Agenda Packet TC 01/27/2018 - Council Retreat
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Town CouncilPage 1 of 89Meeting Date: January 27, 2018
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Town CouncilPage 4 of 89Meeting Date: January 27, 2018
Town of Trophy Club 1 Trophy Wood Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2018-028-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:1/9/2018 In control:Town Council
On agenda:1/27/2018 Final action:
Title:Discussion of and take appropriate action regarding Goals and Objectives for each Town Department
(Mayor Sanders and Mayor Pro Tem Rowe).
Attachments:
DateVer.Action ByActionResult
Agenda Item No. 1:
DiscussionofandtakeappropriateactionregardingGoalsandObjectivesforeachTownDepartment(MayorSanders
and Mayor Pro Tem Rowe).
Town CouncilPage 5 of 89Meeting Date: January 27, 2018
Town of Trophy Club 1 Trophy Wood Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2018-030-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:1/9/2018 In control:Town Council
On agenda:1/27/2018 Final action:
Title:Discussion of and take appropriate action regarding Goals for the Fiscal Year 2018-2019 Budget
(Council Member Shoffner and Mayor Pro Tem Rowe).
Attachments:Fiscal Year 2018-2019 Budget Presentation.pdf
DateVer.Action ByActionResult
Agenda Item No. 2:
DiscussionofandtakeappropriateactionregardingGoalsfortheFiscalYear2018-2019Budget(CouncilMember
Shoffnerand Mayor Pro Tem Rowe).
Town CouncilPage 6 of 89Meeting Date: January 27, 2018
Town of Trophy Club 1 Trophy Wood Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2018-027-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:1/9/2018 In control:Town Council
On agenda:1/27/2018 Final action:
Title:Discussion of and take appropriate action regarding Healthcare Insurance offered to Town Staff
(Council Member Kurtz and Mayor Pro Tem Rowe).
Attachments:Staff Report - Healthcare.pdf
Bench Chart - Fiscal Year 2017-2018.pdf
DateVer.Action ByActionResult
Agenda Item No. 3:
DiscussionofandtakeappropriateactionregardingHealthcareInsuranceofferedtoTownStaff(CouncilMemberKurtz
and Mayor Pro Tem Rowe).
Town CouncilPage 45 of 89Meeting Date: January 27, 2018
To: Mayor and Town Council
From: Jonathan Phillips, Director of Administrative Services
James Edwards, Human Resources Manager
CC: Thomas M. Class Sr., Town Manager
Holly Fimbres, Town Secretary/RMO
Re: Healthcare Insurance
Town Council Retreat, January 27, 2018
Agenda Item:
Discussion of and take appropriate action regarding Healthcare Insurance offered to Town Staff
(Council Member Kurtz and Mayor Pro Tem Rowe).
Explanation:
The chart attached provides a comparison of the current healthcare plan the Town of Trophy
Club offers employees and benchmarks against 58 other cities. Staff will provide a discussion at
the retreat that discusses the Fiscal Year 2017-2018 plan changes and methodology moving
forward to control healthcare costs.
Attachments:
Benchmark Chart – Fiscal Year 2017-2018
Council Consideration:
Town Council discussion and direction regarding Town staff healthcare insurance coverage for
Fiscal Year 2018-2019.
Page 1 of 1
Town CouncilPage 46 of 89Meeting Date: January 27, 2018
TownofTrophyClubBenchmarking
BenchmarkTrophyClub
NumberofBenchmarkCitys
58
NumberofEnrolledEmployees
64
PlansOffered NonHDHPHDHP
3
CurrentCarrier
UHC
PlanYear
2017201820172018
PlanType HighEPOStandardEPOHSA/EPO
$1,000EE
n/a
$2,000Fam
HSAorHRAContribution n/an/a$1,314.96EE
IndividualDeductible$1,328$2,616$1,000$2,000$2,600
FamilyDeductible$2,800$5,296$2,000$4,000$5,000
IndividualOutofPocket$4,035$4,518$4,000$6,000$6,350
FamilyOutofPocket$8,488$8,759$8,000$12,000$12,700
Coinsurance 20%20%20%20%20%
$25PCP$30PCP
Copay/$0PCPCopay/$0PCP
$25PCPCopay
CopayCopay
Copay/$5020%after
Ded/CoinChildrenChildren
Specialistdeductible
Under19/$50Under19/$60
Copay
SpecialistSpecialist
OfficeVisits/Dr.Services
CopayCopay
20%after
$65CopayDed/Coin$75Copay$75Copay
deductible
UrgentCare
$200Copay+$250Copay+$250Copay+20%after
Ded/Coin
Coinsurance20%20%deductible
EmergencyRoom
20%after20%after20%after20%after
Ded/Coin
deductibledeductibledeductibledeductible
InpatientSurgery
Tier1$10Tier1$10Tier1$10
20%after
PharmacyRetailOnly Tier2$35Ded/CoinTier2$35Tier2$35
deductible
Tier3$60Tier3$60Tier3$60
EmployeeContributionsBenchmarkBenchmarkHighEPOStandardEPOHSA/EPO
Plan NonHDHPHDHPNonHDHPNonHDHPHDHP
Employee$53$24$48$0$0
EE+Spouse$431$285$569$390$257
EE+Child$302$200$327$186$138
$611$422$786$574$365
EE+Family
PerCapitaCost
AverageofAllCitiesTrophyClub
TotalPerCapitaCost$12,701$10,000
EmployerPerCapitaCost$10,657$7,927
EmployeePerCapitaCost$2,045$2,073
PerCapitaCost
AverageofAllCitiesTrophyClub
83.9%79.3%
%EmployerFunded
%EmployeeFunded 16.1%20.7%
Town CouncilPage 47 of 89Meeting Date: January 27, 2018
Town of Trophy Club 1 Trophy Wood Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2018-033-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:1/9/2018 In control:Town Council
On agenda:1/27/2018 Final action:
Title:Discussion of and take appropriate action regarding Capital Improvement Projects; including Town
Hall and upcoming street repair projects (T. Class).
Attachments:TNP Opinion of Probable Construction Cost.pdf
DateVer.Action ByActionResult
Agenda Item No. 4:
DiscussionofandtakeappropriateactionregardingCapitalImprovementProjects;includingTownHallandupcoming
street repair projects (T. Class).
Town CouncilPage 48 of 89Meeting Date: January 27, 2018
2018
27,
January
Date:
Meeting
of 89
49
Page
Council
Town
Town of Trophy Club 1 Trophy Wood Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2018-026-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:1/9/2018 In control:Town Council
On agenda:1/27/2018 Final action:
Title:Town Council Future Agenda Item No. 3
Discussion of and take appropriate action regarding the Veterans Memorial (Mayor Sanders and
Council Member Jensen).
Attachments:
DateVer.Action ByActionResult
Agenda Item No. 5:
Town Council Future Agenda Item No. 3
DiscussionofandtakeappropriateactionregardingtheVeteransMemorial(MayorSandersandCouncilMember
Jensen).
Town CouncilPage 50 of 89Meeting Date: January 27, 2018
Town of Trophy Club 1 Trophy Wood Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2018-029-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:1/9/2018 In control:Town Council
On agenda:1/27/2018 Final action:
Title:Discussion of and take appropriate action regarding potential Interlocal Agreements with various
Sports Associations (Council Member Lamont and Mayor Pro Tem Rowe).
Attachments:
DateVer.Action ByActionResult
Agenda Item No. 6:
DiscussionofandtakeappropriateactionregardingpotentialInterlocalAgreementswithvariousSportsAssociations
(Council Member Lamontand Mayor Pro Tem Rowe).
Town CouncilPage 51 of 89Meeting Date: January 27, 2018
Town of Trophy Club 1 Trophy Wood Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2018-031-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:1/9/2018 In control:Town Council
On agenda:1/27/2018 Final action:
Title:Discussion of and take appropriate action regarding Town Retention Ponds (Council Member Shoffner
and Mayor Pro Tem Rowe).
Attachments:
DateVer.Action ByActionResult
Agenda Item No. 7:
DiscussionofandtakeappropriateactionregardingTownRetentionPonds(CouncilMemberShoffnerandMayorPro
Tem Rowe).
Town CouncilPage 52 of 89Meeting Date: January 27, 2018
Town of Trophy Club 1 Trophy Wood Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2018-052-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:1/17/2018 In control:Town Council
On agenda:1/27/2018 Final action:
Title:Discussion of and take appropriate action regarding the purchase, implementation, and applying for
possible grant funds for the installation of security cameras at the entranceways of Trophy Club and
Police license plate readers requiring such things as registration, insurance and stolen vehicles
(Council Member Lamont and Council Member Kurtz).
Attachments:
DateVer.Action ByActionResult
Agenda Item No. 8:
Discussionofandtakeappropriateactionregardingthepurchase,implementation,andapplyingforpossiblegrantfunds
fortheinstallationofsecuritycamerasattheentrancewaysofTrophyClubandPolicelicenseplatereadersrequiring
such things as registration, insurance and stolen vehicles (Council Member Lamont and Council Member Kurtz).
Town CouncilPage 53 of 89Meeting Date: January 27, 2018
Town of Trophy Club 1 Trophy Wood Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2018-032-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:1/9/2018 In control:Town Council
On agenda:1/27/2018 Final action:
Title:Discussion of and take appropriate action regarding the proposed Loop Road (T. Class).
Attachments:Staff Report - Proposed Loop Road.pdf
Proposed Loop Road Map 2.28.14.pdf
Corps Denial Letter 12.3.14.pdf
DateVer.Action ByActionResult
Agenda Item No. 9:
Discussion of and take appropriate action regarding the proposed Loop Road (T. Class).
Town CouncilPage 54 of 89Meeting Date: January 27, 2018
To: Mayor and Town Council
From: Thomas M. Class Sr., Town Manager
CC: Holly Fimbres, Town Secretary/RMO
Re: Proposed Loop Road
Town Council Retreat, January 27, 2018
Agenda Item:
Discussion of and take appropriate action regarding the proposed Loop Road (T. Class).
Explanation:
Staff met with representatives of the Corps of Engineers on 11/13/17 to discuss the Loop Road,
determine if anything, regulatory or otherwise, had changed from the Corps perspective since
the attached 12/3/14 denial letter, and to determine the Town’s options in moving forward
with a potential appeal if deemed appropriate.
Below is a series of four emails arranged in chronological order which provide the best
historical perspective and timeline of events with regard to the proposed Loop Road.
Email # 1:
-----Original Message-----
From: Tom Rutledge
Sent: Fri 2/28/2014 4:08 PM
To: Mike Slye
Subject: Loop Road Connection - Trophy Club
Mike
Hope you are doing well!!
Attached is an exhibit for the Trophy Club Drive loop road connector.I wanted to email this to
you so you can see the proposed alignment as we try to squeeze this around the Corps property
and around the golf course. I have prepared a project construction and engineering budget
based on this scope and that cost is approx. $5.3-million.
Page 1 of 6
Town CouncilPage 55 of 89Meeting Date: January 27, 2018
It seems the most time sensitive issue may be the proposed improvements the country club is
proposing for the UNT Practice Facility. If this is going to be a viable route we need to get
something formalized with them as well as get the Corps blessing on how we cross through their
property.
Let me know how you want to proceed from here and if we need to meet to review everything.
Thanks!
Tom Rutledge
Email # 2:
From: Mike Slye
Date: Sun, Mar 2, 2014 at 10:25 AM
Subject: FW: Loop Road Connection - Trophy Club
To: Town Council
Didn't want you to think this proposed project is 'dead' ... pretty expensive road, but wanted you
to see what we are thinking. TCCC will soon begin developing their northern most property for a
possible UNT golf team practice area thatwe would need to gain ROW from for this
project. TCCC and the Town has had preliminary discussions and it didn't appear that the issue
would be a problem in the future. Just thought you'd like to see what a proposed design of this
project would look like. Please don't float this out to the public ... we've got a long, long way to
go to secure necessary easements from the Corps ... and a tremendous amount of staffing
before we would ever be ready to propose this to our citizens.
Mike
Email #3:
From: Mike Slye
Sent:Friday, October 24, 2014 9:49 AM
To: Town Council
Subject: FW: Loop Road Connection - Trophy Club
Thanks to Philip for reminding me that I had sent this to the prior Council in March. Tom
Rutledge shares a little more info on this project below. He, Adam and I met w/Corps this week
to review this concept plan. We all felt it was a relatively good meeting. We are in a waiting
mode at this point to have the Corps run this project up before any more resources are
Page 2 of 6
Town CouncilPage 56 of 89Meeting Date: January 27, 2018
spent. Anticipate some direction from Corps PDQ (their term, not mine!)
Mike
Email #4 (Last following rejection letter):
From: Mike Slye
Sent: Thursday, December 18, 2014 4:59 PM
To: Town Council
Subject: Loop Road
This is a real setback (again) … looks like the only way the Corps is going to support a loop road
will be to dive the road south into the TCCC driving range before we can cross the narrowest
point of their ESA property.I will include this as a discussion point on the upcoming Council
Retreat.
Mike
11/13/17 Corps Meeting:
Prior to meeting with Corps representatives on 11/13/17, Town Manager and staff reviewed
the 2001 Grapevine Lake Master Plan which is a supplement to the original Master Plan of
1971. The purpose of the plan was to identify Environmentally Sensitive Areas (ESA) on all
Corps lands, with the objective being to minimize the number of easements granted once the
ESA’s were established. As a result, the following restrictions were placed on subsequent
easement requests which have had a negative impact on the viability of the proposed Loop
Road:
1.Requests are only granted when no practical alternative exists.
2.The request must have the least identifiable environmental and visual impact.
3.The request must consider routing the easement to adjacent land outside the ESA when
possible.
Factors the Corps uses to determine a “demonstrated need” for easements in ESA’s:
1.Whether there is adjacent private land outside the ESA that can be utilized for the
easement (Trophy Club Country Club). If yes, chances are virtually none for approval
according to the Corps representatives present.
2.Whether the proposed roadway qualifies as a regional arterial (traverses multiple
jurisdictions). If no, chances are virtually none for approval according to the Corps
representatives present.
Page 3 of 6
Town CouncilPage 57 of 89Meeting Date: January 27, 2018
3.Whether there is a demonstrated “public safety” need.According to the Corps
representatives present, public safety is not a significant factor in overriding the ESA
designation especially when adjacent private land exists.
The 11/13/17 Corps meeting confirmed the following facts pertinent to the Loop Road, and the
likelihood of a positive result in appealing the decision outlined in the rejection letter:
1.The Master Plan remains in effect and there have not been any changes to the ESA
designation since 2014 that would be favorable to Trophy Club’s request for
consideration of the Loop Road.
2.Recent changes to the Clean Water Act and the definition of what constitutes Waters of
the US (WOTUS) as identified in the 2017 Presidential Executive Order 13778, is not tied
to the ESA designation granted Grapevine Lake, and are therefore not applicable to a
review of the Loop Road proposal. Essentially, the prohibiting factor is the ESA
designation and not whether Grapevine Lake or its tributaries are considered WOTUS.
According to Corps representatives, should the Town decide to appeal the 2014 decision the
appeal process would start at the local Grapevine Lake office and work up the chain through
the Regional office, Fort Worth office, National Corps office, and ultimately to the Department
of the Army. The final decision rests with the Assistant Secretary of the Army for Civil works,
who is the only individual with the authority to override existing national policy as it relates to
ESA designations, and potentially provide relief as it relates to the Loop Road.
Following the 11/13/17 meeting, the Town Manager re-engaged with Corps Grapevine Lake
Manager Kenneth Myers on the appeal issue which is documented below:
Email #5 (Firstfollowing the 11/13/17 Corps meeting):
-----Original Message-----
From: Thomas Class
Sent: Thursday, December 07, 2017 4:38 PM
To: Myers, Kenneth D CIV USARMY CESWF (US)
Subject: \[EXTERNAL\] Loop Road Follow Up
Kenneth,
A short note to thank you again for taking the time to meet last month. Although the Trophy
Club Town Council has not reached a consensus on a path forward, I have been requested to
obtain information on the appeal process as it relates to the 2014 decision should Council decide
to pursue this option. Any information you might be able to provide on this process would be
most helpful and appreciated.
Thanks in advance for your assistance...............
Page 4 of 6
Town CouncilPage 58 of 89Meeting Date: January 27, 2018
Best,
Tom
Email #6 (Corps response following the 11/13/17 meeting):
-----Original Message-----
From: Myers, Kenneth D CIV USARMY CESWF (US)
Sent: Wednesday, December 13, 2017 8:52 AM
To: Thomas Class
Subject: RE: Loop Road Follow Up
Tom,
It was pleasure meeting you as well.
I believe the denial letter back in 2014 was written by our Trinity Region Operations Project
Manager, as the Grapevine Lake Manager position was vacant at the time. Since the denial was
strictly based on the road policy and restrictions for development within an ESA
(Environmentally Sensitive Area) the appeal would be more of a challenge to our policy rather
than the denial of the road request. The road policy that I'm referencing was a district policy
that was adopted nationally.
We do strive to find ways to work with our partners while remaining in compliance with policies,
and the Corps did propose one crossing of the ESA at the narrowest point possible. Even though
this proposal is technically outside of the policies cited above, we believe the impact to the
resource is minimal and a possible exception could be made. However, I don't believe we ever
received a response for that proposal.
The best way to approach this from here is to update your request with any changes you may
see as a viable alternative and resubmit the request. Hopefully I've answered your question, but
please give me a shout if you need to discuss further.
Thank you,
Kenneth Myers
Grapevine Lake Manager
Based on the above information, staff proposes the following options in determining the
ultimate viability of the proposed Loop Road project:
1.Based on the Corps acknowledgement that the impact to the ESA is minimal and a
possible exception could be made, submit an update of the Loop Road project with any
changes the Town considers as a viable alternative, and request consideration.
Page 5 of 6
Town CouncilPage 59 of 89Meeting Date: January 27, 2018
In the event the updated request is denied:
2.Engage with Trophy Club Country Club representatives and determine the viability of
utilizing nearby Country Club property for the Loop Road.
3.Identify Local Council, State Senate and House, and/or Federal Congressional support
for the Loop Road project.
4.Hire an environmentalist to conduct an independent Environmental Impact Study to
support a potential appeal of the 12/3/14 decision. Based on the result, potentially:
5.Contract with TNP to conduct a cost analysis, place before the residentsas a Loop Road
Proposition, submit an appeal, or administratively close.
Attachments:
Proposed Loop Road Map dated: 2/28/14
Corps Denial Letter dated: 12/3/14
Council Consideration:
Staff seeks Council’s consideration of updated Loop Road project information and alternatives
for resolution.
Page 6 of 6
Town CouncilPage 60 of 89Meeting Date: January 27, 2018
January 201827,
Date:
Meeting
Page 89of 61
Town
Town CouncilPage 62 of 89Meeting Date: January 27, 2018
Town CouncilPage 63 of 89Meeting Date: January 27, 2018
Town of Trophy Club 1 Trophy Wood Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2018-034-T Version:1 Name:
Type:Agenda Item Status:Executive Session
File created:1/9/2018 In control:Town Council
On agenda:1/27/2018 Final action:
Title:Pursuant to the following designated sections of the Texas Government Code, Annotated, Chapter
551 (Texas Open Meetings Act), the Council will convene into executive session to discuss the
following:
A)Section 551.074 Personnel Matters under Subsection (1) to discuss or deliberate the
appointment, evaluation and duties of a public officer or employee:
1.Contract Review of Town Manager Thomas M. Class, Sr. (Mayor Sanders)
2.Contract Review of Town Attorney J. David Dodd III (Mayor Sanders)
3.Contract Review of Town Secretary Holly Fimbres (Council)
B)Section 551.071 Consultation With Attorney under Subsection (2) to consult with the Town
Attorney on a matter in which the duty of the attorney to the governmental body under the Texas
Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Texas
Open Meetings Act, specifically:
Pending Litigation (D. Dodd)
Attachments:
DateVer.Action ByActionResult
Agenda Item No. 10:
PursuanttothefollowingdesignatedsectionsoftheTexasGovernmentCode,Annotated,Chapter551(TexasOpen
Meetings Act), the Council will convene into executive session to discuss the following:
A)Section551.074PersonnelMattersunderSubsection(1)todiscussordeliberatetheappointment,evaluation
and duties of a public officer or employee:
1.Contract Review of Town Manager Thomas M. Class, Sr. (Mayor Sanders)
2.Contract Review of Town Attorney J. David Dodd III (Mayor Sanders)
3.Contract Review of Town Secretary Holly Fimbres (Council)
B)Section551.071ConsultationWithAttorneyunderSubsection(2)toconsultwiththeTownAttorneyonamatterin
whichthedutyoftheattorneytothegovernmentalbodyundertheTexasDisciplinaryRulesofProfessionalConduct
of the State Bar of Texas clearly conflicts with the Texas Open Meetings Act, specifically:
Pending Litigation (D. Dodd)
Town CouncilPage 64 of 89Meeting Date: January 27, 2018
Town of Trophy Club 1 Trophy Wood Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2018-065-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:1/17/2018 In control:Town Council
On agenda:1/27/2018 Final action:
Title:Consider and take appropriate action regarding a Proclamation of the Town Council recognizing
February 2018 as Kindness Awareness Month in Trophy Club; and providing an effective date
(Council Member Fleury and Mayor Sanders).
Attachments:PRO 2018-02 - Kindness Awareness Month.pdf
DateVer.Action ByActionResult
Agenda Item No. 11:
ConsiderandtakeappropriateactionregardingaProclamationoftheTownCouncilrecognizingFebruary2018as
Kindness Awareness Month in Trophy Club; and providing an effective date (Council Member Fleury and Mayor Sanders).
Town CouncilPage 65 of 89Meeting Date: January 27, 2018
TOWNOFTROPHYCLUB,TEXAS
PROCLAMATIONNO.2018-02
APROCLAMATIONOFTHETOWNCOUNCILOFTHETOWNOFTROPHY
CLUB, TEXAS, SUPPORTINGFEBRUARY2018ASKINDNESS
AWARENESSMONTHINTROPHYCLUB;ANDPROVIDINGANEFFECTIVE
DATE.
WHEREAS,
theincidenceofrandomactsofviolenceintheUnitedStateshasreached
epidemiclevels;and
WHEREAS,
everydayintheUnitedStates, 3 children are killedbychildabuse, 9
children are murdered,307children are arrestedforcrimesofviolence,7,945children are
reportedabusedorneglected,5,703teenagers are victimsofviolentcrimeandevery 4 hours a
childintheUnitedStatescommitssuicide;and
WHEREAS,
everyyearintheUnitedStates,there are 758randomactsofviolencefor
every100,000personsintheUnitedStates; and
WHEREAS,
February12ththroughFebruary18th,hasbeendeclaredasthenational
“RandomActsofKindnessWeek”andourNISDTrophyClubschoolshavebeenchallengedto
perform5,000Random Acts ofKindnessaspartofour“Campaign 4 Kindness”;and
WHEREAS,
theTownofTrophyClubrecognizesthevalueofsimpleactsofkindness
performedwithoutpromptingorreasonandhowtheseactscanpositivelyimpacttheperformer,
therecipientandonlookerofthegooddeed;and
WHEREAS,
peopleofanyagecanparticipatein“Random Acts ofKindness”anytime,
anyplaceandfortheunselfishpurposeofspreadinggoodwill; and
WHEREAS,
byproviding“Random Acts ofKindness”andreachingouttooneanother,
regardlessofsocialor economicstatus,education,gender,origin,religiousbelief,age,lifestyle
orabilities,weextendanopportunityforgrace,dignityandacceptancethatmightnototherwise
beoffered;and
WHEREAS,
to initiate a student-led, community-wide Campaign 4 Kindness, to include a
Town sponsored “Fun Run 4 Kindness” through a coordinated partnership between Northwest
Independent School District, Beck Elementary School, Lakeview Elementary School, Medlin
Middle School, Byron Nelson High School, the Town of Trophy Club and Hope Kindness
Community (HKC) that is strategically designed to create a culture of kindness. Through this
Campaign, students, their families and our residents will be called to action to change their
community and the world.
NOW,THEREFORE, IMAYORC.NICKSANDERS,INCONJUNCTIONWITHTHE
,
TOWNCOUNCILOFTHETOWNOFTROPHYCLUB, TEXAS, DO HEREBY PROCLAIM:
FEBRUARY2018ASKINDNESSAWARENESSMONTH
Section1.EncouragingresidentstoparticipateintheCampaign 4 Kindnessand
practicerandomactsofkindness,inthespiritofcompassion,kindness,andgoodwilltowardall
persons.
PASSED AND APPROVED
bytheTownCounciloftheTownofTrophyClub,Texas,
this27thdayofJanuary2018.
__________________________ ____________________________
HollyFimbres,TownSecretary C.NickSanders,Mayor
TownofTrophyClub,Texas TownofTrophyClub,Texas
Town CouncilPage 66 of 89Meeting Date: January 27, 2018
Town of Trophy Club 1 Trophy Wood Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2018-078-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:1/19/2018 In control:Town Council
On agenda:1/27/2018 Final action:
Title:Consider and take appropriate action regarding the award of bids for paving and drainage
improvements for Indian Creek Drive and Phoenix Drive; and authorizing the Mayor or his designee to
execute all necessary documents (T. Jaramillo).
Attachments:Staff Report - Award of Bid.pdf
TNP Letter of Recommendation.pdf
Bid Tabulation Report.pdf
Project Schedule.pdf
Construction Location Maps.pdf
DateVer.Action ByActionResult
Agenda Item No. 12:
ConsiderandtakeappropriateactionregardingtheawardofbidsforpavinganddrainageimprovementsforIndianCreek
Drive and Phoenix Drive; and authorizing the Mayor or his designee to execute all necessary documents (T. Jaramillo).
Town CouncilPage 67 of 89Meeting Date: January 27, 2018
To: Mayor and Town Council
From: Tony Jaramillo, Director of Parks and Recreation, Streets and Facilities
CC: Thomas M. Class Sr., Town Manager
Holly Fimbres, Town Secretary/RMO
Re: Indian Creek Drive and Phoenix Drive Capital Improvement Project
Town Council Retreat, January 27, 2018
Agenda Item:
Consider and take appropriate action regarding the award of bids for paving and drainage
improvements for Indian Creek Drive and Phoenix Drive; and authorizing the Mayor or his
designee to execute all necessary documents (T. Jaramillo).
Explanation:
Town staff, with the assistance of Teague Nall & Perkins (TNP), went out to bid for a Capital
Improvement Project specifically forIndian Creek Drive (from Fair Green Drive to
Meadowbrook Lane) and Phoenix Drive (from Pebble Beach Drive to Shields Drive). A total of
six (6) contractors provided bids on the project. Based on specific qualifications, similar project
experience and evaluating various references, TNP determined and recommended that Quality
Excavation, LTD met the requirements and submitted the lowest qualified bid of $2,337,137.00.
There is a scheduled Pre-construction meeting on February 6, 2018.
Attachments:
TNP Letter of Recommendation
Bid Tabulation Report
Project Schedule
Construction Location Maps
Council Consideration:
Staff seeks Council’s consideration to award the bid to the lowest qualified bidder for the Indian
Creek Drive and Phoenix Drive project.
Page 1 of 1
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2017 - 2018 CIP
INDIAN CREEK & PHOENIX DRIVE RE-CONSTRUCTION
W/ MUD WATERLINE IMPROVEMENTS
PROJECT SCHEDULE
10/20/2017
10.23.17 12.01.17: Engineering Design for Waterlines (based on MUD contract
approval on 10/18/2017)
12.04.17: Let for Bid (Min. 21-Days for Bidding to meet TCMUD Requirements)
01.05.18: Open Bids
01.05.18 01.10.18: Evaluation of Bids and Contractor References
01.16.18: MUD Board Award Water Contract
01.23.18: Council Meeting Award
01.24.18 02.06.18: Contracts, Bonds and Insurance
02.06.18: Pre-Construction Meeting
02.09.18: Citizen Meeting
02.12.18: Start Construction Notice to Proceed
03.04.19: Substantial Completion (385-calendar days)
04.03.19: Final Acceptance (30-days to complete punch list)
1.Construction time will take approximately 385-days. Construction will occur during the 2017-2018 &
2018-2019 school year.
2.Last day of school is June 1, 2018 and first day of school is August 27, 2018 (estimated).
Fort Worth 5237 N. Riverside Drive, Suite 100Fort Worth, Texas 76137817.336.5773
Dallas 17304 Preston Road, Suite 1340Dallas, Texas 75252214.461.9867 Denton 1517 Centre Place Drive, Suite 320Denton, Texas 76205940.383.4177
Town CouncilPage 79 of 89Meeting Date: January 27, 2018
Registered by the Texas Board of Professional Engineers, Firm No. F-230 Registered by the Texas Board of Professional Surveyors, Firm No. 100116-00
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Town of Trophy Club 1 Trophy Wood Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2018-079-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:1/19/2018 In control:Town Council
On agenda:1/27/2018 Final action:
Title:Case FP-16-001 (PD-30 / Town Center Addition)
Consider and take appropriate action regarding a request for approval of a final plat for Trophy Club
Town Center Addition, Lots 1 - 51(X), Block A, located in Planned Development No. 30, on the
northeast corner of SH 114 and Trophy Club Drive (L. Payne).
Attachments:Staff Report - Case FP-16-001.pdf
Exhibit A - Final Plat.pdf
DateVer.Action ByActionResult
Agenda Item No. 13:
Case FP-16-001 (PD-30 / Town Center Addition)
ConsiderandtakeappropriateactionregardingarequestforapprovalofafinalplatforTrophyClubTownCenter
Addition,Lots1-51(X),BlockA,locatedinPlannedDevelopmentNo.30,onthenortheastcornerofSH114andTrophy
Club Drive (L. Payne).
Town CouncilPage 82 of 89Meeting Date: January 27, 2018
To: Mayor and Town Council
From: Lisa Payne, Town Planner
CC: Thomas M. Class Sr., Town Manager
Holly Fimbres, Town Secretary/RMO
Re: Case #FP-16-001
Town Council Retreat, January 27, 2018
Agenda Item:
Case FP-16-001 (PD-30 / Town Center Addition)
Consider and take appropriate action regarding a request for approval of a final plat for Trophy
Club Town Center Addition, Lots 1 - 51(X), Block A,located in Planned Development No. 30, on
the northeast corner of SH 114 and Trophy Club Drive (L. Payne).
Request:
The applicant, Stantec Consulting Services, is requesting approval of a final plat of 26.355 acres
for the purpose of creating a mixed-use development to include retail, multifamily, and
townhomes.
Location:
The subject property is located north of SH 114, east of Trophy Club Drive, south of The Estates
of Hogans Glen subdivision, and west of Lake Forest Village subdivision.
Zoning:
The subject property is zoned PD-30 and is required to comply with the development standards
created specifically for this project.
Details:
The proposed final plat for the PD-30 property, called Trophy Club Town Center Addition, is
composed of 5 large development lots, 39 individual townhome lots, 5 HOA lots, and 2
common area lots. The property is currently vacant except for an existing office building in use
at the corner of Trophy Club Drive and Indian Creek Drive. The submitted site plans do not
affect the existing building, as it will continue to operate until it is possibly replaced with new
development in the future.
A creek and its 100-year flood zone is located east of where the townhomes would be located.
Some of the townhome lots will have 100-year flood zone in their backyard, but all homes will
be built outside of it. The flood zone also extends into the backyards of the homes on the other
Page 1 of 2
Town CouncilPage 83 of 89Meeting Date: January 27, 2018
side of the creek on Brook Hollow Lane, which is not uncommon adjacent to a waterway. A
note has been made on this plat to require an elevation certificate at the time of building
permit application for Lots 26 – 45 to protect the future residents.
The applicant has completed revisions on the final plat requested by Town staff and Teague,
Nall, & Perkins (TNP). In addition, revisions requested from Town staff and TNP have been
completed on the civil plans, the retail site plan package, the multifamily site plan package, the
townhomes site plan package, and the tree survey. The site plan packages for this project are
not required to be presented to the Planning and Zoning (P&Z) Commission and Town Council,
per the approved PD-30 development standards.
Parkland Dedication has been settled between the Town and the property owner, as
documented in an agreement filed with the Town Secretary’s office. A note referring to the
Parkland Dedication agreement is found on the final plat.
In addition, notes protecting the access easements that run behind the townhomes from being
fenced-in are included on the plat.
P&Z Commission Recommendation:
The P&Z Commission will review the proposed final plat at a meeting to be held on Thursday,
January 25, 2018. Town staff will forward the discussion points and results of the vote to Town
Council.
Council Consideration:
The proposed final plat is in compliance with Trophy Club’s Subdivision Ordinance.
Attachments:
Exhibit A – Final Plat
Page 2 of 2
Town CouncilPage 84 of 89Meeting Date: January 27, 2018
Town of Trophy Club 1 Trophy Wood Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2018-080-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:1/19/2018 In control:Town Council
On agenda:1/27/2018 Final action:
Title:Consider and take appropriate action regarding approving a Settlement Agreement with JSB
Properties, L.P. and JLIS, LLC (D. Dodd).
Attachments:
DateVer.Action ByActionResult
Agenda Item No. 14:
ConsiderandtakeappropriateactionregardingapprovingaSettlementAgreementwithJSBProperties,L.P.andJLIS,
LLC (D. Dodd).
Town CouncilPage 88 of 89Meeting Date: January 27, 2018
Town of Trophy Club 1 Trophy Wood Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2018-035-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:1/9/2018 In control:Town Council
On agenda:1/27/2018 Final action:
Title:Consider and take appropriate action regarding the Executive Session (H. Fimbres).
Attachments:
DateVer.Action ByActionResult
Agenda Item No. 15:
Consider and take appropriate action regarding the Executive Session (H. Fimbres).
Town CouncilPage 89 of 89Meeting Date: January 27, 2018