Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Agenda Packet TC 08/27/2019
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own CouncilPage 1 of 388Meeting Date: August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own CouncilPage 2 of 388Meeting Date: August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own CouncilPage 3 of 388Meeting Date: August 27, 2019 !"# $!%&'.//0&!1"21/!342$1$60";7 ";9<= <<E ;9<=TUW<T 6*7*()* 1 " *2*9:1:(!9 @ !; !<9 S:1@@ *>1 &(9> :#* I(271, W*1 5P5P M-&>*: 19& " !)(&* 1"" !" (1:* &( *7:(!9 A%B +1 !,,CB !"#$ %& S:1@@ 6*"! : Q M-&>*: `"&1:*B"&@ I(271, W*1 5P5P M-&>*: +#19>*2 H *2*9:1:(!9B"&@ I(271, W*1 5P5P M-&>*:B"&@ <;E ;9<=TUW;T '(27-22(!9 !@ (:*;2 @! I-:- * N>*9&12 :! (97,-&* 1>*9&1 (:*;2 @! 7!92(&* 1:(!9 !9 :#* S*":*;.* P/ 5P O +!-97(, 1>*9&1 19& (:*;2 @ !; :#* !<9 +!-97(, I-:- * N>*9&1 8:*;2 ,(2: A%B +1 !,,CB !"#$ %& S*":*;.* P/ 5P O H !"!2*& +!-97(, =**:(9> N>*9&1B"&@ !<9 +!-97(, I-:- * N>*9&1 8:*;2 J(2: -"&1:*& Pa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b/ *12: !@ !"#$ +,-. ' ()* 19& <*2: !@ !<9 ,(;(:2 A=1$! H ! *; T*92*9 19& +!-97(, =*;.* S#!@@9* C +CS*7:(!9 ZZ BP3b H* 2!99*, =1::* 2 -9&* S-.2*7:(!9 A C :! &(27-22 ! &*,(.* 1:* :#* 1""!(9:;*9:/ *;",!$;*9:/ *)1,-1:(!9/ *122(>9;*9:/ &-:(*2/ &(27(",(9* ! &(2;(221, !@ 1 "-.,(7 !@@(7* ! *;",!$**D C !<9 =191>* "!2(:(!9 A%B +1 !,,C 5C+ (;* +!9: !, 19& H *)*9:(!9 '(2: (7: M!1 & A%B +1 !,,C UC'*9:!9 +*9: 1, N"" 1(21, '(2: (7: M!1 & !@ '( *7:! 2 A%B +1 !,,C bC+#1 :* 6*)(*< +!;;(22(!9 A=1$! S19&* 2C Town CouncilPage 4 of 388Meeting Date: August 27, 2019 !"# $!%&'.//0&!1"21/!342$1$60";7 ";9<= KL#FMQLML"PM F"KLHNJ2K"RLRRPFM <VE ;9<=TUWVT +!92(&* 19& :1L* 1"" !" (1:* 17:(!9 *>1 &(9> *"*1,(9> 6*2!,-:(!9 \]!B 5P aQ 5 19& 1&!":(9> 1 9*< 6*2!,-:(!9 ;1L(9> 199-1, 1""!(9:;*9:2 19& *1@@( ;(9> *0(2:(9> 1""!(9:;*9:2 :! :#* + (;* +!9: !, 19& H *)*9:(!9 '(2: (7: M!1 &/ 19& " !)(&(9> 19 *@@*7:()* &1:* A%B +1 !,,CB !"#$ %& 6FS 5P OQ a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`6"F((&%/"40"DW;T;U7T;=99 "VW"+ $)6"&!" 43B4!%/ "4!3")/46 !4-'/"4%% 55 340& !6" &''"-/"543/"0 "466&60", $E P"%/)0&(,"0+40"0+/"4004%+/3"! 0&%/"4!3"41/!34" ("&0/56"0 "-/"% !6&3/)/3"-,"0+/"# $!%&'" 46")/5 B/3"-,"5/"() 5"0+/"-$''/0&!"- 4)3"40" ) *+,"#'$-" !"?4'' "<" ) *+,"@ 3" A)&B/ " ) *+,"#'$- " /C46 " !"0+/"aaaaaaaaaa"34," ("aaaaaaaaaaaaaaaaaaaaaa ";9<=E aaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaa " &0'/8"aaaaaaaaaaaaaaaaaaaaaaaaaaa Town CouncilPage 5 of 388Meeting Date: August 27, 2019 1 Trophy Wood Drive Town of Trophy Club Trophy Club, Texas 76262 Legislation Details (With Text) File #: Version:Name: 2019-369-T1 Type:Status: Agenda ItemRegular Session File created:In control: 8/13/2019Town Council On agenda:Final action: 8/27/2019 Title: Receive Interim Town Manager Carroll's update and provide input regarding the following (W. Carroll): *Early Voting *Pet Fest Attachments: DateVer.Action ByActionResult Agenda Item No. 1: Receive Interim Town Manager Carroll's update and provide input regarding the following (W. Carroll): *Early Voting *Pet Fest Town CouncilPage 6 of 388Meeting Date: August 27, 2019 1 Trophy Wood Drive Town of Trophy Club Trophy Club, Texas 76262 Legislation Details (With Text) File #: Version:Name: 2019-370-T1 Type:Status: Agenda ItemRegular Session File created:In control: 8/13/2019Town Council On agenda:Final action: 8/27/2019 Title: Receive Town Council Liaison update; discussion of same (W. Carroll): *Parks and Recreation Board, August 19, 2019 Council Liaison - Council Member Michael Geraci Attachments: DateVer.Action ByActionResult Agenda Item No. 2: Receive Town Council Liaison update; discussion of same (W. Carroll): *Parks and Recreation Board, August 19, 2019 Council Liaison - Council Member Michael Geraci Town CouncilPage 7 of 388Meeting Date: August 27, 2019 1 Trophy Wood Drive Town of Trophy Club Trophy Club, Texas 76262 Legislation Details (With Text) File #: Version:Name: 2019-371-T1 Type:Status: Agenda ItemConsent Agenda File created:In control: 8/13/2019Town Council On agenda:Final action: 8/27/2019 Title: Consider and take appropriate action regarding the Town Council Regular Session Minutes dated July 23, 2019 (W. Carroll). Attachments: Draft TC Regular Session Minutes July 23, 2019.pdf DateVer.Action ByActionResult Agenda Item No. 3: ConsiderandtakeappropriateactionregardingtheTownCouncilRegularSessionMinutesdatedJuly23,2019(W. Carroll). Town CouncilPage 8 of 388Meeting Date: August 27, 2019 TOWN OF TROPHY CLUB TOWN COUNCIL REGULAR SESSION MINUTES TUESDAY, JULY 23, 2019, 7:00 P.M. LOCATION: 1 TROPHY WOOD DRIVE, TROPHY CLUB, TEXAS COUNCIL CHAMBERS The Town Council of the Town of Trophy Club, Texas, met in a Regular Session on Tuesday, July 23, 2019. The meeting was held within the boundaries of the Town and was open to the public. TOWN COUNCIL MEMBERS PRESENT: C. Nick Sanders Mayor Eric Jensen Mayor Pro Tem, Place 2 Alicia L. Fleury Council Member, Place 1 participated remotely using video conferencing through Skype Sean Bone Council Member, Place 3 Michael Geraci Council Member, Place 5 Philip Shoffner Council Member, Place 6 STAFF PRESENT: Wade Carroll Interim Town Manager Tony Jaramillo Director of Parks and Recreation David Dodd Town Attorney Jill Lind Communications and Marketing Manager Eric Ransleben Municipal Court Judge Timothy McCoy Police Officer Holly Fimbres Town Secretary/RMO Mike Pastor Information Technology Manager Patrick Arata Police Chief Lisa Payne Town Planner Kevin Arrington Firefighter/EMT-P Brian Peters Firefighter/EMT-P Shane Beck Fire Captain/EMS Coordinator Eric Sampson Firefighter/EMT-P Greg Boos Fire Driver/Engineer Brad Teel Firefighter/EMT-P Gary Cochran Interim Fire Chief Tommy Uzee Director of Community Development Cheryl Davenport Interim Director of Finance Steve Woodard Police Captain Brad Fortune Firefighter/EMT-P Mayor Sanders announced the date of Tuesday, July 23, 2019, called the Town Council to order and announced a quorum at 7:00 p.m. The Invocation was offered by Director of Parks and Recreation Jaramillo. The Pledges to the American Flag and Texas Flag were led by Mayor Pro Tem Jensen. CITIZEN PRESENTATIONS This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the agenda. The Council is not permitted to take action on or discuss any presentations made to the Council at this time concerning an item not listed on the agenda. The Council will hear presentations on specific agenda items prior to the Council addressing those items. You may speak up to four (4) minutes or the time limit determined by the Mayor or presiding officer. To speak during this item, you must complete the Speaker's form that includes the topic(s) of your statement. Topics of presentation should be limited to matters over which the Council has authority. Kim Osowsky, 315 McKenzie Drive, requested the Council to review accepting crushed granite as an allowable parking surface for residential areas. She installed a parking pad of crushed granite because their family has three vehicles and they only have a single width driveway, which was a code violation since it was not concrete. She believed that concrete was a cost prohibited material to extend a driveway. Numerous reasons to accept alternative parking surfaces, such as crushed granite or gravel, were because they were environmentally friendly and permeable, durable and low maintenance, as well as cost effective since granite was one-half the cost of installing concrete. She preferred to see more natural alternatives for parking surfaces to help meet the needs of residents and to maintain the beauty of the Town of Trophy Club. Town CouncilPage 9 of 388Meeting Date: August 27, 2019 RECOGNITION 1. Consider and take appropriate action regarding a Resolution recognizing former Council Member Tim Kurtz for his service to the Town of Trophy Club and remarks to and from former Council Member Tim Kurtz (Mayor Sanders). Mayor Pro Tem Jensen read the resolution into the record. Motion: Motion made by Mayor Pro Tem Jensen, seconded by Council Member Bone, to approve Resolution No. 2019-15, recognizing former Council Member Tim Kurtz for his service to the Town of Trophy Club. Motion carried unanimously 6-0-0. Tim Kurtz expressed his gratitude to have been able to serve the Town in his prior capacity as a Council Member because it was a great experience for him. He apologized that his business expansion took off so quickly, which caused him to need to leave the Council, but he applauded all that the Town was doing and could not be happier to live in this great community. Mayor Sanders stated it was an honor to have served with Tim. He thanked Tim for his dedication and time, especially during the development stages of PD 30. Council Member Shoffner commented that Tim used to pack dinner for his first few Council meetings due to the late nights. The prior Council had himself, the researcher, Council Member Rowe, who was brilliant, while Tim kept quiet, but when he spoke, everyone listened. He appreciated all Tim’s help with the new Town Hall building and the different developments throughout Town. Mayor Pro Tem Jensen recalled when Tim was encouraged to run for Town Council. He commented on how pleased he was that Tim was elected because he provided an abundance of business insight that the Town needed. Council Member Bone expressed his pleasure of serving with Tim during the joint meetings between the Council and the Economic Development Corporation (EDC) 4B. He thanked Tim for his service and echoed Council Member Shoffner’s comment that when Tim spoke, everyone listened. Council Member Fleury stated that Tim was the first person she had met on Council and she was glad to have been able to serve with him. She expressed how sorry she was to see him leave and wished him the best in his future endeavors. Mayor Sanders presented Tim with the resolution, a plaque, and his nameplate from the dais. ANNOUNCEMENTS AND REPORTS 2. Receive Interim Town Manager Carroll's update and provide input regarding the following (W. Carroll): July 4th Celebration – A special thank you was given to the volunteers and each department for an amazing job. Staff has begun working on next year’s celebration and making the event a tradition of pride and excellence for Trophy Club. Volunteers Appreciation Reception – The upcoming reception would be held on Thursday, July 25, 2019, from 6:00 p.m. to 8:00 p.m., at the Trophy Club Country Club to honor the Town’s volunteers. 3. Badge pinning ceremony for newly hired Police Officers and Firefighters (W. Carroll). Police Chief Arata provided opening remarks and stated the badge was the most visible symbol to the community, with this representing who the police officers and firefighters were and served as a symbol of protection. Police Chief Arata introduced Police Officer Timothy McCoy. Town Council Minutes July 23, 2019 Page 2 of 13 Town CouncilPage 10 of 388Meeting Date: August 27, 2019 Interim Fire Chief Cochran gave a summary of the probationary timeframe for firefighters and introduced Firefighter Brad Fortune, Firefighter Brad Teel, and Firefighter Kevin Arrington. Municipal Court Judge Ransleben administered the Oath of Office to Police Officer McCoy, Firefighter Fortune, Firefighter Teel, and Firefighter Arrington. Police Officer McCoy was pinned by his girlfriend, Jessica. Firefighter Fortune was pinned by his father, Danny. Firefighter Teel was pinned by his daughters, Harley and Hayden. Firefighter Arrington was pinned by his wife, Crystal. Mayor Sanders reopened Citizen Presentations and called upon Sue Tejml, former Mayor of the Town of Copper Canyon, to speak. Ms. Tejml, 835 Orchid Hill Lane, Copper Canyon, Texas, gave a brief summary of the services that the Denco Area 9-1-1 District offered. They receive approximately 1,000 calls per day, answer 95 percent of the calls within 10 seconds, and contact a dispatcher within the first minute. The worst time for an individual was during a call to 9-1- 1 for an emergency. Denco 9-1-1 has developed and implemented texting abilities and they were providing some of the most outstanding service in the State. They have recently built a hardened facility that could withstand a tornado, etc., and their new facility could take in two call centers, if there was an event, and could immediately begin receiving calls from their areas. One important feature was that a 9-1-1 call taker could send out a layout of a building, such as for calls dealing with a school active shooter. They were reviewing the ability to automatically lock all doors when an active shooter alarm sounded in order to further help save lives because no child has been killed behind a locked door. Lastly, she advised this was her sixth year on the Board of Directors and she was seeking to serve another term. She would appreciate the Council’s support by casting their vote for her through Agenda Item No. 20. 4. Receive Town Council Liaison update; discussion of same (W. Carroll): *Economic Development Corporation 4B, June 26, 2019 Council Liaison - Council Member Sean Bone Council Member Bone advised that he was unable to attend the June 26, 2019 EDC 4B meeting. The main item that they considered was the EDC 4B Budget for Fiscal Year 2020, which was approved. The big ticket item for Fiscal Year 2019 was the incentive payout for Bread Winners, which saved over $100,000. This dropped the fund balance to $286,000 for Fiscal Year 2019, but the projected fund balance by the end of Fiscal Year 2020 was up to almost $500,000. CONSENT AGENDA All matters listed as Consent Agenda are considered to be routine by the Town Council and will be enacted by one motion. There will not be a separate discussion of these items. If discussion is desired, that item will be removed from the consent agenda and will be considered separately. 5. Consider and take appropriate action regarding the Town Council Regular Session Minutes dated June 25, 2019 (W. Carroll). (Town Secretary Note: Approved as presented in the Town Council agenda packet) 6. Consider and take appropriate action regarding designating an Acting Town Manager in compliance with Section 4.06, Acting Town Manager, of the Trophy Club Town Charter (W. Carroll). 7. Consider and take appropriate action regarding a Requisition Request for procurement of digital signage; and authorizing the Mayor or his designee to execute all necessary documents (W. Carroll). 8. Consider and take appropriate action regarding the financial and variance report dated April 2019 (W. Carroll). Town Council Minutes July 23, 2019 Page 3 of 13 Town CouncilPage 11 of 388Meeting Date: August 27, 2019 9. Consider and take appropriate action regarding an Interlocal Agreement for Ad Valorem Tax Collection between the Town and Denton County for Tax Year 2019; and authorizing the Mayor or his designee to execute all necessary documents (W. Carroll). 10. Consider and take appropriate action regarding an Interlocal Agreement for Assessment Collection between the Town and Denton County for the Trophy Club Public Improvement District No. 1 for Tax Year 2019 (Infrastructure Assessment); and authorizing the Mayor or his designee to execute all necessary documents (W. Carroll). 11. Consider and take appropriate action regarding an Interlocal Agreement for Assessment Collection between the Town and Denton County for the Trophy Club Public Improvement District No. 1 for Tax Year 2019 (Emergency Services Assessment - Fire Service); and authorizing the Mayor or his designee to execute all necessary documents (W. Carroll). 12. Consider and take appropriate action regarding an Ordinance amending Section 2.04.001, Creation; organization, of the Town of Trophy Club Code of Ordinances approving the naming of the Trophy Club Animal Control Officer as a permanent member of the Animal Shelter Advisory Board; and providing an effective date (W. Carroll). Council Member Geraci requested to remove Item No. 7 from the Consent Agenda. Motion: Motion made by Mayor Pro Tem Jensen, seconded by Council Member Bone, to approve the Consent Agenda Items No. 5, No. 6, and No. 8 through No. 12. Motion carried unanimously 6-0-0. REGULAR SESSION 7. Consider and take appropriate action regarding a Requisition Request for procurement of digital signage; and authorizing the Mayor or his designee to execute all necessary documents (W. Carroll). Council Member Geraci thanked Staff for diligently working on evaluating the signs and the ability to utilize hotel occupancy tax (HOT) funds. He wanted to emphasize to those that used the Town’s marquees that there would be a few extra steps involved in order to meet legislative guidelines since the Town was utilizing HOT funds. Interim Town Manager Carroll reported that there were no postings in the last year that could not be posted in the future. The standard operating procedures that the Town has put in place met State requirements and allowed the opportunities to weigh each request for posting. Motion: Motion made by Mayor Pro Tem Jensen, seconded by Council Member Bone, to approve the Requisition Request for procurement of digital signage, and authorizing the Mayor or his designee to execute all necessary documents. Motion carried unanimously 6-0-0. 13. Receive a presentation from the Trophy Club Rotary Club; discussion of same (Mayor Sanders). Bruce Dale provided a brief presentation of the establishment of the Trophy Club Rotary Club. On April 16, 2019, a Charter was received through Rotary International, declaring this a legal Rotary Club. To date there were 43 active members, with this being larger than the Metroport, Southlake, and Colleyville Rotary Clubs. They meet every Friday at 8:00 a.m. at the Holiday Inn and have a motivational speaker. Their motto was “Service above Self” and they fully intended to fulfill that commitment within the Town. Town Council Minutes July 23, 2019 Page 4 of 13 Town CouncilPage 12 of 388Meeting Date: August 27, 2019 Darin Davis stated that this Club continues to provide worthwhile service projects as there were a large number of residents that love the Town and want to give back with nothing in return. The Club has been involved in several service projects, including Metroport Meals on Wheels. This particular project provides for home-bound individuals that are in need of help and ensuring they are keeping cool and hydrated in the summer heat. There are plenty of Town residents with needs and they have asked the Police and Fire Departments to notify them if they identify such individuals within the Town. They assisted in the planting of flags for the 4th of July event and helped with the entry for the parade. An upcoming event would be a Rotary sponsored Health Fair scheduled on September 7, 2019, which would include medical assessments at no charge to the public. There would also be a Fall event entitled “Front Door Trophy Club” that would involve beautification efforts on right-of-ways throughout Town. Additionally, he extended an invitation to the Council and public to attend their weekly meetings. No action was taken on this item. 14. Case RP-19-001 (Section 1, Lots 12R-1 & 12R-2) A) Conduct a Public Hearing regarding a request for a replat for the purpose of splitting one residential lot into two residential lots containing approximately 0.567 acres of land and generally located on the northeast corner of Palmetto Court and Oakmont Drive (W. Carroll). Mayor Sanders opened the public hearing at 7:42 p.m. Town Planner Payne stated the purpose of this item was to consider the approval of a residential replat to split one lot into two lots. The strategic link was Nature & Beautification - Maintain Town assets, services, and codes of ordinances that preserve the natural beauty of the Town. The proposal for the replat was on a one-half acre property on the northeast corner of Palmetto Court and Oakmont Drive being zoned R-10 Single-Family District. The zoning designation has a minimum lot size of 10,000 square feet and this requirement has been met for the two proposed lots. Both lots meet the minimum front and rear setback of 25 feet, side setback of 5 feet, the 80 feet minimum lot width (measured at the front building line), and the minimum lot depth of 100 feet (measured from the front property line). Easements for drainage and utilities have been created or increased due to notes on the final plat requiring certain sized easements on certain property lines. Notice of public hearings was distributed and six Palmetto Court residents spoke at the June 27, 2019 Planning and Zoning (P&Z) Commission meeting. Their concerns were possible decreased property values and enforcement of subdivision’s Covenants and Restrictions. Residents provided a petition to Staff in protest of the request to replat before the P&Z Commission meeting, which included signatures from owners of at least 20 percent of the property that lies within 200 feet of the subject property. A super majority vote by the P&Z Commission was required to be approved, which meant that seventy-five percent of the P&Z Commission had to vote in favor of the replat to be approved. A super majority vote by Council was also required in order to be approved, requiring five out of the six Council Members to vote in favor of the replat, if this was to be approved. On June 27, 2019, the P&Z Commission unanimously approved the replat. The replat conformed to State law and the Town’s Subdivision Regulations and Zoning Requirements. Additionally, Staff recommended approval of the replat. Brian Denby, applicant, stated that he has resided at 1 Palmetto Court for almost 32 years. The requirements of the replat have been met and he has been working on this project for about 10 years. The new house would face Oakmont Drive so that he could take advantage of the beautiful view of the golf course. He would construct a beautiful home and he wished to retire in this community. There has been some push back from the community, but he has a unique shaped lot that allowed him the opportunity to build a new home. Jackie Gray, 9 Palmetto Court, stated that she has resided in her home for almost three years. She and her husband found this section of Trophy Club with one-half acre lots, which was difficult to find, especially with a golf course view. Their area of Town offered beautiful walking areas and she felt it was important to preserve the beauty of this street. She loved this Town and would hate to see this part of Trophy Club go away with one-half acre lots on the golf course. Town Council Minutes July 23, 2019 Page 5 of 13 Town CouncilPage 13 of 388Meeting Date: August 27, 2019 Kristen Drummond, 4 Palmetto Court, moved here four years ago from Houston and had done extensive research for six months of the DFW area before falling in love with Trophy Club. The value of this street was tangible and intangible with its wide cul-de-sac street, large lots, and unique style homes. She said an appraisal in this area was difficult since it was hard to find comps for this section of Trophy Club because of its uniqueness. She felt that if lots began to be chopped up, this would decrease the value of surrounding lots, which would become a huge problem. The Covenants and Restrictions for Sections 1 and 2, specifically state in Section 13, that no golf course lot shall be re-subdivided. After the initial term expired on December 31, 2015, it would automatically renew in 10 year increments and they could only be modified, changed or amended if everyone in the neighborhood voted and approved it by 51 percent. The Covenants and Restrictions were attached to their properties. Within Section 1, it stated that no amendments shall impair or affect the vested property or other rights of any owner. She believed that there was clear precedent of not approving the replat and hoped they could rely on the documents created by the residents when the Town was built. At the P&Z Commission meeting, she did not believe that the diagram shown was accurate because it did not reflect the true shape of the property. Many residents were surprised, who signed the letter of support of the replat, because they had not been provided an accurate representation on what was being proposed. It set a dangerous precedent to open the door for modifying things in a way that was not consistent with the Town. She believed that these values raised the standards and were considered so important to the residents at that time because they put them in writing in order to protect the future development of their area from encroachment or any attempt to alter the community in a way that was inconsistent with its design. Lastly, she requested that the Council deny the request to subdivide the proposed property. Council Member Shoffner inquired where Ms. Drummond obtained the document that she was reading from. Ms. Drummond responded that she obtained the Covenants and Restrictions when she purchased her home. Mayor Sanders asked Ms. Drummond what her understanding was of the Town’s authority to enforce their Covenants and Restrictions. Ms. Drummond responded that she did not have a legal understanding of the process, but she believed that if there were Covenants and Restrictions for their properties, then who better to protect them than the Town. Discussion took place that the document that Ms. Drummond mentioned earlier about the shape of the home being inaccurate was a building line drawing. Jenna Fossum, 3 Palmetto Court, lived in the house next to the property in question. She recently moved into her home and was looking for a house for three years, which offered more privacy, lot size, and views. She could not see any houses from her backyard, only the golf course. The proposed change would significantly change her privacy because the new house would have a backyard that would look directly into her backyard, which she felt would affect the value of her lot. In addition, it seems to go against the historical idea of the half-acre lots and she believed that it would set a bad precedent by changing the unique qualities of Trophy Club. Dick Swetnam, 5 Palmetto Court, has lived in Trophy Club for 24 years and stated that their area was unique because they had golf course lots. He was concerned about the notification process because he only had nine working days to prepare for the P&Z Commission meeting after receiving the letter since he was within 200 feet of the subject property, which was standard State law. He felt it would be best to sit down to discuss and dismiss any confusion on what the law was. He did not believe that the information relayed to Council was as smooth as what actually occurred at the P&Z Commission meeting. The house he bought was unique with a half-acre lot and golf course view and he did not think it was right that someone could subdivide their property when their Covenants and Restrictions prohibited that. There were six Palmetto Court residents that spoke at the P&Z Commission meeting and they received 20 signatures for a petition against this request. A member of the P&Z Commission had to recuse himself because he lived across the street from the subject property. Even though the law had been met by notifying residents within 200 feet of the subject property, he felt that this proposal affected everyone on the street. He was concerned that future homeowners would begin splitting their lots and would like clarification on what the law was. Town Council Minutes July 23, 2019 Page 6 of 13 Town CouncilPage 14 of 388Meeting Date: August 27, 2019 Smokey Duverne, 6 Palmetto Court, has resided in Town for 24 years and during that time she has lived in four distinct neighborhoods, with their own identity and unique charm. They preferred sleek, modern type architecture but it would have stuck out like a sore thumb in their current area. With that in mind, she built her home that suited the style of the neighborhood. She did not believe the applicant’s request would keep in line with the neighborhood, the spaciousness, and the expanse enjoyed on Palmetto Court and Oakmont Drive. Frances Clark, 11 Palmetto Court, has lived in Trophy Club for over 35 years. She was the original developer’s salesperson when the Covenants and Restrictions for Sections 1 and 2 were established. Under their restrictions, the lots on Palmetto Court were to be half-acre lots and should not be cut into quarter acre lots. She stated that the applicant was trying to make his backyard a separate lot and build another house, which should not be approved because of their restrictions. She believed that if approval was granted, then every single lot in Trophy Club could do this and build a house in their backyards. David Comstock, 8 Palmetto Court, has resided in their home for less than three months. When purchasing his property, he was thrilled to find a one story house with a three car garage on a half-acre lot abutting the golf course. Palmetto Court was unique in Trophy Club with its half-acre lots and one story houses. This request would change the style and acreage for Palmetto Court. He has seen in writing that no golf course lot could be subdivided and must be half-acre lots. When purchasing his property, the appraisal was 10 percent lower than the agreed upon price because Palmetto Court was unique and it was difficult to get comparables. This request would adversely affect the residents on Palmetto Court and he requested the Council to protect the residents’ property values. Sharon Montgomery, 10 Palmetto Court, stated that she has two lots with over an acre and that she was part of the petition to help encourage people to understand what the request encompassed. She explained to the residents in their neighborhood that Mr. Denby did not currently have two lots as they believed Mr. Denby only needed their approval for him to be able to build a second home. She believed that if approved, this would set the precedence for other lots in Town to subdivide their lots and negatively affect their property values. Surrounding neighbors have either torn down, rebuilt, or made improvements to their homes and she believed that Mr. Denby’s request would not be considered an improvement to their neighborhood. They received their Covenants and Restrictions when they purchased their home, which was a legal document sealed and filed with Denton County. She hoped that the Town would review the entire Covenants and Restrictions before making a decision and she requested that the Council vote against this item. Mayor Pro Tem Jensen inquired if Ms. Montgomery was aware that there was an L-shaped lot next to her residency that could not be built on. Ron Montgomery, 10 Palmetto Court, explained that when they bought their house, Club Corp bought the property from the golf course (Cobblestone) and they replotted the land and cut out the L-shaped lot, which goes around their two lots. The L-shaped lot was abandoned by the golf course and went on the market at Denton Country. He bid on the property about three to four years ago because he had been maintaining it for about 20 years, but it was an unbuildable property. Mayor Sanders asked if Town Planner Payne had the entire Covenants and Restrictions document. Town Planner Payne responded that she obtained the document that was filed with Denton County records. Mayor Sanders asked Town Attorney Dodd why the covenants that were being referenced were not enforceable by Council. Town Attorney Dodd responded that they were not Town ordinances and the Town was not a party to the deed restrictions, sales, or development of that property. The Town did not have the authority to enforce their Covenants and Restrictions and the Town only had the jurisdiction given by the State to enforce Town ordinances and State laws. Mayor Sanders inquired what the zoning was for the lots that have been discussed. Town Planner Payne responded that the lots were zoned R-10, which requires a minimum of a 10,000 square foot lot size. The average lot size in that area was approximately 24,000 square feet and the property that was being requested to be subdivided was around 24,000 square feet. Town Council Minutes July 23, 2019 Page 7 of 13 Town CouncilPage 15 of 388Meeting Date: August 27, 2019 Mayor Sanders asked Town Attorney Dodd why the Town, through current ordinances, could not protect these residents from something the majority of the neighborhood did not want. Town Attorney Dodd responded the application that has been filed met all the Town ordinances and that becomes a ministerial duty, which took the discretion out of it. Council Member Shoffner inquired if Staff has reviewed any documents or plats that had any notes that were linked to the Covenants and Restrictions. Town Planner Payne confirmed that there was nothing on Town plats that referenced the information. She had only been able to locate the information through Denton County’s website because Mr. Swetnam had provided her with the information. Motion: Motion made by Mayor Sanders, seconded by Council Member Bone, to continue the Public Hearing to the August 27, 2019 Council meeting and instruct Town Staff to organize a meeting with the Town Attorney present and members of the neighborhood who would like to have additional discussion on this item. Mayor Sanders commented that it was clear that there has been confusion with legal questions that everyone would like answered as well as what was and was not enforceable. Also, he was seeking clarification regarding the required number of signatures for the petition because he saw that there were instances where both husband and wife signed the petition, therefore he wanted to know if those signatures would count as one or two signatures. The continuation of the public hearing would allow more time to address these concerns and not require the Town to re-advertise for another public hearing. Council Member Shoffner requested to enter into Executive Session to seek legal advice. Council convened into Executive Session at 8:45 p.m. Council reconvened into Regular Session at 9:06 p.m. Mayor Sanders stated that the motion on the floor was to continue the Public Hearing to the August 27, 2019 Council meeting and for Town Staff to arrange a meeting with concerned citizens. Ms. Drummond, 4 Palmetto Court, inquired if it would be beneficial to forward any information to the Council that some of the concerned residents may obtain through further research. Mayor Sanders agreed that it would be appropriate and that any information should be forwarded to Town Planner Payne, who would appropriately distribute the information to Town Council and to the Interim Town Manager. The vote was taken. Motion carried unanimously 6-0-0. B) Consider and take appropriate action regarding a request for a replat for the purpose of splitting one residential lot into two residential lots containing approximately 0.567 acres of land and generally located on the northeast corner of Palmetto Court and Oakmont Drive (W. Carroll). No action was taken on this portion of the item. 15. Consider and take appropriate action regarding an Ordinance of the Town of Trophy Club ordering and calling a Special Election to be held on September 7, 2019 for the purpose of electing one (1) Councilmember to Place No. 4 on the Trophy Club Town Council for the remainder of an unexpired term (expiring in May 2021); providing for canvassing of returns; providing for a runoff election as necessary; adopting provisions relative to publication and other matters necessary to conduct the election; and providing an effective date (W. Carroll). Town Secretary Fimbres advised that the filing period for Place 4 would began after the Special Election was called and would run until 5:00 p.m. on Monday, July 29, 2019. The Special Election would be held on September 7, 2019. Town Council Minutes July 23, 2019 Page 8 of 13 Town CouncilPage 16 of 388Meeting Date: August 27, 2019 Motion: Motion made by Mayor Pro Tem Jensen, seconded by Council Member Bone, to approve Ordinance No. 2019-15, ordering and calling a Special Election to be held on September 7, 2019 for the purpose of electing one (1) Councilmember to Place No. 4 on the Trophy Club Town Council for the remainder of an unexpired term (expiring in May 2021); providing for canvassing of returns; providing for a runoff election as necessary; adopting provisions relative to publication and other matters necessary to conduct the election; and providing an effective date of July 23, 2019. Motion carried unanimously 6-0-0. 16. Consider and take appropriate action regarding acceptance of the budget adopted by the Crime Control and Prevention District and ordering a public hearing August 13, 2019 on the budget to be held in accordance with state law (W. Carroll). Police Chief Arata advised that this was the seventh year for the Crime Control and Prevention District (CCPD) Budget and the second year of the debt relief for the $100,000 that was moved from the Town’s General Fund to the CCPD Budget. The CCPD Board recommended budgeting $20,000 in overtime for the Police Department to help support extra patrols for the PD 30 and PD 25 developments. The overtime would cover having an extra officer on duty for four hours each Friday and Saturday evening. Mayor Pro Tem Jensen believed that personnel costs should be reflected in the General Fund as opposed to the CCPD Budget and he did not recall that this topic was discussed during the Council Finance Subcommittee meeting. Council Member Geraci applauded Staff for taking the approach to evaluate overtime for an officer to work on the weekends until the tax rate had been set and until it was understood what the future implantation would be. Mayor Sanders inquired what the estimated fund balance would be for the beginning of Fiscal Year 2020. Police Chief Arata responded that the estimated balance to begin Fiscal Year 2020 was $98,704. Council Member Shoffner inquired if the proposed overtime would be scheduled as needed because right now there were no restaurants. Police Chief Arata responded that the plan would begin October 1, 2019, if both developments were up and running, since the extra coverage was for security and patrolling of the PD 30 and PD 25 developments. Council Member Shoffner asked if the Capital Replacement items for the Police Department were fully funded. Interim Town Manager Carroll responded that a vehicle had been purchased this year through the CCPD Budget, but it did not include the smaller equipment such as Tasers. There were three or four vehicles that were scheduled to be replaced next year, but the CCPD Budget could not bear the full weight. Council Member Shoffner remarked that over the next few years the fund balance would increase due to various business openings. He wanted to explore the ability to reallocate some of the special projects and expenditures related to drug enforcement, in order to help relieve some of the burden of the Capital Replacement items. He was a proponent to ensure that there were enough funds for training for the Police Department. Mayor Sanders inquired if the Town was already utilizing the portion of the budget for bicycle patrolling. Police Chief Arata responded that they currently utilize three bicycle officers, with two patrolling on a regular basis, and they were present for the 4th of July event. Motion: Motion made by Mayor Pro Tem Jensen, seconded by Council Member Geraci, to accept the Fiscal Year 2020 budget adopted by the CCPD Board and ordered a public hearing on August 13, 2019 for the budget to be held in accordance with State law. Motion carried unanimously 6-0-0. Town Council Minutes July 23, 2019 Page 9 of 13 Town CouncilPage 17 of 388Meeting Date: August 27, 2019 17. Consider and take appropriate action regarding All Other Funds for the Fiscal Year 2020 Budget; discussion of same (W. Carroll). Interim Town Manager Carroll presented the Other Funds for the Fiscal Year 2020 Budget. He advised that the strategy was to relieve property tax this year and maintain current service levels, which was achieved through Council’s adoption of a Residential Homestead Property Tax Exemption in May 2019. Another strategy was to maintain an interest and sinking (I&S) tax rate of $0.11 per $100 of valuation. The Debt Service Fund has a strong fund balance primarily due to the I&S tax rate generating enough revenue to maintain the Debt Service Fund. The major change in this fund was the reduction of the transfer from the CCPD Budget, in efforts to move General Fund expenditures into the CCPD to save funds. He displayed an Annual Debt Service chart to show when some of the bonds would be paid that fund Capital Improvement Projects. The strategy for the Capital Equipment Replacement Fund was to issue a Tax Note for approximately $1 million to cover all expenditures over the next two years. This would allow time for the fund balance to become self-sustaining and then moving forward the appropriate funds would be moved to this budget line item for scheduled replacements. Mayor Sanders inquired what the annual payment would be on $1.2 million Tax Note. Interim Director of Finance Davenport responded that a $1.2 million Tax Note would result in a payment of approximately $180,000 per year for seven years. Interim Town Manager Carroll continued with the Capital Equipment Replacement Fund and advised that the proposed Fiscal Year 2020 expenditures included equipment for the following departments: Fire; EMS; Parks and Recreation; IT, and Facilities. The Capital Projects Fund continues to draw down against the previous bond packages issued in 2016-2017. Fiscal Year 2020 proposed expenditures included the following projects: $1.5 million for Trophy Club Drive, Sundance Court, and Meadowbrook Lane; and $40,000 for the demolition of the former police building. (Town Secretary Note: Council Member Fleury briefly lost connection from 9:28 p.m. to 9:31 p.m.) Interim Town Manager Carroll briefly went over the Court Security Fund and the Court Technology Fund. Both funds realized a decrease in revenue due to a reduction in the number of tickets issued and the removal of the $25 deferred fee. The Court Technology Fund has previously paid for software support for Incode Court software, but due to the decrease in revenue, this would be paid from the General Fund beginning in Fiscal Year 2020. The Hotel Occupancy Fund had a strong fund balance of approximately $790,000 at the beginning of Fiscal Year 2019. Staff projects that this fund would gain an additional $233,000 at the end of the Fiscal Year 2019, which was largely due to the contract between Deloitte University and several of the hotels in Town. Deloitte University guaranteed occupancy of 100 rooms, but that agreement would expire at the end of this year. Expenditures in Fiscal Year 2020 included funding for the 4th of July celebration, advertising, event rentals, dues and memberships, and an additional $50,000 for wayfinding signage. Council Member Shoffner recommended that Staff work closely next year with the hotels to possibly offer ways to help promote them, such as through advertising. This was a healthy fund and he would like to see more of it utilized by working directly with the hotels. Interim Town Manager Carroll discussed the Tax Increment Reinvestment Zone (TIRZ) No. 1 Fund that continues to pay down the debt and Staff predicts that the fund balance would break-even in Fiscal Year 2030. The primary purpose for the Recreation Program Fund was to account for adult recreational programs and the intent would be to have this fund break-even each year. The Parkland Dedication Fund has a strong fund balance of $270,000 at the end of Fiscal Year 2019. Expenditures for Fiscal Year 2019 included the Harmony Park playground improvements. As discussed at the June 25, 2019 Council Workshop, improvements for a new park on Sheldon Drive would be put on hold until a Parks Master Plan was established, but remained budgeted in Fiscal Year 2020. Regarding the Trophy Club Park Fund, revenue estimates decreased for Fiscal Year 2019 because the park was closed in May and June due to flooding. Revenue projections for Fiscal Year 2020 were based on actual revenue collected in Fiscal Year 2018. Town Council Minutes July 23, 2019 Page 10 of 13 Town CouncilPage 18 of 388Meeting Date: August 27, 2019 The Storm Drainage Utility Fund would realize a slight drop in expenses in Fiscal Year 2020, due to the five year drainage study being completed in Fiscal Year 2019. The CCPD, EDC 4B, and Street Maintenance Funds were funded solely from sales tax and interest income. Both the CCPD and EDC 4B would see an approximate increase of three percent in sales tax for Fiscal Year 2019 and Fiscal Year 2020. Lastly, the revenue in the Street Maintenance Fund continues to grow due to an increase in sales tax revenue and expenditures remain level. No action was taken on this item. 18. Discussion of items for Future Agendas to include agenda items for consideration on the July 29, 2019 and August 13, 2019 Council agendas and items from the Town Council Future Agenda Items list (W. Carroll). This item allows Council to request the placement of items on upcoming agendas when the topic of discussion requires research and review that cannot be accomplished in the time frame between regular Council meetings. However, a Council Member may request that an item be placed on the next regularly scheduled meeting without first placing that item on the Future Agenda Items list. All requests for agenda items must comply with Charter requirements. A) Item No. 2 from the Future Agenda Items list - Receive an update from Town Staff regarding Entryway Monumentation and Landscaping for the Town of Trophy Club. (Sanders 2/27/2018) (1-May 22, 2018) (2-August 28, 2018) (3-December 11, 2018) (4-March 26, 2019) (5-June 25, 2019) (6-July 23, 2019) Town Planner Payne provided an update regarding Parks signage and entryway monumentation. She advised that the Independence Park West sign had been demolished and has been completely reconstructed. Both the Independence Park West and the Independence Park East signs match and have the Town logo incorporated along with tabs indicating field numbers. There were two existing entryway monuments, with one on Trophy Club Drive and one at the Roundabout. The locations that have been discussed for new entryway monuments were the intersections of Trophy Wood Drive and State Highway 114, Bobcat Boulevard and Marshall Creek Road, and Bobcat Boulevard and the water tower. Staff was previously directed to contact local universities to have students design the entryway monumentation at no cost. Staff reached out to six universities but received no responses. Options to move forward were to: 1) replicate the Trophy Club Drive entryway monumentation at the previously mentioned locations; 2) replicate the decorative wall sign at the Roundabout at the previously mentioned locations; or 3) consult with a sign contractor to design the new entryway monuments. Council Member Shoffner recommended collaborating with Northwest Independent School District for the monumentation at Bobcat Boulevard and Marshall Creek Road, and Bobcat Boulevard and the water tower since the schools were in that area, potentially the monuments could read, “Welcome to Trophy Club Bobcat Country”. There was ample room on Marshall Creek Road to possibly install an entryway monument similar to the Roundabout. The majority of visitors entered through Trophy Wood Drive; therefore it would be beneficial to have monumentation signage at that entrance. He recommended improving the monumenation on Trophy Club Drive since visitors and members of the Trophy Club Country Club entered the Town at this location. If possible, it may be of benefit to have The Village at Trophy Club sign mirror the Roundabout decorative wall sign. Mayor Sanders suggested Staff reach out to the developer of PD 30 to obtain their signage plans and possibly have the Town signage at Trophy Club Drive compliment PD 30’s signage. Council Member Geraci recommended having a lighted entryway signage on Trophy Wood Drive since there would be night traffic in that area and to brand the area as Trophy Club specifically. Mayor Sanders remarked that the Parks signage illustrated a low, long type sign with the Town logo. Since there was not much width in the median on Trophy Wood Drive, it may be appropriate to match the Parks signage there with backlit lettering. Council Member Geraci agreed that it may be of benefit to mirror PD 30 signage so that the Trophy Wood Drive signage and the Trophy Club Drive signage would be consistent along the frontage road. Town Council Minutes July 23, 2019 Page 11 of 13 Town CouncilPage 19 of 388Meeting Date: August 27, 2019 B) Item No. 4 from Future Agenda Items list - Discussion of the creation of a Charter Review Commission in accordance with Section 11.15 of the Town Charter, the Council shall appoint a Charter Review Commission at intervals of not more than seven (7) years. (Jensen 4/23/2019) (1-July 23, 2019) Town Secretary Fimbres advised that currently there were only two applicants, with a total of nine seats available. The Town has advertised and the closing for applications would end on July 31, 2019. Council Member Shoffner confirmed that each Council Member appoints one member to serve on the Charter Review Commission, and the remaining members would be appointed by vote of the Council. Regarding the Town Council Future Agenda Items list, Mayor Sanders requested to remove Item No. 7, Discussion of and take appropriate action regarding controlled crossing areas and flashers in Town. (Geraci 6/11/2019) (1- September 10, 2019) EXECUTIVE SESSION 19. Pursuant to the following designated section of the Texas Government Code, Annotated, Chapter 551 (Texas Open Meetings Act), the Council convened into executive session to discuss the following: A) Section 551.072 Deliberation regarding Real Property to discuss or deliberate the purchase, exchange, lease, or value of real property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with a third person: 1) North of State Highway 114, east of Trophy Club Drive and west of Town limits (Mayor Pro Tem Jensen and Council Member Shoffner) 2) Parcel between Bread Winners and Trophy Club Town Hall (W. Carroll) 3) Potential transfer of property between the Town and TCMUD No. 1 (W. Carroll) B) Section 551.074 Personnel Matters under Subsection (1) to discuss or deliberate the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee: 1) Quarterly Goals and Objectives for Council Appointed Employees (Town Council) 2) Town Manager position (W. Carroll) 3) Denco Area 9-1-1 District Board of Managers (Mayor Sanders) C) Section 551.087 Deliberation regarding Economic Development Negotiations under Subsection (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations and Subsection (2) to deliberate the offer of a financial or other incentive to a business prospect that the Town seeks to have locate within the territory of the Town: 1)North of State Highway 114, east of Trophy Club Drive and west of Town limits (Mayor Sanders) CONVENED INTO EXECUTIVE SESSION - START TIME – 8:45 P.M. RECONVENED INTO REGULAR SESSION - START TIME – 9:06 P.M. & RECONVENED INTO EXECUTIVE SESSION - START TIME – 9:53 P.M. RECONVENED INTO REGULAR SESSION - START TIME – 10:44 P.M. Town Council Minutes July 23, 2019 Page 12 of 13 Town CouncilPage 20 of 388Meeting Date: August 27, 2019 RECONVENED INTO REGULAR SESSION 20. Consider and take appropriate action regarding a Resolution of the Town Council voting for one (1) nominee to be appointed to the Board of Managers of the Denco Area 9-1-1 District; and providing an effective date (Mayor Sanders). (Town Secretary Note: Council Member Fleury did not rejoin the meeting via video conferencing) Motion: Motion made by Mayor Sanders, seconded by Council Member Bone, to approve Resolution No. 2019-16, voting for Sue Tejml to be appointed to the Board of Managers of the Denco Area 9-1-1 District; and providing an effective date of July 23, 2019. Motion carried unanimously 5-0-0. 21. Consider and take appropriate action regarding the Executive Session (W. Carroll). No action was taken on this item. ADJOURNMENT Mayor Sanders adjourned the meeting at 10:45 p.m. ___________________________________ ___________________________________ Holly Fimbres, Town Secretary C. Nick Sanders, Mayor Town of Trophy Club, Texas Town of Trophy Club, Texas Town Council Minutes July 23, 2019 Page 13 of 13 Town CouncilPage 21 of 388Meeting Date: August 27, 2019 1 Trophy Wood Drive Town of Trophy Club Trophy Club, Texas 76262 Legislation Details (With Text) File #: Version:Name: 2019-372-T1 Type:Status: Agenda ItemConsent Agenda File created:In control: 8/13/2019Town Council On agenda:Final action: 8/27/2019 Title: Consider and take appropriate action regarding the Town Council Joint Session Minutes dated July 29, 2019 (W. Carroll). Attachments: Draft TC Joint Session Minutes July 29, 2019.pdf DateVer.Action ByActionResult Agenda Item No. 4: Consider and take appropriate action regarding the Town Council Joint Session Minutes dated July 29, 2019 (W. Carroll). Town CouncilPage 22 of 388Meeting Date: August 27, 2019 TOWN OF TROPHY CLUB TOWN COUNCIL JOINT SESSION MINUTES MONDAY, JULY 29, 2019, 7:00 P.M. LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS SVORE MUNICIPAL BUILDING BOARDROOM The Town Council of the Town of Trophy Club, Texas, met in a Joint Session on Monday, July 29, 2019. The meeting was held within the boundaries of the Town and was open to the public. TOWN COUNCIL MEMBERS PRESENT: C. Nick Sanders Mayor Eric Jensen Mayor Pro Tem, Place 2 Alicia L. Fleury Council Member, Place 1 Sean Bone Council Member, Place 3 Michael Geraci Council Member, Place 5 TOWN COUNCIL MEMBERS ABSENT: Philip Shoffner Council Member, Place 6 TOWN STAFF PRESENT: Wade Carroll Interim Town Manager Gary Cochran Interim Fire Chief David Dodd Town Attorney Cheryl Davenport Interim Director of Finance Holly Fimbres Town Secretary/RMO Mike Pastor Information Services Manager TROPHY CLUB MUNICIPAL UTILITY DISTRICT (TCMUD) NO. 1 BOARD MEMBERS PRESENT: Gregory Wilson President Bill Rose Vice President Steve Flynn Secretary/Treasurer Kelly Castonguay Director Mark Chapman Director TCMUD NO. 1 STAFF PRESENT: John Carman General Manager Laurie Slaght District Secretary Steven Krolczyk Finance Manager Mayor Sanders announced the date of Monday, July 29, 2019, called the Town Council Joint Session meeting to order and announced a quorum at 7:00 p.m. JOINT SESSION 1. Consider and take appropriate action regarding the Fire Protection Services Fiscal Year 2020 budget (W. Carroll). Interim Town Manager Carroll presented the Fire Protection Services Fiscal Year 2020 Budget that included the following budgetary goals: 1)Maintain the current level of service provided to citizens. Currently the Fire Department maintains three shifts consisting of five firefighters per shift with a five man minimum staffing during the peak time hours of 6:30 a.m. to 9:30 p.m. This allows the department to fully staff the truck and an ambulance, and allows the department to split the shift and run two calls at one time during peak hours. During the non-peak hours, they have a four man minimum staffing. 2)Preserve fiscal stewardship by providing a conservative budget that does not exceed the previous year’s request in all areas outside of required personnel increases. The Fire Department has worked diligently to keep their services and supplies budget in line with last year’s budget, but there were increases made on the personnel side. Currently the department is using part-time staffing to assist with the personnel cost. Town CouncilPage 23 of 388Meeting Date: August 27, 2019 3)Adhere to the Department’s fleet and equipment replacement plans, ensuring the ability to respond and work safely on emergency scenes. This ensures that equipment would be replaced once it was no longer supported by the manufacturer or it has run past the manufacturer’s recommended life cycle for the equipment. Interim Town Manager Carroll advised that a significant change in the Fiscal Year 2020 Budget was an increase in the overall personnel budget by seven percent. This included funding for the Fire Marshal position at 50 percent in the event the Town was not awarded the Assistance to Firefighters Grant (AFG) for next year. Last year the Fire Marshal position was 100 percent grant funded through AFG. Also a three percent increase was budgeted for fire personnel to receive a salary increase with associated increases in benefits. Interim Director of Finance Davenport reviewed the medical insurance budget figures of $74,126 in Fiscal Year 2019, $90,800 for the Fiscal Year 2019 estimate, and $86,631 for the proposed Fiscal Year 2020. The $90,800 included an adjustment that the auditors made of $17,000, which the Finance Department was attempting to obtain the explanation for this adjustment. When looking at what has been paid out so far, excluding this $17,000 entry, and with a projected 15 percent medical insurance increase, this brought the total to $86,631 for the Fiscal Year 2020. Mayor Pro Tem Jensen requested that the Council be notified when Staff has identified the explanation of the $17,000 adjustment. Interim Town Manager Carroll explained that the 15 percent increase in medical insurance was a conservative estimate, but it appeared that it would be closer to a seven to eight percent increase. The Services and Supplies budget was decreased by approximately two percent. There was an increase in the Software and Support line of $4,000 for a new Records Management System because the current system was not cloud based, it has a limit of two users at one time, and requires a connection between the Fire Department and Denton County, which creates a delay. The $8,500 increase in Communication/Pagers/Mobiles was due from items that were not budgeted in 2019 surrounding the Fire portion of internet connectivity costs. Information Services Manager Pastor explained that there were three parts for connectivity for the Fire and Police Department’s data communication: 1) connection from the Fire Station to Town Hall; 2) connection from Town Hall to outside; and 3) a dedicated Police and Fire Department connection to access Denton County. Interim Town Manager Carroll discussed the Building Maintenance Budget that was increased by $4,000. There have been several issues this year with their sprinkler system from condensation causing rust and small holes in the dry system; therefore the air compressor may need to be replaced. Annual maintenance for the roof has been budgeted to help resolve the continual issue of roof leaks. The furniture in their building was eight years old and needed to be repaired or replaced. Lastly, he addressed that approximately $64,750 was budgeted for capital expenses, which included the replacement of the 2006 Ford F150 for the Fire Marshal for $20,000 since it was in need of front end replacement and was having motor issues. Mayor Pro Tem Jensen inquired what determined that this vehicle needed to be replaced based on the Capital Replacement Plan criteria. Interim Town Manager Carroll responded that the 2006 Ford F150 was scheduled to be replaced; based on the mileage and maintenance cost. The truck was given to the Fire Department by the Streets Department when the Fire Marshal was hired. Mayor Pro Tem Jensen asked if the Capital Replacement Plan was based on 12 years for a vehicle. Interim Town Manager Carroll responded that the replacement was based on a combination of the year, mileage, maintenance spent, and any future repairs that were tabulated for a certain score. May or Pro Tem Jensen questioned when the Department would expect to budget for another replacement for this vehicle. Interim Town Manager Carroll responded that he expected this new vehicle to last eight to 10 years. Town Council Joint Session Minutes July 29, 2019 Page 2 of 4 Town CouncilPage 24 of 388Meeting Date: August 27, 2019 Interim Town Manager Carroll remarked that in the past several years, there has been an attempt to separate capital assets since it was difficult to account for half of an asset for the Fire and EMS. He requested direction regarding shared assets for the replacement of the 2006 Ford F150 and replacement of computer equipment. The estimated total cost for three computer equipment replacements was $19,500, which included the mounting hardware, software, and labor. Mayor Sanders asked what portion of the computer equipment would be for the EMS versus the Fire. Interim Town Manager Carroll responded that there would be two computers used for the Fire portion and one for the EMS portion. Mayor Pro Tem Jensen asked if the fire truck and an ambulance both respond to each call. Interim Town Manager Carroll confirmed both respond to every call. Mayor Sanders inquired if the Interim Town Manager had a solution to solve the issue of shared assets. Interim Town Manager Carroll responded that he would propose that the Town purchase the vehicle and carry it as a Town asset and have the TCMUD No. 1 contribute towards the purchase, but if not, in essence, the replacement was for a Town vehicle so there would be no additional cost for insurance or maintenance. Mayor Pro Tem Jensen inquired if there were any current assets listed on both the Town and TCMUD No. 1 asset list. Interim Town Manager Carroll responded that there was not. Mayor Sanders asked if Interim Town Manager Carroll was proposing that the Town purchase the vehicle for $40,000 and have the TCMUD No. 1 reimburse a portion to the Town. Interim Town Manager Carroll responded that was correct but what needed to be discussed was the amount because he would not propose that it be based at 50 percent of the total cost. Additional direction would be needed for the replacement of computer equipment. Mayor Sanders questioned how long the life expectancy was for the Fire Marshal’s truck and for the technology equipment. Interim Town Manager Carroll responded that the life expectancy for the truck was at least twice as long compared to the technology equipment. Mayor Sanders remarked that in theory, if one party paid $40,000 for the truck and the other party paid $19,500 for the technology equipment, the party that purchased the technology equipment would need to replace it in another four years, which would equal out for both parties. Mayor Pro Tem Jensen inquired which vehicles were included on the Town’s asset list and on the TCMUD No. 1 asset list. Interim Town Manager Carroll responded that the Fire Chief’s vehicle and the two ambulances were listed on the Town’s asset list and the fire engine, fire truck, fire rehabilitation truck, and brush truck were listed on the TCMUD No. 1 asset list. Mayor Pro Tem Jensen asked if the TCMUD No. 1 reimbursed a percentage for the ambulances that were listed on the Town’s asset list. Interim Town Manager Carroll responded that the Town paid 100 percent and received no reimbursement from the TCMUD No. 1. Motion: Motion made by Mayor Pro Tem Jensen, seconded by Council Member Fleury, to authorize Town Staff to include the purchase of the new vehicle for the Fire Marshal not to exceed $40,000 and the purchase of the necessary IT equipment for the one ambulance to be included in the Fiscal Year 2020 Town Budget. Motion carried unanimously 5-0-0. TCMUD No. 1 Board of Directors moved to approve the purchase of two computer units for the fire trucks. Interim Town Manager Carroll discussed the replacement of the 11 year old extrication tools for $35,000. The equipment was scheduled for replacement last year but was removed from the budget to stay under the roll back rate. The new electric extrication equipment was designed to cut, bend, and move the stronger steel that was being used in modern vehicles. Town Council Joint Session Minutes July 29, 2019 Page 3 of 4 Town CouncilPage 25 of 388Meeting Date: August 27, 2019 Mayor Pro Tem Jensen inquired why there was a substantial increase in Travel & Per Diem, the Fiscal Year 2019 estimate was $10,500 and the proposed Fiscal Year 2020 was $14,500. Interim Town Manager Carroll responded that the $10,500 was a year to date number and did not reflect the true estimate because there were two additional trainings to take place. Mayor Pro Tem Jensen asked why funds were allocated each year for Advertising when no funds have been spent for the last two years. Interim Town Manager Carroll explained that they were working to put together a recruitment video for future openings, at an estimate of $3,000 to be split between the TCMUD No. 1 and the Town. Mayor Pro Tem Jensen remarked that he counted 10 items that were in the Fiscal Year 2019 estimates for Services and Supplies but were not included in the proposed Fiscal Year 2020 Budget. Interim Town Manager Carroll apologized and advised that due to time constraints, some of the estimates were not appropriately reflected. TCMUD No. 1 discussed portions of their budget and asked questions of Interim Town Manager Carroll. Mayor Sanders stated that from his perspective, the Council was not going to approve the Fire budget at this meeting but instead provide direction because this item would be included when the Town considers their entire budget. Town Attorney Dodd discussed the requirements of Section 3.1, Budget and Funding, within the Interlocal Cooperation Agreement for Administration of Fire Protection Services. TCMUD No. 1 discussed amendment changes of their budget and their rollback rate. TCMUD No. 1 Board of Directors moved to approve the Fire Protection Service Fiscal year 2020 Budget in a total amount not to exceed $1,832,019 and to remove $20,000 from reserves to supplement the budget. ADJOURNMENT Mayor Sanders adjourned the meeting at 8:07 p.m. ___________________________________ ___________________________________ Holly Fimbres, Town Secretary C. Nick Sanders, Mayor Town of Trophy Club, Texas Town of Trophy Club, Texas Town Council Joint Session Minutes July 29, 2019 Page 4 of 4 Town CouncilPage 26 of 388Meeting Date: August 27, 2019 1 Trophy Wood Drive Town of Trophy Club Trophy Club, Texas 76262 Legislation Details (With Text) File #: Version:Name: 2019-374-T1 Type:Status: Agenda ItemConsent Agenda File created:In control: 8/13/2019Town Council On agenda:Final action: 8/27/2019 Title: Consider and take appropriate action regarding the financial and variance report dated May 2019 (W. Carroll). Attachments: Staff Report - May 2019 Financial and Variance Report.pdf May All Fund Budget Report.pdf May Detail vs Budget Report.pdf DateVer.Action ByActionResult Agenda Item No. 5: Consider and take appropriate action regarding the financial and variance report dated May 2019 (W. Carroll). Town CouncilPage 27 of 388Meeting Date: August 27, 2019 To: Mayor and Town Council From:Cheryl Davenport, Interim Director of Finance CC: Wade Carroll, Interim Town Manager Holly Fimbres, Town Secretary/RMO Re: May 2019 Financial and Variance Report Town Council Meeting, August 27, 2019 Agenda Item: Consider and take appropriate action regarding the financial and variance report dated May 2019 (W. Carroll). Strategic Link: Administrative & Financial Services - Exercise fiscal discipline in all Town operations. Background and Explanation: The Finance Department presents the May Financial Report of the Town’s Fiscal Year 2019. Financial Considerations: The report contains summary information regarding the financial status of the Town’s funds. Through May 31st, the Town remains in excellent financial condition as exhibited by higher than anticipated general fund revenues in multiple areas coupled with lower than anticipated general fund expenditures. Line changes from the April report: 01-251-60805 – Police Records Management – Shredding Invoices/Credit Memos miscoded, will be moved to Facilities Building Maintenance in August 01-360-51210 – Streets Medical Insurance - This is a miscode and will be moved to the street maintenance sales tax fund in August 01-522-61100 – Community Development Appraisals – Appraisal of Old Town Hall and Waste Water Treatment Plant Page 1 of 2 Town CouncilPage 28 of 388Meeting Date: August 27, 2019 Legal Review: Not applicable. Board/Commission/ or Committee Recommendation: Not applicable. Staff Recommendation: Staff recommends approval of the financial and variance report dated May 2019. Attachments: May All Fund Budget Report May Detail vs Budget Report Page 2 of 2 Town CouncilPage 29 of 388Meeting Date: August 27, 2019 Town CouncilPage 30 of 388Meeting Date: August 27, 2019 Town CouncilPage 31 of 388Meeting Date: August 27, 2019 Town CouncilPage 32 of 388Meeting Date: August 27, 2019 Town CouncilPage 33 of 388Meeting Date: August 27, 2019 Town CouncilPage 34 of 388Meeting Date: August 27, 2019 Town CouncilPage 35 of 388Meeting Date: August 27, 2019 Town CouncilPage 36 of 388Meeting Date: August 27, 2019 Town CouncilPage 37 of 388Meeting Date: August 27, 2019 Town CouncilPage 38 of 388Meeting Date: August 27, 2019 Town CouncilPage 39 of 388Meeting Date: August 27, 2019 Town CouncilPage 40 of 388Meeting Date: August 27, 2019 Town CouncilPage 41 of 388Meeting Date: August 27, 2019 Town CouncilPage 42 of 388Meeting Date: August 27, 2019 Town CouncilPage 43 of 388Meeting Date: August 27, 2019 Town CouncilPage 44 of 388Meeting Date: August 27, 2019 Town CouncilPage 45 of 388Meeting Date: August 27, 2019 Town CouncilPage 46 of 388Meeting Date: August 27, 2019 Town CouncilPage 47 of 388Meeting Date: August 27, 2019 Town CouncilPage 48 of 388Meeting Date: August 27, 2019 Town CouncilPage 49 of 388Meeting Date: August 27, 2019 Town CouncilPage 50 of 388Meeting Date: August 27, 2019 Town CouncilPage 51 of 388Meeting Date: August 27, 2019 Town CouncilPage 52 of 388Meeting Date: August 27, 2019 Town CouncilPage 53 of 388Meeting Date: August 27, 2019 Town CouncilPage 54 of 388Meeting Date: August 27, 2019 Town CouncilPage 55 of 388Meeting Date: August 27, 2019 Town CouncilPage 56 of 388Meeting Date: August 27, 2019 Town CouncilPage 57 of 388Meeting Date: August 27, 2019 Town CouncilPage 58 of 388Meeting Date: August 27, 2019 Town CouncilPage 59 of 388Meeting Date: August 27, 2019 Town CouncilPage 60 of 388Meeting Date: August 27, 2019 Town CouncilPage 61 of 388Meeting Date: August 27, 2019 Town CouncilPage 62 of 388Meeting Date: August 27, 2019 Town CouncilPage 63 of 388Meeting Date: August 27, 2019 Town CouncilPage 64 of 388Meeting Date: August 27, 2019 Town CouncilPage 65 of 388Meeting Date: August 27, 2019 Town CouncilPage 66 of 388Meeting Date: August 27, 2019 Town CouncilPage 67 of 388Meeting Date: August 27, 2019 Town CouncilPage 68 of 388Meeting Date: August 27, 2019 Town CouncilPage 69 of 388Meeting Date: August 27, 2019 Town CouncilPage 70 of 388Meeting Date: August 27, 2019 Town CouncilPage 71 of 388Meeting Date: August 27, 2019 Town CouncilPage 72 of 388Meeting Date: August 27, 2019 Town CouncilPage 73 of 388Meeting Date: August 27, 2019 Town CouncilPage 74 of 388Meeting Date: August 27, 2019 Town CouncilPage 75 of 388Meeting Date: August 27, 2019 Town CouncilPage 76 of 388Meeting Date: August 27, 2019 Town CouncilPage 77 of 388Meeting Date: August 27, 2019 Town CouncilPage 78 of 388Meeting Date: August 27, 2019 Town CouncilPage 79 of 388Meeting Date: August 27, 2019 Town CouncilPage 80 of 388Meeting Date: August 27, 2019 Town CouncilPage 81 of 388Meeting Date: August 27, 2019 Town CouncilPage 82 of 388Meeting Date: August 27, 2019 Town CouncilPage 83 of 388Meeting Date: August 27, 2019 Town CouncilPage 84 of 388Meeting Date: August 27, 2019 Town CouncilPage 85 of 388Meeting Date: August 27, 2019 Town CouncilPage 86 of 388Meeting Date: August 27, 2019 Town CouncilPage 87 of 388Meeting Date: August 27, 2019 Town CouncilPage 88 of 388Meeting Date: August 27, 2019 Town CouncilPage 89 of 388Meeting Date: August 27, 2019 Town CouncilPage 90 of 388Meeting Date: August 27, 2019 Town CouncilPage 91 of 388Meeting Date: August 27, 2019 Town CouncilPage 92 of 388Meeting Date: August 27, 2019 Town CouncilPage 93 of 388Meeting Date: August 27, 2019 Town CouncilPage 94 of 388Meeting Date: August 27, 2019 Town CouncilPage 95 of 388Meeting Date: August 27, 2019 Town CouncilPage 96 of 388Meeting Date: August 27, 2019 Town CouncilPage 97 of 388Meeting Date: August 27, 2019 Town CouncilPage 98 of 388Meeting Date: August 27, 2019 Town CouncilPage 99 of 388Meeting Date: August 27, 2019 Town CouncilPage 100 of 388Meeting Date: August 27, 2019 Town CouncilPage 101 of 388Meeting Date: August 27, 2019 Town CouncilPage 102 of 388Meeting Date: August 27, 2019 Town CouncilPage 103 of 388Meeting Date: August 27, 2019 Town CouncilPage 104 of 388Meeting Date: August 27, 2019 Town CouncilPage 105 of 388Meeting Date: August 27, 2019 Town CouncilPage 106 of 388Meeting Date: August 27, 2019 Town CouncilPage 107 of 388Meeting Date: August 27, 2019 Town CouncilPage 108 of 388Meeting Date: August 27, 2019 Town CouncilPage 109 of 388Meeting Date: August 27, 2019 Town CouncilPage 110 of 388Meeting Date: August 27, 2019 Town CouncilPage 111 of 388Meeting Date: August 27, 2019 Town CouncilPage 112 of 388Meeting Date: August 27, 2019 Town CouncilPage 113 of 388Meeting Date: August 27, 2019 Town CouncilPage 114 of 388Meeting Date: August 27, 2019 Town CouncilPage 115 of 388Meeting Date: August 27, 2019 Town CouncilPage 116 of 388Meeting Date: August 27, 2019 Town CouncilPage 117 of 388Meeting Date: August 27, 2019 Town CouncilPage 118 of 388Meeting Date: August 27, 2019 Town CouncilPage 119 of 388Meeting Date: August 27, 2019 Town CouncilPage 120 of 388Meeting Date: August 27, 2019 Town CouncilPage 121 of 388Meeting Date: August 27, 2019 Town CouncilPage 122 of 388Meeting Date: August 27, 2019 Town CouncilPage 123 of 388Meeting Date: August 27, 2019 Town CouncilPage 124 of 388Meeting Date: August 27, 2019 Town CouncilPage 125 of 388Meeting Date: August 27, 2019 Town CouncilPage 126 of 388Meeting Date: August 27, 2019 Town CouncilPage 127 of 388Meeting Date: August 27, 2019 Town CouncilPage 128 of 388Meeting Date: August 27, 2019 Town CouncilPage 129 of 388Meeting Date: August 27, 2019 Town CouncilPage 130 of 388Meeting Date: August 27, 2019 Town CouncilPage 131 of 388Meeting Date: August 27, 2019 Town CouncilPage 132 of 388Meeting Date: August 27, 2019 Town CouncilPage 133 of 388Meeting Date: August 27, 2019 Town CouncilPage 134 of 388Meeting Date: August 27, 2019 Town CouncilPage 135 of 388Meeting Date: August 27, 2019 Town CouncilPage 136 of 388Meeting Date: August 27, 2019 Town CouncilPage 137 of 388Meeting Date: August 27, 2019 Town CouncilPage 138 of 388Meeting Date: August 27, 2019 Town CouncilPage 139 of 388Meeting Date: August 27, 2019 Town CouncilPage 140 of 388Meeting Date: August 27, 2019 Town CouncilPage 141 of 388Meeting Date: August 27, 2019 Town CouncilPage 142 of 388Meeting Date: August 27, 2019 Town CouncilPage 143 of 388Meeting Date: August 27, 2019 Town CouncilPage 144 of 388Meeting Date: August 27, 2019 Town CouncilPage 145 of 388Meeting Date: August 27, 2019 1 Trophy Wood Drive Town of Trophy Club Trophy Club, Texas 76262 Legislation Details (With Text) File #: Version:Name: 2019-375-T1 Type:Status: ResolutionConsent Agenda File created:In control: 8/13/2019Town Council On agenda:Final action: 8/27/2019 Title: Consider and take appropriate action regarding the financial and variance report dated June 2019 (W. Carroll). Attachments: Staff Report - June 2019 Financial and Variance Report.pdf June All Fund Budget Report.pdf June Detail vs Budget Report.pdf DateVer.Action ByActionResult Agenda Item No. 6: Consider and take appropriate action regarding the financial and variance report dated June 2019 (W. Carroll). Town CouncilPage 146 of 388Meeting Date: August 27, 2019 To: Mayor and Town Council From:Cheryl Davenport, Interim Director of Finance CC: Wade Carroll, Interim Town Manager Holly Fimbres, Town Secretary/RMO Re: June 2019 Financial and Variance Report Town Council Meeting, August 27, 2019 Agenda Item: Consider and take appropriate action regarding the financial and variance report dated June 2019 (W. Carroll). Strategic Link: Administrative & Financial Services - Exercise fiscal discipline in all Town operations. Background and Explanation: The Finance Department presents the JuneFinancial Report of the Town’s Fiscal Year 2019. Financial Considerations: The report contains summary information regarding the financial status of the Town’s funds. Through June 30th, the Town remains in excellent financial condition as exhibited by higher than anticipated general fund revenues in multiple areas coupled with lower than anticipated general fund expenditures. Line changes from the May report: 01-140-50160 – Town Manager’s Office Salaries-Certification – J. Phillips receiving certification pay as Interim Town Manager (Bachelor’s Degree) 01-251-60805 – Police Records Management – Shredding Invoices/Credit Memos miscoded, will be moved to Facilities Building Maintenance in August 01-251-78500 – Police Furniture/Equipment,$5,000 - This is a miscode and will be moved to Office Supplies in August 01-360-51210 – Streets Page 1 of 2 Town CouncilPage 147 of 388Meeting Date: August 27, 2019 Medical Insurance - This is a miscode and will be moved to the street maintenance sales tax fund 01-615-63551 – Municipal Court Schools & Training - This is a miscode and will be moved to the Court Security fund Legal Review: Not applicable. Board/Commission/ or Committee Recommendation: Not applicable. Staff Recommendation: Staff recommends approval of the financial and variance report dated June 2019. Attachments: June All Fund Budget Report June Detail vs Budget Report Page 2 of 2 Town CouncilPage 148 of 388Meeting Date: August 27, 2019 Town CouncilPage 149 of 388Meeting Date: August 27, 2019 Town CouncilPage 150 of 388Meeting Date: August 27, 2019 Town CouncilPage 151 of 388Meeting Date: August 27, 2019 Town CouncilPage 152 of 388Meeting Date: August 27, 2019 Town CouncilPage 153 of 388Meeting Date: August 27, 2019 Town CouncilPage 154 of 388Meeting Date: August 27, 2019 Town CouncilPage 155 of 388Meeting Date: August 27, 2019 Town CouncilPage 156 of 388Meeting Date: August 27, 2019 Town CouncilPage 157 of 388Meeting Date: August 27, 2019 Town CouncilPage 158 of 388Meeting Date: August 27, 2019 Town CouncilPage 159 of 388Meeting Date: August 27, 2019 Town CouncilPage 160 of 388Meeting Date: August 27, 2019 Town CouncilPage 161 of 388Meeting Date: August 27, 2019 Town CouncilPage 162 of 388Meeting Date: August 27, 2019 Town CouncilPage 163 of 388Meeting Date: August 27, 2019 Town CouncilPage 164 of 388Meeting Date: August 27, 2019 Town CouncilPage 165 of 388Meeting Date: August 27, 2019 Town CouncilPage 166 of 388Meeting Date: August 27, 2019 Town CouncilPage 167 of 388Meeting Date: August 27, 2019 Town CouncilPage 168 of 388Meeting Date: August 27, 2019 Town CouncilPage 169 of 388Meeting Date: August 27, 2019 Town CouncilPage 170 of 388Meeting Date: August 27, 2019 Town CouncilPage 171 of 388Meeting Date: August 27, 2019 Town CouncilPage 172 of 388Meeting Date: August 27, 2019 Town CouncilPage 173 of 388Meeting Date: August 27, 2019 Town CouncilPage 174 of 388Meeting Date: August 27, 2019 Town CouncilPage 175 of 388Meeting Date: August 27, 2019 Town CouncilPage 176 of 388Meeting Date: August 27, 2019 Town CouncilPage 177 of 388Meeting Date: August 27, 2019 Town CouncilPage 178 of 388Meeting Date: August 27, 2019 Town CouncilPage 179 of 388Meeting Date: August 27, 2019 Town CouncilPage 180 of 388Meeting Date: August 27, 2019 Town CouncilPage 181 of 388Meeting Date: August 27, 2019 Town CouncilPage 182 of 388Meeting Date: August 27, 2019 Town CouncilPage 183 of 388Meeting Date: August 27, 2019 Town CouncilPage 184 of 388Meeting Date: August 27, 2019 Town CouncilPage 185 of 388Meeting Date: August 27, 2019 Town CouncilPage 186 of 388Meeting Date: August 27, 2019 Town CouncilPage 187 of 388Meeting Date: August 27, 2019 Town CouncilPage 188 of 388Meeting Date: August 27, 2019 Town CouncilPage 189 of 388Meeting Date: August 27, 2019 Town CouncilPage 190 of 388Meeting Date: August 27, 2019 Town CouncilPage 191 of 388Meeting Date: August 27, 2019 Town CouncilPage 192 of 388Meeting Date: August 27, 2019 Town CouncilPage 193 of 388Meeting Date: August 27, 2019 Town CouncilPage 194 of 388Meeting Date: August 27, 2019 Town CouncilPage 195 of 388Meeting Date: August 27, 2019 Town CouncilPage 196 of 388Meeting Date: August 27, 2019 Town CouncilPage 197 of 388Meeting Date: August 27, 2019 Town CouncilPage 198 of 388Meeting Date: August 27, 2019 Town CouncilPage 199 of 388Meeting Date: August 27, 2019 Town CouncilPage 200 of 388Meeting Date: August 27, 2019 Town CouncilPage 201 of 388Meeting Date: August 27, 2019 Town CouncilPage 202 of 388Meeting Date: August 27, 2019 Town CouncilPage 203 of 388Meeting Date: August 27, 2019 Town CouncilPage 204 of 388Meeting Date: August 27, 2019 Town CouncilPage 205 of 388Meeting Date: August 27, 2019 Town CouncilPage 206 of 388Meeting Date: August 27, 2019 Town CouncilPage 207 of 388Meeting Date: August 27, 2019 Town CouncilPage 208 of 388Meeting Date: August 27, 2019 Town CouncilPage 209 of 388Meeting Date: August 27, 2019 Town CouncilPage 210 of 388Meeting Date: August 27, 2019 Town CouncilPage 211 of 388Meeting Date: August 27, 2019 Town CouncilPage 212 of 388Meeting Date: August 27, 2019 Town CouncilPage 213 of 388Meeting Date: August 27, 2019 Town CouncilPage 214 of 388Meeting Date: August 27, 2019 Town CouncilPage 215 of 388Meeting Date: August 27, 2019 Town CouncilPage 216 of 388Meeting Date: August 27, 2019 Town CouncilPage 217 of 388Meeting Date: August 27, 2019 Town CouncilPage 218 of 388Meeting Date: August 27, 2019 Town CouncilPage 219 of 388Meeting Date: August 27, 2019 Town CouncilPage 220 of 388Meeting Date: August 27, 2019 Town CouncilPage 221 of 388Meeting Date: August 27, 2019 Town CouncilPage 222 of 388Meeting Date: August 27, 2019 Town CouncilPage 223 of 388Meeting Date: August 27, 2019 Town CouncilPage 224 of 388Meeting Date: August 27, 2019 Town CouncilPage 225 of 388Meeting Date: August 27, 2019 Town CouncilPage 226 of 388Meeting Date: August 27, 2019 Town CouncilPage 227 of 388Meeting Date: August 27, 2019 Town CouncilPage 228 of 388Meeting Date: August 27, 2019 Town CouncilPage 229 of 388Meeting Date: August 27, 2019 Town CouncilPage 230 of 388Meeting Date: August 27, 2019 Town CouncilPage 231 of 388Meeting Date: August 27, 2019 Town CouncilPage 232 of 388Meeting Date: August 27, 2019 Town CouncilPage 233 of 388Meeting Date: August 27, 2019 Town CouncilPage 234 of 388Meeting Date: August 27, 2019 Town CouncilPage 235 of 388Meeting Date: August 27, 2019 Town CouncilPage 236 of 388Meeting Date: August 27, 2019 Town CouncilPage 237 of 388Meeting Date: August 27, 2019 Town CouncilPage 238 of 388Meeting Date: August 27, 2019 Town CouncilPage 239 of 388Meeting Date: August 27, 2019 Town CouncilPage 240 of 388Meeting Date: August 27, 2019 Town CouncilPage 241 of 388Meeting Date: August 27, 2019 Town CouncilPage 242 of 388Meeting Date: August 27, 2019 Town CouncilPage 243 of 388Meeting Date: August 27, 2019 Town CouncilPage 244 of 388Meeting Date: August 27, 2019 Town CouncilPage 245 of 388Meeting Date: August 27, 2019 Town CouncilPage 246 of 388Meeting Date: August 27, 2019 Town CouncilPage 247 of 388Meeting Date: August 27, 2019 Town CouncilPage 248 of 388Meeting Date: August 27, 2019 Town CouncilPage 249 of 388Meeting Date: August 27, 2019 Town CouncilPage 250 of 388Meeting Date: August 27, 2019 Town CouncilPage 251 of 388Meeting Date: August 27, 2019 Town CouncilPage 252 of 388Meeting Date: August 27, 2019 Town CouncilPage 253 of 388Meeting Date: August 27, 2019 Town CouncilPage 254 of 388Meeting Date: August 27, 2019 Town CouncilPage 255 of 388Meeting Date: August 27, 2019 Town CouncilPage 256 of 388Meeting Date: August 27, 2019 Town CouncilPage 257 of 388Meeting Date: August 27, 2019 Town CouncilPage 258 of 388Meeting Date: August 27, 2019 Town CouncilPage 259 of 388Meeting Date: August 27, 2019 Town CouncilPage 260 of 388Meeting Date: August 27, 2019 Town CouncilPage 261 of 388Meeting Date: August 27, 2019 Town CouncilPage 262 of 388Meeting Date: August 27, 2019 Town CouncilPage 263 of 388Meeting Date: August 27, 2019 Town CouncilPage 264 of 388Meeting Date: August 27, 2019 Town CouncilPage 265 of 388Meeting Date: August 27, 2019 Town CouncilPage 266 of 388Meeting Date: August 27, 2019 1 Trophy Wood Drive Town of Trophy Club Trophy Club, Texas 76262 Legislation Details (With Text) File #: Version:Name: 2019-376-T1 Type:Status: Agenda ItemConsent Agenda File created:In control: 8/13/2019Town Council On agenda:Final action: 8/27/2019 Title: Consider and take appropriate action regarding the Third Quarter Investment Report for Fiscal Year 2019 (W. Carroll). Attachments: Staff Report - Third Quarter Investment Report FY 2019.pdf Third Quarter Investment Report FY 2019.pdf DateVer.Action ByActionResult Agenda Item No. 7: Consider and take appropriate action regarding the Third Quarter Investment Report for Fiscal Year 2019 (W. Carroll). Town CouncilPage 267 of 388Meeting Date: August 27, 2019 To: Mayor and Town Council From:Cheryl Davenport, Interim Director of Finance CC: Wade Carroll, Interim Town Manager Holly Fimbres, Town Secretary/RMO April Duvall, Chief Financial Analyst Re: Fiscal Year 2019 – 3rdQuarter Investment Report Town Council Meeting, August 27, 2019 Agenda Item: Consider and take appropriate action regarding the Third Quarter Investment Report for Fiscal Year 2019 (W. Carroll). Strategic Link: Administrative & Financial Services – Exercise fiscal discipline in all Town operations. Background and Explanation: The Town’s current interest-bearing accounts have an ending market value of $17,058,173 as of June 30, 2019, which is a decrease of ($2,364,345) since March 31, 2019. This is primarily due to the majority of ad valorem collections being received in the prior quarters. The portfolio is liquid with a weighted average life of 31 days. Interest earnings for this quarter total $116,672. The total average yield for this quarter was 2.60% which is higher than the average rolling 6-month Treasury-Bill yield of 2.43% for the same period. A substantial portion of the Town’s investments remain placed in the InterBank Insured Cash Sweep account to take advantage of the fund’s liquidity and the favorable 2.74% yield. Financial Considerations: Interest earnings for this quarter total $116,672 which gives the Town a year to date interest earning of $315,234 for Fiscal Year 2019. Legal Review: Not applicable. Board/Commission/ or Committee Recommendation: Not applicable. Page 1 of 2 Town CouncilPage 268 of 388Meeting Date: August 27, 2019 Staff Recommendation: Staff recommends approval of the Third Quarter Investment Report for Fiscal Year 2019. Attachments: ThirdQuarter Investment Report FY 2019 Page 2 of 2 Town CouncilPage 269 of 388Meeting Date: August 27, 2019 Town CouncilPage 270 of 388Meeting Date: August 27, 2019 Town CouncilPage 271 of 388Meeting Date: August 27, 2019 Town CouncilPage 272 of 388Meeting Date: August 27, 2019 Town CouncilPage 273 of 388Meeting Date: August 27, 2019 Town CouncilPage 274 of 388Meeting Date: August 27, 2019 Town CouncilPage 275 of 388Meeting Date: August 27, 2019 Town CouncilPage 276 of 388Meeting Date: August 27, 2019 Town CouncilPage 277 of 388Meeting Date: August 27, 2019 Town CouncilPage 278 of 388Meeting Date: August 27, 2019 Town CouncilPage 279 of 388Meeting Date: August 27, 2019 Town CouncilPage 280 of 388Meeting Date: August 27, 2019 Town CouncilPage 281 of 388Meeting Date: August 27, 2019 Town CouncilPage 282 of 388Meeting Date: August 27, 2019 Town CouncilPage 283 of 388Meeting Date: August 27, 2019 Town CouncilPage 284 of 388Meeting Date: August 27, 2019 1 Trophy Wood Drive Town of Trophy Club Trophy Club, Texas 76262 Legislation Details (With Text) File #: Version:Name: 2019-379-T1 Type:Status: Agenda ItemRegular Session File created:In control: 8/13/2019Town Council On agenda:Final action: 8/27/2019 Title: Case RP-19-001 (Section 1, Lots 12R-1 & 12R-2) A)Continue a Public Hearing regarding a request for a replat for the purpose of splitting one residential lot into two residential lots containing approximately 0.567 acres of land and generally located on the northeast corner of Palmetto Court and Oakmont Drive (W. Carroll). B)Consider and take appropriate action regarding a request for a replat for the purpose of splitting one residential lot into two residential lots containing approximately 0.567 acres of land and generally located on the northeast corner of Palmetto Court and Oakmont Drive (W. Carroll). Attachments: Staff Report - Case RP-19-001.pdf Exhibit A - Location Map.pdf Exhibit B - R-10 Zoning Regulations.pdf Exhibit C - Final Plat.pdf Exhibit D - Plot Plan.pdf Exhibit E - Replat.pdf Exhibit F - Neighbors' Signatures in Support of the Proposal.pdf DateVer.Action ByActionResult Agenda Item No. 8: Case RP-19-001 (Section 1, Lots 12R-1 & 12R-2) A)ContinueaPublicHearingregardingarequestforareplatforthepurposeofsplittingoneresidentiallotintotwo residentiallotscontainingapproximately0.567acresoflandandgenerallylocatedonthenortheastcornerof Palmetto Court and Oakmont Drive (W. Carroll). B)Considerandtakeappropriateactionregardingarequestforareplatforthepurposeofsplittingoneresidential lotintotworesidentiallotscontainingapproximately0.567acresoflandandgenerallylocatedonthenortheastcorner of Palmetto Court and Oakmont Drive (W. Carroll). Town CouncilPage 285 of 388Meeting Date: August 27, 2019 To: Mayor and Council From: Lisa Payne, Town Planner CC: Wade Carroll, Interim Town Manager Holly Fimbres, Town Secretary/RMO Re: Case RP-19-001 Town Council Meeting, August 27, 2019 Agenda Item: Case RP-19-001 (Section 1, Lots 12R-1 & 12R-2) A)Continue a Public Hearing regarding a request for a replat for the purpose of splitting one residential lot into two residential lots containing approximately 0.567 acres of land and generally located on the northeast corner of Palmetto Court and Oakmont Drive (W. Carroll). B)Consider and take appropriate action regarding a request for a replat for the purpose of splitting one residential lot into two residential lots containing approximately 0.567 acres of land and generally located on the northeast corner of Palmetto Court and Oakmont Drive (W. Carroll). Strategic Link: Nature & Beautification – Maintain Town assets, services, and codes of ordinances that preserve the natural beauty of the Town. Background and Explanation: The applicant lives on Palmetto Court at the corner of Oakmont Drive on Lot 12 in the Trophy Club Section 1 subdivision and would like to split his lot into two so that he may build a new house that will face Oakmont Drive on the second lot. This overall 0.567 acre (24,712 square foot) property is zoned R-10 Single Family Residential (Exhibit B) and when subdivided, the two lots continue to meet the minimum lot size of 10,000 square feet. The required front, side, and rear setbacks have been added or adjusted on each proposed lot to meet the R-10 regulations, and easements have been created or increased in order to comply with the easement requirements listed on the final plat (Exhibit C). The front building line on Lot 12R-2 is set back 53 feet from the front property line in order to comply with the zoning regulation requiring lot width to be a minimum of 80 feet across when measured at the front building line. The plot Page 1 of 3 Town CouncilPage 286 of 388Meeting Date: August 27, 2019 plan (Exhibit D) is provided to show that the new common property line is 25 feet away from the rear of the existing house, meeting the 25 foot rear setback requirement. Public notice was published in the newspaper and sent to those who own property within 200 feet of the subject property, as required by State Law when considering residential replats. Six residents spoke during the public hearing at the P&Z meeting and nine residents spoke at the Council meeting with concerns including property values and the subdivision’s Covenants & Restrictions (C&Rs). Town Council voted to continue the public hearing at the August 27, 2019 Town Council meeting and directed staff to holda meeting for the neighbors of the proposed replat to address their concerns. The neighborhood meeting was held on August 14, 2019 where staff and residents discussed the subdivision’s Covenants & Restrictions. Staff explained that the Town cannot enforce the C&Rsbecause it is not a Town Council-approved document, and further explained that the authority to enforce the C&Rs lies with the residents of that subdivision. It was also explained that plat approval is a ministerial duty as required by the State. The proposed replat conforms to the Town’s Subdivision Regulations and Zoning Regulations. In Section 212.010 “Standards for Approval” in the Texas Local Government Code, it states: (a) The municipal authority responsible for approving plats shall approve a plat if: (1) It conforms to the general plan of the municipality and its current and future streets, alleys, parks, playgrounds, and public utility facilities. (2) It conforms to the general plan for the extension of the municipality and its roads, streets, and public highways within the municipality and in its extraterritorial jurisdiction, taking into account access to and extension of sewer and water mains and the instrumentalities of public utilities. Financial Considerations: Not applicable. Legal Review: The Town Attorney has reviewed this item and concurs with the Staff recommendation. Planning and Zoning Commission Recommendation: The Planning and Zoning Commission considered this item on June 27, 2019. Resident concerns included privacy, protecting property values, and the enforcement of the subdivision’s Covenants & Restrictions. The proposed replat was unanimously approved by the P&Z Commission. Staff Recommendation: Staff recommends approval of Case RP-19-001 (Section 1, Lots 12R-1 & 12R-2). Page 2 of 3 Town CouncilPage 287 of 388Meeting Date: August 27, 2019 Attachments: Exhibit A – Location Map Exhibit B – R-10 Zoning Regulations Exhibit C – Final Plat (Revision One Trophy Club Section One) Exhibit D – Plot Plan Exhibit E – Replat Exhibit F – Neighbors’ Signatures in Support of the Proposal Page 3 of 3 Town CouncilPage 288 of 388Meeting Date: August 27, 2019 Exhibit A Town CouncilPage 289 of 388Meeting Date: August 27, 2019 Exhibit B Town CouncilPage 290 of 388Meeting Date: August 27, 2019 Exhibit B Town CouncilPage 291 of 388Meeting Date: August 27, 2019 Exhibit B Town CouncilPage 292 of 388Meeting Date: August 27, 2019 Exhibit C Town CouncilPage 293 of 388Meeting Date: August 27, 2019 Exhibit D Town CouncilPage 294 of 388Meeting Date: August 27, 2019 Exhibit E Town CouncilPage 295 of 388Meeting Date: August 27, 2019 Exhibit F Town CouncilPage 296 of 388Meeting Date: August 27, 2019 Exhibit F Town CouncilPage 297 of 388Meeting Date: August 27, 2019 Exhibit F Town CouncilPage 298 of 388Meeting Date: August 27, 2019 Exhibit F Town CouncilPage 299 of 388Meeting Date: August 27, 2019 1 Trophy Wood Drive Town of Trophy Club Trophy Club, Texas 76262 Legislation Details (With Text) File #: Version:Name: 2019-386-T1 Type:Status: Agenda ItemRegular Session File created:In control: 8/14/2019Town Council On agenda:Final action: 8/27/2019 Title: Case SP-AMD-19-001 (Medlin Middle School Addition) Consider and take appropriate action regarding a request to amend the approved Site Plan for Medlin Middle School, generally located west of Parkview Drive and south of Marshall Creek Road (W. Carroll). Attachments: Staff Report - Case SP-AMD-19-001.pdf Exhibit A - Overall Site Plan.pdf Exhibit B - Site Plan.pdf Exhibit C - Landscape Key Sheet.pdf Exhibit D - Tree Preservation Plan.pdf Exhibit E - Landscape Plan.pdf Exhibit F - Landscape Details.pdf Exhibit G - Photometric Plan.pdf Exhibit H - Exterior Elevations.pdf DateVer.Action ByActionResult Agenda Item No. 9: Case SP-AMD-19-001 (Medlin Middle School Addition) ConsiderandtakeappropriateactionregardingarequesttoamendtheapprovedSitePlanforMedlinMiddleSchool, generally located west of Parkview Drive and south of Marshall Creek Road (W. Carroll). Town CouncilPage 300 of 388Meeting Date: August 27, 2019 To: Mayor and Town Council From:Lisa Payne, Town Planner CC: Wade Carroll, Interim Town Manager Holly Fimbres, Town Secretary/RMO Re: Case SP-AMD-19-001 Town CouncilMeeting, August 27, 2019 Agenda Item: Case SP-AMD-19-001 (Medlin Middle School Addition) Consider and take appropriate actionregarding a request to amend the approved Site Plan for Medlin Middle School, generally located west of Parkview Drive and south of Marshall Creek Road(W. Carroll). Strategic Link: Nature & Beautification – Maintain Town assets, services, and codes of ordinances that preserve the natural beauty of the Town. Background and Explanation: Northwest Independent School District (NISD) is planning to construct two attached additions to Medlin Middle School. The addition for classrooms will be at the northwest corner of the school and the fine arts addition will be at the southeast corner, adding 9,996 square feet to the school building. Furthermore, the circular drive at the south end of the school will be partially reconstructed to allow room for the fine arts addition, but will remain intact. Lastly, the existing masonry enclosure that surrounds the transformer on the north end of the school will be demolished and reconstructed to match the main building in order to connect to the new classroom addition. For reference, see Exhibit B. Two trees are proposed to be removed from the site since they will interfere with the new additions (Exhibit D). However, Exhibit E shows that NISD is adding five (5) Cedar Elms between the classroom addition and Marshall Creek Road, plus three (3) Live Oaks and four (4) Cedar Elms adjacent to the fine arts addition and Parkview Drive. Moreover, one (1) Cedar Elm and over 300 pots of Wintercreeper ground cover will be added to a parking island near and a flowerbed adjacent to the fine arts addition. Page 1 of 2 Town CouncilPage 301 of 388Meeting Date: August 27, 2019 Exhibit G shows that the classroom addition on the north side of the building will be gaining an exterior LED light fixture that will be directed downward under a canopy that hangs over an access door. The fine arts addition will include an exterior wall pack whose lighting will be LED, recessed, and directed downward over the access door. One (1) existing light pole will be slightly relocated so it doesn’t interfere with the modification of the circular drive. Both new building additions will be constructed with only brick and will match the existing elevations exactly, as shown on Exhibit H. The three proposed brick colors are the same ones that are used on the existing buildingand the same brick patterns will be continued to create seamless additions. Financial Considerations: Not applicable. Legal Review: The Town Attorney has reviewed this item and concurs with theStaff recommendation. Planning and Zoning Commission Recommendation: The Planning and Zoning Commission considered this item on August 1, 2019. Discussion included questions about a timeline and how the construction would work around student drop-off and pick-up times. The Commission unanimously recommended approval of the amended site plan package as submitted. Staff Recommendation: Staff recommends approval of the amended site plan package. Attachments: Exhibit A – Overall Site Plan Exhibit B – Site Plan Exhibit C – Landscape Key Sheet Exhibit D – Tree Preservation Plan Exhibit E – Landscape Plan Exhibit F – Landscape Details Exhibit G – PhotometricPlan Exhibit H – Exterior Elevations Page 2 of 2 Town CouncilPage 302 of 388Meeting Date: August 27, 2019 Exhibit A Town CouncilPage 303 of 388Meeting Date: August 27, 2019 Exhibit B Town CouncilPage 304 of 388Meeting Date: August 27, 2019 Exhibit C Town CouncilPage 305 of 388Meeting Date: August 27, 2019 Exhibit D Town CouncilPage 306 of 388Meeting Date: August 27, 2019 Exhibit E Town CouncilPage 307 of 388Meeting Date: August 27, 2019 Exhibit F SECTION 02900 - LANDSCAPE JOB CONDITIONS PART 1 - GENERAL 2. The Owner agrees that for the guarantee to be effective, he will water plants at least 2.2 SOIL PREPARATION MATERIALS A. Delivery: twice a week during dry periods and cultivate beds once a month after final A. General Contractor to complete the following punch list: Prior to Landscape Contractor 1.1 REFERENCED DOCUMENTS initiating any portion of landscape installation, General Contractor shall leave planting bed acceptance. A. Sandy Loam: 3. The above guarantee shall not apply where plants die after acceptance because of 1. Deliver packaged materials in sealed containers showing weight, analysis and name areas three (3") inches below finish grade of sidewalks, drives and curbs as shown on the Refer to bidding requirements, special provisions, and schedules for additional requirements. injury from storms, hail, freeze, insects, diseases, injury by humans, machines or of manufacturer. Protect materials from deterioration during delivery and while stored drawings. All lawn areas to receive solid sod shall be left one (1") inch below the finish 1. Friable, fertile, dark, loamy soil, free of clay lumps, subsoil, stones and other at site. grade of sidewalks, drives, and curbs. All construction debris shall be removed prior to theft. extraneous material and reasonably free of weeds and foreign grasses. Loam 1.2 DESCRIPTION OF WORK 2. Deliver only plant materials that can be planted in one day unless adequate storage Landscape Contractor beginning any work. 4. Acceptance for all landscape work shall be given after final inspection by the Owner containing Dallasgrass or Nutgrass shall be rejected. provided the job is in a completed, undamaged condition, and there is a stand of and watering facilities are available on job site. 2. Physical properties as follows: Work included: Furnish all supervision, labor, materials, services, equipment and appliances grass in all lawn areas. At this time, the Owner will assume maintenance on the 3. Protect root balls by heeling in with sawdust or other approved moisture retaining B. General Contractor shall provide topsoil as described in Section 02200 - Earthwork. Clay between 7-27 percent required to complete the work covered in conjunction with the landscaping covered in these material if not planted within 24 hours of delivery. accepted work. Silt between 15-25 percent specifications and landscaping plans, including: 4. Protect plants during delivery to prevent damage to root balls or desiccation of leaves. C. Storage of materials and equipment at the job site will be at the risk of the Landscape Sand less than 52 percent C. Repairs: Any necessary repairs under the Guarantee must be made within ten (10) days Keep plants moist at all times. Cover all materials during transport. Contractor. The Owner cannot be held responsible for theft or damage. 3. Organic matter shall be 3%-10% of total dry weight. 5. Notify Architect of delivery schedule 72 hours in advance so plant material may be 1. Planting (trees, shrubs, and grass) after receiving notice, weather permitting, and in the event the Landscape Contractor 4. If requested, provide a certified soil analysis conducted by an approved soil testing observed upon arrival at job site. 2. Bed preparation and fertilization 1.6 MAINTENANCE AND GUARANTEE does not make repairs accordingly, the Owner, without further notice to Contractor, may laboratory verifying that sandy loam meets the above requirements. 3. Notification of sources 6. Remove rejected plant material immediately from site. provide materials and men to make such repairs at the expense of the Landscape 4. Water and Maintenance until final acceptance Contractor. 7. To avoid damage or stress, do not lift, move, adjust to plumb, or otherwise A. Maintenance: B. Organic Material: Compost with a mixture of 80% vegetative matter and 20% animal manipulate plants by trunk or stems. 5. Guarantee waste. Ingredients should be a mix of course and fine textured material. 1. The Landscape Contractor will be held responsible for the maintenance of all work 1.7 QUALITY ASSURANCE 1.3 REFERENCE STANDARDSPART 2 - PRODUCTS from the time of planting until final acceptance by the Owner. No trees, shrubs, C. Premixed Bedding Soil as supplied by Vital Earth Resources, Gladewater, Texas; A. General: Comply with applicable Federal, State, County and Local regulations governing groundcover or grass will be accepted unless they show a healthy growth and Professional Bedding Soil as supplied by Living Earth Technology, Dallas, Texas or Acid 2.1 PLANTS A. American Standard for Nursery Stock published by American Association of Nurserymen: satisfactory foliage conditions. landscape materials and work Gro Municipal Mix as supplied by Soil Building Systems, Dallas, Texas or approved equal. 27 October 1980, Edition; by American National Standards Institute, Inc. (Z60.1) plant 2. Maintenance shall include watering of trees and plants, cultivation, weeding spraying, A. General: Well-formed No. 1 grade or better nursery grown stock. Listed plant heights are material. edging, pruning of trees, mowing of grass, cleaning up and all other work necessary B. Personnel: Employ only experienced personnel who are familiar with the required work. D. Sharp Sand: Sharp sand must be free of seeds, soil particles and weeds. Provide full time supervision by a qualified foreman acceptable to Landscape Architect. from tops of root balls to nominal tops of plants. Plant spread refers to nominal outer of maintenance. width of the plant, not to the outer leaf tips. Plants will be individually approved by the B. American Joint Committee on Horticultural Nomenclature: 1942 Edition of Standardized 3. A written notice requesting final inspection and acceptance should be submitted to E. Mulch: Double Shredded Hardwood Mulch, partially decomposed, dark brown. Living Architect and his decision as to their acceptability shall be final. Plant Names. the Owner at least seven (7) days prior to completion. An on-site inspection by C. Selection of Plant Material: Earth Technologies or approved equal. Owner and Landscape Contractor will be completed prior to written acceptance. B. Quantities: The drawings and specifications are complimentary. Anything called for on C. Texas Association of Nurserymen, Grades and Standards. 4. After final acceptance of installation, the Landscape Contractor will not be required to 1. Make contact with suppliers immediately upon obtaining notice of contract acceptance F. Organic Fertilizer: Fertilaid, Sustane, or Green Sense or equal as recommended for one and not the other is as binding as if shown and called for on both. The plant schedule do any of the above listed work. to select and book materials. Develop a program of maintenance (pruning and required applications. Fertilizer shall be delivered to the site in original unopened is an aid to bidders only. Confirm all quantities on plan. D. Hortis Third, 1976 - Cornell University fertilization) which will insure the purchased materials will meet and/or exceed project containers, each bearing the manufacturer's guaranteed statement of analysis. B. Guarantee: specifications. C. Quality and size: Plant materials shall conform to the size given on the plan, and shall be 1.4 NOTIFICATION OF SOURCES AND SUBMITTALS 2. Landscape Architect will provide a key identifying each tree location on site. Written A. Commercial Fertilizer: 10-20-10 or similar analysis. Nitrogen source to be a minimum healthy, symmetrical, well-shaped, full branched, and well rooted. The plants shall be free 1. Trees shall be guaranteed for a twelve (12) month period after acceptance. Shrubs verification will be required to document material selection, source and delivery 50% slow release organic Nitrogen (SCU or UF) with a minimum 8% sulphur and 4% iron, from injurious insects, diseases, injuries to the bark or roots, broken branches, A. The Contractor shall, within ten (10) days following acceptance of bid, notify the and groundcover shall be guaranteed for twelve (12) months. The Contractor shall schedules to site. plus micronutrients. replace all dead materials as soon as weather permits and upon notification of the 3. Owner and/or Architect shall inspect all plant materials when reasonable at place of objectionable disfigurements, insect eggs and larvae and are to be of specimen quality. Architect/Owner of the sources of plant materials and bed preparation required for the Owner. Plants, including trees, which have partially died so that shape, size, or growth for compliance with requirements for genus, species, cultivar/variety, size and project. B. Peat: Commercial sphagnum peat moss or partially decomposed shredded pine bark or D. Approval: All plant materials shall be subject to the approval of the Owner. All plants symmetry has been damaged, shall be considered subject to replacement. In such quality. other approved organic material. which are found unsuitable in growth, or in any unhealthy, badly shaped, or undersized B. Samples: Provide representative quantities of sandy loam soil, mulch, bed mix material, cases, the opinion of the Owner shall be final. 4. Owner and/or Architect retains the right to further inspect all plant material upon a. Plants used for replacement shall be of the same size and kind as those condition, will be rejected by the Landscape Architect, either before or after planting, and gravel, and crushed stone. Samples shall be approved by Architect before use on arrival at the site and during installation for size and condition of root balls, limbs, 2.3 MISCELLANEOUS MATERIALS shall be removed at the expense of the Landscape Contractor and replaced with originally planted and shall be planted as originally specified. All work, branching habit, insects, injuries, and latent defects. project. acceptable plants as specified. including materials, labor and equipment used in replacements, shall carry a 5. Owner and/or Architect may reject unsatisfactory or defective material at any time A. Steel Edging: Shall be Ryerson "Estate Curbing", 1/8" x 4" with stakes 4' on center. C. Product Data: Submit complete product data and specifications on all other specified twelve (12) month guarantee. Any damage, including ruts in lawn or bed during the process of work. Remove rejected materials from the site immediately. areas, incurred as a result of making replacements shall be immediately E. Trees shall be healthy, full-branched, well-shaped and shall meet the trunk diameter and materials. Plants damaged in transit or at job site shall be rejected. B. Staking Material for Shade Trees: height requirements of the plant schedule. Balls shall be firm, neat, slightly tapered, and repaired. well wrapped in burlap. Any tree loose in the ball or with broken ball at time of planting b. At the direction of the Owner, plants may be replaced at the start of the next 1.8 PRODUCT DELIVERY, STORAGE AND HANDLING D. Submit three representative samples of each variety of ornamental trees, shrubs, and 1. Post: Studded T-Post, #1 Armco with anchor plate; 6-0 length; paint green. year's planting season. In such cases, dead plants shall be removed from the will be rejected. Balls shall be ten (10") inched in diameter for each one (1") inch of trunk groundcover plants for Architects approval. When approved, tag, install, and maintain as 2. Wire: 12 gauge, single strand, galvanized wire. diameter, Measured six (6") inched above ball. premises immediately. A. Preparation: representative samples for final installed plant materials. 3. Rubber hose: 2 ply, fiber reinforced hose, minimum ½ inch inside diameter. Color: Nomenclature conforms to the customary nursery usage: for clarification, the term c. When plant replacements are made, plants, soil mix, fertilizer and mulch are to Black. be utilized as originally specified and reinspected for full compliance with "multi-trunk" defines a plant having three (3) or more trunks of nearly equal diameter. 1. Balled and Burlapped (B&B) Plants: Dig and prepare shipment in a manner that will E. File Certificates of Inspection of plant material by state, county, and federal authorities Contract requirements. All replacements are to be included under "Work" of not damage roots, branches, shape, and future development. with Architect, if required. C. Gravel: Washed native pea gravel, graded 1 in. to 1-1/2 in. F. Pruning: All pruning of trees and shrubs, as directed by the Landscape Architect, shall be this section. 2. Container Grown Plants: Deliver plants in rigid container to hold ball shape and executed by the Landscape Contractor at no additional cost to the Owner. protect root mass. F. Soil Analysis: Provide sandy loam soil analysis if requested by the Architect. D. Filter Fabric: Mirafi 140N by Celanese Fibers Marketing Company, available at Loftland Co., (214) 631-5250 or approved equal. Q. Steel Curbing Installation: F. Shrub and tree pits shall be no less than two (2') feet, twenty-four (24") inches, wider than PART 3 - EXECUTION the lateral dimension of earth ball and six (6") inches deeper than it's vertical dimension. 1. Curbing shall be aligned as indicated on plans. Stake out limits of steel curbing and Remove and haul from site all rocks and stones over one (1") inch in diameter. Plants obtain Owners approval prior to installation. 3.1 BED PREPARATION & FERTILIZATION should be thoroughly moist before removing containers. 2. All steel curbing shall be free of kinks and abrupt bends. 3. Top of curbing shall be 3/4" maximum height above grade. A. Landscape Contractor to inspect all existing conditions and report any deficiencies to the G. Dig a wide, rough sided hole exactly the same depth as the height of the ball, especially at 1. Stakes are to be installed on the planting bed side of the curbing, as opposed to the Owner. the surface of the ground. The sides of the hole should be rough and jagged, never slick grass side. or glazed. 2. Do not install steel edging along sidewalks. B. All planting areas shall be conditioned as follows: 3. Cut steel edging at 45 degree angle where edging meets sidewalk. H. Percolation Test: Fill the hole with water. If the water level does not percolate within 24 hours, the tree needs to move to another location or have drainage added. Install a PVC 1. Prepare new planting beds by scraping away existing grass and weeds as necessary. 3.3 CLEANUP AND ACCEPTANCE stand pipe per tree planting detail as approved by the Landscape Architect. Till existing soil to a depth of six (6") inches prior to placing compost and fertilizer. A. Cleanup: During the work, the premises shall be kept neat and orderly at all times. Apply fertilizer as per manufacturers recommendations. Add six (6") inches of I. Backfill only with 5 parts existing soil or sandy loam and 1 part bed preparation. When Storage areas for all materials shall be so organized that they, too, are neat and orderly. compost and till into a depth of six (6") inches of the topsoil. Apply organic fertilizer the hole is dug in solid rock, topsoil from the same area should not be used. Carefully All trash and debris shall be removed from the site as work progresses. Keep paved such as Sustane or Green Sense at the rate of twenty (20) pounds per one thousand settle by watering to prevent air pockets. Remove the burlap from the top 1/3 of the ball, areas clean by sweeping or hosing at end of each days work. (1,000) square feet. as well as all nylon, plastic string and wire mesh. Container trees will usually be pot 2. All planting areas shall receive a two (2") inch layer of specified mulch. bound, if so follow standard nursery practice of root scoring. END OF SECTION 3. Backfill for tree pits shall be as follows: Use existing top soil on site (use imported topsoil as needed) free from large clumps, rocks, debris, caliche, subsoils, etc., J. Do not wrap trees. placed in nine (9") inch layers and watered in thoroughly. K. Do not over prune. C. Grass Areas: L. Mulch the top of the ball. Do not plant grass all the way to the trunk of the tree. Leave the area above the top of the ball and mulch with at least two (2") inches of specified mulch. 1. Areas to be Solid Sod Bermudagrass: Blocks of sod should be laid joint to joint, (staggered joints) after fertilizing the ground first. Roll grass areas to achieve a M. All plant beds and trees to be mulched with a minimum settled thickness of two (2") smooth, even surface. The joints between the blocks of sod should be filled with inches over the entire bed or pit. topsoil where they are evidently gaped open, then watered thoroughly. 2. Areas to be Hydromulch Common Bermudagrass: Hydromulch with bermudagrass N. Obstruction below ground: In the event that rock, or underground construction work or obstructions are encountered in any plant pit excavation work to be done under this seed at a rate of two (2) pounds per one thousand (1,000) square feet. Use a 4' x 8' section, alternate locations may be selected by the Owner. Where locations cannot be batter board against the bed areas. changed, the obstructions shall be removed to a depth of not less than three (3') feet below grade and no less than six (6") inches below the bottom of ball when plant is 3.2 INSTALLATION properly set at the required grade. The work of this section shall include the removal from the site of such rock or underground obstructions encountered at the cost of the A. Maintenance of plant materials shall begin immediately after each plant is delivered to the Landscape Contractor. site and shall continue until all construction has been satisfactorily accomplished. O. Trees and large shrubs shall be staked as site conditions require. Position stakes to B. Plant materials shall be delivered to the site only after the beds are prepared and area secure tree against seasonal prevailing winds. ready for planting. All shipments of nursery materials shall be thoroughly protected from P. Pruning and Mulching: Pruning shall be directed by the Architect and shall be pruned in the drying winds during transit. All plants which cannot be planted at once, after delivery accordance with standard horticultural practice following Fine Pruning, Class I pruning to the site, shall be well protected against the possibility of drying by wind and sun. Balls standards provided by National Arborist Association. of earth of B & B plants shall be kept covered with soil or other acceptable material. All plants remain the property of the Contractor until final acceptance. 1. Dead wood or suckers and broken badly bruised branches shall be removed. General tipping of the branched is not permitted. Do not cut terminal branches. C. Position the trees and shrubs in their intended location as per plan. 2. Pruning shall be done with clean, sharp tools. 3. Immediately after planting operations are completed, all tree pits shall be covered with D. Notify the Landscape Architect for inspection and approval of all positioning of plant a layer of organic material two (2") inches in depth. This limit of the organic material materials. for trees shall be the diameter of the plant pit. E. Excavate pits with vertical sides and horizontal bottom. Tree pits shall be large enough to permit handling and planting without injury to balls of earth or roots and shall be of such depth that, when planted and settled, the crown of the plant shall bear the same relationship to the finish grade as it did to soil surface in original place of growth. Town CouncilPage 308 of 388Meeting Date: August 27, 2019 Exhibit G 5646 MILTON STREET, SUITE 426 DALLAS, TEXAS 75206 WWW.GLENN-PARTNERS.COM Calculation Summar La elCalcT eUnit A Ma MinA MinMa Min NORTH ADDITION WALKWAYIlluminanceFc2.003.60.45.009.00 PLAN WEST DRIVEIlluminanceFc0.351.10.0N.A.N.A. WEST ADDITION WALKWAYIlluminanceFc3.854.82.91.331.66 0.4 3.6 0.00.10.10.10.1 0.10.10.10.10.10.1 0.10.3 0.60.5 0.70.6 0.90.70.30.2 1.00.70.70.30.2 0.00.11.01.00.80.70.50.30.20.10.10.0 0.00.00.00.00.81.00.91.10.60.30.20.10.00.00.0 2.9 0.00.10.20.40.60.70.7 4.8 0.10.20.40.50.5 TROPHY CLUB, TEXAS 76262 NORTHWEST INDEPENDENT SCHOOL DISTRICT 601 PARKVIEW DRIVE MEDLIN MIDDLE SCHOOL - ADDITION AND RENOVATION NOREVISIONDATE AREA AREA H G AREA FAREA EAREA D GLENN|PARTNERS PROJECT NO.18-024 AREA CAREA BAREA A M_E04-02 ELECTRICAL PHOTOMETRIC SITE PLAN 07.03.2019 Town CouncilPage 309 of 388Meeting Date: August 27, 2019 ELEVATION KEY PLAN Exhibit H EXISTING FOOTPRINT 06 NEW CLASSROOM ADDITION 02 NEW FINE ARTS ADDITION 5646 MILTON STREET, SUITE 426 DALLAS, TEXAS 75206 01 WWW.GLENN-PARTNERS.COM TRUE (PARKVIEW DRIVE) NORTH COPYRIGHT © 2018 GLENN|PARTNERS METAL DOWNSPOUTMETAL SCUPPERMETAL COPING CAP BRICK-1BRICK-3METAL COPING CAP TOWN OF TROPHY CLUB T/ PARAPET (CA)T/ PARAPET (CA) 133' -4"133' -4" R-12 ZONING REGULATIONS SEC. 14.02.152 R-12 SINGLE-FAMILY DISTRICT REGULATIONS 19' - 4"19' - 4" DESIGN STANDARDS (APPLICATBLE TO THIS PROJECT ONLY) (A) PURPOSE. THE PURPOSE OF THE R-12 SINGLE-FAMILY DISTRICT IS TO ALLOW LEVEL 02LEVEL 02 SINGLE-FAMILY DETACHED DWELLINGS ON LOTS OF NOT LESS THAN TWELVETHOUSAND 114' -0"114' -0" (12,000) SQUARE FEET, TOGETHER WITH THE ALLOWED INCIDENTAL AND ACCESSORY USES, IN ORDER TO PROMOTE LOW POPULATION DENSITIES WITHIN INTEGRAL NEIGHBORHOOD UNITS 14' - 0"14' - 0" (E) HEIGHT REGULATIONS. EXCEPT AS PROVIDED BY SECTION 14.02.254, HEIGHT LIMITS, 12' - 0" LEVEL 01LEVEL 01 NO BUILDING SHALL EXCEED FORTY FEET (40') OR TWO AND ONE-HALF (2-1/2) STORIES IN 100' -0"100' -0" HEIGHT. BRICK-2PAINTED METAL DOORMETAL CANOPY METAL STORM LOUVERBRICK-2BRICK-3BRICK-1ALUMINUM STOREFRONT WINDOW (K) MASONRY REQUIREMENTS. ALL PRINCIPAL AND ACCESSORY BUILDINGS AND STRUCTURES SHALL BE OF EXTERIOR FIRE RESISTANT CONSTRUCTION HAVING AT LEAST EIGHTY (80) PERCENT OF THE TOTAL EXTERIOR WALLS, EXCLUDING DOORS, WINDOWS AND 06 CLASSROOM ADDITION -WEST 05 CLASSROOM ADDITION -SOUTH PORCHES, CONSTRUCTED OF BRICK, STONE, OR STUCCO. ALL EXTERIOR CHIMNEYS SCALE: 1/16" = 1'-0"SCALE: 1/16" = 1'-0" SURFACES SHALL ALSO BE OF BRICK, STONE, OR STUCCO. OTHER MATERIALS OF EQUAL OR SIMILAR CHARACTERISTICS MAY BE ALLOWED UPON APPROVAL OF THE PLANNING AND ZONING COMMISSION. MATERIAL LEGEND EXISTING BUILDINGNEW ADDITION (ALL MATERIALS TO MATCH EXISTING) METAL DOWNSPOUTMETAL SCUPPERMETAL COPING CAP T/ PARAPET (CA) METAL COPING CAP 133' -4" BRICK-1 BRICK-2 19' - 4" LEVEL 02 114' -0" 14' - 0" LEVEL 01 100' -0" BRICK-1BRICK-2BRICK-3ALUMINUM STOREFRONT WINDOW METAL COPING CAP BRICK-1 04 CLASSROOM ADDITION -NORTH (FACING MARSHALL CREEK ROAD) BRICK-2 SCALE: 1/16" = 1'-0" BRICK-3 ALUMINUM STOREFRONT METAL CANOPY EXISTING BUILDINGNEW ADDITION BRICK-1METAL COPING CAP METAL COPING CAP BRICK-3 T/PARAPET (FA)T/PARAPET (FA) BRICK-2 127' -4"127' -4" METAL SCUPPER ALUMINUM STOREFRONT BRICK-1 BRICK-1 BRICK-2ALUMINUM STOREFRONT WINDOW 27' - 4"27' - 4" METAL DOWNSPOUT STAINLESS STEEL HANDRAIL LIGHT FIXTURE NOREVISIONDATE METAL DOOR, PAINTED EXISTING MATERIALS LEVEL 01LEVEL 01 STAINLESS STEEL HANDRAIL 100' -0"100' -0" (ALL MATERIALS TO MATCH EXISTING) NEW CONCRETE STAIRS AND STAINLESS STEEL GUARDRAILBRICK-2 *MATERIALS NOTED BELOW ARE FOR THE NEW ADDTIIONS ONLY 03 FINE ARTS ADDITION -SOUTH 02 FINE ARTS ADDITION -WEST SCALE: 1/16" = 1'-0"SCALE: 1/16" = 1'-0" FINE ARTS ADDITION EASTSOUTHWESTNORTH MATERIALELEVATIONELEVATIONELEVATIONELEVATION BRICK-1945 SF1,550 SF1,065 SF- BRICK-2526 SF453 SF122 SF- NEW ADDITIONEXISTING BUILDING BRICK-3---- TOTAL1,471 SF2,003 SF1,187 SF- 07.10.2019 PERCENT MASONRY100%100%100%- METAL COPING CAP GLENN|PARTNERS PROJECT NO.18-024 TOTAL PERCENT MASONRY -100% T/PARAPET (FA) 127' -4" BRICK-1 A21-00 CLASSROOM ADDITION BRICK-2 EASTSOUTHWESTNORTH MATERIALELEVATIONELEVATIONELEVATIONELEVATION OVERALL ALUMINUM STOREFRONT WINDOW 27' - 4" BRICK-1-2,726 SF1,873 SF2,177 SF EXTERIOR BRICK-2-861 SF476 SF976 SF BRICK-3-25 SF4 SF58 SF LEVEL 01 ELEVATIONS 100' -0" TOTAL-3,612 SF2,353 SF3,211 SF PERCENT MASONRY-100 %100%100% 01 FINE ARTS ADDITION -EAST (FACE PARKVIEW DRIVE) TOTAL PERCENT MASONRY -100% SITE PLAN APPLICATION SCALE: 1/16" = 1'-0" 07.09.2019 Town CouncilPage 310 of 388Meeting Date: August 27, 2019 1 Trophy Wood Drive Town of Trophy Club Trophy Club, Texas 76262 Legislation Details (With Text) File #: Version:Name: 2019-380-T1 Type:Status: Agenda ItemRegular Session File created:In control: 8/13/2019Town Council On agenda:Final action: 8/27/2019 Title: Consider and take appropriate action regarding the approval or rejection of the Trophy Club Crime Control and Prevention District (CCPD) Budget for Fiscal Year 2020 submitted to the Town Council by the CCPD Board (W. Carroll). Attachments: Staff Report - CCPD Budget Approval.pdf Fiscal Year 2020 CCPD Budget.pdf DateVer.Action ByActionResult Agenda Item No. 10: ConsiderandtakeappropriateactionregardingtheapprovalorrejectionoftheTrophyClubCrimeControland Prevention District (CCPD) Budget for Fiscal Year 2020 submitted to the Town Council by the CCPD Board (W. Carroll). Town CouncilPage 311 of 388Meeting Date: August 27, 2019 To: Mayor and Town Council From:Cheryl Davenport, Interim Director of Finance CC: Wade Carroll, Interim Town Manager Holly Fimbres, Town Secretary/RMO Patrick Arata, Police Chief Re: Approval of CCPD Budget Town Council Meeting, August 27, 2019 Agenda Item: Consider and take appropriate action regarding the approval or rejection of the Trophy Club Crime Control and Prevention District (CCPD) Budget for Fiscal Year 2020 submitted to the Town Council by the CCPD Board (W. Carroll). Strategic Link: Administrative & Financial Services - Exercise fiscal discipline in all Town operations. Background and Explanation: The CCPD Budget met its requirement for one public hearing on August 13, 2019 and can be adopted based on Texas Local Government Code. Financial Considerations: Without the adoption of the CCPD budget the General Fund would bear the cost of those services. The estimated property tax savings based on preliminary tax values is greater than a penny on the property tax rate. Legal Review: Not applicable. Board/Commission/ or Committee Recommendation: The CCPD Board met on July 15, 2019 to discuss the proposed Fiscal Year 2020 Budget for CCPD and they recommended approval of the budget. Staff Recommendation: Staff recommends the approval of the CCPD Budget for Fiscal Year 2020. Page 1 of 2 Town CouncilPage 312 of 388Meeting Date: August 27, 2019 Attachments: Fiscal Year 2020CCPD Budget Page 2 of 2 Town CouncilPage 313 of 388Meeting Date: August 27, 2019 Town CouncilPage 314 of 388Meeting Date: August 27, 2019 1 Trophy Wood Drive Town of Trophy Club Trophy Club, Texas 76262 Legislation Details (With Text) File #: Version:Name: 2019-381-T1 Type:Status: Agenda ItemRegular Session File created:In control: 8/13/2019Town Council On agenda:Final action: 8/27/2019 Title: Receive a presentation from Town Staff regarding the Fiscal Year 2020 Budget and provide appropriate direction (W. Carroll). Attachments: Staff Report - Budget Update.pdf Fiscal Year 2020 Budget Changes Presentation.pdf Fiscal Year 2020 Budget.pdf DateVer.Action ByActionResult Agenda Item No. 11: ReceiveapresentationfromTownStaffregardingtheFiscalYear2020Budgetandprovideappropriatedirection(W. Carroll). Town CouncilPage 315 of 388Meeting Date: August 27, 2019 To: Mayor and Town Council From:Cheryl Davenport, Interim Director of Finance CC: Wade Carroll, Interim Town Manager Holly Fimbres, Town Secretary/RMO Re: Budget Update Town Council Meeting, August 27, 2019 Agenda Item: Receive a presentation from Town Staff regarding the Fiscal Year 2020 Budget and provide appropriate direction (W. Carroll). Strategic Link: Administrative & Financial Services - Exercise fiscal discipline in all Town operations. Background and Explanation: Since the last presentation of the FY 2020 Proposed Budget on August 13, 2019, Staff has reviewed each line item of the budget in an effort to provide the Council and Citizens of the Town of Trophy Club with a quality document. A number of changes from the previous version were made including the following: All Funds Rounding errors were addressed causing some line items to change between $1 and $3 Beginning Fund Balances were updated to reflect the appropriate amount. The Beginning Fund Balance for the FY 2019 Estimate should appropriately be the Ending Fund Balance for the FY 2018 Actual. The Beginning Fund Balance for the FY 2020 Proposed should appropriately be the Ending Fund Balance for the FY 2019 Estimate. The only change to some funds was to update the Beginning Fund Balances. Those funds are listed below. Recreation Program Fund Parkland Dedication Fund Street Maintenance Fund Page 1 of 4 Town CouncilPage 316 of 388Meeting Date: August 27, 2019 General Fund Compensation and Classification Study removed from FY 2020 Proposed $50,000 Ending Fund Balance is proposed to be $4.7 million or 41.5% of General Fund th expenditures. This is a slight increase from the presentation on August 13 due solely to removing the Compensation and Classification Study Debt Service Fund FY 2019 Estimate – Net decrease of $745 Property tax revenue reduced by $15,745 Interest Income increased by $15,000 Both Expenditures and Transfers In increased by $179,245 for consistencyin budgeting for debt service FY 2020 Proposed – Net Increase $42,677 Beginning Fund Balance decreased by $39,961 Property Tax Revenue decreased by $120,862 Interest Income increased by $15,000 Expenditures decreased by $13,100 Transfers In increased by $175,400 The FY 2021 Proposed – Net Increase $115,042 Beginning Fund Balance increased by $42,676 Property Tax Revenue decreased by $127,335 Interest Income increased by $10,000 Expenditures decreased by $13,238 Transfers In increased by $176,463 Hotel Occupancy Fund FY 2019 Estimate – Net decrease $94,853 July 4 Celebration line item decreased $30,072 Capital Outlay increased $124,925 FY 2020 Proposed – Net decrease $38,873 Beginning Fund Balance decreased $34,148 Advertising increased $4,725 FY 2021 Projected – Net decrease $43,623 Beginning balance decreased $38,873 Advertising increased $4,750 Court Technology Fund FY 2019 Estimate – Net decrease $6,658due to an increase in the Software & Support line item for court related software Page 2 of 4 Town CouncilPage 317 of 388Meeting Date: August 27, 2019 FY 2020 Proposed – Net decrease $104 Beginning Fund Balance increased by$1,768 Expenditure increased $1,872 for court related software FY 2021 Projected – Net decrease $2,107 Beginning Fund Balance decreased by $104 Expenditure increased $2,003 for court related software Trophy Club Park FY 2019 Estimate – Net decrease $131,615 Beginning Working Capital increased $15,001 The cell for Total Expenses was inadvertently cleared sometime between the rdth presentation on July 23and the submittal of the total budget on August 13. Although there has been no change to revenues or expenditures since the July rd 23 presentation, the budget provided today includes expenditures of $146,616 th that were not included in August 13 totals. FY 2020 Proposed – Net decrease $35,659 due solely to updating the Beginning Working Capital FY 2021 Projected – Net decrease $35,659 due solely to updating the Beginning Working Capital Storm Drainage Utility FY 2019 Estimate – The Transfer to Debt Service should have been $26,937.80. rd and the submittal of the total budget Sometime between the presentation on July 23 th on August 13, this item was inadvertently changed so that the decimal was left out and th the amount shown in the August 13budget was $2,693,680. It has been corrected in the budget presented today. FY 2020 Proposed and FY 2021 Projected - Beginning and Ending Working Capital for both years increased by $1,457 TIRZ Fund FY 2020 Proposed – Net increase to Property Tax of $70,166. In prior years, 60% of property taxes related to the TIRZ increment was deposited into the TIRZ Fund. For FY 2020, all of the Town’s property taxes (100%) related to the TIRZ increment is budgeted rd to be deposited in the TIRZ Fund. At the July 23Council meeting, Staff indicated that the TIRZ fund balance was not projected to break even until 2030 due to slower than expected growth in the TIRZ increment and sales taxes related to the TIRZ. This strategy of depositing 100% of the Town’s property taxes related to the TIRZ increment allows the Town to reduce the fund’s deficit balance by an additional $70K in FY 2020 and maintains the Town’s tax rate below the effective tax rate. Page 3 of 4 Town CouncilPage 318 of 388Meeting Date: August 27, 2019 Financial Considerations: The Fiscal Year 2020 Budget represents the financial plan for the next year. It contains all financial considerations for FY20 at this point in the year. Legal Review: Not applicable. Board/Commission/ or Committee Recommendation: Not applicable. Staff Recommendation: Not applicable. Attachments: Fiscal Year 2020 Budget Changes Presentation Fiscal Year 2020 Budget Page 4 of 4 Town CouncilPage 319 of 388Meeting Date: August 27, 2019 FY 2020 Budget Update August 27, 2019 Town CouncilPage 320 of 388Meeting Date: August 27, 2019 1 All Funds Staff reviewed each line item in the budget in an effort to provide the Council and Citizens with the most accurate and up-to-date budget picture Rounding errors were addressed All Beginning Fund Balances/Working Capital were updated where necessary Inadvertent human errors were corrected Town CouncilPage 321 of 388Meeting Date: August 27, 2019 2 General Fund Update Compensation and Classification Study removed from Proposed FY 2020; $50,000 Ending FY 2020 General Fund Balance was slightly increased to $4.7 million or 41.5% of General Fund Expenditures. Town CouncilPage 322 of 388Meeting Date: August 27, 2019 3 Debt Service Fund Update Property tax revenue was decreased in FY 2020 Proposed and FY 2021 Projected Budgets Interest income was increased in FY 2020 Proposed and FY 2021 Projected Expenditures increased approximately $13K in FY 2020 Proposed and FY 2021 Projected Town CouncilPage 323 of 388Meeting Date: August 27, 2019 4 Hotel Occupancy Tax Update Addition of $124,925 of encumbered funds for the Electronic Sign Marquees in FY 2019 Estimate Decreased of $30,072 in July 4 Celebration in FY 2019 Estimate Town CouncilPage 324 of 388Meeting Date: August 27, 2019 5 TIRZ Fund Property Tax Revenue increased $70K Prior year property tax revenue was based on 60% of the Town’s property tax increment FY 2020 Proposed includes property tax revenue based on 100% of the Town’s property tax increment Reduces deficit balance in TIRZ fund Maintains the Town’s tax rate below effective rate Town CouncilPage 325 of 388Meeting Date: August 27, 2019 6 FY 2020 General Fund Budget Presentation Questions? August 27, 2019 Town CouncilPage 326 of 388Meeting Date: August 27, 2019 7 Town CouncilPage 327 of 388Meeting Date: August 27, 2019 Town CouncilPage 328 of 388Meeting Date: August 27, 2019 1 Town CouncilPage 329 of 388Meeting Date: August 27, 2019 2 Town CouncilPage 330 of 388Meeting Date: August 27, 2019 3 Town CouncilPage 331 of 388Meeting Date: August 27, 2019 4 Town CouncilPage 332 of 388Meeting Date: August 27, 2019 5 Town CouncilPage 333 of 388Meeting Date: August 27, 2019 6 Town CouncilPage 334 of 388Meeting Date: August 27, 2019 7 Town CouncilPage 335 of 388Meeting Date: August 27, 2019 8 Town CouncilPage 336 of 388Meeting Date: August 27, 2019 9 Town CouncilPage 337 of 388Meeting Date: August 27, 2019 10 Town CouncilPage 338 of 388Meeting Date: August 27, 2019 11 Town CouncilPage 339 of 388Meeting Date: August 27, 2019 12 Town CouncilPage 340 of 388Meeting Date: August 27, 2019 13 Town CouncilPage 341 of 388Meeting Date: August 27, 2019 14 Town CouncilPage 342 of 388Meeting Date: August 27, 2019 15 Town CouncilPage 343 of 388Meeting Date: August 27, 2019 16 Town CouncilPage 344 of 388Meeting Date: August 27, 2019 17 Town CouncilPage 345 of 388Meeting Date: August 27, 2019 18 Town CouncilPage 346 of 388Meeting Date: August 27, 2019 19 Town CouncilPage 347 of 388Meeting Date: August 27, 2019 20 Town CouncilPage 348 of 388Meeting Date: August 27, 2019 21 Town CouncilPage 349 of 388Meeting Date: August 27, 2019 22 Town CouncilPage 350 of 388Meeting Date: August 27, 2019 23 Town CouncilPage 351 of 388Meeting Date: August 27, 2019 24 Town CouncilPage 352 of 388Meeting Date: August 27, 2019 25 Town CouncilPage 353 of 388Meeting Date: August 27, 2019 26 Town CouncilPage 354 of 388Meeting Date: August 27, 2019 27 Town CouncilPage 355 of 388Meeting Date: August 27, 2019 28 Town CouncilPage 356 of 388Meeting Date: August 27, 2019 29 Town CouncilPage 357 of 388Meeting Date: August 27, 2019 30 Town CouncilPage 358 of 388Meeting Date: August 27, 2019 31 Town CouncilPage 359 of 388Meeting Date: August 27, 2019 32 Town CouncilPage 360 of 388Meeting Date: August 27, 2019 33 Town CouncilPage 361 of 388Meeting Date: August 27, 2019 34 Town CouncilPage 362 of 388Meeting Date: August 27, 2019 35 Town CouncilPage 363 of 388Meeting Date: August 27, 2019 36 Town CouncilPage 364 of 388Meeting Date: August 27, 2019 37 Town CouncilPage 365 of 388Meeting Date: August 27, 2019 38 Town CouncilPage 366 of 388Meeting Date: August 27, 2019 39 Town CouncilPage 367 of 388Meeting Date: August 27, 2019 40 Town CouncilPage 368 of 388Meeting Date: August 27, 2019 41 Town CouncilPage 369 of 388Meeting Date: August 27, 2019 42 Town CouncilPage 370 of 388Meeting Date: August 27, 2019 43 1 Trophy Wood Drive Town of Trophy Club Trophy Club, Texas 76262 Legislation Details (With Text) File #: Version:Name: 2019-382-T1 Type:Status: Agenda ItemRegular Session File created:In control: 8/13/2019Town Council On agenda:Final action: 8/27/2019 Title: Discussion of items for Future Agendas to include agenda items for consideration on the September 10, 2019 Council agenda and items from the Town Council Future Agenda Items list (W. Carroll). Attachments: September 10, 2019 Proposed Council Meeting Agenda.pdf Town Council Future Agenda Items List updated 08-21-2019.pdf DateVer.Action ByActionResult Agenda Item No. 12: DiscussionofitemsforFutureAgendastoincludeagendaitemsforconsiderationontheSeptember10,2019Council agenda and items from the Town Council Future Agenda Items list (W. Carroll). Town CouncilPage 371 of 388Meeting Date: August 27, 2019 Meeting Date: September 10, 2019 Regular Session Start Time 7:00 p.m. Announcements & Reports No. Receive Interim Town Manager Carroll's update and provide input regarding the 1Town Mgr following (W. Carroll): Patriot Day Ceremony National Night Out Receive Town Council Liaison update; discussion of same (W. Carroll): 2Town Sec STAFF No. ConsentRESORDPROCFile IDDept RPT Consider and take appropriate action regarding the Town Council Regular Session 3Town Sec Minutes dated August 13, 2019 (W. Carroll). ConsiderandtakeappropriateactionregardingtheTownCouncilRegularSession 4Town Sec Minutes dated August 27, 2019 (W. Carroll). Consider and take appropriate action regarding the financial and variance report 5Finance dated July 2019 (W. Carroll). STAFF No. Public HearingRESORDPROCFile IDDept RPT Conduct a Public Hearing regarding the proposed fiscal year October 1, 2019 to September 30, 2020 budget pursuant to Section 9.05 of the Town Charter; 6Finance making appropriations and providing for expenditures (W. Carroll). Conduct a Public Hearing regarding the proposed tax rate for fiscal year October 1, 2019 to September 30, 2020, and Mayor to announce the date, time and place 7Finance of the vote on the tax rate (W. Carroll). STAFF No. Regular SessionRESORDPROCFile IDDept RPT Consider and take appropriate action regarding a Proclamation of the Town Council recognizing September 13, 2019 as the 10th Anniversary of Bara Church in 8Town Sec Trophy Club; and providing an effective date (Mayor Sanders). Consider and take appropriate action regarding a Proclamation of the Town Council recognizing September 2019 as Suicide Awareness Month in Trophy Club; 9Town Sec and providing an effective date (Mayor Sanders and Council Member Fleury). Consider and take appropriate action regarding a Resolution accepting an Annual Service and Assessment Plan Update for Authorized Services (Emergency Services) for the Trophy Club Public Improvement District No. 1 (The Highlands at Trophy Club), and the proposed Assessment Roll; setting a date for Public Hearing; 10Finance authorizing the publication of notice and directing the mailing of notices as required by law; enacting other provisions relating thereto; and providing an effective date (W. Carroll). STAFF No. Upcoming Agenda & Council Future Agenda Items List UpdateRESORDPROCFile IDDept RPT Discussion of items for Future Agendas to include agenda items for consideration on the September 24, 2019 Council agenda and items from the Town Council 11Town Sec Future Agenda Items list (W. Carroll). Item No. 6 from the Future Agenda Items list: Discussion of and take appropriate action regarding drainage issues in Town. (Shoffner 6/11/2019) (1-September 10, A) 2019) Town CouncilPage Page 1 of 2 372 of 388Meeting Date: August 27, 2019 STAFF Executive SessionRESORDPROCFile IDDept RPT Pursuant to the following designated section of the Texas Government Code, Annotated, Chapter 551 (Texas Open Meetings Act), the Council will convene into 12Town Sec executive session to discuss the following: Section 551.072 Deliberation regarding Real Property to discuss or deliberate the purchase, exchange, lease, or value of real property if deliberation in an open A) meeting would have a detrimental effect on the position of the governmental body in negotiations with a third person: North of State Highway 114, east of Trophy Club Drive and west of Town limits (Mayor Pro Tem Jensen and Council Member Shoffner) Section 551.074 Personnel Matters under Subsection (1) to discuss or deliberate the appointment, employment, evaluation, reassignment, duties, discipline or B) dismissal of a public officer or employee: Town Manager position (W. Carroll) STAFF Regular SessionRESORDPROCFile IDDept RPT Consider and take appropriate action regarding the Executive Session (W. Carroll). 13Town Sec Town CouncilPage Page 2 of 2 373 of 388Meeting Date: August 27, 2019 Town Council Future Agenda Items List (Updated 08/21/2019) 1. Review negotiating with the Trophy Club Municipal Utility District No. 1 to transfer the title for the land that the Annex Building is built on and the maintenance building by the Wastewater Treatment Plant. (Lamont 11/10/2015) (1-February 9, 2016)(2-May 10, 2016) (3-August 9, 2016) (4-November 8, 2016) (5-February 14, 2017) (6-May 23, 2017) (7-May 22, 2018) (8-August 28, 2018) (9-December 11, 2018) (10-April 9, 2019) (11-July 23, 2019)(12- October 22, 2019) 1/12/2016 – At the January 12, 2016 Council meeting, Council made TCMUD No. 1 an offer regarding the Annex Building. 5/10/2016 - Town Manager Seidel advised that Town Staff are continuing to work on this item. 8/9/2016 - Mayor Sanders advised that several items have taken precedence and that this item can remain on the list until the applicable time to deal with it. 9/19/2016 – This item was scheduled to be placed on a future Joint Meeting agenda, tentatively for January 2017, with the TCMUD No. 1 Board of Directors. 11/8/2016 – Council consensus was to leave this item on the Future Agenda Items list. 2/20/2017 – Council moved this item to be discussed during the February 25, 2017 Council Retreat. 3/28/2017 – Mayor Sanders added the maintenance building by the Wastewater Treatment Plant to this item. 5/23/2017 - Mayor Sanders advised that his intent was that the Annex Building would be utilized for Town storage after Staff relocated into the new Town Hall facility. 5/22/2018 – Direction was given to place the above items on the Joint Session agenda between Council and the TCMUD No. 1 Board of Directors that would occur in July 2018. 8/28/2018 – There was no new update to provide. 12/11/2018 – Town Manager Class provided an update during Executive Session. 4/9/2019 – Town Manager Class provided an update during Executive Session. 7/23/2019 – Interim Town Manager Carroll provided an update during Executive Session. 2. Receive an update from Town Staff regarding Entryway Monumentation and Landscaping for the Town of Trophy Club. (Sanders 2/27/2018) (1-May 22, 2018) (2-August 28, 2018) (3-December 11, 2018) (4-March 26, 2019) (5-June 25, 2019) (6-July 23, 2019) (7-October 22, 2019) 5/22/2018 – Town Planner Payne provided an update regarding Entryway Monument signs, Wayfinding signs, and Parks signs. Council gave direction to bring back a plan for repairing and updating Parks monument signs and a plan for standardizing trailhead signs. 8/28/2018 – Town Planner Payne presented an update regarding Park signage. Council provided feedback on the design for Park signage. 12/11/2018 – Town Planner Payne provided an updateand Council directed Staff to move forward with preparing an RFP for Parks signage with Town logos and without Town logos. 3/26/2019 – Town Planner Payne provided an update regarding entryway monumentation and wayfinding signage. Council directed Staff to move forward with entryway monumentation. 6/25/2019 – Town Planner Payne provided an update regarding entryway monumentation and Park signage. Council directed Staff to bring the item back for direction to allow the en- tire Council to be present. Page 1 of 2 Town CouncilPage 374 of 388Meeting Date: August 27, 2019 7/23/2019 – Town Planner Payne provided an update regarding entryway monumentation and Park signage. Council recommended Staff reach out to NISD to work together to have monumentation by the schools, reach out to the developer of PD 30 to potentially have monumentation on Trophy Club Drive compliment PD 30 signage, and review having a sign with backlit lettering on Trophy Wood Drive. 3. Discussion of and possible action between the Town and EDC 4B regarding long range planning to use the parcel between Bread Winners and Trophy Club Town Hall. (Sanders 7/24/2018) (1-October 23, 2018) (2-April 9, 2019) (3-July 23, 2019) (4-October 22, 2019) 10/23/2018 – Council recommended giving the liaison direction during the Executive Ses- sion and that information could be provided to the EDC 4B through the liaison without a joint meeting. 4/9/2019 – Town Manager Class provided an update during Executive Session. 7/23/2019 – Interim Town Manager Carroll provided an update during Executive Session. 4. Discussion of the creation of a Charter Review Commission in accordance with Section 11.15 of the Town Charter, the Council shall appoint a Charter Review Commission at in- tervals of not more than seven (7) years.(Jensen 4/23/2019) (1-July 23, 2019) (2-October 22, 2019) 7/23/2019 – Town Secretary Fimbres advised that only two applications had been received. 5. Discussion of and take appropriate action to have the Interim Town Manager prioritize an investigation of the use of turf fields at Independence Park along with a cost benefit anal- ysis & review offering a payback program between the Town and TCR Youth Baseball As- sociation. (Geraci & Shoffner 5/28/2019) (1-November 12, 2019) 8/13/2019 – Mayor Sanders inquired if this item would be ready for an update by the August 27th Council meeting. Council Member Geraci commented that additional time would be needed. 6. Discussion of and take appropriate action regarding drainage issues in Town. (Shoffner 6/11/2019) (1-September 10, 2019) Page 2 of 2 Town CouncilPage 375 of 388Meeting Date: August 27, 2019 1 Trophy Wood Drive Town of Trophy Club Trophy Club, Texas 76262 Legislation Details (With Text) File #: Version:Name: 2019-383-T1 Type:Status: Agenda ItemExecutive Session File created:In control: 8/13/2019Town Council On agenda:Final action: 8/27/2019 Title: Pursuant to the following designated section of the Texas Government Code, Annotated, Chapter 551 (Texas Open Meetings Act), the Council will convene into executive session to discuss the following: A)Section 551.071 Consultation with Attorney under Subsection (2) to consult with the Town Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Texas Open Meetings Act, specifically: Legislative updates B)Section 551.072 Deliberation regarding Real Property to discuss or deliberate the purchase, exchange, lease, or value of real property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with a third person: North of State Highway 114, east of Trophy Club Drive and west of Town limits (Mayor Pro Tem Jensen and Council Member Shoffner) C)Section 551.074 Personnel Matters under Subsection (1) to discuss or deliberate the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee: 1)Town Manager position (W. Carroll) 2)Crime Control and Prevention District Board (W. Carroll) 3)Denton Central Appraisal District Board of Directors (W. Carroll) 4)Charter Review Commission (Mayor Sanders) Attachments: DateVer.Action ByActionResult Agenda Item No. 13: PursuanttothefollowingdesignatedsectionoftheTexasGovernmentCode,Annotated,Chapter551(TexasOpen Meetings Act), the Council will convene into executive session to discuss the following: A)Section551.071ConsultationwithAttorneyunderSubsection(2)toconsultwiththeTownAttorneyonamatterin whichthedutyoftheattorneytothegovernmentalbodyundertheTexasDisciplinaryRulesofProfessionalConduct of the State Bar of Texas clearly conflicts with the Texas Open Meetings Act, specifically: Legislative updates B)Section551.072DeliberationregardingRealPropertytodiscussordeliberatethepurchase,exchange,lease,or valueofrealpropertyifdeliberationinanopenmeetingwouldhaveadetrimentaleffectonthepositionofthe governmental body in negotiations with a third person: Town CouncilPage 376 of 388Meeting Date: August 27, 2019 File #:2019-383-T,Version:1 NorthofStateHighway114,eastofTrophyClubDriveandwestofTownlimits(MayorProTemJensenandCouncil Member Shoffner) C)Section551.074PersonnelMattersunderSubsection(1)todiscussordeliberatetheappointment,employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee: 1)Town Manager position (W. Carroll) 2)Crime Control and Prevention District Board (W. Carroll) 3)Denton Central Appraisal District Board of Directors (W. Carroll) 4)Charter Review Commission (Mayor Sanders) Town CouncilPage 377 of 388Meeting Date: August 27, 2019 1 Trophy Wood Drive Town of Trophy Club Trophy Club, Texas 76262 Legislation Details (With Text) File #: Version:Name: 2019-384-T1 Type:Status: Agenda ItemRegular Session File created:In control: 8/13/2019Town Council On agenda:Final action: 8/27/2019 Title: Consider and take appropriate action regarding repealing Resolution No. 2018-12 and adopting a new Resolution making annual appointments and reaffirming existing appointments to the Crime Control and Prevention District Board, and providing an effective date (W. Carroll). Attachments: RES 2019-18 - CCPD Annual Appointments.pdf DateVer.Action ByActionResult Agenda Item No. 14: ConsiderandtakeappropriateactionregardingrepealingResolutionNo.2018-12andadoptinganewResolutionmaking annualappointmentsandreaffirmingexistingappointmentstotheCrimeControlandPreventionDistrictBoard,and providing an effective date (W. Carroll). Town CouncilPage 378 of 388Meeting Date: August 27, 2019 TOWN OF TROPHY CLUB, TEXAS RESOLUTION NO. 2019-18 A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS, REPEALING RESOLUTION NO. 2018-12AND ADOPTING A NEW RESOLUTION, MAKING ANNUAL APPOINTMENTS AND REAFFIRMING EXISTING APPOINTMENTS TO THE CRIME CONTROL AND PREVENTION DISTRICTBOARD; DESIGNATING TERMS OF SERVICE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Town of Trophy Club, Texas, benefits by having its citizens involved in local government through service on Boards, Commissions, and Corporations; and WHEREAS, the Trophy Club Town Council is responsiblefor making appointments to the Boards, Commissions, and Corporationsserving the Town; and WHEREAS,onAugust28, 2018, the Town Council of the Town of Trophy Club adopted Resolution No. 2018-12making annual appointments and reaffirming existing appointmentsto serve on the Crime Control and Prevention District Boardfor the 2018- 2019 fiscal year; and WHEREAS,by passage of this Resolution, the Town Council hereby repeals Resolution No. 2018-12andadoptsthis Resolution, making annual appointments and reaffirmingexistingappointments to the Crime Control and Prevention District Board for the 2019-2020fiscal year. NOW THEREFORE,BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS: Section 1.That the foregoing recitals are incorporated herein as if written word for word. Section 2.That the Town Council hereby repeals Resolution No. 2018-12and adoptsthis Resolution to appoint and reaffirm, as applicable, the following individuals to serve on theCrime Control and Prevention DistrictBoard with respective terms of service ending on September 1 of the year specified below for each individual: Town CouncilPage 379 of 388Meeting Date: August 27, 2019 Crime Control and Prevention District 1.Karl Monger(2020)5.____________(2021) 2.Paul Glowacki(2020)6.____________(2021) 3.Heath Williams(2020)7.____________(2021) 4.____________(2021) Section 3.This Resolution shall take effect from and after its date of passage in accordance with law. PASSED and APPROVED by the Town Council of the Town of Trophy Club, Texas on this 27thday of August 2019. C. Nick Sanders, Mayor Town of Trophy Club, Texas \[SEAL\] ATTEST: Holly Fimbres, Town Secretary Town of Trophy Club, Texas APPROVED TO AS FORM: J. David Dodd III, Town Attorney Town of Trophy Club, Texas RES 2019-18 Page 2 of 2 Town CouncilPage 380 of 388Meeting Date: August 27, 2019 1 Trophy Wood Drive Town of Trophy Club Trophy Club, Texas 76262 Legislation Details (With Text) File #: Version:Name: 2019-387-T1 Type:Status: Agenda ItemRegular Session File created:In control: 8/14/2019Town Council On agenda:Final action: 8/27/2019 Title: Consider and take appropriate action regarding a Resolution of the Town Council nominating one candidate for each of the five positions to be filled on the Denton Central Appraisal District Board of Directors; and providing an effective date (W. Carroll). Attachments: Staff Report - DCAD Board of Directors.pdf Letter from DCAD.pdf RES 2019-19 - DCAD Board of Directors.pdf DateVer.Action ByActionResult Agenda Item No. 15: ConsiderandtakeappropriateactionregardingaResolutionoftheTownCouncilnominatingonecandidateforeachof thefivepositionstobefilledontheDentonCentralAppraisalDistrictBoardofDirectors;andprovidinganeffectivedate (W. Carroll). Town CouncilPage 381 of 388Meeting Date: August 27, 2019 To: Mayor and Town Council From:Holly Fimbres, Town Secretary/RMO CC: Wade Carroll, Interim Town Manager Re: Denton Central Appraisal District Board of Directors Town Council Meeting, August 27, 2019 Agenda Item: Consider and take appropriate action regarding a Resolution of the Town Council nominating one candidate for each of the five positions to be filled on the Denton Central Appraisal District Board of Directors; and providing an effective date (W. Carroll). Strategic Link: Infrastructure & Development – Collaborate effectively with other governmental entities. Background and Explanation: The terms of service for the five members of the Board of Directors will expire on December 31, 2019, and nominations by resolution are due by October 15, 2019. The Town of Trophy Club may nominate one candidate for each of the five positions to be filled on the DCADBoard of Directors. The following members currently serve on the board: Charles Stafford, David Terre, Mike Hassett, Roy Atwood, and George Pryor. Michelle French currently serves as the Ex Officio Member. The Town Council may vote for any of the current members or nominate individuals that are eligible to serve as directors, per the attached letter from DCAD. Financial Considerations: Not applicable. Legal Review: Not applicable. Board/Commission/ or Committee Recommendation: Not applicable. Page 1 of 2 Town CouncilPage 382 of 388Meeting Date: August 27, 2019 Staff Recommendation: Staff recommends approval of Resolution No. 2019-19, nominating one candidate for each of the five positions to be filled on the DCAD Board of Directors. Attachments: Letter from DCAD Resolution No. 2019-19 Page 2 of 2 Town CouncilPage 383 of 388Meeting Date: August 27, 2019 Town CouncilPage 384 of 388Meeting Date: August 27, 2019 Town CouncilPage 385 of 388Meeting Date: August 27, 2019 Town CouncilPage 386 of 388Meeting Date: August 27, 2019 TOWN OF TROPHY CLUB, TEXAS RESOLUTION NO. 2019-19 A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS, NOMINATING CANDIDATES TO SERVE ON THE DENTON CENTRAL APPRAISAL DISTRICT BOARD OF DIRECTORS; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, Section 6.03of the Property Tax Code provides for the selection of members for the Denton Central Appraisal Districts Board of Directors based on the standard process of nominations and selection by the voting units in a taxing jurisdiction; and WHEREAS, the Town of Trophy Club, Texas nominatesthe following candidatesto serve on the Denton Central Appraisal District Board of Directors: ____________,____________,____________,____________and ____________. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS: Section 1.That this Resolution, indicating the nomination ofcandidates selected, shall be submitted to the Chief Appraiser of the Denton Central Appraisal Districtprior toOctober 15, 2019. Section 2. That this Resolution shall become effective from and after its date of passage in accordance with law, and it is so resolved. PASSED AND APPROVED by the Town Council of the Town of Trophy Club, Texas, this 27thday of August2019. C. Nick Sanders, Mayor Town of Trophy Club, Texas ATTEST: \[SEAL\]APPROVED TO AS FORM: _________________________________ Holly Fimbres, Town SecretaryJ. David Dodd III, Town Attorney Town of Trophy Club, TexasTown of Trophy Club, Texas Town CouncilPage 387 of 388Meeting Date: August 27, 2019 1 Trophy Wood Drive Town of Trophy Club Trophy Club, Texas 76262 Legislation Details (With Text) File #: Version:Name: 2019-385-T1 Type:Status: Agenda ItemRegular Session File created:In control: 8/13/2019Town Council On agenda:Final action: 8/27/2019 Title: Consider and take appropriate action regarding the Executive Session (W. Carroll). Attachments: DateVer.Action ByActionResult Agenda Item No. 16: Consider and take appropriate action regarding the Executive Session (W. Carroll). Town CouncilPage 388 of 388Meeting Date: August 27, 2019