Agenda Packet Parks 02/12/2008Town of Trophy Club
Parks & Recreation Board Meeting Agenda
100 Municipal Drive
Trophy Club, Texas 76262
Tuesday, February 12, 2008
7:00 PM
A.1 Call to order and announce a auorum.
A.2 Citizen Presentations: this is an 0000rtunity for citizens to address the Park &
Recreation Board on any matter whether or not it is posted on the agenda. The
Board is not permitted to take action on or discuss any presentations made to the
Board at this time concerning an item not listed on the agenda. The Board will
hear presentations on specific agenda items prior to the Board addressing those
items.
A.3 Town Manager to discuss Parks and Recreation operational planning with the
Board.
A.4 Discuss and take appropriate action on the approval of the January 8th, 2008
minutes.
A.5 Board to discuss and give direction to Staff and Trophy Club Sub -Committee
members regarding the presentation on Trophy Club Park for the February 18th,
2008 Town Council Meeting
A.6 Staff to discuss and receive direction on the presentation
Board update to Town Council on February 18th.
A.7 Parks and Recreation Staff uodate and discussion reaardi
rdina the Park
roiect uodates as
listed below: There will be no action taken on any individual project posted under
this item and discussion will be limited. If extensive discussion is required, the
item may be placed on a future agenda.
Sports Associations
Trophy Club Park
Comprehensive Park Plan
Arbor Day
Recreation Programs
Other Parks and Recreation Projects.
A.8 Items for future agendas:
Investigate use of effluent water on public areas
Investigate the position of Secretary further.
Investigate drainage areas adjacent to the Lakes.
Investigate no smoking ordinance for the parks.
A.9 Next meetina will be March 11th. 2008 at 7:00 a.m.
A.10 Adjourn.
ON,
PARKS AND RECREATION BOARD
MEMORANDUM
From: The Office of the Parks and Recreation Director Date: 2-11-2008
Subject: Agenda Item No.A.1
Call to order and announce a quorum.
EXPLANATION:
RECOMMENDATION:
STAFF COMMENTS:
(aa)
Attachments: Information Memorandum
3
PARKS AND RECREATION BOARD
MEMORANDUM
From: The Office of the Parks and Recreation Director Date: 2-11-2008
Subject: Agenda Item No.A.2
Citizen Presentations: this is an opportunity for citizens to address the Park &
Recreation Board on any matter whether or not it is posted on the agenda. The
Board is not permitted to take action on or discuss any presentations made to the
Board at this time concerning an item not listed on the agenda. The Board will hear
presentations on specific agenda items prior to the Board addressing those items.
EXPLANATION:
RECOMMENDATION:
STAFF COMMENTS:
(aa)
Attachments: Information Memorandum
L!
PARKS AND RECREATION BOARD
MEMORANDUM
From: The Office of the Parks and Recreation Director Date: 2-11-2008
Subject: Agenda Item No.A.3
Town Manager to discuss Parks and Recreation operational planning with the
Board.
EXPLANATION:
RECOMMENDATION:
STAFF COMMENTS:
(aa)
Attachments: Information Memorandum
6i
PARKS AND RECREATION BOARD
MEMORANDUM
From: The Office of the Parks and Recreation Director Date: 2-11-2008
Subject: Agenda Item No.A.4
Discuss and take appropriate action on the approval of the January 8th, 2008
minutes.
EXPLANATION:
RECOMMENDATION:
STAFF COMMENTS:
(aa)
raw =-
IX
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# MINUTES OF A REGULAR PARKS & RECREATION BOARD MEETING FOR THE
TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
TUESDAY, January 8, 2p08 700 P.M.
STATE OF TEXAS §
COUNTY OF DENTON §
The Parks & Recreation Board of the Town of Trophy Club, Texas, met in a Regular Session on
Tuesday, January 8, 2008 at 7:00 p.m. The meeting was held within the boundaries of the Town
and was open to the public.
PARKS AND RECREATION BOARD MEMBERS PRESENT
Pauline Twomey
Chair Person
Steve Gregory
Vice Chair
Dave Glaser
Board Member
Matthew Graham
Board Member
Barbie Kadow
Board Member
Bili Matthai
Board Member
Chris McCollister
Board Member (arrived at 8:20pm)
Sally Ridgeway
Board Member
Stephen Skeen
Board Member
JD Stotts
Board Member
PARKS AND RECREATION
BOARD MEMBERS ABSENT
Steven Kohs
Secretary
STAFF AND GUEST(S) PRESENT
Adam Adams Staff Liaison/Parks and Recreation Director
Jasmine Lee Recreation Supervisor
A.1 Call to order and announce a quorum.
Chairperson Twomey called the Regular Session to order at 7:28 p.m. noting a quorum
was present.
A.2 Citizen Presentations: this is an opportunity for citizens to address the Park &
Recreation Board on any matter whether or not it is posted on the agenda. The Board is not
permitted to take action on or discuss any presentations made to the Board at this time
concerning an item not listed on the agenda. The Board will hear presentations on specific
agenda items prior to the Board addressing those items.
No citizen presentations were given.
A.3 Board to discuss and make recommendations to staff concerning the presentation to be given
to Town Council at a later date..
Director Adams explained the sample presentation for Town Council. The Board
discussed the content of the presentation and agreed on a format. Chairperson Twomey
and Vice Chairperson Gregory volunteered to assist with the presentation. A future
format was agreed upon for the Town Council presentation.
A.4 Staff to discuss with Board the creation of ponds by the developer within the donated green
space being given to the Town as required by ordinance.
Director Adams informed the Board about likely ponds created by the developer on land
being given to the city for park land dedication. The Board discussed potential benefits
and concerns, and requested the presence of the Town Manager at the next meeting.
A.5 Discuss and make recommendations concerning the public survey as compiled by Carter &
Burgess.
Director Adams presented a draft of the phone surrey for revisions. The Board reviewed
the survey and offered the following recommendations for improvement:
Board Member Stotts requested that Question 1 offer fewer answer choices in order to
simplify the questions and decrease time needed to complete the survey.
Board Member Glaser requested that the wording in Question 4b be changed from
Yecreation' to 'recreation/sports'
Board Member Stotts requested that Question 5 and Question 6 be combined into one
question.
Board Member Matthai requested the addition of Frisbee ParklFrisbee Goff Course to the
list of options under the newly combined Question 516.
Board Member Matthai requested that Question 7 be directed specifically toward Trophy
Club Park.
Board Member Graham requested that the portion of Question 7 concerning 'linkage of
trails throughout the town' be more specific concerning connectivity of the east and west
sides of town through Trophy Club Park.
Board Member Glaser requested that Question 7 specify the types of trails referred to in
'develop extensive trail system'.
Board Member Graham requested the addition of a new question to follow Question 8.
The question should read: What facilities do you feel are most needed?
Board Member Stotts requested the deletion of Question 10
Board Member Glaser requested the elimination of the phrase 'An increase in' from the
first two statements in Question 13.
The Board agreed that Question 14 is a controversial question that should be further
researched by the task force.
Board Member Stotts requested that Question 18 offer fewer answer choices.
The Board agreed that Question 19 should be deleted.
The requests will be passed on to the task force at their next meeting.
A.6 Discuss and take appropriate action on the approval of the Oct 9th, Nov lith, Dec 11th,
minutes.
Board Member Skeen made a motion to approve the Oct 9, 2007 minutes. Seconded by
Board Member Glaser. Motion passes unanimously.
Nov 6, 2007 minutes were not presented.
Board Member Graham made a motion to approve the Dec 11, 2007 minutes. Seconded
by Board Member Stotts. Motion passed unanimously.
A.7 Parks and Recreation Staff update and discussion regarding project updates as listed below:
There will be no action taken on any individual project posted under this item and discussion will
be limited. If extensive discussion is required, the item may be placed on a future agenda.
Director Adams introduced Jasmine Lee, the new Recreation Supervisor.
1. Trophy Club Park
Director Adams stated he will be using FEMA money to install pipe railing at Trophy Club
Park. Bathrooms will be installed in March.
2. Recreation Programs
Director Adams will talk to sport associations about forming an umbrella committee.
A.8 Items for future agendas:
a. Preschool Day Camp
A.9 Next meeting will be February 12 at 7:00 p.m.
A.10 Adjourn.
Board Member Graham made the motion to adjourn at 9:33 p.m. Seconded by Vice
Chairperson Gregory. Motion passed unanimously.
PARKS AND RECREATION BOARD
MEMORANDUM
From: The Office of the Parks and Recreation Director Date: 2-11-2008
Subject: Agenda Item No.A.5
Board to discuss and give direction to Staff and Trophy Club Sub -Committee
members regarding the presentation on Trophy Club Park for the February 18th,
2008 Town Council Meeting
EXPLANATION:
Staff and Sub -Committee members will be making a presentation to the Board
concerning the operation and scope of Trophy Club Park that will be given to Town
Council on February 18th, 2008.
RECOMMENDATION:
STAFF COMMENTS:
(aa)
Attachments: Information Memorandum
ilf;
PARKS AND RECREATION BOARD
MEMORANDUM
From: The Office of the Parks and Recreation Director Date: 2-11-2008
Subject: Agenda Item No.A.6
Staff to discuss and receive direction on the presentation regarding the Park Board
update to Town Council on February 18th.
EXPLANATION:
Staff will go over the power point presentation that the Board will discuss before Town
Council on February 18th. The Board will discuss speaking responsibilities and any
changes that need to be made to the presentation.
RECOMMENDATION:
STAFF COMMENTS:
(aa)
Attachments: Information Memorandum
11
PARKS AND RECREATION BOARD
MEMORANDUM
From: The Office of the Parks and Recreation Director Date: 2-11-2008
Subject: Agenda Item No.A.7
Parks and Recreation Staff update and discussion regarding project updates as
listed below: There will be no action taken on any individual project posted under
this item and discussion will be limited. If extensive discussion is required, the item
may be placed on a future agenda.
Sports Associations
Trophy Club Park
Comprehensive Park Plan
Arbor Day
Recreation Programs
Other Parks and Recreation Projects.
EXPLANATION:
RECOMMENDATION:
STAFF COMMENTS:
(aa)
Attachments: Information Memorandum
12
PARKS AND RECREATION BOARD
MEMORANDUM
From: The Office of the Parks and Recreation Director Date: 2-11-2008
Subject: Agenda Item No.A.8
Items for future agendas:
Investigate use of effluent water on public areas
Investigate the position of Secretary further.
Investigate drainage areas adjacent to the Lakes.
Investigate no smoking ordinance for the parks.
EXPLANATION:
RECOMMENDATION:
STAFF COMMENTS:
(aa)
Attachments: Information Memorandum
13
PARKS AND RECREATION BOARD
MEMORANDUM
From: The Office of the Parks and Recreation Director Date: 2-11-2008
Subject: Agenda Item No.A.9
Next meeting will be March 11th, 2008 at 7:00 p.m.
EXPLANATION:
RECOMMENDATION:
STAFF COMMENTS:
(aa)
Attachments: Information Memorandum
14
PARKS AND RECREATION BOARD
MEMORANDUM
From: The Office of the Parks and Recreation Director Date: 2-11-2008
Subject: Agenda Item No.A.10
Adjourn.
EXPLANATION:
RECOMMENDATION:
STAFF COMMENTS:
(aa)
Attachments:
15