Complete Agenda Packet - 02/25/2020Town Council
Town of Trophy Club
Meeting Agenda
1 Trophy Wood Drive
Trophy Club, Texas 76262
Council Chambers7:00 PMTuesday, February 25, 2020
A quorum of the Town Council will be present at Trophy Club Town Hall, 1 Trophy
Wood Drive, Trophy Club, Texas 76262 on Tuesday, February 25, 2020, at 7:00 p.m.
The Mayor will preside over the meeting and will be present at Trophy Club Town
Hall. One or more members of the Town Council may participate remotely using video
conferencing pursuant to Chapter 551 of the Texas Government Code. Two way
audio and video communication will be provided and members of the public may
speak.
CALL TO ORDER AND ANNOUNCE A QUORUM
INVOCATION
PLEDGES
Pledge of allegiance to the American Flag.
Pledge of allegiance to the Texas Flag.
CITIZEN PRESENTATIONS
This is an opportunity for citizens to address the Council on any matter whether or not it
is posted on the agenda. The Council is not permitted to take action on or discuss any
presentations made to the Council at this time concerning an item not listed on the
agenda. The Council will hear presentations on specific agenda items prior to the
Council addressing those items. You may speak up to four (4) minutes or the time limit
determined by the Mayor or presiding officer. To speak during this item you must
complete the Speaker's form that includes the topic(s) of your statement. Topics of
presentation should be limited to matters over which the Council has authority.
ANNOUNCEMENTS AND REPORTS
1.2020-075-T Receive Town Manager’s update and provide input regarding the following (S. Norwood):
*March 3, 2020 Primary Election
CONSENT AGENDA
All matters listed as Consent Agenda are considered to be routine by the Town Council
and will be enacted by one motion. There will not be a separate discussion of these
items. If discussion is desired, that item will be removed from the consent agenda and
will be considered separately.
Town Council Meeting Page 1 of 41 Tuesday, February 25, 2020
February 25, 2020Town Council Meeting Agenda
2.2020-077-T Consider and take appropriate action regarding the Town Council Regular Session
Minutes dated February 11, 2020 (S. Norwood).
DRAFT-TC Regular Session Minutes February 11, 2020.pdfAttachments:
3.2020-080-T Consider and take appropriate action regarding a Resolution approving the submission of
a Grant Application to participate in the Ramen Spectroscopy Drug Detection Program
(TruNarc) for the Police Department; authorizing the Mayor or his designee to execute all
necessary documents; and providing an effective date (S. Norwood).
RES 2020-02 Ramen Spectroscopy Drug Detection Program.pdf
Grant package for JAG funding for equipment -2020.pdf
TruNarc Note.pdf
Attachments:
4.2020-085-T Consider and take appropriate action to approve re-surfacing the competition and youth
(kiddie) pools, not to exceed $171,957; authorizing the Mayor or his designee to execute
all necessary documents; and providing an effective date (S. Norwood).
2020 LAP POOL.pdf
2020 CHILDRENS POOL.pdf
Re-surfacing competition and youth pool staff report 2-25-2020.pdf
Attachments:
REGULAR SESSION
5.2020-078-T Receive an update on the 2020 Census (Mayor Sanders).
Census 101.pdfAttachments:
6.2020-084-T Receive an update from Republic Services regarding trash services and current status of
contract (S. Norwood).
7.2020-081-T Discussion of items for Future Agendas to include agenda items for consideration on the
March 24, 2020 Council agenda and items from the Town Council Future Agenda Items
list (S. Norwood).
Town Council Future Agenda Items List updated 02-20-2020.pdf
March 24, 2020 Proposed Council Meeting Agenda.pdf
Attachments:
EXECUTIVE SESSION
Town Council Meeting Page 2 of 41 Tuesday, February 25, 2020
February 25, 2020Town Council Meeting Agenda
8.2020-082-T Pursuant to the following designated sections of the Texas Government Code, Annotated,
Chapter 551 (Texas Open Meetings Act), the Council will convene into executive session
to discuss the following:
A). Section 551.074 Personnel Matters to discuss or deliberate the appointment,
employment, evaluation, reassignment, duties, discipline or dismissal of a public
officer or employee:
Town Secretary Employment Agreement
B). Section 551.082 Deliberation regarding Economic Development Negotiations
under Subsection (1) to discuss or deliberate regarding commercial or financial
information that the governmental body has received from a business prospect
that the governmental body seeks to have locate, stay, or expand in or near the
territory of the governmental body and with which the governmental body is
conducting economic development negotiations and Subsection (2) to deliberate
the offer of a financial or other incentive to a business prospect that the Town
seeks to have locate within the territory of the Town:
1) North of State Highway 114, east of Trophy Club Drive and west of Town
limits (Mayor Sanders).
RECONVENE INTO REGULAR SESSION
9.2020-083-T Consider and take appropriate action regarding the Executive Session (S. Norwood).
ADJOURN
* The Town Council may convene into executive session to discuss posted items as
allowed by the Texas Open Meeting Act, LGC.551.071
Town Council Meeting Page 3 of 41 Tuesday, February 25, 2020
February 25, 2020Town Council Meeting Agenda
CERTIFICATION
I certify that the above notice was posted on the bulletin board at Trophy Club Town
Hall, 1 Trophy Wood Drive, Trophy Club, Texas, on February 21, 2020 by 5:00 p.m. in
accordance with Chapter 551, Texas Government Code.
Sharon David
Interim Town Secretary
If you plan to attend this public meeting and have a disability that requires special
needs, please contact the Town Secretary’s Office at 682-237-2900, 48 hours in
advance, and reasonable accommodations will be made to assist you.
I certify that the attached notice and agenda of items to be considered by the Council
was removed by me from the bulletin board at Trophy Club Town Hall, 1 Trophy Wood
Drive, Trophy Club, Texas, on the __________ day of ______________________, 2020.
________________________________, Title: ___________________________
Town Council Meeting Page 4 of 41 Tuesday, February 25, 2020
1 Trophy Wood Drive
Trophy Club, Texas 76262Town of Trophy Club
Legislation Details (With Text)
File #: Version:12020-075-T Name:
Status:Type:Agenda Item Draft
File created:In control:2/10/2020 Town Council
On agenda:Final action:2/25/2020
Title:Receive Town Manager’s update and provide input regarding the following (S. Norwood):
*March 3, 2020 Primary Election
Attachments:
Action ByDate Action ResultVer.
Receive Town Manager’s update and provide input regarding the following (S. Norwood):
*March 3, 2020 Primary Election
Town Council Meeting Page 5 of 41 Tuesday, February 25, 2020
1 Trophy Wood Drive
Trophy Club, Texas 76262Town of Trophy Club
Legislation Details (With Text)
File #: Version:12020-077-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:2/10/2020 Town Council
On agenda:Final action:2/25/2020
Title:Consider and take appropriate action regarding the Town Council Regular Session Minutes dated
February 11, 2020 (S. Norwood).
Attachments:DRAFT-TC Regular Session Minutes February 11, 2020.pdf
Action ByDate Action ResultVer.
Consider and take appropriate action regarding the Town Council Regular Session Minutes dated February 11, 2020 (S.
Norwood).
Town Council Meeting Page 6 of 41 Tuesday, February 25, 2020
TOWN OF TROPHY CLUB
TOWN COUNCIL REGULAR SESSION MINUTES
TUESDAY, FEBRUARY 11, 2020 7:00 P.M.
LOCATION: 1 TROPHY WOOD DRIVE, TROPHY CLUB, TEXAS
COUNCIL CHAMBERS
The Town Council of the Town of Trophy Club, Texas, met in a Regular Session on Tuesday, February 11, 2020. The
meeting was held within the boundaries of the Town and was open to the public.
TOWN COUNCIL MEMBERS PRESENT:
C. Nick Sanders Mayor
Alicia L. Fleury Council Member, Place 1
Sean Bone Council Member, Place 3
Michael Geraci Council Member, Place 5
TOWN COUNCIL MEMBERS ABSENT:
Karl Monger Council Member, Place 4
Philip Shoffner Council Member, Place 6
STAFF PRESENT:
Steve Norwood Town Manager Mike Erwin Finance Manager
Wade Carroll Assistant Town Manager Tony Jaramillo Director of Parks & Recreation
David Dodd Town Attorney Mike Pastor Information Services Manager
Sharon David Interim Town Secretary Lisa Payne Town Planner
Patrick Arata Police Chief Tommy Uzee Director of Community Development
Gary Cochran Interim Fire Chief Steve Zieverink Information Services Specialist
The Invocation was offered by Joel Quile with Bara Church.
The Pledges to the American Flag and Texas Flag were led by Council Member Bone.
Mayor Sanders reported that the Council was down to four members as Council Member Shoffner was absent due
to an unexpected business trip and that Council Member Monger would not be attending due to an illness. Mayor
Sanders also commented that the Council had been down one place due to Mayor Pro Tem Jensen filing for
election as Mayor. The Charter dictates that when a Council Member files for a seat other than their own, an
immediate resignation is enacted upon filing. He reported that four members are required for a quorum and to
conduct business and, therefore it is important to have all members present when they are available.
CITIZEN PRESENTATIONS
This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the agenda.
The Council is not permitted to take action on or discuss any presentations made to the Council at this time
concerning an item not listed on the agenda. The Council will hear presentations on specific agenda items prior to
the Council addressing those items. You may speak up to four (4) minutes or the time limit determined by the
Mayor or presiding officer. To speak during this item, you must complete the Speaker's form that includes the
topic(s) of your statement. Topics of presentation should be limited to matters over which the Council has authority.
There were no citizen presentations.
Town Council Meeting Page 7 of 41 Tuesday, February 25, 2020
ANNOUNCEMENTS AND REPORTS
1. Receive Town Manager Norwood’s update and provide input regarding the following (S. Norwood):
• May 2, 2020 Election –Friday, February 14, 2020 at 5 p.m. would be the last day to file for a candidacy
position.
• Trophy Club Fire - there was a structural fire over the weekend on Greenhill Drive that required
assistance from neighboring communities. Mr. Norwood praised the Fire Department on handling the
situation and reported that no lives were lost with the exception of losing three family pets.
• Marquee Update– the rainy weather has caused delays with the completion of this project as well as
Trophy Club Drive and the demolition of the old Police Department’s building. Mr. Norwood stated there
is the possibility of halting the demolition of the Police Department until after the March 3, 2020 Primary
Election.
2. Receive Town Council Liaison update; discussion of same (S. Norwood).
*Parks and Recreation Board, January 20, 2020
Council Liaison – Council Member Michael Geraci
Council Member Geraci reported that the new Parks and Recreation Aquatics Specialist, Ms. Carly Johnston, will
join the team beginning on February 24, 2020. He also commented on the upcoming Back to Nature Event
scheduled for March 21, 2020, with various activities that include face painting, rock climbing, archery, crafts, and
horseback riding. He stated discussions were held on using HOT tax dollars for the upcoming baseball
tournaments and implementing coupon incentives for the players to use at area hotels and restaurants. Council
Member Geraci reported that the January 2020 Parks & Recreation Board was well attended, with over 25 citizens
sharing their interest in pickle ball courts and that staff would be looking at options to present to the Council
regarding the pickle ball interest. Council Member Fleury commented on the positive feedback received from
town citizens.
Mayor Sanders recognized guest Katherine Rotter, with Tarrant County Judge Whitley’s office.
CONSENT AGENDA
All matters listed as Consent Agenda are considered to be routine by the Town Council and will be enacted by one
motion. There will not be a separate discussion of these items. If discussion is desired, that item will be removed
from the consent agenda and will be considered separately.
3. Consider and take appropriate action regarding the Town Council Regular Session Minutes dated January
14, 2020 (S. Norwood).
4. Consider and take appropriate action regarding the Town Council Retreat Minutes dated February 1, 2020
(S. Norwood).
5. Consider and take appropriate action regarding the First Quarter Investment Report for Fiscal Year 2020 and
revised Fourth Quarter Investment Report for Fiscal Year 2019 (S. Norwood).
6. Receive Annual Racial Profiling Report (S. Norwood).
7. Consider and take appropriate action regarding Resolution approving the submission of a Grant Application
to participate in the U.S. Justice Assistance Grant Program for the Police Department; authorizing the Mayor
or his designee to execute all necessary documents; and providing an effective date (S. Norwood).
Town Council Meeting Page 8 of 41 Tuesday, February 25, 2020
8. Consider and take appropriate action regarding a Joint Election Agreement and Contract between the Town
of Trophy Club and Denton County Elections for administration of the Town’s May 2, 2020 General and
Special Elections; and authorize the Mayor or his designee to execute all necessary documents (S.
Norwood).
9. Consider and take appropriate action regarding a requisition request for procurement for Microsoft
licensing from SHI Government Solutions; and authorizing the Mayor or his designee to execute all
necessary documents (S. Norwood).
10. Consider and take appropriate action regarding an Ordinance amending Article A1.012 Parks and Recreation
and Special Events, General Provisions of Appendix A, Fee Schedule, within the Town’s Code of Ordinances,
and provide an effective date (S. Norwood).
Motion:
Motion made by Council Member Bone, seconded by Council Member Geraci, to approve Consent Agenda Items
No. 3 through No. 10.
Motion carried unanimously 4-0-0.
REGULAR SESSION
11. Consider and take appropriate action regarding an Ordinance of the Town of Trophy Club ordering and
calling a Special Election to be held on May 2, 2020 for the purpose of submitting to the voters various
proposed amendments to the Town’s Home Rule Charter; and providing an effective date (S. Norwood).
Mayor Sanders recognized the Charter Review Commission members, thanked them for their thorough review of
the Charter and recognized Chairperson Sheridan for his willingness to chair the Commission. Mayor Sanders
stated the three recommendations of the Charter Review Commission to call the Special Election and asked Town
Attorney Dodd if the wording was correct for ballot language. Town Attorney Dodd confirmed the writing of the
ballot language was correct.
Motion:
Motion made by Council Member Bone, seconded by Council Member Geraci to approve Ordinance No. 2020-03,
ordering and calling a Special Election.
Motion carried unanimously 4-0-0.
12. Receive a live demonstration of the Trophy Club Police Department’s City Protect online Software (S.
Norwood).
Town Manager Norwood stated this is an excellent tool for Trophy Club businesses and residents to review and see
what is happening within the Town on a weekly, monthly or in the past year. The previous police blotter took
several hours each week to pull together the data and this new program will help residents have the information in
a timely manner.
Chief Arata presented a live video demonstration of City Protect Software, owned by Motorola that Integrates with
the Police Department’s RMS system. He stated a direct link had been added to the Town’s website where citizens
could search crime activity by specific days, time, and types of crime. He added that each crime is specifically
categorized by a different icon and that the exact addresses would not be displayed but would show the block
location where the crime occurred. He also reported that traffic violations would not be included as the feature
overlays the information displayed. He stated that Grapevine and Southlake had implemented this program and
Roanoke would soon follow. He explained that the crime reports are sent to Denton and then Motorola captures
the information to upload into City Protect. He emphasized that it could take a few days for an actual crime report
to be uploaded in the system due to edits and a supervisor’s review. Chief Arata stated that citizens can submit
tips, receive weekly updates that will alert the types of crimes, as well as register a home camera with the Police
Town Council Meeting Page 9 of 41 Tuesday, February 25, 2020
Department through the program. Council Member Geraci asked if the report is done nightly and Chief Arata
confirmed once the supervisor completes the report, then it is submitted. Chief Arata also stated that when
citizens report a crime in person the Police Department’s address will be listed. Council Member Geraci asked
what type of cameras will integrate with the program. Chief Arata explained that cameras would not be integrated
within the system, but would allow the Police Department to know there is available footage for review in the
event of a crime. He verified that a camera could be registered online through the website. Mayor Sanders
thanked Chief Arata for the informative presentation.
13. Consider and take appropriate action regarding the appointment of two council members to a Joint Town
Council/MUD Committee regarding Town and MUD assets (Mayor Sanders).
Mayor Sanders reported that the MUD had formed a Strategic Partnership Committee with part of the focus on
moving forward to exchange some property. He stated the MUD owned the property that was referred to as the
Maintenance Barn, a previously shared facility with the Town, and no debt attached. He also commented there
was an additional piece of property where the annex building currently sits, which the MUD would like to use as
part of their facility and does have some debt attached. Some of the issues needing to be discussed would include
obtaining the easement for the MUD’s water line from SH 114 to the water tower. Mayor Sanders explained that
previous Town Managers had tried negotiations, without success and this item was not addressed at the recent
Town Retreat. He commented that MUD Director Carmen was in the process of retiring, and to keep the project
from stalling, a Committee to move things forward would need to be formed.
Motion:
A motion was made by Mayor Sanders, seconded by Council Member Bone, to form a Town Strategic Partnership
Committee to work with the MUD and any other groups on strategic partnership items, and select Mayor Sanders
and Council Member Shoffner to form the Committee.
Motion approved unanimously 4-0-0.
14. Discussion of items for Future Agendas to include agenda items for consideration on the February 25, 2020
Council agenda and items from the Town Council Future Agenda Items list (S. Norwood).
This item allows Council to request the placement of items on upcoming agendas when the topic of discussion
requires research and review that cannot be accomplished in the time frame between regular Council meetings.
However, a Council Member may request that an item be placed on the next regularly scheduled meeting without
first placing that item on the Future Agenda Items list. All requests for agenda items must comply with Charter
requirements.
A) Item No. 2 from the Future Agenda Items list: Receive an update from Town Staff regarding Entryway
Monumentation and Landscaping for the Town of Trophy Club. (Sanders 2/27/2018) (1-May 22, 2018)
(2-August 28, 2018) (3-December 11, 2018) (4-March 26, 2019) (5-June 25, 2019) (6July 23, 2019) (7-
October 22, 2019) (8-February 11, 2020)
Mayor Sanders asked Interim Town Secretary David to include the next upcoming agenda and the Future Agenda
Items list in the packet for review at all future meetings. He commented that Council Member Fleury had
requested the Citizen’s Survey and Loop Road Committee be added to the Future Agenda List during the February
1, 2020 meeting, and that Council Member Geraci had asked to address the Loop Road Committee at the Town
Retreat. Mayor Sanders explained the Future Agenda Items List was to confirm future items were not left off an
agenda and noted that there were previous discussions on receiving a proposal from the Fire Department’s
implementation of a Rescue Squad that involved using the Fire Chief’s previous truck, which could be brought up
for discussion at future budget meetings, as well as turf implementation for the medians. Mayor Sanders polled
the Council for any future agenda items and no additional items were received.
No action was taken.
Town Council Meeting Page 10 of 41 Tuesday, February 25, 2020
Mayor Sanders stated the last direction was for Town staff to present ideas regarding the entryway
monumentation similar to the roundabout.
Town Planner Payne reported at a previous Council Meeting, staff was given direction to add a single-sided
entryway sign at the corner of Trophy Lake Drive and SH 114; make the other proposed signs double-sided,
illuminate all signs with reverse lit channel letters, and add the Trophy Club and Bobcat logos to both sides of the
sign at Bobcat Blvd. and Marshall Creek Road. She stated the roundabout was chosen as a model for the new
entryway signs, but smaller in scale. The proposed signs will be thirty feet in length, five feet tall in the center, five
feet nine inch columns on the end, and the stone selected will closely match the roundabout. Each sign would cost
$37,000, which included illumination and foundation, and an additional expense of $5,000 to add the Trophy Club
and Bobcat logos. Mayor Sanders asked if the additional $5,000 is per sign. Town Planner Payne responded this
was correct. She also shared that HOT tax funds would be used to cover the total expense, with $50,000 budgeted
per year for the entryway and park signage. At this time, this year’s budget is being used for the three marquee
signs currently under construction. One entryway sign per year could be built as listed in the budget, or Council
could direct Staff to perform a budget amendment to allow HOT funds to be used for additional signage in the
fiscal year. Town Planner Payne stated that Staff welcomed direction for the next steps.
Mayor Sanders asked if the same type and color stone as the roundabout would be used. Town Planner Payne
confirmed this was correct but on a smaller scale. Council Member Fleury asked why the word “The” was added
on the additional signs. Town Planner Payne stated this could be removed. Council Member Fleury commented
this might reduce the cost. Mayor Sanders added this would help make the sign shorter in length and felt the
simple, clean look was very nice. Council Member Bone was in agreement with Mayor Sanders. Council Member
Geraci recommended that if the stones could not match exactly, to choose a lighter shade in the center to make
the letters stand out.
Town Planner Payne stated the presentation was a rendering and while the columns appeared to be limestone,
they would look different in the field. Mayor Sanders asked if this was an estimate. Town Planner Payne stated
this was a bid and would be fairly close to the actual cost and she would find out further details on the type and
color of stone. Mayor Sanders inquired if the depth of the concrete base had been specified. Town Planner Payne
would soon receive the engineered drawings to confirm this information. Mayor Sanders stated this information
was important to confirm the base was engineered properly to avoid shifting or cracking. Council Member Geraci
asked if there would be subsoil treatment or replacement of grass, the weight of the column, and if any small piers
would be added. Town Planner Payne confirmed piers would be installed.
A discussion was held on the exact location of the monumentation. Town Planner Payne confirmed the one way
signs on Trophy Wood Drive would remain in front of the access points to HG Sply. and Bread Winners, but would
be moved over to not block the entryway signs. In addition, all signs will be double-sided, with the exception of
the Trophy Lake sign. Mayor Sanders asked if the Trophy Lake sign on the vacant lot that previously had a cell
tower would not affect the medians or traffic visibility. Town Planner Payne confirmed this was correct. Also,
discussions had taken place with the school district with interest in a long term lease, at Bobcat Blvd. and Marshall
Creek Road.
Mayor Sanders commented on the Trophy Club Drive sign location from the median front where the planters were
located. Town Planner Payne stated the landscaping involved a small tree as well as an obelisk, which would be
removed. Mayor Sanders reported that Beck had removed most of the obelisks in PD 30, with two left, and felt
these would not blend well and recommended removing them. Mayor Sanders asked the Council for their opinion
on the obelisks. Council Member Geraci was in agreement and felt the different type stones would not look good
together.
Council Member Bone asked if the Bobcat logo were located on the Bobcat sign only. Mayor Sanders thought this
was the direction given to staff previously for the Bobcat logo to be printed only on that particular sign. Town
Planner Payne stated what was previously proposed from Council Member Shoffner was to display the Bobcat logo
and Trophy Club logo on both sides on that particular sign. Mayor Sanders felt both logos look okay but felt
Town Council Meeting Page 11 of 41 Tuesday, February 25, 2020
Council Member Shoffner had recommended not putting the Bobcat on the other signs, just the sign located next
to the schools and school property. Mayor Sanders inquired if NISD had asked for the specific price of the lease
and if they maintained the property. Town Planner Payne confirmed the school district was maintaining the land
and had not discussed pricing. Council Member Geraci recommended removing the tree on Trophy Club Drive that
would be located near the sign. Mayor Sanders recommended moving the rocks, stone and edging closer to the
road to be more visible. Town Planner Payne stated Chief Arata recommended keeping the sign away from the
intersection due to the tendency of accidents there. Council Member Geraci asked if the Trophy Lake Drive sign
would be blocked due to topography. Town Planner Payne would confirm this with the engineers. Council
Member Geraci commented on the Charles Schwab employees’ view of the sign at the intersection being very
pleasing to the eye.
Mayor Sanders felt that the Trophy Club Drive sign would be most beneficial on the corner of land that was not
owned by Trophy Club and suggested speaking with the land owners on the possibility of a 99 year lease. He felt
the pros would be the cost savings of not building a two-sided sign, while the cons included no electricity or water
on the property, and this location had strong visibility for everyone to see. He also stated the land would have to
be resurveyed and platted, and this was referred to as the slip road in front of the 7-11 and Meat U Anywhere
area. He felt it would make sense to orient the sign where it wouldn’t touch the 7-11 property.
Council Member Bone agreed with the idea and felt this would be a better spot than in in the road and asked if it
would be in the way of a designated turn lane, if considered in the future. Mayor Sanders stated there had not
been any discussion on lane changes at this point. Community Director Uzee confirmed that no Tx Dot surveys
were being done at this point. Mayor Sanders added when exiting Trophy Club Drive and heading west, would this
be a protected acceleration lane. Community Director Uzee confirmed the far right lane at Trophy Club Drive was
a right turn only. Chief Arata stated this lane was not Trophy Club property but was in Westlake. Mayor Sanders
wanted to know if the SH 114 service road, heading west before you cross Trophy Club Drive if that right hand lane
was a right turn only or straight and if it would cause accidents. Council Member Geraci said if this sign was
pushed back, it would not be seen well except for someone turning right and would need to be placed closer to the
corner. Council Member Bone commented it would be proactive to see how far forward the sign would need to be
to not involve 7-11 property. Council Member Geraci felt if the sign were placed on the curve, away from
construction, then it would be more visible when travelling westbound on SH 114. Mayor Sanders commented on
coming from Westlake, it would be plenty noticeable and to try to save the existing oak trees.
Town Planner Payne asked if the suggestion was to use the existing sign or build a new one. Mayor Sanders
confirmed the suggestion was to build a new sign to match the stone, tear down the old one and inquire if the land
owner would negotiate a lease based on road construction.
Mayor Sanders asked for information regarding the amount of HOT funds available, how much had been
committed to future projects and how much of an affect would a budget amendment have, if the Town were to
proceed with all four signs in the next year. Town Manager Norwood confirmed there would not be any financial
impact, as there was over $1.5 million in HOT funds, and we would receive better bids if all four signs were
completed at the same time.
Council Member Bone asked if the $37,000 included both sides for each sign. Town Planner Payne confirmed this
estimate would include the masonry work on both sides and that there would be a cost savings for lettering and
lighting on one-sided signs, costing roughly $30,000.
Mayor Sanders gave the Town staff the direction of looking at land issues, get additional pricing details for the
signage and that Council was in favor of moving forward with allocating HOT funds for all four proposed entryway
signs.
Mayor Sanders thanks Town Planner Payne for her presentation.
Town Council Meeting Page 12 of 41 Tuesday, February 25, 2020
B) Item No. 8 from the Future Agenda Items list: Review amending the Meetings and Rules of
Procedure to have a provision for excused absences (Shoffner & Sanders 10/22/2010) (1-February
11, 2020)
Mayor Sanders stated that the rules of procedure read if a Council Member missed more than three consecutive
meetings, without an excused absence, a resignation would be accepted. Town Attorney Dodd shared the
ordinance language read if a council member failed to attend three consecutive regular meetings, without being
excused by the Council, his or her office may be declared forfeited by the Council and that it takes action by
Council for the forfeiture and being excused. Mayor Sanders stated the issue was how to obtain an excuse. He
shared tonight’s example with Council Member Shoffner missing due to an unexpected business trip and Council
Member Monger missing due to an unexpected illness. He stated the agenda had been published and the Council
could not post an agenda item to excuse that business trip and shared the importance of covering absences for
Council Members and a possible definition of excused absences. Town Attorney Dodd recommended a list be
incorporated into the rules and procedures, upon notice as soon as possible. Council Member Fleury commented
on the question being what was not considered an excused absence. Mayor Sanders said this is where they were
headed as a way to accomplish handling situations as like tonight’s meeting. Town Attorney Dodd asked if there
was a consensus of what was an excused absence. Mayor Sanders shared his definition of a realistic reason for an
excused absence, such as illness, family emergency, medical emergency and even a business trip. Mayor Sanders
also shared that the Council had the ability to take action, postpone a meeting, go into recess and send the Police
Chief to a council member’s home to see why they were not attending. Council Member Bone commented at
what point the Council would say a council member had too many absences. Mayor Sanders stated the Council
had the ability to discipline itself but could not remove a person. Town Attorney Dodd shared under the rules and
procedures the council could add the excused absences list and an x amount of meetings a council member could
miss. Mayor Sanders asked if the Charter Review Commission addressed this section during their recent review.
Rhylan Rowe, 404 Skyline Drive, shared that the Charter mentioned this scenario in the meetings but the Charter
did not mention the absences and did not discuss further.
Mayor Sanders shared the reason for this item was to begin discussion and move forward to draft a list.
EXECUTIVE SESSION
15. Pursuant to the following designated section of the Texas Government Code, Annotated, and Chapter551
(Texas Open Meetings Act), the Council convened into executive session to discuss the following:
A) Section 551.074 Personnel Matters to discuss or deliberate the appointment, employment, evaluation,
reassignment, duties, discipline or dismissal of a public officer or employee:
Town Secretary position (S. Norwood)
Parks & Recreation Board (S. Norwood)
Discussion of Mayor Pro Tem (S. Norwood)
CONVENED INTO EXECUTIVE SESSION – START TIME – 7:55 p.m.
RECONVENED INTO REGULAR SESSION – START TIME – 8:17 p.m.
RECONVENED INTO REGULAR SESSION
16. Consider and take appropriate action regarding the Executive Session (S. Norwood).
Mayor Sanders reported that at a previous Executive Session the Council gave direction to Town Manager
Town Council Meeting Page 13 of 41 Tuesday, February 25, 2020
Norwood to hire a city secretary among the top two candidates and if that first person declined, then move to the
second. He stated that the first choice candidate, Mrs. Leticia Vacek, accepted the position, comes with 15+ years
of experience from the City of San Antonio, and was very excited to begin her career with Trophy Club. The
Council gave direction to Town Manager Norwood to draft an employment agreement with her start date of
March 9, 2020.
Mayor Sanders reported direction was given to Town Manager Norwood to contact the three citizens who had
previously applied for the Parks Board to see if there was any continued interest, post the position to see if any
other citizens were interested and to fill this vacancy within the next 30 days.
Mayor Sanders reported that the Charter required if the Mayor Pro Tem position was vacated, the Council elect a
Mayor Pro Tem.
Motion
Council Member Fleury made a motion, seconded by Council Member Bone, to nominate Council Member
Shoffner as Mayor Pro Tem.
Motion carried unanimously 4-0-0.
Mayor Sanders stated that Council Member Shoffner will be the Mayor Pro Tem until after the May 2, 2020
General Election and Council would take action at that time.
ADJOURNMENT
Mayor Sanders adjourned the meeting at 8:20 PM.
___________________________________ ___________________________________
Sharon David, Interim Town Secretary C. Nick Sanders, Mayor
Town of Trophy Club, Texas Town of Trophy Club, Texas
Town Council Meeting Page 14 of 41 Tuesday, February 25, 2020
1 Trophy Wood Drive
Trophy Club, Texas 76262Town of Trophy Club
Legislation Details (With Text)
File #: Version:12020-080-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:2/10/2020 Town Council
On agenda:Final action:2/25/2020
Title:Consider and take appropriate action regarding a Resolution approving the submission of a Grant
Application to participate in the Ramen Spectroscopy Drug Detection Program (TruNarc) for the Police
Department; authorizing the Mayor or his designee to execute all necessary documents; and
providing an effective date (S. Norwood).
Attachments:RES 2020-02 Ramen Spectroscopy Drug Detection Program.pdf
Grant package for JAG funding for equipment -2020.pdf
TruNarc Note.pdf
Action ByDate Action ResultVer.
Consider and take appropriate action regarding a Resolution approving the submission of a Grant Application to
participate in the Ramen Spectroscopy Drug Detection Program (TruNarc) for the Police Department; authorizing the
Mayor or his designee to execute all necessary documents; and providing an effective date (S. Norwood).
Town Council Meeting Page 15 of 41 Tuesday, February 25, 2020
TOWN OF TROPHY CLUB
RESOLUTION NO: 2020-02
A RESOLUTION OF THE TOWN OF TROPHY CLUB, TEXAS APPROVING THE
SUBMISSION TO THE OFFICE OF THE GOVENOR, CRIMINAL JUSTICE DIVISION,
OF A GRANT APPLICATION FOR THE RAMEN SPECTROSCOPY DRUG
DETECTION PROGRAM FOR THE 2020-2021 FISCAL YEAR; DESIGNATING AND
AUTHORIZING THE TOWN MANAGER OR HIS DESIGNEE AS THE TOWN’S
AUTHORIZED OFFICIAL TO EXECUTE ALL NECESSARY DOCUMENTS; AND
PROVIDING AN EFFECTIVE DATE:
WHEREAS, the Town of Trophy Club finds it in the best interest of the citizens of the Town of
Trophy Club that the Ramen Spectroscopy Drug Detection Program to be operated in the 2020-2021
fiscal year; and
WHEREAS, in the furtherance of that objective, the Town Council determines it appropriate and
in the best interests of the public health, safety and welfare to submit a grant application to for the Ramen
Spectroscopy Drug Detection Program to the Office of the Governor, Criminal Justice Division; and
WHEREAS. The Town of Trophy Club agrees that in the event of loss or misuse of the Criminal
Justice Division funds. The Town of Trophy Club assures that the funds will be returned to the Criminal
Justice Division in full; and
WHEREAS, the Town of Trophy Club designates Steven Norwood, Town Manager as the
grantee’s authorized official, the authorized official is given the power to apply for, accept, reject, alter, or
terminate the grant on behalf of the Town of Trophy Club and to execute or name a designee to execute
all necessary documents.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN OF TROPHY CLUB, TEXAS:
Section 1. The Town of Trophy Club hereby approves the submission of a grant application
for the Ramen Spectroscopy Drug Detection Program to the Office of the Governor, Criminal Justice
Division and authorizes the Town Manager of his designee to execute all documents.
Section 2. This Resolution shall become effective from and after the date of passage in
accordance with law.
PASSED AND APPROVED by the Town Council of the Town of Trophy Club, Texas, on this 25th
day of February 2020.
_____________________________
C. Nick Sanders, Mayor
Town of Trophy Club, Texas
[SEAL]
ATTEST:
_________________________
Sharon David, Town Secretary
Town of Trophy Club, Texas
APPROVED AS TO FORM
__________________________
J. David Dodd III, Town Attorney
Town of Trophy Club, Texas
Grant Application Number: 4033001
Town Council Meeting Page 16 of 41 Tuesday, February 25, 2020
To: Mayor and Town Council
From: Patrick Arata, Police Chief
CC: Steve Norwood, Town Manager
Sharon David, Interim Town Secretary/RMO
Re: Justice Assistance Grant Program
Town Council Meeting, February 25, 2020
Agenda Item:
Consider and take appropriate action regarding the Justice Assistance Grant Program for the
Police Department (S. Norwood).
Strategic Link:
Safety & Security: Achieve exceeding high standards for public safety and low crime rate.
Background and Explanation:
Justice Assistance Grant Program Resolution:
This Grant resolution is to Authorized the Town Manager to execute all necessary documents
related to grants submitted under the U.S. Department of Justice, Office of Justice Assistance
Grant Program for 2020.
This grant will allow the Police Department to purchase a Thermo Scientific TruNarc Field-Based
Analyzer. This unit will allow officer to analysis controlled substances in the field real time
without contacting the substance. The TruNarc unit cost $25,753.00 and this grant will fund
100% of the cost.
This approval is needed to apply for the grant.
Financial Considerations:
The Grant value is approximately: $25,753.00
Legal Review:
Not applicable
Town Council Meeting Page 17 of 41 Tuesday, February 25, 2020
Board/Commission/ or Committee Recommendation:
Not applicable
Staff Recommendation:
Staff recommends Council approve the suggested Grant amendment.
Attachments:
• Drug Interdiction and Juvenile Justice Program Grant Resolution
• TruNarc Technical Note
Town Council Meeting Page 18 of 41 Tuesday, February 25, 2020
., thermoscientific
TECHNICAL NOTE
Type H kit for TruNarc
Solution kit enhances real-world ability of
field-based analyzer
Key Words
Narcotics , fentanyl, heroin, Raman
spectroscopy, fluorescence, field testing
Introduction
Many common controlled substances are easily identified
with the Thermo Scientific'" TruNarc~ analyzer. using pont-
and-shoot analysis. Some substances, however, exhibit
fluorescence or are present in very low concentrations.
These target samples can present a challenge for Raman
spectroscopy, requiring an additional step to ensure
successful analysis.
Many of the most common controlled substances, such
as cocaine and methamphetam1ne, are highly amenable o
Raman spectroscopy and present few analysis challenges.
The TruNarc analyzer has been successfully deployed
for presumptive analysis of these and other suspected
narcotics worldwide.
However, a phenomenon known as fluorescence can mask
the Raman spectrometry signal of some narcotlCS, much
like glare from sunlight can mask the subiect in a photo
from a camera. Fluorescence can hinder data collection
of some narcotics, such as street heroin.
In addition, the target chemical in suspected narcotics
may nol be present 1n high enough concentration for
conventional Raman spectroscopy to 1denlify 11. For
ins ance. the active components in some prescnpt1on
drugs are 1n a very low concentration, making identification
a challenge.
To Ollercorne these challenges -yet maximize the benefits of
a handneld Raman analyzer -we have developed a Solution
Krt (Type H) that enhances the Raman signal of the target
substance while decreasing any nuisance fluorescence.
Thermo Fisher
SCIENTIFIC
Town Council Meeting Page 19 of 41 Tuesday, February 25, 2020
Fi gure 1. A selection ol "Alarm " screens when usi ng the Type H kit
Recommendations for Type H kit use
Initially, TruNarc users should scan a sample using
point-and-shoot mode. If this approach leads to an
·1nconcluS1ve" or "Clear" result and a specific narcotic is
believed to be present, the operator should apply the Type
H kit. The kit could be used to help identify these items:
• 2C (Phenethylamines -2C-B, 2C-E. 2C-I)
•Cocaine
• Fentanyl Compounds A+
• Herom
• MethamphetamineA
• NBOMe (258-NBOMe, 25C-NB0Me, 251-NBOMe)
• Synthetic cannablnoids (sprayed onto leaf materials)
• Tablets. 1nclud1ng :
-Alprazolam -Lorazepam·
-Buprenorph1ne•· -MOMA'
-Clonazepam· -Oxycodone·
-Diazepam -Oxymorphone'
-Hydromorphone·
• Born l<IOlels ano SI~ are ldenl1hable USlflg the Type H Kit
• Some ""dose Dils ll!Quire a Type H Kit for 1dent1ficallon
, ~ resutts. w I snow "Fenlanyt Compound or Methamphetallllne"
• FOf11a Compound 1octudes 1en1anyt anCI fenlanyt analogs
Town Council Meeting Page 20 of 41 Tuesday, February 25, 2020
How to use the Type H kit
The Type H test kit 1s made up of two components. a test slick and a est via l. The vial contains 1ml of ethanol that is
used to dissolve a small amount of the sample. The test slick 1s used first to scoop the material from the sample or a
piece of tablet and transfer 1t to the vial.
The stick contains a metal substrate at the base of the scoop. After the chem1cal(s) are dissolved in the ethanol, the test
stick is submerged into the vial, coating the metal substrate with the solution. The test stick 1s then removed, allowed to
dry, pos1t1oned against the TruNarc analyzer, and scanned. See Figure 2
ThlS method has been shown to increase the spectrum strength and reduce the amount of fluorescence for certain
samples.
Fig ure 2. Process for analysis using a TruNarc Type H kit
Town Council Meeting Page 21 of 41 Tuesday, February 25, 2020
Science behind the Type H kit
The roughened metal surface on the Type H test stick has
two pnmary attributes. First, the surface quenches the
fluorescence, the phenomenon that may prevent analysis
of the bulk material. Second, the surface enhances the
Raman signal of the molecules adsorbed onto the surface
of the roughened metal, which allows analysis of very small
amounts of material.
When the TruNarc analyzer is used to measure the Type
H stick, the laser light 1s focused onto the metal surface.
As with pomt-and-shoot analysis, the spectrometer
measures the unique spectral fingerprint of the
molecules, and then compares the data collected with
the on-board TruNarc library.
It should be noted that the spectra obtained on the test stick
are different from those of a conventional Raman spectrum.
To enable these new applications using the Type H Kit,
Thermo Fisher Scientific scientists create a library rtem for
each unique chemical using certified laboratory standards.
Summary
The Type H test kit further enhances the real-world utility of
the TruNarc analyzer, enabling users to screen for Specific
narcotics that are fluorescent and/or at low concentration.
A key enhancement is the ability to use the TruNarc
analyzer to screen for such emerging synthetic op1oids as
fentanyl. fentanyl analogs, heroin and methamphetam1ne.
Several low dose tablets are also identifiable using the
Type H test kit 1n coniunction with the TruNarc analyzer for
presumptive narcotics identification.
In the Americas
1-978-670-7460
In Europe, Middle East, Africa
49-89-3681-380
Find out more at thermofisher.com/trunarc
Email sales.chemid@thermofisher.com
In Asia Pacific
852-2869-6669
O 2019 Thermo Frsner Soent16c inc Al ngf'lts reset""ved AJ tradefndr")(.S <!le the pr()pj!fly uf Thermo ~ISJ1ef SoenL! iYld
cts Sthsldlalies tXYess otherwise speofied_ 202-1.9 10 19 RB2866719 1019 v02
Thermo Fisher
SCIENTIFIC
Town Council Meeting Page 22 of 41 Tuesday, February 25, 2020
1 Trophy Wood Drive
Trophy Club, Texas 76262Town of Trophy Club
Legislation Details (With Text)
File #: Version:22020-085-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:2/18/2020 Town Council
On agenda:Final action:2/25/2020
Title:Consider and take appropriate action to approve re-surfacing the competition and youth (kiddie)
pools, not to exceed $171,957; authorizing the Mayor or his designee to execute all necessary
documents; and providing an effective date (S. Norwood).
Attachments:2020 LAP POOL.pdf
2020 CHILDRENS POOL.pdf
Re-surfacing competition and youth pool staff report 2-25-2020.pdf
Action ByDate Action ResultVer.
Consider and take appropriate action to approve re-surfacing the competition and youth (kiddie) pools, not to exceed
$171,957; authorizing the Mayor or his designee to execute all necessary documents; and providing an effective date (S.
Norwood).
Town Council Meeting Page 23 of 41 Tuesday, February 25, 2020
February 14th, 2020
Trophy Club Resurface
RE: Lap Resurfacing Proposal
• Re-Surface Scope
o Strip existing plaster (one layer of plaster and paint…additional layers will be quoted separately)
If more than one layer is found the Owners rep is to provide approval of addition cost
before demo takes place.
o Remove and replace the mastic under the stainless-steel gutter plaster tab with a chemical resistant
mastic
o Installation of tile depth delineation
o 3/8” Diamond Brite with blue quartz
• Re-Caulk
o Remove existing caulk behind gutter on deck
o Install new backer rod and or use of sand as filler
o Install new self-leveling caulk
o Dust caulk with sand for slip resistance
Exclusions
• Any work to the swimming pool structure other than outlined in this proposal
• Any and all repair work to any other pool not outlined above (including but not limited to structures,
plumbing, mechanicals, and electrical)
• Any and all non-pool structures and foundations
• Existing structure, plumbing, equipment and finishes of any pool
• Tile work (existing tile to stay)
• Excludes removal of multiple layers of plaster
• Excludes deck texture
• Warranty of existing pool equipment
• Bonding of pool structure
• Removal of deck equipment
BuyBoard Contract Number List Price BuyBoard Discount
533-17 - Swimming Pool Chemicals,
Supplies, and Equipment 8- Swimming Pool Coatings and
Compounds
BuyBoard Category
142,522.00 $ 20%
BuyBoard Price
114,017.86 $
Town Council Meeting Page 24 of 41 Tuesday, February 25, 2020
• Installation of deck equipment
• Repair or service of any equipment not installed by Sunbelt Pools
• Not responsible for lost revenues from any facility shut down related to this project
• Damage to existing textured concrete from power washing
• Damage to existing gutter from welding or any other remediation process
• Detail site cleaning
• Permit fees
• Fees and allowances
• Bonds
• Any and all taxes
• Any and All ADA goods. Including but not limited to pool handicap lift
• Any and all lights
• Main drain grates and sumps
• Damage to pool due to acts of nature
Sincerely,
Guy Mayo
Technical Sales Manager
Sunbelt Pools
Town Council Meeting Page 25 of 41 Tuesday, February 25, 2020
February 14th, 2020
Trophy Club Resurface
RE: Resurfacing Proposal for Children’s Pool
• Re-Surface Scope
o Strip existing plaster (one layer of plaster and paint…additional layers will be quoted separately)
o Remove and replace the mastic under the stainless-steel gutter plaster tab with a chemical resistant
mastic
o 3/8” Diamond Brite with blue quartz
• Re-Caulk
o Remove existing caulk behind gutter on deck
o Install new backer rod and or use of sand as filler
o Install new self-leveling caulk
o Dust caulk with sand for slip resistance
• Deck Paint
o Paint existing textured zero entry’s
Exclusions
• Any work to the swimming pool structure other than outlined in this proposal
• Any and all repair work to any other pool not outlined above (including but not limited to structures,
plumbing, mechanicals, and electrical)
• Any and all non-pool structures and foundations
• Existing structure, plumbing, equipment and finishes of any pool
• Excludes removal of multiple layers of plaster
• Tile work (existing tile to stay)
• Excludes deck texture
• Warranty of existing pool equipment
• Bonding of pool structure
• Removal of deck equipment
• Installation of deck equipment
BuyBoard Contract Number List Price BuyBoard Discount
533-17 - Swimming Pool Chemicals,
Supplies, and Equipment 8- Swimming Pool Coatings and
Compounds
BuyBoard Category
52,884.00 $ 20%
BuyBoard Price
$42,307.00 $
Town Council Meeting Page 26 of 41 Tuesday, February 25, 2020
• Repair or service of any equipment not installed by Sunbelt Pools
• Not responsible for lost revenues from any facility shut down related to this project
• Damage to existing textured concrete from power washing
• Damage to existing gutter from welding or any other remediation process
• Detail site cleaning
• Permit fees
• Fees and allowances
• Bonds
• Any and all taxes
• Any and All ADA goods. Including but not limited to pool handicap lift
• Any and all lights
• Main drain grates and sumps
• Damage to pool due to acts of nature
Sincerely,
Guy Mayo
Technical Sales Manager
Sunbelt Pools
Town Council Meeting Page 27 of 41 Tuesday, February 25, 2020
To: Mayor and Town Council
From: Tony Jaramillo, Director of Parks and Recreation
CC: Steve Norwood, Town Manager
Sharon David, Interim Town Secretary/RMO
Re: Re-surfacing the competition and youth (kiddie) pool
Town Council Meeting, February 25, 2020
Agenda Item:
Consider and take appropriate action to approve re-surfacing the competition and youth
(kiddie) pools. (S. Norwood).
Strategic Link:
Nature and Beautification - Improve the aesthetic and recreational value of the Town.
Background and Explanation:
The competition pool was re-surfaced in 2011 and is due to be re-surfaced again as marble
plaster has a lifespan in commercial settings of approximately 10 years and is showing signs of
surface stains, roughness, and plaster discoloration. The youth (kiddie) pool was re-surfaced in
2016, however, because of chemical imbalance complications due to various details such as
poor practice and aged equipment components, the plaster stained in various areas. Soon after
the 2017 pool season, maintenance procedures were corrected and various pool pump
components were replaced and or trouble-shot in order to ensure adequate chemical coverage.
• Replaced appropriate sized pulsar feeder resulting in adequate chemical coverage;
• Repaired the Variable Frequency Drive (VFD) in pump motor in order to regulate flow;
• Replaced pH and ORP sensors
• Replaced UV System lid switch in youth (kiddie) pool;
• Replaced filter pressure gauges on competition pool;
• Installed new water level controllers on both pools;
• Replaced electrical wiring and conduits as the vast majority was exposed due to rust.
Town Council Meeting Page 28 of 41 Tuesday, February 25, 2020
These upgrades in addition to a change in staff and staff practices provide the adequate
chemical coverage required for the newly surfaced pools to obtain their full recommended life
span. The attached quote also includes repainting the entryways of the youth (kiddie) pool. Re-
surfacing the Community Pool Facility pools is a reoccurring capital expense and is necessary
approximately every 10 years as part of continual upkeep to ensure the facility is available
during the summer months for years to come. The umbrella (mushroom) water feature inside
the youth (kiddie) pool is not included in this project but rather is part of the re-painting
schedule with the splash pad features.
Financial Considerations:
As part of fiscal year 2019/2020 budget, Town Council appropriated funds for the Community
Pool Facility re-surface projects. Both projects can be completed for $156,324.86 by Sunbelt
Pools which are contracted with Buyboard. There is currently $130,000 budgeted in the Capital
Replacement line to re-surface the competition pool and $48,000 budgeted in the Capital
Replacement line to re-surface the youth (kiddie) pool for a total amount of $178,000. Staff is
asking Council to approve the resurfacing of both pool areas and the painting of the entryways
to the youth pool in an amount not to exceed $171,957 which includes the bid amounts for the
project plus a 10% contingency.
Legal Review:
Not applicable
Board/Commission/ or Committee Recommendation:
Not applicable.
Staff Recommendation
Staff recommends Council approve the resurfacing of the competition and youth (kiddie) pool
in an amount not to exceed $171,957.00.
Attachments:
• Buyboard quote to resurface competition pool
• Buyboard quote to resurface youth (kiddie) pool
Council Approval:
_____________________________
Mayor Nick Sanders, or designee
Town Council Meeting Page 29 of 41 Tuesday, February 25, 2020
1 Trophy Wood Drive
Trophy Club, Texas 76262Town of Trophy Club
Legislation Details (With Text)
File #: Version:12020-078-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:2/10/2020 Town Council
On agenda:Final action:2/25/2020
Title:Receive an update on the 2020 Census (Mayor Sanders).
Attachments:Census 101.pdf
Action ByDate Action ResultVer.
Receive an update on the 2020 Census (Mayor Sanders).
Town Council Meeting Page 30 of 41 Tuesday, February 25, 2020
CENSUS 101: What You Need To Know
The 2020 Census is closer than you think! Here’s a quick refresher of what it is & why it’s essential everyone is counted
Everyone It’s about fair counts. representation. The census counts every person living Every 10 years, the resultsin the U.S. once, of the census are usedonly once and in to reapportion the Housethe right place. of Representatives,determining how many
seats each state gets.It’s in the
Constitution.
The U.S. Constitution requiresa census every 10 years. Thecensus covers the entire country
and everyone living here. Thefirst census was in 1790. It’s about
redistricting
It’s about
$675 billion. After each census, stateofficials use the results to redraw the boundaries of their congressional and state
legislative districts, adaptingto population shifts.
Census data determine how Taking part is more than $675 billion are spent, your civic duty.
supporting yourstate, county and Completing the census is
community’s vital required: it’s a way to
programs. participate in ourdemocracy andsay “I COUNT!”
2020census.gov/jobs
1-855-JOB-2020
Town Council Meeting Page 31 of 41 Tuesday, February 25, 2020
It’s about fair
representation.
Every 10 years, the results of the census are used to reapportion the House of Representatives, determining how many
seats each state gets.
Census Data is Used All Around You
Find out how you can help at www.census.gov/partners
Businesses use census data to decide where to build factories, offices and stores, which creates jobs.
Local governmentsuse the census for public safety and
Residents use the
emergencypreparedness.
census to supportcommunity initiativesinvolving legislation,quality-of-life andconsumer advocacy.
Real estate developers usethe census to
build new
Your data is homes and revitalize old confidential. neighborhoods.
Federal law protects your
census responses. Youranswers can only be usedto produce statistics. 2020 will be easier
By law we cannot share yourinformation with immigrationenforcement agencies, law
enforcement agenciesor allow it to be
than ever.
In 2020, you will be able torespond to the censusonline.
used to determine your eligibility forgovernment benefits
You can help.
You are the expert–we
need your ideas on thebest way to make sureevery one in yourcommunity gets counted.
Town Council Meeting Page 32 of 41 Tuesday, February 25, 2020
1 Trophy Wood Drive
Trophy Club, Texas 76262Town of Trophy Club
Legislation Details (With Text)
File #: Version:22020-084-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:2/17/2020 Town Council
On agenda:Final action:2/25/2020
Title:Receive an update from Republic Services regarding trash services and current status of contract (S.
Norwood).
Attachments:
Action ByDate Action ResultVer.
Receive an update from Republic Services regarding trash services and current status of contract (S. Norwood).
Town Council Meeting Page 33 of 41 Tuesday, February 25, 2020
1 Trophy Wood Drive
Trophy Club, Texas 76262Town of Trophy Club
Legislation Details (With Text)
File #: Version:12020-081-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:2/10/2020 Town Council
On agenda:Final action:2/25/2020
Title:Discussion of items for Future Agendas to include agenda items for consideration on the March 24,
2020 Council agenda and items from the Town Council Future Agenda Items list (S. Norwood).
Attachments:Town Council Future Agenda Items List updated 02-20-2020.pdf
March 24, 2020 Proposed Council Meeting Agenda.pdf
Action ByDate Action ResultVer.
Discussion of items for Future Agendas to include agenda items for consideration on the March 24, 2020 Council agenda
and items from the Town Council Future Agenda Items list (S. Norwood).
Town Council Meeting Page 34 of 41 Tuesday, February 25, 2020
Town Council Future Agenda Items List
(Updated 2/20/2020)
1. Review negotiating with the Trophy Club Municipal Utility District No. 1 to transfer the
title for the land that the Annex Building is built on and the maintenance building by the
Wastewater Treatment Plant. (Lamont 11/10/2015) (1-February 9, 2016) (2-May 10, 2016)
(3-August 9, 2016) (4-November 8, 2016) (5-February 14, 2017) (6-May 23, 2017) (7-May 22,
2018) (8-August 28, 2018) (9-December 11, 2018) (10-April 9, 2019) (11-July 23, 2019) (12-
October 22, 2019) (13-February 11, 2020) (14-May 12, 2020)
1/12/2016 – At the January 12, 2016 Council meeting, Council made TCMUD No. 1 an offer
regarding the Annex Building.
5/10/2016 - Town Manager Seidel advised that Town Staff are continuing to work on this
item.
8/9/2016 - Mayor Sanders advised that several items have taken precedence and that this
item can remain on the list until the applicable time to deal with it.
9/19/2016 – This item was scheduled to be placed on a future Joint Meeting agenda,
tentatively for January 2017, with the TCMUD No. 1 Board of Directors.
11/8/2016 – Council consensus was to leave this item on the Future Agenda Items list.
2/20/2017 – Council moved this item to be discussed during the February 25, 2017 Council
Retreat.
3/28/2017 – Mayor Sanders added the maintenance building by the Wastewater Treatment
Plant to this item.
5/23/2017 - Mayor Sanders advised that his intent was that the Annex Building would be
utilized for Town storage after Staff relocated into the new Town Hall facility.
5/22/2018 – Direction was given to place the above items on the Joint Session agenda
between Council and the TCMUD No. 1 Board of Directors that would occur in July 2018.
8/28/2018 – There was no new update to provide.
12/11/2018 – Town Manager Class provided an update during Executive Session.
4/9/2019 – Town Manager Class provided an update during Executive Session.
7/23/2019 – Interim Town Manager Carroll provided an update during Executive Session.
10/22/2019 – Town Manager Norwood provided an update during Executive Session.
2/11/2020 – Mayor Sanders and Council Member Shoffner elected to form a Town Strategic
Partnership Committee to work with the MUD and any other groups on strategic
partnership items.
2. Receive an update from Town Staff regarding Entryway Monumentation and Landscaping
for the Town of Trophy Club. (Sanders 2/27/2018) (1-May 22, 2018) (2-August 28, 2018)
(3-December 11, 2018) (4-March 26, 2019) (5-June 25, 2019) (6-July 23, 2019) (7-October
22, 2019) (8-February 11, 2020) (9-May 12, 2020)
5/22/2018 – Town Planner Payne provided an update regarding Entryway Monument signs,
Wayfinding signs, and Parks signs. Council gave direction to bring back a plan for repairing
and updating Parks monument signs and a plan for standardizing trailhead signs.
8/28/2018 – Town Planner Payne presented an update regarding Park signage. Council
provided feedback on the design for Park signage.
12/11/2018 – Town Planner Payne provided an update and Council directed Staff to move
forward with preparing an RFP for Parks signage with Town logos and without Town logos.
Town Council Meeting Page 35 of 41 Tuesday, February 25, 2020
3/26/2019 – Town Planner Payne provided an update regarding entryway monumentation
and wayfinding signage. Council directed Staff to move forward with entryway
monumentation.
6/25/2019 – Town Planner Payne provided an update regarding entryway monumentation
and Park signage. Council directed Staff to bring the item back for direction to allow the en-
tire Council to be present.
7/23/2019 – Town Planner Payne provided an update regarding entryway monumentation
and Park signage. Council recommended Staff reach out to NISD to work together to have
monumentation by the schools, reach out to the developer of PD 30 to potentially have
monumentation on Trophy Club Drive compliment PD 30 signage, and review having a sign
with backlit lettering on Trophy Wood Drive.
10/22/2019 – Town Planner Payne provided an update regarding entryway monumentation.
Council recommended that the Trophy Wood Drive monument sign be double sided and
backlit, remove the Town obelisks on Trophy Club Drive, and include a monument sign on
the northwest corner of Trophy Club Drive and State Highway 114.
2/22/2020 – Town Planner Payne provided an update regarding entryway monumentation.
Town Council gave the Town Staff direction of looking at land issues, get additional pricing
details for the signage and that Council was in favor of moving forward with allocating HOT
funds for all four proposed entryway signs.
3. Discussion of and possible action between the Town and EDC 4B regarding long range
planning to use the parcel between Bread Winners and Trophy Club Town Hall. (Sanders
7/24/2018) (1-October 23, 2018) (2-April 9, 2019) (3-July 23, 2019) (4-October 22, 2019)
(5-February 11, 2020) (6-May 12, 2020)
10/23/2018 – Council recommended giving the liaison direction during the Executive Ses-
sion and that information could be provided to the EDC 4B through the liaison without a
joint meeting.
4/9/2019 – Town Manager Class provided an update during Executive Session.
7/23/2019 – Interim Town Manager Carroll provided an update during Executive Session.
10/22/2019 – Town Manager Norwood provided an update during Executive Session.
2/11/2020 - There was no new update to provide.
4. Creation of a strategic plan for a percentage of funds set aside for Capital Replacement
items. (Geraci & Sanders 8/27/2019) (1-February 1, 2020) (2-April 14, 2020)
11/12/2019 – Mayor Sanders requested to have this item discussed at the January 25, 2020
Council Retreat.
2/1/2020 – There was no new update to provide.
5. Develop a strategic plan related to the Town’s Budget and work with each department
head. (Geraci & Sanders 9/10/2019) (1-February 1, 2020) (2-April 14, 2020)
2/1/2020 – There was no new update to provide.
6. Task the Town Attorney and Planning and Development Department to identify all Town
situations that allow citizen petition where ministerial duty is required. (Shoffner & Sand-
ers 10/8/2019) (1-January 14, 2020) (2-April 14, 2020) .
7. Review potential revisions to the overnight parking ordinance specific to temporary park-
ing permits in order to incorporate suggestions made by citizen Mr. Ramsbottom. (Bone
& Sanders 10/8/2019) (1-December 10, 2019) (2-March 24, 2020)
Town Council Meeting Page 36 of 41 Tuesday, February 25, 2020
12/10/2019 – Interim Fire Chief Cochran provided examples of streets that had less than 20
inches of clearance on all sides when an emergency vehicle was in route and vehicles were
parked on both sides of a street. Police Chief Arata provided parking statistics for 2019.
Council did not recommend any changes to the current ordinance.
8. Review amending the Meetings and Rules of Procedure to have a provision for excused
absences. (Shoffner & Sanders 10/22/2019) (1-February 11, 2020) (2-May 12, 2020)
2/11/2020 – Town Attorney Dodd was assigned to work on the rules of procedure for excus-
ing absences for council.
9. Receive an update on deed restrictions and potential rezoning of certain areas in Town.
(Sanders 12/10/2019) (1-March 24, 2019)
10. Town Staff to draft and implement a Citizen’s Survey. (Fleury 1/14/2020) (1-May 12, 2020)
11. Town Staff to form a Citizen’s Loop Road Committee. (Fleury 1/14/2020) (1-May 12, 2020)
12. Select a median and install turf as a test site for future projects. (Shoffner 2/1/2020)
(1-April 28, 2020)
13. Review and discuss Fire Department staff and response model.(Sanders 2/1/2020)
(1-April 28, 2020)
Town Council Meeting Page 37 of 41 Tuesday, February 25, 2020
No. Announcements & Reports - Start Time 7:00 p.m.STAFF
RPT RES ORD PROC File ID Dept.
1 Receive Town Manager Norwood's update and provide input regarding the
following (S. Norwood):
Town Mgr.
Office
*May 2, 2020 Election
2 Receive Town Council Liaison update; discussion of same (S. Norwood):Town Sec
No. Consent STAFF
RPT RES ORD PROC File ID Dept.
3 Consider and take appropriate action regarding the Town Council Regular Session
Minutes dated February 25, 2020 (S. Norwood).Town Sec
No. Regular Session STAFF
RPT RES ORD PROC File ID Dept.
4 Presentation of the NISD Bond Package (S. Norwood).Town Mgr.
Office
5 Presentation of the Metroport Chamber (Mayor Sanders). Town Mgr.
Office
6 Consider and take appropriate action regarding the acceptance of the Audit for
the Town of Trophy Club Fiscal Year 2019 (S. Norwood). Finance
No. Upcoming Agenda & Council Future Agenda Items List Update STAFF
RPT RES ORD PROC File ID Dept.
7
Discussion of items for Future Agendas to include agenda items for consideration
on the April 14, 2020 Council agenda and items from the Town Council Future
Agenda Items list (S. Norwood).
Town Sec
A)
Item No. 7 from the Future Agenda Items list: Review potential revisions to the
overnight parking ordinance specific to temporary parking permits in order to
incorporate suggestions made by Mr. Ramsbottom. (Bone & Sanders 10/8/2010)
(1-December 10, 2019) (2-March 24, 2020)
B)
Item No. 9 from the Future Agenda Items list: Receive an update on deed
restrictions and potential rezoning of certain areas in Town. (Sanders 12/10/2010)
(1-March 24, 2019)
No. Executive Session STAFF
RPT RES ORD PROC File ID Dept.
8
Pursuant to the following designated sections of the Texas Government Code,
Annotated, Chapter 551 (Texas Open Meetings Act), the Council will convene into
executive session to discuss the following:
Town Mgr.
Office
No. Regular Session STAFF
RPT RES ORD PROC File ID Dept.
Consider and take appropriate action regarding the Executive Session (S.
Norwood)Town Sec
Meeting Date: March 24, 2020
Regular Session Start Time 7:00 p.m.
Town Council Meeting Page 38 of 41 Tuesday, February 25, 2020
1 Trophy Wood Drive
Trophy Club, Texas 76262Town of Trophy Club
Legislation Details (With Text)
File #: Version:12020-082-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:2/10/2020 Town Council
On agenda:Final action:2/25/2020
Title:Pursuant to the following designated sections of the Texas Government Code, Annotated, Chapter
551 (Texas Open Meetings Act), the Council will convene into executive session to discuss the
following:
A). Section 551.074 Personnel Matters to discuss or deliberate the appointment, employment,
evaluation, reassignment, duties, discipline or dismissal of a public officer or employee:
Town Secretary Employment Agreement
B). Section 551.082 Deliberation regarding Economic Development Negotiations under
Subsection (1) to discuss or deliberate regarding commercial or financial information that the
governmental body has received from a business prospect that the governmental body seeks to have
locate, stay, or expand in or near the territory of the governmental body and with which the
governmental body is conducting economic development negotiations and Subsection (2) to
deliberate the offer of a financial or other incentive to a business prospect that the Town seeks to have
locate within the territory of the Town:
1) North of State Highway 114, east of Trophy Club Drive and west of Town limits (Mayor
Sanders).
Attachments:
Action ByDate Action ResultVer.
Pursuant to the following designated sections of the Texas Government Code, Annotated, Chapter 551 (Texas Open
Meetings Act), the Council will convene into executive session to discuss the following:
A). Section 551.074 Personnel Matters to discuss or deliberate the appointment, employment, evaluation,
reassignment, duties, discipline or dismissal of a public officer or employee:
Town Secretary Employment Agreement
B). Section 551.082 Deliberation regarding Economic Development Negotiations under Subsection (1) to discuss or
deliberate regarding commercial or financial information that the governmental body has received from a
business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the
governmental body and with which the governmental body is conducting economic development negotiations and
Subsection (2) to deliberate the offer of a financial or other incentive to a business prospect that the Town seeks
to have locate within the territory of the Town:
1) North of State Highway 114, east of Trophy Club Drive and west of Town limits (Mayor Sanders).
Town Council Meeting Page 39 of 41 Tuesday, February 25, 2020
File #:2020-082-T,Version:1
Town Council Meeting Page 40 of 41 Tuesday, February 25, 2020
1 Trophy Wood Drive
Trophy Club, Texas 76262Town of Trophy Club
Legislation Details (With Text)
File #: Version:12020-083-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:2/10/2020 Town Council
On agenda:Final action:2/25/2020
Title:Consider and take appropriate action regarding the Executive Session (S. Norwood).
Attachments:
Action ByDate Action ResultVer.
Consider and take appropriate action regarding the Executive Session (S. Norwood).
Town Council Meeting Page 41 of 41 Tuesday, February 25, 2020