Agenda Packet TC 07/29/2019 - Joint Session
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Town CouncilPage 1 of 32Meeting Date: July 29, 2019
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Town CouncilPage 2 of 32Meeting Date: July 29, 2019
1 Trophy Wood Drive
Town of Trophy Club
Trophy Club, Texas 76262
Legislation Details (With Text)
File #: Version:Name:
2019-344-T1
Type:Status:
Agenda ItemRegular Session
File created:In control:
7/23/2019Town Council
On agenda:Final action:
7/29/2019
Title:
Consider and take appropriate action regarding the Fire Protection Services Fiscal Year 2020 budget
(W. Carroll).
Attachments:
Budget Cover Letter Fiscal Year 2019-2020.pdf
Fire Protection Services Fiscal Year 2019-2020 Budget.pdf
Fiscal Year 2019-2020 Fire Budget Presentation.pdf
TCMUD No. 1 - Interlocal Cooperation Agreement for Administration of Fire Protection Services.pdf
DateVer.Action ByActionResult
Agenda Item No. 1:
Consider and take appropriate action regarding the Fire Protection Services Fiscal Year 2020 budget (W. Carroll).
Town CouncilPage 3 of 32Meeting Date: July 29, 2019
Town CouncilPage 4 of 32Meeting Date: July 29, 2019
Town CouncilPage 5 of 32Meeting Date: July 29, 2019
FY2018FY2018FY2019FY2019FY2020FY2021FY2022FY2023FY2024
Fire
BUDGETACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTEDPROJECTEDPROJECTED
Personnel
0125650100 Salaries
$685,231$726,344$769,925$816,121$833,363
$558,792$582,657$642,064$626,464
0125650130 Overtime50,12271,35473,68874,000 72,86175,41178,05180,78283,610
0125650140 Longevity5,8795,8566,5666,358 6,8907,1317,3817,6397,906
0125650145 Stipend
0125650160 Certification4,9504,9504,9506,713 9,3009,85810,76611,14311,533
0125651200 Retirement81,24883,51390,51190,500 98,715104,637110,916115,457119,498
0125651210 MedicalInsurance62,65059,99174,12690,800 86,63192,91796,16999,535103,019
0125651215 DentalInsurance4,2855,3885,9855,455 6,8377,2907,5457,8098,083
0125651216 VisionInsurance4335695361,865 611658681704729
0125651218 LifeInsurance&Others3,7463,3164,0683,898 4,9815,2795,6585,8566,061
0125652220 SocialSecurityTaxes37,56537,00244,12347,419 46,76649,57152,86954,71956,635
0125652225 MedicareTaxes8,7858,65110,31911,091 10,93711,59312,36512,79713,245
0125652250 UnemploymentTaxes1,4241,6201,628481 1,6241,7701,8321,8961,962
0125652260 Workers'Compensation10,1398,63911,26911,200 12,99613,77514,75415,27115,805
0125652290 PreEmploymentPhysicals/Testing4,6007,4177,7947,794 6,6756,8747,0817,2937,512
0125653240 TuitionReimbursement5,0753,4889,6009,600 8,290
$1,059,345$1,113,108$1,175,991$1,237,022$1,268,959
$839,693$884,412$987,227$993,638
TotalPersonnel
Services/Supplies
0125660100 ProfessionalOutsideServices1253,0003,000 5,5001,5151,5601,6061,652
0125660800 Software&Support6,9432,78412,81315,182 16,74913,75313,75813,76213,767
0125661150 TaxAdminstration1,529 1,6051,6861,7701,8591,951
0125663200 Advertising500750 1,5001,5451,5911,6401,688
0125663250 Printing250155250467 300310320330340
0125663450 Radios
0125663551 Schools&Training15,67015,39224,09022,000 24,50531,14825,63026,26425,312
0125664000 Electricity8,1404,8958,0008,000 8,4008,8009,2009,60010,000
0125664100 Water4,6483,2033,8003,800 4,0004,2004,4004,6004,800
0125664300 Telephone
0125664400 Communications/Pagers/Mobiles13,24515,8848,92512,500 16,69121,14921,14921,14921,149
0125665200 BuildingMaintenance16,75014,33518,00020,000 22,20018,00038,00018,00018,000
0125665300 VehicleMaintenance46,00049,77048,50040,000 41,80043,05444,34245,67347,044
0125665350 EquipmentMaintenance17,24012,39421,90019,000 18,00018,53419,09319,66520,255
0125666250 EmergencyManagement1,0001581,0002,000 1,0001,0001,0001,0001,000
0125666500 DispatchDentonCounty2,7233,0453,4813,481 3,9864,1054,2284,3554,486
0125668100 Dues&Membership19,29519,60120,41719,500 20,33720,94721,57522,22322,889
0125668190 Flags&Repairs3,5001,0009,4199,418 10,00010,00010,000
0125668200 Travel&PerDiem7,0667,28013,50710,500 14,51013,73414,14614,57015,009
0125668600 Meetings
0125668700 SafetyPrograms
0125669110 InspectionFees
0125670100 OfficeSupplies250289250607 300310320330340
0125670200 PrinterSupplies1,4001,0411,4001,798 1,4001,4001,4001,4001,400
0125670300 Postage5053100154 100103106110115
0125670400 Publications/Books/Subscriptions350267350557 350350350350350
0125671000 Fuel13,6139,08213,93312,000 12,21512,82613,46714,14014,847
0125672100 Uniforms6,6876,3385,9075,900 7,1456,7147,6167,1248,137
0125672200 MedicalControl
0125672220 Pharmacy
0125672250 Oxygen
0125672300 SafetyEquipment/ProtectiveClothing30,20025,21731,60031,600 27,70028,53129,38630,26731,175
0125672500 DisposableSupplies
0125678400 SmallEquipment5,0005,4998,3004,000 4,9505,1005,2545,4185,582
0125678600 Hardware1,1009144,2003,000 4,4583,3003,71810,5916,113
0125679100 MaintenanceSupplies1,5003861,5001,688 1,5001,5451,5911,6391,688
0125679999 MiscellaneousExpense6,0003,2466,0005,369 4,0004,1204,2434,3704,502
0125687100 Programs&SpecialProjects13,75010,74515,30012,400 14,90015,25315,70916,18216,670
$280,101$283,032$314,922$308,217$310,261
TotalServices/Supplies
$242,870$213,098$286,692$269,450
Capital
0125683300 Equipment 9,750
0125683650 CapitalReplacement 20,000
0125683700 CapitalExpenses
CapitalOutlayMUDowned 35,000
$64,750$42,000$175,000$9,750
TotalCapital
$$$$
256 TotalExpenditures
$1,082,563$1,097,509$1,273,919$1,263,088$1,404,197$1,438,139$1,490,913$1,720,239$1,588,971
$(0)$0
FOOT6/6/19
CAFRCAFRRptBuildRptBuild
%Change
FY2018FY2018FY2019FY2019FY2020
FinancialSummary(Bud.vs.
BUDGETACTUALBUDGETESTIMATEPROPOSED
Pro)
Personnel$839,693$884,412$987,227$993,638$1,059,3457%$72,118*
Services&Supplies242,870213,098286,692269,450280,1012%$(2,132)
**
Capital64,750
TOTAL
$1,082,563$1,097,509$1,273,919$1,263,088$1,404,19710%
Foot
IfgrantfundingfortheFMpositionisapproved
$1,273,919$1,353,7596%
Town CouncilPage 6 of 32Meeting Date: July 29, 2019
*This%changeistheFireMarshalpositionthatisreimburesedat50%($54,896)andincreasedcostsinsalariesandbenefits
**ReplacementofFireMarshalpickup,extricationtools,computerequipmentonreplacementplan
Trophy Club Fire Department
FY2019-20
Annual Budget
July 29, 2019
Presented to TCMUD 1 Board and TC Town Council
Town CouncilPage 7 of 32Meeting Date: July 29, 2019
Budget Goals
The budget presented meets or exceeds our
departmental budgetary goals for FY19-20:
Maintain the current level of service provided to our
citizens
Town CouncilPage 8 of 32Meeting Date: July 29, 2019
Budget Goals
Preserve fiscal stewardship by providing a
conservative budget that does not exceed the
previous year’s request in all areas outside of
required personnel increases
Town CouncilPage 9 of 32Meeting Date: July 29, 2019
Budget Goals
Adhere to the Department’s fleet and equipment
replacement plans ensuring our ability to respond
and work safely on emergency scenes
Town CouncilPage 10 of 32Meeting Date: July 29, 2019
Budget Changes
Significant changes for FY19-20:
Increase in the overall personnel budget by 7%
•This includes funding the Fire Marshal position at 50%
•AFG Grant applied for to cover this increase
•General fire personnel are budgeted to receive a 3%
increase in salary with associated increases in benefits
Town CouncilPage 11 of 32Meeting Date: July 29, 2019
Personnel Budget Changes
Fire Personnel Fire Personnel FY 2019FY 2019 FY 2019FY 2019 FY 2020FY 2020 % Change% Change
BudgetBudgetBudgetBudgetEstimate Estimate ProposedProposed(Budget vs (Budget vs
Projected)Projected)
LongevitySalaries $6,566 $642,064 $6,358 $6,890 7% 20%
CertificationLongevity $4,950 $6,566 $6,713 $6,358 $9,300 $6,890 27% 7%
RetirementCertification $90,511 $4,950 $90,500 $6,713 $98,715 $9,300 8% 27%
Medical InsuranceRetirement $74,126 $90,511 $90,800 $90,500 $86,631 $98,715 -5% 8%
Dental InsuranceMedical Insurance $5,985 $5,455 $90,800 $6,837 $86,631 20% -5%
Life Insurance $4,068 $5,985 $3,898 $5,455 $4,981 $6,837 21% 20%
Life Insurance $4,068 $3,898 $4,981 21%
Town CouncilPage 12 of 32Meeting Date: July 29, 2019
Budget Changes
Significant changes for FY19-20:
A 2% decrease in the Services and Supplies Budget
•Increase of $4,000 in Software and Support
•Increase of $8,500 in Communication/Pagers/Mobiles
•Increase of $4,000 in Building Maintenance
Town CouncilPage 13 of 32Meeting Date: July 29, 2019
Budget Changes
Significant changes in Capital Expenses for FY19-20:
Capital Expenses estimated at $64,750
•Pick-up truck $20,000
•Extrication tools $35,000
•Computer Equipment $9,750
Town CouncilPage 14 of 32Meeting Date: July 29, 2019
Budget Changes
Significant changes in Capital Expenses for FY19-20:
Replacement of 2006 pick-up truck for the Fire Marshal at $20,000
Maintenance Issues
•Popping in front end
•Bad miss in the engine
Town CouncilPage 15 of 32Meeting Date: July 29, 2019
Budget Changes
Significant changes in Capital Expenses for FY19-20:
Replacement of 11 year old extrication tools at $35,000
Town CouncilPage 16 of 32Meeting Date: July 29, 2019
Budget Changes
Significant changes in Capital Expenses for FY19-20:
Replacement of computer equipment on replacement plan for $9,750
Includes all Toughbooks in Fire/EMS vehicles including mounts, software,
labor
Normal 4 year rotation
Town CouncilPage 17 of 32Meeting Date: July 29, 2019
Capital Asset Discussion
•The FM Truck and IT Equipment
–In the past several years there has been an
attempt to stop sharing capital assets if this
continues:
•We will need to decide who will fund the FM truck at
100% of the cost ($40,000)
•Who will fund the IT replacements at 100% ($19,500)
Town CouncilPage 18 of 32Meeting Date: July 29, 2019
Budget Recap
The overall budget increase is 11% and includes
•7% increase in the Personnel budget
•A 2% decrease in Services and Supply budget
•Capital outlay of $64,750 in equipment and capital
items on the replacement plan
Town CouncilPage 19 of 32Meeting Date: July 29, 2019
Trophy Club Fire Department
FY 2020
Budget Presentation
Questions?
July 29, 2019
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