Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Agenda Packet TC 11/14/2017
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own CouncilPage 1 of 118Meeting Date: November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`a X C-F+9--< N!#=+4 M'$-.-' NZH@%<> Town CouncilPage 2 of 118Meeting Date: November 14, 2017 !"# $!%&'.//0&!1"21/!34> 6/8-/)"?@ "A;?9 QM A;?9NO;QN 0-"4#<+) &"< =&S+ &%%)-%)#&=+ &$=#-" )+:&)<#": & 8+4-'!=#-" &<-%=#": &" U"*+4=F+"= H-'#$/J &"< %)-*#<#": &" +>>+$=#*+ <&=+ ?M@ W&)S&!4S&4A@ !"#$ %& N=&>> 8+%-)= X U"*+4=F+"= H-'#$/ Z%<&=+@%<> M!=.-)#b+< O)-S+) (+&'+)4 I#4=@%<> M%%)-*+< ,)&#"#": N-!)$+4@%<> 8EN 7 5XQ5 X U"*+4=F+"= H-'#$/ Z%<&=+@%<> SM A;?9NOA9N 0-"4#<+) &"< =&S+ &%%)-%)#&=+ &$=#-" )+:&)<#": & 8+4-'!=#-" &!=.-)#b#": =.+ ,-9" &"&:+) &"<c-) =.+ (#)+$=-) -> K#"&"$+ =- "+:-=#&=+ &"< +3+$!=+ &"/ &"< &'' $-"=)&$=4 &"< -=.+) <-$!F+"=4 #"$#<+"= =- +4=&1'#4.#": 1&"S &"< #"*+4=F+"= &$$-!"=?4A >-) =.+ %!)%-4+ -> #"*+4=#": #" &!=.-)#b+< #"*+4=F+"=4 &"< >#"&"$#&' #"4=#=!=#-" <+%-4#=4J &"< %)-*#<#": &" +>>+$=#*+ <&=+ ?M@ W&)S&!4S&4A@ !"#$ %& N=&>> 8+%-)= X O&"S#": &"< U"*+4=#": M!=.-)#b&=#-"@%<> 8EN 7 5XQ\] X O&"S#": &"< U"*+4=#": M!=.-)#b&=#-"@%<> ?;M A;?9NO;SN (#4$!44#-" -> &"< =&S+ &%%)-%)#&=+ &$=#-" )+:&)<#": 4+==#": & <&=+ >-) =.+ 7 \] 0-!"$#' 8+=)+&= &"< <#4$!44 %-=+"=#&' &:+"<& #=+F4 ?,@ 0'&44A@ ??M A;?9NOAON !"# $!%&'"X$0$)/"21/!34"I0/8"> M"O (#4$!44#-" -> &"< =&S+ &%%)-%)#&=+ &$=#-" )+:&)<#": 4&'+4 =&3 &''-$&=#-" &"< C-!4+ O#'' ^5J #"$'!<#": <#)+$=#": ,-9" N=&>> =- %)-$++< 9#=. =.+ %'&""#": &"< $&''#": & 0-"=#"!&=#-" 8+>+)+"<!F >-) =.+ ,)-%./ 0'!1 0)#F+ 0-"=)-' &"< H)+*+"=#-" (#4=)#$= &"< $&''#": & 8+&!=.-)#b&=#-" E'+$=#-" >-) =.+ ,-9"d4 cRe 4&'+4 =&3 >-) N=)++= &#"=+"&"$+ ? &/-) N&"<+)4 &"< &/-) H)- ,+F 8-9+A@ !"#$ %& C-!4+ O#'' ^5@%<> ,+3&4 !"#$#%&' I+&:!+ X I-$&' N&'+4 ,&3 O#'' \\#*+4 0#=#+4 U"$)+&4+< K#"&"$#&' K'+3#1#'#=/@%<> ?AM A;?9NO?;N (#4$!44#-" -> #=+F4 >-) K!=!)+ M:+"<&4 =- #"$'!<+ &:+"<& #=+F4 >-) $-"4#<+)&=#-" -" =.+ (+$+F1+) 72 7 5 0-!"$#' &:+"<& &"< #=+F4 >)-F =.+ ,-9" 0-!"$#' K!=!)+ M:+"<& U=+F4 '#4= ?C@ K#F1)+4A@ !"#$ %& (+$+F1+) 72 7 5 H)-%-4+< M:+"<&@%<> U=+F4 >-) K!=!)+ M:+"<&4 !%<&=+< X 7X7 5@%<> Town CouncilPage 3 of 118Meeting Date: November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f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b+ =.+ &/-) -) .#4 <+4#:"++ =- +3+$!=+ &'' "+$+44&)/ <-$!F+"=4 ?,@ 0'&44A@ ?OM A;?9NOAPN 0-"4#<+) &"< =&S+ &%%)-%)#&=+ &$=#-" )+:&)<#": & 8+4-'!=#-" -> =.+ ,-9" 0-!"$#' $&4=#": =.+ ,-9";4 =9+"=/X=.)++ ?7QA &''-$&=+< *-=+4 >-) & $&"<#<&=+ -) $&"<#<&=+4 =- 4+)*+ -" =.+ (+"=-" 0+"=)&' M%%)&' (#4=)#$= O-&)< -> (#)+$=-)4J &"< %)-*#<#": &" +>>+$=#*+ <&=+ ?C@ K#F1)+4A@ !"#$ %& N=&>> 8+%-)= X (0M( O-&)< -> (#)+$=-)4@%<> I+==+) >)-F (0M(@%<> 8EN 7 5XQ^ X (0M( O-&)< -> (#)+$=-)4@%<> Town CouncilPage 4 of 118Meeting Date: November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`="C((&%/"40"RQA"QP?"@R;; "@Q"+ $)="&!" 4364!%/ "4!3")/4= !4-'/"4%% 88 340& !=" &''"-/"843/"0 "4==&=0", $M I"%/)0&(,"0+40"0+/"4004%+/3"! 0&%/"4!3"41/!34" ("&0/8="0 "-/"% !=&3/)/3"-,"0+&="7 4)3" 4=")/8 6/3"-,"8/"() 8"0+/"() !0" &!3 " ("0+/"56 )/".$!&%&*4'"7$&'3&!1 "?;;" .$!&%&*4'"E)&6/ " ) *+,"#'$- " /\\4= " !"0+/"aaaaaaaaaa"34," (" aaaaaaaaaaaaaaaaaaaaaa "A;?9M aaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaa " &0'/:"aaaaaaaaaaaaaaaaaaaaaaaaaaa I"%/)0&(,"0+40"0+/"4004%+/3"! 0&%/"4!3"41/!34" ("&0/8="0 "-/"% !=&3/)/3"-,"0+&="7 4)3" 4=")/8 6/3"-,"8/"() 8"0+/"-$''/0&!"- 4)3"40" ) *+,"#'$-" !"U4'' "?" ) *+,"\] 3" E)&6/ " ) *+,"#'$- " /\\4= " !"0+/"aaaaaaaaaa"34," ("aaaaaaaaaaaaaaaaaaaaaa "A;?9M aaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaa " &0'/:"aaaaaaaaaaaaaaaaaaaaaaaaaaa Town CouncilPage 5 of 118Meeting Date: November 14, 2017 Town of Trophy Club 100 Municipal Drive Trophy Club, Texas 76262 Legislation Details (With Text) File #:2017-503-T Version:1 Name: Type:Agenda Item Status:Regular Session File created:10/24/2017 In control:Town Council On agenda:11/14/2017 Final action: Title:Receive Town Manager Class' update and provide input regarding the following (T. Class): ·Town Hall Dedication ·Newly Hired Employees ·Volunteer Program Attachments: DateVer.Action ByActionResult Agenda Item No. 1: Receive Town Manager Class' update and provide input regarding the following (T. Class): Town Hall Dedication Newly Hired Employees Volunteer Program Town CouncilPage 6 of 118Meeting Date: November 14, 2017 Town of Trophy Club 100 Municipal Drive Trophy Club, Texas 76262 Legislation Details (With Text) File #:2017-504-T Version:1 Name: Type:Agenda Item Status:Regular Session File created:10/24/2017 In control:Town Council On agenda:11/14/2017 Final action: Title:Receive Town Council Liaison updates; discussion of same (H. Fimbres): *Animal Shelter Advisory Board, October 30, 2017 Council Liaison - Council Member Philip Shoffner *Economic Development Corporation 4B, November 6, 2017 Council Liaison - Mayor Pro Tem Rhylan Rowe Attachments: DateVer.Action ByActionResult Agenda Item No. 2: Receive Town Council Liaison updates; discussion of same (H. Fimbres): *Animal Shelter Advisory Board, October 30, 2017 Council Liaison - Council Member Philip Shoffner *Economic Development Corporation 4B, November 6, 2017 Council Liaison - Mayor Pro Tem Rhylan Rowe Town CouncilPage 7 of 118Meeting Date: November 14, 2017 Town of Trophy Club 100 Municipal Drive Trophy Club, Texas 76262 Legislation Details (With Text) File #:2017-505-T Version:1 Name: Type:Agenda Item Status:Consent Agenda File created:10/24/2017 In control:Town Council On agenda:11/14/2017 Final action: Title:Consider and take appropriate action regarding the Town Council Regular Session Minutes dated October 10, 2017 (H. Fimbres). Attachments:Draft TC Regular Session Minutes October 10, 2017.pdf DateVer.Action ByActionResult Agenda Item No. 3: ConsiderandtakeappropriateactionregardingtheTownCouncilRegularSessionMinutesdatedOctober10,2017(H. Fimbres). Town CouncilPage 8 of 118Meeting Date: November 14, 2017 TOWN OF TROPHY CLUB TOWN COUNCIL REGULAR SESSION MINUTES TUESDAY, OCTOBER 10, 2017, 7:00 P.M. LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS SVORE MUNICIPAL BUILDING BOARDROOM The Town Council of the Town of Trophy Club, Texas, met in a Regular Session on Tuesday, October 10, 2017. The meeting was held within the boundaries of the Town and was open to the public. STATE OF TEXAS § COUNTY OF DENTON § TOWN COUNCIL MEMBERS PRESENT: C. Nick Sanders Mayor Rhylan Rowe Mayor Pro Tem, Place 3 Alicia Fleury Council Member, Place 1 Eric Jensen Council Member, Place 2 Tim Kurtz Council Member, Place 4 Greg Lamont Council Member, Place 5 Philip Shoffner Council Member, Place 6 STAFF PRESENT: Tom Class Town Manager Tony Jaramillo Director of Parks and Recreation Tony JaramilloTony JaramilloDirector of Parks and Recreation David Dodd Town Attorney Amber Karkauskas Director of Finance Amber KarkauskasAmber KarkauskasDirector of Finance Holly Fimbres Town Secretary/RMO Sherri Lewis PIO/Communications Manager PIO/Communications Manager Sherri LewisSherri Lewis Patrick Arata Police Chief Mike Pastor Information Technology Manager Mike Pastor Mike Pastor Information Technology Manager Information Technology Manager Greg Boos Fire Driver/Engineer Lisa Payne Town Planner Lisa PayneLisa Payne Wade Carroll Fire Chief Jonathan Phillips Director of Administrative Services Jonathan PhillipsJonathan Phillips Matt Christoffel Police Officer Steve Rusk Firefighter/EMT Steve RuskSteve Rusk Kalo Evans Firefighter/EMT Justin Smith Firefighter/EMT Firefighter/EMTFirefighter/EMT Justin Smith Donnie Hurd Fire Captain Tommy Uzee Director of Community Development Fire CaptainFire Captain Tommy Uzee Mayor Sanders announced the date of Tuesday, October 10, 2017, called the Town Council to order and announced the date of announced the date of TuesdayTuesdayOctober 10October 10 , , announced a quorum at 7:00 p.m. announced a quorum at 0000 7: p.mp.m .. The Invocation was offered by Pastor Joel Quile with Bara Church. fered fered b Invocation was ofInvocation was ofPastor Joel Quile with Bara ChurchPastor Joel Quile with Bara Church y b The Pledges to the American Flag and Texas Flag were led by Council Member Shoffner. to the American Flagto the American Flagand The Pledges The Pledges Texas FlagTexas Flag and CITIZEN PRESENTATIONS CITIZEN PRESENTATIONSCITIZEN PRESENTATIONS This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the agenda. This is an opportunity for citizens to address the Council on any matter whether or This is an opportunity for citizens to address the Council on any matter whether or The Council is not permitted to take action on or discuss any presentations made to the Council at this time The Council is not permitted to take action on or discuss anyThe Council is not permitted to take action on or discuss any concerning an item not listed on the agenda. The Council will hear presentations on specific agenda items prior to concerning an item not listed on theconcerning an item not listed on the the Council addressing those items. You may speak up to four (4) minutes or the time limit determined by the Council addressing those items. You may speak up to Council addressing those items. You may speak up to Mayor or presiding officer. To speak during this item you must complete the Speaker's form that includes the Mayor or presiding officer. To speak during this item you mustMayor or presiding officer. To speak during this item you must topic(s) of your statement. Topics of presentation should be limited to matters over which the Council has authority. Mayor Sanders advised that Wayne Hummer submitted an email on October 9, 2017, expressing his desire to paint a blue stripe on either Plaza Drive or Trophy Wood Drive to show support for the Police Department. Town CouncilPage 9 of 118Meeting Date: November 14, 2017 ANNOUNCEMENTS AND REPORTS 1. Receive Town Manager Class' update regarding the following, discussion and provide input regarding same (Staff): Fall Festival – The 5th Annual Fall Festival was scheduled for October 14th from 3:00 p.m. to 6:00 p.m. Staff expected 800 attendees and various activities were planned for the kids, such as bounce houses and a petting zoo. Highway 114 Sound Wall – The Texas Department of Transportation (TxDOT) was waiting on the completion of the revised engineering drawings. The drawings needed to be revised since both walls were moving away from the residential lots (west wall – 8 additional feet and the east wall - 7.5 additional east wall east wall and the and the feet). Normally TxDOT would revise the engineering plans, but it would be several months before TxDOT would revise the engineering plans, but it would be several months before TxDOT would revise the engineering plans, but it would be several months before TxDOT engineers could get to this project; therefore the contractor was handling the revisions. TxDOT s handling the revisions. TxDOT s handling the revisions. TxDOT anticipated that the wall would be completed in late Spring 2018. CONSENT AGENDA All matters listed as Consent Agenda are considered to be routine by the Town Council and will be enacted by one All matters listed as Consent Agenda are considered to be routine by the Town CouncilAll matters listed as Consent Agenda are considered to be routine by the Town Counciland will be enacted by one and will be enacted by one motion. There will not be a separate discussion of these items. If discussion is desired, that item will be removed items. If discussion is desired, that item will be removed items. If discussion is desired, that item will be removed from the consent agenda and will be considered separately. 2. Consider and take appropriate action regarding the Town Council Regular Session Minutes dated September Consider and take appropriate action regarding the Town Council Regular Session Minutes dated September Consider and take appropriate action regarding the Town Council Regular Session Minutes dated September 12, 2017 (H. Fimbres). (Town Secretary Note: Approved as presented in the Town Council agenda packet) : Approved as presented in the Town Council agenda packet: Approved as presented in the Town Council agenda packet 3. Consider and take appropriate action regarding the financial and variance report dated August 2017 (A. Consider and take appropriate action regarding the financial and variance report dated August 2017 (A. Consider and take appropriate action regarding the financial and variance report dated August 2017 (A. Karkauskas). 4. Consider and take appropriate action regarding a Requisition Request for procurement of a new Police SUV Consider and take appropriate action regarding a Requisition Request for procurement of a new Police SUV Consider and take appropriate action regarding a Requisition Request for procurement of a new Police SUV Patrol vehicle and a Police SUV Administrative vehicle between the Town of Trophy Club and Silsbee Ford Administrative vehicle between the Town of Trophy Club and Silsbee Ford Administrative vehicle between the Town of Trophy Club and Silsbee Ford for operations in the Police Department; and authorizing the Mayor or his designee to execute all necessary for operations in the Police Department; and authorizing the Mayor or his designee to execute all necessary for operations in the Police Department; and authorizing the Mayor or his designee to execute all necessary documents (P. Arata). Motion: Motion made by Council Member Kurtz, seconded by Council Member Fleury, to approve Consent Agenda Items 2 Council Member Council Member seconded by seconded by Council Member Council Member Kurtz , , through 4. Motion passed unanimously 7-0-0. Motion passed unanimously 7-0-0. 7-0-0. Motion passed unanimously REGULAR SESSION REGULAR SESSION 5. Consider and take appropriate action regarding a Proclamation of the Town Council recognizing October Consider and take appropriate action regarding a Proclamation of the Town Council recognizing October Consider and take appropriate action regarding a Proclamation of the Town Council recognizing October 2017 as Bullying Prevention Awareness Month in Trophy Club; and providing an effective date (Mayor Prevention Awareness Month in Trophy Club; and providing an effective date (Mayor Prevention Awareness Month in Trophy Club; and providing an effective date (Mayor 2017 as Bullying 2017 as Bullying Sanders and Council Member Fleury). Sanders and Council Member Fleury).Sanders and Council Member Fleury). Council Member Fleury read the proclamation into the record. Council Member Fleury read the proclamation into the record.Council Member Fleury read the proclamation into the record. Motion: Motion made by Council Member Fleury, seconded by Council Member Jensen, to approve Proclamation No. 2017- Motion made by Council Member Motion made by Council Member 09, recognizing October 2017 as Bullying Prevention Awareness Month in Trophy Club; and providing an effective date of October 10, 2017. Scott Folley, 2407 Lilyfield Drive, read a letter on behalf of his daughter, Mackenzie, who was a student at Byron Nelson High School. In an effort to prevent others from experiencing the loss of a loved one due to bullying she was committed to creating an anti-bullying campaign called My Bully-Free Community. The group would offer a supportive place for discussions and opportunities to come together through organized events occurring throughout the year. Mackenzie encouraged individuals to become active in this campaign because there was a serious need to put an end to bullying. The group has created a Facebook page and are in the process of creating Town Council Minutes October 10, 2017 Page 2 of 7 Town CouncilPage 10 of 118Meeting Date: November 14, 2017 an online support chatroom called Find a Friend for those who are struggling with bullying. Additionally, the group was planning to host an event in October 2017. The vote was taken. Motion passed unanimously 7-0-0. Mayor Sanders and Council Member Fleury presented Jamie Farber, Director of Counseling for Northwest Independent School District, with the proclamation. 6. Consider and take appropriate action regarding a Proclamation of the Town Council recognizing October 2017 as Breast Cancer Awareness Month in Trophy Club; and providing an effective date (Mayor Sanders). 2017 as Breast Cancer Awareness Month in Trophy Club; and providing an effective date (Mayor Sanders).2017 as Breast Cancer Awareness Month in Trophy Club; and providing an effective date (Mayor Sanders). Council Member Fleury read the proclamation into the record. Motion: Motion made by Council Member Fleury, seconded by Council Member Jensen, to approve Proclamation No. 2017- , to approve Proclamation No. 2017, to approve Proclamation No. 2017 JensenJensen 11, recognizing October 2017 as Breast Cancer Awareness Month in Trophy Club; and providing an effective date recognizing October 2017 as Breast Cancer Awareness Month in Trophy Club; and providing an effective date recognizing October 2017 as Breast Cancer Awareness Month in Trophy Club; and providing an effective date of October 10, 2017. Motion passed unanimously 7-0-0. 7. Consider and take appropriate action regarding a Proclamation of the Town Council recognizing October Consider and take appropriate action regarding a Proclamation of the Town Council recognizing October Consider and take appropriate action regarding a Proclamation of the Town Council recognizing October 2017 as National Domestic Violence Awareness Month in Trophy Club; and providing an effective date 2017 as National Domestic Violence Awareness Month in Trophy Club; and providing an effective date 2017 as National Domestic Violence Awareness Month in Trophy Club; and providing an effective date (Mayor Sanders). Mayor Pro Tem Rowe read the proclamation into the record. read the proclamation into the record.read the proclamation into the record. Motion: Motion made by Mayor Pro Tem Rowe, seconded by Council Member Jensen, to approve Proclamation No. 2017- , seconded by Council Member , seconded by Council Member JensenJensen Mayor Pro Tem Rowe 12, recognizing October 2017 as National Domestic Violence Awareness Month in Trophy Club; and providing an recognizing October 2017 as National Domestic Violence Awareness Month in Trophy Club; and providing recognizing October 2017 as National Domestic Violence Awareness Month in Trophy Club; and providing effective date of October 10, 2017. October 10, 2017.October 10, 2017. Motion passed unanimously 7-0-0. 7-0-0. 7-0-0. Mayor Sanders presented Scott Hensell, Board Treasurer with the Children’s Advocacy Center for Denton County, Mayor Sanders presented Scott Hensell, Board Treasurer with Mayor Sanders presented Scott Hensell, Board Treasurer with with the proclamation. with the proclamation. 8. Consider and take appropriate action regarding a Proclamation of the Town Council recognizing October 22, Consider and take appropriate action regarding a Proclamation of the Town Council recognizing October 22, Consider and take appropriate action regarding a Proclamation of the Town Council recognizing October 22, 2017 as the Bicentenary of the Birth of Bahá’u’lláh in Trophy Club; and providing an effective date (Mayor 2017 as the Bicentenary of the Birth of Bahá’u’lláh in Trophy Club; and providing an effective date (Mayor 2017 as the Bicentenary of the Birth of Bahá’u’lláh in Trophy Club; and providing an effective date (Mayor Sanders). Sanders). Sanders). Mayor Pro Tem Rowe read the proclamation into the record. Mayor Pro Tem Rowe read the procMayor Pro Tem Rowe read the proclamation into the re Motion: Motion made by Mayor Pro Tem Rowe, seconded by Council Member Jensen, to approve Proclamation No. 2017- Mayor Pro Tem RoweMayor Pro Tem Rowe 13, recognizing October 22, 2017 as the Bicentenary of the Birth of Bahá’u’lláh in Trophy Club; and providing an recognizing October 22, 2017 as the Bicentenary of the Birth of Bahá’u’lláhrecognizing October 22, 2017 as the Bicentenary of the Birth of Bahá’u’lláh effective date of October 10, 2017. October 10, 2017.October 10, 2017. Motion passed unanimously 7-0-0. Shirin Hamraei with the Baha’is Community in Trophy Club advised that they would be hosting a celebration of the Bicentenary of the Birth of Bahá’u’lláh on October 22, 2017. Bahá’u’lláh’s teachings promote the oneness of humanity, the elimination of all forms of prejudice, a spiritual solution to economic problems, and the equality of women and men to be a healing balm to the ailments of the world. Mayor Sanders presented Ms. Hamraei with the proclamation. Town Council Minutes October 10, 2017 Page 3 of 7 Town CouncilPage 11 of 118Meeting Date: November 14, 2017 9. Consider and take appropriate action regarding a Proclamation of the Town Council recognizing October 8-14, 2017 as Fire Prevention Week in Trophy Club; and providing an effective date (W. Carroll). Mayor Pro Tem Rowe read the proclamation into the record. Motion: Motion made by Mayor Pro Tem Rowe, seconded by Council Member Jensen, to approve Proclamation No. 2017- 10, recognizing October 8-14, 2017 as Fire Prevention Week in Trophy Club; and providing an effective date of October 10, 2017. Motion passed unanimously 7-0-0. Mayor Sanders presented Fire Chief Carroll, Fire Captain Hurd, Fire Engineer Boos, and Firefighters Evans, Rusk, , and Firefighters, and Firefighters and Smith with the proclamation. 10. Case #ME-17-001 (HG Sply Co. Development Sign) Consider and take appropriate action regarding a Meritorious Exception for a development sign proposal Consider and take appropriate action regarding a Meritorious Exception for a development sign proposal Consider and take appropriate action regarding a Meritorious Exception for a development sign proposal located at 2980 East State Highway 114, the property being located in the PD 25 zoning district (T. Uzee). 114, the property being located in the PD 25 zoning district (T. Uzee).114, the property being located in the PD 25 zoning district (T. Uzee). Director of Community Development Uzee stated that the item went before the Planning and Zoning (P&Z) Director of Community Development Uzee stated that the item went before the Planning and Zoning (P&Z) Director of Community Development Uzee stated that the item went before the Planning and Zoning (P&Z) Commission on October 5, 2017 and they recommended approval of the request, subject to the development recommended approval of the request, subject to the development recommended approval of the request, subject to the development sign’s removal at or before the first permanent sign was installed. The motion passed with a vote of four in favor s installed. The motion passed with a vote of s installed. The motion passed with a vote of and two opposed. Additionally, he advised that according to the Table of Signage Criteria, Section 3.09.092, a able Additionally, he advised that according to the Additionally, he advised that according to the of Signage Criteria, Section 3.09.092, of Signage Criteria, Section 3.09.092, TT able development sign could not exceed 32 square feet in area and five feet in height. Although the proposed sign area not exceed 32 square feet in area and five feet in heightnot exceed 32 square feet in area and five feet in heightAlthough the proposed sign area . was in compliance, the proposed height of eight feet exceeded the maximum height by three feet. The sign would s in compliance, the proposed height of eight feet exceededthe maximum height by three feet. The sign wthe maximum height by three feet. The sign w s in compliance, the proposed height of eight feet exceed be located two feet above the ground effectively creating a total height of 10 feet from the ground. be located two feet above the ground effectively creating a total height of be located two feet above the ground effectively creating a total height of feet from the ground.feet from the ground. 1010 Dennis Sheridan, Chairperson of the P&Z Commission, advised that the Commission had a split vote because the Dennis Sheridan, Chairperson of the P&Z Commission, advised that the Commission had a split vote because the Dennis Sheridan, Chairperson of the P&Z Commission, advised that the Commission had a split vote because the applicant was not in attendance at their meeting to answer questions. at their meeting to answer questionsat their meeting to answer questions . Mayor Sanders briefly explained that the Council agenda packet was posted on the same day as the P&Z briefly explained that the Council agenda packet was posted onbriefly explained that the Council agenda packet was posted on Commission meeting, October 5th, with this item placed on the Consent Agenda, which could have been pulled October 5th, with this item placed on the Consent Agenda, which could have been pulled October 5th, with this item placed on the Consent Agenda, which could have been pulled during the Council meeting to allow discussion of the item. The Council agenda was reposted with the item placed f the item. the item. to allow discussion oto allow discussion ohe Council agenda was reposted with the item placed he Council agenda was reposted with the item placed TT during the Council meeting during the Council meeting on the Regular Session since there was disagreement that the item was placed on the Consent Agenda before the since there was disagreement that the item was placed on the Consent Agenda before the since there was disagreement that the item was placed on the Consent Agenda before the P&Z Commission provided their recommendation. P&Z Commission provided their recommendationP&Z Commission provided their recommendation . Justin Springfield was present to address any questions. Justin Springfield was present to address any questions.was present to address any questions. Justin Springfield Main Motion: Motion:Motion: Main Motion made by Mayor Pro Tem Rowe, seconded by Council Member Jensen, to approve Case #ME-17-001 Motion made by Motion made by Mayor Pro Tem RoweMayor Pro Tem Rowe (HG Sply Co. Development Sign) approving a Meritorious Exception for a development sign proposal located at (HG Sply Co. Development Sign) approving a Meritorious Exception for a development sign proposal located at (HG Sply Co. Development Sign) approving a Meritorious Exception for a development sign proposal located at 2980 East State Highway 114, the property being located in the PD 25 zoning district, omitting the condition 2980 East State Highway 114, the property being located in the PD 25 zoning district2980 East State Highway 114, the property being located in the PD 25 zoning district recommended by the P&Z Commission that the development sign be removed at or before the first permanent recommended by the P&Z Commission that the recommended by the P&Z Commission that the sign was installed. s installed Mayor Pro Tem Rowe explained that the request was for a temporary sign and the Town’s Code of Ordinances Mayor Pro Tem Rowe explained that the request was for a temporary sign Mayor Pro Tem Rowe explained that the request was for a temporary sign addressed time requirements for removal; therefore there was no need to place a condition on the removal of the temporary sign. Council Member Jensen was concerned that the P&Z Commission took issue that an applicant was not present for their meeting. The P&Z Commission reviews the application as presented and provides a recommendation to the Council. Council Member Kurtz commented that a recommendation for approval or denial should be based on the merits of the request rather than an applicant not being present for a meeting. Town Council Minutes October 10, 2017 Page 4 of 7 Town CouncilPage 12 of 118Meeting Date: November 14, 2017 Motion to Amend: Motion to Amend made by Council Member Shoffner, seconded by Mayor Pro Tem Rowe, to waive the permit fee. Council Member Shoffner explained that he did not believe the permit fee should be required based on the Town’s Code of Ordinances for temporary signs. The vote was taken for the Motion to Amend, to waive the permit fee. Motion to Amend passed unanimously 7-0-0. Council Member Shoffner reiterated that a P&Z Commission vote should not be decided based on what the Council did on an agenda. The P&Z Commission discussed that the applicant should follow the sign ordinance and the discussed that the applicant should follow the sign ordinance and discussed that the applicant should follow the sign ordinance and Commission questioned the hardship that the height restriction posed. He commented that this would be a He commented that this would be a He commented that this would be a temporary sign and he read Section 3.09.010, Meritorious Exceptions and Appeals, “It is not the intention of these not the intention of these not the intention of these isis It It “ “ criteria to discourage innovation. It is entirely conceivable that signage proposals could be made that, while clearly entirely conceivable that signage proposals could be made that, whientirely conceivable that signage proposals could be made that, whi nonconforming to this article and thus not allowable under these criteria, have obvious merit in not only being nonconforming to this article and thus not allowable under these criteria, have obvious merit in not only being nonconforming to this article and thus not allowable under these criteria, have obvious merit in not only being appropriate to the particular site or location, but also in making a positive contribution, to the visual appropriate to the particular site or location, but also in making a positive contribution, to the visual appropriate to the particular site or location, but also in making a positive contribution, to the visual environment.” The vote was taken for the Main Motion as Amended, to approve Case #ME-17-001 (HG Sply Co. Development 001 (HG Sply001 (HG Sply Co. Development Co. Development 17 to approve Case #MEto approve Case #ME -- Sign) approving a Meritorious Exception for a development sign proposal located at 2980 East State Highway 114, Sign) approving a Meritorious Exception for a development sign proposal located at 2980 East State Highway 114, Sign) approving a Meritorious Exception for a development sign proposal located at 2980 East State Highway 114, the property being located in the PD 25 zoning district, omitting the condition recommended by the P&Z the property being located in the PD 25 zoning district, omitting the condition recommended by the P&Z the property being located in the PD 25 zoning district, omitting the condition recommended by the P&Z Commission that the development sign be removed at or before the first permanent sign was installed; and to at or before the first permanent sign at or before the first permanent sign wa waive the permit fee. Main Motion as Amended passed unanimously 7-0-0. 7-0-0. 7-0-0. 11. Review of and take appropriate action regarding amending the Town’s Zoning Map (Mayor Sanders and Review of and take appropriate action regarding amending the Town’s Zoning Map (Mayor Sanders Review of and take appropriate action regarding amending the Town’s Zoning Map (Mayor Sanders Council Member Shoffner). Mayor Sanders explained that Council Member Shoffner had identified that the Loop Road was not shown on the had had Mayor Sanders explained that Council Member Shoffner Mayor Sanders explained that Council Member Shoffner identified that identified that current Town Zoning Map. Council Member Shoffner stated that it appeared that the Loop Road was removed from the Zoning Map in 2007 Council Member Shoffner stated that it appeared that the Loop Road was removed Council Member Shoffner stated that it appeared that the Loop Road was removed and he wanted to ensure that the Town’s history be placed back on the map. He added that the Town had secured he wanted to ensure that the Town’s he wanted to ensure that the Town’s history history be placedback on the mapback on the map be p laced right-of-way at the end of Trophy Club Drive and Junction Way to allow for the roads to be connected in the at the end of Trophy Club Drive at the end of Trophy Club Drive and and Junction WayJunction Way future. The inclusion of the Loop Road demonstrated that the Town desired to eventually construct the Loop The inclusion of the Loop Road The inclusion of the Loop Road demonstrated tha Road. Motion: Motion made by Council Member Shoffner, seconded by Mayor Pro Tem Rowe, to approve the Zoning Map as ShoffnerShoffner Motion made by Council Member Motion made by Council Member , seconded by , seconded by presented. presentedpresented . . Director of Community Development Uzee advised that Teague, Nall & Perkins was in the process of producing an Director of Community Development Uzee advised that TDirector of Community Development Uzee advised that T official Zoning Map for the Council to approve that would include the Town seal and a signature block for the Zoning Map for the Council to approve that would Zoning Map for the Council to approve that would Mayor to sign. The vote was taken. Motion passed unanimously 7-0-0. 12. Consider and take appropriate action regarding proposed Town Council meeting dates for November and December 2017 (H. Fimbres). Mayor Sanders stated that typically the second meeting in November and December are canceled due to the holiday season and lack of agenda items. Town Council Minutes October 10, 2017 Page 5 of 7 Town CouncilPage 13 of 118Meeting Date: November 14, 2017 Motion: Motion made by Council Member Jensen, seconded by Mayor Pro Tem Rowe, to conduct the November 14, 2017 and December 12, 2017 Council meetings and to cancel the November 28, 2017 and December 26, 2017 Council meetings. Motion passed unanimously 7-0-0. 13. Discussion of items for Future Agendas to include agenda items for consideration on the October 24, 2017 Council agenda and items from the Town Council Future Agenda Items list (H. Fimbres). This item allows Council to request the placement of items on upcoming agendas when the topic of discussion requires research and review that cannot be accomplished in the time frame between regular Council meetings. However, a Council Member may request that an item be placed on the next regularly scheduled meeting without However, a Council Member may request that an item be placed on the next regularly scheduled meeting without However, a Council Member may request that an item be placed on the next regularly scheduled meeting without first placing that item on the Future Agenda Items list. All requests for agenda items must comply with Charter first placing that item on the Future Agenda Items list. All requests for agenda items must comply with Charter first placing that item on the Future Agenda Items list. All requests for agenda items must comply with Charter requirements. Town Manager Class advised that Staff was prepared to provide an update to Council at the October 24, 2017 advised that Staff was prepared to provide an update to Council aadvised that Staff was prepared to provide an update to Council at the October 24, 2017 t the October 24, 2017 Council meeting regarding Town Council Future Agenda Item No. 3, Town maintained property. Council meeting regarding Town Council Future Agenda Item No. 3, Town maintained property.Council meeting regarding Town Council Future Agenda Item No. 3, Town maintained property. EXECUTIVE SESSION EXECUTIVE SESSION EXECUTIVE SESSION 14. Pursuant to the following designated section of the Texas Government Code, Annotated, Chapter 551 Pursuant to the following designated section of the Texas Government Code, Annotated, ChapterPursuant to the following designated section of the Texas Government Code, Annotated, Chapter (Texas Open Meetings Act), the Council will convene into executive session to discuss the following: (Texas Open Meetings Act), the Council will convene into executive session to discuss the following:(Texas Open Meetings Act), the Council will convene into executive session to discuss the following: A) Section 551.071 Consultation With Attorney under Subsection (2) to consult with the Town Attorney on Section 551.071 Consultation With Attorney under Subsection (2) to consult with the Town Attorney on Section 551.071 Consultation With Attorney under Subsection (2) to consult with the Town Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules o the governmental body under the Texas Disciplinary Rules a matter in which the duty of the attorney t of Professional Conduct of the State Bar of Texas clearly conflicts with the Texas Open Meetings Act, of Professional Conduct of the State Bar of Texas clearly conflicts with the Texas Open Meetings Act, of Professional Conduct of the State Bar of Texas clearly conflicts with the Texas Open Meetings Act, specifically: Pending Litigation (D. Dodd) B) Section 551.072 Deliberation regarding Real Property to discuss or deliberate the purchase, exchange, Section 551.072 Deliberation regarding Real Section 551.072 Deliberation regarding Real Property to discuss or deliberate the purchase, exchange, Property to discuss or deliberate the purchase, exchange, lease, or value of real property if deliberation in an open meeting would have a detrimental effect on lease, or value of real property if deliberation in an open meeting would have a detrimental effect on lease, or value of real property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with a third person and Section 551.087 the position of the governmental body in negotiations with a third person and Section 551.087 the position of the governmental body in negotiations with a third person and Section 551.087 Deliberation regarding Economic Development Negotiations under Subsection (2) to discuss or eliberation regarding Economic Development Negotiations under Subsection (2) to discuss or eliberation regarding Economic Development Negotiations under Subsection (2) to discuss or deliberate the offer of financial or other incentives to a business prospect that the Town seeks to have deliberate the offer of financial or other incentives to a business prospect that the Town seeks to have deliberate the offer of financial or other incentives to a business prospect that the Town seeks to have locate within the territory of the Town: locate within the territory of the Town:locate within the territory of the Town: North of Highway 114, east of Trophy Club Drive (Council Member Shoffner and Council Member Kurtz) North of Highway 1North of Highway 114, east of Trophy Club Drive (Council Member Shoffner and Council Member Kurtz)14, east of Trophy Club Drive (Council Member Shoffner and Council Member Kurtz) C) Section 551.074 Personnel Matters to discuss or deliberate the appointment, employment, evaluation, Section 551.074 Personnel Matters to discuss or deliberate the appointment, employment, evaluation, Section 551.074 Personnel Matters to discuss or deliberate the appointment, employment, evaluation, C)C) reassignment, duties, discipline or dismissal of a public officer or employee: reassignment, duties, discipline or dismissal of a public officer or emreassignment, duties, discipline or dismissal of a public officer or em 1. Economic Development Corporation 4B (Mayor Sanders) Economic Development Corporation 4B (Mayor Sanders)Economic Development Corporation 4B (Mayor Sanders) 2. Tax Increment Reinvestment Zoning No. 1 Board (Mayor Sanders) Tax Increment Reinvestment Zoning No. 1 Board (Mayor Sanders)Tax Increment Reinvestment Zoning No. 1 Board (Mayor Sanders) CONVENED INTO EXECUTIVE SESSION - START TIME – 7:54 P.M. RECONVENED INTO REGULAR SESSION - START TIME – 8:36 P.M. Town Council Minutes October 10, 2017 Page 6 of 7 Town CouncilPage 14 of 118Meeting Date: November 14, 2017 RECONVENED INTO REGULAR SESSION 15. Consider and take appropriate action repealing Resolution 2017-22 and adopting a new Resolution, filling one (1) vacant position for the remainder of an unexpired term on the Economic Development Corporation 4B; reaffirming existing appointments and the Town Council Liaison; and providing an effective date (Mayor Sanders). Motion: Motion made by Mayor Pro Tem Rowe, seconded by Council Member Jensen, to repeal Resolution No. 2017-22 and approve Resolution No. 2017-29, appointing Jared Hall to fill a vacant position for the remainder of an unexpired term on the Economic Development Corporation 4B; reaffirming existing appointments and the Town reaffirming existing appointments and the Town reaffirming existing appointments and the Town Council Liaison; and providing an effective date of October 10, 2017. Motion passed unanimously 7-0-0. 16. Consider and take appropriate action repealing Resolution 2017-26 and adopting a new Resolution, filling 26 and adopting a new Resolution, filling 26 and adopting a new Resolution, filling one (1) vacant position for the remainder of an unexpired term on the Tax Increment Reinvestment Zone one (1) vacant position for the remainder of an unexpired term on the Tax Increment Reinvestmentone (1) vacant position for the remainder of an unexpired term on the Tax Increment Reinvestment No. 1; reaffirming existing appointments and the Chairperson; and providing an effective date (Mayor No. 1; reaffirming existing appointments and the Chairperson; and providing an effective date (Mayor No. 1; reaffirming existing appointments and the Chairperson; and providing an effective date (Mayor Sanders). Motion: Motion made by Mayor Pro Tem Rowe, seconded by Council Member Jensen, to repeal Resolution No. 2017-26 , seconded by Council Member , seconded by Council Member , to repeal Resolution No. 2017, to repeal Resolution No. 2017 JensenJensen and approve Resolution No. 2017-30, appointing Jared Hall to fill a vacant position for the remainder of an Jared Hallto fill a vacant position for the remainder of an to fill a vacant position for the remainder of an unexpired term on the Tax Increment Reinvestment Zone No. 1; reaffirming existing appointments and the reaffirmireaffirmi unexpired term on the Tax Increment Reinvestment Zone No. 1; unexpired term on the Tax Increment Reinvestment Zone No. 1; ng existing appointments and the Chairperson; and providing an effective date of October 10, 2017. Chairperson; and providing an effective date of October 10, 2017. Chairperson; and providing an effective date of October 10, 2017. Motion passed unanimously 7-0-0. 17. Consider and take appropriate action regarding the Executive Session (H. Fimbres). Consider and take appropriate action regarding the Executive Session (H. Fimbres).Consider and take appropriate action regarding the Executive Session (H. Fimbres). No action was taken on this item. ADJOURN Motion made by Mayor Pro Tem Rowe, seconded by Council Member Jensen, to adjourn the meeting at 8:39 p.m. seconded by Council Memberseconded by Council Member Mayor Pro Tem RoweMayor Pro Tem Rowe , Motion passed unanimously 7-0-0. Motion passed unanimouslyMotion passed unanimously 7-0-0. 7-0-0. ___________________________________ ___________________________________ _ _ _________________________________________________________________________________________________________________________________________________ Holly Fimbres, Town Secretary C. Nick Sanders, Mayor Holly Fimbres, Holly Fimbres, Town SecretaryTown Secretary Town of Trophy Club, Texas Town of Trophy Club, Texas Town of Trophy Club, TexasTown of Trophy Club, Texas Town Council Minutes October 10, 2017 Page 7 of 7 Town CouncilPage 15 of 118Meeting Date: November 14, 2017 Town of Trophy Club 100 Municipal Drive Trophy Club, Texas 76262 Legislation Details (With Text) File #:2017-528-T Version:1 Name: Type:Agenda Item Status:Consent Agenda File created:11/10/2017 In control:Town Council On agenda:11/14/2017 Final action: Title:Consider and take appropriate action regarding the Town Council Regular Session Minutes dated October 24, 2017 (H. Fimbres). Attachments:Draft TC Regular Session Minutes October 24, 2017.pdf DateVer.Action ByActionResult Agenda Item No. 4: ConsiderandtakeappropriateactionregardingtheTownCouncilRegularSessionMinutesdatedOctober24,2017(H. Fimbres). Town CouncilPage 16 of 118Meeting Date: November 14, 2017 TOWN OF TROPHY CLUB TOWN COUNCIL REGULAR SESSION MINUTES TUESDAY, OCTOBER 24, 2017, 7:00 P.M. LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS SVORE MUNICIPAL BUILDING BOARDROOM The Town Council of the Town of Trophy Club, Texas, met in a Regular Session on Tuesday, October 24, 2017. The meeting was held within the boundaries of the Town and was open to the public. STATE OF TEXAS § COUNTY OF DENTON § TOWN COUNCIL MEMBERS PRESENT: C. Nick Sanders Mayor Rhylan Rowe Mayor Pro Tem, Place 3 Alicia Fleury Council Member, Place 1 Eric Jensen Council Member, Place 2 Tim Kurtz Council Member, Place 4 Greg Lamont Council Member, Place 5 Philip Shoffner Council Member, Place 6 STAFF PRESENT: Patrick Arata Police Chief/Acting Town Manager Lisa Payne Town Planner Lisa PayneLisa PayneTown Planner Town Manager David Dodd Town Attorney Mike Pastor Information Technology Manager Mike PastorMike PastorInformation Technology Manager Holly Fimbres Town Secretary/RMO Jonathan Phillips Director of Administrative Services Jonathan Phillips Jonathan Phillips Director of Administrative Director of Administrative Wade Carroll Fire Chief Tommy Uzee Director of Community Development Director of Community DevelopmentDirector of Community Development Tommy UzeeTommy Uzee Tony Jaramillo Director of Parks and Recreation John Zagurski Budget Manager Director of Parks and RecreationDirector of Parks and RecreationJohn ZagurskiJohn ZagurskiBudget ManagerBudget Manager Mayor Sanders announced the date of Tuesday, October 24, 2017, called the Town Council to order and TuesdayOctober 24October 24 announced the date of called the Town Council to order and 2017 announced the date of Tuesday , , , announced a quorum at 7:00 p.m. p.mp.m .. The Invocation was offered by Fire Chief Carroll. by by Fire Chief CarrollFire Chief Carroll fered fered . The Pledges to the American Flag and Texas Flag were led by Council Member Lamont. to the American Flagto the American Flagand Texas FlagTexas Flagwere led bywere led by and CITIZEN PRESENTATIONS CITIZEN PRESENTATIONS CITIZEN PRESENTATIONS This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the agenda. This is an opportunity for citizens to address the Council on any matter whether or not itThis is an opportunity for citizens to address the Council on any matter whether or not it The Council is not permitted to take action on or discuss any presentations made to the Council at this time The Council is not permitted to take action on or discuss anyThe Council is not permitted to take action on or discuss any concerning an item not listed on the agenda. The Council will hear presentations on specific agenda items prior to concerning an item not listed on theconcerning an item not listed on theagenda. The Council will hear presentations on specific agenda items prior to agenda. The Council will hear presentations on specific agenda items prior to the Council addressing those items. You may speak up to four (4) minutes or the time limit determined by the Council addressing those items. You may speak up to Council addressing those items. You may speak up to Mayor or presiding officer. To speak during this item you must complete the Speaker's form that includes the Mayor or presiding officer. To speak during this item you mustMayor or presiding officer. To speak during this item you must topic(s) of your statement. Topics of presentation should be limited to matters over which the Council has authority. topic(s) of your statement. Topics oftopic(s) of your statement. Topics of There were no citizen presentations. There were no citizen presentations.There were no citizen presentations. ANNOUNCEMENTS AND REPORTS 1. Receive the Town Manager update from Police Chief Patrick Arata regarding the following, discussion and provide input regarding same (P. Arata): Town Hall Dedication – Scheduled for November 18th from 1:00 p.m. to 4:00 p.m., with the Ribbon Cutting Ceremony at 1:30 p.m. Tours of the facility would be given by volunteers, and lite refreshments and a small commemorative item would be provided. Fall Family CampOut – Scheduled for November 11th starting at 3:00 p.m. at Trophy Club Park. Various activities would be available, such as Archery, Scavenger Hunt, Campfire, Wildlife Exhibit, and a Tent Decorating Contest. Town CouncilPage 17 of 118Meeting Date: November 14, 2017 Council Member Jensen inquired if the Council Chambers would be completed by November 18th. Police Chief/Acting Town Manager Arata responded that the contractor was scheduled to begin correcting the remaining items on November 3rd and Staff anticipated that the Chambers would be completed prior to the Town Hall Dedication. 2. Receive Town Council Liaison update; discussion of same (H. Fimbres): *Parks and Recreation Board, October 16, 2017 Council Liaison - Council Member Philip Shoffner Council Member Shoffner advised that the Parks and Recreation Board primarily provided direction to Staff. Council Member Shoffner advised that the Parks and Recreation Board primarily provided direction to Staff.Council Member Shoffner advised that the Parks and Recreation Board primarily provided direction to Staff. CONSENT AGENDA All matters listed as Consent Agenda are considered to be routine by the Town Council and will be enacted by one Agenda are considered to be routine by the Town CouncilAgenda are considered to be routine by the Town Counciland will be enacted by one and will be enacted by one motion. There will not be a separate discussion of these items. If discussion is desired, that item will be removed items. If discussion is desired, that item will be removed items. If discussion is desired, that item will be removed from the consent agenda and will be considered separately. 3. Consider and take appropriate action regarding the Town Council Regular Session Minutes dated September Consider and take appropriate action regarding the Town Council Regular Session Minutes dated September Consider and take appropriate action regarding the Town Council Regular Session Minutes dated September 26, 2017 (H. Fimbres). (Town Secretary Note: Approved as presented in the Town Council agenda packet) : Approved as presented in the Town Council agenda packet: Approved as presented in the Town Council agenda packet 4. Consider and take appropriate action regarding the award of bid for Independence Park West Restroom Consider and take appropriate action regarding the award of bid for Independence Park West Restroom Consider and take appropriate action regarding the award of bid for Independence Park West Restroom Renovations for the Town of Trophy Club; authorizing the Mayor or his designee to execute all necessary Renovations for the Town of Trophy Club; authorizing the Mayor or his designee to execute all necessary Renovations for the Town of Trophy Club; authorizing the Mayor or his designee to execute all necessary documents (T. Jaramillo). 5. Case TUP-17-007 (Beck Elementary Construction Trailer) 007 (Beck Elementary Construction Trailer)007 (Beck Elementary Construction Trailer) Consider and take appropriate action regarding a Resolution approving a request for a Temporary Use Consider and take appropriate action regarding a Resolution approving a request for a Temporary Use Consider and take appropriate action regarding a Resolution approving a request for a Temporary Use Permit to allow a construction trailer at Beck Elementary School, generally located west of Parkview Drive Permit to allow a construction trailer at Beck Elementary School, generally located west of Parkview Drive Permit to allow a construction trailer at Beck Elementary School, generally located west of Parkview Drive and south of Independence Park West (L. Payne). and south of Independence Park West (L. Payne).and south of Independence Park West (L. Payne). Motion: Motion made by Mayor Pro Tem Rowe, seconded by Council Member Jensen, to approve the Consent Agenda seconded by Council Memberseconded by Council Member Mayor Pro Tem RoweMayor Pro Tem Rowe , Items 3 through 5. Motion passed unanimously 7-0-0. Motion passed unanimouslyMotion passed unanimously 7-0-0. 7-0-0. REGULAR SESSION REGULAR SESSION REGULAR SESSION 6. Consider and take appropriate action regarding an Ordinance adopting a new Subsection 3109.4.1.7 entitled Consider and take appropriate action regarding an Ordinance adopting a Consider and take appropriate action regarding an Ordinance adopting a “Gates” to be part of Section 3.03.052, Amendments, of Division 2, Building Code, of Article 3.03, Technical “Gates” to be part of Section 3.03.052, Amendments, of Division 2, Building Code, of Article 3.03, Technical “Gates” to be part of Section 3.03.052, Amendments, of Division 2, Building Code, of Article 3.03, Technical and Construction Codes and Standards, of Chapter 3, Building Regulations, of the Town of Trophy Club Code and Construction Codes and Standards, of Chapter 3, Building Regulations, of the Town of Trophy Club Code and Construction Codes and Standards, of Chapter 3, Building Regulations, of the Town of Trophy Club Code of Ordinances; and providing an effective date (Town Council). of Ordof Ordinances; and providing an effective date (Town Council).inances; and providing an effective date (Town Council). Director of Community Development Uzee stated that this item was initiated by a citizen request to allow Director of Director of Community DevelopmentCommunity Development automatic drive gates to be incorporated into the required barrier surrounding pools and protecting entry. Staff automatic drive gates to be incorporated into the required barrier surrounding pools and protecting entryautomatic drive gates to be incorporated into the required barrier surrounding pools and protecting entry researched alternative devices to be used to maintain the level of safety required, as well as, providing the options researched alternative devices researched alternative devices to be used to maintain the level of safety required, as well as, providing the options to be used to maintain the level of safety required, as well as, providing the options to be available to homeowners that would enhance their properties. He advised that it was difficult to create to be available to homeowners that wto be available to homeowners that w language for an acceptable locking device that could not possibly be reinterpreted differently by individuals; language for an acceptable locking device that could not possibly be reinterpreted differently by individualslanguage for an acceptable locking device that could not possibly be reinterpreted differently by individuals therefore an exception was proposed to be added to the Town’s Code of Ordinances: Automatic vehicular gates incorporated into the pool barrier shall be so designed and installed to prevent unintended opening or access and shall conform to the requirements set forth in UL325 and ASTM F2200. Motion: Motion made by Mayor Pro Tem Rowe, seconded by Council Member Fleury, to approve Ordinance No. 2017-28, adopting a new Subsection 3109.4.1.7 entitled “Gates” to be part of Section 3.03.052, Amendments, of Division 2, Building Code, of Article 3.03, Technical and Construction Codes and Standards, of Chapter 3, Building Regulations, of the Town of Trophy Club Code of Ordinances; and providing an effective date of October 24, 2017. Motion passed unanimously 7-0-0. Town Council Minutes October 24, 2017 Page 2 of 7 Town CouncilPage 18 of 118Meeting Date: November 14, 2017 7. Town Council Future Agenda Item No. 3 - Consider and take appropriate action regarding land that: (A) The Town owns for the possibility of residents to acquire the land; and (B) Is maintained by the Town but not owned (Council Member Lamont and Council Member Shoffner). Mayor Sanders discussed the maintenance of Eagles Ridge, located at the corner of Skyline and Ridgeview Lane. The flower bed consists of various perennials, annuals, and a sprinkler system. Additionally, he inquired as to who owned the eagle monument. Director of Parks and Recreation Jaramillo responded that the eagle was owned by the property owner at 200 Ridge View Lane. The homeowner requested a letter from the Town if they were to begin maintaining the flower requested a letter from the Town if they were to begin maintaining the flower requested a letter from the Town if they were to begin maintaining the flower bed and take ownership of the eagle (neighborhood monument), and requested to have a meeting with Staff to requested to have a meeting with Staff to requested to have a meeting with Staff to discuss the transfer of irrigation lines and power that was currently being billed to the Town. billed to the Town.billed to the Town. Mayor Sanders believed that the eagle was given to the Town between 2005 and 2009. believed that the eagle was given to the Town between 2005 and 2009believed that the eagle was given to the Town between 2005 and 2009 . . Mayor Pro Tem Rowe and Council Member Jensen commented that the eagle resided on the property located at eagle resideeagle resided on the property on the property located at the the 200 Ridge View Lane and therefore the eagle was owned by that property owner. 200 Ridge View Lane and therefore the eagle was owned by that property owner. 200 Ridge View Lane and therefore the eagle was owned by that property owner. Mayor Pro Tem Rowe commented that if an issue were to arise in the future there could be consideration to move there there could be an issue were to arise in the future an issue were to arise in the future consideration to move consideration to move the eagle to the adjacent parcel on Skyline Drive, which was owned by the Town. owned by the Town.owned by the Town. was Mayor Sanders advised that the Church at Trophy Lakes acknowledged ownership of the Right-of-Way (ROW) on advised that the Church at Trophy Lakes acknowledged ownership of tadvised that the Church at Trophy Lakes acknowledged ownership of the Right Village Trail and Trophy Lake Drive, approximately 6,000 square feet of turf area, and agreed to maintain the ROW. approximately 6,000 square feet of turf area,approximately 6,000 square feet of turf area,and agreed to maintain the ROW. Mayor Sanders stated that according to a Memorandum of Understanding between the Town and Medlin that according to a Memorandum of Understanding between the Town and Medlin that according to a Memorandum of Understanding between the Town and Medlin Cemetery Association, the Town agreed to landscape and maintain the entrance of Medlin Cemetery in exchange Cemetery Association, the Town agreed to landscape and maintain the entrance Cemetery Association, the Town agreed to landscape and maintain the entrance for fill dirt previously received. The Medlin Cemetery Association expressed an interest in potentially selling the Medlin Cemetery Association expressed an interest in potentially selling the Medlin Cemetery Association expressed an interest in potentially selling the entire cemetery property to the Town. entire cemetery property to the Town entire cemetery property to the Town .. Council Member Shoffner was not in favor of obtaining ownership of the entire cemetery especially since there was not in favor of obtaining ownership of thewas not in favor of obtaining ownership of the were headstones, which could create a hardship for maintaining the property. , which could create , which could create hardship hardship for maintaining the propertymaintaining the property a Mayor Pro Tem Rowe commented that there was an agreement in place and he was in favor of continuing to commented that there was an commented that there was an agreement in placeagreement in place Rowe landscape and maintain the entrance of Medlin Cemetery. ce of ce of landscape and maintain the entranlandscape and maintain the entran Medlin Cemetery Mayor Sanders received consensus from the Council not to pursue ownership of Medlin Cemetery and to Mayor Sanders received consensus from the Council not to pursue ownership of Mayor Sanders received consensus from the Council not to pursue ownership of continue to landscape and maintain the entrance of Medlin Cemetery. continue to landscape and maintain the entrance of continue to landscape and maintain the entrance of Council Member Shoffner remarked that the entrances to The Woods and Eagles Ridge had pristine maintenance Shoffner remarked remarked Council Member Council Member that compared to other Town owned property. He recommended the possibility of xeriscaping the areas to decrease compared to other Town owned property. He recommended the possibility of compared to other Town owned property. He recommended the possibility of the labor intensiveness in maintaining the property. the labor intensiveness the labor intensiveness inmaintainmaintaining Mayor Sanders discussed the maintenance of Eagles Ridge located on Skyline Drive, approximately 12,000 square discussed the maintenance of discussed the maintenance of feet of turf area with one flower bed consisting of various perennials and annuals. feet of turf area with one flower bed consisting of various perennials and annuals. feet of turf area with one flower bed consisting of various perennials and annuals. Mayor Pro Tem Rowe pointed out that part of the area was dedicated as open space (around 1996 or 1997) and Beck Properties was shown to be the owner. He recommended taking action to have the ownership of the land transferred to the Town. Council Member Kurtz suggested that Staff verify that the area was dedicated as open space and that the Town had the ability to transfer the ownership. Town Council Minutes October 24, 2017 Page 3 of 7 Town CouncilPage 19 of 118Meeting Date: November 14, 2017 Mayor Sanders discussed the maintenance of Fox Pointe located on Skyline Drive adjacent to Eagles Ridge, approximately 5,000 square feet of turf area with one flower bed consisting of various annuals. No further action was required because both properties and the median were owned by the Town and therefore the Town would continue to maintain the properties. Mayor Sanders discussed the maintenance of The Woods located at the intersection of Trophy Club Drive and Michelle Court, approximately 8,000 square feet of turf area with two flower beds consisting of various perennials and annuals. Council Member Shoffner was not in favor of maintaining this area because the area was owned by each of the residential property owners. He pointed out that the Town did not want to inherit that area because there could residential property owners. He pointed out that the Town did not want to inherit that area because there could residential property owners. He pointed out that the Town did not want to inherit that area because there could eventually be issues with maintenance of the retaining wall. Mayor Sanders advised that when he lived in that area it was explained to him that the water and electricity were that when he lived in that area it was explained to him that the water and electricity were that when he lived in that area it was explained to him that the water and electricity were on separate meters and those affected homeowners would need to have their properties surveyed and then file ffected homeowners would need to have their properties surveyed and then fileffected homeowners would need to have their properties surveyed and then file for a replat. Council Member Shoffner had an issue with the Town spending taxpayer funds to maintain an area that was not had an issue with the Town spending taxpayer funds to maintain an area that was not had an issue with the Town spending taxpayer funds to maintain an area that was not owned by the Town. Council Member Kurtz commented that it would be appropriate to have Staff obtain the cost associated with commented that it would be appropriate to have Staff obtain the cost associated with commented that it would be appropriate to have Staff obtain the cost associated with having the five affected properties surveyed and replatted. ffected properties surveyed and replatted. Mayor Sanders received consensus from the Council to pursue obtaining the cost associated with having the five Mayor Sanders received consensus from the Council to pursue obtaining the cost associated with having the fiMayor Sanders received consensus from the Council to pursue obtaining the cost associated with having the fi affected properties surveyed and replatted within The Woods. within within The WoodsThe Woods . Mayor Sanders discussed the maintenance of the Right-of-Way on Indian Creek Drive located between Brook ussed the maintenance of the ussed the maintenance of the RightRightofWay on Indian Creek Drive Way on Indian Creek Drive -of- Hollow Lane and Troon Drive, approximately 48,000 square feet. , approximately 48,000 square feet. , approximately 48,000 square feet. Mayor Pro Tem Rowe pointed out that each residential property owner owned the property from the fence to the each residential property owner owned the property from the fence to the each residential property owner owned the property from the fence to the pointed out that pointed out that curb and had the ability to install a gate. the ability to install a gatethe ability to install a gate . Mayor Sanders received consensus from the Council that each property owner should begin maintaining the received consensus from the Council that each property owner should begin maintaining the received consensus from the Council that each property owner should begin maintaining the property from their fence to the back of the curb. property from their fence to the back of the curb. property from their fence to the back of the curb. Mayor Sanders discussed the maintenance of The Lakes Trail, approximately 1.2 acres of turf area. Mayor Sanders discussed the maintenance of Mayor Sanders discussed the maintenance of The Lakes Trail Mayor Pro Tem Rowe advised that The Lakes Trail was platted as the homeowners’ association property but he advised that advised that The Lakes TrailThe Lakes Trail Rowe Mayor Pro Tem Mayor Pro Tem believed that in 2000 the Town acquired the land through a Texas Parks and Wildlife Department grant application believed that believed that in the Town acquired the land through a the Town acquired the land through a 2000 process. He recommended that the Town file the appropriate documentation with the Denton Central Appraisal process. He recommended that process. He recommended that the Town the Town District (DCAD) to correct the property ownership reflecting the Town as the owner because it was part of the (DCAD) (DCAD) to correct the to correct the property property Town’s trail system. Town’s trail systemTown’s trail system . . Town Attorney Dodd commented that he would have to review the Condemnation Judgement from 2003 because Town Attorney Dodd commented that he would have to review the Condemnation Judgement from 2003 because Town Attorney Dodd commented that he would have to review the Condemnation Judgement from 2003 because his understanding was that the Town only had an easement along The Lakes Trail. his understanding was that the Town his understanding was that the Town Mayor Sanders received consensus from the Council to have Staff review the documentation and verify if the Town was the rightful owner of The Lakes Trail and if so, file the appropriate documentation with DCAD. Mayor Sanders discussed the maintenance of the Lot on Sonora Drive, approximately 5,200 square feet of turf area and located east of 43 Sonora Drive and west of 6 Mesa Verde Court. Director of Parks and Recreation Jaramillo advised that the resident at 43 Sonora Drive was interested in obtaining ownership of this lot. Town Council Minutes October 24, 2017 Page 4 of 7 Town CouncilPage 20 of 118Meeting Date: November 14, 2017 Council Member Shoffner commented that the plat reflected the Town as the owner but DCAD did not show the Town as being the owner. Police Chief/Acting Town Manager Arata advised that this area was transferred to the Town through the Dissolution of the Trophy Club Community Improvement Association in 2002. He requested additional time to allow Staff to further review the ownership of this lot because there was a discrepancy in the platting records. Tanisha Chavez, 43 Sonora Drive, advised that she recently purchased her property in July 2017 and that she was interested in acquiring the vacant lot next to her home. Mayor Pro Tem Rowe commented that the parcel on the plat included land that ran east of the sound wall. plat included land that ran east of the sound wall. plat included land that ran east of the sound wall. Police Chief/Acting Town Manager Arata stated that Staff would provide a recommendation at a later time Staff would provide a recommendation at a later time Staff would provide a recommendation at a later time because Staff research showed that this large parcel was divided by the sound wall and homeowners had moved divided by the sound wall and homeowners had moved divided by the sound wall and homeowners had moved their fence lines to the sound wall. Mayor Sanders discussed the maintenance of the Lots South of 2876 and 2877 Milsons Point Drive, the two lots Lots South of 2876 and 2877 Milsons Point DriveLots South of 2876 and 2877 Milsons Point Drive, the two lots combined are approximately one (1) acre of land. Police Chief/Acting Town Manager Arata advised that Staff would like further time to provide a recommendation advised that Staff would like further time to provide a advised that Staff would like further time to provide a recommend to the Council. Staff was proposing to meet with representatives with the United States Army Corps of Engineers to the Council. Staff was proposing to meet with representatives with the United States Army Corps of Engineers to the Council. Staff was proposing to meet with representatives with the United States Army Corps of Engineers to discuss the Loop Road and these two lots could possibly be part of a negotiation deal. He remarked that the be part of a negotiation deal. be part of a negotiation deal. possibly property owner of 2876 and 2877 Milsons Point Drive had interest in obtaining ownership of all or some of the Milsons Point Drive had interest in obtaining ownership of all or some of the interest in obtaining ownership of all or some of the Milsons Point Drive vacant property south of their homes, depending upon requirements that they would have to meet such as vacant property south of their homes, depending upon requirements that they would have to meet such as vacant property south of their homes, depending upon requirements that they would have to meet such as wrought iron fencing. Mayor Pro Tem Rowe commented that per the DCAD map, both parcels were part of Freedom Dog Park. the Mayor Pro Tem Rowe commented that per both parcels were both parcels were DCAD CAD mapmap , Council Member Shoffner remarked that the Freedom Dog Park was fenced and that the Town maintained the remarked that the Freedom Dog Park was fenced and that the Town maintainremarked that the Freedom Dog Park was fenced and that the Town maintain area behind 2876 and 2877 Milsons Point Drive, but their homeowners association maintained an area of about 10 area behind 2876 and 2877 Milsons Point Drive, but their homeowners association maintainarea behind 2876 and 2877 Milsons Point Drive, but their homeowners association maintain feet behind the houses going north, which was Corps property. He recommended turning the Town property over behind the houses going northbehind the houses going north, which was, which wasHe recommended turning the Town property over Corps propertyproperty . to the property owners of 2876 and 2877 Milsons Point Drive. to the property owners of 2876 and 2877 Milsons Point Driveto the property owners of 2876 and 2877 Milsons Point Drive Mayor Sanders received consensus from the Council to allow Staff to perform additional research of the Lots Mayor Sanders received consensus from the Council to allow Staff to perform additional research Mayor Sanders received consensus from the Council to allow Staff to perform additional research South of 2876 and 2877 Milsons Point Drive and reevaluate after Staff met with the United States Army Corps of South of 2876 and 2877 Milsons Point DriveSouth of 2876 and 2877 Milsons Point Drive and reevaluate after Staff met with the United States Army Corps of Engineers. Mayor Sanders discussed the maintenance of the Lot on Trophy Club Drive located west of 971 Trophy Club Drive, the maintenance of thethe maintenance of the Mayor Sanders discussed Mayor Sanders discussed approximately 12,000 square feet of land. 12,000 square feet12,000 square feetof landof land approximately approximately Director of Parks and Recreation Jaramillo advised that the resident at 971 Trophy Club Drive expressed an interest Director of Parks and RecreationDirector of Parks and RecreationJaramilloJaramillo in obtaining the lot contingent on Town ordinance requirements that they would have to meet. e lote lotcontingent on Town ordinance requirements that they would have to meetcontingent on Town ordinance requirements that they would have to meet Council Member Shoffner commented that the Town may need to maintain this property given the future bridge Shoffner Shoffner construction. He recommended that Staff validate with Teague, Nall & Perkins if the land would be needed because drainage would become an issue due to Westlake development. Mayor Pro Tem Rowe commented that the land could be transferred to the resident at 971 Trophy Club Drive and an easement could be added for the drainage portion. Mayor Sanders discussed the maintenance of the Gas Well Site adjacent to Highlands Court located, approximately 20,000 square feet of turf area. Town Council Minutes October 24, 2017 Page 5 of 7 Town CouncilPage 21 of 118Meeting Date: November 14, 2017 Mayor Pro Tem Rowe commented that the parcel was part of the linear park system and was owned by the Town. Mayor Sanders received consensus from the Council that there was no action on the Gas Well Site adjacent to Highlands Court. Council Member Shoffner commented that Staff should verify with the homeowner at 31 Creekmere Drive to see if they would be interested in providing an easement to the Town because there were five culverts and one was currently blocked. 8. Receive an update from Town Staff regarding Entryway Monumentation and Landscaping for the Town of Trophy Club (J. Zagurski). Budget Manager Zagurski provided a brief update and requested that the Council Subcommittee meet to narrow provided a brief update and requested that the Council Subcommittee meet to provided a brief update and requested that the Council Subcommittee meet to the scope of the Request for Proposals (RFP) and then present the RFP to the entire Council prior to advertising. cil then present the RFP to the entire then present the RFP to the entire prior to advertising Coun Coun Additionally, he advised that this project would be transitioned to Town Planner Payne. Additionally, he advised that this project would be transitioned to Town Planner Payne.Additionally, he advised that this project would be transitioned to Town Planner Payne. Council Member Kurtz requested that Staff provide the Council Subcommittee with potential dates and times to requested that Staff provide the Council Subcommittee with potential dates and times to requested that Staff provide the Council Subcommittee with potential dates and times to meet. Mayor Sanders commented that he had some recommended corrections to the RFP that he would email to Staff. recommended correctionsrecommended correctionsto the RFP that he would email to Staffto the RFP that he would email to Staff No action was taken on this item. 9. Discussion of items for Future Agendas to include agenda items for consideration on the November 14, 2017 Discussion of items for Future Agendas to include agenda items for consideration on the November 14, 2017 Discussion of items for Future Agendas to include agenda items for consideration on the November 14, 2017 Council agenda and items from the Town Council Future Agenda Items list (H. Fimbres). Council agenda and items from the Town Council Future Agenda Items list (H. Fimbres).Council agenda and items from the Town Council Future Agenda Items list (H. Fimbres). This item allows Council to request the placement of items on upcoming agendas when the topic of discussion This item allows Council to request the placement of items on upcoming agendas when the topic of discussion This item allows Council to request the placement of items on upcoming agendas when the topic of discussion requires research and review that cannot be accomplished in the time frame between regular Council meetings. requires research and review that cannot be accomplished in the time frame between regular Council meetings. requires research and review that cannot be accomplished in the time frame between regular Council meetings. However, a Council Member may request that an item be placed on the next regularly scheduled meeting without However, a Council Member may request that an item be placed on the next regularly scheduled meeting However, a Council Member may request that an item be placed on the next regularly scheduled meeting first placing that item on the Future Agenda Items list. All requests for agenda items must comply with Charter first placing that item on the Future Agenda Items list. All requests for agenda items must comply with Charter first placing that item on the Future Agenda Items list. All requests for agenda items must comply with Charter requirements. Mayor Sanders requested to remove Item No. 3 from the Town Council Future Agenda Items list: Staff to review Mayor Sanders requested to remove Item No. 3 from the TownMayor Sanders requested to remove Item No. 3 from the Town land that: (A) The Town owns for the possibility of residents to acquire the land; and (B) Is maintained by the Town (A) The Town owns for the possibility of residents to acquire the land; and (B) Is maintained by the Town (A) The Town owns for the possibility of residents to acquire the land; and (B) Is maintained by the Town but not owned. (Lamont 3/28/2017) (1-June 27, 2017) (2-October 24, 2017). (Lamont 3/28/2017) (1(Lamont 3/28/2017) (1 June 27, 2017) (2June 27, 2017) (2 -- Mayor Sanders requested that Staff review potential issues with the Texas Legislature restricting city tree removal Mayor Sanders requested that Staff review Mayor Sanders requested that Staff review potential policies and how that would affect the Town. affect affect the Townthe Town and how that would and how that would . . EXECUTIVE SESSION 10. Pursuant to the following designated section of the Texas Government Code, Annotated, Chapter 551 Pursuant to the following designated section of the Texas Government Code, Annotated, Chapter 551 Pursuant to the following designated section of the Texas Government Code, Annotated, Chapter 551 (Texas Open Meetings Act), the Council will convene into executive session to discuss the following: (Texas Open Meetings Act), the Council w(Texas Open Meetings Act), the Council w A) Section 551.071 Consultation With Attorney under Subsection (2) to consult with the Town Attorney on Section 551.071 Consultation With Attorney under Subsection (2) to consult with the Town Attorney on Section 551.071 Consultation With Attorney under Subsection (2) to consult with the Town Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Texas Open Meetings Act, of Professional Conduct of the State Bar of Texas clof Professional Conduct of the State Bar of Texas cl specifically: Pending Litigation (D. Dodd) B) Section 551.072 Deliberation regarding Real Property to discuss or deliberate the purchase, exchange, lease, or value of real property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with a third person and Section 551.087 Deliberation regarding Economic Development Negotiations under Subsection (2) to discuss or deliberate the offer of financial or other incentives to a business prospect that the Town seeks to have locate within the territory of the Town: Town Council Minutes October 24, 2017 Page 6 of 7 Town CouncilPage 22 of 118Meeting Date: November 14, 2017 North of Highway 114, east of Trophy Club Drive (Council Member Shoffner and Council Member Kurtz) C) Section 551.074 Personnel Matters to discuss or deliberate the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee: 1. Parks and Recreation Board (Mayor Sanders, Mayor Pro Tem Rowe, and Council Member Jensen) 2. Planning and Zoning Commission (Mayor Sanders, Council Member Jensen, and Council Member Kurtz) CONVENED INTO EXECUTIVE SESSION - START TIME – 7:56 P.M. RECONVENED INTO REGULAR SESSION - START TIME – 8:13 P.M. RECONVENED INTO REGULAR SESSION 11. Consider and take appropriate action repealing Resolution 2017-24 and adopting a new Resolution, making 24 and adopting a new Resolution, making 24 and adopting a new Resolution, making appropriate appointments on the Parks and Recreation Board; reaffirming existing appointments, appropriate appointments on the Parks and Recreation Board; reaffirming existing appointments, appropriate appointments on the Parks and Recreation Board; reaffirming existing appointments, Chairperson, and Council Liaison; and providing an effective date (Mayor Sanders, Mayor Pro Tem Rowe, Chairperson, and Council Liaison; and providing an effective date (MayChairperson, and Council Liaison; and providing an effective date (Mayor Sanders, Mayor Pro Tem Rowe, or Sanders, Mayor Pro Tem Rowe, and Council Member Jensen). Motion: Motion made by Council Member Jensen, seconded by Mayor Pro Tem Rowe, to repeal Resolution No. 2017-24 repeal Resolution No. 2017 Mayor Pro TemMayor Pro TemRoweRowe , to and approve Resolution No. 2017-33, replacing Jacob Gibson with Joel Morace to Place 3 for the remainder of an placing Jacob Gibson with Joel MoraceJoel Moraceto Place 3for the remainder of an unexpired term on the Parks and Recreation Board; reaffirming existing appointments, Chairperson, and Council on the Parks and Recreation Board; reaffirming existing appointments, Chairperson, and Council on the Parks and Recreation Board; reaffirming existing appointments, Chairperson, and Council Liaison; and providing an effective date of October 24, 2017. Liaison; and providing an effective date of October 24, 2017.Liaison; and providing an effective date of October 24, 2017. Motion passed unanimously 7-0-0. 12. Consider and take appropriate action repealing Resolution 2017-25 and adopting a new Resolution, filling and take appropriate action repealing Resolution 2017and take appropriate action repealing Resolution 201725 and adopting a new Resolution, filling 25 and adopting a new Resolution, filling -- one (1) vacant position for the remainder of an unexpired term on the Planning and Zoning Commission; one (1) vacant position for the remainder of an unexpired term on the Planning and Zoning Commission; one (1) vacant position for the remainder of an unexpired term on the Planning and Zoning Commission; reaffirming existing appointments and Chairperson; and providing an effective date (Mayor Sanders, Council reaffirming existing appointments and Chairperson; and proreaffirming existing appointments and Chairperson; and providing an effective date (Mayor Sanders, Council Member Jensen, and Council Member Kurtz). Member Jensen, and Council Member Kurtz).Member Jensen, and Council Member Kurtz). Motion: Motion made by Council Member Jensen, seconded by Council Member Fleury, to repeal Resolution No. 2017-25 Motion made by Council Member Motion made by Council Member , seconded by Council Member , seconded by Council Member JensenJensen and approve Resolution No. 2017-32, appointing Jacob Gibson to Place 2 filling one (1) vacant position for the appointing Jacob Gibson to Place 2 filling one (1) vacant position for the appointing Jacob Gibson to Place 2 filling one (1) vacant position for the approve Resolution No. 2017approve Resolution No. 2017 3232 -- , , remainder of an unexpired term on the Planning and Zoning Commission; reaffirming existing appointments and remainder of an unexpired term on the Planning and Zoning Commission; reaffirming existing appointments and remainder of an unexpired term on the Planning and Zoning Commission; reaffirming existing appointments and Chairperson; and providing an effective date of October 24, 2017. of ; and providing an effective date; and providing an effective dateOctober 24 Motion passed unanimously 7-0-0. passed unanimously passed unanimously 7-0-0. 7-0-0. 13. Consider and take appropriate action regarding the Executive Session (H. Fimbres). Consider and take appropriate action regarding the Executive Session (H. Fimbres).Consider and take appropriate action regarding the Executive Session (H. Fimbres). No action was taken on this item. No action was taken on this item.No action was taken on this item. ADJOURN Motion made by Mayor Pro Tem Rowe, seconded by Council Member Fleury, to adjourn the meeting at 8:16 p.m. Motion passed unanimously 7-0-0. ___________________________________ ___________________________________ Holly Fimbres, Town Secretary C. Nick Sanders, Mayor Town of Trophy Club, Texas Town of Trophy Club, Texas Town Council Minutes October 24, 2017 Page 7 of 7 Town CouncilPage 23 of 118Meeting Date: November 14, 2017 Town of Trophy Club 100 Municipal Drive Trophy Club, Texas 76262 Legislation Details (With Text) File #:2017-506-T Version:1 Name: Type:Agenda Item Status:Consent Agenda File created:10/24/2017 In control:Town Council On agenda:11/14/2017 Final action: Title:Consider and take appropriate action regarding the Fourth Quarter Investment Report for Fiscal Year 2017 (A. Karkauskas). Attachments:Staff Report - Fourth Quarter Investment Report FY 2017.pdf Fourth Quarter Investment Report FY 2017.pdf DateVer.Action ByActionResult Agenda Item No. 5: ConsiderandtakeappropriateactionregardingtheFourthQuarterInvestmentReportforFiscalYear2017(A. Karkauskas). Town CouncilPage 24 of 118Meeting Date: November 14, 2017 To: Mayor and Town Council From:Amber Karkauskas, Director of Finance CC: Thomas M. Class Sr., Town Manager Holly Fimbres, Town Secretary/RMO April Duvall, Chief Financial Analyst Re: Fiscal Year 2017 – 4thQuarter Investment Report Town Council Meeting, November 14, 2017 Agenda Item: Consider and take appropriate action regarding the Fourth Quarter Investment Report for Fiscal Year 2017 (A. Karkauskas). Explanation: The Town’s current interest bearing accounts have an ending balance of $13,673,147.71 as of September 30, 2017, which is a decrease of $4,351,988.90 sinceJune 30, 2017. The change is represented by the reinvestment of $9,888,000 from the Comerica CD June maturity, which has been distributed amongst four new CDs to include Comenity, AmEx Federal Savings, First Technology, and Goldman Sachs banks. This lump sum was broken up to better structure the laddering within the portfolio, as well as protect the investments under the $250,000 cap provided by FDIC. Cash has also decreased this quarter as per expectations due to debt service payments in August and normal operations in this fiscal year. Interest earnings for the quarter total $47,133.75 which is an increase of $6,076.39 or 12.89% from the third quarter investment report in FY 2017. The total average yield for the fourth quarter was 1.24% which is 3.23% higher than the average 6-month Treasury-Bill yield of 1.20% for the same time period. The Town’s deposits at First Financial Bank and Comerica Bank are collateralized by government securities. Attachments: Fourth Quarter Investment Report FY 2017 Council Consideration: Staff seeks Council to consider approving the Fourth Quarter Investment Report for Fiscal Year 2017. Page 1 of 1 Town CouncilPage 25 of 118Meeting Date: November 14, 2017 Quarterly Investment Report For the Quarter Ended September 30, 2017 Beginning EndingLife Investment DescriptionBalanceDepositsWithdrawalsInterestBalance(days)Yield First Financial Bank: First Financial - Pooled Cash$ 525,804.34$ 4,328,642.33$ (4,490,309.10)$ 234.47$ 364,372.0410.15% First Financial Subtotal:$ 525,804.34$ 4,328,642.33$ (4,490,309.10)$ 234.47$ 364,372.04 10.15% TexPool Local Government Investment Pools: TexPool - Interest and Sinking Account$ 1,437,940.47$ 226,701.84$ (1,660,128.27)$ 2,346.09$ 6,860.1311.02% TexPool - Designated Account 540,113.24 503,374.80 (995,969.47) 578.52 48,097.0911.02% TexPool - Grant Fund 99.86 - - - 99.8611.02% TexPool - 2010 Tax Notes 41,440.22 - - 104.04 41,544.2611.02% TexPool - Utility Drainage Account 289,918.14 128,274.68 (14,981.25) 721.99 403,933.5611.02% TexPool - EDC 4B Operating 597,246.52 107,694.79 (202,423.00) 1,403.71 503,922.0211.02% TexPool - 2015 CO EDC 4B 14,320.79 - - 35.87 14,356.6611.02% TexPool Subtotals:$ 2,921,079.24$ 966,046.11$ (2,873,501.99)$ 5,190.22$ 1,018,813.58 11.02% Local Government Investment Cooperative (LOGIC): LOGIC - Designated$ 868,240.28$ -$ -$ 2,766.74$ 871,007.02 11.28% LOGIC Subtotals:$ 868,240.28$ -$ -$ 2,766.74$ 871,007.02 11.28% First Public / Lonestar Investment Pool First Public - Designated767.92 - -2.34770.2611.02% First Public/Lonestar Subtotals:$ 767.92$ -$ -$ 2.34 $ 770.26 11.02% Texas Cooperative Liquid Assets Securities System (Texas CLASS) Texas CLASS - Designated$ 2,710,857.32 $ 1,946,460.22 $ (3,337,589.26) $ 5,838.56 $ 1,325,566.8411.26% Texas CLASS - 2016 GO 717,910.89 - (718,797.83) 934.94 48.00 11.26% Texas CLASS - 2016 CO 4,099,093.21 - (1,110,030.15) 11,755.78 3,000,818.84 11.26% Texas CLASS - Hotel Occupancy 468,245.85 19,589.26 (117,632.24)1,231.54371,434.4111.26% Texas CLASS - 2017 CO 4,502,535.51 - -13,827.514,516,363.0211.26% Texas Class Subtotals:$ 12,498,642.78 $ 1,966,049.48$ (5,284,049.48)$ 33,588.33 $ 9,214,231.11 11.26% Dryfus - A BNY Mellon Company (C)(D)(E) Sweep Money Market Fund $ 4,188.54$ 990,230.96$ (988,000.00)$ 169.42$ 6,588.9210.92% Dryfus Subtotals:$ 4,188.54 $ 990,230.96$ (988,000.00)$ 169.42$ 6,588.92 10.92% Certificates of Deposit (C) AmEx Centurion Bank (General Fund) 240,529.32 - - 695.67 241,224.99231.15% (C)(E) Wells Fargo Bank (General Fund) 240,069.04 - (635.18) 635.18 240,069.042021.05% (C) Capital One Bank (General Fund) 241,063.23 - (1,249.64) 635.18 240,448.773001.05% (C) Discover Bank (General Fund) 240,088.77 - - 907.39 240,996.164471.50% (C)(D) Ally Bank (General Fund) 244,663.15 - - 953.27 245,616.425761.55% (C)(D) Comenity Capital Bank (General Fund) - 247,000.00 (346.14) 368.47 247,022.335161.65% (C)(D) AmEx Federal Savings Bank(General Fund) - 247,000.00 - 378.96 247,378.966981.75% (C)(D) First Technology Credit Unit (General Fund) - 246,000.00 - 334.29 246,334.293341.60% (C)(D) Goldman Sachs Bank (General Fund) - 248,000.00 - 273.82 248,273.821511.30% Certificate of Deposit Subtotals:$ 1,206,413.51$ 988,000.00$ (2,230.96) $ 5,182.23$ 2,197,364.78 3621.40% Total Cash & Investments$ 18,025,136.61 $ 9,238,968.88$ (13,638,091.53)$ 47,133.75 $ 13,673,147.71 591.24% (A)(B) - (A) Weighted average life - For purposes of calculating weighted average life, pool and bank account investments are assumed to have a one day maturity. (B) Weighted average yield to maturity - The weighted average yield to maturity is based on adjusted book value, realized and unrealized gains/losses are not considered. The undersigned serves as the Investment Officer for the Town of Trophy Club. I certify that all instruments held in the Town's investment portfolios for the period April 1, 2017 through June 30, 2017 (a) met the investment guidelines and complied with the investment strategies as authorized by the Town's Investment Policies, and (b) did not violate any applicable provisions of section 2256 of the Government Code of Texas. 11/8/2017 INVESTMENT OFFICERS: DATE: Amber KarkauskasApril Duvall Director of FinanceChief Financial Analyst Town CouncilPage 26 of 118Meeting Date: November 14, 2017 Town of Trophy Club 100 Municipal Drive Trophy Club, Texas 76262 Legislation Details (With Text) File #:2017-516-T Version:1 Name: Type:Agenda Item Status:Regular Session File created:10/25/2017 In control:Town Council On agenda:11/14/2017 Final action: Title:Case TUP-17-009 (HG Sply Construction Trailer) Consider and take appropriate action regarding a Resolution approving a request for a Temporary Use Permit to allow a construction trailer at the site of a future restaurant, generally located on the northwest corner of Trophy Wood Drive and SH 114 (L. Payne). Attachments:Staff Report - HG Sply Construction Trailer.pdf RES 2017-34 - HG Sply Construction Trailer.pdf DateVer.Action ByActionResult Agenda Item No. 6: Case TUP-17-009 (HG Sply Construction Trailer) ConsiderandtakeappropriateactionregardingaResolutionapprovingarequestforaTemporaryUsePermittoallowa constructiontraileratthesiteofafuturerestaurant,generallylocatedonthenorthwestcornerofTrophyWoodDriveand SH 114 (L. Payne). Town CouncilPage 27 of 118Meeting Date: November 14, 2017 To: Mayor and Town Council From: Lisa Payne, Town Planner CC: Thomas M. Class Sr., Town Manager Holly Fimbres, Town Secretary/RMO Re: Case #TUP-17-009 Town CouncilMeeting, November 14, 2017 Agenda Item: Case TUP-17-009 (HG Sply Construction Trailer) Consider and take appropriate action regarding a Resolution approving a request for a Temporary Use Permit to allow a construction trailer at the site of a future restaurant, generally located on the northwest corner of Trophy Wood Drive and SH 114 (L. Payne). Request: The applicant, RJM Contractors, Inc., on behalf of Old Town Development, is requesting approval of a Temporary Use Permit to allow a construction trailer to locate at the construction site of the future HG Sply restaurant until construction is complete. Details: A construction trailer is requested to help facilitate the construction of the HG Sply and its partners, Base Camp and Mudsmith. According to Sec. 14.02.251 of the Code of Ordinances, construction offices that are used temporarily by contractors during the construction of a building must obtain a Temporary Use Permit (TUP) through approval from Town Council, after recommendation by the Planning & Zoning Commission. In addition, the allowed time period may match the schedule of construction, with annual renewal through this same process, if necessary. The current estimated completion date of the HG Sply building is September 2018. Asshown on Exhibit A within Resolution No. 2017-34, the trailer, which will be 10’ x 46’ at most,will be placed in the future parking spaces closest to the entrance on the SH 114 frontage road, and the entire construction area will be fenced in by a 6’ tall chain link fence covered by a green canvas windscreen (Exhibit B within Resolution No. 2017-34); a black canvas windscreen is also available, if preferred. Port-o-lets will be located inside the temporary fencing. Page 1 of 2 Town CouncilPage 28 of 118Meeting Date: November 14, 2017 Planning & Zoning Commission Recommendation: The Commission considered this request on Thursday, November 9, 2017. They asked the applicant if contractor signage would be printed on the screen, if the “Coming Soon” sign would be on the outside of the fence, and confirmed that flaggers would be used as necessary at the entrance to the site on the SH 114 frontage road. A recommendation to approve the request, subject to the construction trailer being removed before a Certificate of Occupancy (CO) is issued, passed unanimously. Council Consideration: The presence of a construction trailer is typical with this kind of project and the applicant has not requested for the trailer to remain on the property beyond the completion of the building. Attachments: Resolution No. 2017-34 Page 2 of 2 Town CouncilPage 29 of 118Meeting Date: November 14, 2017 TOWN OF TROPHY CLUB, TEXAS RESOLUTION NO.2017-34 A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS,APPROVING A TEMPORARY USE PERMIT FOR RJM CONTRACTORS, INC., IN CONJUNCTION WITH OLD TOWN DEVELOPMENT, TO PLACE A CONSTRUCTION TRAILERAT THE CONSTRUCTION SITE OF THE FUTURE HG SPLY CO. RESTAURANT, GENERALLY LOCATED ON THE NORTHWEST CORNER OF TROPHY WOOD DRIVE AND SH 114, AND PROVIDING FOR CONDITIONS. WHEREAS, RJM Contractors, Inc., in conjunction withOld Town Development, has filed a temporary use permit application and formally requested to place a construction trailer at the construction site of the future HG Sply Co. restaurant, generally located on the northwest corner of Trophy Wood Drive and SH 114 inthe Town of Trophy Club; and WHEREAS, Section 14.02.251 – Temporary Uses in the Trophy Club Code of Ordinances requires a temporary use permit to be approved by the Town Council through a Resolution. NOW THEREFOREBE IT RESOLVED BY THE TOWN COUNCIL OF THE , TOWN OF TROPHY CLUB, TEXAS: Section 1. Thatthe request byRJM Contractors, Inc., in conjunction with Old Town Development, for a temporary use permit for a construction trailerat the construction site of the future HG Sply Co. restaurant, generally located on the northwest corner of Trophy Wood Drive and SH 114is hereby approved subject to the following conditions: (A)Theconstruction trailer,its temporary fencing, and its port-o-letsshall be consistentwith what is shown anddescribedin Exhibits A &B; (B)Theconstruction trailershall be removed from the property before the Certificate of Occupancy(CO)for the restaurant is issued. Section 2.That the temporary use permit authorized by this Resolution shall comply with all Town of Trophy Club codes and ordinances, exempt where specifically exempted herein. Section 3.This Resolution shall take effect from and after its date of passage in accordance with law. Town CouncilPage 30 of 118Meeting Date: November 14, 2017 PASSED and APPROVED by the Town Council of the Town of Trophy Club, Texas on this 14thday of November2017. C. Nick Sanders, Mayor Town of Trophy Club, Texas \[SEAL\] ATTEST: Holly Fimbres, Town Secretary Town of Trophy Club, Texas APPROVED TO AS FORM: J. David DoddIII, Town Attorney Town of Trophy Club, Texas RES 2017-34 Page 2 of 2 Town CouncilPage 31 of 118Meeting Date: November 14, 2017 2017 14, November Date: Meeting Construction Trailer Port-o-lets Fencing 118 of 32 Page A Exhibit Construction Trailer Port-o-lets Construction Entrance Council Town Construction Fencing 6-fttallfence canvaswrap Town CouncilPage 33 of 118Meeting Date: November 14, 2017 Town of Trophy Club 100 Municipal Drive Trophy Club, Texas 76262 Legislation Details (With Text) File #:2017-526-T Version:1 Name: Type:Agenda Item Status:Regular Session File created:10/31/2017 In control:Town Council On agenda:11/14/2017 Final action: Title:Case #SUP-17-001 (Homewood Suites Alcohol) a.Conduct a Public Hearing regarding a request made by Homewood Suites for a Specific Use Permit for alcoholic beverage sales for off-premise consumption, generally located north of SH 114 and approximately 815 feet west of Trophy Wood Drive (L. Payne). b.Consider and take appropriate action regarding an Ordinance approving a request made by Homewood Suites for a Specific Use Permit for alcoholic beverage sales for off-premise consumption, generally located north of SH 114 and approximately 815 feet west of Trophy Wood Drive (L. Payne). Attachments:Staff Report - Homewood Suites SUP.pdf Exhibit A - Location Map.pdf Exhibit B - TABC Application (First Page Only).pdf ORD 2017-29 P&Z - Homewood Suites Alcohol SUP.pdf DateVer.Action ByActionResult Agenda Item No. 7: Case #SUP-17-001 (Homewood Suites Alcohol) a.ConductaPublicHearingregardingarequestmadebyHomewoodSuitesforaSpecificUsePermitforalcoholic beveragesalesforoff-premiseconsumption,generallylocatednorthofSH114andapproximately815feetwestof Trophy Wood Drive (L. Payne). b.ConsiderandtakeappropriateactionregardinganOrdinanceapprovingarequestmadebyHomewoodSuites foraSpecificUsePermitforalcoholicbeveragesalesforoff-premiseconsumption,generallylocatednorthofSH114 and approximately 815 feet west of Trophy Wood Drive (L. Payne). Town CouncilPage 34 of 118Meeting Date: November 14, 2017 To: Mayor and Town Council From: Lisa Payne, Town Planner CC: Thomas M. Class Sr., Town Manager Holly Fimbres, Town Secretary/RMO Re: Case #SUP-17-001 Town CouncilMeeting, November 14, 2017 Agenda Item: Case #SUP-17-001 (Homewood Suites Alcohol) a. Conduct a Public Hearing regarding a request made by Homewood Suites for a Specific Use Permit for alcoholic beverage sales for off-premise consumption, generally located north of SH 114 and approximately 815 feet west of Trophy Wood Drive (L. Payne). b. Consider and take appropriate action regarding an Ordinance approving a request made by Homewood Suites for a Specific Use Permit for alcoholic beverage sales for off-premise consumption, generally located north of SH 114 and approximately 815 feet west of Trophy Wood Drive (L. Payne). Request: The applicant, Homewood Suites, is requesting approval of a Specific Use Permit (SUP) for alcoholic beverage sales for off-premise consumption so that they may be able to sell beer and wine in the Suite Shop, alongside snacks and toiletries, located inside the hotel. Zoning: The property is located on Lot 1 of the Planned Development No. 34 district; the Development Standards require a hotel, but do not have restrictive language for or against the sale of alcoholic beverages. However, the Town of Trophy Club’s Code of Ordinances does require approval by Town Council of an SUP for alcohol sales, after hearing a recommendation from the Planning & Zoning Commission. Notice of a public hearing has been given within the parameters set by Texas state law. Details: The applicant is ready to apply to the Texas Alcoholic Beverage Commission (TABC) for a BQ - Wine and Beer Retailer’s Off-Premise Permit if and once this SUP request is approved; the front page of the application is attached as Exhibit B. A BQ Permit authorizes the holder to sell unopened beer, wine, and malt liquor containing between 0.5% and 17% alcohol by volume for off-premise consumption. If the Suite Shop, specifically, is the only area in the hotel permitted Page 1 of 2 Town CouncilPage 35 of 118Meeting Date: November 14, 2017 under the BQ permit by the TABC, which forbids on-premise consumption where alcohol is sold, then consumption remains legal throughout the rest of the hotel so guests can continue to bring alcoholic beverages of any kind into their hotel rooms, whether the alcohol is bought at the Suite Shop or elsewhere. Section 14.02.252(b) of the Trophy Club Code of Ordinances states that no alcoholic beverages may be sold within 300-ft of a church, public school or private school, or public hospital. Homewood Suites has no proximity problems, as the closest church (Lake Cities Church of Christ) is approximately 2,950-ft away, the closest school (Primrose School of Westlake at Entrada) is approximately 2,212-ft away, and the closest public hospital (Methodist Southlake Hospital) is approximately 3.0 miles away. Baylor Medical Center at Trophy Club, which sits next door to Homewood Suites, is a private hospital so there are no separation requirements. Regardless, the distance between the front doors of the neighboring buildings is approximately 540-ft, so it wouldn’t cause an issue even if Baylor Medical Center was a public hospital. There is no minimum separation required for day cares or residences. Due to the intention of the Suite Shop inside Homewood Suites, parking needs won’t be affected, as sales will only be for guests, just as other items in the Suite Shop are. Furthermore, signage is not proposed to advertise to the public. Planning & Zoning Commission Recommendation: The Planning & Zoning Commission considered this request on November 9, 2017. The Commission asked the applicant about the layout of the Suite Shop inside the hotel and questioned if non-guests will be able to purchase beer and wine. A recommendation to approve the request for a Specific Use Permit (SUP) passed unanimously. Council Consideration: It is common for hotels to operate a small shop that sells toiletries, snacks, beer, wine, and other conveniences to hotel guests. No negative impacts are anticipated if the requested SUP is approved. Attachments: Exhibit A – Location Map Exhibit B – TABC Application (First Page Only) Ord No. 2017-29 P&Z Page 2 of 2 Town CouncilPage 36 of 118Meeting Date: November 14, 2017 A Exhibit ExhibitB Town CouncilPage 38 of 118Meeting Date: November 14, 2017 TOWN OF TROPHY CLUB, TEXAS ORDINANCE NO. 2017-29P&Z AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS, APPROVINGASPECIFIC USE PERMIT FOR ALCOHOLIC BEVERAGE SALES FOR OFF-PREMISE CONSUMPTIONOF BEER AND WINE ONLY, SPECIFICALLY SOLD FROMTHE SUITE SHOP WITHIN HOMEWOOD SUITES, LOCATED ON LOT 1 OF PD PLANNED DEVELOPMENT #34;PROVIDING FOR THE INCORPORATION OF PREMISES;PROVIDING FOR AN AMENDMENTTO THE COMPREHENSIVE ZONING ORDINANCE OF THE TOWN; PROVIDING APPLICABLE REGULATIONS/DISCONTINUATION/REVOCATION; PROVIDING A SAVINGS AND REPEALER CLAUSE; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH DAY DURING OR ON WHICH A VIOLATION OCCURS OR CONTINUES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR PUBLICATION; PROVIDING FOR ENGROSSMENT AND ENROLLMENT; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the applicantseeks to sell beer and wine onlyfor off-premise consumption specifically from the Suite Shop within Homewood Suites; and WHEREAS, all legal notices, requirements and conditions having been complied with, theSpecificUse Permit came before the Planning & Zoning Commission; and WHEREAS, after public notices were given in compliance with State law and a public hearingwasconducted, and after considering the information submitted at the public hearing and all other relevant information and materials, the Planning & Zoning Commission of the Town has recommended to the Town Council the adoption of the amendments to the Comprehensive Zoning Ordinance as setforth in this Ordinance; and WHEREAS, after due deliberations and consideration of the recommendation of the Planning & Zoning Commission and the information and other materials received at the public hearings, the Town Council has concluded that the adoption of this Ordinance amending the Comprehensive Zoning Ordinance of the Town is in the best interests of the Town of Trophy Club, Texas and of the public health, safety and welfare. Town CouncilPage 39 of 118Meeting Date: November 14, 2017 NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS: SECTION 1. INCORPORATION OF PREMISES The above and foregoing premises are true and correct and are incorporated herein and made a part hereof for all purposes. SECTION 2. APPLICABLE REGULATIONS/DISCONTINUATION/REVOCATION In all respects the Land shall be subject to the applicable regulations contained in the Comprehensive Zoning Ordinance and all other applicable and pertinent ordinances and regulations of the Town, including without limitation regulations governing PD Planned Development #34and all amendments thereto. TheSpecific Use Permit granted by this Ordinance shall control in cases of conflict between this Ordinance and/or PD Planned Development #34and/or theComprehensive Zoning Ordinance. The Specific Use Permit granted hereby shall discontinueif the use for which this Specific Use Permit is granted ceases to be operated at the permitted location for a minimum period of six (6) months.Further, this Specific Use Permit shall be subjectto revocation in accordance with the Town Code of Ordinances. SECTION 3. SAVINGSAND REPEALER This Ordinance shall be cumulative of all other ordinances of the Town affecting the regulation of land and zoning and shall not repeal any of the provisions of those ordinances except in those instances where the provisions of those Ordinances are in direct conflict with the provisions of this Ordinancewhether such Ordinances are codified or uncodified, and all other provisions of the Ordinances of the Townof Trophy Club, codified or uncodified, not in conflict with the provisions of this Ordinance, shall remain in full force and effect.Notwithstanding the foregoing, any complaint, action, cause of action or claim which prior to the effective date of thisOrdinance has been initiated or has arisen under or pursuant to such repealed Ordinance(s) shall continue to be governed by the provisions of that Ordinance and for that purpose the Ordinance shall be deemed to remain and continue in full force and effect. ORD 2017-29 P&Z Page 2 of 4 Town CouncilPage 40 of 118Meeting Date: November 14, 2017 SECTION 4. PENALTY It shall be unlawful for any person to violate any provision of this Ordinance, and any person violating or failing to comply with any provision hereof shall be fined, upon conviction, in an amount notless than One Dollar ($1.00) nor more than Two Thousand Dollars ($2,000.00), and a separate offense shall be deemed committed each day during or on which a violation occurs or continues.The penalty provided by this section shall be cumulative of all other penalties allowed by law, including without limitation, civil remedies available for enforcement of this Ordinance. SECTION 5. SEVERABILITY The sections, paragraphs, sentences, phrases, clauses and words of this Ordinance are severable, and if any section, paragraph, sentence, phrase, clause or word in this Ordinance or application thereof to any person or circumstance is held invalid or unconstitutional by a Court of competent jurisdiction, such holding shall not affect the validity of the remaining portions of this Ordinance, and the Town Council hereby declares that it would have passed such remaining portions of this Ordinance despite such invalidity, which remaining portions shall remain in full force and effect. SECTION 6. PUBLICATION The Town Secretary of the Town of Trophy Club is hereby directed to publish, the Caption, Penalty and Effective Date Clause of this Ordinance as required by Section 52.011 of the Texas Local Government Code. SECTION 7. ENGROSSMENT AND ENROLLMENT The Town Secretary of the Town of Trophy Club is hereby directed to engross and enroll this Ordinance by filing this Ordinance in the ordinance records of the Town. SECTION 8. EFFECTIVE DATE This Ordinance shall become effective from and after its date of adoption and publication as provided by law, and it is so ordained. ORD 2017-29 P&Z Page 3 of 4 Town CouncilPage 41 of 118Meeting Date: November 14, 2017 PASSED AND APPROVED by the Town Council of the Town of Trophy Club, Texas, this 14thday ofNovember 2017. C. Nick Sanders, Mayor Town of Trophy Club, Texas \[SEAL\] ATTEST: Holly Fimbres, Town Secretary Town of Trophy Club, Texas APPROVED AS TO FORM: J. David Dodd III, Town Attorney Town of Trophy Club, Texas ORD 2017-29 P&Z Page 4 of 4 Town CouncilPage 42 of 118Meeting Date: November 14, 2017 Town of Trophy Club 100 Municipal Drive Trophy Club, Texas 76262 Legislation Details (With Text) File #:2017-508-T Version:1 Name: Type:Agenda Item Status:Regular Session File created:10/24/2017 In control:Town Council On agenda:11/14/2017 Final action: Title:Consider and take appropriate action regarding a Resolution adopting an Investment Policy; and providing an effective date (A. Karkauskas). Attachments:Staff Report - Investment Policy Update.pdf Authorized Broker Dealers List.pdf Approved Training Sources.pdf RES 2017-37 - Investment Policy Update.pdf DateVer.Action ByActionResult Agenda Item No. 8: ConsiderandtakeappropriateactionregardingaResolutionadoptinganInvestmentPolicy;andprovidinganeffective date (A. Karkauskas). Town CouncilPage 43 of 118Meeting Date: November 14, 2017 To: Mayor and Town Council From:Amber Karkauskas, Director of Finance CC: Thomas M. ClassSr., Town Manager Holly Fimbres, Town Secretary/RMO April Duvall, Chief Financial Analyst Re: Town of Trophy Club Annual Investment Policy Review Town Council Meeting, November 14, 2017 Agenda Item: Consider and take appropriate action regarding a Resolution adopting an Investment Policy; and providing an effective date (A. Karkauskas). Explanation: The Public Funds Investment Act (PFIA) requires that the Town’s Investment Committee (consisting of the Town Manager, Director of Finance/Investment Officer, and Chief Financial Analyst/Investment Officer) meet at least annually to discuss and update, if necessary, the Town’s Investment Policy. This year, the Town’s Investment Committee met with the Council Finance Subcommittee on October 31, 2017 and reviewed the policy under the guidance of Emily Upshaw of Valley View Consulting, LLC.The majority of the changes made to the document are either to 1) broaden the scope of our investment opportunities so that the Town is not unnecessarily restricted to certain investment produces, and 2) comply with the Public Funds Investment Act/SEC legal requirements. Supplementing the Investment Policy updates, the Town’s List of Authorized Broker/Dealers and Approved Training Sources have also been revised as per our consultant’s recommendation. Attachments: Authorized Broker/Dealers List Approved Training Sources Resolution No. 2017-37 Council Consideration: Staff seeks Council to consider approvingthe resolution adopting the Town Investment Policy as recommended by the Investment Committee. Page 1 of 1 Town CouncilPage 44 of 118Meeting Date: November 14, 2017 TOWN OF TROPHY CLUB LIST OF AUTHORIZED BROKER/DEALERS Financial Northeastern Companies Main Contact: Samuel Vaughan svaughan@financialnortheastern.com 8717 Ken Aaron Court Austin, TX 78717 (973)396-1052 Frost Capital Markets Main Contact: Austin Burns austin.burns@frostbank.com 4200 South Hulen, Suite304 Fort Worth, TX 76109 (817) 420-5614 FTN Financial Main Contact: ZachBrewer zach.brewer@ftnfinancial.com th 920 Memorial City Way, 11Floor Houston, TX 77024 (713)435-4351 Multi-Bank Securities Main Contact: Carol Mackoff cmackoff@mbssecurities.com 20 North Wacker Drive, Suite 1829 Chicago, IL60606 (888)857-4740 Wells Fargo Securities Main Contact: Chuck Landry chuck.landry@wellsfargo.com 1445 Ross Avenue, Suite 420 Dallas, TX 75202 (214)777-4018 Town CouncilPage 45 of 118Meeting Date: November 14, 2017 TOWN OF TROPHY CLUB APPROVED INDEPENDENT TRAINING SOURCES American Institute of Certified Public Accountants Council of Governments International City/County Management Association Government Finance Officers Association Government Finance Officers Associationof Texas Government Treasurers’ Organization of Texas Texas City Management Association Texas Municipal Clerks Association Texas Municipal League University of North Texas Center for Public Management Town CouncilPage 46 of 118Meeting Date: November 14, 2017 TOWN OF TROPHY CLUB RESOLUTION NO. 2017-37 A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS, REPEALING RESOLUTION NO. 2017-08AND APPROVING A NEW RESOLUTIONADOPTING AN INVESTMENT POLICY FOR FUNDS FOR THE TOWN OF TROPHY CLUB, A COPY OF WHICH IS ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT “A”; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, onMay 9, 2017 by passage of Resolution 2017-08, the Town Council adoptedan Investment Policy; and WHEREAS, by passage of this Resolution, the Town Council hereby repeals Resolution No. 2017-08in itsentirety and adopts this Resolution adopting a new Investment Policy; and WHEREAS, the Town Council has reviewed the Investment Policy attached hereto as Exhibit A, for compliance with the Public Funds Investment Act, Texas Government Code Chapter 2256. et seq.; and WHEREAS, upon consideration, the Town Council finds and determines it to be in the best interests of the Town to adopt Exhibit “A” as the Town’s Investment Policy. NOW, THEREFORE,BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB: Section 1.That Resolution No.2017-08is hereby repealedin itsentirety. Section 2.That the Town Council has reviewed the attached Investment Policy, which contains investment strategies and policiesthat the Council has determined to be beneficial to the Townand hereby adopts the attached Investment Policyset forth in Exhibit “A”, a copy of which is attached hereto and incorporated herein in its entirety. Section 3.That the Director of Finance/CFO and the Chief Financial Analyst are hereby designated as the Town’s investment officersto perform the functions required by the attachedpolicy.The Director of Finance/CFO is responsible for the overall management of the Town’s investment program and may direct the other Investment Officer in his/her duties. The investment officersarehereby authorized to perform the functions required under the Investment Policy and Chapter 2256of the Texas Government Code. Section 4.That this Resolution shall take effect immediately upon its passage and approval. Town CouncilPage 47 of 118Meeting Date: November 14, 2017 PASSED and APPROVED by the Town Council of the Town of Trophy Club, Texas onthis 14th day of November2017. C. Nick Sanders, Mayor Town of Trophy Club, Texas \[SEAL\] ATTEST: Holly Fimbres, Town Secretary Town of Trophy Club, Texas APPROVED TO AS FORM: J. David Dodd III, Town Attorney Town of Trophy Club, Texas RES 2017-37 Page 2 of 3 Town CouncilPage 48 of 118Meeting Date: November 14, 2017 EXHIBIT A RES 2017-37 Page 3 of 3 Town CouncilPage 49 of 118Meeting Date: November 14, 2017 TOWN OF TROPHY CLUB INVESTMENT POLICY I.POLICY It is the policy of the Town of Trophy Club that after allowing for the anticipated cash flow requirements of the Town of Trophy Club andgiving due consideration to the safety and risk of investment, all available funds shall be invested in conformance with these legal and administrative guidelines, seeking to optimize interest earnings to the maximum extent possible. Effective cash management is recognized as essential to good fiscal management.Investment interest is a source of revenue to Trophy Club funds.Trophy Club’s investment portfolio shall be designed and managed in a manner designed to maximize this revenue source, to be responsive to public trust, and to be in compliance with legal requirements and limitations. Investments shall be made with the primary objectives of: Safety and preservation ofprincipal Maintenance of sufficient liquidity to meet operatingneeds Public trust from prudent investmentactivities Optimization of interest earnings on theportfolio II.PURPOSE The purpose of this Investment Policy is to comply with Chapter 2256 of the Government Code (“Public Funds Investment Act”or “PFIA”), which requires theTown of Trophy Club to adopt a written investment policy regarding the investment of its funds and funds under its control.The Investment Policy addresses the methods, procedures and practices that must be exercised to ensure effective and judicious fiscal management of Trophy Club’s funds. III.SCOPE This Investment Policy shall govern the investment of all financial assets of the Town of Trophy Club. These funds are accounted for in the Town of Trophy Club’s Comprehensive Annual Financial Report (CAFR) and include: GeneralFund Special RevenueFunds Capital ProjectsFunds ProprietaryFunds Debt Service Funds, including reserves and sinking funds, to the extent not required by law or existing contract to be kept segregated and managedseparately Any new fund created by the Town of Trophy Club, unless specifically exempted from this Policy by the Town Council or bylaw. The Town of Trophy Club consolidates fund cash balances to maximize investment earnings.Investment income will be allocated to the various funds based on their respective participation and in accordance with generally accepted accounting principles. This Investment Policy shall apply to all transactions involving the financial assets and related activity for all the foregoing funds.However, this Policy does not apply to the assets administered for the benefit of the Town of Trophy Club by outside agencies under deferred compensation programs. Town CouncilPage 50 of 118Meeting Date: November 14, 2017 IV.INVESTMENTOBJECTIVES The Town of Trophy Club shall manage and invest its cash with fourprimary objectives, listed in order of priority: safety, liquidity, public trust, and yield, expressed as optimization of interest earnings.The safety of the principal invested always remains the primary objective.All investments shall be designed and managed in a manner responsive to the public trust and consistent with state and local law. The Town of Trophy Club shall maintain a comprehensive cash management program, which includes collection of accounts receivable, vendor payments in accordance with the Town’s purchasing policies, and prudent investment of available cash.Cash management is defined as the process of managing monies in order to ensure maximum cash availability and maximum earnings on short-term investment of idle cash. Safety \[()()\] PFIA 2256.005b2 Safety of principal is the foremost objective of the investment program. Investments shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio. The objective will be to mitigate credit and interest raterisk. Credit Risk and Concentration of Credit Risk – The Town of Trophy Club will minimize credit risk, the risk of loss due to the failure of the issuer or backer of the investment, and concentration of credit risk, the risk of loss attributed to the magnitude of investment in a single issuer,by: Limiting investments to the safest types ofinvestments Pre-qualifying the financial institutions and broker/dealers with which the Town of Trophy Club will dobusiness Diversifying the investment portfolio so that potential losses on individual issuers will be minimized. Interest Rate Risk – the Town of Trophy Club will manage the risk that the interest earnings and the market value of investments in the portfolio will fall due to changes in general interest rates by limiting the maximum weighted average maturity of the investment portfolio to 365 days.The Town of Trophy Club will, inaddition: Structure the investment portfolio so that investments mature to meet cash requirements for ongoing operations, thereby avoiding the need to liquidate investments prior tomaturity. Invest operating funds primarily infinancial institution deposits, shorter-term securities, money market mutual funds, or local government investment pools functioning as money market mutual funds. Diversify maturities and stagger purchase dates to minimize the impact of market movements overtime. Liquidity \[()()\] PFIA 2256.005b2 The investment portfolio shall remain sufficiently liquid to meet all operating requirements that may be reasonably anticipated.This is accomplished by structuring the portfolio so that investments mature concurrent with cash needs to meet anticipated demands.Because all possible cash demands cannot be anticipated, a portion of the portfolio will be invested in shares of money market mutual funds, local government investment pools, or other cash equivalentsthat offer same-day liquidity. 2 Town CouncilPage 51 of 118Meeting Date: November 14, 2017 Public Trust All participants in the Town of Trophy Club’s investment process shall seek to act responsibly as custodians of the public trust.The Investment Officers shall avoid any transaction that might impair public confidence in the Town of Trophy Club’s ability to govern effectively. Yield (Optimization of Interest Earnings) \[()()\] PFIA 2256.005b3 The investment portfolio shall be designed with the objective of attaining a market rate of return throughout budgetary and economic cycles, taking into account the investment risk constraints and liquidity needs.Return on investment is of secondary importance compared to the safety and liquidity objectives describedabove. V.INVESTMENT STRATEGYSTATEMENTS The Town of Trophy Club portfolio will be structured to benefit from anticipated market conditions and to achieve a reasonable return.Relative value among asset groups shall be analyzed and pursued as part of the investment program within the restrictions set forth by the Investment Policy. The Town of Trophy Club maintains portfolios which utilize four specific investment strategy considerations designed to address the unique characteristics of the fund groups represented in the portfolios. Operating Funds Suitability - All investments authorized in the Investment Policy are suitable for Operating Funds. Preservation and Safety of Principal - All investments shall be of high quality with no perceived default risk. Liquidity - Investment strategies for the Operating Funds have as their primary objective to assure that anticipated cash flows are matched with adequate investment liquidity.The dollar-weighted average maturity of operating funds, based on the stated final maturity date of each investment, will be calculated and limited to one year or less. Constant $1.0000net asset value investment pools and money market mutual funds, and other cash equivalentsshall be integral components to maintaining daily liquidity. Investments for these funds shall not exceed a 24-month period from date of purchase. Marketability - Securities with active andefficient secondary markets will be purchased in the event of an unanticipated cash requirement. Diversification - Maturities shall be staggered throughout the budget cycle to provide cash flows based on anticipated needs.Investment risks will be reduced through diversification among authorized investments. Yield - The Town’s objective is to attain a competitive market yield for comparable securities and portfolio constraints.The benchmark for Operating Funds shall be theaverage rolling90-day Treasury bill. Reserve and Deposit Funds Suitability - All investments authorized in the Investment Policy are suitable for Reserve and Deposit Funds. Preservation and Safety of Principal - All investments shall be of high quality with no perceived default risk. 3 Town CouncilPage 52 of 118Meeting Date: November 14, 2017 Liquidity - Investment strategies for Reserve and Deposit Funds shall have as the primary objective the ability to generate a dependable revenue stream to the appropriate reserve fund from investments with a low degree of volatility.Except as may be required by the bond ordinance specific to an individual issue, investments should be of high quality, with short-to-intermediate-term maturities.The dollar-weighted average maturity of Reserve and Deposit Funds, based on the stated final maturity date of each investment, will be calculated and limited to two years orless. Marketability - Securities with active and efficient secondary markets will be purchased in the event of an unanticipated cash requirement. Diversification - Maturities shall be staggered throughout the budget cycle to provide cash flows based on anticipated needs.Investment risks will be reduced through diversification among authorized investments. Yield - The Town’s objective is to attain a competitive market yield for comparable securities and portfolio constraints.The benchmark for Reserve and Deposit Funds shall be the average rolling 90-day Treasury bill. Bond and Certificate Capital Project Funds and Special Purpose Funds Suitability - All investments authorized in the Investment Policy are suitable for Bond and Certificate Capital Project Funds and Special Purpose Funds. Preservation and Safety of Principal - All investments shall be of high quality with no perceived default risk. Liquidity - Investment strategies for Bond and Certificate Capital Project Funds and Special Purpose Funds portfolios will have as their primary objective to assure that anticipated cash flows are matched with adequate investment liquidity.The stated final maturity dates of investments held should not exceed the estimated project completion date or a maturity of no greater than three years. The dollar-weighted average maturity of Bond and Certificate Capital Project Funds and Special Purpose Funds, basedon the stated final maturity date of each investment, will be calculated and limited to two years orless. Marketability - Securities with active and efficient secondary markets will be purchased in the event of an unanticipated cash requirement. Diversification - Maturities shall be staggered throughout the budget cycle to provide cash flows based on anticipated needs.Investment risks will be reduced through diversification among authorized investments. Yield - The Town’s objective is to attaina competitive market yield for comparable securities and portfolio constraints. The benchmark for Bond and Certificate Capital Project Funds and Special Purpose Funds shall be theaverage rolling90-day Treasury bill. A secondary objective of these funds is to achieve a yield equal to or greater than the arbitrage yield of the applicable bond or certificate, when reasonable considering safety and liquidity objectives. Debt Service Funds Suitability - All investments authorized in the Investment Policy are suitable for Debt Service Funds. Preservation and Safety of Principal - All investments shall be of high quality with no perceived default risk. Liquidity - Investment strategies for Debt Service Funds shall have as the primary objective the assurance of investment liquidity adequate to cover the debt service obligation on the required payment date.Investmentsshall not have a stated final maturity date which exceeds the next unfunded debt service payment date.The dollar-weighted average maturity of Debt Service Funds, based on the stated 4 Town CouncilPage 53 of 118Meeting Date: November 14, 2017 final maturity date of each investment, will be calculated and limited to one year or less. Marketability - Securities with active and efficient secondary markets will be purchased in the event of an unanticipated cash requirement. Diversification - Maturities shall be staggered throughout the budget cycle to provide cash flows based on anticipated needs.Investment risks will be reduced through diversification among authorized investments. Yield - The Town’s objective is to attain a competitive market yield for comparable securities and portfolio constraints.The benchmark for Debt Service Funds shall be theaverage rolling90-day Treasury bill. VI.RESPONSIBILITY AND CONTROL Delegation of Authority \[()\] PFIA2256.005f In accordance with the Town of Trophy Club and the Public Funds Investment Act, the Town Council designates the Director of Finance/CFO and the Chief Financial Analyst as the Town of Trophy Club’s Investment Officers.The Director of Finance/CFO is responsible for the overall management of the Town’s investment program and may direct the other Investment Officer in his/her duties. The Investment Officers are authorized to deposit, withdraw, invest, transfer, execute documentation, and otherwise manage fundson behalf of the Town of Trophy Clubaccording to this Policy.Unless authorized by law, no other person may deposit, withdraw, transfer or manage in any other mannerthe Town of Trophy Club funds.The investment authority granted to the Investment Officers iseffectiveuntil rescinded. Quality and Capability of Investment Management \[)()\] PFIA 2256.005(b3 The Town of Trophy Club shall provide periodic training in investments for the designated Investment Officers and other investment personnel through courses and seminars offered by professional organizations, associations, and other independent sources in order to ensure the quality and capability of investment management in compliance with the Public Funds Investment Act. Training Requirement \[– \] PFIA 2256.008 Local Governments In accordance with the Town of Trophy Club and the Public Funds Investment Act, designated Investment Officers shall attend investment training no less often than once every two years and shall accumulate not less than 8 hours of instruction relating to investment responsibilities.A newly appointed Investment Officer must attend training accumulatingat least 10 hours of instruction within twelve months of the date the Officer took office or assumed the Officer’s duties.The investment training sessions shall be provided by independent sources approved by the Investment Committee. Internal Controls () Best Practice The Investment Officers areresponsible for establishing and maintaining an internal control structure designed to ensure that the assetsof the Town of Trophy Club are protected from loss, theft, or misuse. The internal control structure shall be designed to provide reasonable assurance that these objectives are met.The concept of reasonable assurance recognizes that (1) the cost of a control should not exceed the benefits likely to be derived; and (2) the valuation of costs and benefits requires estimates and judgments bymanagement. Accordingly, the Investment Officers shall establish a process for annual independent review by an external auditor to assure compliance with policies and procedures. The internal controls shall address the followingpoints. Control ofcollusion. 5 Town CouncilPage 54 of 118Meeting Date: November 14, 2017 Separation of transactions authority from accounting and recordkeeping. Custodialsafekeeping. Avoidance of physical deliverysecurities. Clear delegation of authority to subordinate staffmembers. Written confirmation for telephone (voice) transactions for investments and wiretransfers. Developmentof a wiretransferagreementwiththedepositorybank orthird-partycustodian. Investment Policy Certification \[()\] PFIA 2256.005k-l A qualified representative, as defined by PFIA section 2256.002(10), of all business organizations, as defined by PFIA section 2256.005(k)as local government investment poolsand discretionary investment management firms, must sign a certification acknowledging that the organization has received and reviewed the Town of Trophy Club’s Investment Policy and that reasonable procedures and controls have been implemented to preclude investment transactions that are not authorized by the Town of TrophyClub’s Policy. The Town shall not enter into an investment transaction with a business organization prior to receiving the signed certification. Prudence \[\] PFIA 2256.006 The standard of prudence to be applied by the Investment Officers shall be the “prudent person” rule. This rule states that “Investments shall be made with judgment and care, under prevailing circumstances, that a person of prudence, discretion and intelligence wouldexercise in the management of theperson’s own affairs, not for speculation, but for investment, considering the probable safety of capital andthe probable income to be derived.” In determining whether an Investment Officer has exercised prudence with respect to an investment decision, the determination shall be made taking into consideration: The investment of all funds, or funds under the Town of Trophy Club’s control, over which the Officer had responsibility rather than a consideration as to the prudence of a singleinvestment. Whether the investment decision was consistent with the written, approved Investment Policy of the Town of TrophyClub. Indemnification The Investment Officers, acting in accordance with written procedures and exercising due diligence, shall not be held personally responsible for a specific investment’s credit risk or market price changes, provided that these deviations are reported immediately and the appropriate action is taken to control adverse developments. Ethics and Conflicts of Interest \[()\] PFIA 2256.005i Officers and employees involved in the investment process shall refrain from personal business activity that would conflict with the proper execution and management of the investment program, or that would impair their ability to make impartial decisions. . . Investment Committee members shall refrain from undertaking personal investment transactions with the same individual with which business is conducted on behalf of the Town of Trophy Club. An Investment Officerof the Town of Trophy Club who has a personal business relationship with an organization seeking to sell an investment to the Town of Trophy Club shall file a statement disclosing that personal business interest.An Investment Officerwho is related within the second degree by affinity or consanguinity to an individual seeking to sell an investment to the Town of Trophy Club shall file a statement disclosing that relationship. A statement required under this subsection must be filed with the Texas Ethics Commission and the Town Council. VII.SUITABLE AND AUTHORIZEDINVESTMENTS Portfolio Management 6 Town CouncilPage 55 of 118Meeting Date: November 14, 2017 The Town of Trophy Club currently has a “buy and hold” portfolio strategy. Maturity dates are matched with cash flow requirements and investments are purchased with the intent to be held until maturity. However, investments may be liquidated prior to maturity for the following reasons: An investment with declining credit maybe liquidated early to minimize loss of principal. Cash flow needs of the Town of Trophy Club require that the investment beliquidated. Investments \[()()()\] PFIA 2256.005b4A Trophy Club funds governed by this Policy may be invested in the instruments described below, all of which are authorized by Chapter 2256 of the Government Code (Public Funds Investment Act). Investment of Town of Trophy Club funds in any instrument or security not authorized for investment under the Act is prohibited.The Town of Trophy Club will not be required to liquidate an investment that becomes unauthorized subsequent to itspurchase. I.Authorized 1.Obligations, including letters of credit, of the United States, its agencies andinstrumentalities, including the Federal Home Loan Banks. 2.Directobligations of the State of Texas, its agencies and instrumentalities or obligations of agencies, counties, cities, and other political subdivisions of this State rated as to investment quality by a nationally recognized investment rating firm of not lessthan “A” or its equivalent. 3.Otherobligations, the principal and interest of which are unconditionally guaranteed or insured by, or backed by the full faith and credit of, the State of Texas or the United States or their respective agencies and instrumentalities, including obligations that are fully guaranteed or insured by the Federal Deposit Insurance Corporation or by the explicit full faith and credit of the United States. 4.Certificates of Depositand other forms of depositissued by a depository institution that has its main office or a branch office in Texas. The certificate of deposit must be guaranteed or insured by the Federal Deposit Insurance Corporation or its successor or the National Credit Union Share Insurance Fund or its successor or securedbyobligationsin a mannerandamountasprovided bylaw. In addition, deposits obtained through a depository institution that has its main office or a branch office in Texas and that contractually agrees to place the funds in federally insured depository institutions in accordance with the conditions prescribed in Section 2256.010(b) of the Public Funds Investment Act are authorized investments.Additionally, funds invested by the Town through a broker that has a main office or branch office in Texas and is selected from a list approved by the Town as required by section 2656.025 ofthe Public Funds Investment Act or a depository institution that has a main office or branch office in Texas and is selected by the Town are authorized investments if the following conditions are met: a.the broker or depository institution selected by the Town as specified above arranges for the deposit of the funds in certificates of deposit in one or more federally insured depository institutions, wherever located, for the account of the Town; b.the full amount of the principal and accrued interest of each of the certificates of deposit is insured by the United States or an instrumentality of the United States; and c.the Town appoints a depository bank or a clearing broker registered with the Securities and Exchange Commission Rule 15c-3 (17CFR, Section 240 15c3-3) as custodian for the Town with respect to the certificates of deposit issued for account to the Town. 5.Fully collateralized direct repurchase agreements with a defined termination date secured by obligations of the United States or its agencies and instrumentalities. These shall be pledged to the Town of Trophy Club, held in an account in the Town of Trophy Club’s name, and deposited at the time the investment is made with the Town of Trophy Club or with a third-party selected and approved by the Townof Trophy Club.Repurchase agreements must be purchased through 7 Town CouncilPage 56 of 118Meeting Date: November 14, 2017 a primary government securities dealer, as defined by the Federal Reserve, or a financial institution doing business in Texas.A Master Repurchase Agreement, or similar agreement, must be signed by the bank/dealer prior to investment in a repurchase agreement.All repurchase agreement transactions will be on a delivery versuspayment basis.Securities received for repurchase agreements must have a market value greater than or equal to 102 percent at the time funds are disbursed. (This section pertains to Sweep Accounts and/or Bond Proceeds) 6.No-Load Money Market Mutual funds that: 1) are registered and regulated by the Securities and Exchange Commission and provide a prospectus and other information required by the Securities and Exchange Act of 1934 (15 U.S.C.Section 78a) or the Investment Company Act of 1940 (15 U.S.C.Section 80a-1), 2) seek to maintain a stable net asset value of $1.0000per share. 7.Local government investment pools, which 1) meet the requirements of Chapter 2256.016 of the Public Funds Investment Act, 2) are rated no lower than AAA or an equivalent rating by at least one nationally recognized rating service, and 3) are authorized by resolution or ordinance by the Town Council. In addition, a local government investment pool created to function as a money market mutual fund must mark its portfolio to the market daily and, to the extent reasonably possible, stabilize at a $1.0000net assetvalue. If an investment in the Town’s portfolio becomes an unauthorized investment due to changes in the Investment Policy or the Public Funds Investment Act, or an authorized investment is rated in a way that causes it to become an unauthorized investment, the Investment Committee of the Town shall review the investment and determine whether it would be more prudent to hold the investment until its maturity, or to redeem the investment.The Investment Committee shall consider the time remaining until maturity of the investment, the quality of the investment, and the quality and amounts of any collateral which may be securing the investment in determining the appropriate steps to take.\[PFIA 2256.021\]. II.Not Authorized \[()()\] PFIA2256.009b1-4 Investments includinginterest-only or principal-only strips of obligations with underlying mortgage-backed security collateral, collateralized mortgage obligations with an inverse floating interest rate or a maturity date of over 10 years are strictly prohibited. VIII.INVESTMENT PARAMETERS Maximum Maturities \[()()()\] PFIA2256.005b4B The longer the maturity of investments, the greater their potential price volatility.Therefore, it is the Town of Trophy Club’s policy to concentrate its investment portfolio in shorter-term securities in order to limit principal risk caused by changes in interestrates. The Town of Trophy Club attempts to match its investments with anticipated cash flow requirements. The Town of Trophy Club will not directly invest in securities maturing more than threeyears from the date of purchase; however, the above described obligations, certificates, or agreements may be collateralized using longer dated investments. Becauseno secondary market exists for repurchase agreements, the maximum maturity shall be 120 days except in the case of a flexible repurchase agreement for bond proceeds.The maximum maturity for such an investment shall be determined in accordance with project cash flow projections and the requirements of the governing bondordinance. The composite portfolio will have a weighted average maturity of 365 days or less. This dollar-weighted average maturity will be calculated using the stated final maturity dates of each security. \[PFIA 2256.005(b)(4)(C)\]. 8 Town CouncilPage 57 of 118Meeting Date: November 14, 2017 Diversification \[()()\] PFIA 2256.005b3 The Town of Trophy Club recognizes that investment risks can result from issuer defaults, market price changes or various technical complications leading to temporary illiquidity.Risk is managed through portfolio diversification that shall be achieved by the following general guidelines: Limiting investments to avoid overconcentration in investments from a specific issuer or business sector (excluding U.S.Treasury securities and financial institution deposits that are fully insured and collateralized in accordance with state and federallaw), Limiting investment in investments that have highercreditrisk, Investing in investments with varying maturities,and Continuously investing a portion of the portfolio in readily available funds such as local government investment pools (LGIPs), money market accounts, money market funds, or overnight repurchase agreements to ensure that appropriate liquidity is maintainedin order to meet ongoingobligations. IX.SELECTION OF BANKS ANDDEALERS Depository At least every five years a Depository shall be selected through the Town of Trophy Club’s banking services procurement process, which shall include a formal request for application (RFA). The selection of a depository will be determined by competitive application and evaluation of applications will be based on the most favorable terms and conditions for the handling of Town funds. Authorized Brokers/Dealers \[\] PFIA 2256.025 The Town of Trophy Club Investment Committee (see Section XIII) shall, at least annually, review, revise, and approve a list of qualified broker/dealers authorized to engage in securities transactions with the Town of Trophy Club. .Authorized firms may include primary dealers or regional dealers that qualify under Securities & Exchange Commission Rule 15C3-1 (Uniform Net Capital Rule). . Competitive Bids It is the policy of the Town of Trophy Club to provide a competitive environmentfor all investment activities.The Investment Officers shall develop and maintain procedures for ensuring competition in the investment of the Town of Trophy Club’s fundsand areauthorized to solicit bids for investments orally, in writing, electronically, or in any combination of these methods. Delivery vs.Payment \[()()()\] PFIA 2256.005b4E Securities shall be purchased using the delivery vs. payment method, with the exception of investment pools and mutual funds. Funds will be released after notification that the purchased security has been received. X.CUSTODIAL CREDIT RISK MANAGEMENT Safekeeping and CustodialAgreements The Town of Trophy Club shall contract with a bank or banks for the safekeeping of securities either owned by the Town of Trophy Club as part of its investment portfolio or held as collateral to secure demand or time deposits. Securities owned by the Town of Trophy Club shall be held in an account in the Town of Trophy Club’s name as evidenced by safekeeping receiptsof the institution holding the securities.Originalsafekeeping receipts shall be obtained and held by the Town. Collateral for deposits will be held by a third-party custodian designated by the Town of Trophy Club and 9 Town CouncilPage 58 of 118Meeting Date: November 14, 2017 pledged to the Town of Trophy Club as evidenced by pledgereceipts of the institution with which the collateral is deposited.Collateral may be held by the depository bank’s trust department, a Federal Reserve Bank or branch of a Federal Reserve Bank, a Federal Home Loan Bank, or a third-party bank approved by the Town of Trophy Club. Collateral Policy \[\] PFCA 2257.023 Consistent with the requirements of the Public Funds Collateral Act, it is the policy of the Town of Trophy Club to require full collateralization of all Town of Trophy Club funds on deposit with a financial institution and a written depository agreement acceptable to the Town.The market value of the securities collateralizingthe deposit of funds shall be at least equal to102% of theprincipal and accrued interest on the deposits lessanamountinsuredbytheFDIC. Collateral in the form of letters of credit issued by the Federal Home Loan Bankmust be equal to 100% of the principal and accrued interest of deposits less the applicable level of FDIC insurance.Atitsdiscretion,theTownofTrophyClubmayrequirea higher level of collateralization for certain investment securitiesheld as collateral. Securities pledged as collateral shall be held by an independent third-party with whom the Town of Trophy Club has a current custodial agreement.The Investment Officers are responsible for entering into collateralization agreements with third-party custodians in compliance with this Policy.The agreements are to specify the acceptable investment securities for collateral, including provisions relating to possession of the collateral, the substitutionor release of investment securities, ownership of securities, and the method of valuation of securities.A clearly marked evidence of pledgemust be supplied to the Town of Trophy Club and retained. Collateral shall be reviewed at least monthly to assure that the market value of the pledged securities areadequate. The custodial portion of the depository agreement shall define the Town’s rights to the collateral in case of default, bankruptcy or closing and shall establish a perfected security interest in compliance with Federal and State regulations, including: The Agreement must be in writing; The Agreement mustbe executed by the depository and the Town contemporaneously with the acquisition of the asset; The Agreement must be approved by the board of directors or the loan committee of the depository and a copyof the meeting minutes must be delivered to the Town; and The Agreement must be part of the depository’s “official record” continuously since its execution. Collateral Defined The Town of Trophy Club shall accept only the following types of collateral: Obligations of the United States or its agencies andinstrumentalities Direct obligations of the State of Texas or its agencies andinstrumentalities Collateralized mortgage obligations directly issued by a federal agency or instrumentality of the United States, the underlying security for which is guaranteed by an agency or instrumentality of the UnitedStates Obligations of states, agencies, counties, cities, and other political subdivisions of any state rated as to investment quality by a nationally recognized rating firm not less than A or its equivalent with a remaining maturity of ten (10) years orless A surety bond issued by an insurance company rated as to investment quality by a nationally recognized rating firm not less than A A letter of credit issued to the Town of Trophy Club by the Federal Home LoanBank Subject to Audit All collateral shall be subject to inspection and audit by the Investment Officers or theirdesignee, including the Town of Trophy Club’s independent auditors. 10 Town CouncilPage 59 of 118Meeting Date: November 14, 2017 XI.PERFORMANCE Performance Standards The Town of Trophy Club’s investment portfolio will be managed in accordance with the parameters specified within this Policy.The portfolio shall be designed with the objective of obtaining a rate of return through budgetary and economic cycles, commensurate with the investment risk constraints and the cash flow requirements of the Town of Trophy Club. Performance Benchmark It is the policy of the Town of Trophy Club to purchase investments with maturity dates coinciding with cash flow needs.Through this strategy, the Town of Trophy Club shall seek to optimize interest earnings utilizing allowable investments available in the market at that time.The Town of Trophy Club’s portfolio shall be designed with the objective of regularly meeting or exceeding the average, rollingrate of returnon U.S.Treasury Bills at a maturity level comparable to the Town of Trophy Club’s weighted average maturity in days. Weighted Average Yield to Maturity shall be the standard for calculating portfolio rate of return. XII.REPORTING () PFIA2256.023 Methods The Investment Officers shall prepare awritteninvestment report on a quarterly basis that summarizes investment strategies employed in the most recent quarter and describes the portfolio in terms of investment securities, maturities, and shall explain the total investment return for the quarter. The quarterly investment report shall include a summary statement of investment activity prepared in compliance with the PFIA.This summary will be prepared in a manner that will allow the Town of Trophy Club to ascertain whether investment activities during the reporting period have conformed to the Investment Policy.The report will be provided to the Town Counciland signed by the Investment Officers.The report will include thefollowing: A listing of individual securities held at the end of thereportingperiod. Unrealized gains or losses resulting from appreciation or depreciation by listing the beginning and ending book and market value of securities for theperiod. Additions and changes to the market value during theperiod. Average weighted yield to maturity of portfolio as compared to applicablebenchmarks. Listing of investments by maturitydate. Fully accrued interest for the reportingperiod. The percentage of the total portfolio that each type of investmentrepresents. Statement of compliance of the Town of Trophy Club’s investment portfolio with state law and the investment strategy and policy approved by the TownCouncil. An independent auditor will perform a formal annual review of the quarterly reports with the results reported to the governing body \[PFIA 2256.023(d)\]. Monitoring Market Value \[()()()\] PFIA 2256.005b4D Market value of all securities in the portfolio will be determined at least on a quarterly basis.These values will be obtained from a reputable and independent source and disclosed to the governing body quarterly in a written report. XIII.INVESTMENTCOMMITTEE 11 Town CouncilPage 60 of 118Meeting Date: November 14, 2017 Members An Investment Committee, consisting of the Town Manager and the Investment Officers, shall review the Town’s investment strategies and monitor the results of the investment program at least quarterly. This review can be done by reviewing the quarterly written reports and by holding committee meetings as necessary.The committee will be authorized to invite other advisors to attend meetings asneeded. Scope The Investment Committee shall include in its deliberations such topics as economic outlook, investment strategies, portfolio diversification, maturity structure, potential risk to the Town’s funds, evaluation and authorization of broker/dealers, acceptable training sources, rate of return on the investment portfolio, and review of compliance with the Investment Policy.The Investment Committee will also advise the Town Council of any future amendments to the Investment Policy that are deemed necessary or recommended. Procedures The Investment Policy shall require the Investment Committee to provide minutes of investment information discussed at any meetings held. The committee shall meet at least annually to discuss the investment program and policy. XIV.INVESTMENT POLICY ADOPTION \[()\] PFIA2256.005e The Town of Trophy Club’s Investment Policy shall be adopted by resolution of the Town Council. It is the Town of Trophy Club’s intent to comply with state laws and regulations.The Town of Trophy Club’s Investment Policy shall be subject to revisions consistent with changing laws, regulations, and needs of the Town of Trophy Club.The Town Council shall adopt a resolution stating that it has reviewed the policyandinvestmentstrategiesnotlessthanannually,approvinganychangesormodifications. 12 Town CouncilPage 61 of 118Meeting Date: November 14, 2017 Town of Trophy Club 100 Municipal Drive Trophy Club, Texas 76262 Legislation Details (With Text) File #:2017-527-T Version:1 Name: Type:Agenda Item Status:Regular Session File created:11/8/2017 In control:Town Council On agenda:11/14/2017 Final action: Title:Consider and take appropriate action regarding a Resolution authorizing the Town Manager and/or the Director of Finance to negotiate and execute any and all contracts and other documents incident to establishing bank and investment account(s) for the purpose of investing in authorized investments and financial institution deposits; and providing an effective date (A. Karkauskas). Attachments:Staff Report - Banking and Investing Authorization.pdf RES 2017-38 - Banking and Investing Authorization.pdf DateVer.Action ByActionResult Agenda Item No. 9: ConsiderandtakeappropriateactionregardingaResolutionauthorizingtheTownManagerand/ortheDirectorof Financetonegotiateandexecuteanyandallcontractsandotherdocumentsincidenttoestablishingbankand investmentaccount(s)forthepurposeofinvestinginauthorizedinvestmentsandfinancialinstitutiondeposits;and providing an effective date (A. Karkauskas). Town CouncilPage 62 of 118Meeting Date: November 14, 2017 To: Mayor and Town Council From:Amber Karkauskas, Director of Finance CC: Thomas M. ClassSr., Town Manager Holly Fimbres, Town Secretary/RMO April Duvall, Chief Financial Analyst Re: Banking and Investment Authorization Town Council Meeting, November 14, 2017 Agenda Item: Consider and take appropriate action regarding a Resolution authorizing the Town Manager and/or the Director of Finance to negotiate and execute any and all contracts and other documents incident to establishing bank and investment account(s) for the purpose of investing in authorized investments and financial institution deposits; and providing an effective date (A. Karkauskas). Explanation: The resolution provides that the Town’s Town Manager or Director of Finance may enter into contracts with investment or banking entities for the purposes of investing, which includes the transactional actions of depositing and withdrawing funds. The objective of this resolution is to allow Town administration to make timely decisions so as not to miss investment opportunities. Any contracts entered into must first have the Town Attorney’s approval to ensure adequate review is provided, and guidance from the Town’s Investment Policy must be strictly followed. All investments are now under the advisement of Valley View Consulting. Attachments: Resolution No. 2017-38 Council Consideration: Staff seeks Council to consider approving Resolution No. 2017-38 authorizing the Town Manager and Director of Finance to enter into banking and investment contracts. Page 1 of 1 Town CouncilPage 63 of 118Meeting Date: November 14, 2017 TOWN OF TROPHY CLUB, TEXAS RESOLUTION NO. 2017-38 A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS, APPROVING AND AUTHORIZING THE TOWN MANAGERAND/ORTHE DIRECTOR OFFINANCE TO NEGOTIATE AND EXECUTE ANY AND ALL CONTRACTS AND OTHER DOCUMENTS INCIDENT TO ESTABLISHINGBANK AND INVESTMENT ACCOUNT(S) FOR THE PURPOSE OF INVESTING IN AUTHORIZED INVESTMENTS AND FINANCIAL INSTITUTION DEPOSITS. WHEREAS, the Town of Trophy Club, Texasdesiresto invest in authorized investments and financial institution deposits for investment and deposit purposes; and WHEREAS, the Town of Trophy Club, Texasis authorized under applicable law andTown of Trophy Club InvestmentPolicyto contract with investment firms and financial institutionsfor investment and deposit purposes. NOW, THEREFORE,BE IT RESOLVED BY THE TOWN COUNCILOF THE TOWN OF TROPHY CLUB, TEXAS: Section 1. That the findings and provisions set out in the preamble to this resolution are hereby in all things approved and adopted. Section 2.That the following Town of Trophy Club employees whose titles are set forth below are hereby authorized to negotiate andexecute any and all contracts and other documents as necessary to establish the Town of Trophy Clubinvestment and financial institutionaccounts, with the express powers granted to enter into treasury management services agreements as necessary for account transactions, including but not limited to deposit, withdrawal, and transfer via wire and ACH: 1.Title:TownManager 2.Title:Director of Finance/CFO Section 3.That the TownSecretary is hereby authorized to provide such certifications as may be necessary or convenient to confirm the title, identity, and signature of each person holding one of the aforesaid titles and the authority of said persons with respect to the transactions authorized herein. Section 4.That the authorization provided herein is contingent upon the approval ofthe Town of Trophy Club Town Attorneyor designee of all contracts and other documents to be executed pursuant to the authority granted herein. Section 5. That all investments made under the authority provided herein are to be conducted in strict accordance with Town of Trophy Club InvestmentPolicyand applicable law. Town CouncilPage 64 of 118Meeting Date: November 14, 2017 Section 6.That this resolution shall be effectiveimmediatelyfrom and after its date of passage. PASSED AND APPROVED by the Town Council of the Town of Trophy Club, Texas, this 14thday of November 2017. ________________________________ C. Nick Sanders, Mayor Town of Trophy Club,Texas ATTEST: APPROVED AS TO FORM: __________________________________________________________________ Holly Fimbres, Town Secretary J. David DoddIII, Town Attorney Town of Trophy Club, Texas Town of Trophy Club, Texas RES 2017-38 Page 2 of 2 Town CouncilPage 65 of 118Meeting Date: November 14, 2017 Town of Trophy Club 100 Municipal Drive Trophy Club, Texas 76262 Legislation Details (With Text) File #:2017-509-T Version:1 Name: Type:Agenda Item Status:Regular Session File created:10/24/2017 In control:Town Council On agenda:11/14/2017 Final action: Title:Discussion of and take appropriate action regarding setting a date for the 2018 Council Retreat and discuss potential agenda items (T. Class). Attachments: DateVer.Action ByActionResult Agenda Item No. 10: Discussionofandtakeappropriateactionregardingsettingadateforthe2018CouncilRetreatanddiscusspotential agenda items (T. Class). Town CouncilPage 66 of 118Meeting Date: November 14, 2017 Town of Trophy Club 100 Municipal Drive Trophy Club, Texas 76262 Legislation Details (With Text) File #:2017-525-T Version:1 Name: Type:Agenda Item Status:Regular Session File created:10/31/2017 In control:Town Council On agenda:11/14/2017 Final action: Title:Town Council Future Agenda Item No. 5 Discussion of and take appropriate action regarding sales tax allocation and House Bill 157; including directing Town Staff to proceed with the planning and calling a Continuation Referendum for the Trophy Club Crime Control and Prevention District and calling a Reauthorization Election for the Town’s 1/4% sales tax for Street Maintenance (Mayor Sanders and Mayor Pro Tem Rowe). Attachments:House Bill 157.pdf Texas Municipal League - Local Sales Tax Bill Gives Cities Increased Financial Flexibility.pdf DateVer.Action ByActionResult Agenda Item No. 11: Town Council Future Agenda Item No. 5 DiscussionofandtakeappropriateactionregardingsalestaxallocationandHouseBill157;includingdirectingTownStaff toproceedwiththeplanningandcallingaContinuationReferendumfortheTrophyClubCrimeControlandPrevention DistrictandcallingaReauthorizationElectionfortheTown’s1/4%salestaxforStreetMaintenance(MayorSandersand Mayor Pro Tem Rowe). Town CouncilPage 67 of 118Meeting Date: November 14, 2017 H.B.ANo.A157 1ANACT 2relatingtotheratesofsalesandusetaxesimposedby 3municipalities;authorizinganincreaseordecreaseintherateof 4thosetaxes. 5BEITENACTEDBYTHELEGISLATUREOFTHESTATEOFTEXAS: 6SECTIONA1.AASection334.082(d),LocalGovernmentCode,is 7amendedtoreadasfollows: 8(d)AAThetaximposedbythissubchapterisinadditiontoa 9taximposedunderotherlaw,includingChapters321and323,Tax 10Code,andisincludedincomputingacombinedsalesandusetaxrate 11forpurposesofthelimitationonthemaximumcombinedsalesanduse 12taxrateofpoliticalsubdivisions. 13SECTIONA2.AASection334.083(a),LocalGovernmentCode,is 14amendedtoreadasfollows: 15(a)AATherateofataxadoptedbyacountyunderthis 16subchaptermustbeone-eighth,one-fourth,three-eighths,or 17one-halfofonepercent.Therateofthetaxadoptedbya 18 municipalitymaybeanyratethatisanincrementofone-eighthof 19 onepercent,thatthemunicipalitydeterminesisappropriate,and 20thatwouldnotresultinacombinedratethatexceedsthemaximum 21combinedrateprescribedbySection321.101(f),TaxCode. 22SECTIONA3.AASection334.084,LocalGovernmentCode,is 23amendedtoreadasfollows: 24Sec.A334.084.AARATEINCREASE.(a)Amunicipality\[or 1 Town CouncilPage 68 of 118Meeting Date: November 14, 2017 H.B. ANo.A157 1county\]thathasadoptedasalesandusetaxunderthissubchapter 2atanyrate,andacountythathasadoptedasalesandusetaxunder 3thissubchapteratarateoflessthanone-halfofonepercent,may 4byordinanceororderincreasetherateofthetaxiftheincrease 5isapprovedbyamajorityoftheregisteredvotersofthat 6municipalityorcountyvotingatanelectioncalledandheldfor 7thatpurpose. 8(b)AAThecountytaxmaybeincreasedunderSubsection(a)in 9oneormoreincrementsofone-eighthofonepercenttoamaximumof 10one-halfofonepercent.Themunicipaltaxmaybeincreasedunder 11Subsection(a)inoneormoreincrementsofone-eighthofone 12 percenttoanyratethatthemunicipalitydeterminesisappropriate 13andthatwouldnotresultinacombinedratethatexceedsthe 14maximumcombinedrateprescribedbySection321.101(f),TaxCode. 15(c)AATheballotforanelectiontoincreasethetaxshallbe 16printedtopermitvotingfororagainsttheproposition:"The 17adoptionofasalesandusetaxforthepurposeoffinancing_______ 18(insertdescriptionofvenueproject)attherateof_______\[of 19one\]percent(insert\[one-fourth,three-eighths,orone-half,as\] 20appropriaterate)." 21 SECTIONA4.AASection363.055(a),LocalGovernmentCode,is 22 amendedtoreadasfollows: 23(a)AATheproposedrateforthedistrictsalesandusetax 24imposedunderSubchapterB,Chapter321,TaxCode,maybeanyrate 25thatisanincrementofone-eighthofonepercent,thatthe 26municipalitydeterminesisappropriate,andthatwouldnotresult 27inacombinedratethatexceedsthemaximumcombinedrate 2 Town CouncilPage 69 of 118Meeting Date: November 14, 2017 H.B. ANo.A157 1prescribedbySection321.101(f),TaxCode.Theproposedratefor 2thedistrictsalesandusetaximposedunder\[SubchapterB,Chapter 3321,TaxCode,or\]SubchapterB,Chapter323,TaxCode,maybeonly: 4(1)AAone-eighthofonepercent; 5(2)AAone-fourthofonepercent; 6(3)AAthree-eighthsofonepercent;or 7(4)AAone-halfofonepercent. 8SECTIONA5.AASection504.252(b),LocalGovernmentCode,is 9amendedtoreadasfollows: 10(b)AATherateofthetaximposedunderSubsection(a)maybe 11anyratethatisanincrementofone-eighthofonepercent,thatthe 12 authorizingmunicipalitydeterminesisappropriate,andthatwould 13notresultinacombinedratethatexceedsthemaximumcombinedrate 14prescribedbySection504.254(a)\[mustbeequaltoone-eighth, 15one-fourth,three-eighths,orone-halfofonepercent\]. 16SECTIONA6.AASection504.256,LocalGovernmentCode,is 17amendedtoreadasfollows: 18Sec.A504.256.AABALLOT.Inanelectiontoadoptthesalesand 19usetaxunderthischapter,theballotshallbeprintedtoprovide 20forvotingfororagainsttheproposition:AA"Theadoptionofa 21 salesandusetaxforthepromotionanddevelopmentofnewand 22 expandedbusinessenterprisesattherateof__________\[ofone\] 23percent"(insert\[one-eighth,one-fourth,three-eighths,or 24one-halftobeinsertedas\]appropriaterate). 25SECTIONA7.AASection504.258(c),LocalGovernmentCode,is 26amendedtoreadasfollows: 27(c)AAThetaxratemaybereducedorincreasedtoanyratethat 3 Town CouncilPage 70 of 118Meeting Date: November 14, 2017 H.B. ANo.A157 1isanincrementofone-eighthofonepercent,thattheauthorizing 2municipalitydeterminesisappropriate,andthatwouldnotresult 3inacombinedratethatexceedsthemaximumcombinedrate 4prescribedbySection504.254(a)\[: 5\[(1)AAreducedinoneormoreincrementsofone-eighth 6ofonepercent,toaminimumrateofone-eighthofonepercent;or 7\[(2)AAincreasedinoneormoreincrementsofone-eighth 8ofonepercent,toamaximumrateofone-halfofonepercent\]. 9SECTIONA8.AASection504.261(b),LocalGovernmentCode,is 10amendedtoreadasfollows: 11(b)AAInanelectiontoimpose,reduce,increase,orabolish 12 thetaxunderthischapterandtheadditionalsalesandusetax,the 13ballotshallbeprintedtoprovideforvotingfororagainstthe 14proposition:AA"Theadoptionofasalesandusetaxwithinthe 15municipalityforthepromotionanddevelopmentofnewandexpanded 16businessenterprisesattherateof__________\[ofone\]percent 17(insert\[one-eighth,one-fourth,three-eighths,orone-halftobe 18insertedas\]appropriaterate)andtheadoptionofanadditional 19salesandusetaxwithinthemunicipalityattherateof__________ 20\[ofone\]percenttobeusedtoreducethepropertytaxrate"(insert 21 \[one-eighth,one-fourth,three-eighths,orone-halftobeinserted 22 as\]appropriaterate). 23SECTIONA9.AASection505.252(b),LocalGovernmentCode,is 24amendedtoreadasfollows: 25(b)AATherateofataxadoptedunderthischaptermaybeany 26ratethatisanincrementofone-eighthofonepercent,thatthe 27authorizingmunicipalitydeterminesisappropriate,andthatwould 4 Town CouncilPage 71 of 118Meeting Date: November 14, 2017 H.B. ANo.A157 1notresultinacombinedratethatexceedsthemaximumcombinedrate 2prescribedbySection505.256(a)\[mustbeequaltoone-eighth, 3one-fourth,three-eighths,orone-halfofonepercent\]. 4SECTIONA10.AASection505.256(a),LocalGovernmentCode,is 5amendedtoreadasfollows: 6(a)AAChapter321,TaxCode,governstheimposition, 7computation,administration,collection,andremittanceofthe 8salesandusetax,exceptasinconsistentwiththischapter.An 9authorizingmunicipalitymaynotadoptarateunderthischapter 10that,whenaddedtotheratesofallothersalesandusetaxes 11imposedbytheauthorizingmunicipalityandotherpolitical 12 subdivisionsofthisstatehavingterritoryintheauthorizing 13municipality,wouldresultinacombinedrateexceedingtwopercent 14atanylocationinthemunicipality. 15SECTIONA11.AASection505.259,LocalGovernmentCode,is 16amendedtoreadasfollows: 17Sec.505.259.AAELECTIONREQUIREMENTFORCERTAIN 18MUNICIPALITIES.Forataxunderthissubchapterataratethatdoes 19notexceedone-halfofonepercent,the\[The\]electionrequirement 20underSection505.251issatisfiedandanotherelectionisnot 21 requiredifthevotersoftheauthorizingmunicipalityapprovedthe 22 impositionofanadditionalone-halfcentsalesandusetaxatan 23electionheldbeforeMarch28,1991,underanordinancecallingthe 24electionthat: 25(1)AAwaspublishedinanewspaperofgeneral 26circulationinthemunicipalityatleast14daysbeforethedateof 27theelection;and 5 Town CouncilPage 72 of 118Meeting Date: November 14, 2017 H.B. ANo.A157 1(2)AAexpresslystatedthattheelectionwasbeingheld 2inanticipationoftheenactmentofenablingandimplementing 3legislationwithoutfurtherelections. 4SECTIONA12.AASection321.101(a),TaxCode,isamendedto 5readasfollows: 6(a)AAAmunicipalitymayadoptorrepealasalesandusetax 7authorizedbythischapter,otherthantheadditionalmunicipal 8salesandusetax,andmayreduceorincreasetherateofthetax,at 9anelectioninwhichamajorityofthequalifiedvotersofthe 10municipalityapprovetheadoption,reduction,increase,orrepeal 11ofthetax. 12 SECTIONA13.AASection321.102(a),TaxCode,isamendedto 13readasfollows: 14(a)AAAtaximposedunderthischapter,ataxrateincreaseor 15decreaseadoptedunderthischapter,ortherepealofatax 16abolishedunderthischaptertakeseffectonthefirstdayofthe 17firstcalendarquarteroccurringaftertheexpirationofthefirst 18completecalendarquarteroccurringafterthedateonwhichthe 19comptrollerreceivesanoticeoftheactionasrequiredbySection 20321.405(b).Thissubsectiondoesnotapplytotheadditional 21municipalsalesandusetax. 22 SECTIONA14.AASection321.103,TaxCode,isamendedtoreadas 23follows: 24Sec.A321.103.AASALESTAX.(a)Inamunicipalitythathas 25adoptedthetaxauthorizedbySection321.101(a),thereisimposed 26ataxonthereceiptsfromthesaleatretailoftaxableitems 27withinthemunicipalityatany\[the\]ratethatisanincrementof 6 Town CouncilPage 73 of 118Meeting Date: November 14, 2017 H.B. ANo.A157 1one-eighthofonepercent,thatthemunicipalitydeterminesis 2appropriate,thatwouldnotresultinacombinedratethatexceeds 3themaximumcombinedrateprescribedbySection321.101(f),and 4thatisapprovedbythevoters.Thetaxisimposed\[ofonepercent 5and\]atthesamerateonthereceiptsfromthesaleatretailwithin 6themunicipalityofgasandelectricityforresidentialuse. 7(b)AAInamunicipalitythathasadoptedtheadditional 8municipalsalesandusetax,thetaxisimposedatany\[the\]rate 9thatisanincrementofone-eighthofonepercent,thatthe 10municipalitydeterminesisappropriate,thatwouldnotresultina 11combinedratethatexceedsthemaximumcombinedrateprescribedby 12 Section321.101(f),andthatisapprovedbythevoters.\[Therate, 13whenthetaxisadopted,mustbeequaltoeitherone-eighth, 14one-fourth,three-eighths,orone-halfofonepercent.\]Therate 15maybereducedinoneormoreincrementsofone-eighthofone 16percent\[toaminimumofone-eighthofonepercent\]orincreasedin 17oneormoreincrementsofone-eighthofonepercent\[toamaximumof 18one-halfofonepercent,orthetaxmaybeabolished\].Therate 19thatthemunicipalityadoptsisonthereceiptsfromthesaleat 20retailofalltaxableitemswithinthemunicipalityandatthesame 21 rateonthereceiptsfromthesaleatretailwithinthemunicipality 22 ofgasandelectricityforresidentialuseunlesstheresidential 23useofgasandelectricityisexemptedfromthetaximposedunder 24Section321.101(a),inwhichcasetheresidentialuseofgasand 25electricityisexemptedunderthissubsectionalso. 26SECTIONA15.AASection321.108(d),TaxCode,isamendedto 27readasfollows: 7 Town CouncilPage 74 of 118Meeting Date: November 14, 2017 H.B. ANo.A157 1(d)AATherateofataxadoptedforadistrictunderthis 2sectionmaybeincreasedtoanyratethatisanincrement\[in 3increments\]ofone-eighthofonepercent\[,nottoexceedatotaltax 4rateofone-halfpercent\]forfinancingtheoperationofthecrime 5controlandpreventiondistrict\[,\]byorderoftheboardof 6directorsofthecrimecontrolandpreventiondistrictiftheboard 7determinesthattherateisappropriate,wouldnotresultina 8combinedratethatexceedsthemaximumcombinedrateprescribedby 9Section321.101(f),andisapprovedbyamajorityofthevoters 10votingatanelectioncalledbytheboardandheldinthedistrict 11onthequestionofincreasingthetaxrate.AAAttheelection,the 12 ballotshallbeprintedtoprovideforvotingfororagainstthe 13followingproposition:AA"Theincreaseofthe______________Crime 14ControlandPreventionDistrictsalesandusetaxrateto 15____________percent."Ifthereisanincreaseordecreaseunder 16thissubsectionintherateofataximposedunderthissection,the 17newratetakeseffectonthefirstdayofthenextcalendarquarter 18aftertheexpirationofonecalendarquarterafterthecomptroller 19receivesnoticeoftheincreaseordecrease.AAHowever,ifthe 20comptrollernotifiesthepresidentoftheboardofdirectorsofthe 21 districtinwritingwithin10daysafterreceiptofthe 22 notificationthatthecomptrollerrequiresmoretimetoimplement 23reportingandcollectionprocedures,thecomptrollermaydelay 24implementationoftheratechangeforanothercalendarquarter,and 25thenewratetakeseffectonthefirstdayofthenextcalendar 26quarterfollowingtheelapsedquarter. 27SECTIONA16.AASectionA321.404,TaxCode,isamendedby 8 Town CouncilPage 75 of 118Meeting Date: November 14, 2017 H.B. ANo.A157 1amendingSubsections(a)and(c)andaddingSubsection(d)toread 2asfollows: 3(a)AAInanelectiontoadoptthetax,theballotshallbe 4printedtoprovideforvotingfororagainsttheapplicable 5proposition:"A\[onepercent\]salesandusetaxisadoptedwithin 6thecityattherateof_______percent"(insertappropriaterate) 7or"Theadoptionofanadditionalsalesandusetaxwithinthecity 8attherateof________\[ofone\]percenttobeusedtoreducethe 9propertytaxrate"(insert\[one-eighth,one-fourth,three-eighths, 10orone-halftobeinsertedas\]appropriaterate). 11(c)AAInamunicipalitythatdoesnotimposeapropertytax, 12 theballotatanelectiontoadopttheadditionalmunicipalsales 13andusetaxshallbeprintedtoprovideforvotingfororagainst 14thefollowingproposition:"Theadoptionofanadditionalsales 15andusetaxwithinthecityattherateof________\[ofone\] 16percent"(insert\[one-eighth,one-fourth,three-eighths,or 17one-halftobeinsertedas\]appropriaterate). 18(d)AAInanelectiontoreduceorincreasethetax,Atheballot 19shallbeprintedtoprovideforvotingfororagainstthe 20proposition:"Theadoptionofalocalsalesandusetaxin(nameof 21 municipality)attherateof______(insertappropriaterate)." 22 SECTIONA17.AASection321.405(a),TaxCode,isamendedto 23readasfollows: 24(a)AAWithin10daysafteranelectioninwhichthevoters 25approveoftheadoption,changeinrate,orabolitionofatax 26authorizedbythischapter,thegoverningbodyofthemunicipality 27shallbyresolutionorordinanceenteredinitsminutesof 9 Town CouncilPage 76 of 118Meeting Date: November 14, 2017 H.B. ANo.A157 1proceedings,declaretheresultsoftheelection.Aresolutionor 2ordinanceunderthissectionmustincludestatementsshowing: 3(1)AAthedateoftheelection; 4(2)AAthepropositiononwhichthevotewasheld; 5(3)AAthetotalnumberofvotescastforandagainstthe 6proposition;and 7(4)AAthenumberofvotesbywhichthepropositionwas 8approved. 9SECTIONA18.AASection327.004,TaxCode,isamendedtoreadas 10follows: 11Sec.A327.004.AATAXRATE.Thetaxauthorizedbythischapter 12 maybeimposedatanyratethatisanincrementofone-eighthofone 13percent,thatthemunicipalitydeterminesisappropriate,andthat 14wouldnotresultinacombinedratethatexceedsthemaximum 15combinedrateprescribedbySection327.003(b)\[therateof 16one-eighthofonepercentorone-fourthofonepercent\]. 17SECTIONA19.AASectionA327.006(b),TaxCode,isamendedto 18readasfollows: 19(b)AAAtanelectiontoadoptthetax,theballotshallbe 20preparedtopermitvotingfororagainsttheproposition:"The 21 adoptionofalocalsalesandusetaxin(nameofmunicipality)at 22 therateof(insertappropriaterate\[one-eighthofonepercentor 23one-fourthofonepercent\])toproviderevenueformaintenanceand 24repairofmunicipalstreets." 25SECTIONA20.AASectionA327.0065,TaxCode,isamendedtoread 26asfollows: 27Sec.A327.0065.AARATECHANGE.(a)Amunicipalitythathas 10 Town CouncilPage 77 of 118Meeting Date: November 14, 2017 H.B. ANo.A157 1adoptedasalesandusetaxunderthischapter\[atarateof 2one-fourthofonepercent\]maybyordinancedecreasetherateofthe 3taxinincrementsof\[to\]one-eighthofonepercent. 4(b)AAAmunicipalitythathasadoptedasalesandusetax 5underthischapter\[atarateofone-eighthofonepercent\]mayby 6ordinanceincreasetherateofthetaxtoanyratethatisan 7incrementofone-eighthofonepercent,thatthemunicipality 8determinesisappropriate,andthatwouldnotresultinacombined 9ratethatexceedsthemaximumcombinedrateprescribedbySection 10327.003(b)\[toone-fourthofonepercent\]iftheincreaseis 11authorizedatanelectionheldinthemunicipality. 12 (c)AATheballotforanelectiontoincreasethetaxshallbe 13printedtopermitvotingfororagainsttheproposition:"The 14adoptionofalocalsalesandusetaxin(nameofmunicipality)at 15therateof(insertappropriaterate)\[one-fourthofonepercent\] 16toproviderevenueformaintenanceandrepairofmunicipal 17streets." 18SECTIONA21.AAThechangesinlawmadebythisActtoSections 19334.084(c),504.256,and504.261(b),LocalGovernmentCode,and 20Sections321.404,327.006(b),and327.0065(c),TaxCode,applyonly 21 toballotlanguageforanelectionorderedonoraftertheeffective 22 dateofthisAct.Ballotlanguageforanelectionorderedbeforethe 23effectivedateofthisActisgovernedbythelawineffectwhenthe 24electionwasordered. 25SECTIONA22.AAThisActtakeseffectSeptember1,2015. 11 Town CouncilPage 78 of 118Meeting Date: November 14, 2017 H.B.ANo.A157 ____________________________________________________________ AAAAPresidentoftheSenateSpeakeroftheHouseAAAAAA IcertifythatH.B.No.157waspassedbytheHouseonApril 9,2015,bythefollowingvote:AAYeas141,Nays2,2present,not voting. ______________________________ ChiefClerkoftheHouseAAA IcertifythatH.B.No.157waspassedbytheSenateonMay 20,2015,bythefollowingvote:AAYeas26,Nays4. ______________________________ SecretaryoftheSenateAAAA APPROVED:AA_____________________ AAAAAAAAAAAAAAAAAAAADateAAAAAAAAAA AAAAAAAAAAA_____________________ AAAAAAAAAAAAAAAAAAGovernorAAAAAAA 12 Town CouncilPage 79 of 118Meeting Date: November 14, 2017 Local Sales Tax Bill Gives Cities Increased Financial Flexibility -Texas Municipal LeaguePage 1of 2 Share Tweet Local Sales Tax Bill Gives Cities Increased Financial Flexibility On June 20, Governor Abbott signed H.B. 157 (http://www.capitol.state.tx.us/tlodocs/84R/billtext/pdf/HB00157F.pdf#navpanes=0) reallocate sales tax (Larson/Eltife) into law. The bill authorizes a city to hold an election to revenue . By doing so, it allows a city to determine whether dedicated sales taxes should be increased or decreased, or whether a general revenue sales tax better serves its needs. (The bill does not allow an increase above the two percent local cap. It authorizes reallocation by election within a percentage that is below that cap.) More specifically, the bill provides that: (1) a city may hold an election to impose a dedicated sales and use tax for sports and venue districts, crime control and prevention districts, economic development corporations, property tax relief, or street maintenance at any rate that is an increment of at least one-eighth of one percent and that would not result in a combined rate that exceeds the maximum local sales and use tax rate of two percent; and (2) a city may hold an election to impose its general sales and use tax at any rate that is an increment of at least one-eighth of one percent and that would not result in a combined rate that exceeded the maximum local sales and use tax rate of two percent. The stateÃs sales tax rate is 6.25 percent. Cities, counties, and some special purpose districts may impose sales taxes up to an additional two percent. The total sales tax rate canÃt exceed 8.25 percent in any area. House Bill 157 leaves all of those limits in place, but it authorizes a reallocate sales tax revenue within the two percent local sales tax city to hold an election to cap . In a nutshell, the bill allows a city to assess its funding priorities and reallocate the distribution of its general and dedicated sales taxes, so long as the total local tax rate does not exceed two percent. When the legislature authorized cities to adopt a general revenue sales tax in 1967, it provided that the rate of the general revenue sales tax must be set at one percent¿no higher and no lower. House Bill 157 changes that. When the bill becomes effective on September 1, cities will be able to call an election to increase or decrease their general sales tax rate in any increment of one-eighth of one percent. House Bill 157 also gives cities the ability to adjust the rates of some of their dedicated sales taxes. In contrast to the general revenue sales tax, the revenue from which can be used for almost any purpose, cities also are authorized to hold elections to adopt sales taxes that may only be used for specific, dedicated purposes. Under current law, these dedicated sales taxes are capped at certain amounts. For instance, an economic development corporation sales tax may not exceed one-half of one percent. Similarly, the street maintenance sales tax may not exceed one-fourth of one percent. House Bill 157 essentially removes the current caps on the dedicated sales taxes for venue districts, crime control and prevention districts, economic Town CouncilPage 80 of 118Meeting Date: November 14, 2017 https://www.tml.org/legis_updates/loca-sales-tax-il-gives-cities-increase-financia-flex...119201 lbldli//7 Local Sales Tax Bill Gives Cities Increased Financial Flexibility -Texas Municipal LeaguePage 2of 2 development corporations, property tax relief, and street maintenance, and authorizes a city to hold an election to increase or decrease these dedicated sales taxes in any increment of one- eighth of one percent. How might the bill benefit your city? LetÃs say a city currently has a general revenue sales tax of one percent, a Type B economic development corporation sales tax of one-half of one percent, a street maintenance sales tax of one-fourth of one percent, and a sales tax for property tax relief of one-fourth of one percent. ThatÃs a combined sales tax rate of 8.25 percent (6.25 percent for the state, and 2 percent for the city). When the bill becomes effective, the city could call a special election to reallocate all of those city sales taxes in a way that might make more financial sense. The city may wish to hold an election, for instance, to have the entire two percent go towards general revenue and repeal all other dedicated sales taxes. Alternatively, the city could have an election to have one percent go towards general revenue, and the remaining one percent going to property tax relief. Or the city could have a ballot proposition to repeal the street maintenance sales tax and have the one-fourth of one percent be dedicated towards the economic development corporation. city (Note that H.B. 157 gives cities the ability to hold an election to reallocate or adopt sales taxes. Local sales taxes that have been adopted by other local governments that have overlapping jurisdiction with a city cannot be repealed or reallocated by city action.) House Bill 157 passed both houses of the Texas Legislature with very little fanfare and minimal opposition. Despite the relative lack of attention paid to it throughout the session, it will likely be considered as one of the most beneficial city bills in recent years. City officials considering a change in their city sales taxes are encouraged to consult with their city attorneys. Please contact Bill Longley, Legislative Counsel, with questions at 512-231-7400 or bill@tml.org(mailto:bill@tml.org). TML member cities may use the material herein for any purpose. No other person or entity may reproduce, duplicate, or distribute any part of this document without the written authorization of the Texas Municipal League. Back to Legislative Update Index(/legis_updates.asp) Texas Municipal League 1821 Rutherford Lane, Suite 400 Austin, Texas 78754 512- 231-7400 Terms & Conditions of Use(/p/TML%20Website%20Terms%20and% 20Conditions%20of%20Use_7%2030%2013_SH.pdf)(/p/10reasonsTMLAssociate.pdf) (http://www.facebook.com/TexasMunicipalLeague) (http://www.twitter.com/TML_Texas)(https://www.instagram.com/tml_texas) © 2017 Texas Municipal LeagueWebsite by Pallasart -Austin Web Design(http://www.pallasweb.com) Town CouncilPage 81 of 118Meeting Date: November 14, 2017 https://www.tml.org/legis_updates/loca-sales-tax-il-gives-cities-increase-financia-flex...119201 lbldli//7 Town of Trophy Club 100 Municipal Drive Trophy Club, Texas 76262 Legislation Details (With Text) File #:2017-510-T Version:1 Name: Type:Agenda Item Status:Regular Session File created:10/24/2017 In control:Town Council On agenda:11/14/2017 Final action: Title:Discussion of items for Future Agendas to include agenda items for consideration on the December 12, 2017 Council agenda and items from the Town Council Future Agenda Items list (H. Fimbres). Attachments:December 12, 2017 Proposed Agenda.pdf Items for Future Agendas updated 11-02-2017.pdf DateVer.Action ByActionResult Agenda Item No. 12: DiscussionofitemsforFutureAgendastoincludeagendaitemsforconsiderationontheDecember12,2017Council agenda and items from the Town Council Future Agenda Items list (H. Fimbres). Town CouncilPage 82 of 118Meeting Date: November 14, 2017 Meeting Date: December 12, 2017 Regular Session Start Time 7:00 p.m. Announcements & Reports No. Receive Town Manager Class' update and provide input regarding the following 1Town Mgr (T. Class): Receive Town Council Liaison update; discussion of same (H. Fimbres): 2Town Sec STAFF No. ConsentRESORDPROCFile IDDept RPT ConsiderandtakeappropriateactionregardingtheTownCouncilRegular 3Town Sec Session Minutes dated November 14, 2017 (H. Fimbres). Consider and take appropriate action regarding the financial and variance report Finance 4 dated September 2017 (A. Karkauskas). STAFF RESORDPROCFile IDDept No. Regular Session RPT Receive an update from the Greater Northwest Soccer Association regarding 5Parks their Fall Season (T. Jaramillo). Receive an update from TCR Youth Baseball Association regarding their Fall 6Parks Season (T. Jaramillo). Consider and take appropriate action regarding the approval of the Town’s Com Dev 7 Official Zoning Map per Section 14.02.003, Official Zoning Map (T. Uzee). Consider and take appropriate action regarding an Ordinance amending the Fiscal Year 2017-2018 Budget of the Town of Trophy Club, Texas (Budget Amendment No. 1); providing for an amendment to appropriate funds related 8Finance to changes in services and supplies for various departments; and providing an effective date (A. Karkauskas). Town Council Future Agenda Item No. 3 9Parks Discussion of and take appropriate action regarding the Veterans Memorial (Mayor Sanders and Council Member Jensen). Town Council Future Agenda Item No. 4 10Com Dev Discussion of and take appropriate action regarding Ordinance 14.02.352 Landscaping regulations to consider Artificial Turf as an allowable option in Town. (Council Member Shoffner and Council Member Lamont 9/15/2017) Discussion of and take appropriate action regarding three intersections in Town: Bobcat Boulevard and Trophy Club Drive, Parkview Drive and Bobcat Boulevard, 11Streets and Durango Drive and Trophy Club Drive (Mayor Sanders and Council Member Jensen). STAFF No. Upcoming Agenda & Council Future Agenda Items List UpdateRESORDPROCFile IDDept RPT Discussion of items for Future Agendas to include agenda items for consideration on the January 9, 2018 Council agenda and items from the Town 12Town Sec Council Future Agenda Items list (H. Fimbres). Town CouncilPage Page 1 of 2 83 of 118Meeting Date: November 14, 2017 STAFF No. Executive SessionRESORDPROCFile IDDept RPT Pursuant to the following designated section of the Texas Government Code, Annotated, Chapter 551 (Texas Open Meetings Act), the Council will convene 13Town Sec into executive session to discuss the following: Section 551.071 Consultation With Attorney under Subsection (2) to consult with the Town Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct A) of the State Bar of Texas clearly conflicts with the Texas Open Meetings Act, specifically: Pending Litigation (D. Dodd) Section 551.074 Personnel Matters under Subsection (1) to discuss or deliberate B) the appointment, evaluation and duties of a public officer or employee: Planning and Zoning Commission (H. Fimbres) STAFF No. Regular SessionRESORDPROCFile IDDept RPT Consider and take appropriate action repealing Resolution 2017-32 and adopting a new Resolution, filling one (1) vacant position for the remainder of 14Town Sec an unexpired term on the Planning and Zoning Commission; reaffirming existing appointments and Chairperson; and providing an effective date (H. Fimbres). Consider and take appropriate action regarding the Executive Session. 15 Town Sec Town CouncilPage Page 2 of 2 84 of 118Meeting Date: November 14, 2017 Town Council Future Agenda Items List (Updated 11/2/2017) 1. *Review negotiating with the Trophy Club Municipal Utility District No. 1 to transfer the title for the land that the Annex Building is built on and the maintenance building by the Wastewater Treatment Plant. (Lamont 11/10/2015) (1-February 9, 2016)(2-May 10, 2016) (3-August 9, 2016) (4-November 8, 2016) (5-February 14, 2017) (6-May 23, 2017) (7-May 22, 2018) *Discussion after May 2018 election 1/12/2016 – At the January 12, 2016 Council meeting, Council made TCMUD No. 1 an offer regarding the Annex Building. 5/10/2016 - Town Manager Seidel advised that Town Staff are continuing to work on this item. 8/9/2016 - Mayor Sanders advised that several items have taken precedence and that this item can remain on the list until the applicable time to deal with it. 9/19/2016 – This item was scheduled to be placed on a future Joint Meeting agenda, tentatively for January 2017, with the TCMUD No. 1 Board of Directors. 11/8/2016 – Council consensus was to leave this item on the Future Agenda Items list. 2/20/2017 – Council moved this item to be discussed during the February 25, 2017 Council Retreat. 3/28/2017 – Mayor Sanders added the maintenance building by the Wastewater Treatment Plant to this item. 5/23/2017 - Mayor Sanders advised that his intent was that the Annex Building would be utilized for Town storage after Staff relocated into the new Town Hall facility . 2. Discussion of Green Ribbon grants for the beautification along the sound wall on State Highway 114.(Sanders 3/8/2016) (1-June 14, 2016) (2-September 13, 2016) (3-December 13, 2016) (4-March 14, 2017) (5-September 12, 2017) (6-January 9, 2018) 6/14/2016 – Mayor Sanders advised that when the sound wall along State Highway 114 is installed, this item would assist with shrubbery and landscaping through a grant application. 9/13/2016 – Mayor Sanders received consensus to leave this item due to the upcoming construction of the sound wall. Town Manager Seidel advised that it could be accomplished through a tri-city partnership with Westlake and Roanoke. 12/13/2016 – Council consensus was to leave this item on the Future Agenda Items list. 3/28/2017 – Mayor Sanders advised that he wanted to pursue moving forward with this item because this grant greatly assisted with the beautification of Davis Boulevard through the Town of Westlake. 6/13/2017 – Mayor Sanders requested to delay this item for an update because the Metroport Cities Partnership was attempting to secure a Regional Green Ribbon Grant for the beautification of the State Highway 114 corridor through Westlake, Trophy Club, North Lake, and Roanoke. 9/12/2017 – Mayor Sanders advised that the next Metroport Cities Partnership meeting was scheduled for September 21, 2017 and this item was on their agenda to be discussed. 9/26/2017 – Mayor Sanders advised that MetroportCities Partnership would be moving forward with a grant application for beautification. 3. Discussion of and take appropriate action regarding the Veterans Memorial. (Jensen 8/22/2017) (1-December 12, 2017) Page 1 of 2 Town CouncilPage 85 of 118Meeting Date: November 14, 2017 4. Discussion of and take appropriate action regarding Ordinance14.02.352 Landscaping regulations to consider Artificial Turf as an allowable option in Town. (Shoffner and La- mont 9/15/2017) (1-December 12, 2017) 5. Discussion of and take appropriate action regarding sales tax allocation and HB 157. (Rowe 10/5/2017) (1-January 9, 2018) Page 2 of 2 Town CouncilPage 86 of 118Meeting Date: November 14, 2017 Town of Trophy Club 100 Municipal Drive Trophy Club, Texas 76262 Legislation Details (With Text) File #:2017-511-T Version:1 Name: Type:Agenda Item Status:Executive Session File created:10/24/2017 In control:Town Council On agenda:11/14/2017 Final action: Title:Pursuant to the following designated section of the Texas Government Code, Annotated, Chapter 551 (Texas Open Meetings Act), the Council will convene into executive session to discuss the following: A)Section 551.071 Consultation With Attorney under Subsection (2) to consult with the Town Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Texas Open Meetings Act, specifically: Pending Litigation (D. Dodd) B) Section 551.074 Personnel Matters under Subsection (1) to discuss or deliberate the appointment, evaluation and duties of a public officer or employee: 1.Goals and Objectives for Council Appointed Employees (Town Council) 2.Denton Central Appraisal District Board of Directors (H. Fimbres) 3.Tarrant Appraisal District Board of Directors (H. Fimbres) 4.Possible Consultant for Economic Development (T. Class) C)Section 551.072 Deliberation regarding Real Property to discuss or deliberate the purchase, exchange, lease, or value of real property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with a third person and Section 551.087 Deliberation regarding Economic Development Negotiations under Subsection (2) to discuss or deliberate the offer of financial or other incentives to a business prospect that the Town seeks to have locate within the territory of the Town: North of Highway 114, east of Trophy Club Drive (T. Class) Attachments: DateVer.Action ByActionResult Agenda Item No. 13: PursuanttothefollowingdesignatedsectionoftheTexasGovernmentCode,Annotated,Chapter551(TexasOpen Meetings Act), the Council will convene into executive session to discuss the following: A)Section551.071ConsultationWithAttorneyunderSubsection(2)toconsultwiththeTownAttorneyonamatterin whichthedutyoftheattorneytothegovernmentalbodyundertheTexasDisciplinaryRulesofProfessionalConduct of the State Bar of Texas clearly conflicts with the Texas Open Meetings Act, specifically: Pending Litigation (D. Dodd) B)Section551.074PersonnelMattersunderSubsection(1)todiscussordeliberatetheappointment,evaluationand duties of a public officer or employee: 1.Goals and Objectives for Council Appointed Employees (Town Council) 2.Denton Central Appraisal District Board of Directors (H. Fimbres) 3.Tarrant Appraisal District Board of Directors (H. Fimbres) Town CouncilPage 87 of 118Meeting Date: November 14, 2017 File #:2017-511-T,Version:1 4.Possible Consultant for Economic Development (T. Class) C)Section551.072DeliberationregardingRealPropertytodiscussordeliberatethepurchase,exchange,lease,or valueofrealpropertyifdeliberationinanopenmeetingwouldhaveadetrimentaleffectonthepositionofthe governmentalbodyinnegotiationswithathirdpersonandSection551.087DeliberationregardingEconomic DevelopmentNegotiationsunderSubsection(2)todiscussordeliberatetheofferoffinancialorotherincentivestoa business prospect that the Town seeks to have locate within the territory of the Town: North of Highway 114, east of Trophy Club Drive (T. Class) Town CouncilPage 88 of 118Meeting Date: November 14, 2017 Town of Trophy Club 100 Municipal Drive Trophy Club, Texas 76262 Legislation Details (With Text) File #:2017-517-T Version:1 Name: Type:Agenda Item Status:Regular Session File created:10/25/2017 In control:Town Council On agenda:11/14/2017 Final action: Title:Consider and take appropriate action regarding an amendment to a Declaration of Parking Easement Agreement; and authorize the Mayor or his designee to execute all necessary documents (T. Class). Attachments: DateVer.Action ByActionResult Agenda Item No. 14: ConsiderandtakeappropriateactionregardinganamendmenttoaDeclarationofParkingEasementAgreement;and authorize the Mayor or his designee to execute all necessary documents (T. Class). Town CouncilPage 89 of 118Meeting Date: November 14, 2017 Town of Trophy Club 100 Municipal Drive Trophy Club, Texas 76262 Legislation Details (With Text) File #:2017-523-T Version:1 Name: Type:Agenda Item Status:Regular Session File created:10/31/2017 In control:Town Council On agenda:11/14/2017 Final action: Title:Consider and take appropriate action regarding a Resolution of the Town Council casting the Town's twenty-three (23) allocated votes for a candidate or candidates to serve on the Denton Central Appraisal District Board of Directors; and providing an effective date (H. Fimbres). Attachments:Staff Report - DCAD Board of Directors.pdf Letter from DCAD.pdf RES 2017-35 - DCAD Board of Directors.pdf DateVer.Action ByActionResult Agenda Item No. 15: ConsiderandtakeappropriateactionregardingaResolutionoftheTownCouncilcastingtheTown'stwenty-three(23) allocatedvotesforacandidateorcandidatestoserveontheDentonCentralAppraisalDistrictBoardofDirectors;and providing an effective date (H. Fimbres). Town CouncilPage 90 of 118Meeting Date: November 14, 2017 To: Mayor and Town Council From:Holly Fimbres, Town Secretary/RMO CC: Thomas M. Class Sr., Town Manager Re: Denton Central Appraisal District Board of Directors Town CouncilMeeting, November 14, 2017 Agenda Item: Consider and take appropriate action regarding a Resolution of the Town Council casting the Town's twenty-three (23) allocated votes for a candidate or candidates to serve on the Denton Central Appraisal District Board of Directors; and providing an effective date (H. Fimbres). Explanation: The terms of service for five members of the Board of Directors will expire on December 31, 2017. The Town Council completed the first step on September 12, 2017 by submitting the following nominations: Charles Stafford, Connie Smith, David Terre, Mike Hassett, and Robert Gallagher. Denton Central Appraisal District is now requesting that the Town cast the twenty- three (23) allocated votes for a candidate or candidates that werenominated and named on the ballot. The candidates nominated by the taxing jurisdictions are: Candidate Nominating Jurisdiction 1. Roy Atwood Lewisville ISD, City of Carrollton 2. Robert Gallagher * Town of Trophy Club 3. Mike Hassett Lewisville ISD, City of Lewisville, Town of Flower Mound, Town of Trophy Club 4. George Pryor Denton County 5. Connie Smith Town of Trophy Club, City of Lewisville, Town of Flower Mound 6. Charles Stafford Town of Trophy Club, City of Lewisville, Aubrey ISD, Lewisville ISD 7. David Terre Lewisville ISD, City of The Colony, Denton County, Northwest ISD, Town of Trophy Club, City of Lewisville, City of Frisco *Robert Gallagher has indicated that he does not want to be reappointed to the Board of Directors. Page 1 of 2 Town CouncilPage 91 of 118Meeting Date: November 14, 2017 Attachments: Letter from DCAD Resolution No. 2017-35 Council Consideration: Staff seeks Council to consider approving Resolution No. 2017-35, casting the Town’s twenty- three (23) allocated votes for a candidate or candidates to serve on the Denton Central Appraisal District Board of Directors. Page 2 of 2 Town CouncilPage 92 of 118Meeting Date: November 14, 2017 Town CouncilPage 93 of 118Meeting Date: November 14, 2017 Town CouncilPage 94 of 118Meeting Date: November 14, 2017 Town CouncilPage 95 of 118Meeting Date: November 14, 2017 Town CouncilPage 96 of 118Meeting Date: November 14, 2017 Town CouncilPage 97 of 118Meeting Date: November 14, 2017 Town CouncilPage 98 of 118Meeting Date: November 14, 2017 Town CouncilPage 99 of 118Meeting Date: November 14, 2017 Town CouncilPage 100 of 118Meeting Date: November 14, 2017 Town CouncilPage 101 of 118Meeting Date: November 14, 2017 Town CouncilPage 102 of 118Meeting Date: November 14, 2017 Town CouncilPage 103 of 118Meeting Date: November 14, 2017 Town CouncilPage 104 of 118Meeting Date: November 14, 2017 Town CouncilPage 105 of 118Meeting Date: November 14, 2017 Town CouncilPage 106 of 118Meeting Date: November 14, 2017 Town CouncilPage 107 of 118Meeting Date: November 14, 2017 Town CouncilPage 108 of 118Meeting Date: November 14, 2017 TOWN OF TROPHY CLUB, TEXAS RESOLUTION NO. 2017-35 A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS, CASTING THETOWN’S TWENTY-THREE (23) ALLOCATED VOTES FOR A CANDIDATE OR CANDIDATES TO SERVE ONTHE DENTON CENTRAL APPRAISAL DISTRICT BOARD OF DIRECTORS; PROVIDING FOR SUBMITTAL OF SAME TO THE CHIEF APPRAISER; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, Section 6.03 of the Tax Code provides for the selection of members for the Denton Central Appraisal District’s Board of Directors based on the standard process of nominations and selection by the voting units in a taxing jurisdiction; and WHEREAS, the Town of Trophy Club, Texas, based on the tax levy for the Town, was allocated a total of twenty-three(23) votes to cast for nominated candidate(s) named on the ballot provided by the Chief Appraiser of the Denton Central Appraisal District; and WHEREAS, upon receiving the selections submitted by all voting units of the taxing jurisdiction, the five nominees receiving the most votes will be appointed as members of the Board of Directors for the Denton Central Appraisal District; and WHEREAS, it is the desire of the Town Council of the Town of Trophy Club, Texas, to cast the Town’s twenty-three(23) allocated votes to__________; __________; __________; __________; __________for placement on the Board of Directors for the Denton Central Appraisal District. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS: Section 1.That the Town of Trophy Club, Texas, hereby casts it’stwenty- three (23) allocated votes for__________;__________;__________;__________; __________to serve onthe Board of Directors for the Denton Central Appraisal District. Section 2.That this Resolution, indicating the votes cast and candidate(s) selected, shall be submitted to the Chief Appraiser of the Denton Central Appraisal District prior to December 15, 2017. Section 3.That this Resolution shall become effective from and after its date of passage in accordance with law, and it is so resolved. Town CouncilPage 109 of 118Meeting Date: November 14, 2017 PASSED AND APPROVED by the Town Council of the Town of Trophy Club, Texas, this 14thday of November 2017. C. Nick Sanders, Mayor Town of Trophy Club, Texas ATTEST:\[SEAL\] Holly Fimbres, Town Secretary Town of Trophy Club, Texas APPROVED TO AS FORM: J. David Dodd III, Town Attorney Town of Trophy Club, Texas RES 2017-35 Page 2 of 2 Town CouncilPage 110 of 118Meeting Date: November 14, 2017 Town of Trophy Club 100 Municipal Drive Trophy Club, Texas 76262 Legislation Details (With Text) File #:2017-524-T Version:1 Name: Type:Agenda Item Status:Regular Session File created:10/31/2017 In control:Town Council On agenda:11/14/2017 Final action: Title:Consider and take appropriate action regarding a Resolution of the Town Council casting the Town's one (1) allocated vote for a candidate to serve on the Tarrant Appraisal District Board of Directors; and providing an effective date (H. Fimbres). Attachments:Staff Report - TAD Board of Directors.pdf Letter from TAD.pdf RES 2017-36 - TAD Board of Directors.pdf DateVer.Action ByActionResult Agenda Item No. 16: ConsiderandtakeappropriateactionregardingaResolutionoftheTownCouncilcastingtheTown'sone(1)allocated voteforacandidatetoserveontheTarrantAppraisalDistrictBoardofDirectors;andprovidinganeffectivedate(H. Fimbres). Town CouncilPage 111 of 118Meeting Date: November 14, 2017 To: Mayor and Town Council From:Holly Fimbres, Town Secretary/RMO CC: Thomas M. Class Sr., Town Manager Re: Tarrant Appraisal District Board of Directors Town Council Meeting, November 14, 2017 Agenda Item: Consider and take appropriate action regarding a Resolution of the Town Council casting the Town's one (1) allocated vote for a candidate to serve on the Tarrant Appraisal District Board of Directors; and providing an effective date (H. Fimbres). Explanation: The terms of service for five members of the Board of Directors will expire on December 31, 2017. The Town Council completed the first step on September 26, 2017 by submitting the following nominations: Joe Potthoff, John Molyneaux, Mike O’Donnell, Mark Wood, and Johnny Bennett. Tarrant Appraisal District is now requesting that the Town cast the one (1) allocated vote for a candidate that was nominated and named on the ballot. The candidates nominated by the taxing jurisdictions are: Candidate 1. Troy AlleyMr. Alley has notified TAD that he withdraws his name from consideration for election to TAD's Board of Directors. 2. Marcario Belmontes 3. Daniel J. Bennett 4. Johnny Bennett Mr. Bennett has notified TAD that after two terms on the Board he does not want to be considered for another term. 5. Mike Leyman 6. John Molyneaux 7. Mike O’Donnell 8. Joe Potthoff 9. June Shrewsbury 10. Mark Wood Page 1 of 2 Town CouncilPage 112 of 118Meeting Date: November 14, 2017 Attachments: Letter from TAD Resolution No. 2017-36 Council Consideration: Staff seeks Council to consider approving Resolution No. 2017-36, casting the Town’s one (1) allocated vote for a candidate to serve on the Tarrant Appraisal District Board of Directors. Page 2 of 2 Town CouncilPage 113 of 118Meeting Date: November 14, 2017 Town CouncilPage 114 of 118Meeting Date: November 14, 2017 Town CouncilPage 115 of 118Meeting Date: November 14, 2017 TOWN OF TROPHY CLUB, TEXAS RESOLUTION NO. 2017-36 A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS, CASTING THE TOWN’SONE (1) ALLOCATED VOTE FORACANDIDATETO SERVE ONTHE TARRANT APPRAISAL DISTRICT BOARD OF DIRECTORS; PROVIDING FOR SUBMITTAL OF SAME TO THE CHIEF APPRAISER; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, Section 6.03 of the Tax Code provides for the selection of members for the Tarrant Appraisal District’s Board of Directors based on the standard process of nominations and selection by the voting units in a taxing jurisdiction; and WHEREAS, the Town of Trophy Club, Texas, based on the tax levy for the Town, was allocated one(1)vote to cast for a nominated candidate named on the ballot provided by the Chief Appraiser of the Tarrant Appraisal District; and WHEREAS, upon receiving the selections submitted by all voting units of the taxing jurisdiction, the five nominees receiving the most votes will be appointed members of the Board of Directors for the Tarrant Appraisal District; and WHEREAS, it is the desire of the Town Council of the Town of Trophy Club, Texas, to cast the Town’s one(1)allocated voteto __________for placement on the Board of Directors for the Tarrant Appraisal District. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS: Section 1.That the Town of Trophy Club, Texas, hereby casts it’s one (1) allocated vote for__________to serve onthe Board of Directors for the Tarrant Appraisal District. Section 2.That this Resolution, indicating the vote cast and candidate selected, shall be submitted to the Chief Appraiser of the Tarrant Appraisal District prior to December 15, 2017. Section 3.That this Resolution shall become effective from and after its date of passage in accordance with law, and it is so resolved. Town CouncilPage 116 of 118Meeting Date: November 14, 2017 PASSED AND APPROVED by the Town Council of the Town of Trophy Club, Texas, this 14thday of November 2017. C. Nick Sanders, Mayor Town of Trophy Club, Texas ATTEST:\[SEAL\] Holly Fimbres, Town Secretary Town of Trophy Club, Texas APPROVED TO AS FORM: J. David Dodd III, Town Attorney Town of Trophy Club, Texas RES 2017-36 Page 2 of 2 Town CouncilPage 117 of 118Meeting Date: November 14, 2017 Town of Trophy Club 100 Municipal Drive Trophy Club, Texas 76262 Legislation Details (With Text) File #:2017-512-T Version:1 Name: Type:Agenda Item Status:Regular Session File created:10/24/2017 In control:Town Council On agenda:11/14/2017 Final action: Title:Consider and take appropriate action regarding the Executive Session (H. Fimbres). Attachments: DateVer.Action ByActionResult Agenda Item No. 17: Consider and take appropriate action regarding the Executive Session (H. Fimbres). Town CouncilPage 118 of 118Meeting Date: November 14, 2017