Agenda Packet Parks 10/09/2007Town of Trophy Club
Parks & Recreation Board Meeting Agenda
100 Municipal Drive
Trophy Club, Texas 76262
Tuesday, October 9, 2007
7:00 PM
A.1 Call to order and announce a quorum.
A.2 Citizen Presentations: this is an opportunity for citizens to address the Park &
Recreation Board on any matter whether or not it is posted on the agenda. The
Board is not permitted to take action on or discuss any presentations made to the
Board at this time concerning an item not listed on the agenda. The Board will
hear presentations on specific agenda items prior to the Board addressing those
items.
A.3 Board to recognize Wendy Hill.
A.4 Welcome new Board Members Barbie Kadow and Sally Ridgway.
A.5 Information Services Director to discuss possible wireless internet hot-spots at
the Town's various park sites.
A.6 Staff to discuss recreation programs currently offered by the Town.
A.7 Park Board to discuss and make recommendations concerning the placement of
Board Members on the Comprehensive Park Plan Task Force.
A.8 Discuss and take appropriate action on the Board presentation to Town Council.
Submitted items to be discussed.
a. Growth (number of programs and/or participants)
b. Kid vs. adult participation
c. Types of programs
d. Facilities used (Trophy Club Park, other TC parks, pool, School facilities, etc.)
e. Rec Program philosophy, including commitment to Cost Recovery
f. Explanation of "Investment Costs", such as administration, seed money, risk
coverage (for programs that go bad) versus cost recovery and the resulting
impact on budgeting.
g. next years programs, expected participation, resouces needed, obstacles to
overcome, etc.
A.9 Discuss Trophy Club Park operations.
A.10 Discuss and take appropriate action on the approval of the September 4, 2007
minutes.
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A.11 Parks and Recreation Staff update and discussion regarding project updates as
listed below: There will be no action taken on any individual project posted under
this item and discussion will be limited. If extensive discussion is required, the
item may be placed on a future agenda.
a. Harmony Park
b. Fall Festival
c. Beck Park
A.12 Items for future agendas:
a. Drainage area adjacent to Lakeview Park
b. Investigate use of effluent water on parkland
c. Discuss median design specs for future development
d. Long range park planning
e. Community pool addition
f. Grand opening at Trophy Club Park
g. Explore WI-FI possibilities at park facilities
h. Future Parks and Recreation Facilities
i. Memorial Tree Park
j. Skate Park
k. Dog Park
l. Joint use task force
A.13 Next meeting will be November 6, 2007 at 7 p.m.
A.14 Adjourn.
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PARKS AND RECREATION BOARD
MEMORANDUM
From: The Office of the Parks and Recreation Director Date: 10-9-2007
Subject: Agenda Item No.A.1
Call to order and announce a quorum.
EXPLANATION:
RECOMMENDATION:
STAFF COMMENTS:
(aa)
Attachments: Information Memorandum
3
PARKS AND RECREATION BOARD
MEMORANDUM
From: The Office of the Parks and Recreation Director Date: 10-9-2007
Subject: Agenda Item No.A.2
Citizen Presentations: this is an opportunity for citizens to address the Park &
Recreation Board on any matter whether or not it is posted on the agenda. The
Board is not permitted to take action on or discuss any presentations made to the
Board at this time concerning an item not listed on the agenda. The Board will hear
presentations on specific agenda items prior to the Board addressing those items.
EXPLANATION:
RECOMMENDATION:
STAFF COMMENTS:
(aa)
Attachments: Information Memorandum
4
PARKS AND RECREATION BOARD
MEMORANDUM
From: The Office of the Parks and Recreation Director Date: 10-9-2007
Subject: Agenda Item No.A.3
Board to recognize Wendy Hill.
EXPLANATION:
RECOMMENDATION:
STAFF COMMENTS:
(aa)
Attachments: Information Memorandum
5
PARKS AND RECREATION BOARD
MEMORANDUM
From: The Office of the Parks and Recreation Director Date: 10-9-2007
Subject: Agenda Item No.A.4
Welcome new Board Members Barbie Kadow and Sally Ridgway.
EXPLANATION:
RECOMMENDATION:
STAFF COMMENTS:
(aa)
Attachments: Information Memorandum
6
PARKS AND RECREATION BOARD
MEMORANDUM
From: The Office of the Parks and Recreation Director Date: 10-9-2007
Subject: Agenda Item No.A.5
Information Services Director to discuss possible wireless internet hot-spots at the
Town's various park sites.
EXPLANATION:
The Town has been researching different options to bring wireless internet access the
Town. One option is to provide free access to the citizens at the different parks. Each
location would have an access point that allows citizens to connect to the wireless
network to do basic web surfing and checking email. The initial capital investment
ranges from $50,000 to $78,000 just for the wireless network infrastructure with another
$5,000 for the additional network components. The yearly operating costs start at
$7,200. I have attached several pages from a proposal showing you the location, three
different wireless network hardware options, and pricing including leasing.
Option 1 – Gives us what we want today. ($50,091.22)
Option 2 – Gives us some flexibility to grow. ($63,505.85)
Option 3 – Give us the flexibility to grow today and tomorrow. ($78,251.64)
RECOMMENDATION:
None
STAFF COMMENTS:
Discuss and obtain feedback on different options and interest levels.
(mp)
Attachments: Information Memorandum
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10
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PARKS AND RECREATION BOARD
MEMORANDUM
From: The Office of the Parks and Recreation Director Date: 10-9-2007
Subject: Agenda Item No.A.6
Staff to discuss recreation programs currently offered by the Town.
EXPLANATION:
RECOMMENDATION:
STAFF COMMENTS:
(aa)
Attachments: Information Memorandum
16
PARKS AND RECREATION BOARD
MEMORANDUM
From: The Office of the Parks and Recreation Director Date: 10-9-2007
Subject: Agenda Item No.A.7
Park Board to discuss and make recommendations concerning the placement of
Board Members on the Comprehensive Park Plan Task Force.
EXPLANATION:
RECOMMENDATION:
STAFF COMMENTS:
(aa)
Attachments: Information Memorandum
17
PARKS AND RECREATION BOARD
MEMORANDUM
From: The Office of the Parks and Recreation Director Date: 10-9-2007
Subject: Agenda Item No.A.8
Discuss and take appropriate action on the Board presentation to Town Council.
Submitted items to be discussed.
a. Growth (number of programs and/or participants)
b. Kid vs. adult participation
c. Types of programs
d. Facilities used (Trophy Club Park, other TC parks, pool, School facilities,
etc.)
e. Rec Program philosophy, including commitment to Cost Recovery
f. Explanation of "Investment Costs", such as administration, seed money,
risk coverage (for programs that go bad) versus cost recovery and the
resulting impact on budgeting.
g. next years programs, expected participation, resouces needed, obstacles to
overcome, etc.
EXPLANATION:
RECOMMENDATION:
STAFF COMMENTS:
(aa)
Attachments: Information Memorandum
18
PARKS AND RECREATION BOARD
MEMORANDUM
From: The Office of the Parks and Recreation Director Date: 10-9-2007
Subject: Agenda Item No.A.9
Discuss Trophy Club Park operations.
EXPLANATION:
RECOMMENDATION:
STAFF COMMENTS:
(aa)
Attachments: Information Memorandum
19
PARKS AND RECREATION BOARD
MEMORANDUM
From: The Office of the Parks and Recreation Director Date: 10-9-2007
Subject: Agenda Item No.A.10
Discuss and take appropriate action on the approval of the September 4, 2007
minutes.
EXPLANATION:
RECOMMENDATION:
STAFF COMMENTS:
(aa)
Attachments: 090407 minutes.
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MINUTES OF A REGULAR PARKS & RECREATION BOARD MEETING
FOR THE
TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
TUESDAY, September 4, 2007
7:00 P.M.
STATE OF TEXAS §
COUNTY OF DENTON §
The Parks & Recreation Board of the Town of Trophy Club, Texas, met in a Regular Session on Tuesday,
September 4, 2007 at 7:00 p.m. The meeting was held within the boundaries of the Town and was open
to the public.
PARKS AND RECREATION BOARD MEMBERS PRESENT
Steve Gregory Vice Chair
Steven Kohs Secretary
Dave Glaser Board Member
Chris McCollister Board Member
Stephen Skeen Board Member
JD Stotts Board Member
PARKS AND RECREATION BOARD MEMBERS ABSENT
Pauline Twomey Chair
Matthew Graham Board Member
Wendy Hill Board Member
Bill Matthai Board Member
STAFF AND GUEST(S) PRESENT
Adam Adams Staff Liaison/Parks and Recreation Director
Mindy Herring Recreation Supervisor
A.1 Park & Recreation Board Member Gregory called the Regular Session to order at 7:13 p.m.
noting a quorum was present.
A.2 Citizen Presentations: this is an opportunity for citizens to address the Park & Recreation Board
on any matter whether or not it is posted on the agenda. The Board is not permitted to take
action on or discuss any presentations made to the Board at this time concerning an item not
listed on the agenda. The Board will hear presentations on specific agenda items prior to the
Board addressing those items.
Darren Klauser of 15 Winstead Court spoke concerning the resurrection of Beck Field #4.
A.3 Discuss and take appropriate action on the approval of the August 14, 2007 minutes.
Board Member Stotts made a motion to approve the August 14, 2007 minutes. Seconded by
Board Member Glaser. Motion passes unanimously.
A.4 Discuss and make recommendations concerning the Park Board presentation to Council in
October.
Director Adams made a request to the Board that they email or contact staff during the week if
there are any specific areas they would like to see addressed.
A.5 Discuss the Carter & Burgess comprehensive park plan proposal.
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Director Adam asked if any members had questions about the survey. Board Member Stotts
wanted assurance that the needs assessment would be conducted by phone and not mailings.
He also requested Director Adams keep the Board apprised of the plans timeline. The Board
briefly discussed the language in the survey. Director Adams said he would have further updates
at the next meeting.
A.6 Discuss Trophy Club Park operations.
Director Adams discussed the meeting earlier with the Sub-Committee at which there was a
consensus that the park’s opening be delayed until the first quarter of 2008. The Board discussed
and agreed with the opinion of the Sub-Committee. The Board also recommended that a press
release be issued as to the future opening date of the park and that signage be placed near the
park to identify that it was closed.
A.7 Parks and Recreation Staff update and discussion regarding project updates as listed below:
There will be no action taken on any individual project posted under this item and discussion will
be limited. If extensive discussion is required, the item may be placed on a future agenda.
a. EDC4a
b. Harmony Park
c. Recreation and Aquatic Programs
A.8 Items for future agendas:
a. Drainage area adjacent to Lakeview Park
b. Investigate use of effluent water on parkland
c. Discuss median design specs for future development
d. Long range park planning
e. Community pool addition
f. Grand opening at Trophy Club Park
g. Explore WI-FI possibilities at park facilities
h. Future Parks and Recreation Facilities
i. Memorial Tree Park
j. Skate Park
k. Dog Park
l. Joint use task force
A.9 Next meeting will be Tuesday, October 2, 2007 at 7 p.m.
A.10 Adjourn.
Board Member Skeen made a motion to adjourn at 9:15 p.m. Seconded by Board Member Stotts.
Motion passes unanimously.
___________________________________________
Steven Kohs
Parks and Recreation Board Secretary
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PARKS AND RECREATION BOARD
MEMORANDUM
From: The Office of the Parks and Recreation Director Date: 10-9-2007
Subject: Agenda Item No.A.11
Parks and Recreation Staff update and discussion regarding project updates as
listed below: There will be no action taken on any individual project posted under
this item and discussion will be limited. If extensive discussion is required, the item
may be placed on a future agenda.
a. Harmony Park
b. Fall Festival
c. Beck Park
EXPLANATION:
RECOMMENDATION:
STAFF COMMENTS:
(aa)
Attachments: Information Memorandum
23
PARKS AND RECREATION BOARD
MEMORANDUM
From: The Office of the Parks and Recreation Director Date: 10-9-2007
Subject: Agenda Item No.A.12
Items for future agendas:
a. Drainage area adjacent to Lakeview Park
b. Investigate use of effluent water on parkland
c. Discuss median design specs for future development
d. Long range park planning
e. Community pool addition
f. Grand opening at Trophy Club Park
g. Explore WI-FI possibilities at park facilities
h. Future Parks and Recreation Facilities
i. Memorial Tree Park
j. Skate Park
k. Dog Park
l. Joint use task force
EXPLANATION:
RECOMMENDATION:
STAFF COMMENTS:
(aa)
Attachments: Information Memorandum
24
PARKS AND RECREATION BOARD
MEMORANDUM
From: The Office of the Parks and Recreation Director Date: 10-9-2007
Subject: Agenda Item No.A.13
Next meeting will be November 6, 2007 at 7 p.m.
EXPLANATION:
RECOMMENDATION:
STAFF COMMENTS:
(aa)
Attachments: Information Memorandum
25
PARKS AND RECREATION BOARD
MEMORANDUM
From: The Office of the Parks and Recreation Director Date: 10-9-2007
Subject: Agenda Item No.A.14
Adjourn.
EXPLANATION:
RECOMMENDATION:
STAFF COMMENTS:
(aa)
Attachments: Information Memorandum
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