Agenda Packet Parks 06/05/2007Town of Trophy Club
Parks & Recreation Board
100 Municipal Drive
Trophy Club, Texas 76262
Tuesday, June 5, 2007
7:00 P.M.
A.1 Call to order and announce a quorum.
A.2 Board to recognize Councilwoman Kathleen Wilson.
A.3 Citizen Presentations: this is an opportunity for citizens to address the Park & Recreation
Board on any matter whether or not it is posted on the agenda. The Board is not
permitted to take action on or discuss any presentations made to the Board at this time
concerning an item not listed on the agenda. The Board will hear presentations on
specific agenda items prior to the Board addressing those items.
A.4 Officer Lee Delk to update the Board concerning the Montgomery Golf Tournament.
A.5 Discuss and take appropriate action on the approval of the April 3, 2007 and May 8, 2007
minutes.
A.6 Discuss 07/08 proposed budget.
A.7 Discuss and make recommendations concerning the annual Parks & Recreation Board
presentation to Town Council in September.
A.8 Discuss the July 4th Celebration.
A.9 Discuss Trophy Club Park operations.
A.10 Parks and Recreation Staff undate and discussion reizardina proiect updates as listed
below: There will be no action taken on any individual project posted under this item and
discussion will be limited. If extensive discussion is required, the item may be placed on
a future agenda.
a. EDC4A
b. Harmony Park
c. PD -27
d. Recreation and Aquatic Programs
A.11 Items for future agendas:
a. Drainage area adjacent to Lakeview Park
b. Investigate use of effluent water on parkland
c. Discuss median design specs for future development
d. Long range park planning
e. Community pool addition
f. Grand opening at Trophy Club Park
g. Explore WI -FI possibilities at park facilities
h. Future Parks and Recreation Facilities
i. Memorial Tree Park
j. Skate Park
k. Dog park
A.12 Next meeting will be Tuesday, August 14, 2007 at 7:00 p.m.
A.13 Adjourn.
PARKS AND RECREATION BOARD
MEMORANDUM
From: The Office of the Parks and Recreation Director Date: 6-5-2007
Subject: Agenda Item No.A.I
Call to order and announce a quorum.
EXPLANATION:
RECOMMENDATION:
STAFF COMMENTS:
(aa)
Attachments: Information Memorandum
PARKS AND RECREATION BOARD
MEMORANDUM
From: The Office of the Parks and Recreation Director Date: 6-5-2007
Subject: Agenda Item No.A.2
Board to recognize Councilwoman Kathleen Wilson.
EXPLANATION:
RECOMMENDATION:
STAFF COMMENTS:
(aa)
Attachments: Information Memorandum
PARKS AND RECREATION BOARD
MEMORANDUM
From: The Office of the Parks and Recreation Director Date: 6-5-2007
Subject: Agenda Item No.A.3
Citizen Presentations: this is an opportunity for citizens to address the Park &
Recreation Board on any matter whether or not it is posted on the agenda. The
Board is not permitted to take action on or discuss any presentations made to the
Board at this time concerning an item not listed on the agenda. The Board will hear
presentations on specific agenda items prior to the Board addressing those items.
EXPLANATION:
RECOMMENDATION:
STAFF COMMENTS:
(aa)
Attachments: Information Memorandum
PARKS AND RECREATION BOARD
MEMORANDUM
From: The Office of the Parks and Recreation Director Date: 6-5-2007
Subject: Agenda Item No.A.4
Officer Lee Delk to update the Board concerning the Montgomery Golf
Tournament.
EXPLANATION:
RECOMMENDATION:
STAFF COMMENTS:
(aa)
Attachments: Information Memorandum
PARKS AND RECREATION BOARD
MEMORANDUM
From: The Office of the Parks and Recreation Director Date: 6-5-2007
Subject: Agenda Item No.A.5
Discuss and take appropriate action on the approval of the April 3, 2007 and May 8,
2007 minutes.
EXPLANATION:
RECOMMENDATION:
STAFF COMMENTS:
(aa)
Attachments: Information Memorandum
PARKS AND RECREATION BOARD
MEMORANDUM
From: The Office of the Parks and Recreation Director Date: 6-5-2007
Subject: Agenda Item No.A.6
Discuss 07/08 proposed budget.
EXPLANATION:
This is the first revision of the 07/08 Parks and Recreation budget that includes budgetary
backup.
RECOMMENDATION:
STAFF COMMENTS:
(aa)
Attachments: Budget 07/08
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PARKS AND RECREATION BOARD
MEMORANDUM
From: The Office of the Parks and Recreation Director Date: 6-5-2007
Subject: Agenda Item No.A.7
Discuss and make recommendations concerning the annual Parks & Recreation
Board presentation to Town Council in September.
EXPLANATION:
As requested by Town Council the P&R Board will make an annual presentation concerning
their scope of operations throughout the year.
RECOMMENDATION:
STAFF COMMENTS:
(aa)
Attachments: Information Memorandum
PARKS AND RECREATION BOARD
MEMORANDUM
From: The Office of the Parks and Recreation Director Date: 6-5-2007
Subject: Agenda Item No.A.8
Discuss the July 4th Celebration.
EXPLANATION:
RECOMMENDATION:
STAFF COMMENTS:
(aa)
Attachments: July 4th Celebration
Family 5k Run/Walk at Lake Cities Church
*Adult/Youth 5K Run - 7:00 a.m. start
*Adult 5K Walk - 7:10 a.m. start
*Family/Youth 3K Walk - 7:10 a.m. start
*Onsite registration will begin at 6:30 a.m.
Cost: $15 (includes t -shirt) Proceeds to go to Breast Friends of Trophy Club.
Location: The race will start and finish at Lake Cities Church.
Pre - Registration: For your convenience you may register online or by phone at 682-831-
4603. Register on or before June 22, 2007 to guarantee t -shirt.
Free Pancake Breakfast at Lake Cities Church from 7:00 a.m. - 9:00 a.m.
*Pancakes, orange juice with coffee served by Starbucks
July 4th Parade 10:00 a.m. - 11:00 a.m.
*Parade will begin at Indian Creek/Trophy Club Drive and end at The Church at Trophy
Lakes on Trophy Club Drive/Trophy Lake Drive
*If you are interested in participating in the parade please register online
or call 682-831-4603.
Free Community Luncheon at the Community Pool 11:30 a.m. - 1:00 p.m.
* Hot dogs, chips, watermelon and drinks for all.
All activities for the remainder of the day will be held at the
Trophy Club Community Pool.
The pool operating hours will be 11:00 a.m. - 9:00 p.m.
Carnival Style Fun 6:00 p.m. - 9:00 p.m.
* Games, Rides and Activities for all
Concert - Performance by Me & My Monkey "The Beatles Tribute"
7:30 p.m. - 9:15 p.m.
To see a preview of the band please go to www.meandmymonkey.com
*Lawn seating - Bring your blankets and lounge chairs as we welcome you
to sit back and enjoy good times with friends and family.
Firework Display - 9:15 p.m.
* Join us this year for another spectacular fireworks display.
Sponsorships
This year's July 4th celebration is being sponsored jointly by the Municipal Utility Districts
and the Town of Trophy Club.
Please thank them for their support.
For sponsorship opportunities please contact us at
682-831-4603 or parksandrec@ci.trophyclub.tx.us
For more information, or if your interested in volunteering for the
4th of July or any other Parks and Recreation events,
please contact us at 682-831-4603 or parksandrec@ci.trophyclub.tx.us
PARKS AND RECREATION BOARD
MEMORANDUM
From: The Office of the Parks and Recreation Director Date: 6-5-2007
Subject: Agenda Item No.A.9
Discuss Trophy Club Park operations.
EXPLANATION:
RECOMMENDATION:
STAFF COMMENTS:
(aa)
Attachments: Information Memorandum
PARKS AND RECREATION BOARD
MEMORANDUM
From: The Office of the Parks and Recreation Director Date: 6-5-2007
Subject: Agenda Item No.A.10
Parks and Recreation Staff update and discussion regarding project updates as
listed below: There will be no action taken on any individual project posted under
this item and discussion will be limited. If extensive discussion is required, the item
may be placed on a future agenda.
a. EDC4A
b. Harmony Park
c. PD -27
d. Recreation and Aquatic Programs
EXPLANATION:
RECOMMENDATION:
STAFF COMMENTS:
(aa)
Attachments: EDC4A Current & Future Obligations
EDC4A Funds
Texpool $ 300,485.89
First Financial $ 24,839.87
Projected Sales Tax $ 142,000.00
(Feb -Sept)
Total 06/07 Revenues $ 467,325.76
Current Obligations
Pool Feb $ 27,716.25
Pool Bond (Sept. 1) $ 77,716.25
Harmony $ 83,226.96
Software/Lights $ 14,898.00
Total Expenses 06/07 $ 203,557.46
Unencumbered Funds $ 263,768.30
Future Obligations
Harmony Park
Improvement Project
Pool Bond
Optional EDC4B
Bond Payment
$60,000.00 Annually for 10 years
$78,000.00 Annually for 15 years
$28,000.00 Annually for 15 years
PARKS AND RECREATION BOARD
MEMORANDUM
From: The Office of the Parks and Recreation Director Date: 6-5-2007
Subject: Agenda Item No.A.I I
Items for future agendas:
a. Drainage area adjacent to Lakeview Park
b. Investigate use of effluent water on parkland
c. Discuss median design specs for future development
d. Long range park planning
e. Community pool addition
f. Grand opening at Trophy Club Park
g. Explore WI -FI possibilities at park facilities
h. Future Parks and Recreation Facilities
i. Memorial Tree Park
j. Skate Park
k. Dog park
EXPLANATION:
RECOMMENDATION:
STAFF COMMENTS:
(aa)
Attachments: Information Memorandum
PARKS AND RECREATION BOARD
MEMORANDUM
From: The Office of the Parks and Recreation Director Date: 6-5-2007
Subject: Agenda Item No.A.12
Next meeting will be Tuesday, August 14, 2007 at 7:00 p.m.
EXPLANATION:
RECOMMENDATION:
STAFF COMMENTS:
(aa)
Attachments: Information Memorandum
PARKS AND RECREATION BOARD
MEMORANDUM
From: The Office of the Parks and Recreation Director Date: 6-5-2007
Subject: Agenda Item No.A.13
Adjourn.
EXPLANATION:
RECOMMENDATION:
STAFF COMMENTS:
(aa)
Attachments: Information Memorandum