Agenda Packet Parks 10/15/2018
Monday, October 15, 2018
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Park & Recreation Board1 of 15Meeting Date: Monday, October 15, 2018
Monday, October 15, 2018
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Park & Recreation Board2 of 15Meeting Date: Monday, October 15, 2018
Monday, October 15, 2018
1 Trophy Wood Drive
Town of Trophy Club
Trophy Club, Texas 76262
Legislation Details (With Text)
File #: Version:Name:
2018-482-T1
Type:Status:
Agenda ItemRegular Session
File created:In control:
10/9/2018Parks and Recreation Board
On agenda:Final action:
10/15/2018
Title:
Consider and take appropriate action regarding the approval of the Parks and Recreation Board
Minutes dated July 16, 2018.
Attachments:
Parks and Recreation Board July 16, 2018 minutes.pdf
DateVer.Action ByActionResult
ConsiderandtakeappropriateactionregardingtheapprovaloftheParksandRecreationBoardMinutesdatedJuly16,
2018.
Park & Recreation Board3 of 15Meeting Date: Monday, October 15, 2018
Monday, October 15, 2018
MINUTES OF A REGULAR PARKS & RECREATION BOARD
MEETING FOR THE TOWN OF TROPHY CLUB
LOCATION: 1 Trophy Wood Drive, TROPHY CLUB, TEXAS
Monday, July 16, 2018 7:00 P.M.
STATE OF TEXAS §
COUNTY OF DENTON §
The Parks & Recreation Board of the Town of Trophy Club, Texas, met in a Regular Session on
Monday, July 16, 2018 at 7:00 p.m. The meeting was held within the boundaries of the Town
and was open to the public.
PARKS AND RECREATION BOARD MEMBERS PRESENT
Tiffany Nimphius Chairwoman
Mindi Bone Vice Chair
Dean Murray Secretary
Darin Davis Board Member
Kim Farrell Board Member
David Stout Board Member
Alicia L. Fleury Council Liaison
PARKS AND RECREATION BOARD MEMBERS ABSENT
Joel Morace Board Member
STAFF AND GUEST(S) PRESENT
Tony Jaramillo Parks & Recreation Director
Brian TenEyck Recreation Superintendent
Melinda Ciaglia Recreation Coordinator
Call to order and announce a quorum.
Chairwoman Nimphius called the meeting to order at 7:00 p.m. noting a quorum was
present.
CITIZEN PRESENTATIONS:
1. Michelle Lunday, 2810 Castlereach Street, spoke on behalf of Agenda Item No.
5, discuss and provide recommendation on replacing the large playground with a
new accessible playground. Michelle Lunday expressed her appreciation for the
accessible toddler playground at Harmony Park and due to her four and half year
old son being an in a wheel chair she would like to see a new and accessible
playground added at Harmony Park. Michelle Lunday stated she met with
Director Jaramillo and discussed potential options for a new playground that
would be accessible to all.
REGULAR SESSION
1. Consider and take appropriate action regarding the approval of the Parks and
Recreation Board Minutes dated May 21, 2018.
Board Member Farrell made a motion to approve the May 21, 2018 minutes. Vice Chair
Bone seconded the motion. The motion passed unanimously.
Park & Recreation Board4 of 15Meeting Date: Monday, October 15, 2018
Monday, October 15, 2018
2. Discuss and provide update regarding annual appointments and projects at Town
Parks.
Chairwoman Nimphius stated that Board Member Farrell, Vice Chair Bone, Secretary
Murray and Board Member Morace, appointments are up for renewal and the deadline to
submit applications to the Town Secretary is July 31, 2018. Chairwoman Nimphius also
announced that Council Member, Alicia L. Fleury is the new council liaison for the Parks
and Recreation Board.
Director Jaramillo mentioned the concrete piers at the east pond near Chatswood Drive
were removed last week by parks staff. Director Jaramillo explained the parks staff laid
new sod at Fairway Village and that moving forward staff will be fertilizing and have a set
insurance company has been notified about the storm damage to the tennis court fence
posts and shade structure at Harmony Park.
Board Member Stout asked if the leaning juniper trees at Harmony Park were going to
be replaced. Director Jaramillo replied the trees have been removed and mentioned with
the installation of a new monument sign the trees will not be replaced.
3. Discuss and provide update regarding ongoing Recreation Programs/Events.
Bocce Ball/Kickball: Recreation Superintendent TenEyck mentioned the conclusion of
the bocce ball and kickball spring seasons. Recreation Superintendent stated that for the
first time the Town partnered with the City of Grapevine to hold a championship
tournament.
Flag Football:Recreation Superintendent TenEyck explained staff is still looking at
potential sites for the flag football league to be held this fall.
Trophy Club Park: Recreation Superintendent TenEyck informed staff is researching
different options for ventek machines to track the resident versus nonresident usage at
Trophy Club Park. Recreation Superintendent TenEyck stated Trophy Club Park
generated $14,000 in revenue last month and $154,000 from July 2017 to date.
Community Pool: Recreation Superintendent TenEyck explained July is Parks and
Recreation month and the pool will offer Story Time at the Pool, Karaoke Days and a
Dive In Movie this month.
th th
July 4 Celebration: Recreation Coordinator Ciaglia mentioned the conclusion of all 4
of July festivities. Recreation Coordinator Ciaglia informed there was just under 50
submissions for the Parade of Patriots, approximately 4,500 in attendance for the
evening celebration and that over 500 resident wristbands were handed out as well as
167 nonresident wristbands.
Pet Fest:
place on Saturday, September 8 from 9:00am-11:00am at Freedom Dog Park.
Community Night:
Community Night will take place on Friday, September 28 at Harmony Park. Recreation
Coordinator Ciaglia informed that the event will include food, vendors and a movie in the
park.
Park & Recreation Board5 of 15Meeting Date: Monday, October 15, 2018
Monday, October 15, 2018
Summer Adventure Camp: Recreation Coordinator Ciaglia explained the Summer
Adventure Camp is currently in week 7 of the 10 week program and that all weeks
except for the week of July 4 were booked at the 50 child max capacity.
4. Discuss andprovide recommendation regarding changing the large shade
structure color at Harmony Park and repainting the structure.
Director Jaramillo stated the large shade structure at Harmony Park is approximately 8-9
years old and that it was damaged from the storm that came through Town a few weeks
back. Director Jaramillo explained that the parks staff removed the remains, TML was
notified and an adjuster is working on the claim. Director Jaramillo stated there was no
damage to the small shade structure.
Director Jaramillo explained in the past the Town Council gave direction on moving all
playground structures to a neutral color. Director Jaramillo recommended changing the
large shade structure fabric which is currently blue to tan and painting the metal portion
of the structure to hunter green. Director Jaramillo also recommended installing a new
shade structure at the pool and using the blue fabric from the small shade structure at
Harmony Park; replace the small shade structure fabric at Harmony Park with a tan
fabric and paint the metal portion of the structure hunter green so that both large and
small structures will be neutral in color. Director Jaramillo explained this process would
need to be recommended to the Town Council.
Motion:
Motion made by Vice Chair Bone, seconded by Board Member Farrell, to recommend
changing the large shade structure fabric to tan and paint the metal portion of the
structure hunter green. The motion passed unanimously.
Motion made by Secretary Murray, seconded by Board Member Stout, to recommend
installing a new shade structure at the community pool and using the blue shade fabric
from the small shade structure at Harmony Park. Then replace the fabric for the small
shade structure at Harmony Park with tan fabric and paint the metal portion of the
structure hunter green. The motion passed unanimously.
5. Discuss andprovide recommendation on replacing the large playground with a
new accessible playground.
Director Jaramillo explained the Turtle Town playground and Journey
playground are both ADA approved and accessible for all children. Board Member Davis
asked Citizen Lunday in her opinion which playground option would work best for
children with special needs. Citizen Lunday responded that both are great options.
Board Member Stout asked the width of the playground ramps and if children will be able
to walk around a child in a wheelchair without interference. Director Jaramillo responded
that he did not have the exact measurements but that the vendor did confirm all parts of
the playground are ADA accessible and that a child in a wheel chair will be able to turn a
complete 360 degrees at all platforms. Citizen Lunday expressed that the best part of an
ADA accessible playground allows for all children to play together.
Motion:
Motion made by Board Member Stout, seconded by Vice Chair Bone, to recommend
replacing the large playground at Har. The motion
passed unanimously.
Park & Recreation Board6 of 15Meeting Date: Monday, October 15, 2018
Monday, October 15, 2018
6. Discuss and provide update on Trophy Club Masterplan Concept.
Chairwoman Nimphius announced the Trophy Club Park Sub Committee discussed
realistic, flood potential, minimal maintenance updates that could be done to Trophy
Club Park. Chairwoman Nimphius noted some of the updates discussed were a running
track and multipurpose fields. Director Jaramillo stated that he and Recreation
Superintendent TenEyck met with the USACE last week and that they do not want to
allow any type of sports fields in the park; no organized sports play which also includes
the running track. Director Jaramillo explained the USACE wants the activities at Trophy
Club Park to be nature related: trail hiking, mountain biking, camping, etc. Chairwoman
Nimphius recommended revisiting this topic at a later date to allow the Trophy Club Park
Sub Committee to meet again and discuss potential updates focused around nature
activities.
Motion:
Motion made by Board Member Farrell, seconded by Vice Chair Bone, to revisit agenda
item 6 after the Trophy Club Park Sub Committee can meet again to discuss new
potential updates to the masterplan concept. The motion passed unanimously.
Adjourn
Board Member Farrell made a motion to adjourn the meeting at 8:04p.m. Secretary Murray
seconded the motion. The motion passed unanimously.
____________________________________
Dean Murray
Parks & Recreation Board Secretary
Park & Recreation Board7 of 15Meeting Date: Monday, October 15, 2018
Monday, October 15, 2018
1 Trophy Wood Drive
Town of Trophy Club
Trophy Club, Texas 76262
Legislation Details (With Text)
File #: Version:Name:
2018-483-T1
Type:Status:
Agenda ItemRegular Session
File created:In control:
10/9/2018Parks and Recreation Board
On agenda:Final action:
10/15/2018
Title:
Discuss and provide update regarding projects at town parks.
Attachments:
DateVer.Action ByActionResult
Discuss and provide update regarding projects at town parks.
Park & Recreation Board8 of 15Meeting Date: Monday, October 15, 2018
Monday, October 15, 2018
1 Trophy Wood Drive
Town of Trophy Club
Trophy Club, Texas 76262
Legislation Details (With Text)
File #: Version:Name:
2018-495-T1
Type:Status:
Agenda ItemRegular Session
File created:In control:
10/10/2018Parks and Recreation Board
On agenda:Final action:
10/15/2018
Title:
Discuss and provide update regarding ongoing recreation programs/events.
Attachments:
DateVer.Action ByActionResult
Discuss and provide update regarding ongoing recreation programs/events.
Park & Recreation Board9 of 15Meeting Date: Monday, October 15, 2018
Monday, October 15, 2018
1 Trophy Wood Drive
Town of Trophy Club
Trophy Club, Texas 76262
Legislation Details (With Text)
File #: Version:Name:
2018-496-T1
Type:Status:
Agenda ItemRegular Session
File created:In control:
10/10/2018Parks and Recreation Board
On agenda:Final action:
10/15/2018
Title:
Discuss and provide input on a potential park/trail head in Canterbury Hills.
Attachments:
Park Board Staff Report 10.15.18.pdf
2018-10-04-Canterbury Hills Park Existing Site Plan.pdf
2018-10-04-Canterbury Hills Park Site Plan.pdf
DateVer.Action ByActionResult
Discuss and provide input on a potential park/trail head in Canterbury Hills.
Park & Recreation Board10 of 15Meeting Date: Monday, October 15, 2018
Monday, October 15, 2018
To: Parks and Recreation Board
From: Tony Jaramillo, Director of Parks and Recreation
CC: Brain TenEyck, Recreation Superintendent
Melinda Ciaglia, Recreation Coordinator
Re: Potential future park/trail head in Canterbury Hills
Parks and Recreation Board Meeting, October 15, 2018
Agenda Item:
Discuss and provide input on a potential future park/trail head in Canterbury Hills lot 18
(T. Jaramillo).
Background and Explanation:
Lot 18 in Canterbury Hills is dedicated parkland and is 1.076 acres. Staff wishes to utilize this
area for park and/or recreational purposes.
Financial Considerations:
Staff will research the possibility of applying for grants, fundraising and bond issuance with the
primary intent to provide the land as a neighborhood park which will include a playground,
open space with a pavilion
Legal Review:
Town Attorney confirmed lot 18 in Canterbury Hills is dedicated parkland.
Strategic Link:
Not applicable
Board/Commission/ or Committee Recommendation
Staff Recommendation
Staff recommends that the Park Board recommends to Council approval of a park in Canterbury
Hills, Lot 18 and submitting to Council for further action.
Attachments:
Two site plans of Canterbury Hills
Page 1 of 1
Park & Recreation Board11 of 15Meeting Date: Monday, October 15, 2018
Monday, October 15, 2018
Park & Recreation Board12 of 15Meeting Date: Monday, October 15, 2018
Monday, October 15, 2018
Park & Recreation Board13 of 15Meeting Date: Monday, October 15, 2018
Monday, October 15, 2018
1 Trophy Wood Drive
Town of Trophy Club
Trophy Club, Texas 76262
Legislation Details (With Text)
File #: Version:Name:
2018-497-T1
Type:Status:
Agenda ItemRegular Session
File created:In control:
10/10/2018Parks and Recreation Board
On agenda:Final action:
10/15/2018
Title:
Discuss and provide input on creating a Parks and Recreation scholarship application for Byron
Nelson students.
Attachments:
Park Board Staff Report (Scholarship).pdf
DateVer.Action ByActionResult
Discuss and provide input on creating a Parks and Recreation scholarship application for Byron Nelson students.
Park & Recreation Board14 of 15Meeting Date: Monday, October 15, 2018
Monday, October 15, 2018
To: Parks and Recreation Board
From: Tony Jaramillo, Director of Parks and Recreation
CC: Brain TenEyck, Recreation Superintendent
Melinda Ciaglia, Recreation Coordinator
Re: Parks and Recreation scholarship for BNHS students
Parks and Recreation Board Meeting, October 15, 2018
Agenda Item:
Discuss and provide input on creating a Parks and Recreation Scholarship for seniors attending
Byron Nelson High School (T. Jaramillo).
Background and Explanation:
Discuss the possibility of offering a scholarship to a high school senior at Byron Nelson High
School; discuss various prerequisites in order for the student to be awarded the scholarship.
Financial Considerations:
The Parks and Recreation department would like to offer a $1,500 scholarship to a senior at
Byron Nelson High School accepted at a college or university. This would be a Park and
Recreation expenditure of $1,500 per year.
Legal Review:
Not applicable
Strategic Link:
Not applicable
Board/Commission/ or Committee Recommendation
Staff Recommendation
Staff recommends that the Park Board approves awarding the annual$1,500 grant to a Byron
Nelson High School student.
Attachments:
Not applicable
Page 1 of 1
Park & Recreation Board15 of 15Meeting Date: Monday, October 15, 2018