Agenda Packet TC 04/16/2012
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Town of Trophy Club4 of 89Meeting Date: April 16, 2012
100 Municipal Drive
Trophy Club Entities
Trophy Club, Texas 76262
Legislation Details (With Text)
File #: Version:Name:
2012-169-T1
Type:Status:
Agenda ItemExecutive Session
File created:In control:
4/9/2012Town Council
On agenda:Final action:
4/16/2012
Title:
Pursuant to Texas Government Code, Annotated, Subchapter 551, Sections 551.074(a) “Personnel
Matters” and 551.071 (2) “Consultation With Attorney”, respectively, the Council will enter into
Executive Session to discuss the following:
A. To deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of a public officer or employee relating to the annual evaluation of Town Attorney, Patricia
Adams
B. To consult with the Town Attorney on a matter in which the duty of the attorney to the
governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of
Texas clearly conflicts with the Texas Open Meetings Act: Legal Advice regarding the Texas Open
Meetings Act
Attachments:
DateVer.Action ByActionResult
TITLE
Pursuant to Texas Government Code, Annotated, Subchapter 551, Sections 551.074(a) “Personnel Matters” and 551.071
(2) “Consultation With Attorney”, respectively, the Council will enter into Executive Session to discuss the following:
A. To deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public
officer or employee relating to the annual evaluation of Town Attorney, Patricia Adams
B. To consult with the Town Attorney on a matter in which the duty of the attorney to the governmental body under the
Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Texas Open
Meetings Act: Legal Advice regarding the Texas Open Meetings Act
Town of Trophy Club5 of 89Meeting Date: April 16, 2012
100 Municipal Drive
Trophy Club Entities
Trophy Club, Texas 76262
Legislation Details (With Text)
File #: Version:Name:
2012-178-T1
Type:Status:
Agenda ItemRegular Session
File created:In control:
4/9/2012Town Council
On agenda:Final action:
4/16/2012
Title:
Consider and take appropriate action regarding the Executive Session.
Attachments:
DateVer.Action ByActionResult
TITLE
Consider and take appropriate action regarding the Executive Session.
Town of Trophy Club6 of 89Meeting Date: April 16, 2012
100 Municipal Drive
Trophy Club Entities
Trophy Club, Texas 76262
Legislation Details (With Text)
File #: Version:Name:
2012-172-T1
Type:Status:
Agenda ItemConsent Agenda
File created:In control:
4/9/2012Town Council
On agenda:Final action:
4/16/2012
Title:
Consider and take appropriate action regarding the Minutes dated April 2, 2012.
Attachments:
April 2 2012 Minutes.pdf
DateVer.Action ByActionResult
TITLE
Consider and take appropriate action regarding the Minutes dated April 2, 2012.
Town of Trophy Club7 of 89Meeting Date: April 16, 2012
MINUTES FROM REGULAR SESSION TOWN COUNCIL MEETING
FOR THE TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Monday, April 2, 2012 at 6:00 P.M.
Svore Municipal Building Boardroom
The Town Council of the Town of Trophy Club, Texas, met in a Regular Session on Monday, April 2,
2012. The meeting was held within the boundaries of the Town and was open to the public.
STATE OF TEXAS §
COUNTY OF DENTON §
TOWN COUNCIL MEMBERS PRESENT:
Larry Hoover Mayor Pro Tem
Margi Cantrell Council Member
Bill Rose Council Member
Glenn Strother Council Member
Jeannette Tiffany Council Member
TOWN COUNCIL MEMBERS ABSENT:
Connie White Mayor
STAFF AND GUEST(S) PRESENT:
Mike Slye Town Manager
Stephen Seidel Assistant Town Manager
Shannon DePrater Town Secretary
Patricia Adams Town Attorney
Scott Kniffen Police Chief
Eric Cannon Finance Director
Carolyn Huggins Community Development Director
April Reiling PIO/Marketing Manager
Mayor Pro Tem Hoover announced the date of April 2, 2012, called the meeting to order and announced
a quorum at 6:01 p.m. Mayor White will not be in attendance this evening, she is attending a conference
in San Antonio.
The Town Council convened into Executive Session at 6:02 p.m.
EXECUTIVE SESSION
1. Pursuant to Texas Government Code, Annotated, Section 551.074(a)(1) "Personnel Matters,"
the Council will enter into Executive Session to deliberate the appointment, employment,
evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee
relating to:
A. The annual evaluation of Town Secretary Shannon DePrater
The Town Council convened into Workshop Session at 6:43p.m.
Town of Trophy Club8 of 89Meeting Date: April 16, 2012
WORKSHOP SESSION
2. Discussion of agenda items posted for consideration on the Regular Session Council Agenda
for April 2, 2012.
3. Discussion of proposed agenda items for the April 16, 2012 Regular Session Agenda.
Mayor Pro Tem Hoover called a short break.
CONVENE INTO REGULAR SESSION - ESTIMATED START TIME – 7:05 p.m.
The Invocation was offered by Mayor Pro Tem Hoover.
The Pledges were led by Community Development Director Carolyn Huggins.
4. Consider and take appropriate action regarding the Executive Session.
No action taken.
CITIZEN PRESENTATIONS
This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the
agenda. The Council is not permitted to take action on or discuss any presentations made to the Council
at this time concerning an item not listed on the agenda. The Council will hear presentations on specific
agenda items prior to the Council addressing those items. You may speak up to three (3) minutes or the
time limit determined by the Mayor or presiding officer. To speak during this item you must complete the
Speaker's form that includes the topic(s) of your statement. Topics of presentation should be limited to
matters over which the Council has authority.
No citizen presentations were made.
CONSENT AGENDA
All matters listed as Consent Agenda are considered to be routine by the Town Council and will be
enacted by one motion. There will not be a separate discussion of these items. If discussion is desired,
that item will be removed from the consent agenda and will be considered separately.
5. Consider and take appropriate action regarding the Minutesdated March 19, 2012.
6.Consider and take appropriate action regarding the Minutes dated March 27, 2012 (Strategic
Planning Session).
7. Consider and take appropriate action regarding approval of the change from Encana Oil and
Gas to Vantage Fort Worth Energy, LLC as the operator of Trophy Club gas wells, regarding
the approval of the execution of Division Orders; and authorizing the Mayor or her designee to
execute all necessary documents.
Motion made by Council member Rose, seconded by Council member Cantrell, to approve the consent
agenda items as presented with the correction made to the March 19, 2012 minutes as presented at the
dais. Motion carried unanimously.
Town of Trophy Club9 of 89Meeting Date: April 16, 2012
REGULAR SESSION
8. Consider and take appropriate action regarding the Audit andFinancial Report dated
September 30, 2011.
The Town’s independent auditor, Weaver, LLP, completed the annual audit of the comprehensive annual
financial report for the Town of Trophy Club as of and for the year ended September 30, 2011 and
rendered an ‘unqualified opinion’. They have also issued a report dated March 30, 2012 on their
consideration of the Town’s internal controls over financial reporting and their tests of compliance with
certain provisions of laws, regulations, contracts, and grants.
John DeBurro of Weaver, LLP presented the Council with the Comprehensive Annual Financial Report
(CAFR) and audit report. DeBurro spoke to the report on internal control over financial reporting and on
compliance and other matters based on an audit of financial statements performed in accordance with
Governmental Auditing Standards.
Town Manager Slye thanked the Finance Department and Weaver, LLP for their hard work.
Motion made by Council member Rose, seconded by Council member, to accept the Audit and Financial
report dated September 30, 2012. Motion carried unanimously.
Presentation included in the minutes.
9. Consider and take appropriate action to approve a contract amendment to the Agreement for
Professional Services with Freese and Nichols to initiate Phase II of the Trophy Club Storm Water
Master Plan, in an amount not to exceed $22,610.00, and authorizing the Town Manager to execute
all necessary documents.
Motion made by Council member Strother, seconded by Council member Rose, to approve a contract
amendment to the Agreement for Professional Services with Freese and Nichols to initiate Phase II of the
Trophy Club Storm Water Master Plan, in an amount not to exceed $22,610.00, and authorizing the Town
Manager to execute all necessary documents. Motion carried unanimously.
Presentation included in the minutes.
10.Receive CFAB Recommendation regarding local sales tax structure; consider and take
appropriate action regarding sales tax reallocation.
CFAB President, Mike Buck, presented the Board’s recommendations to the Council:
1. Permanently freeze the purchasing ability of the Economic Development Corporation 4A, upon
Town Manager’s approval (once all fiscal year 2012 operating expense commitments have been
met). This would allow the EDC 4A to satisfy its debt obligations before the maturity dates. Also,
the committee would like for all excess EDC 4A monies to be assigned for debt services
obligations.
2. Maintain current structure until EDC 4A has the reserves to satisfy all existing debt obligations.
Once the funds needed to dissolve the debt are obtained, the committee recommends that
Council start the process of implementing the future strategy set forth as stated in item 4.
3. Maintain the Street Maintenance Fund and EDC 4B, which currently receives a quarter of a cent
each from sales tax dollars.
4. The committee recommends to Council that when the EDC 4A dissolves its existing debt
obligations, there would be a benefit to the citizenry by restructuring the local sales tax funded
organizations. These changes could include the following:
• The creation of a Crime Control and Prevention District with a quarter of a cent allocation.
Town of Trophy Club10 of 89Meeting Date: April 16, 2012
• Increasing the funding of the EDC 4B from a quarter of a cent to half of a cent.
• Dissolve the EDC 4A.
• Maintain Street Maintenance Fund.
Depending on the passage of time, the committee’s recommendation to council is to appoint
another group of citizens to review the options at that time.
Council directed Town Manager Slye to schedule an Economic Development Corporation 4A meeting and
discuss the proposed recommendations.
Discussion only, no action taken.
11.Review Handbook for Elected and Appointed Officials; Council to provide input and direction
regarding proposed revisions to the Handbook.
The Town Council discussed the proposed revisions to the Elected and Appointed Officials Handbook
and offered suggestions.
Input only, no action taken.
12.Town Council Liaison Updates; discussion of same:
- March 20, 2012 TCMUD No. 1 Meeting;Council member Rose
Council member Rose updated the Council regarding the March 20, 2012 TCMUD No.1 meeting and
addressed questions. No action taken, update only.
13.Town Manager Slye's update regarding the following; discussion of same.
- Transportation Projects
- Community Events
Town Manager Slye updated the Council and addressed questions. No action taken, update only.
14.Mayor and Council Updates regarding training opportunities, educational sessions, and
regional meetings; discussion of same.
- March 22, 2012 MCP Meeting
- March 27, 2012 Vision Trophy Club Meeting
Council members gave a brief update of the meetings they attended since the last Council meeting. No
action taken, update only.
15.Items for Future Agendas.
This item allows Council to request the placement of items on upcoming agendas when the topic of
discussion requires research and review that cannot be accomplished in the time frame between
regular Council meetings. However, a Council Member may request that an item be placed on the
next regularly scheduled meeting without first placing that item on the Future Agenda Items list. All
requests for agenda items must comply with Charter requirements.
1.Consider and take appropriate action regarding procurement policiesand their alignment with State
statutes. (Rose, 2/1/10)
2.Consider and take appropriate action regarding noise regulations for Oil and Gas Well Drilling and
Production (Rose, 4/26/10)
Town of Trophy Club11 of 89Meeting Date: April 16, 2012
3.Staff proposal regarding the amenity lakes, including associated costs to accept the amenity lakes
from the developer. (Stotts, 10/4/10)
4.Consider and take appropriate action regarding the creation of a “Going Green” initiative throughout
the Town. (White, 2/24/2011)
5.Consider and take appropriate action regarding updates to the Sign Ordinance (retail windows and
political signs) (White and Cantrell, 5/2/2011)
6.Consider and take appropriate action regarding ball park signage. (Cantrell, 6/6/2011)
7.Consider and take appropriate action regarding a Golf Cart Community. (Tiffany, 6/6/2011)
8.Rewrite of Handbook for Elected and Appointed Officials Handbook. (Rose/Slye, 8/15/11)
9.Consider and take appropriate action regarding splash pad options at Harmony Park, including
input/direction from Council to Staff to start construction and have available next summer. (Strother,
8/1/2011)
10.Consider and take appropriate action regarding the Town’s park space located just north of the new
ball fields at the corner of Parkview and Bobcat Boulevard to investigate whether or not it would be
beneficial to place on the ballot, for citizens approval, to sale and rezone as commercial and provide
the proceeds towards other parks and recreation needs. (Cantrell, 9/12/2011)
11.Consider and take appropriate action regarding the possibility of erecting a marquee atthe North
entrance of the Town and asking the MUD and/or developers to help with the funding. (Cantrell,
11/14/2011)
No changes were made to the list of future agenda items.
ADJOURN
Motion made by Council member Rose seconded by Council member Cantrell to adjourn. Motion carried
unanimously. Meeting adjourned at 9:15 p.m.
___________________________________ ___________________________________
Shannon DePrater, Town Secretary Connie White, Mayor
Town of Trophy Club, Texas Town of Trophy Club, Texas
Town of Trophy Club12 of 89Meeting Date: April 16, 2012
100 Municipal Drive
Trophy Club Entities
Trophy Club, Texas 76262
Legislation Details (With Text)
File #: Version:Name:
2012-174-T1
Type:Status:
Agenda ItemConsent Agenda
File created:In control:
4/9/2012Town Council
On agenda:Final action:
4/16/2012
Title:
Consider and take appropriate action regarding a Proclamation declaring April 28, 2012 as Arbor Day.
Attachments:
PRO 2012-03 Arbor Day Recognition.pdf
DateVer.Action ByActionResult
TITLE
Consider and take appropriate action regarding a Proclamation declaring April 28, 2012 as Arbor Day.
Town of Trophy Club13 of 89Meeting Date: April 16, 2012
TOWN OF TROPHY CLUB
PROCLAMATION NO. 2012-03
A PROCLAMATION OF THE TOWN COUNCIL OF THE TOWN OF
TROPHY CLUB, TEXAS, TO RECOGNIZE APRIL 28, 2012 AS ARBOR
th
DAY; RECOGNIZING THAT 2012 IS THE 140ANNIVERSARY OF THE
HOLIDAY OF ARBOR DAY; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, in 1872, J. Sterling Morton proposed to the Nebraska Board of
Agriculture that a special day be set aside for the planting of trees, and
WHEREAS, this holiday, called Arbor Day, was first observed with the planting of
more than a million trees in Nebraska, and
th
WHEREAS, 2012 is the 140 anniversary of the holiday and Arbor Day is now
observed throughout the nation and the world, and
WHEREAS, trees can reduce the erosion of our precious topsoil by wind and
water, cut heating andcooling costs, moderate the temperature, clean the air, produce
life-giving oxygen, and provide habitat for wildlife, and
WHEREAS, trees are a renewable resource giving us paper, wood for our
homes, fuel for our fires, and beautify our community, and
WHEREAS, trees, wherever they are planted, are a source of joy and spiritual
renewal.
NOW THEREFORE, BE IT PROCLAIMED BY THE TOWN COUNCIL OF THE
TOWN OF TROPHY CLUB, TEXAS:
Section 1. In the Town of Trophy Club, the Mayor and Council urge all citizens
to celebrate Arbor Day and to support efforts to protect our trees and woodlands, and
Section 2. The Mayor and Council urge all citizens to plant trees to gladden
the heart and promote the well-being of this and future generations.
PASSED AND APPROVED by the Town Council of the Town of Trophy Club,
th
Texas, this the 16day of April, 2012.
_____________________________ _______________________________
Connie White, Mayor Shannon DePrater, Town Secretary
Town of Trophy Club, Texas Town of Trophy Club, Texas
Town of Trophy Club14 of 89Meeting Date: April 16, 2012
100 Municipal Drive
Trophy Club Entities
Trophy Club, Texas 76262
Legislation Details (With Text)
File #: Version:Name:
2012-175-T1
Type:Status:
Agenda ItemConsent Agenda
File created:In control:
4/9/2012Town Council
On agenda:Final action:
4/16/2012
Title:
Consider and take appropriate action regarding a Proclamation declaring May 3, 2012 as Day of
Prayer in Trophy Club.
Attachments:
PRO 2012-04 National Day of Prayer.pdf
DateVer.Action ByActionResult
TITLE
Consider and take appropriate action regarding a Proclamation declaring May 3, 2012 as Day of Prayer in Trophy Club.
Town of Trophy Club15 of 89Meeting Date: April 16, 2012
TOWN OF TROPHY CLUB, TEXAS
PROCLAMATION NO. 2012-04
A PROCLAMATION OF THE TOWN COUNCIL OF THE TOWN OF
TROPHY CLUB, TEXAS, TO RECOGNIZE MAY3, 2012 AS THE DAY
OF PRAYER IN TROPHY CLUB; RECOGNIZING THAT 2012 IS THE
ST
61CONSECUTIVE ANNUAL OBSERVANCE OF THE NATIONAL
DAY OF PRAYER; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, public prayer and national days of prayer have a long and significant
history in American tradition dating back to the first call to prayer in 1775 when the
Continental Congress asked the colonies to pray for wisdom in forming a nation; and
WHEREAS, The Declaration of Independence, our first statement as Americans
of national purpose and identity, made laws the foundation of our United States of
America and asserted that people have inalienable rights that are God-given; and
WHEREAS, in 1952 the Congress of the United States by a joint resolution
enacted legislation setting aside an annual day of prayer for the nation, and in 1988 this
law was amended permanently setting the day as the first Thursday of every May; and
WHEREAS, the National Day of Prayer enables us to recall and teach the way in
which our forefathers sought the wisdom of God when faced with critical decisions, thus
reaffirming the spiritual principles upon which this nation was founded; and
WHEREAS, on this day Americans across our nation and state will join in united
prayer to acknowledge our dependence on God, to give Him thanks for blessings
received, to request healing for wounds endured, and to seek His guidance for our
leaders and His grace and protection upon us as a people and a nation;
st
WHEREAS, this year is the 61 anniversary of the consecutive annual
observance of the National Day of Prayer, and its theme being “One Nation Under
God”, which reflects the words found in Psalm 33:12, “Blessed is the Nation whose God
is the Lord”;
NOW, THEREFORE, I, Connie White, in conjunction with the Town Council of
the Town of Trophy Club, Texas by the Power vested in me as Mayor of Trophy Club,
hereby proclaim Thursday, May 3, 2012, as a DAY OF PRAYER in Trophy Club to
coincide with the NATIONAL DAY OF PRAYER and that this proclamation shall take
effect from and after its date of passage, in accordance with law; and it is so
proclaimed.
PASSED AND APPROVED by the Town Council of the Town of Trophy Club,
th
Texas this 16 day of April, 2012.
_____________________________ _______________________________
Connie White, Mayor Shannon DePrater, Town Secretary
Town of Trophy Club, Texas Town of Trophy Club, Texas
Town of Trophy Club16 of 89Meeting Date: April 16, 2012
100 Municipal Drive
Trophy Club Entities
Trophy Club, Texas 76262
Legislation Details (With Text)
File #: Version:Name:
2012-176-T1
Type:Status:
Agenda ItemConsent Agenda
File created:In control:
4/9/2012Town Council
On agenda:Final action:
4/16/2012
Title:
Consider and take appropriate action regarding a Proclamation declaring May 6-12, 2012 as National
Nurses Week 2012 - Nurses: Advocating, Leading, Caring
Attachments:
PRO 2012-05 National Nurses Week.pdf
DateVer.Action ByActionResult
TITLE
Consider and take appropriate action regarding a Proclamation declaring May 6-12, 2012 as National Nurses Week 2012
- Nurses: Advocating, Leading, Caring
Town of Trophy Club17 of 89Meeting Date: April 16, 2012
TOWN OF TROPHY CLUB, TEXAS
PROCLAMATION NO. 2012-05
A PROCLAMATION OF THE TOWN COUNCIL OF THE TOWN OF
TROPHY CLUB, TEXAS, ESTABLISHING THE WEEK OF MAY 6 – 12,
2012 AS NURSE APPRECIATION WEEK IN TROPHY CLUB IN
CONJUNCTION WITH NATIONAL NURSES WEEK.
WHEREAS, The nearly 3.1 million registered nurses in the United States
comprise our nation's largest health care profession, and
WHEREAS, The depth and breadth of the registered nursing profession meets
the different and emerging health care needs of the American population in a wide
range of settings, and
WHEREAS, The American Nurses Association, as the voice for the registered
nurses of this country, is working to chart a new course for a healthy nation that relies
on increasing delivery of primary and preventive health care, and
WHEREAS, A renewed emphasis on primary and preventive health care will
require the better utilization of all of our nation's registered nursing resources, and
WHEREAS, Professional nursing has been demonstrated to be an indispensable
component in the safety and quality of care of hospitalized patients, and
WHEREAS, The demand for registered nursing services will be greater than ever
because of the aging of the American population, the continuing expansion of life-
sustaining technology, and the explosive growth of home health care services, and
WHEREAS, That more qualified registered nurses will be needed in the future to
meet the increasingly complex needs of health care consumers in this community, and
WHEREAS, The cost-effective, safe and quality health care services provided by
registered nurses will be an ever more important component of the U.S. health care
delivery system in the future, and
WHEREAS, Along with the American Nurses Association, the Town of Trophy
Club has declared the week of May 6-12 as NATIONAL NURSES WEEK with the theme
Nurses: Advocating, Leading, Caring in celebration of the ways in which registered
nurses strive to provide safe and high quality patient care and map out the way to
improve our health care system, therefore be it
NOW, THEREFORE, I, MAYOR CONNIE WHITE, IN CONJUNCTION WITH
THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS, DO HEREBY
PROCLAIM:
Town of Trophy Club18 of 89Meeting Date: April 16, 2012
Section 1. The week of May 6 – 12, 2011 as National Nurses Week in the
Town of Trophy Club to coincide with National Nurses Week and encourage all citizens
to support our nurses.
Section 2. That this Proclamation shall take effect from and after its date of
passage, in accordance with law; and it is so proclaimed.
PASSED AND APPROVED by the Town Council of the Town of Trophy Club,
th
Texas, this the 16day of April, 2012.
_____________________________ _______________________________
Connie White, Mayor Shannon DePrater, Town Secretary
Town of Trophy Club, Texas Town of Trophy Club, Texas
Town of Trophy Club19 of 89Meeting Date: April 16, 2012
100 Municipal Drive
Trophy Club Entities
Trophy Club, Texas 76262
Legislation Details (With Text)
File #: Version:Name:
2012-177-T1
Type:Status:
Agenda ItemConsent Agenda
File created:In control:
4/9/2012Town Council
On agenda:Final action:
4/16/2012
Title:
Consider and take appropriate action regarding a Proclamation declaring May 2012 as Motorcycle
Safety and Awareness Month.
Attachments:
PRO 2012-06 Motorcycle Safety Awareness Month .pdf
DateVer.Action ByActionResult
TITLE
Consider and take appropriate action regarding a Proclamation declaring May 2012 as Motorcycle Safety and Awareness
Month.
Town of Trophy Club20 of 89Meeting Date: April 16, 2012
TOWN OF TROPHY CLUB, TEXAS
PROCLAMATION NO. 2012-06
A PROCLAMATION OF THE TOWN COUNCIL OF THE TOWN OF
TROPHY CLUB, TEXAS, ESTABLISHING THE MONTH OF MAY 2012
AS MOTORCYCLE SAFETY AND AWARENESS MONTH IN TROPHY
CLUB IN CONJUNCTION WITH NATIONAL MOTORCYCLE SAFETY
AND AWARENESS MONTH.
WHEREAS, today’s society is finding more citizens involved in motorcycling on
the roads of our country; and
WHEREAS,motorcyclists are roughly unprotected and therefore more prone to
injury or death in a crash than other vehicle drivers; and
WHEREAS, campaigns have helped inform riders and motorists alike on
motorcycle safety issues to reduce motorcycle related risks, injuries, and, most of all,
fatalities, though a comprehensive approach to motorcycle safety; and
WHEREAS, it is the responsibility of all who put themselves behind the wheel, to
become aware of motorcyclists, regarding them with the same respect as any other
vehicle traveling the highways of this country; and it is the responsibility of riders and
motorists alike to obey all traffic laws and safety rules; and
WHEREAS, urging all citizens of our community to become aware of the inherent
danger involved in operating a motorcycle,and for riders and motorists alike to give
each other the mutual respect they deserve;
NOW, THEREFORE, I, MAYOR CONNIE WHITE, IN CONJUNCTION WITH
THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS, DO HEREBY
PROCLAIM:
Section 1.The month of May, 2012 as National Motorcycle Safety and
Awareness Month in the Town of Trophy Club to coincide with National Motorcycle
Safety and Awareness Month. Further, I urge all residents to do their part to increase
safety and awareness in our community.
Section 2. That this Proclamation shall take effect from and after its date of
passage, in accordance with law; and it is so proclaimed.
PASSED AND APPROVED by the Town Council of the Town of Trophy Club,
th
Texas, this the 16day of April, 2012.
_____________________________ _______________________________
Connie White, Mayor Shannon DePrater, Town Secretary
Town of Trophy Club, Texas Town of Trophy Club, Texas
Town of Trophy Club21 of 89Meeting Date: April 16, 2012
100 Municipal Drive
Trophy Club Entities
Trophy Club, Texas 76262
Legislation Details (With Text)
File #: Version:Name:
2012-179-T1
Type:Status:
Agenda ItemRegular Session
File created:In control:
4/9/2012Town Council
On agenda:Final action:
4/16/2012
Title:
Recognize the 2011 Citizen of the Year Nominees and Announce the recipients; discussion of same.
Attachments:
DateVer.Action ByActionResult
TITLE
Recognize the 2011 Citizen of the Year Nominees and Announce the recipients; discussion of same.
Town of Trophy Club22 of 89Meeting Date: April 16, 2012
100 Municipal Drive
Trophy Club Entities
Trophy Club, Texas 76262
Legislation Details (With Text)
File #: Version:Name:
2012-150-T1
Type:Status:
Agenda ItemRegular Session
File created:In control:
3/27/2012Town Council
On agenda:Final action:
4/2/2012
Title:
Presentation from a member of the Westlake Historical Society; consider and take appropriate action
regarding non Financial support of the Society.
Attachments:
Trophy Club Presentation.pdf
DateVer.Action ByActionResult
TITLE
Presentation from a member of the Westlake Historical Society; consider and take appropriate action regarding non
Financial support of the Society.
TOWN COUNCIL GOAL(S):
Goal # 3: Strong Partnerships and Community Involvement
Create a positive regional identity
Foster a well informed community
Forge collaborative relationships with other governmental and public entities
Support citizen volunteer opportunities
Promote recreational / active lifestyle opportunities for all ages
Town of Trophy Club23 of 89Meeting Date: April 16, 2012
Town of Westlake
Historical Preservation Society
presentation to
Trophy Club Town Council
Monday 2 April 2012
Town of Trophy Club24 of 89Meeting Date: April 16, 2012
Westlake and Trophy Club History
•The history of Westlake and Trophy Club have
the same origin, both towns having been a part
of the original Circle T Ranch.
•The Town of Westlake was incorporated in
1956 and included the area that would become
the Town of Trophy Club in 1985.
•Both Towns shared a similar master plan
concept and initially Trophy Club provided
Fire and Police Services to Westlake.
Town of Trophy Club25 of 89Meeting Date: April 16, 2012
Westlake Historical Society
•Westlake Historical Preservation Society was
formed in 2002 with a mission to discover,
preserve and perpetuate the history of
Westlake and the Cross Timbers area.
•The Westlake Historical Preservation Society
Mission Statement is directed not only to
Westlake, but also to the Cross Timbers area
which includes the Town of Trophy Club.
Town of Trophy Club26 of 89Meeting Date: April 16, 2012
WHPSAnnual Events
•Annual Decoration Day
•Annual Classic Car Show
•Annual Wine and Cheese Reception
•Semi-Annual Living History Presentations
•Semi-Annual Historic Marker Dedications
•Quarterly Museum Window Exhibits
•Monthly Board of Directors Meeting
Town of Trophy Club27 of 89Meeting Date: April 16, 2012
WHPS Board of Directors
•The Westlake Historical Preservation Society
Board of Directors consists of seven members.
•In 2011, the WHPS Board of Directors
decided to invite the Town of Trophy Club to
more actively participate in society activities.
•Toward that objective, Mr. Jim Budarf was
invited to become a board member serving as a
liaison with the Town on Trophy Club.
Town of Trophy Club28 of 89Meeting Date: April 16, 2012
Invitation to Town of Trophy Club
•Attend and Participate in Society Events
•Provide Museum Window Exhibits
•Provide Living History Presentations
•Promote Society Events within TC Community
•Forum for Promoting Trophy Club History
Town of Trophy Club29 of 89Meeting Date: April 16, 2012
100 Municipal Drive
Trophy Club Entities
Trophy Club, Texas 76262
Legislation Details (With Text)
File #: Version:Name:
2012-181-T1
Type:Status:
Agenda ItemRegular Session
File created:In control:
4/9/2012Town Council
On agenda:Final action:
4/16/2012
Title:
Consider and take appropriate action to approve the closing of the community pool complex one hour
early on Saturday, June 30, 2012 to allow the Highland HOA to rent the facility for three hours in order
to better accommodate their annual party.
Attachments:
DateVer.Action ByActionResult
TITLE
Consider and take appropriate action to approve the closing of the community pool complex one hour early on Saturday,
June 30, 2012 to allow the Highland HOA to rent the facility for three hours in order to better accommodate their annual
party.
EXPLANATION:
The HOA has requested that the Town close the pool complex, one hour early, at 7:00 p.m. on Saturday, June 30 to
allow them to accommodate the large number of residents within the Highlands HOA for their annual party. They would
pay the standard reservation rate of $750.00 for use of the entire facility in accordance with our current schedule of fees.
It is not acceptable to the HOA to hold the party one hour later due to the amount of children expected to be in
attendance coupled with the lateness of the hour.
TOWN COUNCIL GOAL(S):
Goal # 3: Strong Partnerships and Community Involvement
Create a positive regional identity
Foster a well informed community
Forge collaborative relationships with other governmental and public entities
Support citizen volunteer opportunities
Promote recreational / active lifestyle opportunities for all ages
Town of Trophy Club30 of 89Meeting Date: April 16, 2012
100 Municipal Drive
Trophy Club Entities
Trophy Club, Texas 76262
Legislation Details (With Text)
File #: Version:Name:
2012-190-T1
Type:Status:
Agenda ItemRegular Session
File created:In control:
4/12/2012Town Council
On agenda:Final action:
4/16/2012
Title:
Present landscape plan review of Trophy Club Drive medians from Trophy Lake Drive to Durango
Drive; discussion of same.
Attachments:
DateVer.Action ByActionResult
Title
Present landscape plan review of Trophy Club Drive medians from Trophy Lake Drive to Durango Drive; discussion of
same.
Town of Trophy Club31 of 89Meeting Date: April 16, 2012
100 Municipal Drive
Trophy Club Entities
Trophy Club, Texas 76262
Legislation Details (With Text)
File #: Version:Name:
2012-182-T1
Type:Status:
Agenda ItemRegular Session
File created:In control:
4/9/2012Town Council
On agenda:Final action:
4/16/2012
Title:
Consider and take appropriate action regarding the expenditure of remaining 2008 Park Bond funds
towards the installation and replacement of the small existing playground located within Harmony
Park in an amount not to exceed $63,383.25.
Attachments:Electronic Playground Documents.pdf
DateVer.Action ByActionResult
TITLE
Consider and take appropriate action regarding the expenditure of remaining 2008 Park Bond funds towards the
installation and replacement of the small existing playground located within Harmony Park in an amount not to exceed
$63,383.25.
EXPLANATION:
The Parks & Recreation Board has identified eight projects for consideration in utilizing the remainder of the Park Bond
monies of approximately $457,000. The replacement of the small playground at Harmony Park is one of the eight
projects.
TOWN COUNCIL GOAL(S):
Goal # 3: Strong Partnerships and Community Involvement
Create a positive regional identity
Foster a well informed community
Enhance citizen volunteer opportunities
Expand and promote recreational / active live style opportunities for all ages
Forge collaborative relationships with other governmental and public entities
Goal #4: Picturesque and Environmentally Sound
Maintain neat and tidy appearance
Improve property maintenance standards and code enforcement
Develop / Enhance environmental and sustainability standards and programs
Goal #5: Financial and Operational Stewardship
Hire, develop, and retain quality staff
Implement strong financial management standards
Improve effectiveness and efficiency of operational processes
Maintain / Improve infrastructure and assets
Provide cost-effective services
Deliver responsible customer service
RECOMMENDATION AND JUSTIFICATION TO COUNCIL:
The Parks and Recreation Board voted 8 to 1(abstained) in favor of this project with the understanding that staff would be
bringing it forward for funding at the April 16, 2012 Town Council meeting. The smaller playground at Harmony Park is no
longer supported by the manufacturer and replacement parts are only available as other entities scrap their similar units.
To maintain our existing safety and operational standards it is recommended that we replace this unit with a more
interactive electronic playground. The larger covered playground located adjacent to this one remains fully operational.
Town of Trophy Club32 of 89Meeting Date: April 16, 2012
Town of Trophy Club33 of 89Meeting Date: April 16, 2012
Town of Trophy Club34 of 89Meeting Date: April 16, 2012
Town of Trophy Club35 of 89Meeting Date: April 16, 2012
Town of Trophy Club36 of 89Meeting Date: April 16, 2012
Town of Trophy Club37 of 89Meeting Date: April 16, 2012
Town of Trophy Club38 of 89Meeting Date: April 16, 2012
Town of Trophy Club39 of 89Meeting Date: April 16, 2012
Town of Trophy Club40 of 89Meeting Date: April 16, 2012
Town of Trophy Club41 of 89Meeting Date: April 16, 2012
Town of Trophy Club42 of 89Meeting Date: April 16, 2012
100 Municipal Drive
Trophy Club Entities
Trophy Club, Texas 76262
Legislation Details (With Text)
File #: Version:Name:
2012-183-T1
Type:Status:
Agenda ItemRegular Session
File created:In control:
4/9/2012Town Council
On agenda:Final action:
4/16/2012
Title:
Consider and take appropriate action regarding the expenditure of remaining 2008 Park Bond funds
towards the installation of lights on the tennis courts located within Harmony Park in an amount not to
exceed $28,493.63.
Attachments:Harmony Park tennis documents.pdf
DateVer.Action ByActionResult
TITLE
Consider and take appropriate action regarding the expenditure of remaining 2008 Park Bond funds towards the
installation of lights on the tennis courts located within Harmony Park in an amount not to exceed $28,493.63.
EXPLANATION:
The Parks & Recreation Board has identified eight projects for consideration in utilizing the remainder of the Park Bond
monies of approximately $457,000. The installation of tennis lights at Harmony Park is one of the eight projects.
TOWN COUNCIL GOAL(S):
Goal # 3: Strong Partnerships and Community Involvement
Create a positive regional identity
Foster a well informed community
Enhance citizen volunteer opportunities
Expand and promote recreational / active live style opportunities for all ages
Forge collaborative relationships with other governmental and public entities
RECOMMENDATION AND JUSTIFICATION TO COUNCIL:
The Parks and Recreation Board voted in unanimous favor of this project with the understanding that staff would be
bringing it forward for funding at the April 16, 2012 Town Council meeting. The lights are a needed improvement and will
allow for a greater amount of recreational use on this facility and will provide new programming opportunities for staff.
Town of Trophy Club43 of 89Meeting Date: April 16, 2012
Town of Trophy Club44 of 89Meeting Date: April 16, 2012
Town of Trophy Club45 of 89Meeting Date: April 16, 2012
Town of Trophy Club46 of 89Meeting Date: April 16, 2012
Town of Trophy Club47 of 89Meeting Date: April 16, 2012
Town of Trophy Club48 of 89Meeting Date: April 16, 2012
100 Municipal Drive
Trophy Club Entities
Trophy Club, Texas 76262
Legislation Details (With Text)
File #: Version:Name:
2012-184-T1
Type:Status:
Agenda ItemRegular Session
File created:In control:
4/9/2012Town Council
On agenda:Final action:
4/16/2012
Title:
Consider and take appropriate action regarding the expenditure of remaining 2008 Park Bond funds
towards the installation of field lighting on the multi-use field located within Independence Park East in
amount not to exceed $77,501.55.
Attachments:Independence East multi-field lighting documents.pdf
DateVer.Action ByActionResult
TITLE
Consider and take appropriate action regarding the expenditure of remaining 2008 Park Bond funds towards the
installation of field lighting on the multi-use field located within Independence Park East in amount not to exceed
$77,501.55.
EXPLANATION:
Currently the youth football association has no lighted facilities dedicated for their use by the Town; the lighting of these
fields will allow them to practice in the evening hours during the season. The lighting of these fields will allow the Town to
rent these fields for evening use for the seven month period when football does not require them.
TOWN COUNCIL GOAL(S):
Goal # 3: Strong Partnerships and Community Involvement
Create a positive regional identity
Foster a well informed community
Enhance citizen volunteer opportunities
Expand and promote recreational / active live style opportunities for all ages
Forge collaborative relationships with other governmental and public entities
Goal #4: Picturesque and Environmentally Sound
Maintain neat and tidy appearance
Improve property maintenance standards and code enforcement
Develop / Enhance environmental and sustainability standards and programs
Goal #5: Financial and Operational Stewardship
Hire, develop, and retain quality staff
Implement strong financial management standards
Improve effectiveness and efficiency of operational processes
Maintain / Improve infrastructure and assets
Provide cost-effective services
Deliver responsible customer service
RECOMMENDATION AND JUSTIFICATION TO COUNCIL:
Independence East Multi-field lighting documents
Town of Trophy Club49 of 89Meeting Date: April 16, 2012
Town of Trophy Club50 of 89Meeting Date: April 16, 2012
Town of Trophy Club51 of 89Meeting Date: April 16, 2012
Town of Trophy Club52 of 89Meeting Date: April 16, 2012
Town of Trophy Club53 of 89Meeting Date: April 16, 2012
100 Municipal Drive
Trophy Club Entities
Trophy Club, Texas 76262
Legislation Details (With Text)
File #: Version:Name:
2012-173-T1
Type:Status:
Agenda ItemConsent Agenda
File created:In control:
4/9/2012Town Council
On agenda:Final action:
4/16/2012
Title:
Consider and take appropriate action regarding the proposed changes to the Elected and Appointed
Officials Handbook.
Attachments:
RES 2012-08 Elected and Appt Handbook Revisions.doc.pdf
DateVer.Action ByActionResult
TITLE
Consider and take appropriate action regarding the proposed changes to the Elected and Appointed Officials Handbook.
EXPLANATION:
\[Enter explanation here.\]
TOWN COUNCIL GOAL(S):
Goal # 3: Strong Partnerships and Community Involvement
Create a positive regional identity
Foster a well informed community
Forge collaborative relationships with other governmental and public entities
Support citizen volunteer opportunities
Promote recreational / active lifestyle opportunities for all ages
RECOMMENDATION AND JUSTIFICATION TO COUNCIL:
\[Enter recommendation here.\]
Town of Trophy Club54 of 89Meeting Date: April 16, 2012
TOWN OF TROPHY CLUB, TEXAS
RESOLUTION NO. 2012-08
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF
TROPHY CLUB, TEXAS, REPEALINGRESOLUTION NO. 2008-22AND
RESOLUTION NO. 2011-19AMENDING THE MUNICIPALITY OF
TROPHY CLUB HANDBOOK FOR ELECTED AND APPOINTED
OFFICIALSAND ADOPTING A NEW MUNICIPALITY OF TROPHY
CLUB HANDBOOK FOR ELECTED AND APPOINTED OFFICIALS;
AND PROVIDING AN EFFECTIVE DATE.
WHEREAS,the Town benefits by having its citizens involved in local government
through service on Town Boards and Commissions and has established several boards
and commissions that perform various functions for the Town; and
WHEREAS, the Town initially adopted the Municipality of Trophy Club Handbook
for Elected and Appointed Officials” (hereinafter “Handbook”) to establish guidelines and
procedures for Town Boards, Commissions and Corporations and to ensure uniform
treatment of all persons applying for and serving on those bodies; and
WHEREAS, the guidelines established in the Handbook are in addition to those
requirements imposed by the Texas Open Meetings Act and other applicable state law;
and
WHEREAS, on September 15, 2008, the Town Council approved Resolution No.
2008-22 which amended the “Handbook for Elected and Appointed Officials” regulating
the conduct of persons serving on Town Boards and Commissions; and
WHEREAS, on September 12, 2011, the Town Council approved Resolution No.
2011-19 which further amended the Handbook to allow more residents to become
involved and to provide more residents with the opportunity to serve by adding term
limitsfor board and commission members, by prohibiting officials who are either elected
or appointed to membership on any governmental body from serving on a Town board
or commission, and by reducing the number of boards and commissions a person may
simultaneously serve on from two (2) to one (1); and
WHEREAS, since enacting amending Resolution No. 2008-22 and amending
Resolution 2011-19, the Town Council has determined it to be in the best interests of
the Town to review the Handbook in its entirety and has determined it necessary and
appropriate to make various amendments to the Handbook to allow a more efficient and
inclusive system of operating Boards, Commissions, and Corporations; and
WHEREAS, the passage of this Resolution repeals Resolution No. 2008-22,
Resolution No. 2011-19, and all other conflicting Resolutions adopting or amending the
Handbook and adopts a new Handbook which has been determined by the Council to
be beneficial to the Town and its residents and to serve the public welfare.
Town of Trophy Club55 of 89Meeting Date: April 16, 2012
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE
TOWN OF TROPHY CLUB, TEXAS:
Section 1. That the foregoing recitals are adopted and incorporated herein as
findings.
Section 2. That the Town Councilhereby repeals Resolution No. 2008-22,
Resolution No. 2011-19 and all other conflicting Resolutions adopting or amending the
Handbook and hereby adopts the new “Municipality of Trophy Club Handbook for
Elected and Appointed Officials”, a true and correct copy of the newHandbook being
attached hereto and incorporated herein as Exhibit “A”.
Section 3.That this Resolution shall become effective upon its passage, and
that upon passage of this Resolution, the Handbook (Exhibit “A”) shall become effective.
PASSED AND APPROVED by the Town Council of the Town of Trophy Club,
th
Texas, this the 16day of April, 2012.
Connie White, Mayor
Town of Trophy Club, Texas
\[SEAL\]
ATTEST:
Shannon DePrater, Town Secretary
Town of Trophy Club, Texas
APPROVED TO AS FORM:
PatriciaA. Adams , Town Attorney
Town of Trophy Club, Texas
Town of Trophy Club56 of 89Meeting Date: April 16, 2012
EXHIBIT A
MUNICIPALITY OF TROPHY CLUB
Handbook for Elected and Appointed Officials
Town of Trophy Club57 of 89Meeting Date: April 16, 2012
MUNICIPALITY OF TROPHY CLUB
Handbook for Elected and Appointed Officials
EFFECTIVE DATE: REVISION DATE/NO:
(Resolution No.)
This Handbook is applicable to all paid, non-paid and voluntary positions and seats to include; Town
Council, Boards, Commissions, Corporations, and volunteers assisting with Special Event functions.
I acknowledge receiving and agree to comply with the policies set forth in the Handbook for Elected and
Appointed Officials.
__________________________________________ _________
Elected/Appointed Official Signature Date
__________________________________________
Elected/Appointed Official Printed Name
Return this page to the Town Secretary attached the Texas Open Government Training Certificates
where applicable.
Town of Trophy Club58 of 89Meeting Date: April 16, 2012
Introduction
In order to be “A Great Place to Call Home”, the Town of Trophy Club encourages and is indebted to our
dedicated citizens who serve on Boards, Commissions, and Corporations. In accordance with Section
4.16 of the Town Charter, the citizens who serve do so without compensation. They are appointed to
serve after indicating their interest through the application process, and they serve at the discretion of the
Town Council.
Generally, members of each Board, Commission or Corporation are charged with researching pertinent
projects and with making recommendations to the Town Council. Members serve in an advisory capacity.
The single exception is the Zoning Board of Adjustment, which has some quasi-judicial duties. The exact
duties and requirements of each Board, Commission or Corporation can be found in the ordinance
establishing that specific body and/or applicable enabling statute.
Each Board, Commission, and Corporation consists of members, a Chair/President and a Town Staff
Liaison.
Applicant Requirement for Boards,Commissions, or Corporations
Applicants for Boards, Commissions, or Corporations must be registered voters prior to their appointment
and must also be Trophy Club residents for at least six (6) months prior to their appointment. Based upon
good cause shown, Council may waive the voter registration and/or length of residency requirement for a
person appointed to a Board, Commission, or Corporation. Neither elected officials, nor persons
appointed to fill vacancies on any elected governmental body may serve on a Town Board, Commission,
or Corporation.
The technical expertise of applicants shall be a consideration in gaining appointment.
Posting Process
The Town Secretary will ensure that annual appointments for Boards, Commissions, and Corporations
are posted in the month of June:
• Announced in the Town Newsletter
• Posted on the marquees
• Posted on cable’s public information channel
• Posted on the Town’s Web page at: www.ci.trophyclub.tx.us
The Town Secretary will also notify each member, whose term is expiring, that they must resubmit the
Board, Commission and Corporation Application.
Application Process for Annual Appointments
Applications will be accepted each year in July or within a time frame as otherwise directed by Town
Council.
Applications are available in the Town office and online at the Town’s website. The completed application
shall be submitted to the Town Secretary to be forwarded to the Board, Commission, or Corporation Staff
Liaison.
Interview Process
Interviews shall be accomplished by the Boards, Commissions, and Corporations each year after the
close of the application period.
Town of Trophy Club59 of 89Meeting Date: April 16, 2012
Staff Liaisons shall be responsible for scheduling interviews for each candidate who submits an
application for their respective Board, Commission, or Corporation. The Board, Commission, or
Corporation Chairman shall make his/her respective body’s recommendations to Council for appointment.
The recommendations from Boards, Commissions and Corporations are advisory, and Council shall make
the final determination regarding appointment.
Mid-Term Vacancy/ Resignations
When a Board, Commission, or Corporation member resigns mid-term, a written notice of resignation
shall be submitted to that body’s Chair. The Chair shall forward the notice to the Staff Liaison who shall
then forward the notice to the Town Secretary.
Upon receiving notice of vacancy, the Town Secretary shall initiate the application process in accordance
with the Posting Process set forth above, and Interviews shall be conducted in accordance with the
Interview Process as set forth above.
Members appointed to fill vacancies shall be appointed to serve out the remainder of a predecessor’s
term.
Appointments Process
Terms of office for Board, Commission, and Corporation members shall begin in October unless Town
Council extends the time period for the application process or otherwise determines it appropriate to alter
the annual appointment schedule.
No person shall serve on a Board, Commission or Corporation for successive appointed terms totaling
more than six (6) years. A term of office shall be defined as an appointed period of (2) or more years. A
portion of a term does not count as a term of office for purposes of a limit. Term limits shall apply to the
2011 appointment year. Appointment terms previously served or being served on September 30, 2011
shall not be counted in the application of term limits. Additionally, persons serving on a Board,
Commission, or Corporation on the effective date of this Handbook shall be allowed to complete their
current term of service regardless of their ineligibility under the newly adopted provisions of this
Handbook.
Term Lengths
Term lengths are set forth in the ordinance establishing the Board, Commission, or Corporation and/or
applicable enabling statutes.
Terms are staggered, with the Council making annual appointments to replace members whose regular
terms expire in any given year.
Maximum number of Appointments
A person may hold a maximum of one (1) Board, Commission, or Corporation seat at any one time;
provided however, that in the event the Town does not receive a sufficient number of applications to fill all
available seats, Council may in its discretion approve an exception to this limitation.
Open Government Training
Elected and appointed public officials are required by State law to receive training in Texas open
government laws. The Office of the Attorney General offers free video training courses, which were
developed to ensure that all elected and appointed government officials have a good command of both
open records and open meetings laws.
Each elected or appointed official who is a member of a governmental body subject to the Open Meetings
Act or the Public Information Act must attend training. Additionally, employees who serve as a
Town of Trophy Club60 of 89Meeting Date: April 16, 2012
governmental body's designated public information coordinator are required to complete the Public
Information Act training course.
Officials who are elected or appointed shall complete the required open government training within ninety
(90) days after taking elected office or after appointment. Staff Liaisons from the individual groups
requiring the training shall be responsible to ensure that all members of their group receive the training.
Training CDs are available in the Town Secretary’s office or may be obtained online at:
http://www.oag.state.tx.us/media/videos/play.php?image=2005openrecords&id=150
Certificates of completion must be maintained by the member's governmental body and made available
for public inspection upon request. The original Certificate shall be forwarded to the Town Secretary to be
kept in permanent records.
More information on Open Government maybe obtained online at the Texas Attorney General’s Office.
(http://www.oag.state.tx.us)
Nepotism
A Board, Commission, or Corporation Chair/President cannot be a relative of the Mayor or of a Council
Member. Except as specifically provided below, on any given Board, Commission, or Corporation only
one member can be a relative of a Council Member. A person is a relative if he/she is related in the first
degree by consanguinity (blood) or by affinity (marriage).
Members of an Economic Development Corporation, Zoning Board of Adjustment or Planning and Zoning
Commission cannot be related to a Council member.
Guidelines for Members
All members of Boards, Commissions, and Corporations have specific duties and responsibilities.
All members of Boards, Commissions, and Corporations are expected to participate in formal and
informal training sessions.
Many Boards, Commissions, and Corporations deal with technical issues that can require a foundation of
certain knowledge that must be updated from time to time. The Town will provide reasonable
opportunities for members to acquire and keep current in these training efforts. Members are expected to
participate.
Regular attendance
Effectiveness as a member requires regular attendance. Should a member of a Board, Commission, or
Corporation fail to attend three consecutive regular meetings without being excused by the Board,
Commission, or Corporation, that member’s office may be declared forfeited by that Board, Commission,
or Corporation. A member who is unable to attend a meeting shall notify the Staff Liaison of his/her
inability to attend the meeting and shall provide an explanation of the conflict or other reason that
prevents his/her attendance. Notice to the Staff Liaison shall be provided as soon as practicable after the
member becomes aware of the impending absence.
It is particularly important that all members attend briefing sessions and work sessions prior to formal
meetings to promote effective and efficient meetings. If a member finds difficulty in maintaining regular
attendance, it is suggested that the member consider whether they have sufficient time to be an effective
member. It is the responsibility of a member in this position to initiate a discussion with the
Chair/President or Staff Liaison about attendance.
Town of Trophy Club61 of 89Meeting Date: April 16, 2012
The Chairman of the Board, Commission, or Corporation is to maintain a charted attendance record for all
members. If attendance becomes an issue, the Staff Liaison will attempt to secure a written resignation.
The Staff Liaison is responsible for submitting periodic reports to the Town Council on behalf of the
Board, Commission, or Corporation noting progress and members attendance.
Avoidance of contacts and individual discussions
It is not uncommon for applicants, opponents, or their representatives to approach individual members to
solicit support or disapproval of a pending issue. These individual contacts shall be declined by members
of the Zoning Board of Adjustment and members of the Ethics Commission.
Requests for sponsorships/donations/agreements with vendors
Unless acting jointly with a Staff Liaison pursuant to the direction of their respective Board, Commission,
or Corporation, members do not have the authority to seek donations, to make agreements with vendors,
or to give the impression that they are acting as an agent for the Town. Furthermore, Board, Commission
and Corporation members are not permitted to obligate any Town funds or enter into any agreements
without prior written approval of the Town Manager or the Manager’s designee. All actions requiring the
obligation or expenditure of funds shall be in accordance with the applicable approved budget.
Ethics
All members of the Town Council, Boards, Commissions, and Corporations shall be familiar with the
requirements of the Town’s Ethics ordinance.
Effective Meetings
All members of Boards, Commissions and Corporations should familiarize themselves with the elements
of a successful meeting.
These include:
• Having a purpose for the meeting;
• Giving adequate notice;
• Posting public notice when required;
• Preparing for the meeting in advance;
• Preparing an agenda;
• Allowing for appropriate participation from all parties;
• Selecting an appropriate meeting place;
• Determining the outcome or results of the meeting;
• Keeping an accurate record of all proceedings; and
• Keeping discussion focused on items listed on the agenda.
Members should avoid common mistakes that can make meetings unproductive, including but not limited
to:
• Lack of control at the meeting, appearing unfair, being unable to bring issues to a vote
and wasting people’s time.
• The Staff Liaison and all members are responsible for compliance with the Texas Open
Meetings law.
Meetings of all Boards, Commissions and Corporations are open to the public.
Prior to initiating a closed or “Executive Session,” the Staff Liaison and Chair shall receive approval from
the Town Attorney.
Town of Trophy Club62 of 89Meeting Date: April 16, 2012
Prior to any meeting, the Chair and Staff Liaison shall prepare an agenda describing actions to be taken
by the group. The agenda shall be prepared in a format approved by the Town Attorney and shall be
posted in compliance with State law.
The Chair shall allocate sufficient time for both applicants and opponents of an issue to present their
information. Regardless of whether a contemplated issue is listed as a public hearing item or not,
interested parties should be given a reasonable opportunity to present their information and opinions,
unless the group is meeting in a workshop session. The Chair must allocate and manage the time to be
allotted and shall use discretion based upon the agenda and other factors. It is appropriate for the Chair
to ask persons to refrain from repeating information.
The Chair shall endeavor to see that all persons attending or participating in meetings are treated with
respect and dignity. All members must refrain from prejudicial or stereotypical comments. All members
must refrain from questioning that takes the form of “badgering” or “debating” with those providing
testimony.
All members need to be cautious of publicly representing their positions beyond the scope of the business
at hand. The official position of the Town shall be represented only by Town staff as established by the
Town Council.
Conduct in meetings
Board, Commission, and Corporation members should act in a professional manner. If a resident
presents a complaint to the Board, Commission, or Corporation at a meeting the information should be
taken and referred to Staff to reply to the resident.
Rules of Decorum
Meetings of all Boards, Commissions, and Corporations shall be conducted in accordance with adopted
Town Council Rules of Procedure.
PARLIAMENTARY MOTIONS AND PRECEDENCE
nd
Requires 2 Debatable Amendable A Majority Vote
of Those
Present
1.To adjournYes No No Yes
2.To take a recess Yes No Yes Yes
3. To commit, refer, or Yes Yes Yes Yes
recommit to committee
4.To amend Yes Yes Yes Yes
5.To amend an amendment Yes Yes No Yes
6.To postpone indefinitelyYes Yes No Yes
7.To table Yes No No Yes
8.Calling the question No No No 2/3
9.Objecting to consideration of No No No 2/3
a question
Responsibilities of the Chair
Town of Trophy Club63 of 89Meeting Date: April 16, 2012
Each Board, Commission, or Corporation shall have a Chair/President. A Board, Commission, or
Corporation at the Council’s discretion, may be asked to make a recommendation for a Chair with the
final determination left to the Council. The Chair should have some experience as a member of the group.
The Planning and Zoning Commission’s chair will be determined entirely by the Council.
The Chair must act as the “leader” and take responsibility for the group’s efficient and meaningful
operation. The Chair must ensure that roles are clearly spelled out, meetings are efficiently conducted
and necessary information is readily available, which helps create a good working environment.
The Chair should manage the meeting to ensure that:
• A few members do not monopolize discussion or questions;
• Appropriate time is taken for presentation and discussion;
• Dialogue and interactions are maintained in a courteous and professional Manner;
• Minutes of each Board, Commission, and Corporation meeting are taken and maintained by
the Staff Liaison;
• Staff is treated with respect by members at all times;
• Discussion is limited to those items on the agenda, provided, however, that the
Chair/President or Staff Liaison may place any item not posted on a future agenda for
discussion;
• All Board, Commission, and Corporation meetings shall be recorded as required by the
Texas Open Meetings Act.
The Chair must ensure that effective communication exists between Board, Commission, Corporation,
Council, Staff and the public. This requires frequent interaction with the Staff Liaison to the Board,
Commission, or Corporation. The Chair is responsible for ensuring that that the Staff Liaison is efficient in
providing requested technical assistance and information to members. This includes helping to develop
appropriate rules and procedures for the group in order to complete its duties. It also requires preparation
of proper meeting notices and agendas, gathering and relaying pertinent information in a timely fashion to
members and providing support at meetings. If the Staff Liaison is not effectively operating in this manner,
the Chair should first discuss the issue with the Town Manager. If satisfactory results are not achieved,
the Chair should next contact the Mayor.
It is the responsibility of the Chair to be mindful of the attendance, actions and activities of individual
members, as well as to discuss with these members any deviations from the rules.
The Chair shall be responsible for communicating to the Staff Liaison any requests to be placed on the
Town Council agenda for consideration.
The Chair and Staff Liaison shall define the scope, objectives and criteria for completion of any project to
be undertaken by the group. This should be done prior to the initiation of all projects. Prior to a Board,
Commission or Corporation undertaking any project or initiative that requires the expenditure of funds,
other than those authorized in the approved Town budget, such initiative or project shall be submitted to
the Staff Liaison for action by the Town Manager.
Responsibilities of the Staff Liaison
A member of the Town staff will be assigned to each Board, Commission, or Corporation. The Staff
Liaison shall not assume the responsibility or task of the group. Rather, the Staff Liaison shall provide
information that group members need to perform their obligations. The Staff Liaison shall also serve as a
communication link between members of the group and the Town staff. The Staff Liaison shall be
responsible for making periodic reports to the Town Council regarding the activities of his/her Board,
Commission or Corporation.
Responsibilities of the CouncilLiaisonand Council members
Town of Trophy Club64 of 89Meeting Date: April 16, 2012
A member of the Town Council may be assigned as liaison to each Board, Commission, or Corporation.
The Council Liaison shall not assume the responsibility or task of the assigned body. The Council Liaison
shall serve as a communication link between the Board, Commission or Corporation and the Town
Council. The Council Liaison shall make periodic reports to the Town Council regarding the activities of
their assigned Board, Commission or Corporation.
In order to preserve and promote independent advice and decisions from Town Boards, Commissions, or
Corporations, and the integrity of the independent board process, Council Liaisons and Council members
shallrefrain from making inputs which lack Councilconsensus.However, Council members mayspeak
before any Board, Commission or Committee on behalf of their own financial interest; in which case, they
shall publicly state the nature of their financial interest and that they are appearing only in their private
capacity.
Town of Trophy Club65 of 89Meeting Date: April 16, 2012
100 Municipal Drive
Trophy Club Entities
Trophy Club, Texas 76262
Legislation Details (With Text)
File #: Version:Name:
2012-153-T1
Type:Status:
Agenda ItemRegular Session
File created:In control:
3/27/2012Town Council
On agenda:Final action:
4/2/2012
Title:
Consider and take appropriate action regarding an Ordinance of the Town amending Article XV,
entitled "Special Events" of Chapter 10, entitled "Public Safety" and amending Article IV, entitled "Sign
Regulations" of Chapter 5, entitled "General Land Use" of the Code of Ordinances of the Town,
regulating special events and related signage within the Town; providing a penalty; providing for
publication; and providing an effective date.
Attachments:
ORD 2012-11 Special Events Ordinance.pdf
DateVer.Action ByActionResult
TITLE
Consider and take appropriate action regarding an Ordinance of the Town amending Article XV, entitled "Special Events"
of Chapter 10, entitled "Public Safety" and amending Article IV, entitled "Sign Regulations" of Chapter 5, entitled "General
Land Use" of the Code of Ordinances of the Town, regulating special events and related signage within the Town;
providing a penalty; providing for publication; and providing an effective date.
EXPLANATION:
The Council adopted the Special Events Ordinance in April 2011. During the past year, staff has worked with groups and
citizens to approve special event requests. During the review of the special event requests, staff noted a number of
revisions needed within the ordinance in order to be more responsive to Special Event needs and to clarify the submittal
and approval process for the applicants.
Revisions to the ordinance are not substantive, but are minor revisions as follows:
Clarification of definitions (Block Party, Special Event or Event, Special Events Coordinator)
Events exempt from permit (block party)
Removal of community festivals from Council Approval Prerequisite \[does not need to be an automatic Council
prerequisite; some community festivals are very small, i.e., small church-type events, that can be handled
effectively by the Special Events Committee; if a community festival is large in nature and requires Council
approval and involvement, staff will bring the event before the Council for consideration\]
Clarification of application procedures
Minor clarifications to special event coordinator duties
Clarification to “reimbursable costs”
Clarification to Indemnification, insurance, and bonding
Clarification to “Miscellaneous” including: amusement rides inspection authorization, water service provider,
arrangements for collection and disposal of solid waste, and extension of hours allowed for loudspeakers for a
special event
Minor clarification to conditions for a permit denial (i.e., conflict with a town event, or delivery of normal services),
and notice of denial
Clarification of regulations regarding special event signage
TOWN COUNCIL GOAL(S):
Goal #2: Business-Friendly Economic Development
Create effective working relationships with businesses and developers
Retain / Develop existing businesses
Promote new commercial opportunities
Goal # 3: Strong Partnerships and Community Involvement
Town of Trophy Club66 of 89Meeting Date: April 16, 2012
File #: 2012-153-T, Version: 1
Create a positive regional identity
Foster a well informed community
Forge collaborative relationships with other governmental and public entities
Support citizen volunteer opportunities
Promote recreational / active lifestyle opportunities for all ages
RECOMMENDATION AND JUSTIFICATION TO COUNCIL:
The management team recommends approval of the amendments to the Special Events Ordinance.
Town of Trophy Club67 of 89Meeting Date: April 16, 2012
TOWN OF TROPHY CLUB
ORDINANCE NO. 2012-11
AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS,
AMENDING THE CODE OF ORDINANCES OF THE TOWN OF TROPHY
CLUB BY AMENDING ARTICLE XV, ENTITLED “SPECIAL EVENTS”
OFCHAPTER 10 ENTITLED “PUBLIC SAFETY”, REGULATING
SPECIAL EVENTS HELD WITHIN THE TOWN, AND BY AMENDING
ARTICLE IV, ENTITLED “SIGN REGULATIONS” OF CHAPTER 5
ENTITLED “GENERAL LAND USE”, REGULATING SIGNAGE WITHIN
THE TOWN; PROVIDING FOR THE INCORPORATION OF PREMISES;
PROVIDING FOR AMENDMENTS; PROVIDING A CUMULATIVE
REPEALER CLAUSE; PROVIDING A SAVINGS CLAUSE; PROVIDING
SEVERABILITY; PROVIDING THAT ANY PERSON WHO VIOLATES
CHAPTER 10 OF ARTICLE XV OR CHAPTER 5 OF ARTICLE IV SHALL
BE GUILTY OF A CLASS C MISDEMEANOR PUNISHABLE BY A
PENALTY NOT TO EXCEEDFIVE HUNDRED DOLLARS ($500.00)
AND THAT EACH DAY A VIOLATION IS ALLOWED TO EXIST OR
CONTINUES TO EXIST SHALL BE A SEPARATE OFFENSE;
PROVIDING FOR PUBLICATION; PROVIDING FOR ENGROSSMENT
AND ENROLLMENT; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Town of Trophy Club is a Home Rule Municipality acting under its
Charter adopted by the electorate pursuant to Article XI, Section 5 of the Texas Constitution;
and
WHEREAS, the Town serves as a prime location for many types of community
activities and events; and
WHEREAS,on April 4, 2011, the Town Counciladopted regulations to Chapter
10, “Public Safety” of the Code of Ordinances and established a permit process
whereby Town departments, including the Police Department and Fire Department,
evaluate proposed special event requests and assess those events to determine
necessary Town resources; and
WHEREAS, on April 4, 2011, the Town Council repealed Section 4.05 (E) of
Chapter 5 “General Land Use”, Article IV “Sign Regulations”, relating to signage for
special events and adopted new provisions regulating signs used for Special Events;
and
WHEREAS, Since April 4, 2011, the Special Events Committee has worked with
groups and citizens to allow special events to take place in the Town and through the
review and execution of these events it became necessary to effect revisions to the
Special Events Ordinance to provide safe and enjoyable events for the participants and
residents of Trophy Club; and
Town of Trophy Club68 of 89Meeting Date: April 16, 2012
WHEREAS, the Town Council finds that the proposed revisions to Article XV of
Chapter 10 of the Code of Ordinances are reasonable and necessary and serve the
best interest of the public health, safety, and welfare.
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE
TOWN OF TROPHY CLUB, TEXAS:
SECTION 1.
INCORPORATION OF PREMISES
The above and foregoing premises having been found by the Town Council to be
true and correct are incorporated herein and made a part hereof for all purposes.
SECTION 2.
AMENDMENTS
2.01 Section 15.01 entitled “Definitions” of Article XV entitled “Special Events” of
Chapter 10 entitled “Public Safety” of the Code of Ordinances of the Town of Trophy
Club is hereby amended so that Subsection “B” entitled “Block Party”, Subsection “N”
entitled “Special Event or Event” and Subsection “O” entitled “Special Events
Coordinator” shall be and read in their entirety as follows:
Section 15.01.Definitions
“B. Block Party: The use of a street, other than a major thoroughfare,
for a residential neighborhood function or event which may involve
the temporary barricading of one or more streets.”
“N.Special Event or Event: A planned temporary aggregation of
people or attractions for a common purpose, including, but not limited
to, street fairs, arts and crafts shows, rallies, public entertainments,
fun runs, walks, relays, marathons, parades, or other similar events
or attractions, that:
1. Are conducted primarily outdoors; and
2. Interfere with the normal flow or regulation of pedestrian or
vehicular traffic; or
3. Require special government services, including, but not limited to,
street closure, provision of barricades, refuse services, stages,
special parking arrangements, special electrical services or
special police services or protection.”
Page 2 of 10
Town of Trophy Club69 of 89Meeting Date: April 16, 2012
“O.Special Events Coordinator: The person designated by the Town
Manager who shall serve as the point of contact for Applicants and
Permit Holders and who shall serve as chair of the Special Event
Review Committee.”
2.02 Section 15.02 entitled “Permit Required / Exemptions” of Article XV entitled
“Special Events” of Chapter 10 entitled “Public Safety” of the Code of Ordinances of the
Town of Trophy Club is hereby amended so that Subsection “B” entitled “Events
Exempt from Permit” and Subsection “C” entitled “Council Approval Prerequisite” shall
be and read in their entirety as follows:
Section 15.02. Permit Required/ Exemptions
“B.Events Exempt from Permit. The following Special Events shall be
exempt from the Permit requirement of this Article:
1. A Town or MUD1 sponsored event;
2. Events sponsored by the Armed Forces of the United State of
America, the military forces of the State, and the forces of the
police and fire departments acting within the scope of their duties;
3. A Block Party; and
4. A Funeral procession; and
5. Where it is determined by the Town Manager that the organization
conducting the Event can demonstrate all of the following, the
organization shall be exempt from the Permit requirement of this
Article:
a. That the Event shall be conducted solely on private property;
b. That the event has adequate traffic control so as not to impede use
of the public streets;
c. That the Event has provided for adequate emergency vehicle
access; and,
d. That the Event has provided a minimum plan for crowd control
during the Event.”
“C.Council Approval Prerequisite.The following events shall require
approval of the Planning and Zoning Commission and Town Council
as a condition precedent to the filing of an application for a Special
Event Permit:
1. Carnivals
2. Circuses
3. Community Garage Sales”
Page 3 of 10
Town of Trophy Club70 of 89Meeting Date: April 16, 2012
2.03 Section 15.03 entitled “Application Procedure” of Article XV entitled “Special
Events” of Chapter 10 entitled “Public Safety” of the Code of Ordinances of the Town of
Trophy Club is hereby amended so that Subsection “A” entitled “Application”,
Subparagraphs 1, 4, 11, 12 and 14, and Subsection “C” entitled “Deadline for
Submission” shall be and read in their entirety as follows:
Section 15.03.Application Procedure
“A. Application.An Applicant seeking to conduct a Special Event within
the Town shall submit an application meeting the requirements of this
Article. Town staff shall determine the type and quantity of services
and amenities that shall be provided by the Applicant for the safety
and welfare of the Event participants and general public. The
Applicantshall pay all applicable fees and costs as required under
this Articleand/or the Schedule of Fees. Special Event applications
shall be submitted to the Town’s Special Event Coordinator, and at
minimum, applicationsshall provide the following information:
1. Name, address, and contact information for the Applicant. If the
Special Event is to be conducted for, on behalf of, or by any
person or organization other than the Applicant, then the name,
address and contact information for that person or organization
and written authorization from that person or organization shall be
provided;
4. Type, location, and size of proposed signage;
11. Number and location of loudspeakers and/or other sound
amplification devices that will be used for the Event and planned
hours of usage. Use of the foregoing equipment shall comply with
applicable Town regulations, including but not limited tonoise
ordinance regulations, Chapter 8, Article I, Section 1.01,
Nuisances Defined.
12. Plan for collection and disposal of solid waste
14. All other information as required on the Town’s Special Event
Application.”
“C.Deadline for Submission.Applications for a Special Event Permit
shall be filed not less than ninety (90) days before the
commencement date of the proposed Special Event. Applications
received less than ninety (90) days prior to the proposed
commencement date of the Special Events may be considered where
the Special Events Coordinator determines that the Town has
sufficient advance notification to obtain and to provide the resources
Page 4 of 10
Town of Trophy Club71 of 89Meeting Date: April 16, 2012
and services necessary to support the Event. Decisions of the
Special Events Coordinator under this Section may be appealed to
the Town Manager in accordance with Section 15.11 of this Article.”
2.04 Section 15.04 entitled “Special Events Coordinator” of Article XV entitled “Special
Events” of Chapter 10 entitled “Public Safety” of the Code of Ordinances of the Town of
Trophy Club is hereby amended so that Subparagraph 1 of Section 15.04 shall be and
read as follows in its entirety:
Section 15.04. Special Events Coordinator
The Special Events Coordinator shall be the authority responsible for
administration and enforcement of this Article. The Special Events
Coordinator shall:
“1. Review the Special Event application submitted, and impose
requirements as necessary for public health, safety, and welfare based
upon the scope and nature of the proposed Event as outlined by the
responses provided by the applicant on the application. Requirements
of the Special Events Coordinator shall be conditions precedent to the
issuance of a Permit;”
2.05 Section 15.05 entitled “Permit Fees and Costs” of Article XV entitled “Special
Events” of Chapter 10 entitled “Public Safety” of the Code of Ordinances of the Town of
Trophy Club is hereby amended so that Subsection “B” entitled “Reimbursable Costs”
shall be and read as follows in its entirety:
Section 15.05. Permit Fees and Costs
“B. Reimbursable Costs.In addition to the Permit fee required in
Section A, all Reimbursable Costs, including without limitation the
following, shall be paid as specifically set forth in this Section:
1. Barricades and cones.
2. Special Event parking.
3. Food services inspection.
4. Repair, maintenance and removal of facilities in the event of a
failure ofapplicant/promoter.
5. Repair of streets, alleys, sidewalks, parks and other public property.
Page 5 of 10
Town of Trophy Club72 of 89Meeting Date: April 16, 2012
6. Police protection.
7. Fire protection.
8. Emergency medical service.
9. Garbage disposal and cleanup.
10. Traffic control.
11. Other direct and indirect costs associated with the Special Event.”
2.06 Section 15.06 entitled “Indemnification, Insurance and Bonding” of Article XV
entitled “Special Events” of Chapter 10 entitled “Public Safety” of the Code of
Ordinances of the Town of Trophy Club is hereby amended so that Subsection “B”
entitled “Insurance and Bonding Required” shall be and read as follows in its entirety:
Section 15.06. Indemnification, Insurance, and Bonding.
“B. Insurance and Bonding Required. When a Special Event is partially
or fully contained on the Town rights-of-way or on property owned,
leased, or controlled by the Town, the Applicant for a Special Event
Permit shall furnish the Town with a certificate of insurance stating that
the Town of Trophy Club has been added as an additional insured as
well as the endorsement page and a surety bond complying with
standards established by the Town. The amount of the surety bond and
the amount of insurance required may be increased or reduced based
upon the type of Special Event, equipment, machinery, location, number
of people or animals involved and other pertinent factors or risks
associated with the Special Event. An application shall be denied if a
valid certificate of insurance and/or a valid surety bond meeting Town
specifications and approved by the Town is not provided.”
2.07 Section 15.09 entitled “Miscellaneous” of Article XV entitled “Special Events” of
Chapter 10 entitled “Public Safety” of the Code of Ordinances of the Town of Trophy
Club is hereby amended so that Subsection “B” entitled “Amusement Rides”,
Subsection “F” entitled “Water Service”, Subsection “G” entitled “Solid Waste Collection
and Disposal” and Subsection “H” entitled “Loudspeakers” shall be and read as follows
in their entirety:
Section 15.09.Miscellaneous
Page 6 of 10
Town of Trophy Club73 of 89Meeting Date: April 16, 2012
“B. Amusement Rides.Rides and/or attractions associated with Special
Event shall conform to the statutory rules and regulations set forth in
chapter 2151 of the Texas Occupations Code,designated the
“Amusement Ride Safety Inspection and Insurance Act,” as amended.
The Fire Marshallor other person designated by the Town Manager
shall be authorized to inspect amusement rides and/or attractions and
shall have the authority to deny the use of the equipment if, in his sole
discretion, he determines that the equipment presents a potential or
actual hazard to participants or to the health, safety and welfare of the
general public.”
“F. Water Service.Any Special Event or related activity desiring use of
water from the Municipal Utility District 1 (MUD 1) water system must
coordinate with MUD 1 to obtain a temporary meter.”
“G. Solid Waste Collection and Disposal.The Applicant shall make
appropriate arrangements for the collection of all waste resulting from
such Special Event, and commercial solid waste dumpsters must be
provided on site at all outdoor Special Events. The Applicant shall
make arrangements for the provision of such dumpsters with the
Town’s franchised solid waste provider.”
“H. Loudspeakers.When the use of loudspeakers or other sound
amplification device is approved in conjunction with the Special Event,
the decibel sound level from the loudspeaker shall not exceed 80
decibels at the property line of the Event site for stationary Events and
may only be used between the hours of 9:00 a.m. and 9:00 p.m.,
unless otherwise approved by the Town Council. The Town’s Noise
Ordinance shall control all other noises generated by or attributable to
the Event.”
2.08 Section 15.10 entitled “Denial or Revocation” of Article XV entitled “Special
Events” of Chapter 10 entitled “Public Safety” of the Code of Ordinances of the Town of
Trophy Club is hereby amended so that Subparagraphs 1 and 6 of Subsection “A”
entitled “Permit Denial”, and Subsection “B” entitled “Notice of Denial” shall be and read
in their entirety as follows:
Section 15.10. Denial or Revocation
A. Permit Denial.The Special Events Coordinator may deny a Special
Event Permit if:
“1. The Special Event will conflict in time and/or location with a town
function, another Special Event, parade or assembly for which a
Page 7 of 10
Town of Trophy Club74 of 89Meeting Date: April 16, 2012
Permit has already been granted or for which a Permit application
has already been filed and is under review;”
“6. The Special Event, as determined by the Special Event Committee
would unduly hinder or compromise the delivery or performance of
normal services, including previously scheduled construction or
maintenance services, or of emergency services, or constitutes a
public threat, hazard, or nuisance;”
“B. Notice of Denial. If the Special Events Coordinator denies a Permit,
the Special Events Coordinatorshall notify the Applicant in writing of
the denial or appealable determination within five (5) days of such
determination, and such notice shall state the reason(s) for the denial
of the application.”
2.09 Article IV entitled “Sign Regulations” of Chapter 5 entitled “General Land Use” of
the Code of Ordinances of the Town of Trophy Club is hereby amended so that
Subparagraph 1 (b) entitled “Informational and Directional Signs” of Subsection “E”
entitled Special Purpose of Section 4.05 entitled “Temporary Signs” is hereby amended
and shall be and read in its entirety as follows:
4.05 Temporary Signs.
E.Special Purpose Signs
1. Number, Size and Placement
“b. Informational and Directional Signs. Informational and/or
Directional Signs advertising the Special Event shallbe
placed no closer than three (3) feet from the edge of a
street, curb or the edge of pavement in a public street right-
of-way. In the event that the Town determines that any
such sign impedes visibility at intersections, fails to comply
with the Special Events Ordinance or Special Event Permit,
or that the placement of signage is a nuisance (for
instance, obstructing a sprinkler head), Town may remove
the sign without obligation to return the sign to the owner.
No sign shall exceed four (4) square feet. The total
numberand location of signs shall not exceed the number
specified on the Special Event Permit. Signs shall not be
erected in the center median of any divided roadway.”
.
Page 8 of 10
Town of Trophy Club75 of 89Meeting Date: April 16, 2012
SECTION 3.
CUMULATIVE REPEALER
This Ordinance shall be cumulative of all other Ordinances and shall not repeal any of
the provisions of such Ordinances except for those instances where there are direct conflicts
with the provisions of this Ordinance. Ordinances or parts thereof in force at the time this
Ordinance shall take effect and that are inconsistent with this Ordinance are hereby repealed to
the extent that they are inconsistent with this Ordinance. Provided however, that any complaint,
action, claim or lawsuit which has been initiated or has arisen under or pursuant to such
Ordinance on the date of adoption of this Ordinance shall continue to be governed by the
provisions of that Ordinance and for that purpose the Ordinance shall remain in full force and
effect.
SECTION 4.
SAVINGS
That all rights and remedies of the Town of Trophy Club are expressly saved as
to any and all violations of the provisions of any Ordinances that have accrued at the
time of the effective date of this Ordinance; and, as to such accrued violations and all
pending litigation, both civil and criminal, whether pending in court or not, under such
Ordinances, same shall not be affected by this Ordinance but may be prosecuted until
final disposition by the courts.
SECTION 5.
SEVERABILITY
If any section, article, paragraph, sentence, clause, phrase or word in this Ordinance or
application thereof to any person or circumstance is held invalid or unconstitutional by a Court of
competent jurisdiction, such holding shall not affect the validity of the remaining portions of this
Ordinance, and the Town Council hereby declares it would have passed such remaining
portions of this Ordinance despite such invalidity, which remaining portions shall remain in full
force and effect.
SECTION 6.
PENALTY
It shall be unlawful for any person to violate any provision of this Ordinance, and
any person-violating or failing to comply with any provision of this Ordinance shall be
fined, upon conviction, not less than One Dollar ($1.00) nor more than Five Hundred
Dollars ($500.00), and a separate offense shall be deemed committed upon each day
during or on which a violation occurs or continues. The penalty provided herein shall be
cumulative of all other remedies available for enforcement of the provisions of this
Ordinance.
Page 9 of 10
Town of Trophy Club76 of 89Meeting Date: April 16, 2012
SECTION 7.
PUBLICATION
The Town Secretary of the Town of Trophy Club is hereby directed to publish,
the Caption, Penalty and Effective Date of this Ordinance as required by Section 52.011
of the Texas Local Government Code.
SECTION 8.
ENGROSSMENT AND ENROLLMENT
The Town Secretary of the Town of Trophy Club is hereby directed to engross
and enroll this Ordinance in the Ordinance records of the Town and to properly record
this Ordinance in accordance with the Town Charter
SECTION 9.
EFFECTIVE DATE
That this Ordinance shall be in full force and effect from and after its date of
passage, in accordance with law, and it is so ordained.
PASSED AND APPROVED by the Town Council of the Town of Trophy Club, Texas this
16th day of April, 2012.
Connie White, Mayor
Town of Trophy Club, Texas
\[SEAL\]
ATTEST:
Shannon DePrater, Town Secretary
Town of Trophy Club, Texas
APPROVED TO AS FORM:
Patricia A. Adams, Town Attorney
Town of Trophy Club, Texas
Page 10 of 10
Town of Trophy Club77 of 89Meeting Date: April 16, 2012
100 Municipal Drive
Trophy Club Entities
Trophy Club, Texas 76262
Legislation Details (With Text)
File #: Version:Name:
2012-180-T1
Type:Status:
Agenda ItemRegular Session
File created:In control:
4/9/2012Town Council
On agenda:Final action:
4/16/2012
Title:
Consider and take appropriate action regarding a Resolution authorizing the creation of a Charter
Review Commission; appointing nine members to serve on the Commission; designating a Council
Liaison; appointing the Town Manager or his designee to serve as Staff Liaison; and providing an
effective date.
Attachments:
DateVer.Action ByActionResult
TITLE
Consider and take appropriate action regarding a Resolution authorizing the creation of a Charter Review Commission;
appointing nine members to serve on the Commission; designating a Council Liaison; appointing the Town Manager or
his designee to serve as Staff Liaison; and providing an effective date.
EXPLANATION:
Section 11.15 of the Town's Home Rule Charter requires the appointment of a Charter Review Commission no later than
July 2012 and at intervals of not more than four (4) years thereafter. The Charter provides that each Council member
shall appoint one member to serve on the Commission and that remaining seats shall be filled by majority vote of the
Council. The names of persons submitted by individual members of Council for their appointed seat have been added to
the Resolution. The remaining three (3) seats will be filled by majority vote of the Council.
The resolution will be sent by separate cover.
Section 11.15 provides as follows:
Charter Review Commission
TheCouncilshallappointaCharterReviewCommissionnolaterthanJuly2012andatintervalsofnotmorethanfour(4)
yearsthereafter.TheCommissionshallconsistofnine(9)qualifiedvotersoftheTown.Eachcouncilmembershall
appointonemembertoserveontheCharterReviewCommission,andremainingmembersshallbeappointedbyvoteof
theCouncil.TheCommissionshallreviewtheTownCharterandmakeCharteramendmentrecommendations,where
appropriate,thatwillhelpprotectorenhancetherights,powersandbenefitsofallTrophyClubresidents.Itshallbethe
duty of the Charter Review Commission to:
(a)InquireintotheoperationoftheTowngovernmentundertheCharteranddeterminewhetheranyprovisionsrequire
revision. To this end, public hearings may be held;
(b) Propose any recommendations it deems desirable to ensure compliance with this Charter;
(c) Propose amendments to this Charter to improve its effective application to current conditions; and
(d) Report its findings and present its proposed amendments to the Town Council.
TheCouncilshallreceiveandhavepublishedintheTown’sofficialnewspapertheCharterReviewCommission’sfinal
report.Itshallconsideranyrecommendationsand,ifanyamendmentsarepresented,mayordertheamendmentor
amendmentssubmittedtothevotersoftheTown.ThetermofofficeofCommissionshallbesix(6)monthsorlongerif
extendedbytheCounciland,atthecompletionofsuchterm,areportoftheproceedingsoftheCommissionshallbefiled
with the Town Secretary and shall become public record.
TOWN COUNCIL GOAL(S):
Town of Trophy Club78 of 89Meeting Date: April 16, 2012
File #: 2012-180-T, Version: 1
Goal # 3: Strong Partnerships and Community Involvement
Create a positive regional identity
Foster a well informed community
Forge collaborative relationships with other governmental and public entities
Support citizen volunteer opportunities
Promote recreational / active lifestyle opportunities for all ages
Goal #5: Financial and Operational Stewardship
Develop, recognize, and retain quality staff
Implement strong financial management standards
Improve effectiveness and efficiency of operational processes
Maintain / Improve infrastructure and assets
Provide cost-effective services
Deliver responsible customer service
Town of Trophy Club79 of 89Meeting Date: April 16, 2012
100 Municipal Drive
Trophy Club Entities
Trophy Club, Texas 76262
Legislation Details (With Text)
File #: Version:Name:
2012-189-T1
Type:Status:
Agenda ItemRegular Session
File created:In control:
4/10/2012Town Council
On agenda:Final action:
4/16/2012
Title:
Discuss and take appropriate action regarding a Resolution creating a Vision Trophy Club Ad Hoc
Committee; appointing members to serve on the Committee; and providing an effective date.
Attachments:
RES 2012-10 Adopting Vision Trophy Club Committee.doc.pdf
DateVer.Action ByActionResult
TITLE
Discuss and take appropriate action regarding a Resolution creating a Vision Trophy Club Ad Hoc Committee; appointing
members to serve on the Committee; and providing an effective date.
BACKGROUND:
TheTownCouncilheldaDecember2011workshoptobegintheeffortstocreatea20yearvisionandstrategicplan.The
CouncilheldanotherworkshopinMarch2012tofinalizeplanningefforts.Theoverallobjectiveiscreateavisionthatwill
allowTrophyClubtostrategicallymapitsfutureinordertomaintainthecurrentqualityoflifeofferedtoresidents.The
CouncilinvitedstakeholderstoattendaninformationalmeetinginMarch2012,andnowwillhavetheopportunityto
appointindividualswithvariousbackgroundstoanAdHocCommitteewiththesolepurposeofcreatingalongtermTown
visionplan.Attachedisaspreadsheetthatidentifies23keystakeholdersforconsideration.OnceCouncilhasappointed
the ad hoc committee, Management will arrange for an introductory meeting with the facilitator and begin the process.
TOWN COUNCIL GOAL(S):
Goal #1: Safe and secure community.
Increase citizen awareness and involvement in crime prevention
Provide superior Emergency Services
Improve data security
Goal #2: Business-Friendly Economic Development
Create effective working relationships with businesses and developers
Retain / Develop existing businesses
Promote new commercial opportunities
Goal # 3: Strong Partnerships and Community Involvement
Create a positive regional identity
Foster a well informed community
Forge collaborative relationships with other governmental and public entities
Support citizen volunteer opportunities
Promote recreational / active lifestyle opportunities for all ages
Goal #4: Healthy, Picturesque, and Environmentally Sound
Promote recreational / active lifestyle opportunities for all ages
Maintain neat and tidy appearance
Improve property maintenance standards and code enforcement
Develop / Enhance environmental and sustainability standards and programs
Goal #5: Financial and Operational Stewardship
Town of Trophy Club80 of 89Meeting Date: April 16, 2012
File #: 2012-189-T, Version: 1
Develop, recognize, and retain quality staff
Implement strong financial management standards
Improve effectiveness and efficiency of operational processes
Maintain / Improve infrastructure and assets
Provide cost-effective services
Deliver responsible customer service
Town of Trophy Club81 of 89Meeting Date: April 16, 2012
TOWN OF TROPHY CLUB, TEXAS
RESOLUTION NO. 2012-10
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF
TROPHY CLUB, TEXAS AUTHORIZING THE CREATION OF A VISION
TROPHY CLUBAD HOCCOMMITTEECOMPRISED OF VARIOUS
CITIZEN VOLUNTEERS; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Town is empowered under §51.001 of the Texas Local
Government Code to adopt a resolution that is for the good government of the Town;
and
WHEREAS, Section I entitled “Creation of Committees, Boards and
Commissions” of Article VI entitled “Town Council Rules of Procedure” of Chapter 1
entitled “Administration” of the Code of Ordinances of the Town of Trophy Club provides
that the Council may, as the need arises, authorize the appointment of “ad hoc”
committees and give the Mayor the authority to appoint the members of such ad hoc
committee subject to the approval of the Town Council; and
WHEREAS, Under Section I, any committee so created ceases to exist upon the
accomplishment of the special purpose for which it was created or when abolished by
majority vote of the Town Council; and
WHEREAS, on December 2 and 3, 2012, the Town Council met in a workshop to
plan for development of a 20 year visioning strategic plan; and
WHEREAS, since that time various Town stakeholders were identified and
contacted to attend a kick-off Vision Trophy Club meeting to gauge interest in
participation; and
WHEREAS, the Town Council finds that due to the nature of the event and the
anticipated scope of the activities, the group of volunteers working on Vision Trophy
Club should be officially designated as an Ad Hoc Committee working on behalf of the
Town;
NOW THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE
TOWN OF TROPHY CLUB, TEXAS:
Section 1. The Town Council of the Town of Trophy Club, Texas does hereby
authorize the creation of a Vision Trophy Club Ad Hoc Committee for the purpose of
planning and organizing the Town’s 20 year vision document.
Section 2. The Vision Trophy Club Ad Hoc Committee will consist of the
following members:
Town of Trophy Club82 of 89Meeting Date: April 16, 2012
1. 9.
2. 10.
3. 11.
4. 12.
5. 13.
6. 14.
7. 15.
8.
The Ad Hoc Committee shall be in existence until disbanded by the majority of
the Town Council.
Section 3. The Town Manager or his designee may execute documents
necessary to facilitate the appropriate meetings and logistics within the budgetary
parameters established by the Town Council.
Section 4. This Resolution shall take effect from and after its date of passage
in accordance with law.
PASSED and APPROVED by the Town Council of the Town of Trophy Club,
th
Texas on this 16day of April, 2012.
Connie White, Mayor
Town of Trophy Club, Texas
\[SEAL\]
ATTEST:
Shannon DePrater, Town Secretary
Town of Trophy Club, Texas
APPROVED TO AS FORM:
Patricia A. Adams , Town Attorney
Town of Trophy Club, Texas
Town of Trophy Club83 of 89Meeting Date: April 16, 2012
VISION TROPHY CLUB POTENTIAL COMMITTEE MEMBERS
FIRSTLASTBOARD/COMMISSIONOTHER AFFILIATIONRESIDENTIAL AREA
1DavidAbdulkyParks BoardFootball AssocEastern Area close Eagles Ridge
2/ŷƩźƭƼƓĻ BatesN/ASports AssocEagles Ridge Area
3Richard BellEDC-4ASoccer AssocVillage West Area
4KathyCarltonCFABWomen's ClubIndian Creek Dr Area
5DallasDendyN/AtğƭƷƚƩΉ/ŷǒƩĭŷ !ŕƌźğƼƚƓƩƚƦŷǤ /ƌǒĬ 5Ʃ Ώ LƓķźğƓ /ƩĻĻƉ LƓƷĻƩƭĻĭƼƚƓ
6Stacey 9ǝĻƩĻdžParks BoardLakes Area
7JoyceFreyN/AWomen's ClubLakes Area
8JimHaseCFABFormer MUD DirectorLakes Area
9Lourdes HasslerN/AWomen's ClubPID
10JoeHennigN/AFormer City ManagerLakes Area
11Micha HildenbrandN/A!džƚƩƓĻǤEagles Ridge Area
12GeneHillPlanning & ZoningFormer Council Member/ǤƦƩĻƭƭ Ώ LƓķźğƓ /ƩĻĻƉ LƓƷĻƩƭĻĭƼƚƓ
13Glenn HurstParks BoardPID
14Ron MorganN/ALocal Business OwnerƩƚƦŷǤ /ƌǒĬ 5Ʃ Ώ LƓķźğƓ /ƩĻĻƉ LƓƷĻƩƭĻĭƼƚƓ
15Larry MundyEDC-4BDeveloperƩƚƦŷǤ /ƌǒĬ 5Ʃ Ώ LƓķźğƓ /ƩĻĻƉ LƓƷĻƩƭĻĭƼƚƓ
16StevePallaN/AMeadow Ridge/Lakes
17NancyPaytonN/AOak Hill Area
18JoelQuileN/AtğƭƷƚƩΉ/ŷǒƩĭŷ !ŕƌźğƼƚƓƩƚƦŷǤ \[ğƉĻ 5Ʃ Ώ ƩƚƦŷǤ /ƌǒĬ 5Ʃ LƓƷĻƩƭĻĭƼƚƓ
19RebeccaShumanEDC-4B9ķǒĭğƷƚƩΉ!ķƒźƓźƭƷƩğƷƚƩ {ĭŷƚƚƌ !ŕƌźğƼƚƓMeadow Ridge/Lakes
20LiaSternbergerN/AVillage West Area
21Jarrod TallmanZBA.ĻğǒƼŋĭğƼƚƓ /ƚƒƒźdžĻĻƩƚƦŷǤ /ƌǒĬ 5Ʃ Ώ /ğƩƓƚǒƭƼĻ LƓƷĻƩƭĻĭƼƚƓ
22KathyƩƚdžĻƩParks BoardEagles Ridge Area
23Mindy WhiteheadN/ARealtor Trophy Club Drive
Town of Trophy Club84 of 89Meeting Date: April 16, 2012
100 Municipal Drive
Trophy Club Entities
Trophy Club, Texas 76262
Legislation Details (With Text)
File #: Version:Name:
2012-185-T1
Type:Status:
Agenda ItemRegular Session
File created:In control:
4/9/2012Town Council
On agenda:Final action:
4/16/2012
Title:
Town Council Liaison Updates; discussion of same:
- April 10, 2012 Parks & Recreation Board; Council member Tiffany
Attachments:
DateVer.Action ByActionResult
TITLE
Town Council Liaison Updates; discussion of same:
- April 10, 2012 Parks & Recreation Board; Council member Tiffany
Town of Trophy Club85 of 89Meeting Date: April 16, 2012
100 Municipal Drive
Trophy Club Entities
Trophy Club, Texas 76262
Legislation Details (With Text)
File #: Version:Name:
2012-186-T1
Type:Status:
Agenda ItemRegular Session
File created:In control:
4/9/2012Town Council
On agenda:Final action:
4/16/2012
Title:
Town Manager Slye's update regarding the following; discussion of same.
- Transportation Projects
- April 13 Alliance Development Forum
- April 25-27 - TML IEBP Meeting
- April 28 - Community Clean Up/Arbor Day
Attachments:
DateVer.Action ByActionResult
TITLE
Town Manager Slye's update regarding the following; discussion of same.
- Transportation Projects
- April 13 Alliance Development Forum
- April 25-27 - TML IEBP Meeting
- April 28 - Community Clean Up/Arbor Day
Town of Trophy Club86 of 89Meeting Date: April 16, 2012
100 Municipal Drive
Trophy Club Entities
Trophy Club, Texas 76262
Legislation Details (With Text)
File #: Version:Name:
2012-187-T1
Type:Status:
Agenda ItemRegular Session
File created:In control:
4/9/2012Town Council
On agenda:Final action:
4/16/2012
Title:
Mayor and Council Updates regarding training opportunities, educational sessions, and regional
meetings; discussion of same.
- April 1-5 - Emergency Management Conference
- April 3 - Chamber Luncheon
- April 11 - Northwest Communities Partnership Meeting
- April 11 - 35W Coalition Membership Meeting
Attachments:
DateVer.Action ByActionResult
TITLE
Mayor and Council Updates regarding training opportunities, educational sessions, and regional meetings; discussion of
same.
- April 1-5 - Emergency Management Conference
- April 3 - Chamber Luncheon
- April 11 - Northwest Communities Partnership Meeting
- April 11 - 35W Coalition Membership Meeting
Town of Trophy Club87 of 89Meeting Date: April 16, 2012
100 Municipal Drive
Trophy Club Entities
Trophy Club, Texas 76262
Legislation Details (With Text)
File #: Version:Name:
2012-188-T1
Type:Status:
Agenda ItemRegular Session
File created:In control:
4/9/2012Town Council
On agenda:Final action:
4/16/2012
Title:
Items for Future Agendas.
Attachments:
Future Agenda Items List.pdf
DateVer.Action ByActionResult
TITLE
Items for Future Agendas.
Town of Trophy Club88 of 89Meeting Date: April 16, 2012
Town of Trophy Club Town Council Future Agenda Items List
1.Consider and take appropriate action regarding procurement policies and their
alignment with State statutes. (Rose, 2/1/10)
2.Consider and take appropriate action regarding noise regulations for Oil and Gas
Well Drilling and Production (Rose, 4/26/10)
3.Staff proposal regarding the amenity lakes, including associated costs to accept
the amenity lakes from the developer. (Stotts, 10/4/10)
4.Consider and take appropriate action regarding the creation of a“Going Green”
initiative throughout the Town. (White, 2/24/2011)
5.Consider and take appropriate action regarding updates to the Sign Ordinance
(retail windows and political signs) (White and Cantrell, 5/2/2011)
6.Consider and take appropriate action regarding ball park signage. (Cantrell,
6/6/2011)
7.Consider and take appropriate action regarding a Golf Cart Community. (Tiffany,
6/6/2011)
8.Consider and take appropriate action regarding splash pad options at Harmony
Park, including input/direction from Council to Staff to start construction and have
available next summer. (Strother, 8/1/2011)
9.Consider and take appropriate action regarding the Town’s park space located just
northof the new ball fields at the corner of Parkview and Bobcat Boulevard to
investigate whether or not it would be beneficial to place on the ballot, for citizens
approval, to sale and rezone as commercial and provide the proceeds towards
other parks and recreation needs.(Cantrell, 9/12/2011)
10.Consider and take appropriate action regarding the possibility of erecting a
marquee at the North entrance of the Town and asking the MUD and/or developers
to help with the funding.(Cantrell, 11/14/2011)
Town of Trophy Club89 of 89Meeting Date: April 16, 2012