Agenda Packet TC 11/12/2019
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Town CouncilPage 4 of 89Meeting Date: November 12, 2019
1 Trophy Wood Drive
Town of Trophy Club
Trophy Club, Texas 76262
Legislation Details (With Text)
File #: Version:Name:
2019-551-T1
Type:Status:
Agenda ItemRegular Session
File created:In control:
10/22/2019Town Council
On agenda:Final action:
11/12/2019
Title:
Receive Town Manager Norwood's update and provide input regarding the following (S. Norwood):
*November and December 2019 Meeting Dates
*Holiday Schedule
*Capital Improvement Project on Trophy Club Drive
Attachments:
DateVer.Action ByActionResult
Agenda Item No. 1:
Receive Town Manager Norwood's update and provide input regarding the following (S. Norwood):
*November and December 2019 Meeting Dates
*Holiday Schedule
*Capital Improvement Project on Trophy Club Drive
Town CouncilPage 5 of 89Meeting Date: November 12, 2019
1 Trophy Wood Drive
Town of Trophy Club
Trophy Club, Texas 76262
Legislation Details (With Text)
File #: Version:Name:
2019-552-T1
Type:Status:
Agenda ItemRegular Session
File created:In control:
10/22/2019Town Council
On agenda:Final action:
11/12/2019
Title:
Receive Town Council Liaison update; discussion of same (S. Norwood):
*Charter Review Commission, October 28, 2019 and November 11, 2019
Council Liaison - Council Member Philip Shoffner
*Parks and Recreation Board, November 4, 2019
Council Liaison - Council Member Michael Geraci
Attachments:
DateVer.Action ByActionResult
Agenda Item No. 2:
Receive Town Council Liaison update; discussion of same (S. Norwood):
*Charter Review Commission, October 28, 2019 and November 11, 2019
Council Liaison - Council Member Philip Shoffner
*Parks and Recreation Board, November 4, 2019
Council Liaison - Council Member Michael Geraci
Town CouncilPage 6 of 89Meeting Date: November 12, 2019
1 Trophy Wood Drive
Town of Trophy Club
Trophy Club, Texas 76262
Legislation Details (With Text)
File #: Version:Name:
2019-553-T1
Type:Status:
Agenda ItemConsent Agenda
File created:In control:
10/22/2019Town Council
On agenda:Final action:
11/12/2019
Title:
Consider and take appropriate action regarding the Town Council Regular Session Minutes dated
October 22, 2019 (S. Norwood).
Attachments:
DRAFT TC Regular Session Minutes October 22, 2019.pdf
DateVer.Action ByActionResult
Agenda Item No. 3:
ConsiderandtakeappropriateactionregardingtheTownCouncilRegularSessionMinutesdatedOctober22,2019(S.
Norwood).
Town CouncilPage 7 of 89Meeting Date: November 12, 2019
TOWN OF TROPHY CLUB
TOWN COUNCIL REGULAR SESSION MINUTES
TUESDAY, OCTOBER 22, 2019 7:00 P.M.
LOCATION: 1 TROPHY WOOD DRIVE, TROPHY CLUB, TEXAS
COUNCIL CHAMBERS
The Town Council of the Town of Trophy Club, Texas, met in a Regular Session on Tuesday, October 22, 2019. The
meeting was held within the boundaries of the Town and was open to the public.
TOWN COUNCIL MEMBERS PRESENT:
C. Nick Sanders Mayor
Eric Jensen Mayor Pro Tem, Place 2
Alicia L. Fleury Council Member, Place 1
Sean Bone Council Member, Place 3
Karl Monger Council Member, Place 4
Michael Geraci Council Member, Place 5
Philip Shoffner Council Member, Place 6
STAFF PRESENT:
Steve Norwood Town Manager Tony Jaramillo Director of Parks and Recreation
David Dodd Town Attorney Jill Lind Communications and Marketing Manager
Holly Fimbres Town Secretary/RMO Mike Pastor Information Services Manager
Patrick Arata Police Chief Lisa Payne Town Planner
Wade Carroll Fire Chief Tommy Uzee Director of Community Development
Ernest Gillespie Senior Accountant Steve Zieverink Information Services Specialist
Mayor Sanders announced the date of October 22, 2019, called the Town Council to order and announced a
quorum at 7:00 p.m.
The Invocation was offered by Senior Minister Jeff Brooks with Lake Cities Church of Christ.
The Pledges to the American Flag and Texas Flag were led by Mayor Pro Tem Jensen.
CITIZEN PRESENTATIONS
This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the agenda.
The Council is not permitted to take action on or discuss any presentations made to the Council at this time
concerning an item not listed on the agenda. The Council will hear presentations on specific agenda items prior to
the Council addressing those items. You may speak up to four (4) minutes or the time limit determined by the
Mayor or presiding officer. To speak during this item, you must complete the Speaker's form that includes the
topic(s) of your statement. Topics of presentation should be limited to matters over which the Council has authority.
There were no citizen presentations.
ANNOUNCEMENTS AND REPORTS
1. Receive Town Manager Norwood’s update and provide input regarding the following (S. Norwood):
Early Voting – Began on October 21st and would run through November 1st with times and locations
posted on the Town’s website. The closest early voting site for Denton County residents was at the
Trophy Club Municipal Utility District No. 1 and the closest early voting site for Tarrant County residents
was at Southlake Town Hall.
November and December Town Council Meetings – There would only be one Council meeting in
November and December; therefore there would be no Council meeting on November 26th and
Town CouncilPage 8 of 89Meeting Date: November 12, 2019
December 24th due to the holiday schedule.
Veterans Day Ceremony – Will be held on November 11th at 11:00 a.m. at the Veterans Memorial
located in Independence Park West.
Fall Family Campout – Scheduled for November 9th and November 10th with 70 participants currently
registered.
Town Manager Norwood reported that the striping issue on the Trophy Lake Drive bridge had been addressed with
the Texas Department of Transportation (TxDOT). The left lane has been dedicated as a left turn lane and the
middle lane was now designated for either a left turn or to continue straight. Additionally, he advised that the
weathered flags around Town were being replaced.
Mayor Sanders announced and welcomed residents to attend a Meet and Greet for the newly hired Town
Manager, Steve Norwood, that would be held on October 29th from 5:00 p.m. to 7:30 p.m. at HG Sply Co.
CONSENT AGENDA
All matters listed as Consent Agenda are considered to be routine by the Town Council and will be enacted by one
motion. There will not be a separate discussion of these items. If discussion is desired, that item will be removed
from the consent agenda and will be considered separately.
2. Consider and take appropriate action regarding the Town Council Regular Session Minutes dated October 8,
2019 (S. Norwood).
3. Consider and take appropriate action regarding designating an Acting Town Manager in compliance with
Section 4.06, Acting Town Manager, of the Trophy Club Town Charter. (S. Norwood).
4. Consider and take appropriate action regarding a Requisition Request for Annual Benefits Consulting and
Online Benefit Enrollment; and authorizing the Mayor or his designee to execute all necessary documents
(S. Norwood).
5. Consider and take appropriate action regarding a Requisition Request for procurement of Microsoft
licensing from SHI; and authorizing the Mayor or his designee to execute all necessary documents (S.
Norwood).
6. Consider and take appropriate action regarding a Requisition Request for procurement of legal
representation between the Town of Trophy Club and JD Dodd Law for operations in legal services; and
authorizing the Mayor or his designee to execute all necessary documents (S. Norwood).
7. Consider and take appropriate action regarding a Requisition Request for the replacement of a fleet patrol
vehicle for the Police Department; and authorizing the Mayor or his designee to execute all necessary
documents (S. Norwood).
8. Consider and take appropriate action regarding a Requisition Request for the replacement of a Fire Marshal
vehicle for the Fire Department; and authorizing the Mayor or his designee to execute all necessary
documents (S. Norwood).
9. Consider and take appropriate action regarding a Payment Authorization Memo for TML Property, Casualty
and Worker’s Comp Insurance; and authorizing the Mayor or his designee to execute all necessary
documents (S. Norwood).
Town Council Minutes October 22, 2019 Page 2 of 8
Town CouncilPage 9 of 89Meeting Date: November 12, 2019
Motion:
Motion made by Mayor Pro Tem Jensen, seconded by Council Member Bone, to approve Consent Agenda Items
No. 2 through No. 9.
Motion carried unanimously 7-0-0.
REGULAR SESSION
10. Case SUP-19-001 (Hampton Inn Alcohol Sales)
A) Conduct a Public Hearing regarding a request made by Hampton Inn for a Specific Use Permit for
alcoholic beverage sales for off-premise consumption, generally located at the northwest corner of
Trophy Wood Drive and Plaza Drive (S. Norwood).
Mayor Sanders opened the public hearing at 7:07 p.m.
Town Planner Payne stated that the purpose of this item was to consider a request for a Specific Use Permit to
allow alcoholic beverages at Hampton Inn. The strategic link for this item was Infrastructure & Development –
Foster a business-friendly environment. The applicant proposes to sell beer and wine alongside the toiletries in
the Suite Shop in the hotel’s lobby. If the Suite Shop, specifically, is the only area in the hotel permitted under the
BQ permit by the Texas Alcoholic Beverage Commission, which forbids on-premise consumption where alcohol was
sold, then consumption remains legal throughout the rest of the hotel so guests can continue to bring alcoholic
beverages of any kind into their hotel rooms, whether the alcohol was bought at the Suite Shop or elsewhere.
Hampton Inn is in compliance with the 300 foot separation requirements from schools, churches, and public
hospitals, and the closest of that group was the Primrose School of Westlake at Entrada, located 3,000 feet away.
Parking needs would not be affected, as the intent was to only sell unopened beer and wine to guests. The Police
Chief has reviewed this application and had no objections. The Planning and Zoning (P&Z) Commission considered
this item at their October 3, 2019 meeting and recommended approval unanimously after no discussion.
Additionally, Staff recommended approval of this item.
The applicant, Nina Chudasama with Kriya Hotels, was present to address any questions.
Mayor Sanders asked if there was anyone that wished to speak during this item and after seeing no one, he closed
the public hearing at 7:08 p.m.
B) Consider and take appropriate action regarding a request made by Hampton Inn for a Specific Use
Permit for alcoholic beverage sales for off-premise consumption, generally located at the northwest
corner of Trophy Wood Drive and Plaza Drive (S. Norwood).
Motion:
Motion made by Mayor Pro Tem Jensen, seconded by Council Member Bone, to approve Ordinance No. 2019-25
P&Z, (Case SUP-19-001 - Hampton Inn Alcohol Sales), a request made by Hampton Inn for a Specific Use Permit for
alcoholic beverage sales for off-premise consumption, generally located at the northwest corner of Trophy Wood
Drive and Plaza Drive.
Motion carried unanimously 7-0-0.
11. Case SUP-19-002 (The Byron Freestanding Development Identification Sign)
A) Conduct a Public Hearing regarding a request for a Specific Use Permit to allow for a freestanding
development identification sign as required by Planned Development No. 30, generally located
southeast of Trophy Club Drive and approximately 650 feet north of SH 114 (S. Norwood).
Mayor Sanders opened the public hearing at 7:10 p.m.
Town Council Minutes October 22, 2019 Page 3 of 8
Town CouncilPage 10 of 89Meeting Date: November 12, 2019
Town Planner Payne stated that the purpose of this item was to consider a request for a Specific Use Permit (SUP)
to allow a freestanding development identification sign at the Byron Apartment Homes. The strategic link for this
item was Infrastructure & Development - Foster a business-friendly environment. The PD-30 Development
Standards require freestanding development identification signs to obtain an SUP from the P&Z Commission and
Council. Matters to be considered are the number of signs, location, size, and lighting. The proposed double-sided
sign was set back 23 feet from Trophy Club Drive at the main entrance into the multifamily complex. The stucco
sign was planned to be 132 square feet in area, 10 feet tall, painted navy blue, and only the word “Byron” would
be internally illuminated at night. The P&Z Commission considered this item at their October 3, 2019 meeting and
discussion included an explanation as to why the SUP was necessary, how the proposal compares to existing signs,
and the location of the proposed sign. The SUP was unanimously recommended for approval by the P&Z
Commission. Additionally, Staff recommended approval of this item.
The applicant, Kurt Heinbecker with North American Properties, was present to address any questions.
Mayor Sanders asked if there was anyone that wished to speak during this item and after seeing no one, he closed
the public hearing at 7:11 p.m.
B) Consider and take appropriate action regarding a request for a Specific Use Permit to allow for a
freestanding development identification sign as required by Planned Development No. 30, generally
located southeast of Trophy Club Drive and approximately 650 feet north of SH 114 (S. Norwood).
Mayor Sanders inquired if the sign would be blinking off and on and if it would only be illuminated at night. Town
Planner Payne confirmed that the sign would not be blinking and that it would only be illuminated at night.
Motion:
Motion made by Council Member Bone, seconded by Council Member Fleury, to approve Ordinance No. 2019-26
P&Z, (Case SUP-19-002 - The Byron Freestanding Development Identification Sign), a request for a Specific Use
Permit to allow for a freestanding development identification sign as required by PD-30, generally located
southeast of Trophy Club Drive and approximately 650 feet north of SH 114.
Motion carried unanimously 7-0-0.
12. Case ME-19-001 (The Byron Leasing Canopy Sign)
Consider and take appropriate action regarding a request for a Meritorious Exception for a proposed canopy
sign within Planned Development No. 30, generally located southeast of Trophy Club Drive and
approximately 650 feet north of SH 114 (S. Norwood).
Town Planner Payne stated that the purpose of this item was to consider a request for a Meritorious Exception to
allow a canopy sign at the Byron Apartment Homes. The strategic link for this item was Infrastructure &
Development - Foster a business-friendly environment. Section 3.09.010 of the Town’s Code allows an interested
party to request a Meritorious Exception for a sign that was nonconforming to the sign regulations, but may have
obvious merit and may make a positive contribution to the visual environment. The proposed canopy sign fits that
description because it does not belong in any of the sign categories within the PD-30 Development Standards. In
addition, the proposed sign does not meet the size requirements of a canopy sign as outlined in the Town’s Code.
The six foot tall sign would be attached to the 20 foot tall leasing canopy that faces State Highway 114 and the
interior of the overall development. The Byron portion of the sign was proposed with double-illuminated channel
letters with a white acrylic face that would internally illuminate white from the front and would have white halo
backlighting at night. The P&Z Commission considered this item at their October 3, 2019 meeting and discussion
included how the sign does not conform to a PD-30 sign category, that it’s visible from State Highway 114, and that
it was shown on the site plan. The Meritorious Exception was unanimously recommended for approval.
Additionally, Staff recommended approval of this item.
The applicant, Kurt Heinbecker with North American Properties, was present to address any questions.
Town Council Minutes October 22, 2019 Page 4 of 8
Town CouncilPage 11 of 89Meeting Date: November 12, 2019
Motion:
Motion made by Mayor Pro Tem Jensen, seconded by Council Member Fleury, to approve Case ME-19-001 (The
Byron Leasing Canopy Sign), a request for a Meritorious Exception for a proposed canopy sign within the Planned
Development No. 30, generally located southeast of Trophy Club Drive and approximately 650 feet north of SH
114.
Motion carried unanimously 7-0-0.
13. Receive an update from the Council Liaison, Council Member Philip Shoffner, regarding the October 15,
2019 Charter Review Commission meeting; and discussion of and take appropriate action regarding Charter
provisions to have the Charter Review Commission review (S. Norwood).
Council Member Shoffner advised that per Section 5 of Resolution No. 2019-25, the Charter Review Commission
shall undertake a review of specific topics or Charter provisions as requested by a majority vote of the Town
Council. A Council Member also had the ability to request their appointee on the Charter Review Commission to
discuss any potential topics. Additionally, he reported that the Charter Review Commission’s first meeting was on
the initial review of the Charter.
Mayor Sanders brought up Section 3.02 (a) (7), if any sitting Council Member files to become a candidate for
another public office, he shall resign his current seat upon filing for the new office. He had sent a message to
Town Attorney Dodd to review if this section could be altered to allow a Council Member to file for another public
office, and continue to hold their current office until the end of that term or until a special election was held. He
advised that Town Attorney Dodd’s response was that this would require a Charter amendment.
Mayor Sanders also discussed Section 3.04 (b) (4), fails to attend three consecutive regular meetings of the Council
without being excused by the Council. This item became an issue during this past year and it was questioned how
the Council would excuse the absence of a Council Member. He discussed this topic with Town Attorney Dodd,
who advised that this would require a Charter amendment and then this item could be addressed in the Meetings
and Rules of Procedure. There could be a section in the Meetings and Rules of Procedure to address automatic
excused absences such as laying out the proper timeframe to give notice and reason for the absence, such as a
family emergency, business reasons, etc.
Mayor Sanders reviewed the possibility of Town Council having the ability to appoint someone to a vacant position
on the Council if the term had one year or less. This would allow the Town to save funds by not holding a special
election outside the uniform dates.
Lastly, Mayor Sanders mentioned that there could be the ability to have an off year for elections if Council elected
four members one year and then three members the other year.
Council Member Shoffner commented that Section 3.04 (b) (4) could be placed as an item on the Town Council
Future Agenda Items list to amend the Meetings and Rules of Procedure to have a provision for excused absences.
Mayor Pro Tem Jensen agreed with the suggestion on outlining excused absences but disagreed with the Council
having the ability to appoint someone to fill an unexpired term on the Council.
Council Member Fleury also disagreed and believed that the Council should not have the ability to appoint
someone to fill an unexpired term on the Council.
Council Member Geraci commented on the potential of moving the Town’s election cycle to fall in line with the
State and Federal elections in November.
Mayor Sanders inquired if the Charter Review Commission had set their future meeting dates.
Town Council Minutes October 22, 2019 Page 5 of 8
Town CouncilPage 12 of 89Meeting Date: November 12, 2019
Council Member Shoffner reported that the Charter Review Commission was scheduled to discuss Articles I
through III on October 28, 2019; Article IV on November 11, 2019; Articles V through X on November 18, 2019; and
Articles XI and XII on December 9, 2019. If needed, they would also meet on December 16, 2019; January 13,
2020; and January 27, 2020 to complete their Final Report.
No action was taken on this item.
14. Discussion of items for Future Agenda to include agenda items for consideration on the November 12, 2019
Council agenda and items from the Town Council Future Agenda Items List (S. Norwood).
This item allows Council to request the placement of items on upcoming agendas when the topic of discussion
requires research and review that cannot be accomplished in the time frame between regular Council meetings.
However, a Council Member may request that an item be placed on the next regularly scheduled meeting without
first placing that item on the Future Agenda Items list. All requests for agenda items must comply with Charter
requirements.
A) Item No. 2 from the Future Agenda Items list: Receive an update from Town Staff regarding Entryway
Monumentation and Landscaping for the Town of Trophy Club. (Sanders 2/27/2018) (1-May 22, 2018)
(2-August 28, 2018) (3-December 11, 2018) (4-March 26, 2019) (5-June 25, 2019) (6-July 23, 2019)
(7-October 22, 2019)
Town Planner Payne provided an update regarding entryway monumentation. The roundabout sign near the
Trophy Lake Drive entrance into Town was chosen to model the new entryway signs after, but the proposed signs
have been scaled down from the 50 foot original to 30 feet in length by removing the iron fencing and end caps.
The height was about six feet tall in the center and about four and a half feet tall on the ends. Stacked stone and
metal channel letters that would be backlit at night were proposed for the new signs in order to match the
existing. She displayed a rendering of what the sign would look like on the Trophy Wood Drive median. A double-
sided sign was proposed, but there was conflict with the “one way” signage that was across from the Bread
Winners and HG Sply access points. This location was chosen because the rest of the median that’s closer to State
Highway 114 has TxDOT’s storm drain underneath and the Town could not build anything on top of that. As far as
power to light up the sign, the Town would have to bore under the road to get it from the HG Sply property, which
would cost approximately $1,000. Irrigation for landscaping around the sign was already in place. Next, she
displayed a rendering of the proposed Trophy Club Drive double-sided sign that was shown between two trees in
the median and would require removing one of the stone columns that decorate that entrance into Town.
Recently, all of the stone columns on the PD-30 side of the road were removed by the developer to make room for
the sidewalk. Only one column remained on the Meat U Anywhere side of the road and there were currently three
in the median. Also, she was asked to reach out to the PD-30 developer to see what their sign package would look
like since the new Town signage would be close by, but they did not have plans for the overall signage yet. The
sign was not proposed to be any closer to State Highway 114 in an effort to protect the sign from car accidents at
that intersection. Power and irrigation were already available on-site. A rendering of the proposed sign was
displayed that depicted the northwestern corner of Bobcat Boulevard and Marshall Creek. This sign has been
customized to add the Bobcat logo since it would be adjacent to the schools and located on Northwest
Independent School District (NISD) property. Staff met with NISD and they were interested in a long-term lease
with the Town to allow signage built in this area. The proposal would have to go before the NISD School Board for
approval. The double-sided sign’s orientation would capture those traveling through two of the Town entrances to
include those heading east on Marshall Creek and those heading south on Bobcat Boulevard. Power was available
in the adjacent median on Bobcat Boulevard and could be bored under the road and irrigation will have to be
newly designed and installed.
Council Member Shoffner inquired why the sign on Trophy Wood Drive would be double-sided. Town Planner
Payne responded that the back side of the sign would be for those leaving Town and HG Sply.
Town Council Minutes October 22, 2019 Page 6 of 8
Town CouncilPage 13 of 89Meeting Date: November 12, 2019
Council Member Shoffner recommended that the signs on Trophy Wood Drive and Trophy Club Drive be offset and
one-sided so that it was better viewed for those entering Town. He deferred to Police Chief Arata regarding the
one-way signage on Trophy Wood Drive since there had been blind spot issues. Additionally, he suggested
potential angling the Marshall Creek sign so that it could be viewed from Bobcat Boulevard and to place the Town
logo on the opposite side of the Bobcat logo.
Council Member Geraci asked if it was going to create an issue when the trees matured on either side of the
Trophy Club Drive sign. Town Planner Payne responded that the sign would be about 30 feet long and there was
40 feet between the trees, but there was potential for one of the trees to be removed.
Council Member Geraci inquired why the sign was setback so far at Marshall Creek. Police Chief Arata responded
that it was due to visual and line of sight issues.
Mayor Sanders agreed with Council Member Shoffner that a one-sided sign on Trophy Wood Drive would be
appropriate, but if it were not cost prohibited the sign could have lettering on the back side with no illumination.
He asked about replacing the monument sign on the corner of Trophy Club Drive, in front of Meat U Anywhere,
instead of putting a new monument sign in the median. Town Planner Payne responded that it had been discussed
but it had been difficult to determine who the land owner was because it was split between two properties.
Mayor Sanders recommended placing a monument sign on the northwest corner of Trophy Lake Drive and State
Highway 114. Additionally, he suggested placing the Town logo on the endcap of each monument sign.
Council Member Shoffner commented that if lettering was going to be put on the back side of the Trophy Wood
Drive sign, then it should be backlit. Town Planner Payne responded that the bids could show the price
differences.
Council Member Geraci remarked that he preferred to have back lit lettering and agreed to add a monument sign
on the northwest corner of Trophy Lake Drive and State Highway 114.
Council Member Fleury liked the idea to add a monument sign at Trophy Lake Drive. She did not think that the
Town logo should be added to the monuments signs because eventually it would become outdated. For
symmetry, she agreed that both sides of the Trophy Wood Drive should be backlit.
Mayor Sanders recommended removing the obelisks on Trophy Club Drive since the ones on the PD-30
Development were going to be removed.
Council Members Bone and Geraci agreed to remove the Town’s obelisks.
Council Member Shoffner requested that this item be placed on a future Council agenda so that action could be
taken to move forward.
Council Member Geraci asked to remove Item No. 4 from the Town Council Future Agenda Items list and place it in
the overall Parks Master Plan: Discussion of and take appropriate action to have the Interim Town Manager
prioritize an investigation of the use of turf fields at Independence Park along with a cost benefit analysis & review
offering a payback program between the Town and TCR Youth Baseball Association. (Geraci & Shoffner 5/28/2019)
(1-November 12, 2019)
Council Member Shoffner requested to add the following item to the Town Council Future Agenda Items list:
Review amending the Meetings and Rules of Procedure to have a provision for excused absences.
Mayor Sanders asked to add an item to the Executive Session for the November 12, 2019 Council meeting to allow
for the Town Manager to provide an update on his goals and objectives.
Town Council Minutes October 22, 2019 Page 7 of 8
Town CouncilPage 14 of 89Meeting Date: November 12, 2019
EXECUTIVE SESSION
15. Pursuant to the following designated section of the Texas Government Code, Annotated, Chapter 551 (Texas
Open Meetings Act), the Council convened into executive session to discuss the following:
A)Section 551.072 Deliberation regarding Real Property to discuss or deliberate the purchase,
meeting would have a
exchange, lease, or value of real property if deliberation in an open
negotiations with a third person:
detrimental effect on the position of the governmental body in
1) North of State Highway 114, east of Trophy Club Drive and west of Town limits (Mayor Pro Tem
Jensen and Council Member Shoffner)
2) Parcel between Bread Winners and Trophy Club Town Hall (S. Norwood)
3) Potential transfer of property between the Town and TCMUD No. 1 (S. Norwood)
CONVENED INTO EXECUTIVE SESSION – START TIME – 7:41 P.M.
RECONVENTED INTO REGULAR SESSION – START TIME – 7:55 P.M.
RECONVENED INTO REGULAR SESSION
16. Consider and take appropriate action regarding the Executive Session (S. Norwood).
No action was taken on this item.
ADJOURNMENT
Mayor Sanders adjourned the meeting at 7:55 p.m.
___________________________________ ___________________________________
Holly Fimbres, Town Secretary C. Nick Sanders, Mayor
Town of Trophy Club, Texas Town of Trophy Club, Texas
Town Council Minutes October 22, 2019 Page 8 of 8
Town CouncilPage 15 of 89Meeting Date: November 12, 2019
1 Trophy Wood Drive
Town of Trophy Club
Trophy Club, Texas 76262
Legislation Details (With Text)
File #: Version:Name:
2019-555-T1
Type:Status:
Agenda ItemConsent Agenda
File created:In control:
10/22/2019Town Council
On agenda:Final action:
11/12/2019
Title:
Consider and take appropriate action regarding repealing Resolution No. 2018-26 and adopting a new
Resolution amending the Investment Policy for the Town of Trophy Club; and providing an effective
date (S. Norwood).
Attachments:
Staff Report - Investment Policy Revision.pdf
RES 2019-36 - Investment Policy Revision.pdf
DateVer.Action ByActionResult
Agenda Item No. 4:
ConsiderandtakeappropriateactionregardingrepealingResolutionNo.2018-26andadoptinganewResolution
amending the Investment Policy for the Town of Trophy Club; and providing an effective date (S. Norwood).
Town CouncilPage 16 of 89Meeting Date: November 12, 2019
To: Mayor and Town Council
From:Wade Carroll, Fire Chief
CC: Steve Norwood, Town Manager
Holly Fimbres, Town Secretary
April Duvall, Chief Financial Analyst
Re: Investment Policy Revision
Town Council Meeting, November 12, 2019
Agenda Item:
Consider and take appropriate action regarding repealing Resolution No.2018-26 and adopting
a new Resolution amending the Investment Policy for the Town of Trophy Club; and providing
an effective date (S. Norwood).
Strategic Link:
Administrative & Financial Services - Exercise fiscal discipline in all Town operations.
Background and Explanation:
In accordance with the Town of Trophy ClubInvestment Policyand the Public Funds Investment
Act, the Town Manager designates his designee and the Chief Financial Analyst as the Town of
Trophy Club’s Investment Officers. Overall, the policy remains strong and complies with the
PFIA. Only minor housekeeping changes are proposed to the policy at this time and red line
version is attached for review.
Financial Considerations:
Not applicable.
Legal Review:
Not applicable.
Board/Commission/or Committee Recommendation:
Not applicable.
Staff Recommendation:
Staff recommends approval of Resolution No. 2019-36 as presented.
Attachments:
Resolution No. 2019-36
Town CouncilPage 17 of 89Meeting Date: November 12, 2019
TOWNOFTROPHYCLUB, TEXAS
RESOLUTIONNO.2019-36
A RESOLUTIONOFTHETOWNCOUNCILOFTHETOWNOF
TROPHYCLUB,TEXASREPEALINGRESOLUTIONNO.2018-26
ANDAPPROVING A NEWRESOLUTIONADOPTINGAN
INVESTMENTPOLICYFORFUNDSFORTHETOWNOFTROPHY
CLUB, A COPYOFWHICHISATTACHEDHERETOAND
INCORPORATEDHEREINASEXHIBIT“A”;ANDPROVIDINGAN
EFFECTIVEDATE.
WHEREAS,onOctober 9, 2018 bypassageofResolution2018-26, the Town
Counciladopted anInvestmentPolicy;and
WHEREAS, bypassage of this Resolution, the Town Council herebyrepeals
ResolutionNo. 2018-26initsentiretyandadoptsthisResolutionadopting a new
InvestmentPolicy; and
WHEREAS, theTownCouncilhasreviewedtheInvestmentPolicyattached
heretoasExhibit“A”,forcompliancewiththePublicFundsInvestmentAct,Texas
GovernmentCodeChapter2256.et seq.;and
WHEREAS, uponconsideration,theTownCouncilfindsanddeterminesittobe
inthebestinterestsoftheTowntoadoptExhibit“A” as the Town’sInvestmentPolicy.
NOW,THEREFORE,BEITRESOLVEDBYTHETOWNCOUNCILOFTHE
TOWN OF TROPHYCLUB:
Section1.That Resolution No.2018-26ishereby repealedinitsentirety.
Section2.ThattheTownCouncilhasreviewedtheattachedInvestmentPolicy,
whichcontainsinvestmentstrategiesandpoliciesthattheCouncilhasdeterminedtobe
beneficialtotheTownandherebyadoptstheattachedInvestmentPolicy set forthin
Exhibit“A”, a copyof whichisattached hereto andincorporatedhereininitsentirety.
Section3.ThattheDirectorofAdministrativeandFinancial Services Town
Manager's designee isherebydesignatedastheTown’sprimaryinvestmentofficerto
performthefunctionsrequiredbytheattachedpolicy,andtheinvestmentofficeris
herebyauthorizedtoperformthefunctionsrequiredundertheInvestmentPolicy
andChapter 2256 of the Texas GovernmentCode.
Section4.ThatthisResolutionshalltakeeffectimmediatelyuponitspassage
andapproval.
Town CouncilPage 18 of 89Meeting Date: November 12, 2019
PASSEDandAPPROVEDby theTownCounciloftheTownofTrophy Club,
Texas onthis 12thdayof November2019.
C. Nick Sanders, Mayor
Town of Trophy Club, Texas
\[SEAL\]
ATTEST:
Holly Fimbres, Town Secretary
Town of Trophy Club, Texas
APPROVED TO AS FORM:
J. David Dodd III, Town Attorney
Town of Trophy Club, Texas
RES2019-36Page2of3
Town CouncilPage 19 of 89Meeting Date: November 12, 2019
EXHIBIT“A”
RES2019-36Page3of3
Town CouncilPage 20 of 89Meeting Date: November 12, 2019
TOWNOF TROPHY CLUB
INVESTMENT POLICY
I.POLICY
ItisthepolicyoftheTownofTrophyClub thatafterallowingforthe anticipatedcashflowrequirements of
theTownofTrophyClubandgivingdueconsiderationtothesafetyandriskofinvestment,allavailable
fundsshallbeinvestedin conformancewiththeselegaland administrativeguidelines,seeking to
optimizeinterestearningstothemaximumextentpossible.
Effectivecashmanagementisrecognizedasessentialtogoodfiscalmanagement.Investmentinterestis
a sourceofrevenuetoTrophyClubfunds.TrophyClub’sinvestmentportfolioshallbedesignedand
managedin a mannerdesignedtomaximizethisrevenuesource,tobe responsivetopublictrust,andto
beincompliancewithlegalrequirementsandlimitations.
Investmentsshallbemadewiththeprimaryobjectivesof:
Safetyandpreservationofprincipal
Maintenanceofsufficientliquiditytomeetoperatingneeds
Publictrustfromprudentinvestmentactivities
Optimizationofinterestearningsontheportfolio
II.PURPOSE
ThepurposeofthisInvestmentPolicyistocomplywithChapter2256oftheGovernmentCode(“Public
FundsInvestmentAct”or“PFIA”),whichrequirestheTownofTrophyClubtoadopt a writteninvestment
policyregardingtheinvestmentof itsfundsandfundsunderitscontrol.TheInvestmentPolicyaddresses
themethods,proceduresandpracticesthatmustbeexercisedtoensureeffectiveandjudiciousfiscal
managementofTrophyClub’sfunds.
III.SCOPE
ThisInvestmentPolicyshallgoverntheinvestmentofallfinancialassetsoftheTownofTrophyClub.
ThesefundsareaccountedforintheTownofTrophyClub’sComprehensiveAnnualFinancialReport
(CAFR)andinclude:
GeneralFund
SpecialRevenueFunds
CapitalProjectsFunds
ProprietaryFunds
DebtServiceFunds,includingreservesandsinkingfunds,totheextentnotrequiredbylawor
existingcontracttobekeptsegregatedandmanagedseparately
AnynewfundcreatedbytheTownofTrophyClub,unlessspecificallyexemptedfromthisPolicyby
theTownCouncilorbylaw
TheTownof TrophyClubconsolidatesfundcashbalancestomaximizeinvestmentearnings.Investment
incomewillbeallocatedtothevariousfundsbasedontheirrespectiveparticipationandinaccordance
withgenerallyacceptedaccountingprinciples.
ThisInvestmentPolicyshallapplytoalltransactionsinvolvingthefinancialassetsandrelatedactivityfor
alltheforegoingfunds.However,thisPolicydoesnotapplytotheassetsadministeredforthebenefitof
theTownofTrophyClubbyoutsideagenciesunderdeferredcompensationprograms.
Town CouncilPage 21 of 89Meeting Date: November 12, 2019
IV.INVESTMENTOBJECTIVES
TheTownofTrophyClubshallmanageandinvestitscashwithfourprimary objectives,listedinorderof
priority: safety,liquidity,publictrust,andyield,expressedasoptimizationofinterestearnings.Thesafety
oftheprincipalinvestedalwaysremainstheprimaryobjective.Allinvestmentsshallbedesignedand
managedin a mannerresponsivetothepublictrustandconsistentwithstateandlocallaw.
TheTownofTrophyClubshallmaintain a comprehensivecashmanagementprogram,whichincludes
collectionofaccountsreceivable,vendorpaymentsinaccordancewiththeTown’spurchasingpolicies,
andprudentinvestmentofavailablecash.Cashmanagementisdefinedastheprocessofmanaging
moniesinordertoensuremaximumcashavailabilityandmaximumearningsonshort-terminvestmentof
idlecash.
Safety \[PFIA2256.005(b)(2)\]
Safety ofprincipalistheforemostobjectiveoftheinvestmentprogram. Investmentsshallbeundertaken
in a mannerthatseekstoensurethepreservationofcapitalintheoverallportfolio. Theobjectivewillbe
tomitigatecreditandinterestraterisk.
CreditRiskandConcentrationofCreditRisk – TheTownofTrophyClubwillminimizecreditrisk,the
riskoflossduetothefailureoftheissuerorbackeroftheinvestment,andconcentrationofcreditrisk,
theriskoflossattributedtothemagnitudeofinvestmentin a singleissuer,by:
Limitinginvestmentstothesafesttypesofinvestments.
Pre-qualifyingthefinancialinstitutionsandbroker/dealerswithwhichtheTownofTrophyClubwill
dobusiness.
Diversifyingtheinvestmentportfoliosothatpotentiallossesonindividualissuerswillbe
minimized.
InterestRateRisk – theTownofTrophyClubwillmanagetheriskthattheinterestearningsandthe
marketvalueofinvestments intheportfolio willfallduetochangesingeneralinterestrates bylimiting
themaximumweightedaveragematurityoftheinvestmentportfolioto365days.TheTownofTrophy
Clubwill,inaddition:
Structuretheinvestmentportfoliosothatinvestmentsmaturetomeetcashrequirementsfor
ongoingoperations,therebyavoidingtheneedtoliquidateinvestmentspriortomaturity.
Investoperatingfundsprimarilyinfinancialinstitutiondeposits,shorter-termsecurities,money
marketmutualfunds,orlocalgovernmentinvestmentpoolsfunctioningasmoneymarketmutual
funds.
Diversifymaturitiesandstaggerpurchasedatestominimizetheimpactofmarketmovements
overtime.
Liquidity \[PFIA2256.005(b)(2)\]
Theinvestmentportfolioshallremainsufficientlyliquidtomeetalloperatingrequirementsthatmaybe
reasonablyanticipated.Thisisaccomplishedbystructuringtheportfoliosothatinvestmentsmature
concurrentwithcashneedstomeetanticipated demands.Becauseallpossiblecashdemandscannotbe
anticipated, a portionoftheportfoliowillbeinvestedinsharesofmoneymarketmutualfunds,local
governmentinvestmentpools,orothercashequivalentsthatoffersame-dayliquidity.
2
Town CouncilPage 22 of 89Meeting Date: November 12, 2019
PublicTrust
AllparticipantsintheTownofTrophyClub’sinvestmentprocessshallseektoactresponsiblyas
custodiansofthepublictrust.TheInvestmentOfficersshallavoidanytransactionthatmightimpair
publicconfidenceintheTownofTrophyClub’sabilitytogoverneffectively.
Yield(OptimizationofInterestEarnings) \[PFIA2256.005(b)(3)\]
Theinvestmentportfolioshallbedesignedwiththeobjectiveofattaining a marketrateof return
throughoutbudgetaryandeconomiccycles,takingintoaccounttheinvestmentriskconstraintsand
liquidityneeds.Returnoninvestmentisofsecondaryimportancecomparedtothesafetyandliquidity
objectivesdescribedabove.
V.INVESTMENTSTRATEGYSTATEMENTS
TheTownofTrophy Clubportfoliowillbestructuredtobenefitfromanticipatedmarketconditionsandto
achieve a reasonablereturn. Relativevalueamongassetgroupsshallbeanalyzedandpursuedaspart
oftheinvestmentprogramwithintherestrictionssetforthbytheInvestmentPolicy.
TheTownofTrophyClubmaintainsportfolioswhichutilizefourspecificinvestmentstrategy
considerationsdesignedtoaddresstheuniquecharacteristicsofthefundgroupsrepresentedinthe
portfolios.
OperatingFunds
Suitability - AllinvestmentsauthorizedintheInvestmentPolicyaresuitableforOperatingFunds.
PreservationandSafetyofPrincipal - Allinvestmentsshallbeofhighqualitywithnoperceiveddefault
risk.
Liquidity - InvestmentstrategiesfortheOperatingFundshaveastheirprimaryobjectivetoassurethat
anticipatedcashflowsarematchedwithadequateinvestmentliquidity.Thedollar-weightedaverage
maturityofoperatingfunds,basedonthestatedfinal maturitydateofeachinvestment,willbecalculated
andlimitedtooneyearorless.Constant$1.0000netassetvalueinvestmentpoolsandmoneymarket
mutualfunds,andothercashequivalentsshallbeintegralcomponentstomaintainingdailyliquidity.
Investmentsforthesefundsshallnotexceed a 24-monthperiodfromdateofpurchase.
Marketability - Securitieswithactiveandefficient secondarymarkets willbepurchasedin theeventofan
unanticipatedcashrequirement.
Diversification - Maturitiesshallbestaggeredthroughoutthebudgetcycletoprovidecashflowsbasedon
anticipatedneeds.Investmentriskswillbereducedthroughdiversificationamongauthorized
investments.
Yield - TheTown’sobjectiveisto attain a competitivemarketyieldforcomparablesecurities andportfolio
constraints.ThebenchmarkforOperatingFundsshallbetherollingthree-monthTreasuryyield.
ReserveandDepositFunds
Suitability - AllinvestmentsauthorizedintheInvestmentPolicyaresuitableforReserveandDeposit
Funds.
PreservationandSafetyofPrincipal - Allinvestmentsshallbeofhighqualitywithnoperceiveddefault
risk.
3
Town CouncilPage 23 of 89Meeting Date: November 12, 2019
Liquidity - InvestmentstrategiesforReserveandDepositFundsshallhaveastheprimaryobjectivethe
abilitytogenerate a dependablerevenuestreamtotheappropriatereservefundfrominvestmentswith a
lowdegreeofvolatility.Except asmayberequiredbythe bondordinancespecificto an individualissue,
investmentsshouldbeofhighquality,withshort-to-intermediate-termmaturities.Thedollar-weighted
averagematurityofReserveandDepositFunds,basedonthestatedfinalmaturitydateofeach
investment,willbecalculatedandlimitedtotwo yearsorless.
Marketability - Securitieswithactiveandefficient secondarymarkets willbepurchasedin theeventofan
unanticipatedcashrequirement.
Diversification - Maturitiesshallbestaggeredthroughoutthebudgetcycletoprovidecashflowsbasedon
anticipatedneeds.Investmentriskswillbereducedthroughdiversificationamongauthorized
investments.
Yield - TheTown’sobjectiveistoattain a competitive marketyieldforcomparablesecuritiesandportfolio
constraints.ThebenchmarkforReserveandDepositFundsshallbetherollingthree-monthTreasury
yield.
BondandCertificateCapitalProjectFundsandSpecialPurposeFunds
Suitability - AllinvestmentsauthorizedintheInvestmentPolicyaresuitableforBondandCertificate
CapitalProjectFundsandSpecialPurposeFunds.
PreservationandSafetyofPrincipal - Allinvestmentsshallbeofhighqualitywithnoperceiveddefault
risk.
Liquidity - InvestmentstrategiesforBondandCertificateCapitalProjectFundsandSpecialPurpose
Fundsportfolioswillhaveastheirprimaryobjectivetoassurethatanticipatedcashflowsarematched
withadequateinvestmentliquidity.Thestatedfinalmaturitydatesof investmentsheldshouldnotexceed
theestimatedprojectcompletiondateor a maturityofnogreaterthanthreeyears.Thedollar-weighted
averagematurityofBondandCertificateCapitalProjectFundsandSpecialPurposeFunds,basedon
thestatedfinalmaturitydateofeachinvestment,willbecalculatedandlimitedtotwoyearsorless.
Marketability - Securitieswithactiveandefficient secondarymarkets willbepurchasedin theeventofan
unanticipatedcashrequirement.
Diversification - Maturitiesshallbestaggeredthroughoutthebudgetcycletoprovidecashflowsbasedon
anticipatedneeds.Investmentriskswillbereducedthroughdiversificationamongauthorized
investments.
Yield - TheTown’s objectiveistoattain a competitivemarketyieldforcomparablesecurities andportfolio
constraints.ThebenchmarkforBondandCertificateCapitalProjectFundsandSpecialPurposeFunds
shallbetherollingthree-monthTreasuryyield. A secondaryobjectiveof thesefunds is toachieveayield
equaltoorgreaterthanthearbitrageyieldoftheapplicablebondorcertificate,whenreasonable
consideringsafetyandliquidityobjectives.
DebtServiceFunds
Suitability - AllinvestmentsauthorizedintheInvestmentPolicyaresuitableforDebtServiceFunds.
PreservationandSafetyofPrincipal - Allinvestmentsshallbeofhighqualitywithnoperceiveddefault
risk.
Liquidity - InvestmentstrategiesforDebtServiceFundsshallhaveastheprimaryobjectivethe
assuranceofinvestmentliquidityadequatetocoverthedebtserviceobligationontherequiredpayment
date.Investmentsshallnothave a statedfinalmaturitydatewhichexceedsthenextunfundeddebt
servicepaymentdate.Thedollar-weightedaveragematurityofDebt ServiceFunds,basedonthestated
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finalmaturitydateofeachinvestment,willbecalculatedandlimitedtoone yearorless.
Marketability - Securitieswithactiveandefficient secondarymarkets willbepurchasedin theeventofan
unanticipatedcashrequirement.
Diversification - Maturitiesshallbestaggeredthroughoutthebudgetcycletoprovidecashflowsbasedon
anticipatedneeds.Investmentriskswillbereducedthroughdiversificationamongauthorized
investments.
Yield - TheTown’sobjectiveistoattain a competitivemarketyieldforcomparablesecuritiesandportfolio
constraints.ThebenchmarkforDebtServiceFundsshallbetherollingthree-monthTreasuryyield.
VI.RESPONSIBILITYANDCONTROL
DelegationofAuthority \[PFIA2256.005(f)\]
InaccordancewiththeTownofTrophyClubandthePublicFundsInvestmentAct,theTownCouncil
designatestheDirectorofFinance/CFOTownManager'sdesigneeandtheChiefFinancialAnalystas
theTownofTrophyClub’sInvestmentOfficers.TheDirectorofFinance/CFO Town Manager's
designeeisresponsiblefortheoverallmanagementoftheTown’sinvestmentprogramandmay
directtheotherInvestmentOfficerinhis/herduties. TheInvestmentOfficersareauthorized to
deposit,withdraw,invest,transfer,executedocumentation,andotherwisemanagefundsonbehalfof
theTownofTrophyClubaccordingtothisPolicy.Unlessauthorizedbylaw,nootherpersonmay
deposit,withdraw,transferormanageinanyothermannertheTownofTrophyClubfunds.The
investmentauthoritygrantedtotheInvestmentOfficersiseffectiveuntilrescinded.
QualityandCapabilityofInvestmentManagement \[PFIA2256.005(b)(3)\]
TheTownofTrophyClubshallprovideperiodictrainingininvestmentsforthedesignatedInvestment
Officersandotherinvestmentpersonnelthroughcoursesandseminarsofferedbyprofessional
organizations,associations,andotherindependentsourcesinordertoensurethequalityandcapability
ofinvestmentmanagementincompliancewiththePublicFundsInvestmentAct.
TrainingRequirement \[PFIA2256.008– LocalGovernments\]
InaccordancewiththeTownofTrophyClubandthePublicFundsInvestmentAct,designated
InvestmentOfficersshallattendinvestmenttrainingnolessoftenthanonceeverytwoyearsandshall
accumulatenotlessthan 8 hoursofinstructionrelatingtoinvestmentresponsibilities. A newlyappointed
InvestmentOfficermustattendtraining accumulatingatleast10hoursof instructionwithintwelvemonths
ofthe datetheOfficertookofficeorassumedtheOfficer’sduties.Theinvestmenttraining sessionsshall
beprovidedbyindependentsourcesapprovedbytheInvestmentCommittee.
InternalControls (BestPractice)
TheInvestmentOfficersareresponsibleforestablishingandmaintaininganinternalcontrolstructure
designedtoensurethattheassetsoftheTownofTrophyClubareprotectedfromloss,theft,ormisuse.
Theinternalcontrolstructureshallbedesignedtoprovidereasonableassurancethattheseobjectives
aremet.Theconceptofreasonableassurancerecognizesthat(1)thecostof a controlshouldnot
exceedthebenefitslikelytobederived;and(2)thevaluationofcostsandbenefitsrequiresestimates
andjudgmentsbymanagement.
Accordingly,theInvestmentOfficersshallestablish a processforannualindependentreviewbyan
externalauditortoassurecompliancewithpoliciesandprocedures.Theinternalcontrolsshalladdress
thefollowingpoints.
Controlofcollusion.
Separationoftransactionsauthorityfromaccountingandrecordkeeping.
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Custodialsafekeeping.
Avoidanceofphysicaldeliverysecurities.
Cleardelegationofauthoritytosubordinatestaffmembers.
Writtenconfirmationfortelephone(voice)transactionsforinvestmentsandwiretransfers.
Developmentof a wiretransferagreementwiththedepositorybankorthird-partycustodian.
InvestmentPolicyCertification \[PFIA2256.005(k-l)\]
A qualifiedrepresentative,asdefinedbyPFIAsection2256.002(10),ofallbusinessorganizations,as
definedbyPFIAsection2256.005(k)aslocal governmentinvestment poolsand discretionaryinvestment
managementfirms,mustsign a certificationacknowledgingthattheorganizationhasreceivedand
reviewedtheTownofTrophyClub’sInvestmentPolicyandthatreasonableproceduresandcontrols
havebeenimplementedtoprecludeinvestmenttransactionsthatarenotauthorizedbytheTownof
TrophyClub’sPolicy.TheTownshallnotenterintoaninvestmenttransactionwith a business
organizationpriortoreceivingthesignedcertification.
Prudence \[PFIA2256.006\]
ThestandardofcaretobeappliedbytheInvestmentOfficersshallbethe“prudentperson”rule.This
rulestates that“Investmentsshallbemade withjudgmentandcare,underprevailing circumstances,that
a personofprudence,discretionandintelligencewould exerciseinthemanagementoftheperson’sown
affairs,notforspeculation, butforinvestment,consideringtheprobablesafetyof capitalandtheprobable
incometobederived.”IndeterminingwhetheranInvestmentOfficerhasexercisedprudencewith
respecttoaninvestmentdecision,thedeterminationshallbemadetakingintoconsideration:
Theinvestmentofallfunds,orfundsundertheTownofTrophyClub’scontrol,overwhichtheOfficer
hadresponsibilityratherthan a considerationastotheprudenceof a singleinvestment.
Whethertheinvestmentdecisionwasconsistentwiththewritten,approvedInvestmentPolicyofthe
TownofTrophyClub.
Indemnification
TheInvestmentOfficers,acting inaccordancewithwrittenproceduresandexercisingduediligence,shall
notbeheldpersonallyresponsiblefor a specificinvestment’screditriskormarketpricechanges,
providedthatthesedeviationsarereportedimmediatelyandtheappropriateactionistakentocontrol
adversedevelopments.
EthicsandConflictsofInterest \[PFIA2256.005(i)\]
Officersandemployeesinvolvedintheinvestmentprocessshallrefrainfrompersonalbusinessactivity
thatwouldconflictwiththeproperexecutionandmanagementoftheinvestmentprogram,orthatwould
impairtheirabilitytomakeimpartialdecisions.InvestmentCommitteemembersshallrefrainfrom
undertakingpersonalinvestmenttransactionswiththesameindividualwithwhichbusinessisconducted
onbehalfoftheTownofTrophyClub.
AnInvestmentOfficeroftheTownofTrophyClubwhohas a personalbusinessrelationshipwithan
organizationseekingtosellaninvestmenttotheTownofTrophyClubshallfile a statementdisclosing
that personal businessinterest.An Investment Officerwhoisrelatedwithin thesecond degreebyaffinity
orconsanguinitytoanindividualseekingtosellaninvestmenttotheTownofTrophyClubshallfile a
statementdisclosingthatrelationship. A statementrequiredunderthissubsectionmustbefiledwiththe
TexasEthicsCommissionandtheTownCouncil.
VII.SUITABLEANDAUTHORIZEDINVESTMENTS
PortfolioManagement
TheTownofTrophyClubcurrentlyhas a “buyandhold”portfoliostrategy. Maturitydatesarematched
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withcashflowrequirementsandinvestmentsarepurchasedwiththeintenttobehelduntilmaturity.
However,investmentsmaybeliquidatedpriortomaturityforthefollowingreasons:
Aninvestmentwithdecliningcreditmaybeliquidatedearlytominimizelossofprincipal.
CashflowneedsoftheTownofTrophyClubrequirethattheinvestmentbeliquidated.
Investments \[PFIA2256.005(b)(4)(A)\]
TrophyClubfundsgovernedbythisPolicymaybeinvestedintheinstrumentsdescribedbelow,allof
whichareauthorizedbyChapter2256oftheGovernmentCode(PublicFundsInvestmentAct).
InvestmentofTownofTrophyClubfundsinanyinstrumentorsecuritynotauthorizedforinvestment
undertheActisprohibited.TheTownofTrophy Clubwillnotberequiredtoliquidateaninvestmentthat
becomesunauthorizedsubsequenttoitspurchase.
I.Authorized
1.Obligations,includinglettersofcredit,oftheUnitedStates,itsagenciesandinstrumentalities,
includingtheFederalHomeLoanBanks.
2.Directobligations oftheStateofTexas,its agencies andinstrumentalitiesorobligations of
agencies,counties,cities,andotherpoliticalsubdivisionsofthisStateratedastoinvestment
qualityby a nationallyrecognizedinvestmentratingfirmofnotlessthan“A”oritsequivalent.
3.Other obligations,theprincipalandinterest ofwhichareunconditionallyguaranteedorinsuredby,
orbackedbythefullfaithandcreditof,theStateofTexasortheUnitedStatesortheirrespective
agenciesandinstrumentalities,includingobligationsthatarefullyguaranteedorinsuredbythe
FederalDepositInsurance CorporationorbytheexplicitfullfaithandcreditoftheUnitedStates.
4.CertificatesofDepositandotherformsofdepositissuedby a depositoryinstitutionthathasits
mainofficeor a branchofficeinTexas.Thecertificateofdepositmustbeguaranteedorinsured
bytheFederalDepositInsuranceCorporationoritssuccessorortheNationalCreditUnionShare
InsuranceFundoritssuccessororsecuredbyobligationsin a mannerandamountasprovided
bylaw.Inaddition,depositsobtainedthrough a depositoryinstitutionthathasitsmainofficeor a
branchofficeinTexasandthatcontractuallyagreestoplacethefundsinfederallyinsured
depositoryinstitutionsinaccordancewiththeconditionsprescribedinSection2256.010(b)ofthe
PublicFundsInvestmentActareauthorizedinvestments.Additionally,fundsinvestedbythe
Townthrough a brokerthathas a mainofficeorbranchofficeinTexasandisselectedfrom a list
approvedbytheTownasrequiredbysection2656.025ofthePublicFundsInvestmentActor a
depositoryinstitutionthathas a mainofficeorbranchofficeinTexasandisselectedbytheTown
areauthorizedinvestmentsifthefollowingconditionsaremet:
a.thebrokerordepositoryinstitutionselectedbytheTownasspecifiedabovearranges
forthedepositofthefundsincertificatesofdepositinoneormorefederallyinsured
depositoryinstitutions,whereverlocated,fortheaccountoftheTown;
b.thefullamountoftheprincipalandaccruedinterestofeachofthecertificatesof
depositisinsuredbytheUnitedStatesoraninstrumentalityoftheUnitedStates;and
c.theTownappoints a depositorybankor a clearingbrokerregisteredwiththe
SecuritiesandExchangeCommissionRule15c-3 (17CFR,Section24015c3-3)as
custodianfortheTownwithrespecttothecertificatesofdepositissuedforaccountto
theTown.
5.Fullycollateralizeddirectrepurchaseagreementswith a definedterminationdatesecuredby
obligationsoftheUnitedStatesoritsagenciesandinstrumentalities.Theseshallbepledgedto
theTownofTrophyClub,heldinanaccountintheTownofTrophyClub’sname,anddeposited
atthetimetheinvestmentismadewiththeTownofTrophyCluborwith a third-partyselected
andapprovedbytheTown ofTrophyClub.Repurchaseagreementsmustbepurchasedthrough
a primarygovernmentsecuritiesdealer,asdefinedbytheFederalReserve,or a financial
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institutiondoingbusinessinTexas. A MasterRepurchaseAgreement,orsimilaragreement,
mustbesignedbythebank/dealerpriortoinvestmentin a repurchaseagreement.All
repurchaseagreementtransactionswillbeon a deliveryversuspaymentbasis.Securities
receivedforrepurchaseagreementsmusthave a marketvaluegreaterthanorequalto102
percentatthetimefundsaredisbursed.(ThissectionpertainstoSweepAccountsand/orBond
Proceeds)
6.No-LoadMoneyMarketMutualfundsthat:1)areregisteredandregulatedbytheSecuritiesand
ExchangeCommissionandprovide a prospectusandotherinformationrequiredbythe
SecuritiesandExchangeActof1934(15U.S.C.Section78a)ortheInvestmentCompanyActof
1940(15U.S.C.Section80a-1),2)seektomaintain a stablenetassetvalueof$1.0000per
share.
7.Localgovernmentinvestmentpools,which1)meettherequirementsofChapter2256.016ofthe
PublicFundsInvestmentAct,2)areratednolowerthanAAAoranequivalentratingbyatleast
onenationally recognizedratingservice,and3)areauthorizedbyresolutionorordinanceby the
TownCouncil.Inaddition, a localgovernmentinvestmentpoolcreatedtofunctionas a money
marketmutualfundmustmarkitsportfoliotothemarketdailyand,totheextentreasonably
possible,stabilizeat a $1.0000netassetvalue.
IfaninvestmentintheTown’sportfoliobecomesanunauthorizedinvestmentduetochangesinthe
InvestmentPolicyorthePublicFundsInvestmentAct,oranauthorizedinvestmentisratedin a waythat
causes ittobecomeanunauthorizedinvestment,the InvestmentCommitteeofthe Town shallreviewthe
investmentanddeterminewhetheritwouldbemoreprudenttoholdtheinvestmentuntil itsmaturity,orto
redeemtheinvestment.TheInvestmentCommitteeshallconsiderthetimeremaininguntilmaturityof
theinvestment,the qualityofthe investment, and thequalityand amountsofanycollateralwhich maybe
securingtheinvestmentindeterminingtheappropriatestepstotake.\[PFIA2256.021\].
II.NotAuthorized \[PFIA2256.009(b)(1-4)\]
Investmentsincludinginterest-onlyorprincipal-onlystripsofobligationswithunderlyingmortgage-backed
securitycollateral,collateralizedmortgageobligationswithaninversefloatinginterestrateor a maturity
dateofover10yearsarestrictlyprohibited.
VIII.INVESTMENTPARAMETERS
MaximumMaturities \[PFIA2256.005(b)(4)(B)\]
Thelongerthematurityofinvestments,thegreatertheirpotentialpricevolatility.Therefore,itistheTown
ofTrophyClub’spolicytoconcentrateitsinvestmentportfolioinshorter-termsecuritiesinordertolimit
principalriskcausedbychangesininterestrates.
TheTownofTrophyClubattemptstomatchitsinvestmentswithanticipatedcashflowrequirements.
TheTownofTrophyClubwillnotdirectlyinvestinsecuritiesmaturingmorethanthreeyearsfromthe
dateofpurchase;however,theabovedescribedobligations,certificates,oragreementsmaybe
collateralizedusinglongerdatedinvestments.
Becausenosecondarymarketexistsforrepurchaseagreements,themaximummaturityshallbe120
daysexceptinthecaseof a flexiblerepurchaseagreementforbondproceeds.Themaximummaturity
forsuchaninvestmentshallbedeterminedinaccordancewithprojectcashflowprojectionsandthe
requirementsofthegoverningbondordinance.
Thecompositeportfoliowillhave a weightedaveragematurityof365daysorless.Thedollar-weighted
averagematurity willbecalculatedusingthestatedfinal maturity datesofeachsecurity.\[PFIA
2256.005(b)(4)(C)\].
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Diversification \[PFIA2256.005(b)(3)\]
TheTownofTrophyClubrecognizesthatinvestmentriskscanresultfromissuerdefaults,marketprice
changesorvarioustechnicalcomplicationsleadingtotemporaryilliquidity.Riskismanagedthrough
portfoliodiversificationthatshallbeachievedbythefollowinggeneralguidelines:
Limitinginvestmentstoavoidoverconcentrationininvestmentsfrom a specificissuerorbusiness
sector(excludingU.S.Treasury securitiesandfinancialinstitutiondepositsthatarefullyinsuredand
collateralizedinaccordancewithstateandfederallaw),
Limitinginvestmentsthathavehighercreditrisk,
Utilizinginvestmentswithvaryingmaturities,and
Continuouslyinvesting a portionoftheportfolioinreadilyavailablefundssuchaslocalgovernment
investmentpools(LGIPs),moneymarketaccounts,moneymarketfunds,orovernightrepurchase
agreementstoensurethatappropriateliquidityismaintainedinordertomeetongoingobligations.
IX.SELECTIONOFBANKSANDDEALERS
Depository
Atleasteveryfiveyears a DepositoryshallbeselectedthroughtheTownofTrophyClub’sbanking
servicesprocurementprocess,whichshallinclude a formalrequestforapplication(RFA). Theselection
of a depositorywillbe determinedbycompetitiveapplicationandevaluationofapplicationswill bebased
onthemostfavorabletermsandconditionsforthehandlingofTownfunds.
AuthorizedBrokers/Dealers \[PFIA2256.025\]
TheTownofTrophyClubInvestmentCommittee(seeSectionXIII)shall,atleastannually,review,revise,
andapprove a listofqualifiedbroker/dealersauthorizedtoengageinsecuritiestransactionswiththe
TownofTrophyClub.Authorizedfirmsmayincludeprimarydealersorregionaldealersthatqualify
underSecurities & ExchangeCommissionRule15C3-1 (UniformNetCapitalRule).
CompetitiveBids
ItisthepolicyoftheTownofTrophyClubtoprovide a competitiveenvironmentforallinvestment
activities.TheInvestment Officersshalldevelopandmaintainproceduresfor ensuringcompetitioninthe
investmentoftheTownofTrophyClub’sfundsandare authorizedto solicit bids forinvestmentsorally,in
writing,electronically,orinanycombinationofthesemethods.
Deliveryvs.Payment \[PFIA2256.005(b)(4)(E)\]
Securitiesshallbepurchasedusingthedeliveryvs.paymentmethod,withtheexceptionofinvestment
poolsandmutualfunds.Fundswillbereleasedafternotificationthatthepurchasedsecurityhasbeen
received.
X.CUSTODIALCREDITRISKMANAGEMENT
SafekeepingandCustodialAgreements
TheTownofTrophyClubshallcontractwith a bankorbanksforthesafekeepingofsecuritieseither
ownedbytheTownofTrophyClubaspartofitsinvestmentportfolioorheldascollateraltosecure
demandortimedeposits.SecuritiesownedbytheTownofTrophyClubshallbeheldinanaccountin
theTownofTrophyClub’snameasevidencedbysafekeepingreceiptsoftheinstitutionholdingthe
securities.OriginalsafekeepingreceiptsshallbeobtainedandheldbytheTown.
Collateralfordepositswillbeheldby a third-partycustodiandesignatedbytheTownofTrophyCluband
pledgedtotheTownofTrophyClubasevidencedbypledgereceiptsoftheinstitutionwithwhichthe
collateralisdeposited.Collateralmaybeheldbythedepositorybank’strustdepartment, a Federal
ReserveBankorbranchof a FederalReserveBank, a FederalHomeLoanBank,or a third-partybank
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approvedbytheTownofTrophyClub.
CollateralPolicy \[PFCA2257.023\]
Consistent withtherequirementsofthePublic FundsCollateralAct,itis thepolicyoftheTownofTrophy
Clubtorequirefullcollateralizationof allTownofTrophyClubfunds ondepositwith a financialinstitution
and a writtendepositoryagreementacceptabletotheTown.Themarketvalueofthesecurities
collateralizingthedepositoffundsshallbeatleastequalto102%oftheprincipalandaccruedinterest
onthedepositslessanamountinsuredbytheFDIC.Collateralintheformoflettersofcreditissuedby
theFederalHomeLoanBankmustbeequalto100%oftheprincipalandaccruedinterestofdeposits
lesstheapplicablelevelofFDICinsurance.Atitsdiscretion,theTownofTrophyClubmayrequire a
higherlevel ofcollateralizationforcertaininvestmentsecuritiesheldascollateral.Securitiespledgedas
collateralshallbeheldbyanindependentthird-partywithwhomtheTownofTrophyClubhas a current
custodialagreement.TheInvestmentOfficersareresponsibleforenteringintocollateralization
agreementswiththird-partycustodiansincompliancewiththisPolicy.Theagreementsaretospecify
theacceptableinvestmentsecuritiesforcollateral,includingprovisionsrelatingtopossessionofthe
collateral,the substitutionorrelease ofinvestment securities, ownershipofsecurities, andthemethodof
valuationofsecurities. A clearlymarkedevidenceofpledgemustbesuppliedtotheTownofTrophy
Clubandretained.Collateralshallbereviewedatleastmonthlytoassurethatthemarketvalueofthe
pledgedsecuritiesareadequate.
ThecustodialportionofthedepositoryagreementshalldefinetheTown’srightsto thecollateralincase
ofdefault,bankruptcyorclosingandshallestablish a perfectedsecurityinterestincompliancewith
FederalandStateregulations,including:
TheAgreementmustbeinwriting;
TheAgreementmustbeexecutedbythedepositoryandtheTowncontemporaneouslywiththe
acquisitionoftheasset;
TheAgreementmustbeapprovedbytheboardofdirectorsortheloancommitteeofthedepository
and a copyofthemeetingminutesmustbedeliveredtotheTown;and
TheAgreementmustbepartofthedepository’s“officialrecord”continuouslysinceitsexecution.
CollateralDefined
TheTownofTrophyClubshallacceptonlythefollowingtypesofcollateral:
ObligationsoftheUnitedStatesoritsagenciesandinstrumentalities
DirectobligationsoftheStateofTexasoritsagencies andinstrumentalities
Collateralizedmortgageobligationsdirectlyissuedby a federalagencyorinstrumentalityofthe
UnitedStates, theunderlyingsecurityforwhichisguaranteedbyanagencyorinstrumentalityofthe
UnitedStates
Obligationsofstates,agencies, counties,cities,and otherpolitical subdivisionsofanystaterated as
toinvestmentqualityby a nationallyrecognizedratingfirmnotlessthan A oritsequivalentwith a
remainingmaturityoften(10)yearsorless
A suretybondissuedbyaninsurancecompanyratedastoinvestmentqualityby a nationally
recognizedratingfirmnotlessthan A
A letterofcreditissuedtotheTownofTrophyClubbytheFederalHomeLoanBank
SubjecttoAudit
AllcollateralshallbesubjecttoinspectionandauditbytheInvestmentOfficersortheirdesignee,
includingtheTownofTrophyClub’sindependentauditors.
XI.PERFORMANCE
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PerformanceStandards
TheTownofTrophyClub’sinvestmentportfoliowillbemanagedinaccordancewiththeparameters
specifiedwithinthisPolicy.Theportfolioshallbedesignedwiththeobjectiveofobtaining a rateofreturn
throughbudgetaryandeconomiccycles,commensuratewiththeinvestmentriskconstraintsandthe
cashflowrequirementsoftheTownofTrophyClub.
PerformanceBenchmark
ItisthepolicyoftheTownofTrophyClubtopurchaseinvestmentswithmaturitydatescoincidingwith
cashflowneeds.Throughthisstrategy,theTownofTrophyClubshallseektooptimizeinterest
earningsutilizingallowableinvestmentsavailableinthe marketatthattime.TheTownofTrophy Club’s
portfolioshallbedesignedwiththeobjectiveofregularlymeetingorexceedingthebenchmark(s)as
appropriatepertheinvestmentstrategystatements.WeightedAverageYieldtoMaturityshallbethe
standardforcalculatingportfoliorateofreturn.
XII.REPORTING \[PFIA2256.023\]
Methods
TheInvestmentOfficersshallprepare a writteninvestmentreporton a quarterlybasisthatsummarizes
investmentstrategiesemployedinthemostrecentquarteranddescribestheportfoliointermsof
investmentsecurities,maturities,andshallexplainthetotalinvestmentreturnforthequarter.
Thequarterlyinvestmentreportshallinclude a summarystatementofinvestmentactivitypreparedin
compliancewiththePFIA.Thissummarywillbepreparedin a mannerthatwillallowtheTownof
TrophyClubtoascertainwhetherinvestmentactivities duringthereportingperiodhaveconformedtothe
InvestmentPolicy.ThereportwillbeprovidedtotheTownCouncilandsignedbytheInvestment
Officers.Thereportwillincludethefollowing:
A listingofindividualsecuritiesheldattheendofthereportingperiod.
Unrealizedgainsorlossesresultingfromappreciationordepreciationbylistingthebeginningand
endingbookandmarketvalueofsecuritiesfortheperiod.
Additionsandchangestothemarketvalueduringtheperiod.
Averageweightedyieldtomaturityofportfolioascomparedtoapplicablebenchmarks.
Listingofinvestmentsbymaturitydate.
Fullyaccruedinterestforthereportingperiod.
Thepercentageofthetotalportfoliothateachtypeofinvestmentrepresents.
StatementofcomplianceoftheTownofTrophyClub’sinvestmentportfoliowithstatelawandthe
investmentstrategyandpolicyapprovedbytheTownCouncil.
Anindependentauditorwillperform a formalannualreviewofthequarterlyreportswiththeresults
reportedtothegoverningbody \[PFIA2256.023(d)\].
MonitoringMarketValue \[PFIA2256.005(b)(4)(D)\]
Marketvalueofallsecuritiesintheportfoliowillbedeterminedatleaston a quarterlybasis.These
valueswillbeobtainedfrom a reputableandindependentsourceanddisclosedtothegoverningbody
quarterlyin a writtenreport.
XIII.INVESTMENTCOMMITTEE
Members
AnInvestmentCommittee,consistingoftheTownManagerandtheInvestmentOfficers,shallreviewthe
Town’sinvestmentstrategiesandmonitortheresultsoftheinvestmentprogramperiodically.This
reviewcanbedonebyreviewingthequarterlywrittenreportsandbyholdingcommitteemeetingsas
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necessary.Thecommitteewillbeauthorizedtoinviteotheradvisorstoattendmeetingsasneeded.
Scope
TheInvestmentCommitteeshallincludeinitsdeliberationssuchtopicsaseconomicoutlook,investment
strategies,portfoliodiversification,maturitystructure,potentialrisktotheTown’sfunds,evaluationand
authorizationofbroker/dealers,acceptabletrainingsources,rateofreturnontheinvestmentportfolio,and
reviewofcompliancewiththeInvestmentPolicy.TheInvestmentCommitteewillalsoadvisetheTown
CouncilofanyfutureamendmentstotheInvestmentPolicythataredeemednecessaryorrecommended.
Procedures
TheInvestmentPolicyshallrequiretheInvestmentCommitteetoprovideminutesofinvestment
informationdiscussedatanymeetingsheld.Thecommitteeshallmeetatleastannuallytodiscussthe
investmentprogramandpolicy.
XIV.INVESTMENTPOLICYADOPTION \[PFIA2256.005(e)\]
TheTownofTrophyClub’sInvestmentPolicyshallbeadoptedbyresolutionoftheTownCouncil.Itis
theTownofTrophyClub’sintenttocomplywithstatelawsandregulations.TheTownofTrophyClub’s
InvestmentPolicyshallbesubjecttorevisionsconsistentwithchanginglaws,regulations,andneedsof
theTownofTrophyClub.TheTownCouncilshalladopt a resolutionstatingthatithasreviewedthe
policyandinvestmentstrategiesnotlessthanannually,approvinganychangesormodifications.
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1 Trophy Wood Drive
Town of Trophy Club
Trophy Club, Texas 76262
Legislation Details (With Text)
File #: Version:Name:
2019-556-T1
Type:Status:
Agenda ItemConsent Agenda
File created:In control:
10/22/2019Town Council
On agenda:Final action:
11/12/2019
Title:
Consider and take appropriate action regarding an Ordinance amending subsection i, Annual capital
improvement and maintenance charge, of Section A1.014, Water and wastewater fees for Public
Improvement District No. 1, within Appendix A, Fee Schedule, of the Trophy Club Code of Ordinances,
to adopt a monthly surcharge for PID residents; providing for severability; providing a penalty; and
providing an effective date (S. Norwood).
Attachments:
Staff Report - PID Surcharge.pdf
Letter to Town PID Surcharge CY 2020.pdf
Calendar Year 2020 PID Surcharge Analysis.pdf
ORD 2019-27 - Amending PID Surcharge.pdf
DateVer.Action ByActionResult
Agenda Item No. 5:
ConsiderandtakeappropriateactionregardinganOrdinanceamendingsubsectioni,Annualcapitalimprovementand
maintenancecharge,ofSectionA1.014,WaterandwastewaterfeesforPublicImprovementDistrictNo.1,within
AppendixA,FeeSchedule,oftheTrophyClubCodeofOrdinances,toadoptamonthlysurchargeforPIDresidents;
providing for severability; providing a penalty; and providing an effective date (S. Norwood).
Town CouncilPage 33 of 89Meeting Date: November 12, 2019
To: Mayor and Town Council
From:Wade Carroll, Fire Chief
CC: Steve Norwood, Town Manager
Holly Fimbres, Town Secretary/RMO
Re: PID Surcharge
Town Council Meeting, November 12, 2019
Agenda Item:
Consider and take appropriate action regarding an Ordinance amending subsection i, Annual
capital improvement and maintenance charge, of Section A1.014, Water and wastewater fees
for Public Improvement District No. 1, within Appendix A, Fee Schedule, of the Trophy Club
Code of Ordinances, to adopt a monthly surcharge for PID residents; providing for severability;
providing a penalty; and providing an effective date (S. Norwood).
Strategic Link:
Administrative & Financial Services – Exercise fiscal discipline in all Town operations.
Background and Explanation:
The Town has received the Trophy Club MUD’s annual PID surcharge calculation. The calendar
year 2020PID resident’s fair share of MUD operating and maintenance and debt expenditures
is $164,253 or $113.76 perhousehold, a decrease of less than 5% (percent). The calculated PID
Surcharge is $9.48 for calendar year 2020.
Financial Considerations:
This rate is a $0.45per month per household decrease.
Legal Review:
Not applicable.
Board/Commission/ or Committee Recommendation:
Not applicable.
Page 1 of 2
Town CouncilPage 34 of 89Meeting Date: November 12, 2019
Staff Recommendation:
Staff recommends approval of Ordinance No. 2019-27.
Attachments:
Letter to Town PID Surcharge CY 2020
Calendar Year 2020 PID Surcharge Analysis
Ordinance No. 2019-27
Page 2 of 2
Town CouncilPage 35 of 89Meeting Date: November 12, 2019
Town CouncilPage 36 of 89Meeting Date: November 12, 2019
Town CouncilPage 37 of 89Meeting Date: November 12, 2019
PID SURCHARGE
for Calendar Year 2020
Standard
Description
O&M Revenue from PID Surcharge 51,930.0032%O&M proportion
I&S Revenue from PID Surcharge 120,053.0073%I&S proportion
Total 164,253.00
Number of PID Residents 1,444.00
Standard rate for 12 months (per month)$ 9.48
Change in Rate from CY19 ($9.93)$ (0.45)
Rate = ((Total/Number of Residents)/12 Months)
Town CouncilPage 38 of 89Meeting Date: November 12, 2019
TOWN OF TROPHY CLUB, TEXAS
ORDINANCE NO. 2019-27
AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS
AMENDING SUBSECTION I, “ANNUAL CAPITAL IMPROVEMENT AND
MAINTENANCE CHARGE,” OF SECTION A1.014, “WATER AND
WASTEWATER FEES FOR PUBLIC IMPROVEMENT DISTRICT NO. 1,”
WITHIN APPENDIX A, “FEE SCHEDULE,”OF THE CODE OF
ORDINANCES, TO ADOPT A MONTHLY SURCHARGE APPLICABLE
TO CONNECTIONS IN THE TROPHY CLUB PUBLIC IMPROVEMENT
DISTRICT NO. 1 IN ORDER TOPAY THE PID PORTION OF MUD1
OPERATIONS AND MAINTENANCE BUDGET AND DEBT FOR
CALENDAR YEAR 2020; PROVIDING FOR INCORPORATION OF
PREMISES; PROVIDING FOR AN AMENDMENT; PROVIDING A
SAVINGS AND REPEALER CLAUSE; PROVIDING A SEVERABILITY
CLAUSE; PROVIDING FOR ENGROSSMENT AND ENROLLMENT;
PROVIDING A PENALTY NOT TO EXCEED THE SUM OF FIVE
HUNDRED DOLLARS ($500.00) FOR EACH OFFENSE AND A
SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH DAY
DURING OR ON WHICH A VIOLATION OCCURS OR CONTINUES;
PROVIDING FOR PUBLICATION; AND PROVIDING AN EFFECTIVE
DATE.
WHEREAS, Fees imposed by the Town are adopted via Ordinance and are
codified in Appendix A of the Town of Trophy Club Code of Ordinances; and
WHEREAS,Appendix A, Fee Schedule, Section A1.014 of the Code of
Ordinances contains fees for public works for the Trophy Club Public Improvement
District No. 1 (hereinafter “PID”), including fees for meters utilized within the PID; and
WHEREAS, the Town of Trophy Club (the “Town”) is the owner and/or operator
of a water and sewer system designed to serve present and future inhabitants of the
Trophy Club Public Improvement District No. 1 (the “Town System”);and
WHEREAS,under the Amended and Restated Contract for Wholesale Water
Supply and Wastewater Treatment Services and Water AndWastewater Operational
Services between the Town and Trophy Club Municipal Utility District No. 1 dated April
15, 2014 (the “Contract”), the Trophy Club Municipal Utility District No. 1 (the “MUD”)
has agreed to provide the Town with wholesale water and wastewater services and with
operations services related to the Town System within the boundaries of the PID
Property, as that term is defined in the Contract;and
WHEREAS,Section 7.1 of Article VII of the Contract requires the Town to a
charge a fee to the residents of the PID for the “Annual Capital Improvements and
Maintenance Charge” due to MUD1; and
Town CouncilPage 39 of 89Meeting Date: November 12, 2019
WHEREAS,MUD1 has issued debt; therefore, pursuant to the Contract, the
Town has determined it appropriate to adopt the fee set forth below in accordance with
the provision of the Contract providing for an Annual Capital Improvements and
Maintenance Charge in order to impose the fee required to fund the PID’s percentage
share of the MUD1 Operations and Maintenance budget and debt for calendar year
2020; and
WHEREAS,the Town Council hereby finds that the amendment of Section
A1.014 within Appendix A of the Code of Ordinances amending the Town’s Fee
Schedule to adopt the Annual Capital Improvement and Maintenance Charge in the
form of a flat monthly fee as further specified herein meets the Town’s contractual
obligations pursuant to the Contract and serves the best interests of theTown.
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE
TOWN OF TROPHY CLUB, TEXAS:
SECTION 1.
INCORPORATION OF PREMISES
That the above and foregoing premises are true and correct and are incorporated
herein and made a part hereof for all purposes.
SECTION 2.
AMENDMENT
2.01Subsection (i) entitled “Annual capital improvement and maintenance charge” of
Section A1.014, “Water and wastewater fees for Public Improvement District No. 1,”
within Appendix A, “Fee Schedule,” of the Town of Trophy Club Code of Ordinances is
hereby amended to read as follows and which shall be added to all other charges
imposed under Section A1.014, and all such other fees and provisions of Section
A1.014 not specifically amended hereby shall remain in full force andeffect:
“Appendix A - FEE SCHEDULE
…
Section A1.014 – Waterand wastewater fees for Public Improvement
District No. 1
…
(i)Annual capital improvement andmaintenancecharge: $ 9.48(monthly fee
perconnection)
…”
SECTION 3.
SAVINGS AND REPEALER
That this Ordinance shall be cumulative of all other Ordinances of the Town
affecting fees and shall not repeal any of the provisions of such Ordinances except in
those instances where provisions of those Ordinances are in direct conflict with the
ORD 2019-27Page 2of 4
Town CouncilPage 40 of 89Meeting Date: November 12, 2019
provisions of this Ordinance; whether such Ordinances are codified or uncodified, and
all other provisions of the Ordinances of the Town of Trophy Club, codified or
uncodified, not in conflict with the provisions of this Ordinance, shall remain in full force
and effect. Notwithstanding the foregoing, any complaint, action, cause of action or
claim which prior to the effective date of this Ordinance has been initiated or has arisen
under or pursuant to such repealed Ordinance(s) shall continue to be governed by the
provisions of that Ordinance and for that purpose the Ordinance shall be deemed to
remain and continue in full force andeffect.
SECTION 4.
SEVERABILITY
If any section, article, paragraph, sentence, clause, phrase or word in this
Ordinance, or application thereof to any person or circumstance, is held invalid or
unconstitutional by a Court of competent jurisdiction, such holding shall not affect the
validity of the remaining portions of the Ordinance, and the Town Council hereby
declares it would have passed such remaining portions of the Ordinance despite such
invalidity, which remaining portions shall remain in full force and effect.
SECTION 5.
ENGROSSMENT AND ENROLLMENT
The Town Secretary of the Town of Trophy Club is hereby directed to engross
and enroll this Ordinance in accordance with the Town Charter.
SECTION 6.
PENALTY
It shall be unlawful for any person to violate any provision of this Ordinance, and
any person violating or failing to comply with any provision of this Ordinance shall be
fined, upon conviction, not less than One Dollar ($1.00) nor more than Five Hundred
Dollars ($500.00), and a separate offense shall be deemed committed upon each day
during or on which a violation occurs or continues.
SECTION 7.
PUBLICATION
The Town Secretary of the Town of Trophy Club is hereby directed to publish,
the Caption, Penalty and Effective Date Clause of this Ordinance as required bySection
52.011 of the Texas Local Government Code.
SECTION 8.
EFFECTIVE DATE
This Ordinance shall take effect from and after its date of passage in accordance
with law, andit is so ordained.
ORD 2019-27Page 3of 4
Town CouncilPage 41 of 89Meeting Date: November 12, 2019
PASSED AND APPROVEDby the Town Council of the Town of Trophy Club, Texas,
this 12th day of November2019.
C. Nick Sanders, Mayor
Town of Trophy Club, Texas
\[SEAL\]
ATTEST:
Holly Fimbres, Town Secretary
Town of Trophy Club, Texas
APPROVED TO AS FORM:
J. David Dodd III, Town Attorney
Town of Trophy Club, Texas
ORD 2019-27Page 4of 4
Town CouncilPage 42 of 89Meeting Date: November 12, 2019
1 Trophy Wood Drive
Town of Trophy Club
Trophy Club, Texas 76262
Legislation Details (With Text)
File #: Version:Name:
2019-557-T1
Type:Status:
Agenda ItemConsent Agenda
File created:In control:
10/22/2019Town Council
On agenda:Final action:
11/12/2019
Title:
Case TUP-19-004 (Aloft Construction Trailer)
Consider and take appropriate action regarding a request for a Temporary Use Permit to allow a
construction trailer on the PD-30 hotel property, generally located approximately 950 feet east of
Trophy Club Drive and approximately 300 feet north of SH 114 (S. Norwood).
Attachments:
Staff Report - Case TUP-19-004.pdf
RES 2019-35 - Aloft TUP.pdf
Exhibit A - Site Layout.pdf
DateVer.Action ByActionResult
Agenda Item No. 6:
Case TUP-19-004 (Aloft Construction Trailer)
ConsiderandtakeappropriateactionregardingarequestforaTemporaryUsePermittoallowaconstructiontraileron
thePD-30hotelproperty,generallylocatedapproximately950feeteastofTrophyClubDriveandapproximately300feet
north of SH 114 (S. Norwood).
Town CouncilPage 43 of 89Meeting Date: November 12, 2019
To: Mayor and Town Council
From:Lisa Payne, Town Planner
CC: Steve Norwood, Town Manager
Holly Fimbres, Town Secretary/RMO
Re: Case TUP-19-004
Town CouncilMeeting, November 12, 2019
Agenda Item:
Case TUP-19-004 (Aloft Construction Trailer)
Consider and take appropriate action regarding a request for a Temporary Use Permit to allow
a construction trailer on the PD-30 hotelproperty, generally located approximately 950 feet
east of Trophy Club Drive and approximately 300 feet north of SH 114(S. Norwood).
Strategic Link:
Infrastructure & Development – Foster a business-friendly environment.
Background and Explanation:
According to Sec. 14.02.251 of the Code of Ordinances, construction offices that are used
temporarily by contractors during the construction of buildingsmust obtain a Temporary Use
Permit (TUP) through approval from Town Council, after recommendation by the Planning &
Zoning Commission. In addition, the allowed time period may tie into the schedule of
construction, with annual renewal through this same process, if necessary.
The applicant is requesting approval of a TUP to allow one construction trailer, temporary
fencing, and Conex storage boxes to locate on the hotel portion of the PD-30 propertywhile
construction is ongoing. The construction trailer will be located in an open area that will later
be landscaped and the Conex storage boxes will be set in parking spaces near the masonry
screening wall to the east. A 6 foot tall chain link fence will connect to either side of the
masonry screening wall in order to surround the entire lot for security. Refer to Exhibit A for
layout details.
Construction of the Aloft hotel and all infrastructure on thislot is expected to be completeby
May 2021, so the applicant requests that the TUP is active until May 31, 2021, if approved.
Page 1 of 2
Town CouncilPage 44 of 89Meeting Date: November 12, 2019
Financial Considerations:
Not applicable.
Legal Review:
Town Attorney has reviewed this item and concurs with the Staff recommendation.
Planning andZoning Commission Recommendation:
The Planning and Zoning Commission considered this item on October 24, 2019. The
Commission asked if a windscreen is required on the chain link fence and staff confirmed that it
is not.The Commission unanimously recommended approval of the TUP through May 31, 2021.
Staff Recommendation:
Staff recommends approval of the Temporary Use Permit through May 31, 2021.
Attachments:
Resolution No. 2019-35
Exhibit A – Site Layout
Page 2 of 2
Town CouncilPage 45 of 89Meeting Date: November 12, 2019
TOWN OF TROPHY CLUB, TEXAS
RESOLUTION NO. 2019-35
A RESOLUTION OF THE TOWN COUNCILOF THE TOWN OF
TROPHY CLUBAPPROVING A TEMPORARY USE PERMIT FOR
MUCKLEROY & FALLSTO PLACE A CONSTRUCTION TRAILERIN
THE HOTEL PORTION OF TROPHY CLUB TOWN CENTER, ALSO
KNOWN AS PD-30, LOCATED APPROXIMATELY 950 FEET EAST OF
TROPHY CLUB DRIVE AND APPROXIMATELY 300 FEET NORTH OF
SH 114,AND PROVIDING FOR CONDITIONS.
WHEREAS, Muckleroy& Fallshas filed a temporary use permit application and
formally requested to place a construction trailer in the hotel portion of Trophy Club
Town Center, also known as PD-30,located approximately 950 feet east of Trophy Club
Drive and approximately 300 feet north of SH114intheTown of Trophy Club; and
WHEREAS, Section 14.02.251 – Temporary Uses in the Trophy Club Code of
Ordinances requires a temporary use permit to be approved by the Town Council
through a Resolution.
NOW THEREFORE,BE IT RESOLVED BY THE TOWN COUNCIL OF THE
TOWN OF TROPHY CLUB, TEXAS:
Section 1. Thatthe request byMuckleroy & Fallsfor a temporary use permit
for a construction trailerin the hotel portion of Trophy Club Town Center located
approximately 950 feet east of Trophy Club Driveand approximately 300 feet north of
SH114is hereby approved, subject to the following conditions:
(A)The construction trailer, temporary fencing,and storageboxesshall be
consistentwith what is shown anddescribedin Exhibit A; and
(B)The construction trailer, temporary fencing, and storageboxesshall be removed
from the property on or before May 31, 2021.
Section 2.That the temporary use permit authorized by this Resolution shall
comply with all Town of Trophy Club codes and ordinances, exempt where specifically
exempted herein.
Section 3.This Resolution shall take effect from and after its date of passage
in accordance with law.
Town CouncilPage 46 of 89Meeting Date: November 12, 2019
PASSED and APPROVED by the Town Council of the Town of Trophy Club,
Texas on this 12thday of November2019.
C. Nick Sanders, Mayor
Town of Trophy Club, Texas
\[SEAL\]
ATTEST:
Holly Fimbres, Town Secretary
Town of Trophy Club, Texas
APPROVED TO AS FORM:
J. David DoddIII, Town Attorney
Town of Trophy Club, Texas
RES 2019-35 Page 2 of 2
Town CouncilPage 47 of 89Meeting Date: November 12, 2019
70'-0"
"6-'321
"5-'941
1 Trophy Wood Drive
Town of Trophy Club
Trophy Club, Texas 76262
Legislation Details (With Text)
File #: Version:Name:
2019-559-T1
Type:Status:
Agenda ItemConsent Agenda
File created:In control:
10/22/2019Town Council
On agenda:Final action:
11/12/2019
Title:
Case PP-19-001 (Last Acre Addition)
Consider and take appropriate action regarding a request for a preliminary plat containing 1.0055
acres of land located north of Meadowbrook Lane and approximately 110 feet west of Rockwood
Drive (S. Norwood).
Attachments:
Staff Report - Case PP-19-001.pdf
Exhibit A - Location Map.pdf
Exhibit B - Preliminary Plat.pdf
DateVer.Action ByActionResult
Agenda Item No. 7:
Case PP-19-001 (Last Acre Addition)
Considerandtakeappropriateactionregardingarequestforapreliminaryplatcontaining1.0055acresoflandlocated
north of Meadowbrook Lane and approximately 110 feet west of Rockwood Drive (S. Norwood).
Town CouncilPage 49 of 89Meeting Date: November 12, 2019
To: Mayor and Town Council
From:Lisa Payne, Town Planner
CC: Steve Norwood, Town Manager
Holly Fimbres, Town Secretary/RMO
Re: Case PP-19-001
Town Council Meeting, November 12, 2019
Agenda Item:
Case PP-19-001 (Last Acre Addition)
Consider and take appropriate action regarding a request for a preliminary plat containing
1.0055 acres of land located north of Meadowbrook Lane and approximately 110 feet west of
Rockwood Drive (S. Norwood).
Strategic Link:
Nature & Beautification – Maintain Town assets, services, and codes of ordinances that
preserve the natural beauty of the Town.
Background and Explanation:
The applicant recently purchased this one acre tract of land that had previously been owned by
a single family for decades and never platted. The purpose of the preliminary plat is to identify
the new lot layout and the plan for drainage and utilities.
The proposed preliminary plat is located in the R-12 Single Family zoning district and divides the
tract into two lots of approximately a half acre each which exceeds the 12,000 square foot
minimum lot size requirement. The lot width and depth of both lots also exceed the minimum
requirements. The plat notes a 25 foot front building line (setback), matching the regulation
found in the Town’s Code of Ordinances. Although side and rear building lines are not often
labeled on plats, the 10 foot side building line along the western property line of Lot 1, Block A
is shown to avoid conflict. Lot 1, Block 3 of Hogan’s Glen, Phase 2 is an open space lot that is
only 10 feet wide at the corner of Meadowbrook Lane and Meadowbrook Lane and could easily
be overlooked when setbacks are called into question. Since theproposed Lot 1, Block Ais not a
corner lot alonga side street, it does not have an increased side yard setback requirement.
Page 1 of 2
Town CouncilPage 50 of 89Meeting Date: November 12, 2019
The applicant has been working closely with the Municipal Utility District No. 1 (MUD) to be
annexed into the MUD’s jurisdiction so that water, sewer, and firefighting services are
provided. There is an existing 8 inch water line that runs on the north side of Meadowbrook
Lane’s right-of-way (ROW) and an existing 8 inch sanitary sewer line that runs on the south side
of Meadowbrook Lane’s ROW. The plat includes labels where 1 inch taps will be installed on the
water line for each lot and where 4 inch sanitary sewers will be installed to cross the ROW to
the lots.
A 5 foot utility easement has been added to both properties to account for existing overhead
power lines along the rear property lines and the lots will be graded to drain toward the street,
but it is not necessary to add any other utility or drainage easements according to the surveyor
and confirmed by the Town’s Engineer.
With the issuance of a demolition permit, the buildings shown on the preliminary plat have now
been removed and the property has been mowed. The trees shown on the plat remain.
Financial Considerations:
Not applicable.
Legal Review:
Town Attorney has reviewed this item and concurs with the Staff recommendation.
Planning andZoning Commission Recommendation:
The Planning and Zoning Commission considered this item on October 24, 2019. The
Commission asked if a developer’s agreement is necessary and staff confirmed it is not. The
Commission unanimously approved the preliminary plat.
Staff Recommendation:
Staff recommends approval of the preliminary plat.
Attachments:
Exhibit A – Location Map
Exhibit B – Preliminary Plat
Page 2 of 2
Town CouncilPage 51 of 89Meeting Date: November 12, 2019
Meeting Date: November 12, 2019
A
Page 52 of 89
Exhibit
Town Council
1 Trophy Wood Drive
Town of Trophy Club
Trophy Club, Texas 76262
Legislation Details (With Text)
File #: Version:Name:
2019-560-T1
Type:Status:
Agenda ItemConsent Agenda
File created:In control:
10/22/2019Town Council
On agenda:Final action:
11/12/2019
Title:
Case FP-19-001 (Last Acre Addition)
Consider and take appropriate action regarding a request for a final plat containing 1.0055 acres of
land located north of Meadowbrook Lane and approximately 110 feet west of Rockwood Drive (S.
Norwood).
Attachments:
Staff Report - Case FP-19-001.pdf
Exhibit A - Location Map.pdf
Exhibit B - Final Plat.pdf
DateVer.Action ByActionResult
Agenda Item No. 8:
Case FP-19-001 (Last Acre Addition)
Considerandtakeappropriateactionregardingarequestforafinalplatcontaining1.0055acresoflandlocatednorthof
Meadowbrook Lane and approximately 110 feet west of Rockwood Drive (S. Norwood).
Town CouncilPage 54 of 89Meeting Date: November 12, 2019
To: Mayor and Town Council
From:Lisa Payne, Town Planner
CC: Steve Norwood, Town Manager
Holly Fimbres, Town Secretary/RMO
Re: Case FP-19-001
Town Council Meeting, November 12, 2019
Agenda Item:
Case FP-19-001 (Last Acre Addition)
Consider and take appropriate action regarding a request for a final plat containing 1.0055
acres of land located north of Meadowbrook Lane and approximately 110 feet west of
Rockwood Drive (S. Norwood).
Strategic Link:
Nature & Beautification – Maintain Town assets, services, and codes of ordinances that
preserve the natural beauty of the Town.
Background and Explanation:
The applicant recently purchased this one acre tract of land that had previously been owned by
a single family for decades and never platted.
The proposed final plat is located in the R-12 Single Family zoning district and divides the tract
into two lots of approximately a half acre each which exceeds the 12,000 square foot minimum
lot size requirement. The lot width and depth of both lots also exceed the minimum
requirements. The plat notes a 25 foot front building line (setback), matching the regulation
found in the Town’s Code of Ordinances. Although side and rear building lines are not often
labeled on plats, the 10 foot side building line along the western property line of Lot 1, Block A
is shown to avoid conflict. Lot 1, Block 3 of Hogan’s Glen, Phase 2 is an open space lot that is
only 10 feet wide at the corner of Meadowbrook Lane and Meadowbrook Lane and could easily
be overlooked when setbacks are called into question. Since the proposed Lot 1, Block Ais not a
corner lot alonga side street, it does not have an increased side yard setback requirement.
Page 1 of 2
Town CouncilPage 55 of 89Meeting Date: November 12, 2019
A 5 foot utility easement has been added to both properties to account for existing overhead
power lines along the rear property lines and the lots will be graded to drain toward the street,
but it is not necessary to add any other utility or drainage easements according to the surveyor
and confirmed by the Town’s Engineer.
Financial Considerations:
Not applicable.
Legal Review:
Town Attorney has reviewed this item and concurs with the Staff recommendation.
Planning andZoning Commission Recommendation:
The Planning and Zoning Commission considered this item on October 24, 2019. There was no
discussion. The Commission unanimously approved the final plat.
Staff Recommendation:
Staff recommends approval of the finalplat.
Attachments:
Exhibit A – Location Map
Exhibit B – Final Plat
Page 2 of 2
Town CouncilPage 56 of 89Meeting Date: November 12, 2019
1 Trophy Wood Drive
Town of Trophy Club
Trophy Club, Texas 76262
Legislation Details (With Text)
File #: Version:Name:
2019-558-T1
Type:Status:
Agenda ItemConsent Agenda
File created:In control:
10/22/2019Town Council
On agenda:Final action:
11/12/2019
Title:
Consider and take appropriate action regarding two Interlocal Cooperation Agreements between the
Town of Trophy Club and Denton County for Fire Protection Services and Ambulance Services; and
authorizing the Mayor or his designee to execute all necessary documents (S. Norwood).
Attachments:
Staff Report - Fire Protection and Ambulance Services.pdf
Interlocal Cooperation Agreement for Fire Protection Services.pdf
Interlocal Cooperation Agreement for Ambulance Services.pdf
DateVer.Action ByActionResult
Agenda Item No. 9:
ConsiderandtakeappropriateactionregardingtwoInterlocalCooperationAgreementsbetweentheTownofTrophyClub
andDentonCountyforFireProtectionServicesandAmbulanceServices;andauthorizingtheMayororhisdesigneeto
execute all necessary documents (S. Norwood).
Town CouncilPage 58 of 89Meeting Date: November 12, 2019
To: Mayor and Town Council
From:Gary Cochran, Fire Marshal
CC: Steve Norwood, Town Manager
Holly Fimbres, Town Secretary/RMO
Re: Interlocal Cooperation Agreement for Fire and EMS
Town Council Meeting, November 12, 2019
Agenda Item:
Consider and take appropriate action regarding two Interlocal Cooperation Agreements
between the Town of Trophy Club and Denton County for Fire Protection Services and
Ambulance Services; and authorizing the Mayor or his designee to execute all necessary
documents (S. Norwood).
Strategic Link:
1.Safety & Security - Achieve exceedingly high standards for public safety and low crime
rates.
2.Infrastructure& Development - Collaborate effectively with other governmental entities.
3.Administrative & Financial Services - Exercise fiscal discipline in all town operations.
Background and Explanation:
The Interlocal Cooperation Agreements between the Town of Trophy Club and Denton County
provides for the Trophy Club Fire Department to respond to all Denton County citizens within
Trophy Club’s normal jurisdictional boundaries and to areas of unincorporated Denton County
that fall within Trophy Club’s extraterritorial jurisdiction (ETJ). The agreement outlines
compensation of $10,000 upon execution of the annual agreement and a fee of $600 per fire
call (billed in the subsequent quarter) in the designated unincorporated areas of the County.
Furthermore, the agreement between the Town of Trophy Club and Denton County agrees to
pay the sum of $7,072 (rounded to the nearest dollar) for EMS response to the same area. The
funding for EMS is calculated as follows:
1.A fixed sum based on a population percentage 0.4702 per capita; said sum computes to
$6,391.98.
Page 1 of 2
Town CouncilPage 59 of 89Meeting Date: November 12, 2019
2.A fixed sum of $246.4959 per ambulance transport in the previous fiscal year; there
were no transports made by the agency within the defined area of Denton County in
Fiscal Year 2019.
3.A fixed sum based on .98 rural miles in the agreed operating territory; said sum
computes to $679.76.
Financial Considerations:
A total of $17,672 was budgeted in the Fiscal Year 2020 budget as revenue for the Fire
Department specifically for the annual Interlocal Cooperation Agreements between the Town
of Trophy Cluband Denton County for Fire and EMS response as outlined in the agreements
and this staff report.
Legal Review:
The Town Attorney has reviewed this item and concurs with the Staff recommendation.
Board/Commission/ or Committee Recommendation:
Not applicable.
Staff Recommendation:
Staff recommends approval of both Interlocal Cooperation Agreements between the Town of
Trophy Club and Denton County for Fire Protection Services and Ambulance Services.
Attachments:
Interlocal Cooperation Agreement for Fire Protection Services
Interlocal Cooperation Agreement for Ambulance Services
Page 2 of 2
Town CouncilPage 60 of 89Meeting Date: November 12, 2019
Town CouncilPage 61 of 89Meeting Date: November 12, 2019
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Town CouncilPage 64 of 89Meeting Date: November 12, 2019
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Town CouncilPage 66 of 89Meeting Date: November 12, 2019
Meeting Date: November 12, 2019
Page 67 of 89
Town Council
Town CouncilPage 68 of 89Meeting Date: November 12, 2019
Town CouncilPage 69 of 89Meeting Date: November 12, 2019
Town CouncilPage 70 of 89Meeting Date: November 12, 2019
Town CouncilPage 71 of 89Meeting Date: November 12, 2019
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Town CouncilPage 73 of 89Meeting Date: November 12, 2019
Town CouncilPage 74 of 89Meeting Date: November 12, 2019
Meeting Date: November 12, 2019
Page 75 of 89
Town Council
1 Trophy Wood Drive
Town of Trophy Club
Trophy Club, Texas 76262
Legislation Details (With Text)
File #: Version:Name:
2019-588-T1
Type:Status:
Agenda ItemRegular Session
File created:In control:
11/8/2019Town Council
On agenda:Final action:
11/12/2019
Title:
Consider and take appropriate action regarding a Proclamation of the Town Council recognizing
November 11, 2019 as Veterans Day in Trophy Club; and providing an effective date (Council Member
Monger and Mayor Sanders).
Attachments:
PRO 2019-25 - Veterans Day Proclamation.pdf
DateVer.Action ByActionResult
Agenda Item No. 10:
ConsiderandtakeappropriateactionregardingaProclamationoftheTownCouncilrecognizingNovember11,2019as
Veterans Day in Trophy Club; and providing an effective date (Council Member Monger and Mayor Sanders).
Town CouncilPage 76 of 89Meeting Date: November 12, 2019
TOWN OF TROPHY CLUB, TEXAS
PROCLAMATION NO. 2019-25
A PROCLAMATION OF THE TOWN COUNCIL OF THE TOWN OF
TROPHY CLUB, TEXAS, SUPPORTING NOVEMBER 11, 2019 AS
VETERANS DAYIN TROPHY CLUB; AND PROVIDING AN EFFECTIVE
DATE.
WHEREAS,it has long been our custom to commemorate November 11, the
anniversary of the ending of World War I, by paying tribute to the heroes of that tragic
struggle and by rededicating ourselves to the cause of peace; and
WHEREAS,in the intervening years the United States has been involved in
manyother great military conflicts, which have added millions of veterans living and
dead to the honor rolls of this Nation; and
WHEREAS,the Town of Trophy Club is proud that nearly eight percent of our
residents served in the United States military, from World War II to the present day
Global War on Terror; and
WHEREAS,veterans continue to serve our community through leadership
positions on Town Council, in the Town staff, are employed by organizations serving
veterans including the Veterans Administration healthcare systemand volunteer with
the Metroport Veterans Associationandthe Trophy Club Women’s Club; and
WHEREAS,the Congress passed a concurrent resolution on June 4, 1928 (44
Stat. 1962), calling for the observance of November 11 with appropriate ceremonies,
and later provided in an act approved May 13, 1938 (52 Stat. 351), that the eleventh of
November should be a legal holiday and should be known as Armistice Day; and
WHEREAS,in order to expand the significance of that commemoration and in
order that a grateful nation might pay appropriate homage to the veterans of all its
wars who have contributed so much to the preservation of this Nation, the Congress,
by an act approved June 1, 1954 (68 Stat. 168), changed the name of the holiday to
Veterans Day.
NOW, THEREFORE, I, MAYOR C. NICK SANDERS, IN CONJUNCTION WITH
THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS, DO HEREBY
PROCLAIM:
NOVEMBER 11, 2019 AS VETERANS DAY
Section 1.On thisday let us solemnly remember the sacrifices of all those who
fought so valiantly, on the seas, in the air, and on foreign shores, to preserve our
heritage of freedom, and let us reconsecrate ourselves to the task of promoting and
enduring peace so that their efforts shall not have been in vain.
Town CouncilPage 77 of 89Meeting Date: November 12, 2019
PASSED AND APPROVED by the Town Council of the Town of Trophy Club,
Texas, this 12th day of November 2019.
________________________________________________________
Holly Fimbres, Town Secretary C. Nick Sanders, Mayor
Town of Trophy Club, Texas Town of Trophy Club, Texas
PRO 2019-25 Page 2 of 2
Town CouncilPage 78 of 89Meeting Date: November 12, 2019
1 Trophy Wood Drive
Town of Trophy Club
Trophy Club, Texas 76262
Legislation Details (With Text)
File #: Version:Name:
2019-561-T1
Type:Status:
Agenda ItemRegular Session
File created:In control:
10/22/2019Town Council
On agenda:Final action:
11/12/2019
Title:
Receive an update from the Greater Northwest Soccer Association regarding their current season (S.
Norwood).
Attachments:
DateVer.Action ByActionResult
Agenda Item No. 11:
Receive an update from the Greater Northwest Soccer Association regarding their current season (S. Norwood).
Town CouncilPage 79 of 89Meeting Date: November 12, 2019
1 Trophy Wood Drive
Town of Trophy Club
Trophy Club, Texas 76262
Legislation Details (With Text)
File #: Version:Name:
2019-562-T1
Type:Status:
Agenda ItemRegular Session
File created:In control:
10/22/2019Town Council
On agenda:Final action:
11/12/2019
Title:
Receive an update from the Trophy Club Roanoke Youth Baseball Association regarding their current
season (S. Norwood).
Attachments:
DateVer.Action ByActionResult
Agenda Item No. 12:
ReceiveanupdatefromtheTrophyClubRoanokeYouthBaseballAssociationregardingtheircurrentseason(S.
Norwood).
Town CouncilPage 80 of 89Meeting Date: November 12, 2019
1 Trophy Wood Drive
Town of Trophy Club
Trophy Club, Texas 76262
Legislation Details (With Text)
File #: Version:Name:
2019-563-T1
Type:Status:
Agenda ItemRegular Session
File created:In control:
10/22/2019Town Council
On agenda:Final action:
11/12/2019
Title:
Receive an update from the Bobcat Youth Football Organization regarding their current season (S.
Norwood).
Attachments:
DateVer.Action ByActionResult
Agenda Item No. 13:
Receive an update from the Bobcat Youth Football Organization regarding their current season (S. Norwood).
Town CouncilPage 81 of 89Meeting Date: November 12, 2019
1 Trophy Wood Drive
Town of Trophy Club
Trophy Club, Texas 76262
Legislation Details (With Text)
File #: Version:Name:
2019-564-T1
Type:Status:
Agenda ItemRegular Session
File created:In control:
10/22/2019Town Council
On agenda:Final action:
11/12/2019
Title:
Discussion of and take appropriate action regarding setting a date for the 2020 Council Retreat and
discuss potential agenda items (S. Norwood).
Attachments:
DateVer.Action ByActionResult
Agenda Item No. 14:
Discussionofandtakeappropriateactionregardingsettingadateforthe2020CouncilRetreatanddiscusspotential
agenda items (S. Norwood).
Town CouncilPage 82 of 89Meeting Date: November 12, 2019
1 Trophy Wood Drive
Town of Trophy Club
Trophy Club, Texas 76262
Legislation Details (With Text)
File #: Version:Name:
2019-565-T1
Type:Status:
Agenda ItemRegular Session
File created:In control:
10/22/2019Town Council
On agenda:Final action:
11/12/2019
Title:
Discussion of items for Future Agendas to include agenda items for consideration on the December
10, 2019 Council agenda and items from the Town Council Future Agenda Items list (S. Norwood)
Attachments:
December 10, 2019 Proposed Council Meeting Agenda.pdf
Town Council Future Agenda Items List updated 11-05-2019.pdf
DateVer.Action ByActionResult
Agenda Item No. 15:
DiscussionofitemsforFutureAgendastoincludeagendaitemsforconsiderationontheDecember10,2019Council
agenda and items from the Town Council Future Agenda Items list (S. Norwood)
Town CouncilPage 83 of 89Meeting Date: November 12, 2019
Meeting Date: December 10, 2019
Workshop Start Time 6:00 p.m.
Regular Session Start Time 7:00 p.m.
STAFF
No. Workshop - Start Time 6:00 p.m.RESORDPROCFile IDDept
RPT
Topic to be determined
1Town Mgr
Announcements & Reports
No.
Receive Town Manager Norwood's update and provide input regarding the
2Town Mgr
following (S. Norwood):
*Upcoming Events
*Offices Closures
Receive Town Council Liaison update; discussion of same (S. Norwood):
3Town Sec
STAFF
No. ConsentRESORDPROCFile IDDept
RPT
ConsiderandtakeappropriateactionregardingtheTownCouncilRegular
4Town Sec
Session Minutes dated November 12, 2019 (S. Norwood).
ConsiderandtakeappropriateactionregardingtheFourthQuarterInvestment
5
Report for Fiscal Year 2019 (S. Norwood).
Consider and take appropriate action regarding a Resolution of the Town
Council authorizing amendments to financial institution documents naming
6
authorized Town representatives on Texas Local Government Investment Pools
(TexPool) signature accounts; and providing an effective date (S. Norwood).
Consider and take appropriate action regarding the financial and variance report
7Finance
dated September 2019 (S. Norwood).
STAFF
No. Regular SessionRESORDPROCFile IDDept
RPT
Consider and take appropriate action regarding an Agreement between the
Town of Trophy Club and Freese and Nichols for the Phase II Storm Water
8
Master Plan; and authorizing the Mayor or his designee to execute all necessary
documents (S. Norwood).
STAFF
No. Upcoming Agenda & Council Future Agenda Items List UpdateRESORDPROCFile IDDept
RPT
Discussion of items for Future Agendas to include agenda items for
consideration on the January 14, 2020 Council agenda and items from the Town
9Town Sec
Council Future Agenda Items list (S. Norwood)
Item No. 4 from the Future Agenda Items list: Discussion of and take appropriate
action regarding drainage issues in Town. (Shoffner 6/11/2019) (1-September
A)
10, 2019) (2-December 10, 2019)
Town CouncilPage 84 of 89Meeting Date: November 12, 2019
Item No. 5 from the Future Agenda Items list: Review of the Town’s Charter and
Code of Ordinances to allow the Council to take action to enforce deed
B)
restrictions or covenants. (Bone & Geraci 8/27/2019) (1-December 10, 2019)
Item No. 6 from the Future Agenda Items list: Creation of a strategic plan for a
percentage of funds set aside for Capital Replacement items. (Geraci & Sanders
C)
8/27/2019) (1-December 10, 2019)
Item No. 7 from the Future Agenda Items list: Develop a strategic plan related to
the Town’s Budget and work with each department head. (Geraci & Sanders
D)
9/10/2019) (1-December 10, 2019)
STAFF
No. Executive SessionRESORDPROCFile IDDept
RPT
Pursuant to the following designated section of the Texas Government Code,
Annotated, Chapter 551 (Texas Open Meetings Act), the Council will convene
10Town Sec
into executive session to discuss the following:
STAFF
No. Regular SessionRESORDPROCFile IDDept
RPT
Consider and take appropriate action regarding the Executive Session (S.
11Town Sec
Norwood).
Town CouncilPage 85 of 89Meeting Date: November 12, 2019
Town Council Future Agenda Items List
(Updated 11/05/2019)
1. Review negotiating with the Trophy Club Municipal Utility District No. 1 to transfer the
title for the land that the Annex Building is built on and the maintenance building by the
Wastewater Treatment Plant. (Lamont 11/10/2015) (1-February 9, 2016)(2-May 10, 2016)
(3-August 9, 2016) (4-November 8, 2016) (5-February 14, 2017) (6-May 23, 2017) (7-May 22,
2018) (8-August 28, 2018) (9-December 11, 2018) (10-April 9, 2019) (11-July 23, 2019)(12-
October 22, 2019) (13-January 28, 2020)
1/12/2016 – At the January 12, 2016 Council meeting, Council made TCMUD No. 1 an offer
regarding the Annex Building.
5/10/2016 - Town Manager Seidel advised that Town Staff are continuing to work on this
item.
8/9/2016 - Mayor Sanders advised that several items have taken precedence and that this
item can remain on the list until the applicable time to deal with it.
9/19/2016 – This item was scheduled to be placed on a future Joint Meeting agenda,
tentatively for January 2017, with the TCMUD No. 1 Board of Directors.
11/8/2016 – Council consensus was to leave this item on the Future Agenda Items list.
2/20/2017 – Council moved this item to be discussed during the February 25, 2017 Council
Retreat.
3/28/2017 – Mayor Sanders added the maintenance building by the Wastewater Treatment
Plant to this item.
5/23/2017 - Mayor Sanders advised that his intent was that the Annex Building would be
utilized for Town storage after Staff relocated into the new Town Hall facility.
5/22/2018 – Direction was given to place the above items on the Joint Session agenda
between Council and the TCMUD No. 1 Board of Directors that would occur in July 2018.
8/28/2018 – There was no new update to provide.
12/11/2018 – Town Manager Class provided an update during Executive Session.
4/9/2019 – Town Manager Class provided an update during Executive Session.
7/23/2019 – Interim Town Manager Carroll provided an update during Executive Session.
10/22/2019 – Town Manager Norwood provided an update during Executive Session.
2. Receive an update from Town Staff regarding Entryway Monumentation and Landscaping
for the Town of Trophy Club. (Sanders 2/27/2018) (1-May 22, 2018) (2-August 28, 2018)
(3-December 11, 2018) (4-March 26, 2019) (5-June25, 2019) (6-July 23, 2019) (7-October
22, 2019) (8-January 28, 2020)
5/22/2018 – Town Planner Payne provided an update regarding Entryway Monument signs,
Wayfinding signs, and Parks signs. Council gave direction to bring back a plan for repairing
and updating Parks monument signs and a plan for standardizing trailhead signs.
8/28/2018 – Town Planner Payne presented an update regarding Park signage. Council
provided feedback on the design for Park signage.
12/11/2018 – Town Planner Payne provided an updateand Council directed Staff to move
forward with preparing an RFP for Parks signage with Town logos and without Town logos.
3/26/2019 – Town Planner Payne provided an update regarding entryway monumentation
and wayfinding signage. Council directed Staff to move forward with entryway
monumentation.
6/25/2019 – Town Planner Payne provided an update regarding entryway monumentation
and Park signage. Council directed Staff to bring the item back for direction to allow the en-
Page 1 of 2
Town CouncilPage 86 of 89Meeting Date: November 12, 2019
tire Council to be present.
7/23/2019 – Town Planner Payne provided an update regarding entryway monumentation
and Park signage. Council recommended Staff reach out to NISD to work together to have
monumentation by the schools, reach out to the developer of PD 30 to potentially have
monumentation on Trophy Club Drive compliment PD 30 signage, and review having a sign
with backlit lettering on Trophy Wood Drive.
10/22/2019 – Town Planner Payne provided an update regarding entryway monumentation.
Council recommended that the Trophy Wood Drive monument sign be double sided and
backlit, remove the Town obelisks on Trophy Club Drive, and include a monument sign on
the northwest corner of Trophy Club Drive and State Highway 114.
3. Discussion of and possible action between the Town and EDC 4B regarding long range
planning to use the parcel between Bread Winners and Trophy Club Town Hall. (Sanders
7/24/2018) (1-October 23, 2018)(2-April 9, 2019) (3-July 23, 2019) (4-October 22, 2019)(5-
January 28, 2020)
10/23/2018 – Council recommended giving the liaison direction during the Executive Ses-
sion and that information could be provided to the EDC 4B through the liaison without a
joint meeting.
4/9/2019 – Town Manager Class provided an update during Executive Session.
7/23/2019 – Interim Town Manager Carroll provided an update during Executive Session.
10/22/2019 – Town Manager Norwood provided an update during Executive Session.
4. Discussion of and take appropriate action regarding drainage issues in Town. (Shoffner
6/11/2019) (1-September 10, 2019)(2-December 10, 2019)
9/10/2019 – Director of Community Development Uzee provided an update and advised that
the Storm Water Mater Plan update had been received and would be reviewed.
5. Review of the Town’s Charter and Code of Ordinances to allow the Council to take action
to enforce deed restrictions or covenants. (Bone & Geraci 8/27/2019) (1-December 10,
2019)
6. Creation of a strategic plan for a percentage of funds set aside for Capital Replacement
items. (Geraci & Sanders 8/27/2019) (1-December 10, 2019)
7. Develop a strategic plan related to the Town’s Budget and work with each department
head. (Geraci & Sanders 9/10/2019) (1-December 10, 2019)
8. Task the Town Attorney and Planning and Development Department to identify all Town
situations that allow citizen petition where ministerial duty is required. (Shoffner & Sand-
ers 10/8/2019) (1-January 14, 2020)
9. Review potential revisions to the overnight parking ordinance specific to temporary park-
ing permits in order to incorporate suggestions made by citizen Mr. Ramsbottom. (Bone
& Sanders 10/8/2019) (1-January 14, 2020)
10.Review amending the Meetings and Rules of Procedure to have a provision for excused
absences. (Shoffner & Sanders 10/22/2019) (1-January 28, 2020)
Page 2 of 2
Town CouncilPage 87 of 89Meeting Date: November 12, 2019
1 Trophy Wood Drive
Town of Trophy Club
Trophy Club, Texas 76262
Legislation Details (With Text)
File #: Version:Name:
2019-566-T1
Type:Status:
Agenda ItemExecutive Session
File created:In control:
10/22/2019Town Council
On agenda:Final action:
11/12/2019
Title:
Pursuant to the following designated section of the Texas Government Code, Annotated, Chapter 551
(Texas Open Meetings Act), the Council will convene into executive session to discuss the following:
A)Section 551.074 Personnel Matters under Subsection (1) to discuss or deliberate the duties of
a public officer or employee:
Organizational Update and Goals and Objectives of Town Manager Steve Norwood (Mayor Sanders)
Attachments:
DateVer.Action ByActionResult
Agenda Item No. 16:
PursuanttothefollowingdesignatedsectionoftheTexasGovernmentCode,Annotated,Chapter551(TexasOpen
Meetings Act), the Council will convene into executive session to discuss the following:
A)Section551.074PersonnelMattersunderSubsection(1)todiscussordeliberatethedutiesofapublicofficeror
employee:
Organizational Update and Goals and Objectives of Town Manager Steve Norwood (Mayor Sanders)
Town CouncilPage 88 of 89Meeting Date: November 12, 2019
1 Trophy Wood Drive
Town of Trophy Club
Trophy Club, Texas 76262
Legislation Details (With Text)
File #: Version:Name:
2019-567-T1
Type:Status:
Agenda ItemRegular Session
File created:In control:
10/22/2019Town Council
On agenda:Final action:
11/12/2019
Title:
Consider and take appropriate action regarding the Executive Session (S. Norwood).
Attachments:
DateVer.Action ByActionResult
Agenda Item No. 17:
Consider and take appropriate action regarding the Executive Session (S. Norwood).
Town CouncilPage 89 of 89Meeting Date: November 12, 2019