Agenda Packet TC 08/13/2019
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________________________________ " &0'/8"___________________________
Town CouncilPage 5 of 139Meeting Date: August 13, 2019
1 Trophy Wood Drive
Town of Trophy Club
Trophy Club, Texas 76262
Legislation Details (With Text)
File #: Version:Name:
2019-346-T1
Type:Status:
Agenda ItemRegular Session
File created:In control:
7/23/2019Town Council
On agenda:Final action:
8/13/2019
Title:
Receive Interim Town Manager Carroll's update and provide input regarding the following (W. Carroll):
*Back to School
*Community Pool
*Early Voting
Attachments:
DateVer.Action ByActionResult
Agenda Item No. 1:
Receive Interim Town Manager Carroll's update and provide input regarding the following (W. Carroll):
*Back to School
*Community Pool
*Early Voting
Town CouncilPage 6 of 139Meeting Date: August 13, 2019
1 Trophy Wood Drive
Town of Trophy Club
Trophy Club, Texas 76262
Legislation Details (With Text)
File #: Version:Name:
2019-362-T1
Type:Status:
Agenda ItemConsent Agenda
File created:In control:
8/1/2019Town Council
On agenda:Final action:
8/13/2019
Title:
Consider and take appropriate action regarding an Election Agreement and Contract between the
Town of Trophy Club and Tarrant County Elections for administration of the Town’s September 7, 2019
Special Election; and authorize the Mayor or his designee to execute all necessary documents (W.
Carroll).
Attachments:
Staff Report - Tarrant County Elections Contract.pdf
Tarrant County Election Agreement and Contract for September 2019 Special Election.pdf
DateVer.Action ByActionResult
Agenda Item No. 2:
ConsiderandtakeappropriateactionregardinganElectionAgreementandContractbetweentheTownofTrophyClub
andTarrantCountyElectionsforadministrationoftheTown’sSeptember7,2019SpecialElection;andauthorizethe
Mayor or his designee to execute all necessary documents (W. Carroll).
Town CouncilPage 7 of 139Meeting Date: August 13, 2019
To: Mayor and Town Council
From:Holly Fimbres, Town Secretary/RMO
CC: Wade Carroll, Interim Town Manager
Re: Tarrant County Elections Agreement – September 2019 Special Election
Town Council Meeting, August 13, 2019
Agenda Item:
Consider and take appropriate action regarding an Election Agreement and Contract between
the Town of Trophy Club and Tarrant County Elections for administration of the Town’s
September 7, 2019 Special Election; and authorize the Mayor or his designee to execute all
necessary documents (W. Carroll).
Strategic Link:
Administrative & Financial Services – Exercise fiscal discipline in all Town operations.
Background and Explanation:
The Town will be holding a Special Election on September 7, 2019 and therefore Staff is seeking
to enter into an agreement with Tarrant County Elections for their administration services of
such election.
Financial Considerations:
The estimated cost that Tarrant County Elections has provided is $8,858.42.
Legal Review:
Not applicable.
Board/Commission/ orCommittee Recommendation:
Not applicable.
Staff Recommendation:
Staff recommends approval of the Election Agreement and Contract between the Town of
Trophy Club and TarrantCounty Elections.
Attachments:
Tarrant County Election Agreement and Contract for September 2019 Special Election
Page 1 of 1
Town CouncilPage 8 of 139Meeting Date: August 13, 2019
THE STATE OF TEXAS
COUNTY OF TARRANT
ELECTION AGREEMENT AND CONTRACT FOR ELECTION SERVICES
THIS CONTRACT for election services is made by and betweenthe TarrantCountyElections Administratorand
theTOWN OF TROPHY CLUB, TheTown.
This contract is made pursuant to Texas Election Code Sections 31.092 and 271.002271.004, if applicable,and
Texas Education Code Section 11.0581 for a September 7, 2019election to be administered by the undersigned Tarrant
County Elections AdministratorThis term includes the Assistant
Elections Administrator in the
RECITALS
The Townplans to hold a special election onSeptember 7, 2019.
The County owns an electronic voting system, the Hart InterCivic eSlate/eScanVoting System (Version 6.2.1),
which has been duly approved by the Secretary of State pursuant to Texas Election Code Chapter 122 as amended, and
is compliant with the accessibility requirements for persons with disabilities set forth by Texas Election Code Section 61.012.
The Towndesiresstem and to compensate the County for such use and to share in
certain other expenses connected with joint elections in accordance with the applicable provisions of Chapters 31 and 271
of the Texas Election Code, as amended. TheTowndesires to contract forthe voting system as described, in tandem with
NOW THEREFORE, in consideration of the mutual covenants, agreements, and benefits to the parties, IT IS
AGREED as follows:
I.ADMINISTRATION
Thepartiesagree to hold an
agreement. The TarrantCounty Elections Administrator shall coordinate, supervise, and handle all aspects of administering
the Election as provided in this agreement. The Townagrees to pay theTarrantCounty Elections Administrator for
equipment, supplies, services, and administrative costs as provided in this agreement. The TarrantCounty Elections
Administrator shall serve as the administrator for the Election; however, The Townshall remain responsible for thedecisions
and actions of its officers necessary for thelawful conduct of its election. The Elections Administrator shall provide advisory
services in connection with decisions to be made and actions to be taken by the officers of each participating authorityas
necessary.Legal advice to or legal representation of The Townauthoritiess
who advise or represent the Election Administrator is not included herewith; The Town should consult with its own counsel
for any legal issues that arise, or with the Texas Secretary of State, as appropriate.
II. LEGALDOCUMENTS
The Town shall be responsible for the preparation, adoption, and publication of all required election orders,
resolutions, notices, and any other pertinent documents required by the Texas Election Code and/or governing
body, charter, or ordinances, except that the Elections Administrator shall be responsible for the preparation and publication
of all voting system testing notices that are required by the Texas Election Code.
Preparation of the necessary materials for notices and the official ballot shall be the responsibility of The Town,
including translation to languages other than English, including (but not necessarily limited to), as required by law, Spanish
and Vietnamese. The Townshall provide a copy of their respective election orders and notices to the TarrantCounty
Elections Administrator.
Election Agreement and Contract for Election Services --- Page 1
__________ __________
EA Initials Entity Rep Initials
Town CouncilPage 9 of 139Meeting Date: August 13, 2019
III. VOTINGLOCATIONS
The Elections Administrator shall select and arrange for the use of and payment for all Election Dayvoting locations.
Voting locations will be, whenever possible, the usual voting location for each election precinct in elections conducted by
The Town, and shall be compliant with the accessibility requirements established by Election Code Section 43.034and the
Americans with Disabilities Act (ADA).The proposed voting locations are listed in Attachment A of this agreement. In the
event that a voting location is not availableor appropriate, the Elections Administrator will arrange for use of an alternate
location with the approval of the affected participating authorities. The Elections Administrator shall notify the participating
authoritiesof any changes from the locations listed in Attachment A.
If polling places for the September 7, 2019joint election are different from the polling place(s) used by The Town in
its most recent election, The Townagrees to post a notice no later than September 7, 2019at the entrance to any previous
polling places in the jurisdiction stating that the polling loca
place names and addresses in effect for the September 7, 2019election.This notice shall be written in the English,
Spanish, and Vietnameselanguages.
IV. ELECTIONJUDGES, CLERKS, AND OTHER ELECTION PERSONNEL
TarrantCounty shall be responsible for the appointment of the presiding judge and alternate judge for each polling
location. The Elections Administrator shall make emergency appointments of election officials if necessary.
Upon request by the Elections Administrator, The Town agrees to assist in recruiting polling place officials who are
bilingual \[(fluentin both English and Spanish) and (fluent in both English and Vietnamese)\].In compliance with the Federal
Voting Rights Act of 1965, as amended, each polling place containing more than 5% Hispanicor Vietnamesepopulation as
determined by the most recent Census used for such determinations shall have one or more election officials whoarefluent
in both the English and Spanishor English and Vietnameselanguages, as applicable. If a presiding judge is not bilingual,
and is unable to appoint a bilingual clerk, the Elections Administrator may recommend a bilingual worker for the polling
place. Ifthe Elections Administrator is unable to recommendor recruita bilingual worker, The Town shall be responsible
for recruiting a bilingual worker for interpretation and translation servicesas neededat that polling place.
The Elections Administrator shall notify all election judges of the eligibility requirements of Subchapter C of Chapter
32 of the Texas Election Code, and will take the necessary steps to ensure thatall election judges appointed for the Election
are eligible to serve.
The Elections Administrator shall arrange for the training and compensation of all election judges and clerks. The
Elections Administrator shall arrange for the date, time, and place for presiding election judges to pick up their election
supplies. Each presiding election judge will be sent a letter from the Elections Administrator notifyingthe judgeof the
appointment, the time and location of training and distribution of election supplies, and the number of election clerks that
the presiding judge may appoint.
Each election judge and clerk will receive compensation at thehourly rate established by TarrantCounty pursuant
to Texas Election Code Section 32.091or other law applicable to compensation for the election-related work. The election
judge will receive an additional sum of $25.00 for picking up the election supplies prior to Election Dayand for returning the
supplies and equipment to the central counting station after the polls close.
Election judges and clerks who attend voting equipment trainingand/or procedures training shall be compensated
at the same hourly rate that they are to be paid on Election Day.
The Elections Administrator may employ other personnel necessary for the proper administration of the election,
including such part-time help as is necessary to prepare for the election, to ensure the timely delivery of supplies during
early voting and on Election Day, and for the efficient tabulation of ballots at the central counting station. Part-time personnel
workingas members of the Early Voting Ballot Board and/or central counting station on election night will be compensated
at the hourly rate set by TarrantCountyin accordance with Election Code Sections 87.005, 127.004, and 127.006.
V. PREPARATION OF SUPPLIES AND VOTING EQUIPMENT
Election Agreement and Contract for Election Services --- Page 2
__________ __________
EA Initials Entity Rep Initials
Town CouncilPage 10 of 139Meeting Date: August 13, 2019
The Elections Administrator shall arrange for all election supplies and voting equipment including, but not limited
to,official ballots, sample ballots, voter registration lists, and all forms, signs, maps and other materials used by the election
judgesat the voting locations. The Elections Administrator shall ensure availability of tables and chairs at each polling place
and shall procure rented tables and chairs for those polling places that do not have tables and/or chairs.
The Elections Administrator shall provide the necessary voter registration information, maps, instructions, and other
information needed to enable the election judges in the voting locations that have more than one ballot style to conduct a
proper election.
The Town shall furnish the Elections Administrator a list of candidates and/or propositions showing the order and
the exact manner in which the candidate names and/or proposition(s) are to appear on the official ballot (including titles and
text in each language in which The Towninted). The Town shall be responsible for proofreading and
Early Voting by Personal Appearance shall be conducted exclusively on Tarra
system. OnElection Day, voters shall have a choice between voting on the eSlate electronic voting system or by a paper
al ballots cast on Election
Daywill be cast only on the eSlate electronic voting system to prevent the possibility of paper provisional ballots being
immediately counted via the eScan ballot scanner.
The number of paper ballots printed for Election Dayvoting shall be, at a minimum, equal to the same Election Day
turnout as in the last comparable election plus 25 percent of that number, with the final number of ballots ordered per polling
place or precinct adjusted upward to end in a number divisible by 50.
The Elections Administrator shall be responsible for the preparation,testing, and deliveryof the voting equipment
for the election as required by the Election Code.
The Elections Administrator shall conduct criminal background checkson relevantemployeesupon hiring as
required by Election Code Section 129.051(g).
VI. EARLYVOTING
The Town agreesto conduct early voting and to appoint the Election Administrator as the Early Voting Clerk in
accordance with Sections 31.097 and 271.006 of the Texas Election Codethe Town agreesto appoint the Elections
the Elections Administrator may appoint other deputy early voting clerks to assist in the conduct of early voting as necessary,
and that these additionaldeputy early voting clerks shallbe compensated at an hourly rate set by TarrantCounty pursuant
to Section 83.052 of the Texas Election Code.Deputy early voting clerks who are permanent employees of the Tarrant
County Elections Administratoror any participating authority shall serve in that capacity without additional compensation.
Early Voting by personal appearance will be held at the locations, dates, and times listed in Atta
document. Any qualified voter of the Election may vote early by personal appearance at any of the earlyvoting locations.
As Early Voting Clerk, the Elections Administrator shall receive applications for early voting ballots to be voted by
mail in accordance with Chapters 31 and 86 of the Texas Election Code. Any requests for early voting ballots to be voted
by mail received by The Town shall be forwarded immediately by fax or courier to the Elections Administrator for processing.
The Elections Administrator will be responsible for managing the Annual Ballot by Mail voters for whom the Elections
Administrator has received an Application for Ballot by Mail.
In addition to making the information on the roster for a person who votesan early voting ballot by personal
appearance available for public inspection not later than the beginning of the regular business hours on the day after the
date the information is entered on the roster, the Elections Administrator shallpost on the county website The Townearly
voting report on a daily basis and a cumulative final early voting report following the close of early voting.In accordance
ity will be posted
tothe county website no later than 10:00 AM eachbusinessday.
VII. EARLYVOTING BALLOT BOARDAND SIGNATURE VERIFICATION COMMITTEE
Election Agreement and Contract for Election Services --- Page 3
__________ __________
EA Initials Entity Rep Initials
Town CouncilPage 11 of 139Meeting Date: August 13, 2019
TarrantCounty shall appoint an Early Voting Ballot Board (EVBB) to process early voting results from the Election.
The Presiding Judge, with the assistance of the Elections Administrator, shall appoint two or more additional members to
constitute the EVBB. The Elections Administrator shall determine the number of EVBB members required to efficiently
process the early voting ballots.
The Elections Administrator shall determine whether a Signature Verification Committee is necessary, and if so,
shall appoint the members.
VIII. CENTRALCOUNTING STATION AND ELECTION RETURNS
The Elections Administrator shall be responsible for establishing and operating the central and remote counting
stationsto receive and tabulate the voted ballots in accordance with the provisions of the Texas Election Code and of this
agreement.
The participating authorities hereby, inaccordance with Section 127.002, 127.003, and 127.005 of the Texas
Election Code, appoint the following central counting station officials:
Counting Station Manager:Heider Garcia,Elections Administrator
Tabulation Supervisor:Troy Havard,Assistant Elections Administrator
Presiding Judge:Kelley Roberson
The counting station manager or his/herrepresentative shall deliver timely cumulative reports of the election results
as precinctreport to the central and remote counting stationsand are tabulated. The manager shall be responsible for
releasing unofficial cumulative totals and precinct returns from the election to The Town, candidates, press, and general
public by distribution of hard copies at the central counting stationor by electronic distributionand by posting to the Tarrant
County web site. To ensure the accuracy of reported election returns, results printed on the tapes produced by Tarrant
quipment will not be released to the participating authorities at the remote collection sitesor by phone from
individual polling locations.
The Elections Administrator will prepare the unofficial canvass reports that are necessary for compliance with
Election Code Section 67.004 after all precincts have been counted, and will deliver a copy of these unofficial canvass
reports toThe Town as soon as possible after all returns have been tabulated. The Town shall be responsible for the official
canvass of the election.
The Elections Administrator will prepare the electronic precinct-by-precinct results reports for uploading to the
Secretary of State as required by Section 67.017 of the Election Code. The Elections Administrator agrees to upload these
reports for The Town unlessrequested otherwise.
The Elections Administrator shall be responsible for conducting the post-election manual recount required by
Section 127.201 of the Texas Election Code unless a waiver is granted by the Secretary of State. Notification and copies
IX. PARTICIPATINGAUTHORITIES WITH TERRITORY OUTSIDE TARRANT COUNTY
The Town agrees that the Elections Administrator shall administeronly the Tarrant County portion of those
elections.
XI. ELECTIONEXPENSES AND ALLOCATION OF COSTS
Costs for Early Voting by Personal Appearance shall be allocated based upon the actual costs associated with each
early voting site.
Costs for Early Voting by Mail shall be allocated according to the actual number of ballots mailed to each
Election Agreement and Contract for Election Services --- Page 4
__________ __________
EA Initials Entity Rep Initials
Town CouncilPage 12 of 139Meeting Date: August 13, 2019
The Town agrees to paytheTarrantCountyElections Administratoran administrative fee equal to ten percent
(10%) of its total billable costs(but not less than $ 75.00)in accordance with Section 31.100(d) of the Texas Election Code.
The Tarrant County Elections Administrator shall deposit all funds payable under this contract into the appropriate
fund(s) within the county treasury in accordance with Election Code Section 31.100.
Cost schedule and invoicing.
A cost estimate for the services, equipment, and supplies provided by the Contracting Officer for the election and
the runoff election is shown belowand made a part of thisContract.This cost estimate shall serve as the cost
schedule agreed upon by the contracting parties, as referenced in Section 31.093(a), Texas Election Code.
As soon as reasonably possible after the election or the runoff election, the Contracting Officer will submit an
itemized invoice to theTown(i) for the actual expenses he/she incurred as described aboveand (ii) for the
ny direct
payments made. The Contracting Officer will use his/her best efforts to submit the invoice within 30 days after the
election.
Entity to the address set forth in the invoice within
30 days after its receipt by The Town. If the Town disputes any portion of the invoice, The Town shall notify the
Contracting Officer in writing within such 30-day period or the invoice will be presumed to be a true and accurate
rendering of the amount that is due.
XII. COSTESTIMATES AND DEPOSIT OF FUNDS
The total estimated obligation for The Town under the terms of this agreement is listed below. The Town agrees to
pay the Tarrant County Elections Administrator a deposit of approximately 75% of thisestimated obligation within 15 days
after execution of this agreement. The exact amount of The Town
calculated after theSeptember 7, 2019election, and if the amount of The Town
deposited, The Townshall pay to the Elections Administrator the balance due within 30 days after the receipt of the final
invoice from the Elections Administrator. However, if the amountof The Town
deposited, the Elections Administrator shall refund to The Town the excess amount paid within 30 days after the final costs
are calculated.
The total estimated obligation and required deposit for TheTown under the terms of this agreement shall be as follows:
Actual #Billed #EstimatedDeposit
Political SubdivisionPollsPollsCostDue
TROPHY CLUB
11.00$ 8,858.42 $ 6,700.00
TOTALS11.00$ 8,858.42 $ 6,700.00
XIII. WITHDRAWALFROM CONTRACT DUE TO CANCELLATION OF ELECTION
The Town may withdraw from this agreement and the Election should it cancel its election in accordance with
Sections 2.051 -2.053 of the Texas Election Code. The Town is fully liable for any expenses incurred by the TarrantCounty
Elections Administrator on behalf of The Town plus an administrative fee of ten percent (10%) of such expenses(but not
less than $ 75.00). Any monies deposited with the Elections Administratorby The Town shall be refunded, minus the
aforementioned expenses and administrative fee if applicable.
XIV. RECORDSOF THE ELECTION
Election Agreement and Contract for Election Services --- Page 5
__________ __________
EA Initials Entity Rep Initials
Town CouncilPage 13 of 139Meeting Date: August 13, 2019
The Elections Administrator is hereby appointed general custodian of the voted ballots and all records of the Election
as authorized by Section 271.010 of the Texas Election Code.
Access to the election records shall be available to each participating authority as well as to the public in accordance
with applicable provisions of the Texas Election Code and the Texas Public Information Act. Theelection records shall be
stored at the offices of the Elections Administrator or at an alternate facility used for storage of county records. The Elections
Administrator shall ensure that the records are maintained in an orderly manner so that the records are clearly identifiable
and retrievable.
Records of the election shall be retained and disposed of in accordance with the provisions of Section 66.058 of
the Texas Election Code. If records of the election are involved in any pending election contest, investigation, litigation, or
open records request, the Elections Administrator shall maintain the records until final resolution or until final judgment,
whichever is applicable. It is the responsibility of The Town to bring to the attention of the Elections Administrator any notice
of pending election contest, investigation, litigation or open records request which may be filed with The Town.
XV. RECOUNTS
A recount may be obtained as provided by Title 13 of the Texas Election Code. By signing this document, the presiding
officer of The Town agrees that any recount shall take place at the offices of the Elections Administrator, and that the
Elections Administrator shall serve as Recount Supervisor and the participating authoritywho performs
the duties of a secretary under the Texas Election Code shall serve as Recount Coordinator.
The Elections Administrator agrees to provide advisory services to The Town as necessary to conduct a proper recount.
XVI. MISCELLANEOUSPROVISIONS
1.The Elections Administrator shall file copies of this document with the TarrantCounty Judgeand the Tarrant
County Auditor in accordance with Section 31.099 of the Texas Election Code.
2.Nothing in this contract prevents any party from taking appropriate legal action against any other party
and/or other election personnel for a breach of this contract or a violation of the Texas Election Code.
3.This agreement shall be construed under and in accord with the laws of the State of Texas, and all
obligations ofthe parties created hereunder are performable in TarrantCounty, Texas.
4.In the event thatone ormore of the provisions contained in this Agreement shall for any reason be held to
be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not
affect any other provision hereof and this agreement shall be construed as if such invalid, illegal, or
unenforceable provision had never been contained herein.
5.All parties shall comply with all applicable laws, ordinances, and codes of the State of Texas, all local
governments, and any other entities with local jurisdiction.
6.The waiver by any party of a breach of any provision of this agreement shall not operate as or be construed
as a waiver of any subsequent breach.
7.Any amendments of this agreement shall be of no effect unless in writing and signed by all parties hereto.
8.In the event of an emergency or unforeseen event on Election Day that requires adjustment to these
procedures to keep the election operating in a timely, fair, and accessible manner, Elections Administrator
may make suchadjustments to the procedures herein as the circumstances require.
Election Agreement and Contract for Election Services --- Page 6
__________ __________
EA Initials Entity Rep Initials
Town CouncilPage 14 of 139Meeting Date: August 13, 2019
XVII. CONTRACT ACCEPTANCE AND APPROVAL
By the signatures on the attached pages, the Contracting Officer andthe representative of The Town warrant and represent
that they are authorized to enter into this Contract.
WITNESS THE FOLLOWING SIGNATURES AND SEAL ON THE DATE SHOWN BELOW:
The Contracting Officer:
_______________________________________________
Heider Garcia
Elections Administrator
Date______________________________________________
The State of Texas§
County of Tarrant§
Before me, the undersigned authority, on this day personally appeared Heider Garcia, known to me to be the person whose
nameissubscribed to the foregoing instrument and acknowledged to me that heexecuted the same for the purpose and
consideration therein expressed. Given under my hand and seal of office on this the __________ day of ____________,
20__.
(Seal)
____________________________________
Signature of Notary
Election Agreement and Contract for Election Services --- Page 7
__________ __________
EA Initials Entity Rep Initials
Town CouncilPage 15 of 139Meeting Date: August 13, 2019
By the signatures on the attached pages, the Contracting Officer and the representative of each entity warrant and
represent that they are authorized to enter into this Contract.
WITNESS THE FOLLOWING SIGNATURES AND SEAL ON THE DATE SHOWN BELOW:
TOWN OF TROPHY CLUB:
_______________________________________________
C. Nick Sanders
Mayor
Date______________________________________________
The State of Texas §
County of Tarrant §
Before me, the undersigned authority, on this day personally appeared C. Nick Sanders, known to me to be the persons
whose nameissubscribed to the foregoing instrument and acknowledged to me that heexecuted the same for the
purpose and consideration therein expressed. Given under my hand and seal of office on this the __________ day of
____________, 20__.
(Seal)
____________________________________
Signature of Notary
Election Agreement and Contract for Election Services --- Page 8
__________ __________
EA Initials Entity Rep Initials
Town CouncilPage 16 of 139Meeting Date: August 13, 2019
September 7, 2019 Town of Trophy Club Election (as of 7/15/19)
Precincts at SiteElection Day Polling Location
3500 Trophy Club Town Hall
1 Trophy Wood Drive
Trophy Club, Texas 76262
Town CouncilPage 17 of 139Meeting Date: August 13, 2019
1
EARLYVOTINGFORSEPTEMBER7,2019
TOWNOFTROPHYCLUBSPECIALELECTION
EARLYVOTINGBYPERSONALAPPEARANCEDAYSANDHOURS
August2123WednesdayΑFriday8:00a.m.Α5:00p.m.
August2425SaturdayΑSundayClosed
August2629MondayΑThursday8:00a.m.Α5:00p.m.
30Friday7:00a.m.Α7:00p.m.
August
31Saturday8:00a.m.Α5:00p.m.
August
September1SundayClosed
September2MondayClosed(Holiday
September3Tuesday7:00a.m.Α7:00p.m.
LocationAddressCityZipCode
(Thànhph)
TrophyClubTownHall1TrophyWoodDr.TrophyClub76262
ApplicationforaBallotbyMailmaybedownloadedfromourwebsite:www.tarrantcounty.com/elections
(CóthtinxinláPhiuBuquaThttrêntrangmngcachúngtôi):www.tarrantcounty.com/elections
Informationbyphone:TarrantCountyElectionsAdministration,8178318683
ApplicationsforaBallotbyMailmaybesubmittedbetweenJanuary1,2019andAugust27,2019bymail,faxoremailto:
EarlyVotingClerk
POBox961011
FortWorthTX761610011
Fax:8178502344
Email:votebymail@tarrantcounty.com
Town CouncilPage 18 of 139Meeting Date: August 13, 2019
1 Trophy Wood Drive
Town of Trophy Club
Trophy Club, Texas 76262
Legislation Details (With Text)
File #: Version:Name:
2019-363-T1
Type:Status:
Agenda ItemConsent Agenda
File created:In control:
8/1/2019Town Council
On agenda:Final action:
8/13/2019
Title:
Consider and take appropriate action regarding an Election Agreement and Contract between the
Town of Trophy Club and Denton County Elections for administration of the Town’s September 7, 2019
Special Election; and authorize the Mayor or his designee to execute all necessary documents (W.
Carroll).
Attachments:
Staff Report - Denton County Elections Agreement.pdf
Denton County Election Agreement and Contract for September 2019 Special Election.pdf
DateVer.Action ByActionResult
Agenda Item No. 3:
ConsiderandtakeappropriateactionregardinganElectionAgreementandContractbetweentheTownofTrophyClub
andDentonCountyElectionsforadministrationoftheTown’sSeptember7,2019SpecialElection;andauthorizethe
Mayor or his designee to execute all necessary documents (W. Carroll).
Town CouncilPage 19 of 139Meeting Date: August 13, 2019
To: Mayor and Town Council
From:Holly Fimbres, Town Secretary/RMO
CC: Wade Carroll, Interim Town Manager
Re: Denton County Elections Agreement – September 2019 Special Election
Town Council Meeting, August 13, 2019
Agenda Item:
Consider and take appropriate action regarding an Election Agreement and Contract between
the Town of Trophy Club and Denton County Elections for administration of the Town’s
September 7, 2019 Special Election; and authorize the Mayor or his designee to execute all
necessary documents (W. Carroll).
Strategic Link:
Administrative & Financial Services – Exercise fiscal discipline in all Town operations.
Background and Explanation:
The Town will be holding a Special Election on September 7, 2019 and therefore Staff is seeking
to enter into an agreement with Denton County Elections for their administration services of
such election.
Financial Considerations:
The estimated cost that Denton County Elections has provided is $13,728.12.
Legal Review:
Not applicable.
Board/Commission/ orCommittee Recommendation:
Not applicable.
Staff Recommendation:
Staff recommends approval of the Election Agreement and Contract between the Town of
Trophy Club and Denton County Elections.
Attachments:
Denton County Election Agreement and Contract for September 2019 Special Election
Page 1 of 1
Town CouncilPage 20 of 139Meeting Date: August 13, 2019
Town CouncilPage 21 of 139Meeting Date: August 13, 2019
Town CouncilPage 22 of 139Meeting Date: August 13, 2019
Town CouncilPage 23 of 139Meeting Date: August 13, 2019
Town CouncilPage 24 of 139Meeting Date: August 13, 2019
Town CouncilPage 25 of 139Meeting Date: August 13, 2019
Town CouncilPage 26 of 139Meeting Date: August 13, 2019
Town CouncilPage 27 of 139Meeting Date: August 13, 2019
Town CouncilPage 28 of 139Meeting Date: August 13, 2019
Town CouncilPage 29 of 139Meeting Date: August 13, 2019
Town CouncilPage 30 of 139Meeting Date: August 13, 2019
Town CouncilPage 31 of 139Meeting Date: August 13, 2019
Town CouncilPage 32 of 139Meeting Date: August 13, 2019
XVII. JOINT CONTRACT ACCEPTANCE AND APPROVAL
IN TESTIMONY HEREOF, this agreement has been executed on behalf of the parties hereto as follows, to-wit:
(1)It has on the _7_ day of _August_, 2019 been executed by the Denton County Elections
Administrator pursuant to the Texas Election Code so authorizing;
(2)It has on the 13th day of August, 2019 been executed on behalf of the Town of Trophy Club
pursuant to an action of the Town of Trophy Club Council so authorizing;
ACCEPTED AND AGREED TO BY DENTON COUNTY ELECTIONS ADMINISTRATOR:
APPROVED:
___________________________________________
Frank Phillips, CERA
ACCEPTED AND AGREED TO BY THE TOWN OF TROPHY CLUB TOWN COUNCIL:
APPROVED: ATTESTED:
_____________________________________________ _______________________________________
C. Nick Sanders, Mayor Holly Fimbres, Town Secretary
Town CouncilPage 33 of 139Meeting Date: August 13, 2019
Trophy ClubSpecial
ElectionEarlyVoting
Early Voting Locations Dates and Times:
Wednesday-Friday8am – 5pm
8am – 5pm
Monday – Thursday
Friday7am – 7pm
Saturday8am – 5pm
7am – 7pm
Tuesday
Trophy Club Town Hall
1TrophyWood Dr., Trophy
Club
Town CouncilPage 34 of 139Meeting Date: August 13, 2019
ElecciónespecialdelPueblo deTrophyClub- de de
2019 votación adelantada
Lugares de votación adelantada fechas y horas:
-8am – 5pm
–8am – 5pm
7am – 7pm
8am – 5pm
am–pm
Trophy Club Town Hall
1 TrophyWood Dr., Trophy
Club
Town CouncilPage 36 of 139Meeting Date: August 13, 2019
Town CouncilPage 38 of 139Meeting Date: August 13, 2019
Town CouncilPage 39 of 139Meeting Date: August 13, 2019
Town CouncilPage 40 of 139Meeting Date: August 13, 2019
Town CouncilPage 41 of 139Meeting Date: August 13, 2019
Town CouncilPage 42 of 139Meeting Date: August 13, 2019
Town CouncilPage 43 of 139Meeting Date: August 13, 2019
Town CouncilPage 44 of 139Meeting Date: August 13, 2019
Town CouncilPage 45 of 139Meeting Date: August 13, 2019
Town CouncilPage 46 of 139Meeting Date: August 13, 2019
1 Trophy Wood Drive
Town of Trophy Club
Trophy Club, Texas 76262
Legislation Details (With Text)
File #: Version:Name:
2019-350-T1
Type:Status:
Agenda ItemConsent Agenda
File created:In control:
7/23/2019Town Council
On agenda:Final action:
8/13/2019
Title:
Consider and take appropriate action regarding an Amendment to the Interlocal Agreement between
the Town and Northwest Independent School District for School Resource Officer services for Fiscal
Year 2019-2020; and authorizing the Mayor or his designee to execute all necessary documents (W.
Carroll).
Attachments:
Staff Report - NISD Interlocal Agreement for SRO Services.pdf
NISD - Interlocal Agreement for School Resource Officer Services FY16-17.pdf
Amendment No. 3 to NISD Interlocal Agreement for School Resource Officer Services.pdf
DateVer.Action ByActionResult
Agenda Item No. 4:
ConsiderandtakeappropriateactionregardinganAmendmenttotheInterlocalAgreementbetweentheTownand
NorthwestIndependentSchoolDistrictforSchoolResourceOfficerservicesforFiscalYear2019-2020;andauthorizing
the Mayor or his designee to execute all necessary documents (W. Carroll).
Town CouncilPage 47 of 139Meeting Date: August 13, 2019
To: Mayor and Town Council
From:Patrick Arata, Police Chief
CC: Wade Carroll, Interim Town Manager
Holly Fimbres, Town Secretary/RMO
Re: School Resource OfficerServices
TownCouncil Meeting, August 13, 2019
Agenda Item:
Consider and take appropriate action regarding an Amendment to the Interlocal Agreement
between the Town and Northwest Independent School District for School Resource Officer
services for Fiscal Year 2019-2020; and authorizing the Mayor or his designee to execute all
necessary documents (W. Carroll).
Strategic Link:
Safety & Security - Achieve exceedingly high standards for public safety and low crime rates.
Background and Explanation:
This Interlocal Agreement is for Police School Resource Officer services for Fiscal Year2019 -
2020. The agreement provides two School Resource Officers for the four schools in Trophy
Club for one year. This agreement provides that NISD will cost-participate in the salary and
benefits for the officers, as well as provide funding for Police vehicle use.
Financial Considerations:
NISD will pay the Town an amount not to exceed $122,820.00 for the maintenance of two (2)
School Resource Officers.
Legal Review:
Not applicable.
Staff Recommendation:
Staff recommends Council approve Amendment No. 3 to the NISD Interlocal Agreement for
School Resource Officer services.
Attachments:
NISD Interlocal Agreement for School Resource Officer Services FY2016-17
Amendment No. 3 to NISD Interlocal Agreement for School Resource Officer Services
Page 1 of 1
Town CouncilPage 48 of 139Meeting Date: August 13, 2019
Town CouncilPage 49 of 139Meeting Date: August 13, 2019
Town CouncilPage 50 of 139Meeting Date: August 13, 2019
Town CouncilPage 51 of 139Meeting Date: August 13, 2019
Town CouncilPage 52 of 139Meeting Date: August 13, 2019
Town CouncilPage 53 of 139Meeting Date: August 13, 2019
Town CouncilPage 54 of 139Meeting Date: August 13, 2019
Town CouncilPage 55 of 139Meeting Date: August 13, 2019
Town CouncilPage 56 of 139Meeting Date: August 13, 2019
Amendment No. 3 to
Interlocal Agreement by and between the Town of Trophy Club, Texas and
Northwest Independent School District for School Resource Officer Services
This Amendment modifies and amends the InterlocalAgreement by and between The Town of
Trophy Club, Texas and Northwest Independent School District for School Resource Officer
Services (“Agreement”), signed in August 2016. The terms contained in this Amendment are
fully incorporated into the Agreement as if stated therein.
Pursuant to Sections V and VI of the Agreement, the town and District agree to renew the
Agreement for a one-year term, commencing on or around August 1, 2019 and ending on or
about July 31, 2020.
In consideration for the services provided under the Agreement, for the 2019-20 school year,
the District will pay the Town an amount not to exceed $122,820 for the maintenance of the
two (2) School Resource Officers.
By signing this Amendment, each party affirms that it has been approved by its respective
governing body in a duly called public meeting.
NORTHWEST ISDTROPHY CLUB, TEXAS
P.O. Box 77070 1 Trophy Wood Drive
Fort Worth Texas 76170 Trophy Club, Texas 76262
By: By:
Printed Name: Printed Name:
Title: Title:
Date: Date:
Page 1 of 1
Town CouncilPage 57 of 139Meeting Date: August 13, 2019
1 Trophy Wood Drive
Town of Trophy Club
Trophy Club, Texas 76262
Legislation Details (With Text)
File #: Version:Name:
2019-365-T1
Type:Status:
Agenda ItemConsent Agenda
File created:In control:
8/7/2019Town Council
On agenda:Final action:
8/13/2019
Title:
Consider and take appropriate action regarding a Resolution of the Town Council approving an
amendment to the ICMA 457 retirement plan to permit loans; and providing an effective date (W.
Carroll).
Attachments:
Staff Report - ICMA 457 Plan Loan Provision.pdf
RES 2019-17 - ICMA 457 Loan Provision.pdf
DateVer.Action ByActionResult
Agenda Item No. 5:
ConsiderandtakeappropriateactionregardingaResolutionoftheTownCouncilapprovinganamendmenttotheICMA
457 retirement plan to permit loans; and providing an effective date (W. Carroll).
Town CouncilPage 58 of 139Meeting Date: August 13, 2019
To: Mayor and Town Council
From:James Edwards, Human Resources Manager
CC: Wade Carroll, Interim Town Manager
Holly Fimbres, Town Secretary/RMO
Re: ICMA 457 Plan Loan Provision
Town Council Meeting, August 13, 2019
Agenda Item:
Consider and take appropriate action regarding a Resolution of the Town Council approving an
amendment to the ICMA 457 retirement plan to permit loans; and providing an effective date
(W. Carroll).
Strategic Link:
Employee Development – Develop and retain a skilled workforce.
Background and Explanation:
The Town of Trophy Club provides full time employees with the ability to contribute to the
ICMA 457 optional retirement fund. This optional retirement plan is fully funded by employees.
With this loan provision, employees would be able to borrowup to one-half the value of the
participant’s account. Employees would have to repay the loaned amount within 5 years,
unless for a principal residence. Loans for a principal residence would need to be repaid within
30 years.
Financial Considerations:
Employees using the loan provision would have to repay the loaned amount within the allotted
timeframe or face potential penalties and taxes.
Legal Review:
Not applicable.
Board/Commission/ or Committee Recommendation:
Not applicable.
Staff Recommendation:
Staff recommends approval of Resolution No. 2019-17, approving an amendment to the ICMA
457 retirement plan to permit loans.
Attachments:
Resolution No. 2019-17
Page 1 of 1
Town CouncilPage 59 of 139Meeting Date: August 13, 2019
TOWN OF TROPHY CLUB, TEXAS
RESOLUTION NO. 2019-17
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF
TROPHYCLUB, TEXAS. APPROVING THE ICMA 457 LOAN
PROVISION; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS,the Town of Trophy Club has employees rendering valuable
services; and,
WHEREAS, the Town of Trophy Club has established a retirement plan (the
“Plan”) for such employees which serves the interest of the Employer by enabling it to
provide reasonable retirement security for its employees, by providing increased
flexibility in its personnel management system, and by assisting in the attraction and
retention of competent personnel; and,
WHEREAS,theTown of Trophy Club has determined that permitting participants
in the retirement plan to take loans from the Plan will serve these objectives.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE
TOWN OF TROPHY CLUB, TEXAS:
Section1.The Town of Trophy Club approves the ICMA 457 Plan to permit
loans.
Section 2.This resolution shall become effectivefrom and after the date of its
passage in accordance with the law.
PASSED and APPROVED by the Town Council of the Town of Trophy Club, Texas
on this 13th day of August2019.
_________________________
C. Nick Sanders, Mayor
Town of Trophy Club, Texas
ATTEST: APPROVED TO AS FORM:
_________________________ _________________________
Holly Fimbres, Town Secretary J. David DoddIII, Town Attorney
Town of Trophy Club, Texas Town of Trophy Club, Texas
Town CouncilPage 60 of 139Meeting Date: August 13, 2019
1 Trophy Wood Drive
Town of Trophy Club
Trophy Club, Texas 76262
Legislation Details (With Text)
File #: Version:Name:
2019-351-T1
Type:Status:
Agenda ItemRegular Session
File created:In control:
7/23/2019Town Council
On agenda:Final action:
8/13/2019
Title:
Consider and take appropriate action regarding a Proclamation of the Town Council recognizing
September 2019 as Blood Cancer Awareness Month in Trophy Club; and providing an effective date
(Mayor Sanders).
Attachments:
PRO 2019-18 - Blood Cancer Awareness Month.pdf
DateVer.Action ByActionResult
Agenda Item No. 6:
ConsiderandtakeappropriateactionregardingaProclamationoftheTownCouncilrecognizingSeptember2019as
Blood Cancer Awareness Month in Trophy Club; and providing an effective date (Mayor Sanders).
Town CouncilPage 61 of 139Meeting Date: August 13, 2019
TOWN OF TROPHY CLUB, TEXAS
PROCLAMATION NO. 2019-18
A PROCLAMATION OF THE TOWN COUNCIL OF THE TOWN OF
TROPHY CLUB, TEXAS, SUPPORTINGTHE LEUKEMIA AND
LYMPHOMA SOCIETY IN PROCLAIMING SEPTEMBER 2019 AS
BLOOD CANCER AWARENESS MONTHIN TROPHY CLUB, TEXAS;
AND PROVIDING AN EFFECTIVE DATE.
WHEREAS,in the United States, an estimated 1,399,180people are living with,
or are in remission from, leukemia, lymphoma, myeloma or other form of blood cancer,
with an estimated 176,200new casesexpected to be diagnosed in 2019; and
WHEREAS,leukemia, lymphoma, myeloma and other blood cancers will kill an
estimated 56,770people in the United States this year alone; and
WHEREAS,The Leukemia &Lymphoma Society (LLS), exists to find cures and
ensure access to treatments for blood cancer patients; and
WHEREAS,LLS maintains an office in North Texas to help improve the quality of
life for blood cancer patients and their families in the State of Texas; and
WHEREAS,the State of Texas is similarly committed to the eradication of these
diseases and supports the treatment of blood cancer patients and their families; and
WHEREAS, the Townof Trophy Club encourages private efforts to enhance
research funding and education programs that are saving lives not someday, but today.
NOW, THEREFORE, I, MAYOR C. NICK SANDERS, IN CONJUNCTION WITH
THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS, DO HEREBY
PROCLAIM SEPTEMBER 2019 AS:
BLOOD CANCER AWARENESS MONTH
Section 1.The Townof Trophy Club joins with LLS in designating the month of
September 2019 as Blood Cancer Awareness Month to educate its residentsabout the
need for finding cures and creating access to treatments for all types of blood cancers;
and
Section 2.Encourages its residents to get involved with LLS, from participation
in fundraising campaigns, to making a donation or volunteering; and to fund lifesaving
research to advance breakthrough therapies for blood cancer patients.
PASSED AND APPROVED by the Town Council of the Town of Trophy Club,
Texas, this 13th day of August 2019.
_______________________________ ________________________________
Holly Fimbres, Town Secretary C. Nick Sanders, Mayor
Town of Trophy Club, Texas Town ofTrophy Club, Texas
Town CouncilPage 62 of 139Meeting Date: August 13, 2019
1 Trophy Wood Drive
Town of Trophy Club
Trophy Club, Texas 76262
Legislation Details (With Text)
File #: Version:Name:
2019-352-T1
Type:Status:
Agenda ItemPublic Hearing
File created:In control:
7/23/2019Town Council
On agenda:Final action:
8/13/2019
Title:
Conduct a Public Hearing regarding the Trophy Club Crime Control and Prevention District (CCPD)
Budget for Fiscal Year 2020, submitted to the Town Council by the CCPD Board (W. Carroll).
Attachments:
Staff Report - CCPD Budget Public Hearing.pdf
Fiscal Year 2020 CCPD Budget.pdf
DateVer.Action ByActionResult
Agenda Item No. 7:
ConductaPublicHearingregardingtheTrophyClubCrimeControlandPreventionDistrict(CCPD)BudgetforFiscal
Year 2020, submitted to the Town Council by the CCPD Board (W. Carroll).
Town CouncilPage 63 of 139Meeting Date: August 13, 2019
To: Mayor and Town Council
From:Cheryl Davenport, Interim Director of Finance
CC: Wade Carroll, Interim Town Manager
Holly Fimbres, Town Secretary/RMO
Patrick Arata, Police Chief
Re: Notice of Public Hearing – Crime Control and Prevention District Budget
Town Council Meeting, August 13, 2019
Agenda Item:
Conduct a Public Hearing regarding the Trophy Club Crime Control and Prevention District
(CCPD) Budget for Fiscal Year 2020, submitted to the Town Council by the CCPD Board (W.
Carroll).
Background and Explanation:
The Town Council is required to have one public hearing on the proposed CCPD Budget. This
item satisfies that requirement.
Legal Review:
Not applicable.
Board/Commission/ or Committee Recommendation:
The CCPD Board approved the Fiscal Year 2020 Budget on July 15, 2019.
Staff Recommendation:
Not applicable.
Attachments:
Fiscal Year 2020 CCPD Budget
Page 1 of 1
Town CouncilPage 64 of 139Meeting Date: August 13, 2019
Town CouncilPage 65 of 139Meeting Date: August 13, 2019
1 Trophy Wood Drive
Town of Trophy Club
Trophy Club, Texas 76262
Legislation Details (With Text)
File #: Version:Name:
2019-353-T1
Type:Status:
Agenda ItemRegular Session
File created:In control:
7/23/2019Town Council
On agenda:Final action:
8/13/2019
Title:
Discussion of and take appropriate action regarding the Fiscal Year 2020 Budget (W. Carroll).
Attachments:
Fiscal Year 2020 Budget Presentation.pdf
Fiscal Year 2020 Budget Report.pdf
DateVer.Action ByActionResult
Agenda Item No. 8:
Discussion of and take appropriate action regarding the Fiscal Year 2020 Budget (W. Carroll).
Town CouncilPage 66 of 139Meeting Date: August 13, 2019
M&O $0.336442/$100 of valuation I&S $0.11/$100 of valuation
Property Tax increased $169,847 or 2.5% for a proposed current property tax revenue of $6,874,957 All other revenue sources had positive/negative fluctuations
$94,961 or
Personnel costs have increased $375,692 or 4.9% Services and Supplies have increased 3.1% Capital expenditures have increased $53,000 allowing for the purchase of a truck and 2 tough
books for EMS
Town CouncilPage 82 of 139Meeting Date: August 13, 2019
Town Manager’s Message
Dear Mayor, Counciland Residents,
For the past two years I have had the privilege and honor to serve The Town of
Trophy Club as your Fire Chief and most recently Council has displayed their
trust in me to hold the position of Interim Town Manager for which I am
incredibly grateful. Trophy Club is an alive and vibrant community that is
centered around family and we echo this same feeling of community within our
elected officials and Town staff who are working hard for you every day to make
Trophy Club a “Great Place to Call Home”. This work is not successful unless
staff has a strong foundationfrom which to make daily decisions. This foundation is summedup in our
five core values:
StewardshipAccountability
Service
Leadership
Teamwork
From these core values elected officials and staff weigh their decisions to ensure that we do not betray the
trust we have been given. I am proud, as I am sure you are, of this team not only for what we have been
able to accomplish, but the manner in which we have accomplished it.
This budget is presented to the Town Council and residents in accordance with State of Texas Local
Government Code and the Town Charter. It was prepared utilizing advanced planning methods,
Governmental Accounting Standards Board (GASB 34) provisions, and complying with the adopted Fund
Balance Policy.
Thebudget goals for Fiscal Year 2020 are:
Provide property tax relief through Trophy Club’s first ever homestead exemption
Present a budget where expenditures do not exceed revenues excluding capital
equipment replacement, while maintaining current service levels.
Maintain $0.11/$100 valuationInterest & Sinking (I&S) rate
The proposedbudget includes total revenues of $11,281,478 and expenditures of $11,207,303. Transfers
into the general fund from other funds are $91,500 and transfers out to the Capital Replacement Fund are
$542,639. The General Fund Balance is anticipated to decrease by $376,964 bringing the anticipated
General Fund Balance to $5,577,934which is 48.4% of FY2020 expenditures.
The FY 2020 budget highlights include:
Personnel
A 3%merit based salary and associated benefits increase
Services and Supplies
Town CouncilPage 83 of 139Meeting Date: August 13, 2019
Increases in Information Services non-capital equipment and auxiliary services
(Microsoft licenses, internet connectivity)
Compensation and Classification Study
Increases in utilitycosts
Equipment Replacement & Capital
EMS Lifepac
2 fleet vehicles
5 mowers
Resurface Competition and Kiddie Pool
FUTURE CHALLENGES AND OPPORTUNITIES
With regard to the long and short term, the most significant challenge Trophy Club faces is heavy reliance
onproperty tax revenue. In the FY 2020 budget, 61.1% ofthe General Fund revenue for the Town was
generated through property tax revenue which is very susceptible to economic changes. Currently we are
enjoying an increase in property values which has allowed us to present a budget with very little strain on
the General Fund, fund balance. The Town is only a few years away from build-out, which has already
decreased permitting revenue and has pushed the Town into an even deeper reliance on property tax
revenue.
Town Council and staff are putting a high priority on developing other revenue streams such as increasing
sales tax. The Town has been working to recruit and develop new opportunities for destination
restaurants such as HG Sply which should open in late August or early September. We are also working
hard to fill the PD-30 commercial spaces with quality service/retail businesses that are attractive to our
residents and neighbors.
SUMMARY & CONCLUSION
The Town of Trophy Club is in good economic standing and is planning on having another prosperous
fiscal year. This year’s FY 2020budget represents a collective effort by the Town Council and the Town
staff to meet challenges facing our community, maintain our current service levels while providing
property tax relief to our citizens. The proposed budget is very lean and is below our effective tax rate
while meeting the goals and objectives outlined in the Town’s strategy map. In FY2020 Town staff
endeavors to maintain its policy of continual process and service improvements while being fiscally
responsible. I appreciate the opportunity to be a part of and lead in this organization that provides our
community with exceptional services, strong public safety, and an excellent quality of life.
Sincerely,
Wade L. Carroll
Wade L. Carroll
Interim Town Manager
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1 Trophy Wood Drive
Town of Trophy Club
Trophy Club, Texas 76262
Legislation Details (With Text)
File #: Version:Name:
2019-354-T1
Type:Status:
Agenda ItemRegular Session
File created:In control:
7/23/2019Town Council
On agenda:Final action:
8/13/2019
Title:
Consider and take appropriate action regarding a record vote on a not-to-exceed Fiscal Year 2020 Ad
Valorem Tax Rate and to schedule two public hearings to meet Truth in Taxation requirements and/or
as required by the Charter and related matters (W. Carroll).
Attachments:
Staff Report - Fiscal Year 2020 Tax Rate.pdf
2019 Tax Rate Calculation Worksheet.pdf
DateVer.Action ByActionResult
Agenda Item No. 9:
Considerandtakeappropriateactionregardingarecordvoteonanot-to-exceedFiscalYear2020AdValoremTaxRate
andtoscheduletwopublichearingstomeetTruthinTaxationrequirementsand/orasrequiredbytheCharterandrelated
matters (W. Carroll).
Town CouncilPage 115 of 139Meeting Date: August 13, 2019
To: Mayor and Town Council
From:Cheryl Davenport, Interim Director of Finance
CC: Wade Carroll, Interim Town Manager
Holly Fimbres, Town Secretary/RMO
Re: Ad Valorem Tax Not to Exceed Rate
Town Council Meeting, August 13, 2019
Agenda Item:
Consider and take appropriate action regarding a record vote on a not-to-exceed Fiscal Year
2020 Ad Valorem Tax Rate and to schedule two public hearings to meet Truth in Taxation
requirements and/or as required by the Charter and related matters (W. Carroll).
Background and Explanation:
The proposed Fiscal Year 2020 budget includes an Ad Valorem Tax Rate of $0.446442/$100 of
valuation. Of the $0.446442/$100 tax rate, $0.336442/$100 is for maintenance and operations
and $0.11/$100 is to service the Town’s debt requirements for the upcoming fiscal year. The
effective tax rate for Fiscal Year 2020 is $0.447184/$100 and the rollback rate is
$0.473747/$100. The proposed tax rate of $0.446442/$100 is below both the effective and
rollback tax rates. A proposed tax rate above either the effective or rollback rates (whichever is
lower) must be approved via a record vote and also triggers the requirement to hold two public
hearings.
Legal Review:
Not applicable.
Board/Commission/ or Committee Recommendation:
Not applicable.
Staff Recommendation:
Staff recommends setting a Not to Exceed Rate of $0.446442/$100 Ad Valorem Tax Rate, which
is below the effective tax rate.
Attachments:
2019 Tax Rate Calculation Worksheet
Page 1 of 1
Town CouncilPage 116 of 139Meeting Date: August 13, 2019
TNT-856 05-19/3
2019Tax Rate Calculation Worksheet
TOWN OF TROPHY CLUB
Effective Tax Rate (No New Taxes) TOWN OF TROPHY CLUB
The effective tax rate enables the public to evaluate the relationship between taxes for the prior year and for the
current year based on a tax rate that would produce the same amount of taxes (no new taxes) if applied to the
same properties that are taxed in both years. When appraisal values increase, the effective tax rate should
decrease. The effective tax rate for a county is the sum of the effective tax rates calculated for each type of tax the
county levies.
1.2018 total taxable value. Enter the amount of 2018 taxable value on the 2018
tax roll today. Include any adjustments since last year's certification; exclude
Section 25.25(d) one-third over-appraisal corrections from these adjustments.
This total includes the taxable value of homesteads with tax ceilings (will deduct in
line 2) and the captured value for tax increment financing (will deduct taxes in line
1
$2,083,924,408
14).
2.2018 tax ceilings. Counties, Cities and Junior College Districts. Enter 2018 total
taxable value of homesteads with tax ceilings. These include the homesteads of
homeowners age 65 or older or disabled. Other units enter "0" If your taxing units
adopted the tax ceiling provision in 2018 or prior year for homeowners age 65 or
2
$306,975,095
older or disabled, use this step.
$1,776,949,313
3.Preliminary 2018 adjusted taxable value. Subtract line 2 from line 1.
$0.446442/$100
4.2018 total adopted tax rate.
5.2018 taxable value lost because court appeals of ARBdecisions reduced
2018 appraised value.
A.Original 2018 ARB values:$58,458,344
B.2018 values resulting from final court decisions:- $52,450,653
3
C.
$6,007,691
2018 value loss. Subtract B from A.
6.2018 taxable value, adjusted for court-ordered reductions.
$1,782,957,004
Add line 3 and line 5C.
7.2018 taxable value of property in territory the unitdeannexed after January
4
$0
1, 2018.Enter the 2018 value of property in deannexed territory.
1 Tex. Tax Code § 26.012(14)
2 Tex. Tax Code § 26.012(14)
3 Tex. Tax Code § 26.012(13)
4 Tex. Tax Code § 26.012(15)
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2019Tax Rate Calculation Worksheet (continued)
TOWN OF TROPHY CLUB
8.2018 taxable value lost because property firstqualified for an exemption in
2019.Note that lowering the amount or percentage of an existing exemption
does not create a new exemption or reduce taxable value. If the taxing unit
increased an original exemption, use the difference between the original
exempted amount and the increased exempted amount. Do not include value
lost due to freeport or "goods-in-transit" exemptions.
A.Absolute exemptions. Use 2018 market value:$598,945
B.Partial exemptions. 2019 exemption amount or
2019 percentage exemption times 2018 value:+ $23,432,693
5
C.
$24,031,638
Value loss. Add A and B.
9.2018 taxable value lost because property firstqualified for agricultural
appraisal (1-d or 1-d-1), timber appraisal,recreational/scenic appraisal or
public access airport special appraisal in2019.Use only those properties
that first qualified in 2019; do not use properties that qualified in 2018.
A.2018 market value:$0
B.2019 productivity or special appraised value:- $0
6
C.
$0
Value loss. Subtract B from A.
$24,031,638
10.Total adjustments for lost value. Add lines 7, 8C and 9C.
$1,758,925,366
11.2018 adjusted taxable value. Subtract line 10 from line 6.
$7,852,581
12.Adjusted 2018 taxes. Multiply line 4 by line 11 and divide by $100.
13.Taxes refunded for years preceding tax year 2018. Enter the amount of taxes
refunded by the taxing unit for tax years preceding tax year 2018. Types of
refunds include court decisions, Tax Code § 25.25(b) and (c) corrections and Tax
Code § 31.11 payment errors. Do not include refunds for tax year 2018. This line
7
$7,848
applies only to tax years preceding tax year 2018.
14.Taxes in tax increment financing (TIF) for tax year 2018. Enter the amount of
taxes paid into the tax increment fund for a reinvestment zone as agreed by the
taxing unit. If the unit has no 2019 captured appraised value in Line 16D, enter
8
$14,226
"0".
15.Adjusted 2018 taxes with refunds and TIF adjustment. Add lines 12 and 13,
9
$7,846,203
subtract line 14.
16.Total 2019 taxable value on the 2019 certifiedappraisal roll today.This
value includes only certified values and includes the total taxable value of
homesteads with tax ceilings (will deduct in line 18). These homesteads includes
10
homeowners age 65 or older or disabled.
A.Certified values only:$2,091,198,038
B.Counties: Include railroad rolling stock values
certified by the Comptroller's office:+ $0
5 Tex. Tax Code § 26.012(15)
6 Tex. Tax Code § 26.012(15)
7 Tex. Tax Code § 26.012(13)
8 Tex. Tax Code § 26.03(c)
9 Tex. Tax Code § 26.012(13)
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10 Tex. Tax Code § 26.012
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2019Tax Rate Calculation Worksheet (continued)
TOWN OF TROPHY CLUB
16.C.Pollution control and energy storage system
(cont.)exemption: Deduct the value of property exempted
for the current tax year for the first time as pollution
control or energy storage system property:- $0
D.Tax increment financing: Deduct the 2019
captured appraised value of property taxable by a
taxing unit in a tax increment financing zone for
which the 2019 taxes will be deposited into the tax
increment fund. Do not include any new property
11
value that will be included in line 21 below.- $27,868,587
E.Total 2019 value. Add A and B, then subtract C
$2,063,329,451
and D.
17.Total value of properties under protest or notincluded on certified
12
appraisal roll.
A.2019 taxable value of properties underprotest.
The chief appraiser certifies a list of properties still
under ARB protest. The list shows the appraisal
district's value and the taxpayer's claimed value, if
any or an estimate of the value if the taxpayer wins.
For each of the properties under protest, use the
13
lowest of these values. Enter the total value.$51,920,449
B.2019 value of properties not under protest or
included on certified appraisal roll.The chief
appraiser gives taxing units a list of those taxable
properties that the chief appraiser knows about but
are not included at appraisal roll certification. These
properties also are not on the list of properties that
are still under protest. On this list of properties, the
chief appraiser includes the market value,
appraised value and exemptions for the preceding
year and a reasonable estimate of the market
value, appraised value and exemptions for the
current year. Use the lower market, appraised or
taxable value (as appropriate). Enter the total
14
value.+ $5,534,073
11 Tex. Tax Code § 26.03(c)
12 Tex. Tax Code § 26.01(c) and (d)
13 Tex. Tax Code § 26.04 and 26.041
14 Tex. Tax Code § 26.04 and 26.041
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2019Tax Rate Calculation Worksheet (continued)
TOWN OF TROPHY CLUB
17.C.Total value under protest or not certified. Add A
$57,454,522
(cont.)and B.
18.2019 tax ceilings. Counties, cities and junior colleges enter 2019 total taxable
value of homesteads with tax ceilings. These include the homesteads of
homeowners age 65 or older or disabled. Other taxing units enter "0". If your
taxing units adopted the tax ceiling provision in 2018 or prior year for
15
$331,780,008
homeowners age 65 or older or disabled, use this step.
$1,789,003,965
19.2019 total taxable value. Add lines 16E and 17C. Subtract line 18.
20.Total 2019 taxable value of properties in territory annexedafter January 1,
2008.Include both real and personal property. Enter the 2019 value of property
16
$0
in territory annexed.
21.Total 2019 taxable value of new improvements and newpersonal property
located in new improvements.New means the item was not on the appraisal
roll in 2018. An improvement is a building, structure, fixture or fence erected on
or affixed to land. New additions to existing improvements may be included if the
appraised value can be determined. New personal property in a new
improvement must have been brought into the taxing unit after January 1, 2018
and be located in a new improvement. New improvements do include property on
17
$34,424,791
which a tax abatement agreement has expired for 2019.
$34,424,791
22.Total adjustments to the 2019 taxable value. Add lines 20 and 21.
$1,754,579,174
23.2019 adjusted taxable value. Subtract line 22 from line 19.
18
24.
$0.447184/$100
2019 effective tax rate. Divide line 15 by line 23 and multiply by $100.
25.COUNTIES ONLY. Add together the effective tax rates for each type of tax the
19
$/$100
county levies. The total is the 2019 county effective tax rate.
15 Tex. Tax Code § 26.012(6)
16 Tex. Tax Code § 26.012(17)
17 Tex. Tax Code § 26.012(17)
18 Tex. Tax Code § 26.04(c)
19 Tex. Tax Code § 26.04(d)
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Rollback Tax Rate TOWN OF TROPHY CLUB
The rollback tax rate is split into two separate rates:
1.Maintenance and Operations (M&O): The M&O portion is the tax rate that is needed to raise
the same amount of taxes that the taxing unit levied in the prior year plus eight percent. This rate
accounts for such things as salaries, utilities and day-to-day operations.
2.Debt: The debt tax rate includes the debt service necessary to pay the taxing unit's debt
payments in the coming year. This rate accounts for principal and interest on bonds and other
debt secured by property tax revenue
The rollback tax rate for a county is the sum of the rollback tax rates calculated for each type of tax the
county levies. In most cases the rollback tax rate exceeds the effective tax rate, but occasionally
decreases in a taxing unit's debt service will cause the effective tax rate to be higher than the rollback
tax rate.
$0.336442/$100
26.2018 maintenance and operations (M&O) tax rate.
$1,758,925,366
27.2018 adjusted taxable value. Enter the amount from line 11.
28.2018 M&O taxes.
A.Multiply line 26 by line 27 and divide by $100.$5,917,763
B.Cities, counties and hospital districts with
additional sales tax:Amount of additional sales
tax collected and spent on M&O expenses in 2018.
Enter amount from full year's sales tax revenue
spent for M&O in 2018 fiscal year, if any. Other
units, enter "0." Counties exclude any amount that
was spent for economic development grants from
the amount of sales tax spent.+ $0
C.Counties: Enter the amount for the state criminal
justice mandate. If second or later year, the amount
is for increased cost above last year's amount.
Other units, enter "0."+ $0
D.Transferring function: If discontinuing all of a
department, function or activity and transferring it to
another unit by written contract, enter the amount
spent by the unit discontinuing the function in the
12 months preceding the month of this calculation.
If the unit did not operate this function for this 12-
month period, use the amount spent in the last full
fiscal year in which the unit operated the function.
The unit discontinuing the function will subtract this
amount in H below. The unit receiving the function
will add this amount in H below. Other units, enter
"0."+/- $0
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Rollback Tax Rate (continued) TOWN OF TROPHY CLUB
28.E.Taxes refunded for years preceding tax year
(cont.)2018:Enter the amount of M&O taxes refunded in
the preceding year for taxes before that year.
Types of refunds include court decisions, Tax
Code Section 25.25(b) and (c) corrections and Tax
Code Section 31.11 payment errors. Do not
include refunds for tax year 2018. This line applies
only to tax years preceding tax year 2018.+ $5,954
F.Enhanced indigent health care expenditures:
Enter the increased amount for the current year's
enhanced indigent health care expenditures above
the preceding tax year's enhanced indigent health
care expenditures, less any state assistance.+ $0
G.Taxes in tax increment financing (TIF): Enter
the amount of taxes paid into the tax increment
fund for a reinvestment zone as agreed by the
taxing unit. If the unit has no 2019 captured
appraised value in Line 16D, enter "0."- $14,226
H.Adjusted M&O Taxes. Add A, B, C, E and F. For
unit with D, subtract if discontinuing function and
$5,909,491
add if receiving function. Subtract G.
29.2019 adjusted taxable value.
$1,754,579,174
Enter line 23 from the Effective Tax Rate Worksheet.
30.2019 effective maintenance and operations rate.
$0.336803/$100
Divide line 28H by line 29 and multiply by $100.
31.2019 rollback maintenance and operation rate.
$0.363747/$100
Multiply line 30 by 1.08.
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Rollback Tax Rate (continued) TOWN OF TROPHY CLUB
32.
Total 2019 debt to be paid with property taxes andadditional sales tax
revenue.
"Debt" means the interest and principal that will be paid on debts that:
(1) are paid by property taxes,
(2) are secured by property taxes,
(3) are scheduled for payment over a period longer than one year and
(4) are not classified in the unit's budget as M&O expenses.
A:Debt also includes contractual payments to other
taxing units that have incurred debts on behalf of this
taxing unit, if those debts meet the four conditions
above. Include only amounts that will be paid from
property tax revenue. Do not include appraisal district
budget payments.
Enter debt amount.$2,712,489
B:Subtract unencumbered fund amount used to
reduce total debt.-$288,810
C:Subtract amount paid from other resources.-$455,769
D:Adjusted debt. Subtract B and C from A.
$1,967,910
33.Certified 2018 excess debt collections. Enter the amount certified by the
$0
collector.
$1,967,910
34.Adjusted 2019 debt. Subtract line 33 from line 32D.
35.Certified 2019 anticipated collection rate. Enter the rate certified by the
100.000000%
collector. If the rate is 100 percent or greater, enter 100 percent.
$1,967,910
36.2019 debt adjusted for collections. Divide line 34 by line 35.
$1,789,003,965
37.2019 total taxable value. Enter the amount on line 19.
$0.110000/$100
38.2019 debt tax rate. Divide line 36 by line 37 and multiply by $100.
$0.473747/$100
39.2019 rollback tax rate. Add lines 31 and 38.
40.COUNTIES ONLY. Add together the rollback tax rates for each type of tax the
$/$100
county levies. The total is the 2019 county rollback tax rate.
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Total Tax Rate
Indicate the applicable total tax rates as calculated above.
$0.447184
Effective Tax Rate (Line 24; line 25 for counties; or line 46 if adjusted for sales tax)
$0.473747
Rollback Tax Rate (Line 39; line 40 for counties; or line 48 if adjusted for sales tax)
$0/$100
Rollback Tax Rate Adjusted for Pollution Control (Line 52)
Town CouncilPage 125 of 139Meeting Date: August 13, 2019
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Taxing Unit Representative Name and Signature
Enter the name of the person preparing the tax rate as authorized by the governing body of the taxing
unit.
Print Here
Printed Name of Taxing Unit Representative
Sign Here
Taxing Unit Representative
Date
Town CouncilPage 126 of 139Meeting Date: August 13, 2019
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2019 Notice of Effective Tax Rate
Worksheet for Calculation of Tax Increase/Decrease
Entity Name: TOWN OF TROPHY CLUBDate: 08/08/2019
1.2018 taxable value, adjusted for court-ordered reductions.
Enter line 6 of the Effective Tax Rate Worksheet.$1,782,957,004
2.2018 total tax rate.
Enter line 4 of the Effective Tax Rate Worksheet.0.446442
3.Taxes refunded for years preceding tax year 2018.
Enter line 13 of the Effective Tax Rate Worksheet.$7,848
4.Last year's levy.
Multiply Line 1 times Line 2 and divide by 100.
To the result, add Line 3.$7,967,717
5.2019 total taxable value. Enter Line 18 of
the Effective Tax Rate Worksheet.$1,789,003,965
6.2019 effective tax rate.
Enter line 23 of the Effective Tax Rate Worksheet or Line 46
of the Additional Sales Tax Rate Worksheet.0.447184
7.2019 taxes if a tax rate equal to the effective tax rate is adopted.
Multiply Line 5 times Line 6 and divide by 100.$8,000,139
8.Last year's total levy.
Sum of line 4 for all funds.$7,967,717
9.2019 total taxes if a tax rate equal to the effective tax rate is adopted.
Sum of line 7 for all funds.$8,000,139
10.Tax Increase (Decrease).
Subtract Line 8 from Line 9.$32,422
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TOWN OF TROPHY CLUB
Tax Rate Recap for 2019 Tax Rates
Tax Levy
This is calculated using the
Additional Tax LevyAdditional Tax Levy
Tax Rate Per
Total Adjusted Taxable
Description of Rate Compared to last year's taxCompared to effective tax
$100
Value (line 19) of the
levy of 9,303,514rate levy of 8,000,139
Effective Tax Rate
Worksheet
Last Year's Tax Rate0.446442$7,986,865$-1,316,649$-13,274
Effective Tax Rate0.447184$8,000,139$-1,303,374$0
Notice & Hearing Limit*0.447184$8,000,139$-1,303,374$0
Rollback Tax Rate0.473747$8,475,353$-828,161$475,213
Proposed Tax Rate0.000000$0$-9,303,514$-8,000,139
Effective Tax Rate Increase in Cents per $100
0.000.4471848,000,139-1,303,3740
0.500.4521848,089,590-1,213,92489,450
1.000.4571848,179,040-1,124,474178,900
1.500.4621848,268,490-1,035,024268,351
2.000.4671848,357,940-945,574357,801
2.500.4721848,447,390-856,123447,251
3.000.4771848,536,841-766,673536,701
3.500.4821848,626,291-677,223626,151
4.000.4871848,715,741-587,773715,602
4.500.4921848,805,191-498,323805,052
5.000.4971848,894,641-408,872894,502
5.500.5021848,984,092-319,422983,952
6.000.5071849,073,542-229,9721,073,402
6.500.5121849,162,992-140,5221,162,853
7.000.5171849,252,442-51,0721,252,303
7.500.5221849,341,89238,3791,341,753
8.000.5271849,431,343127,8291,431,203
8.500.5321849,520,793217,2791,520,653
9.000.5371849,610,243306,7291,610,104
9.500.5421849,699,693396,1791,699,554
10.000.5471849,789,143485,6301,789,004
10.500.5521849,878,594575,0801,878,454
11.000.5571849,968,044664,5301,967,904
11.500.56218410,057,494753,9802,057,355
12.000.56718410,146,944843,4302,146,805
12.500.57218410,236,394932,8812,236,255
13.000.57718410,325,8451,022,3312,325,705
13.500.58218410,415,2951,111,7812,415,155
14.000.58718410,504,7451,201,2312,504,606
14.500.59218410,594,1951,290,6812,594,056
*Notice & Hearing Limit Rate: This is the highest tax rate that may be adopted without notices and a public hearing. It is the lower of the
rollback tax rate or the effective tax rate.
School Districts: The school tax rate limit is $1.50 for M&O, plus $0.50 for 'New' debt plus a rate for 'Old' debt. 'Old' debt is debt authorized
to be issued at an election held on or before April 1, 1991, and issued before September 1, 1992. All other debt is 'New' debt.
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Tax Levy:This is calculated by taking the adjusted taxable value (line 19 of Effective Tax Rate Worksheet),
multiplying by the appropriate rate, such as the Effective Tax Rate and dividing by 100.
For School Districts: This is calculated by taking the adjusted taxable value (line 34 of the Rollback
Tax Rate Worksheet), multiplying by the appropriate rate, dividing by 100 and then adding this year's
frozen tax levy on homesteads of the elderly.
Additional LevyThis is calculated by taking Last Year's taxable value (line 3 of Effective Tax Rate Worksheet),
Last Year:multiplying by Last Year's tax rate (line 4 of Effective Tax Rate Worksheet) and dividing by 100.
For School Districts: This is calculated by taking Last Year's taxable value, subtracting Last Year's
taxable value for the elderly, multiplying by Last Year's tax rate, dividing by 100 and adding Last
Year's tax ceiling.
Additional LevyThis is calculated by taking the current adjusted taxable value, multiplying by the Effective Tax Rate
This Year:and dividing by 100.
For School Districts: This is calculated by taking the adjusted taxable value (line 34 of the Rollback
Tax Rate Worksheet), multiplying by the Effective Tax Rate, dividing by 100 and adding This Year's
tax ceiling.
COUNTIESAll figures in this worksheet include ALL County Funds. Tax Levy amounts are the sum of each
ONLY:Fund's Taxable Value X each Fund's Tax Rate.
Town CouncilPage 129 of 139Meeting Date: August 13, 2019
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2019 Property Tax Rates in TOWN OF TROPHY CLUB
This notice concerns 2019 property tax rates for TOWN OF TROPHY CLUB . It presents information about three tax
rates. Last year's tax rate is the actual rate the taxing unit used to determine property taxes last year. This year's effective
tax rate would impose the same total taxes as last year if you compare properties taxed in both years. This year's
rollback tax rate is the highest tax rate the taxing unit can set before taxpayers can start tax rollback procedures. In each
case these rates are found by dividing the total amount of taxes by the tax base (the total value of taxable property) with
adjustments as required by state law. The rates are given per $100 of property value.
Last year's tax rate:
Last year's operating taxes$5,917,764
Last year's debt taxes$1,934,818
Last year's total taxes$7,852,582
Last year's tax base$1,758,925,366
Last year's total tax rate0.446442/$100
This year's effective tax rate:
Last year's adjusted taxes
(after subtracting taxes on lost property)$7,846,203
÷This year's adjusted tax base
(after subtracting value of new property)$1,754,579,174
=This year's effective tax rate0.447184/$100
This year's rollback tax rate:
Last year's adjusted operating taxes
(after subtracting taxes on lost property and adjusting for
any transferred function, tax increment financing, state
criminal justice mandate and/or enhanced indigent health
care expenditures)$5,909,491
÷This year's adjusted tax base$1,754,579,174
=This year's effective operating rate0.336803/$100
×1.08 = this year's maximum operating rate0.363747/$100
+This year's debt rate0.110000/$100
=This year's rollback rate0.473747/$100
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Statement of Increase/Decrease
If TOWN OF TROPHY CLUB adopts a 2019 tax rate equal to the effective tax rate of 0.447184 per $100 of value, taxes would increase compared to 2018
taxes by $ 32,422.
Schedule A: Unencumbered Fund Balances:
The following estimated balances will be left in the unit's property tax accounts at the end of the fiscal year. These balances are not encumbered by a
corresponding debt obligation.
Typeof Property Tax FundBalance
GENERAL FUND5,551,378
DEBT SERVICE FUND438,532
Schedule B: 2019 Debt Service:
The unit plans to pay the following amounts for long-term debts that are securedby property taxes. These amounts will be paid from property tax revenues (or
additional sales tax revenues, if applicable).
Description of DebtPrincipal orInterest to beOther AmountsTotal Payment
ContractPaid fromto be Paid
Payment to beProperty Taxes
Paid from
Property Taxes
2004 CO33,0007,933040,933
2010 GO240,000133,3060373,306
2010 GO REFUNDING195,00022,2500217,250
2013 CO240,00046,2500286,250
2014 CO110,00064,5870174,587
2015 GO REFUNDING220,00030,3020250,302
2015 TAX REVENUE BONDS EDC105,00096,5550201,555
2016 GO215,000117,1250332,125
2016 CO175,000104,7060279,706
2017 CO445,000111,4750556,475
Total required for 2019 debt service$2,712,489
-Amount (if any) paid from funds listed in Schedule A$288,810
-Amount (if any) paid from other resources$455,769
-Excess collections last year$0
=Total to be paid from taxes in 2019$1,967,910
+Amount added in anticipation that the unit will collect only 100.000000% of its taxes in 2019$0
=Total Debt Levy$1,967,910
---------------------------------------------------------------------------------------------------------------------------------------------------
This notice contains a summary of actual effective and rollback tax rates' calculations. You can inspect a copy of the full calculations at .
Name of person preparing this notice:
Title:
Date prepared:
Town CouncilPage 131 of 139Meeting Date: August 13, 2019
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1 Trophy Wood Drive
Town of Trophy Club
Trophy Club, Texas 76262
Legislation Details (With Text)
File #: Version:Name:
2019-355-T1
Type:Status:
Agenda ItemRegular Session
File created:In control:
7/23/2019Town Council
On agenda:Final action:
8/13/2019
Title:
Discussion of items for Future Agendas to include agenda items for consideration on the August 27,
2019 Council agenda and items from the Town Council Future Agenda Items list (W. Carroll).
Attachments:
August 27, 2019 Proposed Council Meeting Agenda.pdf
Town Council Future Agenda Items List updated 08-08-2019.pdf
DateVer.Action ByActionResult
Agenda Item No. 10:
DiscussionofitemsforFutureAgendastoincludeagendaitemsforconsiderationontheAugust27,2019Councilagenda
and items from the Town Council Future Agenda Items list (W. Carroll).
Town CouncilPage 132 of 139Meeting Date: August 13, 2019
Meeting Date: August 27, 2019
Regular Session Start Time 7:00 p.m.
Announcements & Reports
No.
Receive Interim Town Manager Carroll's update and provide input regarding the
1Town Mgr
following (W. Carroll):
Early Voting
Pet Fest
Receive Town Council Liaison update; discussion of same (W. Carroll):
2Town Sec
*Parks and Recreation Board, August 19, 2019
Council Liaison – Council Member Michael Geraci
STAFF
No. ConsentRESORDPROCFile IDDept
RPT
Consider and take appropriate action regarding the Town Council Regular Session
3Town Sec
Minutes dated July 23, 2019 (W. Carroll).
Consider and take appropriate action regarding the Town Council Joint Session
4Town Sec
Minutes dated July 29, 2019 (W. Carroll).
ConsiderandtakeappropriateactionregardingtheTownCouncilRegularSession
5Town Sec
Minutes dated August 13, 2019 (W. Carroll).
Considerandtakeappropriateactionregardingthefinancialandvariancereport
6Finance
dated May 2019 (W. Carroll).
Considerandtakeappropriateactionregardingthefinancialandvariancereport
7Finance
dated June 2019 (W. Carroll).
Consider and take appropriate action regarding the Third Quarter Investment
8Finance
Report for Fiscal Year 2019 (W. Carroll).
STAFF
No. Public HearingRESORDPROCFile IDDept
RPT
Conduct a Public Hearing regarding the proposed fiscal year October 1, 2019 to
September 30, 2020 budget pursuant to Section 9.05 of the Town Charter; making
9Finance
appropriations and providing for expenditures (W. Carroll).
Conduct the First Public Hearing regarding the proposed tax rate for fiscal year
October 1, 2019 to September 30, 2020, and Mayor to announce the date, time
10Finance
and place of the vote on the tax rate (W. Carroll).
STAFF
No. Regular SessionRESORDPROCFile IDDept
RPT
Case RP-19-001 (Section 1, Lots 12R-1 & 12R-2)
11Com Dev
Continue a Public Hearing regarding a request for a replat for the purpose of
splitting one residential lot into two residential lots containing approximately
A)
0.567 acres of land and generally located on the northeast corner of Palmetto
Court and Oakmont Drive (W. Carroll).
Consider and take appropriate action regarding a request for a replat for the
purpose of splitting one residential lot into two residential lots containing
B)
approximately 0.567 acres of land and generally located on the northeast corner
of Palmetto Court and Oakmont Drive (W. Carroll).
Town CouncilPage Page 1 of 2 133 of 139Meeting Date: August 13, 2019
Consider and take appropriate action regarding the approval or rejection of the
Trophy Club Crime Control and Prevention District (CCPD) Budget for Fiscal Year
12Finance
2020 submitted to the Town Council by the CCPD Board (W. Carroll).
Receive a presentation from Town Staff regarding the Fiscal Year 2020 Budget and
13Finance
provide appropriate direction (W. Carroll).
STAFF
No. Upcoming Agenda & Council Future Agenda Items List UpdateRESORDPROCFile IDDept
RPT
Discussion of items for Future Agendas to include agenda items for consideration
on the September 10, 2019 Council agenda and items from the Town Council
14Town Sec
Future Agenda Items list (W. Carroll).
Item No. 5 from Future Agenda Items list - Discussion of and take appropriate
action to have the Interim Town Manager prioritize an investigation of the use of
turf fields at Independence Park along with a cost benefit analysis & review
A)Parks
offering a payback program between the Town and TCR Youth Baseball
Association. (Geraci & Shoffner 5/28/2019) (1-August 27, 2019)
STAFF
No. Executive SessionRESORDPROCFile IDDept
RPT
Pursuant to the following designated section of the Texas Government Code,
Annotated, Chapter 551 (Texas Open Meetings Act), the Council will convene into
15Town Sec
executive session to discuss the following:
Section 551.071 Consultation with Attorney under Subsection (2) to consult with
the Town Attorney on a matter in which the duty of the attorney to the
governmental body under the Texas Disciplinary Rules of Professional Conduct of
A)
the State Bar of Texas clearly conflicts with the Texas Open Meetings Act,
specifically:
House Bill 944
Section 551.072 Deliberation regarding Real Property to discuss or deliberate the
purchase, exchange, lease, or value of real property if deliberation in an open
B)
meeting would have a detrimental effect on the position of the governmental
body in negotiations with a third person:
North of State Highway 114, east of Trophy Club Drive and west of Town limits
(Mayor Pro Tem Jensen and Council Member Shoffner)
Section 551.074 Personnel Matters under Subsection (1) to discuss or deliberate
the appointment, employment, evaluation, reassignment, duties, discipline or
C)
dismissal of a public officer or employee:
Town Manager position (W. Carroll)
1)
Crime Control and Prevention District Board (W. Carroll)
2)
STAFF
No. Regular SessionRESORDPROCFile IDDept
RPT
Consider and take appropriate action regarding repealing Resolution No. 2018-12
and adopting a new Resolution making annual appointments and reaffirming
16Town Sec
existing appointments to the Crime Control and Prevention District Board, and
providing an effective date (W. Carroll).
Consider and take appropriate action regarding the Executive Session (W. Carroll).
17Town Sec
Town CouncilPage Page 2 of 2 134 of 139Meeting Date: August 13, 2019
Town Council Future Agenda Items List
(Updated 08/08/2019)
1. Review negotiating with the Trophy Club Municipal Utility District No. 1 to transfer the
title for the land that the Annex Building is built on and the maintenance building by the
Wastewater Treatment Plant. (Lamont 11/10/2015) (1-February 9, 2016)(2-May 10, 2016)
(3-August 9, 2016) (4-November 8, 2016) (5-February 14, 2017) (6-May 23, 2017) (7-May 22,
2018) (8-August 28, 2018) (9-December 11, 2018) (10-April 9, 2019) (11-July 23, 2019)(12-
October 22, 2019)
1/12/2016 – At the January 12, 2016 Council meeting, Council made TCMUD No. 1 an offer
regarding the Annex Building.
5/10/2016 - Town Manager Seidel advised that Town Staff are continuing to work on this
item.
8/9/2016 - Mayor Sanders advised that several items have taken precedence and that this
item can remain on the list until the applicable time to deal with it.
9/19/2016 – This item was scheduled to be placed on a future Joint Meeting agenda,
tentatively for January 2017, with the TCMUD No. 1 Board of Directors.
11/8/2016 – Council consensus was to leave this item on the Future Agenda Items list.
2/20/2017 – Council moved this item to be discussed during the February 25, 2017 Council
Retreat.
3/28/2017 – Mayor Sanders added the maintenance building by the Wastewater Treatment
Plant to this item.
5/23/2017 - Mayor Sanders advised that his intent was that the Annex Building would be
utilized for Town storage after Staff relocated into the new Town Hall facility.
5/22/2018 – Direction was given to place theabove items on the Joint Session agenda
between Council and the TCMUD No. 1 Board of Directors that would occur in July 2018.
8/28/2018 – There was no new update to provide.
12/11/2018 – Town Manager Class provided an update during Executive Session.
4/9/2019 – Town Manager Class provided an update during Executive Session.
7/23/2019 – Interim Town Manager Carroll provided an update during Executive Session.
2. Receive an update from Town Staff regarding Entryway Monumentation and Landscaping
for the Town of Trophy Club. (Sanders 2/27/2018) (1-May 22, 2018) (2-August 28, 2018)
(3-December 11, 2018) (4-March 26, 2019) (5-June 25, 2019) (6-July 23, 2019) (7-October
22, 2019)
5/22/2018 – Town Planner Payne provided an update regarding Entryway Monument signs,
Wayfinding signs, and Parks signs. Council gave direction to bring back a plan for repairing
and updating Parks monument signs and a plan for standardizing trailhead signs.
8/28/2018 – Town Planner Payne presented an update regarding Park signage. Council
provided feedback on the design for Park signage.
12/11/2018 – Town Planner Payne provided an updateand Council directed Staff to move
forward with preparing an RFP for Parks signage with Town logos and without Town logos.
3/26/2019 – Town Planner Payne provided an update regarding entryway monumentation
and wayfinding signage. Council directed Staff to move forward with entryway
monumentation.
6/25/2019 – Town Planner Payne provided an update regarding entryway monumentation
and Park signage. Council directed Staff to bring the item back for direction to allow the en-
tire Council to be present.
Page 1 of 2
Town CouncilPage 135 of 139Meeting Date: August 13, 2019
7/23/2019 – Town Planner Payne provided an update regarding entryway monumentation
and Park signage.
3. Discussion of and possible action between the Town and EDC 4B regarding long range
planning to use the parcel between Bread Winners and Trophy Club Town Hall. (Sanders
7/24/2018) (1-October 23, 2018)(2-April 9, 2019)(3-July 23, 2019) (4-October 22, 2019)
10/23/2018 – Council recommended giving the liaison direction during the Executive Ses-
sion and that information could be provided to the EDC 4B through the liaison without a
joint meeting.
4/9/2019 – Town Manager Class provided an update during Executive Session.
7/23/2019 – Interim Town Manager Carrollprovided an update during Executive Session.
4. Discussion of the creation of a Charter Review Commission in accordance with Section
11.15 of the Town Charter, the Council shall appoint a Charter Review Commission at in-
tervals of not more than seven (7) years.(Jensen 4/23/2019) (1-July 23, 2019) (2-October
22, 2019)
7/23/2019 – Town Secretary Fimbres advised that only two applications had been received.
5. Discussion of and take appropriate action to have the Interim Town Manager prioritize an
investigation of the use of turf fields at Independence Park alongwith a cost benefit anal-
ysis & review offering a payback program between the Town and TCR Youth Baseball As-
sociation. (Geraci & Shoffner 5/28/2019) (1-August 27, 2019)
6. Discussion of and take appropriate action regarding drainage issues in Town. (Shoffner
6/11/2019) (1-September 10, 2019)
Page 2 of 2
Town CouncilPage 136 of 139Meeting Date: August 13, 2019
1 Trophy Wood Drive
Town of Trophy Club
Trophy Club, Texas 76262
Legislation Details (With Text)
File #: Version:Name:
2019-356-T1
Type:Status:
Agenda ItemExecutive Session
File created:In control:
7/23/2019Town Council
On agenda:Final action:
8/13/2019
Title:
Pursuant to the following designated section of the Texas Government Code, Annotated, Chapter 551
(Texas Open Meetings Act), the Council will convene into executive session to discuss the following:
A)Section 551.071 Consultation with Attorney under Subsection (2) to consult with the Town
Attorney on a matter in which the duty of the attorney to the governmental body under the Texas
Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Texas
Open Meetings Act, specifically:
1)Cause No. 19-6232-393 John Artuso v. Town of Trophy Club (W. Carroll)
2)Contract Issues, Procedures, and Enforcement (W. Carroll)
B)Section 551.072 Deliberation regarding Real Property to discuss or deliberate the purchase,
exchange, lease, or value of real property if deliberation in an open meeting would have a detrimental
effect on the position of the governmental body in negotiations with a third person:
North of State Highway 114, east of Trophy Club Drive and west of Town limits (Mayor Pro Tem
Jensen and Council Member Shoffner)
C)Section 551.074 Personnel Matters under Subsection (1) to discuss or deliberate the
appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer
or employee:
Town Manager position (W. Carroll)
Attachments:
DateVer.Action ByActionResult
Agenda Item No. 11:
PursuanttothefollowingdesignatedsectionoftheTexasGovernmentCode,Annotated,Chapter551(TexasOpen
Meetings Act), the Council will convene into executive session to discuss the following:
A)Section551.071ConsultationwithAttorneyunderSubsection(2)toconsultwiththeTownAttorneyonamatterin
whichthedutyoftheattorneytothegovernmentalbodyundertheTexasDisciplinaryRulesofProfessionalConduct
of the State Bar of Texas clearly conflicts with the Texas Open Meetings Act, specifically:
1)Cause No. 19-6232-393 John Artuso v. Town of Trophy Club (W. Carroll)
2)Contract Issues, Procedures, and Enforcement (W. Carroll)
B)Section551.072DeliberationregardingRealPropertytodiscussordeliberatethepurchase,exchange,lease,or
valueofrealpropertyifdeliberationinanopenmeetingwouldhaveadetrimentaleffectonthepositionofthe
governmental body in negotiations with a third person:
NorthofStateHighway114,eastofTrophyClubDriveandwestofTownlimits(MayorProTemJensenandCouncil
Member Shoffner)
Town CouncilPage 137 of 139Meeting Date: August 13, 2019
File #:2019-356-T,Version:1
C)Section551.074PersonnelMattersunderSubsection(1)todiscussordeliberatetheappointment,employment,
evaluation, reassignment, duties, discipline or dismissal of a public officer or employee:
Town Manager position (W. Carroll)
Town CouncilPage 138 of 139Meeting Date: August 13, 2019
1 Trophy Wood Drive
Town of Trophy Club
Trophy Club, Texas 76262
Legislation Details (With Text)
File #: Version:Name:
2019-357-T1
Type:Status:
Agenda ItemRegular Session
File created:In control:
7/23/2019Town Council
On agenda:Final action:
8/13/2019
Title:
Consider and take appropriate action regarding the Executive Session (W. Carroll).
Attachments:
DateVer.Action ByActionResult
Agenda Item No. 12:
Consider and take appropriate action regarding the Executive Session (W. Carroll).
Town CouncilPage 139 of 139Meeting Date: August 13, 2019