Agenda Packet Parks 07/16/2018
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Parks and RecreationPage 1 of 20Meeting Date: July 16, 2018
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Parks and RecreationPage 2 of 20Meeting Date: July 16, 2018
1 Trophy Wood Drive
Town of Trophy Club
Trophy Club, Texas 76262
Legislation Details (With Text)
File #: Version:Name:
2018-329-T1
Type:Status:
Agenda ItemRegular Session
File created:In control:
7/12/2018Parks and Recreation Board
On agenda:Final action:
7/16/2018
Title:
Consider and take appropriate action regarding the approval of the Parks and Recreation Board
Minutes dated May 21, 2018.
Attachments:
Parks and Recreation Board May 21, 2018 minutes.pdf
DateVer.Action ByActionResult
Consider and take appropriate action regarding the approval of the Parks and Recreation Board Minutes dated May 21,
2018.
Parks and RecreationPage 3 of 20Meeting Date: July 16, 2018
MINUTES OF A REGULARPARKS & RECREATION BOARD
MEETINGFOR THE TOWN OF TROPHY CLUB
LOCATION: 1Trophy Wood Drive, TROPHY CLUB, TEXAS
Monday,May 21,20187:00P.M.
STATE OF TEXAS §
COUNTY OF DENTON §
The Parks & Recreation Board of the Town of Trophy Club, Texas, met in a Regular Session on
Monday, May 21, 2018 at7:00 p.m. The meeting was held within the boundaries of the Town
and was open to the public.
PARKS AND RECREATION BOARD MEMBERS PRESENT
Tiffany Nimphius Chairwoman
Mindi Bone Vice Chair
Darin Davis Board Member
Kim Farrell Board Member
PARKS AND RECREATION BOARD MEMBERS ABSENT
Dean Murray Secretary
Joel Morace Board Member
David Stout Board Member
STAFF AND GUEST(S) PRESENT
Tony Jaramillo Parks & Recreation Director
Melinda Ciaglia Recreation Coordinator
Call to order and announce a quorum.
Chairwoman Nimphius called the meeting toorder at 7:03 p.m. noting a quorum was
present.
CITIZEN PRESENTATIONS:
REGULAR SESSION
1. Consider and take appropriate action on the approval of the April 16, 2018
minutes.
Vice Chair Bone made a motion to approve the April 16, 2018 minutes. Chairwoman
Nimphius seconded the motion. The motion passed unanimously.
2. Discuss and provide update regarding ongoing projects at Town Parks.
Freedom Dog Park: Director Jaramillo stated that the large dog area and small dog
area will switch sides from June 4 through July 2 in order to preserve the turf at the park
and the switching of sides is done on a biannual basis.
Parks and RecreationPage 4 of 20Meeting Date: July 16, 2018
Community Pool: Director Jaramillo explained that one of the splash cannons at the
splash pad has been removed in order to reins
fully staffed and will open this weekend (Saturday, May 26).
Independence Park: Director Jaramillo stated there are no updates to be made at this
time.
Town Medians: Director Jaramillo mentioned that almost all summer annuals have
been planted in the Town medians and the Parks Department should be finished
planting by the end of the week.
Trophy Club Park: Director Jaramillo stated that a Disc Golf Tournament was held at
Trophy Club Park two weeks back and mentionedtherewere 200 playersthat
participated.
Recreation: Director Jaramillo stated that the department continues to receive a steady
th
flow of parade applications and 5K registrations for the 4 of July. Director Jaramillo also
mentioned that the T
accept registrations.
3. Discuss and provide information on taking a tree inventory at all town
parks/common areas and medians.
Chairwoman Nimphius asked the back story of the tree inventory and Director Jaramillo
stated that many cities do this and by taking an inventory of all Town owned trees
(Harmony Park, Independence, medians, etc.) it will allow for important information such
as knowing the age of the tree and the condition of the tree from a liability standpoint
that can be logged into an application that will also have a GPS component.
Chairwoman Nimphius asked if the process is comparable to an RFID tag. Director
Jaramillo agreed and explained the inventory information can be presented to council in
the case that a Town tree needs to be replaced. Board Member Davis stated that there
should be a baseline inventory of all trees in Trophy Club that was taken a few years
back. Director Jaramillo explained he will look into that however, many trees have been
removed and replaced in the past couple years. Director Jaramillo suggested due to the
extent of the project that Park Board, or a different committee that is volunteer based
help take inventory at the parks and that staff be responsible for the Town medians.
Chairwoman Nimphius stated that the tree inventory is a great concept and that similar
requests were made at the T
reaching out to the local Boy Scouts, Chairwoman Nimphius asked Board Member Davis
to find the contact of the horticulture club at Byron Nelson High School.
4. Discuss and take appropriate action creating and naming a volunteer group for
the flower beds at Trophy Club Park beautification area.
Director Jaramillo stated the maintenance of the flower beds at Trophy Club Park
reflects on the Town even though the area is not owned by the Town. Director Jaramillo
explained that residents want to rent the Trophy Club Pavilion however it is not
aesthetically pleasing and that there have been volunteers in the past to help maintain
the area but will not continue the upkeep. Board Member Davis asked if this area was
irector Jaramillo acknowledged. Board
Member Davis asked why the relationship ended and Chairwoman Nimphius stated she
believed the club fizzled out. Chairwoman Nimphius suggested reaching out to the same
types of groups as the ones mentioned for the tree inventory project. Vice Chair Bone
asked if the supplies for upkeep with be provided by the town and Director Jaramillo
Parks and RecreationPage 5 of 20Meeting Date: July 16, 2018
replied that all supplies would need tobe donated from the group who volunteers to
maintain the area.
Director Jaramillo provided information on Trophy Club Park annual passes and stated
from Octoberto date there have been 106 annual resident passes sold and 164 annual
non-resident passes sold.
5. Discuss and provide an update on new recreational leagues.
Director Jaramillo stated the Parks and Recreation Department budgeted for a flag
football league this fall and mentioned that the league will run 5-6 weeks with a
championship game at the end. Director Jaramillo explained the league will play 7 on 7
with 2 referees per game but a location has not yet been determined.
Director Jaramillo mentioned that discussions are still being had about an adult
basketball league and Chairwoman Nimphius explained it may be difficult to run a
basketball league because Roanoke runs a league that is very popular and that most
people play over there.
6. Discuss future agenda items.
Director Jaramillo requested that the next Park Board Meeting take place on Monday,
th
July 16 due to the staff preparing for the 4 of July event and that there would be more
to update on following the event.
Adjourn
Board Member Farrell made a motion to adjourn the meeting at 7:35p.m.Vice Chair Bone
seconded the motion. The motion passed unanimously.
____________________________________
Dean Murray
Parks & Recreation Board Secretary
Parks and RecreationPage 6 of 20Meeting Date: July 16, 2018
1 Trophy Wood Drive
Town of Trophy Club
Trophy Club, Texas 76262
Legislation Details (With Text)
File #: Version:Name:
2018-330-T1
Type:Status:
Agenda ItemRegular Session
File created:In control:
7/12/2018Parks and Recreation Board
On agenda:Final action:
7/16/2018
Title:
Discuss and provide update regarding annual appointments and projects at Town Parks.
Attachments:
DateVer.Action ByActionResult
Discuss and provide update regarding annual appointments and projects at Town Parks.
Parks and RecreationPage 7 of 20Meeting Date: July 16, 2018
1 Trophy Wood Drive
Town of Trophy Club
Trophy Club, Texas 76262
Legislation Details (With Text)
File #: Version:Name:
2018-331-T1
Type:Status:
Agenda ItemRegular Session
File created:In control:
7/12/2018Parks and Recreation Board
On agenda:Final action:
7/16/2018
Title:
Discuss and provide update regarding ongoing Recreation Programs/Events.
Attachments:
DateVer.Action ByActionResult
Discuss and provide update regarding ongoing Recreation Programs/Events.
Parks and RecreationPage 8 of 20Meeting Date: July 16, 2018
1 Trophy Wood Drive
Town of Trophy Club
Trophy Club, Texas 76262
Legislation Details (With Text)
File #: Version:Name:
2018-332-T1
Type:Status:
Agenda ItemRegular Session
File created:In control:
7/12/2018Parks and Recreation Board
On agenda:Final action:
7/16/2018
Title:
Discuss and provide recommendation regarding changing the large shade structure color at Harmony
Park and repainting the structure.
Attachments:
Pool Shade Structure.pdf
Dino Playground Picture.pdf
Harmony Large Shade Structure picture 1.pdf
Harmony Large Shade Structure picture 2.pdf
DateVer.Action ByActionResult
Discuss and provide recommendation regarding changing the large shade structure color at Harmony Park and repainting
the structure.
Parks and RecreationPage 9 of 20Meeting Date: July 16, 2018
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Parks and RecreationPage 13 of 20Meeting Date: July 16, 2018
1 Trophy Wood Drive
Town of Trophy Club
Trophy Club, Texas 76262
Legislation Details (With Text)
File #: Version:Name:
2018-333-T1
Type:Status:
Agenda ItemRegular Session
File created:In control:
7/12/2018Parks and Recreation Board
On agenda:Final action:
7/16/2018
Title:
Discuss and provide recommendation on replacing the large playground with a new accessible
playground.
Attachments:
Playground Options.pdf
DateVer.Action ByActionResult
Discuss and provide recommendation on replacing the large playground with a new accessible playground.
Parks and RecreationPage 14 of 20Meeting Date: July 16, 2018
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Parks and RecreationPage 18 of 20Meeting Date: July 16, 2018
1 Trophy Wood Drive
Town of Trophy Club
Trophy Club, Texas 76262
Legislation Details (With Text)
File #: Version:Name:
2018-334-T1
Type:Status:
Agenda ItemRegular Session
File created:In control:
7/12/2018Parks and Recreation Board
On agenda:Final action:
7/16/2018
Title:
Discuss and provide update on Trophy Club Park Masterplan Concept.
Attachments:
Trophy Club Masterplan Concept.pdf
DateVer.Action ByActionResult
Discuss and provide update on Trophy Club Park Masterplan Concept.
Parks and RecreationPage 19 of 20Meeting Date: July 16, 2018
5237 N. Riverside Drive Suite 100
Fort Worth, Texas 76137
817.336.5773 ph 817.336.2813 fx
TBPE Registration No. F-230
www.tnpinc.com
Trophy Club Park
Masterplan
(Concept)
Trophy Club, Texas
Legend
MILE MARKER
*
5833458583833
June 20, 2018
1 of 1
Parks and RecreationPage 20 of 20Meeting Date: July 16, 2018