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Agenda Packet TC 05/08/2018
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' ()* 19& 8*2= !> !89 ,(D(=2 ?+!-97(, :*D.* J#!>>9* 19& +!-97(, :*D.* T- =_A @B#?CGBCB"FC ?"@BHD>2@"IBIIF?C =NK <9=;L<9NL +!92(&* 19& =1K* 1"" !" (1=* 17=(!9 *;1 &(9; =#* E0*7-=()* J*22(!9 ?O@ P(D. *2A@ 2AS?D@C T" +/" !"# $!%&'"54,"% !U/!/"&!0 "/V/%$0&U/"6/66& !"0 "3&6%$66"* 60/3"&0/56"46" 4'' /3"-,"0+/" /V46"?*/!".//0&!1"2%0 ">H#KPP=K97= Town CouncilPage 3 of 147Meeting Date: May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own CouncilPage 4 of 147Meeting Date: May 8, 2018 Town of Trophy Club 1 Trophy Wood Drive Trophy Club, Texas 76262 Legislation Details (With Text) File #:2018-191-T Version:1 Name: Type:Agenda Item Status:Regular Session File created:4/24/2018 In control:Town Council On agenda:5/8/2018 Final action: Title:Receive Town Manager Class' update and provide input regarding the following (T. Class): ·Primary Runoff Early Voting ·July 4th Celebration ·Lean Six Sigma Training ·Staffing Attachments: DateVer.Action ByActionResult Agenda Item No. 1: Receive Town Manager Class' update and provide input regarding the following (T. Class): Primary Runoff Early Voting July 4th Celebration Lean Six Sigma Training Staffing Town CouncilPage 5 of 147Meeting Date: May 8, 2018 Town of Trophy Club 1 Trophy Wood Drive Trophy Club, Texas 76262 Legislation Details (With Text) File #:2018-193-T Version:1 Name: Type:Agenda Item Status:Consent Agenda File created:4/24/2018 In control:Town Council On agenda:5/8/2018 Final action: Title:Consider and take appropriate action regarding the Town Council Regular Session Minutes dated April 24, 2018 (H. Fimbres). Attachments:Draft TC Regular Session Minutes April 24, 2018.pdf DateVer.Action ByActionResult Agenda Item No. 2: ConsiderandtakeappropriateactionregardingtheTownCouncilRegularSessionMinutesdatedApril24,2018(H. Fimbres). Town CouncilPage 6 of 147Meeting Date: May 8, 2018 TOWN OF TROPHY CLUB TOWN COUNCIL REGULAR SESSION MINUTES TUESDAY, APRIL 24, 2018, 7:00 P.M. LOCATION: 1 TROPHY WOOD DRIVE, TROPHY CLUB, TEXAS COUNCIL CHAMBERS The Town Council of the Town of Trophy Club, Texas, met in a Regular Session on Tuesday, April 24, 2018. The meeting was held within the boundaries of the Town and was open to the public. TOWN COUNCIL MEMBERS PRESENT: C. Nick Sanders Mayor Rhylan Rowe Mayor Pro Tem, Place 3 Alicia L. Fleury Council Member, Place 1 Eric Jensen Council Member, Place 2 Tim Kurtz Council Member, Place 4 Greg Lamont Council Member, Place 5 Philip Shoffner Council Member, Place 6 STAFF PRESENT: Tom Class Town Manager Mike Pastor Information Technology Manager David Dodd Town Attorney Lisa Payne Town Planner Holly Fimbres Town Secretary/RMO Tommy Uzee Director of Community Development Tony Jaramillo Director of Parks and Recreation Steve Woodard Police Captain Amber Karkauskas Director of Finance Mayor Sanders announced the date of Tuesday, April 24, 2018, called the Town Council to order and announced a quorum at 7:00 p.m. The Invocation was offered by Pastor Joel Quile with Bara Church. The Pledges to the American Flag and Texas Flag were led by Council Member Shoffner. CITIZEN PRESENTATIONS This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the agenda. The Council is not permitted to take action on or discuss any presentations made to the Council at this time concerning an item not listed on the agenda. The Council will hear presentations on specific agenda items prior to the Council addressing those items. You may speak up to four (4) minutes or the time limit determined by the Mayor or presiding officer. To speak during this item you must complete the Speaker's form that includes the topic(s) of your statement. Topics of presentation should be limited to matters over which the Council has authority. There were no citizen presentations. ANNOUNCEMENTS AND REPORTS 1. Receive Town Manager Class' update and provide input regarding the following (T. Class): Early Voting – Began April 23rd and runs through May 1st. The closest early voting site for Denton County residents was Trophy Club Town Hall and the closest early voting site for Tarrant County residents was Southlake Town Hall. Volunteer Appreciation Reception – Will be held at the Trophy Club Country Club on June 21st. Save the date notices would be sent out in the upcoming weeks and invitations would be sent in late May. Planned Development 30 – On April 17th a PD-30 Pre-construction meeting was held with contractors and Beck Ventures. Beck Ventures anticipate breaking ground in May and expected that the infrastructure would take approximately six months to complete. Town CouncilPage 7 of 147Meeting Date: May 8, 2018 2. Receive Town Council Liaison update; discussion of same (H. Fimbres): *Parks and Recreation Board, April 16, 2018 Council Liaison - Council Member Philip Shoffner Council Member Shoffner advised that the Parks and Recreation Board discussed Trophy Club Park fees. He added that he has requested that their subcommittee (that was tasked with reviewing the Trophy Club Park Master Plan) meet with the Organized Sports Council Subcommittee in order to capture the appropriate items that would need to be addressed. CONSENT AGENDA All matters listed as Consent Agenda are considered to be routine by the Town Council and will be enacted by one motion. There will not be a separate discussion of these items. If discussion is desired, that item will be removed from the consent agenda and will be considered separately. 3. Consider and take appropriate action regarding the Town Council Regular Session Minutes dated April 10, 2018 (H. Fimbres). (Town Secretary Note: Approved as presented in the Town Council agenda packet) 4. Consider and take appropriate action regarding an Interlocal Cooperation Agreement between the Town of Trophy Club and Denton County for the Fiscal Year 2018-2019 Shared Governance Communications and Dispatch Services System for the Police Department and Fire/EMS Department; and authorizing the Mayor or his designee to execute all necessary documents (P. Arata and W. Carroll). 5. Consider and take appropriate action regarding amending the Non-Exclusive Use Agreement between the Town of Trophy Club and Greater Northwest Soccer Association; and authorizing the Mayor or his designee to execute all necessary documents (T. Jaramillo). 6. Consider and take appropriate action regarding amending the Non-Exclusive Use Agreement between the Town of Trophy Club and Trophy Club Roanoke Youth Baseball Association; and authorizing the Mayor or his designee to execute all necessary documents (T. Jaramillo). Council Member Shoffner requested to remove Agenda Items 5 and 6 from the Consent Agenda. Motion: Motion made by Council Member Shoffner, seconded by Council Member Kurtz, to approve the Consent Agenda Items 3 and 4. Motion passed unanimously 7-0-0. REGULAR SESSION 5. Consider and take appropriate action regarding amending the Non-Exclusive Use Agreement between the Town of Trophy Club and Greater Northwest Soccer Association (GNWSA); and authorizing the Mayor or his designee to execute all necessary documents (T. Jaramillo). Council Member Shoffner explained that he pulled Agenda Items 5 and 6 from the Consent Agenda in order to appropriately amend Section 4.06 of each agreement to be consistent with the direction given by the Organized Sports Council Subcommittee to require Community Updates as opposed to Council Updates. The goal was for each association to work in combination with the Public Information Officer at the end of each season to disseminate their updates to the residents. Motion: Motion made by Council Member Shoffner, seconded by Council Member Jensen,to approve the Amended Non-Exclusive Use Agreement between the Town of Trophy Club and GNWSA; and authorizing the Mayor or his designee to execute all necessary documents with the following amendments to Section 4.06: Strike the following language: Council Updates. An officer of the GNWSA shall attend a Town Council meeting and shall provide an update to the Town Council within thirty (30) days after the last day of regular season play for both the Fall Season and the Spring Season; and Town Council Minutes April 24, 2018 Page 2 of 10 Town CouncilPage 8 of 147Meeting Date: May 8, 2018 Replace with the following language: Community Update. GNWSA shall work with the required Town departments to produce a “community update” on soccer following the end of each season and prior to the start of the following season. The Town will utilize its various media outlets to reach Town residents with this information. GNWSA is also encouraged to appear before Council and the Parks and Recreation Board annually to encourage and promote a positive relationship between all parties. Council Member Shoffner noticed that Staff had added Independence Park East to the agreement and asked if Staff intended to have GNWSA move away from using Independence Park East since Lakeview Park had opened fields to be utilized for soccer. Director of Parks and Recreation Jaramillo responded that GNWSA used Independence Park East for practice; therefore he believed that it was appropriate to add Independence Park East to the agreement. Council Member Shoffner advised that GNWSA initially used Independence Park East fields because Lakeview fields were closed. He encouraged Staff to meet with GNWSA to discuss utilizing the fields created for soccer. The vote was taken. Motion passed unanimously 7-0-0. 6. Consider and take appropriate action regarding amending the Non-Exclusive Use Agreement between the Town of Trophy Club and Trophy Club Roanoke Youth Baseball Association (TCRYBA); and authorizing the Mayor or his designee to execute all necessary documents (T. Jaramillo). Motion: Member Fleuryto approve the Non-Exclusive Use Motion made by Council Member Shoffner, seconded by Counci l , Agreement between the Town of Trophy Club and TCRYBA; and authorizing the Mayor or his designee to execute all necessary documents with the following amendments to Section 4.06: Strike the following language: Council Updates. An officer of the TCRYBA Board shall attend a Town Council meeting and shall provide an update to the Town Council within thirty (30) days after the last day of regular season play for both the Fall Season and the Spring Season.; and Replace with the following language: Community Updates. TCRYBA shall work with the required Town departments to produce a “community update” on baseball following the end of each season and prior to the start of the following season. The Town will utilize its various media outlets to reach Town residents with this information. TCRYBA is also encouraged to appear before Council and the Parks and Recreation Board annually to encourage and promote a positive relationship between all parties. Motion passed unanimously 7-0-0. 7. Consider and take appropriate action regarding a Proclamation of the Town Council recognizing May 3, 2018 as Day of Prayer in Trophy Club; and providing an effective date (Mayor Sanders). Mayor Pro Tem Rowe read the proclamation into the record. Motion: Motion made by Mayor Pro Tem Rowe, seconded by Council Member Jensen, to approve Proclamation No. 2018- 06, recognizing May 3, 2018 as Day of Prayer in Trophy Club; and providing an effective date of April 24, 2018. Irma Thomas, National Day of Prayer Task Force Coordinator, announced that the Observance would be held at the Trophy Club Clock Tower at noon on May 3, 2018. The vote was taken. Motion passed unanimously 7-0-0. Town Council Minutes April 24, 2018 Page 3 of 10 Town CouncilPage 9 of 147Meeting Date: May 8, 2018 8. Receive an update from Town Staff and take appropriate action regarding Town maintained property with acquisition potential for adjacent property owners (T. Jaramillo). Mayor Sanders discussed the maintenance of The Woods located at the intersection of Trophy Club Drive and Michelle Court, approximately 8,000 square feet of turf area with two flower beds consisting of various perennials and annuals. Staff’s recommendation was for the Town to continue maintaining The Woods shoulder as there was no homeowners association in place to oversee the maintenance and no entity to transfer the water or electric meters to. Mayor Sanders discussed the maintenance of Eagles Ridge located on Skyline Drive, approximately 12,000 square feet of turf area with one flower bed consisting of various perennials and annuals. Staff’s recommendation was to continue maintaining the property. Director of Parks and Recreation Jaramillo commented that Staff verified that both properties were dedicated to the Town as open space on the plat and Denton Central Appraisal District (DCAD) had corrected their records. Mayor Sanders discussed the maintenance of the Lots South of 2876 and 2877 Milsons Point Drive, the two lots combined were approximately one acre and were currently being maintained by the Town through a private contractor. Staff’s recommendation was to pursue the transfer of property contingent upon the adjacent property owners paying all costs associated with the transfer to include, but not limited to surveys and re-platting. Council Member Shoffner inquired if Staff had reached out to the two residents to inform them of the estimates for the appraisal and survey. Director of Parks and Recreation Jaramillo responded that the residents had not yet been notified. Mayor Sanders discussed the maintenance of The Lakes Trail, approximately 1.2 acres of turf area that’s currently being maintained by the Town through a private contractor. Staff’s recommendation was to continue maintaining the property. Director of Parks and Recreation Jaramillo commented that Staff confirmed that The Lakes Trail system was turned over to the Town in a condemnation proceeding on October 31, 2003, and DCAD have since updated the records to reflect the Town’s ownership of Lots D, E, F and H. Mayor Sanders discussed the maintenance of the Lot on Sonora Drive located east of 43 Sonora Drive and west of 6 Mesa Verde Court, approximately 5,200 square feet of turf area, that’s currently being maintained by the Town through a private contractor. Staff recommended pursuing the transfer of property adjacent 43 Sonora Drive and 6 Mesa Drive contingent upon the adjacent property owners paying all costs associated with the transfer to include, but not limited to surveys and re-platting. Staff also recommended executing Quit Claim deeds with the remaining property owners with fences to the sound wall, contingent upon the property owners paying all costs associated with the transfer to include, but not limited to surveys and re-platting. Council Member Lamont inquired why a private contractor was maintaining some of the mentioned areas. Director of Parks and Recreation Jaramillo responded that Staff has private contractors maintain areas that were not irrigated. Mayor Sanders discussed the maintenance of Creekmere Drive at Indian Creek Drive, private property located at 31 Creekmere Drive adjacent a box culvert and not currently maintained by Staff. Council requested that Staff contact the property owner and pursue acquiring an easement to access the box culverts necessary to accommodate the 100-year flood plain. Staff recommended acquisition of the easement. Council Member Shoffner asked if Staff had received an estimate for the clearing of the blocked culvert and if the Town would be responsible for the cost incurred to obtain the easement. Director of Parks and Recreation Jaramillo responded that the Town would be responsible for the cost associated with acquisition of the easement and stated that he would need to obtain an estimate for the clearing of the culvert that was blocked. Town Council Minutes April 24, 2018 Page 4 of 10 Town CouncilPage 10 of 147Meeting Date: May 8, 2018 Council Member Jensen inquired why the property on Indian Creek Drive was not included with the mentioned properties. The recommendation for The Woods was to continue maintaining the property but no recommendation was given for Indian Creek Drive, both properties were not owned by the Town but had been maintained by the Town. Director of Parks and Recreation Jaramillo responded that The Woods adjacent property owners were separated from the curb line by a brick wall which precluded direct access for maintenance purposes. Council Member Jensen did not agree that a brick wall verses a wooden fence should determine if the Town continued to maintain an area. He recommended that the Town continue maintaining the property along Indian Creek Drive. Town Manager Class commented that prior direction was given for the Town to no longer maintain the area along Indian Creek Drive and letters were sent to property owners advising them that they would need to begin mowing their property up to the curb line. Mayor Pro Tem Rowe remarked that he preferred not to maintain property that was not owned by the Town. Mayor Sanders discussed the maintenance of the Lot West of 2641 Highlands Court, approximately 1970 square feet of common space that was currently being maintained by the Town through a private contractor. The lot west of 2641 Highlands Court was owned by the Town and was considered to be of limited or no value. Staff recommended pursuing the transfer of property contingent upon the property owner paying all costs associated with the transfer to include, but not limited to surveys and re-platting. Town Manager Class explained that the resident at 2639 Highland Court was not eligible to acquire the property behind their house because their fence ran along the property line and the resident at 2643 was not eligible due to a Trophy Club Municipal Utility District (TCMUD) No. 1 lift station behind their house. TCMUD No. 1 would potentially need access around the entire lift station. Staff was contacted by the property owner of 2641 Highlands Court who expressed an interest in the adjacent Town lot, and therefore this location was added for Council’s consideration. Mayor Pro Tem Rowe commented that he had no issue if the property owner was interested in obtaining the property under their own cost, there were no adverse conditions, and the property was of no value to the Town. He assumed that Staff would vet the issue that the TCMUD No. 1 may need an access easement that may encroach onto the property. Mayor Sanders requested clarification from the Town Attorney if the Council could discuss Indian Creek Drive if information was not included with the agenda packet. Town Attorney Dodd advised that the agenda language was broad enough to discuss and take action if deemed appropriate. Council Member Jensen was in favor of the Town continuing to maintain the area along Indian Creek Drive behind Cypress Court, similar to the recommendation for The Woods property since both areas were not owned by the Town. Council Member Shoffner agreed with the remark that was made earlier by Mayor Pro Tem Rowe that if the Town did not own the land then the Town should not maintain the property. He preferred that the Town pursue acquiring The Woods property that the Town was maintaining due to the brick wall possibly hindering the area from being properly maintained. He noted that three Park Staff members maintained The Woods area on a weekly basis, requiring approximately three man-hours per cycle. It would be a more economical solution for the homeowners on Indian Creek Drive to install a gate in their wood fence than it would be to fund the man hours to maintain the area. Main Motion: Main Motion made by Council Member Shoffner, seconded by Mayor Pro Tem Rowe, that the Town work to acquire The Woods property along Trophy Club Drive that the Town currently maintains in order for the Town to own the property. Town Council Minutes April 24, 2018 Page 5 of 10 Town CouncilPage 11 of 147Meeting Date: May 8, 2018 Council Member Shoffner reiterated that if the Town was going to maintain the property then the Town should have ownership of the property. Council Member Kurtz agreed but noted that if the Town were unable to acquire the property then the property owners should be responsible for maintaining the area. Motion to Amend: Motion to Amend made by Council Member Kurtz, seconded by Council Member Jensen, to acknowledge to the property owners when the offer was made that the Town would maintain the land if they were willing to authorize the Town to acquire the land excluding the brick wall. Motion to Amend passed unanimously 7-0-0. Motion to Amend: Motion to Amend made by Council Member Jensen, seconded by Council Member Kurtz, to include the property along Indian Creek Drive behind Cypress Court excluding the fence. Council Member Shoffner requested clarification that if one property owner did not agree to the Town acquiring their portion of land then would that owner be responsible for maintaining their portion and would the Town still pursue acquisition of the other properties if one property owner did not agree to the acquisition. Mayor Sanders commented that all the property owners should be in agreement. Council Member Jensen commented that it may be appropriate to address those clarifications in a motion. The vote for the Motion to Amend was taken, to include the property along Indian Creek Drive behind Cypress Court excluding the fence. Motion to Amend passed unanimously 7-0-0. Town Attorney Dodd inquired who would be responsible for paying for the survey and re-platting. Council Member Shoffner responded that the Town would be the responsible party since the Town was seeking acquisition. Motion to Amend: Motion to Amend made by Council Member Shoffner, seconded by Mayor Sanders, pending permission from all the homeowners to release their property for The Woods and Indian Creek Drive (from the edge of 2 Lake Forest Drive to the Hogan’s Glen property) then the Town would be responsible for all legal fees, surveying, and platting fees to acquire the land allowing for the Town to be responsible for maintaining the property. Motion to Amend passed unanimously 7-0-0. Mayor Sanders clarified that the intent was to acquire the property and not to necessarily purchase the properties. Council Member Shoffner asked if the cost to acquire the mentioned properties would be beneficial to include with the Fiscal Year 2019 Budget or to possibly use funding from the Contingency fund. Town Manager Class responded that realistically the completion of acquiring the properties would be close to the acceptance of the Fiscal Year 2019 Budget but he would review possibly using funds from the Contingency fund. The vote for the Main Motion as Amended was taken, that the Town work to acquire The Woods property along Trophy Club Drive that the Town currently maintains in order for the Town to own the property; to acknowledge to the property owners when the offer was made that the Town would maintain the land if they were willing to authorize the Town to acquire the land excluding the brick wall; to include the property along Indian Creek Drive behind Cypress Court excluding the fence; and pending permission from all the homeowners to release their property for The Woods and Indian Creek Drive (from the edge of 2 Lake Forest Drive to the Hogan’s Glen property) then the Town would be responsible for all legal fees, surveying, and platting fees to acquire the land allowing for the Town to be responsible for maintaining the property. Main Motion as Amended passed unanimously 7-0-0. Town Council Minutes April 24, 2018 Page 6 of 10 Town CouncilPage 12 of 147Meeting Date: May 8, 2018 Motion: Motion made by Mayor Sanders, seconded by Council Member Lamont, to approve the Staff recommendations contained in the agenda packet regarding Agenda Item No. 8 with the exclusion of The Woods recommendation. Council Member Shoffner commented that he would like to move swiftly on the Creekmere easement given the window of opportunity. The vote was taken. Motion passed unanimously 7-0-0. 9. Consider and take appropriate action regarding an Ordinance amending various Sections of Appendix A, Fee Schedule, within the Town’s Code of Ordinances; and providing an effective date (T. Class). Town Manager Class advised that Staff began a comprehensive review of the Town’s fees for comparison with other municipalities. The purpose was to ensure that the Town was reasonable in recovering cost for services rendered. Staff compared Town fees with 10 other municipalities: Colleyville, Coppell, Flower Mound, Grapevine, Highland Village, Keller, Little Elm, Roanoke, Southlake, and The Colony. He added that Staff was proposing amending about 40 fees out of the approximate 420 Town fees. Council Member Jensen inquired if the intent was to completely eliminate reservation fees for nonresidents to use soccer and baseball fields. Director of Parks and Recreation Jaramillo confirmed that was the intent. Council Member Jensen asked why the Town was proposing to add a $5.00 license fee for dogs and cats. Town Manager Class responded that the license served as a tracking mechanism and that the fee had been in place but had not officially been included within the Town’s Fee Schedule. Council Member Shoffner advised that there were only 46 dogs and 4 cats registered in 2017 and 38 dogs and 1 cat registered to date. He inquired about the reason for eliminating the fee for tournament overflow games. Director of Parks and Recreation Jaramillo responded that other surrounding cities did not charge this fee. The Town would be able to use surrounding cities fields for overflow games and vice versa. Council Member Shoffner noted that the direction given by the Organized Sports Council Subcommittee was if another city hosted a tournament and they needed Trophy Club fields then the Town should either charge them a per hour rate or per game fee. Additionally, he noted that the current fee of $85.00 was relatively low for the tournament overflow game fee and recommended that it be changed to $125.00 per game. Council Member Shoffner commented that he was not in favor of raising fees for residential permits, such as for fence or remodel permits, because that placed additional burden onto the residents. He inquired why the fence permit fee was being proposed to be increased. Director of Community Development Uzee explained that the increase was to allow the Town to be at the breakeven point to cover the cost to process the permit and provide the inspection. Mayor Pro Tem Rowe remarked that it may be appropriate to have Staff review what would constitute the requirement for a fence permit, such as if the location of the fence was to be changed. Council Member Shoffner inquired if there were any other inspections tied to an irrigation permit other than the backflow inspection. Director of Community Development Uzee responded that the backflow inspection was the only inspection that the Town required. Council Member Shoffner was not in favor of requiring contractor registration fees for mechanical and irrigation contractors simply to be able to work in Town since each trade were required to hold a State license. Additionally, he noted that a fee was not required of master electricians or master plumbers. Town Council Minutes April 24, 2018 Page 7 of 10 Town CouncilPage 13 of 147Meeting Date: May 8, 2018 Mayor Sanders asked when a fee for a meritorious exception would be required. Town Planner Payne responded that it would apply when a sign exceeded the sign requirements since it would need to be presented to the Planning and Zoning Commission for a recommendation and then be presented to the Council for consideration. Main Motion: Main Motion made by Council Member Lamont, seconded by Council Member Jensen, to approve Ordinance No. 2018-08, amending various Sections of Appendix A, Fee Schedule, within the Town’s Code of Ordinances as presented to be effective April 24, 2018 with the following amendments: Remove Subsection (a), License – dog, cat (per pet): $5.00 within Section A1.006, Animal Control; and Amend the Tournament overflow game fee to $125.00 per game in Subsection (d), Reservations, within Section A1.012, Parks and Recreation and Special Events. Motion to Amend: Motion to Amend made by Council Member Jensen, seconded by Mayor Pro Tem Rowe, to remove Subsection (b), Lost license: $1.00, and to remove Subsection (i), Pig licensing fee: $5.00 per animal, within Section A1.006, Animal Control. Motion to Amend passed unanimously 7-0-0. Council Member Shoffner inquired why Staff was proposing to eliminate the fee associated with electrical permit (small job singe trade). Director of Community Development Uzee stated that House Bill 3329 did not allow for a charge unless it was placed under a building permit status. An electrical permit would still be required to be pulled by an electrician but there would be no charge. Motion to Amend: Motion to Amend made by Council Member Shoffner, seconded by Mayor Pro Tem Rowe, to remove Subsection (f), Contractor registration, within Section A1.003, Community Development Department. Council Member Shoffner remarked that this would basically allow mechanical and irrigation contractors to mirror master electrician, fire protection, and master plumbers not having to pay an annual registration fee. He noted that each trade contractor already paid a licensing fee to the State. The vote for the Motion to Amend was taken, to remove Subsection (f), Contractor registration, within Section A1.003, Community Development Department. Motion to Amend passed unanimously 7-0-0. The vote for the Main Motion as Amended was taken, to approve Ordinance No. 2018-08, amending various Sections of Appendix A, Fee Schedule, within the Town’s Code of Ordinances as presented to be effective April 24, 2018 with the following amendments: Remove Subsection (a), License – dog, cat (per pet): $5.00 within Section A1.006, Animal Control; Amend the Tournament overflow game fee to $125.00 per game in Subsection (d), Reservations, within Section A1.012, Parks and Recreation and Special Events; Remove Subsection (b), Lost license: $1.00, and to remove Subsection (i), Pig licensing fee: $5.00 per animal, within Section A1.006, Animal Control; and Remove Subsection (f), Contractor registration, within Section A1.003, Community Development Department. Main Motion as Amended passed unanimously 7-0-0. 10. Consider and take appropriate action regarding calling a Town Council Special Session meeting to be held on May 16, 2018 in order to canvass the returns and declare the results of the Town's May 5, 2018 Special Election (H. Fimbres). Town Secretary Fimbres stated that the last official day to canvass was May 16, 2018 and due to the possibility that the Town may not receive the official results until closer to that date, Staff was proposing a Special Session on May 16, 2018. Town Council Minutes April 24, 2018 Page 8 of 10 Town CouncilPage 14 of 147Meeting Date: May 8, 2018 Motion: Motion made by Council Member Lamont, seconded by Council Member Jensen, to call a Town Council Special Session meeting to be held on May 16, 2018 in order to canvass the returns and declare the results of the Town's May 5, 2018 Special Election. Mayor Pro Tem Rowe requested that the meeting be in the morning on May 16, 2018. The vote was taken. Motion passed unanimously 7-0-0. 11. Discussion of items for Future Agendas to include agenda items for consideration on the May 8, 2018 Council agenda and items from the Town Council Future Agenda Items list (H. Fimbres). This item allows Council to request the placement of items on upcoming agendas when the topic of discussion requires research and review that cannot be accomplished in the time frame between regular Council meetings. However, a Council Member may request that an item be placed on the next regularly scheduled meeting without first placing that item on the Future Agenda Items list. All requests for agenda items must comply with Charter requirements. Mayor Sanders requested to add the following agenda item to the May 8, 2018 Council agenda: Receive a presentation from the Trophy Club Women’s Club regarding a proposal for a statue at the Veterans Memorial along with discussion of and take appropriate action. Discussion took place that the Council had taken action at the January 27, 2018 Council Retreat with the intent that the Veterans Memorial was a completed project after the un-engraved pavers had been dealt with. Mayor Sanders advised that the Women’s Club now had supporting documentation to present for their proposal of a statue. EXECUTIVE SESSION 12. Pursuant to the following designated section of the Texas Government Code, Annotated, Chapter 551 (Texas Open Meetings Act), the Council will convene into executive session to discuss the following: A) Section 551.071 Consultation with Attorney under Subsection (2) to consult with the Town Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Texas Open Meetings Act, specifically: Breach of Contract Issues, Procedures, and Claims (D. Dodd) B) Section 551.072 Deliberation regarding Real Property to discuss or deliberate the purchase, exchange, lease, or value of real property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with a third person: North of State Highway 114, east of Trophy Club Drive and west of Town limits (Council Member Shoffner and Council Member Kurtz) CONVENED INTO EXECUTIVE SESSION - START TIME – 8:26 P.M. RECONVENED INTO REGULAR SESSION - START TIME – 9:00 P.M. Town Council Minutes April 24, 2018 Page 9 of 10 Town CouncilPage 15 of 147Meeting Date: May 8, 2018 RECONVENED INTO REGULAR SESSION 13. Consider and take appropriate action regarding the Executive Session (H. Fimbres). No action was taken on this item. ADJOURN Mayor Sanders adjourned the meeting at 9:01 p.m. ___________________________________ ___________________________________ Holly Fimbres, Town Secretary C. Nick Sanders, Mayor Town of Trophy Club, Texas Town of Trophy Club, Texas Town Council Minutes April 24, 2018 Page 10 of 10 Town CouncilPage 16 of 147Meeting Date: May 8, 2018 Town of Trophy Club 1 Trophy Wood Drive Trophy Club, Texas 76262 Legislation Details (With Text) File #:2018-194-T Version:1 Name: Type:Agenda Item Status:Consent Agenda File created:4/24/2018 In control:Town Council On agenda:5/8/2018 Final action: Title:Consider and take appropriate action regarding the Second Quarter Investment Report for Fiscal Year 2018 (A. Karkauskas). Attachments:Staff Report - Second Quarter Investment Report FY 2018.pdf Second Quarter Investment Report FY 2018.pdf DateVer.Action ByActionResult Agenda Item No. 3: ConsiderandtakeappropriateactionregardingtheSecondQuarterInvestmentReportforFiscalYear2018(A. Karkauskas). Town CouncilPage 17 of 147Meeting Date: May 8, 2018 To: Mayor and Town Council From: Amber Karkauskas, Director of Finance CC: Thomas M. Class Sr., Town Manager Holly Fimbres, Town Secretary/RMO April Duvall, Chief Financial Analyst Re: Second Quarter Investment Report Town Council Meeting, May 8, 2018 Agenda Item: Consider and take appropriate action regarding the Second Quarter Investment Report for Fiscal Year 2018 (A. Karkauskas). Explanation: The Town’s current interest bearing accounts have an ending balance of $18,477,650 as of March 31, 2018, which is an increaseof $3,108,640since December 31, 2017. This is primarily due to property tax revenues and smaller operational needs at this time of year. The portfolio is very liquid with a weighted average life of 33 days. Interest earnings for this quarter total $67,648 which is an increase of $26,388 or 63.96% from the first quarter investment report as of December 31, 2017. The total average yield for this quarter was 1.65% which is 4.43% higher than the average rolling 6-month Treasury-Bill yield of 1.58% for the same time period. Account activity was very eventful this quarter because of great interest rate opportunities which resulted in opening new bank accounts and CDs. The reinvestment of property tax 12 to our new InterBank (Designated) account and revenues included $4,000,000 from TexPool 3 the purchase of three CDs with LegacyTexas Bank totaling $1,000,000; the Goldman Sachs CD maturity increased the Dreyfus Money Market account to a balance of $260,146; and 4 $5,875,581.62 was transferred from TexasCLASS 2016 and 2017 CO accounts to a new InterBank (CIP) account. 1 As of 3/31/18, InterBank accounts earned additional µ of 28 basis points over TexPool. 2 Opened InterBank accounts (Designated and Capital Projects) because of Fed rate + 20 basis points offering. 3 Opened three Legacy CDs: $250k for 6 months at 1.84%, $250k for 7 months at 1.86%, and $500k for 8 months at 1.90%. 4 As of 3/31/18, InterBank accounts earned additional µ of 4 basis points over TexasCLASS. Page 1 of 2 Town CouncilPage 18 of 147Meeting Date: May 8, 2018 Attachments: Second Quarter Investment Report FY 2018 Recommendation: Staff recommends approval of the Second Quarter Investment Report for Fiscal Year 2018. Page 2 of 2 Town CouncilPage 19 of 147Meeting Date: May 8, 2018 2018 8, May Date: Meeting 147 of 20 Page Council Town 2018 8, May Date: Meeting 147 of 21 Page Council Town 2018 8, May Date: Meeting 147 of 22 Page Council Town 2018 8, May Date: Meeting 147 of 23 Page Council Town 2018 8, May Date: Meeting 147 of 24 Page Council Town 2018 8, May Date: Meeting 147 of 25 Page Council Town 2018 8, May Date: Meeting 147 of 26 Page Council Town 2018 8, May Date: Meeting 147 of 27 Page Council Town 2018 8, May Date: Meeting 147 of 28 Page Council Town 2018 8, May Date: Meeting 147 of 29 Page Council Town 2018 8, May Date: Meeting 147 of 30 Page Council Town 2018 8, May Date: Meeting 147 of 31 Page Council Town 2018 8, May Date: Meeting 147 of 32 Page Council Town 2018 8, May Date: Meeting 147 of 33 Page Council Town 2018 8, May Date: Meeting 147 of 34 Page Council Town Town of Trophy Club 1 Trophy Wood Drive Trophy Club, Texas 76262 Legislation Details (With Text) File #:2018-195-T Version:1 Name: Type:Agenda Item Status:Consent Agenda File created:4/24/2018 In control:Town Council On agenda:5/8/2018 Final action: Title:Consider and take appropriate action regarding the Mid-Year Financial Report for Fiscal Year 2018 (A. Karkauskas). Attachments:Staff Report - Mid-Year Financial Report FY 2018.pdf Mid-Year Letter 2018.pdf All Fund Budget Report 3.31.18.pdf Second Quarter Financial Report.pdf DateVer.Action ByActionResult Agenda Item No. 4: Consider and take appropriate action regarding the Mid-Year Financial Report for Fiscal Year 2018 (A. Karkauskas). Town CouncilPage 35 of 147Meeting Date: May 8, 2018 To: Mayor and Town Council From: Amber Karkauskas, Director of Finance CC: Thomas M. Class Sr., Town Manager Holly Fimbres, Town Secretary/RMO April Duvall, Chief Financial Analyst Re: Mid-Year Financial Report Town Council Meeting, May 8, 2018 Agenda Item: Consider and take appropriate action regarding the Mid-Year Financial Report for Fiscal Year 2018 (A. Karkauskas). Explanation: At the midpoint of the Town’s Fiscal Year 2018, the Finance Department presents the Mid-Year Financial Report. The report contains summary information regarding the financial status of the Town’s funds. The Town remains in excellent financial condition as exhibited by higher than anticipated general fund revenues in multiple areas coupled with lower than anticipated general fund expenditures through March 31st. Attachments: Mid-Year Letter 2018 All Fund Budget Report 3.31.18 Second Quarter Financial Report Recommendation: Staff recommends approval of the Mid-Year Financial Report for Fiscal Year 2018. Page 1 of 1 Town CouncilPage 36 of 147Meeting Date: May 8, 2018 May 8, 2018 Dear Town Council, At the midpoint of the Town of Trophy Club’s Fiscal Year, Management presents the FY18 Mid-Year Financial Report. The report contains summary information regarding the st financial status of the Town’s funds. Through March 31, the Town has 18% of the budgeted revenues to be collected in the General Fund, while expenditures are 55% remaining of the budgeted amount. With respect to the General Fund, PropertyTax revenues are higher than anticipated with expected delinquent and penalty & interest revenues remaining to be collected. Licenses and Permits are at 13% remaining for the year due to FY17’s projected residential permits coming online this year. Revenues for Sales Tax have declined 4% from the budgeted amount due, in part, to construction build-out, cable and satellite sales, and food services’ decreased sales. Franchise Fees are 73% remaining mainly due to the annual Oncor electric payment that is scheduled for receipt in May. Fines and fees are at 60% remaining of budgeted revenues which are primarily due to recreational fees that will not start generating revenue until the summer months. Charges for Service are at 21% remaining due to higher than expected revenue from EMS runs. Expenditures overall are mostly consistent with the budget. Departmental slight overages due to budgeted purchases for the year include EMS at 44% remaining which has purchased capital, Administrative Services at 46% remaining which has paid the for the Town’s health insurance broker in full, and Facilities Maintenance at 30% remaining due to annual insurance prepayment. All other funds are proportionate to the budget with the exception of Trophy Club Park, which has skewed revenues due to the flood insurance claim received this fiscal year. The Crime Control Prevention District Fund has expended its capital line with 6.83% remaining due to a budgeted vehicle purchase. The Hotel Occupancy Fund’s revenues from Hotel Occupancy tax is 5% better than expected at this point in the year, and still awaits revenues th (and expenditures) from the annual 4 of July event. A new fund that was added this fiscal year is the Parkland Dedication Fund, which includes $500,000 of revenue not included in st the original budget. No expenditures have been posted as of March 31, however the reconstruction of the Town’s fishing dock has been encumbered. Town CouncilPage 37 of 147Meeting Date: May 8, 2018 Page of 12 The Town staff will continue to exercise discipline in the utilization of tax dollars while deliver the best service possible. As always our organization will continue to make Trophy Club “a great place to call home!” Best Regards, Amber Karkauskas Director of Finance Cc: Thomas Class, Sr., Town Manager John Zagurski, Budget Manager Town CouncilPage 38 of 147Meeting Date: May 8, 2018 Page of 22 2018 8, May Date: Meeting 147 of 39 Page Council Town 2018 8, May Date: Meeting 147 of 40 Page Council Town 2018 8, May Date: Meeting 147 of 41 Page Council Town 2018 8, May Date: Meeting 147 of 42 Page Council Town 2018 8, May Date: Meeting 147 of 43 Page Council Town 2018 8, May Date: Meeting 147 of 44 Page Council Town 2018 8, May Date: Meeting 147 of 45 Page Council Town 2018 8, May Date: Meeting 147 of 46 Page Council Town 2018 8, May Date: Meeting 147 of 47 Page Council Town 2018 8, May Date: Meeting 147 of 48 Page Council Town 2018 8, May Date: Meeting 147 of 49 Page Council Town 2018 8, May Date: Meeting 147 of 50 Page Council Town 2018 8, May Date: Meeting 147 of 51 Page Council Town 2018 8, May Date: Meeting 147 of 52 Page Council Town 2018 8, May Date: Meeting 147 of 53 Page Council Town 2018 8, May Date: Meeting 147 of 54 Page Council Town 2018 8, May Date: Meeting 147 of 55 Page Council Town 2018 8, May Date: Meeting 147 of 56 Page Council Town 2018 8, May Date: Meeting 147 of 57 Page Council Town 2018 8, May Date: Meeting 147 of 58 Page Council Town 2018 8, May Date: Meeting 147 of 59 Page Council Town 2018 8, May Date: Meeting 147 of 60 Page Council Town 2018 8, May Date: Meeting 147 of 61 Page Council Town 2018 8, May Date: Meeting 147 of 62 Page Council Town 2018 8, May Date: Meeting 147 of 63 Page Council Town 2018 8, May Date: Meeting 147 of 64 Page Council Town 2018 8, May Date: Meeting 147 of 65 Page Council Town 2018 8, May Date: Meeting 147 of 66 Page Council Town 2018 8, May Date: Meeting 147 of 67 Page Council Town 2018 8, May Date: Meeting 147 of 68 Page Council Town 2018 8, May Date: Meeting 147 of 69 Page Council Town 2018 8, May Date: Meeting 147 of 70 Page Council Town 2018 8, May Date: Meeting 147 of 71 Page Council Town 2018 8, May Date: Meeting 147 of 72 Page Council Town 2018 8, May Date: Meeting 147 of 73 Page Council Town 2018 8, May Date: Meeting 147 of 74 Page Council Town 2018 8, May Date: Meeting 147 of 75 Page Council Town 2018 8, May Date: Meeting 147 of 76 Page Council Town 2018 8, May Date: Meeting 147 of 77 Page Council Town QFS uarterly inancial tatement Second Quarter of Fiscal Year 2018 Town CouncilPage 78 of 147Meeting Date: May 8, 2018 GENERAL FUND SUMMARY Percent of Budget Year Transpired: 50% Year-to-Date March 2018 Original RevenuesRevised Budget Year-to-DateVariance% Remaining Budget Property Tax$ 6,439,666$ 6,439,666$ 6,429,743$ (9,923 )0% Licenses and Permits 243,100 243,100 211,714 (31,38 6)13% Franchise Fees 869,631 869,631 232,435 (637,196)73% Sales Tax 964,299 964,299 424,750 (539,549)56% Fines and Fees 341,824 341,824 135,233 (206,591)60% Intergovernmental 608,896 608,896 306,356 (302,540)50% Charges for Service 776,330 776,330 614,860 (161,470)21% Investment Income 40,000 40,000 41,029 1,029-3% Miscellaneous Income 85,144 85,144 56,454 (28,69 0)34% Total Revenues$ 10,368,890$ 10,368,890 $ 8,452,574$ (1,916,316)18% ** Property tax revenues continue to exceed budget, now waiting on delinquent and penalty & interest. Expecting PD-30 and residential permit revenue of $60k by FYE; Electric Franchise expected receipt in May 2018; Sales tax trending down due to decreased home construction, cable & satellite sales, and food services. Charges for Service NISD Contract expected in May; Recreation Revenues lines attributing to $41,138.72 deferred revenue from FY17 (payment arrived after cut-off). Original Other SourcesRevised Budget Year-to-DateVariance% Remaining Budget Transfers In$ 63,000 $ 63,000 $ 31,500 (31,50 0)50% Total Available Resources$ 10,431,890$ 10,431,890 $ 8,484,074$ (1,947,816)19% Foot $ (650)$ (650)$ 0.09 Original ExpendituresRevised Budget Year-to-DateVariance% Remaining Budget Manager's Office$ 626,131$ 667,006$ 251,504$ 415,50262% Legal 129,988 129,988 55,588 74,40057% Police 2,367,813 2,367,313 1,053,720 1,313,59355% Emergency Medical Services 1,090,360 1,084,260 609,650 474,609 44% Fire 1,082,563 1,082,563 492,676 589,887 54% Streets 398,831 398,831 189,986 208,845 52% Parks 1,542,115 1,638,695 664,878 973,817 59% Recreation 587,333 586,478 103,208 483,27082% Community Events 47,619 47,619 14,258 33,36170% Community Development 642,283 642,283 225,734 416,54965% Finance 523,132 519,132 261,303 257,82950% Municipal Court 82,013 82,013 37,071 44,94255% Administrative Services 385,805 385,805 208,505 177,30046% Information Services 677,271 677,271 330,050 347,22151% Facilities Maintenance 219,250 219,250 153,302 65,94830% Total Expenditures$ 10,402,506$ 10,528,506 $ 4,651,433$ 5,877,07456% Original Other UsesRevised Budget Year-to-DateVariance% Remaining Budget Transfers Out$ -$ -$ 35,817 35,8170% ** Unbudgeted transfer out to Capital Projects: retainage payment for Harmony & Veteran's Parking paid in Oct (expected finalized at FYE17). Total Outflows of Resources$ 10,402,506$ 10,528,506 $ 4,687,250$ 5,912,89055% Foot: Exclude 07 Tranfer In$ -$ -$- Town CouncilPage 79 of 147Meeting Date: May 8, Page 2 2018 GENERAL FUND SUMMARY CONTINUED Original Revised Fund Balance Year-to-Date Budget Budget Beginning fund balance$ 4,115,087$ 4,115,087$ 4,362,814 +Net increase (Decrease) 29,384 (96,616) 3,796 ,824 Ending Fund Balance$ 4,144,471 $ 4,018,471$ 8,159,638 ** Beginning Fund Balance based on audited fiscal year 2017 financial statements. Original Fund Balance DetailYear-to-Date Revised Budget Budget Reserve Fund balance (30% of Total Expenditures)$ 3,120,752$ 3,158,552$ 1,395,430 Committed Fund Balance 189,475 189,475 189,475 Transfer to Future Replacement 450,000 450,000 112,500 Unassigned Fund Balance in Excess (Deficit) of 30% 384,244 220,444 6,462,233 Total Fund balance$ 4,144,471 $ 4,018,471$ 8,159,638 Foot Net Increase/Decrease 0.29 General Fund Sales Tax Receipts FY 2017FY 2018 64,58852,916 OCT 100,000 89,17779,224 NOV 90,000 66,29170,648 DEC 80,000 66,24559,581 JAN 70,000 92,92386,024 FEB 60,000 72,32161,841 MAR FY 2017 50,000 59,612 APR 40,000 FY 2018 76,132 MAY 30,000 64,862 JUN 20,000 66,080 JUL 10,000 77,833 AUG 0 OCTNOVDECJANFEBMARAPRMAYJUNJULAUGSEP 79,282 SEP Town CouncilPage 80 of 147Meeting Date: May 8, Page 3 2018 DEPARTMENTAL BUDGET REPORTS Percent of Budget Year Transpired: 50% Year-to-Date March 2018 General Fund Summary CategoryOriginal BudgetRevised BudgetYear-to-DateVariance % Remaining Personnel$ 7,136,283$ 7,128,283$ 3,091,322$ 4,036,96157% Services & Supplies 2,865,608 2,873,608 1,196,216 1,677,39258% Capital 400,616 526,616 363,895 162,72131% Total$ 10,402,506 $ 10,528,506 $ 4,651,433 $ 5,877,074 56% Manager's Office CategoryOriginal BudgetRevised BudgetYear-to-DateVariance % Remaining Personnel$ 507,521$ 507,521$ 182,369$ 325,15264% Services & Supplies 118,610 159,48569,135 90,350 57% Total$ 626,131 $ 667,006 $ 251,504 $ 415,502 62% Legal CategoryOriginal BudgetRevised BudgetYear-to-DateVariance % Remaining Services & Supplies 129,988 129,98855,588 74,400 57% Total$ 129,988$ 129,988$ 55,588$ 74,40057% Police CategoryOriginal BudgetRevised BudgetYear-to-DateVariance % Remaining Personnel$ 2,095,133$ 2,087,133$ 894,689$ 1,192,44557% Services & Supplies 216,980 224,480 112,460 112,02050% Capital55,700 55,700 46,571 9,12916% Total$ 2,367,813 $ 2,367,313 $ 1,053,720 $ 1,313,593 55% ** Capital purchase of Ford Interceptor. EMS CategoryOriginal BudgetRevised BudgetYear-to-DateVariance % Remaining Personnel$ 822,435$ 822,435$ 412,503$ 409,93250% Services & Supplies 165,258 159,15860,056 99,102 62% Capital 102,667 102,667 137,091 (34,424)-34% Total$ 1,090,360$ 1,084,260$ 609,650$ 474,60944% ** Capital actually closer to 11% remaining including encumbered funds: purchases of Lucas Device, Chief's vehicle Ford Interceptor, and first (or three) annual installments on the Medic. Town CouncilPage 81 of 147Meeting Date: May 8, Page 4 2018 DEPARTMENTAL BUDGET REPORTS CONTINUED Percent of Budget Year Transpired: Year-to-Date March 201850% Fire CategoryOriginal BudgetRevised BudgetYear-to-DateVariance % Remaining Personnel$ 839,693$ 839,693$ 413,229$ 426,46451% Services & Supplies 229,120 229,12078,673 150,44766% Capital13,750 13,750 77412,977 94% Total$ 1,082,563$ 1,082,563$ 492,676$ 589,88754% Streets CategoryOriginal BudgetRevised BudgetYear-to-DateVariance % Remaining Personnel$ 206,432$ 206,432$ 89,337$ 117,09557% Services & Supplies 192,399 192,39962,962 129,43767% Capital37,688 (37,688)0% - - Total$ 398,831 $ 398,831 $ 189,986 $ 208,845 52% ** Capital purchase from FY17 encumbrance for Ford F-250. Parks CategoryOriginal BudgetRevised BudgetYear-to-DateVariance % Remaining Personnel$ 798,984$ 798,984$ 356,906$ 442,07855% Services & Supplies 676,233 646,813 231,582 415,23164% Capital66,898 192,89876,389 116,50960% Total$ 1,542,115$ 1,638,695$ 664,878$ 973,81759% Recreation CategoryOriginal BudgetRevised BudgetYear-to-DateVariance % Remaining Personnel$ 380,137$ 380,137$ 67,084$ 313,05382% Services & Supplies 195,588 194,73336,125 158,60981% Capital11,608 11,608 11,608 100% - Total$ 587,333 $ 586,478 $ 103,208 $ 483,270 82% ** Deferred revenue check from FY17 contained ($2499.88) expenditures for service charges. Community Events CategoryOriginal BudgetRevised BudgetYear-to-DateVariance % Remaining Services & Supplies$ 47,619$ 47,619$ 14,258$ 33,36170% Total$ 47,619$ 47,619$ 14,258$ 33,36170% Community Development CategoryOriginal BudgetRevised BudgetYear-to-DateVariance % Remaining Personnel$ 495,278$ 495,278$ 196,140$ 299,13860% Services & Supplies 147,005 147,00529,595 117,41080% Total$ 642,283 $ 642,283 $ 225,734 $ 416,549 65% Town CouncilPage 82 of 147Meeting Date: May 8, Page 5 2018 DEPARTMENTAL BUDGET REPORTS CONTINUED Percent of Budget Year Transpired: Year-to-Date March 201850% Finance CategoryOriginal BudgetRevised BudgetYear-to-DateVariance % Remaining Personnel$ 376,548$ 376,548$ 174,882$ 201,66654% Services & Supplies 146,584 142,58486,421 56,163 39% Total$ 523,132$ 519,132$ 261,303$ 257,82950% ** Services & Supplies down due to seasonal allocations which include: auditing and tax administration paid in full. Municipal Court CategoryOriginal BudgetRevised BudgetYear-to-DateVariance % Remaining Personnel$ 75,603$ 75,603$ 35,420$ 40,18353% Services & Supplies 6,410 6,410 1,651 4,75974% Total$ 82,013$ 82,013$ 37,071$ 44,94255% Administrative Services CategoryOriginal BudgetRevised BudgetYear-to-DateVariance % Remaining Personnel$ 335,270$ 335,270$ 172,120$ 163,15049% Services & Supplies50,535 50,535 36,385 14,150 28% Total$ 385,805$ 385,805$ 208,505$ 177,30046% ** Health insurance broker, IPS, paid in full for year; Information Services CategoryOriginal BudgetRevised BudgetYear-to-DateVariance % Remaining Personnel$ 203,249$ 203,249$ 96,644$ 106,60552% Services & Supplies 324,029 324,029 168,023 156,00648% Capital 149,993 149,99365,384 84,609 56% Total$ 677,271 $ 677,271 $ 330,050 $ 347,221 51% Facilities Maintenance CategoryOriginal BudgetRevised BudgetYear-to-DateVariance % Remaining Services & Supplies$ 219,250$ 219,250$ 153,302$ 65,94830% Total$ 219,250$ 219,250$ 153,302$ 65,94830% ** Annual property insurance paid in full for year; Utilites are down due to opening new building and continuing with upkeep of previous location. Town CouncilPage 83 of 147Meeting Date: May 8, Page 6 2018 DEBT SERVICE FUND Percent of Budget Year Transpired: Year-to-Date March 201850% Original Revised RevenuesYear-to-DateVariance% Remaining BudgetBudget Property Tax$ 2,090,207$ 2,090,207$ 2,078,749$ (11,458)1% Interest Income 2,000 2,000 7,066 5,066-253% Total Revenue$ 2,092,207 $ 2,092,207 $ 2,085,816 $ (6,391)0% Original Revised Other SourcesYear-to-DateVariance% Remaining BudgetBudget Transfers In$ 400,463$ 400,463$ 400,463$ -0% Total$ 400,463$ 400,463$ 400,463$ -0% Original Revised ExpendituresYear-to-DateVariance% Remaining BudgetBudget Principal Payments$ 1,563,000$ 1,563,000$ 80,000$ 1,483,00095% Interest Payments 842,317 842,317 438,439 403,87848% Paying Agent Fees 7,500 7,500 487 7,01394% Total Expenditures$ 2,412,817 $ 2,412,817 $ 518,926$ 1,893,891 78% Original Revised Fund BalanceYear-to-Date BudgetBudget Beginning Fund Balance$ 289,351$ 289,351$ 309,043 +Net Increase (Decrease) 79,853 79,853 1,967,353 Ending Fund Balance$ 369,204$ 369,204$ 2,276,396 ** Beginning Fund Balance based on audited fiscal year 2017 financial statements. Town CouncilPage 84 of 147Meeting Date: May 8, Page 7 2018 CAPITAL PROJECTS FUND Percent of Budget Year Transpired: Year-to-Date March 201850% Original Revised RevenuesYear-to-DateVariance% Remaining BudgetBudget Interest Income$ 20,000$ 20,000$ 48,752$ 28,752-144% Total$ 20,000$ 20,000$ 48,752$ 28,752-144% Original Revised Other SourcesYear-to-DateVariance% Remaining BudgetBudget Transfer In- - 35,817 35,817 0% Total$ -$ -$ 35,817$ 35,8170% ** Unbudgeted transfer in from General Fund: retainage payment for Harmony & Veteran's Parking paid in Oct (expected finalized at FYE17). Original Revised ExpendituresYear-to-DateVariance% Remaining BudgetBudget Capital Outlay 2,908,740 2,908,740 95,739 2,813,00197% Total$ 2,908,740 $ 2,908,740 $ 95,739$ 2,813,001 97% ** Indian Creek/Phoenix construction 34,150; Town Hall $61,589. Original Revised Fund BalanceYear-to-Date BudgetBudget Beginning Fund Balance$ 5,186,363$ 5,186,363$ 6,285,515 +Net Increase (Decrease) (2,888,740) (2,888,740) (11,170) Ending Fund Balance$ 2,297,623 $ 2,297,623 $ 6,274,345 ** Beginning Fund Balance based on audited fiscal year 2017 financial statements. Town CouncilPage 85 of 147Meeting Date: May 8, Page 8 2018 TROPHY CLUB PARK FUND Percent of Budget Year Transpired: Year-to-Date March 201850% Original Revised RevenueYear-to-DateVariance% Remaining BudgetBudget Park Revenue$ 165,000$ 165,000$ 180,284$ 15,284-9% Total Revenue$ 165,000$ 165,000$ 180,284$ 15,284-9% Flood insurance claim of $94,521 received Q1. Original Revised ExpensesYear-to-DateVariance% Remaining BudgetBudget Salaries$ 19,224$ 19,224$ 10,278$ 8,946 47% Benefits 1,078 (1,078) 0% - - Social Security Taxes 1,192 1,192 637 55547% Medicare Taxes 279 279 149 13047% Unemployment Taxes 185 185 68 11763% Workman's compensation 459 459 201 25856% Total Personnel Services$ 21,339$ 21,339$ 12,410$ 8,92942% ** 5 Parks employees worked on debris removal on 3/9/18; coded to FEMA project. Auditing 1,000 1,000 1,0000% - Software & Support 4,212 4,212 2,698 1,51436% Advertising 625 625 53 57291% Printing 600 600 600100% - Service Charges & Fees 9,680 9,680 6,388 3,29234% Electricity 2,200 2,200 579 1,62174% Water 3,900 3,900 1,513 2,38761% Communication/Pagers/Mobiles 2,580 2,580 1,191 1,38954% Insurance 1,200 1,200 1,2000% - Property Maintenance 7,000 7,000 2,842 4,15859% Equipment Maintenance 3,500 3,500 102 3,39897% Independent labor 28,600 28,600 2,695 25,905 91% Portable Toilets 4,020 4,020 1,650 2,37059% Dues & Membership 115 115 115100% - Office Supplies 1,075 1,075 1,075100% - Postage 336 336 336100% - Fuel 975 975 975100% - Uniforms 475 475 475100% - Community Events 8,200 8,200 4,757 3,44342% Small tools 300 300 300100% - Maintenance Supplies 400 400 400100% - Miscellaneous Expense 300 300 300100% - Total Services & Supplies$ 81,293$ 81,293$ 26,668$ 54,62567% ** Audit and Insurance paid in full for year; Software paid for credit card machine annual support; Community Events: Fall Family Campou; Total Expenses$ 102,632$ 102,632$ 39,077$ 63,55562% Town CouncilPage 86 of 147Meeting Date: May 8, Page 9 2018 TROPHY CLUB PARK FUND CONTINUED Original Revised Other UsesYear-to-DateVariance% Remaining BudgetBudget Park Administration Transfer$ 20,000$ 20,000$ 10,000$ 10,00050% Total Other Uses$ 20,000$ 20,000$ 10,000$ 10,00050% Original Revised Operating Working CapitalYear-to-Date BudgetBudgetDays Beginning Working Capital$ (30,381)$ (30,381)$ (37,674) (111) +Net Increase (Decrease) 42,368 42,368 131,206 385 Ending Working Capital$ 11,987$ 11,987$ 93,532 275 ** Beginning Working Capital based on audited fiscal year 2017 financial statements. Town CouncilPage 87 of 147Meeting Date: May Page 10 8, 2018 STORM DRAINAGE UTILITY FUND Year-to-Date March 2018 Percent of Budget Year Transpired 50% Original Revised RevenueYear-to-DateVariance% Remaining BudgetBudget Storm Drainage Fees$ 432,754$ 432,754$ 208,816$ (223,938)52% Interest Income500 500 2,638 2,138-428% Total Revenue$ 433,254$ 433,254$ 211,453$ (221,801)51% Original Revised ExpensesYear-to-DateVariance% Remaining BudgetBudget Operating Expenses 106,508 106,508 14,782 91,72686% Debt Service 178,088 178,088 14,981 163,10792% Total Expenses$ 284,596$ 284,596$ 29,764 $ 254,83290% Original Revised Other UsesYear-to-DateVariance% Remaining BudgetBudget Transfer to Debt Service$ 67,209$ 67,209$ 20,000$ 47,20970% Total Other Uses$ 67,209 $ 67,209 $ 20,000 $ 47,209 70% Original Revised Operating Working CapitalYear-to-Date BudgetBudgetDays Beginning Working Capital$ 351,406$ 351,406$ 238,426244 +Net Increase (Decrease) 81,449 81,449 161,690165 Ending Working Capital$ 432,855$ 432,855$ 400,116 409 ** Beginning Working Capital based on audited fiscal year 2017 financial statements. Town CouncilPage 88 of 147Meeting Date: May Page 11 8, 2018 CRIME CONTROL PREVENTION DISTRICT Percent of Budget Year Transpired: Year-to-Date March 201850% Original Revised RevenueYear-to-DateVariance% Remaining BudgetBudget Sales Tax$ 209,475$ 209,475$ 106,902$ (102,573)49% Interest Income 100 100 (93)93% 7 Total Revenue$ 209,575$ 209,575$ 106,908$ (102,667) 49% Original Revised ExpendituresYear-to-DateVariance% Remaining BudgetBudget Services & Supplies$ 17,000$ 17,000$ 6,468 $ 10,53262% Capital Expenses 45,000 45,000 46,237 (1,237) -3% Total Expenditure$ 62,000$ 62,000$ 52,705$ 9,29515% ** Capital is actually 6.83% remaining because of FY17 encumbrance; purchased Ford Interceptor. Original Revised Other UsesYear-to-DateVariance% Remaining BudgetBudget Transfer To Debt Service$ 147,431$ 147,431$ 147,431$ -0% Total Other Uses$ 147,431$ 147,431$ 147,431$ -0% Original Revised Fund BalanceYear-to-Date BudgetBudget Beginning Fund Balance$ 59,428$ 59,428$ 61,373 +Net Increase (Decrease) 144 144 (93,228) Ending Fund Balance$ 59,572$ 59,572$ (31,855) ** Beginning Fund Balance based on audited fiscal year 2017 financial statements. Town CouncilPage 89 of 147Meeting Date: May Page 12 8, 2018 STREET MAINTENANCE SALES TAX FUND Percent of Budget Year Transpired: Year-to-Date March 201850% Original Revised RevenueYear-to-DateVariance% Remaining BudgetBudget Sales Tax$ 232,750$ 232,750$ 102,558$ (130,192)56% Interest Income - - 10 100% Total Revenue$ 232,750$ 232,750$ 102,569$ (130, 192)56% Original Revised ExpendituresYear-to-DateVariance% Remaining BudgetBudget Operating Expenditures$ 197,429$ 197,429$ 101,816$ (95,613)48% Total Expenses$ 197,429$ 197,429$ 101,816$ 95,61348% FY17 encumbrance used for replacement of street panels. Original Revised Other UsesYear-to-DateVariance% Remaining BudgetBudget Transfer To Debt Service$ 25,000$ 25,000$ 25,000$ -0% Total Other Uses$ 25,000$ 25,000$ 25,000$ -0% Original Revised Fund BalanceYear-to-Date BudgetBudget Beginning Fund Balance$ 35,504$ 35,504$ 92,856 +Net Increase (Decrease) 10,321 10,321 (24,247) Ending Fund Balance$ 45,826$ 45,826$ 68,609 ** Beginning Fund Balance based on audited fiscal year 2017 financial statements. Town CouncilPage 90 of 147Meeting Date: May Page 13 8, 2018 COURT TECHNOLOGY FUND Percent of Budget Year Transpired: Year-to-Date March 201850% Original Revised RevenueYear-to-DateVariance% Remaining BudgetBudget Fines & Fees$ 3,000 $ 3,000 $ 2,498 $ (502) 17% Total Revenue$ 3,000$ 3,000$ 2,498$ (502)17% Original Revised ExpendituresYear-to-DateVariance% Remaining BudgetBudget Purchased Services$ 6,169 $ 6,669 $ 4,318 $ 2,351 35% Total Expenditure$ 6,169$ 6,669$ 4,318$ 2,35135% ** Incode annual Court maintenance. Original Revised Fund BalanceYear-to-Date BudgetBudget Beginning Fund Balance$ 16,101$ 16,101$ 17,926 +Net Increase (Decrease) (3,169) (3,169) (1,820) Ending Fund Balance$ 12,932$ 12,932$ 16,106 ** Beginning Fund Balance based on audited fiscal year 2017 financial statements. Town CouncilPage 91 of 147Meeting Date: May Page 14 8, 2018 COURT SECURITY FUND Percent of Budget Year Transpired: Year-to-Date March 201850% Original Revised RevenueYear-to-DateVariance% Remaining BudgetBudget Municipal Court Security Fee$ 2,000 $ 2,000 $ 1,873 $ (127) 6% Total Revenue$ 2,000$ 2,000$ 1,873$ (127)6% Original Revised ExpendituresYear-to-DateVariance% Remaining BudgetBudget Purchased Services$ 1,800 $ 1,800 $ 588$ 1,212 67% Total Expenditure$ 1,800$ 1,800$ 588$ 1,21267% Original Revised Other UsesYear-to-DateVariance% Remaining BudgetBudget Transfer to General Fund$ 3,000 $ 3,000 $ 1,500 $ 1,500 50% Total Other Uses$ 3,000$ 3,000$ 1,500$ 1,50050% Original Revised Fund BalanceYear-to-Date BudgetBudget Beginning Fund Balance$ 19,141$ 19,141$ 19,893 +Net Increase (Decrease) (2,800) (2,800) (215) Ending Fund Balance$ 16,341$ 16,341$ 19,678 ** Beginning Fund Balance based on audited fiscal year 2017 financial statements. Town CouncilPage 92 of 147Meeting Date: May Page 15 8, 2018 HOTEL OCCUPANCY Percent of Budget Year Transpired: Year-to-Date March 201850% Original Revised RevenueYear-to-DateVariance% Remaining BudgetBudget Hotel Occupancy Tax$ 477,994$ 477,994$ 263,284$ (214,710)45% 4th of July Revenue 5,000 5,000 50 (4,950) 99% Interest income 700 700 3,138 2,438-348% Total Revenue$ 483,694$ 483,694$ 266,471$ (217,223) 45% ** HOT Tax up 5%; awaiting July 4th event revenues. Original Revised ExpendituresYear-to-DateVariance% Remaining BudgetBudget 62% Personnel $ 132,606 $ 132,606 $ 50,987$ 81,619 Services & Supplies 149,300 149,300 17,444 131,85688% Capital Outlay 50,000 50,000 - 50,000 100% Total Expenditures$ 331,906$ 331,906$ 68,431$ 213,47579% ** Services & Supplies include $9490 for Professional Outside Services (Pettit; Peacock); Miscellaneous invoice from 2016 for $1700 also posted to this year. Original Revised Fund BalanceYear-to-Date BudgetBudget Beginning Fund Balance$ 394,822$ 394,822$ 399,883 +Net Increase (Decrease) 151,788 151,788 198,040 Ending Fund Balance$ 546,610$ 546,610$ 597,923 ** Beginning Fund Balance based on audited fiscal year 2017 financial statements. Town CouncilPage 93 of 147Meeting Date: May Page 16 8, 2018 RECREATIONAL PROGRAMS Percent of Budget Year Transpired: Year-to-Date March 201850% Original Revised RevenueYear-to-DateVariance% Remaining BudgetBudget Recreational Programs$ 8,500$ 8,500$ 1,350$ (7,150)84% Total Revenue$ 8,500$ 8,500$ 1,350$ (7,150)84% Original Revised ExpendituresYear-to-DateVariance% Remaining BudgetBudget Recreational Programs$ 8,500$ 8,500$ 2,399$ 6,10172% Total Expenditures$ 8,500$ 8,500$ 2,399$ 6,10172% ** Includes kickball costs. Original Revised Fund BalanceYear-to-Date BudgetBudget Beginning Fund Balance$ 2,271$ 2,271$ 7,307 +Net Increase (Decrease) - (1,049) - Ending Fund Balance$ 2,271$ 2,271$ 6,258 ** Beginning Fund Balance based on audited fiscal year 2017 financial statements. Town CouncilPage 94 of 147Meeting Date: May Page 17 8, 2018 PARKLAND DEDICATION Percent of Budget Year Transpired: Year-to-Date March 201850% Original Revised RevenueYear-to-DateVariance% Remaining BudgetBudget Park Revenues$ -$ 500,000$ 500,000$ - 0% Interest $ -$ -$ 1,124$ 1,1240% Total Revenue$ -$ 500,000 $ 500,000$ - 0% Original Revised ExpendituresYear-to-DateVariance% Remaining BudgetBudget Capital Expenditures$ -$ 30,000$ - $ 30,000100% Total Expenditures$ -$ 30,000$ - $ 30,000100% ** $29k encumbered for fishing dock. Original Revised Fund BalanceYear-to-Date BudgetBudget Beginning Fund Balance$ -$ -$ - +Net Increase (Decrease) - 470,000 500,000 Ending Fund Balance$ -$ 470,000 $ 500,000 ** Beginning Fund Balance based on audited fiscal year 2017 financial statements. Town CouncilPage 95 of 147Meeting Date: May Page 18 8, 2018 ECONOMIC DEVELOPMENT COPORATION 4B Percent of Budget Year Transpired: Year-to-Date March 201850% Original Revised RevenueYear-to-DateVariance% Remaining BudgetBudget Sales Tax$ 465,501$ 465,501$ 205,117$ (260,384)56% Interest Income 2,000 2,000 3,596 1,596-80% Total Revenue$ 467,501$ 467,501$ 208,713$ (258,788) 55% Original Revised ExpensesYear-to-DateVariance% Remaining BudgetBudget Professional Outside Services$ 2,000 $ 2,000 $ 500$ 1,500 75% Auditing 1,000 1,000 1,0000% - Advertising0% - - - - Printing 200 200 200100% - Schools & Training 1,000 1,000 1,000100% - Dues & Membership 1,150 1,150 1,150100% - Travel & Per Diem 422 422 422100% - Office Supplies 250 250 250100% - Miscellaneous Expense 3,000 3,000 3,000100% - EDC Projects 1,950 1,950 1,950100% - Incentive Programs 205,773 205,773 70,386 135,38766% Paying Agent Fee 400 400 200 20050% Total Expenses$ 217,145$ 217,145$ 72,086$ 145,05967% Original Revised Other UsesYear-to-DateVariance% Remaining BudgetBudget Transfer to Debt Service$ 200,823$ 200,823$ 200,823$ -0% Total Other Uses$ 200,823$ 200,823$ 200,823$ -0% Original Revised Operating Working CapitalYear-to-Date BudgetBudgetDays Beginning Working Capital$ 640,716$ 640,716$ 525,461 871 +Net Increase (Decrease) 49,533 49,533 (64,197) (106) Ending Working Capital$ 690,249$ 690,249$ 461,264$ 765 ** Beginning Working Capital based on audited fiscal year 2017 financial statements. Town CouncilPage 96 of 147Meeting Date: May Page 19 8, 2018 TIRZ #1 Percent of Budget Year Transpired: Year-to-Date March 201850% Original Revised RevenueYear-to-DateVariance% Remaining BudgetBudget Property Tax$ 76,796 $ 76,796 $ 24,745$ (52,051)68% Sales Tax 10,300 10,300 2,904 $ (7, 396)72% Total Revenue$ 87,096$ 87,096$ 27,649$ (59,447)68% ** Sales tax transfer quarterly; property tax reporting from Counties due by May. Original Revised ExpensesYear-to-DateVariance% Remaining BudgetBudget 11% Incentive Programs $ 350,000 $ 350,000 $ 310,037 $ 39,963 Total Expenses$ 350,000$ 350,000$ 310,037$ 39,963 11% ** Public improvement reimbursement of $300,000 as well as accrued interest payment of $10,037.11 made to OTD per developer agreement(s). Original Revised Working CapitalYear-to-Date BudgetBudget Beginning Working Capital $ (334,114) $ (330,420)$ (330,420) +Net Increase (Decrease) (262,904) (262,904) (282,388) Ending Working Capital $ (616,502) $ (593,324)$ (593,324) ** Beginning Working Capital based on audited fiscal year 2017 financial statements. Town CouncilPage 97 of 147Meeting Date: May Page 20 8, 2018 Town of Trophy Club 1 Trophy Wood Drive Trophy Club, Texas 76262 Legislation Details (With Text) File #:2018-196-T Version:1 Name: Type:Agenda Item Status:Consent Agenda File created:4/24/2018 In control:Town Council On agenda:5/8/2018 Final action: Title:Consider and take appropriate acting regarding a Resolution of the Town of Trophy Club, Texas, finding that Oncor Electric Delivery Company LLC’s application for approval of a Distribution Cost Recovery Factor pursuant to 16 Tex. Admin. Code §25.243 to increase distribution rates within the Town should be denied; finding that the Town’s Reasonable Rate Case expenses shall be reimbursed by the Company; finding that the meeting at which this Resolution is passed is open to the public as required by law; requiring notice of this Resolution to the Company and Legal Counsel (J. Phillips). Attachments:Staff Report - Suspending the Oncor Rate Filing.pdf RES 2018-06 - Suspending the Oncor Rate Filing.pdf DateVer.Action ByActionResult Agenda Item No. 5: ConsiderandtakeappropriateactingregardingaResolutionoftheTownofTrophyClub,Texas,findingthatOncor ElectricDeliveryCompanyLLC’sapplicationforapprovalofaDistributionCostRecoveryFactorpursuantto16Tex. Admin.Code§25.243toincreasedistributionrateswithintheTownshouldbedenied;findingthattheTown’sReasonable RateCaseexpensesshallbereimbursedbytheCompany;findingthatthemeetingatwhichthisResolutionispassedis open to the public as required by law; requiring notice of this Resolution to the Company and Legal Counsel (J. Phillips). Town CouncilPage 98 of 147Meeting Date: May 8, 2018 To: Mayor and Town Council From: Jonathan Phillips, Director of Administrative Services CC: Thomas M. Class Sr., Town Manager Holly Fimbres, Town Secretary/RMO Re: Suspending the Oncor Rate Filing Town Council Meeting, May 8, 2018 Agenda Item: Consider and take appropriate acting regarding a Resolution of the Town of Trophy Club, Texas, finding that Oncor Electric Delivery Company LLC’s application for approval of a Distribution Cost Recovery Factor pursuant to 16 Tex. Admin. Code §25.243 to increase distribution rates within the Town should be denied; finding that the Town’s Reasonable Rate Case expenses shall be reimbursed by the Company; finding that the meeting at which this Resolution is passed is open to the public as required by law; requiring notice of this Resolution to the Company and Legal Counsel (J. Phillips). Explanation: On April 5, 2018, Oncor Electric Delivery Company LLC (“Oncor” or “Company”) filed an Application for Approval of a Distribution Cost Recover Factor (“DCRF”) to Increase Distribution Rates with each of the cities in their service area. In the filing, the Company asserts that it is seeking an increase in distribution revenues of $19,002,177. The resolution authorizes the Townto join with the Steering Committee of Cities Served by Oncor (“OCSC”) to evaluate the filing, determine whether the filing complies with law, and if lawful, to determine what further strategy, including settlement, to pursue. Attachments: Resolution No. 2018-06 Recommendation: Staff recommends approval of Resolution No. 2018-06, suspending the Oncor Rate filing; and providing an effective date. Page 1 of 1 Town CouncilPage 99 of 147Meeting Date: May 8, 2018 TOWN OF TROPHY CLUB,TEXAS RESOLUTION NO. 2018-06 A RESOLUTION OF THE TOWN OF TROPHY CLUB,TEXAS FINDING THAT ONCOR ELECTRIC DELIVERY COMPANY LLCSAPPLICATION FOR APPROVAL OF ADISTRIBUTION COST RECOVERY FACTOR PURSUANT TO 16 TEX. ADMIN. CODE § 25..243 TO INCREASE DISTRIBUTIONRATES WITHIN THE TOWNSHOULD BE DENIED; FINDING THAT THE TOWNS REASONABLE RATE CASE EXPENSES SHALLBE REIMBURSED BY THECOMPANY; FINDING THAT THE MEETING AT WHICH THIS RESOLUTION IS PASSED IS OPEN TO THE PUBLIC AS REQUIRED BY LAW; REQUIRING NOTICE OFTHIS RESOLUTION TO THE COMPANY AND LEGAL COUNSEL. WHEREAS, the Townof Trophy Club, Texas (Town) is an electric utility customer of Oncor Electric Delivery Company LLC (Oncor or Company), and a regulatory authority with an interest in the rates and charges of Oncor; and WHEREAS, the Townis a member of the Steering Committee of Cities Served by Oncor (OCSC), a membershipof similarly situated cities served by Oncorthat have joined together to efficiently and cost effectively review and respond toelectricissues affecting rates charged in Oncorsservice area; and WHEREAS, on or about April 5,2018Oncorfiled with the Townan Application for Approval of aDistribution Cost Recovery Factor(DCRF), PUC Docket No. 48231, seeking to increase electric distributionrates by approximately $19,002,177; and WHEREAS, all electric utility customers residing in the Townwill be impacted by this ratemaking proceeding if it is granted; and WHEREAS, Cities arecoordinatingits review of Oncors DCRFfiling with designated attorneysand consultants to resolve issues in the Companys application; and WHEREAS, Citiesmembers and attorneys recommend that members deny the DCRF. NOW, THEREFORE, BE IT ORDAINED BY THE TOWNCOUNCIL OF THE TOWN OF TROPHY CLUB,TEXAS: Section 1.That the Townis authorized to participate with Cities in PUC Docket No. 48231. Section 2.That subject to the right to terminate employment at any time, the Townof hereby authorizes the hiring of the law firm of Lloyd Gosselink and consultants to negotiate with the Company, make recommendations to the Townregarding Town CouncilPage 100 of 147Meeting Date: May 8, 2018 reasonable rates, and to direct any necessary administrative proceedings or court litigation associated with an appeal of this application filed with the PUC. Section 3.That therates proposed by Oncorto be recovered through its DCRFcharged to customers located within the Townlimits, are hereby found to be unreasonable and shall be denied. Section 4.That the Company shall continue to charge its existing rates to customers within the Town. Section 5.That the Towns reasonable rate case expenses shall be reimbursed in full byOncorwithin 30 days of presentation of an invoice to Oncor. Section 6.That it is hereby officially found and determined that the meeting at which this Resolution is passed is open to the public as required by law and the public notice of the time, place, and purpose of said meeting was given as required. Section 7.That a copy of this Resolution shall be sent to Stephen N. Ragland, 1616 Woodall Rodgers Freeway, Dallas, Texas 75202and to Thomas Brocato, General Counsel to the Cities, at Lloyd Gosselink Rochelle & Townsend, P.C., P.O. Box 1725, Austin, Texas 78767-1725. PASSED AND APPROVED by the Town Council of the Town of Trophy Club, Texas, this 8th day of May 2018. ___________________________________ C. Nick Sanders, Mayor Town of Trophy Club, Texas ATTEST: _________________________________ Holly Fimbres, Town Secretary Town of Trophy Club, Texas APPROVED AS TO FORM: _________________________________ J. David Dodd III, Town Attorney Town of Trophy Club, Texas RES 2018-06Page 2 of 2 Town CouncilPage 101 of 147Meeting Date: May 8, 2018 Town of Trophy Club 1 Trophy Wood Drive Trophy Club, Texas 76262 Legislation Details (With Text) File #:2018-197-T Version:1 Name: Type:Agenda Item Status:Consent Agenda File created:4/24/2018 In control:Town Council On agenda:5/8/2018 Final action: Title:Consider and take appropriate action regarding a Joint Resolution establishing an Interjurisdictional Emergency Management Program between the Town of Trophy Club and Denton County; and authorizing the Mayor or his designee to execute all necessary documents (W. Carroll). Attachments:Staff Report - Interjurisdictional Emergency Management Program.pdf Emergency Management DirectorCoordinator Notification Form.pdf RES 2018-07 - Interjurisdictional Emergency Management Program.pdf DateVer.Action ByActionResult Agenda Item No. 6: ConsiderandtakeappropriateactionregardingaJointResolutionestablishinganInterjurisdictionalEmergency ManagementProgrambetweentheTownofTrophyClubandDentonCounty;andauthorizingtheMayororhisdesignee to execute all necessary documents (W. Carroll). Town CouncilPage 102 of 147Meeting Date: May 8, 2018 To: Mayor and Town Council From: Wade Carroll, Fire Chief CC: Thomas M. Class, Sr., Town Manager Holly Fimbres, Town Secretary/RMO Re: Joint Resolution with Denton County for Emergency Management Town Council Meeting, May 8, 2018 Agenda Item: Consider and take appropriate action regarding a Joint Resolution establishing an Interjurisdictional Emergency Management Program between the Town of Trophy Club and Denton County; and authorizing the Mayor or his designee to execute all necessary documents (W. Carroll). Explanation: Staff is seeking approval to establish a partnership with Denton County to assist the Town of Trophy Club in the area of Emergency Management in the event of a large scale emergency. As part of this agreement Trophy Club will be adopting the Denton County Emergency Plan but will furnish Denton County with the necessary information to continually update the Hazard Mitigation Plan and the Threat and Hazard Identification Risk Assessment (specific to Trophy Club). By partnering with Denton County in this agreement the Town of Trophy Club will be provided with assistance in our Emergency Operations Center. Denton County will provide personnel having an expertise in each section deepening our bench and allowing for multiple operational periods. Attachments: Emergency Management Director/Coordinator Notification Form Resolution No. 2018-07 Recommendation: Staff recommends approval of the Joint Resolution with Denton County for Emergency Management. Page 1 of 1 Town CouncilPage 103 of 147Meeting Date: May 8, 2018 Town CouncilPage 104 of 147Meeting Date: May 8, 2018 Town CouncilPage 105 of 147Meeting Date: May 8, 2018 &/2 3(!2%$ %-# 53% /.,9 "¸ ²¨¦¨¦ ³§¨² ¥®±¬Ǿ ¸®´ ¦±¤¤ ³§¤ ¯¯®¨³¤£ %¬¤±¦¤¢¸ - ¦¤¬¤³ #®®±£¨ ³®± Ȩ%-#ȩ «¨²³¤£ ® ³§¤ ¥¨±²³ ¯ ¦¤ ¨² «²® ¸®´± %-#ȁ )¥ ¸®´ § µ¤ ²¤¯ ± ³¤ %-#Ǿ ¸®´ ¬´²³ ²´¡¬¨³ ³§¤ ¥¨±²³ ¯ ¦¤ ¥®± ¸®´± ©´±¨²£¨¢³¨®ȁ Mayor Mayor City: TownofTrophyClub Name: C.NickSanders 1TrophyWoodDrive Mailing Address: City, State, Zip: TrophyClub,Texas,76262 Office Phone: 682-237-2900 Cell Number: 214-213-7739 Fax Number: 682-237-2996 E-mail Address: nsanders@trophyclub.org Signature: Mayor Mayor City: Name: Mailing Address: City, State, Zip: Office Phone: Cell Number: Fax Number: E-mail Address: Signature: Mayor Mayor City: Name: Mailing Address: City, State, Zip: Office Phone: Cell Number: Fax Number: E-mail Address: Signature: TDEM-147 Town CouncilPage 106 of 147Meeting Date: May 8, 2018 Rev 01/2018 Page 3 JOINT RESOLUTION ESTABLISHING AN INTERJURISDICTIONAL EMERGENCY MANAGEMENT PROGRAM WHEREAS, the Town of Trophy Clubby TownResolution No. 2018-07 and Denton County by Commissioners Court Order have established similar programs of comprehensive emergency management which includes the mitigation, preparedness, response, and recovery phases of emergency management; and WHEREAS, the Town and County find that vulnerability to many potential hazardsis shared by the residents of the Town of Trophy Cluband the unincorporated portions of Denton County; and WHEREAS, the Town and County further finds that the common goal of emergency management can best be achieved through an organization which shares the combined resources of the Town and the County; and WHEREAS, the contemplated action is specifically authorized by the aforementioned Resolutionand the Court Order;and WHEREAS, this resolution is valid fora period of five years from the Resolved date,but may be terminated by either party with a 90-daynotice of intent to terminate. NOW, THEREFORE, BE IT RESOLVED that there is hereby established the County Emergency Management organization which shall consist of the officers and employees of the Town and of the County as designated in an inter-jurisdictional emergency management plan, together with such organized volunteer groups as that plan may specify; and BE IT FURTHER RESOLVED that the Town of Trophy Club will provide timely updates to required documents including; the TDEM-147 Emergency Management Director/Coordinator Notification with 24-hour emergency contact information. The Town will participate in special emergency management programs including updates to the; Hazard Mitigation Action Plan, Emergency Operations Plan, Threat and Hazard IdentificationRisk Assessment,and other specialized projects; and BE IT FURTHER RESOLVED that the Mayor of the Town of Trophy Cluband the Denton County Judge shall mutually appoint an Emergency Management Coordinator to coordinate all aspects of the Town of Trophy Cluband Denton County program of comprehensive emergency management, including the preparation and maintenance of an inter-jurisdictional emergency management plan for the Town of Trophy Cluband Denton County in accordance with this resolution. RESOLVED this the _________day of ___________________2018. _____________________________ _____________________________ C. Nick Sanders, Mayor County Judge, Denton County, TX Town of Trophy Club, Texas _____________________________ _____________________________ Holly Fimbres, Town Secretary County Clerk Town of Trophy Club, Texas _____________________________ _____________________________ Date Date Town CouncilPage 107 of 147Meeting Date: May 8, 2018 Town of Trophy Club 1 Trophy Wood Drive Trophy Club, Texas 76262 Legislation Details (With Text) File #:2018-198-T Version:1 Name: Type:Agenda Item Status:Regular Session File created:4/24/2018 In control:Town Council On agenda:5/8/2018 Final action: Title:Consider and take appropriate action regarding a Proclamation of the Town Council recognizing May 2018, as Children's Mental Health Awareness Month in Trophy Club; and providing an effective date (Mayor Sanders). Attachments:PRO 2018-07 - Children’s Mental Health Awareness Month.pdf DateVer.Action ByActionResult Agenda Item No. 7: ConsiderandtakeappropriateactionregardingaProclamationoftheTownCouncilrecognizingMay2018,asChildren's Mental Health Awareness Month in Trophy Club; and providing an effective date (Mayor Sanders). Town CouncilPage 108 of 147Meeting Date: May 8, 2018 TOWN OF TROPHY CLUB, TEXAS PROCLAMATION NO. 2018-07 A PROCLAMATION OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS, RECOGNIZING MAY 2018 AS CHILDRENS MENTAL HEALTH AWARENESS MONTH IN TROPHY CLUB; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, addressing the complex mental health needs of children, youth, and families today is fundamental to the future of Town of Trophy Club;and WHEREAS, the need for comprehensive, coordinated mental health services for children, youth, and families places upon our community a critical responsibility; and WHEREAS, only 50percentof Denton County children and adolescents receive needed mental health treatment; and WHEREAS, it is appropriate that a monthshould be set apart each year for the direction of our thoughts toward our children's mental health and well-being; and WHEREAS, there is a strong research that diet, exercise, sleep, and stress management can help all Americans protect their health and well-being; and WHEREAS, with effective treatment, children, adults, and families with mental health conditions can recover and lead full, productive lives; and WHEREAS, each business, school, government agency, healthcareprovider, organization and citizen shares the burden of mental health problems and has a responsibility to promote mental wellness and support prevention efforts; and WHEREAS, the Denton County Behavioral Health Leadership Teamin partnership with United Way of Denton County, Denton County MHMR Center,and the Wellness Alliance for Total Childrens Health of Denton County led by Cook Childrens, through their prevention-basedapproaches to serving children and adolescents, are effectively addressingthe mental health needs of children, youth, and families in our community. NOW, THEREFORE, I, MAYOR C. NICK SANDERS, IN CONJUNCTION WITH THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS,DO HEREBY PROCLAIM May 2018to beChildren's Mental Health Awareness Monthin the Town of Trophy Club. PASSED AND APPROVED by the Town Council of the Town of Trophy Club, Texas this 8th day of May2018. _______________________________ ________________________________ Holly Fimbres, Town Secretary C. Nick Sanders, Mayor Town of Trophy Club, Texas Town of Trophy Club, Texas Town CouncilPage 109 of 147Meeting Date: May 8, 2018 Town of Trophy Club 1 Trophy Wood Drive Trophy Club, Texas 76262 Legislation Details (With Text) File #:2018-199-T Version:1 Name: Type:Agenda Item Status:Regular Session File created:4/24/2018 In control:Town Council On agenda:5/8/2018 Final action: Title:Consider and take appropriate action regarding a Proclamation of the Town Council recognizing May 13-19, 2018, as Police Week and May 15, 2018, as Peace Officers Memorial Day in Trophy Club; and providing an effective date (Mayor Sanders). Attachments:PRO 2018-08 - Police Week.pdf DateVer.Action ByActionResult Agenda Item No. 8: ConsiderandtakeappropriateactionregardingaProclamationoftheTownCouncilrecognizingMay13-19,2018,as PoliceWeekandMay15,2018,asPeaceOfficersMemorialDayinTrophyClub;andprovidinganeffectivedate(Mayor Sanders). Town CouncilPage 110 of 147Meeting Date: May 8, 2018 TOWN OF TROPHY CLUB, TEXAS PROCLAMATION NO. 2018-08 A PROCLAMATION OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS, RECOGNIZINGTHE WEEK OF MAY 13 19, 2018 AS POLICE WEEK IN TROPHY CLUB, IN CONJUNCTION WITH NATIONAL POLICE WEEK, AND RECOGNIZINGMAY 15, 2018 ASPEACE OFFICERS MEMORIAL DAY IN TROPHY CLUB;AND PROVIDING AN EFFECTIVE DATE. WHEREAS, there are more than900,000 law enforcement officers serving in communities across the United States, including the dedicated members of theof the law enforcement agency of the Town ofTrophy Club, Texas; and WHEREAS, there have been 58,627 assaults against law enforcement officers in 2016, resulting in approximately 16,677 injuries;and WHEREAS, since the first recorded death in 1791, more than 20,000law enforcement officers in the United States have made the ultimate sacrifice and been killed in the line of duty; and WHEREAS, the names of these dedicated public servants are engraved on the walls of the National Law Enforcement Officers Memorial in Washington, D.C.;and WHEREAS, 360 new names of fallen heroes are being added to the National Law Enforcement Officers Memorial this spring, including 129 officers killed in 2017 and 231 officers killed in previous years; and WHEREAS, the service and sacrifice of all officers killed in the line of duty will be honored during the National Law Enforcement Officers Memorial Funds 30thAnnual Candlelight Vigil, on the evening of May 13, 2018; and WHEREAS, the Candlelight Vigil is part of National Police Week, which takes place this year, May 13 - 19, 2018; and WHEREAS, May 15, 2018 is designated as Peace Officers Memorial Day, in honor of all fallen officers and their families and U.S. flags should be flown at half-staff. NOW, THEREFORE, I, MAYOR C. NICK SANDERS, IN CONJUNCTIONWITH THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS, DOHEREBY PROCLAIM to observe the weekof May 13 19, 2018 as Police WeekandMay 15, 2018 as Peace Officers Memorial Day in the Town of Trophy Club, and publicly salutesthe service of lawenforcement officers in our community and in communities across the nation. PASSED AND APPROVED by the Town Council of the Town of Trophy Club, Texas, this 8thday of May 2018. _______________________________ ________________________________ Holly Fimbres, Town Secretary C. Nick Sanders, Mayor Town of Trophy Club, Texas Town of Trophy Club, Texas Town CouncilPage 111 of 147Meeting Date: May 8, 2018 Town of Trophy Club 1 Trophy Wood Drive Trophy Club, Texas 76262 Legislation Details (With Text) File #:2018-200-T Version:1 Name: Type:Agenda Item Status:Regular Session File created:4/24/2018 In control:Town Council On agenda:5/8/2018 Final action: Title:Receive an Annual Report from the Northwest Metroport Chamber of Commerce; discussion of same (T. Class). Attachments:NWMCC_Communities_Presentation About 2017-V2.pdf DateVer.Action ByActionResult Agenda Item No. 9: Receive an Annual Report from the Northwest Metroport Chamber of Commerce; discussion of same (T. Class). Town CouncilPage 112 of 147Meeting Date: May 8, 2018 Town of Trophy Club 1 Trophy Wood Drive Trophy Club, Texas 76262 Legislation Details (With Text) File #:2018-204-T Version:1 Name: Type:Agenda Item Status:Regular Session File created:4/25/2018 In control:Town Council On agenda:5/8/2018 Final action: Title:Receive a presentation from the Trophy Club Women’s Club regarding a proposal for a statue at the Veterans Memorial along with discussion of and take appropriate action regarding the presentation (Mayor Sanders). Attachments:Military Veterans Memorial Proposal.pdf Veterans Memorial Aerial.pdf DateVer.Action ByActionResult Agenda Item No. 10: ReceiveapresentationfromtheTrophyClubWomen’sClubregardingaproposalforastatueattheVeteransMemorial along with discussion of and take appropriate action regarding the presentation (Mayor Sanders). Town CouncilPage 135 of 147Meeting Date: May 8, 2018 -¨«¨³ ±¸ 6¤³¤± ² -¤¬®±¨ « 0±®¯®² « Submitted by the Trophy Club Women's Club, Inc. (TCWC) TCWC has $30,015.92 remaining in their monies that were designated for the Military Veterans Memorial. To comply with the donor intent of these funds, TCWC is seeking approval for placement of a bronze statue. Attached is a sketch from the artist. After completion of this project any remaining funds TCWC will turn over to the Town of Trophy Club for use for the Military Veterans Memorial. On March 27, 2018, Alice Murphy, Carol Jansen & Rhonda Labor met with Tony Jaramillo on the placement of the statue. Attached is a photo showing the area that was discussed. The statue will enhance the overall memorial and will not disrupt any parts of the current features of the memorial. We discussed having it placed (as you are facing the memorial) to the left in the grassy area. Tony suggested that maybe a path could be put in leading to the statue and possibly a light. The approximate time frame is 11 months from the signing of the contract to delivery. Once the Town approves the placement of the statue, our next steps would be as follows: Alice Murphy, TCWC President, will sign the contract with the artist and TCWC will send a 10% deposit of $2,500 to the artist. TCWC will receive a finished 12" - 14" tall maquette and TCWC will provide the artist with written approval and will submit the next payment of $10,200 (40%), at which time the artist will begin the actual work. Once final approval of the work in clay is given to the artist, TCWC will pay $10,200 (40%) before the process of making the mold or casting in bronze is begun. The artist will personally drive and deliver the sculpture. (This is included for us.) The remaining $2,550 (10%) will be paid by TCWC upon delivery of the work. The artist & TCWC will work with James Ramsey, and TCWC will work with the Town to coordinate the installation at the time of delivery. The statue will belong to the Town of Trophy Club as part of the Military Veterans Memorial. James Ramsey, Fort Worth Monument, was contacted for the base of the bronze statue. He is the one we and the town have worked with for the stone, sign and bricks for the memorial. His quotes include set up and installation at the time of delivery. Working with the estimate of 24 x 48 for the base and approximate height of 32" tall would make the dog at eye level. Town CouncilPage 136 of 147Meeting Date: May 8, 2018 Prices for the base are: A 2'x4'x4'' gray granite slab polished top and rock pitched edges is $650.00 installed. In Jet Black, it is $1350.00 and we can have it here in 3-4weeks. An India black stone the same size is $1050.00 but can take 90 or more days to get. There would be two engraved plaques attached to the base with one saying it was dedicated by the Trophy Club Women's Club and the other would have engraving in honor of the father of one of our donors, which was his wish. Artist input for the base: Based on the information from James Ramsey, the artists' recommendation is the India black stone, which she feels would look better with the bronze. The time it would take to get the India black stone would not be a problem as we will have at least 3- 4 months from the time the large clay sculpture is approved and the bronze casting is completed. During that time a mold will be made, which the artist allows a month to complete. The foundry turnaround time is usually 10-12 weeks once they get the mold. A decision on the base can be made at that time. Town CouncilPage 137 of 147Meeting Date: May 8, 2018 2018 8, May Date: Meeting 147 of 138 Page Council Town Town of Trophy Club 1 Trophy Wood Drive Trophy Club, Texas 76262 Legislation Details (With Text) File #:2018-201-T Version:1 Name: Type:Agenda Item Status:Regular Session File created:4/24/2018 In control:Town Council On agenda:5/8/2018 Final action: Title:Discussion of items for Future Agendas to include agenda items for consideration on the May 16, 2018 and May 22, 2018 Council agendas and items from the Town Council Future Agenda Items list (H. Fimbres). Attachments:May 16, 2018 Proposed Agenda.pdf May 22, 2018 Proposed Agenda.pdf Items for Future Agendas updated 04-11-2018.pdf DateVer.Action ByActionResult Agenda Item No. 11: DiscussionofitemsforFutureAgendastoincludeagendaitemsforconsiderationontheMay16,2018andMay22,2018 Council agendas and items from the Town Council Future Agenda Items list (H. Fimbres). Town CouncilPage 140 of 147Meeting Date: May 8, 2018 Meeting Date: May 16, 2018 Special Session Start Time 9:15 a.m. STAFF No. Special SessionRESORDPROCFile IDDept RPT Consider and take appropriate action regarding an Ordinance canvassing the returns and declaring the results of the Town’s Special Election held on May 5, 2018 for the purpose of holding a Continuation Referendum for the Trophy Club Crime Control and Prevention District and holding a Reauthorization Election 1 X Town Sec for the sales tax for Street Maintenance; and providing an effective date (H. Fimbres). Town CouncilPage Page 1 of 1 141 of 147Meeting Date: May 8, 2018 Meeting Date: May 22, 2018 Regular Session Start Time 7:00 p.m. May 5, 2018 Election Proceedings No. Administration of Oath of Office and presentation of Certificates of Election to Rhylan Rowe, Council Member Place 3, and Tim Kurtz, Council Member Place 4 Town Sec 1 (H. Fimbres). Remarks to and from incoming Council Members (H. Fimbres). 2Town Sec Announcements & Reports No. Receive Town Manager Class' update and provide input regarding the following 3Town Mgr (T. Class): Receive Town Council Liaison update; discussion of same (H. Fimbres): 4Town Sec STAFF No. ConsentRESORDPROCFile IDDept RPT ConsiderandtakeappropriateactionregardingtheTownCouncilRegular 5Town Sec Session Minutes dated May 8, 2018 (H. Fimbres). ConsiderandtakeappropriateactionregardingtheTownCouncilSpecial 6Town Sec Session Minutes dated May 16, 2018 (H. Fimbres). Consider and take appropriate action regarding the financial and variance report 7Finance dated March 2018 (A. Karkauskas). STAFF No. Regular SessionRESORDPROCFile IDDept RPT Consider and take appropriate action regarding an Interlocal Cooperation Agreement between the Town and Denton County for Public Safety Application 8Police Support and Maintenance for the Police Department; and authorizing the Mayor or his designee to execute all necessary documents (P. Arata). Consider and take appropriate action regarding an Interlocal Cooperation Agreement between the Town and Denton County for Public Safety Application 9Fire Support and Maintenance for the Fire Department; and authorizing the Mayor or his designee to execute all necessary documents (W. Carroll). STAFF No. Upcoming Agenda & Council Future Agenda Items List UpdateRESORDPROCFile IDDept RPT Discussion of items for Future Agendas to include agenda items for consideration on the June 12, 2018 Council agenda and items from the Town 10Town Sec Council Future Agenda Items list (H. Fimbres). Item No. 1 -Review negotiating with the Trophy Club Municipal Utility District No. 1 to transfer the title for the land that the Annex Building is built on and the maintenance building by the Wastewater Treatment Plant. (Lamont A 11/10/2015) (1-February 9, 2016) (2-May 10, 2016) (3-August 9, 2016) (4- November 8, 2016) (5-February 14, 2017) (6-May 23, 2017) (7-May 22, 2018) Item No. 3 -Receive an update from Town Staff regarding Entryway Monumentation and Landscaping for the Town of Trophy Club. (Sanders B 2/27/2018) (1-May 22, 2018) Town CouncilPage Page 1 of 2 142 of 147Meeting Date: May 8, 2018 STAFF No. Executive SessionRESORDPROCFile IDDept RPT Pursuant to the following designated section of the Texas Government Code, Annotated, Chapter 551 (Texas Open Meetings Act), the Council will convene Town Sec 11 into executive session to discuss the following: Section 551.071 Consultation with Attorney under Subsection (2) to consult with the Town Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct A of the State Bar of Texas clearly conflicts with the Texas Open Meetings Act, specifically: Breach of Contract Issues, Procedures, and Claims (D. Dodd) Section 551.072 Deliberation regarding Real Property to discuss or deliberate the purchase, exchange, lease, or value of real property if deliberation in an B open meeting would have a detrimental effect on the position of the governmental body in negotiations with a third person: North of State Highway 114, east of Trophy Club Drive and west of Town limits (Council Member Shoffner and Council Member Kurtz) Section 551.074 Personnel Matters under Subsection (1) to discuss or deliberate C the appointment, evaluation and duties of a public officer or employee: Mayor Pro Tem STAFF No. Regular SessionRESORDPROCFile IDDept RPT Consider and take appropriate action regarding the appointment of the Mayor Town Sec 12 Pro Tem; discussion of same (H. Fimbres). Consider and take appropriate action regarding the Executive Session (H. 13Town Sec Fimbres). Town CouncilPage Page 2 of 2 143 of 147Meeting Date: May 8, 2018 Town Council Future Agenda Items List (Updated 04/11/2018) 1. *Review negotiating with the Trophy Club Municipal Utility District No. 1 to transfer the title for the land that the Annex Building is built on and the maintenance building by the Wastewater Treatment Plant. (Lamont 11/10/2015) (1-February 9, 2016) (2-May 10, 2016) (3-August 9, 2016)(4-November 8, 2016)(5-February 14, 2017) (6-May 23, 2017) (7-May 22, 2018) *Discussion after May 2018 election 1/12/2016 – At the January 12, 2016 Council meeting, Council made TCMUD No. 1 an offer regarding the Annex Building. 5/10/2016 - Town Manager Seidel advised that Town Staff are continuing to work on this item. 8/9/2016 - Mayor Sanders advised that several items have taken precedence and that this item can remain on the list until the applicable time to deal with it. 9/19/2016 – This item was scheduled to be placed on a future Joint Meeting agenda, tentatively for January 2017, with the TCMUD No. 1 Board of Directors. 11/8/2016 – Council consensus was to leave this item on the Future Agenda Items list. 2/20/2017 – Council moved this item to be discussed during the February 25, 2017 Council Retreat. 3/28/2017 – Mayor Sanders added the maintenance building by the Wastewater Treatment Plant to this item. 5/23/2017 - Mayor Sanders advised that his intent was that the Annex Building would be utilized for Town storage after Staff relocated into the new Town Hall facility . 2. Discussion of Green Ribbon grants for the beautification along the sound wall on State Highway 114. (Sanders 3/8/2016) (1-June 14, 2016) (2-September 13, 2016) (3-December 13, 2016) (4-March 14, 2017) (5-September 12, 2017) (6-April 10, 2018) (7-July 24, 2018) 6/14/2016 – Mayor Sanders advised that when the sound wall along State Highway 114 is installed, this item would assist with shrubbery and landscaping through a grant application. 9/13/2016 – Mayor Sanders received consensus to leave this item due to the upcoming construction of the sound wall. Town Manager Seidel advised that it could be accomplished through a tri-city partnership with Westlake and Roanoke. 12/13/2016 – Council consensus was to leave this item on the Future Agenda Items list. 3/28/2017 – Mayor Sanders advised that he wanted to pursue moving forward with this item because this grant greatly assisted with the beautification of Davis Boulevard through the Town of Westlake. 6/13/2017 – Mayor Sanders requested to delay this item for an updatebecause the Metroport Cities Partnership was attempting to secure a Regional Green Ribbon Grant for the beautification of the State Highway 114 corridor through Westlake, Trophy Club, North Lake, and Roanoke. 9/12/2017 – Mayor Sanders advised that the next Metroport Cities Partnership meeting was scheduled for September 21, 2017 and this item was on their agenda to be discussed. 9/26/2017 – Mayor Sanders advised that Metroport Cities Partnership would be moving forward with a grant application for beautification. 12/12/2017 – Mayor Sanders advised that there was currently no new information to provide. Page 1 of 2 Town CouncilPage 144 of 147Meeting Date: May 8, 2018 4/10/2018 – Mayor Sanders attended a Texas Department of Transportation meeting where the following topics were discussed: construction of feeder roads along the highway that did not currently exist; installation of a Texas U-turn at Solana Boulevard and Kirkwood Boulevard; changing exit and entrance directions; and installation of irrigation equipment 3. Receive an update from Town Staff regarding Entryway Monumentation and Landscaping for the Town of Trophy Club. (Sanders 2/27/2018) (1-May 22, 2018) Page 2 of 2 Town CouncilPage 145 of 147Meeting Date: May 8, 2018 Town of Trophy Club 1 Trophy Wood Drive Trophy Club, Texas 76262 Legislation Details (With Text) File #:2018-202-T Version:1 Name: Type:Agenda Item Status:Executive Session File created:4/24/2018 In control:Town Council On agenda:5/8/2018 Final action: Title:Pursuant to the following designated section of the Texas Government Code, Annotated, Chapter 551 (Texas Open Meetings Act), the Council will convene into executive session to discuss the following: A)Section 551.071 Consultation with Attorney under Subsection (2) to consult with the Town Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Texas Open Meetings Act, specifically: Breach of Contract Issues, Procedures, and Claims (D. Dodd) B)Section 551.072 Deliberation regarding Real Property to discuss or deliberate the purchase, exchange, lease, or value of real property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with a third person: North of State Highway 114, east of Trophy Club Drive and west of Town limits (Council Member Shoffner and Council Member Kurtz) Attachments: DateVer.Action ByActionResult Agenda Item No. 12: PursuanttothefollowingdesignatedsectionoftheTexasGovernmentCode,Annotated,Chapter551(TexasOpen Meetings Act), the Council will convene into executive session to discuss the following: A)Section551.071ConsultationwithAttorneyunderSubsection(2)toconsultwiththeTownAttorneyonamatterin whichthedutyoftheattorneytothegovernmentalbodyundertheTexasDisciplinaryRulesofProfessionalConduct of the State Bar of Texas clearly conflicts with the Texas Open Meetings Act, specifically: Breach of Contract Issues, Procedures, and Claims (D. Dodd) B)Section551.072DeliberationregardingRealPropertytodiscussordeliberatethepurchase,exchange,lease,or valueofrealpropertyifdeliberationinanopenmeetingwouldhaveadetrimentaleffectonthepositionofthe governmental body in negotiations with a third person: NorthofStateHighway114,eastofTrophyClubDriveandwestofTownlimits(CouncilMemberShoffnerand Council Member Kurtz) Town CouncilPage 146 of 147Meeting Date: May 8, 2018 Town of Trophy Club 1 Trophy Wood Drive Trophy Club, Texas 76262 Legislation Details (With Text) File #:2018-203-T Version:1 Name: Type:Agenda Item Status:Regular Session File created:4/24/2018 In control:Town Council On agenda:5/8/2018 Final action: Title:Consider and take appropriate action regarding the Executive Session (H. Fimbres). Attachments: DateVer.Action ByActionResult Agenda Item No. 13: Consider and take appropriate action regarding the Executive Session (H. Fimbres). Town CouncilPage 147 of 147Meeting Date: May 8, 2018