Agenda Packet TC 12/10/2019
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Town CouncilPage 4 of 178Meeting Date: December 10, 2019
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Town CouncilPage 5 of 178Meeting Date: December 10, 2019
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Town CouncilPage 6 of 178Meeting Date: December 10, 2019
1 Trophy Wood Drive
Town of Trophy Club
Trophy Club, Texas 76262
Legislation Details (With Text)
File #: Version:Name:
2019-596-T1
Type:Status:
Agenda ItemWorkshop
File created:In control:
11/12/2019Town Council
On agenda:Final action:
12/10/2019
Title:
Discussion of and provide direction regarding Section 12.04.008, Overnight parking (S. Norwood).
Attachments:
DateVer.Action ByActionResult
Agenda Item No. 1:
Discussion of and provide direction regarding Section 12.04.008, Overnight parking (S. Norwood).
Town CouncilPage 7 of 178Meeting Date: December 10, 2019
1 Trophy Wood Drive
Town of Trophy Club
Trophy Club, Texas 76262
Legislation Details (With Text)
File #: Version:Name:
2019-643-T1
Type:Status:
Agenda ItemWorkshop
File created:In control:
12/5/2019Town Council
On agenda:Final action:
12/10/2019
Title:
Discussion regarding preliminary end of year numbers for Fiscal Year 2019 budget year ending
September 30, 2019 (S. Norwood).
Attachments:
DateVer.Action ByActionResult
Agenda Item No. 2:
DiscussionregardingpreliminaryendofyearnumbersforFiscalYear2019budgetyearendingSeptember30,2019(S.
Norwood).
Town CouncilPage 8 of 178Meeting Date: December 10, 2019
1 Trophy Wood Drive
Town of Trophy Club
Trophy Club, Texas 76262
Legislation Details (With Text)
File #: Version:Name:
2019-644-T1
Type:Status:
Agenda ItemWorkshop
File created:In control:
12/5/2019Town Council
On agenda:Final action:
12/10/2019
Title:
Discussion regarding potential capital projects and possible impact to debt tax rate (S. Norwood).
Attachments:
DateVer.Action ByActionResult
Agenda Item No. 3:
Discussion regarding potential capital projects and possible impact to debt tax rate (S. Norwood).
Town CouncilPage 9 of 178Meeting Date: December 10, 2019
1 Trophy Wood Drive
Town of Trophy Club
Trophy Club, Texas 76262
Legislation Details (With Text)
File #: Version:Name:
2019-597-T1
Type:Status:
Agenda ItemRegular Session
File created:In control:
11/12/2019Town Council
On agenda:Final action:
12/10/2019
Title:
Receive Town Manager Norwood's update and provide input regarding the following (S. Norwood):
*Upcoming Events
*Marquees
*Staffing
Attachments:
DateVer.Action ByActionResult
Agenda Item No. 4:
Receive Town Manager Norwood's update and provide input regarding the following (S. Norwood):
*Upcoming Events
*Marquees
*Staffing
Town CouncilPage 10 of 178Meeting Date: December 10, 2019
1 Trophy Wood Drive
Town of Trophy Club
Trophy Club, Texas 76262
Legislation Details (With Text)
File #: Version:Name:
2019-645-T1
Type:Status:
Agenda ItemRegular Session
File created:In control:
12/5/2019Town Council
On agenda:Final action:
12/10/2019
Title:
Town Triumphs….Chief Patrick Arata----Holiday Safety
Attachments:
DateVer.Action ByActionResult
Agenda Item No. 5:
Town Triumphs….Chief Patrick Arata----Holiday Safety
Town CouncilPage 11 of 178Meeting Date: December 10, 2019
1 Trophy Wood Drive
Town of Trophy Club
Trophy Club, Texas 76262
Legislation Details (With Text)
File #: Version:Name:
2019-598-T1
Type:Status:
Agenda ItemRegular Session
File created:In control:
11/12/2019Town Council
On agenda:Final action:
12/10/2019
Title:
Receive Town Council Liaison update; discussion of same (S. Norwood):
*Economic Development Corporation 4B, December 5, 2019
Council Liaison - Council Member Sean Bone
*Charter Review Commission, December 9, 2019
Council Liaison - Council Member Philip Shoffner
Attachments:
DateVer.Action ByActionResult
Agenda Item No. 6:
Receive Town Council Liaison update; discussion of same (S. Norwood):
*Economic Development Corporation 4B, December 5, 2019
Council Liaison - Council Member Sean Bone
*Charter Review Commission, December 9, 2019
Council Liaison - Council Member Philip Shoffner
Town CouncilPage 12 of 178Meeting Date: December 10, 2019
1 Trophy Wood Drive
Town of Trophy Club
Trophy Club, Texas 76262
Legislation Details (With Text)
File #: Version:Name:
2019-599-T1
Type:Status:
Agenda ItemConsent Agenda
File created:In control:
11/12/2019Town Council
On agenda:Final action:
12/10/2019
Title:
Consider and take appropriate action regarding the Town Council Regular Session Minutes dated
November 12, 2019 (S. Norwood).
Attachments:
DRAFT TC Regular Session Minutes November 12, 2019.pdf
DateVer.Action ByActionResult
Agenda Item No. 7:
ConsiderandtakeappropriateactionregardingtheTownCouncilRegularSessionMinutesdatedNovember12,2019(S.
Norwood).
Town CouncilPage 13 of 178Meeting Date: December 10, 2019
TOWN OF TROPHY CLUB
TOWN COUNCIL REGULAR SESSION MINUTES
TUESDAY, NOVEMBER 12, 2019 7:00 P.M.
LOCATION: 1 TROPHY WOOD DRIVE, TROPHY CLUB, TEXAS
COUNCIL CHAMBERS
The Town Council of the Town of Trophy Club, Texas, met in a Regular Session on Tuesday, November 12, 2019.
The meeting was held within the boundaries of the Town and was open to the public.
TOWN COUNCIL MEMBERS PRESENT:
C. Nick Sanders Mayor
Eric Jensen Mayor Pro Tem, Place 2
Alicia L. Fleury Council Member, Place 1
Sean Bone Council Member, Place 3
Karl Monger Council Member, Place 4
Philip Shoffner Council Member, Place 6
TOWN COUNCIL MEMBERS ABSENT:
Michael Geraci Council Member, Place 5
STAFF PRESENT:
Steve Norwood Town Manager Ernest Gillespie Senior Accountant
David Dodd Town Attorney Tony Jaramillo Director of Parks and Recreation
Holly Fimbres Town Secretary/RMO Mike Pastor Information Services Manager
Patrick Arata Police Chief Tommy Uzee Director of Community Development
Wade Carroll Fire Chief Steve Zieverink Information Services Specialist
Mayor Sanders announced the date of November 12, 2019, called the Town Council to order and announced a
quorum at 7:00 p.m.
The Invocation was offered by Reverend Edlen Cowley with Fellowship United Methodist Church.
The Pledges to the American Flag and Texas Flag were led by Council Member Bone.
CITIZEN PRESENTATIONS
This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the agenda.
The Council is not permitted to take action on or discuss any presentations made to the Council at this time
concerning an item not listed on the agenda. The Council will hear presentations on specific agenda items prior to
the Council addressing those items. You may speak up to four (4) minutes or the time limit determined by the
Mayor or presiding officer. To speak during this item, you must complete the Speaker's form that includes the
topic(s) of your statement. Topics of presentation should be limited to matters over which the Council has authority.
There were no citizen presentations.
ANNOUNCEMENTS AND REPORTS
1. Receive Town Manager Norwood’s update and provide input regarding the following (S. Norwood):
November and December 2019 Meeting Dates – There would only be one Council meeting in November
and December; therefore there would be no Council meeting on November 26th and December 24th due
to the holiday schedule.
Holiday Schedule – Trash and recycling pick up during the week of Thanksgiving would be moved from
Friday to Saturday, November 30th.
Town CouncilPage 14 of 178Meeting Date: December 10, 2019
Capital Improvement Project on Trophy Club Drive – the project began two weeks ago and the pavement
demolition was expected to be completed in the next three to four weeks. Several changes have been
made based on resident, contractor, and Staff input. Construction would occur in phases and the final
completion was anticipated to be in April 2020.
2. Receive Town Council Liaison update; discussion of same (S. Norwood):
*Charter Review Commission, October 28, 2019 and November 11, 2019
Council Liaison - Council Member Philip Shoffner
*Parks and Recreation Board, November 4, 2019
Council Liaison - Council Member Michael Geraci
Council Member Shoffner reported that the Charter Review Commission continues to review the Town of Trophy
Club Charter and they would present their finding to the Council once completed.
Director of Parks and Recreation Jaramillo provided an update regarding the November 4, 2019 Parks and
Recreation Board meeting. Staff recognized Tom Mills and Lou Hocker for volunteering countless hours at Trophy
Club Park, with their efforts qualifying them for the Presidential Volunteer Service Award. Also, Staff was recently
contacted by an outside organization to host a Youth Baseball World Series event at Independence Park from June
26, 2020 to July 1, 2020. Families would be encouraged to stay at one of the Town’s hotels and some logistics still
needed to be worked through. This item would be presented to the Council at a later date. Lastly, the Board
appointed three board members to a Sports Subcommittee, which consisted of Dean Murray, Joel Morace, and
David Stout. They would meet on an “as needed” basis to discuss any important topics that need to be addressed
before the next scheduled Parks and Recreation Board meeting.
Council Member Monger thanked the Parks Department and Fire Department for helping move the Veterans Day
Celebration from the Veterans Memorial to the Fire Station, due to inclement weather.
CONSENT AGENDA
All matters listed as Consent Agenda are considered to be routine by the Town Council and will be enacted by one
motion. There will not be a separate discussion of these items. If discussion is desired, that item will be removed
from the consent agenda and will be considered separately.
3. Consider and take appropriate action regarding the Town Council Regular Session Minutes dated October
22, 2019 (S. Norwood).
4. Consider and take appropriate action regarding repealing Resolution No. 2018-26 and adopting a new
Resolution amending the Investment Policy for the Town of Trophy Club; and providing an effective date (S.
Norwood).
5. Consider and take appropriate action regarding an Ordinance amending subsection i, Annual capital
improvement and maintenance charge, of Section A1.014, Water and wastewater fees for Public
Improvement District No. 1, within Appendix A, Fee Schedule, of the Trophy Club Code of Ordinances, to
adopt a monthly surcharge for PID residents; providing for severability; providing a penalty; and providing
an effective date (S. Norwood).
6. Case TUP-19-004 (Aloft Construction Trailer)
Consider and take appropriate action regarding a request for a Temporary Use Permit to allow a
construction trailer on the PD-30 hotel property, generally located approximately 950 feet east of Trophy
Club Drive and approximately 300 feet north of SH 114 (S. Norwood).
Town Council Minutes November 12, 2019 Page 2 of 5
Town CouncilPage 15 of 178Meeting Date: December 10, 2019
7. Case PP-19-001 (Last Acre Addition)
Consider and take appropriate action regarding a request for a preliminary plat containing 1.0055 acres of
land located north of Meadowbrook Lane and approximately 110 feet west of Rockwood Drive (S.
Norwood).
8. Case FP-19-001 (Last Acre Addition)
Consider and take appropriate action regarding a request for a final plat containing 1.0055 acres of land
located north of Meadowbrook Lane and approximately 110 feet west of Rockwood Drive (S. Norwood).
9. Consider and take appropriate action regarding two Interlocal Cooperation Agreements between the Town
of Trophy Club and Denton County for Fire Protection Services and Ambulance Services; and authorizing the
Mayor or his designee to execute all necessary documents (S. Norwood).
Motion:
Motion made by Mayor Pro Tem Jensen, seconded by Council Member Fleury, to approve Consent Agenda Items
No. 3 through No. 9.
Motion carried unanimously 6-0-0.
REGULAR SESSION
10. Consider and take appropriate action regarding a Proclamation of the Town Council recognizing November
11, 2019 as Veterans Day in Trophy Club; and providing an effective date (Council Member Monger and
Mayor Sanders).
Council Member Monger read the proclamation into the record.
Motion:
Motion made by Council Member Monger, seconded by Council Member Shoffner, to approve Proclamation No.
2019-25, recognizing November 11, 2019 as Veterans Day in Trophy Club; and providing an effective date
recognizing November 11, 2019 as Veterans Day in Trophy Club; and providing an effective date of November 12,
2019.
Motion carried unanimously 6-0-0.
Mayor Sanders presented Bill Splichal, World War II and Korean War veteran, with the proclamation.
11. Receive an update from the Greater Northwest Soccer Association (GNWSA) regarding their current season
(S. Norwood).
Director of Parks and Recreation Jaramillo stated that Matt Tibbitts, President of GNWSA, was unable to attend the
meeting, but Mr. Tibbitts wanted to relay to the Council that he was extremely happy with the services that the
Parks and Recreation Department was providing to GNWSA.
No action was taken on this item.
12. Receive an update from the Trophy Club Roanoke (TCR) Youth Baseball Association regarding their current
season (S. Norwood).
Brandon Hennig, President of TCR Youth Baseball Association, commented that they had another successful Fall
season with very few cancellations due to inclement weather. They had roughly 1,100 players registered for the
Spring and Fall seasons, with 49 percent of the players being Town residents. He commended the Parks
Department for working hard to meet their needs.
Town Council Minutes November 12, 2019 Page 3 of 5
Town CouncilPage 16 of 178Meeting Date: December 10, 2019
Council Member Shoffner inquired what the percentage was for recreation players versus select players. Mr.
Hennig responded that there were approximately 200 select players for the Spring and Fall seasons out of the
1,100 registered players.
Mayor Pro Tem Jensen asked if they have encountered any issues finding spots for players. Mr. Hennig stated that
they usually have a few late registrations, but they order additional jerseys and hats to help accommodate those
players. He added that registration opened two weeks early for Trophy Club and Roanoke residents before
registration was opened to the rest of the community.
No action was taken on this item.
13. Receive an update from the Bobcat Youth Football Organization regarding their current season (S.
Norwood).
Daryl Fowler, President of Bobcat Youth Football Organization, reported there were a total of 389 registered, out
of which 210 were registered to play football and 179 registered for cheerleading in grades kindergarten through
sixth. They had 14 teams that played in a league with area schools from Northwest, Argyle, Southlake, Grapevine,
Colleyville, Coppell and Lantana. Approximately 98 percent of their players feed into Byron Nelson High School
(BNHS). Their organization participates in the Town’s 4th of July Parade and BNHS Homecoming Parade, and they
work closely with BNHS coaches. Additionally, he applauded Director of Parks and Recreation Jaramillo and his
Staff for working hard to provide field space at Independence Park.
Council Member Fleury thanked Mr. Fowler and their organization for putting forth numerous volunteer hours.
No action was taken on this item.
14. Discussion of and take appropriate action regarding setting a date for the 2020 Council Retreat and discuss
potential agenda items (S. Norwood).
Town Manager Norwood stated that he was finalizing the agenda for the Council Retreat but it would be set
around goal setting. The two tentative dates to schedule the Council Retreat was either January 18, 2020 or
January 25, 2020.
Town Secretary Fimbres confirmed that there would be a Council meeting on January 14, 2020 and Staff would
propose to cancel the January 28, 2020 meeting.
Mayor Sanders and Council Members Fleury and Bone preferred to have the Retreat on January 25, 2020.
Mayor Sanders asked that Staff contact Council Member Geraci to make sure that he did not have a conflict with
that date.
No action was taken on this item.
15. Discussion of items for Future Agendas to include agenda items for consideration on the December 10, 2019
Council agenda and items from the Town Council Future Agenda Items list (S. Norwood).
This item allows Council to request the placement of items on upcoming agendas when the topic of discussion
requires research and review that cannot be accomplished in the time frame between regular Council meetings.
However, a Council Member may request that an item be placed on the next regularly scheduled meeting without
first placing that item on the Future Agenda Items list. All requests for agenda items must comply with Charter
requirements.
Town Council Minutes November 12, 2019 Page 4 of 5
Town CouncilPage 17 of 178Meeting Date: December 10, 2019
Mayor Sanders requested to move Agenda Item No. 9 C from the December 10, 2019 Council agenda to the
January 25, 2020 Council Retreat agenda regarding the creation of a strategic plan for a percentage of funds set
aside for Capital Replacement items.
EXECUTIVE SESSION
16. Pursuant to the following designated section of the Texas Government Code, Annotated, Chapter 551 (Texas
to discuss the following:
Open Meetings Act), the Council convened into executive session
A) Section 551.074 Personnel Matters under Subsection (1) to discuss or deliberate the duties of a public
officer or employee:
Organizational Update and Goals and Objectives of Town Manager Steve Norwood (Mayor Sanders)
CONVENED INTO EXECUTIVE SESSION – START TIME – 7:22 P.M.
RECONVENTED INTO REGULAR SESSION – START TIME – 7:56 P.M.
RECONVENED INTO REGULAR SESSION
17. Consider and take appropriate action regarding the Executive Session (S. Norwood).
No action was taken on this item.
ADJOURNMENT
Mayor Sanders adjourned the meeting at 7:57 p.m.
___________________________________ ___________________________________
Holly Fimbres, Town Secretary C. Nick Sanders, Mayor
Town of Trophy Club, Texas Town of Trophy Club, Texas
Town Council Minutes November 12, 2019 Page 5 of 5
Town CouncilPage 18 of 178Meeting Date: December 10, 2019
1 Trophy Wood Drive
Town of Trophy Club
Trophy Club, Texas 76262
Legislation Details (With Text)
File #: Version:Name:
2019-600-T1
Type:Status:
Agenda ItemConsent Agenda
File created:In control:
11/12/2019Town Council
On agenda:Final action:
12/10/2019
Title:
Consider and take appropriate action regarding the Fourth Quarter Investment Report for Fiscal Year
2019 (S. Norwood).
Attachments:
Staff Report - Fourth Quarter Investment Report FY 2019.pdf
Fourth Quarter Investment Report FY 2019.pdf
DateVer.Action ByActionResult
Agenda Item No. 8:
Consider and take appropriate action regarding the Fourth Quarter Investment Report for Fiscal Year 2019 (S. Norwood).
Town CouncilPage 19 of 178Meeting Date: December 10, 2019
To: Mayor and Town Council
From:Steve Norwood, Town Manager
CC: Holly Fimbres, Town Secretary
April Duvall, Chief Financial Analyst
Re: Fiscal Year 2019 – FourthQuarter Investment Report
Town Council Meeting, December 10, 2019
Agenda Item:
Consider and take appropriate action regarding the FourthQuarter Investment Report for Fiscal
Year 2019 (S. Norwood).
Strategic Link:
Administrative & Financial Services – Exercise fiscal discipline in all Town operations.
Background and Explanation:
The Town’s current interest-bearing accounts have an ending market value of $10,992,981 as of
September 30, 2019, which is a decrease of ($6,065,192) since June 30, 2019. This is primarily
due to the majority of ad valorem collectionsbeing received in the prior quarters. The portfolio
is liquid with a weighted average life of 18days.
The total average yield for this quarter was 2.37% which is higher than the average rolling 6-
month Treasury-Bill yield of 2.17% for the same period.
A substantial portion of the Town’sinvestments remain placed in the InterBank Insured Cash
Sweep account to take advantage of the fund’s liquidity and the favorable 2.41% yield.
Financial Considerations:
Interest earnings for this quarter total $89,088 which gives the Town a year to date interest
earning of $404,322 for Fiscal Year 2019.
Legal Review:
Not applicable.
Board/Commission/ or Committee Recommendation:
Not applicable.
Page 1 of 2
Town CouncilPage 20 of 178Meeting Date: December 10, 2019
Staff Recommendation:
Staff recommends approval of the FourthQuarter Investment Report for Fiscal Year 2019.
Attachments:
Fourth Quarter Investment Report FY 2019
Page 2 of 2
Town CouncilPage 21 of 178Meeting Date: December 10, 2019
2019
10,
December
Date:
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178
of
22
Page
Council
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2019
Page 1.
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December
Date:
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2019
Page 2.
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2019
Page 3.
10,
Ten Year T-Note
December
Date:
Meeting
Two Year T-Note
S&P 500
US Treasury Historical Yields -Since Nov 2015
Six Month T-Bill
0
750500250
3,2503,0002,7502,5002,2502,0001,7501,5001,2501,000
178
3.503.002.502.001.501.000.500.00
of
25
Page
Ten Year T-Note
September 30, 2019
June 30, 2019
Two Year T-Note
Treasury Yield Curves
US Treasury Historical Yields -Since 2006
Council
September 30, 2018
Six Month T-Bill
Town
3.503.002.502.001.501.000.500.00
6.005.505.004.504.003.503.002.502.001.501.000.500.00
2019
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Page 5.
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Quarter End Book Value
Distribution by Maturity (Millions)
Total Portfolio (Millions)
$8$6$4$2$0
$12$10
178
$5$0
$25$20$15$10
of
27
Page
CDs/
28%
Securities
Rolling 6 Month T-Bill
Portfolio Composition
Weighted Average Yield
Total Portfolio Performance
64%
LGIP
7%
MMA/MMF/
Demand
Accounts
TexPool
3.002.502.001.501.000.500.00
Council
Town
2019
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Town
1 Trophy Wood Drive
Town of Trophy Club
Trophy Club, Texas 76262
Legislation Details (With Text)
File #: Version:Name:
2019-601-T1
Type:Status:
Agenda ItemConsent Agenda
File created:In control:
11/12/2019Town Council
On agenda:Final action:
12/10/2019
Title:
Consider and take appropriate action regarding a Resolution of the Town Council authorizing
amendments to financial institution documents naming authorized Town representatives on Texas
Local Government Investment Pools (TexPool) signature accounts; and providing an effective date (S.
Norwood).
Attachments:
Staff Report - TexPool Signature Changes.pdf
RES 2019-40 - TexPool Signature Changes.pdf
DateVer.Action ByActionResult
Agenda Item No. 9:
ConsiderandtakeappropriateactionregardingaResolutionoftheTownCouncilauthorizingamendmentstofinancial
institutiondocumentsnamingauthorizedTownrepresentativesonTexasLocalGovernmentInvestmentPools(TexPool)
signature accounts; and providing an effective date (S. Norwood).
Town CouncilPage 33 of 178Meeting Date: December 10, 2019
To: Mayorand Town Council
From: Steve Norwood, Town Manager
CC: Holly Fimbres, TownSecretary/RMO
Re:TexPool Signature Accounts
Town CouncilMeeting, December 10, 2019
Agenda Item:
Consider andtakeappropriate action regarding a Resolutionof the Town Council authorizing
amendments to financial institution documents naming authorized Town representatives on
Texas Local Government Investment Pools (TexPool) signature accounts; and providing an
effectivedate(S.Norwood).
Strategic Link:
Administrative & Financial Services – Exercise fiscal discipline in all Town operations.
Background and Explanation:
Currently, TexPoollists former staff as signers on the account. This resolution approves
updates for authorized representatives.
TexPoolis a public funds investment pool in Texas that adheres to the requirements of the
Texas Public FundsInvestment Act. For thepast 15 years, TexPool has become the largest pool
in the State of Texas and currently states an average annual asset balance of over $17 billion.
TexPool maintains a rating of AAAm with Standard and Poor’s, which is the highest
available principal stability fund rating assigned by Standard & Poor’s.
LegalReview:
Not applicable.
Board/Commission/ or Committee Recommendation:
Not applicable.
Staff Recommendation:
Staff recommends approval of Resolution 2019-40, authorizing amendments tofinancial
institution documents naming authorized Town representatives on TexPool signature
accounts.
Attachments:
Resolution 2019-40
Town CouncilPage 34 of 178Meeting Date: December 10, 2019
Page 1 of 1
TOWNOFTROPHYCLUB,TEXAS
RESOLUTION NO. 2019-40
A RESOLUTIONOFTHETOWNCOUNCILOFTHETOWNOF
TROPHYCLUB,TEXAS,APPROVINGANDAUTHORIZING
AMENDMENTSTOFINANCIALINSTITUTIONDOCUMENTSNAMING
AUTHORIZEDTOWNREPRESENTATIVESONTEXPOOLSIGNATURE
ACCOUNTS;APPOINTINGAUTHORIZEDREPRESENTATIVES,AND
DESIGNATINGINVESTMENTOFFICERS.
WHEREAS,theInterlocalCooperationAct,Chapter791oftheTexas
GovernmentCode,asamended(theInterlocalAct),permitsanylocalgovernmentto
contractwithoneormoreotherlocalgovernmentstoperformgovernmentalfunctions
andservices,includinginvestmentofpublicfunds(assuchphrasesaredefinedinthe
InterlocalAct);and
WHEREAS,theInterlocal Act authorizesthecontractingpartiestoanyinterlocal
agreementtocontractwithagenciesoftheStateofTexas,withinthemeaningof
Chapter 771oftheGovernmentCode;and
WHEREAS,thePublicFundsInvestment Act, Chapter2256oftheTexas
GovernmentCode,asamended(thePFIA),authorizestheentitiesdescribedin
Subsection(a)ofthePFIAtoinvesttheirfundsinaneligiblepublicfundsinvestment
pool;and
WHEREAS,itisinthebestinterestsofthisgovernmentalunit(Applicant)to
investitsfundsjointlyintheTexasLocalGovernmentInvestmentPools(TexPool)in
orderbettertopreserveandsafeguardtheprincipalandliquidityof such fundsandto
earnanacceptable yield;and
WHEREAS,Applicantisauthorizedtoinvestitspublicfunds and fundsunder its
controlin TexPooland toenter intothe participationagreementauthorizedherein;and
WHEREAS,theGovernmentEntityis a GovernmentEntityasdefinedinthe
Agreement.
NOW,THEREFORE,BEITRESOLVEDBYTHETOWNCOUNCILOFTHE
TOWN OF TROPHYCLUB,TEXAS:
Section1.TheformofapplicationforparticipationinTexPoolattachedtothis
resolutionisapproved.TheofficersofApplicantspecifiedintheapplicationare
authorizedtoexecuteandsubmittheapplication,toopenaccounts,todepositand
withdrawfunds,toagreetothetermsforuseofthewebsiteforonlinetransactions, to
designateotherauthorizedrepresentatives,andtotakeallotheractionrequiredor
permittedbyApplicantundertheAgreementcreatedbytheapplication,allinthename
andonbehalfofApplicant.
Town CouncilPage 35 of 178Meeting Date: December 10, 2019
Section2.Thisresolutionwillcontinueinfullforceandeffectuntilamendedor
revokedbyApplicantandwrittennoticeoftheamendmentorrevocationisdeliveredto
theTexPoolBoard.
Section3.Termsusedinthisresolutionhavethemeaningsgiventothemby
theapplication.
PASSEDANDAPPROVED bytheTownCounciloftheTownofTrophy
Club,Texas, onthis 10thdayofDecember2019.
C.NickSanders,Mayor
TownofTrophyClub,Texas
ATTEST:APPROVEDASTOFORM:
HollyFimbres,TownSecretaryJ. DavidDodd,TownAttorney
TownofTrophyClub,TexasTownofTrophyClub,Texas
RES2019-40Page2of3
Town CouncilPage 36 of 178Meeting Date: December 10, 2019
EXHIBIT A
TexPoolResolutionAmendingAuthorizedRepresentativesForm
RES2019-40Page3of3
Town CouncilPage 37 of 178Meeting Date: December 10, 2019
Town CouncilPage 38 of 178Meeting Date: December 10, 2019
Town CouncilPage 39 of 178Meeting Date: December 10, 2019
Town CouncilPage 40 of 178Meeting Date: December 10, 2019
Town CouncilPage 41 of 178Meeting Date: December 10, 2019
Town CouncilPage 42 of 178Meeting Date: December 10, 2019
Town CouncilPage 43 of 178Meeting Date: December 10, 2019
Town CouncilPage 44 of 178Meeting Date: December 10, 2019
Town CouncilPage 45 of 178Meeting Date: December 10, 2019
Town CouncilPage 46 of 178Meeting Date: December 10, 2019
1 Trophy Wood Drive
Town of Trophy Club
Trophy Club, Texas 76262
Legislation Details (With Text)
File #: Version:Name:
2019-628-T1
Type:Status:
Agenda ItemConsent Agenda
File created:In control:
11/22/2019Town Council
On agenda:Final action:
12/10/2019
Title:
Consider and take appropriate action regarding a Resolution repealing Resolution No. 2019-01,
authorizing participation in various cooperative purchasing programs, and adopting a new resolution
authorizing participation in various cooperative purchasing programs in accordance with the Town’s
Procurement Policies and Procedures; authorizing execution of any and all necessary agreements for
participation in the cooperative programs by the Mayor or his designee; approving related contracts
and the payment of related fees in accordance with the budget; and providing an effective date (S.
Norwood).
Attachments:
Staff Report - Cooperative Purchasing Program.pdf
RES 2019-39 - Coop Purchasing Program.pdf
DateVer.Action ByActionResult
Agenda Item No. 10:
ConsiderandtakeappropriateactionregardingaResolutionrepealingResolutionNo.2019-01,authorizingparticipation
invariouscooperativepurchasingprograms,andadoptinganewresolutionauthorizingparticipationinvarious
cooperativepurchasingprogramsinaccordancewiththeTown’sProcurementPoliciesandProcedures;authorizing
executionofanyandallnecessaryagreementsforparticipationinthecooperativeprogramsbytheMayororhis
designee;approvingrelatedcontractsandthepaymentofrelatedfeesinaccordancewiththebudget;andprovidingan
effective date (S. Norwood).
Town CouncilPage 47 of 178Meeting Date: December 10, 2019
To: Mayor and Town Council
From:Wade Carroll, Assistant Town Manager
CC: Steve Norwood, Town Manager
Holly Fimbres, Town Secretary/RMO
Re: Cooperative Purchasing Program
Town Council Meeting, December 10, 2019
Agenda Item:
Consider and take appropriate action regarding a Resolution repealing Resolution No. 2019-01,
authorizing participation in specific cooperative purchasing programs and adopting a new
resolution authorizing participation in various cooperative purchasing programs in accordance
with the Town’s Procurement Policies and Procedures; authorizing execution of any and all
necessary agreements for participation in the cooperative programs by the Mayor or his
designee; approving related contracts and the payment of related fees in accordance with the
budget; and providing an effective date (S. Norwood).
Strategic Link:
Administrative & Financial Services - Exercise fiscal discipline in all Town operations.
Background and Explanation:
Previously Town Staff reviewed and initiated the process to add or delete an approved
purchasing cooperative or governmental entity that may provide a financial benefit and/or
efficienciesin the Town’s procurement operations. Staff is proposing remove the current
Resolution’s language that requires such actions to come before council for approval and
replace such language as to allow the Town to participate in any purchasing cooperative,
government entity, or other governmental contract that meets both the requirements of the
Town of Trophy Club’s purchasing policies and meets any and all requirements for such
cooperatives, entities, and contracts of the State of Texas. By broadening the language in the
resolution staff will be able to seek out the best pricing and purchasing situations that are most
beneficial to the Town in a more efficient manner.
Page 1 of 2
Town CouncilPage 48 of 178Meeting Date: December 10, 2019
Financial Considerations:
Ingeneral, cooperative purchasing ensures that the Town is receiving a price on a product or
service that has previously gone through a State approved bid process. This allows the Town to
obtain the intended product or service at the best price, ensuring good stewardship and fiscal
responsibility while saving valuable time.
Legal Review:
The Town Attorney David Dodd has reviewed the resolutions language to ensure that it requires
staff to continue to meet both Town policies and State law.
Board/Commission/ or Committee Recommendation:
Not applicable.
Staff Recommendation:
Staff recommends approval of Resolution No. 2019-39 as presented.
Attachments:
Resolution No. 2019-39
Page 2 of 2
Town CouncilPage 49 of 178Meeting Date: December 10, 2019
TOWN OF TROPHYCLUB,TEXAS
RESOLUTIONNO.2019-39
A RESOLUTIONOFTHETOWNCOUNCILOFTHETOWNOF
TROPHYCLUB,TEXAS,REPEALINGRESOLUTIONNO.2019-01
AUTHORIZINGPARTICIPATIONINVARIOUSCOOPERATIVE
PURCHASINGPROGRAMSANDADOPTING A NEWRESOLUTION
AUTHORIZINGPARTICIPATIONINVARIOUSCOOPERATIVE
PURCHASINGPROGRAMSINACCORDANCEWITHTHETOWNS
PROCUREMENTPOLICIESANDPROCEDURES;IDENTIFYING
THOSECOOPERATIVEPURCHASINGPROGRAMSAPPROVEDFOR
TOWNPARTICIPATION;APPOINTINGTHETOWNMANAGERORHIS
DESIGNEEASTHEPROGRAMCOORDINATOROFCOOPERATIVE
PURCHASINGPROGRAMS;AUTHORIZINGEXECUTIONOFANY
ANDALLNECESSARYAGREEMENTSFORPARTICIPATIONINTHE
COOPERATIVEPROGRAMSBYTHEMAYORORHISDESIGNEE
ANDAPPROVINGRELATEDCONTRACTSANDTHEPAYMENTOF
RELATEDFEESINACCORDANCEWITHTHEBUDGET;AND
PROVIDINGANEFFECTIVEDATE.
WHEREAS,Chapter271oftheTexasLocalGovernmentCodeauthorizes a
localgovernmenttoparticipatein a cooperativepurchasingprogramandprovidesthat
purchasesmadepursuanttoanagreementwith a localcooperativeorganizationsatisfy
statelawsrequiringthelocalgovernmenttoseekcompetitivebidsforthepurchaseof
thegoodsorservices;and
WHEREAS,theProcurementPoliciesandProceduresoftheTownofTrophy
Clubauthorizepurchasesfrom a cooperativepurchasingprogramorotherapproved
stateprogram providedthatthe TownCouncilhas approvedparticipation;and
WHEREAS,Townsparticipationinthecooperativepurchasingprogramsand
otherapprovedstateprogramswillimproveefficiencyinthepurchasingprocessby
allowingtheTowntomeetcompetitivebidrequirements,toidentifyandpurchasegoods
andservicesfromqualifiedvendors,torelievetheburdensofthegovernmental
purchasingfunction,andtorealizethevariouspotentialeconomies,including
administrative cost savingsthat such programsprovide;and
WHEREAS,uponconsiderationofthe cooperativepurchasing programs
specifiedinthisResolution,andallmattersattendantandrelatedthereto,theTown
CouncilisoftheopinionthattheTownsparticipationintheseprogramsisbeneficial
andshouldbeapproved,thatResolutionNo.2019-01 shouldberepealedinitsentirety,
thatthisResolutionbeadopted,andthattheTownManagerorhisdesigneeis
appointedastheProgramCoordinatorfortheTownsmembershipinsuchcooperative
programs;and
Town CouncilPage 50 of 178Meeting Date: December 10, 2019
WHEREAS,intheeventthatparticipationinanyofthecooperativepurchasing
programsapprovedbythisResolutionrequirestheexecutionofanAgreementand / or
thepaymentof a fee, such AgreementandfeeareherebyapprovedandtheMayoror
hisdesigneeisherebyauthorizedtoexecuteanynecessaryAgreementsfor
participationinsuchprogram(s)andtheProgramCoordinatorisauthorizedtoapprove
thepaymentofapplicablefeesprovidedthatfundsarebudgetedandavailableforsuch
participation.
NOW,THEREFORE,BEITRESOLVEDBYTHETOWNCOUNCILOFTHE
TOWN OF TROPHYCLUB,TEXAS,THAT:
Section 1.Theforegoingpremises,whichareherebyfoundtobetrueandto
bein thebestinterestofthe TownofTrophyClubanditscitizens,areherebyadopted.
Section 2.TheTown Council hereby authorizes participation in any cooperative
purchasing program that satisfies the laws of the State of Texas.
Section 3.TheTownManagerorhisdesigneeisappointedastheProgram
CoordinatorfortheTownsmembershipinapprovedcooperativepurchasingprograms.
TheProgramCoordinatorisauthorizedtoapprovethepaymentofapplicablefeesfor
approvedprogramsprovidedthatfundsarebudgetedandavailablefor such
participation.
Section 4.TheMayororhisdesigneeisherebyauthorizedtoexecuteany
necessaryAgreementsforparticipationinsuchprogram(s)accordingtothetermsand
conditionssetforthinthisResolutionandtheTownsProcurementPoliciesand
Procedures.
Section 5.ThisResolutionshallbecomeeffectiveimmediatelyuponits
passage.
RES 2019-39Page 2 of 3
Town CouncilPage 51 of 178Meeting Date: December 10, 2019
PASSEDANDAPPROVED bytheTownCounciloftheTownofTrophyClub,
Texas,this10thdayofDecember2019.
C. Nick Sanders, Mayor
Town of Trophy Club, Texas
\[SEAL\]
ATTEST:
Holly Fimbres, Town Secretary
Town of Trophy Club, Texas
APPROVED TO AS FORM:
J. David Dodd III, Town Attorney
Town of Trophy Club, Texas
RES 2019-39Page 3 of 3
Town CouncilPage 52 of 178Meeting Date: December 10, 2019
1 Trophy Wood Drive
Town of Trophy Club
Trophy Club, Texas 76262
Legislation Details (With Text)
File #: Version:Name:
2019-630-T1
Type:Status:
Agenda ItemConsent Agenda
File created:In control:
11/22/2019Town Council
On agenda:Final action:
12/10/2019
Title:
Consider and take appropriate action regarding a Resolution, adopting the voting systems used by
Tarrant County Election Administrations; and providing an effective date (S. Norwood).
Attachments:
Staff Report - Adoption of the Verity Voting System.pdf
RES 2019-37 - Tarrant County Voting Equipment.pdf
DateVer.Action ByActionResult
Agenda Item No. 11:
ConsiderandtakeappropriateactionregardingaResolution,adoptingthevotingsystemsusedbyTarrantCounty
Election Administrations; and providing an effective date (S. Norwood).
Town CouncilPage 53 of 178Meeting Date: December 10, 2019
To: Mayor and Town Council
From:Holly Fimbres, Town Secretary/RMO
CC: Steve Norwood, Town Manager
Re: Adoption of Verity Voting System
Town Council Meeting, December 10, 2019
Agenda Item:
Consider and take appropriate action regarding a Resolution, adopting the voting systems used
by Tarrant County Election Administrations; and providing an effective date (S. Norwood).
Strategic Link:
Infrastructure & Development – Collaborate effectively with other governmental entities.
Background and Explanation:
Tarrant County Commissioners Court awarded a contract with HART InterCivic to purchase the
Verity Voting System version 2.3.1, as the voting system for Tarrant County to be used in
accordance with the terms and conditions specified in the certification order issued by the
Texas Secretary of State for all forms of voting in Tarrant County. This includes election day
voting at polling locations, early voting in person, early voting by mail and provisional voting.
The Town of Trophy Club contracts with Tarrant County for elections held by the Town. Section
123.001 of the Texas Elections Code requires that “Before a voting system may be used in
elections, the authority designated by this section, by resolution, order or other official action
of the authority, must adopt the system for use in elections.” The Town’s next scheduled
election will be held on May 2, 2020.
Financial Considerations:
Not applicable.
Legal Review:
Not applicable.
Page 1 of 2
Town CouncilPage 54 of 178Meeting Date: December 10, 2019
Board/Commission/ or Committee Recommendation:
Not applicable.
Staff Recommendation:
Staff recommends approval of Resolution No. 2019-37, adopting the voting systems used by
Tarrant County Election Administrations.
Attachments:
Resolution No. 2019-37
Page 2 of 2
Town CouncilPage 55 of 178Meeting Date: December 10, 2019
TOWN OF TROPHY CLUB, TEXAS
RESOLUTION NO. 2019-37
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF
TROPHY CLUB, TEXAS, ADOPTING THE HART VERITY VOTING
SYSTEM FOR ELECTIONS CONDUCTED BY THE TOWN OF TROPHY
CLUB; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, in accordance with Section 271.002 of the Texas Election Code,
the Town of Trophy Clubelection will be conducted jointly with other political
subdivisions in Tarrant and Denton counties; and
WHEREAS, on August 13, 2019, the Tarrant County Commissioners Court
voted to accept the contract with Hart InterCivic to purchase Verity System version
2.3.1; and
WHEREAS,the Commissioners Court of Tarrant County, adopted the Hart
InterCivic Verity,version 2.3.1, for use in Absentee Voting By Mail, Early Voting By
Personal Appearance, Regular Voting on Election Day and Provisional Voting; and
WHEREAS,that the system will be used in accordance to the terms and
conditions specified in thecertification order issued by the Texas Secretary of State;
and
WHEREAS,the Town Council finds that the passage of this Resolution is in
the best interest of the citizens of Trophy Club.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE
TOWN OF TROPHY CLUB, TEXAS:
Section 1.That, all matters stated in the recitals hereinabove are found to
be true and correct and are incorporated herein by reference as if copied in their
entirety.
Section 2.That the Town of Trophy Club Town Council, which contracts
with Tarrant Countyto conduct municipal elections, does hereby approve the use of
the voting equipment for future elections.
Section 3. That this Resolution shall become effective from and after its
date of passage in accordance with law, and it is so resolved.
Town CouncilPage 56 of 178Meeting Date: December 10, 2019
PASSED AND APPROVED by the Town Council of the Town of Trophy Club,
Texas, this 10thday of December 2019.
C. Nick Sanders, Mayor
Town of Trophy Club, Texas
ATTEST: \[SEAL\]APPROVED TO AS FORM:
_________________________________
Holly Fimbres, Town SecretaryJ. David Dodd III, Town Attorney
Town of Trophy Club, TexasTown of Trophy Club, Texas
RES 2019-37Page 2 of 2
Town CouncilPage 57 of 178Meeting Date: December 10, 2019
1 Trophy Wood Drive
Town of Trophy Club
Trophy Club, Texas 76262
Legislation Details (With Text)
File #: Version:Name:
2019-631-T1
Type:Status:
Agenda ItemConsent Agenda
File created:In control:
11/22/2019Town Council
On agenda:Final action:
12/10/2019
Title:
Case AP-19-004 (The Knoll, Lot 23R-1, Block 1)
Consider and take appropriate action regarding a request for an amended plat containing 0.683 acres
of land, generally located northwest of the intersection of Heatherstone Court and Greenhill Trail (S.
Norwood).
Attachments:
Staff Report - Case AP-19-004.pdf
Exhibit A - Amended Plat.pdf
DateVer.Action ByActionResult
Agenda Item No. 12:
Case AP-19-004 (The Knoll, Lot 23R-1, Block 1)
Considerandtakeappropriateactionregardingarequestforanamendedplatcontaining0.683acresofland,generally
located northwest of the intersection of Heatherstone Court and Greenhill Trail (S. Norwood).
Town CouncilPage 58 of 178Meeting Date: December 10, 2019
To: Mayor and Town Council
From:Lisa Payne, Town Planner
CC: Steve Norwood, Town Manager
Holly Fimbres, Town Secretary/RMO
Re: Case AP-19-004
Town Council Meeting, December 10, 2019
Agenda Item:
Case AP-19-004 (The Knoll, Lot 23R-1, Block 1)
Consider and take appropriate action regarding a request for an amended plat containing 0.683
acres of land, generally located northwest of the intersection of Heatherstone Court and
Greenhill Trail (S. Norwood).
Strategic Link:
Nature & Beautification – Maintain Town assets, services, and codes of ordinances that
preserve the natural beauty of the Town.
Background and Explanation:
The purpose of this amended plat is to combine Residential Lot 23R, Block 1 and Common Area
Lot 1R, Block 3 into one lot for private residential use (Lot 23R-1, Block 1). The Knoll HOA chose
to sell the common area lot to an adjacent homeowner to minimize the cost of watering and
mowing that is paid by the HOA. The zoning requirements, subdivision requirements, nor the
covenants & restrictions require the common area to remain. It was not dedicated as Parkland,
as a fee was paid in lieu of dedication of land when the subdivision was established.
The proposed lot will be 29,729 square feet in area and the 25 foot front building line will
remain in place, as will the 10 foot utility easement that runs along the front property line.
There are no other utility or drainage easements in place or proposed. Lot 23R-1, which backs
up to the golf course,will adhere to the 10 foot side yard setbacks and 25 foot rear yard
setback in the PD-16 Development Standards.
The platconforms to the Town’s Subdivision Regulations, PD-16 Development Standards, and
the Subdivider’s Agreement.
Page 1 of 2
Town CouncilPage 59 of 178Meeting Date: December 10, 2019
Financial Considerations:
Not applicable.
Legal Review:
The Town Attorney has reviewed this item and concurs with the Staff recommendation.
Planning andZoning Commission Recommendation:
The Planning and Zoning (P&Z) Commission considered this itemon Thursday, December 5,
2019. There was no discussion and the P&Z Commission approved the amended plat
unanimously.
Staff Recommendation:
Staff recommends approval of the amended plat.
Attachments:
Exhibit A – Amended Plat
Page 2 of 2
Town CouncilPage 60 of 178Meeting Date: December 10, 2019
Exhibit
A
Town CouncilPage 61 of 178Meeting Date: December 10, 2019
1 Trophy Wood Drive
Town of Trophy Club
Trophy Club, Texas 76262
Legislation Details (With Text)
File #: Version:Name:
2019-634-T1
Type:Status:
Agenda ItemConsent Agenda
File created:In control:
11/27/2019Town Council
On agenda:Final action:
12/10/2019
Title:
Consider and take appropriate action regarding a Requisition Request for procurement of a
replacement Parks vehicle for the Town of Trophy Club; and authorizing the Mayor or his designee to
execute all necessary documents (S. Norwood).
Attachments:
Staff Report - Replacement of Parks Vehicle.pdf
Requisition Request.pdf
Goodbuy Quote.pdf
Vehicle Evaluation Summary Report.pdf
DateVer.Action ByActionResult
Agenda Item No. 13:
ConsiderandtakeappropriateactionregardingaRequisitionRequestforprocurementofareplacementParksvehiclefor
the Town of Trophy Club; and authorizing the Mayor or his designee to execute all necessary documents (S. Norwood).
Town CouncilPage 62 of 178Meeting Date: December 10, 2019
To: Mayor and Town Council
From:Tony Jaramillo, Director of Parks and Recreation
CC: Steve Norwood, Town Manager
Holly Fimbres, Town Secretary/RMO
Re: Replacement of Parks Vehicle
Town Council Meeting, December 10, 2019
Agenda Item:
Consider and take appropriate action regarding a Requisition Request for procurement of a
replacement Parksvehicle for the Town of Trophy Club; and authorizing the Mayor orhis
designee to execute all necessary documents (S. Norwood).
Strategic Link:
Nature & Beautification - Maintain Town assets, services, and codes of ordinances that preserve
the natural beauty of the Town.
Background and Explanation:
In accordance with the Town’s vehicle replacement policy, staff is requesting authorization for
the replacement of a 2007 Chevrolet 2500 Parks vehicle with a 2020 Ford F250.
Financial Considerations:
The procurement request is in the amount of $31,540.
Legal Review:
Not applicable.
Board/Commission/ or Committee Recommendation:
Not applicable.
Staff Recommendation:
Staff recommends approval of the Requisition Request.
Page 1 of 2
Town CouncilPage 63 of 178Meeting Date: December 10, 2019
Attachments:
Requisition Request
Goodbuy Quote
Vehicle Evaluation Summary Report
Council Approval:
_____________________________
Mayor Nick Sanders, or designee
Page 2 of 2
Town CouncilPage 64 of 178Meeting Date: December 10, 2019
PRODUCT PRICING SUMMARY
GOODBUY 19 8F000 VEHICLES
VENDOR--Silsbee Ford, 1211 Hwy 96 N., Silsbee TX 77656
End User:TOWN OF TROPHY CLUB Prepared by:RICHARD HYDER
Contact:MARVIN ATHANS 682.237.2924 Phone:(409) 300-1385
Email:MATHANS@TROPHYCLUB.ORG Email:rhyder.cowboyfleet@gmail.com
Product Description:2020 FORD F250 DUTY Date:November 6, 2019
A.Bid Item:5 A. Base Price:$23,385.00
B.Factory Options
CodeOptionsBid PriceCodeOptionsBid Price
W2AF250 CREW CAB 4X2 8' BED$ 5,390.00
Z1EXTERIOR WHITE$ -
ASINTERIOR GRAY VINYL $ -
9966.2L V8 GAS$ -
REAR VIEW CAMERA$ -
52BTRAILER BRAKE CONTROLLER$ 275.00
Total of B. Published Options:$5,665.00
Published Option Discount (5%)$(13.75)
C.Additional Options \[not to exceed 25%\]$=5.7%
OptionsBid PriceOptionsBid Price
SPRAY IN BEDLINER$ 495.00$ -
SO MAGNUM AMBER LED LIGHTBAR WITH$ 1,175.00
TRAFFIC ADVISOR
Total of C. Unpublished Options:$1,670.00
D.Floor Plan Interest (for in-stock and/or equipped vehicles):$-
E.Lot Insurance (for in-stock and/or equipped vehicles):$-
F.Contract Price Adjustment:$-
G.Additional Delivery Charge:305 miles$533.75
H.Subtotal:$31,240.00
I.Quantity Ordered 1 x K =$31,240.00
J.Trade in:$-
K.GOODBUY Administrative Fee ($300 per purchase order)$300.00
L.TOTAL PURCHASE PRICE INCLUDING GOODBUY FEE$31,540.00
Town CouncilPage 66 of 178Meeting Date: December 10, 2019
Town CouncilPage 67 of 178Meeting Date: December 10, 2019
1 Trophy Wood Drive
Town of Trophy Club
Trophy Club, Texas 76262
Legislation Details (With Text)
File #: Version:Name:
2019-632-T1
Type:Status:
Agenda ItemRegular Session
File created:In control:
11/22/2019Town Council
On agenda:Final action:
12/10/2019
Title:
Case SUP-19-003 (Anamia’s Tex-Mex Alcohol)
A)Conduct a Public Hearing regarding a request made by Anamia’s Tex-Mex for a Specific Use
Permit for alcoholic beverage sales for on-premises consumption in conjunction with a restaurant use,
generally located southeast of Trophy Club Drive and approximately 560 feet north of SH 114 (S.
Norwood).
B)Consider and take appropriate action regarding a request made by Anamia’s Tex-Mex for a
Specific Use Permit for alcoholic beverage sales for on-premises consumption in conjunction with a
restaurant use, generally located southeast of Trophy Club Drive and approximately 560 feet north of
SH 114 (S. Norwood).
Attachments:
Staff Report - Case SUP 19-003.pdf
ORD 2019-28 PZ - Anamia's Alcohol SUP.pdf
Exhibit A - Location Map.pdf
Exhibit B - TABC Application (Pages 1 & 2 Only).pdf
Exhibit C - TABC License and Permit Descriptions.pdf
DateVer.Action ByActionResult
Agenda Item No. 14:
Case SUP-19-003 (Anamia’s Tex-Mex Alcohol)
A)ConductaPublicHearingregardingarequestmadebyAnamia’sTex-MexforaSpecificUsePermitforalcoholic
beveragesalesforon-premisesconsumptioninconjunctionwitharestaurantuse,generallylocatedsoutheastof
Trophy Club Drive and approximately 560 feet north of SH 114 (S. Norwood).
B)ConsiderandtakeappropriateactionregardingarequestmadebyAnamia’sTex-MexforaSpecificUsePermit
foralcoholicbeveragesalesforon-premisesconsumptioninconjunctionwitharestaurantuse,generallylocated
southeast of Trophy Club Drive and approximately 560 feet north of SH 114 (S. Norwood).
Town CouncilPage 68 of 178Meeting Date: December 10, 2019
To: Mayor and Town Council
From:Lisa Payne, Town Planner
CC: Steve Norwood, Town Manager
Holly Fimbres, Town Secretary/RMO
Re: Case SUP-19-003
Town Council Meeting, December 10, 2019
Agenda Item:
Case SUP-19-003 (Anamia’s Tex-Mex Alcohol)
A)Conduct a Public Hearing regarding a request made by Anamia’s Tex-Mex for a Specific Use
Permit for alcoholic beverage sales for on-premises consumption in conjunction with a
restaurant use, generally located southeast of Trophy Club Drive and approximately 560
feet north of SH 114 (S. Norwood).
B)Consider and take appropriate action regarding a request made by Anamia’s Tex-Mex for a
Specific Use Permit for alcoholic beverage sales for on-premises consumption in conjunction
with a restaurant use, generally located southeast of Trophy Club Drive and approximately
560 feet north of SH 114 (S. Norwood).
Strategic Link:
Infrastructure & Development – Foster a business-friendly environment.
Background and Explanation:
Anamia’s Tex-Mex is requesting approval of a Specific Use Permit (SUP) for alcoholic beverage
sales for on-premisesconsumption in conjunction with a restaurant use according toSection
14.02.252 of the Town’s Code of Ordinances. The property’s zoning of Planned Development
No. 30 (PD-30) does not restrict the sales of alcoholic beverages beyond the regulations of
Town Code and State Law.
As shown in Exhibit B, Anamia’s Tex-Mex is applying to the Texas Alcoholic Beverage
Commission (TABC) to obtain a Mixed Beverage Restaurant Permit with FB (RM), a Food and
Beverage Certificate (FB), a Caterer’s Permit (CB), and a Beverage Cartage Permit (PE). These
permits are common for this use and descriptions of each can be found in Exhibit C.
Page 1 of 2
Town CouncilPage 69 of 178Meeting Date: December 10, 2019
Section 14.02.252(b) of the Code of Ordinances states that no alcoholic beverages may be sold
within 300 feet of a church, public school or private school, or public hospital. Subsection (g)
describes the methods of measurement as front door to front door and along street front
property lines when measuring to churches and public hospitals, and in a direct line from
nearest property line to property line when measuring to public schools and private schools.
Anamia’s Tex-Mex complies with Town and State requirements, as the closest church
(Fellowship United Methodist Church) is approximately 650 feet away, the closest public school
(Lakeview Elementary School) is approximately 1.25 miles away, the closest private school
(Primrose School of Westlake at Entrada) is approximately 3,400 feet away, and the closest
public hospital (Methodist Southlake Hospital) is approximately 4.25 miles away. The nearby
Baylor Scott & White Medical Center – Trophy Club is a private hospital so there are no
separation requirements.
Parking needs have been addressed by the required on-site parking spaces.
The Chief of Police has reviewed this application, as required by Code, and does not have any
objections.
Public notice was published in the newspaper and sent to those who own property within 200
feet of the subject property, as required by State law. To date, one adjacent property owner
has contacted staff and extended his support for the request.
Financial Considerations:
Not applicable.
Legal Review:
The Town Attorney has reviewed this item and concurs with the Staff recommendation.
Planning andZoning Commission Recommendation:
The Planning and Zoning (P&Z) Commission considered this item on December 5, 2019. The
P&Z Commission inquired about which owner of an adjacent property provided support of the
request, and then proceeded to unanimously recommended approval.
Staff Recommendation:
Staff recommends approval of the Specific Use Permit.
Attachments:
Ordinance No. 2019-28 P&Z
Exhibit A – Location Map
Exhibit B – TABC Application (Pages 1 & 2 Only)
Exhibit C – TABC License and Permit Descriptions
Page 2 of 2
Town CouncilPage 70 of 178Meeting Date: December 10, 2019
TOWN OF TROPHY CLUB, TEXAS
ORDINANCE NO. 2019-28P&Z
AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS
APPROVINGASPECIFIC USE PERMIT FOR ALCOHOLIC BEVERAGE
SALESFOR ON-PREMISES CONSUMPTIONIN CONJUNCTION WITH
A RESTAURANT USE OPERATED BY ANAMIAS TEX-MEX,LOCATED
ON LOT 1, BLOCK A OF TROPHY CLUB TOWN CENTER ADDITION,
WITHIN PD PLANNED DEVELOPMENT NO. 30;PROVIDING FOR
INCORPORATIONOF PREMISES;PROVIDINGAPPLICABLE
REGULATIONS, DISCONTINUATION, & REVOCATION; PROVIDING A
SAVINGS AND REPEALER CLAUSE; PROVIDING A SEVERABILITY
CLAUSE; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF
TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE AND A
SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH DAY
DURING OR ON WHICH A VIOLATION OCCURS OR CONTINUES;
PROVIDING FOR PUBLICATION; PROVIDING FOR ENGROSSMENT
AND ENROLLMENT; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS,the applicant seeks to sell alcoholic beverages, including but not
limited to beer, wine, and liquor, for on-premisesconsumptionin conjunction with a
restaurant use operated by Anamias Tex-Mex, located on Lot 1, Block A of Trophy Club
Town Center Addition; and
WHEREAS, all legal requirements and conditions were complied with, and after
public notices were given in compliance with State law andpublic hearings were
conducted, and after considering the information submitted at those public hearings and
all other relevant information and materials, the Planning & Zoning Commission of the
Town has recommended to the Town Council the adoption ofthisOrdinance; and
WHEREAS,after due deliberations and consideration of the recommendation of
the Planning & Zoning Commission and the information and other materials received at
the public hearing, the Town Council has concluded thatthe adoption of this Ordinance
is in the best interests of the Town of Trophy Club, Texas and of the public health,
safety, and welfare.
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE
TOWN OF TROPHY CLUB, TEXAS:
SECTION 1.
INCORPORATION OF PREMISES
The above and foregoing premises are true and correct and are incorporated
herein and made a part hereof for all purposes.
Town CouncilPage 71 of 178Meeting Date: December 10, 2019
SECTION 2.
APPLICABLE REGULATIONS,DISCONTINUATION, & REVOCATION
In all respects the Land shall be subject to the applicable regulations contained in
the Comprehensive Zoning Ordinance and all other applicable and pertinent ordinances
and regulations of the Town, including without limitation regulations governing PD
Planned Development No. 30and all amendments thereto. TheSpecific Use Permit
granted by this Ordinance shall control in cases of conflict between this Ordinance
and/or PD Planned Development No. 30and/or theComprehensive Zoning Ordinance.
The Specific Use Permit granted hereby shall discontinueif the use for which this
Specific Use Permit is granted ceases to be operated at the permitted location for a
minimum period of six (6) continuous months.Further, this Specific Use Permit shall be
subject to revocation in accordance with the Townof Trophy ClubCode of Ordinances.
SECTION 3.
SAVINGSAND REPEALER
This Ordinance shall be cumulative of all other ordinances of the Town affecting
the regulation of land and zoning and shall not repeal any of the provisions of those
ordinances except in those instances where the provisions of those Ordinances are in
direct conflict with the provisions of this Ordinancewhether such Ordinances are
codified or uncodified, and all other provisions of the Ordinances of the Town of Trophy
Club, codified or uncodified, not in conflict with the provisions of this Ordinance, shall
remain in full force and effect.Notwithstanding the foregoing, any complaint, action,
cause of action or claim which prior to the effective date of this Ordinance has been
initiated or has arisen under or pursuant to such repealed Ordinance(s) shall continue to
be governed by the provisions of that Ordinance and for that purpose the Ordinance
shall be deemed to remain and continue in full force and effect.
SECTION 4.
SEVERABILITY
The sections, paragraphs, sentences, phrases, clauses and words of this
Ordinance are severable, and if any section, paragraph, sentence, phrase, clause or
word in this Ordinance or application thereof to any person or circumstance is held
invalid or unconstitutional by a Court of competent jurisdiction, such holding shall not
affect the validity of the remaining portions of this Ordinance, and the Town Council
hereby declares that it would have passed such remaining portions of this Ordinance
despite such invalidity, which remaining portions shall remain in full force and effect.
ORD 2019-28P&Z Page 2 of 4
Town CouncilPage 72 of 178Meeting Date: December 10, 2019
SECTION 5.
PENALTY
It shall be unlawful for any person to violate any provision of this Ordinance, and
any person violating or failing to comply with any provision hereof shall be fined, upon
conviction, in an amount not less than One Dollar ($1.00) nor more than Two Thousand
Dollars ($2,000.00), and a separate offense shall be deemed committed each day
during or on which a violation occurs or continues. The penalty provided by this section
shall be cumulative of all other penalties allowed by law, including without limitation, civil
remedies available for enforcement of this Ordinance.
SECTION 6.
PUBLICATION
The Town Secretary of the Town of Trophy Club is hereby directed to publishthe
Caption, Penalty and Effective Date of this Ordinance as required by Section 52.011 of
the Texas Local Government Code.
SECTION 7.
ENGROSSMENT AND ENROLLMENT
The Town Secretary of the Town of Trophy Club is hereby directed to engross
and enroll this Ordinance by filing this Ordinance in the ordinance records of the Town.
SECTION 8.
EFFECTIVE DATE
This Ordinance shall become effective from and after its date of adoption and
publication as provided by law, and it is so ordained.
ORD 2019-28P&Z Page 3 of 4
Town CouncilPage 73 of 178Meeting Date: December 10, 2019
PASSED AND APPROVED by the Town Council of the Town of Trophy Club,
Texas, this 10thday ofDecember 2019.
C. Nick Sanders, Mayor
Town of Trophy Club, Texas
\[SEAL\]
ATTEST:
Holly Fimbres, Town Secretary
Town of Trophy Club, Texas
APPROVED AS TO FORM:
J.David Dodd III, Town Attorney
Town of Trophy Club, Texas
ORD 2019-28P&Z Page 4 of 4
Town CouncilPage 74 of 178Meeting Date: December 10, 2019
2019
10,
December
Date:
Meeting
178
of
75
Page
Council
Town
Exhibit B
Town CouncilPage 76 of 178Meeting Date: December 10, 2019
Exhibit B
Town CouncilPage 77 of 178Meeting Date: December 10, 2019
Exhibit C
License and Permit Descriptions
BEVERAGE CARTAGE PERMIT (PE)
Permit authorizes a Mixed Beverage, Private Club Registration, Private Club Wine and Beer or
Private Club Exemption Certificate permittee who holds this permit to transport alcoholic
beverages to the licensed premises from the place of purchase.
CATERER'S PERMIT (CB)
Permit authorizes Mixed Beverage Permittee to sell mixed beverages on a temporary basis at a
place other than the premises for which the Mixed Beverage Permit is issued but only in areas
"wet" for the sale of mixed beverages.
FOOD AND BEVERAGE CERTIFICATE (FB)
A Food and Beverage Certificate may be issued to the holder of a Beer Retailer's On-Premise
Permit or Wine and Beer Retailer's Permit if food service is the primary business being operated
on the licensed premise or to the holder of a Mixed Beverage Permit or Private Club Permit if
food service is available on the premises and the gross receipts of alcoholic beverages do not
exceed 50% of total gross receipts.
The holder must meet requirements of the Code and Rule 33.5 concerning minimum number of
entrees served, hours of service, etc.
Certificate allows holder to be exempt from posting a conduct surety bond.
MIXED BEVERAGE RESTAURANT PERMIT WITH FB (RM)
Permit authorizes a restaurant located in an area voted wet for the legal sale of mixed
beverages in restaurant by food and beverage certificate holder to sell mixed drinks, wine,
beer, ale and malt liquor for consumption on the premises of the restaurant.
Source: https://www.tabc.state.tx.us/licensing/license_and_permit_description.asp
Town CouncilPage 78 of 178Meeting Date: December 10, 2019
1 Trophy Wood Drive
Town of Trophy Club
Trophy Club, Texas 76262
Legislation Details (With Text)
File #: Version:Name:
2019-646-T1
Type:Status:
Agenda ItemRegular Session
File created:In control:
12/6/2019Town Council
On agenda:Final action:
12/10/2019
Title:
Consider and take appropriate action regarding an Agreement with HG SPLY Trophy Club for the
utilization of property for additional parking; and authorize the Mayor or his designee to execute all
necessary documents (S. Norwood).
Attachments:
Staff Report - HG SPLY Parking Agreement.pdf
HG SPLY Parking Agreement.pdf
DateVer.Action ByActionResult
Agenda Item No. 15:
ConsiderandtakeappropriateactionregardinganAgreementwithHGSPLYTrophyClubfortheutilizationofpropertyfor
additional parking; and authorize the Mayor or his designee to execute all necessary documents (S. Norwood).
Town CouncilPage 79 of 178Meeting Date: December 10, 2019
To: Mayor and Town Council
From:Wade Carroll, Assistant Town Manager
CC: Steve Norwood, Town Manager
Holly Fimbres, Town Secretary/RMO
Re: HG SPLY Parking Agreement
Town Council Meeting, December 10, 2019
Agenda Item:
Consider and take appropriate action regarding an Agreement with HG SPLY Trophy Club for the
utilization of property for additional parking; and authorize the Mayoror his designee to
execute all necessary documents(S.Norwood)
Strategic Link:
Infrastructure and Development – Foster a business-friendly environment.
Background and Explanation:
The Town was approached by HG SPLY Trophy Club (HG SPLY) to allow them to valet park
patron’s vehicles on Town owned property. The request was for approximately 50-60 parking
spaces in a mixture of parking areas including parking identified as; Town Hall Gravel Lot (south
of the Town Hall building) and the Town Hall Lot north of Holiday Inn. HG SPLY is also
requesting the opportunity to install an improved parking area for golf cart parking in the grassy
area between HG SPLY owned property and the Town owned improved temporary parking lot
constructed west of HG SPLY. The golf cart parking is required to be similar in structure to the
grasscrete golf cart parking at Meat U Anywhere. In exchange for the allotted parking spaces
HG SPLY is being asked to add traffic flow marking to the driveway and approach assisting in the
mitigation of traffic issues exiting the HG SPLY lot onto Trophy Wood Dr. The agreement allows
HG SPLY to utilize 35 of the 83 parking spot within the Town Hall gravel lot and 32 of the
available 53 parking spots in the Town Hall Lot north of Holiday Inn. All vehicles will be
required to be moved prior to the closing of the valet services each night. The agreement
allows for any party to terminate the agreement with a written 90 day notice.
Financial Considerations:
The agreement has no financial impact to the Town.
Page 1 of 2
Town CouncilPage 80 of 178Meeting Date: December 10, 2019
Legal Review:
The Town Attorney David Dodd wrote, reviewed and approved the agreement.
Board/Commission/ or Committee Recommendation:
The agreement was presented to EDC 4B and was approved unanimously.
Staff Recommendation:
Staff recommends the Council approve the parking agreement with HG SPLY as presented.
Attachments:
HG SPLY Parking Agreement
Page 2 of 2
Town CouncilPage 81 of 178Meeting Date: December 10, 2019
STATE OF TEXAS §
COUNTY OF TARRANT§
PARKING AGREEMENT
This Parking Agreement ("Agreement") is made between the Town of Trophy Club, a Texas
Municipality (hereinafter “Town”), the Trophy Club Economic Development Corporation
(hereinafter “EDC”) and HG SPLY Trophy Club, a Texas Corporation (hereinafter “HG”). All
entities are collectively referred to as Parties in this Agreement (“Parties”). Town owns three
properties described in Exhibit A, Exhibit B, Exhibit C and Exhibit D and attached and
incorporated herein. HG desires to use the three properties owned by Town for parking.
Parking in Town Hall Gravel Lot
HG will be allowed to use the highlighted in yellow in Exhibit A (hereinafter “Gravel Lot”) under
the following conditions:
1) HG is responsiblefor the cars parked in Gravel Lot by a valet service.
2) HG or any Valet service contracting with HG shall park in the designated area.
3) All Valet parked cars shall be removed from this lot within one hour after HG SPLY Co. closes.
4) No parking is allowed on unimproved surfaces.
5) HG, their agents and any valet service contracting with HG are responsible for damages they
cause
Parking in Town Hall Lot North of Holiday Inn
HG will be allowed to use the area highlighted in yellow in Exhibit B (hereinafter “Holiday Lot”)
under the following conditions:
1) HG is responsible for the cars parked in Holiday Lot by a valet service.
2) HG or any Valet service contracting with HG shall park in the designated area.
3) All Valet parked cars shall be removed from this lot within one hour after HG SPLY Cocloses.
4) No parking is allowed on unimproved surfaces.
5) HG, their agents and any valet service contracting with HG are responsible for damages they
cause
Parking in Town owned Service Road Lot
HG will be allowed to use the area described in Exhibit C (hereinafter “Service Road Lot”) under
the following conditions:
1) HG is responsible installing the improvements for golf cart parking.
2) All parking services shall meet Town code.
3) HG shall remove the improvements and cease parking golf cart within 90 days of written
notice from Town or upon termination of this agreement by HG.
4) No parking is allowed on unimproved surfaces.
Town CouncilPage 82 of 178Meeting Date: December 10, 2019
Markings in HG owned Lot
In exchange for being allowed to park in the Town lots, HG agrees to add traffic flow markings
to the driveway and approach assistingin the mitigation of traffic issues exiting the HG parking
lot onto Trophy Wood Drive. Changes to be made are depicted inExhibit D. The purpose of the
markings is to direct traffic into and exiting HG SPLY Co. parking lot onto and off of Trophy
Wood Dr.
Termination
This agreement may be terminated by either party with 90 days written notice.
Wherefore, premises considered, both parties agree to these terma as is evidenced by
signatures below.
TOWN OF TROPHY CLUB, TEXAS
Mayor,C Nick Sanders,VP of Operations, E. Woerner,
Town of Trophy Club, TexasHG SPLYTrophy Club, Texas
Date: Date:
ATTEST:
President, Michael RichmondHolly Fimbres, Town Secretary
EDC-4B, Town of Trophy Club, Texas
Date:
APPROVED TO FORM:
J. David Dodd III, Town Attorney
Town CouncilPage 83 of 178Meeting Date: December 10, 2019
1 Trophy Wood Drive
Town of Trophy Club
Trophy Club, Texas 76262
Legislation Details (With Text)
File #: Version:Name:
2019-603-T1
Type:Status:
Agenda ItemRegular Session
File created:In control:
11/12/2019Town Council
On agenda:Final action:
12/10/2019
Title:
Receive an update and provide direction regarding the Drainage Masterplan Update and Skyline
Creek Channel Feasibility Study (S. Norwood).
Attachments:
Staff Report - Drainage Masterplan Update and Skyline Creek Channel Feasibility Study.pdf
Draft Storm Water Masterplan Update.pdf
Exhibit A - Alternate 1 10 Year.PNG
Exhibit B - Alternate 1 100 Year.PNG
Exhibit C - Alternate 2 10 Year.PNG
Exhibit D - Alternate 2 100 Year.PNG
Exhibit E - Existing 10 Year.PNG
Exhibit F - Existing 100 Year.PNG
Exhibit G - Overall.PNG
DateVer.Action ByActionResult
Agenda Item No. 16:
ReceiveanupdateandprovidedirectionregardingtheDrainageMasterplanUpdateandSkylineCreekChannel
Feasibility Study (S. Norwood).
Town CouncilPage 88 of 178Meeting Date: December 10, 2019
To: Mayor and Town Council
From: Tommy Uzee, Director of Community Development
CC: Steve Norwood, Town Manager
Holly Fimbres, Town Secretary/RMO
Re: Drainage Masterplan Update and SkylineCreek Channel Feasibility Study
Town Council Meeting, December 10, 2019
Agenda Item:
Receive an update and provide direction regarding the Drainage Masterplan Update and Skyline
Creek Channel Feasibility Study (S. Norwood).
Strategic Link:
Infrastructure & Development - Maintain and improve all Town infrastructure.
Background and Explanation:
Following Council concerns and approvals, the Storm Water Master Plan was updated by Freese
and Nichols, to address a Phase II plan of action for the creek flow for the Skyline branch creek,
from the bridge at Indian Creek Drive and Skyline Drive through the culverts at T W King Drive.
Also considered, was opening the new box cell culvert installed on the last phase of
construction on the upstream side of the bridge on Indian Creek Drive. The project included
updating the previous hydrologic and hydraulic models to reflect existing (2019) conditions.
With this information, floodplain maps were generated for the 10% and 1% annual chance
event (ACE) storms. Suspected structures that may be inundated during an event were
identified. It was identified that the FEMA FIRM (Flood Insurance Rating Map) is not accurate
and should be updated, as well.
A brief synopsis of the study:
Due to downstream channel conditions, there is very little difference between the 3-
8’x5’ box culverts and the 4-8’x5’ box culvert conditions.
Alternative 1 removes all of the houses downstream from the culvert from the
floodplain and eliminates overtopping of the Indian Creek Road.
Alternative 2 fully channelizes the flow and eliminates overtopping of the T.W. King
Road.
Page 1 of 2
Town CouncilPage 89 of 178Meeting Date: December 10, 2019
Financial Considerations:
Alternate 1 – $4.3 million
Alternate 2 - $ 5.9 million
In-house Maintenance – N/A
Legal Review:
The Town Attorney has reviewed this item and concurs with the Staff recommendation.
Board/Commission/ orCommittee Recommendation:
Not applicable.
Staff Recommendation:
Continue in-house maintenance of culverts and areas that could affect continuous flow during
storm events.
Attachments:
Draft Storm Water Masterplan Update
Exhibit A - Alternate 1 10 Year
Exhibit B - Alternate 1 100 Year
Exhibit C - Alternate 2 10 Year
Exhibit D - Alternate 2 100 Year
Exhibit E - Existing 10 Year
Exhibit F - Existing 100 Year
Exhibit G - Overall
Page 2 of 2
Town CouncilPage 90 of 178Meeting Date: December 10, 2019
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1 Trophy Wood Drive
Town of Trophy Club
Trophy Club, Texas 76262
Legislation Details (With Text)
File #: Version:Name:
2019-604-T1
Type:Status:
Agenda ItemRegular Session
File created:In control:
11/12/2019Town Council
On agenda:Final action:
12/10/2019
Title:
Discussion of items for Future Agendas to include agenda items for consideration on the January 14,
2020 Council agenda and items from the Town Council Future Agenda Items list (S. Norwood)
A)Item No. 4 from the Future Agenda Items list: Discussion of and take appropriate action
regarding drainage issues in Town. (Shoffner 6/11/2019) (1-September 10, 2019) (2-December 10,
2019)
B)Item No. 5 from the Future Agenda Items list: Review of the Town’s Charter and Code of
Ordinances to allow the Council to take action to enforce deed restrictions or covenants. (Bone &
Geraci 8/27/2019) (1-December 10, 2019)
Attachments:
January 14, 2020 Proposed Council Meeting Agenda.pdf
Town Council Future Agenda Items List updated 11-26-2019.pdf
DateVer.Action ByActionResult
Agenda Item No. 17:
DiscussionofitemsforFutureAgendastoincludeagendaitemsforconsiderationontheJanuary14,2020Council
agenda and items from the Town Council Future Agenda Items list (S. Norwood)
A)ItemNo.4fromtheFutureAgendaItemslist:Discussionofandtakeappropriateactionregardingdrainage
issues in Town. (Shoffner 6/11/2019) (1-September 10, 2019) (2-December 10, 2019)
B)ItemNo.5fromtheFutureAgendaItemslist:ReviewoftheTown’sCharterandCodeofOrdinancestoallowthe
Council to take action to enforce deed restrictions or covenants. (Bone & Geraci 8/27/2019) (1-December 10, 2019)
Town CouncilPage 141 of 178Meeting Date: December 10, 2019
Meeting Date: January 14, 2020
Regular Session Start Time 7:00 p.m.
Announcements & Reports
No.
Recognition of the Byron Nelson High School girl’s volleyball team for winning
1Town Mgr
the Class 6A State Championship (S. Norwood).
Receive Town Manager Norwood's update and provide input regarding the
2Town Mgr
following (S. Norwood):
May 2, 2019 Election
Receive Town Council Liaison update; discussion of same (S. Norwood):
3Town Sec
STAFF
No.ConsentRESORDPROCFile IDDept
RPT
ConsiderandtakeappropriateactionregardingtheTownCouncilRegular
4Town Sec
Session Minutes dated December 10, 2019 (S. Norwood).
Consider and take appropriate action regarding the financial and variance
5Finance
report dated September 2019 (S. Norwood).
Consider and take appropriate action regarding the financial and variance
6Finance
report dated October 2019 (S. Norwood).
Consider and take appropriate action regarding an Ordinance amending Section
A1.006, Animal Control, and Section A1.009, Fire Operational Fees, of Article
7Fire
A1.000, General Provisions, of Appendix A, Fee Schedule, within the Town’s
Code of Ordinances; and provide an effective date (S. Norwood).
STAFF
No.Regular SessionRESORDPROCFile IDDept
RPT
Consider and take appropriate action regarding a Proclamation of the Town
Council recognizing February 2020 as Kindness Awareness Month in Trophy
8Town Sec
Club; and providing an effective date (Council Member Fleury and Mayor
Sanders).
STAFF
No. Upcoming Agenda & Council Future Agenda Items List UpdateRESORDPROCFile IDDept
RPT
Discussion of items for Future Agendas to include agenda items for
consideration on the January 25, 2020 Council Retreat agenda and on the
9Town Sec
February 11, 2020 Council agenda, as well as items from the Town Council
Future Agenda Items list (S. Norwood).
Item No. 8 from the Future Agenda Items list: Task the Town Attorney and
Planning and Development Department to identify all Town situations that
A)
allow citizen petition where ministerial duty is required. (Shoffner & Sanders
10/8/2019) (1-January 14, 2020)
Item No. 9 from the Future Agenda Items list: Review potential revisions to the
overnight parking ordinance specific to temporary parking permits in order to
B)
incorporate suggestions made by citizen Mr. Ramsbottom. (Bone & Sanders
10/8/2019) (1-January 14, 2020)
STAFF
No.Executive SessionRESORDPROCFile IDDept
RPT
Pursuant to the following designated sections of the Texas Government Code,
Annotated, Chapter 551 (Texas Open Meetings Act), the Council will convene
10Town Mgr
into executive session to discuss the following:
Town CouncilPage Page 1 of 2 142 of 178Meeting Date: December 10, 2019
STAFF
No.Regular SessionRESORDPROCFile IDDept
RPT
Consider and take appropriate action regarding the Executive Session (S.
11Town Mgr
Norwood).
Town CouncilPage Page 2 of 2 143 of 178Meeting Date: December 10, 2019
Town Council Future Agenda Items List
(Updated 11/26/2019)
1. Review negotiating with the Trophy Club Municipal Utility District No. 1 to transfer the
title for the land that the Annex Building is built on and the maintenance building by the
Wastewater Treatment Plant. (Lamont 11/10/2015) (1-February 9, 2016)(2-May 10, 2016)
(3-August 9, 2016) (4-November 8, 2016) (5-February 14, 2017) (6-May 23, 2017) (7-May 22,
2018) (8-August 28, 2018) (9-December 11, 2018) (10-April 9, 2019) (11-July 23, 2019)(12-
October 22, 2019) (13-January 28, 2020)
1/12/2016 – At the January 12, 2016 Council meeting, Council made TCMUD No. 1 an offer
regarding the Annex Building.
5/10/2016 - Town Manager Seidel advised that Town Staff are continuing to work on this
item.
8/9/2016 - Mayor Sanders advised that several items have taken precedence and that this
item can remain on the list until the applicable time to deal with it.
9/19/2016 – This item was scheduled to be placed on a future Joint Meeting agenda,
tentatively for January 2017, with the TCMUD No. 1 Board of Directors.
11/8/2016 – Council consensus was to leave this item on the Future Agenda Items list.
2/20/2017 – Council moved this item to be discussed during the February 25, 2017 Council
Retreat.
3/28/2017 – Mayor Sanders added the maintenance building by the Wastewater Treatment
Plant to this item.
5/23/2017 - Mayor Sanders advised that his intent was that the Annex Building would be
utilized for Town storage after Staff relocated into the new Town Hall facility.
5/22/2018 – Direction was given to place the above items on the Joint Session agenda
between Council and the TCMUD No. 1 Board of Directors that would occur in July 2018.
8/28/2018 – There was no new update to provide.
12/11/2018 – Town Manager Class provided an update during Executive Session.
4/9/2019 – Town Manager Class provided an update during Executive Session.
7/23/2019 – Interim Town Manager Carroll provided an update during Executive Session.
10/22/2019 – Town Manager Norwood provided an update during Executive Session.
2. Receive an update from Town Staff regarding Entryway Monumentation and Landscaping
for the Town of Trophy Club. (Sanders 2/27/2018) (1-May 22, 2018) (2-August 28, 2018)
(3-December 11, 2018) (4-March 26, 2019) (5-June25, 2019) (6-July 23, 2019) (7-October
22, 2019) (8-January 28, 2020)
5/22/2018 – Town Planner Payne provided an update regarding Entryway Monument signs,
Wayfinding signs, and Parks signs. Council gave direction to bring back a plan for repairing
and updating Parks monument signs and a plan for standardizing trailhead signs.
8/28/2018 – Town Planner Payne presented an update regarding Park signage. Council
provided feedback on the design for Park signage.
12/11/2018 – Town Planner Payne provided an updateand Council directed Staff to move
forward with preparing an RFP for Parks signage with Town logos and without Town logos.
3/26/2019 – Town Planner Payne provided an update regarding entryway monumentation
and wayfinding signage. Council directed Staff to move forward with entryway
monumentation.
6/25/2019 – Town Planner Payne provided an update regarding entryway monumentation
and Park signage. Council directed Staff to bring the item back for direction to allow the en-
Page 1 of 2
Town CouncilPage 144 of 178Meeting Date: December 10, 2019
tire Council to be present.
7/23/2019 – Town Planner Payne provided an update regarding entryway monumentation
and Park signage. Council recommended Staff reach out to NISD to work together to have
monumentation by the schools, reach out to the developer of PD 30 to potentially have
monumentation on Trophy Club Drive compliment PD 30 signage, and review having a sign
with backlit lettering on Trophy Wood Drive.
10/22/2019 – Town Planner Payne provided an update regarding entryway monumentation.
Council recommended that the Trophy Wood Drive monument sign be double sided and
backlit, remove the Town obelisks on Trophy Club Drive, and include a monument sign on
the northwest corner of Trophy Club Drive and State Highway 114.
3. Discussion of and possible action between the Town and EDC 4B regarding long range
planning to use the parcel between Bread Winners and Trophy Club Town Hall. (Sanders
7/24/2018) (1-October 23, 2018)(2-April 9, 2019) (3-July 23, 2019) (4-October 22, 2019)(5-
January 28, 2020)
10/23/2018 – Council recommended giving the liaison direction during the Executive Ses-
sion and that information could be provided to the EDC 4B through the liaison without a
joint meeting.
4/9/2019 – Town Manager Class provided an update during Executive Session.
7/23/2019 – Interim Town Manager Carroll provided an update during Executive Session.
10/22/2019 – Town Manager Norwood provided an update during Executive Session.
4. Discussion of and take appropriate action regarding drainage issues in Town. (Shoffner
6/11/2019) (1-September 10, 2019)(2-December 10, 2019)
9/10/2019 – Director of Community Development Uzee provided an update and advised that
the Storm Water Mater Plan update had been received and would be reviewed.
5. Review of the Town’s Charter and Code of Ordinances to allow the Council to take action
to enforce deed restrictions or covenants. (Bone & Geraci 8/27/2019) (1-December 10,
2019)
6. Creation of a strategic plan for a percentage of funds set aside for Capital Replacement
items. (Geraci & Sanders 8/27/2019) (1-January 25, 2020)
11/12/2019 – Mayor Sanders requested to have this item discussed at the January 25, 2020
Council Retreat.
7. Develop a strategic plan related to the Town’s Budget and work with each department
head. (Geraci & Sanders 9/10/2019) (1-January 25, 2020)
8. Task the Town Attorney and Planning and Development Department to identify all Town
situations that allow citizen petition where ministerial duty is required. (Shoffner & Sand-
ers 10/8/2019) (1-January 14, 2020)
9. Review potential revisions to the overnight parking ordinance specific to temporary park-
ing permits in order to incorporate suggestions made by citizen Mr. Ramsbottom. (Bone
& Sanders 10/8/2019) (1-January 14, 2020)
10.Review amending the Meetings and Rules of Procedure to have a provision for excused
absences. (Shoffner & Sanders 10/22/2019) (1-January 28, 2020)
Page 2 of 2
Town CouncilPage 145 of 178Meeting Date: December 10, 2019
1 Trophy Wood Drive
Town of Trophy Club
Trophy Club, Texas 76262
Legislation Details (With Text)
File #: Version:Name:
2019-605-T1
Type:Status:
Agenda ItemExecutive Session
File created:In control:
11/12/2019Town Council
On agenda:Final action:
12/10/2019
Title:
Pursuant to the following designated section of the Texas Government Code, Annotated, Chapter 551
(Texas Open Meetings Act), the Council will convene into executive session to discuss the following:
A)Section 551.074 Personnel Matters under Subsection (1) to discuss or deliberate the
appointment, evaluation and duties of a public officer or employee:
Denton Central Appraisal District Board of Directors (Mayor Sanders)
Attachments:
DateVer.Action ByActionResult
Agenda Item No. 18:
PursuanttothefollowingdesignatedsectionoftheTexasGovernmentCode,Annotated,Chapter551(TexasOpen
Meetings Act), the Council will convene into executive session to discuss the following:
A)Section551.074PersonnelMattersunderSubsection(1)todiscussordeliberatetheappointment,evaluation
and duties of a public officer or employee:
Denton Central Appraisal District Board of Directors (Mayor Sanders)
Town CouncilPage 146 of 178Meeting Date: December 10, 2019
1 Trophy Wood Drive
Town of Trophy Club
Trophy Club, Texas 76262
Legislation Details (With Text)
File #: Version:Name:
2019-642-T1
Type:Status:
Agenda ItemRegular Session
File created:In control:
12/4/2019Town Council
On agenda:Final action:
12/10/2019
Title:
Consider and take appropriate action regarding a Resolution of the Town Council casting the Town's
twenty-one (21) allocated votes for a candidate or candidates to serve on the Denton Central
Appraisal District Board of Directors; and providing an effective date (Mayor Sanders).
Attachments:
Staff Report - DCAD Board of Directors.pdf
Letter from DCAD.pdf
RES 2019-38 - DCAD Appraisal District Board Votes.pdf
DateVer.Action ByActionResult
Agenda Item No. 19:
ConsiderandtakeappropriateactionregardingaResolutionoftheTownCouncilcastingtheTown'stwenty-one(21)
allocatedvotesforacandidateorcandidatestoserveontheDentonCentralAppraisalDistrictBoardofDirectors;and
providing an effective date (Mayor Sanders).
Town CouncilPage 147 of 178Meeting Date: December 10, 2019
To: Mayor and Town Council
From:Holly Fimbres, Town Secretary/RMO
CC: Steve Norwood, Town Manager
Re: Denton Central Appraisal District Board of Directors
Town Council Meeting, December 10, 2019
Agenda Item:
Consider and take appropriate action regarding a Resolution of the Town Council casting the
Town's twenty-one (21) allocated votes for a candidate or candidates to serve on the Denton
Central Appraisal District Board of Directors; and providing an effective date (Mayor Sanders).
Strategic Link:
Infrastructure & Development – Collaborate effectively with other governmental entities.
Background and Explanation:
The terms of service for five members of the Board of Directors will expire on December 31,
2019. The Town Council completed the first step on September 24, 2019 by submitting the
following nomination: Danny Mayer. Denton Central Appraisal District is now requesting that
the Town cast the twenty-one(21) allocated votes for a candidate or candidates that were
nominated and named on the ballot.
The candidates nominated by the taxing jurisdictions are:
Candidate Nominating Jurisdiction
1. Roy Atwood City of Lewisville, Lewisville ISD, City of The Colony
2. Michelle French* City of Lewisville
3. Sharon Gentry Town of Flower Mound
4. Katy Grote Town of Flower Mound
5. Carla Hardeman Town of Northlake
6. David Johnson Lewisville ISD
7. Danny Mayer Town of Trophy Club
8. Joel McGregor Town of Northlake
9. Laura McGregor Town of Northlake
10. Ashleigh Miller CFB ISD
11. Brian Montini Town of Northlake
12. George Pryor City of Lewisville, Denton County, City of The Colony
13. Michael Savoie Town of Northlake
Page 1 of 2
Town CouncilPage 148 of 178Meeting Date: December 10, 2019
14. Kelly Sayre Denton County, CFB ISD
15. Charles Stafford City of Lewisville, Denton ISD, City of The Colony
16. Mike Stallings Town of Flower Mound
17. David Terre Frisco ISD, Norwest ISD, Little Elm ISD, City of Frisco,
Lewisville ISD, Denton County, Town of Flower
Mound, City of The Colony
18. Tom Washington Lewisville ISD, Denton County
19. Bryan Webb City of Lewisville, Argyle ISD, Lewisville ISD, Town of
Flower Mound
20. Rick WoolfolkCity of Denton
*Michelle French was nominated by the City of Lewisville as a candidate. Ms. French would like
to remain on the Board of Directors as an ExOfficio member. (This would be automatic and
would require no votes from the entities.)
Financial Considerations:
Not applicable.
Legal Review:
Not applicable.
Board/Commission/ or Committee Recommendation:
Not applicable.
Staff Recommendation:
Staff recommends approval of Resolution No. 2019-38, nominating a candidate or candidates to
serve on the Denton Central Appraisal District Board of Directors.
Attachments:
Letter from DCAD
Resolution No. 2019-38
Page 2 of 2
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TOWN OF TROPHY CLUB, TEXAS
RESOLUTION NO. 2019-38
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF
TROPHY CLUB, TEXAS, CASTING THETOWNS TWENTY-ONE(21)
ALLOCATED VOTES FOR A CANDIDATE OR CANDIDATES TO
SERVE ONTHE DENTON CENTRAL APPRAISAL DISTRICT BOARD
OF DIRECTORS; PROVIDING FOR SUBMITTAL OF SAME TO THE
CHIEF APPRAISER; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, Section 6.03 of the Tax Code provides for the selection of
members for the Denton Central Appraisal Districts Board of Directors based on the
standard process of nominations and selection by the voting units in a taxing
jurisdiction; and
WHEREAS, the Town of Trophy Club, Texas, based on the tax levy for the
Town, was allocated a total of twenty-one(21) votes to cast for nominated
candidate(s) named on the ballot provided by the Chief Appraiser of the Denton
Central Appraisal District; and
WHEREAS, uponreceiving the selections submitted by all voting units of the
taxing jurisdiction, the five nominees receiving the most votes will be appointed as
members of the Board of Directors for the Denton Central Appraisal District; and
WHEREAS, it is the desireof the Town Council of the Town of Trophy Club,
Texas, to cast the Towns twenty-one(21) allocated votes to__________for
placement on the Board of Directors for the Denton Central Appraisal District.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE
TOWN OF TROPHY CLUB, TEXAS:
Section 1.That the Town of Trophy Club, Texas, hereby casts itstwenty-
one(21)allocated votes for__________to serve onthe Board of Directors for the
Denton Central Appraisal District.
Section 2.That this Resolution, indicating the votes cast and candidate(s)
selected, shall be submitted to the Chief Appraiser of the Denton Central Appraisal
District prior to December 15, 2019.
Section 3.That this Resolution shall become effective from and after its
date of passage in accordance with law, and it is so resolved.
Town CouncilPage 176 of 178Meeting Date: December 10, 2019
PASSED AND APPROVED by the Town Council of the Town of Trophy Club,
Texas, this 10thday of December 2019.
C. Nick Sanders, Mayor
Town of Trophy Club, Texas
ATTEST:\[SEAL\]
Holly Fimbres, Town Secretary
Town of Trophy Club, Texas
APPROVED TO AS FORM:
J. David Dodd III, Town Attorney
Town of Trophy Club, Texas
RES 2019-38 Page 2 of 2
Town CouncilPage 177 of 178Meeting Date: December 10, 2019
1 Trophy Wood Drive
Town of Trophy Club
Trophy Club, Texas 76262
Legislation Details (With Text)
File #: Version:Name:
2019-606-T1
Type:Status:
Agenda ItemRegular Session
File created:In control:
11/12/2019Town Council
On agenda:Final action:
12/10/2019
Title:
Consider and take appropriate action regarding the Executive Session (S. Norwood).
Attachments:
DateVer.Action ByActionResult
Agenda Item No. 20:
Consider and take appropriate action regarding the Executive Session (S. Norwood).
Town CouncilPage 178 of 178Meeting Date: December 10, 2019