF COMMENTS:
(aa)
PARKS AND RECREATION BOARD
MEMORANDUM
From: The Office of the Parks and Recreation Director Date: 5-13-2008
Subject: Agenda Item No.A.11
Items for future agendas:
a. Investigate remedies for drainage areas adjacent to the lakes
b. Investigate a no -smoking ordinance
c. Investigate funding for Parks and Rec from the MUD
d. TCP master plan status
e. Explore recreation budget models.
EXPLANATION:
RECOMMENDATION:
STAFF COMMENTS:
(aa)
PARKS AND RECREATION BOARD
MEMORANDUM
From: The Office of the Parks and Recreation Director Date: 5-13-2008
Subject: Agenda Item No.A.12
Discuss and take appropriate action to schedule the next Park Board meeting.
EXPLANATION:
Due to the large number of items to be covered in the next meetings, it has been
suggested that the Board may choose to schedule an additional meeting in May.
RECOMMENDATION:
STAFF COMMENTS:
(aa)
Attachments: Information Memorandum
PARKS AND RECREATION BOARD
MEMORANDUM
From: The Office of the Parks and Recreation Director Date: 5-13-2008
Subject: Agenda Item No.A.13
Adjourn.
EXPLANATION:
RECOMMENDATION:
STAFF COMMENTS:
(aa)
Attachments: Information Memorandum