Agenda Packet TC 08/14/2018
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Town CouncilPage 5 of 228Meeting Date: August 14, 2018
Town of Trophy Club 1 Trophy Wood Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2018-350-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:7/24/2018 In control:Town Council
On agenda:8/14/2018 Final action:
Title:Receive Town Manager Class' update and provide input regarding the following (T. Class):
*Fire Academy
*Staffing
Attachments:
DateVer.Action ByActionResult
Agenda Item No. 1:
Receive Town Manager Class' update and provide input regarding the following (T. Class):
*Fire Academy
*Staffing
Town CouncilPage 6 of 228Meeting Date: August 14, 2018
Town of Trophy Club 1 Trophy Wood Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2018-351-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:7/24/2018 In control:Town Council
On agenda:8/14/2018 Final action:
Title:Receive Town Council Liaison update; discussion of same (H. Fimbres):
*Economic Development Corporation 4B, July 26, 2018
Council Liaison - Council Member Rhylan Rowe
Attachments:
DateVer.Action ByActionResult
Agenda Item No. 2:
Receive Town Council Liaison update; discussion of same (H. Fimbres):
*Economic Development Corporation 4B, July 26, 2018
Council Liaison - Council Member Rhylan Rowe
Town CouncilPage 7 of 228Meeting Date: August 14, 2018
Town of Trophy Club 1 Trophy Wood Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2018-352-T Version:1 Name:
Type:Agenda Item Status:Consent Agenda
File created:7/24/2018 In control:Town Council
On agenda:8/14/2018 Final action:
Title:Consider and take appropriate action regarding the Town Council Joint and Regular Session Minutes
dated July 24, 2018 (H. Fimbres).
Attachments:Draft TC Joint and Regular Session Minutes July 24, 2018.pdf
DateVer.Action ByActionResult
Agenda Item No. 3:
ConsiderandtakeappropriateactionregardingtheTownCouncilJointandRegularSessionMinutesdatedJuly24,2018
(H. Fimbres).
Town CouncilPage 8 of 228Meeting Date: August 14, 2018
TOWN OF TROPHY CLUB
TOWN COUNCIL JOINT AND REGULAR SESSION MINUTES
TUESDAY, JULY 24, 2018, 6:30 P.M.
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
SVORE MUNICIPAL BUILDING BOARDROOM
The Town Council of the Town of Trophy Club, Texas, met in a Joint and Regular Session on Tuesday, July 24, 2018.
The meeting was held within the boundaries of the Town and was open to the public.
TOWN COUNCIL MEMBERS PRESENT:
C. Nick Sanders Mayor
Philip Shoffner Mayor Pro Tem, Place 6
Alicia L. Fleury Council Member, Place 1
Eric Jensen Council Member, Place 2
Rhylan Rowe Council Member, Place 3
Tim Kurtz Council Member, Place 4
Greg Lamont Council Member, Place 5
TROPHY CLUB MUNICIPAL UTILITY DISTRICT (TCMUD) NO. 1 BOARD MEMBERS PRESENT DURING THE JOINT
SESSION:
Gregory Wilson President
Bill Rose Vice President
Steve Flynn Secretary/Treasurer
Kelly Castonguay Director
Mark Chapman Director
TCMUD NO. 1 STAFF PRESENT DURING THE JOINT SESSION:
John Carman General Manager
Laurie Slaght District Secretary
Steven Krolczyk Finance Manager
STAFF PRESENT:
Tom Class Town Manager Lisa Payne Town Planner
David Dodd Town Attorney Jonathan Phillips Director of Administrative Services
Holly Fimbres Town Secretary/RMO Tommy Uzee Director of Community Development
Patrick Arata Police Chief Steve Woodard Police Captain
Wade Carroll Fire Chief John Zagurski Budget Manager
Tony Jaramillo Director of Parks and Recreation Steve Zieverink Information Technology Specialist
Mike Pastor Information Technology Manager
Mayor Sanders announced the date of Tuesday, July 24, 2018, called the Town Council Joint Session meeting to
order and announced a quorum at 6:30 p.m.
JOINT SESSION
1. Consider and take appropriate action regarding the Fire Protection Services Fiscal Year 2019 Budget.
Fire Chief Carroll presented the Fire Protection Services Fiscal Year 2019 Budget that included outstanding debt for
the Fire Station and T681. The estimated revenue to be generated from Fire Department fees was $195,000,
specifically from PD 30 construction. Personnel expenses equated to $993,982 that included the creation of a part-
time Fire Inspector position to oversee the PD 25 and PD 30 developments, as well as all new construction
inspections and plan review. Additional items that contributed to the increase in personnel expenses were: a full
year’s salary for the Fire Chief; shared expense of an Administrative Assistant; and change in holiday pay from
overtime to straight time within the pay cycle in which it was incurred. He explained that overtime was being
restructured due to the Fair Labor Standards Act (FLSA) mandating that six hours of overtime be compensated to
fire personnel per pay period since they averaged 56 hours per week.
Town CouncilPage 9 of 228Meeting Date: August 14, 2018
Other factors that caused an increase in personnel expenses were:
Medical insurance;
Pre-employment physicals and annual testing for cancer screening; and
Tuition reimbursement.
Service and Supply expenses equated to $379,192, which included an Exhaust Reclamation System for the
apparatus bay and half a set of extrication tools with the other half expected to be purchased in Fiscal Year 2020.
He went into detail that there was a need for the new Exhaust Reclamation System because there was an issue of
fire personnel being exposed to fumes while doing their morning checks that could ultimately cause cancer after
being exposed over an extended period of time. Additional factors for the increase to Services and Supplies were
the truing up software and support; increased training and associated travel expenses; vehicle and equipment
maintenance; and dispatching fee increase due to increase in call volume.
Fire Chief Carroll briefly discussed future expenses planned for subsequent fiscal years that included:
Adding a sixth man per shift during Fiscal Years 2019-2021;
Creating an Assistant or Deputy Chief position in Fiscal Year 2020-2021;
Replacing E681 with a Quint in Fiscal Year 2022 for approximately $1.3 to $1.4 million;
Technology replacement scheduled in Fiscal Year 2020 for $10,000 and $19,000 in Fiscal Year 2025;
Self-contained breathing apparatus (SCBA) replacement in Fiscal Year 2025 for $120,000;
Extrication equipment in Fiscal Year 2025 for $35,000; and
Radio replacement to begin in Fiscal Year 2025 in 4 consecutive years for $20,000.
Future planning included: a shared Emergency Manager with Roanoke, Westlake, and Trophy Club; possible shared
station with Roanoke; best practices accreditation; and reduction in the Insurance Services Office (ISO) rating.
Mayor Sanders clarified that the Council Finance Subcommittee had not seen this presentation prior to the Joint
Session meeting.
Council Member Jensen asked what the current ISO rating was. Fire Chief Carroll believed that the current rating
was 4.
Council Member Jensen inquired if it would be beneficial to incorporate the hiring of emergency medical
technicians (EMT’s) instead of only hiring paramedics based on the calls that the Fire Department responded to.
Fire Chief Carroll responded that only paramedics were hired because the majority of the calls required paramedic
intervention. Despite there being four paramedics on shift, it would be difficult to ensure an adequate ratio of
EMT’s and paramedics based on scheduling.
Council Member Jensen questioned why the TCMUD No. 1 handout showed $65,000 in revenue related to fire
permits/sprinkler and plan review for PD 30, when the Town had not been including PD 30 in their projections.
Budget Manager Zagurski responded that the Town’s initial standpoint was to be conservative but due to the large
increase to expenditures the PD 30 source of revenue needed to be shown, which could begin to be realized in
October 2018. He stated that following the Joint Session, Town Staff would begin forecasting PD 30 revenue in the
Fiscal Year 2019 Budget.
Council Member Jensen pointed out that the TCMUD No. 1 handout had an incorrect number of $85,723 for
medical insurance in Fiscal Year 2018 that should reflect the Town’s handout in the amount of $62,650.
Additionally, he asked where funding would come from if medical insurance exceeded the projected increase of 15
percent. Director of Administrative Services Phillips responded that 15 percent was a highly conservative estimate
and that the actual percentage should be lower.
Council Member Jensen inquired about the large increase in building maintenance. Fire Chief Carroll responded
that the increase was due to the Exhaust Reclamation System for the apparatus bay in the amount of $75,000.
Town Council Joint and Regular Session Minutes July 24, 2018 Page 2 of 12
Town CouncilPage 10 of 228Meeting Date: August 14, 2018
Council Member Jensen questioned the decrease for the budgeted amount for water in Fiscal Year 2019 because
rates had increased. Budget Manager Zagurski responded that a decrease would be realized based on the actual
usage and that he had been conservative with a 20 percent estimate.
Council Member Jensen asked how the fuel line item remained flat when the Town projected fuel to be increased.
Budget Manager Zagurski advised that this was determined based on monthly fuel usage reports.
Mayor Sanders commented that there was a recent incident where the Town had issues with their radios not being
compatible with a responding city’s radio. He inquired if the future requested radios would assist in alleviating
that incident from occurring again. Fire Chief Carroll advised that the new radios would offer better reception and
would be dual band to help with communications with other cities. Additionally, with recent radio programming,
new channels have been added for any Texas municipality to move to one of the interoperable channels.
Council Member Lamont asked if the Fire Department was requesting a second ladder truck in 2022 because there
had seemed to be an issue with the current ladder truck navigating down certain streets. Fire Chief Carroll
responded that they would propose to replace E681 with a Quint in 2022. This would be a single axle Quint
meaning it would be shorter in length and there would be no issue navigating it down streets, unless the street
was double parked.
Mayor Pro Tem Shoffner noted that the current ISO rating was actually a 3 rating. He inquired why there were no
funds earmarked in the Fiscal Year 2019 Budget for radios although approximately $1,500 was spent for radios
according to the Town’s financial and variance report for May. Fire Chief Carroll responded that the $1,500 would
be recoded to a different line item, equipment maintenance, because there was not a radio line item within the
TCMUD No. 1 Budget.
Mayor Pro Tem Shoffner mentioned that $9,419 was budgeted for flags and repair in Fiscal Year 2019 but no funds
were shown for out years. Fire Chief Carroll responded that the $9,419 would cover three years under their new
contract.
Council Member Kurtz inquired what would be a decent ISO rating and the timeframe to obtain such a rating. Fire
Chief Carroll commented that he preferred to have an ISO rating of 2, which could possibly be obtained in
approximately three to four years.
Council Member Rowe asked if the mentioned future expenses would begin to be programmed in the Town’s
Capital Replacement Fund. Budget Manager Zagurski stated that those items could start to be programmed into
that fund.
Council Member Rowe inquired if it would be beneficial to stagger the SCBA replacement as opposed to a full
replacement in 2025. Fire Chief Carroll responded that most of them were purchased at the same time and would
have to be removed from service during the same year and therefore would need to be replaced at the same time,
but there was a possibility to stagger the purchase.
Fire Chief Carroll responded to questions asked by the TCMUD No. 1 Board of Directors specific to mandatory
FLSA; expected revenues; annual true-ups at the end of each year; and the projected Fire tax rate.
Motion:
Motion made by Council Member Lamont, seconded by Mayor Pro Tem Shoffner, to approve the proposed Fire
Protection Services Fiscal Year 2019 Budget as presented at the dais.
Motion passed unanimously 7-0-0.
TCMUD No. 1 Board of Directors discussed a potential funding source for the Exhaust Reclamation System for the
apparatus bay and the rollback Fire tax rate. The proposed budget was approved by the TCMUD No. 1 Board of
Directors.
JOINT SESSION ADJOURNED AT 7:35 P.M. AND COUNCIL CONVENED INTO REGULAR SESSION AT 7:45 P.M.
Town Council Joint and Regular Session Minutes July 24, 2018 Page 3 of 12
Town CouncilPage 11 of 228Meeting Date: August 14, 2018
The Invocation was offered by Director of Parks and Recreation Jaramillo.
The Pledges to the American Flag and Texas Flag were led by Council Member Rowe.
CITIZEN PRESENTATIONS
This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the agenda.
The Council is not permitted to take action on or discuss any presentations made to the Council at this time
concerning an item not listed on the agenda. The Council will hear presentations on specific agenda items prior to
the Council addressing those items. You may speak up to four (4) minutes or the time limit determined by the
Mayor or presiding officer. To speak during this item you must complete the Speaker's form that includes the
topic(s) of your statement. Topics of presentation should be limited to matters over which the Council has authority.
There were no citizen presentations.
ANNOUNCEMENTS AND REPORTS
2.
Receive Town Manager Class' update and provide input regarding the following (T. Class):
July 4th Celebration – Successful event with 488 participants registered for the 5K/Fun Run, 49 float
participants, and an estimated 4,500 were in attendance at Independence Park East for the evening event
and fireworks. He thanked the Council, Stars and Stripes Committee, and Staff for their hard work and
dedication.
PD 30 – Broke ground June 4th, infrastructure continues with the sanitary sewer system, drainage and
storm sewer, and fire lanes. Staff was working with the developer’s engineer to resolve a conflict with the
proposed access points along State Highway 114 due to power line poles that were not originally
th
accounted for in the original plans. On June 27, the retaining walls, contained in the retail section, were
submitted for structural review, then sent to the Planning Department for material verification, and on
July 6th a permit was issued for construction. On July 3rd, plans were received for the five retail shell
buildings, totaling 47,456 square feet, and the review process was anticipated to be completed by the end
of the week.
Council Member Jensen commented that he was pleased with the success of the July 4th Celebration.
Mayor Sanders mentioned that the best vantage point at the Country Club for viewers to watch the fireworks was
their patio.
Council Member Fleury commended the volunteers and Staff for their hard work and efforts because there was an
overwhelming positive response from residents and guests.
Mayor Pro Tem Shoffner thanked Communications and Marketing Manager Lind for the response that she sent out
regarding the delay in the fireworks display.
Regarding PD 30, Mayor Sanders remarked that no plans had been submitted for the northeast corner of Trophy
Club Drive and State Highway 114.
Mayor Pro Tem Shoffner inquired if Beck Boulevard would extend to Indian Creek Drive. Town Planner Payne
confirmed that it would go to Indian Creek Drive.
Council Member Rowe mentioned that this was the first time he had seen an office designation in Block A, in terms
of the use, and that it appeared that the building foot prints may be in different places.
Town Council Joint and Regular Session Minutes July 24, 2018 Page 4 of 12
Town CouncilPage 12 of 228Meeting Date: August 14, 2018
3. Receive Town Council Liaison update; discussion of same (H. Fimbres):
*Parks and Recreation Board, July 16, 2018
Council Liaison - Council Member Alicia L. Fleury
Council Member Fleury advised that a citizen expressed their appreciation for the accessible items in the toddler
area at Harmony Park. The Board discussed replacing the existing large playground equipment with accessible
playground equipment and to install a unitary surface. Potential sites were reviewed for a new football flag league
in the Fall. The large blue shade structure that was damaged by a storm in June would be replaced with a tan tarp
and hunter green metal poles. Future planning included repurposing the smaller structure’s blue tarp to the
Community Pool and replace the blue tarp at Harmony Park with a tan tarp and hunter green metal poles. Lastly,
the Board examined ideas for the Trophy Club Park Master Plan such as a floating fishing dock, kayak lessons, and
tent camping.
Mayor Pro Tem Shoffner requested to have an item come before the Council to discuss options for the Trophy Club
Park Master Plan.
CONSENT AGENDA
All matters listed as Consent Agenda are considered to be routine by the Town Council and will be enacted by one
motion. There will not be a separate discussion of these items. If discussion is desired, that item will be removed
from the consent agenda and will be considered separately.
4. Consider and take appropriate action regarding the Town Council Regular Session Minutes dated June 26,
2018 (H. Fimbres). (Town Secretary Note: Approved as presented in the Town Council agenda packet)
5. Consider and take appropriate action regarding the financial and variance report dated May 2018 (J.
Phillips).
6. Consider and take appropriate action regarding an Interlocal Agreement for Ad Valorem Tax Collection
between the Town and Denton County for Tax Year 2018; and authorizing the Mayor or his designee to
execute all necessary documents (J. Phillips).
7. Consider and take appropriate action regarding an Interlocal Agreement for Assessment Collection between
the Town and Denton County for the Trophy Club Public Improvement District No. 1 for 2018 (Infrastructure
Assessment); and authorizing the Mayor or his designee to execute all necessary documents (J. Phillips).
8. Consider and take appropriate action regarding an Interlocal Agreement for Assessment Collection between
the Town and Denton County for the Trophy Club Public Improvement District No. 1 for 2018 (Emergency
Services Assessment - Fire Service); and authorizing the Mayor or his designee to execute all necessary
documents (J. Phillips).
9. Consider and take appropriate action regarding an Interlocal Cooperation Agreement between the Town
and Denton County for Public Safety Application Support and Maintenance for the Police Department; and
authorizing the Mayor or his designee to execute all necessary documents (P. Arata).
10. Consider and take appropriate action regarding an Interlocal Cooperation Agreement between the Town
and Denton County for Public Safety Application Support and Maintenance for the Fire Department; and
authorizing the Mayor or his designee to execute all necessary documents (W. Carroll).
11. Consider and take appropriate action regarding the 2017 Consumer Confidence Report for the Public
Improvement District (T. Uzee).
12. Consider and take appropriate action regarding a Requisition Request for procurement of various street
panels for the Town of Trophy Club; and authorizing the Mayor or his designee to execute all necessary
documents (T. Uzee).
Mayor Pro Tem Shoffner requested to remove Agenda Item No. 5 from the Consent Agenda.
Town Council Joint and Regular Session Minutes July 24, 2018 Page 5 of 12
Town CouncilPage 13 of 228Meeting Date: August 14, 2018
Motion:
Motion made by Council Member Rowe, seconded by Council Member Jensen, to approve the Consent Agenda
Items 4 and 6 through 12.
Motion passed unanimously 7-0-0.
REGULAR SESSION
5. Consider and take appropriate action regarding the financial and variance report dated May 2018 (J.
Phillips).
Mayor Pro Tem Shoffner requested that Staff begin notating items within a Staff Report in order to easily identify
items that had been recoded.
Motion:
Motion made by Mayor Pro Tem Shoffner, seconded by Council Member Jensen, to approve the financial and
variance report dated May 2018.
Motion passed unanimously 7-0-0.
13. Case PD-AMD-18-001 (BNHS Addition Ph 1)
A) Conduct a public hearing regarding a request to amend Ordinance No. 2007-22 P&Z, Planned
Development District No. 28, in order to provide a site plan package and revised language in the
Development Standards for a proposed field house that will also serve as a storm shelter, and a
proposed parking lot addition, at Byron Nelson High School, within the Northwest Independent School
District boundaries, on a property containing approximately 93 acres of land and generally located
northeast of the intersection of Bobcat Boulevard and Marshall Creek Road, within Trophy Club’s town
limits (L. Payne).
Mayor Sanders opened the public hearing at 8:03 p.m.
Town Attorney Dodd advised that typically Site Plans were approved administratively by Staff but in this particular
development, PD 28’s development standards specifically required a change in the Site Plan to go before the
Planning and Zoning (P&Z) Commission and Town Council. The proposed ordinance change was presented in order
to include the revised Site Plan.
Town Planner Payne remarked that the P&Z Commission considered this item at their July 5, 2018 meeting and
recommended approval with conditions as listed in the Staff Report.
Mayor Sanders closed the public hearing at 8:05 p.m.
B) Consider and take appropriate action regarding a request to amend Ordinance No. 2007-22 P&Z,
Planned Development District No. 28, in order to provide a site plan package and revised language in
the Development Standards for a proposed field house that will also serve as a storm shelter, and a
proposed parking lot addition, at Byron Nelson High School, within the Northwest Independent School
District boundaries, on a property containing approximately 93 acres of land and generally located
northeast of the intersection of Bobcat Boulevard and Marshall Creek Road, within Trophy Club’s town
limits (L. Payne).
P&Z Commissioner Beach was present to address any questions.
Mayor Pro Tem Shoffner inquired if the public hearing was necessary based on the fact that Northwest
Independent School District (NISD) could have built a building that was two stories or more without changing the
PD. Town Attorney Dodd responded that what was being proposed met the ordinance requirements and that no
text amendments were required.
Town Council Joint and Regular Session Minutes July 24, 2018 Page 6 of 12
Town CouncilPage 14 of 228Meeting Date: August 14, 2018
Motion:
Motion made by Council Member Rowe, seconded by Council Member Fleury, to approve Ordinance No. 2018-13
P&Z, amending Ordinance No. 2007-22 P&Z, Planned Development District No. 28, in order to provide a site plan
package for a proposed field house that will also serve as a storm shelter, and a proposed parking lot addition, at
Byron Nelson High School, within the NISD boundaries, on a property containing approximately 93 acres of land
and generally located northeast of the intersection of Bobcat Boulevard and Marshall Creek Road, within Trophy
Club’s town limits.
Mayor Pro Tem Shoffner inquired if the Council needed to accept the changes to the Site Plan that had been
included in the agenda packet, specific to the removal of the ramp and box jumps, since the P&Z Commission did
not consider those changes. Town Planner Payne responded that no special action was necessary because it was a
minor change.
A brief discussion took place that despite conversation that the P&Z Commission had regarding the appearance;
the Site Plan met the zoning and building standards.
Council Member Kurtz asked when the project was expected to be completed. Patrick Glenn, Principal with Glenn
Partners, responded that the intent was to open in the Fall of 2019.
Mayor Pro Tem Shoffner asked if the P&Z Commission had an issue with the south elevation that would face
Bobcat Boulevard. Town Planner Payne confirmed that the P&Z Commission felt that the southern elevation was
plain and they suggested adding more trees or signage and NISD decided to add more trees.
The vote was taken.
Motion passed unanimously 7-0-0.
14. Case TUP-18-008 (BNHS Construction Trailer)
Consider and take appropriate action regarding a Resolution approving a request for a Temporary Use
Permit to allow a construction trailer at Byron Nelson High School, generally located northeast of the
intersection of Bobcat Boulevard and Marshall Creek Road, within Trophy Club’s town limits (L. Payne).
Town Planner Payne advised that on behalf of NISD, Northstar Builders submitted a Temporary Use Permit request
for a construction trailer. The application proposed a six feet (6’) tall chain link fence that would be covered by a
black wind screen. Storage boxes were planned to be located inside the construction fencing and temporary
toilets would be located near each phase of construction.
Motion:
Motion made by Council Member Jensen, seconded by Mayor Pro Tem Shoffner, to approve Case TUP-18-008
(BNHS Construction Trailer), a Resolution approving a request for a Temporary Use Permit to allow a construction
trailer at Byron Nelson High School, generally located northeast of the intersection of Bobcat Boulevard and
Marshall Creek Road, within Trophy Club’s town limits.
Motion passed unanimously 7-0-0.
15. Consider and take appropriate action regarding the award of bid for parking lot improvements to serve
Trophy Wood Business Center; and authorizing the Mayor or his designee to execute all necessary bid
documents. (T. Uzee).
Director of Community Development Uzee stated that a total of ten contractors provided bids on the project. A
comprehensive review of the bid packages revealed that Reyes Group met all of the requirements, and submitted
the lowest qualified bid of $413,560.25; which was based on specific qualifications that included application
completeness, similar project experience, calendar days to complete, references, and price.
Council Member Jensen inquired what the appropriate action would be since Staff’s recommendation was to fund
the full amount through the Economic Development Corporation (EDC) 4B Fiscal Year 2019 Budget. Town Attorney
Dodd recommended awarding the bid and funding to be contingent upon approval of the EDC 4B.
Town Council Joint and Regular Session Minutes July 24, 2018 Page 7 of 12
Town CouncilPage 15 of 228Meeting Date: August 14, 2018
Motion:
Motion made by Council Member Jensen, seconded by Council Member Fleury, to award the bid to Reyes Group in
an amount not to exceed the qualifying bid amount of $413,560.25, contingent upon funding through the EDC 4B
Fiscal Year 2019 Budget.
Mayor Pro Tem Shoffner inquired what the original estimate had been. Philip Varughese, with Teague Nall &
Perkins, responded that the original estimate was $525,000.
Council Member Rowe appreciated the criteria base for the evaluation system used as opposed to just
recommending an award based on the lowest bid.
The vote was taken.
Motion passed unanimously 7-0-0.
16. Consider and take appropriate action regarding acceptance of the budget adopted by the Crime Control and
Prevention District and ordering a public hearing August 14, 2018 on the budget to be held in accordance
with state law (J. Phillips).
Police Chief Arata stated that the Crime Control Prevention District (CCPD) approved the proposed budget at their
July 23, 2018 meeting, which included a transfer of $100,000 from the Town’s General Fund to CCPD’s Budget. To
maintain a level debt model, Staff decreased the CCPD debt service payment for two years until the Town issued
new debt for street improvements.
Mayor Sanders asked if the transfer of $100,000 was being treated as income. Budget Manager Zagurski
responded that the transfer was to assist in reducing the debt service payment for the next two years. It should
not cause a spike in taxation when those expenditures would be reintroduced into the General Fund in two years.
Council Member Jensen noted that services/supplies and capital had been increased. Budget Manager Zagurski
commented those line items had increased because CCPD would be using those funds.
Council Member Jensen asked if there were any funds forecasted from CCPD to assist with the proposed Capital
Replacement Fund. Budget Manager Zagurski responded that $43,000 was budgeted in Fiscal Year 2019 but not in
out years.
Council Member Rowe commented that part of the discussion that the Council Finance Subcommittee had with
Staff was that they wanted to be able to evaluate options each year to help build up the Capital Replacement
Fund.
Mayor Pro Tem Shoffner remarked that he preferred to have the CCPD Budget presented to the Council earlier in
the year because there seemed not to be adequate time for review and comments since they were under time
constraints to accept and approve the budget.
Discussion took place that due to the growth in new properties for the past two years, the $0.11/$100 interest and
sinking (I&S) tax rate has generated enough revenue to grow the Debt Services Fund balance each year.
Council Member Lamont recommended adding another page to the CCPD Budget that broke out expenditures.
Motion:
Motion made by Mayor Pro Tem Shoffner, seconded by Council Member Lamont, to accept the Fiscal Year 2019
budget adopted by the CCPD and order a public hearing on August 14, 2018 for the budget to be held in
accordance with State law.
Motion passed unanimously 7-0-0.
Town Council Joint and Regular Session Minutes July 24, 2018 Page 8 of 12
Town CouncilPage 16 of 228Meeting Date: August 14, 2018
17. Consider and take appropriate action regarding All Other Funds for the Fiscal Year 2019 Budget; discussion
of same (J. Phillips).
Director of Administrative Services Phillips introduced the item and commented that the presentation included
other funds and options for a Capital Replacement Fund.
Budget Manager Zagurski provided a presentation related to other funds and reviewed budget strategies that were
presented at the June 26, 2018 Council meeting. Capital expenditures increased due to the start of three new
projects: Trophy Club Drive, Meadowbrook Lane, and Sundance Court. Debt Service Fund expenditures increased
by approximately $100,000 due to decreasing CCPD’s debt service contribution by the same amount. The Court
Security Fund was expected to have an increase in revenue and the Court Technology Fund had an increase in
expenditures due to the one-time purchase of a new recording device for court proceedings. CCPD Fund would
have a reduction in Debt Service by $100,000 for two years and Operational Expenditures were moved to CCPD to
provide property tax relief to the General Fund, and a replacement vehicle was budgeted in Fiscal Year 2019. The
EDC 4B Fund balance continues to grow and funding for the temporary parking lot for HG Sply Co has been
included.
Revenue has increased in the Hotel Occupancy Fund with the opening of the Holiday Inn; projections did not
include the hotel planned within the PD 30 development. Personnel and the July 4th Celebration were removed
for two years to build the fund balance for the Phase III parking garage. Approximately $50,000 was budgeted for
Entryway Monumentation and Wayfinding signage.
Areas of change for the Street Maintenance Fund included personnel costs shifted from the General Fund to
provide property tax relief and $75,000 was allocated for street maintenance/panel replacement.
Mayor Pro Tem Shoffner was in favor of budgeting closer to $125,000 for street panel replacement since panel
replacement increased the life span by approximately five to ten years. This would also assist in saving additional
funds by not having to repair an entire street such as Creekmere Drive.
Budget Manager Zagurski discussed the TIRZ No.1 Fund that would realize a decrease in fund balance due to
$300,000 paid for incentives in Fiscal Year 2018. Future incentives would be paid out based on 35 percent of
incremental revenue plus interest accrued on developers note. The TIRZ No. 1 Fund was projected to break-even
in Fiscal Year 2026.
The Recreational Program Fund was intentionally designed as a wash fund for recreational programs that were
designed to recuperate their full costs. The Parkland Dedication Fund has two projects budgeted in Fiscal Year
2019 for Harmony Park accessible playground equipment and Musco lighting at Harmony Park. Trophy Club Park’s
Fund balance was no longer negative and the fund will have two years’ worth of operating revenues in fund
balance by Fiscal Year 2026.
Mayor Pro Tem Shoffner preferred to have a dedicated Trophy Club Park Fund balance in order to identify
specifically what that fund balance was intended for. He was interested in hearing from the Parks and Recreation
Department what their estimate would be to get Trophy Club Park fully operational after flooding occurred in
order to avoid having to wait for assistance from the Federal Emergency Management Agency. He suggested that
Staff meet with the Parks Subcommittee because their Board discussed ideas for the Trophy Club Park Master Plan
that potentially would be large expenditures. Additionally, he recommended that Staff evaluate having a portion
of the July 4th Celebration, such as the 5K/Fun Run, go through Trophy Club Park so the fund could assist with the
event.
Council Member Lamont pointed out that the term “net increase” should not be used because in the lease
agreement the government had the right to take profit.
Budget Manager Zagurski continued the presentation related to the Storm Drainage Utility Fund. The primary
expenditures for this fund were mosquito prevention and fogging, storm water plan and permitting, cat tail and
beaver dam removal from drainage areas, and street sweeping.
Town Council Joint and Regular Session Minutes July 24, 2018 Page 9 of 12
Town CouncilPage 17 of 228Meeting Date: August 14, 2018
Mayor Sanders remarked that Plaza Drive would need to be extended to accomplish the parking required in that
area. He recommended Staff review forecasting an item within this fund for possible drainage issues to extend
Plaza Drive, which was currently a private road.
Mayor Pro Tem Shoffner requested that funding be included to have Freese and Nichols update their Storm Water
Master Plan.
Budget Manager Zagurski discussed the creation of a Capital Replacement Fund that would provide a stable
funding source for equipment replacement, accurately forecast replacements based on replacement program
parameters, and create a long-term outlook for capital needs outside of Capital Projects. The fund would be based
on two components, which were percent funded and annual depreciation. The General Fund would fund this item
but the depreciation could be based on individual departments or the fund as a whole for items that had up to a 20
year useful life. Percent funded would be zero and total funding costs as of October 1, 2017 was $2,878,341. The
current annual depreciation was $433,244. He explained the possibility to use a fund stabilization option through
a seven to 10 year tax note but that would offer a high debt service payment. He recommended a true-up system
using either a useful life cycle of 10 years or 20 years. Funding sources could include utilizing the Sales Tax Fund,
CCPD Fund, budget savings, and budget scrubs.
Council Member Rowe commented that it was important to program assets with a 20 year useful life and for those
assets to be part of the long term financial goal to be included in the fund. He encouraged Staff to review as many
potential funding options as possible for this year’s budget and subsequent years. He expected that each year
would present different opportunities and as the process evolved, the budget process should have some leverage
to allow for flexibility before a tax rate would be adopted.
Mayor Sanders inquired if big ticket maintenance items for the Pool/Splash Pad area would be included, such as re-
plastering the pool. Budget Manager Zagurski responded that re-plastering the pool would fit into the criteria
being used based on the useful life cycle.
Mayor Pro Tem Shoffner asked how Staff was accounting for useful life cycle. Budget Manager Zagurski responded
that accounting was based on inflation, accumulated depreciation, and economy of scales.
Mayor Pro Tem Shoffner suggested that Staff proceed with a departmental approach similar to what the City of
Addison implemented that listed what each department was putting into the fund and the projection for out years.
Budget Manager Zagurski commented that the City of Addison’s fund was based on a fully funded model and that
the Town could replicate their model when the Capital Replacement Fund was fully funded.
Discussion took place that the Town had a fixed asset list that was broken out by department.
No action was taken on this item.
18. Discussion of items for Future Agendas to include agenda items for consideration on the August 14, 2018
Council agenda and items from the Town Council Future Agenda Items list (H. Fimbres).
This item allows Council to request the placement of items on upcoming agendas when the topic of discussion
requires research and review that cannot be accomplished in the time frame between regular Council meetings.
However, a Council Member may request that an item be placed on the next regularly scheduled meeting without
first placing that item on the Future Agenda Items list. All requests for agenda items must comply with Charter
requirements.
Town Council Joint and Regular Session Minutes July 24, 2018 Page 10 of 12
Town CouncilPage 18 of 228Meeting Date: August 14, 2018
A) Item No. 2 from Future Agenda Items list - Discussion of Green Ribbon grants for the beautification
along the sound wall on State Highway 114. (Sanders 3/8/2016) (1-June 14, 2016) (2-September 13,
2016) (3-December 13, 2016) (4-March 14, 2017) (5-September 12, 2017) (6-April 10, 2018) (7-July 24,
2018)
Mayor Sanders provided an update and advised that Metroport Cities Partnership was in the process of pursuing a
Regional Green Ribbon Grant through the Texas Department of Transportation, which could take up to a year for
the grant to be awarded.
Council Member Lamont requested to add the following item to the Town Council Future Agenda Items list:
Discussion of and take appropriate action regarding amending the Town’s sign ordinance.
Mayor Pro Tem Shoffner requested to add the following item to the Town Council Future Agenda Items list:
Discussion of and take appropriate action regarding the Trophy Club Park Master Plan.
Mayor Sanders requested to add the following item to the Town Council Future Agenda Items list: Discussion of
and possible action between the Town and EDC 4B regarding long range planning to use the parcel between Bread
Winners and Trophy Club Town Hall.
EXECUTIVE SESSION
19. Pursuant to the following designated section of the Texas Government Code, Annotated, Chapter 551
(Texas Open Meetings Act), the Council will convene into executive session to discuss the following:
A) Section 551.071 Consultation with Attorney under Subsection (2) to consult with the Town Attorney on
a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules
of Professional Conduct of the State Bar of Texas clearly conflicts with the Texas Open Meetings Act,
specifically:
1. Breach of Contract Issues, Procedures, and Claims (D. Dodd)
2. Procedures for PID Assessment (D. Dodd)
B) Section 551.072 Deliberation regarding Real Property to discuss or deliberate the purchase, exchange,
lease, or value of real property if deliberation in an open meeting would have a detrimental effect on
the position of the governmental body in negotiations with a third person:
North of State Highway 114, east of Trophy Club Drive and west of Town limits (Mayor Pro Tem
Shoffner and Council Member Kurtz)
C) Section 551.074 Personnel Matters under Subsection (1) to discuss or deliberate the appointment,
evaluation and duties of a public officer or employee:
1. Quarterly Goals and Objectives for Council Appointed Employees (Town Council)
2. Contract Review of Town Manager (Mayor Sanders)
3. Denco Area 9-1-1 District Board of Managers (H. Fimbres)
CONVENED INTO EXECUTIVE SESSION - START TIME – 9:17 P.M.
RECONVENED INTO REGULAR SESSION - START TIME – 10:52 P.M.
Town Council Joint and Regular Session Minutes July 24, 2018 Page 11 of 12
Town CouncilPage 19 of 228Meeting Date: August 14, 2018
RECONVENED INTO REGULAR SESSION
20. Consider and take appropriate action regarding a Resolution of the Town Council voting for one (1) nominee
to be appointed to the Board of Managers of the Denco Area 9-1-1 District; and providing an effective date
(H. Fimbres).
Motion:
Motion made by Council Member Lamont, seconded by Council Member Rowe, to approve Resolution No. 2018-
11, voting for Jim Carter to be appointed to the Board of Managers of the Denco Area 9-1-1 District; and providing
an effective date of July 24, 2018.
Motion passed unanimously 7-0-0.
21. Consider and take appropriate action regarding the Executive Session (H. Fimbres).
No action was taken on this item.
ADJOURN
Mayor Sanders adjourned the meeting at 10:57 p.m.
___________________________________ ___________________________________
Holly Fimbres, Town Secretary C. Nick Sanders, Mayor
Town of Trophy Club, Texas Town of Trophy Club, Texas
Town Council Joint and Regular Session Minutes July 24, 2018 Page 12 of 12
Town CouncilPage 20 of 228Meeting Date: August 14, 2018
Town of Trophy Club 1 Trophy Wood Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2018-353-T Version:1 Name:
Type:Agenda Item Status:Consent Agenda
File created:7/24/2018 In control:Town Council
On agenda:8/14/2018 Final action:
Title:Consider and take appropriate action regarding the Third Quarter Investment Report for Fiscal Year
2018 (J. Phillips).
Attachments:Staff Report - Third Quarter Investment Report FY 2018.pdf
Third Quarter Investment Report FY 2018.pdf
DateVer.Action ByActionResult
Agenda Item No. 4:
Consider and take appropriate action regarding the Third Quarter Investment Report for Fiscal Year 2018 (J. Phillips).
Town CouncilPage 21 of 228Meeting Date: August 14, 2018
To: Mayor and Town Council
From:Jonathan Phillips, Director of Administrative Services
CC: Thomas M. Class Sr., Town Manager
Holly Fimbres, Town Secretary/RMO
April Duvall, Chief Financial Analyst
Re: Third Quarter Investment Report
Town Council Meeting, August 14, 2018
Agenda Item:
Consider and take appropriate action regarding the Third Quarter Investment Report for Fiscal
Year 2018 (J. Phillips).
Background and Explanation:
The Town’s current interest bearing accounts have an ending balance of $17,444,858 as of June
30, 2018, which is a decrease of $1,032,792 since March 31, 2018. This is primarily due to an
increase in operational needs this time of year. The portfolio is very liquid with a weighted
average life of 75 days.
Interest earnings for this quarter total $84,413 which is an increase of $16,765 from the first
quarter investment report as of March 31, 2018.The total average yield for this quarter was
1.95% which is higher than the averagerolling 6-month Treasury-Bill yield of 1.92% for the
same time period.
Account activity was eventful this quarter because of interest rate opportunities which resulted
in rolling the CD maturing 8/1 with LegacyTexas to a 6-month CD at the 2.36%, and the funds in
the money market fund with FNC transferred to InterBank money market account that is
earning 2.20%.
Financial Considerations:
Interest earnings for this quarter total $84,413 which is an increase of $16,765 from the first
quarter investment report as of March 31, 2018.
Legal Review:
Not applicable.
Page 1 of 2
Town CouncilPage 22 of 228Meeting Date: August 14, 2018
Board/Commission/ or Committee Recommendation:
Not applicable
Staff Recommendation:
Staff recommends approval of the Third Quarter Investment Report for Fiscal Year 2018.
Attachments:
ThirdQuarter Investment Report FY 2018
Page 2 of 2
Town CouncilPage 23 of 228Meeting Date: August 14, 2018
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Town of Trophy Club 1 Trophy Wood Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2018-354-T Version:1 Name:
Type:Agenda Item Status:Consent Agenda
File created:7/24/2018 In control:Town Council
On agenda:8/14/2018 Final action:
Title:Consider and take appropriate action regarding an Agreement between the Town and Tarrant County
for Mutual Aid in Fire Protection and Emergency Medical Services; and authorize the Mayor or his
designee to execute all necessary documents (W. Carroll).
Attachments:Staff Report - Tarrant County Mutual Aid Agreement.pdf
Tarrant County Mutual Aid Agreement.pdf
DateVer.Action ByActionResult
Agenda Item No. 5:
ConsiderandtakeappropriateactionregardinganAgreementbetweentheTownandTarrantCountyforMutualAidin
FireProtectionandEmergencyMedicalServices;andauthorizetheMayororhisdesigneetoexecuteallnecessary
documents (W. Carroll).
Town CouncilPage 39 of 228Meeting Date: August 14, 2018
To: Mayor and Town Council
From:Wade Carroll, Fire Chief
CC: Thomas M. Class Sr., Town Manager
Holly Fimbres, Town Secretary/RMO
Re: Tarrant County Mutual Aid Agreement
Town Council Meeting, August 14, 2018
Agenda Item:
Consider and take appropriate action regarding an Agreement between the Town and Tarrant
Countyfor Mutual Aid in Fire Protection and Emergency Medical Services; and authorize the
Mayor or his designee to execute all necessary documents (W. Carroll).
Background and Explanation:
This Mutual Aid Agreement between Tarrant County and the Trophy Club Fire Department
allows for available fire department equipment and personnel to be dispatched in aid of
requesting Member Local Entities to any point within a reasonable distance of the jurisdictional
limits of the responding Local Entity. Each Member Local Entity shall be solely responsible for
the payment of its costs associated with providing fire department equipment and personnel
under this Agreement for up to twelve (12) consecutive hours of a Mutual Aid. Any response
over 12 hours will be invoiced to the requesting Local Entity.
Financial Considerations:
The costs associated with the Tarrant County Mutual Aid Agreement are only incurred if/when
an event in which mutual aid is requested lasts longer than 12 hours. Any event that requires
units and personnel over a 12 hour time period is eligible for TIFMAS (Texas Intrastate Mutual
Aid System) activation and response and therefore state reimbursement. Most events that do
not require TIFMAS activation and last 12 or more hours would require the rotation of crews
and therefore would not incur associated costs for personnel and equipment according to this
agreement.
Legal Review:
The Mutual Aid Agreement was reviewed by the Fire Chief and the Town Attorney, David Dodd.
Page 1 of 2
Town CouncilPage 40 of 228Meeting Date: August 14, 2018
Board/Commission/ or Committee Recommendation:
Not applicable
Staff Recommendation:
Staff recommends approval of the Tarrant County Mutual Aid Agreement.
Attachments:
Tarrant County Mutual Aid Agreement
Page 2 of 2
Town CouncilPage 41 of 228Meeting Date: August 14, 2018
The State of Texas
County of Tarrant
Agreement for Mutual Aid in Fire Protection
And
Emergency Medical Services
This Agreement is entered into by and between the agencies signatory to this
agreement, hereinafter referred to as Member Local Entity, Parties, or Party.
W I T N E S S E T H
WHEREAS, the governing body of the Member Local Entities, organized under
the general laws of the State of Texas, desire to secure for each Member Local Entitythe
benefits of mutual aid in the protection of life and property from fire and in firefighting
and emergency medical services; and
WHEREAS, this Agreement is entered into pursuant to Chapter 791 of the Texas
Government Code;
NOW, THEREFORE, IT IS AGREED AS FOLLOWS:
1.
The following terms shall have the following meanings when used in this
Agreement:
(A) For purposes of this contract, Member Local Entity means a:
(1) county, municipality, special district, or other political subdivision of
this state or a state that borders this state; or
(2) volunteer fire department constituted under state law.
(B) For purposes of this contract, mutual aid refers to reciprocal assistance by
emergency services under a prearranged plan.
2.
That upon request by the Fire Chief or his/her designee or by the fire alarm
operator of one Member Local Entityto the fire department of the other Member Local
entity, available fire department equipment and personnel will be dispatched in aid of the
requesting Member Local Entityto any point within a reasonable distance of the
Town CouncilPage 42 of 228Meeting Date: August 14, 2018
jurisdictional limits of the responding Local Entity, subject to the conditions hereinafter
stated.
The Fire Chief of each Member Local Entityshall designate what constitutes a
reasonable travel distance outside the jurisdictional limits of the Local Entity.
It is hereby declared and agreed that an emergency condition shall exist within the
corporate limits of a requesting Member Local Entitywhen one or more emergencies are
in progress. When such an emergency exists, upon request of the Fire Chief, or his/her
designee, or by the fire alarm operator of a Member Local Entityin which the emergency
condition exists (the requesting Local Entity) to the fire department of another Member
Local Entity(the responding Local Entity), the Fire Chief or designee of the
responding Local Entitywill dispatch such fire department equipment and personnel to
the aid of the requesting Local Entityas he/she deems advisable subject to the conditions
hereinafter set out.
3.
Any dispatch of fire departmentequipment and personnel pursuant to this
Agreement is subject to the following conditions:
A.It is expressly understood and agreed that before responding in accordance with
this Agreement that each Member Local Entitywill have an ordinance, resolution,
rule, or order adopted before the effective date of this Agreement which sets out
the standard of care for emergency action which substantially states the following:
Every officer, agent or employee of the Member Local Entityand every officer,
agent or employee of an authorized provider of emergency services, including,
but not limited to every unit of government or subdivision thereof, while
responding to emergency calls or reacting to emergency situations, regardless of
whether any declaration of emergency has been declared or proclaimed by a unit
of government or subdivision thereof, is hereby authorized to act or not to act in
such a manner to effectively deal with the emergency. An action or inaction is
effective if it in any way contributes or can reasonably be thought by the
provider of such emergency service to contribute to preserving any lives or
property. This Section shall prevail over every other ordinance, resolution, rule,
or order of the Member Local Entityand, to the extent to which theMember
Local Entityhas the authority to so authorize, over any other law establishing a
standard of care in conflict with this section. Neither the Member Local Entity
nor the employee, agent or officer thereof, or other unit of government or
subdivision thereof or its employees, agents or officers shall be liable for failure
to use ordinary care in such emergency. It is the intent of the Member Local
Entity, by passing this ordinance, resolution, rule, or order to assure effective
action in emergency situations by those entrusted with the responsibility of saving
lives and property by protecting such government units from liability, and their
employees, agents and offices from nonintentional tort liability to the fullest
extent permitted by statutory and constitutional law, this ordinance, resolution,
Town CouncilPage 43 of 228Meeting Date: August 14, 2018
rule or order shall be liberally construed to carry out the intent of the Member
Local Entity.
B. Any request for assistance under this Agreement shall specify the amount and
type(s) of fire department equipment needed, the MAPSCO location, and the
street address to which the equipment and personnel are to be dispatched.
Upon a request for mutual aid assistance by a Member Local Entity, under the
terms of this agreement, the typical response set for personnel and equipment
would be as follows: one unit of firefighting apparatus, pumper (engine) or aerial
(ladder), with a minimum of three personnel, or a brush truck or water supply
vehicle with a minimum of two personnel, or an ambulance with a minimum of
two personnel. However, variances to the typical response set for personnel may
be agreed upon at the time of the mutual aid request. The Fire Chief of the
responding Local Entityor his/her designee may dispatch additional equipment
and personnel.
Responding personnel must meet the minimum firefighting standards as
established by their jurisdiction or by the Texas Commission on Fire Protection
whichever is applicable.
Texas Department of Health certified personnel (Emergency Care Attendant,
Emergency Medical Technician, and Paramedic) may provide emergency medical
services to the degree allowed by their certification and Medical Control.
Supervisory personnel, support equipment and personnel, or additional fire
department equipment and personnel may also be dispatched to the Member
Local Entityby direction of the Fire Chief of the responding Local Entity or
his/her designee.
C.The requesting Local Entitymust have a command system in place and an
incident commander in charge of the incident.
D.The senior fire representative from the responding Local Entityshall report to and
be under the direction of the requesting Local EntityIncident Commander, and
will direct the utilization of his/her resources to assist in mitigating the emergency
in accordance with accepted procedures.
However, if a member of a responding Local Entity is requested to perform a task
that is in conflict with the responding Local Entitys internal policies, the
responding Local Entity retains the right to advise the officer in charge that the
task cannot be completed. If agreement cannot be reached on the issue, the
responding Local Entity has the option of leaving the scene. Each Party to this
Agreement shall at all times be and remain legally responsible for the conduct of
their respective fire department employees regardless of whether such employees
were performing duties under this Agreement at the request of the requesting
Town CouncilPage 44 of 228Meeting Date: August 14, 2018
Local Entity and regardless of whether such employees were acting under the
authority, direction, suggestion or orders of an officer of the requesting Local
Entity. This assignment of civil liability is specifically permitted by section
791.006(a-1) of the Texas Government Code (Code) and is intended to be
different than the liability otherwise assigned under section 791.l006 (a) of the
Code. Each Party hereby waives all claims against the other Party for
compensation for any loss, damage, personal injury or death occurring as a
consequence of the performance of the Agreement.
E.Fire department equipment and personnel from the responding Local Entityshall
be released by the Incident Commander as soon as they are no longer needed or
when their services are needed within their normal fire protection area.
F.In areas where common Member Local Entityjurisdictional lines exist, accurate
determination of jurisdiction may not be possible upon receipt of an alarm. In
these cases, the Local Entityreceiving the alarm will dispatch its fire department
equipment and personnel and notifythe other affected Local Entityof the alarm.
If the emergency is not within the jurisdictional limits of the responding Local
Entity, it is agreed that the services provided will be considered to have been
provided pursuant to this Agreement.
4.
EachLocal Entitywaives all claims against the other Local Entityfor
compensation for any loss, property damage, personal injury or death occurring as a
consequence of the performance of this Agreement.
Neither Member Local Entityshall be reimbursed by the other for costs incurred
pursuant to this Agreement, with the exception of supplies and consumable items.
5.
All equipment used by the responding fire department in carrying out this
agreement will, at the time of action hereunder, be owned by it; andpersonnel who
perform duties pursuant to this agreement shall receive the same payment, salary,
pension, injury or death benefits, workers compensation benefits, payment of expenses,
and all other compensation and rights for the performance of those duties, as they would
have received for their regular duties in the service of the Member Local Entitywhich
they serve. Each Member Local Entityshall be solely responsible for the payment of its
costs associated with providing fire department equipment and personnel under this
Agreement for up to twelve (12) consecutive hours of a Mutual Aid.
Thereafter, upon receipt of an invoice, all costs associated with the provision of
Mutual Aid lasting more than twelve consecutive hours shall be paid by the responding
Local Entity andreimbursed by the requesting Local Entity, to the extent permitted by
law. Such costs include, but are not limited to: compensation for personnel; operation and
Town CouncilPage 45 of 228Meeting Date: August 14, 2018
maintenance of equipment; damage to equipment; and food, lodging and transportation
expenses. Formulary to assist cost determination will be based on the most current
FEMA reimbursement schedules set by the Stafford Act and chapter 418 of the Texas
Government Code.
(1)Requests for reimbursement must be submitted as soon as practicable but no later
than sixty days after the return of all personnel deployed under this Agreement.
Failure to submit a request for reimbursement within the specified time frame will
result in the responding Local Entitynot being reimbursed for the Mutual Aid
provided unless the requesting Local Entityextends the deadline for filing
requests for reimbursement or the Federal or State Government extends the
deadline for filing request for reimbursement. Such requests shall specifically
identify all personnel, equipment, and resources provided; dates of issuance or
duration of deployment, and the unit cost and total costs associated with each.
(2)The responding Local Entityshall be responsible for creating and maintaining a
record of all costs incurred, bothreimbursed and unreimbursed costs, in providing
Mutual Aid under this Agreement. The record shall be kept for a period of three
years from the date the incident is closed.
(3)In the event federal or state funds are available for costs associated with the
provision of Mutual Aid, the Parties agree that the requesting Local Entityshall
make the claim for the eligible costs of the responding Local Entityon its
subgrant application and will disburse the federal or state share of funds to the
responding Local Entity.
(4)Reimbursement under this Section will be made by the requesting Local Entity no
later than: (1) one-hundred eighty days after receipt of the request for
reimbursement; or (2) ninety days after the requesting Local Entityreceives
reimbursement from the federal or state government, whichever is sooner.
6.
It is expressly understood that when an employee or volunteer of the responding
Local Entityis performing duties under the terms of this agreement, that person is
considered to be acting in the line of duty for the purposes of 42 U.S.C.A., Section 3796;
is considered to be in performance of duties within the provisions of Article 6228f,
V.T.C.S., and Chapter 142, Texas Local Government Code; and shall be entitled to any
other benefits whichaccrue under law as a result of injury, death, or loss which occurs
while in the line of duty.
7.
It is further understood and agreed that, in the execution of this Agreement and
contract, neither Member Local Entitywaives, nor shall be deemed hereby to waive, any
immunity or defense that would otherwise be available to it against claims arising in the
exercise of governmental powers and functions.
Town CouncilPage 46 of 228Meeting Date: August 14, 2018
8.
This Agreement shall be interpreted under the laws of the State of Texas. The
venue for any lawsuit arising out of this Agreement will be the Fort Worth Division of
the Northern District of Texas if the lawsuit arises in Federal Court or Tarrant County,
Texas if the matter arises in State Court.
9.
The validity of this Agreement and of any of its terms or provisions, as well as the
rights and duties of the Parties hereunder, shall be governed by the laws of the State of
Texas.
10.
Each Member Local Entitymay terminate this Agreement upon thirty (30) days
written notice to the other Member Local Entity.
11.
In case one or more of the provisions contained in this Agreement shall be for any
reason held to be invalid, illegal or unenforceable in any respect, such invalidity,
illegality or unenforceability shall not affect any other provision, and this Agreement
shall be construed as if the invalid, illegal or unenforceable provision had never been
contained in the Agreement.
12.
This Agreement contains all commitments and agreements of the Member Local
Entities regarding mutual fire protection and emergency medical service assistance, and
no other prior oral or written commitments shall have any force or effect.
13.
This Agreement shall become effective between the Parties hereto on the day after
it is fully executed and shall continue ineffect for twelve (12) months from the effective
date. This Agreement shall renew automatically for a period of one year upon the
completion of the initial term and each subsequent term thereafter unless and until such
time as the governing body of a Party terminates its participation prior to the date of
automatic renewal or as prescribed in Section 10 of this Agreement.
14.
This Agreement may be amended or modified by the mutual agreement of the
Parties hereto, in writing, to be attached to and incorporated into this Agreement.
Town CouncilPage 47 of 228Meeting Date: August 14, 2018
15.
The undersigned Member Local Entitiesagree and certify they have complied with one
of the following provisions of this section based on if they area Governmental Entity or
Volunteer Fire Department:
1.The Parties claiming to be exempt from the Form 1295 requirement acknowledge
that they are governmental entities and not businessentities as those terms are
defined in Tex. Govt Code 2252.908, and therefore, no disclosure of interested
parties pursuant to Tex. Govt Code Section 2252.908 are required.
2.The Volunteer Fire Departmentacknowledges and agrees that ithas fully,
accurately, and completely disclosed all interested parties in the attached Form
1295, and has acknowledged the completeness of this disclosure by filing the
Form 1295, attached as Exhibit A, with the Texas Ethics Commission as required
by law.
16.
This Agreement shall be executed by the duly authorized official(s) of the Party
as expressed in the approving ordinance, resolution, rule or order of the governing body
of such Party, a copy of which is attached hereto.
Executed this day of , 2018.
Name of Local Entity Name of Local Entity
Nameand Title C. Nick Sanders, Mayor
Approved as to form: Approved as to form:
Title J. David Dodd III, Town Attorney
Attest: Attest:
Holly Fimbres, Town Secretary
Town CouncilPage 48 of 228Meeting Date: August 14, 2018
Exhibit A
Current Signatories
City of Bedford
City of Benbrook
City of Blue Mound
City of Colleyville
City of Crowley
City of Dalworthington Gardens
Dido Volunteer Fire Department
City of Euless
City of Everman
Town of Flower Mound
Tarrant County Fire Marshals Office
City of Forest Hill
City of Grapevine
City of Hurst
City of Keller
City of Mansfield
NAS-Joint Reserve Base, Fort Worth
City of North Richland Hills
North Tarrant County Rural Fire District
Town of Pantego
City of Richland Hills
City of River Oaks
City of Sansom Park
City of Saginaw
City of Trophy Club
City of Trophy Club, MUD #1
City of Watauga
City of Westlake
City of WestworthVillage
Town CouncilPage 49 of 228Meeting Date: August 14, 2018
Town of Trophy Club 1 Trophy Wood Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2018-375-T Version:1 Name:
Type:Agenda Item Status:Consent Agenda
File created:8/1/2018 In control:Town Council
On agenda:8/14/2018 Final action:
Title:Consider and take appropriate action regarding designating an Acting Town Manager in compliance
with Section 4.06, Acting Town Manager, of the Trophy Club Town Charter (T. Class).
Attachments:Acting Town Manager Designation Letter.pdf
DateVer.Action ByActionResult
Agenda Item No. 6:
ConsiderandtakeappropriateactionregardingdesignatinganActingTownManagerincompliancewithSection4.06,
Acting Town Manager, of the Trophy Club Town Charter (T. Class).
Town CouncilPage 50 of 228Meeting Date: August 14, 2018
Town CouncilPage 51 of 228Meeting Date: August 14, 2018
Town of Trophy Club 1 Trophy Wood Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2018-357-T Version:1 Name:
Type:Agenda Item Status:Consent Agenda
File created:7/24/2018 In control:Town Council
On agenda:8/14/2018 Final action:
Title:Consider and take appropriate action regarding a Proclamation of the Town Council recognizing
September 2018 as Blood Cancer Awareness Month in Trophy Club; and providing an effective date
(Mayor Sanders).
Attachments:PRO 2018-11 Blood Cancer Awareness Month.pdf
DateVer.Action ByActionResult
Agenda Item No. 7:
ConsiderandtakeappropriateactionregardingaProclamationoftheTownCouncilrecognizingSeptember2018as
Blood Cancer Awareness Month in Trophy Club; and providing an effective date (Mayor Sanders).
Town CouncilPage 52 of 228Meeting Date: August 14, 2018
TOWN OF TROPHY CLUB, TEXAS
PROCLAMATION NO. 2018-11
A PROCLAMATION OF THE TOWN COUNCIL OF THE TOWN OF
TROPHY CLUB, TEXAS, SUPPORTINGTHE LEUKEMIA AND
LYMPHOMA SOCIETY IN PROCLAIMING SEPTEMBER 2018 AS
BLOOD CANCER AWARENESS MONTHIN TROPHY CLUB, TEXAS;
AND PROVIDING AN EFFECTIVE DATE.
WHEREAS,
in the United States, an estimated 1,237,824 people are living with,
or are in remission from, leukemia, lymphoma, myeloma or other form of blood cancer,
with an estimated 171,550 new casesexpected to be diagnosed in 2017; and
WHEREAS,
leukemia, lymphoma, myeloma and other blood cancers will kill an
estimated 58,320 people in the United States this year alone; and
WHEREAS,
The Leukemia & Lymphoma Society (LLS), exists to find cures and
ensure access to treatments for blood cancer patients; and
WHEREAS,
LLS maintains an office in North Texas to help improve the quality of
life for blood cancer patients and their families in the State of Texas; and
WHEREAS,
the State of Texas is similarlycommitted to the eradication of these
diseases and supports the treatment of blood cancer patients and their families; and
WHEREAS,
the Townof Trophy Club encourages private efforts to enhance
research funding and education programs that are saving lives not someday, but today.
NOW, THEREFORE, I, MAYOR C. NICK SANDERS, IN CONJUNCTION WITH
THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS, DO HEREBY
PROCLAIM SEPTEMBER 2018 AS:
BLOOD CANCER AWARENESS MONTH
Section 1.The Townof Trophy Club joins with LLS in designating the month of
September 2018 as Blood Cancer Awareness Month to educate its residentsabout the
need for finding cures and creating access to treatments for all types of blood cancers;
and
Section 2.Encourages its residents to get involved with LLS, from participation
in fundraising campaigns, to making a donation or volunteering; and to fund lifesaving
research to advance breakthrough therapies for blood cancer patients.
PASSED AND APPROVED
by the Town Council of the Town of Trophy Club,
Texas, this 14th day of August 2018.
_______________________________ ________________________________
Holly Fimbres, Town Secretary C. Nick Sanders, Mayor
Town of Trophy Club, Texas Town of Trophy Club, Texas
Town CouncilPage 53 of 228Meeting Date: August 14, 2018
Town of Trophy Club 1 Trophy Wood Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2018-356-T Version:1 Name:
Type:Agenda Item Status:Public Hearing
File created:7/24/2018 In control:Town Council
On agenda:8/14/2018 Final action:
Title:Conduct a Public Hearing regarding the Trophy Club Crime Control and Prevention District (CCPD)
Budget for Fiscal Year 2018-2019 submitted to the Town Council by the CCPD Board (J. Phillips).
Attachments:CCPD 5-Year Forecast.pdf
DateVer.Action ByActionResult
Agenda Item No. 8:
ConductaPublicHearingregardingtheTrophyClubCrimeControlandPreventionDistrict(CCPD)BudgetforFiscal
Year 2018-2019 submitted to the Town Council by the CCPD Board (J. Phillips).
Town CouncilPage 54 of 228Meeting Date: August 14, 2018
Trophy Club CCPD - Five Year Forecast
CCPD
FY 18FY 19FY 20FY 21FY 22FY 23
EstimateProposedPlanningPlanningPlanningPlanning
Five Year Forecast
Beginning Fund Balance$ 61,373$ 57,811 $ 56,520 $ 138,035 $ 183,685 $ 237,001
Revenue:
Sales Tax 196,209 204,010 208,090 212,252 216,497 220,827
Interest Revenue 10 - - - - -
Total Revenue 196,219 204,010 208,090 212,252 216,497 220,827
Expenditures:
Debt Service 147,431 49,881 51,281 147,481 153,681 150,531
Services/Supplies 45,350 112,420 73,294 17,121 7,500 46,500
Capital 7,000 43,000 2,000 2,000 2,000 2,000
Total Expenditures 199,781 205,301 126,575 166,602 163,181 199,031
Net Increase (Decrease) (3,562) (1,291) 81,515 45,650 53,316 21,796
Ending Fund Balance$ 57,811$ 56,520$ 138,035 $ 183,685 $ 237,001 $ 258,796
Fund Balance as % of Expenditures28.94%27.53%109.05%110.25%145.24%130.03%
Town CouncilPage 55 of 228Meeting Date: August 14, 2018
Town of Trophy Club 1 Trophy Wood Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2018-358-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:7/24/2018 In control:Town Council
On agenda:8/14/2018 Final action:
Title:Receive an update from Teague Nall & Perkins regarding Capital Improvement Projects related to
Trophy Club Drive, Meadowbrook Lane, Sundance Court (T. Class).
Attachments:2018 CIP Project Schedule.pdf
2018 CIP Exhibits.pdf
DateVer.Action ByActionResult
Agenda Item No. 9:
ReceiveanupdatefromTeagueNall&PerkinsregardingCapitalImprovementProjectsrelatedtoTrophyClubDrive,
Meadowbrook Lane, Sundance Court (T. Class).
Town CouncilPage 56 of 228Meeting Date: August 14, 2018
TROPHY CLUB DRIVE (Bobcat to Durango),
MEADOWBROOK LANE & SUNDANCE COURT
PROJECT SCHEDULE
06/11/2018
03.19.18 10.31.18: Engineering Design
11.01.18: Let for Bid (Min. 21-Days for Bidding to meet TCMUD Requirements)
11.29.18: Open Bids
11.29.18-12.04.18: Evaluation of Bids and Contractor References
12.11.18: Council Meeting Award
12.18.18: MUD Board Award Water Contract
12.18.18 01.04.19: Contracts, Bonds and Insurance
01.07.19: Pre-Construction Meeting
01.10.19: Citizen Meeting
01.21.19: Start Construction Notice to Proceed
01.21.20: Substantial Completion (360-calendar days)
02.21.20: Final Acceptance (30-days to complete punch list)
1. Construction time will take approximately 360-days. Construction will occur during the 2018-
2019/2019-2020 school year.
2.Last day of school is May 31, 2019and first day of school is August26, 2019 (estimated)
Fort Worth 5237 N. Riverside Drive, Suite 100 Fort Worth, Texas 76137817.336.5773
Allen 825 Watters Creek Boulevard, Suite M300Allen, Texas 75013214.461.9867 Denton 1517 Centre Place Drive, Suite 320Denton, Texas 76205940.383.4177
Registered by the Texas Board of Professional Engineers, Firm No. F-230 Registered by the Texas Board of Professional Land Surveying, Firm No. 100116-00
Town CouncilPage 57 of 228Meeting Date: August 14, 2018
August 201814,
Date:
Meeting
817.336.5773 ph 817.336.2813 fx
5237 N. Riverside Drive Suite 100
TBPE Registration No. F-230
Fort Worth, Texas 76137
www.tnpinc.com
Page 228of 58
Town
August 201814,
Date:
Meeting
817.336.5773 ph 817.336.2813 fx
5237 N. Riverside Drive Suite 100
TBPE Registration No. F-230
Fort Worth, Texas 76137
www.tnpinc.com
Page 228of 59
Town
August 201814,
Date:
Meeting
817.336.5773 ph 817.336.2813 fx
5237 N. Riverside Drive Suite 100
TBPE Registration No. F-230
Fort Worth, Texas 76137
www.tnpinc.com
Page 228of 60
Town
August 201814,
Date:
Meeting
817.336.5773 ph 817.336.2813 fx
5237 N. Riverside Drive Suite 100
TBPE Registration No. F-230
Fort Worth, Texas 76137
www.tnpinc.com
Page 228of 61
Town
August 201814,
Date:
Meeting
Meadownbrook Lane
Trophy Club, Texas
817.336.5773 ph 817.336.2813 fx
5237 N. Riverside Drive Suite 100
Reconstruction
TBPE Registration No. F-230
Fort Worth, Texas 76137
www.tnpinc.com
Page 228of 62
Town
August 201814,
Date:
Meeting
Trophy Club, Texas
Sundance Court
817.336.5773 ph 817.336.2813 fx
5237 N. Riverside Drive Suite 100
Reconstruction
TBPE Registration No. F-230
Fort Worth, Texas 76137
www.tnpinc.com
Page 228of 63
Town
Town of Trophy Club 1 Trophy Wood Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2018-359-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:7/24/2018 In control:Town Council
On agenda:8/14/2018 Final action:
Title:Receive an update from Teague Nall & Perkins and take appropriate action regarding traffic control for
the following intersections: Bobcat Boulevard and Trophy Club Drive; Parkview Drive and Bobcat
Boulevard; and Durango Drive and Trophy Club Drive (T. Class).
Attachments:Intersection Traffic Study - Trophy Club.pdf
DateVer.Action ByActionResult
Agenda Item No. 10:
ReceiveanupdatefromTeagueNall&Perkinsandtakeappropriateactionregardingtrafficcontrolforthefollowing
intersections:BobcatBoulevardandTrophyClubDrive;ParkviewDriveandBobcatBoulevard;andDurangoDriveand
Trophy Club Drive (T. Class).
Town CouncilPage 64 of 228Meeting Date: August 14, 2018
THE TOWN OF TROPHY CLUB, TEXAS
INTERSECTION TRAFFIC STUDY FOR
BOBCAT BOULEVARD & PARKVIEW DRIVE,
TROPHY CLUB DRIVE & BOBCAT BOULEVARD
& TROPHY CLUB DRIVE & DURANGO DRIVE
Prepared for
Prepared By:
5237 N. Riverside Drive, Suite 100
Fort Worth, TX 76137
TBPE Registration No. F-230
TNP NO. TRO18006
August 2018
Town CouncilPage 65 of 228Meeting Date: August 14, 2018
Town of Trophy Club July 2018
INTRODUCTION
Teague Nall & Perkins Inc., has been retained to evaluate the three existing unsignalized
intersections in the Town of Trophy Club, TX. These include Bobcat Boulevard at Parkview
Drive, Trophy Club Drive at Bobcat Boulevard and Trophy Club Drive at Durango Drive.
The location of the study intersections is shown in Figure 1.
EXISTING CONDITIONS
Bobcat Boulevard & Parkview Drive is a three leg intersection. Bobcat Boulevard is
considered as the major street and Parkview Drive is considered as the minor street. Bobcat
Boulevard is a four-lane roadway with a left turn bay in the westbound direction. Parkview
Drive is a two lane undivided roadway. The posted speed limit is 30 mph. At the
intersection, Parkview Drive consists of two-lanes, one lane each for left- and right-turns and
it is currently controlled by a stop sign. This intersection is a key entrance for Medlin Middle
School Traffic. There are two crossing guards assigned to this intersection during
peak/school hours to direct traffic movement and assist students in crossing streets. Long
queues of vehicles waiting to turn left were observed to form on Bobcat Boulevard
(westbound) and Parkview Drive approaches.
Trophy Club Drive & Bobcat Boulevard is a three leg intersection. Trophy Club Drive is
considered as the major street and Bobcat is considered as the minor arterial in this study.
Trophy Club Drive is a four-lane divided roadway with two through lanes in each direction
and a left turn bay to Bobcat Boulevard. Bobcat Boulevard is a four-lane undivided
roadway. The posted speed limit is 30 mph. At the intersection, Bobcat Boulevard consists
of two lanes in the eastbound direction for left- and right-turns and this approach is
controlled by a stop sign. This intersection serves traffic associated with Beck Elementary
School, Medlin Middle School and Byron Nelson High School. There are two crossing guards
assigned to this intersection during peak/school hours to direct traffic movement and assist
students in crossing streets. Long queues were observed of vehicles waiting to turn left on
Bobcat Boulevard and Trophy Club Drive (northbound) approaches.
Trophy Club Drive & Durango Drive is a three leg intersection. Trophy Club Drive is
considered as the major street and Durango Drive is considered as the minor collector in this
study. Trophy Club Drive is a four-lane divided roadway with two lanes in each direction.
Durango Drive is a two lane undivided roadway. The posted speed limit is 30 mph. At the
intersection, Durango Drive consists of two lanes in the eastbound direction for left- and
right-turns and it is controlled by a stop sign. There are two crossing guards assigned to this
Page 2
Town CouncilPage 66 of 228Meeting Date: August 14, 2018
Town of Trophy Club July 2018
intersection during peak/school hours to direct traffic movement and assist students in
crossing streets. Long queues of vehicles waiting to turn left were observed to form on
Durango Drive and Trophy Club Drive (northbound) approaches.
Byron Nelson
N
High School
1
Medlin Middle
School
2
Samuel
Beck
Elementary
School
3
Lakeview
Elementary
School
Figure 1: Site Location
Page 3
Town CouncilPage 67 of 228Meeting Date: August 14, 2018
Town of Trophy Club July 2018
PROPOSED OPTIONS
TNP evaluated the three intersections with 4 different options that included:
1) No improvements to the intersections (existing condition/control),
2) Provide all-way stop control at the intersection,
3) install traffic signals at each intersection and
4) construct a roundabout at each intersection
The pros/cons and costs were developed for each options.
BOBCAT BOULEVARD & PARKVIEW DRIVE
OPTION 1 NO IMPROVEMENTS TO THE INTERSECTION (EXISTING CONTROL)
(Exhibit 1)
Pros
Continuous traffic flow for Bobcat Boulevard
No maintenance costs or installation costs
Cons
Longer delay for Parkview Drive
Increase the likelihood of right-angle crashes
Difficult to cross for pedestrian without school guard
Costs
None
OPTION 2 ALL-WAY STOP CONTROL
Pros
Helps with pedestrian crossing
Better relief for Parkview Drive
Reduce right angle and turning collisions
Reduce through and turning speeds
No right-of-way acquisition is required
Relatively low installation and maintenance costs
Cons
Will create delays for Bobcat Boulevard
Not suitable at intersection with unbalanced approach volumes
Costs
Approximately $5,000 per intersection for STOP signs and pavement markings
Page 4
Town CouncilPage 68 of 228Meeting Date: August 14, 2018
Town of Trophy Club July 2018
OPTION 3 TRAFFIC SIGNALS
Pros
Increase traffic capacity of an intersection
Improve safety and efficiency of both pedestrian and vehicular traffic
Reduce the frequency and severity of right angle collisions
Provide for orderly movement of traffic
Interrupt heavy traffic at intervals to permit other vehicles or pedestrians to cross
Cons
Increased installation and maintenance costs
Increase rear-end collisions
Excessive disobedience of the signal indications
Costs
Estimate $175,000 per intersection for installation and not including maintenance
costs
OPTION 4 ROUNDABOUTS (Exhibit 1A)
Pros
Provides continuous flow of traffic
Reduction in delay
Provides traffic calming (reduce speed)
Reduce overall number of crashes and crash severity
Cons
Increased installation costs
Require acquisitions of additional right-of-way at intersections
Marginalizes pedestrian (esp. handicapped people) and bicycle traffic
Page 5
Town CouncilPage 69 of 228Meeting Date: August 14, 2018
August 201814,
Date:
Trophy Club, Texas
Meeting
Bobcat Blvd. &
tnp project number TRO 18006
1
817.336.5773 ph 817.336.2813 fx
817.336.5773 ph 817.336.2813 fx
5237 N. Riverside Drive Suite 100 Parkview Dr.
5237 N. Riverside Drive Suite 100
TBPE Registration No. F-230
TBPE Registration No. F-230
Fort Worth, Texas 76137
Fort Worth, Texas 76137
www.tnpinc.com
www.tnpinc.com
August 8, 2018
Page 228of 70
Town
Exhibit 1A
August 201814,
Date:
Trophy Club, Texas
Meeting
Bobcat Blvd. &
tnp project number TRO 18006
817.336.5773 ph 817.336.2813 fx
817.336.5773 ph 817.336.2813 fx
5237 N. Riverside Drive Suite 100 Parkview Dr.
5237 N. Riverside Drive Suite 100
TBPE Registration No. F-230
TBPE Registration No. F-230
Fort Worth, Texas 76137
Fort Worth, Texas 76137
www.tnpinc.com
www.tnpinc.com
August 8, 2018
Page 228of 71
Town
Town of Trophy Club July 2018
TROPHY CLUB DRIVE & BOBCAT BOULEVARD
OPTION 1 NO IMPROVEMENTS TO THE INTERSECTION (EXISTING CONTROL)
(Exhibit 2)
Pros
Continuous traffic flow for Trophy Club Drive
No maintenance costs or installation costs
Cons
Longer delay for Bobcat Boulevard
Increase the likelihood of right-angle crashes
Difficult to cross for pedestrian without school guard
Costs
None
OPTION 2 ALL-WAY STOP CONTROL
Pros
Helps with pedestrian crossing
Better relief for Bobcat Boulevard and Trophy Club Drive on left turn queues
Reduce right angle and turning collisions
Reduce through and turning speeds
No right-of-way acquisition is required
Relatively low installation and maintenance costs
Cons
Will create delays for Trophy Club Drive
Not suitable at intersection with unbalanced approach volumes
Costs
Approximately $5,000 per intersection for STOP signs and pavement markings
OPTION 3 TRAFFIC SIGNALS
Pros
Increase traffic capacity of an intersection
Improve safety and efficiency of both pedestrian and vehicular traffic
Reduce the frequency and severity of right angle collisions
Provide for orderly movement of traffic
Interrupt heavy traffic at intervals to permit other vehicles or pedestrians to cross
Page 6
Town CouncilPage 72 of 228Meeting Date: August 14, 2018
Town of Trophy Club July 2018
Cons
Increased installation and maintenance costs
Increase rear-end collisions
Excessive disobedience of the signal indications
Costs
Estimate $175,000 per intersection for installation and not including maintenance
costs
OPTION 4 ROUNDABOUTS (NOT A FEASIBLE OPTION) (Exhibit 2A)
Pros
Provides continuous flow of traffic
Reduction in delay
Provides traffic calming (reduce speed)
Reduce overall number of crashes and crash severity
Cons
Increased installation costs
Require acquisitions of additional right-of-way at intersections
Marginalizes pedestrian (esp. handicapped people) and bicycle traffic
Page 7
Town CouncilPage 73 of 228Meeting Date: August 14, 2018
August 201814,
Date:
Trophy Club, Texas
Trophy Club Dr. &
Meeting
2
tnp project number TRO 18006
817.336.5773 ph 817.336.2813 fx
817.336.5773 ph 817.336.2813 fx
5237 N. Riverside Drive Suite 100
5237 N. Riverside Drive Suite 100
Bobcat Blvd.
TBPE Registration No. F-230
TBPE Registration No. F-230
Fort Worth, Texas 76137
Fort Worth, Texas 76137
www.tnpinc.com
www.tnpinc.com
August 8, 2018
Page 228of 74
Town
Exhibit 2A
August 201814,
Date:
Trophy Club, Texas
Meeting
Trophy Club Dr. &
tnp project number TRO 18006
817.336.5773 ph 817.336.2813 fx
817.336.5773 ph 817.336.2813 fx
5237 N. Riverside Drive Suite 100
5237 N. Riverside Drive Suite 100
Bobcat Blvd.
TBPE Registration No. F-230
TBPE Registration No. F-230
Fort Worth, Texas 76137
Fort Worth, Texas 76137
www.tnpinc.com
www.tnpinc.com
August 8, 2018
Page 228of 75
Town
Town of Trophy Club July 2018
TROPHY CLUB DRIVE & DURANGO DRIVE
OPTION 1 NO IMPROVEMENTS TO THE INTERSECTION (EXISTING CONTROL)
(Exhibit 3)
Pros
Continuous traffic flow for Trophy Club Drive
No maintenance costs or installation costs
Cons
Longer delay for Durango Drive
Increase the likelihood of right-angle crashes
Difficult to cross for pedestrian without school guard
Costs
None
OPTION 2 ALL-WAY STOP CONTROL
Pros
Helps with pedestrian crossing
Better relief for Durango Drive
Reduce right angle and turning collisions
Reduce through and turning speeds
No right-of-way acquisition is required
Relatively low installation and maintenance costs
Cons
Will create delays for Trophy Club Drive
Not suitable at intersection with unbalanced approach volumes
Costs
Approximately $5,000 per intersection for STOP signs and pavement markings
OPTION 3 TRAFFIC SIGNALS
Pros
Increase traffic capacity of an intersection
Improve safety and efficiency of both pedestrian and vehicular traffic
Reduce the frequency and severity of right angle collisions
Provide for orderly movement of traffic
Interrupt heavy traffic at intervals to permit other vehicles or pedestrians to cross
Page 8
Town CouncilPage 76 of 228Meeting Date: August 14, 2018
Town of Trophy Club July 2018
Cons
Increased installation and maintenance costs
Increase rear-end collisions
Excessive disobedience of the signal indications
Costs
Estimate $175,000 per intersection for installation and not including maintenance
costs
OPTION 4 ROUNDABOUTS (NOT A FEASIBLE OPTION) (Exhibit 3A)
Pros
Provides continuous flow of traffic
Reduction in delay
Provides traffic calming (reduce speed)
Reduce overall number of crashes and crash severity
Cons
Increased installation costs
Require acquisitions of additional right-of-way at intersections
Marginalizes pedestrian (esp. handicapped people) and bicycle traffic
Page 9
Town CouncilPage 77 of 228Meeting Date: August 14, 2018
August 201814,
Date:
Trophy Club, Texas
Trophy Club Dr. &
Meeting
3
tnp project number TRO 18006
817.336.5773 ph 817.336.2813 fx
817.336.5773 ph 817.336.2813 fx
5237 N. Riverside Drive Suite 100
5237 N. Riverside Drive Suite 100
Durango Dr.
TBPE Registration No. F-230
TBPE Registration No. F-230
Fort Worth, Texas 76137
Fort Worth, Texas 76137
www.tnpinc.com
www.tnpinc.com
August 8, 2018
Page 228of 78
Town
August 201814,
Date:
Trophy Club, Texas
Trophy Club Dr. &
Meeting
3A
tnp project number TRO 18006
817.336.5773 ph 817.336.2813 fx
817.336.5773 ph 817.336.2813 fx
5237 N. Riverside Drive Suite 100
5237 N. Riverside Drive Suite 100
Durango Dr.
TBPE Registration No. F-230
TBPE Registration No. F-230
Fort Worth, Texas 76137
Fort Worth, Texas 76137
www.tnpinc.com
www.tnpinc.com
August 8, 2018
Page 228of 79
Town
Town of Trophy Club 1 Trophy Wood Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2018-360-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:7/24/2018 In control:Town Council
On agenda:8/14/2018 Final action:
Title:Receive an update from Republic Services and take appropriate action regarding an Agreement for
Recycling Services options; and authorizing the Mayor or his designee to execute all necessary
documents (T. Class).
Attachments:Recycling Market and Industry Challenges and Impacts 2018.pdf
2018 Rate Comparison.pdf
Trophy Club Recycling Model - May 2018.pdf
DateVer.Action ByActionResult
Agenda Item No. 11:
ReceiveanupdatefromRepublicServicesandtakeappropriateactionregardinganAgreementforRecyclingServices
options; and authorizing the Mayor or his designee to execute all necessary documents (T. Class).
Town CouncilPage 80 of 228Meeting Date: August 14, 2018
-
Poll Question
4
The Recycling Life Cycle
7
Lightweighting of Material
9
Market Impacts of China Sword
10
China Sword Immediate Impacts
15
Next Steps
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Council
Town
Town of Trophy Club 1 Trophy Wood Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2018-371-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:7/31/2018 In control:Town Council
On agenda:8/14/2018 Final action:
Title:Discussion of and provide direction to Town Staff regarding the replacement of playground equipment
at Harmony Park, the addition of one shade structure at the Community Pool, and revised color
selections for the two shade structures at Harmony Park. (T. Jaramillo).
Attachments:Staff Report - Playground Equipment and Shade Structure Color Selection.pdf
Accessible playground equipment pictures and quote.pdf
Pictures of playground shade structures at Harmony and Dino playground.pdf
Aerial of new potential shade structure location at the Community Pool.pdf
DateVer.Action ByActionResult
Agenda Item No. 12:
DiscussionofandprovidedirectiontoTownStaffregardingthereplacementofplaygroundequipmentatHarmonyPark,
theadditionofoneshadestructureattheCommunityPool,andrevisedcolorselectionsforthetwoshadestructuresat
Harmony Park. (T. Jaramillo).
Town CouncilPage 105 of 228Meeting Date: August 14, 2018
To: Mayor and Town Council
From:Tony Jaramillo, Parks and Recreation Director
CC: Thomas M. Class Sr., Town Manager
Holly Fimbres, Town Secretary/RMO
Re: Playground equipment and shade structure color selection at Harmony Park and
the Community Pool
Town Council Meeting, August 14, 2018
Agenda Item:
Discussion of and provide direction to Town Staff regarding the replacement of playground
equipment at Harmony Park, the addition of one shade structure at the Community Pool, and
revised color selections for the two shade structures at Harmony Park. (T.Jaramillo).
Background and Explanation:
a)The large playground equipment at Harmony Park was installed in 1998. Several
components are no longer manufactured, which makes it increasingly challenging to
repair or replace when necessary. Staff recommends replacing the existing equipment
with new accessible playground equipment which will be developmentally appropriate
for children, regardless of abilities, and which will encourage physical and social play for
all.
b)The large blue shade structure fabric at Harmony Park was destroyed by weather on
June 20, 2018 and needs to be replaced following an insurance settlement with TML.
c)Adjacent to the large destroyed shade structure in Harmony Park is a small undamaged
blue shade structure. Following a Parks Board recommendation, staff proposes to
repurpose the small blue shade fabric at the Community Pool should Council approve
the installation of an additional shade structure frame in the future. A new frame
utilizing the repurposed blue fabric from Harmony Park would blend in well with the
existing Community Pool shade structures.
Page 1 of 3
Town CouncilPage 106 of 228Meeting Date: August 14, 2018
Financial Considerations:
a)Cost for the replacement of the existing playground equipment with accessible
playground equipment is $235,817.19. This cost includes the removal and disposal of
the existing playground and installation of new playground, and new rubber surface.
The removal of the existing wood chips will be performed in-house for a savings of
approximately $5,000.00.
b)The cost to replace the destroyed shade structure fabric at Harmony Park, after
insurance settlement, is approximately $2,300.00, andwill be paid for with existing
Property Maintenance funds.
c)The cost of new small shade structure fabric to match the new large shade structure
fabric at Harmony Park is approximately $19,000.00, and includes repainting the frame.
d)The cost to install a new shade structure at the Community pool to accommodate the
repurposed shade fabric from Harmony Park is estimated at $66,000.
The approximate total cost for all four projects is: $323,117.19.
Legal Review:
Not applicable
Board/Commission/ or Committee Recommendation:
The Parks and Recreation Board met on July 16, 2018, and unanimously recommended the
following:
Replacing the large playground equipment with a new accessible playground and rubber
surface utilizing Parkland Dedication funds;
Changing both the large and small shade structure fabrics color to tan at Harmony Park,
and repainting the existing shade structure frames hunter green to match the Dino
Playground at Freedom Dog Park; and
Installing a new shade structure at the Community Pool utilizing the repurposed blue
shade fabric from the smallplayground at Harmony Park.
Staff Recommendations:
Staff echoes the Parks and Recreation Board recommendations of July 16, 2018and:
Recommends changing the Harmony Park shade structure color scheme from blue and
black to tan and hunter green to match the playground at the Dino Playground;
Recommends purchasing the Harmony Park small shade structure fabric ($19,000.00)
utilizing FY-18 savings from Community Events and Recreation budgets; and
Recommends installing a new shade structure at the Community Pool ($66,000.00) with
the repurposed blue shade fabric from the small playground at Harmony Park, utilizing
the remaining 2010 tax note funds of $41,919.21 and FY-18 salary savings from the
Parks Department budget.
Page 2 of 3
Town CouncilPage 107 of 228Meeting Date: August 14, 2018
Attachments:
Accessible playground equipment pictures and quote
Pictures of playground shade structures at Harmony and Dino playground
Aerial of new potential shade structure location at the Community Pool
Page 3 of 3
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Town of Trophy Club 1 Trophy Wood Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2018-374-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:8/1/2018 In control:Town Council
On agenda:8/14/2018 Final action:
Title:Discussion of and take appropriate action regarding the Fiscal Year 2019 Budget (J. Phillips).
Attachments:Fiscal Year 2019 All Funds Overview.pdf
Fiscal Year 2019 Proposed Budget.pdf
DateVer.Action ByActionResult
Agenda Item No. 13:
Discussion of and take appropriate action regarding the Fiscal Year 2019 Budget (J. Phillips).
Town CouncilPage 119 of 228Meeting Date: August 14, 2018
Fiscal Year 2019 Proposed Budget
Popular Annual Financial Report- FY 2016
1
Town CouncilPage 164 1 of 228Meeting Date: August 14, 2018
Town Managers Message
Dear Mayor, Counciland Residents,
For the past eighteen monthsit has been my honor to serve the Town of
Trophy Club asits Town Manager. The Town of Trophy Club is synonymous
with home, for me and 12,000+ other residents.Being apublic servant and
citizenincites a calling that has echoed for over millennia,Thus in all these
ways, we will transmit this City \[Town\] not only, not less, but greater and
more beautiful than it was transmitted to us. The Athenian oath of citizenship
rings true even today.
With your support, Ihave been able to strategically realign this organization to better serve its residents.
This has been accomplished through therestructuringofthe organization, the recruitment of a
experiencedmanagement staff, and through the implementation of a performance drivenemployee
evaluation system based on five core values:
StewardshipAccountability
Service
Leadership
Teamwork
This system places an emphasis on rewarding those that exemplify the values of the organization.
Ultimately this shiftsupports theTowns vision, aids in decision-making processes, and isthe foundation
for the organizations culture.With these values at the forefront staff proposes a budget that meets the
Town Councils goals expressed during the budget planning process. The main objectives for FiscalYear
2019 are:
Provide property tax relief through the use of special revenue funds
Maintain $0.11/$100 Interest & Sinking (I&S) rate
Establish a Capital Equipment Replacement fund
Prepare for Phase 3 of the Trophy Wood Development
This budget is presented to the Town Council and residents in accordance with State of Texas Local
Government Code and the Town Charter. It was prepared utilizing advanced planning methods,
Governmental Accounting Standards Board (GASB 34) provisions, and complying with the adopted Fund
Balance Policy.
The adopted budget includes total revenues of $16,200,045 and expendituresof$19,671,357.
Expenditures exceed revenues by $3,209,811due to $3,218,030of improvements in the Capital Projects
Fund (for which debt was issued in prior periods),$382,000 in capital projects in the Parkland Dedication
Fund, and$50,000 of improvements in the Hotel Occupancy Fund. Excluding capital improvements, the
overall budget contains a surplus (revenues over expenditures) of $440,219. The fund balance of the
General Fund is anticipated to decrease $405,874. This letter discusses, the major issues addressed in the
FY19 budget.
Town CouncilPage 165 2 of 228Meeting Date: August 14, 2018
The FY19 budget highlights include:
Personnel
•
Police Shift Differential(Police)
Equipment Replacement & Capital
•
Exhaust Reclamation System (Fire)
•
Extraction Tools (Fire)
•
Dolphin Vacuum (Recreation)
•
Round-A-Bout Christmas Tree Replacement (Recreation)
nd
•
Ambulance (2Year Lease Payment)(EMS)
•
Command Patrol Vehicle(Police)
•
Repainting Splash Pad Surface(Recreation)
•
Repainting Splash Pad Features(Recreation)
•
Replace Pool Pump Shade Structure(Recreation)
•
MS4 5-Year Plan(Streets)
Capital Improvement Projects totaling $3,650,030including:
•
Indian Creek Drive
•
Phoenix Drive
•
Trophy Club Drive (Durango Drive to Bobcat Blvd.)
•
Meadowbrook Lane
•
Sundance Court
•
Wayfinding signage, entryway monumentation and public art
•
HarmonyPark playground replacement ADA accessible
FY19BUDGET DEVELOPMENT CONSIDERATIONS
There is no accurate means by which we can see into the future, thus we have to rely on macro and micro
economic indicators to drive our predictions. National, state, and regional economic conditions factor into
our out-year projections and operations.
National Economy -The United States is in a period of growth with Gross Domestic Product (GDP)
staying between 1%-3% for the past five years, unemployment rates dropping from an average of 8.1% in
2012 to 4.0%inthe first six months of 2018(according to the Bureau of Labor Statistics), the Federal
Reserve increasing the federal funds rate to 2.00%, and inflation rates arebelow 1.5% (according to the
World Bank). The United States economy is seeing a new period of economic growth, key indicators of
this is the rise in the federal funds rate, the drop inunemployment, and low inflation. The Consumer Price
Index (CPI) has risen 2.9% over the past twelve months. The Town of Trophy Club has seen large
increases in services and supplies due to thechange in value of prices of utilities.
Town CouncilPage 166 3 of 228Meeting Date: August 14, 2018
State Economy - The outlook at a national level is improving,and the Texas economy continues to be a
national leader ingrowth.Texas CPI is 0.4% higher than the US CPI, whichcombined with national
inflation levels,is causing a rise in the price of goods. Consumer Confidence Index is 2.8% higher for
Texas, primarily due to the strengthof the Texas economy.
Regional Economy -The Dallas/Fort Worth (DFW) economy differs from most of Texas as a whole due
to its lower reliance on the oil and gas industry. One of the largest drivers of new growth in the region is
the relocation of corporate offices to the DFW area. In the Alliance and Hwy114 corridors, twonew
companies (Charles Schwab, and TD Ameritrade) are driving housing demand and home values for the
area. Existing property appraisal values rose 5.61% over last year.
The stable Texas economy has insulated the DFW area from the slow growth economy that has beenseen
around the U.S. overthe past decade. The Town has capitalized on the housing and economic growth by
decreasing the tax rate and offering economic incentives to attract award winning restaurants.
Recent regional growth of corporate relocations has ledto a scarcity of housing in the area. The Town of
Trophy Club is close to build-out and is seeing an increase in housing redevelopment. To better control
the future of the Town, staff will work to improve development standards and encourage targeted
redevelopment.
FUTURE CHALLENGES AND OPPORTUNITIES
With regard to the long and short term, the most significant challenge Trophy Club faces is heavy reliance
on property tax revenue. In the FY19 budget, 63.62% of the General Fund revenue for the Town was
property tax revenue; by FY23it is projected to be 63.92%. The Town endeavorsto maintain a mix of
revenue where property tax does not exceed 65.00% of total revenuegenerated in the General Fund. The
Town is only a few years away from build-out, which has already decreased permitting revenue and has
pushed the Town into an even deeper reliance on property tax revenue.
Town Council and staff are focused on a multifaceted solution to address the revenue issue. On the
Economic Development front, the Town has been working to recruit and develop new opportunities for
destination restaurants that will increase the Towns sales tax revenues. The first steps were taken by
creating a Tax Increment Reinvestment Zone #1 (TIRZ#1) in the Trophy Wood District in FY13. Next,
the Town entered into a public-private partnership with Old Town Development, to bring about high-end,
destination eateries within TIRZ#1. The first of these restaurants to sign a lease was Bread Winners Cafe
& Quarter Bar. The eatery/bar features classic architectural touches, a courtyard feel, a rooftop space, and
old-world charm. The restaurant is a strong addition to the region anda great place for our residents to
eat, drink, and mingle.
Additionally, acclaimed BBQ restaurant Meat U Anywhere opened its doors in June 2016 on the corner
of Trophy Club Drive and State Highway 114. This is a regionally and state recognized, award-winning
BBQ destination that is a great place to eat for Trophy Club residents and is drawing in diners from
around the metroplex and beyond. The newest addition to the areais HG Sply Co. a restaurant that serves
natural, wholesome food defined not by trends. The eatery will feature three district concepts in one
Town CouncilPage 167 4 of 228Meeting Date: August 14, 2018
space: the HG Sply CO, Base Camp, and the Mudsmith coffee shop. The restaurant is scheduled toopen
by winter of 2018.
Over the past year and with the aid of Council, we were able to come to an agreement with Beck Ventures
regarding parkland dedication funding from the PD-30 development. As a result the construction of the
PD-30 development is under way. The construction of approximately 45,000 square feet of retail space is
slated to start constructionbeginning next year. This will further aid in the Towns revenue diversification
efforts, by increasing the sales tax base.
The Town of Trophy Club is working with Old Town Development, the developers that attracted both
Bread Winners and HG Sply Co., to develop the next stage of the Trophy Wood district called Phase 3.
This phase will be a mix of public space, retail, office space, entertainment, and dining. Though this is
still in the initial planning process it is the goal of the Town to further enhance the sales tax base to reduce
reliance on property taxes.
SUMMARY & CONCLUSION
The Town of Trophy Club is slated to have another prosperousfiscal year. This years FY19 budget
represents a collective effort by the Town Council and the Town staff to meet challenges facing our
community. This budget is more than a financial document; it is a policy document that lays the
groundwork for a continuation of current services and stabilizes the future financial position in order to
carry on the Towns duties and responsibilities, while meeting the goals and objectives outlined in the
Towns strategy map. Town staff will continue to work to review, evaluate, and innovate to improve
service delivery. I appreciate the opportunity to lead an organization that provides our community with
exceptional services, strong public safety, and an excellent quality of life.
I would like to thank the Town Council and residents for volunteering their time to serve their
community and providing leadership to continue to make the Town of Trophy Club a great place to call
home!
Sincerely,
Thomas M. Class, Sr.
Town Manager
Town CouncilPage 168 5 of 228Meeting Date: August 14, 2018
3,650,030
15,541,618
0
$
803,710 263,497192,500805,088845,113305759,305828,665600,000000144678,939603,939127,230589,804250,2311,377,097828717,650586938729517,770350512,780999340,577657,453 012,929- 428658,428)3,209,811)332,3
99
169,589,824,176,662,97,637,658,
955,123,
Total
1,1,2,
9,2,1,
(
13,
19,10,
(
$
$ $
$ $
Program Fund
--
Recreation
500500
3078,500500$ $ 307
8,8,
7,8,7,
$ $ $ $
2018
14,
August
261,500)
-
Dedication 500120,000382,000
270120,500$
000770
Parkland
470,208,
382,
Fund
$ $ (
$ $
$
Date:
593,324)540,080)
-
048359
96,407 43,164
164$ 244
Meeting
82,14,
TIRZ #1
53,
43,
$ $ $
((
$ $
- - -
-
786$ $ $ 786
$
Grants Fund
7,7,
$ $
3,000)
(3,000)550)
600150
7073,600150157
Court Security
3,1,
19,1,19,
(
$
Fund
(
$ $
$
$ $
4,245)
Technology -
2008,445
5574,200$ 312
445
Court
4,
15,8,11,
Fund
$
$
(
$
$ $
-
-
All Funds Summary - Fiscal Year 2019 Occupancy 600,000
00020,40050,000
413605,000400$ 600236,013
-
Hotel
5,
701,70,534,
Fund
$
1,
$ $ $
$
20,000)
(20,000)
Trophy Club
000418
842170,000418582424
Park Fund
170,112,
127,112,165,
37,
(
$
$
$
$ $ $ $
66,937)
(66,937)228
-
432,754500057275
767433,254332985752
of
Drainage
-
Stormwater Utility Fund
179,
153,
411,332,33,445,
169
(
$
$
$ $ $ $
6
Page
-
678337
706226,678337$ 341047
-
Street Maint.
226,204,
204,119,
96,22,
Fund
$ $
$ $ $
204,023)
(204,023)384,842)
635,775400
356000
708455,356175866
EDC 4B Fund
453,2,
805,636,420,
(
$ $ $ ($
$ $
49,881)1,291)
(49,881)
-
204,010420
811204,010420520
CCPD Fund
155,
155,
57,56,
(
(
$
$ $
$
$ $
Replacement
- - - -
--
126,452
128,985 59,150587
587314,58700
$ $
$ $
Capital
314,
314,
Fund
$ $
Debt Service
2,477,778
2,250,206000841
5592,260,206477,778280,841269829
--
10,280,
453,63,516,
Fund
$
2,
$ $ $
$ $
(3,158,030)
-
3,218,030
60,000
6,285,51560,0003,218,0303,127,485
$
--
-
Capital Projects
Fund
$
$ $ $
$
(314,587)(251,587)(405,874)
The General
6,931,243192,500805,088946,711336,251759,305828,66545,00049,144603,939127,2302,434,3841,123,7801,377,097232,4341,605,232687,101156,538662,729517,77087,755512,780578,849340,57763,000
4,936,08610,893,90711,048,1944,530,212
Fund
$ $
$ $
Council
$ $
Total Other Sources (Uses)Town
Emergency Medical Services
Community Development
Total Expenditures
Net Increase (Decrease)
Beginning Fund Balance
Administrative Services
Total Revenue
Miscellaneous Income
Other Sources (Uses):
General GovernmentFacility Management
Licenses and Permits
Information Services
Ending Fund balance
Intergovernmental
Investment Income
Charges for Service
Community Events
Streets & Drainage
Manager's Office
Capital - Projects
Municipal Court
Occupancy Tax
Franchise FeesFines and Fees
Property Tax Transfers Out
Debt Issuance
Expenditures
Debt Service
Recreation
Transfers In
Sales Tax
Revenue
Finance
Legal
Police
Parks
Fire
The General Fund
FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021
RevenuesFY 18 ESTIMATE
ACTUALACTUALACTUALBUDGETPROPOSEDPROJECTEDPROJECTED
Property Tax $ 5,205,437 $ 5,769,797 $ 6,267,051 $ 6,439,666 $ 6,460,500 $ 6,931,243 $ 7,114,815 $ 7,176,744
Licenses and Permits 697,378 598,586 333,780 243,100 328,500 192,500 113,500 113,500
Franchise Fees 811,052 953,622 888,863 869,631 829,313 805,088 791,675 778,677
Sales Tax 751,510 821,227 883,612 964,299 905,462 946,711 966,045 985,778
Fines and Fees 574,558 356,307 349,503 341,824 377,602 336,251 339,503 343,306
Intergovernmental 126,134 - 581,633 608,896 608,896 759,305 782,084 805,547
Charges for Service 282,956 300,337 806,815 776,330 774,602 828,665 850,057 872,056
Investment Income 7,829 33,477 48,503 40,000 50,000 45,000 47,500 50,000
Miscellaneous Income 88,993 259,315 117,186 85,144 85,986 49,144 49,144 49,144
Grant Revenue 73,343 - - - - -
- -
Total Revenues $ 8,619,191 $ 9,092,668 $ 10,276,946 $ 10,368,890 $ 10, 420,861 $ 10,893,907 $ 11,054,323 $ 11,174,752
FOOT$ -$ -$ -$ -$ -$ -$ -$ -
FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021
ExpendituresFY 18 ESTIMATE
ACTUALACTUALACTUALBUDGETPROPOSEDPROJECTEDPROJECTED
Manager's Office $ 1,030,977 $ 826,562 $ 577,140 $ 626,131 $ 521,385 $ 603,939 $ 620,304 $ 629,162
Legal 176,384 307,245 110,140 129,988 119,424 127,230 127,350 130,230
Police 1,974,596 2,223,459 2,092,872 2,367,813 2,322,484 2,434,384 2,491,133 2,590,219
Emergency Medical Services 865,699 923,247 979,623 1,090,360 1,125,818 1,123,780 1,170,086 1,193,559
Fire - - 1,031,700 1,082,563 1,098,895 1,377,097 1,336,260 1,319,575
Streets 397,770 356,472 381,756 398,831 334,843 232,434 241,212 250,419
Medians 323,438 - - - - -
- -
Parks 968,919 1,340,468 1,748,111 1,542,115 1,422,941 1,605,232 1,605,525 1,641,232
Recreation 520,979 632,364 675,994 587,333 567,788 687,101 686,028 700,789
Community Events 19,008 26,155 34,006 47,619 22,631 156,538 132,049 37,037
Community Development 562,496 576,508 507,011 642,283 541,382 662,729 657,224 667,288
Finance 345,775 400,642 442,798 523,132 506,981 517,770 527,007 539,204
Municipal Court 80,754 75,421 81,377 82,013 81,211 87,755 88,752 90,237
Administrative Services 99,862 159,216 170,404 385,805 384,632 512,780 520,018 533,318
Information Services 509,301 478,364 490,098 677,271 600,612 578,849 578,953 578,654
Facilities Maintenance 108,065 99,528 127,330 219,250 237,197 340,577 340,773 347,269
Total Expenditures $ 7,984,023 $ 8,425,653 $ 9,450,360 $ 10,402,506 $ 9,888,223 $ 11,048,194 $ 11,122,674 $ 11,248,192
FOOT$ 2.00$ 2.00$ (1.00)$ ( 0.80)$ 0.00$ (0.00)
FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021
Other Sources (Uses)FY 18 ESTIMATE
ACTUALACTUALACTUALBUDGETPROPOSEDPROJECTEDPROJECTED
Transfers In $ 11,000 $ 111,702 $ 63,000 $ 63,000 $ 63,000 $ 63,000 $ 63,000 $ 63,000
Transfers Out - (275,744) (707,484) - (35,817) (314,587) (552,302) (225,900)
Total Other Sources (Uses) $ 11,000 $ (164,042) $ (644,484)$ 63,000$ 27,183 $ (251,587) $ (489,302)$ (162,900)
FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021
Fund BalanceFY 18 ESTIMATE
ACTUALACTUALACTUALBUDGETPROPOSEDPROJECTEDPROJECTED
Beginning Fund balance $ 3,045,021 $ 3,691,189 $ 4,194,162 $ 4,115,087 $ 4,376,264 $ 4,936,086 $ 4,530,212 $ 3,972,558
Net increase (Decrease) 646,168 502,973 182,102 29,384 559,821 (405,874) (557,653) (236,340)
Ending Fund Balance $ 3,691,189 $ 4,194,162 $ 4,376,264 $ 4,144,471$ 4,936,086 $ 4,530,212 $ 3,972,558 $ 3,736,218
FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021
Fund Balance DetailFY 18 ESTIMATE
ACTUALACTUALACTUALBUDGETPROPOSEDPROJECTEDPROJECTED
Reserve Fund balance 2,395,207 2,527,696 2,835,108 3,120,752 2,966,467 3,314,458 3,336,802
3,374,458
Assigned Fund Balance 228,138 - - - - -
-
Committed Fund Balance 200,000 189,475 183,855 171,855 182,863 170,863 158,863 134,863
Unassigned Fund Balance in
867,844 1,476,991 1,357,302 851,865 1,786,756 1,044,890 476,893 226,898
Excess (Deficit) of 30%
Total Fund Balance $ 3,691,189 $ 4,194,162 $ 4,376,264 $ 4,144,471$ 4,936,086 $ 4,530,212 $ 3,972,558 $ 3,736,218
Town CouncilPage 170 7 of 228Meeting Date: August 14, 2018
MANAGER'S
FY 2015 FY 2016FY 2017FY 2018FY 2018FY 2019FY 2020FY 2021
OFFICE ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED
Personnel
Salaries $ 675,545 $ 507,107 $ 363,140 $ 415,264 $ 292,981 $ 398,947 $ 420,198 $ 425,962
Overtime - - 444 - - - -
-
Longevity 1,883 1,175 195 310 175 398 548 698
Stipend 4,000 3,000 4,500 - - - - -
Retirement 126,385 79,022 56,898 50,645 37,846 48,909 49,910 50,931
Medical Insurance
43,011 40,310 17,286 10,550 13,161 6,638 6,638 6,638
Dental Insurance 2,975 3,137 1,125 797 913 332 332 332
Vision Insurance 606 533 126 90 105 79 79 79
Life Insurance & Other 2,954 3,200 1,574 1,613 1,316 1,430 1,430 1,430
Social Security Taxes 31,152 26,388 21,492 16,120 18,176 14,187 14,331 14,478
Medicare Taxes 9,737 7,060 5,208 4,401 4,251 4,103 4,187 4,273
Unemployment Taxes 2,024 878 114 513 495 428 428 428
Workers' Compensation 1,459 1,088 910 768 671 716 730 745
Pre-Employment 113 - 666 - - - -
-
Auto Allowance 7,660 6,054 4,250 6,000 6,000 6,000 6,000 6,000
Employee Relations 652 2,632 6,051 450 450 450 450 450
Total Personnel $ 910,155 $ 681,583 $ 483,982 $ 507,521 $ 376,540 $ 482,617 $ 505,261 $ 512,444
Services/Supplies
Professional Outside Services $ 5,925 $ 6,117 $ 7,195 $ 225 $ 225 $ 3,440 $ 1,440 $ 1,440
TC Magazine 13,050 - - - - - -
-
Records Management 1,750 2,912 2,004 3,325 3,635 2,512 2,562 2,613
Newsletter/Year-In-Review 9,788 5,438 1,363 - - - -
-
Elections 12,685 36,098 6,567 15,000 13,000 14,200 14,480 14,770
Meals on Wheels - - - - - - - -
Advertising 3,089 10,256 4,465 5,000 4,000 4,000 4,080 4,162
Printing 1,027 864 896 4,200 1,000 600 620 640
Schools & Training 3,893 3,499 3,612 2,180 2,400 10,335 2,095 2,375
Communications/Pagers/Mobiles 3,891 3,590 2,325 1,800 1,800 1,800 1,800 1,800
Independent Labor 1,577 1,473 874 - - - -
-
Dues & Membership 20,533 17,845 17,691 16,695 14,011 16,909 17,205 17,608
Travel & Per Diem 5,466 2,644 5,238 4,495 4,550 3,500 4,400 4,550
Meetings 4,555 2,755 1,688 2,924 3,349 3,660 3,770 3,660
Office Supplies 1,814 811 1,557 2,000 2,200 2,200 2,240 2,281
Postage 1,318 2,072 4,078 1,464 1,464 750 765 780
Publications/Books/Subscriptions 25 988 118 250 420 420 422 425
Mayor/Council Expense 13,674 21,535 19,748 23,344 21,566 20,288 22,165 22,315
Small Equipment - - 1,300 - 1,300 - -
-
Furniture/Equipment <$5,000 465 - 395 1,000 400 1,000 1,000 1,000
Contingency Expense 14,333 15,266 6,453 25,000 60,000 25,000 25,000 25,000
Miscellaneous Expense 1,966 10,816 5,592 - 100 1,000 1,000 1,000
Incentive Program - - - 9,708 9,425 9,708 9,999 10,299
Total Services/Supplies $ 120,822 $ 144,978 $ 93,159 $ 118,610 $ 144,845 $ 121, 322$ 115, 043$ 116, 718
Total Expenditures $1,030,977 $ 826,562 $ 577,140 $ 626,131 $ 521,385 $ 603,939 $ 620,304 $ 629,162
Town CouncilPage 171 8 of 228Meeting Date: August 14, 2018
FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 FY 2019 FY 2020 FY 2021
Legal
ACTUAL ACTUAL ACTUAL BUDGET ESTIMATE PROPOSED PROJECTED PROJECTED
Personnel
Salaries $ 117,433 $ 168,093 $ - $ - $ - $ - $ - $ -
Longevity 1,058 1,148 - - - - - -
Stipend 750 750 - - - - - -
Retirement 24,900 33,849 - - - - - -
Medical Insurance 5,570 3,906 - - - - -
-
Dental Insurance 389 280 - - - - -
-
Vision Insurance 81 55 - - - - -
-
Life Insurance & Other 693 497 - - - - -
-
Social Security Taxes 7,388 8,873 - - - - -
-
Medicare Taxes 1,728 2,440 - - - - -
-
Unemployment Taxes 9 171 - - - - -
-
Workers' Compensation 261 262 - - - - -
-
Total Personnel $ 160,259 $ 220,324 $ - $ - $ - $ - $ - $ -
Services/Supplies
Professional Outside Services 6,632 79,365 1 05,835 1 26,000 1 18,200 1 26,000 1 26,120 1 29,000
Schools & Training 299 - - - - - -
-
Communications/Pagers/Mobiles 466 392 - - - - -
-
Dues & Membership 465 - - - - - -
-
Travel & Per Diem 1,376 - - - - - -
-
Office Supplies 117 223 2 16 2 50 2 03 2 00 2 00 2 00
Postage 60 25 1 5 0 5 0 5 0 5 0 5 0
Publications/Books/Subscriptions 6,709 6,916 3 ,997 3 ,588 8 80 8 80 8 80 8 80
Miscellaneous Expense - - 9 1 1 00 9 1 1 00 1 00 1 00
Total Services/Supplies $ 16,125 $ 86,921 $ 110,140 $ 129,988 $ 119,424 $ 127,230 $ 127,350 $ 130,230
Total Expenditures $ 176,384 $ 307,245 $ 110,140 $ 129,988 $ 119,424 $ 127,230 $ 127,350 $ 130,230
Town CouncilPage 172 9 of 228Meeting Date: August 14, 2018
FY 2015 FY 2016FY 2017FY 2018FY 2018FY 2019FY 2020FY 2021
Police
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED
Personnel
Salaries $ 1,165,261 $ 1,275,122 $ 1,224,169 $ 1,488,834 $ 1,413,329 $ 1,577,996 $ 1,609,625 $ 1,641,883
Overtime 55,386 80,503 64, 143 55, 000 81, 325 57, 200 57, 200 57, 200
Longevity 12,073 11,105 6, 005 8, 298 7, 108 6, 530 7, 640 8, 750
Stipend 16,600 15,750 10, 600 - - - - -
Certification 12,297 11,929 8, 100 9, 300 5, 400 9, 300 9, 300 9, 300
Holiday Pay 19,836 23,658 - - - - - -
Retirement 167,155 172,155 163, 707 191, 386 186, 300 195, 314 199, 324 203, 411
Medical Insurance 109,093 107,728 111, 183 163, 972 173, 675 197, 191 197, 191 197, 191
Dental Insurance 8,645 9,198 7, 507 11, 428 10, 770 10, 112 10, 112 10, 112
Vision Insurance 1,891 1,842 1, 016 1, 389 1, 453 1, 320 1, 320 1, 320
Life Insurance & Other 8,967 10,137 6, 703 8, 875 7, 521 9, 145 9, 145 9, 145
Social Security Taxes 76,509 84,510 77, 511 94, 862 93, 816 100, 364 102, 201 104, 074
Medicare Taxes 17,894 19,866 18, 443 22, 504 21, 941 23, 809 24, 280 24, 761
Unemployment Taxes 1,208 5,955 830 5, 175 5, 688 4, 643 4, 643 4, 643
Workers' Compensation 31,310 24,469 24, 651 31, 410 58, 871 33, 360 34, 027 34, 708
Pre-Employment Physicals/Testing 2,537 4,992 4,626 1, 500 1, 938 - - -
Clothing Allowance 1,235 1,186 1, 250 1, 200 - 1, 200 1, 200 1, 200
Total Personnel $ 1,707,897 $ 1,860,105 $ 1,730,446 $ 2,095,133 $ 2,069,135 $ 2,227,484 $ 2,267,208 $ 2,307,698
Services & Supplies
Professional Outside Services 8,370 40,491 11, 563 7, 000 7, 500 1, 000 2, 000 9, 000
Records Management 277 925 1, 178 - - - - -
Advertising 154 4,976 2, 901 2, 000 2, 700 2, 000 2, 000 4, 000
Printing 590 779 144 700 700 700 600 800
Abatements - - - - - - - -
Schools & Training 4,774 12,422 11, 674 9, 800 12, 000 - - 13, 400
Electricity 15,591 14,781 13, 359 - - - - -
Water 835 823 1, 036 - - - - -
Telephone - - ------
Communications/Pagers/Mobiles 10,347 15,063 15, 240 14, 700 12, 129 16, 932 17, 270 17, 616
Building Maintenance 16,374 7,287 5, 940 - - - - -
Vehicle Maintenance 20,808 37,375 45, 664 26, 400 43, 000 27, 900 30, 000 31, 750
Equipment Maintenance 3,357 4,579 536 4, 425 4, 150 4, 375 4, 550 3, 950
Cleaning Services 197 - - - - - -
-
Qualifying Expenses 4,475 12,424 8, 430 9, 900 12, 200 1, 000 1, 000 17, 300
Emergency Management 1,000 54 2, 153 - 2, 153 - - -
Dispatch - Denton County 36,816 32,369 30, 447 42, 000 30, 447 39, 338 44, 000 46, 000
Independent Labor 4,450 2,750 2, 650 6, 000 4, 000 - - 8, 000
Dues & Membership 985 1,707 3, 279 2, 505 2, 710 3, 855 4, 055 3, 905
Travel & Per Diem 7,906 8,089 7, 804 9, 000 9, 400 10, 500 11, 500 11, 500
Meetings 451 1,064 516 600 500 700 700 700
Office Supplies 3,677 3,886 4, 777 2, 100 3, 500 2, 500 2, 300 2, 300
Postage 407 461 626 550 500 550 550 550
Publications/Books/Subscription 226 537 95 1, 000 1, 100 1, 000 1, 600 1, 000
Fuel 27,205 26,010 28, 388 40, 000 36, 000 43, 500 46, 000 46, 000
Uniforms 24,261 22,304 17, 183 22, 900 30, 250 22, 000 22, 300 22, 500
Protective Clothing 6,826 1,530 1, 020 - - - - -
Investigative Materials 8,416 6,376 6, 037 5, 000 6, 700 5, 000 6, 500 6, 500
Animal Control 5,708 5,104 3, 690 6, 500 6, 600 7, 750 8, 500 8, 750
Small Equipment 15,118 26,904 11, 760 1, 900 8, 250 2, 000 4, 000 3, 200
Furniture/Equipment <$5,000 2,640 385 - - - - -
-
Maintenance Supplies 3,066 2,308 2, 368 - 2, 500 - - -
Miscellaneous Expense 2,391 6,096 2, 415 2, 000 1, 700 2, 000 2, 200 3, 000
Programs & Special Projects 24,844 16,138 5, 410 16, 700 12, 660 12, 300 12, 300 20, 800
Prompt Payment Interest - - ------
Total Services/Supplies $ 262,540 $ 315,993 $ 248,283 $ 233,680 $ 253,349 $ 206,900 $ 223,925 $ 282,521
Capital
Capital Outlay 4,160 47,362 114, 143 39, 000 - - - -
Total Capital $ 4,160 $ 47,362 $ 114,143 $ 39,000 $ - $ - $ - $ -
Total Expenditures $ 1,974,596 $ 2,223,459 $ 2,092,872 $ 2,367,813 $ 2,322,484 $ 2,434,384 $ 2,491,133 $ 2,590,219
Town CouncilPage 173 10 of 228Meeting Date: August 14, 2018
Emergency Medical
FY 2015 FY 2016FY 2017FY 2018FY 2018FY 2019FY 2020FY 2021
Services
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED
Personnel
Salaries
$477,487 $512,086 $537,397 $ 548,375 $ 562,719 $ 600,464 $ 612,473 $ 624,722
Overtime 41,515 58,919 68, 555 50, 122 72, 000 80, 762 80, 974 81, 192
Longevity 5,291 5,730 5, 599 5, 879 5, 856 6, 566 7, 226 7, 886
Stipend 11,250 9,750 6, 313 - - - - -
Certification 5,129 5,140 4, 988 4, 950 4, 597 4, 950 4, 950 4, 950
Holiday Pay 14,461 14,718 - - - - - -
Retirement 75,464 73,242 78, 959 79, 810 83, 243 90, 511 92, 187 93, 895
Medical Insurance 57,450 58,498 61, 733 63, 384 63, 369 85, 791 85, 791 85, 791
Dental Insurance 4,381 4,620 4, 365 4, 285 4, 756 4, 998 4, 998 4, 998
Vision Insurance 768 858 431 433 558 536 536 536
Life Insurance & Others 3,828 4,140 2, 855 3, 674 3, 094 4, 068 4, 068 4, 068
Social Security Taxes 31,805 33,612 34, 461 36, 920 39, 977 42, 511 43, 297 44, 097
Medicare Taxes 7,440 7,863 8, 057 8, 634 9, 350 9, 942 10, 126 10, 313
Unemployment Taxes (5) 1,514 159 1, 424 1, 719 1, 542 1, 542 1, 542
Workers' Compensation 8,425 7,969 7, 885 9, 945 8, 695 10, 786 11, 001 11, 222
Pre-Employment Physicals/Testing 421 800 1, 291 4, 600 4, 000 7, 794 8, 027 8, 268
Total Personnel
$745,108 $799,459 $823,046 $ 822,435 $ 863,933 $ 951,221 $ 967,196 $ 983,480
Services/Supplies
Professional Outside Services - 2,231 1, 907 - 125 3, 000 3, 000 3, 000
Collection Fees 13,942 21,004 20, 877 23, 432 23, 432 23, 432 24, 603 28, 294
Hazmat Disposal 931 608 642 1, 065 900 240 247 254
Radios 82 2,486 219 3, 000 3, 000 3, 000 3, 090 3, 182
Schools & Training 814 2,476 1, 701 4, 508 4, 500 6, 425 5, 541 5, 597
Electricity 6,920 5,766 6, 446 8, 140 7, 300 8, 000 8, 400 8, 800
Water 1,575 1,925 2, 758 4, 648 3, 167 3, 800 4, 000 4, 200
Telephone - - - - - - - -
Communications/Pagers/Mobiles 1,984 4,558 4, 616 6, 500 6, 500 2, 780 2, 836 2, 892
Building Maintenance 812 657 2, 779 2, 000 2, 000 3, 000 3, 500 4, 000
Vehicle Maintenance 6,437 4,979 12, 137 15, 645 15, 600 13, 845 16, 030 16, 528
Equipment Maintenance 4,835 315 3, 148 10, 096 8, 917 11, 958 11, 120 11, 286
Emergency Management 2,180 1,746 3, 470 13, 430 4, 650 6, 330 6, 689 6, 799
Dispatch - Denton County 2,216 2,472 2, 376 2, 723 2, 762 3, 481 3, 655 4, 204
Dues & Membership 651 1,249 907 3, 879 3, 642 3, 296 4, 166 3, 296
Flags & Repairs 2,210 2,728 3, 360 7, 412 7, 400 9, 919 500 500
Travel & Per Diem 605 2,115 480 3, 910 3, 700 7, 170 7, 150 7, 505
Meetings 33 - 110 750 750 750 772 795
Safety Programs - - 1, 289 1, 700 1, 700 1, 700 2, 001 1, 802
Inspection Fees - - - - - - - -
Office Supplies 117 252 464 500 511 500 514 530
Postage 159 45 28 100 100 100 103 106
Publications/Books/Subscriptions - - 3, 201 300 300 300 309 318
Fuel 5,776 3,452 4, 895 8, 987 5, 500 11, 738 12, 090 12, 452
Uniforms 2,403 8,661 6, 956 6, 687 6, 500 5, 907 6, 079 6, 002
Medical Control 6,959 12,799 12, 750 8, 007 12, 957 16, 988 17, 496 18, 021
Pharmacy 3,442 5,482 3, 119 7, 920 7, 920 6, 300 6, 489 6, 683
Oxygen 1,125 1,084 1, 112 2, 820 1, 500 2, 000 2, 060 2, 121
Disposable Supplies 8,283 7,791 7, 927 11, 400 11, 400 11, 400 11, 742 12, 094
Small Equipment 4,787 9,817 2, 473 3, 900 3, 900 3, 900 36, 854 36, 909
Maintenance Supplies 91 - - 300 300 300 309 318
Miscellaneous Expense 404 1,003 336 1, 500 1, 500 1, 000 1, 545 1, 591
Total Services/Supplies
$ 79,772 $107,702 $112,481 $ 165,258 $ 152,433 $ 172,559 $ 202,890 $ 210,079
Capital
Capital Outlay 40,818 16,086 44, 097 102, 667 109, 452 - - -
Total Capital
$ 40,818 $ 16,086 $ 44,097 $ 102,667 $ 109,452 $ - $ - $ -
Total Expenditures
$865,699 $923,247 $979,623 $1,090,360 $1,125,818 $1,123,780 $ 1,170,086 $1,193,559
Town CouncilPage 174 11 of 228Meeting Date: August 14, 2018
FY 2015 FY 2016FY 2017FY 2018FY 2018FY 2019FY 2020FY 2021
Fire
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED
Personnel
Salaries $ - $ - $ 537,947 $ 558,792 $ 562,718 $ 642,064
$ 655,061 $ 668,323
Overtime - - 68, 555 50, 122 72, 000 73, 688 73,688 73,688
Longevity - - 5, 599 5, 879 5, 856 6, 566 7,226 7,886
Stipend - - 6, 313 - - - - -
Certification - - 4, 988 4, 950 4, 550 4, 950 4,950 4,950
Retirement - - 79, 312 81, 248 83, 243 90, 511 92,187 93,895
Medical Insurance - - 61, 919 62, 650 63, 360 85, 791 85,791 85,791
Dental Insurance - - 4, 373 4, 285 4, 753 4, 998 4,998 4,998
Vision Insurance - - 429 433 554 536 536 536
Life Insurance & Others - - 2, 853 3, 746 3, 087 4, 068 4,068 4,068
Social Security Taxes - - 34, 596 37, 565 39, 977 44, 123 44,941 45,774
Medicare Taxes - - 8, 084 8, 785 9, 349 10, 319 10,510 10,705
Unemployment Taxes - - 158 1, 424 1, 717 1, 628 1,628 1,628
Workers' Compensation - - 7, 885 10, 139 8, 865 11, 269 11,495 11,725
Pre-Employment Physicals/Testing - - 2, 917 4, 600 4, 300 7, 794 8,027 8,268
Tuition Reimbursement - - 2, 184 5, 075 5, 075 9, 600 10,000 12,000
Total Personnel $ - $ - $ 828,111 $ 839,693 $ 869,404 $ 997,905
$ 1,015,106 $ 1,034,235
Services/Supplies
Professional Outside Services - - 2, 327 - 125 3, 000 3,000 3,000
Software & Support - - 608 6, 943 5, 544 12, 813 12,888 12,965
Advertising - - 398 500 500 750 750 750
Printing - - 265 250 250 250 257 265
Radios-- 167 -----
Schools & Training - - 3, 825 15, 670 14, 000 24, 090 23,434 25,624
Electricity - - 6, 446 8, 140 7, 300 8, 000 8,400 8,800
Water - - 2, 758 4, 648 3, 167 3, 800 4,000 4,200
Telephone - - - - - - - -
Communications/Pagers/Mobiles - - 11, 235 13, 245 13, 046 8, 925 9,104 9,286
Building Maintenance - - 13, 758 16, 750 16, 700 93, 000 18,465 18,943
Vehicle Maintenance - - 23, 053 46, 000 46, 000 48, 500 49,975 51,494
Equipment Maintenance - - 5, 214 17, 240 17, 100 21, 900 19,115 20,244
Emergency Management - - 1, 919 1, 000 1, 000 1, 000 1,000 1,000
Dispatch - Denton County - - 2, 376 2, 723 3, 046 3, 481 3,655 4,204
Dues & Membership - - 15, 404 19, 295 19, 243 20, 417 21,889 21,889
Flags & Repairs - - 3, 311 3, 500 2, 000 9, 419 - -
Travel & Per Diem - - 1, 979 7, 066 7, 280 13, 507 14,006 14,426
Meetings-- 71 -----
Safety Programs - - 3, 375 - - - - -
Inspection Fees--------
Office Supplies - - 815 250 290 250 258 265
Printer Supplies - - - 1, 400 1, 400 1, 400 1,442 1,485
Postage - - 57 50 50 100 103 109
Publications/Books/Subscriptions - - 350 350 200 350 360 372
Fuel - - 15, 614 13, 613 9, 000 13, 933 14,350 14,781
Uniforms - - 9, 266 6, 687 6, 500 5, 907 6,084 6,266
Medical Control - - - - - - - -
Pharmacy-- 158 -----
Oxygen--------
Safety Equipment/Protective Clothing - - 27, 815 30, 200 30, 000 31, 600 33,064 34,644
Disposable Supplies--------
Small Equipment - - 17, 681 5, 000 5, 499 25, 800 22,650 5,300
Hardware - - - 1, 100 850 4, 200 3,358 2,167
Maintenance Supplies - - 410 1, 500 1, 400 1, 500 1,545 1,592
Miscellaneous Expense - - 767 6, 000 5, 000 6, 000 6,180 6,365
Programs & Special Projects - - 3, 206 13, 750 13, 000 15, 300 14,572 14,904
Total Services/Supplies $ - $ - $ 174,626 $ 242,870 $ 229,490 $ 379,192
$ 293,904 $ 285,340
Capital
Capital Outlay - - 28, 962 - - - 27,250 -
Total Capital $ - $ - $ 28,962 $ - $ - $ -
$ 27,250 $ -
Total Expenditures
$ - $ - $ 1,031,700 $ 1,082,563 $ 1,098,895 $ 1,377,097 $ 1,336,260 $ 1,319,575
Town CouncilPage 175 12 of 228Meeting Date: August 14, 2018
FY 2015 FY 2016FY 2017FY 2018FY 2018FY 2019FY 2020FY 2021
Streets
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED
Personnel
Salaries $ 129,912 $ 136,318 $ 164,319 $ 144,414 $ 124,668 $ 42,449 $ 43,298 $ 44,164
Overtime 1,859 1,525 1 ,412 3 ,000 1 ,223 2 ,000 2 ,000 2 ,000
Longevity 1,961 1,748 1 ,928 8 26 7 62 1 12 1 60 2 08
Stipend 2,015 1,710 1 ,850 - - - - -
Retirement 18,906 18,327 2 2,254 1 9,268 1 6,351 5 ,816 5 ,933 6 ,053
Medical Insurance 18,053 16,667 1 4,596 1 8,479 1 5,915 - - -
Dental Insurance 1,281 1,438 1 ,664 1 ,854 1 ,809 5 71 5 71 5 71
Vision Insurance 273 271 1 70 1 78 1 77 5 5 5 5 5 5
Life Insurance & Other 1,091 1,143 9 52 9 40 7 23 3 11 3 11 3 11
Social Security Taxes 7,676 8,160 9 ,916 9 ,191 7 ,852 2 ,763 2 ,818 2 ,875
Medicare Taxes 1,795 1,908 2 ,314 2 ,149 1 ,836 6 46 6 59 6 72
Unemployment Taxes (1) 540 7 1 4 45 5 50 1 37 1 37 1 37
Workers' Compensation 3,927 3,473 2 ,874 5 ,688 4 ,973 2 ,577 2 ,629 2 ,681
Pre-Employment Physicals/Testing 10 207 3 03 - 2 48 - -
-
Total Personnel $ 188,757 $ 193,437 $ 224,622 $ 206,432 $ 177,087 $ 57,437 $ 58,571 $ 59,727
Services/Supplies
Professional Services-PID Utility - 2,419 - - - -
- -
Schools & Training 785 76 1 ,104 1 ,224 8 00 2 ,336 2 ,061 2 ,061
Electricity 145,878 149,454 1 45,589 1 81,500 1 48,800 1 63,680 1 72,000 1 80,000
Water - 599 1 ,428 - - - - -
Communications/Pagers/Mobiles 1,877 2,025 2 ,611 1 ,900 2 ,090 2 ,466 2 ,515 2 ,566
Property Maintenance-- 867 -----
Vehicle Maintenance - 9 - - - - -
-
Equipment Maintenance 1,019 2,296 2 ,569 3 ,000 3 ,000 2 ,000 2 ,000 2 ,000
Signs & Markings - 58 2 1 - - - -
-
Dues & Membership 294 403 2 04 6 42 - - - -
Travel & Per Diem 592 - - 1 ,228 - 1 ,000 1 ,000 1 ,000
Meetings - 109 2 0 1 50 1 50 1 50 1 50 1 50
Office Supplies 117 532 2 72 3 00 3 00 3 00 3 00 3 00
Postage 2 0 7 1 00 1 00 1 00 1 00 1 00
Uniforms 1,655 2,877 1 ,428 2 ,355 2 ,355 2 ,805 2 ,355 2 ,355
Small Tools 1,612 2,178 1 ,014 - 1 60 1 60 1 60 1 60
Total Services/Supplies $ 153,831 $ 163,035 $ 157,134 $ 192,399 $ 157,755 $ 174,997 $ 182,641 $ 190,692
Capital
Capital Outlay 55,181 - - - - - -
-
Total Capital $ 55,181 $ - $ - $ - $ - $ - $ - $
-
Total Expenditures $ 397,770 $ 356,472 $ 381,756 $ 398,831 $ 334,843 $ 232,434 $ 241,212 $ 250,419
Town CouncilPage 176 13 of 228Meeting Date: August 14, 2018
FY 2015 FY 2016FY 2017FY 2018FY 2018FY 2019FY 2020FY 2021
Parks
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED
Personnel
Salaries $ 387,421 $ 496,451 $ 533,362 $ 555,058 $ 546,852 $ 590,782 $ 602,598 $ 614,650
Overtime 18,772 23,638 10, 135 15, 000 8, 236 20, 000 20, 000 20, 000
Longevity 3,490 4,010 4, 538 4, 299 4, 166 4, 544 5, 309 6, 074
Stipend 7,375 7,875 8, 525 - - - - -
Certification 1,792 2,443 2, 300 1, 500 1, 100 1, 500 1, 500 1, 500
Retirement 58,264 67,244 68, 800 70, 423 49, 490 75, 409 76, 954 78, 529
Medical Insurance 63,009 64,728 71, 121 83, 408 93, 829 110, 480 110, 480 110, 480
Dental Insurance 4,287 5,500 4, 248 5, 106 6, 060 5, 487 5, 487 5, 487
Vision Insurance 986 1,095 604 762 811 796 796 796
Life Insurance & Other 3,516 4,631 3, 120 3, 734 3, 316 3, 996 3, 996 3, 996
Social Security Taxes 24,212 31,619 33, 387 35, 703 34, 742 37, 933 38, 713 39, 508
Medicare Taxes 5,663 7,395 7, 804 8, 350 8, 125 8, 871 9, 054 9, 240
Unemployment Taxes 135 2,399 585 2, 309 2, 596 2, 394 2, 394 2, 394
Workers' Compensation 11,680 10,730 10, 898 13, 332 12, 092 13, 730 14, 005 14, 285
Pre-Employment Physicals/Testing 316 940 1, 076 - 48 - -
-
Total Personnel $ 590,919 $ 730,698 $ 760,502 $ 798,984 $ 771,465 $ 875,922 $ 891,286 $ 906,939
Services/Supplies
Software & Support 453 - - - - - -
-
Advertising 2,681 290 916 500 859 500 500 500
Schools & Training 4,041 1,845 2, 613 2, 105 2, 830 4, 740 4, 240 4, 310
Electricity 30,134 35,804 39, 445 45, 980 53, 911 55, 461 58, 233 61, 145
Water 61,067 122,475 155, 498 195, 858 189, 979 227, 973 239, 371 251, 340
Communications/Pagers/Mobiles 7,896 10,413 9, 320 7, 300 5, 866 10, 303 10, 509 10, 719
Property Maintenance 137,545 239,546 229, 871 235, 400 188, 400 239, 680 209, 690 210, 386
Building Maintenance 3,639 3,066 985 1, 000 1, 000 3, 500 1, 000 1, 000
Vehicle Maintenance 10,441 12,649 16, 259 8, 955 18, 561 13, 905 14, 124 14, 397
Equipment Maintenance 10,942 5,001 16, 469 10, 500 10, 500 10, 500 11, 000 11, 500
Independent Labor - 70,320 89, 977 104, 312 85, 146 94, 632 96, 564 98, 546
Storage Rental 14,903 11,018 11, 589 7, 008 10, 708 6, 204 6, 204 6, 304
Portable Toilets - 3,126 2, 540 3, 405 4, 226 3, 405 3, 507 3, 612
Dues & Membership 811 2,153 200 470 300 1, 030 1, 050 1, 070
Travel & Per Diem 1,935 3,390 684 120 1, 390 1, 540 1, 540 1, 600
Meetings 995 156 247 750 750 750 750 750
Safety Program 703 1,055 - - - - -
-
Tree City - 9,926 2, 625 10, 000 10, 000 10, 000 10, 000 10, 000
Office Supplies 520 1,008 460 500 500 500 300 300
Postage 46 32 - 25 30 25 25 25
Publications/Books/Subscriptions 714 509 444 500 500 700 700
700
Fuel 13,789 13,514 17, 379 15, 875 15, 000 20, 350 20, 757 21, 172
Uniforms 6,979 9,422 5, 211 8, 420 9, 432 8, 172 8, 335 8, 501
Median Banners - - - - - - -
-
Small Tools 6,867 10,393 6, 511 15, 000 10, 000 11, 675 12, 000 12, 500
Safety Equipment 4,976 2,981 1, 367 2, 250 3, 500 3, 765 3, 840 3, 916
Furniture/Equipment <$5,000 - 6,309 - - - - -
-
Miscellaneous Expense 3,817 1,181 112 - - - -
-
Total Services/Supplies $ 325,893 $ 577,580 $ 610,723 $ 676,233 $ 623,388 $ 729,310 $ 714,239 $ 734,293
Capital
Capital Outlay 52,106 32,191 376, 886 66, 898 28, 089 - - -
Total Capital $ 52,106 $ 32,191 $ 376,886 $ 66,898 $ 28,089 $ - $ - $ -
Total Expenditures $ 968,919 $ 1,340,468 $ 1,748,111 $ 1,542,115 $ 1,422,941 $ 1,605,232 $ 1,605,525 $ 1,641,232
Town CouncilPage 177 14 of 228Meeting Date: August 14, 2018
FY 2015 FY 2016FY 2017FY 2018FY 2018FY 2019FY 2020FY 2021
MEDIANS
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED
Personnel
Salaries $ 102,289 $ - $ - $ - $ - $ - $ - $ -
Overtime 5,977 - - - - - - -
Longevity 200 - - - - - - -
Stipend 2,000 - - - - - - -
Retirement 14,844 - - - - - - -
Medical Insurance 16,239 - - - - - - -
Dental Insurance 1,277 - - - - - - -
Vision Insurance 267 - - - - - - -
Life Insurance & Other 950 - - - - - - -
Social Security Taxes 6,783 - - - - - - -
Medicare Taxes 1,586 - - - - - - -
Unemployment Taxes 86 - - - - - - -
Workers' Compensation 2,104 - - - - - - -
Pre-Employment Physicals/Testing 70 - - - - - -
-
Total Personnel $ 154,672 $ - $ - $ - $ - $ - $ - $ -
Services/Supplies
Electricity 1,501 - - - - - - -
Water 45,788 - - - - - - -
Communications/Pagers/Mobiles 1,080 - - - - - -
-
Property Maintence 92,610 - - - - - - -
Vehicle Maintenance 4,775 - - - - - - -
Equipment Maintenance 2,326 - - - - - - -
Meetings 54 - - - - - - -
Safety Program 149 - - - - - - -
Tree City 9,240 - - - - - - -
Office Supplies 285 - - - - - - -
Fuel 1,969 - - - - - - -
Uniforms 2,560 - - - - - - -
Small Tools 6,430 - - - - - - -
Total Services/Supplies $ 168,766 $ - $ - $ - $ - $ - $ - $ -
Total Expenditures $ 323,438 $ - $ - $ - $ - $ - $ - $ -
Town CouncilPage 178 15 of 228Meeting Date: August 14, 2018
FY 2015 FY 2016FY 2017FY 2018FY 2018FY 2019FY 2020FY 2021
Recreation
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED
Personnel
Salaries $ 296,585 $ 314,555 $ 321,067 $ 306,389 $ 283,275 $ 360,703 $ 367,917 $ 375,275
Overtime 2,300 834 3, 028 3, 800 - 3, 800 3, 800 3, 800
Longevity 901 1,144 1, 183 695 559 795 942 1, 089
Stipend 1,575 1,575 1, 688 - - - -
-
Certification - - 100 - 600 1, 500 1, 500 1,
500
Retirement 19,373 19,156 16, 465 17, 091 36, 720 21, 090 21, 519 21, 958
Medical Insurance 12,929 13,912 10, 760 14, 460 14, 704 25, 499 25, 499 25, 499
Dental Insurance 990 1,056 690 1, 006 1, 141 1, 604 1, 604 1, 604
Vision Insurance 199 193 84 102 122 172 172 172
Life Insurance & Other 1,134 1,197 654 947 728 1, 107 1, 107 1, 107
Social Security Taxes 18,374 19,251 19, 874 19, 368 17, 635 22, 741 23, 198 23, 663
Medicare Taxes 4,297 4,502 4, 638 4, 530 4, 124 5, 319 5, 425 5, 534
Unemployment Taxes 488 3,454 330 1, 685 1, 642 1, 837 1, 839 1, 840
Workers' Compensation 6,589 6,831 6, 314 7, 359 6, 434 8, 664 8, 837 9, 014
Pre-Employment Physicals/Testing 2,814 3,617 4, 934 2, 705 1, 660 2, 705 2, 705
2, 705
Total Personnel $ 368,548 $ 391,276 $ 391,808 $ 380,137 $ 369,344 $ 457,536 $ 466,064 $ 474,760
Services/Supplies
Professional Outside Services - - 4, 974 3, 600 2, 500 4, 450 4, 450
4, 450
Software & Support 3,480 3,847 3, 516 2, 940 3, 300 3, 027 3, 042 3, 057
Health Inspections - - - 300 300 300 300
300
Advertising 1,920 2,085 5, 708 2, 609 1, 687 4, 012 2, 784 3, 762
Printing 2,701 3,321 6, 497 3, 000 2, 250 1, 000 1, 000 1, 200
Schools & Training 1,849 2,043 5, 626 5, 505 8, 285 7, 975 6, 385 6, 190
Service Charges & Fees 12,605 10,772 10, 387 10, 800 10, 800 10, 800 10, 800 10, 800
Electricity 14,323 13,779 18, 481 20, 900 23, 000 25, 300 26, 565 27, 893
Water 10,936 23,649 37, 556 52, 000 45, 000 52, 200 54, 810 57, 551
Telephone 1,704 1,733 1, 699 1, 807 1, 807 - - -
Communications/Pagers/Mobiles 2,577 3,126 3, 019 2, 050 2, 094 4, 562 4, 653 4,
746
Property Maintenance 13,890 7,779 15, 926 8, 000 13, 800 18, 280 14, 580 14, 880
Independent Labor 309 ---- - - -
Equipment rental/Lease 480 7,800 7, 262 8, 400 8, 400 8, 600 8, 800 9, 000
Dues & Membership 7,231 5,415 7, 185 5, 930 5, 885 6, 095 6, 095 6, 095
Travel & Per Diem 5,796 3,864 3, 035 2, 878 2, 778 3, 013 3, 063 3, 113
Meetings 870 529 791 800 750 850 850 850
Field Trips 13,105 7,472 7, 526 8, 200 8, 200 8, 400 8, 600 8, 800
Office Supplies 1,678 955 2, 196 1, 700 2, 485 2, 000 1, 650 1, 650
Postage 1,324 1,348 2, 619 2, 000 2, 606 2, 606 2, 606 2, 606
Publications/Books/Subscriptions 273 169 40 200 200 200 200
200
Fuel - 16 8 - - 1, 875 1, 875 1, 875
Uniforms 9,310 7,868 9, 426 10, 134 9, 730 9, 750 10, 660 10, 680
Chemicals 17,091 18,177 21, 208 18, 000 18, 000 22, 000 22, 440 22, 888
Concessions 8,382 9,452 8, 636 9, 500 9, 500 9, 500 9, 500 9, 500
Program Supplies 2,391 4,284 4, 163 4, 300 5, 020 4, 600 4, 900 4, 900
Special Events 2,758 1,529 1, 503 1, 105 - - -
-
Community Events 150 - 588 - - 1, 200 1, 200
1, 200
Safety Equipment 1,170 892 2, 530 1, 170 1, 100 1, 170 1, 620 1, 170
Small Equipment 448 691 - 300 300 4, 250 250 250
Furniture/Equipment <$5,000 7,279 4,445 6, 945 5, 900 4, 712 5, 900 4, 600 4, 700
Hardware 3,561 2,356 314 - 1, 700 4, 000 - -
Maintenance Supplies 2,744 1,339 1, 235 1, 260 1, 956 1, 350 1, 386 1, 423
Miscellaneous Expenses 92 1,277 182 300 300 300 300
300
Total Services/Supplies $ 152,431 $ 152,012 $ 200,779 $ 195,588 $ 198,445 $ 229,565 $ 219,964 $ 226,029
Capital
Capital Outlay- 89,074 83, 406 11, 608 - - - -
Total Capital $ - $ 89,074 $ 83,406 $ 11,608 $ - $ - $ - $
-
Total Expenditures $ 520,979 $ 632,364 $ 675,994 $ 587,333 $ 567,788 $ 687,101 $ 686,028 $ 700,789
Town CouncilPage 179 16 of 228Meeting Date: August 14, 2018
Community
FY 2015 FY 2016FY 2017FY 2018FY 2018FY 2019FY 2020FY 2021
Events
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED
Services/Supplies
Advertising $ 1,814 $ 2,175 $ 777 $ 1,300 $ 1,740 $ 4,700 $ 1,800 $ 1,800
Printing - - 5 0 1 ,200 5 0 6 00 6 00 6 00
Schools & Training 200 - - - - - -
-
Event Rentals 8,273 10,695 2 3,816 3 5,424 1 4,547 7 5,288 7 7,689 2 3,469
Dues & Membership 205 - - - - - -
-
Travel & Per Diem 485 480 - - - - -
-
Uniforms - 1,029 - - - - -
-
Program Supplies 7,384 11,517 9 ,089 9 ,695 6 ,020 7 5,950 5 1,960 1 1,168
Miscellaneous Expense 647 259 2 74 - 2 74 - -
-
Total Services/Supplies $ 19,008 $ 26,155 $ 34,006 $ 47,619 $ 22,631 $ 156,538 $ 132,049 $ 37,037
Total Expenditures $ 19,008 $ 26,155 $ 34,006 $ 47,619 $ 22,631 $ 156,538 $ 132,049 $ 37,037
Town CouncilPage 180 17 of 228Meeting Date: August 14, 2018
Community
FY 2015 FY 2016FY 2017FY 2018FY 2018FY 2019FY 2020FY 2021
Development
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED
Personnel
Salaries
$ 270,692 $ 323,740 $ 300,808 $ 363,334 $ 310,579 $ 363,291 $ 370,557 $ 377,968
Overtime 7,190 11,607 1 ,221 5 ,000 1 17 5 ,000 5 ,000 5 ,000
Longevity 1,530 1,805 2 ,465 2 ,310 2 ,168 1 ,065 1 ,335 1 ,605
Stipend 4,000 3,563 5 ,250 - - - - -
Retirement 39,395 44,189 4 0,620 4 8,175 4 0,391 4 8,210 4 9,194 5 0,196
Medical Insurance 32,705 33,951 3 2,335 3 9,882 3 5,723 6 1,107 6 1,107 6 1,107
Dental Insurance 2,220 2,569 1 ,708 2 ,556 2 ,346 3 ,137 3 ,137 3 ,137
Vision Insurance 491 537 2 79 3 65 3 31 3 77 3 77 3 77
Life Insurance & Other 2,348 2,822 1 ,727 2 ,330 1 ,673 2 ,300 2 ,300 2 ,300
Social Security Taxes 16,977 20,563 1 8,756 2 2,980 1 9,398 2 2,900 2 3,367 2 3,844
Medicare Taxes 3,971 4,809 4 ,381 5 ,374 4 ,537 5 ,356 5 ,465 5 ,576
Unemployment Taxes 90 983 2 46 1 ,026 9 72 1 ,026 1 ,026 1 ,026
Workers' Compensation 2,617 8,727 8 ,330 1 ,946 1 ,701 4 ,601 4 ,693 4 ,786
Pre-Employment Physicals/Testing 65 - 1 7 - - - -
-
Total Personnel $ 384,291 $ 459,864 $ 418,145 $ 495,278 $ 419,935 $ 518,370 $ 527,558 $ 536,922
Services/Supplies
Professional Outside Services 21,431 - 5 00 - - - -
-
Engineering 77,544 86,838 5 4,027 9 0,000 9 0,000 9 0,000 7 5,000 7 5,000
Plan Review Services 2,145 - - - - - -
-
Appraisal-- 3,000 -----
Health Inspections 6,025 6,325 6 ,300 7 ,300 4 ,000 4 ,500 4 ,719 4 ,955
Inspection Services - - 7 ,990 2 5,500 1 0,370 2 5,500 2 5,500 2 5,500
Advertising 3,322 2,642 1 ,293 2 ,500 6 00 1 ,000 1 ,000 1 ,000
Printing 795 57 1 99 6 00 6 00 6 00 6 00 6 00
Computer Mapping--------
Abatements 340 3,930 6 21 3 ,000 2 ,000 3 ,000 3 ,000 3 ,000
Schools & Training 2,499 1,569 3 ,225 3 ,005 2 ,430 4 ,230 3 ,685 3 ,685
Service Charges & Fees - 2 - - - - -
-
Trash Removal/Recycling-- 59 -----
Communications/Pagers/Mobiles 5,065 4,198 3 ,334 2 ,950 2 ,908 3 ,840 3 ,917 3 ,995
Vehicle Maintenance 2,412 486 1 ,886 2 ,005 1 ,200 1 ,225 1 ,250 2 ,575
Dues & Membership 581 1,127 1 46 1 ,010 1 ,050 1 ,379 1 ,050 1 ,050
Travel & Per Diem 1,133 435 1 ,097 2 00 1 ,123 2 00 2 00 2 00
Meetings 46 76 3 3 2 50 7 5 2 50 2 50 2 50
Plat Filing Fees 388 222 2 63 7 00 2 00 7 00 7 00 7 00
Office Supplies 1,810 1,410 1 ,603 1 ,500 1 ,081 1 ,200 1 ,000 1 ,000
Postage 782 1,053 4 61 - 5 00 5 00 5 00 5 00
Publications/Books/Subscriptions 547 1,884 2 21 1 ,000 5 00 1 ,000 2 ,000 1 ,000
Fuel 3,180 2,204 2 ,028 3 ,250 1 ,700 3 ,000 3 ,060 3 ,121
Uniforms 1,290 1,667 5 10 1 ,635 5 10 1 ,635 1 ,635 1 ,635
Miscellaneous Expense 410 519 6 9 6 00 6 00 6 00 6 00 6 00
Total Services/Supplies $ 131,745 $ 116,643 $ 88,866 $ 147,005 $ 121,447 $ 144,359 $ 129,666 $ 130,366
Capital
Capital Outlay 46,461 - - - - - -
-
Total Capital $ 46,461 $ - $ - $ - $ - $ - $ - $
-
Total Expenditures $ 562,496 $ 576,508 $ 507,011 $ 642,283 $ 541,382 $ 662,729 $ 657,224 $ 667,288
Town CouncilPage 181 18 of 228Meeting Date: August 14, 2018
FY 2015 FY 2016FY 2017FY 2018FY 2018FY 2019FY 2020FY 2021
Finance
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED
Personnel
Salaries $ 184,716 $ 207,446 $ 240,797 $ 279,789 $ 274,468 $ 283,566 $ 289,238 $ 295,022
Overtime - - ------
Longevity 200 390 6 70 1 ,005 9 75 1 ,430 1 ,730 2 ,030
Stipend 1,500 2,250 3 ,300 - - - - -
Retirement 20,371 27,239 3 1,655 3 6,496 3 5,560 3 7,199 3 7,979 3 8,773
Medical Insurance 17,652 19,812 2 2,870 3 1,749 2 8,298 3 7,425 3 7,425 3 7,425
Dental Insurance 1,254 1,605 1 ,418 2 ,685 1 ,939 2 ,685 2 ,685 2 ,685
Vision Insurance 264 304 1 84 2 28 2 34 2 28 2 28 2 28
Life Insurance & Other 1,185 1,710 1 ,304 1 ,722 1 ,534 1 ,739 1 ,739 1 ,739
Social Security Taxes 8,494 12,276 1 4,422 1 7,409 1 7,077 1 7,670 1 8,040 1 8,417
Medicare Taxes 1,986 2,871 3 ,368 4 ,072 3 ,994 4 ,132 4 ,219 4 ,307
Unemployment Taxes 46 513 9 9 6 84 6 48 6 84 6 84 6 84
Workers' Compensation 424 449 4 47 7 09 6 20 7 19 7 33 7 48
Pre-Employment Physicals/Testing 74 - 1 25 - - - -
-
Total Personnel $ 238,167 $ 276,866 $ 320,659 $ 376,548 $ 365,347 $ 387,477 $ 394,700 $ 402,058
Services/Supplies
Professional Outside Services 5,645 7,497 1 0,687 3 1,500 3 0,368 1 5,400 1 5,600 1 4,960
Auditing 22,750 35,000 2 6,050 2 9,485 2 7,935 2 6,640 2 5,365 2 8,110
Appraisal 46,831 48,118 5 0,445 5 3,053 5 0,203 5 2,713 5 5,348 5 8,116
Tax Administration 3,291 3,444 3 ,596 3 ,869 4 ,104 4 ,268 4 ,439 4 ,617
Advertising 4,840 3,325 1 ,344 4 ,250 2 ,140 2 ,247 3 ,631 4 ,221
Printing 1,408 4,560 4 ,730 1 ,000 1 ,000 1 ,000 1 ,000 1 ,000
Schools & Training 4,646 1,697 3 ,667 2 ,975 2 ,830 7 ,010 5 ,430 3 ,870
Service Charges & Fees 12,566 8,966 9 ,624 1 0,950 1 4,100 1 0,800 1 1,538 1 1,538
Communications/Pagers/Mobiles 284 1,441 1 ,800 9 00 9 75 9 00 9 00 9 00
Dues & Membership 1,410 1,387 1 ,283 2 ,984 1 ,146 1 ,381 1 ,430 1 ,530
Travel & Per Diem 877 4,203 1 ,069 1 ,628 2 ,163 3 ,364 2 ,886 3 ,364
Meetings 160 181 3 36 1 50 3 00 3 00 3 00 3 00
Office Supplies 2,141 2,079 2 ,655 2 ,350 2 ,900 2 ,600 2 ,770 2 ,950
Postage 659 1,768 2 ,628 1 ,000 8 00 1 ,000 1 ,000 1 ,000
Publications/Books/Subscriptions - - - 2 50 2 50 2 50 2 50 2 50
Furniture/Equipment <$5000 99 - - - - - -
-
Miscellaneous Expense 0 110 2 ,224 2 40 4 20 4 20 4 20 4 20
Total Services/Supplies $ 107,608 $ 123,776 $ 122,139 $ 146,584 $ 141,634 $ 130,293 $ 132,307 $ 137,146
Total Expenditures $ 345,775 $ 400,642 $ 442,798 $ 523,132 $ 506,981 $ 517,770 $ 527,007 $ 539,204
Town CouncilPage 182 19 of 228Meeting Date: August 14, 2018
FY 2015 FY 2016FY 2017FY 2018FY 2018FY 2019FY 2020FY 2021
Municipal Court
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED
Personnel
Salaries $ 52,058 $ 50,929 $ 55,513 $ 56,100 $ 55,087 $ 57,221 $ 58,365 $ 59,533
Longevity - 145 - 100 - 165 225 285
Stipend 750 750 750 - - - - -
Certifications 1,934 1,116 1, 200 1, 200 1, 100 1, 200 1, 200 1, 200
Retirement 7,429 6,857 7, 549 7, 461 7, 254 7, 647 7, 804 7, 964
Medical Insurance 5,555 4,218 5, 401 5, 275 5, 278 6, 638 6, 638 6, 638
Dental Insurance 389 380 332 332 334 332 332 332
Vision Insurance 81 74 45 45 47 45 45 45
Life Insurance & Other 508 476 352 386 357 390 390 390
Social Security Taxes 3,381 3,277 3, 582 3, 559 3, 484 3, 632 3, 707 3, 783
Medicare Taxes 791 767 833 832 815 849 867 885
Unemployment Taxes 3 327 25 171 162 171 171 171
Workers' Compensation 114 113 109 142 124 145 148 151
Total Personnel $ 72,993 $ 69,428 $ 75,692 $ 75,603 $ 74,041 $ 78,435 $ 79,892 $ 81,377
Services/Supplies
Professional Outside Services 1,321 507 - - 600 3, 000 3, 000 3, 000
Judge's Compensation 4,050 3,300 3, 600 3, 900 3, 900 3, 900 3, 900 3, 900
Advertising - - - 500 500 500 - -
Printing 923 1,100 1, 308 1, 100 1, 100 1, 100 1, 100 1, 100
Schools & Training 288 119 - - - - -
-
Jury Fees 36 - - - - - -
-
Dues & Membership - 60 120 60 120 120 160 160
Travel & Per Diem - 60 191 - - - -
-
Office Supplies 347 392 212 500 500 250 250 250
Postage 460 415 231 200 200 200 200 200
Publications/Books/Subscriptions - - - 50 50 50 50
50
Furniture/Equipment <$5000 200 - - - - - -
-
Miscellaneous Expense 136 39 23 100 200 200 200 200
Total Services/Supplies $ 7,762 $ 5,992 $ 5,685 $ 6,410 $ 7,170 $ 9,320 $ 8,860 $ 8,860
Total Expenditures $ 80,754 $ 75,421 $ 81,377 $ 82,013 $ 81,211 $ 87,755 $ 88,752 $ 90,237
Town CouncilPage 183 20 of 228Meeting Date: August 14, 2018
Administrative
FY 2015 FY 2016FY 2017FY 2018FY 2018FY 2019FY 2020FY 2021
Services ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED
Personnel
Salaries $ 58,547 $ 83,561 $ 87,765 $ 229,199 $ 227,993 $ 295,749 $ 301,664 $ 307,697
Overtime - - - - 402 1, 500 1, 500 1, 500
Longevity - - - 146 148 265 445 625
Stipend - - 1, 500 - - - - -
Certifications - 800 600 - 450 - - -
Retirement 8,176 11,598 11, 717 29, 809 29, 563 38, 637 39, 433 40, 244
Medical Insurance 4,289 4,799 11, 481 21, 851 22, 226 29, 686 29, 686 29, 686
Dental Insurance 317 463 366 1, 510 1, 302 1, 759 1, 759 1, 759
Vision Insurance 62 87 44 194 153 182 182 182
Life Insurance & Other 397 669 386 1, 401 1, 152 1, 743 1, 743 1, 743
Social Security Taxes 3,476 5,420 5, 637 14, 219 14, 198 18, 353 18, 731 19, 116
Medicare Taxes 813 1,268 1, 318 3, 326 3, 320 4, 292 4, 381 4, 471
Unemployment Taxes (137) 181 110 556 548 684 684 684
Workers' Compensation 116 163 195 959 838 750 765 780
Pre-Employment Physicals/Testing 605 65 69 - 15 4, 000 4, 000 4, 000
Auto Allowance - - ------
Employee Relations 8,838 12,728 12, 252 14, 700 23, 700 43, 600 43, 600 43, 600
Tuition Reimbursement 9,163 10,616 4, 299 15, 000 15, 000 11, 400 11, 800 13, 800
Employee Assistance Program 2,103 2,514 1, 898 2, 400 2, 400 2, 400 2, 400 2, 400
Flexible Benefits Administration - - - - - 2, 400 2, 400
2, 400
Total Personnel $ 96,766 $ 134,934 $ 139,637 $ 335,270 $ 343,409 $ 457,400 $ 465,173 $ 474,687
Services/Supplies
Professional Outside Services - 14,524 24, 072 31, 100 31, 600 31, 610 32, 795 33, 981
Physicals/Testing 93 144 - - - - -
-
Advertising 761 618 300 4, 350 - 1, 150 1, 150 1, 150
Printing - 447 - - 500 1, 000 1, 000 1, 000
Schools & Training 313 2,999 2, 743 4, 350 2, 300 4, 945 2, 750 2, 750
Organizational Employee Training - - - 2, 000 2, 000 5, 000 7, 500 10, 000
Telephone - - ------
Communications/Pagers/Mobiles 656 992 750 1, 680 1, 744 2, 700 2, 700 2, 700
Dues & Membership 320 874 706 1, 025 620 1, 225 1, 300 1, 350
Travel & Per Diem - 1,496 787 3, 250 790 5, 650 3, 800 3, 800
Meetings - 71 66 - - 800 550 600
Office Supplies 837 2,087 1, 319 500 569 900 900 900
Postage 116 31 24 100 100 300 300 300
Publications/Books/Subscriptions - - - - - 100 100
100
Furniture/Equipment <$5000 - - - 2, 000 1, 000 - -
-
Miscellaneous Expenses - - - 180 - - -
-
Total Services/Supplies $ 3,096 $ 24,282 $ 30,767 $ 50,535 $ 41,223 $ 55,380 $ 54,845 $ 58,631
Total Expenditures $ 99,862 $ 159,216 $ 170,404 $ 385,805 $ 384,632 $ 512,780 $ 520,018 $ 533,318
Town CouncilPage 184 21 of 228Meeting Date: August 14, 2018
FY 2015 FY 2016FY 2017FY 2018FY 2018FY 2019FY 2020FY 2021
Information Services
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED
Personnel
Salaries $ 140,533 $ 159,799 $ 167,180 $ 155,563 $ 152,542 $ 158,683 $ 161,857 $ 165,094
Longevity 1,635 1,815 1, 995 2, 160 2, 175 2, 340 2, 520 2, 700
Stipend 1,500 1,500 1, 850 - - - - -
Retirement 19,949 19,754 20, 853 20, 500 19, 974 21, 018 21, 455 21, 901
Medical Insurance 11,145 10,888 10, 710 10, 550 10, 675 13, 276 13, 276 13, 276
Dental Insurance 778 829 665 665 692 665 665 665
Vision Insurance 163 161 90 90 93 90 90 90
Life Insurance & Other 1,119 1,188 828 919 834 929 929 929
Social Security Taxes 8,907 10,087 10, 632 9, 779 9, 592 9, 983 10, 191 10, 403
Medicare Taxes 2,083 2,359 2, 487 2, 287 2, 243 2, 335 2, 383 2, 433
Unemployment Taxes 18 548 119 342 324 342 342 342
Workers' Compensation 313 394 354 394 344 402 410 418
Total Personnel $ 188,142 $ 209,323 $ 217,762 $ 203,249 $ 199,490 $ 210,063 $ 214,118 $ 218,251
Services/Supplies
Software & Support 148,433 165,017 168, 028 213, 418 210, 814 258, 248 260, 280 254, 698
Security 1,232 376 1, 370 1, 350 1, 672 2, 257 2, 257 2, 257
Schools & Training 800 534 900 3, 650 450 4, 510 4, 510 4, 510
Telephone 5,889 6,269 5, 577 1, 000 - 1, 000 1, 000 1, 000
Communications/Pagers/Mobiles 2,803 31,235 35, 737 43, 042 83, 668 40, 576 40, 576 40, 576
Building Maintenance - - - - - - -
-
Independent Labor 1,523 846 1, 336 30, 000 7, 500 23, 400 23, 400 23, 400
Copier Rental/Leases 8,741 11,645 11, 116 10, 188 10, 651 10, 651 10, 651 11, 751
Dues & Membership 300 257 150 460 150 350 350 350
Travel & Per Diem 2,680 443 1, 919 3, 363 580 6, 191 3, 708 3, 708
Meetings 67 25 - 122 - 122 122 122
Office Supplies 623 721 805 721 721 921 921 921
Printer Supplies 9,032 7,174 6, 860 7, 500 7, 500 7, 500 7, 500 7, 500
Postage 539 16 - 300 31 300 300 350
Publication/Books/Subscriptions - - - - - -
- -
Uniforms 156 83 108 195 125 - - -
Hardware 29,904 9,816 16, 685 8, 720 12, 260 12, 760 9, 260 9, 260
Total Services/Supplies $ 212,723 $ 234,455 $ 250,589 $ 324,029 $ 336,122 $ 368,786 $ 364,835 $ 360,403
Capital
Capital Outlay 108,437 34,585 21, 747 149, 993 65, 000 - - -
Total Capital $ 108,437 $ 34,585 $ 21,747 $ 149,993 $ 65,000 $ - $ - $ -
Total Expenditures $ 509,301 $ 478,364 $ 490,098 $ 677,271 $ 600,612 $ 578,849 $ 578,953 $ 578,654
Town CouncilPage 185 22 of 228Meeting Date: August 14, 2018
Facilities
FY 2015 FY 2016FY 2017FY 2018FY 2018FY 2019FY 2020FY 2021
Maintenance
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED
Personnel
Salaries $ - $ - $ - $ - $ - $ 39,998 $ 40,798 $ 41,614
Overtime - - - - - 1 ,000 1 ,000 1 ,000
Longevity - - - - - 1 10 1 70 2 30
Stipend - - - - - - - -
Retirement - - - - - 5 ,235 5 ,347 5 ,462
Medical Insurance - - - - - 9 ,317 9 ,317 9 ,317
Dental Insurance - - - - - 7 13 7 13 7 13
Vision Insurance - - - - - 6 9 6 9 6
9
Life Insurance & Other - - - - - 2 93 2 93
2 93
Social Security Taxes - - - - - 2 ,487 2 ,540 2 ,594
Medicare Taxes - - - - - 5 82 5 94 6 07
Unemployment Taxes - - - - - 1 71 1 71 1 71
Workers' Compensation - - - - - 6 59 6 72
6 86
Total Personnel $ - $ - $ - $ - $ - $ 60,634 $ 61,684 $ 62,756
Services/Supplies
Schools & Training $ - $ - $ - $ - $ - $ 800 $ 800 $
800
Electricity 10,171 11,004 1 1,569 3 5,000 5 8,335 6 2,520 6 4,750 6 6,980
Water 922 1,036 9 90 1 5,600 1 3,940 1 6,728 1 7,650 1 8,500
Insurance 54,292 53,323 6 6,263 7 0,150 8 5,042 9 4,397 9 5,000 9 7,000
Building Maintenance 16,362 15,827 1 1,989 2 0,000 1 6,400 1 7,598 1 7,649 1 7,701
Equipment Maintenance 468 - - - - - -
-
Cleaning Services 14,755 17,292 1 8,951 4 8,000 4 0,600 5 5,200 5 7,400 5 9,600
Kitchen Supplies - - 2 ,806 8 ,000 4 ,000 8 ,000 8 ,000 8 ,000
Travel & Per Diem - - - - 2 00 2 00 2 00 2 00
Office Supplies - - - 1 5,000 8 ,500 1 0,500 5 ,550 5 ,550
Fuel - - - - 2 ,680 4 ,500 4 ,590 4 ,682
Vending Machine Supplies - - - - - 2 ,000 2 ,000 2
,000
Furniture/Equipment<$5,000 9,668 59 1 3,144 5 ,000 5 ,000 5 ,000 3 ,000 1 ,000
Maintenance Supplies 1,427 989 1 ,617 2 ,500 2 ,500 2 ,500 2 ,500 2 ,500
Total Services/Supplies $ 108,065 $ 99,528 $ 127,330 $ 219,250 $ 237,197 $ 279,943 $ 279,089 $ 284,513
Total Expenditures $ 108,065 $ 99,528 $ 127,330 $ 219,250 $ 237,197 $ 340,577 $ 340,773 $ 347,269
Town CouncilPage 186 23 of 228Meeting Date: August 14, 2018
Capital Projects
FY 2015 FY 2016FY 2017FY 2018FY 2018FY 2019FY 2020FY 2021
Fund
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED
Beginning Fund Balance $ 4,505,273 $ 1,694,546 $ 8,764,936 $ 5,186,363 $ 6,285,515 $ 6,285,515 $ 3,127,485 $ 6,673,845
Revenue
Contributions/Grants $ 200,061 $ 26,237 $ - $ - $ - $ - $ - $
-
Interest Revenue 2,066 28,335 83, 988 20, 000 80, 000 60, 000 30, 000 80,000
Miscellaneous Revenue - - - - - - -
-
Intergovernmental Revenue - - - - - -
- -
Prior Year Adjustment - - - - - - -
-
Total Revenue$ 202,127 $ 54,572$ 83,988$ 20,000$ 80,000$ 60,000$ 30,000$ 80,000
Expenditures
General Government $ 38,558 $ 13,602 $ - $ - $ - $ - $ - $
-
Bond Issuance Costs - 198,650 - - - - 50, 000
-
Capital Outlay 2,974,296 3,010,864 7, 850,206 2, 908,740 536, 000 3, 218,030 1, 433,640 1, 679,400
Total Expenditures $ 3,223,116 7, $ 536,000 3,$ 1,483,640 1,
$ 3,012,854$ 850,206$ 2,908,740$ 218,030$ 679,400
Other Sources (Uses)
Debt Proceeds $ - $ 9,455,000 $ 4,445,000 $ - $ - $ - $ 5,000,000 $ -
Bond Premium - 537,946 128, 317 - - - - -
Transfer In - 265,283 720, 934 - 35, 817 - - -
Transfer Out - (19,295) ( 7,454) - - - -
-
Total Other Sources (Uses)$ - $ 10,238,934 $ - $ 35,817$ - $ 5, 000,000$ -
$ 5,286,797
Net Increase (Decrease)$ (2,810,727)$ 7,070,390$ (2,479,421)$ (2,888,740)$ (420,183)$ (3,158,030)$ 3,546,360 $ (1,599,400)
Ending Fund Balance $ 1,694,546 $ 8,764,936 $ 6,285,515 $ 2,297,623 $ 5,865,332 $ 3,127,485 $ 6,673,845 $ 5,074,445
Town CouncilPage 187 24 of 228Meeting Date: August 14, 2018
FY 2015 FY 2016FY 2017FY 2018FY 2018FY 2019FY 2020FY 2021
Debt Service
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED
Beginning Fund Balance $ 118,092 $ 118,542 $ 143,174 $ 289,351 $ 309,043 $ 453,559 $ 516,829 $ 586,569
Revenue
Property Taxes $ 1,491,185 $ 1,688,798 $ 1,900,203 $ 2,083,707 $ 2,096,583 $ 2,243,706 $ 2,303,361 $ 2,323,842
Property Taxes/Delinquent 9,305 3,651 3,421 2,000 3,200 2,000 2,000
2,000
Property Taxes/Penalty & Interest 6,784 5,205 5,443 4,500 4,400 4,500 4,500
4,500
Intergovernmental Transfer EDC - - - - - -
- -
Interest Income 350 3,032 7,940 2,000 12,000 10,000 10,000 10,000
Total Revenue$ 1,507,624 $ 1,700,686 $ 1,917,007 $ 2,092,207 $ 2, 116,183$ 2,260,206 $ 2,319,861$ 2, 340,342
Expenditures
Bond Principal $ 1,088,000 $ 1,378,000 $ 1,263,000 $ 1,563,000 $ 1,563,000 $ 1,718,000 $ 1,823,000 $ 1,938,000
Bond Interest 428,529 390,300 688,726 842,317 801,930 752,278 700,740 653,614
Paying Agent Fees 3,550 14,255 8,728 7,500 7,200 7,500 6,750 16,750
Bond/CO Issuance cost 42,736 - - - - -
- -
Total Expenditures$ 1,562,815 $ 1,782,555 $ 1,960,454 $ 2,412,817 $ 2,372,130 $ 2,477,778 $ 2,530,490$ 2, 608,364
Other Sources (Uses)
Bond Proceeds $ 2,030,000 $ - $ - $ - $ - $ - $
- $ -
Bond Proceeds- Premium - - - - - -
- -
Refund Cost (2,026,710) - - - - - -
-
Transfer In 52,350 106,501 209,316 400,463 400,463 280,841 280,369 378,155
Total Other Sources (Uses)$ 55,640$ 106,501$ 209,316$ 400,463$ 400,463$ 280,841$ 280,369$ 378,155
Net Increase (Decrease)$ 450 $ 24,632$ 165,869$ 79,853$ 144,516$ 63,269$ 69, 741$ 110,134
Ending Fund Balance
$ 118,542 $ 143,174 $ 309,043 $ 369,204 $ 453,559 $ 516,829 $ 586,569 $ 696,703
Town CouncilPage 188 25 of 228Meeting Date: August 14, 2018
FY 2019FY 2020FY 2021
Capital Replacement
PROPOSEDPROJECTEDPROJECTED
Beginning Fund Balance $ - $ 0 $ (0)
Expenditures
Police Capital Replacement $ - $ 150,200 $ 126,000
EMS Capital Replacement 126,452 136,252 312, 000
Streets Capital Replacement - - -
Parks Capital Replacement - 61,500 31, 500
Recreation Capital Replacement $ 128,985 $ 78,200 $ -
Community Development Replacement - - -
Information Services Replacement $ 59,150 $ 126,150 $ 61,400
Total Expenditures 314,587 552,302 530, 900
Other Sources (Uses)
Transfer In 314,587 552,302 225, 900
Total Other Sources (Uses) 314,587 552,302 225, 900
Net Increase (Decrease) $ 0 $ 0 $ (305,000)
Ending Fund Balance $ 0 $ (0) $ (305,000)
Town CouncilPage 189 26 of 228Meeting Date: August 14, 2018
FY 2015 FY 2016FY 2017FY 2018FY 2018FY 2019FY 2020FY 2021
Court Security
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED
Beginning Fund Balance $ 22,293 $ 21,903 $ 20,571 $ 19,191 $ 19,893 $ 19,707 $ 19,157 $ 18,607
Revenue
Municipal Court Security Fee $ 2,610 $ 2,620 $ 2,572 $ 2,000 $ 3,600 $ 3,600 $ 3,600 $ 3,600
Total Revenue$ 2,610 $ 2,620 $ 2, 572$ 2, 000$ 3, 600$ 3, 600$ 3, 600$ 3, 600
Expenditures
Schools and Training $ - $ - $ 250 $ 1,200 $ 631 $ 550 $ 550 $
550
Small Equipment - 952 - - - -
- -
Travel and Per Diem - - - 600 155 600 600
600
Total Expenditures$ - $ 952$ 250$ 1, 800$ 786$ 1, 150$ 1,150$ 1,150
Other Sources (Uses)
Transfer In $ - $ - $ - $ - $ - $ - $
- $ -
Transfer Out (3,000) (3,000) ( 3,000) ( 3,000) ( 3,000) ( 3,000) ( 3,000) (3,000)
Total Other Sources (Uses)$ (3,000) $ (3,000)$ (3,000)$ (3,000)$ (3,000)$ (3,000)$ (3,000)$ (3,000)
Net Increase (Decrease)$ (390) $ (1,332)$ ( 678)$ (2,800)$ ( 186)$ ( 550)$ (550)$ (550)
Ending Fund Balance
$ 21,903 $ 20,571 $ 19,893 $ 16,391 $ 19,707 $ 19,157 $ 18,607 $ 18,057
Town CouncilPage 190 27 of 228Meeting Date: August 14, 2018
FY 2015 FY 2016FY 2017FY 2017FY 2018FY 2018FY 2019FY 2020FY 2021
Court Technology
ACTUALACTUALBUDGETACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED
Beginning Fund Balance $ 23,958 $ 21,519 $ 20,270 $ 19,097 $ 16,100 $ 17,926 $ 15,557 $ 11,312 $ 8,237
Revenue
Municipal Court Technology Fee $ 3,480 $ 3,481 $ 4,200 $ 3,429 $ 3,000 $ 4,200 $ 4,200 $ 4,200 $
4,000
Miscellaneous Revenue - - - - - - - -
-
Total Revenue$ 3,480$ 3,481$ 4,200$ 3,429$ 3,000$ 4,200$ 4,200$ 4,200$ 4, 000
Expenditures
Software & Support$ 5,118 $ 5,904 $ 7, 275$ 4, 600$ 6, 169$ 6, 569$ 6, 945$ 7, 275$ 7,609
Hardware 803 - - - - - 1,500
- -
Total Expenditures$ 5,921$ 5,904$ 7,275$ 4,600$ 6,169$ 6,569$ 8,445$ 7,275$ 7, 609
Net Increase (Decrease)$ (2,441)$ (2,423)$ (3,075)$ (1,171)$ (3,169)$ (2,369)$ (4,245)$ (3,075)$ (3,609)
Ending Fund Balance
$ 21,519 $ 19,097 $ 17,195 $ 17,926 $ 12,931 $ 15,557 $ 11,312 $ 8,237 $ 4,628
Town CouncilPage 191 28 of 228Meeting Date: August 14, 2018
FY 2015 FY 2016FY 2017FY 2018FY 2018FY 2019FY 2020FY 2021
CCPD
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED
Beginning Fund Balance $ 93,745 $ 134,265 $ 202,403 $ 59,428 $ 61,373 $ 57,811 $ 56,520 $ 138,035
Revenue
Sales Tax $ 169,906 $ 196,157 $ 209,200 $ 209,475 $ 196,209 $ 204,010 $ 208,090 $ 212,252
Interest Income 130 71 142 100 10 - -
-
Total Revenue$ 170,036$ 196,228$ 209,343$ 209,575$ 196,219$ 204,010$ 208,090$ 212, 252
Expenditures
Services & Supplies
Professional Outside Services $ - $ - $ 24,500 $ - $ - $ 25,270 $
25,344 $ 4,621
Schools & Training - - - - - 14,500 13,700
-
Qualifying Expenses - - - - - 17,650 15,250
-
Uniforms - - 3,404 5,000 5,000 5,000 5,000 5,000
Small Equipment 13,646 25,221 47,493 12,000 40,350 50,000 14,000 7,500
Total Services & Supplies$ 13,646$ 25,221$ 75,397$ 17,000$ 45,350$ 112,420$ 73, 294$ 17,121
Capital
Capital Outlay $ 115,872 $ 102,869 $ 125,000 $ 45,000 $ 7,000 $ 43,000 $ 2,000 $ 2,000
Total Capital$ 115,872$ 102,869$ 125,000$ 45,000$ 7,000$ 43,000$ 2, 000$ 2,000
Total Expenditures$ 129,518$ 128,090$ 200,397$ 62,000$ 52,350$ 155,420$ 75, 294$ 19,121
Other Sources (Uses)
Transfer Out $ - $ - $ (149,975) $ (147,431) $ (147,431) $ (49,881) $ (51,281) $ (147,481)
Total Other Sources (Uses)$ - $ - $ (149,975)$ (147,431)$ (147,431)$ ( 49,881)$ (51,281)$ (147,481)
Net Increase (Decrease)$ 40,518$ 68,139$ (141,030)$ 144 $ ( 3,562)$ (1,291)$ 81, 515$ 45,650
Ending Fund Balance $ 134,265 $ 202,403 $ 61,373 $ 59,572 $ 57,811 $ 56,520 $ 138,035 $ 183,685
Town CouncilPage 192 29 of 228Meeting Date: August 14, 2018
Trophy Club CCPD - Five Year Forecast
CCPD
FY 18FY 19FY 20FY 21FY 22FY 23
EstimateProposedPlanningPlanningPlanningPlanning
Five Year Forecast
Beginning Fund Balance$ 61,373$ 57,811 $ 56, 520$ 138, 035$ 183, 685$ 237, 001
Revenue:
Sales Tax 196,209 204,010 208,090 212,252 216,497 220,827
Interest Revenue 10 - - - - -
Total Revenue 196,219 204,010 208,090 212,252 216,497 220,827
Expenditures:
Debt Service 147,431 49,881 51,281 147,481 153,681 150,531
Services/Supplies 45,350 112,420 73,294 17,121 7,500 46,500
Capital 7,000 43,000 2,000 2,000 2,000 2,000
Total Expenditures 199,781 205,301 126,575 166,602 163,181 199,031
Net Increase (Decrease) (3,562) (1,291) 81,515 45,650 53,316 21,796
Ending Fund Balance$ 57,811$ 56,520$ 138, 035$ 183, 685$ 237, 001$ 258, 796
Fund Balance as % of Expenditures28.94%27.53%109.05%110.25%145.24%130.03%
Town CouncilPage 193 30 of 228Meeting Date: August 14, 2018
FY 2015 FY 2016FY 2017FY 2018FY 2018FY 2019FY 2020FY 2021
EDC 4B
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED
Beginning Working Capital $ 339,714 $ 406,525 $ 561,248 $ 640,716 $ 713,274 $ 805,708 $ 420,866 $ 461,046
Revenue
Sales Tax - General $ 365,764 $ 400,621 $ 426,862 $ 465,501 $ 436,021 $ 453,356 $ 462,423 $ 471,671
NTX Magazine Revenue - - - - - -
- -
Interest Income 537 1,289 3,918 2,000 5,000 2,000 2,000 2,000
Total Revenue$ 366,302 $ 401,910 $ 430, 779$ 467, 501$ 441, 021$ 455, 356$ 464,423$ 473, 671
Expenses
Professional Outside Services $ - $ - $ 2,000 $ 2,000 $ - $ 1,470 $
1,544 $ 1,621
Auditing 1,000 1,000 1,000 1,000 1,000 2,000 2,000 2,000
Advertising 2,780 95 480 1,000 4,000 4,000 4,000
Printing 450 - - 200 - 200 200
200
Schools & Training 270 345 - 1,000 500 1,000 1,000
1,000
Dues & Membership 270 - 2,500 1,150 1,050 1,150 1,150 1,200
Travel & Per Diem 30 30 - 422 392 422 422
422
Office Supplies 15 - 30 250 100 200 200
200
Miscellaneous Expense 7,641 2,500 3,535 3,000 2,550 3,000 3,000 3,000
EDC Projects 3,590 3,500 17,018 1,950 - 416,560 3,000 3,000
Incentive Programs 93,849 140,773 140,773 205,773 140,773 205,773 205,773 205,773
Transfer to General Fund 89,964 - - - - -
- -
Transfer to Debt Service - - - 200,823 200,823 204,023 201,555
203,668
Bond Principal - - - - ---
Bond Interest 1,883 98,745 111,018 - - - -
-
Debt Issue Cost 97,351 - - - - -
- -
Paying Agent Fees 400 200 400 400 400 400 400
400
Total Expenses$ 299,492 $ 247,188 $ 278, 753$ 417, 968$ 348, 588$ 840, 198$ 424,244$ 426, 484
Net Increase (Decrease)$ 66,809$ 154,722 $ 152, 026$ 49,533$ 92,433$ (384,842)$ 40,179$ 47,188
Ending Working Capital
$ 406,525 $ 561,248 $ 713,274 $ 690,250 $ 805,708 $ 420,866 $ 461,046 $ 508,234
Town CouncilPage 194 31 of 228Meeting Date: August 14, 2018
FY 2015 FY 2016FY 2017FY 2018FY 2018FY 2019FY 2020FY 2021
Hotel Occupancy
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED
Beginning Fund Balance
$ 283,480 $ 475,748 $ 564,363 $ 394,822 $ 399,883 $ 701,413 $ 1,236,013 $ 1,766,013
Revenue
Hotel Occupancy Tax $ 264,708 $ 302,374 $ 487,489 $ 477,994 $ 560,000 $ 600,000 $ 600,000 $ 600,000
July 4th Revenue - 3,310 12, 733 5, 000 5, 000 - - 5,000
Interest Income 519 763 5, 407 700 4, 000 5, 000 500 500
Total Revenue$ 265,227$ 306,447$ 505,629$ 483,694$ 569,000$ 605,000$ 600,500$ 605,500
Expenditures
Personnel
Salaries $ - $ - $ 84,911 $ 80,933 $ 89,014 $ - $ - $ -
Overtime - - 5, 118 20, 000 - - - -
Longevity - - 527 456 444 - -
-
Stipend - - 938 - - - -
-
Retirement - - 10, 666 13, 178 11, 549 - - -
Medical insurance - - 6, 373 7, 065 14, 357 - -
-
Dental Insurance - - 394 466 930 - -
-
Vision Insurance - - 53 62 102 - -
-
Life Insurance & Other - - 449 532 425 - -
-
Social Security Taxes - - 5, 091 6, 286 5, 546 - -
-
Medicare Taxes - - 1, 182 1, 470 1, 297 - -
-
Unemployment Taxes - - 67 214 266 - -
-
Workers' Compensation - - 1, 746 1, 944 1, 700 - -
-
Pre-Employement Physicals/Testing - - - - 45 - -
-
Total Personnel$ -$ -$ 117,515$ 132,606$ 125,675$ -$ -$ -
Services & Supplies
Auditing $ - $ - $ - $ - $ - $ 2,000 $ 2,000 $ 2,000
Advertising 2,350 - - 56, 500 6, 000 13, 000 13, 000 19,000
Service Charges & Fees - - 61 - 50 - -
-
Printing 14,150 - - - - - -
-
Communications/Pagers/Mobiles - - 1, 306 - 421 - -
-
Event Rentals 56,460 72,961 50, 453 1, 500 48, 325 1, 500 1, 500 48,500
Dues & Membership - - 795 3, 300 - 3, 900 4, 000 4,000
July 4 Celebration - - 24, 000 88, 000 87, 000 - - 91,000
Total Services & Supplies$ 72,960$ 72,961$ 76,615$ 149,300$ 141,796$ 20,400$ 20, 500$ 164,500
Capital
Capital Outlay $ - $ 44,871 $ 475,979 $ 50,000 $ - $ 50,000 $ 50,000 $ 50,000
Total Capital$ -$ 44,871$ 475,979$ 50,000$ -$ 50,000$ 50, 000$ 50,000
Total Expenditures$ 72,960$ 117,832$ 670,109$ 331,906$ 267,470$ 70,400$ 70, 500$ 214,500
Other Sources (Uses)
Transfer Out $ - $ (100,000) $ - $ - $ - $ - $ - $
-
Total Other Sources (Uses)$ -$ (100,000)$ -$ -$ -$ -$ -$
-
Net Increase (Decrease)$ 192,267$ 88,615$ (164,480)$ 151,788$ 301,530$ 534,600$ 530,000$ 391,000
Ending Fund Balance$ 475,748$ 564,363$ 399,883$ 546,610$ 701,413$ 1,236,013$ 1,766,013$ 2,157,013
Town CouncilPage 195 32 of 228Meeting Date: August 14, 2018
FY 2015 FY 2016FY 2017FY 2018FY 2018FY 2019FY 2020FY 2021
Street Maintenance
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED
Beginning Fund Balance $ 39,915 $ 65,306 $ (5,017) $ 35,504 $ 92,856 $ 96,706 $ 119,047 $ 144,372
Revenue
Sales Tax $ 182,882 $ 200,310 $ 213,431 $ 232,750 $ 218,010 $ 226,678 $ 231,211 $ 235,836
Interest Income 21 30 35 - - -
- -
Total Revenue$ 182,903$ 200,340$ 213,466$ 232,750$ 218,010$ 226,678$ 231,211$ 235, 836
Expenditures
Personnel
Salaries $ 20,995 $ 23,249 $ 17,391 $ 64,459 $ 58,546 $ 47,782 $ 48,737 $ 49,712
Overtime 827 - 470 - 1,929 - -
-
Longevity - - 145 1,362 1,158 1,078 1,180 1,282
Stipend 360 540 300 - - - -
-
Retirement 3,078 3,088 2,391 8,555 7,957 6,377 6,515 6,656
Medical Insurance 4,964 5,363 3,646 7,328 7,777 6,638 6,638 6,638
Dental Insurance 381 507 271 618 622 475 475
475
Vision Insurance 96 96 31 73 73 59 59
59
Life Insurance & Other 214 234 130 472 385 350 350
350
Social Security Taxes 1,165 1,273 1,065 4,081 3,821 3,029 3,095 3,162
Medicare Taxes 273 298 249 954 894 708 724
739
Unemployment Taxes 83 122 ( 12) 239 290 205 205
205
Workers Compensation 1,185 1,162 1,793 3,143 2,748 2,901 2,959 3,018
Pre-employment Physicals/Testing - - - - 12 -
- -
Total Personnel$ 33,621$ 35,931$ 27,871$ 91,284$ 86,210$ 69,602$ 70, 937$ 72,296
Services & Supplies
Water $ - $ - $ - $ - $ - $ 2,000 $ 2,000 $
2,000
Communications/Pagers/Mobiles - - 15 ----
Vehicle Maintenance 3,663 3,218 3,102 3,520 2,200 3,235 3,300 3,365
Street Maintenance 53,423 149,493 28,420 75,000 75,000 100,000 100,000 100,000
Signs & Markings 34,705 16,204 25,890 20,000 20,000 20,000 20,000 20,000
Fuel 6,344 4,871 5,237 5,625 3,750 7,500 7,650 7,803
Small Tools 731 737 58 2,000 2,000 2,000 2,000 2,000
Miscellaneous Expense 25 - - - - - -
-
Total Service & Supplies$ 98,891$ 174,523$ 62,723$ 106,145$ 102,950$ 134,735$ 134,950$ 135, 168
Capital
Capital Outlay $ - $ 35,208 - - - - - -
Total Capital$ - $ 35,208$ - $ - $ - $ - $ -$
-
Total Expenditures$ 132,512$ 245,662$ 90,594$ 197,429$ 189,160$ 204,337$ 205,887$ 207, 464
Other Sources (Uses)
Transfer Out (25,000) (25,000) ( 25,000) ( 25,000) ( 25,000) - -
-
Total Sources Other (Uses)$ (25,000) $ (25,000) $ ( 25,000)$ ( 25,000)$ ( 25,000)$ - $ -$
-
Net Increase (Decreases)$ 25,391$ (70,322) $ 97,872$ 10,321$ 3,850$ 22,341$ 25, 324$ 28,372
Ending Fund Balance
$ 65,306 $ (5,017) $ 92,856 $ 45,826 $ 96,706 $ 119,047 $ 144,372 $ 172,743
Town CouncilPage 196 33 of 228Meeting Date: August 14, 2018
FY 2015 FY 2016FY 2017FY 2018FY 2018FY 2019
TIRZ#1
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSED
Beginning Fund Balance $ - $ 10,273 $ (379,235) $ (330,420) $ (593,324) $ (593,324)
Revenue
Property Tax $ 10,273 $ 10,492 $ 46,083 $ 76,796 $ 76,238 $ 82,048
Sales Tax - - 6 ,305 1 0,300 5 ,808 1 4,359
Total Revenue$ 10,273$ 10,492$ 52,389$ 87,096$ 82,046$ 96,407
Professional Outside Services $ - $ - $ - - $ - $ 1,470
Incentive Programs - 400,000 7 ,268 3 50,000 3 47,052 4 1,694
Total Expenditures$ -$ 400,000 $ 7,268$ 3 50,000$ 3 47,052$ 43,164
Net Increase (Decrease)$ 10,273$ (389,508)$ 45,121$ (262,904)$ (265,006)$ 53,244
Ending Fund Balance $ 10,273 $ (379,235) $ (334,114) $ (593,324) $ (858,330) $ (540,080)
Town CouncilPage 197 34 of 228Meeting Date: August 14, 2018
Recreation
FY 2015 FY 2016FY 2017FY 2018FY 2018FY 2019FY 2020FY 2021
Program Fund ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED
Beginning Fund Balance $ 2,813 $ 3,395 $ 2,269 $ 2,271 $ 7,307 $ 7,307 $ 7,307 $ 7,307
Revenue
Recreation Programs $ 10,054 $ 10,398 $ 13,715 $ 8,500 $ 8,000 $ 8,500 $ 9,000 $ 9,500
Total Revenue$ 10,054$ 10,398$ 13,715$ 8,500$ 8,000$ 8,500$ 9,000$ 9,500
Expenditures
Recreation Programs $ 9,471 $ 11,523 $ 8,677 $ 8,500 $ 8,000 $ 8,500 $ 9,000 $ 9,500
Total Expenditures$ 9,471$ 11,523$ 8,677$ 8,500$ 8,000$ 8,500$ 9,000$ 9,500
Net Increase (Decrease)$ 583 $ (1,125) $ 5,038$ -$ -$ -$ -$
-
Ending Fund Balance $ 3,395 $ 2,269 $ 7,307 $ 2,271 $ 7,307 $ 7,307 $ 7,307 $ 7,307
Town CouncilPage 198 35 of 228Meeting Date: August 14, 2018
Parkland
FY 2018FY 2019FY 2020FY 2021
ESTIMATEPROPOSEDPROJECTEDPROJECTED
Dedication Fund
Beginning Fund Balance $ - $ 470,270 $ 208,770 $ 87,270
Revenue
Interest Income $ 200 $ 500 $ 500 $ 500
Miscellaneous Revenue - 120,000 - -
Park Revenues 500,000 - 150, 000 100,000
Total Revenue$ 500,200 $ 120,500$ 150,500$ 100,500
Expenditures
Capital Expenditures $ 29,930 $ 382,000 $ 272,000 $ -
Total Expenditures$ 29,930$ 382,000$ 272,000$ -
Net Increase (Decrease)$ 470,270 $ 100,500
$ (261,500)$ (121,500)
Ending Fund Balance $ 470,270 $ 208,770 $ 87,270 $ 187,770
Town CouncilPage 199 36 of 228Meeting Date: August 14, 2018
FY 2015 FY 2016FY 2017FY 2018FY 2018FY 2019FY 2020FY 2021
Trophy Club Park
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED
Beginning Working Capital $ 1,830 $ (52,106) $ (62,055) $ (30,381) $ (20,169) $ 127,842 $ 165,424 $ 205,418
Revenue
Park Revenue $ 77,503 $ 46,270 $ 178,362 $ 165,000 $ 170,000 $ 170,000 $ 170,000 $ 175,000
Interest Income 6 - 1 - - -
- -
Miscellaneous Revenue - 61,106 - - 94,521 -
- -
Total Revenue$ 77,509$ 107,376$ 178,363$ 165,000$ 264,521$ 170,000$ 170,000$ 175,000
Expenses
Personnel
Salaries $ 35,078 $ 37,622 $ 14,807 $ 19,094 $ 17,951 $ 19,094 $ 19,476 $ 19,866
Longevity 112 204 - 130 - 194 259
324
Stipend 900 300 - - - - -
-
Retirement 3,550 3,386 - - 2,317 - -
-
Medical Insurance 2,527 2,780 - - 521 - -
-
Dental Insurance 219 216 - - 39 -
- -
Vision Insurance 33 30 - - 5 -
- -
Life Insurance & Other 209 211 - - 26 -
- -
Social Security Taxes 2,183 2,250 857 1,192 1,113 1,196 1,224
1,252
Medicare Taxes 510 526 215 279 260 280 286
293
Unemployment taxes 74 229 87 185 98 185 185
185
Workers' Compensation 915 926 409 459 401 459 468
477
Pre-Employment Physicals/Testing - - - - - -
- -
Total Personnel$ 46,310$ 48,680$ 16,374$ 21,339$ 22,731$ 21,408$ 21, 898$ 22, 397
Services & Supplies
Professional Outside Services $ 2,470 $ - $ - $ - $ - $ - $
- $ -
Auditing 1,000 1,000 1,000 1,000 1,000 2,000 2,000 2,000
Software & Support 6,670 8,041 3,276 4,212 4,242 4,255 4,255 4,255
Advertising 737 638 810 625 1,000 1,900 1,900 1,900
Printing 1,244 - 150 600 150 3,080 600 600
Schools & Training 199 - 304 - - -
- -
Service Charges & Fees 6,104 7,120 13,577 9,680 1,680 9,680 9,680 9,680
Electricity 2,485 2,060 1,777 2,200 1,860 2,046 2,148 2,256
Water 2,907 3,088 5,346 3,900 3,900 4,680 4,914 5,160
Telephone 1,860 2,183 2,283 - - - -
-
Communications/Pagers/Mobiles 1,650 1,734 453 2,580 2,167 933 952
971
Insurance - 1,200 1,211 1,200 1,211 1,200 1,200 1,200
Property Maintenance 17,839 4,138 17,188 7,000 7,000 10,000 10,200 10,204
Equipment Maintenance 817 1,442 1,827 3,500 3,500 3,750 3,500
3,500
Independent Labor 6,610 10,508 29,662 28,600 26,723 28,600 28,600 28,600
Portable toilets 4,200 3,193 3,848 4,020 4,182 4,250 4,250 4,250
Dues & Membership 30 - - 115 140 140 140
140
Travel & Per Diem 505 324 - - - -
- -
Office Supplies 1,272 312 85 1,075 955 1,075 1,107 1,140
Postage 63 94 - 336 120 336 346
356
Fuel 776 215 10 975 500 1,170 1,193 1,217
Uniforms 310 356 201 475 475 415 423 424
Community Events 12,202 4,391 7,646 8,200 8,200 9,700 9,700 9,700
Small Tools 56 177 141 300 300 300 300
300
Furniture/Equipment<$5,000 2,267 5,997 3,774 - 3,774 800
- -
Maintenance Supplies 901 23 151 400 400 400 400
400
Miscellaneous Expense 154 - 2,997 300 300 300 300
300
Depreciation Expense - Machinery 1,808 2,411 2,387 - - -
- -
Total Services & Supplies$ 77,135$ 60,645$ 100,103$ 81,293$ 73,779$ 91,010$ 88, 108$ 88, 553
Total Expenses$ 123,445$ 109,325$ 116,477$ 102,632$ 96,511$ 112,418$ 110,006$ 110,950
Other Sources (Uses)
Transfer Out $ (8,000) $ (8,000) $ (20,000) $ (20,000) $ (20,000) $ (20,000) $ (20,000) $ (20,000)
Total Other Sources (Uses)$ (8,000) $ (8,000)$ ( 20,000)$ ( 20,000)$ ( 20,000)$ ( 20,000)$ (20,000)$ (20,000)
Net Increase (Decrease)$ (53,936) $ (9,949)$ 41,886$ 42,368$ 148,010$ 37,582$ 39, 994$ 44, 050
Ending Working Capital
$ (52,106) $ (62,055) $ (20,169) $ 11,987 $ 127,842 $ 165,424 $ 205,418 $ 249,468
Town CouncilPage 200 37 of 228Meeting Date: August 14, 2018
Storm Drainage
FY 2015 FY 2016FY 2017FY 2018FY 2018FY 2019FY 2020FY 2021
Utility ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED
Beginning Working Capital $ 199,618 $ 234,000 $ 242,387 $ 351,406 $ 330,449 $ 411,767 $ 445,752 $ 516,458
Revenue
Storm Drainage Fee $ 407,371 $ 420,665 $ 418,158 $ 432,754 $ 430,000 $ 432,754 $ 436,519 $ 440,884
Hazardous Waste Stipend - - - - - - - -
Miscellaneous Revenue - - - - - - - -
Interest Income 137 914 2,086 500 750 500 500 500
Total Revenue$ 407,508$ 421,579$ 420,244$ 433,254$ 430,750$ 433,254$ 437,019$ 441,384
Expenses
Personnel Services
Salaries $ 16,716 $ 22,991 $ - $- $- $- $ - $ -
Overtime 243 - - - - -
- -
Longevity 394 65 - - - - - -
Stipend 375 188 - - - - - -
Retirement 2,464 2,989 - - - - - -
Medical Insurance 1,404 1,036 - - - - - -
Dental Insurance 98 104 - - - - - -
Vision Insurance 20 20 - - - - - -
Life Insurance & Other 127 151 - - - - - -
Social Security Taxes 1,082 1,412 - - - - - -
Medicare Taxes 253 330 - - - - - -
Unemployment Taxes (25) 43 - - - - - -
Workers Compensation 1,306 108 - - - - - -
Total Personnel$ 24,457$ 29,436$ -$ -$ -$ -$ -$ -
Services & Supplies
Professional Outside Services $ 24,334 $ 36,685 $ 20,358 $ 23,000 $ 21,500 $ 58,400 $ 29,400 $ 30,400
Engineering/Construction 68,037 20,922 3,896 20,000 20,000 30,000 30,000 30,000
Trash Removal/Recycling 1,692 2,115 1,739 2,000 3,000 3,000 2,000 2,000
Street Sweeping- 6,344 3,544 7,488 5,616 7,637 7,780 7,936
Independent Labor 17,306 9,897 12,521 53,820 53,820 53,820 54,000 55,000
Dues & Membership 100 100 100 200 200 200 200 200
Fuel 446 - - - --- -
Miscellaneous Expense 12,764 - - - - - - -
Depreciation Expense 30,851 43,460 51,083 - - - - -
Total Services & Supplies$ 155,530$ 119,523$ 93,241$ 106,508$ 104,136$ 153,057$ 123,380$ 125,536
Capital
Transfer to Drainage Capital Projec - $ 36,488 - $ - - - - -
Total Capital$ -$ 36,488$ -$ -$ -$ -$ -$ -
Debt Service
Principal $ 140,000 $ 140,000 $ 145,000 $ 150,000 $ 150,000 $ 155,000 $ 155,000 $ 160,000
Interest 25,788 25,540 27,054 28,088 28,088 24,275 20,400 16,462
Total Debt Service$ 165,788$ 165,540$ 172,054$ 178,088$ 178,088$ 179,275$ 175,400$ 176,462
Total Expenses$ 345,775$ 350,987$ 265,295$ 284,596$ 282,224$ 332,332$ 298,780$ 301,998
Other Sources (Uses)
Transfer Out $ (27,350) $ (62,206) $ (66,887) $ (67,209) $ (67,209) $ (66,937) $ (67,533) $ (67,006)
Total Other Sources$ (27,350)$ (62,206)$ (66,887)$ (67,209)$ (67,209)$ (66,937)$ (67,533)$ (67,006)
Net Increase (Decrease)$ 34,382$ 8,386$ 88,062$ 81,449$ 81,318$ 33,985$ 70,706$ 72,380
Ending Working Capital
$ 234,000 $ 242,387 $ 330,449 $ 432,855 $ 411,767 $ 445,752 $ 516,458 $ 588,838
Town CouncilPage 201 38 of 228Meeting Date: August 14, 2018
Town of Trophy Club 1 Trophy Wood Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2018-361-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:7/24/2018 In control:Town Council
On agenda:8/14/2018 Final action:
Title:Consider and take appropriate action regarding a record vote on a not-to-exceed Fiscal Year 2019 Ad
Valorem Tax Rate and to schedule two public hearings to meet Truth in Taxation requirements and/or
as required by the Charter and related matters (J. Phillips).
Attachments:Staff Report - Fiscal Year 2019 Tax Rate.pdf
2018 Effective Tax Rate Worksheet.pdf
DateVer.Action ByActionResult
Agenda Item No. 14:
Considerandtakeappropriateactionregardingarecordvoteonanot-to-exceedFiscalYear2019AdValoremTaxRate
andtoscheduletwopublichearingstomeetTruthinTaxationrequirementsand/orasrequiredbytheCharterandrelated
matters (J. Phillips).
Town CouncilPage 202 of 228Meeting Date: August 14, 2018
To: Mayor and Town Council
From:Jonathan Phillips, Director of Administrative Services
CC: Thomas M. Class Sr., Town Manager
Holly Fimbres, Town Secretary/RMO
Re: Ad Valorem Tax Not to Exceed Rate
Town Council Meeting, August 14, 2018
Agenda Item:
Consider and take appropriate action regarding a record vote on a not-to-exceed Fiscal Year
2019 Ad Valorem Tax Rate and to schedule two public hearings to meet Truth in Taxation
requirements and/or as required by the Charter and related matters (J. Phillips).
Background and Explanation:
The proposed Fiscal Year 2019 budget includes an Ad Valorem Tax Rate of $0.451442 per $100
of valuation. Of the $0.451442/$100 tax rate $0.341442/$100 is for maintenance and
operations and $0.11/$100 is to service the Town’s debt requirements for the upcoming fiscal
year. The effective tax rate for Fiscal Year 2019 is $0.435349/$100 and the rollback rate is
$0.464446/$100. A proposed tax rate above either the effective or rollback rates (whichever is
lower) must be approved via a record vote and also triggers the requirement to holdtwo public
hearings.
Legal Review:
Not applicable
Board/Commission/ or Committee Recommendation:
Not applicable
Staff Recommendation:
Staff recommends setting a Not to Exceed Rate of $0.451442/$100 Ad Valorem Tax Rate and
setting two public hearings for Tuesday, August 28, 2018 and Tuesday, September 11, 2018.
Attachments:
2018 Effective Tax Rate Worksheet
Page 1 of 1
Town CouncilPage 203 of 228Meeting Date: August 14, 2018
2018Effective Tax Rate Worksheet
TOWN OF TROPHY CLUB
See pages 13 to 16 for an explanation of the effective tax rate.
1.2017 total taxable value. Enter the amount of 2017 taxable value on the 2017
tax roll today. Include any adjustments since last year's certification; exclude
Section 25.25(d) one-third over-appraisal corrections from these adjustments.
This total includes the taxable value of homesteads with tax ceilings (will deduct in
line 2) and the captured value for tax increment financing (will deduct taxes in line
1
$1,972,368,536
14).
2.2017 tax ceilings. Counties, Cities and Junior College Districts. Enter 2017 total
taxable value of homesteads with tax ceilings. These include the homesteads of
homeowners age 65 or older or disabled. Other units enter "0" If your taxing units
adopted the tax ceiling provision in 2017 or prior year for homeowners age 65 or
2
$273,632,113
older or disabled, use this step.
$1,698,736,423
3.Preliminary 2017 adjusted taxable value. Subtract line 2 from line 1.
$0.451442/$100
4.2017 total adopted tax rate.
5.2017 taxable value lost because court appeals of ARBdecisions reduced
2017 appraised value.
A.Original 2017 ARB values:$47,877,256
B.2017 values resulting from final court decisions:- $37,609,533
C.
3
$10,267,723
2017 value loss. Subtract B from A.
6.2017 taxable value, adjusted for court-ordered reductions.
$1,709,004,146
Add line 3 and line 5C.
7.2017 taxable value of property in territory the unitdeannexed after January
4
$0
1, 2017.Enter the 2017 value of property in deannexed territory.
8.2017 taxable value lost because property firstqualified for an exemption in
2017.Note that lowering the amount or percentage of an existing exemption
does not create a new exemption or reduce taxable value. If the taxing unit
increased an original exemption, use the difference between the original
exempted amount and the increased exempted amount. Do not include value
lost due to freeport, "goods-in-transit" exemptions.
A.Absolute exemptions. Use 2017 market value:$58,197
B.Partial exemptions. 2018 exemption amount or
2018 percentage exemption times 2017 value:+ $4,280,783
C.
5
$4,338,980
Value loss. Add A and B.
1 Tex. Tax Code § 26.012(14)
2 Tex. Tax Code § 26.012(14)
3 Tex. Tax Code § 26.012(13)
4 Tex. Tax Code § 26.012(15)
5 Tex. Tax Code § 26.012(15)
Town CouncilPage 204 of 228Meeting Date: August 14, 2018
http://www.truth-in-taxation.com/PrintForms.aspx\[7/26/2018 10:33:53 AM\]
2018Effective Tax Rate Worksheet (continued)
TOWN OF TROPHY CLUB
9.2017 taxable value lost because property firstqualified for agricultural
appraisal (1-d or 1-d-1), timber appraisal,recreational/scenic appraisal or
public access airport special appraisal in2018.Use only those properties
that first qualified in 2018; do not use properties that qualified in 2017.
A.2017 market value:$0
B.2018 productivity or special appraised value:- $0
C.
6
$0
Value loss. Subtract B from A.
$4,338,980
10.Total adjustments for lost value. Add lines 7, 8C and 9C.
$1,704,665,166
11.2017 adjusted taxable value. Subtract line 10 from line 6.
$7,695,574
12.Adjusted 2017 taxes. Multiply line 4 by line 11 and divide by $100.
13.Taxes refunded for years preceding tax year 2017. Enter the amount of taxes
refunded by the taxing unit for tax years preceding tax year 2017. Types of
refunds include court decisions, Tax Code § 25.25(b) and (c) corrections and Tax
Code § 31.11 payment errors. Do not include refunds for tax year 2017. This line
7
$1,772
applies only to tax years preceding tax year 2017.
14.Taxes in tax increment financing (TIF) for tax year 2017. Enter the amount of
taxes paid into the tax increment fund for a reinvestment zone as agreed by the
taxing unit. If the unit has no 2018 captured appraised value in Line 16D, enter
8
$45,595
"0".
15.Adjusted 2017 taxes with refunds and TIF adjustment. Add lines 12 and 13,
9
$7,651,751
subtract line 14.
16.Total 2018 taxable value on the 2018 certifiedappraisal roll today.This
value includes only certified values and includes the total taxable value of
homesteads with tax ceilings (will deduct in line 18). These homesteads includes
10
homeowners age 65 or older or disabled.
A.Certified values only:$2,092,245,601
B.Counties: Include railroad rolling stock values
certified by the Comptroller's office:+ $0
6 Tex. Tax Code § 26.012(15)
7 Tex. Tax Code § 26.012(13)
8 Tex. Tax Code § 26.03(c)
9 Tex. Tax Code § 26.012(13)
10 Tex. Tax Code § 26.012(15)
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2018Effective Tax Rate Worksheet (continued)
TOWN OF TROPHY CLUB
16.C.Pollution control exemption: Deduct the value of
(cont.)property exempted for the current tax year for the
first time as pollution control property:- $0
D.Tax increment financing: Deduct the 2018
captured appraised value of property taxable by a
taxing unit in a tax increment financing zone for
which the 2018 taxes will be deposited into the tax
increment fund. Do not include any new property
11
value that will be included in line 21 below.- $11,798,000
E.Total 2018 value. Add A and B, then subtract C
$2,080,447,601
and D.
17.Total value of properties under protest or notincluded on certified
12
appraisal roll.
A.2018 taxable value of properties underprotest.
The chief appraiser certifies a list of properties still
under ARB protest. The list shows the appraisal
district's value and the taxpayer's claimed value, if
any or an estimate of the value if the taxpayer wins.
For each of the properties under protest, use the
13
lowest of these values. Enter the total value.$7,132,284
B.2018 value of properties not under protest or
included on certified appraisal roll.The chief
appraiser gives taxing units a list of those taxable
properties that the chief appraiser knows about but
are not included at appraisal roll certification. These
properties also are not on the list of properties that
are still under protest. On this list of properties, the
chief appraiser includes the market value,
appraised value and exemptions for the preceding
year and a reasonable estimate of the market
value, appraised value and exemptions for the
current year. Use the lower market, appraised or
taxable value (as appropriate). Enter the total
14
value.+ $39,186
11 Tex. Tax Code § 26.03(c)
12 Tex. Tax Code § 26.01(c)
13 Tex. Tax Code § 26.04 and 26.041
14 Tex. Tax Code § 26.04 and 26.041
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2018Effective Tax Rate Worksheet (continued)
TOWN OF TROPHY CLUB
17.C.Total value under protest or not certified. Add A
$7,171,470
(cont.)and B.
18.2018 tax ceilings. Counties, cities and junior colleges enter 2018 total taxable
value of homesteads with tax ceilings. These include the homesteads of
homeowners age 65 or older or disabled. Other taxing units enter "0". If your
taxing units adopted the tax ceiling provision in 2017 or prior year for
15
$303,551,243
homeowners age 65 or older or disabled, use this step.
$1,784,067,828
19.2018 total taxable value. Add lines 16E and 17C. Subtract line 18.
20.Total 2018 taxable value of properties in territory annexedafter January 1,
2008.Include both real and personal property. Enter the 2018 value of property
16
$0
in territory annexed.
21.Total 2018 taxable value of new improvements and newpersonal property
located in new improvements.New means the item was not on the appraisal
roll in 2017. An improvement is a building, structure, fixture or fence erected on
or affixed to land. New additions to existing improvements may be included if the
appraised value can be determined. New personal property in a new
improvement must have been brought into the taxing unit after January 1, 2017
and be located in a new improvement. New improvements do include property on
17
$26,458,658
which a tax abatement agreement has expired for 2018.
$26,458,658
22.Total adjustments to the 2018 taxable value. Add lines 20 and 21.
$1,757,609,170
23.2018 adjusted taxable value. Subtract line 22 from line 19.
24.
18
$0.435349/$100
2018 effective tax rate. Divide line 15 by line 23 and multiply by $100.
25.COUNTIES ONLY. Add together the effective tax rates for each type of tax the
19
$/$100
county levies. The total is the 2018 county effective tax rate.
15 Tex. Tax Code § 26.012(6)
16 Tex. Tax Code § 26.012(17)
17 Tex. Tax Code § 26.012(17)
18 Tex. Tax Code § 26.04(c)
19 Tex. Tax Code § 26.04(d)
A county, city or hospital district that adopted the additional sales tax in November 2017 or in May 2018 must adjust
its effective tax rate. on page 39 sets out this adjustment. Do not forget to
The AdditionalSales Tax Rate Worksheet
complete the if the taxing unit adopted the additional sales tax on these dates.
Additional Sales Tax Rate Worksheet
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2018 Rollback Tax Rate Worksheet
TOWN OF TROPHY CLUB
See pages 17 to 21 for an explanation of the rollback tax rate.
$0.341442/$100
26.2017 maintenance and operations (M&O) tax rate.
$1,704,665,166
27.2017 adjusted taxable value. Enter the amount from line 11.
28.2017 M&O taxes.
A.Multiply line 26 by line 27 and divide by $100.$5,820,442
B.Cities, counties and hospital districts with
additional sales tax:Amount of additional sales
tax collected and spent on M&O expenses in 2017.
Enter amount from full year's sales tax revenue
spent for M&O in 2017 fiscal year, if any. Other
units, enter "0." Counties exclude any amount that
was spent for economic development grants from
the amount of sales tax spent.+ $0
C.Counties: Enter the amount for the state criminal
justice mandate. If second or later year, the amount
is for increased cost above last year's amount.
Other units, enter "0."+ $0
D.Transferring function: If discontinuing all of a
department, function or activity and transferring it to
another unit by written contract, enter the amount
spent by the unit discontinuing the function in the
12 months preceding the month of this calculation.
If the unit did not operate this function for this 12-
month period, use the amount spent in the last full
fiscal year in which the unit operated the function.
The unit discontinuing the function will subtract this
amount in H below. The unit receiving the function
will add this amount in H below. Other units, enter
"0."+/- $0
Town CouncilPage 208 of 228Meeting Date: August 14, 2018
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2018Rollback Tax Rate Worksheet (continued)
TOWN OF TROPHY CLUB
28.E.Taxes refunded for years preceding tax year 2017:
(cont.)Enter the amount of M&O taxes refunded during
the last budget year for tax years preceding tax
year 2017. Types of refunds include court
decisions, Section 25.25(b) and (c) corrections and
Section 31.11 payment errors. Do not include
refunds for tax year 2017. This line applies only to
tax years preceding tax year 2017.+ $1,360
F.Enhanced indigent health care expenditures:
Enter the increased amount for the current year's
enhanced indigent health care expenditures above
the preceding tax year's enhanced indigent health
care expenditures, less any state assistance.+ $0
G.Taxes in tax increment financing (TIF): Enter
the amount of taxes paid into the tax increment
fund for a reinvestment zone as agreed by the
taxing unit. If the unit has no 2018 captured
appraised value in Line 16D, enter "0."- $45,595
H.Adjusted M&O Taxes. Add A, B, C, E and F. For
unit with D, subtract if discontinuing function and
$5,776,207
add if receiving function. Subtract G.
29.2018 adjusted taxable value.
$1,757,609,170
Enter line 23 from the Effective Tax Rate Worksheet.
30.2018 effective maintenance and operations rate.
$0.328640/$100
Divide line 28H by line 29 and multiply by $100.
31.2018 rollback maintenance and operation rate.
Multiply line 30 by 1.08. (See lines 49 to 52 for additional rate for pollution control
$0.354931/$100
expenses.
Town CouncilPage 209 of 228Meeting Date: August 14, 2018
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2018Rollback Tax Rate Worksheet (continued)
TOWN OF TROPHY CLUB
32.
Total 2018 debt to be paid with property taxes andadditional sales tax
revenue.
"Debt" means the interest and principal that will be paid on debts that:
(1) are paid by property taxes,
(2) are secured by property taxes,
(3) are scheduled for payment over a period longer than one year and
(4) are not classified in the unit's budget as M&O expenses.
A:Debt also includes contractual payments to other
taxing units that have incurred debts on behalf of this
taxing unit, if those debts meet the four conditions
above. Include only amounts that will be paid from
property tax revenue. Do not include appraisal district
budget payments. List the debt in Schedule B: Debt
Service.$2,661,253
B:Subtract unencumbered fund amount used to
reduce total debt.-$247,300
C:Subtract amount paid from other resources.-$460,116
D:Adjusted debt. Subtract B and C from A.
$1,953,837
33.Certified 2017 excess debt collections. Enter the amount certified by the
$0
collector.
$1,953,837
34.Adjusted 2018 debt. Subtract line 33 from line 32.
35.Certified 2018 anticipated collection rate. Enter the rate certified by the
100.000000%
collector. If the rate is 100 percent or greater, enter 100 percent.
$1,953,837
36.2018 debt adjusted for collections. Divide line 34 by line 35.
$1,784,067,828
37.2018 total taxable value. Enter the amount on line 19.
$0.109515/$100
38.2018 debt tax rate. Divide line 36 by line 37 and multiply by $100.
$0.464446/$100
39.2018 rollback tax rate. Add lines 31 and 38.
40.COUNTIES ONLY. Add together the rollback tax rates for each type of tax the
$/$100
county levies. The total is the 2018 county rollback tax rate.
A taxing unit that adopted the additional sales tax must complete the lines for the . A taxing
Additional Sales Tax Rate
unit seeking additional rollback protection for pollution control expenses completes the
Additional Rollback Protection
.
for Pollution Control
Town CouncilPage 210 of 228Meeting Date: August 14, 2018
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2018 Notice of Effective Tax Rate
Worksheet for Calculation of Tax Increase/Decrease
Entity Name:Date:
TOWN OF TROPHY CLUB 07/26/2018
1.
2017 taxable value, adjusted for court-ordered reductions.
Enter line 6 of the Effective Tax Rate Worksheet.$1,709,004,146
2.
2017 total tax rate.
Enter line 4 of the Effective Tax Rate Worksheet.0.451442
3.
Taxes refunded for years preceding tax year 2017.
Enter line 13 of the Effective Tax Rate Worksheet.$1,772
4.
Last year's levy.
Multiply Line 1 times Line 2 and divide by 100.
To the result, add Line 3.$7,716,934
5.
2018 total taxable value. Enter Line 18 of
the Effective Tax Rate Worksheet.$1,784,067,828
6.
2018 effective tax rate.
Enter line 23 of the Effective Tax Rate Worksheet or Line 46
of the Additional Sales Tax Rate Worksheet.0.435349
7.
2018 taxes if a tax rate equal to the effective tax rate is adopted.
Multiply Line 5 times Line 6 and divide by 100.$7,766,921
8.
Last year's total levy.
Sum of line 4 for all funds.$7,716,934
9.
2018 total taxes if a tax rate equal to the effective tax rate is adopted.
Sum of line 7 for all funds.$7,766,921
10.
Tax Increase (Decrease).
Subtract Line 8 from Line 9.$49,987
Town CouncilPage 211 of 228Meeting Date: August 14, 2018
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Town of Trophy Club 1 Trophy Wood Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2018-384-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:8/7/2018 In control:Town Council
On agenda:8/14/2018 Final action:
Title:Consider and take appropriate action regarding an Ordinance, amending Article 8.02, Noise, within
the Town’s Code of Ordinances to amend work allowed on Sundays; and providing an effective date
(Mayor Sanders and Council Member Lamont).
Attachments:Article 8.02 Noise.pdf
Construction Hours or Noise.pdf
Copy of Copy of Construction Work Hours Chart; Towns in Area 2.0.pdf
DateVer.Action ByActionResult
Agenda Item No. 15:
ConsiderandtakeappropriateactionregardinganOrdinance,amendingArticle8.02,Noise,withintheTown’sCodeof
OrdinancestoamendworkallowedonSundays;andprovidinganeffectivedate(MayorSandersandCouncilMember
Lamont).
Town CouncilPage 212 of 228Meeting Date: August 14, 2018
*
ARTICLE 8.02 NOISE
Sec. 8.02.001 Penalty
Any person violating any of the provisions of this article shall be deemed guilty of a misdemeanor, and upon
conviction thereof shall be fined in a sum not to exceed two thousand dollars ($2,000.00), and a separate offense
shall be deemed committed upon each day during or on which a violation occurs or continues. (Ordinance 88-27,
sec. V, adopted 12/12/88; Ordinance 1999-19, sec. V, adopted 7/20/99; 2006 Code, ch. 8, sec. 1.05)
Sec. 8.02.002 Injunctive relief
In addition to the fines and penalties set forth in section 8.02.001hereof for the enforcement of the provisions of
this article, the town may enforce the provisions hereof by injunctive relief through an appropriate court of
competent jurisdiction.(Ordinance 88-27, sec. IV, adopted 12/12/88; Ordinance 1999-19, sec. IV, adopted
7/20/99; 2006 Code, ch. 8, sec. 1.04)
Sec. 8.02.003 Declaration of nuisance
(a) The following acts, among others, are declared to be nuisances in violation of this article, but said
enumeration shall not be deemed to be exclusive:
(1) The playing of any radio, phonograph, tape player or other electronic device of a similar nature, or
any musical instrument, in such manner or with such volume, during the hours between 10:00 p.m. and
7:00 a.m., as to annoy or disturb the quiet, comfort, or repose of persons of ordinary sensibilities in any
dwelling or other type of residence, such persons being indoors or outdoors at any such location.
(2) The use of any loudspeaker or amplifier of such intensity that annoys or disturbs persons of
ordinary sensibilities in the immediate vicinity thereof, except by permit issued by the town manager or
designee in accordance with section 8.02.005 of this article.
(3) The running of any automobile, motorcycle, or vehicle so out of repair or so loaded, or operating a
vehicle in any such manner, as to create loud or unnecessary grating, grinding, jarring, or rattling noise
or vibrations.
(4) The discharge into the open air of the exhaust of any steam engine, stationary internal
combustion engine, motor vehicle engine or boat engine, except through a muffler or other device which
will effectively prevent loud or explosive noises therefrom.
(5) The use of any mechanical device operated by compressed air, unless the noise to be created is
effectively muffled and reduced to prevent loud or explosive noises therefrom.
(6) The erection, including excavation, demolition, alteration or repair work on any building, other than
between the hours of 7:00 a.m. and 6:00 p.m. on or during the weekdays of Monday through Saturday
and 9:00 a.m. and 5:00 p.m. on or during Sunday, inclusive, except in case of an urgent necessity in the
interest of public safety and convenience, and then only by permit from the town manager or designee
in accordance with section 8.02.005 of this article, specifying the nature of the emergency and the days
and hours such work is to be allowed, which permit may be renewed by the town manager or designee
during the time the emergency exists.
(7) The operation of any heavy equipment, machinery or apparatus for excavation, construction,
grading, earth moving, paving, cement laying or pouring, drilling or work of any nature, or the operation
Town CouncilPage 213 of 228Meeting Date: August 14, 2018
of any chain saw, within 1500 lineal feet of any occupied residential dwelling, other than between the
hours of 7:00 a.m. and 6:00 p.m. on or during the weekdays of Monday through Saturday and 9:00 a.m.
and 5:00 p.m. on or during Sunday, inclusive, except in case of an urgent necessity in the interest of
public safety and convenience, and then only by permit from the town manager or designee in
accordance with section 8.02.005 of this article, specifying the nature of the emergency and the days
and hours such work is to be allowed, which permit may be renewed by the town manager or designee
during the time the emergency exists.
(8) As a part of any business, other than between the hours of 7:00 a.m. and 9:00 p.m., Monday
through Friday, 7:00 a.m. and 6:00 p.m., Saturday, and 9:00 a.m. and 5:00 p.m., Sunday, inclusive,
within 1500 linear feet of any occupied residential dwelling, the operation of any heavy equipment, truck
or machinery which emits noises of such intensity or loudness that annoy or disturb persons of ordinary
sensibilities within such distance, except in the case of urgent necessity in the interest of public safety
and convenience, and then only by permit from the town manager or designee in accordance with
section 8.02.005 of this article, specifying the nature of the emergency and the dates and hours such
work is to be allowed, which permit may be renewed by the town manager or designee during the time
the emergency exists.
(9) Construction work performed on any of the following holidays: New Years Day, Memorial Day,
Independence Day, Labor Day, Thanksgiving Day, Christmas Day.
(b) Notwithstanding any of the above, the town manager or designee shall have the authority to and
may issue a permit in accordance with section 8.02.005 of this article for alteration or repair work or for
new construction in connection with owner-occupied residences when the particular work is to
performed by the owner-occupant of the premises where the work is to be performed and when such
work is to be performed between the hours of 6:00 p.m. and 9:00 p.m.
(Ordinance 88-27, sec. I, adopted 12/12/88; Ordinance 1999-19, sec. I, adopted 7/20/99; 2006 Code, ch. 8, sec.
1.01; Ordinance 2012-14, secs. 2.012.03, adopted 6/18/12; Ordinance adopting Code; Ordinance 2018-11
adopted 6/12/18)
Sec. 8.02.004 Exception for lawn equipment and agricultural equipment
This article is not intended to prohibit and shall not prohibit in any way the operation of power lawnmowers or
other lawn equipment or any equipment used for agricultural purposesor golf course or lawn maintenance.
(Ordinance 88-27, sec. II, adopted 12/12/88; Ordinance 1999-19, sec. II, adopted 7/20/99; 2006 Code, ch. 8, sec.
1.02)
Sec. 8.02.005 Permit
Any exemption from the provisions of this article by permit issued by the town manager or designee must be in
writing by the applicant at least 48 hours prior to the requested issuance date and time, unless the emergency
circumstances are such, upon determination by the town manager or designee, that a shorter time should be
allowed. Thereafter, upon issuance of the permit by the town manager or designee, such permit shall be
displayed at all times during the performance of the work, upon the premises to which such permit applies, in
clear view for the inspection by the public lawenforcement officials of the town. No permit for an exemption to the
provisions of this article shall be issued or renewed by the town manager or designee for a period exceeding
three (3) months. Any requested period exceeding three (3) months must be approved by the town council.
(Ordinance 88-27, sec. III, adopted 12/12/88; Ordinance 1999-19, sec. III, adopted 7/20/99; 2006 Code, ch. 8,
sec. 1.03; Ordinance adopting Code)
Town CouncilPage 214 of 228Meeting Date: August 14, 2018
Flower Mound:
Operating or permitting to be operated in a residential district, or within 500 feet of
any residence, any equipment used in commercialconstruction, repair, alteration or
demolition work on buildings, structures, streets, alleys or appurtenances thereto
and/or the erection, including excavation, demolition, alteration or repair of any
building in a residential district, or within 500 feet of any residence, at times other than
between the hours of 7:00 a.m. and 7:00 p.m. on Monday through Friday, and 9:00
a.m. and 5:00 p.m. on Saturday and Sunday.
Roanoke:
Construction equipment or machinery.The operation ofconstructionequipment or
machinery of any type within six hundred (600) feet of a residence, church, hospital,
hotel, or motel between the hours of 9:00 p.m. and 6:00 a.m. in such a manner as to
causenoise, as defined.
Argyle:
Exemptions - The following uses andactivities shall be exempt from thenoiselevel
regulations herein specified.
1.Noises not directly under control of the property user.
2.Noises emanating from construction and maintenance activities between the
hours of 7:00 a.m. and 7:00 p.m. (daylight hours).
* Daytime shall refer to the hours between sunrise and sunset on any given day.
Justin, TX:
Constructionmeans any site preparation, assembly, erection, substantial repair,
alteration, demolition, or similar action, for or of public or private rights-of-way,
structures, utilities or similar property.
Construction non-peak hoursmeans thosehoursbefore 7:00 a.m. or after 8:00 p.m.
Monday through Friday and before 9:00 a.m. or after 8:00 p.m. on Saturday and
Sunday.
Keller, TX:
Sec. 4-130. - Permittedconstructionworkhours.
The erection, including excavation, demolition, alteration, repair or related work,of any
building or structure in residential or nonresidential districts, excluding any inside work
done in an enclosed building or structure in nonresidential districts, is prohibited other
than between thehoursof6:00 a.m. and 7:00 p.m., on weekdays and 8:00 a.m. and
6:00 p.m. on weekends, except in the caseofurgent necessity and in the
interestofpublic safety, for which a permit shall be obtained from the building official.
(Ord. No. 857, § 1, 5-20-97)
Town CouncilPage 215 of 228Meeting Date: August 14, 2018
Haslet:
(9) Constructionwork. Engaging inconstructionother than during the daytime,
Monday through Saturday, except in case of urgent necessity in the interest of public
safety and convenience, and then only by permit from the mayor. (Daytime. The
daylight hours from one-half hour before sunrise to one-half hour after sunset with
exact times of sunrise and sunset as designated by the U.S. Naval Observatory for
this regional time zone.)
Addison, TX:
Unlawful activity.It shall be unlawful for a person, firm or corporation to excavate,
erect, build,construct, alter, repair or demolish any building or structure which has
been issued or which is required to be issued a building permit by the Town of
Addison between thehoursof 7:00 p.m. and 7:00 a.m. Monday through Friday, and
between thehoursof 7:00 p.m. and 8:00 a.m. on Saturday and Sunday,if such activity
is performed within a residential, apartment or townhouse zoned area, or within three
hundred (300) feet of an occupied residence, except in cases of urgent necessity or in
the interest of public safety and convenience, and then only by permission of the city
manager.
Decatur, TX:
No person shall allow, make or cause to be made any unreasonably loud or disturbing
noise that is offensive to the sensibilities of a reasonable prudent person, renders the
enjoyment of life or property uncomfortable, interferes with public peace and comfort,
or causes a noise disturbance as defined.
Construction/maintenance work between sundown and sunup,the operating or
permitting to be operated any equipment used in construction, maintenance, repair,
alteration or demolition work on building, structures, streets, alley, lawns, golf courses
or appurtenances thereto and/or the erection, including excavation, demolition,
alteration or repair of any building within a residential district or quiet zone, or within
five hundred (500) feet of any residence or quiet zone, in such a manner as to cause a
noise disturbance.
Saginaw, TX:
The erection, including excavation, demolition, alteration or repair work, on or of any
building other than between the hours of 6:00 a.m. and 9:00 p.m. on weekdays,
except in case of urgent necessity in the interest of public safety and convenience,
and then only by permit from the city council, which permit may be renewed by the city
council during the time the emergency exists and conditioned in such manner as the
city council shall determine to be most in the public interest.
Town CouncilPage 216 of 228Meeting Date: August 14, 2018
Burleson:
Constructionwork.Noisecreated byconstructionwork within 300 feet of an occupied
residential structure involving the erection, excavation, demolition, alternation, or
repair of any building, structure, flatwork or public works facility, is prohibited as
follows:
Before 7:00 a.m. or after 8:00 p.m. MondayFriday
Before 9:00 a.m. or after 8:00 p.m. on SaturdaySunday
Unless expressly authorized by the city manager or his
designee to meet a site specificconstructionrequirement.
Arlington:
Section 1.12 Hours of Construction Outdoor construction activities for projects
supervised by building permits shall be prohibited, if located within three hundred (300)
feet of property used for residential purposes, during the following times: (1) During the
hours of 6:00 p.m. to 7:00 a.m. Central Standard Time. (2) During the hours of 8:00 p.m.
to 7:00 a.m. Central Daylight Savings Time. EXCEPTION: Homeowners performing
work when acting as their own contractor.
Highland Village:
Constructionactivity and deliveries prohibited at certain times
(a) Prohibited hours and days.
(1) The erection, including excavation, demolition, alteration or repair work,
on any building or building site, atany time other than between the hours of
7:00 a.m. and 7:00 p.m. on a weekday, and 9:00 a.m. and 5:00 p.m. on
Saturday, is declared a public nuisance and is unlawful.
(2) The delivery ofconstructionmaterials, including lumber, drywall,
concrete, cabinets, bricks, etc., at any time other than between the hours of
7:00 a.m. and 7:00 p.m. on Monday through Friday is hereby declared a
public nuisance and is unlawful.
(3) Constructionactivity and the delivery of construction materials as
regulatedin this section shall be prohibited on designated city holidays. A list
of all designated holidays observed by the city shall be on file with the city
secretary.
(b) Exceptions.
Town CouncilPage 217 of 228Meeting Date: August 14, 2018
(1) On days other than Sunday,constructionactivity may take place at
times other than that permitted in subsection (a) of this section. Such activity
shall be restricted to the inside of the structure. The structure shall screen
theconstructionactivity from sight and suppress the sound and odors of such
activity from adjacent property and rights-of-way.
(2) In emergency conditions and in the interest of public safety and/or
public necessity, the city manager or authorized official may
permitconstructionactivity during other times. Such emergency conditions
include,but are not limited to, natural disasters and remedial action to
dangerous structures.
(3) Constructionactivity in the form of ordinary residential maintenance is
permitted.
Carrollton:
The operation of construction equipment or machinery within 1,000 feet of
any residence any time except during the hours between 6:00 a.m. and 8:00
p.m. on weekdays and 8:00 a.m. to 7:00 p.m. on Saturdays.
The operation of construction equipment or machinery within 1,000 feet of
any residence on Sundays and the following holidays, regardless of the day
of week:
New Year's Day
Memorial Day
Independence Day
Labor Day
Thanksgiving Day and the following Friday
Christmas Day
Town CouncilPage 218 of 228Meeting Date: August 14, 2018
9:00 AM8:00 AM7:00 AM6:00 AM
10:00 PM9:00 PM8:00 PM7:00 PM6:00 PM5:00 PM4:00 PM3:00 PM2:00 PM1:00 PM12:00 PM11:00 AM10:00 AM
Carrollton
Saturday
2018
14,
August
Weekdays
Highland Village
Date:
Saturday
Meeting
Weekdays
Arlington
Weekends
Weekdays
Burleson
Weekends
Weekdays
Saginaw
No work on weekends.Weekends
Weekdays
Addison
Weekends
Weekdays
228
of
Daytime, the daylight hours from one-half
Haslet
219
hour before sunrise to one half hour after
Weekends
sunset.
Page
Daytime, the daylight hours from one-half
hour before sunrise to one half hour after
Weekdays
sunset.
Keller
Weekends
Weekdays
Justin
Weekends
Weekdays
Argyle
Weekends
Weekdays
Roanoke
Weekends
Weekdays
Flower Mound
Weekends
Weekdays
Council
Trophy Club
Town
Sunday
Mon - Sat
10:00 PM9:00 AM8:00 AM7:00 AM6:00 AM
9:00 PM8:00 PM7:00 PM6:00 PM5:00 PM4:00 PM3:00 PM2:00 PM1:00 PM12:00 PM11:00 AM10:00 AM
10:00 PM12:00 PM11:00 AM10:00 AM9:00 AM8:00 AM7:00 AM6:00 AM
9:00 PM8:00 PM7:00 PM6:00 PM5:00 PM4:00 PM3:00 PM2:00 PM1:00 PM
2018
Carrollton
14,
Saturday
August
Weekdays
Highland Village
Date:
Saturday
Meeting
Weekdays
AddisonSaginawBurlesonArlington
Weekends
Weekdays
Weekends
Weekdays
Weekends
Weekdays
Weekends
Weekdays
228
of
220
Daytime, the daylight hours from one-half
Trophy ClubFlower MoundRoanokeArgyleJustinKellerHaslet
hour before sunrise to one half hour after Weekends
Page
sunset.
Daytime, the daylight hours from one-half
hour before sunrise to one half hour after Weekdays
sunset.
Weekends
Weekdays
Weekends
Weekdays
Weekends
Weekdays
Weekends
Weekdays
Weekends
Council
Weekdays
Town
Sunday
Mon - Sat
10:00 PM12:00 PM11:00 AM10:00 AM9:00 AM8:00 AM7:00 AM6:00 AM
9:00 PM8:00 PM7:00 PM6:00 PM5:00 PM4:00 PM3:00 PM2:00 PM1:00 PM
Town of Trophy Club 1 Trophy Wood Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2018-362-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:7/24/2018 In control:Town Council
On agenda:8/14/2018 Final action:
Title:Discussion of items for Future Agendas to include agenda items for consideration on the August 28,
2018 Council agenda and items from the Town Council Future Agenda Items list (H. Fimbres).
Attachments:August 28, 2018 Proposed Agenda.pdf
Town Council Future Agenda Items List updated 08-07-2018.pdf
DateVer.Action ByActionResult
Agenda Item No. 16:
DiscussionofitemsforFutureAgendastoincludeagendaitemsforconsiderationontheAugust28,2018Councilagenda
and items from the Town Council Future Agenda Items list (H. Fimbres).
Town CouncilPage 221 of 228Meeting Date: August 14, 2018
Meeting Date: August 28, 2018
Regular Session Start Time 7:00 p.m.
Announcements & Reports
No.
Receive Town Manager Class' update and provide input regarding the following (T.
1Town Mgr
Class):
Receive Town Council Liaison update; discussion of same (H. Fimbres):
2Town Sec
STAFF
No. ConsentRESORDPROCFile IDDept
RPT
ConsiderandtakeappropriateactionregardingtheTownCouncilRegularSession
3Town Sec
Minutes dated August 14, 2018 (H. Fimbres).
Considerandtakeappropriateactionregardingthefinancialandvariancereport
Finance
4
dated June 2018 (J. Phillips).
ConsiderandtakeappropriateactionregardinganAmendmenttotheInterlocal
AgreementbetweentheTownandNorthwestIndependentSchoolDistrictfor
5Police
SchoolResourceOfficerservicesforFiscalYear2019;andauthorizingtheMayor
or his designee to execute all necessary documents (P. Arata).
Consider and take appropriate action regarding a Resolution of the Town Council
authorizing the creation of an employee benefits trust; designating members to
be trustees of said trust; and authorizing the trust to purchase various forms of
6Admin Ser
insurance for the benefit of city officers, employees, qualified retirees, and their
dependents (J. Phillips).
Consider and take appropriate action regarding an extension to the Interlocal
Agreement for participation in the City of Fort Worth's Household Hazardous
7Com Dev
Waste program for Fiscal Year 2019; and authorizing the Mayor or his designee to
execute all necessary documents (T. Uzee).
STAFF
No. Public HearingRESORDPROCFile IDDept
RPT
Conduct a Public Hearing regarding the proposed fiscal year October 1, 2018 to
September 30, 2019 budget pursuant to Section 9.05 of the Town Charter; making
8Finance
appropriations and providing for expenditures (J. Phillips).
Conduct the First Public Hearing for the proposed tax rate for fiscal year October
1, 2018 to September 30, 2019, and Mayor to announce the date, time and place
9Finance
of the vote on the tax rate (J. Phillips).
STAFF
No. Regular SessionRESORDPROCFile IDDept
RPT
Z-18-001 Unzoned Parcels
10Com Dev
Town CouncilPage 222 of 228Meeting Date: August 14, 2018
Conduct a Public Hearing regarding a Town-initiated request to zone
approximately 2.15 acres of land to GU Governmental Use District, generally
located northeast of SH 114 and 114 Business; to zone approximately 12.81 acres
of land to GU Governmental Use District, generally located south of Indian Creek
Drive and approximately 125 feet west of W. Hillside Place; to zone approximately
0.18 acres of land to GU Governmental Use District, generally located southwest
of the intersection of W. Hillside Place and Meadowbrook Lane; to rezone
A)
approximately 0.57 acres of land from R-10 Single Family District to GU
Governmental Use District, generally located west of the intersection of W.
Hillside Place and Meadowbrook Lane; and to zone approximately 0.51 acres of
land to R-10 Single Family District, generally located south of Indian Creek Drive
and approximately 30 feet east of Troon Drive, within Trophy Club’s town limits (L.
Payne).
Consider and take appropriate action regarding a Town-initiated request to zone
approximately 2.15 acres of land to GU Governmental Use District, generally
located northeast of SH 114 and 114 Business; to zone approximately 12.81 acres
of land to GU Governmental Use District, generally located south of Indian Creek
Drive and approximately 125 feet west of W. Hillside Place; to zone approximately
0.18 acres of land to GU Governmental Use District, generally located southwest
of the intersection of W. Hillside Place and Meadowbrook Lane; to rezone
B)
approximately 0.57 acres of land from R-10 Single Family District to GU
Governmental Use District, generally located west of the intersection of W.
Hillside Place and Meadowbrook Lane; and to zone approximately 0.51 acres of
land to R-10 Single Family District, generally located south of Indian Creek Drive
and approximately 30 feet east of Troon Drive, within Trophy Club’s town limits (L.
Payne).
Case SP-AMD-18-001 (Fellowship United Methodist Church)
11Com Dev
Consider and take appropriate action regarding a request to amend the approved
Site Plan for Fellowship United Methodist Church, generally located northwest of
Trophy Club Drive and approximately 140 feet southwest of Indian Creek Drive (L.
Payne).
Consider and take appropriate action regarding an Ordinance amending Section
14.02.352, Landscaping Regulations, of Division 7, Development and Design
12Com Dev
Standards, of Chapter 14, Zoning, of the Town of Trophy Club Code of Ordinances
in order to allow artificial turf in backyards, front yards, and side yards (T. Uzee).
Town Council Future Agenda Item No. 3
13Com Dev
Receive an update from Town Staff and take appropriate action regarding
Entryway Monumentation, Wayfinding signage, and Parks signs for the Town of
Trophy Club (L. Payne).
Town Council Future Agenda Item No. 9
14Parks
Receive an update from Town Staff and take appropriate action regarding the
Trophy Club Park Master Plan (T. Jaramillo).
Consider and take appropriate action regarding the approval or rejection of the
Trophy Club Crime Control and Prevention District (CCPD) Budget for Fiscal Year
15Finance
2019 submitted to the Town Council by the CCPD Board (J. Phillips).
Town CouncilPage Page 2 of 3 223 of 228Meeting Date: August 14, 2018
Receive a presentation from Town Staff regarding the Fiscal Year 2019 Budget and
16Finance
provide appropriate direction (J. Phillips).
STAFF
No. Upcoming Agenda & Council Future Agenda Items List UpdateRESORDPROCFile IDDept
RPT
Discussion of items for Future Agendas to include agenda items for consideration
on the September 11, 2018 Council agenda and items from the Town Council
17Town Sec
Future Agenda Items list (H. Fimbres).
Item No. 1 from the Future Agenda Items list: Review negotiating with the Trophy
Club Municipal Utility District No. 1 to transfer the title for the land that the
Annex Building is built on and the maintenance building by the Wastewater
A)
Treatment Plant. (Lamont 11/10/2015) (1-February 9, 2016) (2-May 10, 2016) (3-
August 9, 2016) (4-November 8, 2016) (5-February 14, 2017) (6-May 23, 2017) (7-
May 22, 2018) (8-August 28, 2018)
STAFF
No. Executive SessionRESORDPROCFile IDDept
RPT
Pursuant to the following designated section of the Texas Government Code,
Annotated, Chapter 551 (Texas Open Meetings Act), the Council will convene into
18Town Sec
executive session to discuss the following:
Section 551.071 Consultation with Attorney under Subsection (2) to consult with
the Town Attorney on a matter in which the duty of the attorney to the
governmental body under the Texas Disciplinary Rules of Professional Conduct of
A)
the State Bar of Texas clearly conflicts with the Texas Open Meetings Act,
specifically:
Breach of Contract Issues, Procedures, and Claims (D. Dodd)
Section 551.072 Deliberation regarding Real Property to discuss or deliberate the
purchase, exchange, lease, or value of real property if deliberation in an open
B)
meeting would have a detrimental effect on the position of the governmental
body in negotiations with a third person:
North of State Highway 114, east of Trophy Club Drive and west of Town limits
(Mayor Pro Tem Shoffner and Council Member Kurtz)
Section 551.074 Personnel Matters under Subsection (1) to discuss or deliberate
the appointment, employment, evaluation, reassignment, duties, discipline or
C)
dismissal of a public officer or employee:
Crime Control and Prevention District Board (H. Fimbres)
STAFF
No. Regular SessionRESORDPROCFile IDDept
RPT
Consider and take appropriate action regarding a Resolution repealing Resolution
No. 2018-04 and adopting a new Resolution making annual appointments,
19Town Sec
reaffirming existing appointments, and providing an effective date (H. Fimbres).
Consider and take appropriate action regarding the Executive Session (H.
20Town Sec
Fimbres).
Town CouncilPage Page 3 of 3 224 of 228Meeting Date: August 14, 2018
Town Council Future Agenda Items List
(Updated 08/07/2018)
1. Review negotiating with the Trophy Club Municipal Utility District No. 1 to transfer the
title for the land that the Annex Building is built on and the maintenance building by the
Wastewater Treatment Plant. (Lamont 11/10/2015) (1-February 9, 2016)(2-May 10, 2016)
(3-August 9, 2016) (4-November 8, 2016) (5-February 14, 2017) (6-May 23, 2017) (7-May 22,
2018) (8-August 28, 2018)
1/12/2016 – At the January 12, 2016 Council meeting, Council made TCMUD No. 1 an offer
regarding the Annex Building.
5/10/2016 - Town Manager Seidel advised that Town Staff are continuing to work on this
item.
8/9/2016 - Mayor Sanders advised that several items have taken precedence and that this
item can remain on the list until the applicable time to deal with it.
9/19/2016 – This item was scheduled to be placed on a future Joint Meeting agenda,
tentatively for January 2017, with the TCMUD No. 1 Board of Directors.
11/8/2016 – Council consensus was to leave this item on the Future Agenda Items list.
2/20/2017 – Council moved this item to be discussed during the February 25, 2017 Council
Retreat.
3/28/2017 – Mayor Sanders added the maintenance building by the Wastewater Treatment
Plant to this item.
5/23/2017 - Mayor Sanders advised that his intent was that the Annex Building would be
utilized for Town storage after Staff relocated into the new Town Hall facility
.
5/22/2018 – Direction was given to place the above items on the Joint Session agenda
between Council and the TCMUD No. 1 Board of Directors that would occur in July 2018.
2. Discussion of Green Ribbon grants for the beautification along the sound wall on State
Highway 114.(Sanders 3/8/2016) (1-June 14, 2016) (2-September 13, 2016) (3-December
13, 2016) (4-March 14, 2017) (5-September 12, 2017) (6-April 10, 2018) (7-July 24, 2018)
(8-October 23, 2018)
6/14/2016 – Mayor Sanders advised that when the sound wall along State Highway 114 is
installed, this item would assist with shrubbery and landscaping through a grant application.
9/13/2016 – Mayor Sanders received consensus to leave this item due to the upcoming
construction of the sound wall. Town Manager Seidel advised that it could be accomplished
through a tri-city partnership with Westlake and Roanoke.
12/13/2016 – Council consensus was to leave this item on the Future Agenda Items list.
3/28/2017 – Mayor Sanders advised that he wanted to pursue moving forward with this
item because this grant greatly assisted with the beautification of Davis Boulevard through
the Town of Westlake.
6/13/2017 – Mayor Sanders requested to delay this item for an updatebecause the
Metroport Cities Partnership was attempting to secure a Regional Green Ribbon Grant for
the beautification of the State Highway 114 corridor through Westlake, Trophy Club, North
Lake, and Roanoke.
9/12/2017 – Mayor Sanders advised that the next Metroport Cities Partnership meeting was
scheduled for September 21, 2017 and this item was on their agenda to be discussed.
9/26/2017 – Mayor Sanders advised that Metroport Cities Partnership would be moving
forward with a grant application for beautification.
Page 1 of 2
Town CouncilPage 225 of 228Meeting Date: August 14, 2018
12/12/2017 – Mayor Sanders advised that there was currently no new information to
provide.
4/10/2018 – Mayor Sanders attended a Texas Department of Transportation meeting where
the following topics were discussed: construction of feeder roads along the highway that did
not currently exist; installation of a Texas U-turn at Solana Boulevard and Kirkwood
Boulevard; changing exit and entrance directions; and installation of irrigation equipment.
7/24/2018 – Mayor Sanders provided an update and advised that Metroport Cities
Partnership was in the process of pursuing a Regional Green Ribbon Grant through the Texas
Department of Transportation, which could take up to a year for the grant to be awarded.
3. Receive an update from Town Staff regarding Entryway Monumentation and Landscaping
for the Town of Trophy Club. (Sanders 2/27/2018) (1-May 22, 2018) (2-August 28, 2018)
5/22/2018 – Town Planner Payne provided an update regarding Entryway Monument signs,
Wayfinding signs, and Parks signs. Council gave direction to bring back a plan for repairing
and updating Parks monument signs and a plan for standardizing trailhead signs.
4. Discussion of and take appropriate action regarding the Parkland Dedication Fund.
(Jensen 6/12/2018)(1-September 11, 2018)
5. Discussion of and take appropriate action regarding updating the Town’s Storm Water
Master Plan. (Shoffner 6/12/2018) (1-September 11, 2018)
6. Discussion of and take appropriate action to establish a restrictive Capital Replacement
Fund with a long term funding policy. (Rowe 6/26/2018) (1-September 25, 2018)
7. Receive an update from Staff and take appropriate action regarding the possibility to al-
low attached forward facing garages. (Rowe 6/26/2018) (1-September 25, 2018)
8. Discussion of and take appropriate action regarding amending the Town’s sign ordinance.
(Lamont 7/24/2018) (1-October 23, 2018)
9. Discussion of and take appropriate action regarding the Trophy Club Park Master Plan.
(Shoffner 7/24/2018) (1-October 23, 2018)
10.Discussion of and possible action between the Town and EDC 4B regarding long range
planning to use the parcel between Bread Winners and Trophy Club Town Hall. (Sanders
7/24/2018) (1-October 23, 2018)
Page 2 of 2
Town CouncilPage 226 of 228Meeting Date: August 14, 2018
Town of Trophy Club 1 Trophy Wood Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2018-363-T Version:1 Name:
Type:Agenda Item Status:Executive Session
File created:7/24/2018 In control:Town Council
On agenda:8/14/2018 Final action:
Title:Pursuant to the following designated section of the Texas Government Code, Annotated, Chapter 551
(Texas Open Meetings Act), the Council will convene into executive session to discuss the following:
A)Section 551.071 Consultation with Attorney under Subsection (2) to consult with the Town
Attorney on a matter in which the duty of the attorney to the governmental body under the Texas
Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Texas
Open Meetings Act, specifically:
1.Breach of Contract Issues, Procedures, and Claims (D. Dodd)
2.Loop Road
B)Section 551.072 Deliberation regarding Real Property to discuss or deliberate the purchase,
exchange, lease, or value of real property if deliberation in an open meeting would have a detrimental
effect on the position of the governmental body in negotiations with a third person:
North of State Highway 114, east of Trophy Club Drive and west of Town limits (Mayor Pro Tem
Shoffner and Council Member Kurtz)
Attachments:
DateVer.Action ByActionResult
Agenda Item No. 17:
PursuanttothefollowingdesignatedsectionoftheTexasGovernmentCode,Annotated,Chapter551(TexasOpen
Meetings Act), the Council will convene into executive session to discuss the following:
A)Section551.071ConsultationwithAttorneyunderSubsection(2)toconsultwiththeTownAttorneyonamatterin
whichthedutyoftheattorneytothegovernmentalbodyundertheTexasDisciplinaryRulesofProfessionalConduct
of the State Bar of Texas clearly conflicts with the Texas Open Meetings Act, specifically:
1.Breach of Contract Issues, Procedures, and Claims (D. Dodd)
2.Loop Road
B)Section551.072DeliberationregardingRealPropertytodiscussordeliberatethepurchase,exchange,lease,or
valueofrealpropertyifdeliberationinanopenmeetingwouldhaveadetrimentaleffectonthepositionofthe
governmental body in negotiations with a third person:
NorthofStateHighway114,eastofTrophyClubDriveandwestofTownlimits(MayorProTemShoffnerandCouncil
Member Kurtz)
Town CouncilPage 227 of 228Meeting Date: August 14, 2018
Town of Trophy Club 1 Trophy Wood Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2018-364-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:7/24/2018 In control:Town Council
On agenda:8/14/2018 Final action:
Title:Consider and take appropriate action regarding the Executive Session (H. Fimbres).
Attachments:
DateVer.Action ByActionResult
Agenda Item No. 18:
Consider and take appropriate action regarding the Executive Session (H. Fimbres).
Town CouncilPage 228 of 228Meeting Date: August 14, 2018