Agenda Packet TC 09/26/2017
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TOWN OF TROPHY CLUB
TOWN COUNCIL REGULAR SESSION MINUTES
TUESDAY, AUGUST 22, 2017, 7:00 P.M.
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
SVORE MUNICIPAL BUILDING BOARDROOM
The Town Council of the Town of Trophy Club, Texas, met in a Regular Session on Tuesday, August 22, 2017. The
meeting was held within the boundaries of the Town and was open to the public.
STATE OF TEXAS §
COUNTY OF DENTON §
TOWN COUNCIL MEMBERS PRESENT:
C. Nick Sanders Mayor
Rhylan Rowe Mayor Pro Tem, Place 3
Alicia Fleury Council Member, Place 1
Eric Jensen Council Member, Place 2
Tim Kurtz Council Member, Place 4
Greg Lamont Council Member, Place 5
Philip Shoffner Council Member, Place 6
STAFF PRESENT:
Tom Class Town Manager Amber Karkauskas Director of Finance
Amber KarkauskasAmber KarkauskasDirector of Finance
David Dodd Town Attorney Mike Pastor Information Technology Manager
Mike PastorMike PastorInformation Technology Manager
Holly Fimbres Town Secretary/RMO Lisa Payne Town Planner
Town Planne
Lisa Payne
Lisa Payne
Town Planne
Patrick Arata Police Chief Jonathan Phillips Director of Administrative Services
Jonathan Phillips Jonathan Phillips
Director of Administrative ServicesDirector of Administrative Services
Wade Carroll Fire Chief Tommy Uzee Director of Community Development
Director of Community DevelopmentDirector of Community Development
Tommy UzeeTommy Uzee
James Edwards Human Resources Manager John Zagurski Budget Manager
John ZagurskiJohn Zagurski
Human Resources Manager
Tony Jaramillo Director of Parks and Recreation
Director of Parks and Recreation
Director of Parks and Recreation
Mayor Sanders announced the date of Tuesday, August 22, 2017, called the Town Council to order and announced
announced the date of announced the date of TuesdayTuesdaycalled the Town Council to order and announced
August 22August 22, 2017, 2017
, ,
a quorum at 7:00 p.m.
The Invocation was offered by Mayor Sanders.
by by Mayor SandersMayor Sanders
fered
The Invocation was of
.
The Pledges to the American Flag and Texas Flag were led by Mayor Pro Tem Rowe.
The Pledges to the American FlagThe Pledges to the American Flagand and Flagwere led by
Texas Texas
CITIZEN PRESENTATIONS
CITIZEN PRESENTATIONSCITIZEN PRESENTATIONS
This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the agenda.
This is an opportunity for citizens to address the Council on any matter whether or not itThis is an opportunity for citizens to address the Council on any matter whether or not it
The Council is not permitted to take action on or discuss any presentations made to the Council at this time
The Council is not permitted to take action on or discuss anyThe Council is not permitted to take action on or discuss any
concerning an item not listed on the agenda. The Council will hear presentations on specific agenda items prior to
concerning an item not listed on theconcerning an item not listed on theagenda. The Council will hear presentations on specific agenda items prior to
the Council addressing those items. You may speak up to four (4) minutes or the time limit determined by the
Council addressing those items. You may speak up to Council addressing those items. You may speak up to
Mayor or presiding officer. To speak during this item you must complete the Speaker's form that includes the
or or presiding officer. To speak during this item you mustor or presiding officer. To speak during this item you must
topic(s) of your statement. Topics of presentation should be limited to matters over which the Council has authority.
topic(s) of your statement. Topics oftopic(s) of your statement. Topics of
Alice Murphy, 101 Seminole Drive, President of the Trophy Club Women’s Club, advised that their committee had
approximately $30,000 to apply towards the Veterans Memorial site. The committee was working with an
individual to design a statue to be located at the site, such as a service dog or a female soldier. She commented
that a resident had donated $10,000 to honor their deceased father. Additionally, she announced that the
Community Garage Sale would be held on October 28, 2017 and the Christmas Tour of Homes would be held on
December 3, 2017.
ANNOUNCEMENTS AND REPORTS
1. Receive Town Manager Class' update regarding the following, discussion and provide input regarding same
(Staff):
PetFest – Scheduled for September 16th at 9 am, with 20 confirmed vendors.
Staffing – The Police Department interviewed candidates for the four (4) vacant Police Officer positions;
the vacant Animal Control/Public Service Officer position and vacant Administrative Assistant position
would be posted the following week; Fire Department conducted interviews for the vacant Firefighter
position; and Parks hired a new Landscape Maintenance Technician.
Steele Freeman estimated that the building was 95 percent complete; Information
Town Hall –
percentpercent
completcomplet
Technology infrastructure had been completed; the phone installation was scheduled for the following
scheduled scheduled
week; and Staff has tentatively scheduled September 8th to begin the move to the new facility.
to the new facilityto the new facility
Staff has tentatively scheduled September 8th to begin the move
Staff has tentatively scheduled September 8th to begin the move
Council Member Shoffner inquired if the Town’s phone numbers would split after the move to the new Town Hall
after the move to the new Town Hall after the move to the new Town Hall
facility. Town Manager Class responded that the numbers would change but there would be a six (6) month period
there would be there would be (6)
responded that the numbers would change but responded that the numbers would change but month period
a six
a six
where the current phone lines would be forwarded to the new lines.
2. Receive Town Council Liaison update; discussion of same (Staff):
ate; discussion of same (Staff):ate; discussion of same (Staff):
Parks and Recreation Board, August 21, 2017
Council Liaison - Council Member Philip Shoffner
Council Member Shoffner stated that the Parks and Recreation Board reviewed Trophy Club Park gate fees and
Parks and Recreation Board Parks and Recreation Board reviewed reviewed Trophy Club Park
they decided to keep the fees the same since the Park recovered from a negative fund balance. The Board also
the Park recovered from a negative fund balancerecovered from a negative fund balance
the Park
examined the possibility of renaming Independence Park West and decided to keep it the same name, but they
Independence PIndependence Park Weark Weand decided to ecided to ke
st
ep
suggested installing additional wayfinding signage. He advised that the Board discussed renaming the Community
wayfinding signage. wayfinding signage. He advised that the Board discussed renaming the Community He advised that the Board discussed renaming the Community
Pool, which could be brought before the Council for consideration as early as the September 12, 2017Council
for consideration as early for consideration as early
uld be brought before the Council
as
meeting. Additionally, he advised that Bill Rose requested the consideration of installing an additional bocce ball
Bill Rose requested the consideration of installing an Bill Rose requested the consideration of installing an
Additionally, he advised that
court, which has become a popular activity for residents.
for residentfor resident
a popular activitya popular activity
ss
. .
3. Receive an update from the Council Subcommittee that was tasked with the review of Council Chambers,
Receive an update from the Council Subcommittee that was tasked with the review of Council Chambers, Receive an update from the Council Subcommittee that was tasked with the review of
Council Chambers,
Public Art and Decorations/Furnishings for the Foyer and/or Council Chambers; and provide guidance
Public Art and Decorations/Furnishings for the Foyer and/or Council Chambers; and provide guidance Public Art and Decorations/Furnishings for the Foyer and/or Council Chambers; and provide
guidance
(Mayor Sanders).
Mayor Sanders provided a handout and briefly presented the items that the Council Subcommittee had been
and and briefly
ayor Sanders provided a handout ayor Sanders provided a handout presented
reviewing, which included the following: placement of the dedication plaque; frosting the overlays on glass of the
which included the following: pwhich included the following: placement of the
Council Office; benches in the Foyer/Rotunda area; pictures in the Council Chambers area; channel lettering on the
benches in the Foyer/Rotunda areabenches in the Foyer/Rotunda area
Council OfficeCouncil Office
; ;
wall behind the Council dais; pictures of past Council and Mayors in the Council Chambers; collection of high
wall behind the Council daiswall behind the Council daispictures of past Council and Mayors in the Council Chapictures of past Council and Mayors in the Council Cha
; ;
quality nature scenes around Town; display of historical items in the waiting area; and a current aerial map and
quality nature scenes around Town; display of historical items in the waiting area;quality nature scenes around Town; display of historical items in the waiting area;
white board in the Council meeting room. Additionally, he advised that the Council Subcommittee would provide
white board in the Councilwhite board in the Council
meeting roommeeting room
another update at the September 12, 2017 Council meeting.
another update at the September 12, 2017 Council meeting. another update at the September 12, 2017 Council meeting.
CONSENT AGENDA
CONSENT AGENDACONSENT AGENDA
All matters listed as Consent Agenda are considered to be routine by the Town Council and will be enacted by one
All matters listed as Consent Agenda are considered to be routine by the Town CouncilAll matters listed as Consent Agenda are considered to be routine by the Town Council
motion. There will not be a separate discussion of these items. If discussion is desired, that item will be removed
will not be a separate discussion of thesewill not be a separate discussion of these
from the consent agenda and will be considered separately.
4. Consider and take appropriate action regarding the Town Council Regular and Joint Session Minutes dated
July 25, 2017 (Staff). (Town Secretary Note: Approved as presented in the Town Council agenda packet)
5. Consider and take appropriate action regarding an Interlocal Agreement for participation in the City of Fort
Worth's Household Hazardous Waste program; and authorizing the Mayor or his designee to execute all
necessary documents (Staff).
Town Council Minutes August 22, 2017 Page 2 of 9
6. Consider and take appropriate action regarding the financial and variance report dated June 2017 (Staff).
7. Consider and take appropriate action regarding the award of bids for health and welfare benefits for the
Town of Trophy Club; authorizing the Town Manager or his designee to execute all necessary documents
(Staff).
8. Consider and take appropriate action regarding a Resolution approving the submission of a Grant
Application to participate in the Rifle Resistant Vest Program to the Office of the Governor, Criminal Justice
Division; authorizing the Town Manager or his to execute all necessary documents (Staff).
Motion made by Mayor Pro Tem Rowe, seconded by Council Member Kurtz, to approve the Consent Agenda Items
, to approve the Consent Agenda Items , to approve the Consent Agenda Items
4 through 8.
Motion passed unanimously 7-0-0.
PUBLIC HEARING
9.
Conduct the First Public Hearing for the proposed tax rate for fiscal year October 1, 2017 to September 30, 2018, and
for the proposed tax rate for fiscal year October 1, 2017 to September 30, 2018, and for the proposed tax rate for fiscal year October 1, 2017 to September 30, 2018, and
Mayor to announce the date, time and place of the vote on the tax rate (Staff).
Mayor to announce the date, time and place of the vote on the tax rate (Staff).Mayor to announce the date, time and place of the vote on the tax rate (Staff).
Mayor Sanders convened into a Public Hearing at 7:24 p.m., and announced that the vote for the proposed tax rate
and announced that the vote for the proposed tax rate and announced that the vote for the proposed tax rate
of $0.468 per $100 valuation would be held on September 26, 2017, at 7:00 p.m. at 100 Municipal Drive, Trophy
r $100 valuation would be held on September 26, 2017, at 7:00 p.m. at 100 Municipal Drive, Trophy r $100 valuation would be held on September 26, 2017, at 7:00 p.m. at 100 Municipal
Drive, Trophy
Club, Texas 76262.
There were no individuals present that wished to speak.
There were no individuals present that wished to speak
.
Mayor Sanders reconvened into Regular Session at 7:25 p.m.
econvened into Regular Session at econvened into Regular Session at
7:257:25
p.m.p.m.
REGULAR SESSION
REGULARREGULARSESSIONSESSION
10. Case SP-AMD-17-002 (Beck Elementary Addition)
002 (Beck Elementary Addition)002 (Beck Elementary Addition)
Consider and take appropriate action regarding a request to amend the approved site plan, landscape plan,
Consider and take appropriate action regarding a request to amend the approved site plan, landscape plan, Consider and take appropriate action regarding a request to amend the approved
site plan, landscape plan,
and elevations for Beck Elementary School, generally located west of Parkview Drive and south of
and elevations for Beck Elementary and elevations for Beck Elementary School, generally located west of Parkview Drive and south of School, generally located west of Parkview Drive and
south of
Independence Park West (Staff).
Independence Park West (Staff).Independence Park West (Staff).
Town Planner Payne advised that the Northwest Independent School District (NISD) was requesting to add four (4)
Town Planner Payne advised that the Northwest Independent School District (NISD) was requesting to add four (4) Town Planner Payne advised that the Northwest Independent School District
(NISD) was requesting to add four (4)
permanent classrooms to Beck Elementary that would double as a storm shelter. The 4,588 square foot addition
classrooms to Beck Elementary that would double as a classrooms to Beck Elementary that would double as a
would be constructed as an extension to the northeast section of the school and would blend into the existing
be constructed as an extension to the northebe constructed as an extension to the northeast section of the school and would
building. The new HVAC units on the south side of the addition would be screened by a four (4) foot and four (4)
building. The new HVAC units on the south sidebuilding. The new HVAC units on the south sideof the addition w
inch tall brick screening wall. Due to the grade change caused by the building’s newly proposed proximity to the
tall brick screening wall.tall brick screening wall.Due to the grade change caused by the building’s newly proposed proximity to the Due to the grade change caused by the building’s
newly proposed proximity to the
sidewalk, the trunks and root systems of three 5 caliper-inch Chinese Pistache trees would be affected, making
sidewalk, the trunks and root systems of three 5 calipersidewalk, the trunks and root systems of three 5 caliper
tree removal necessary. Because the trunks of these trees are not 6 caliper-inches or more, they are not protected
tree removal necessary. tree removal necessary. Because the trunks of these trees are not 6 caliperBecause the trunks of these trees are not 6 caliper
and mitigation is not required. However, the applicant has offered to replace one of the Chinese Pistache trees
and mitigation is not required. and mitigation is not required. However, the applicant has offered to replace one of the Chinese PHowever, the applicant has offered to replace one of
the Chinese P
with the same species, but in an area with a gentler slope; and replace the other two Chinese Pistache trees with
with the same species, but in an area with a gentler slope; and replace the other two Chinese Pistache trees with with the same species, but in an area with a gentler slope; and replace
the other two Chinese Pistache trees with
four ornamental trees (three Crape Myrtles and one Yaupon Holly). Furthermore, lighting specifications have been
four ornamental trees (three Crape Myrtles and one Yaupon Holly). four ornamental trees (three Crape Myrtles and one Yaupon Holly).
included for wall packs with light-emitting diode lighting that would be flush with the fixture, fully shielded, and
all packs with all packs with lightlight
pointed directly at the ground. The civil plans have been reviewed and approved by the Town Engineer.
pointed directly at the ground. pointed directly at the ground.
Additionally, the Planning and Zoning (P&Z) Commission considered this item at their August 3, 2017 meeting and
recommended approval with a unanimous vote. Discussion included appreciation for not proposing portable
buildings, the replacement of trees, and whether future expansion was a possibility.
Motion:
Motion made by Mayor Pro Tem Rowe, seconded by Council Member Jensen, to approve Case SP-AMD-17-002, a
request to amend the approved site plan, landscape plan, and elevations for Beck Elementary School, generally
located west of Parkview Drive and south of Independence Park West.
Town Council Minutes August 22, 2017 Page 3 of 9
Council Member Shoffner inquired what the reason was for adding an access gate and removing the access gate
off of Parkview Drive. Town Planner Payne responded that the access gate was shown in the incorrect location
and there were no access gates being added.
Council Member Shoffner asked if there were any other areas that acted as a storm shelter for the school. Town
Planner Payne responded that this area would serve as the first storm shelter.
Council Member Shoffner inquired what the future capacity was expected to be because there was reference on
the last approved Site Plan for 850 capacity and the amended Site Plan referenced 880 capacity. Tim McClure,
Assistant Superintendent for Facilities with NISD, responded that the only area possible for future expansion would
be in the front of the school, between the entrance and the new proposed wing, and he advised that the future
between the entrance and the new proposed wing, and he
between the entrance and the new proposed wing, and he
capacity would be 850.
The vote was taken.
Motion passed unanimously 7-0-0.
11. Receive a presentation from Fire Chief Wade Carroll regarding the Fire Department implementing a program
Receive a presentation from Fire Chief Wade Carroll regarding the Fire Department implementing a program Receive a presentation from Fire Chief Wade Carroll regarding the Fire Department
implementing a program
with Baylor Grapevine that allows Fire personnel to activate a cardiac team at the hospital prior to the
with Baylor Grapevine that allows Fire personnel to activate a cardiac team at the hospital prior to the with Baylor Grapevine that allows Fire personnel to activate a cardiac team at
the hospital prior to the
patients arrival (Mayor Sanders).
Fire Chief Carroll provided a presentation regarding the Pulsara application that the Fire Department was
the Pulsara athe Pulsara applicationpplicationthat the Fire Department was
implementing with the assistance of Baylor Grapevine Hospital. Pulsara allowed firefighters to transmit patient
implementing with the assistance of Baylor Grapevine Hospital. Pulsara a. Pulsara allowllowedfirefighters to
information to the hospital while in route. This lets the onsite care team be prepared to begin the diagnosis
the onsite care team be prepared to begin the diagnosis the onsite care team be prepared to begin the diagnosis
lets
regimen and helps shorten time from onset of symptoms to definitive care, which can be critical in a life or death
helps shorten time from onset of symptoms to definitive care, which can be critical in a life or death helps shorten time from onset of symptoms to definitive care, which can be critical
in a life or death
situation. The application also begins a continuous time clock that runs from activation of EMS to definitive care,
The application also begins a continuous time clock that runs fromThe application also begins a continuous time clock that runs fromactivation of EMS to definitive care,
activation of EMS to definitive care,
creating analytics of the Fire Department’s performance against National standards. He advised that the
analytics of the Fire Department’s performance against National standards. analytics of the Fire Department’s performance against National standards.
application was recently activated and that they had already used it twice.
they had d already already used it twice. used it twice.
that
No action was taken on this item.
12. Consider and take appropriate action regarding the approval or rejection of the Trophy Club Crime Control
Consider and take appropriate action regarding the approval or rejection of the Trophy Club Crime Control Consider and take appropriate action regarding the approval or rejection of
the Trophy Club Crime Control
and Prevention District Budget for Fiscal Year 2018 submitted to the Town Council by the CCPD Board
and Prevention District Budget for Fiscal Year 2018 submitted to the Town Council by the CCPD Board and Prevention District Budget for Fiscal Year 2018 submitted to the Town Council
by the CCPD Board
(Staff).
Mayor Sanders inquired about substituting the Criminal Justice Information Services (CJIS) Compliant Wireless
about about substituting substituting the Criminal Justice Information Services (CJIS) Compliant Wireless the Criminal Justice Information Services (CJIS) Compliant Wireless
Sanders inquired
Device, from the General Fund Capital & Equipment Replacement Budget, for the Evidence Custodian position,
Device, from the General Fund Capital & Equipment Replacement Budget, Device, from the General Fund Capital & Equipment Replacement Budget,
from the Crime Control and Prevention District (CCPD) Budget. He pointed out that the CCPD Budget was not a
from the Crime Control and Prevention District (CCPD) Budgetfrom the Crime Control and Prevention District (CCPD) Budget
detailed report and the two items were for the same amount of $18,000.
detailed report and the two items were for the same amount of $18,000detailed report and the two items were for the same amount of $18,000
Town Attorney Dodd remarked that could be accomplished as long as the total budget amount remained the
Town Attorney Dodd Town Attorney Dodd emarkedemarkedthat that could be accomplished could be accomplished
r
same.
Mayor Sanders commented that his intent for the possible substitution of items was to potentially reduce the tax
that his intent for the that his intent for the
Sanders Sanders commented commented
rate.
Motion to Table:
Motion made by Mayor Sanders, seconded by Council Member Kurtz, to table Agenda Item No. 12 for
consideration after Agenda Item No. 13 had been considered.
Motion passed unanimously 7-0-0.
(Town Secretary Note: Council considered Agenda Item No. 13 and then came back to Agenda Item No. 12)
Town Attorney Dodd reiterated that the CCPD Board did not present a detailed line item budget and as long as the
total budget amount remained the same, then it was not amended.
Town Council Minutes August 22, 2017 Page 4 of 9
Motionto Remove from the Table:
Motion made by Mayor Sanders, seconded by Mayor Pro Tem Rowe, to remove Agenda Item No. 12 from the
table.
Motion passed unanimously 7-0-0.
Motion:
Motion made by Council Member Shoffner, seconded by Council Member Jensen, to approve the Fiscal Year 2017-
2018 CCPD Budget with the caveat to remove the line item for $18,000 for the Evidence Custodian position and
replace it with a line item for $18,000 for the CJIS Compliant Wireless Device.
Mayor Pro Tem Rowe recommended that the Fund Balance stay within the 35 to 40 percent range as it continued
to increase for out years.
The vote was taken.
Motion passed unanimously 7-0-0.
13. Receive a presentation from Town Staff regarding the Fiscal Year 2018 Budget and provide appropriate
Receive a presentation from Town Staff regarding the Fiscal Year 2018 Budget and provide appropriate Receive a presentation from Town Staff regarding the Fiscal Year 2018 Budget and
provide appropriate
direction (Staff).
Budget Manager Zagurski presented the draft proposed Fiscal Year 2018 Budget and discussed layout changes that
proposed Fiscal Year 2018 Budget proposed Fiscal Year 2018 Budget and discussed layout changes that and discussed layout changes that
Staff had made, as well as the reallocation of line items within departments.
Staff had made, as well as the reallocation of line items within departmentsStaff had made, as well as the reallocation of line items within departments
.
Council Member Shoffner suggested placing an asterisk next to the 11.74, on page 24, within the Total Full Time
next to thenext to thewithin the Total
11.74on page 24on page 24
74
11.
, , ,
Equivalents (FTEs), to reference the note regarding the Town taking over operation of Fire personnel for the
the Town taking over operation of Fire personnel for the the Town taking over operation of Fire personnel for the
Municipal Utility District that added 8.3 FTEs.
Mayor Sanders recommended placing an asterisk next to the Contingency Expense, on page 57, to reference that
placing an asterisk next to placing an asterisk next to the the
CContingenc
Expense, Expense,
ontingency
the change from $25,000 to $137,083 was due to merit increases being added to this line item.
was due to being added to being added to thisthis
merit increases merit increases
Mayor Pro Tem Rowe was in favor of including merit increases under personnel cost rather than services and
was in favor of including merit increases uwas in favor of including merit increases u
nder personnel nder personnel
supplies.
Council Member Shoffner inquired about correcting the note on page 62 that states “It is the Town’s goal to utilize
inquired about correcting the note on page 62 that states “It is the Town’s goal to utilize inquired about correcting the note on page 62 that states “It is the Town’s goal to utilize
the citizen volunteers for at least 3,700 hours for FY17”. Budget Manager Zagurski responded that he would
the citizen volunteers for at least 3,700 hours for FY17”. Budget Manager Zagurski responded that he would the citizen volunteers for at least 3,700 hours for FY17”. Budget Manager
Zagurski responded that he would
correct the note to reflect 2,000 hours for FY18.
to reflect 2,000 hours for FY18to reflect 2,000 hours for FY18
.
Council Member Jensen inquired where the Electricity, Water, and Building Maintenance, within the Police
Council Member inquired where the Electricity, Water, and Building Maintenance, within the Police inquired where the Electricity, Water, and Building Maintenance, within the Police
Jensen Jensen
Council Member
Department Budget, were moved to since those lines were zeroed out for outgoing years. Budget Manager
Department Budget, were moved to since those lines were zeroed out for outgoing years. Budget Manager Department Budget, were moved to since those lines were zeroed out for outgoing
years. Budget Manager
Zagurski responded that those items would be budgeted within the Facilities Department Budget.
Zagurski responded that those items would be budgeted Zagurski responded that those items would be budgeted
Council Member Jensen requested that health and welfare benefits be examined for the next fiscal year, specific to
Council Member Council Member requested that health and welfare benefits be examined for requested that health and welfare benefits be examined for
Jensen
the Town’s contribution. He was in favor of providing a flat rate per employee instead of the teared structure that
the Town’s contribution. the Town’s contribution. He was in favor of providing a flat rateHe was in favor of providing a flat rate
the Town was offering since it differentiated in the amounts offered for an employee, employee plus spouse, etc.
the Town was offering since it differentiated in the amounts offered for an employee, employee plus spouse, etcthe Town was offering since it differentiated in the amounts offered for
an employee, employee plus spouse, etc
Director of Administrative Services Phillips advised that for Fiscal Year 2018, the Town narrowed the scope of the
Director of Administrative ServicesDirector of Administrative Services
networks provided, in some cases the maximum out of pocket amount for employees increased, and the
in some cases the maximum out of pocket amount for employees in some cases the maximum out of pocket amount for employees
emergency room cost for employees increased.
Mayor Sanders advised that his objective was to lower the tax rate another half cent, which represented
approximately $85,000. He believed that could be accomplished through financing the purchase of the ambulance
for $260,000, as opposed to paying cash for it. The interest would be approximately $15,600 for a three (3) year
financing note calculated at a rate of three (3) percent.
Council Member Lamont and Council Member Jensen preferred to pay cash for the ambulance replacement and if
the desire was to reduce the tax rate another half cent it should be tasked to Staff to find ways to reduce the
budget by $85,000.
Town Council Minutes August 22, 2017 Page 5 of 9
Mayor Pro Tem Rowe and Council Member Kurtz were in favor of financing the ambulance because of the impact it
would have on the proposed tax rate and recommended taking the entire savings from the ambulance off the
proposed tax rate.
Council Member Shoffner commented that a replacement program should be established. He believed, along with
Council Member Fleury, that there could be areas to locate enough savings of approximately $15,000 to fund the
financing portion for the ambulance.
Council Member Jensen remarked that the average annual savings that a resident would realize would be $20 if
the tax rate were reduced by a half cent.
Budget Manager Zagurski explained that the Town would be at substantial build out in approximately two (2)
be at substantial build out in approximately be at substantial build out in approximately
years. In three (3) years another debit issuance would be needed for capital projects and most likely Staff would
another debit issuance would be needed for capital projects and most likely Staff would another debit issuance would be needed for capital projects and most likely Staff would
recommend increasing the interest and sinking (I&S) tax rate because new growth would not be occurring, which
increasing the interest and sinking (I&S) tax rate because new growth wincreasing the interest and sinking (I&S) tax rate because new growth would ould not be occurring
not be occurring
would need to be recovered through the I&S tax rate. He cautioned decreasing the tax rate further because at
decreasing the tax rate decreasing the tax rate further because
some point when new growth ceases and revenue stops from new development, the Town would be paying for
new development, the Town wnew development, the Town would be paying for
ould
capital projects. He discussed the difficulty of having to increase the effective tax rate, which was based on the
increase the effective tax rate, which was based on the increase the effective tax rate, which was based on the
previous year’s rate, with the Texas Legislature placing revenue caps on municipalities.
caps on municipalities.caps on municipalities.
Motion:
Motion made by Mayor Pro Tem Rowe, seconded by Council Member Shoffner, to direct the Town Manager to
, seconded by Council Member Shoffner, to, seconded by Council Member Shoffner, todirect the
prepare the budget reflecting a financing based plan for funding the new ambulance for a three year financing
plan for funding the new the new ambulance for
term; have the entirety of the savings reflected in the tax rate; and to task Staff with finding offsetting savings for
savings reflected in the tax rateand ttasktaskStaff with finding offsetting savings
o
Staff with finding offsetting savings
;
savings reflected in the tax rate
the interest cost year over year.
Mayor Sanders and Mayor Pro Tem Rowe wanted to be sensitive to the needs of the residents by lowering the tax
Pro Tem Rowe wanted to be sensitive to the needs of the residents by Pro Tem Rowe wanted to be sensitive to the needs of the residents by
rate since appraised values continued to increase.
increase.
to
The vote was taken.
Motion carried 5-2-0 with Mayor Sanders, Mayor Pro Tem Rowe, and Council Members Fleury, Kurtz and
0 with Mayor Sanders, Mayor Pro Tem Rowe, and Council Members Fleury, Kurtz and 0 with Mayor Sanders, Mayor Pro Tem Rowe, and Council Members Fleury, Kurtz and
Shoffner voting for, and Council Members Jensen and Lamont voting against.
Shoffner voting for, and Council MemberShoffner voting for, and Council MemberJensen and Lamont voting against. Jensen and Lamont voting against.
s
14. Town Council Future Agenda Item No. 4: Consider and take appropriate action regarding an Ordinance
Town Council Future Agenda Item No. 4: Consider and take appropriate action regarding an Ordinance Town Council Future Agenda Item No. 4: Consider and take appropriate action regarding
an Ordinance
amending Division 2, Meetings and Rules of Procedure, of Article 1.03, Town Council, of Chapter 1, General
amending Division 2, Meetings and Rules of Procedure, of Article 1.03, Town Council, of Chapter 1, General amending Division 2, Meetings and Rules of Procedure, of Article 1.03, Town
Council, of Chapter 1, General
Provisions, of the Town of Trophy Club Code of Ordinances; and providing an effective date (Mayor Sanders
Provisions, of the Town of Trophy Club Code of Ordinances; and providing an effective date (Mayor Sanders Provisions, of the Town of Trophy Club Code of Ordinances; and providing an
effective date (Mayor Sanders
and Council Member Shoffner).
and Council Member Shoffner).and Council Member Shoffner).
Council Member Shoffner recommended the following changes to Division 2, Meetings and Rules of Procedure, of
Council Member Shoffner Council Member Shoffner recommended recommended thth
e e
the Code of Ordinances:
the Code of Ordinances:the Code of Ordinances:
Section 1.03.035, Order of business; agenda, subsection h, Written communications to council, Item No.
Section 1.03.035, Order of busineSection 1.03.035, Order of busine
2, Agenda items, read as follows: A written communication relative to a Citizen Presentation and an item
, Agenda items, read as follows: A written communication relative to , Agenda items, read as follows: A written communication relative to
posted for consideration on a town council agenda may be submitted by direct mail to the council or by
posted for consideration on a town council agenda may be submitted by direct mailposted for consideration on a town council agenda may be submitted by direct mail
delivery of the communication to the town secretary at least four (4) hours prior to the time for
delivery of the communication to the town secretary at least four (4) hours prior to the time for delivery of the communication to the town secretary at least four (4) hours prior to
the time for
commencement of the town council meeting at which an item will be discussed. Upon timely receipt of a
commencement of the town council meeting at which an item will be discussed.commencement of the town council meeting at which an item will be discussed.
communication, the town secretary shall distribute copies to each of the councilmembers and shall make
copies available for public review at a designated location in the council chambers. The names of those
submitting the communication and the topic addressed will be entered into the record without the
necessity for reading as long as sufficient copies are available at the meeting for review by members of
the audience/public.
Section 1.03.038, Parliamentary motions and precedence, subsection a, Discussion of items, read as
follows: The meeting is governed by the agenda and the agenda constitutes the only items to be
discussed. Each agenda item shall be considered open for discussion after that item is read by the
presiding officer. If a member wishes to challenge an agenda item on the basis that the item is not a
proper topic for council discussion, such member shall state that he or she “objects to the consideration
Town Council Minutes August 22, 2017 Page 6 of 9
of the agenda item" during the reading of the item. This action does not require a second. When the
objection is made, the Presiding Officer will finish reading the item after the objection, then shall
immediately call the question: “will the assembly consider this agenda item?” if 2/3 of the members vote
“no,” the agenda item will not be considered open. A motion for appropriate action shall be made after
discussion of an item has been concluded.
Mayor Sanders recommended adding language that the member who wished to challenge an agenda item had to
include a statement for the reason why they objected to its consideration. He pointed out that they also followed
Robert’s Rules of Order which spoke about protecting the rights of the body. He questioned if the rights of the
body were protected if there was a resident that wished to speak on the agenda item since the objection did not
require a second and the vote immediately occurred after the objection.
Council Member Shoffner believed that the protection of the body was established because it required a two-
protection of the body was established because it required a twoprotection of the body was established because it required a two
thirds vote of the Council. Each agenda item shall be considered open for discussion when that item was
thirds vote of the Council. Each agenda item shall be considered open for discussion when that item was thirds vote of the Council. Each agenda item shall be considered open for discussion
when that item was
announced by the presiding officer; therefore since the objection occurred during the reading of the item, the item
during the reading of the itemduring the reading of the item
would not be open to be discussed by Council or residents.
Motion:
Motion made by Mayor Sanders to amend the third sentence within Section 1.03.038, Parliamentary motions and
amend the third sentence within amend the third sentence within Section 1.03.038, Parliamentary motions and Section 1.03.038, Parliamentary motions and
precedence, subsection a, Discussion of items, to read as follows: If a member wishes to challenge an agenda item
read as follows:read as follows:If a member wishes to challenge an agenda item If a member wishes to challenge an agenda item
on the basis that the item is not a proper topic for council discussion, such member shall state that he or she
on the basis that the item is not a proper topic for council discussion, such member shall state that he or she on the basis that the item is not a proper topic for council discussion,
such member shall state that he or she
“objects to the consideration of the agenda item" and include a statement as to why he or she objects during the
and include a statement as to why he or she objects during the and include a statement as to why he or she objects during the
reading of the item.
Motion failed for lack of a second.
Motion:
Motion made by Mayor Pro Tem Rowe, seconded by Council Member Shoffner, to approve Ordinance No. 2017-
Rowe, seconded by Council Member ShoffnerRowe, seconded by Council Member Shoffner
19, amending Division 2, Meetings and Rules of Procedure, of Article 1.03, Town Council, of Chapter 1, General
amending Division 2, Meetings and Rules of Procedure, of Article 1.03, Town Council, of Chapter 1, General amending Division 2, Meetings and Rules of Procedure, of Article 1.03, Town
Council, of Chapter 1, General
Provisions, of the Town of Trophy Club Code of Ordinances; and providing an effective date of August 22, 2017, as
Provisions, of the Town of Trophy Club Code of Ordinances; and providingProvisions, of the Town of Trophy Club Code of Ordinances; and providing
presented in the Town Council agenda packet.
agenda packetagenda packet
. .
Motion carried 6-1-0 with Mayor Pro Tem Rowe and Council Members Fleury, Jensen, Kurtz, Lamont and
0 with Mayor Pro Tem Rowe and Council Members Fleury, Jensen, Kurtz, Lamont and 0 with Mayor Pro Tem Rowe and Council Members Fleury, Jensen, Kurtz, Lamont and
Shoffner voting for, and Mayor Sanders voting against.
Shoffner voting for, and Mayor Sanders voting againstShoffner voting for, and Mayor Sanders voting against
.
15. Discussion of items for Future Agendas to include agenda items for consideration on the September 12,
of items for Future Agendas to include agenda items for consideration on the September 12, of items for Future Agendas to include agenda items for consideration on the September 12,
2017 Council agenda and items from the Town Council Future Agenda Items list (Staff).
2017 Council agenda and items from the Town Council Future Agenda Items list (Staff).2017 Council agenda and items from the Town Council Future Agenda Items list (Staff).
This item allows Council to request the placement of items on upcoming agendas when the topic of discussion
This item allows Council to request the placement of items on upcoming agendas when the topic of discussion This item allows Council to request the placement of items on upcoming agendas
when the topic of discussion
requires research and review that cannot be accomplished in the time frame between regular Council meetings.
requires research and review that cannot be accomplished in the time frame between regular Council meetings. requires research and review that cannot be accomplished in the time frame
between regular Council meetings.
However, a Council Member may request that an item be placed on the next regularly scheduled meeting without
However, a Council Member may request that an item be placed on the next regularly scheduled meeting without However, a Council Member may request that an item be placed on the next
regularly scheduled meeting without
first placing that item on the Future Agenda Items list. All requests for agenda items must comply with Charter
lacing that item on the Future Agenda Items list. All requests for agenda items must comply with Charter lacing that item on the Future Agenda Items list. All requests for agenda items
must comply with Charter
requirements.
requirements.requirements.
Mayor Sanders requested to add the following items to the September 12, 2017 Council agenda:
Mayor Sanders requested to add the following items to the September 12, 2017 Council agenda:Mayor Sanders requested to add the following items to the September 12, 2017 Council agenda:
Receive an update from the Council Subcommittee that was tasked with the review of Council Chambers,
Receive an update from the Council Subcommittee that was tasked with the review of Council Chambers, Receive an update from the Council Subcommittee that was tasked with the review of
Council Chambers,
Public Art and Decorations/Furnishings for the Foyer and/or Council Chambers; and provide guidance;
Public Art and Decorations/Furnishings for the Foyer and/or Council Chambers; and provide guidancePublic Art and Decorations/Furnishings for the Foyer and/or Council Chambers; and provide
guidance
Receive an update from Dr. Ryder Warren, Superintendent with Northwest Independent School District,
Receive an update from Dr. Ryder Warren, Superintendent with Northwest Independent School Receive an update from Dr. Ryder Warren, Superintendent with Northwest Independent School
regarding an annual District overview; discussion of same;
Provide direction to Town Staff regarding the Grand Opening event for the new Trophy Club Town Hall
facility; and
Consider and take appropriate action regarding furnishings for the new Trophy Club Town Hall facility and
review of the construction contingency fund.
Council Member Jensen requested to add the following item to the Town Council Future Agenda Items list:
Discussion of and take appropriate action regarding the Veterans Memorial.
Town Council Minutes August 22, 2017 Page 7 of 9
Council Member Shoffner requested to remove Item No. 4 and Item No. 5 from the Town Council Future Agenda
Items list:
Open Division 2, Meetings and Rules of Procedure, of Article 1.03, Town Council, of the Town’s Code of
Ordinances. (Shoffner 7/11/2017) (1-October 10, 2017)
Discussion of Right of Way controls as related to new legislation related to Small Cells. (Sanders
7/28/2017) (1-October 24, 2017)
EXECUTIVE SESSION
16. Pursuant to the following designated section of the Texas Government Code, Annotated, Chapter 551
(Texas Open Meetings Act), the Council will convene into executive session to discuss the following:
A) Section 551.071 Consultation with Attorney under Subsection (2) to consult with the Town Attorney on
section (2) to consult with the Town Attorney on section (2) to consult with the Town Attorney on
a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules
a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules a matter in which the duty of the attorney to the governmental body under the Texas
Disciplinary Rules
of Professional Conduct of the State Bar of Texas clearly conflicts with the Texas Open Meetings Act:
of Professional Conduct of the State Bar of Texas clearly conflicts with the Texas Open Meetings Act:of Professional Conduct of the State Bar of Texas clearly conflicts with the Texas
Open Meetings Act:
1. Enforcement of Ordinances (Staff)
2. Installation of Network Nodes and Node Support Poles (Staff)
Installation of Network Nodes and Node Support Poles (Staff)Installation of Network Nodes and Node Support Poles (Staff)
3. Enforcement of rights of a contract (Staff)
B) Section 551.074 Personnel Matters under Subsection (1) to discuss or deliberate the appointment,
Section 551.074 Personnel Matters under Subsection (1) to discuss or deliberate the appointment, Section 551.074 Personnel Matters under Subsection (1) to discuss or deliberate the appointment,
employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee:
nt, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee:nt, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee:
1. Crime Control and Prevention District Board (Staff)
Crime Control and Prevention District Board (Staff)
2. Review of Town Attorney (Town Council)
Review of Town Attorney (Town Council)
Review of Town Attorney (Town Council)
CONVENED INTO EXECUTIVE SESSION - START TIME – 9:01 P.M.
9:019:01
START TIME START TIME P P.M..M.
– –
RECONVENED INTO REGULAR SESSION - START TIME – 10:22 P.M.
10:22
START TIME START TIME P.M..M.
10:22
– –
RECONVENED INTO REGULAR SESSION
RECONVENED INTO REGULAR SESSIONRECONVENED INTO REGULAR SESSION
17. Consider and take appropriate action regarding a Resolution repealing Resolution No. 2016-19, appointing
Consider and take appropriate action regarding a Resolution repealing Resolution No. 2016Consider and take appropriate action regarding a Resolution repealing Resolution No. 2016
citizens to serve on the Crime Control and Prevention District Board and adopting a new Resolution making
citizens to serve on the Crime Control and Prevention citizens to serve on the Crime Control and Prevention District Board and adopting a new Resolution making District Board and adopting
a new Resolution making
annual appointments, reaffirming existing appointments, and providing an effective date (Staff).
annual appointments, reaffirming existing appointments, and providing an effective date (Staff).annual appointments, reaffirming existing appointments, and providing an effective date
(Staff).
Main Motion:
Main Motion made by Council Member Jensen, seconded Mayor Sanders, to approve Resolution No. 2017-15,
Council Member Council Member
Motion made by Motion made by , seconded
Jensen
repealing Resolution No. 2016-19 and adopting a new Resolution making annual appointments and reaffirming
and adopting a new Resolution making annual appointments and reaffirming and adopting a new Resolution making annual appointments and reaffirming
repealing Resolution No. 201repealing Resolution No. 201
6-19
6-19
existing appointments to serve on the Crime Control and Prevention District Board with an effective date of August
existing appointments to serve on the Crime Control and Prevention District Board with an existing appointments to serve on the Crime Control and Prevention District Board with an
22, 2017, with respective terms of service ending on September 1 of the year specified for each individual as
, with respective , with respective terms of service ending on September 1 of the year specified for each individual as terms of service ending on September 1 of the year specified for
each individual as
, 201, 20177
follows:
1.reaffirming Thomas McLain (2018)
reaffirming reaffirming Thomas McLainThomas McLain(2018)
2.reaffirming Paul Glowacki (2018)
reaffirmreaffirmPaul Glowacki (2018)Paul Glowacki (2018)
ing ing
3.appointing Karl Monger (2018) – unexpired term
ing Karl Monger (2018) ing Karl Monger (2018)
4.reappointing Richard Savage (2019)
Richard SavageRichard Savage
inging
5.appointing Sara Lapacka (2019)
Sara LapackaSara Lapacka
6.appointing Joe Tellez (2019)
7.reappointing James Jay Isherwood (2019)
Motion to Amend:
Motion to Amend made by Council Member Shoffner, seconded by Council Member Kurtz, to appoint Lou Opipare
to Place 3.
Motion carried 6-1-0 with Mayor Sanders, Mayor Pro Tem Rowe, and Council Members Fleury, Kurtz, Lamont,
and Shoffner voting for, and Council Member Jensen voting against.
Town Council Minutes August 22, 2017 Page 8 of 9
The vote for the Main Motion as Amended was taken, to approve Resolution No. 2017-15, repealing Resolution
No. 2016-19 and adopting a new Resolution making annual appointments and reaffirming existing appointments to
serve on the Crime Control and Prevention District Board with an effective date of August 22, 2017, with
respective terms of service ending on September 1 of the year specified for each individual as follows:
1.reaffirming Thomas McLain (2018)
2.reaffirming Paul Glowacki (2018)
3.appointing Lou Opipare (2018) – unexpired term
4.reappointing Richard Savage (2019)
5.appointing Sara Lapacka (2019)
6.appointing Joe Tellez (2019)
7.reappointing James Jay Isherwood (2019)
Main Motion as Amended carried 6-1-0 with Mayor Sanders, Mayor Pro Tem Rowe, and Council Members
0 with Mayor Sanders, Mayor Pro Tem Rowe, and Council Members 0 with Mayor Sanders, Mayor Pro Tem Rowe, and Council Members
Fleury, Kurtz, Lamont, and Shoffner voting for, and Council Member Jensen voting against.
Fleury, Kurtz, Lamont, and Shoffner voting for, and Council Member Jensen voting against.Fleury, Kurtz, Lamont, and Shoffner voting for, and Council Member Jensen voting against.
18. Consider and take appropriate action regarding an Ordinance adopting the Design Manual for the
Consider and take appropriate action regarding an Ordinance adopting the Design Manual for the Consider and take appropriate action regarding an Ordinance adopting the Design Manual
for the
installation of Network Nodes and Node Support Poles pursuant to Texas Local Government Code, Chapter
installation of Network Nodes and Node Support Poles pursuant to Texas Local Government Code, Chapter installation of Network Nodes and Node Support Poles pursuant to Texas Local Government
Code, Chapter
284 (Staff).
Motion:
Motion made by Mayor Pro Tem Rowe, seconded Mayor Sanders, to approve Ordinance No. 2017-20, adopting the
, to approve Ordinance No. 2017, to approve Ordinance No. 2017
SandersSanders
20,20,
-
Design Manual for the installation of Network Nodes and Node Support Poles pursuant to Texas Local Government
Design Manual for the installation of Network Nodes and Node Support Poles pursuant to Texas Local Government Design Manual for the installation of Network Nodes and Node Support Poles
pursuant to Texas Local Government
Code, Chapter 284, including an amendment for existing underground utility regulations within the right-of-way
underground utility regulations within the rightunderground utility regulations within the right
Code, Chapter 284, including an amendment for existing
ordinance.
Motion passed unanimously 7-0-0.
19. Consider and take appropriate action regarding the Executive Session.
Consider and take appropriate action regarding the Executive Session.Consider and take appropriate action regarding the Executive Session.
No action was taken on this item.
ADJOURN
Motion made by Mayor Pro Tem Rowe, seconded by Council Member Lamont, to adjourn the meeting at 10:46
ded by Council Member ded by Council Member
Rowe
Mayor Pro TemMayor Pro Tem
seconsecon
,
p.m. Motion passed unanimously 7-0-0.
Motion passed unanimouslyMotion passed unanimously
7-0-0
. .
___________________________________ ___________________________________
_
____________________________________________________________________________________________
Holly Fimbres, Town Secretary C. Nick Sanders, Mayor
Holly Fimbres, Holly Fimbres,
Town SecretaryTown Secretary
Town of Trophy Club, Texas Town of Trophy Club, Texas
Town of Trophy Club, Town of Trophy Club,
Texas
Town Council Minutes August 22, 2017 Page 9 of 9
To: Mayor and Town Council
From:Amber Karkauskas, Director of Finance
CC: Thomas M. Class, Sr., Town Manager
Holly Fimbres, Town Secretary/RMO
Re: Annual Updated Service and Assessment Plan for Authorized Services to PID
Town Council Meeting, September 26, 2017
Agenda Item:
Consider and take appropriate action regarding an Ordinance of the Town Council of the Town
of Trophy Club accepting and approving an Update of the Service and Assessment Plan and an
Updated Assessment Roll for the Town of Trophy Club Public Improvement District No. 1
(Authorized Improvements Assessment); making and adopting findings; accepting and
approving the annual Service Plan Update and Updated Assessment Roll; and providing an
effective date (A. Karkauskas).
Explanation:
Annually, the Town Council accepts the updated Service and Assessment Plan (SAP) and
Assessment Roll for the Town of Trophy Club’s Public Improvement District No. 1 (PID).
Revenue bonds were issued in 2007 for the acquisition, construction, and maintenance of this
property (located at The Highlands of Trophy Club), and in 2015 a Special Assessment Revenue
Refunding Bonds was issued. All funds have been expended for the Authorized Improvements.
The SAP is prepared to identify the Authorized Improvements to be provided by the PID,
including costs, indebtedness, and manner of assessing the property in the PID for the costs of
the Authorized Improvements. This update for 2017 includes the assessment roll identifying
each parcel based on the method of assessment set forth in the Service and Assessment Plan,
as amended, and pursuant to this SAP update. No parcel subdivisions have been made since
the last update of the Assessment Plan in 2016.
Attachments:
Ordinance No. 2017-21
Recommendation:
Staff recommends approval of OrdinanceNo. 2017-21 as presented.
Page 1 of 1
D
AVID
TAUSSIG
&
A,I.
SSOCIATESNC
TOWN OF TROPHY CLUB
PUBLIC IMPROVEMENT
DISTRICT NO. 1
TROPHY CLUB, TEXAS
ANNUAL SERVICE PLAN
UPDATE TO THE SERVICE
AND ASSESSMENT PLAN
S7,2017
EPTEMBER
Public Finance
Public Private Partnerships
Urban Economics
P,T
LANOEXAS
NB,
EWPORT EACH
C
ALIFORNIA
TABLE OF CONTENTS
SP
ECTION AGE
A. INTRODUCTION.......................................................................................................................................... 1
B. UPDATE OF THE SERVICE PLAN........................................................................................................... 2
C. UPDATE OF THE ASSESSMENT PLAN................................................................................................... 9
D. UPDATE OF THE ASSESSMENT ROLL................................................................................................10
EXHIBIT A – 2017ASSESSMENT ROLL
TOWN OF TROPHY CLUB PUBLIC IMPROVEMENT DISTRICT NO. 1
TROPHY CLUB, TEXAS
ANNUAL SERVICE PLANUPDATE
TO THE SERVICE AND ASSESSMENT PLAN
A.Introduction
The Town of Trophy Club Public Improvement District No. 1 (the "PID") was created pursuant to the
Public Improvement District Assessment Act, Subchapter A of Chapter 372, Texas Local Government
Code, as amended (the "PID Act")and a resolution of the Town Council (the "Council")on April 16,
2007 to finance certain public improvement projects for the benefit of the property in the PID. The
Town of Trophy Club Public Improvement District No. 1 Special Assessment Revenue Bonds,
Series 2007 ( the "2007 Bonds") in the aggregate principal amount of $27,500,000 were issued to
finance, refinance, provide or otherwise assist in the acquisition, construction and maintenance of
the public improvements provided for the benefit of the property in the PID(the "Authorized
Improvements"). Refunding of the 2007 Bonds occurred in December2015 through the issuance of the
Town of Trophy Club Public Improvement District No. 1 Special Assessment Revenue Refunding Bonds,
Series 2015 (the "2015 Bonds") in the aggregate principal amount of $26,154,979. All funds have been
expended for the acquisition, construction and maintenance of the Authorized Improvements, andno
further expenditures are anticipated to be made for such purposes.
A service and assessment plan (the "Service and Assessment Plan") was prepared at the direction of
the Town identifying the Authorized Improvements to be provided by the PID, the costs of the
Authorized Improvements, the indebtedness to be incurred for the Authorized Improvements, and
the manner of assessing the property in the PID for the costs of the Authorized Improvements.
Pursuant toSections 372.013, 372.014, and 372.015 of the PID Act, the Service and Assessment
Plan is to be reviewed and updated annually. The update of the Service and Assessment Plan (the
"Annual Service and Assessment Plan Update") for 2017 includes the 2017 assessment roll (the
"2017 Assessment Roll") identifying the assessments on each parcel, based on the method of
assessment set forth in the Service and Assessment Plan, as amended, andpursuant to this Annual
Service Plan Update. Section 372.015 of the PID Act states that the governing body of the
municipality shall apportion the cost of an improvement to be assessed against property in an
improvement district, and the apportionment shall be made on the basis of special benefits accruing
to the property because of the improvement. The method of assessing the costs of the Authorized
Section C
Improvements to the property in the PID is summarized in of this Annual Service and
Assessment Plan Update.
Town of Trophy ClubPublic Improvement District No. 1 Page 1
Annual Service Plan Update and Amendments to the Service and Assessment PlanSeptember 7, 2017
B.Update of the Service Plan
Annual Budget for the Public Improvements
Table ATable A
belowshows the sources and uses of funds for the 2015 Bonds. As shown in , the
current PID indebtedness is the $26,154,979par amount of the 2015 Bonds, which are to be repaid
from Assessments.
TA
ABLE
SUF
OURCES AND SES OF UNDS
2015B
ONDS
SF
OURCES OF UNDS
Par Amount of Bonds $26,154,979.00
Reoffering Premium $4,482,842.45
Transfer from Lawfully Available Funds $2,781,503.81
TSF$33,419,325.26
OTAL OURCES OF UNDS
UF
SE OF UNDS
Total Underwriter's Discount$179,005.53
Costs of Issuance$550,000.00
Gross Bond Insurance Premium $413,130.74
Deposit to Debt Service Reserve Fund$2,200,000.00
Deposit to Net Cash Escrow Fund $29,734,499.88
Prepayment/Delinquency Fund $250,000.00
1
CollectionCosts Fund$90,000.00
Deposit to Bond Fund $2,689.11
TUF$33,419,325.26
OTAL SES OF UNDS
RF$0
EMAINING UNDS
Pursuant to the PID Act, aservice plan must cover a period of at least five years(Sec. 372.013(b)).
Table B
covers a six-year period from 2017through 2022.Actual to-date and projected expenditures
for the Authorized Improvements for theperiod ending December 2022 and the indebtedness
Table B
incurred for these costs are shown in on the following page.
1 “
CollectionCosts Fund” refers to the Administrative Fund as defined in the Indenture.
Town of Trophy ClubPublic Improvement District No. 1 Page 2
Annual Service Plan Update and Amendments to the Service and Assessment PlanSeptember 7, 2017
TB
ABLE
TCPIDN.1
ROPHY LUB UBLIC MPROVEMENT ISTRICT O
CFP
ASH LOW ROJECTIONS
TY
AX EAR
DT2017 2018 2019202020212022
ESCRIPTIONOTAL
R
EVENUES
Assessment Installments
$12,841,738$2,075,906$2,105,906$2,116,126$2,153,237$2,180,591$2,209,973
2
(Debt Service)
Assessment Installments
$282,876$45,392$46,093$46,784$47,486$48,198$48,921
2
(Collection Costs)
Credit Due to Refunding$336,836$56,139$56,139$56,139$56,139$56,139$56,139
TR$13,461,449 $2,177,437 $2,208,138$2,219,049$2,256,862$2,284,928$2,315,034
OTAL EVENUES
E
XPENDITURES
Interest$7,579,099$2,054,147$2,136,468$894,265$866,376$833,730$794,113
Principal$5,599,475$77,898$25,577$1,278,000$1,343,000$1,403,000$1,472,000
34
Annual Collection Costs$282,876$45,392$46,093$46,784$47,486$48,198$48,921
TE$13,461,449 $2,177,437 $2,208,138$2,219,049$2,256,862$2,284,928$2,315,034
OTAL XPENDITURES
Annual Installments
The Assessment imposed on any parcel may be paid in full at any time. If not paid in full, the
Assessments arepayable in annual installments of principal and interest (the "Annual Installments")
the last of which is scheduled for the 2032tax year. Pursuant to the Service and Assessment Plan,
each Assessment bears interest at the rateof interest borne bythe 2015 Bonds. The 2017 Annual
Installments shall be billed by the Town in 2017 and will be delinquent on February 1,2018.
Pursuant to the Service and Assessment Plan, the Annual Service Plan Update shall show the
2
remaining balance of the Assessments, the Annual Installment and the Annual Collection Coststo
5
be collected from each Parcel. Annual Collection Costs shall be allocated to each Parcel pro rata
based upon the amount the Annual Installment on a Parcel bears to the amount of Annual Installments
in the PID as a whole that are payable at the time of such allocation. Each Annual Installment shall
be reduced by any credits applied under the Indenture.
2 Assessments are delinquent if not paid before February 1 following the tax year shown.
3
Annual Collection Costs shall be as defined in the Service and Assessment Plan.
4
Annual Collection Coststo be collected as part of the 2017 Annual Installment ($45,391.96) are expressed net of
offsetting revenueson hand. The Collection Costs Fund balance of $23,604.97, the credit from excess reserve funds
of $12,901.31, and the credit from excess prepayment/delinquency funds of $1,465.00 are planned to be applied
against the total remaining Collection Costs ($83,363.24) budgeted from February 1, 2017 through January 31,
2019. This total is comprised of budgeted Collection Costs remaining through January 31, 2018 ($39,494.12) and
Collection Costs budgeted from February 1, 2018 through January 31, 2019 ($43,869.12).
5 Parcel shall be as defined in the Service and Assessment Plan.
Town of Trophy ClubPublic Improvement District No. 1 Page 3
Annual Service Plan Update and Amendments to the Service and Assessment PlanSeptember 7, 2017
Estimated vs. Actual Costs of Authorized Improvements
The original estimated cost of the Authorized Improvements as set forth in the Service and
Assessment Plan, including contingency, was $22,438,977, with $20,449,965 allocated to the PIDas
Table C
shown in on the following page.The 2016Annual Service and Assessment Plan Update
revised the cost for the Authorized Improvements to$22,704,189which reflects actual costs to-date,
Table C
with $20,703,427 allocated to the PIDas shown in . As stated above in the Introduction to
this Annual Service and Assessment Plan Update, all funds have been expended for the acquisition,
construction and maintenance of the Authorized Improvements and no further expenditures are
anticipated to bemade for such purposes.
TC
ABLE
TCPIDN.1
ROPHY LUB UBLIC MPROVEMENT ISTRICT O
A.ECP
CTUAL VSSTIMATED OST OF ROJECTS
AO
CTUAL RIGINAL
CE
OSTS STIMATED
PEPIDCS
ROJECTXPENDEDOSTTATUS
HC
ARD OSTS
TI
HOROUGHFARE MPROVEMENTS
Thoroughfare Improvements South of NW Pkwy$2,976,933$3,046,144100%
Thoroughfare Improvements not South of NW Pkwy$5,197,124$3,794,484100%
WP
ATER ROJECTS
Water Distribution System$1,064,797$1,148,100100%
Elevated Water Tank$1,032,838$960,000100%
Wastewater Collection System$941,591$796,050100%
T,L/I,&S
RAILSANDSCAPINGRRIGATIONCREENING
W
ALLS
Trail System and Open Space$922,863$1,011,039100%
Thoroughfare Landscaping and Irrigation$1,393,452$1,916,746100%
Screening Walls and Neighborhood Entry Features$1,201,681$700,000100%
M
ONUMENT
Development Signature Monument$0$0100%
P
ARKS
Public Parks$4,914,806$4,914,916100%
Park Drainage Improvements$1,048,799$925,049100%
THC$20,694,884$19,212,528100%
OTAL ARD OSTS
SC
OFT OSTS
CA/M$8,543$50,000100%
ONSTRUCTION DMINISTRATIONANAGEMENT
TSC$8,543$50,000100%
OTAL OFT OSTS
Town of Trophy ClubPublic Improvement District No. 1 Page 4
Annual Service Plan Update and Amendments to the Service and Assessment PlanSeptember 7, 2017
C 6$1,187,437100%
ONTINGENCY
GT$20,703,427$20,449,965100%
RAND OTAL
Descriptionof Projects
The PID consists of approximately 1,409 residential units, two parks, entry monuments, and
associated rights-of-way, landscaping, and infrastructure necessary to provide roadways, drainage
and utilities to the PID. Abrief description of the Authorized Improvement projects follows below.
1.Thoroughfare Improvements
Northwest Parkway, Trophy Club Drive South of Northwest Parkway, and
Intersection Improvements.
2.Thoroughfare Improvements
Trophy Club Drive other than South of Northwest Parkway, Trophy Club Park
Drive.
3.Water Distribution System:
12"/16" water line; 12" water linesin Trophy Club Drive, along Marshall Creek
Road West, and in School Site Oversizing.
4.Elevated Water Tank
5.Wastewater Collection System
Sanitary sewer line within Trophy Club Drive and sewer line to existing system.
6.Trail System and Open Space
Improvements to the trail system include the construction of new access paths
(including paving) to the Town's existing parks and green space.
7.Thoroughfare Landscaping and Irrigation
Thoroughfare streetscape, median landscaping, sidewalks, irrigation ponds, and
irrigation wells.
8.Screening Walls and Neighborhood Entry Features
Trophy Club Drive decorative masonry screening walls, Marshall Creek Road
East thin screening wall, and neighborhood entry features.
9.Development Signature Monument (Tower)
10.Public Parks
Improvements to the Northeast and Northwest parks includingplaygrounds,
pavilions, restrooms, soccer fields, baseball fields, and aquaticfacility.
11.Park Drainage Improvements
The park drainage improvements consist of burying drainage improvements to the
land on which the improvements are located so that the recovered land can be
used for a park and commercial development.
12.Construction Administration/Management
6
Contingency funds have been expended and are reflected in the actual costs expended for each improvement
category above.
Town of Trophy ClubPublic Improvement District No. 1 Page 5
Annual Service Plan Update and Amendments to the Service and Assessment PlanSeptember 7, 2017
Annual Budget for the Repayment of Indebtedness
Table
PID budgeted revenues and expenditures as well as a year-end cash flow analysis are shown by
D
. The 2017Annual Installments equal $2,121,297.60and reflect a credit resulting from the
refunding of the 2007 Bonds in December 2015. As of August 1, 2017, there were fourparcels
delinquent in the payment of their 2016 annual installments,totaling $655.81,with a delinquency
rate of 0.031%.
TD
ABLE
2017BAI
UDGET FOR NNUAL NSTALLMENTS
R
EVENUES
Annual Installments to be Collected(Debt Service)$2,075,905.64
Annual Installments to be Collected (Collection Costs)$45,391.96
Total Annual Installments to be Collected$2,121,297.60
Add: Credit Due to Refunding$56,139.36
SR$2,177,436.96
UBTOTAL EVENUES
E
XPENDITURES
Interest Payment on June 1, 2018($1,600,624.75)
Interest Payment on December1, 2018 ($453,522.50)
Principal Payment on June1, 2018 ($77,897.75)
Subtotal Debt Service($2,132,045.00)
Remaining Budgeted Collection Costs (February 1, 2017-January 31, 2018)($39,494.12)
Remaining Budgeted Collection Costs (February 1, 2018-January 31, 2019)($43,869.12)
Total Budgeted Collection Costs (February 1,2017-January 31,2019) ($83,363.24)
Less: CollectionCost Fund Balance (as of June 30, 2017)$23,604.97
Less:Excess Reserve Funds (as of June 30, 2017)$12,901.31
Less:Excess Prepayment/Delinquency Funds (as of June 30, 2017)$1,465.00
Net Budgeted Collection Costs ($45,391.96)
SE($2,177,436.96)
UBTOTAL XPENDITURES
2017Y-ECFA
EARNDASH LOW NALYSIS
SFCCDS
OURCES OF UNDSOLLECTION OSTSEBT ERVICE
Pledged Revenue Fund Balance (as of June 30, 2017) $1,318,130.25
Bond Fund Account Balance(as of June 30, 2017) $33,621.99
Collection CostsFund Balance(as of June 30, 2017) $23,604.97
Excess Reserve Funds (as of June 30, 2017)$12,901.31
Excess Prepayment/Delinquency Funds (as of June 30, 2017)$1,465.00
UF
SES OF UNDS
Interest Payment on December 1, 2017 (453,522.50)
Budgeted Collection Costs through January31, 2018($39,494.12)
S/(S) ($1,522.84) $898,229.74
URPLUS HORTFALL
Town of Trophy ClubPublic Improvement District No. 1 Page 6
Annual Service Plan Update and Amendments to the Service and Assessment PlanSeptember 7, 2017
2017RFA
ESERVE UNDNALYSIS
Reserve Fund Balance (as of June 30, 2017) $2,212,901.31
Reserve Fund Requirement (as of June 30, 2017) $2,200,000.00
7
Excess Reserve Funds$12,901.31
2017P/DFA
REPAYMENTELINQUENCY UNDNALYSIS
Prepayment/Delinquency Fund Balance (as of June 30, 2017)$251,465.00
Prepayment/Delinquency Requirement (as of June 30, 2017)$250,000.00
7
Excess Prepayment/DelinquencyFunds$1,465
Table D
Debt service onthe 2015 Bondsin reflects the redemption of bonds from Assessment
prepaymentsand/or from funds transferred to the Redemption Fund. Bond redemptions occurred on
Table E
May 31, 2016; September 2, 2016; March 15, 2017; and June 30, 2017,asshown below in .
Table F
lists the parcels for which prepayment was received in 2016and 2017.Prior to 2016,
assessments wereprepaid for parcels 533293, 533259, 533337, 583659, 583498, 470263, 470265,
470249, 534877, 470253, 469327, 465559, 534876, 498935, 533413, 567359, 558503, 558502,
558370, 583378, 469281, 557674, 465572, and 558448.In addition, mandatory Assessment
prepayments were made in connection with the reduction of one unit within Phase 3C Neighborhood
7 and the reclassification of Phases I, IIA, and IIB of the Neighborhood 8 parcels in 2010, 2012, and
2013, respectively.
TE
ABLE
PRP
RINCIPAL EDEEMED FROM REPAYMENTS
RDBR
EDEMPTION ATEONDS EDEEMED
May 31, 2016$16,000.00
September 2, 2016$49,000.00
March 15, 2017$33,000.00
June 30, 2017$34,000.00
TAR$132,000.00
OTAL MOUNT EDEEMED
7
Provided that the Bond Fund, Reserve Fund, and Prepayment/Delinquency Fund are funded to their required
levels, excess funds in the Reserve Fund may be used to pay Collection Costs.Pursuant to Section 6.7 of the
Indenture, excess funds in the Prepayment/Delinquency Fund and the Reserve Fund may be used to pay Collection
Costs. The Town shall provide a letter directing the Trustee to transfer excess amounts from the
Prepayment/Delinquency Fund and the Reserve Fund to the Collection Costs Fund.
Town of Trophy ClubPublic Improvement District No. 1 Page 7
Annual Service Plan Update and Amendments to the Service and Assessment PlanSeptember 7, 2017
T
ABLE F
2016-2017PP
REPAID ARCELS
PNP
ARCEL UMBERRINCIPAL
635087$16,974.15
583521$20,807.03
533318$27,377.67
635079$16,727.35
635149$16,727.35
558342$16,727.35
635113$16,727.35
TPP$132,068.25
OTAL RINCIPAL REPAID
The Annual Collection Cost budget is equal to the maximum Annual Installment for Annual
Collection Costs set forth in the Service and Assessment Plan, adjusted for prepayments. Total
Annual Collection Costs paid from the Collection Costs Fund from February 1, 2017 through June
30, 2017were $4,375.00. Estimated Annual Collection Costs for the remainder of 2017 (through
January 31, 2018)are $48,344.12. The funds available in the Collection CostsFund as of June 30,
8
2017were $23,604.97. These funds will be usedto pay remaining 2017Annual Collection Costs.
Annual Collection Costs to be collected as part of the 2017 Annual Installment ($45,391.96) are
expressed net of offsetting revenues on hand. The Collection Costs Fund balance of $23,604.97, the
credit from excess reserve funds of $12,901.31, and the credit from excess prepayment/delinquency
funds of $1,465.00 are planned to be applied against the total remaining Collection Costs
($83,363.24) budgeted from February 1, 2017 through January 31, 2019. This total is comprised of
budgeted Collection Costs remaining through January 31, 2018 ($39,494.12) and Collection Costs
budgeted from February 1, 2018 through January 31, 2019 ($43,869.12).
According to the Service and Assessment Plan, 1,474units were estimated to be built within the PID,
representing a total of 986.19Equivalent Units.Note, however, that Phases I, IIA, and IIB of the
Preliminary Plat of The Highlands at Trophy Club Neighborhood 8 and corresponding to the
amended Service and Assessment Plan Update approved by the Town on September 27, 2010,
resulted in a reduction of Equivalents Units and a corresponding Assessment prepayment.
Specifically, the reclassification of the Neighborhood 8 units reduced the number of expectedunits
by 65and the number of Equivalent Units by 12.04. In addition, assessments have been prepaid for
32parcels representing 23.67Equivalent Units.Therefore, the total estimated number ofresidential
units is equal to 1,377 (1,474 - 65 - 32), and the total Equivalent Units is 950.48 (986.19 - 12.04 –
Table G
23.67). These totals are shown in below.
The principal and interest (P&I) portion of the Annual Installment to be collected for 2017 from each
Equivalent Unit is equal to approximately $2,184.06 ($2,075,905.64 ÷ 950.48); that is, the amount
of debt service (P&I) expenditures less the 2017 refunding credit ($2,132,045.00 - $56,139.36=
$2,075,905.46) is divided over the total Equivalent Units, 950.48. The Annual Collection Cost to be
8
There is a projected budget shortfall of $15,889.15after the Collection Costs Fund balanceof $23,604.97is used to
pay remaining 2017 Annual Collection Costsof $39,494.12. Any Collections Costs in excess of funds on deposit
shall be paid by the Townfrom lawfully available funds.
Town of Trophy ClubPublic Improvement District No. 1 Page 8
Annual Service Plan Update and Amendments to the Service and Assessment PlanSeptember 7, 2017
collected from each Equivalent Unit for 2017 is equal to $47.76(i.e., $45,391.96÷ 950.48); that is,
the sum of the remaining budgeted Annual Collection Costs through January 31, 2018of $39,494.12
and the budgeted Annual Collection Costs from February 1,2018 through January 31, 2019of
$43,869.12, less the June 30, 2017Collection CostsFund balance of $23,604.97, less the excess
Reserve Funds of $12,901.31, and less the excess Prepayment/Delinquency Funds of $1,465.00.The
total Annual Installmentfor 2017 to be collected from each Equivalent Unit is thereforeequal to
$2,231.82 ($2,184.06+$47.76).
The Annual Installment for each Lot Type is calculated by multiplying the Annual Installment for
each Equivalent Unit ($2,231.82) by the equivalent unit factor for each Lot Type. The Equivalent
Units for Lot Type 1 is 1.00per dwelling unit. The Annual Installment to be collected from each Lot
Type 1 is, therefore, equal to $2,231.82 ($2,231.82x 1.00). The Annual Installment to be collected
Table G
from each of the remaining Lot Types is calculated in the same manner and is shown in
below.
T
ABLE G
AILT
NNUAL NSTALLMENT PER OT YPE
C2017
TO BE OLLECTED FOR
A
NNUAL
TEUACAAT
OTAL NNUAL OLLECTION NNUAL NNUAL OTAL
LETCIIA
P&I
OT STIMATED OTAL OSTS NSTALLMENT NSTALLMENT NNUAL
PER
TU(EU)UEUEUEUEUUI
YPENITSNITPER PER PER PER NITNSTALLMENT
Type 11571.00157.00$2,184.06$47.76$2,231.82 $2,231.82 $350,395.74
Type 24950.76376.20$2,184.06$47.76$2,231.82 $1,696.18 $839,609.10
Type 33670.62227.54$2,184.06$47.76$2,231.82 $1,383.73 $507,828.91
Type 43580.53189.74$2,184.06$47.76$2,231.82 $1,182.86 $423,463.88
9
Type 50 0.440.00$2,184.06$47.76$2,231.82 $982.00 $0.00
Total1,377NA950.48NANANANA$2,121,297.63 10
C.Update of the Assessment Plan
The Service and Assessment Plan, as amended by the Town pursuant to ordinance 2010-24 adopted
September 27, 2010, provides for the "Assessed Property" to be classified into one of five categories
for purpose of allocating the Assessments, as follows:
i.Lot Type 1 (12,000 square foot minimum lots),
ii.Lot Type 2 (10,000 square foot minimum lots),
iii.Lot Type 3 (8,400 square foot minimum lots),
iv.Lot Type4 (5,250 square foot minimum lots), and
v.Lot Type 5 (3,000 square foot minimum lots).
The Service and Assessment Plan identified Equivalent Units for each Lot Type as follows:
Lot Type 1 Lots1.00 per dwelling unit
Lot Type 2 Lots0.76 per dwelling unit
9
LotType 5 lots no longer exist. They were reclassified to Lot Type 4 lots.
Table BTable DTable D
10 Total maynot foot to and due to rounding.For example, total annual installments in
Table G
equal $2,121,297.60, reflecting a difference of $0.03from the total in .
Town of Trophy ClubPublic Improvement District No. 1 Page 9
Annual Service Plan Update and Amendments to the Service and Assessment PlanSeptember 7, 2017
Lot Type 3 Lots0.62 per dwelling unit
Lot Type 4 Lots0.53 per dwelling unit
Lot Type 5 Lots0.44 per dwelling unit
The equivalent unit values are the ratio of the Assessments as allocated to each lot in each property
class and are based on the average estimated unit value for each class.
D.Update of the Assessment Roll
The Assessment Roll is to be updated each year to reflect:
The identification of each Assessed Parcel in the PID (including, if available, the tax parcel
identification number for such Parcel), (ii) the Assessments, including any adjustments as provided
for in the Service and Assessment Plan or in the Act;(iii) the Annual Installment for the relevant year
(if such Assessment is payable) for each Parcel; (iv) prepayments of the Assessments as provided for
in this Service and Assessment Plan and (B) any other changes helpful to the administration of the
PID and permitted by law.
Exhibit A
The 2017 Assessment Roll is shown in . Each Parcel is identified, along with the
Assessment on each Parcel and the Annual Installment to be collectedfor 2017. Assessments are to
be reallocated for the subdivision of any Parcels. According to the Service and Assessment Plan,
upon the subdivision of any Parcel, the Administrator shall reallocate the Assessment for the Parcel
prior to the subdivision among the new subdivided Parcels according to the following formula:
A = B × (C ÷ D)
Where the terms have the following meanings:
A = the Assessment for each new subdivided Parcel.
B = the Assessment for the Parcel prior to subdivision.
C = the Equivalent Units allocated to each newly subdivided Parcel
D = the sum or the Equivalent Units for all of the new subdivided Parcels
The calculation of the Equivalent Units as to a Parcel shall be performed by the Administrator and
confirmed by the Town Council based on the information available regarding the use of the Parcel.
The estimate as confirmed shall be conclusive. The number of units to be built on a Parcel may be
estimated by net land area and reasonable density ratios. Lot type shall be determined by the
description that is most similar to the lots being classified.
There have been noparcel subdivisions since the last update of the Assessment Planin 2016.The
list of current parcels within the PID, the anticipated land use, the estimated number of units by lot
type to be developed on the current residential parcels, the corresponding total assessments and
Exhibit A
current annual installment are shown in the 2017 Assessment Roll attached hereto as . The
complete 2017 Assessment Roll is also available at the Town of Trophy Club, 100 MunicipalDrive,
Trophy Club, Texas, 76262.
Town of Trophy ClubPublic Improvement District No. 1 Page 10
Annual Service Plan Update and Amendments to the Service and Assessment PlanSeptember 7, 2017
EXHIBIT A
TOWN OF TROPHY CLUB PUBLIC IMPROVEMENT DISTRICT NO. 1
2017 ASSESSMENT ROLL
To: Mayor and Town Council
From:Tony Jaramillo, Director of Parks & Recreationand Street Services
CC: Thomas M. Class, Sr., Town Manager
Amber Karkauskas, Director of Finance
Holly Fimbres, Town Secretary/RMO
Re: Requisition Request for Street Panel Replacements
Town Council Meeting, September 26, 2017
Agenda Item:
Consider and take appropriate action regarding the Requisition Request for procurement of
various street concrete panels between the Town of Trophy Club and Manning Concrete for
operations in the Streets Department; and authorizing the Mayor or his designee to execute all
necessary documents (T. Jaramillo).
Explanation:
Requesting authorization for the annual replacement of various deficient concrete panels. This
is utilized through an Interlocal Agreement (ILA) with the City of Southlake. The repairs will
include 16.5 panels in the 1100 block of Portland Drive; and 8.5 panels in various locations on
Trophy Club Drive.
This procurement request will be coded in the Town’s general ledger to 10-360-65500.
Attachments:
Requisition Request
Southlake Interlocal Purchasing Agreement
Manning Concrete Estimate
Recommendation:
Staff recommends Council approval of the requisition request.
Council Approval:
_____________________________
Mayor Nick Sanders, or designee
To: Mayor and Town Council
From:Mike Pastor, Information Services Manager
CC: Thomas M. Class, Sr., Town Manager
Jonathan Phillips, Director of Administrative Services
Holly Fimbres, Town Secretary/RMO
Re: Requisition Request for Storage Area Network
Town Council Meeting, September 26, 2017
Agenda Item:
Consider and take appropriate action regarding Requisition Request for procurement of a
replacement Storage Area Network (SAN) between the Town of Trophy Club and the EST Group
for operations in the Information ServicesDepartment; and authorizing the Mayor or his
designee to execute all necessary documents (J. Phillips).
Explanation:
The Town maintains a comprehensive inventory, structured replacement plan and new budget
request process for Information Services. All technology requests, whether replacement of
existing equipment or for the purchase of new equipment, are reviewed and prioritized
annually through the Information Services department. This year’s plan calls for the purchase of
a Dell Compellent SC4020 Storage Area Network (SAN) to replace the existing SAN. The current
SAN is 18 terabytes and is over 5 years old, hasreached its mean time between failures and no
longer being covered by annual maintenance. Information Services is requesting the purchase
of the new 26 terabyte SAN to provide ample time to evaluate the long term technology plan
for localized or hosted storage. The current SAN, once replaced, will be moved off site to serve
as a remote “hot” disaster recovery. This requisitionapproves the not to exceed purchase of
$49,949for the SAN, three year maintenance, two 10GB switches,installationand
configurationapproved within the FY2016-17 Annual Budget’s Capital Equipment Replacement
fund. The equipment will be purchased usingthe Stateof Texas Department of Information
Resources (DIR) Cooperative Purchasing Program, for the Information Services Department.
The Dell Compellent SC4020 opens the door to a top tier enterprise storage platform at a
justifiable cost of entry point. With the ever demanding needs for additional storage capacity
and performance, the easy to scale model of the Compellent platform makes it simple to
expand only what you need without having to scale both simultaneously. Our Equallogic can
easily migrate to the new Compellent platform and re-provision your old hardware for
continued return on investment. Information Services believes that the automated, self-
optimizing, and efficient storage platforms are a financially prudent investment for Trophy Club.
The Town strives to provide quality technology services while ensuring the Town receives a high
return on investment for technology related purchases. The Town maintains a structured
replacement schedule to maintain a high level of technology services while minimizing cost.
Technology products are a tool for the Town to manage and improve daily operations; staff
consistently monitors products to ensure each tool is suitable for each application. The
replacement plan helps reduce down time associated with equipment failure, reduces labor
and parts maintenance expenses, and improves performance.
Financial Considerations:
Staff is in the process of evaluating the cost and practicality of migrating applications from local
servers to hosted application servers. Initialresearch shows, Incode which operatesthe
Finance, Municipal Court and Community Development software would cost $26,071 per year
to move into hosted applications. The cost estimate to move Laserfiche to a hosted server
involves an implementation cost of $12,000 plus the current annual user fees. Thus, the cost of
the SAN is recovered within less than two years. Currently, Information Services uses hosted
applications such as ActiveNet (Parks and Recreation), Legistar (Town Secretary), Adobe
Creative Cloud, hosted exchange (email), cloud backups and the Town’s website.
If the SAN is not purchased, we can elect to extend the maintenance on the SAN for only one
more year at a cost of $4,200.
Budget Impact:
All replacement equipment is funded through the Capital Equipment Replacement -
Information Services Fund, as approved in the Annual Budget. In the FY2016-17 Annual Budget
Capital Equipment Replacement Fund, $65,000 was budgeted for replacement of the SAN.
Through the State of Texas Department of Information Resources (DIR) Cooperative Purchasing
Program, for the Information Services Department, thisrequestis $15,000 below the budgeted
amount and will be coded in the Town’s general ledger to 07-640-83700-301.
Attachments:
Requisition Request
EST Group’s Price Quote
Recommendation:
Consider and take appropriate action approving the purchase of the Dell Compellent SC4020,
through the State of Texas Department of Information Resources (DIR) Cooperative Purchasing
Program, from EST Group, LP, of Arlington, Texas, for the Information Services Department, in
the total amount not to exceed $49,949 as approved in the Fiscal Year 2016-2017 Annual
Budget
Council Approval:
_____________________________
Mayor Nick Sanders, or designee
Page 2 of 2
Dell EMC SC4020
SC Series Arrays: Value-Optimized, SMB-Proven
Proposal For Town Of Trophy Club
This proposal is being provided by a Dell Technologies authorized reseller utilizing a Dell / EMC solution. Certain
technical and other information in this response may have been provided by Dell Technologies; however, nothing
herein shall be construed as a quotation or offer to contract directly with Dell Technologies. The Dell / EMC logos,
trademarks and other information provided by Dell Technologies appear in this response with s permission
and are proprietary and confidential information of Dell Technologies. All other information, including any pricing
information, is provided by the Dell Technologies authorized reseller and not by Dell Technologies, and any
relationship resulting from this response will be directly with such reseller and not Dell Technology.
Prepared For:
Prepared By:
Town of Trophy Club
Eric Reinis
100 Municipal Drive
Account Executive
Trophy Club, TX. 76262
EST Group LLC
1907 Ascension Blvd #100
Arlington, TX. 76006
Attn:
Date:
Contact Information
N R CI
AMEESPONSIBILITYONTACT NFORMATION
Confidentiality Statement:
ESTG/DEMCGP
ROUP ELL ROUP ROFILE
EST Group
Dell Technologies
Dell EMC
Table of Contents
BN
USINESS EEDS
SD
OLUTION ESCRIPTION
Dell EMC SC4020 Storage
Industry-leading TCO and Investment Protection
Enterprise Storage Features Right from the Start
SC Series Easy, Efficient, Expandable
SC Series puts you on the Fast Track to Future-Ready IT
SC4020 Small/Midsize Standalone SAN Solution
Modular Expansion Options for SC4020
SC4020 Software Convenience and Value
SCOS 7.x Game-changing Innovation
SC4020 (Front and Rear View)
SC4020 (Rear View, Controller Detail)
Save Tier 1 Capacity w/o Sacrificing Performance
Maximum Performance, Minimum Spend
SB
OLUTION ENEFITS
SS
OLUTION UMMARY
PP
URCHASE RICE
To: Mayor and Town Council
From:Amber Karkauskas, Director of Finance
CC: Thomas M. Class, Sr., Town Manager
Holly Fimbres, Town Secretary/RMO
John Zagurski, Budget Manager
Re: Budget Amendment No. 2
Town Council Meeting, September 26, 2017
Agenda Item:
Consider and take appropriate action regarding an Ordinance amending the Fiscal Year 2016-
2017 Budget of the Town of Trophy Club, Texas (Budget Amendment No. 2); providing for an
amendment to appropriate funds for expenditures and recognize revenue associated with
capital expenditures, personnel changes, and disaster relief; and providing an effective date(A.
Karkauskas).
Explanation:
Budget Amendment No. 2 appropriates funds for expenditures associated with capital
equipment replacement, personnel changes, and disaster relief. Due to frugality of current
Town Management, the Town’s budget is in position to purchase capital expenditures slated for
the FY18 budget in FY17. These expenditures include a Lucas Device, Outdoor Warning Siren,
and Fire Chief’s Vehicle.
Also included in the amendment is a transfer of personnel costs from the Manager’s Office to
the Finance Department. After the Assistant Town Manager/Chief Financial Officer’s position
was vacated, itscost was split between a new Staff Accountant (and an Administrative Services
Director) position. This amendment is shifting $15,000 worth of budget authority from the
Manager’s Office to the Finance Department for the creation of the Staff Accountant position.
Other Sources and Uses costs need are amended by $500,000 due to the carryover of project
costs from FY16 to FY17. Both of these projects were funded through the tax rate in FY16. The
FY16 CAFR shows a $589,482 unplanned increase (pg. 66) in Fund Balance that covers the cost
of these projects.
The last amendment is the overtime lines of EMS and Fire due to the Town dispatching
personnel to aid in the relief of Hurricane Harvey. These expenses will be reimbursed to the
Town at a later date.
Page 1 of 2
Attachments:
Ordinance No. 2017-23
Staff Recommendation:
Staff recommends approval of Budget Amendment No. 2as presented.
Page 2 of 2
Budget Amendment #2
Amended
Line Item #Line ItemDepartmentCurrent BudgetAmendmentBudgetComments
01-255-83700Capital ExpensesEMS - 18,000 18,000Lucas Device
07-255-83700Capital ExpensesEMS 32,000 43,561 75,561Outdoor Warning Siren & Fire Chiefs Vehicle
01-611-50100SalariesFinance 229,090 12,000 241,090 Creation of Staff Accountant Position From CFO Position
01-140-50100SalariesManagers Office 454,126 (12,000) 442,126 Creation of Staff Accountant Position From CFO Position
01-611-51200RetirementFinance 28,901 3,000 31,901Creation of Staff Accountant Position From CFO Position
01-140-51200RetirementManagers Office 71,725 (3,000) 68,725Creation of Staff Accountant Position From CFO Position
01-000-99150Transfer OutOther Sources/Uses (250,000) (500,000) (750,000)FY16 Projects that extended into FY17
01-255-50130OvertimeEMS 50,237 25,000 75,237Hurricane Harvey Response
01-256-50130OvertimeFire 50,237 25,000 75,237Hurricane Harvey Response
To: Mayor and Town Council
From: Wade Carroll, Fire Chief
CC: Thomas M. Class, Sr., Town Manager
Amber Karkauskas, Director of Finance
Holly Fimbres, Town Secretary/RMO
Re: Requisition Request for 2017 Ford Explorer Fire Command Vehicle
Town Council Meeting, Tuesday September 26, 2017
Agenda Item:
/ƚƓƭźķĻƩ ğƓķ ƷğƉĻ ğƦƦƩƚƦƩźğƷĻ ğĭƷźƚƓ ƩĻŭğƩķźƓŭ ğ wĻƨǒźƭźƷźƚƓ wĻƨǒĻƭƷ ŅƚƩ ƦƩƚĭǒƩĻƒĻƓƷ ƚŅ ğ
ЋЉЊА CƚƩķ 9ǣƦƌƚƩĻƩ CźƩĻ /ƚƒƒğƓķ ĻŷźĭƌĻ ŅƚƩ ƚƦĻƩğƷźƚƓƭ źƓ ƷŷĻ CźƩĻ 5ĻƦğƩƷƒĻƓƷͳ ğƓķ
ğǒƷŷƚƩźǩźƓŭ ƷŷĻ ağǤƚƩ ƚƩ ŷźƭ ķĻƭźŭƓĻĻ Ʒƚ ĻǣĻĭǒƷĻ ğƌƌ ƓĻĭĻƭƭğƩǤ ķƚĭǒƒĻƓƷƭ Λ͵ /ğƩƩƚƌƌΜ͵
Explanation:
tǒƩƭǒğƓƷ Ʒƚ ğ Ώ
/ƚƒƒźƷƷĻĻͲ ƷŷĻ CźƩĻ 5ĻƦğƩƷƒĻƓƷ źƭ ƩĻƨǒĻƭƷźƓŭ Ʒƚ ƒƚǝĻ ŅƚƩǞğƩķ ǞźƷŷ ƷŷĻ ƦǒƩĭŷğƭĻ ƚŅ ğ ЋЉЊА
CƚƩķ 9ǣƦƌƚƩĻƩ CźƩĻ /ƚƒƒğƓķ ĻŷźĭƌĻ ƓƚƷ Ʒƚ ĻǣĭĻĻķ υЌЊͲЏЉЉ͵ЉЉ͵ ŷźƭ ƦǒƩĭŷğƭĻ Ǟğƭ ƦğƩƷ ƚŅ ƷŷĻ
CЋЉЊАΏЊБ ƭǒƦƦƌĻƒĻƓƷğƌ ƩĻƨǒĻƭƷƭ ĬǒƷ ķǒĻ źƓ ƦğƩƷ Ʒƚ ĻǣĭĻƌƌĻƓƷ Ņźƭĭğƌ ƒğƓğŭĻƒĻƓƷ ğƓķ ƭğƌğƩǤ
ƭğǝźƓŭƭ źƓ ƷŷĻ CЊЏΏЊА ĬǒķŭĻƷ ǞĻ ŷğǝĻ ğƓ ƚƦƦƚƩƷǒƓźƷǤ Ʒƚ ƦǒƩĭŷğƭĻ Ʒŷźƭ ĻƨǒźƦƒĻƓƷ ĻğƩƌǤ
ķŭĻƷ ğƷ
ƷŷĻ ĻŅŅĻĭƷźǝĻ ƩğƷĻ͵ ŷźƭ ƦǒƩĭŷğƭĻ ƒĻĻƷƭ ƷŷĻ ƩĻƦƌğĭĻƒĻƓƷ ƭƷğƓķğƩķƭ ǞźƷŷźƓ ƷŷĻ ƚǞƓ ƚŅ ƩƚƦŷǤ
/ƌǒĬ ǝĻŷźĭƌĻ ƩĻƦƌğĭĻƒĻƓƷ ƦƚƌźĭǤ ğƓķ ƩĻƦƌğĭĻƭ ƷŷĻ ĭǒƩƩĻƓƷ ЋЉЉВ CƚƩķ 9ǣƦĻķźƷźƚƓ CźƩĻ /ƚƒƒğƓķ
ĻŷźĭƌĻ ƷŷğƷ źƭ źƓ ƓĻĻķ ƚŅ ƒğƆƚƩ ƩĻƦğźƩƭ͵ ŷĻ ĭǒƩƩĻƓƷ ǝĻŷźĭƌĻ Ǟźƌƌ ĬĻ ƷƩğķĻķ źƓ Ʒƚ ŷĻƌƦ ƚŅŅƭĻƷ ĭƚƭƷƭ
ƚŅ ƷŷĻ ƓĻǞ ĭƚƒƒğƓķ ǝĻŷźĭƌĻ͵ LŅ ğƦƦƩƚǝĻķͲ ƷŷĻ ƦǒƩĭŷğƭĻ Ǟźƌƌ ĬĻ ƒğķĻ ƷŷƩƚǒŭŷ ƷŷĻ DƚƚķĬǒǤ /ƚΏ
ƚƦ͵
ŷźƭ ƦǒƩĭŷğƭĻ Ǟźƌƌ ĬĻ ĭƚķĻķ źƓ ŭĻƓĻƩğƌ ƌĻķŭĻƩ Ʒƚ ƷŷĻ 9a{ ĬǒķŭĻƷ ŅƚƩ CЋЉЊЏΏЊА͵
Attachments:
wĻƨǒźƭźƷźƚƓ wĻƨǒĻƭƷ
Dƚƚķ.ǒǤ tƩźĭźƓŭ {ǒƒƒğƩǤ
Recommendation:
{ƷğŅŅ ƩĻĭƚƒƒĻƓķƭ /ƚǒƓĭźƌ ğƦƦƩƚǝğƌ ƚŅ ƷŷĻ ƦǒƩĭŷğƭĻ ƚŅ ƷŷĻ ЋЉЊА CƚƩķ 9ǣƦƌƚƩĻƩ CźƩĻ /ƚƒƒğƓķ
ĻŷźĭƌĻ͵
Council Approval:
_____________________________
Mayor Nick Sanders, or designee
PRODUCT PRICING SUMMARY
GOODBUY 17-17 8F000 VEHICLES
VENDOR--Silsbee Ford, 1211 Hwy 96 N., Silsbee TX 77656
End User: Prepared by:
TROPHY CLUB FIRE DEPARTMENTKEN DURBIN
Contact:Phone:
WADE CARROLL MO # 817-223-1541MO # 409-284-1009
Email:Email:
PRODUCT DESCROPTIONDate:
2017 FORD INTERCEPTER UTILITYMay 22, 2017
A.Bid Item:A. Base Price:$25,732.00
12
B.Factory Options
CodeOptionsBid PriceCodeOptionsBid Price
K8A INTERCEPTOR UTLITY$ -WHITE EXT / GRAY INT
99R3.7L V6 ENGINE$ -
1SYNIC SYSTEM PLUS / REAR CAMERA$ 445.008LED CORNING LIGHTS / LIC PLATE$ 545.00
86PPOLICE HEADLAMP HOUSING$ 125.002KEYLESS ENTRY$ 125.00
86TPOLICE TAIL LAMP HOUSING$ 60.004SIDE MOUNTED LED RED & BLUE$ 245.00
17AREAR AIR CONDITIONING$ 610.0066 PACK REAR LED LIGHTS PKG$ 585.00
60AGRILL SIREN WIRING$ 50.00MOUNTED ON REAR SPOILER
2TEXAS SPECIAL LIGHTBAR PKG$ 1,545.001REAR CARGO BARRIER$ 485.00
FRONT & REAR MINI LIGHTBARS4GRILL LIGHTS$ 225.00
100 WATT SPEAKER & SWITCHBOX 1FRONT WIG WAGS$ 145.00
Total of B. Published Options:$5,190.00
Published Option Discount (5%)$(259.50)
C.Additional Options \[not to exceed 25%\]$=%
8.7
OptionsOptions
Bid PriceBid Price
RADIO SUPPRESSION PKG.$ 125.001 JOTTO DESK CONSOLE$ 345.00
EQ SERVICES$ 1,845.00
CLASS # 3 TOW PKGINSTALL ALL OF CUSTOMER EQ PER SPEC
$ 377.00$ -
SHEET LIST TO BE INSTALLED.
Cloth Front/Cloth Rear
Total of C. Unpublished Options:$2,692.00
D.Floor Plan Interest (for in-stock and/or equipped vehicles):$445.75
E.Lot Insurance (for in-stock and/or equipped vehicles):$111.43
F.Contract Price Adjustment:$-
G.Additional Delivery Charge:miles$350.00
200
H.Subtotal:$34,261.68
I.Quantity Ordered x K =$34,261.68
1
J.Trade in:$(3,000.00)
K.GOODBUY Administrative Fee ($300 per purchase order)$300.00
L.TOTAL PURCHASE PRICE INCLUDING GOODBUY FEE$31,561.68
To: Mayor and Town Council
From:Wade Carroll, Fire Chief
CC: Thomas M. Class, Sr., Town Manager
Amber Karkauskas, Director of Finance
Holly Fimbres, Town Secretary/RMO
Re: Requisition Request for LUCUS Chest Compression System
Town Council Meeting, September 26, 2017
Agenda Item:
Consider and take appropriate action regarding a Requisition Request for procurement of
LUCUS Chest Compression System for operations in the Fire Department; and authorizing the
Mayor or his designee to execute all necessary documents (W. Carroll).
Explanation:
Pursuant to a meeting between the Town Manager and the Town Council’s Budget Sub-
Committee, the Fire Department is requesting to move forward with the purchase of the LUCUS
Chest Compression System consisting of: LUCUS 3, battery desk top charger, power supply,
battery, and a 3 year service contract not to exceed $18,300.00. Thispurchase was part of the
FY2017-18 supplemental requestsbut due in part to excellent fiscal management and salary
savings in the FY16-17 budget we have an opportunity to purchase this equipment early
allowing the funds to be cut from next year’s budget in efforts to present a balanced budget at
the effective rate. The LUCUS device performs uninterrupted chest compressions at the
optimal pace and depth to supply oxygen to the heart and brain for a patient in cardiac arrest.
High quality manual chest compressions are both tiring and impossible in certain situations.
Having the ability to delegate this task to a machine frees rescuers up to perform other life-
saving interventions such as administering medication or controlling an airway and providing
ventilations.
This purchase will be coded in the Town’s general ledger to the EMS budget for FY2016-17.
Attachments:
Requisition Request
Physio Control Sole Source Letter
Physio Control Quote
Page 1 of 2
Recommendation:
Staff recommends Council approval of the purchase of the LUCUS Chest Compression System.
Council Approval:
_____________________________
Mayor Nick Sanders, or designee
Page 2 of 2
September15,2017
Physio-Control, Inc
Tax will be calculated at time of invoice and is based on the Ship To location where product will be shipped.
Pricing Summary Totals
GRAND TOTAL FOR THIS QUOTE
To: Mayor and Town Council
From:Wade Carroll, Fire Chief
CC: Thomas M. Class, Sr., Town Manager
Amber Karkauskas, Director of Finance
Holly Fimbres, Town Secretary/RMO
Re: Requisition Request for Front Panel Upgrade Kit
Town Council Meeting, September 26, 2017
Agenda Item:
Consider and take appropriate action regarding a Requisition Request for procurement of a
Front Panel Upgrade Kit (emergency siren control module) for operations in the Fire
Department; and authorizing the Mayor or his designee to execute all necessary documents (W.
Carroll).
Explanation:
Pursuant to a meeting between the Town Manager and the Town Council’s Budget Sub-
Committee, the Fire Department is requesting to move forward with the purchase and
installation of a Front Panel Upgrade Kit, FPU2810, and necessary auxiliary equipment not to
exceed $12,500.00. This purchase was part of the FY2017-18 supplemental requestsbut due in
part to excellent fiscal management and salary savings in the FY16-17 budget we have an
opportunity to purchase this equipment early allowing the funds to be cut from next year’s
budget in efforts to present a balanced budget at the effective rate. The control modules on 2
of the Town’s 3 outdoor warning sirens are no longer supported by the manufacturer and parts
are no longer being produced. Replacement of the control module will ensure that the system
can be repaired quickly in the event of a failure.
This purchase will be coded in the Town’s general ledger to the EMS budget for FY2016-17.
Attachments:
Requisition Request
Whelen Engineering Sole Source Letter
American Communications Quote
Page 1 of 2
Recommendation:
Staff recommends Council approval of the purchase of the Front Panel Upgrade Kit for 1
warning siren.
Council Approval:
_____________________________
Mayor Nick Sanders, or designee
To: City of Trophy Club, TX
Re: American Communications Inc.
This is in regards to American Communications of Ft. Worth, TX. American
Communications is a sole source distributor for Whelen Engineering Co., Inc. in north
Texas.
American Communications is a certified Master Distributor who has met and exceeded
the requirements set by Whelen Engineering Co., Inc. for a certified Master Distributor
for nearly twenty years. It is my pleasure to recommend them for any of your City’s
needs.
If there are any questions regarding this request you may contact me at my office at 1-
800-316-7497 or my cell at 870-391-6644.
Best regards,
Max A. Wright
Regional Manager/AMSR
Western United States
Whelen Engineering Co., Inc.
2321 SOLONA ST, STE B
HALTOM CITY 76117
(800) 305-6841
bob@american-comm.com
(817) 247-3087 Cell
Date: May 10, 2017
Shawn Garret
City of Trophy Club Fire Department
This is in reference to your questions concerning the outdoor warning system posed
yesterday while you were at the shop and via email today.
In 2000 Whelen was forced to redesign the electronics in their sirens. This was due to
manufactures of integrated circuits that make up the components stopped making some of
the integrated circuits in favor of new technology. This is very common in the computer
industry. The old Z-80 processors are long gone. If you have one of those old computers
and it fails it can’t be repaired.
This is true in many industries. Televisions of old technologies won’t even work with the
signals being received these days. Cassette tapes are gone and the list goes on.
When Whelen was forced to redesign the electronics they engineered the system of
manufacturing to go well into the future. They realized that there are many systems
throughout the world that they could no longer support. To address this issue they
designed a “Front Panel Upgrade kit” or FPU. It is a good solution to the problem
because we can still use the old heads, cables and cabinets with the new electronics and
that saves a lot of cost. The FPU literally replaces the entire electronics panel with a
current production electronics panel. Everything in the cabinet is replaced. Cabling never
wears out and the only time a head needs replacing is when it gets destroyed by mother
nature. We reuse the old speakers and they sometimes fail but that’s not that frequent as a
rule.
Your system contains three sirens. There are two model WPS2800-10 sirens with the old
electronics and one model WPS2906 with the new style head and electronics. Nothing
needs to be done with the 6-cell siren because it‘s new electronics.
The old WPS2800-10 sirens are currently functional with the exception of a couple of
speaker-drivers. This means that the electronics are currently working and really don’t
need to be replaced except that we can’t repair them if certain parts fail. However, it
would be good to consider this option because the cabinet has been redesigned and I don’t
know how long Whelen will continue to make the FPU. It has been in production for 17
years already. Like everything else it has also increased in price over the years.
The FPU2810 replaces the electronics panel in the ten-cell siren. You get a new charger,
ten new amplifiers, a new controller with mother board, a new radio and a new voice
board. The cost for the FPU2810 is $11,886.00 per unit. That is about a third of the cost
of a new siren and the only remaining components that are subject to failure are the
speaker-drivers. The electronics are under the standard manufactures warranty. That is for
the first two years the factory will repair or replace any module returned to them for
service at no cost. For the next three years the extended warranty comes into play. During
the extended warranty the factory will repair or replace any module returned to them for a
flat rate fee of $75.00 per module.
To bring the system to current production electronics is shown in the following table.
The labor cost is for both sirens.
Sincerely,
Bob Parsons
To: Mayor and Town Council
From:Tommy Uzee, Director of Community Development
CC: Tom M. Class Sr., Town Manager
Holly Fimbres, Town Secretary/RMO
Re: PID Water and WastewaterFees
Town Council Meeting, September 26, 2017
Agenda Item:
Consider and take appropriate action regarding an Ordinance of the Town amending Appendix
A, Fee Schedule, to establish fees and rates for water and wastewater services to customers
within the boundaries of Trophy Club Public Improvement District (PID) No. 1; providing that
Trophy Club Municipal Utility District No. 1 Services Rules and Policies are applicable to
customers within the PID No. 1; and providing a penalty and effective date (T. Uzee).
Explanation:
The TCMUD No. 1 Board of Directors met on September 19, 2017 to determine the final winter
average rates; therefore the Town is adopting a Town Rate Order identical to the amended
MUD Rate Order.
The changes provided on the attachments provided identify a rate increase in sewer service
fees for both residential and commercial applications within the Public Improvement District.
Attachments:
TCMUD No. 1 Order No 2017-0919A Rate Order
Ordinance 2017-27 - PID Water and Wastewater Fees
Recommendation:
Staff recommends approval of Ordinance No. 2017-27 as presented.
Page 1 of 1
COMMERCIAL DEPOSITS
METER SIZE WATER SEWER
To: Mayor and Town Council
From:Amber Karkauskas, Director of Finance
CC: Thomas M. Class, Sr., Town Manager
Holly Fimbres, Town Secretary/RMO
Re: Annual Updated Service and Assessment Plan for Emergency Services to PID
Town Council Meeting, September 26, 2017
Agenda Item:
Consider and take appropriate action regarding an Ordinance of the Town of Trophy Club
accepting and approving a Service and Assessment Plan for Authorized Services for the Town of
Trophy Club Public Improvement District No. 1 (Emergency Services) and an Assessment Roll for
the Town of Trophy Club Public Improvement District No. 1 (The Highlands at Trophy Club);
making a finding of special benefit to the Property in the District; levying special assessments
against Property within the District; providing for payment of the assessments in accordance
with law; and providing an effective date (A. Karkauskas).
Explanation:
In 2007, a resolution was passed authorized the creation of Trophy Club Public Improvement
District No. 1 (PID) (the Highlands at Trophy Club) to finance certain public services (Authorized
Services) for the benefit of certain property in the PID, which were determined to be in the
scope of emergency services to includes but is not limited to fire, inspection, investigations,
search and rescue, and pre-hospitalization medical stabilization and transportation.
The PID requires a service plan for a period of five (5) years to be reviewed and updated
annually for the purpose of determining the annual budget improvements. The apportionment
of the costs for Authorized Services is based on all real property from the certified tax roll. The
assessment rate forfiscal year 2017-2018 is $0.06870 per $100 of taxable value, which is down
$0.00575 from the previous year’s rate of $0.07445.
Annually, Town Council approves the update of the Service and Assessment Plan which includes
the assessment roll.
Attachments:
Ordinance No. 2017-22
Recommendation:
Staff recommends approval of OrdinanceNo. 2017-22 as presented.
Page 1 of 1
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ECTION AGE
I.PLAN DESCRIPTION ANDDEFINED TERMS......................................................................................... 1
.......................................................................................................................... 1
A.I
NTRODUCTION
.............................................................................................................................. 1
B.D
EFINITIONS
II. PROPERTY INCLUDED INTHE PID......................................................................................................... 3
III. DESCRIPTION OF THE AUTHORIZED SERVICES................................................................................ 3
IV. SERVICE PLAN............................................................................................................................................... 4
V. ASSESSMENT PLAN...................................................................................................................................... 5
VI. THE ASSESSMENT ROLL............................................................................................................................ 6
VII. MISCELLANEOUS PROVISIONS................................................................................................................ 6
........................................................................................................................... 6
A.A
MENDMENTS
........................................................ 6
B.AIP
DMINISTRATION AND NTERPRETATION OF ROVISIONS
........................................................................................................................... 6
C.S
EVERABILITY
EXHIBIT A – BOUNDARY MAP
EXHIBIT B – 2017 ASSESSMENTROLL
SECTION I
PLAN DESCRIPTION AND DEFINED TERMS
A.I
NTRODUCTION
On April 16, 2007, the Town of Trophy Club Town Council passed and approved a resolution
approving andauthorizing the creation of the Town of Trophy Club Public Improvement District
No. 1 (the Highlands at Trophy Club) (the "PID") to finance certain public services (the
"Authorized Services") for the benefit of certain property in the PID, all of which is located within
the Town.
A service and assessment plan (the "Service and Assessment Plan") was prepared at the direction
of the Town identifying the Authorized Services to be provided by the PID, an estimate of the
cost of the Authorized Services for the 2007-08 fiscal year, and the manner of assessing the
property in the PID for the costs of the Authorized Services. Pursuant to Sections 372.013,
372.014, and 372.015 of the Public Improvement District Act (the "PID Act"), the Service and
Assessment Plan isto be reviewed and updated annually. The update of the Service and
Assessment Plan (the "Annual Service and Assessment Plan Update") for 2017 includes the 2017
assessment roll (the "2017 Assessment Roll") identifying the assessments on each parcel, based
on the method of assessment set forth in the Service and Assessment Plan. Section 372.015 of the
PID Act states that the governing body of the municipality shall apportion the cost of an
improvement to be assessed against property in an improvement district, and the apportionment
shall be made on the basis of special benefits accruing to the property because of the improvement.
The method of assessing the costs of the Authorized Improvements to the property in the PID is
Section V
included in of this Annual Service and Assessment Plan Update.
Capitalized terms used herein shall have the meanings ascribed to them in this section of the
Annual Service and Assessment Plan Update.
B.Definitions
The terms used herein shall have the following meanings:
"Annual Collection Costs"
mean the following actual or budgeted costs, as applicable, related
to the annual collection costs of outstanding Assessments, including the costs or anticipated costs
of: (i) computing, levying, collecting and transmitting the Assessments (whether by the Town or
otherwise), (ii) the Town in any way related to the collection of the Assessments, including,
without limitation, the administration of the PID, maintaining the record of the Assessments,
including, without limitation, any associated legal expenses, the reasonable costs of other
consultants and advisors and contingencies and reserves for such costs as deemed appropriate by
the Town Council.
Town of Trophy ClubPublic Improvement District No. 1 Page 1
Annual Service and Assessment Plan UpdateSeptember 7, 2017
"Assessed Property"
means, for any year,Parcels within the PID other than Non-Benefited
Property.
"Assessment"
means the assessment levied against a Parcel imposed pursuant to the Assessment
Ordinance and the provisions herein, as shown on the Assessment Roll.
"Assessment Ordinance"
means the Assessment Ordinance approved by the Town Council to
approve the imposition of the Assessments.
"Assessment Rate"
means the rate determined by dividing the costs of the Authorized Services
for a fiscal year plus the Annual Collection Costs by the taxable value of the Assessed Property
(expressed in multiples of one hundred) for the same fiscal year.
"Authorized Services"
mean those public services providing a special benefit to the Assessed
Section III
Property and described in herein and Section 372.003 of the PID Act.
"Delinquent Collection Costs"
mean interest, penalties and expenses incurred or imposed with
respect to any delinquent Assessments in accordance with §372.018(f) of the PID Act and the
costs related to pursuing collection of a delinquent Assessment and foreclosing the lien against
the assessed property, including attorneys’ fees.
"Non-Benefited Property"
means Parcels within the boundaries of the PID that accrue no
special benefit from the Authorized Services, including Public Property and any other property
exempt from regular property taxes.
"Parcel"
means a parcel identified by a tax map identification number assigned by the
Denton Central Appraisal District for real property tax purposes.
"PID"Section I.A
has the meaning set forth in of this Annual Service and Assessment Plan
Update.
"PID Act"
means Texas Local Government Code Chapter 372, Improvement Districts in
Municipalities and Counties, Subchapter A, Public Improvement Districts, as amended.
"Public Property"
means property within the boundaries of the PID that is owned by the federal
government, the State of Texas, the Town, a school district, a public utility provider or any other
public agency.
"Town"
means the Town of Trophy Club, Texas.
"Town Council"
means the duly elected governing body of the Town.
Town of Trophy ClubPublic Improvement District No. 1 Page 2
Annual Service and Assessment Plan UpdateSeptember 7, 2017
SECTION II
PROPERTY INCLUDED IN THE PID
The Highlands of Trophy Club is located in the Town of Trophy Clubwithin Denton County,
Exhibit A
Texas. A map of the property within the PID is shown on to this Service and Assessment
Plan. The property in the PID consists of most of the property within The Highlands of
Trophy Club planned development.
The Highlands of Trophy Club planned development contains approximately 696 acres, of which
approximately 609 acres is within the PID. Approximately 49 acres is within the planned
development but outside of the PID boundaries. This excluded property is located within
Trophy Club Municipal District No.1 (MUD 1). Approximately 38 acres of land designated for
commercial uses are also within the planned development but not within the PID.
1
At completion, the PID is expected to consist of approximately1,409residential units, two parks,
entry monuments, and associated rights-of-way, landscaping, and infrastructure necessary to
provide roadways, drainage and utilities to the PID.The estimated number of lots is based upon
the Planned Development Ordinance and the Developer’s estimated highest and best use of the
property within the PID.
SECTION III
DESCRIPTION OF THE AUTHORIZED SERVICES
Pursuant to the PID Act, the services that may be provided by a PID include "special
supplemental services for improvement and promotion of the district, including services relating
to advertising, promotion, health and sanitation, water and wastewater, public safety, security,
business recruitment, development, recreation, and cultural enhancement." (Section 372.003)
After analyzing the Authorized Services authorized by the PID Act, the Town has determined
that emergency services (the "Authorized Services") should be undertaken by the Town and will
be of special benefit to Assessed Property within the PID. These emergency services shall
include, without limitation, fire suppression and control, inspection services, arson
investigations, hazardous material response, search and rescue, emergency recovery and
extraction, and pre-hospital medical stabilization or transportation of persons who are sick, injured,
wounded, or otherwise incapacitated or helpless. Pre-hospital medical stabilization and transportation
services includebasic life support ambulance services, advanced life support ambulance services,
air ambulance services, and quick-response unit services provided by the Town.
1 The original expected number of units was 1,474. The reclassification of the Neighborhood 8 units reduced the
number of expected units by 65.
Town of Trophy ClubPublic Improvement District No. 1 Page 3
Annual Service and Assessment Plan UpdateSeptember 7, 2017
SECTION IV
UPDATE OF THE SERVICE PLAN
The PID Act requires that a service plan cover a period of at least five years. The plan shall be
reviewed and updated annually for the purpose of determining the annual budget for
Table IV-A
improvements. The annual projected costs are shown in the following table (). This
budget is based on the provision of emergency services to existing residents and businesses,
including construction workers,within the PID.
TIV-A
ABLE
APC
NNUAL ROJECTED OSTS
AA
NNUAL NNUAL
PCC
ROJECTED OSTS OF OLLECTION
2
YASCTC
EARUTHORIZED ERVICESOSTSOTAL OSTS
$485,331.80$485,331.80
2017$0
$485,331.80$485,331.80
2018$0
$485,331.80$485,331.80
2019$0
$485,331.80$485,331.80
2020$0
$485,331.80$485,331.80
2021$0
The annual projected costs are subject to annual revision and shall be updated in the Annual
Service and Assessment Plan Update to reflect any changes in the costs of the Authorized
Services expected to be provided each year.The annual projected sources of funds to pay the
Table IV-B
costs of the Authorized Services are shown by the following table ().
TIV-B
ABLE
APSF
NNUAL ROJECTED OURCES OF UNDS
A
NNUAL
IT
NDEBTEDNESS AND OTAL
32
YAOFSF
EARSSESSMENTSTHER UNDSOURCES OF UNDS
2017$486,415.67$0$486,415.67
2018$486,415.67$0$486,415.67
2019$486,415.67$0$486,415.67
2020$486,415.67$0$486,415.67
2021$486,415.67$0$486,415.67
The projected sources of funds aresubject to annual revision based on any changes in the costs
of the Authorized Services to be provided to the PID. The sources of funds for the Authorized
2 Annual Collections Costs will be paid by the Trophy Club Municipal Utility District.
Exhibit B
3 Total Assessment revenues of $486,415.67, as shown in , are greater than the costs of the Authorized
Services by $1,083.87due to the County's application of the Assessment to all property within PID No. 1, including
personal property. Assessments attributable to personal property are refunded after payment.
Town of Trophy ClubPublic Improvement District No. 1 Page 4
Annual Service and Assessment Plan UpdateSeptember 7, 2017
Table IV-B
Services shown in shall be updated each year in the Annual Serviceand AssessmentPlan
Update to reflect any changes in the sources of funds.
SECTION V
UPDATE OF THE ASSESSMENT PLAN
The PID Act requires the Town Council to apportion the cost of Authorized Services on the basis
of special benefits conferred upon the property from the Authorized Services. The Act provides
that thecost of Authorized Services may be assessed: (i) equally per front foot or square foot; (ii)
according to the value of the property as determined by the governing body, with or without
regard to improvements on the property; or (iii) in any other manner that results in imposing
equal shares of the cost on property similarly benefited.
The Town Council has determined to apportion the costs of the Authorized Services "according
to the value of the property as determined by the governing body." The costs of the Authorized
Services will be assessed to all real property according to the certified tax roll each year,
excluding only Non-Benefited Property.Personal property is not assessed.
The costs of the Authorized Services for the 2017-2018fiscal year are estimated to be
$485,331.80. Annual Collection Costs of $1,178.34 (1,437parcels x $0.82per parcel)will be paid
by the Trophy Club Municipal Utility District.
TV-A
ABLE
CAR
ALCULATION OF THE SSESSMENT ATE
4
Costs of Authorized Services$485,331.80
Gross Taxable Value of Assessed Property$708,028,353.00
Adjustment for Personal Property($1,577,408.00)
Net Taxable Value of Assessed Property$706,450,945.00
Assessment Rate (Per $100 of Taxable Value)$0.06870
The Assessment Rate shall be applied to each Parcel of Assessed Property to determine the
Assessment to be collected for the 2017-2018fiscal year.The Assessments shall be paid in the
same manner and at the same time and subject to the same remedies uponthe failure to pay, to the
extent allowed by law, as regular ad valorem property taxes. Delinquent Assessments shall be
subject to Delinquent Collection Costs.
The determination by the Town Council of the assessment methodology set forth above is the
result of the discretionary exercise by the Town Council of its legislative authority and
Exhibit B
4 Total Assessment revenues of $486,415.67, as shown in , are greater than the costs of Authorized Services
by $1,083.87due to the County's application of the Assessment to all property within PID No.1, including personal
property. Assessments attributable to personal property are refunded after payment.
Town of Trophy ClubPublic Improvement District No. 1 Page 5
Annual Service and Assessment Plan UpdateSeptember 7, 2017
governmental powers and is conclusive and binding on the current and all future owners of the
Assessed Property.
SECTION VI
UPDATE OF THE ASSESSMENT ROLL
Exhibit B
The 2017 Assessment Roll is attached hereto as . The Assessment shown for each
Parcelisequal to the Assessment Rate multiplied by every $100 of taxable value.The
Assessment Roll shall be updated each year upon the preparation of each Annual Service and
Assessment PlanUpdate to reflect the current parcels in the PID, the taxable value for each
Parcel, and the Assessment and Annual Collection Costs due for that year. The complete 2017
Assessment Roll is also available at the Town of Trophy Club, 100 MunicipalDrive, Trophy
Club, Texas, 76262.
SECTION VII
MISCELLANEOUS PROVISIONS
A.A
MENDMENTS
The Town Council reserves the right to the extent permitted by the Act to amend this Annual Service
and Assessment Plan Updatewithout notice under the Act and without notice to property owners
of Parcels: (i) to correct mistakes and clerical errors; (ii) to clarify ambiguities; and (iii) to
provide procedures for the collection and enforcement of Assessments, Collection Costs, and
other charges imposed by the Annual Service and Assessment Plan Update.
B.AIP
DMINISTRATION AND NTERPRETATION OF ROVISIONS
The Town Council shall administer the PIDconsistent with the PID Act and shall make all
interpretations and determinations related to the application of this Annual Service and
Assessment Plan Updateunless stated otherwise herein or in the indentureof trust, and as
long as there is a rational basis for the determination made by the Town, such determination
shall be conclusive.
C.S
EVERABILITY
If any provision, section, subsection, sentence, clause or phrase of this Annual Service and
Assessment Plan Update, or the application of same to a Parcel or any person or set of
circumstances is for any reason held to be unconstitutional, void or invalid, the validity of the
remaining portions of this Annual Service and Assessment Plan Updateor the application to other
persons or sets of circumstances shall not be affected thereby, it being the intent of the Town
Council in adopting this Annual Service and Assessment Plan Updatethat no part hereof, or
provision or regulation contained herein shall become inoperative or fail by reason of any
unconstitutionality, voidness or invalidity of any other part hereof, and all provisions of this
Annual Service and Assessment Plan Updateare declared to be severable for that purpose.
Town of Trophy ClubPublic Improvement District No. 1 Page 6
Annual Service and Assessment Plan UpdateSeptember 7, 2017
If any provision of this Annual Service and Assessment Plan Updateis determined by a court to
be unenforceable, the unenforceable provision shall be deleted from this Annual Service and
Assessment Plan Updateand the unenforceable provision shall, to the extent possible, be rewritten
to be enforceable and to give effect to the intent of the Town.
Town of Trophy ClubPublic Improvement District No. 1 Page 7
Annual Service and Assessment Plan UpdateSeptember 7, 2017
EXHIBIT A
TOWN OF TROPHY CLUB PUBLIC IMPROVEMENT DISTRICT NO. 1
AUTHORIZED SERVICES
BOUNDARY MAP
EXHIBIT B
TOWN OF TROPHY CLUB PUBLIC IMPROVEMENT DISTRICT NO. 1
AUTHORIZED SERVICES
2017 ASSESSMENT ROLL
Section 1.
To: Mayor and Town Council
From:Lisa Payne, Town Planner
CC: Thomas M. Class Sr., Town Manager
Holly Fimbres, Town Secretary/RMO
Re: Case #SP-AMD-17-001
Town CouncilMeeting, September 26, 2017
Agenda Item:
Case SP-AMD-17-001 (Wonderland Plaza)
Consider and take appropriate action regarding a request to amend the approved Site Plan for
Wonderland Plaza, generally located south of Bobcat Boulevard and approximately 460 feet
west of Trophy Club Drive (T. Uzee).
Request:
The applicant, Homeyer Engineering, Inc., is requesting approval ofan amendment to the
approved site plan and landscape plan, accompanied by the approved grading plan and
approved irrigation plans for understanding, and adding a fencing plan, canopy plan, and patio
plans in regards to Wonderland Plaza.
Resubmittal:
This item was initially presented to the Planning & Zoning Commission and Town Council on
July 6, 2017 and August 8, 2017, respectively. Although the Planning & Zoning Commission
recommended approval with a split vote after many motions, Town Council voted to deny
approval of the item. After learning about Council’s disappointment that the crosswalk with
flashers has not been constructed, the applicant has decided to pay for the equipment to have
the crosswalk with flashers installed as a gesture of goodwill. At this time, the applicant’s
payment informationhas already been received by the vendor and will be billed at the end of
September when the equipment ships, as shown in Exhibit N. The equipment will be delivered
to the Town, and Town staff will perform the installation. Once the equipment is installed in
Town right-of-way (ROW), the applicant loses all ownership of it and the Town accepts
responsibility. The remainder of the request for a site plan amendment has not changedand is
itemized below.
Proposed Amendments:
Wonderland Plaza retail building and Wonderland Montessori have both recently earned their
Certificates of Occupancy (CO) and are open for business. These two buildings in PD-27 are on
two separate lots of the same plat and the same site plan, as well as having a common owner.
As the buildings were constructed, it was apparent there were certain necessities for the
Page 1 of 4
businesses that had not been imagined in 2014 when the site plan was originally approved or in
2015 when the site plan was amended. The proposed amendments are as follows:
1.Allow artificial turf in the play area to the south of the Montessori building.
2.Allow three canopies of varying sizes to be constructed inside the play area to provide
shade.
3.Allow 4’ tall black, decorative metal fencing internal to the 6’ tall black, decorative metal
perimeter fence of the play area to separate age groups.
4.Allow a miniature golf area in the most southern point of the play area.
5.Allow a basketball court in the east side of the play area surrounded bya 10’ tall, black,
vinyl coated chain link fence.
6.Allow a 6’ tall black, decorative metal fence along the eastern property line, which stops
short of the front of the building, for outdoor classroom space.
7.Allow removal of shrubs with proximity to the play area.
8.Allow six Windmill Palms, in excess of the required trees,in the large landscape island
adjacent to the entrance of the Montessori.
9.Allow the removal of the two fountains originally planned to be near the entrances of
both buildings.
10.Allow the addition of a patio for seating on the east side of the retail building that is
surrounded by a 4’ tall black, decorative metal fence and covered by a 13’ tall+/-, open-
air cedar pergola.
11.Allow the addition of standing seam metal awnings on the retail building.
To briefly explain the proposed amendments, artificial turf is proposed to replace sod for a
miniature golf area and to provide padding around the playground equipment as required by
the State, which the Montessori owner can provide more specifics on, and the three canopies
are proposed to keep the kids and the playground equipment cool. The Grading Plan has been
included in Exhibit C to ensure drainage wouldn’t be affected by the artificial turf versus living
sod. The canopies are proposed with dimensions of 20’x30’, 26’x36’, and 28’x91’, with 10’ tall
tan metal posts and a peak heights ranging between 13’ and 17’; each canopy will have sturdy
blue cloth providing the shade as shown in Exhibit J. The proposed canopies are very similar to
those installed in various Trophy Club parks.
Inside the Montessori’s play area, the owner has decided to fence off sections for certain types
of play, and along the grassy, eastern side of the building, he would like to provide space for
fenced-in outdoor classrooms. These spaces are proposed with 4’ tall and 6’ tall black,
decorative metal fencing, respectively. The proposed 10’ tall black, vinyl coated chain link
fencing surrounding the basketball court is due to the notion that the height of the fence will
greatly decrease the number of balls lost or balls having to be retrieved from other properties;
the chain link material was chosen for its flexibility for when children run into, fall into, or are
pushed into the fence, which is common in basketball. Black vinyl coating is proposed on the
chain link fence to help it blend in with the other fencing and provide a nicer aesthetic than
bare chain link. There will be no parallel fences, and the owner has already replaced the chain
link fencing that fell on the common property line with the baseball fields owned by the Town
Page 2 of 4
at Independence Park West, with 6’ tall black, decorative metal fencing, as requested by the
Commission and Council a few years ago. Exhibit Dprovides fencing details.
The number of shrubs was reduced by 47 from the approved Landscape Plan as the owner
suspects the plantings will suffer and die due to being insidethe children’s play area. However,
six Windmill Palms are proposed to be planted in the large landscape island at the end of the
porte-cochere. These trees will certainly draw interest to the site, and Irrigation Plans have
been included in Exhibit G to confirm that they will be maintained. The two fountains, one at
the entrance of each building, have been removed from the project. The Palm trees are
replacing that space at the Montessori.
Lastly, a covered patio is proposed to accommodate the easternmost suite in the retail building.
A rough cedar pergola is planned to extend approximately 11’ into the 15’+/- sidewalk and
travel about 27’ along the side of the building. Four-foot tall black, decorative metal fencing
with a 3’ wide gate will be installed with the pergola to contain outdoor seating. In addition,
standing seam metal awnings are proposed over the windows not shielded by the pergola, as
shown on Exhibit M. These two items require separate building permits and will be reviewed
for Code compliance at that time.
Planning & Zoning Commission Recommendation:
The Planning & Zoning Commission considered this request a second time on September 7,
2017. Commissioner Malmberg is in agreement with the applicant’s requests; Vice-Chair Pipkins
agrees that the 10’ tall chain link fence is logical around the basketball court; Commissioner
Baron does not approve of the 10’ tall chain link fence, thinks the canopies are too large, and
disagrees with the removal of the fountains. Chairman Sheridan does not approve of the chain
link fence and thinks the proposed metal awnings on the retail building should be consistent
with the existing terracotta tile that is installed on the awnings on the Montessori school and
the roofs of both buildings. None of the Commissioners considered the purchase of the
crosswalk with flashers since it did not weigh into their decisions at the July 6, 2017 meeting.
With a vote of 3-1, the Commission recommended approval of the site plan amendment,
subject to the retail building awnings being consistent with the Montessori school awnings.
Staff Recommendation:
Staff recommends approval.
Attachments:
Exhibit A – Letter of Intent
Exhibit B – Site Plan
Exhibit C – Grading Plan
Exhibit D – Fencing Details
Exhibit E – Landscape Plan
Exhibit F – Landscape Details
Exhibit G – Irrigation Plan
Exhibit H – Irrigation Specifications
Exhibit I – Irrigation Details
Page 3 of 4
Exhibit J – Canopy Plan
Exhibit K – Patio Site Plan
Exhibit L – Patio Details
Exhibit M – Patio Elevations
Exhibit N – Applicant’s Payment Confirmation
Page 4 of 4
ExhibitA
DATE: 04/10/13
DRAWN: JPK/SRHHEI #: 13-120
WWW.HEI.US.COM
972-906-9987 FAX972-906-9985 PHONE
75029 TEXAS LEWISVILLE P.O. BOX 294527
TBPE FIRM REGISTRATION NO. F-8440
ENGINEERING, INC.
HOMEYER
DATE: 04/10/13
DRAWN: JPK/SRHHEI #: 13-120
WWW.HEI.US.COM
972-906-9987 FAX972-906-9985 PHONE
75029 TEXAS LEWISVILLE P.O. BOX 294527
TBPE FIRM REGISTRATION NO. F-8440
ENGINEERING, INC.
HOMEYER
DATE: 04/10/13
DRAWN: JPK/SRHHEI #: 13-120
WWW.HEI.US.COM
972-906-9987 FAX972-906-9985 PHONE
75029 TEXAS LEWISVILLE P.O. BOX 294527
TBPE FIRM REGISTRATION NO. F-8440
ENGINEERING, INC.
HOMEYER
WWW.HEI.US.COM
972-906-9987FAX972-906-9985PHONE
75029TEXASLEWISVILLEP.O.BOX294527
TBPEFIRMREGISTRATIONNO.F-8440
ENGINEERING,INC.
HOMEYER
WWW.HEI.US.COM
972-906-9987FAX972-906-9985PHONE
75029TEXASLEWISVILLEP.O.BOX294527
TBPEFIRMREGISTRATIONNO.F-8440
ENGINEERING,INC.
HOMEYER
WWW.HEI.US.COM
972-906-9987FAX972-906-9985PHONE
75029TEXASLEWISVILLEP.O.BOX294527
TBPEFIRMREGISTRATIONNO.F-8440
ENGINEERING,INC.
HOMEYER
WWW.HEI.US.COM
972-906-9987FAX972-906-9985PHONE
75029TEXASLEWISVILLEP.O.BOX294527
TBPEFIRMREGISTRATIONNO.F-8440
ENGINEERING,INC.
HOMEYER
WWW.HEI.US.COM
972-906-9987FAX972-906-9985PHONE
75029TEXASLEWISVILLEP.O.BOX294527
TBPEFIRMREGISTRATIONNO.F-8440
ENGINEERING,INC.
HOMEYER
ExhibitN
From:Danielle Jackson
To:Lisa Payne
Subject:Sanjay Joshi
Date:Wednesday, August 30, 2017 3:30:25 PM
Sanjay Joshi placed an order with ELTEC for the Town of Trophy Club on Friday, 08/25/2017 for a
gateway and node. Sanjay also supplied his credit card information to pay for the products ordered
on the same day. Sanjay’s card will be billed when the order ships at the end of September!
Best Regards,
Danielle Jackson
Office Administrator
Electrotechnics Corp. (ELTEC)
(903)938-1901
1-800-227-1734
(903)938-1977 (FAX)
ExhibitN
To: Mayor and Town Council
From:Tommy Uzee, Director of Community Development
CC: Thomas M. Class Sr., Town Manager
Holly Fimbres, Town Secretary/RMO
Re: Proposed Action to Amend Section 3109 of the 2015 Edition of the International
Building Code, Swimming Pool Enclosures and Safety Devices
Town Council Meeting, September 26, 2017
Agenda Item:
Receive an update from Town Staff and take appropriate action regarding Town Council Future
Agenda Item No. 4, Review the definition of allowable pool barriers (T.Uzee).
Explanation:
Section 3109, specifically, 3109.4.1.7 (Gates), Swimming Pool Enclosures and Safety Devices,
states that access doors or gates shall comply with the requirements of Sections 3109.4.1.1
through 3109.4.1.6 (see explanations) and shall be equipped to accommodate a locking device.
Pedestrian access doors or gates shall open outward away from the pool and shall be self -
closing and have a self-latching device. Release mechanisms shall be in accordance with
Sections 1010.1.9 and 1109.13 (see explanations).Where the release mechanism of the self-
latching device is located lower than 54 inches (1372 mm) from the bottom of the door or gate,
the release mechanism shall be located on the pool side of the door or gate, 3 inches (76mm)
or more, below the top of the gate, and the door or gate and barrier shall be without openings
greater than ½ inch (12.7 mm) within 18 inches (457mm) of the release mechanism.
Attachments:
Surrounding Cities Pool Barrier Guidelines
SafetyBarrier Guidelines for Residential Pools
Public Submittal - Colleyville Swimming Pool Guidelines
Public Submittal - Southlake Swimming Pool Guidelines
Explanations
3109.4.1.1 – Openings
3109.4.1.2 – Solid Barrier Surfaces
3109.4.1.3 – Closely Spaces Horizontal Members
3109.4.1.4 – Widely Spaced Horizontal Members
3109.4.1.5 – Chain Link Dimensions
Page 1 of 2
3109.4.1.6 – Diagonal Members
1010.1.9 – Door Operations (readily openable without the use of a key or special knowledge or
effort)
1109.13(7) – Access doors or gates in barrier walls or fences protecting pools, spas, or hot tubs,
shall be permitted to comply with Section 1008.1.9.2(DELETED)referred to opening force found
in other sections of the code.
Recommendation:
Staff recommendation is to respectfully request councildeliberation and provide direction to
staff.
Page 2 of 2
gate
gates
gates
To: Mayor and Town Council
From:Amber Karkauskas, Director of Finance
CC: Thomas M. Class, Sr., Town Manager
Holly Fimbres, Town Secretary/RMO
John Zagurski, Budget Manager
Re: Fiscal Year 2017-2018 BudgetChanges
Town Council Meeting, September 26, 2017
Agenda Item:
Receive an update from Town Staff regarding the Fiscal Year 2017-2018 budget changes; discussion of
same (A. Karkauskas).
Explanation:
The proposed fiscal year 2018 budget includes an Ad Valorem Tax Rate of $0.451442 per $100 of
valuation, which is the effective rate. Of the $0.451442/$100 tax rate $0.341442/$100 is for
maintenance and operations and $0.11/$100 is to service the Town’s debt requirements for the
upcoming fiscal year.
Attachments:
Town Manager Transmittal Letter
Fiscal Year 2017-2018 Proposed Budget
Comments:
The FY 2018 Proposed Budget includes a number of changes from the previous version, including:
1) decrease of the proposed tax rate from $0.457124 to $0.451442 due to the Town Council Finance
Sub-Committee’s recommendation; 2) estimates across all departments have been updated; and 3)
several tables through the document have been updated due the revenue and expenditure decreases
displayed below.
Page 1 of 2
GF
ENERAL UND
FY18 Budget Changes
DEPT ITEM AMT
FY17 Purchases
1
EMS Chief's Vehicle $ 31,561
EMS Outdoor Warning System 12,000
EMS Lucas Device 18,000
Subtotal $ 61,561
Cut from FY18
Finance EZ Transparency 4,000
Finance PAFR (Postage/Printing) 5,100
Administrative Services Drone 4,000
Administrative Services Training/Travel 3,175
Administrative Services Professional Outside Services (Staff Photos) 500
Police Advertising 3,000
Manager Office Mayor and Council 4,295
Information Services Travel and Per Diem 1,442
Information Services School and Training 520
Subtotal $ 26,032
Total Cuts from FY18 Budget $ 87,593
1
$6,000 remains in 2018 budget for equipment in vehicle
Page 2 of 2
FROM THE DESK OF THOMAS M. CLASS SR., TOWN MANAGER
To: Mayor and Council
From: Thomas M. Class, Sr., Town Manager
Re: Fiscal Year 2017-2018 Budget Transmittal Letter
It has been my honor to serve the citizens, Council, and staff as the Trophy Club Town Manager
since January 30, 2017. From the onset I have worked diligently to manage the transition for
Council and staff. My primary focus has been providing exceptional customer service while
pursuing a “cultural change” exemplified by institutional integrity, maximum transparency,
effective communications, fiscal discipline, personal accountability, and quantifiable results.
The currentyear is waning fast, teeing the Town of Trophy Club for a sensational new fiscal
year. From the beginning of the budget planning process, it was Council and Staff’s goal to
reduce the tax rate due to an increase in appraised value of existing homes in Trophy Club. This
budget process has been rife with challenges, the most paramount being strategically placing
ourselves on a path to success while simultaneously addressing the issues of the past. Each
department was challenged to evaluate and reduce expenditures, while not hinder essential
services.
I take great pride in my staff for rising to the occasion and meeting our goal. To add context to
this achievement, it has been five years since the Town of Trophy Club has adopted the
effective rate and it has been at least eight years since the Town has seen the tax rate decrease
of $0.02. Under this rate the citizens of Trophy Club will receive the property tax relief they
have been requesting, while staff continues to provide service excellence.
Over the next year I will continue to mold this organization into a government which better
serves its citizens. This budget does not represent just a tabulation of numbers but a foundation
for service. I want to thank Council for their leadership and time during the budget process.
Please be assured that I will continue to make the Town of Trophy Club “a great place to call
home.”
Sincerely,
Thomas M. Class, Sr.
Town Manager
Town of Trophy Club
2017-2018
Proposed Annual Program of Services
Annual Program of Services
Proposed Annual Program of Services- 2018
2
Table of Contents
INTRODUCTION
COUNCIL VOTE & TAX RATE...................................................................................................................................................5
KEY OFFICIALS.........................................................................................................................................................................6
BUDGET AWARD.......................................................................................................................................................................7
PREPARED BY...........................................................................................................................................................................8
READER’S GUIDE ....................................................................................................................................................................9
BUDGET CALENDAR...............................................................................................................................................................13
MANAGER’S MESSAGE...........................................................................................................................................................14
STRATEGIC PLANNING
STRATEGY MAP.......................................................................................................................................................................19
GENERAL FUND FIVE-YEAR FORECAST............................................................................................................................20
FISCAL YEAR 2018 STRATEGIC PLAN...................................................................................................................................21
ORGANIZATION
ORGANIZATIONAL CHART...................................................................................................................................................23
FULL-TIME EQUIVALENT (FTE) SUMMARY......................................................................................................................24
TAX RATE
TAX RATE CALCULATION.....................................................................................................................................................26
TAXABLE VALUES, RATES, AND RATIOS.............................................................................................................................27
BUDGET IN BRIEF
BUDGET IN BRIEF..................................................................................................................................................................29
ALL FUNDS SUMMARY
ALL FUNDS SUMMARY FISCAL YEAR 2018........................................................................................................................38
ALL FUNDS SUMMARY (THREE-YEAR)..............................................................................................................................40
SUPPLEMENTAL AND CAPITAL REPLACEMENT
SUPPLEMENTAL ITEMS FY18...............................................................................................................................................43
CAPITAL & EQUIPMENT REPLACEMENT FY18..................................................................................................................46
THE GENERAL FUND
GENERAL FUND.....................................................................................................................................................................48
MANAGER’S OFFICE...............................................................................................................................................................55
LEGAL......................................................................................................................................................................................58
POLICE......................................................................................................................................................................................61
EMERGENCY MEDICAL SERVICES & FIRE.........................................................................................................................65
STREETS...................................................................................................................................................................................71
Proposed Annual Program of Services- 2018
3
Table of Contents
PARKS........................................................................................................................................................................................74
MEDIANS.................................................................................................................................................................................78
RECREATION...........................................................................................................................................................................79
COMMUNITY EVENTS...........................................................................................................................................................83
COMMUNITY DEVELOPMENT..............................................................................................................................................84
PLANNING & ZONING............................................................................................................................................................87
FINANCE..................................................................................................................................................................................88
MUNICIPAL COURT................................................................................................................................................................91
ADMINISTRATIVE SERVICES...............................................................................................................................................93
INFORMATION SERVICES......................................................................................................................................................97
FACILITY MAINTENANCE...................................................................................................................................................100
OTHER MAJOR FUNDS
CAPITAL PROJECTS FUND...................................................................................................................................................102
DEBT SERVICE FUND...........................................................................................................................................................104
SPECIAL REVENUE FUNDS
COURT SECURITY FUND.......................................................................................................................................................111
COURT TECHNOLOGY FUND...............................................................................................................................................112
CRIME CONTROL PREVENTION DISTRICT FUND...........................................................................................................113
ECONOMIC DEVELOPMENT CORPORATION (EDC) 4B FUND.......................................................................................115
HOTEL OCCUPANCY TAX FUND.........................................................................................................................................117
STREET MAINTENANCE SALES TAX FUND.......................................................................................................................119
TAX INCREMENT REINVESTMENT ZONE (TIRZ) #1 FUND............................................................................................121
RECREATION PROGRAM FUND..........................................................................................................................................122
ANNIVERSARY FUND...........................................................................................................................................................123
PROPRIETARY FUNDS
TROPHY CLUB PARK FUND.................................................................................................................................................125
STORM DRAINAGE UTILITY FUND....................................................................................................................................128
CAPITAL IMPROVEMENT PROGRAM
CAPITAL IMPROVEMENT PROGRAM.................................................................................................................................133
SUPPLEMENTAL INFORMATION
ABOUT THE TOWN OF TROPHY CLUB ..............................................................................................................................154
FINANCIAL POLICIES...........................................................................................................................................................156
GLOSSARY..............................................................................................................................................................................157
ACRONYMS.............................................................................................................................................................................162
Proposed Annual Program of Services- 2018
4
CouncilVote & TaxRate
This budget will raise more total property taxes than last
year’s budget by $439,571, which is a 5.42% increase from last
year’s budget. The property tax revenue to be raised from new
property added to the tax roll this year is $255,850.
FY 18
The Town Council voted on September 26, 2017 to adopt a tax rate that exceeded
year that the Town Council has lowered the property tax rate.
Highlights
NameTitle
ForAgainst
Nick SandersMayor
Rhylan RoweMayor Pro Tem
$0.451442
Alicia FleuryCouncil Member
Eric JensenCouncil Member
Per $100 of assessed valuation
Tim KurtzCouncil Member
Tax Rate
Greg LamontCouncil Member
Philip ShoffnerCouncil Member
-4.56%
Decrease in Property Tax Rate
MunicipalTaxRate
5.59%
2016-2017 2017-2018
Growth in Existing Property
Values
LAST YEAR CURRENT YEAR
$0.490084/$100$0.483602/$100
Rollback Tax Rate
$0.455562/$100$0.451442/$100
Effective Tax Rate
$ 535,000
$0.345562/$100$0.341442/$100
Effective M&O Rate
$0.110000/$100$0.110000/$100
Interest & Sinking (I&S)
$1,878,696$2,083,707
Tax Supported Debt Service
Average New Home Value
12,677
2016-2017 2017-2018
LAST YEAR CURRENT YEAR
$ 0.363000/$100$ 0.341442/$100
Maintenance & Operations (M&O)
Estimated Town Population
$ 0.110000/$100$ 0.110000/$100
Interest & Sinking (I&S)
$ 0.473000/$100$ 0.451442/$100
Total Property Tax Rate
Proposed Annual Program of Services- 2018
5
Town Council
Nick SandersRhylan RoweAlicia FleuryEric Jensen
MayorMayor Pro Tem, Place 3Place 1Place 2
Tim Kurtz
Greg LamontPhilip Shoffner
Place 4
Place 5Place 6
Town ManagerThomas M. Class, Sr.
Town AttorneyDavid Dodd
Town SecretaryHolly Fimbres
Municipal JudgeHonorable Mark Chambers
Management Team
Director of Administrative ServicesJonathan Phillips
Director of Community DevelopmentTommy Uzee
Director of FinanceAmber Karkauskas
Director of Parks & Recreation Tony Jaramillo
Fire ChiefWade Carroll
Police ChiefPatrick Arata
Proposed Annual Program of Services- 2018
6
THE GOVERNMENT FINANCE OFFICERS ASSOCIATION OF THE UNITED STATES AND CANADA
(GFOA) HAS PRESENTED A DISTINGUISHED BUDGET PRESENTATION AWARD TO THE TOWN OF
TROPHY CLUB FOR THE ANNUAL BUDGET BEGINNING OCTOBER 01, 2016.
IN ORDER TO RECEIVE THIS AWARD A GOVERNMENTAL UNIT MUST PUBLISH A BUDGET
DOCUMENT THAT MEETS PROGRAM CRITERIA AS A POLICY DOCUMENT, AS AN OPERATIONS
GUIDE, AS A FINANCIAL PLAN, AND AS A COMMUNICATIONS DEVICE.
THIS AWARD IS VALID FOR A PERIOD OF ONE YEAR ONLY. WE BELIEVE OUR CURRENT BUDGET
CONTINUES TO CONFORM TO PROGRAM REQUIREMENTS AND WE ARE SUBMITTING IT TO GFOA
TO DETERMINE ITS ELIGIBILITY FOR ANOTHER AWARD.
Proposed Annual Program of Services- 2018
7
Prepared by:
April Duvall, CGFO
Director of FinanceChief Financial Analyst
Amber Karkauskas has a bachelor degree in Legal April Duvall has over ten years of local government
Studies from the University of Central Florida
with honors and a Master of Accounting from
of Trophy Club for six years. April holds the
years of accounting experience. She has served
the Town of Trophy Club for two years.
Teri Whitley
Budget Manager
Teri Whitley has nineteen years of government John Zagurski has been with the Town of Trophy
experience working for the City of Fort Worth, the Club for four years. He holds a Master of Public
University of North Texas Health Science Center, Administration from the University of North
and JPS/Acclaim Physician Group. She has Texas and a bachelor degree in Sociology with
served the Town of Trophy Club for under a year.a focus in Criminology from the University of
Central Arkansas with honors. John holds the
Proposed Annual Program of Services- 2018
8
Readers Guide
The Reader’s Guide provides an overview of the Town of Trophy Club’s budget process and budget documents. The Town
of Trophy Club has prepared a budget designed to meet the highest standards of performance in municipal budgeting.
This document provides a summary of all budgeted funds, including both revenue and expenditure summaries. Major
budget documents, the budget process, and the organization of the budget itself are described below.
MAJOR BUDGET DOCUMENTSThe Adopted Budget Department with help from the departments that
generate revenues. Projections are based upon
The Town of Trophy Club’s budget process version of the proposed budget after public consultations with state and local agencies, trend
includes the production of the following three hearings and Town Council review throughout analysis, anticipated changes in the local and
key documents: the Manager’s Message, the the summer. Any changes deemed necessary regional economy, and discussions with directly
Proposed Budget, and the Adopted Budget. It is by Town Council to programming levels or
important to understand the timing and purpose projections are prepared early in the budget
of these documents in order to fully understand process, the revenue analysis continues with
the process itself. any updates to the budget.departmental budget development and extends
until the budget is adopted based upon any new
The Manager’s MessageTHE BUDGET PROCESS information.
Council as a part of the proposed budget. This The Town of Trophy Club uses a program-based Proposed Budget Analysis/Compilation
budgeting process. Each department budgets Each department reviews and compiles a
with regard to revenues, expenditures, and for the programs that have been appropriated in preliminary draft of their budget to present to the
programming for the coming year. the preceding years budget. Each departments Budget Team, which is comprised of the Town
individual line items are examined thoroughly Manager, Director of Finance, and the Budget
The Proposed Budget during the budget process to determine the Manager. During Budget Team discussions, the
Pursuant to the Town Charter, the proposed appropriate level of funding needed to provide department director may be asked to answer
the service. Any funding request that represents questions from the entire group concerning their
in accordance with state law. This document new expenditures and programs must be budget. Given revenue projections and baseline
represents a balanced version of departmental funding requirements, budget funding changes
supplemental requests may be items such as new are made according to necessity and priority. A
budget requests versus projected revenues.
The proposed budget is a product of policy equipment, personnel, or service level increases.total recommended funding level is determined
as expressed by the Town Council and is and weighed against available resources.
prepared by the Town Manager and the Finance Revenue Projections
Department.
The projections were calculated by the Finance
Proposed Annual Program of Services- 2018
9
presented component-units: the Economic
include monthly review of expenditures by the Development Corporation 4B (EDC 4B) and
Town Manager. During the budget process the Tax Increment Reinvestment Zone #1
departments make revenue and expenditure (TIRZ #1). The Town of Trophy Club’s primary
estimates for the current year with the assistance
of the Budget Team. EDC 4B and the TIRZ #1. The Town presents the
Finally, program goals, objectives, and measures discretely. Discrete presentation entails reporting
Town Council Budget Workshop Sessions
are evaluated during budget implementation to
are held with Town Council to review and
discuss the proposed budget. Discussions
and levels of appropriate funding for subsequent primary government.
and studies may follow at subsequent work
years.
sessions up until the budget adoption.
FUND DESCRIPTIONS
FINANCIAL STRUCTURE
Proposed Budget Development
Major Funds
The Town Manager, in accordance with state
A major fund must make up at least 10% of the
law (Charter Section 9.02), shall prepare and
total expenditures, revenue, assets, or liabilities
submit to Town Council the annual budget
and accounting entity which has its own self-of that fund type and 5% of the total for all fund
balancing set of accounts for recording cash and types. A government may also report a fund as
proposed budget should assume, for each fund,
major if it is of particular importance or interest
operating revenues and reserves that are equal
or residual equities or balances. Normally, funds to users.
to, or exceed, operating expenditures. The Town
are segregated for the purpose of carrying on
Manager’s budget message summarizes funding
General Fund
requirements, major changes in programs, and
accordance with special regulations, restrictions, The primary operating fund of the Town, the
alternatives for funding.
or limitations; however, when appropriate,
funds are comprised of departments. accounting for the Town’s general service
Capital Improvement Program
operations such as administration, public safety,
The Town Manager shall prepare and submit
BUDGETED FUNDS parks, etc. The General Fund’s major revenue
sources are ad valorem taxes, sales taxes, licenses
and permits, and franchise fees.
of August each year. The capital program shall
The Town employs two types of funds:
Governmental and Proprietary. The Town also
be revised and extended each year with regard
has two component-units: the EDC 4B Fund and Capital Projects Fund
to capital improvements still pending or in the
the TIRZ #1 Fund.This fund is utilized for the acquisition and
process of construction or acquisition (Charter
construction of major capital assets. The
Section 9.08).
GOVERNMENTAL FUNDS Capital Projects Fund was created to account
for proceeds from the sale of general obligation
Public Hearing/Budget Adoption
A public hearing on the proposed budget and
notes, or operating funds set aside or reserved for
two public hearings on the tax rate (if required by
such projects to be used for the costs associated
Truth in Taxation laws) are held in August and
up the Governmental Fund type are as follows:
General Fund, Debt Service Fund, Capital Projects with the acquisition or construction of major
Fund, Grants Fund, and Special Revenue Funds capital assets.
At the public hearings, citizens may make formal
which include: Court Security Fund, CCPD
comments concerning the proposed budget. The
Fund, Anniversary Fund, Street Maintenance Debt Service Fund
Sales Tax Fund, Hotel Occupancy Tax Fund, This fund is used to record and control the
Council budget workshop sessions throughout
Court Technology Fund, and Recreation Program accumulation of resources for payment of general
the process.
Fund. Each of the above-mentioned funds long-term debt principal and interest. The Town
operates separately and independently from one issues debt to acquire or construct capital assets,
Budget adoption occurs in September after
another; therefore, they are budgeted separately
Town Council deliberations and public hearings.
of Trophy Club citizens. Resources include an
The Town Council adopts a tax rate to support
applicable portion of the ad valorem tax levy and
adopted funding levels. Pursuant to the Town
individual objectives.related interest income usable from debt service.
Charter, the budget in place for the preceding
year shall remain in place on a month-to-month
PROPRIETARY FUNDSGrants Fund
basis until such time as a new budget has been
This fund accounts for any receipts and uses of
adopted if no Town Council action is taken
These funds are used to account for “business-grants the Town may receive throughout the
generated from these activities. The Town of
Compilation of Adopted Budget/
Trophy Club has two of these funds: the Storm NON-MAJOR FUNDS
Budget Maintenance
Drainage Utility Fund and the Trophy Club Park
The adopted budget is compiled and published
Fund. Proprietary Funds are accounted for on the Special Revenue Funds are used to account
full accrual basis.
year. The adopted budget in the form of an
amended proposed budget is available for public
COMPONENT UNITS purpose. Included in the special revenue funds
inspection in October. General Ledger accounts
are:
These units are legally separate organizations
October 1.
Hotel Occupancy Fund
Funds from hotel occupancy taxes can be used
Budget maintenance is a year-round activity of
Town of Trophy Club has two discretely to promote tourism and the hotel industry in
divisions/departments and Finance Department
Trophy Club.
Proposed Annual Program of Services- 2018
10
Chart of Funds by Type
Governmental Funds
Debt Service Capital Projects Special
General FundGrants Fund
FundFundRevenue Funds
Hotel Street
Occupancy Maintenance
FundFund
Proprietary Funds
Court Security
CCPD Fund
Fund
Storm Drainage Trophy Club Court
Recreation
Utility Fund
Technology
Program Fund
Fund
Anniversary
Fund
Component Units
EDC-4B FundTIRZ #1 Fund
Street Maintenance Fund revenue and expenses associated with servicing, BASIS OF BUDGETING AND
A 0.25% voter approved sales tax for which funds maintaining, and improving park land the Town ACCOUNTING
may be used to maintain the Town’s existing leases from the Army Corps of Engineers adjacent
street system infrastructure.to Lake Grapevine. The budgetary and accounting policies of the
Town, to include all documents prepared,
Crime Control Prevention District (CCPD) Fund Storm Drainage Utility Fund conform to generally accepted accounting
A 0.25% voter approved sales tax for which funds Funded by a drainage fee collected from principles (GAAP). The General, Debt Service,
residents and businesses each month, this fund Capital Projects, and Special Revenue Funds,
control and prevention including, but not limited accounts for revenues and expenses associated except for discretely presented component-units,
to, equipment, training, and programs.with construction and maintenance of the Town’s
storm drainage system. accounting. Under this basis of accounting,
Court Security Fund revenues are recognized when they become
This fund is used to provide security for the COMPONENT UNITS
Trophy Club Municipal Court through a $3 fee expenditures of the current period. Expenditures
per violation.EDC 4B Fund are recognized when the related fund liability is
Funded by a 0.50% voter approved sales tax, the incurred, except for: (1) inventories of material and
Court Technology Fund Trophy Club Economic Development Corporation supplies, which may be considered expenditures
This fund is used to purchase technology related 4B is a discretely presented component unit that either when purchased or when used; (2) prepaid
items for the Trophy Club Municipal Court may be used to fund economic and community insurance and similar items, which need not be
through a $4 fee per violation.development. reported; (3) accumulated unpaid vacation, sick
Recreation Program Fund TIRZ #1 Fund need not be recognized in the current period;
This fund was created to account for the revenues This fund was created to aid development of the (4) interest on special assessment indebtedness,
and expenditures associated with recreational Trophy Wood District through the contribution which may be recorded when due rather than
programs within the Town of Trophy Club. of 60% of the Town’s real property increment,
Expenditures are expected to be matched with and 25% of the Towns $0.01 General Fund sales earnings on special assessment levies; and (5)
program revenues. tax generated within the zone. Tarrant county principal and interest on long-term debts that are
also contributes 60% of the county’s real property generally recognized when due.
PROPRIETARY FUNDS increment.
Proprietary funds, which include the Drainage
Utility and the Trophy Club Park funds, and
Funded by user fees, this fund accounts for
Proposed Annual Program of Services- 2018
11
discretely presented component units, which revise it as deemed appropriate prior to general of the Town Secretary and shall be available to
include the EDC 4B and the TIRZ #1 funds, are circulation for public hearing (Charter Section the public for inspection upon request.
prepared using the accrual basis of accounting. 9.04).
In accrual accounting, revenues are recognized Balance Budget Required
when earned, regardless of when cash is received. Public Hearing on Budget The Town of Trophy Club will develop balanced
Likewise, expenses are also recognized when The Council shall hold a public hearing on the budgets in which current resources (current
budget and shall provide adequate public notice revenues plus fund balance) will equal or exceed
of such hearing, including publication of notice current expenditures.
economic resources. as required by State law.
Funding of Current Expenditures with Current
ORGANIZATIONAL RELATIONSHIPTruth in TaxationResources
Budget development procedures will be in The budget will assure that current expenditures
A department is a major administrative conformance with the State law outlined in the are funded with current resources. Current
segment of the Town, which indicates overall Truth in Taxation process. In the event of a tax operating expenditures will not be capitalized or
management responsibility for an operation or increase, notices will be provided and required funded through the use of long-term debt.
a group of related operations within a functional hearing(s) held in conformance to State law.
area (e.g., Police Department, Fire Department, REVENUE POLICIES
Parks Department, and Recreation Department). Adoption
The smallest organizational unit budgeted is the The Council, by majority vote, shall adopt the Revenue Goal
program. The program indicates responsibility budget by ordinance no later than the 30th day
for one functional area, and in many cases these of September. Adoption of the budget shall and stable revenue stream to shelter it from short-
functional areas are put together to demonstrate
a broader scope of responsibility. When this is as expenditures from the fund indicated. If the
done, the programs are combined to make up a Council fails to adopt a budget by the beginning Development of Revenue Projection
department. For example, the Parks Department The Town will estimate its annual revenues using
is comprised of Parks general, Independence for the preceding year shall remain in place on a an objective analytical process. The Town will
Park, Harmony Park, Lakeview Soccer Fields, month-to-month basis until such time as a new project revenues for the next two years. Each
and Medians & Common Areas.budget has been adopted.existing and potential revenue source will be
examined annually.
BUDGET ADMINISTRATION AND
DEVELOPMENTBUDGET ADMINISTRATIONFund Balance Policy
The Town implemented a fund balance policy,
The Town of Trophy Club’s policies set forth the Budget Amendment in conformity with GASB 54, to establish a key
The Council, by ordinance, may make
Town. These policies were developed within the supplemental appropriations for the year. To guidelines for fund balance. Unassigned fund
parameters established by applicable provisions balance is an important measure of economic
of the Texas Local Government Code and the property, or public peace, the Council may stability. It is essential that the Town maintain
Town of Trophy Club Charter. The policies also make emergency appropriations. Such adequate levels of unassigned fund balance
are intended to assist the Town Council and appropriations may be made by emergency
ordinance. The level of budgetary control for
proposals for future programs. amendments must be, at a minimum, made on expenditures, and similar circumstances. The
a fund level.
BUDGET PERIOD for the Town’s general operations. The Town
Transfers currently has an estimated FY17 ending fund
Fiscal Year balance of $4,115,087 or 42.68% of General Fund
Council may, by resolution, transfer part or all expenditures. The FY18 budget estimates an
of the unencumbered appropriation balance ending fund balance of $4,144,471 or 39.84% of
and end on the last (30th) day of September of from one department, fund, service, strategy or General Fund expenditures. The Town goal is
organizational unit to the appropriation for other to maintain an unassigned fund balance of at
constitute the budget and accounting year” departments or organizational units or a new least 30% of General Fund expenditures, which
(Charter Section 9.01).appropriation. The Town Manager may transfer would equal $2,892,365 in FY17 and $3,120,752
funds among programs within a department, in FY18. Town policy requires a minimum
BUDGET DEVELOPMENT fund, service, strategy, or organizational unit unassigned fund balance of 15% of General Fund
and shall report such transfers to the Council in expenditures, which would equal $1,446,183 in
Submission writing in a timely manner. FY17 and $1,560,376 in FY18.
The Town Manager shall submit to the Council
a proposed budget, accompanying message, Public Records
and 5-year Capital Improvement Program. The The budget, budget message, and all supporting
Council shall review the proposed budget and
FUND BALANCE
The Town goal is to maintain an unassigned fund balance of at least 30% of Gen-
eral Fund expenditures, which would equal $2,892,365 in FY17 and $3,120,752 in
FY18.
Proposed Annual Program of Services- 2018
12
BUDGET CALENDAR
Fiscal Year 2018
February 25Saturday• Town Council and Management Retreat/Strategic Planning
April 6Thursday• Denton Central Appraisal District begins sending out weekly preliminary appraisal
totals
April 25Tuesday• Mid-year review presentation to Council
April 28Friday• Tarrant Appraisal District submits 1st preliminary appraisal totals
May 22- Monday -
• Departmental budget meetings
June 20Tuesday
June 13Tuesday• Workshop with Council to discuss FY18 compensation and General Fund Revenue
July 11Tuesday• Workshop with Council to discuss General Fund expenditures &
supplemental items
July 25Tuesday• Workshop with Council to discuss all other funds
• Receive CCPD Budget
July 27Thursday• Denton County Tax Assessor/Collector provides Effective and
Rollback Tax Rates
• Publish Notice of Public Hearing on CCPD Budget
August 8Tuesday• Public Hearing on CCPD Budget
• Submit Effective & Rollback Rate calculations to Council
• Vote to propose tax rate
August 14Monday• Publish Notice of Public Hearing on Proposed Tax Rate
August 22Tuesday• Workshop with Council on the Proposed Budget
• Public Hearing on CCPD Budget
• Set Public Hearings for August 22nd and September 12th
• First Public Hearing on Tax Rate
•CCPD Budget Adoption
September 1Friday•Publish Notice of Public Hearing on the Budget
September 12Tuesday• Second Public Hearing on Tax Rate
• Public Hearing on Budget
• Resolution accepting proposed SAP & set Public Hearing date
September 13Wednesday• Publish Notice of Public Hearing on PID Service Assessment
September 26Tuesday• Budget adoption
•Tax Rate adoption
• Approve Tax Roll
• Public Hearing on PID Service Assessment
• Vote to ratify Property Tax revenue
• Adopt PID Assessment Rate
October 1Sunday• Fiscal Year 2017-2018 begins
Proposed Annual Program of Services- 2018
13
Manager’s Message
Every budget seeks to allocate scarce resources, FY17 BUDGET DEVELOPMENT
and there will always be more needs than CONSIDERATIONS
available funds.
There is no accurate means by which we can
The proposed budget includes total revenues see into the future, thus we have to rely on
of $14,573,468 and expenditures of $17,268,240. macro and micro economic indicators to drive
Expenditures exceed revenues by $2,694,772 due our predictions. National, state, and regional
to $2,958,740 of improvements in the Capital economic conditions factor into our out-year
Projects Fund (for which debt was issued in projections and operations.
prior periods), $50,000 of improvements in
the Hotel Occupancy Fund. Excluding capital National Economy - The United States is in a
improvements, the overall budget contains period of slow growth with Gross Domestic
a surplus (revenues over expenditures) of Product (GDP) staying between 1%-3% for the
$263,968. The fund balance of the General Fund
from an average of 8.1% in 2012 to 4.5% for
discusses, by fund, the major issues addressed in
the FY18 budget. Bureau of Labor Statistics), the Federal Reserve
increasing the federal funds rate to 1.25%, and
The FY18 budget highlights include:
World Bank). Economists have mixed predictions
Personnel for 2018, primarily due to the fragility of the
• Evidence CustodianEuropean Union, the normalizing of the price
Dear Mayor and Council,
• School Crossing Guard Pay Increaseof petroleum, and the economic uncertainty that
• Part-Time Fire Fighter Pay & Time Increasehas persisted after the election year.
In accordance with the Trophy Club Town
Charter and the State of Texas Local Government
Equipment Replacement & CapitalState Economy - Though the outlook at a national
Code, the Proposed Fiscal Year 2018 (FY18)
• Town Wide Wireless P2P Infrastructurelevel is uncertain, the Texas economy continues
• Inventory System for Townto see steady growth. Texas is home to 54 Fortune
2017 and ending September 30, 2018 is presented
• Police Administrative Vehicle500 companies; it is second only to New York,
• Patrol Vehicle (Fully Equipped)which leads with 55. The state’s unemployment
Improvement Program.
• Ambulancerate is 0.2% higher than the national average of
• Firehouse Software Update4.4%, and sales for existing homes have increased
• F250 Crew Cab for Parks
presents the plan for accomplishment of
• Reelmaster 3100-Din the state is 135.7 and has increased 31% in the
municipal objectives during the forthcoming
only being 121 (Source: thetexaseconomy.org).
a comparison of the anticipated revenues with
adopted programs that are based on Town
Capital Improvement Program - Capital Regional Economy - The Dallas/Fort Worth
Council priorities, service demands, or prior
Improvement Projects totalling $2,958,740,
project commitments.
including:whole due to its lower reliance on the oil and gas
• Indian Creek Drive reconstructionindustry. One of the largest drivers of new growth
While the proposed budget does not fund all
• Phoenix Drive reconstruction
departmental requests, it meets Town Council
• Trophy Club Drive (Durango Drive to Bobcat to the DFW area. In the Alliance and HWY114
goals expressed during the planning process.
Blvd.)corridors, three new companies (Farmers
The proposed budget has been formulated by
• Meadowbrook LaneBrothers, Charles Schwab, and TD Ameritrade)
• Sundance Courtare driving housing demand and home values for
• Providing exceptional governmental services
• the area. In Trophy Club the average home price
•
and public art
•
and total sales tax has increased on average by
citizen needs
• Valuing our employees
Local Economic Impacts - The Town of Trophy
Club has slated several capital improvements
developed by utilizing advanced planning
for the upcoming year, and due to nationally
methods and Governmental Accounting
low interest rates the Town is able to complete
Standards Board (GASB 34) provisions and
those projects without increasing the tax rate.
complying with the adopted Fund Balance Policy
refund several debt issuances, most notably the
philosophies have guided budget development.
Proposed Annual Program of Services- 2018
14
Public Improvement District (PID) bonds, which The FY18 budget projects a 3.58% growth in Licenses and Permits – Licenses and permits are
saved over $16.4 million with a net present value receipts over the FY17 estimate. Included in
savings of $8.8 million. To the average PID the sales tax are general sales taxes and mixed Fund. This revenue source grouping contains
resident with an outstanding assessment, the beverage taxes. Sales tax revenue is wholly building permits and miscellaneous permits.
savings over the life of the bond was $11,675.dependent on the local economic conditions This revenue source is expected to decrease
16.78% from the FY17 estimate due to the Town
The stable Texas economy has insulated the to maximize the sales tax potential for major approaching substantial build-out. The heavy
DFW area from the slow growth economy that commercial development along the corridor reduction in revenue derived from licensing
of Highway 114, which will help diversify the and permits is considered when looking to the
years the Town has capitalized on the housing Town’s revenue sources and provide property future. Increased property valuation from new
and economic growth by decreasing the tax rate tax relief in future years. Meat U Anywhere properties on future tax rolls will make up for the
opened its doors in mid FY16, and Bread Winners substantial loss of this revenue source along with
winning restaurants. Recent regional growth Cafe & Quarter Bar became operational near the increased collection of sales taxes.
of corporate relocations to this area has lead to beginning of FY17. Additionally, in late 2015 the
a scarcity of housing in the area. The Town of Economic Development Corporation 4B (EDC Fines and Fees – Fines and fees represent
Trophy Club is close to build-out and is seeing 4B) purchased over seven acres of land in the revenue generated from the Municipal Court,
Trophy Wood District to control the development development-related fees, and recreation-based
of the area with hopes of enticing commercial fees. This revenue source is expected to decrease
improve development standards and encourage development to increase future sales tax revenue. 2.00% compared to the FY17 estimate.
targeted redevelopment.
Franchise Fees – The third largest revenue source Charges for Services - Charges for Services
GENERAL FUND in the General Fund is franchise fees. The fees include revenues for EMS runs, PID
are projected based on the past and current reimbursements, and NISD contributions. In
Revenues – Each revenue source is carefully trends plus new development. Franchise fees comparison to the FY17 estimate, this revenue
evaluated during the budget process to ensure are projected to decrease 1.36% in FY18 over source is projected to increase by 0.69%.
adequate levels of funding. As the Town reaches the FY17 estimate, and they should continue to
substantial build-out, with accompanying decrease due to a decrease in subscriptions to Personnel – As municipal governments are
smaller increases in assessed value and sharp cable providers. On September 8, 2015, the Town primarily service-oriented they are extremely
reliant on their employees. The Town of Trophy
it endeavours to diversify its revenue sources
Council have come to expect the highest level of
of sales tax revenue along the Highway 114 service at the lowest possible cost, all while being
corridor and accompanying increased franchise competitive in the marketplace. The adopted
fee collections that are included with substantial
build-out.
Compensation - The FY18 Budget includes
Property Tax – The largest revenue source in a merit pool of $125,000 to be distributed on
the General Fund is the ad valorem tax. A tax or about October 1st, based on employee’s
rate of $0.451442/$100 is proposed, which is last performance review completed during
$0.021558/$100 lower than the previous year’s tax September.
rate. Property tax revenue in FY18 is expected
to increase by $199,886 over the FY17 estimate. Fund Balance - The Town has a Fund Balance
Policy with a goal of 30% of the Town’s annual
over $74M in new properties added to the tax
roll in FY18. Growth is expected over the next unassigned fund balance. An unassigned fund
balance of less than 15% is a cause for concern
projecting future property tax revenues. unless it is planned or deliberate. The Town’s
budgeted ending fund balance in the General
Property Tax Rate - The FY18 Budget is based on Council took action to increase the solid waste Fund is projected at 39.84% of expenditures for
a property tax rate of $0.451442/$100 of assessed franchise fees from 6% to 12% and on September FY 18, which is well above the Town’s policy.
22, 2015 increased the gas franchise fee from 4% The Town endeavours to maintain its current
decrease the tax rate. The proposed tax rate to 5%. This was done to diversify the Town’s strong fund balance levels but will consider use
includes $0.110 to service debt and $0.341442 to revenue stream. It also allowed the Council to of fund balance to fund major capital projects
fund maintenance and operations. reduce property taxes by $0.006/$100 and save and/or acquisitions while maintaining an ending
the average residential taxpayer approximately fund balance within the Town’s policy.
Property Tax Base$7 per year in FY16.
Rolls show an increase of 10.57% over the 2016
Intergovernmental - Intergovernmental is the
fourth largest revenue source. This revenue CAPITAL PROJECTS
properties added to the tax roll were responsible comes from the Trophy Club Municipal Utility
for 4.92% of the increase. The average market District #1 (MUD). The Town of Trophy Club Capital Improvement Program
value is $428,799 according to the FY17 tax roll. entered into an agreement to take over the day year Capital Improvement Program includes
FY18 projects 45 homes to be built, which will to day operations of the Fire Department for the scheduled construction of major capital
continue to increase the total assessed value of MUD. The Fire Department is now listed as a improvements such as streets, facilities, parks,
Trophy Club and thus increase total revenues department of the General Fund. Expenditures etc. These improvements are generally funded
derived from property tax at the adopted tax rate.by debt proceeds, but may be funded by existing
sources Intergovernmental and Charges for fund balances or grants when available. In
Sales Tax – Sales tax receipts are the second Services.
largest revenue source in the General Fund. Obligation to fund the purchase of land for the
Proposed Annual Program of Services- 2018
15
$5,000 for uniforms, $12,000 for small equipment The Town has commenced Phase I
Trophy Club Town Hall. Additionally, in FY14
such as tasers, duty weapons, rapid response implementation and issued a $1.7 million
a $600,000 tax note was issued to fund various
equipment, etc., $18,000 for CJIS wireless device,
streets projects and park improvements. In
and $27,000 to purchase an administrative
FY16, a GO and CO were issued in the amount of
vehicle. by FNI. Additionally, the Town has retained FNI
$9.455M for the Trophy Club Town Hall, as well
to initiate Phase II, which will include a regional
as to make street and drainage improvements. In
Street Maintenance Sales Tax Fund - In FY14, analysis on water drainage and the impact on
FY17 $4,500,000 CO was issued for street projects.
citizens reauthorized a 0.25% Street Maintenance Trophy Club. The Town is looking to partner
When considering capital improvements the
Sales Tax. The sales tax is needed to augment the with surrounding municipalities, counties, and a
Town considers federal and state mandates, the
funding provided in the General Fund for the developer as well as seeking grant funding.
maintenance of Town streets. State law requires
will have on future operating budgets. The
that the tax be reauthorized by the citizens after The FY18 Budget for the Storm Drainage
following projects are included in the Capital
the initial four years. In order for the tax to not Utility Fund includes a transfer to cover the
Improvement Program for FY18:
lapse, the Council held a reauthorization election administrative cost in lieu of paying personnel
• Indian Creek Drive reconstruction
on May 8, 2010 in which voters approved the cost out of the fund; mosquito abatement
• Phoenix Drive reconstruction
reauthorization of the sales tax. The FY18 budget program funding; debt service related to the 2007
• Trophy Club Drive (Durango Drive to Bobcat
projects a 3.07% growth in receipts along with GO, 2013 CO, and 2015 GO Refunding. Revenue
Blvd.)
$75,000 in street maintenance projects and $31,145 for the Storm Drainage Utility Fund is projected
• Meadowbrook Lane
in vehicle maintenance, signs and markings, fuel, to increase 0.58% over the FY17 estimate.
• Sundance Court
and small tools. Due to the growth in sales tax
base this fund increased the total FTEs funded
OTHER FUNDS
from 1.0 FTE to 1.4 FTEs.FUTURE CHALLENGES AND
OPPORTUNITIES
Debt Service Fund – In FY14 the Town issued a
Hotel Occupancy Tax Fund - This fund accounts
$2.5M CO for the purchase of land for the Trophy
for local taxes collected based on the occupancy With regard to the long and short term, the most
Club Town Hall. Also in FY14, a $600,000 Tax
rate of hotel rooms charged at a rate of 7%, as
well as the expenses (events). The FY18 revenues reliance on property tax revenue. In the FY18
Note was issued to fund street and parks projects.
Additionally, in FY14 the Town adopted a debt
are projected to increase by 9.21% from the FY17 budget, 62.11% of the General Fund revenue for
management policy and had its bond rating
estimate. In FY18 the Holiday Inn is anticipated to the Town was property tax revenue; by FY22 it
upgraded from AA to AA+ by Standard and
open. The overall fund balance projected in FY18 is projected to be 63.16%. The Town endeavours
Poor’s. In FY15 the Town refunded the 2007 GO
will increase by $151,788 over the FY17 estimated to maintain a mix of revenue where property
ending fund balance due to the completion of the tax does not exceed 65.00% of total revenue
bonds and realized $218,000 in interest savings.
GO and CO debt issuances for $9.455M were
Veteran’s Memorial. generated in the General Fund. The Town is
made in FY16 to fund the Trophy Club Town
only a few years away from build-out, which has
Hall, as well as to make street and drainage
Storm Drainage Utility Fund - The Town of
improvements. In FY17 $4,500,000 CO was
Trophy Club charges a fee to property owners to pushed the Town into an even deeper reliance on
issued for street projects. The proposed I&S tax
cover the costs of providing the infrastructure and property tax revenue.
rate for FY18 is $0.11 per $100 of valuation, which
facilities that permit the safe drainage of storm
is the same I&S tax rate as in FY17.
water, the prevention of surface water stagnation,
and the prevention of pollution arising from non-faceted solution to address the revenue issue. In
Economic Development Fund 4B – The EDC 4B
September 2015, the Council increased franchise
Freese and Nichols, Inc. (FNI) in 2014 to conduct fees associated with solid waste and natural gas
two parcels of land for the purpose of economic
while decreasing the property tax rate. On the
development that is expected to generate sales
current infrastructure and future needs. Phase I
tax to further diversify the Town’s revenue. The
has been working with Council and the EDC4B
EDC 4B is also responsible for $140,773 annual
major areas of concern related to storm drainage. board to recruit and develop new opportunities
incentive to a developer. The EDC4B receives
The Town also engaged FNI to complete a for destination restaurants that will increase the
revenues from 0.50% sales tax and FY18 revenues
are expected to increase by 3.06% over the FY17
options, appropriate expenses, and residential/taken by creating a Tax Increment Reinvestment
estimate.
commercial storm drainage fees necessary to Zone #1 (TIRZ#1) in the Trophy Wood District
accomplish these storm water improvement in FY13. Next, the Town entered into a public-
Crime Control and Prevention District (CCPD)
projects. Based on those recommendations, the private partnership with Old Town Development,
The CCPD fund receives its revenues from a
fee for residential home owners increased from to bring about high-end, destination eateries
0.25% sales tax. This fund is to help the police
$3 to $6 in FY13, and commercial entities were
department with capital replacement costs,
increased based on an Equivalent Residential sign a lease was Bread Winners Cafe & Quarter
supplies, and activities related to crime control
Unit (ERU) system.
and prevention. In FY17 the CCPD will began to
service $2,260,000 of debt issued for the Trophy
Club Town Hall. The FY18 CCPD budget contains
Proposed Annual Program of Services- 2018
16
Bar. The eatery/bar features classical architectural touches, a courtyard feel, a rooftop space, and old-world charm. The restaurant is a strong addition to the
region but a great place for our residents to eat, drink, and mingle.
Additionally, acclaimed BBQ restaurant Meat U Anywhere opened its doors in June 2016 on the corner of Trophy Club Drive and State Highway 114. This
is a regionally and state recognized, award-winning BBQ destination that is a great place to eat for Trophy Club residents and is drawing in diners from
around the metroplex and beyond.
Another great opportunity for revenue is the growth in the number of hotels established. The Town already has Hampton Inn & Suites, Wood Springs
Suites, Homewood Suites, and a Holiday Inn, is set to open in FY18. All of the hotels are located in the Trophy Wood District and will help create a unique
destination for overnight travelers or those just wanting to visit Trophy Club for a sumptuous dining experience.
SUMMARY & CONCLUSION
service delivery.
I appreciate the opportunity to lead an organization that provides our community with exceptional services, strong public safety, and an excellent quality
of life. I would like to thank the Town Council for volunteering their time to serve their community and providing leadership to continue to make the Town
of Trophy Club “a great place to call home!”
Sincerely,
Thomas M. Class, Sr.
Town Manager
Proposed Annual Program of Services- 2018
17
Strategic Planning
The Town Council developed a strategy map that presented the Town’s responsibilities and principles that will enable
achievement of their long term vision for Trophy Club. Each department has listed a set of performance measures that
assist them in achieving the Town’s responsibilities and principles within the strategy map. This process drives the
Strategy Map
MISSION
RESPONSIBILITIES
To support our Mission, we are tasked with the following areas of primary Responsibility:
• Exceeding high standards for public safety and low crime rates.
• Maintaining and improving street and storm drainage infrastructure.
• Fostering a business-friendly environment.
•
•
•
PRINCIPLES
We pledge to carry out our Responsibilities operating under the following Principles:
•
•
•
•
•
Proposed Annual Program of Services- 2018
19
General Fund Five-Year Forecast
FY 2017 FY 2018FY 2019FY 2020FY 2021FY 2022
ESTIMATEPROPOSEDPROJECTEDPROJECTEDPROJECTEDPROJECTED
Beginning Fund Balance $4,194,162 $4,115,087 $4,144,471 $4,430,119 $4,370,332 $4,622,589
Revenue:
Property Tax 6,239,780 6,439,666 6,708,163 6,887,289 6,947,296 7,007,859
Licensing and Permits 292,100 243,100 205,700 123,515 113,674 104,816
Franchise Fees 881,655 869,631 858,591 847,301 836,374 825,499
Sales Tax 930,997 964,299 1,029,571 1,063,015 1,094,698 1,127,342
Fines and Fees 348,793 341,824 344,971 348,168 351,915 355,713
Intergovernmental 581,633 608,896 627,163 645,978 665,357 685,318
Charges for Services 771,024 776,330 796,035 816,299 837,134 858,560
Interest Income 45,000 40,000 40,000 40,000 42,500 42,500
Miscellaneous Income 115,645 85,144 85,894 86,667 87,462 88,282
Total Revenues 10,206,627 10,368,890 10,696,088 10,858,232 10,976,410 11,095,889
Expenditures:
Personnel 6,325,565 7,136,283 7,275,941 7,403,556 7,533,013 7,665,569
Services/Supplies 2,552,964 2,896,058 2,840,032 2,930,883 3,025,303 3,084,861
Capital 762,689 370,166 355,967 645,080 227,337 205,787
Total Expenditures 9,641,218 10,402,506 10,471,940 10,979,519 10,785,653 10,956,217
Other Sources (Uses):
Transfers In 63,000 63,000 61,500 61,500 61,500 61,500
Transfers Out (707,484) - - - - -
Total Other Sources (Uses) (644,484) 63,000 61,500 61,500 61,500 61,500
Net Increase (Decrease) (79,075) 29,384 285,648 (59,787) 252,257 201,172
Ending Fund Balance $4,115,087 $4,144,471 $4,430,119 $4,370,332 $4,622,589 $4,823,761
Fund Balance as % of
42.68%39.84%42.30%39.80%42.86%44.03%
Expenditures
Proposed Annual Program of Services- 2018
20
Fiscal Year 2018 Strategic Plan
Planning Related Council
Long-Term Plan
PointResponsibilities & Principles
The Town endeavors to provide competitive total compensation packages •
and an outstanding work environment. As the Town has approached and taking a business-
Personnel
substantial build-out, adding new personnel is only considered if a like approach to Town
operations and budget
an Evidence Custodian is approved.prioritization.
•
and taking a business-
Services &
sustainability requires close scrutiny on expenditures for services and
like approach to Town
Supplies
supplies. Each year will be evaluated to provide an adequate level of
operations and budget
prioritization.
Equipment replacement is currently funded through operations. Each year
an amount equal to each department’s depreciation is set aside to fund
future replacements. The Town maintains a Fleet Replacement Policy in •Maintain Town assets,
which a point system is used to determine priority for replacement based services, and code of
Equipment
on age, miles, hours, repair costs, etc. The FY18 budgeted equipment ordinances that preserve
Replacement
replacement includes Town Wide Wireless P2P Infrastructure, Inventorythe natural beauty of Trophy
System for Town, Police Administrative Vehicle, Ford Patrol Vehicle Club.
(Fully Equipped), Ambulance, F250 Crew Cab for Parks, and Reelmaster
3100-D.
The Town uses three criteria as a basis to repair, replace, or improve
infrastructure: 1) State and Federal mandates, 2) health and safety of •Taking deliberate, targeted
citizens, and 3) to improve the Town. Priorities likely to be addressed action resulting from
Capital
are the joint Town Hall and Police Facility, street reconstruction, and thoughtful analysis,
Projects
drainage improvements. GO and CO debt issuance for $9.455M were
made in FY16 to fund Trophy Club Town Hall. In addition, the Town in all situations.
issued $4.5M CO for streets, drainage, and park improvements in FY17.
Economic development is a priority for the Town and it is important in
on the remaining land for economic development, undeveloped land
Economic
•Fostering a business-
is limited. The EDC 4B has purchased 7.5 acres of land in the Trophy
Development
friendly environment.
Wood District for the purpose of economic development. Additionally,
PD30, a 26 acre tract of land off Highway 114 and Trophy Club Drive, is
anticipated to be developed over the next couple of years.
The Town’s goal is to maintain an undesignated fund balance of 30% of
annual expenditures in the General Fund. An unassigned fund balance •
of less than 15% is a cause for concern unless the action was deliberate. and taking a business-
Fund
The Town currently maintains a higher-than-normal unassigned fund like approach to Town
Balance
operations and budget
of Fire Services (in the General Fund), in FY18 the estimated unassigned prioritization.
fund balance is anticipated to decrease to 39.84%.
In November 2015, voters approved funding for a joint Town Hall and
Police Facility. The $5.24M GO Bond will be combined with $2.26 million
•
from the CCPD, $1.15M in savings from the 2014 CO and operating
and taking a business-
Debt
funds to complete the project. With the Town nearing build-out, all
like approach to Town
Issuance
other future debt issues will be primarily used to maintain and replace
operations and budget
existing infrastructure rather than to support new growth. Issues will be
prioritization.
considered in conjunction with expiring debt to minimize the effect on
the tax rate. The budgeted FY18 I&S percentage of the tax rate is 24.37%.
Proposed Annual Program of Services- 2018
21
Organizational Chart
Citizens of Trophy Club
Mayor &Town Council
David DoddThomas M. Class, Sr.Holly Fimbres
Town Manager Town Secretary
Wade Carroll
Patrick Arata
Amber KarkauskasTommy UzeeJonathan PhillipsTony Jaramillo
Fire Chief
Police Chief
Director of FinanceDirector of Director of Director of
Community Administrative Parks and Recreation
DevelopmentServices
Fire
Parks
FinancePlanningHuman ResourcesPolice
Emergency Medical
Animal Control
Recreation
Accounting Information Services
Services
Communications
School Resource Emergency
Streets
BudgetCode Enforcement
& Special Events
Management
School Crossing
Building InspectionsMunicipal Court
Facilities
Fire Prevention
Payroll
Guards
Proposed Annual Program of Services- 2018
23
Full-Time Equivalent (FTE) Summary
2013-142014-152015-162016-172017-182017-18
ACTUALACTUALACTUALESTIMATECHANGESPROPOSED
GENERAL FUND
4.006.005.004.00(1.00)3.00
1.001.001.001.301.95 3.25
Administrative Services
2.002.002.502.50(0.50)2.00
Information Services
1.001.001.00---
Legal
20.8023.6025.1525.651.50 27.15
Police
6.807.808.3016.60**0.54 17.14
Emergency Medical Services & Fire
3.803.802.803.00(0.40)2.60
Streets
9.5010.3013.0013.000.50 13.50
Parks
3.003.00----
Medians
2.102.102.102.25(0.25)2.00
Recreation*
1.002.00----
Planning and Zoning
5.005.005.756.000.00 6.00
Community Development
3.003.003.003.300.70 4.00
Finance
1.001.001.001.000.00 1.00
Municipal Court
64.0071.6070.6078.603.0481.64
TOTAL GENERAL FUND
1.401.481.481.080.00 1.08
TROPHY CLUB PARK FUND
0.700.700.701.000.40 1.40
STREET MAINTENANCE SALES TAX FUND
0.500.500.250.000.00 0.00
STORM DRAINAGE UTILITY FUND
0.000.000.001.250.00 1.25
HOTEL OCCUPANCY FUND
TOTAL FULL TIME EQUIVALENTS
66.6074.2873.0381.933.44 85.37
(FTEs)
*Does Not Include Seasonal FTEs for FY 18
**In FY2017 the MUD contracted the Town to manage Fire Operations adding 8.3 FTEs, the cost of the operations are
reimbursed by the MUD
Summary of Changes
•
•Human Resources Department became the Administrative Services Department
•Administrative Services Director position was created and hired
•The Human Resources Director left and was replaced with a Human Resources Manager
•A full-time Administrative Assistant was hired in Administrative Services to replace the part-time Intern for Information
Services and the Administrative Assistant budgeted in Human Resources and Finance
•The General Fund portion (0.25 FTE) of the Communications & Special Events Manager was moved from Recreation to
Administrative Services
•Police are turning a contract Evidence Custodian into a full-time employee in the General Fund in FY18
•Investigative Assistant became a full-time position
•
•0.2 of the Streets Superintendent and .2 of the Streets Supervisor was moved from the General Fund into the Street
Maintenance Fund
•Finance removed .3 FTEs of an Administrative Assistant and added a Staff Accountant for a total gain of .7 FTEs
Proposed Annual Program of Services- 2018
24
Tax Rate Calculation
LineActualAdoptedProposed
RefTruth in Taxation Formula
2015-20162016-20172017-2018
1=Start PY Taxable Value 1,388,705,005 1,578,930,772 1,783,317,943
2-Tax Ceilings 162,994,030 202,892,731 239,225,371
3+PY ARB Value Loss 1,252,510 1,251,427 4,534,307
4-PY First Year Exemption Loss 3,764,365 2,860,090 3,904,377
5=PY Adjusted Taxable Roll 1,223,199,120 1,374,429,378 1,544,722,502
6*PY Total Tax Rate 0.490000 0.484000 0.473000
7=PY Adjusted Tax Levy 5,993,675 6,652,238 7,306,537
8+PY Taxes Refunded 746 5,731 1,539
9-PY Taxes in Tax Increment Financing (TIF) 3,630 6,095 36,531
10=PY Adjusted Tax Levy with Refunds and TIF 5,990,791 6,651,874 7,271,545
11 1,566,947,193 1,709,141,565 1,931,442,510
12+CY Property Under Protest 11,252,095 50,307,448 23,128,901
13-Tax Ceilings 197,738,589 234,922,115 268,902,047
14-CY Annexed Property 1,434,611 - -
15-CY New Improvements 82,678,727 64,380,740 74,932,165
16=CY Adjusted Tax Roll 1,296,347,361 1,460,146,158 1,610,737,199
17 0.462128 0.455562 0.451442
18Start PY Adjusted Taxable Roll (Line 5) 1,223,199,120 1,374,429,378 1,544,722,502
19*PY M&O Rate 0.380000 0.374000 0.363000
20=PY M&O Levy 4,648,157 5,140,366 5,607,343
21+Taxes Refunded for Years Preceding Tax Year 576 4,434 1,189
22-Taxes in Tax Increment Financing (TIF) 3,630 6,095 36,531
23=PY M&O Levy (including taxes refunded) 4,645,103 5,138,704 5,572,000
24/CY Adjusted Tax Roll (Line 16) 1,296,347,361 1,460,146,158 1,610,737,199
25= 0.358322 0.351930 0.345928
26*CY M&O Rollback Factor108%108%108%
27= 0.386987 0.380084 0.373602
28CY Debt Service Needed 1,518,517 1,676,993 1,854,245
29/Anticipated Collection Rate100%100%100%
30=Adjusted Debt Service 1,518,517 1,676,993 1,854,245
31/CY Taxable Value (Line 11 + Line 12 - Line 13) 1,380,460,699 1,524,526,898 1,685,669,364
32=CY Debt Service Tax Rate 0.110000 0.110000 0.110000
33= 0.496987 0.490084 0.483602
Proposed Annual Program of Services- 2018
26
Taxable Values, Rates, and Ratios
ActualActualProposed
2015-20162016-20172017-2018
NET TAXABLE VALUES $ 1,374,429,378 $ 1,524,526,898 $ 1,685,669,364
% Change in Taxable Value-0.44%10.92%10.57%
Tax Ceilings 202,892,731 234,922,115 268,902,047
New Construction - Residential 79,545,179 55,126,679 60,813,456
New Construction - Commercial 3,133,548 9,254,061 15,704,083
TRUTH-IN-TAXATION
$ 0.462128 $ 0.455562 $ 0.451442
0.358322 0.351930 0.341442
0.386987 0.380084 0.373602
Debt Service Rate 0.110000 0.110000 0.110000
0.496987 0.490084 0.483602
TAX RATE
General Fund (M&O) 0.374000 0.363000 0.341442
Debt Service (I&S) 0.110000 0.110000 0.110000
TOTAL 0.484000 0.473000 0.451442
TAX LEVY
General Fund (M&O) $ 5,776,544 $ 6,153,131 $6,414,666
Debt Service (I&S) 1,697,277 1,878,696 2,083,707
TIRZ #1 3,573 46,565 53,199
TOTAL 7,477,394 8,078,392 8,551,572
A.V. TAX - 1 PENNY (NET) $ 137,443 $ 152,453 $168,567
TAX RATE RATIO
General Fund (M&O)77.25%76.17%75.01%
Debt Service (I&S)22.70%23.26%24.37%
TIRZ #10.05%0.58%0.62%
TOTAL100.00%100.00%100.00%
Items to Note:
The Effective Rate ($0.451442) - This rate enables the public to evaluate the relationship
between taxes for the preceding year and current taxes. This rate would produce the same tax
dollars if applied to the same properties in both years.
The Rollback Rate ($0.483602) - This rate, in essence, provides a ceiling (8% above the
Effective Rate) in which any tax adopted above this rate would be subject to a Rollback Election if
initiated by the public. A successful election would rollback the tax rate to the Rollback Rate.
Proposed Annual Program of Services- 2018
27
Budget in Brief
The Town of Trophy Club continues to be “a great place to call
the following: continued growth of property values; two new
high-end restaurants: Meat U Anywhere and Bread Winners
Cafe & Quarter Bar opened their doors; and the completion
of a new hotel: Homewood Suites. These new additions will
continue to grow the property, sales, and hotel occupancy tax
base. This growth will diversify the Town’s revenue base, which
insulates the community for revenue shortfalls during times
Council and Town Staff’s efforts to meet potential challenges
in the upcoming year.
The Town of Trophy Club is approaching build-out. As a
result, the revenues received from housing-related permits
will decrease, but total assessed property value is still expected
to increase. The biggest challenge that the Town now faces
of service. With a steadily growing population there will be
a corresponding increase in service demand. The budget is
developed around the responsibilities and principles set forth
by the Town Council in the Strategy Map presented below:
Strategy Map
MISSION
RESPONSIBILITIES
To support our Mission, we are tasked with the following areas of primary Responsibility:
• Exceeding high standards for public safety and low crime rates.
• Maintaining and improving street and storm drainage infrastructure.
• Fostering a business-friendly environment.
•
•
•
PRINCIPLES
We pledge to carry out our Responsibilities operating under the following Principles:
•
•
•
•
•
Proposed Annual Program of Services- 2018
29
Staff Goals
Personnel
•
compensation, and payroll such that employees are enabled to better serve community members
and meet the organizational goals of the Town.
•
during the year.
Technology
•
•
•Continue to utilize and expand the usage of Content Manager for Finance, Human
Resources, and Court.
•Utilize Geographic Information Systems to improve permitting, planning, and code
enforcement and integrate with the Town’s Energov Software.
Economic Development
•Continue to work with commercial property owners and brokers to attract and retain businesses.
•Continue development of the Trophy Wood District.
Public Safety
•Provide a safe environment for the citizens and visitors of Trophy Club by increasing police-
community partnerships and encouraging voluntary compliance of all laws and ordinances.
•Trophy Club Fire Department will continue to provide and maintain community education
programs.
•Work to decrease response times for both EMS and Police.
•New Evidence Custodian.
Town Facilities
•Begin operations in new Town Hall facility.
•Complete a comprehensive inventory and evaluation of all Town assets.
•Restructure Street Maintenance worker vacancy to a Facility Maintenance worker
Proposed Annual Program of Services- 2018
30
Budget Highlights
•The Town of Trophy Club lowered its tax rate from $0.473/$100 in FY17 to $0.451442/$100
in FY18.Despite the decreased tax rate, property tax revenue (including delinquent taxes and
penalty & interest) is expected to increase $199,886 or 3.20% from FY17 estimate.
•General Fund expenditures are expected to increase 9.52% compared to the previous year’s
adopted budget, primarily due to the addition of Fire operation expenditures taken over from
the Trophy Club MUD. Capital expenditures are expected to decrease 43.95% compared to the
previous year’s budget primarily due to the completion of Town Hall construction. Highlights for
General Fund Capital Replacement include:
•Police Administrative Vehicle
•Ford Patrol Vehicle (Fully Equipped)
•Ambulance
•Firehouse Software Update
•F250 Crew Cab for Parks
•Reelmaster 3100-D
•Capital Improvement Projects totaling $2,958,740, including:
•Indian Creek Drive reconstruction
•Phoenix Drive reconstruction
•Trophy Club Drive (Durango Drive to Bobcat Blvd.)
•Meadowbrook Lane
•Sundance Court
Proposed Annual Program of Services- 2018
31
All Funds Fiscal Year 2018
TotalRevenueTotalExpenditures
$14,573,468$17,268,240
$10,402,506
General Fund
$8,606,669
Property Tax
2,412,817
Debt Service Fund
6,439,666
General Fund
2,908,740
Capital Projects Fund
2,090,207
Debt Service Fund
44,000
CCPD Fund
76,796
TIRZ #1
197,429
Street Maintenance Fund
1,882,326
Sales Tax
284,596
Storm Drainage Utility Fund
964,299
General Fund
102,632
Trophy Club Park Fund
465,501
EDC 4B
331,906
Hotel Occupancy Fund
232,750
Street Maint. Fund
6,169
Court Technology Fund
209,475
CCPD
1,800
Court Security Fund
10,300
TIRZ #1
-
Grants Fund
869,631
Franchise Fees
217,145
EDC 4B Fund
243,100
License and Permits
350,000
TIRZ #1 Fund
958,078
Fines and Fees
8,500
Recreation Program Fund
608,896
Charges for Service
776,330
Intergovernmental
$17,268,240
Total Expenditures
477,994
Occupancy Tax
65,300
Investment Income
85,144
Miscellaneous Income
$14,573,468
Total Revenues
General Fund 60.24%Debt Service Fund 13.97%
Capital Projects Fund 16.84%CCPD Fund 0.25%
Street Maint. Fund 1.14%Stormwater Drainage Fund 1.65%
Trophy Club Park Fund 0.59%Hotel Occupancy Fund 1.92%
Court Technology Fund 0.04%Court Security Fund 0.01%
Grants Fund 0.00%EDC 4B Fund 1.26%
TIRZ #1 Fund 2.03%Recreation Program Fund 0.05%
Property Tax 59.06%Sales Tax 12.92%
Franchise Fees 5.97%License and Permits 1.67%
Please note: Expenditures exceeding revenues in total
Fines and Fees 6.57%Charges for Service 4.18%
to capital projects’ expenditures (corresponding bond
Intergovernmental 5.33%Occupancy Tax 3.28%
related expenditures generally made over several years).
Investment Income 0.45%Miscellaneous Income 0.58%
Proposed Annual Program of Services- 2018
32
General Fund Revenue
% Change % Change
FY 2017 FY 2017 FY 2018
(From FY17 (From FY17
BudgetEstimateProposed
Budget)Estimate)
$6,185,631 $6,239,780 $6,439,666
4.11%3.20%
Property Tax
552,200 292,100 243,100
-55.98%-16.78%
Licenses and Permits
986,799 881,655 869,631
Franchise Fees-11.87%-1.36%
900,395 930,997 964,299
7.10%3.58%
Sales Tax
361,906 348,793 341,824
-5.55%-2.00%
Fines and Fees
- 581,633 608,896
0.00%4.69%
Intergovernmental
279,964 771,024 776,330
177.30%0.69%
Charges for Service
30,000 45,000 40,000
33.33%-11.11%
Investment Income
144,394 115,645 85,144
-41.03%-26.37%
Miscellaneous Income
$9,441,289 $10,206,627 $10,368,890
9.82%1.59%
Total Revenues
Revenue - Highlights:
•The Town of Trophy Club lowered its tax rate from $0.473/$100 in FY17 to $0.451442/$100
in FY18.Despite the decreased tax rate, property tax revenue (including delinquent taxes
and penalty & interest) is expected to increase $199,886 or 3.20% from FY17 estimate.
•Revenue from licenses and permits are expected to decrease $49,000 or 16.78% from
the FY17 estimate. This is due to a decrease in residential permits, which will continue to
decrease as the Town approaches build-out.
•Sales Tax receipts are expected to increase $33,302 or 3.58% due to the opening of Bread
Winners Cafe & Quarter Bar and a full year of revenue from Meat U Anywhere.
62%
2%
9%
8%
6%
1%9%
3%
PROPERTY TAXESLICENSES AND PERMITSFRANCHISE FEES
SALES TAXFINES AND FEES INTERGOVERNMENTAL
CHARGES FOR SERVICES INVESTMENT INCOMEMISCELLANEOUS INCOME
Proposed Annual Program of Services- 2018
33
General Fund Expenditures
(By Department)
% Change % Change
FY 2017 FY 2017 FY 2018
(From FY17 (From FY17
BudgetEstimateProposed
Budget)Estimate)
$801,974 $616,592 $626,131
-21.93%1.55%
198,268 159,699 385,805
94.59%141.58%
Administrative Services
663,244 572,970 677,271
2.11%18.20%
Information Services
130,663 125,396 129,988
-0.52%3.66%
Legal
83,775 79,401 82,013
-2.10%3.29%
Municipal Court
2,353,452 2,043,136 2,367,813
0.61%15.89%
Police
1,022,642 1,063,274 1,090,360
6.62%2.55%
Emergency Medical Services
- 1,067,598 1,082,563
0.00%1.40%
Fire
423,931 410,616 398,831
-5.92%-2.87%
Streets
1,838,826 1,701,392 1,542,115
-16.14%-9.36%
Parks
678,362 676,246 587,333
-13.42%-13.15%
Recreation
46,178 44,964 47,619
3.12%5.90%
Community Events
656,220 492,573 642,283
-2.12%30.39%
Community Development
451,778 451,591 523,132
15.79%15.84%
Finance
148,671 135,771 219,250
47.47%61.49%
Facilities Maintenance
$9,497,984 $9,641,218 $10,402,506
9.52%7.90%
Total
General Fund Expenditures By Department $10,402,506
25.00%
20.00%
15.00%
10.00%
5.00%
0.00%
Proposed Annual Program of Services- 2018
34
General Fund Expenditures
(By Use)
% Change % Change
FY 2017 FY 2017 FY 2018
(From FY17 (From FY17
BudgetEstimateProposed
Budget)Estimate)
$6,294,967 $6,325,565 $7,136,283
13.36%12.82%
Personnel
2,542,602 2,552,964 2,896,058
13.90%13.44%
Services & Supplies
660,415 762,689 370,166
-43.95%-51.47%
Capital
$9,497,984 $9,641,218 $10,402,506
9.52%7.90%
Total
General Fund Expenditures By Use $10,402,506
69%
4%
28%
PersonnelServices & SuppliesCapital
Expenditure - Highlights:
•Personnel – Total personnel expenditures are expected to increase $841,316 or 13.36% from the
FY17 Budget, due to the addition of Fire employees to the Town's Payroll. FY18 budget includes
the following personnel changes and adjustments:
•Evidence Custodian
•Services and Supplies – The services and supplies budget increased $353,456 or 13.90% from
the FY17 Budget, 8.79% of which are supplemental items. The remainder of the increase is derived
from the Town taking over the Fire operations.
•Capital - Capital expenditures include both capital replacement and new capital expenditures.
The capital expenditures budget for the general fund decrease $290,249 or 43.95% from the FY17
Budget primarily due to the completion of one time capital projects.
Proposed Annual Program of Services- 2018
35
Future Challenges & Financial Position
endeavors to maintain a mix of revenue where property tax does not exceed 65% of total revenue
generated in the General Fund. The Town is only a few years away from build-out, which has already
decreased permitting revenue and has pushed the Town into an even deeper reliance on property tax
the existing tax base, essentially leveling property tax revenues.
September 2015, the Town Council took action to increase the solid waste franchise fees from 6% to 12%
and the gas franchise from 4% to 5%. Sales tax will increase due to the addition of a new restaurant to
the Town: HG Sply Co. Hotel Occupancy tax will increase as Holiday Inn opens.
It is the goal of the Town to achieve and maintain an unassigned fund balance in the General Fund of at
least 30% of expenditures. The Town considers a balance of less than 15% to be cause for concern, barring
unusual or deliberate circumstances. The Town currently has an estimated FY17 ending fund balance of
$4,115,087 or 42.68% of General Fund expenditures of which $1,066,722 or 25.92 % is unassigned. The
FY18 budget estimates an ending fund balance of $4,144,471 or 39.84% of General Fund expenditures
of which $867,719 or 20.94% is unassigned.
General Fund Revenues, Expenditures, Ending Fund Balance &
Fund Balance Goal
$12,000,000
$10,000,000
$8,000,000
$6,000,000
39%
43%
50%
46%
38%
$4,000,000
$2,000,000
$-
FY 2015FY 2016FY 2017FY 2017FY 2018
ACTUALACTUALBUDGETESTIMATEPROPOSED
RevenuesExpendituresFund BalanceFund Balance Goal
Proposed Annual Program of Services- 2018
36
All Funds Summary Fiscal Year 2018
Storm
DebtCapitalStreetTrophy
CCPDDrainage
General FundServiceProjectsMaint.Club Park
FundUtility
FundFundFundFund
Fund
$4,115,087 $289,351 $5,186,363 $59,428 $35,504 $351,406 $(30,381)
Beginning Fund Balance
Revenue
6,439,666 2,090,207
Property Tax
243,100
Licenses and Permits
869,631
Franchise Fees
964,299 209,475 232,750
Sales Tax
341,824 432,754 165,000
Fines and Fees
608,896
Charges for Service
776,330
Intergovernmental
Occupancy Tax
40,000 2,000 20,000 100 500
Interest Income
85,144
Miscellaneous Income
$10,368,890 $2,092,207 $20,000 $209,575 $232,750 $433,254 $165,000
Total Revenues
Expenditures
General Government
626,131
385,805
Administrative Services
677,271
Information Services
129,988
Legal
82,013
Municipal Court
2,367,813 44,000
Police
1,090,360
Emergency Medical Services
1,082,563
Fire
398,831 197,429 106,508
Streets & Drainage
1,542,115 102,632
Parks
587,333
Recreation
47,619
Community Events
642,283
Community Development
523,132
Finance
219,250
Facility Management
2,412,817 178,088
Debt Service
2,908,740
Capital - Projects
$10,402,506 $2,412,817 $2,908,740 $44,000 $197,429 $284,596 $102,632
Total Expenditures
Other Sources (Uses):
Debt Issuance
63,000 400,463
Transfers In
(147,431) (25,000) (67,209) $(20,000)
Transfers Out
$63,000 $400,463 $- $(147,431) $(25,000) $(67,209) $(20,000)
Total Other Sources (Uses)
$29,384 $79,853 $(2,888,740) $18,144 $10,321 $81,449 $42,368
Net Increase (Decrease)
$4,144,471 $369,204 $2,297,623 $77,572 $45,826 $432,855 $11,987
Ending Fund Balance
Proposed Annual Program of Services- 2018
38
All Funds Summary Fiscal Year 2018
HotelCourtCourtRecreation
OccupancyTechnologySecurityGrant FundEDC 4B FundTIRZ #1ProgramTotal
FundFundFundFund
$394,822 $16,101 $19,141 $7,786 $640,716 $(330,420) $2,271 $10,757,174
76,796 8,606,669
243,100
869,631
465,501 10,300 1,882,326
5,000 3,000 2,000 8,500 958,078
608,896
776,330
477,994 477,994
700 2,000 65,300
85,144
$483,694 $3,000 $2,000 $- $467,501 $87,096 $8,500 $14,573,468
216,745 216,745
350,000 976,131
385,805
677,271
129,988
6,169 1,800 89,982
2,411,813
1,090,360
1,082,563
702,768
1,644,747
8,500 595,833
281,906 329,525
642,283
523,132
219,250
400 2,591,305
50,000 2,958,740
$331,906 $6,169 $1,800 $- $217,145 $350,000 $8,500 $17,268,240
-
463,463
- (3,000) (200,823) (463,463)
$- $- $(3,000) $- $(200,823) $- $- $-
$151,788 $(3,169) $(2,800) $- $49,533 $(262,904) $- $(2,694,772)
$546,610 $12,932 $16,341 $7,786 $690,249 $(593,324) $2,271 $8,062,402
Proposed Annual Program of Services- 2018
39
All Funds Summary (Three-Year)
General FundDebt Service FundCapital Projects Fund
FY 2016FY 2017FY 2018FY 2016FY 2017FY 2018FY 2016FY 2017FY 2018
ActualEstimatedBudgetActualEstimatedBudgetActualEstimatedBudget
$3,691,189 $4,194,162 $4,115,087 $118,542 $143,174 $289,351 $1,694,546 $8,764,936 $5,186,363
Beginning Fund Balance
Revenue
5,769,797 6,239,780 6,439,666 1,697,654 1,906,018 2,090,207
Property Tax
821,227 930,997 964,299
Sales Tax
953,622 881,655 869,631
Franchise Fees
598,586 292,100 243,100
Licenses and Permits
356,307 348,793 341,824
Fines and Fees
300,337 771,024 776,330
Charges for Service
- 581,633 608,896
Intergovernmental
Occupancy Tax
33,477 45,000 40,000 3,032 5,000 2,000 28,335 70,000 20,000
Interest Income
259,315 115,645 85,144
Miscellaneous Income
- - - 26,237
Grant / Contributions
$9,092,668 $10,206,627 $10,368,890 $1,700,686 $1,911,018 $2,092,207 $54,572 $70,000 $20,000
Total Revenue
Expenditures
-
General Government
826,562 616,592 626,131
159,216 159,699 385,805
Administrative Services
478,364 572,970 677,271
Information Services
307,245 125,396 129,988
Legal
2,223,459 2,043,136 2,367,813
Police
923,247 1,063,274 1,090,360
Emergency Medical Services
- 1,067,598 1,082,563
Fire
356,472 410,616 398,831
Streets & Drainage
1,340,468 1,701,392 1,542,115
Parks
632,364 676,246 587,333
Recreation
26,155 44,964 47,619
Community Events
576,508 492,573 642,283
Community Development
400,642 451,591 523,132
Finance
75,421 79,401 82,013
Municipal Court
99,528 135,771 219,250
Facility Management
1,782,555 2,169,126 2,412,817
Debt Service
- 3,223,116 8,969,216 2,908,740
Capital - Projects
$8,425,652 $9,641,218 $10,402,506 $1,782,555 $2,169,126 $2,412,817 $3,223,116 $8,969,216 $2,908,740
Total Expenditures
Other Sources (Uses):
9,992,946 4,613,159
Debt Issuance
111,702 63,000 63,000 106,501 404,285 400,463 265,283 707,484
Transfers In
(275,744) (707,484) - (19,295)
Transfers Out
Total Other
$(164,042) $(644,484) $63,000 $106,501 $404,285 $400,463 $10,238,934 $5,320,643 $-
Sources (Uses)
$502,974 $(79,075) $29,384 $24,631 $146,177 $79,853 $7,070,390 $(3,578,573) $(2,888,740)
Net Increase (Decrease)
$4,194,163 $4,115,087 $4,144,471 $143,174 $289,351 $369,204 $8,764,936 $5,186,363 $2,297,623
Ending Fund Balance
Proposed Annual Program of Services- 2018
40
All Funds Summary (Three-Year)
Storm Drainage Utility FundTrophy Club Park FundOther FundsTotal (All Funds)
FY 2016FY 2017FY 2018FY 2016FY 2017FY 2018FY 2016FY 2017FY 2018FY 2016FY 2017FY 2018
ActualEstimatedBudgetActualEstimatedBudgetActualEstimatedBudgetActualEstimatedBudget
$234,000 $242,387 $351,406 $(52,106) $(62,054) $(30,381) $1,136,101 $993,484 $845,348 $6,822,273 $14,276,088 $10,757,174
10,492 46,083 76,796 7,477,943 8,191,881 8,606,669
797,089 892,437 918,027 1,618,316 1,823,434 1,882,326
- - - 953,622 881,655 869,631
- - - 598,586 292,100 243,100
420,665 430,000 432,754 46,270 160,000 165,000 19,810 25,500 18,500 843,052 964,293 958,078
- - - 300,337 771,024 776,330
- - - - 581,633 608,896
302,374 473,261 477,994 302,374 473,261 477,994
914 750 500 2,152 6,600 2,800 67,910 127,350 65,300
61,106 8,575 24 - - 320,445 124,220 85,144
7,942 - - 34,179 - -
$421,579 $430,750 $433,254 $107,376 $168,575 $165,000 $1,139,882 $1,443,881 $1,494,117 $12,516,764 $14,230,852 $14,573,468
621,204 363,278 848,651 621,204 363,278 848,651
- - - 826,562 616,592 626,131
- - - 159,216 159,699 385,805
- - - 478,364 572,970 677,271
- - - 307,245 125,396 129,988
128,090 198,100 44,000 2,351,548 2,241,236 2,411,813
4,290 - - 927,537 1,063,274 1,090,360
- 1,067,598 1,082,563
148,959 74,444 106,508 245,662 160,292 197,429 751,093 645,352 702,768
109,325 116,902 102,632 - - - 1,449,793 1,818,294 1,644,747
11,523 8,000 8,500 643,888 684,246 595,833
2,819 - - 28,974 44,964 47,619
- - - 576,508 492,573 642,283
- - - 400,642 451,591 523,132
6,856 6,424 7,969 82,277 85,825 89,982
- - - 99,528 135,771 219,250
165,540 180,400 178,088 98,945 400 400 2,047,040 2,349,926 2,591,305
36,488 44,871 475,126 50,000 3,304,475 9,444,342 2,958,740
$350,987 $254,844 $284,596 $109,325 $116,902 $102,632 $1,164,260 $1,211,620 $1,156,949 $15,055,894 $22,362,926 $17,268,240
9,992,946 4,613,159
- - -
-
10,461 493,947 1,174,769 463,463
- -
(62,206) (66,887) (67,209) (8,000) (20,000) (20,000) (128,702) (380,398) (376,254) (493,947) (1,174,769) (463,463)
$(62,206) $(66,887) $(67,209) $(8,000) $(20,000) $(20,000) $(118,241) $(380,398) $(376,254) $9,992,945 $4,613,159 $-
$8,386 $109,019 $81,449 $(9,949) $31,673 $42,368 $(142,618) $(148,137) $(39,086) $7,453,815 $(3,518,916) $(2,694,772)
$242,387 $351,406 $432,855 $(62,054) $(30,381) $11,987 $993,483 $845,348 $806,262 $14,276,088 $10,757,174 $8,062,402
Proposed Annual Program of Services- 2018
41
(Other Funds Include: Court Security Fund, Court Technology Fund, Street Maintenance Sales Tax Fund, Crime Control Prevention District Fund,
Grant Fund, Anniversary Fund, TIRZ #1, Recreation Program Fund, Economic Development 4B Fund and Hotel Occupancy Tax Fund)
Supplemental and Capital Replacement
One of the biggest challenges facing all local governments is capital and equipment replacement. Every
citizen knows the pain of replacing a car, a washing machine, or putting a new roof on a home. Local
governments face the same challenges just on a larger scale. The biggest issue is how to pay for recurring
replacement. Best practices suggest that local governments set aside annual depreciation so that when
the assets value reach zero the money for the capital asset is available. The Town of Trophy Club began
this process three years ago setting aside fund balance equal to depreciation for equipment replacement.
In FY 2018 the Town was able to fund all capital replacement under the effective tax rate (the rate at
which existing properties raise the same amount in taxes as in the previous year). The largest piece of
years within the effective tax rate.
Supplemental Items FY18
(Included within the Effective Tax Rate)
General Fund
DepartmentItemDescriptionFY2018FY2019FY2020Total
$ 96,667 $89,167$89,167$275,000
EMSAmbulanceReplace Medic 682
$ 96,667$89,167$89,167$275,000
Total General Fund Supplemental Items
Proposed Annual Program of Services- 2018
43
Supplemental Items FY18
(Included within the Effective Tax Rate)
General Fund
FY 2018FY 2019FY 2020FY 2021FY 2022
DepartmentItemDescription
Ongoing Expenditures
This is a full time evidence custodian
who will also assist the patrol
Evidence
$56,458 $57,358 $56,358 $56,358 $56,358
Police
Custodian
This is a required position for the
police department to maintain it's
professional status.
To increase the pay of each guard by
$1.00 per hour. They work 20 hours
School
per week for 33 weeks per year.
This increase in pay will allow the
$10,500 $10,500 $10,500 $10,500 $10,500
PoliceCrossing
PD to recruit and maintain the
Guard
number of crossing guards we need
to provide the highest level of service
we can.
This request is to provide uniform
cleaning 3 times a week for the
Uniform
$8,500 $8,500 $8,500 $8,500 $8,500
Police
Cleaning
We believe that this service would
extend the life and the look of our
uniforms.
Increase base pay from $15/per hour
to $17.50 an hour to be competitive
with surrounding communities.
Part-TimeIncrease part time from .33 to .57
FTEs. This increase will allow for
$ 13,849 $ 13,849 $ 13,849 $ 13,849 $ 13,849
EMS
Pay & Time there to be a 5 man crew on at all
Increasetimes including sick and training
days. This part time position is
budgeted to work 14 hours a day
Increase base pay from $15/per hour
to $17.50 an hour to be competitive
with surrounding communities.
Part-TimeIncrease part time from .33 to .57
FTEs. This increase will allow for
$ 13,849 $ 13,849 $ 13,849 $ 13,849 $ 13,849
Fire
Pay & Time there to be a 5 man crew on at all
Increasetimes including sick and training
days. This part time position is
budgeted to work 14 hours a day
Proposed Annual Program of Services- 2018
44
Supplemental Items FY18
(Included within the Effective Tax Rate)
General Fund
FY 2018FY 2019FY 2020FY 2021FY 2022
DepartmentItemDescription
Ongoing Expenditures (Continued)
Improve the advanced warning
system for severe weather and create
a backup communication system for
$6,100 $1,000 $1,000 $2,100 $1,000
EMSStorm Spotterthe Emergency Operation Center
(EOC) that is not dependent upon
local infrastructure in the event of a
catastrophic emergency.
Third party contractor to provide
Investment
$10,000 $10,000 $- $- $-
Financemodeling resulting in a higher
Consultant
investment yield over time.
InformationLeads-on-line is an online database
$1,400 $1,400 $1,400 $1,400 $1,400
Leads Online
Servicesused to track stolen items.
Firehouse
Information
$3,370 $676 $676 $676 $676
SoftwareInspection Software suites to the
Services
Updatesoftware
Total General Fund Supplemental Items (Ongoing
$124,026$117,132$106,132$107,232$106,132
Expenditures)
Proposed Annual Program of Services- 2018
45
18
Capital & Equipment Replacement FY
(Included within the Effective Tax Rate)
General Fund
DepartmentItemDescriptionAmount
Replace the 2012 Tahoe with Ford Police Patrol Vehicle
$ 39,000
PoliceFord Patrol Vehicle- approx. cost $27000/Base vehicle with approximately
$12,000 in equipment FY 18
$ 6,000
EMSFord Fire Chief's VehicleReplacement of Equipment for Fire Chief's Vehicle
Replace 2004 Dodge Crew Cab. Trading in 3 trucks to offset
$ 25,513
ParksF250 Crew Cab 4x2
price by 5k
Replacing existing reel mower that was purchased 8 plus
$ 31,500
ParksReelmaster 3100-D
years ago (used)
InformationComprehensive inventory software that allows mobile
$ 10,000
Inventory System for Town
Servicesaccess and scanning capabilities
Connect all our remote building locations with point to
Informationpoint wireless connections and stop paying ATT. Return
$ 45,418
P2P Infrastructure
Serviceson investment in under 15 years and increased bandwidth
across all connections
$ 157,431
Total General Fund Capital & Equipment Replacement
Crime Control Prevention District
DepartmentItemDescriptionAmount
New administrative vehicle 2018 Ford and $2000 for police
$ 29,000
PoliceAdministrative Vehicleequipment for the vehicle
In order to access certain police data via wireless, it must
InformationCJIS Compliant Wireless
$ 18,000
meet CJIS standards. Part of those standards is to use a
ServicesDevice
$ 47,000
Total CCPD Fund Capital & Equipment Replacement
Proposed Annual Program of Services- 2018
46
General Fund
FY 2014 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020
Revenues
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED
$4,547,901 $5,205,437 $5,769,797 $6,185,631 $6,239,780 $6,439,666 $6,708,163 $6,887,289
Property Tax
893,733 697,378 598,586 552,200 292,100 243,100 205,700 123,515
Licenses and Permits
772,621 811,052 953,622 986,799 881,655 869,631 858,591 847,301
Franchise Fees
662,723 751,510 821,227 900,395 930,997 964,299 1,029,571 1,063,015
Sales Tax
551,899 574,558 356,307 361,906 348,793 341,824 344,971 348,168
Fines and Fees
386,879 126,134 - - 581,633 608,896 627,163 645,978
Intergovernmental
236,719 282,956 300,337 279,964 771,024 776,330 796,035 816,299
Charges for Service
2,942 7,829 33,477 30,000 45,000 40,000 40,000 40,000
Interest Income
109,621 88,993 259,315 144,394 115,645 85,144 85,894 86,667
Miscellaneous Income
58,892 73,343 - - - - - -
Grant Revenue
$8,223,930 $8,619,191 $9,092,668 $9,441,289 $10,206,627 $10,368,890 $10,696,088 $10,858,232
Total Revenues
FY 2014 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020
Expenditures
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED
$829,603 $1,030,977 $826,562 $801,974 $616,592 $626,131 $643,889 $653,030
74,282 99,862 159,216 198,268 159,699 385,805 393,232 400,143
Administrative Services
333,767 509,301 478,364 663,244 572,970 677,271 577,204 588,942
Information Services
196,520 176,384 307,245 130,663 125,396 129,988 130,066 133,082
Legal
79,573 80,754 75,421 83,775 79,401 82,013 82,566 84,073
Municipal Court
2,065,028 1,974,596 2,223,459 2,353,452 2,043,136 2,367,813 2,460,519 2,524,901
Police
808,788 865,699 923,247 1,022,642 1,063,274 1,090,360 1,133,607 1,218,361
Emergency Medical Services
- - - - 1,067,598 1,082,563 1,025,214 1,061,449
Fire
403,868 397,770 356,472 423,931 410,616 398,831 421,315 428,317
Streets
294,342 323,438 - - - - - -
Medians
1,020,004 968,919 1,340,468 1,838,826 1,701,392 1,542,115 1,506,352 1,832,480
Parks
503,373 520,979 632,364 678,362 676,246 587,333 669,371 610,789
Recreation
38,805 19,008 26,155 46,178 44,964 47,619 45,619 45,619
Community Events
260,939 - - - - - - -
Planning & Zoning
326,821 562,496 576,508 656,220 492,573 642,283 636,874 645,391
Community Development
392,220 345,775 400,642 451,778 451,591 523,132 530,802 531,066
Finance
81,550 108,065 99,528 148,671 135,771 219,250 215,310 221,876
Facilities Maintenance
$7,709,485 $7,984,023 $8,425,653 $9,497,984 $9,641,218 $10,402,506 $10,471,940 $10,979,519
Total Expenditures
FY 2014 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020
Other Sources (Uses)
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED
$11,000 $11,000 $111,702 $63,000 $63,000 $63,000 $61,500 $61,500
Transfers In
(10,818) - (275,744) (250,000) (707,484) - $- $-
Transfers Out
$182 $11,000 $(164,042) $(187,000) $(644,484) $63,000 $61,500 $61,500
Total Other Sources (Uses)
FY 2014 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020
Fund Balance
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED
$2,530,394 $3,045,021 $3,691,189 $3,833,171 $4,194,162 $4,115,087 $4,144,471 $4,430,119
Beginning fund balance
514,627 646,168 502,973 (243,695) (79,075) 29,384 285,648 (59,787)
Net increase (Decrease)
$3,045,021 $3,691,189 $4,194,162 $3,589,476 $4,115,087 $4,144,471 $4,430,119 $4,370,332
Ending Fund Balance
FY 2014 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020
Fund Balance Detail
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED
Reserve Fund balance
$2,312,845 $2,395,207 $2,527,696 $2,849,395 $2,892,365 $3,120,752 3,141,582 3,293,856
(30% of Total Expenditures)
228,138 228,138 - - - - - -
Assigned Fund Balance
- 200,000 180,000 168,000 156,000 156,000 144,000 132,000
Committed Fund Balance
Unassigned Fund Balance in
504,038 867,844 1,486,466 572,081 1,066,722 867,719 1,144,537 944,476
$3,045,021 $3,691,189 $4,194,162 $3,589,476 $4,115,087 $4,144,471 $4,430,119 $4,370,332
Total Fund Balance
Proposed Annual Program of Services- 2018
48
General Fund Revenue
$12,000,000
GRANT REVENUE
$10,000,000
MISCELLANEOUS INCOME
INTEREST INCOME
$8,000,000
CHARGES FOR SERVICES
$6,000,000
INTERGOVERNMENTAL
FINES AND FEES
$4,000,000
SALES TAX
FRANCHISE FEES
$2,000,000
LICENSES AND PERMITS
$-
PROPERTY TAXES
FY 14FY 15FY 16FY 17FY 17FY 18FY 19FY 20
ActualActualActualBudgetEstimateProposedPlanningPlanning
The largest revenue source in the General Fund The property tax base is calculated by both Denton
is the ad valorem property tax. Property tax County and Tarrant County, since the Town
revenues are calculated by multiplying the tax of Trophy Club has property in both counties.
rate by the property tax base. The tax rate for the Summing both appraised values together amounts
FY18 proposed budget is based on a $0.451442 to the total appraised value for Trophy Club. After
ad valorem tax rate. This rate is the calculated adding both appraisal rolls, the total property value
effective tax rate that would provide the same shows an increase of 10.6% over the prior year
level of revenue on existing properties as FY17.
The ad valorem tax rate is comprised of two home value of $428,799. In FY18, 45 homes are
projected for construction which will continue
Operations component (M&O) that is used to to increase the total assessed value of Trophy
calculate revenue to fund the Town’s General Fund Club, and in turn increase revenues derived from
operations such as Police and administration; property tax. Over the next year the property tax
the second component is the Interest & Sinking base is forecast to increase by 5% over the previous
(I&S) portion that is used to calculate revenue to
pay the Town’s general debt service obligations. of existing properties.
Property Tax Rate History
0.530000
0.518543
0.499300
0.490000
0.484000
0.473000
0.451442
FY 12FY 13FY 14FY 15FY 16FY 17FY 18
Proposed Annual Program of Services- 2018
49
General Fund Revenue
Sales Tax
Sales Tax is the second largest revenue source
in the General Fund. Consumers pay 8.25% in
sales tax in the Town of Trophy Club. Of that,
$1,200,000
the State of Texas charges 6.25% sales tax. Local
$1,000,000
governments have an additional 1.0% sales tax
$800,000
that they automatically receive. The remaining
$600,000
$400,000
use by voters. The 2.0% of sales tax that the Town
$200,000
collects is distributed as follows: the General
$-
Fund receives 1% of the sales tax, 0.5% goes to
fund the Economic Development 4B Fund, 0.25%
goes to the Street Maintenance Sales Tax Fund,
and 0.25% goes to the Crime Control Prevention
District Fund. Included in the sales tax totals are
Sales Tax Breakdown
the Mixed Beverage tax, which amounts to 2.68%
6.25%
of the revenue for this category. The FY18 budget
State of Texas
projects a 3.58% growth in total receipts over the
1.00%
Trophy Club
current year’s estimate. The sales tax revenue is
0.50%
TC Economic Development
dependent on local economic conditions and can
0.25%
Street Maintenance
0.25%
CCPD
of two new restaurants Meat U Anywhere BBQ
8.25%
Total
and Bread Winners & Quarter Bar, which opened
in 2016.
Franchise Fees are the third largest revenue
$1,000,000
source in the General Fund. These fees are
$800,000
charged to gas, electric, telecommunications,
$600,000
solid waste, and cable companies for the use of
$400,000
the Town’s right-of-ways. In September 2015, the
$200,000
Town Council took action to increase the solid
$-
waste franchise fees from 6% to 12% and the
gas franchise from 4% to 5%. They are projected
based on past and current trends and franchisees’
estimates. Franchise fees are projected to decrease
Electric Gas Telecommunications Cable Refuse
1.36% over the FY17 estimate.
Licensing and Permits was the fourth largest
revenue source for the General Fund, but is now the
Licensing and Permits
seventh due to the Town approaching substantial
$800,000
$700,000
build-out. The heavy reduction in revenue derived
$600,000
from licensing and permits is considered when
$500,000
looking to the future. Increased property valuation
$400,000
from new properties on future tax rolls will make
$300,000
$200,000
up for the substantial loss of this revenue source
$100,000
along with increased collections of sales taxes
$0
and franchise fees.This revenue source grouping
contains building and miscellaneous permits,
and is expected to decrease 16.78% from the FY17
estimate.
Proposed Annual Program of Services- 2018
50
General Fund Revenue
Fines and Fees are charges for utilizing a government service or receiving a penalty. The main
revenue sources for Fines and Fees are development related fees, recreational fees, and court related
Franchise Fees
•Development-related fees (composed of P & Z administrative fees, developer fees, zoning fees,
and platting fees) are expected to decrease $3,801 or 36.20% compared to the FY17 estimate due
to oncoming build-out. The majority of revenue received is from developer fees.
•The Municipal Court Fines and Fees
derives its revenues
from citations primarily
$700,000
associated with motor
$600,000
vehicles, misdemeanors,
and code enforcement.
$500,000
$400,000
the Municipal Court have
$300,000
remained fairly constant
$200,000
and are projected to remain
$100,000
steady for the next three
years.$0
FY15 ActualFY16FY17FY17FY18FY19FY20
ActuralBudgetEstimateProposedPlanningPlanning
•Recreation-based revenues
Development-Related Fee TotalMunicipal Court Revenues
stem from the pool,
Recreational RevenuesPolice Revenues
community events, and
Other Fines & Fees
day camp. Pool entry
fee revenue is expected
to increase in FY18. As the population increases, recreation-based revenues are projected to
increase. This revenue source overall is projected to decrease $2,916 or 1.45% over the FY17
estimate.
In general, Fines and Fees are projected to decrease 6,968 or 2.00% from the Fiscal Year 2017 estimate
due to a decrease in development related fees. Fines and Fees are expected to increase over the next
Interest Income
bearing accounts. The Town of Trophy Club maintains an investment policy to ensure the safety of
optimize interest earnings.
Miscellaneous Revenues represent unanticipated revenues as well as minor sources not contained
in other categories. Included in this category are other various non-routine revenues received during the
year. Tower rental and gas well revenues also fall into this category. This revenue category is expected
revenue is projected to decrease $30,501 or 26.37% over the FY17 estimate.
Proposed Annual Program of Services- 2018
51
General Fund Revenue Detail Summary
FY 15 FY 16 FY17 FY17 FY18 FY19 FY20
ActualActualBudgetEstimateProposedPlanningPlanning
Property Tax
5,145,310 5,734,509 6,153,131 6,213,780 6,414,666 6,683,163 6,862,289
Property Taxes
34,924 12,612 15,000 8,000 15,000 15,000 15,000
Property Taxes/Prior Year
25,203 22,677 17,500 18,000 10,000 10,000 10,000
Property Taxes/P & I
$5,205,437 $5,769,797 $6,185,631 $6,239,780 $6,439,666 $6,708,163 $6,887,289
TOTAL PROPERTY TAXES
SALES TAXES
19,982 19,985 24,128 27,747 33,297 39,956 41,954
Mixed Beverage Tax
731,528 801,242 876,267 903,250 931,002 989,615 1,021,061
Sales Tax - General
$751,510 $821,227 $900,395 $930,997 $964,299 $1,029,571 $1,063,015
TOTAL SALES TAXES
FRANCHISE FEES
384,566 400,099 420,214 391,469 387,555 383,679 379,842
Electric
61,845 80,423 91,800 80,000 78,400 76,832 75,295
Gas
51,018 53,902 48,906 51,607 50,556 50,325 49,684
Telecommunications
235,335 219,240 230,518 187,207 183,463 179,794 176,198
Cable
78,289 199,957 195,360 171,371 169,657 167,961 166,281
Refuse
$811,052 $953,622 $986,799 $881,655 $869,631 $858,591 $847,301
TOTAL FRANCHISE FEES
LICENSES AND PERMITS
501,420 421,990 366,000 155,000 121,500 96,250 25,000
Building Permits
- - - 2,100 100 100 100
Fire Permits/Sprinkler
195,958 176,596 186,200 135,000 121,500 109,350 98,415
Miscellaneous Permits
697,378 598,586 $552,200 $292,100 $243,100 $205,700 $123,515
TOTAL LICENSES AND PERMITS
INTERGOVERNMENTAL
26,170 - - - - - -
MUD Service Contract
10,000 - - 581,633 608,896 627,163 645,978
Intergov Trans In MUD
89,964 - - - - - -
Intergov Trans In EDC
$126,134 $- $- $581,633 $608,896 $627,163 $645,978
TOTAL INTERGOVERNMENTAL
GRANT REVENUE
73,343 - - - - - -
Grant Revenue
$73,343 $- $- $- $- $- $-
TOTAL GRANT REVENUE
CHARGES FOR SERVICE
162,122 167,421 158,974 180,000 171,700 173,417 175,151
EMS Runs
1,343 749 - - - - -
CIA Lien Revenues
16,712 25,276 8,000 700 5,000 5,000 5,000
PID Reimbursement
102,779 106,891 112,990 112,990 112,990 116,379 119,871
NISD Contribution
PID Fire Assessment- - - 477,334 486,640 501,239516,276
282,956 300,337 279,964 771,024 776,330 796,035 816,299
TOTAL CHARGES FOR SERVICES
Proposed Annual Program of Services- 2018
52
General Fund Revenue Detail Summary
FY 15 FY 16 FY17 FY17 FY18 FY19 FY20
FINES AND FEES
ActualActualBudgetEstimateProposedPlanningPlanning
1,920 742 1,500 270 1,500 1,000 1,000
P & Z Administrative Fees
139,329 1,925 5,000 - 5,000 5,000 5,000
Developer Fees
300 2,514 - 7,151 - - -
Zoning Fees
619 1,146 1,000 3,080 200 200 200
Platting Fees
5,562 5,480 5,500 16,000 16,000 16,000 16,000
Denton/Tarrant County City
Pledge - EMS
108,245 114,655 108,070 100,000 101,000 102,010 103,030
Municipal Court Fines/Fees
31,288 4,961 4,200 5,425 5,000 5,000 5,000
Municipal Court Child Safety Fees
62,970 69,063 63,580 65,000 65,650 66,307 66,970
Day Camp Programs
11,262 11,708 13,888 11,000 11,110 11,221 11,333
Aquatic Programs
20,984 16,532 14,645 11,000 11,110 11,221 11,333
Pool Concessions
105,261 67,293 79,254 65,000 65,000 66,300 67,626
Pool Entry Fees
37,550 30,146 34,340 35,500 35,855 36,214 36,576
Swim Team Programs
611 510 500 600 500 500 500
Records Management Revenue
2,360 2,570 - - - - -
Golf Cart Registration
11,088 12,227 12,500 9,338 9,000 9,000 9,000
City Vehicle Registration Fees/
Child Safety
7,941 625 - 4,240 - - -
Community Events Revenue
3,912 1,339 1,000 1,000 1,000 1,000 500
Convenience Fees
3,823 3,238 3,500 3,500 3,500 3,500 3,500
Animal Control
268 548 300 789 400 400 400
Misc Police Revenue
14,015 9,085 13,130 9,900 9,999 10,099 10,200
Pool Rentals
5,250 - - - - - -
TC Magazine
$574,558 $356,307 361,906 $348,793 $341,824 $344,971 $348,168
TOTAL FINES AND FEES
INTEREST INCOME
7,829 33,477 30,000 45,000 40,000 40,000 40,000
Interest Income
$7,829$33,477$30,000$45,000$40,000 $40,000 $40,000
TOTAL INTEREST INCOME
MISCELLANEOUS
5,450 19,885 - 4,211 - - -
Auction Sales
2,180 4,231 17,000 5,790 - - -
Donations
25,875 171,729 46,644 25,644 50,144 50,144 50,144
Tower Revenue
28,084 28,388 55,000 13,000 10,000 10,000 10,000
Recreation Rentals
27,404 35,082 25,750 67,000 25,000 25,750 26,523
Miscellaneous Revenue
$88,993$259,315$144,394$115,645$85,144 $85,894 $86,667
TOTAL MISCELLANEOUS
$8,619,190 $9,092,668 $9,441,289 $10,206,627 $10,368,890 $10,696,088 $10,858,232
TOTAL REVENUES
Proposed Annual Program of Services- 2018
53
General Fund Expenditures
Personnel– Total personnel expenditures are expected to increase $841,316 or 11.58% from the
FY17 Budget primarily due to the Town operating the Fire Department under the new agreement
with the MUD . FY18 budget includes a full-time Evidence Custodian for the Police department. Also
included in the FY18 Budget is a $125,000 merit pool to be distributed during the year.
Services and Supplies – The services and supplies budget increased $353,456 or 13.90% from the
FY17 Budget, 8.79% of which are supplemental items. The remainder of the increase is derived from
the new costs associated with Fire operations.
Capital- Capital expenditures include both capital replacement and new capital expenditures. The
capital expenditures budget for the general fund decrease $290,249 or 43.95% from the FY17 Budget
primarily due to the completion of one time capital projects in FY 17.
% Change % Change
FY 2017 FY 2017 FY 2018
(From FY17 (From FY17
BudgetEstimateProposed
Budget)Estimate)
$6,294,967 $6,325,565 $7,136,283
13.36%12.82%
Personnel
2,542,602 2,552,964 2,896,058
13.90%13.44%
Services & Supplies
660,415 762,689 370,166
-43.95%-51.47%
Capital
$9,497,984 $9,641,218 $10,402,506
9.52%7.90%
Total
$12,000,000
$10,000,000
$8,000,000
$6,000,000
$4,000,000
$2,000,000
$-
FY 2014FY 2015FY 2016FY 2017FY 2017FY 2018FY 2019FY 2020
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED
PersonnelServices & SuppliesCapital
Proposed Annual Program of Services- 2018
54
Mission
To provide leadership and direction for the Trophy Club team by utilizing the best management
practices, progressive thinking and planning, as well as promoting a positive public image of the
the Town’s mission by building strong partnerships and deepening community involvement, creating
business-friendly economic development, fostering environmentally sound policies, ensuring the
3FY17
Top Accomplishments for
•Reorganized command structure to eliminate middle management positions,
•
•
to completion.
Council ObjectiveFiscal Year 2018 Departmental Goals
Taking deliberate, targeted action resulting from
•
all situations
•Progress PD30 & PD25 developments
like approach to Town operations and budget
•Hold biannual offsite Management Team
prioritization
meetings, and one professional development
event
•Coordinate with Denton and Tarrant County
Operating a limited government with maximum
elections to hold May elections at the new
transparency.
Town Hall facility
Proposed Annual Program of Services- 2018
55
FINANCIAL SUMMARY
20142015 201620172017 FY 2018 % Change
FY FY FY FY FY
PROPOSED(Bud. vs. Pro)
ACTUALACTUALACTUALBUDGETESTIMATE
$507,521
$682,554 $910,155 $681,583 $619,236 $499,378 -9%
Personnel
Services &
118,610
147,049 120,822 144,978 182,738 117,214 26%
Supplies
$626,131
$829,603 $1,030,974 $826,561 $801,974 $616,592 -3%
TOTAL
PERFORMANCE MATRIX
FY 2014 FY 2015 FY 2016 FY 2017 FY 2018
Workload Measures
ACTUALACTUALACTUALACTUALESTIMATE
3452505050
# of weekly updates for the Town Council
# of recognitions from local, state, national,
64444
and media organizations
FY 2014 FY 2015 FY 2016 FY 2017 FY 2018
Performance Measure:
ACTUALACTUALACTUALACTUALGOAL
Open Records Requests (ORRs) Turnaround
-67.19%78.00%83.98%75.00%
Percent of ORRs completed within 5 Days
- 4.143.253.43 < 5.00
Average # of Days to Process
334192202181120
# of ORRs Processed
State law requires that municipal governments provide ORRs back
Explanation
to the requester within 10 business days.
Council ObjectiveOperating a limited government with maximum transparency.
Measure
business days.
PERSONNEL SCHEDULE
2017 20172018
FY FY FY
POSITION TITLE
BUDGETESTIMATEPROPOSED
1.00 1.00 1.00
TOWN MANAGER
1.00 1.00 0.00
ASSISTANT TOWN MANAGER/CFO
1.00 1.00 1.00
TOWN SECRETARY
1.00 1.00 1.00
EXECUTIVE SECRETARY
1.00 0.00 0.00
PIO/MARKETING MANAGER
5.00 4.00 3.00
TOTAL FTEs
Proposed Annual Program of Services- 2018
56
FY 2014 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED
Personnel
$489,071 $675,545 $507,107 $454,126 $365,982 $415,264 $434,244 $440,429
Salaries
- - - - 500 - - -
Overtime
1,583 1,883 1,175 1,218 195 310 430 550
Longevity
7,200 4,000 3,000 2,250 4,500 - - -
Stipend
93,378 126,385 79,022 71,725 56,616 50,645 51,672 52,720
Retirement
34,842 43,011 40,310 46,391 29,306 10,550 10,550 10,550
Medical Insurance
2,828 2,975 3,137 2,795 1,323 797 797 797
Dental Insurance
654 606 533 239 146 90 90 90
Vision Insurance
2,840 2,954 3,200 2,318 1,654 1,613 1,613 1,613
Life Insurance & Other
27,690 31,152 26,388 23,254 21,617 16,120 16,304 16,492
Social Security Taxes
7,207 9,737 7,060 6,635 5,248 4,401 4,490 4,582
Medicare Taxes
1,247 2,024 878 684 166 513 513 513
Unemployment Taxes
1,377 1,459 1,088 1,151 911 768 784 799
Workers' Compensation
105 113 - - 1,248 - - -
Pre-Employment Physical/Testing
12,039 7,660 6,054 6,000 4,125 6,000 6,000 6,000
Auto Allowance
493 652 2,632 450 5,841 450 450 450
Employee Relations
$682,554 $910,155 $681,583 $619,236 $499,378 $507,521 $527,937 $535,585
Total Personnel
Services/Supplies
$8,911 $5,925 $6,117 $42,000 $7,195 $225 $225 $225
Professional Outside Services
- 13,050 - - - - - -
TC Magazine
1,628 1,750 2,912 2,660 3,635 3,325 3,360 3,700
Records Management
6,634 9,788 5,438 11,000 2,963 - - -
Newsletter/Year-In-Review
16,351 12,685 36,098 20,100 7,500 15,000 15,450 15,915
Elections
2,000 - - - - - - -
Meals on Wheels
2,302 3,089 10,256 5,900 6,750 5,000 5,150 5,305
Advertising
144 1,027 864 1,424 1,200 4,200 3,725 3,725
Printing
3,665 3,893 3,499 5,055 1,542 2,180 2,330 2,262
Schools & Training
200 - - - 3,188 1,800 1,800 1,800
Telephone
4,326 3,891 3,590 2,700 750 - - -
Communications/Pagers/Mobiles
1,652 1,577 1,473 1,800 12,410 16,695 16,760 16,895
Independent Labor
15,096 20,533 17,845 21,527 3,124 4,495 4,900 5,010
Dues & Membership
6,450 5,466 2,644 6,794 1,345 2,924 3,044 2,949
Travel & Per Diem
3,949 4,555 2,755 8,176 1,500 2,000 1,000 1,000
Meetings
2,672 1,814 811 2,000 1,464 1,464 1,464 1,464
1,727 1,318 2,072 1,764 866 250 251 252
Postage
199 25 988 164 20,557 23,344 20,994 21,144
Publications/Books/Subscriptions
23,419 13,674 21,535 22,949 1,300 - - -
Mayor/Council Expense
- - - - 400 1,000 500 500
Small Equipment
1,943 465 - 200 - - - -
Furniture/Equipment <$5,000
42,495 14,333 15,266 10,000 25,000 25,000 25,000 25,000
Contingency Expense
1,287 1,966 10,816 7,100 5,100 - - -
Miscellaneous Expense
- - - 9,425 9,425 9,708 9,999 10,299
Incentive Program
$147,049 $120,822 $144,978 $182,738 $117,214 $118,610 $115,952 $117,445
Total Services/Supplies
$829,603 $1,030,974 $826,561 $801,974 $616,592 $626,131 $643,889 $653,030
Total Expenditures
Proposed Annual Program of Services- 2018
57
Legal
Mission
To assist the Town of Trophy Club in achieving its goals and objectives by providing legal services
practices.
Top 3 Accomplishments for FY17
•Negotiated and executed Interlocal
Agreement to operate the Fire Department
•Provided legal services and assistance
during a period of transition in many
departments, including Legal
•Provided legal support during Town
Manager resignation, search and hiring
of new Town Manager
Proposed Annual Program of Services- 2018
58
FINANCIAL SUMMARY
20142015 2016201720172018
% Change
FY FY FY FY FY FY
(Bud. vs. Pro)
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSED
$155,337 $160,259 $220,324 $- $- $- NA
Personnel
41,183 16,125 86,921 130,663 125,396 129,988 -1%
Services & Supplies
$196,520 $176,384 $307,245 $130,663 $125,396 $129,988 -1%
TOTAL
PERFORMANCE MATRIX
FY 2014 FY 2015 FY 2016 FY 2017 FY 2018
Workload Measures
ACTUALACTUALACTUALESTPROJ
# of Ordinances/Resolutions/documents
260250118225100
reviewed/prepared
1,5101,5001,8611,9001,900
# of Requests for general legal research/advice
4040545050
# of Agendas reviewed
336300328287300
# of cases prosecuted
PERSONNEL SCHEDULE
2017 20172018
FY FY FY
POSITION TITLE
BUDGETESTIMATEPROPOSED
0.000.000.00
TOWN ATTORNEY
0.000.000.00
TOTAL FTEs
Proposed Annual Program of Services- 2018
59
FY 2014 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020
LEGAL
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED
Personnel
$115,964 $117,433 $168,093 $- $- $- $- $-
Salaries
968 1,058 1,148 - - - - -
Longevity
1,800 750 750 - - - - -
Stipend
20,860 24,900 33,849 - - - - -
Retirement
5,334 5,570 3,906 - - - - -
Medical Insurance
364 389 280 - - - - -
Dental Insurance
81 81 55 - - - - -
Vision Insurance
692 693 497 - - - - -
Life Insurance & Other
7,129 7,388 8,873 - - - - -
Social Security Taxes
1,722 1,728 2,440 - - - - -
Medicare Taxes
207 9 171 - - - - -
Unemployment Taxes
216 261 262 - - - - -
Workers' Compensation
$155,337 $160,259 $220,324 $- $- $- $- $-
Total Personnel
Services/Supplies
$33,024 $6,632 $79,365 $122,000 $118,200 $126,000 $126,120 $129,000
Professional Outside Services
270 299 - - - - - -
Schools & Training
7 - - - - - - -
Telephone
614 466 392 - - - - -
Communications/Pagers/Mobiles
315 465 - - - - - -
Dues & Membership
559 1,376 - - - - - -
Travel & Per Diem
147 117 223 130 203 250 100 100
- 60 25 50 50 50 50 50
Postage
6,247 6,709 6,916 8,383 6,852 3,588 3,696 3,807
Publications/Books/Subscriptions
- - - 100 91 100 100 125
Miscellaneous Expense
$41,183 $16,125 $86,921 $130,663 $125,396 $129,988 $130,066 $133,082
Total Services/Supplies
$196,520 $176,384 $307,245 $130,663 $125,396 $129,988 $130,066 $133,082
Total Expenditures
Proposed Annual Program of Services- 2018
60
Police
Mission
To promote and maintain a safe and peaceful community and enforce all laws without prejudice or bias,
utilizing proactive partnerships to anticipate and meet the challenges of our changing environment.
We will accomplish this mission by standing committed to a standard of excellence and maintaining
that we are accountable for our actions to one another and the community we serve.
Top 3 Accomplishments for FY17
•Trophy Club is ranked the "Safest City" in Texas by SafeWise
•Obtained recognition by the Texas Chiefs of Police Association
•Increased community outreach programs through the use of social
media, volunteer, and direct programming
Council ObjectiveFiscal Year 2018 Departmental Goals
•Increase volunteer involvement with the COP
program
Exceeding high standards for public safety and
•Decrease response times to 2:00
low crime rates
•Work with NISD to develop and teach a
leadership class for students
Proposed Annual Program of Services- 2018
61
FINANCIAL SUMMARY
20142015 2016201720172018% Change
FY FY FY FY FY FY
(Bud. vs. Pro)
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSED
$1,785,362 $1,707,897 $1,860,105 $2,056,122 $1,697,205 $2,095,133 2%
Personnel
Services &
230,562 262,540 315,993 261,330 271,286 233,680 -11%
Supplies
49,105 4,160 47,362 36,000 74,645 39,000 8%
Capital
$2,065,028 $1,974,594 $2,223,459 $2,353,452 $2,043,136 $2,367,813 1%
TOTAL
PERFORMANCE MATRIX
FY 2014 FY 2015 FY 2016 FY 2017 FY 2018
Performance Measure - Volunteer Hours
ACTUALACTUALACTUALESTGOAL
# of citizen volunteer hours with the Police
3,4074,7092,114806*2,000
Department
Utilization of volunteers saves the Town and Trophy Club tax
Explanationpayers money, as well as increases the service level that the police
can provide.
Council ObjectiveExceed high standards for public safety and low crime rate.
It is the Town’s goal to utilize the citizen volunteers for at least
Measure
2,000 hours for FY18.
FY 2014 FY 2015 FY 2016 FY 2017 FY 2018
Performance Measure -Police Response Time
ACTUALACTUALACTUALACTUALGOAL
(Priority 1 Calls)
Average response time for calls for assistance
1.94 Min1.88 Min1.81 Min2.44 Min< 2.00 Min
(Min)
Lower response time is commonly associated with community
Explanationsecurity and citizens' satisfaction. Priority 1 calls are those
deemed critical.
Council ObjectiveExceed high standards for public safety and low crime rate.
It is the Town’s goal to have under a 2 minute average response
Measure
time for priority 1 calls.
* In FY 2017 the Volunteer hours was down due to the lack of a facility and the Citizen patrol vehicle (COP) taken out of service.
The PD has worked with the TCEVA and the Town Manager to increase these hours and meet our FY 2018 goals.
Proposed Annual Program of Services- 2018
62
PERSONNEL SCHEDULE
FY 2017 FY 2017 FY 2018
POSITION TITLE
BUDGETESTIMATEPROPOSED
1.001.001.00
POLICE CHIEF
1.001.001.00
POLICE LIEUTENANT
1.001.001.00
CID SERGEANT
4.004.004.00
POLICE SERGEANT
ANIMAL CONTROL/PUBLIC SERVICE
1.001.001.00
OFFICER
1.001.001.00
DETECTIVE/JUVENILE INVESTIGATOR
2.002.002.00
SRO
10.0010.0010.00
POLICE OFFICER
0.500.501.00
INVESTIGATIVE ASSISTANT
1.001.001.00
POLICE ADMINISTRATIVE ASSISTANT
0.000.001.00
EVIDENCE CUSTODIAN
3.153.153.15
SEASONAL SCHOOL CROSSING GUARD
25.6525.6527.15
TOTAL FTEs
FY 2014 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020
Police
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED
Personnel
$1,208,716 $1,165,261 $1,275,122 $1,454,558 $1,210,346 $1,488,834 $1,517,681 $1,547,105
Salaries
56,032 55,386 80,503 55,000 66,542 55,000 55,000 55,000
Overtime
11,828 12,073 11,105 6,973 6,005 8,298 9,837 11,376
Longevity
24,900 16,600 15,750 16,500 10,600 - - -
Stipend
14,049 12,297 11,929 9,300 9,113 9,300 9,300 9,300
24,890 19,836 23,658 - - - - -
Holiday Pay
183,548 167,155 172,155 190,667 162,397 191,386 195,106 198,897
Retirement
109,937 109,093 107,728 148,525 90,678 163,972 163,972 163,972
Medical Insurance
9,150 8,645 9,198 10,181 7,451 11,428 11,428 11,428
Dental Insurance
2,165 1,891 1,842 1,194 1,010 1,389 1,389 1,389
Vision Insurance
9,769 8,967 10,137 8,481 6,622 8,875 8,875 8,875
Life Insurance & Other
79,741 76,509 84,510 93,480 76,343 94,862 96,570 98,311
Social Security Taxes
18,649 17,894 19,866 22,349 18,239 22,504 22,944 23,393
Medicare Taxes
5,594 1,208 5,955 4,549 981 5,175 5,175 5,175
Unemployment Taxes
23,699 31,310 24,469 31,165 24,652 31,410 32,037 32,675
Workers' Compensation
Pre-Employment
714 2,537 4,992 2,000 4,951 1,500 1,500 1,500
Physicals/Testing
1,979 1,235 1,186 1,200 1,275 1,200 1,200 1,200
Clothing Allowance
$1,785,362 $1,707,897 $1,860,105 $2,056,122 $1,697,205 $2,095,133 $2,132,014 $2,169,596
Total Personnel
Proposed Annual Program of Services- 2018
63
FY 2014 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020
Police
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED
$- $8,370 $40,491 $14,833 $15,133 $7,000 $5,250 $3,750
Professional Outside Services
- 277 925 1,000 1,500 - - -
Records Management
148 154 4,976 6,000 5,700 2,000 2,000 4,000
Advertising
339 590 779 700 500 700 600 800
Printing
6,693 4,774 12,422 9,900 7,799 9,800 10,150 9,900
Schools & Training
15,953 15,591 14,781 13,400 13,250 - - -
Electricity
1,203 835 823 1,040 992 - - -
Water
221 - - - - - - -
Telephone
9,654 10,347 15,063 16,472 13,759 14,700 14,800 14,900
Communications/Pagers/Mobiles
6,457 16,374 7,287 8,000 9,500 - - -
Building Maintenance
30,551 20,808 37,375 20,000 42,002 26,400 27,750 25,250
Vehicle Maintenance
3,813 3,357 4,579 3,700 950 4,425 4,050 2,950
Equipment Maintenance
- 197 - - - - - -
Cleaning Services
981 4,475 12,424 10,600 13,200 9,900 9,900 9,300
Qualifying Expenses
- 1,000 54 2,000 2,153 - - -
Emergency Management
51,141 36,816 32,369 31,000 30,447 42,000 44,000 46,000
Dispatch - Denton County
4,710 4,450 2,750 7,000 9,200 6,000 6,000 12,000
Independent Labor
1,702 985 1,707 2,655 2,710 2,505 2,855 2,705
Dues & Membership
5,024 7,906 8,089 10,500 10,000 9,000 9,500 9,000
Travel & Per Diem
153 451 1,064 500 516 600 600 600
Meetings
2,087 3,677 3,886 2,350 2,700 2,100 1,650 1,650
1,099 407 461 550 500 550 550 550
Postage
1,296 226 537 1,600 1,600 1,000 1,600 1,000
Publications/Books/Subscription
48,207 27,205 26,010 31,680 26,775 40,000 44,000 46,000
Fuel
14,319 24,261 22,304 16,400 17,000 22,900 20,900 20,300
Uniforms
2,268 6,826 1,530 - - - - -
Protective Clothing
6,041 8,416 6,376 6,900 6,300 5,000 5,500 5,500
Investigative Materials
- - - 750 - - - -
Golf Cart Stickers
4,772 5,708 5,104 6,500 6,500 6,500 7,250 7,250
Animal Control
4,382 15,118 26,904 2,300 11,000 1,900 3,400 2,700
Small Equipment
479 2,640 385 - - - 2,000 2,000
Furniture/Equipment <$5,000
2,832 3,066 2,308 2,300 2,500 - - -
Maintenance Supplies
750 2,391 6,096 1,500 1,500 2,000 2,000 2,000
Miscellaneous Expense
3,286 24,844 16,138 29,200 15,600 16,700 16,700 16,700
Programs & Special Projects
$230,562 $262,540 $315,993 $261,330 $271,286 $233,680 $243,005 $246,805
Total Services/Supplies
Capital
$49,105 $4,160 $47,362 $36,000 $74,645 $39,000 $85,500 $108,500
Capital Outlay
$49,105 $4,160 $47,362 $36,000 $74,645 $39,000 $85,500 $108,500
Total Capital
$2,065,028 $1,974,594 $2,223,459 $2,353,452 $2,043,136 $2,367,813 $2,460,519 $2,524,901
Total Expenditures
Proposed Annual Program of Services- 2018
64
Emergency Medical Services & Fire
Mission
by providing a safe and secure environment to all Town residents as well as developing strong
partnerships and community involvement.
Top 3 Accomplishments for FY17
•The Trophy Club Fire Department has developed Standard Operating Procedures including a
process by which the procedures are reviewed and updated each year with input from all levels
within the department. SOPs ensure that the entire department understands their roles and
responsibilities and act together as a single cohesive group both on emergency scenes and how we
•
on May 4th we responded to the Plantation Oaks apartments where an apartment building was on
declared under control with no further loss to the structure. The men and women of your Trophy
Club Fire Department proved that we are prepared to handle emergencies within our community.
•
made a leap forward in how we serve our customers having cardiac issues. With the addition of the
at Baylor Grapevine from the back of our ambulance or from inside a residents home. This can
greatly reduce wait time while the teams prepare for a needed surgical intervention and often our
Council ObjectiveFiscal Year 2018 Departmental Goals
•EMS preplans for special events & high hazards
•Decrease the call to balloon/call to needle time for MI and stroke patients
•Determine current response times at 90% and establish a response time
benchmark
•Increase CPR save rates and ROSC
•Improve the marketing tactics for public education events
Exceeding high
•Improved training for staff conducting public education
standards for public
•Increase amount of hands on training
safety and low crime
•Determine current response times at 90% and establish a response time
rates
benchmark
•Increase the number of critical tasks that can be accomplished on EMS and
•Create response standards for all call types
•Pre-plan for 2 special events & 2 high hazard facilities
•
Proposed Annual Program of Services- 2018
65
In FY 2017 the Town was contracted by the MUD to administer Fire operations.
FINANCIAL SUMMARY
20142015 2016201720172018% Change
FY FY FY FY FY FY
EMS
(Bud. vs. Pro)
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSED
Personnel
$711,887 $745,108 $799,459 $840,582 $824,570 $822,435 -2%
Services & Supplies 64,208 79,772 107,702 150,060 145,532 165,258 10%
Capital 32,693 40,818 16,086 32,000 93,172 102,667 221%
TOTAL $808,786 $865,697 $923,248 $1,022,642 $1,063,274 $1,090,360 7%
FINANCIAL SUMMARY
20142015 2016201720172018
% Change
FY FY FY FY FY FY
Fire
(Est. vs. Pro)
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSED
Personnel
$- $- $- $- $819,872 $839,693 2%
Services & Supplies - - - - 202,829 242,870 20%
Capital - - - - 44,898 - -100%
TOTAL $- $- $- $- $1,067,598 $1,082,563 1%
PERSONNEL SCHEDULE
2017 20172018
FY FY FY
POSITION TITLE
BUDGETESTIMATEPROPOSED
0.50 0.50 1.00
FIRE CHIEF
1.50 1.50 3.00
FIRE CAPTAIN
1.50 1.50 3.00
DRIVER/ENGINEER
4.50 4.50 9.00
FIREFIGHTER/PARAMEDIC
0.30 0.30 1.04
PART-TIME FIREFIGHTERS
8.30 8.30 17.04
TOTAL FTEs
Proposed Annual Program of Services- 2018
66
In FY 2017 the Town was contracted by the MUD to administer Fire operations.
PERFORMANCE MATRIX
FY 2014 FY 2015 FY 2016 FY 2017 FY 2018
Workload Measures
ACTUALACTUALACTUALESTPROJ
395463447475480
EMS alarms responded to
---377380
Fire alarms responded to
242232296318320
Medical transports completed
Continuing education training
8047742,3032,1002,000
hours (total employees)
Performance Measure - response
FY 2014 FY 2015 FY 2016 FY 2017 FY 2018
ACTUALACTUALACTUALESTGOAL
time
EMS average response time (in-
5:355:425:005:31 < 6:00
district)
Response time to EMS alarms in
62%56%94%76%75%
less than six minutes
Fire average response time (in-
---5:44 < 6:00
district)
---55%75%
less than six minutes
The quicker emergency responders can arrive the quicker life
saving support can be given. This number not only affects
Explanation
the number of lives saved but also insurance rates within the
Town.
Council ObjectiveExceed high standards for public safety and low crime rate.
It is the Town’s goal to respond to in district EMS and Fire
Measure
alarms in less than six minutes.
FY 2014 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020
EMS
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED
Personnel
$455,011 $477,487 $512,086 $551,224 $531,565 $548,375 $559,065 $569,970
Salaries
40,075 41,515 58,919 50,237 65,773 50,122 50,122 50,122
Overtime
4,655 5,291 5,730 5,618 5,599 5,879 6,419 6,959
Longevity
9,150 11,250 9,750 12,000 6,313 - - -
Stipend
5,119 5,129 5,140 5,400 5,609 4,950 4,950 4,950
13,290 14,461 14,718 - 14,718 - - -
Holiday Pay
75,410 75,464 73,242 80,264 76,213 79,810 81,318 82,855
Retirement
54,500 57,450 58,498 68,414 61,223 63,384 63,384 63,384
Medical Insurance
4,154 4,381 4,620 4,797 4,286 4,285 4,285 4,285
Dental Insurance
824 768 858 479 425 433 433 433
Vision Insurance
3,861 3,828 4,140 3,684 2,818 3,674 3,674 3,674
Life Insurance & Others
30,189 31,805 33,612 37,974 33,214 36,920 37,616 38,325
Social Security Taxes
7,062 7,440 7,863 9,055 7,784 8,634 8,797 8,963
Medicare Taxes
1,648 (5) 1,514 1,467 194 1,424 1,424 1,424
Unemployment Taxes
6,768 8,425 7,969 9,969 7,887 9,945 10,144 10,347
Workers' Compensation
171 421 800 - 949 4,600 4,738 4,880
Pre-Employment Physicals/Testing
$711,887 $745,108 $799,459 $840,582 $824,570 $822,435 $836,369 $850,571
Total Personnel
Proposed Annual Program of Services- 2018
67
In FY 2017 the Town was contracted by the MUD to administer Fire operations.
FY 2014 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020
EMS
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED
Services/Supplies
$- $- $2,231 $15,000 $2,000 $- $- $-
Professional Outside Services
14,989 13,942 21,004 18,000 22,750 23,432 24,603 28,294
Collection Fees
3,194 931 608 1,065 1,065 1,065 1,097 1,129
Hazmat Disposal
- 82 2,486 2,000 1,780 3,000 3,000 3,000
Radios
1,150 814 2,476 5,805 5,805 4,508 2,705 3,455
Schools & Training
6,960 6,920 5,766 7,400 7,400 8,140 8,954 9,849
Electricity
1,353 1,575 1,925 2,600 3,575 4,648 5,577 6,135
Water
7 - - - - - - -
Telephone
2,658 1,984 4,558 3,247 4,267 6,500 6,600 6,700
Communications/Pagers/Mobiles
326 812 657 2,000 2,779 2,000 3,000 4,000
Building Maintenance
5,424 6,437 4,979 9,200 10,600 15,645 19,863 20,459
Vehicle Maintenance
799 4,835 315 10,900 10,000 10,096 9,096 9,096
Equipment Maintenance
- 2,180 1,746 2,500 4,500 13,430 8,599 8,617
Emergency Management
1,295 2,216 2,472 2,550 2,029 2,723 2,859 3,388
Dispatch - Denton County
1,727 651 1,249 1,634 2,399 3,879 3,009 3,879
Dues & Membership
1,767 2,210 2,728 3,536 3,535 7,412 8,119 7,833
Flags & Repairs
636 605 2,115 2,325 2,000 3,910 3,910 3,910
Travel & Per Diem
28 33 - 100 100 750 515 530
Meetings
- - - 1,850 1,270 1,700 1,977 1,754
Safety Programs
- - - 870 870 - 870 -
Inspection Fees
180 117 252 225 500 500 507 515
12 159 45 100 100 100 100 100
Postage
- - - 3,913 3,900 300 300 300
Publications/Books/Subscriptions
5,714 5,776 3,452 5,520 5,520 8,987 9,256 9,534
Fuel
2,698 2,403 8,661 9,500 9,438 6,687 5,297 5,451
Uniforms
3,024 6,959 12,799 12,750 12,750 8,007 8,001 8,500
Medical Control
2,579 3,442 5,482 5,000 8,000 7,920 8,157 8,401
Pharmacy
1,078 1,125 1,084 2,300 2,300 2,820 2,904 2,991
Oxygen
5,949 8,283 7,791 6,140 10,000 11,400 11,742 12,094
Disposable Supplies
- 4,787 9,817 11,505 3,000 3,900 1,800 1,800
Small Equipment
- 91 - 300 300 300 309 318
Maintenance Supplies
663 404 1,003 225 1,000 1,500 1,545 1,591
Miscellaneous Expense
$64,208 $79,772 $107,702 $150,060 $145,532 $165,258 $164,271 $173,623
Total Services/Supplies
Capital
$32,693 $40,818 $16,086 $32,000 $93,172 $102,667 $132,967 $194,167
Capital Outlay
$32,693 $40,818 $16,086 $32,000 $93,172 $102,667 $132,967 $194,167
Total Capital
$808,786 $865,697 $923,248 $1,022,642 $1,063,274 $1,090,360 $1,133,607 $1,218,361
Total Expenditures
In FY 2017 the Town was contracted by the MUD to administer Fire operations.
Proposed Annual Program of Services- 2018
68
FY 2014 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020
Fire
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED
Personnel
$- $- $- $- $531,565 $558,792 $569,691 $580,808
Salaries
- - - - 65,773 50,122 50,122 50,122
Overtime
- - - - 5,599 5,879 6,419 6,959
Longevity
- - - - 6,313 - - -
Stipend
- - - - 5,609 4,950 4,950 4,950
- - - - - - - -
Holiday Pay
- - - - 76,213 81,248 82,785 84,351
Retirement
- - - - 61,223 62,650 62,650 62,650
Medical Insurance
- - - - 4,286 4,285 4,285 4,285
Dental Insurance
- - - - 425 433 433 433
Vision Insurance
- - - - 2,818 3,746 3,746 3,746
Life Insurance & Others
- - - - 33,214 37,565 38,275 38,997
Social Security Taxes
- - - - 7,784 8,785 8,951 9,120
Medicare Taxes
- - - - 194 1,424 1,424 1,424
Unemployment Taxes
- - - - 7,887 10,139 10,341 10,548
Workers' Compensation
- - - - 8,785 4,600 4,738 4,880
Pre-Employment Physicals/Testing
- - - - 2,184 5,075 6,000 6,000
Tuition Reimbursement
$- $- $- $- $819,872 $839,693 $854,810 $869,273
Total Personnel
In FY 2017 the Town was contracted by the MUD to administer Fire operations.
Proposed Annual Program of Services- 2018
69
FY 2014 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020
Fire
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED
Services/Supplies
$- $- $- $- $2,504 $- $- $-
Professional Outside Services
- - - - 2,506 6,943 7,104 7,265
Software & Support
- - - - 250 500 500 500
Advertising
- - - - 495 250 257 265
Printing
- - - - 7,880 15,670 3,735 1,800
Schools & Training
- - - - 7,400 8,140 8,954 9,849
Electricity
- - - - 3,575 4,648 5,577 6,135
Water
- - - - 11,089 13,245 8,894 8,894
Communications/Pagers/Mobiles
- - - - 13,500 16,750 17,215 17,693
Building Maintenance
- - - - 26,500 46,000 47,380 48,802
Vehicle Maintenance
- - - - 12,000 17,240 17,756 17,237
Equipment Maintenance
- - - - 1,919 1,000 - -
Emergency Management
- - - - 2,376 2,723 2,859 3,288
Dispatch - Denton County
- - - - 16,000 19,295 1,000 1,000
Dues & Membership
- - - - 3,311 3,500 - -
Flags & Repairs
- - - - 1,500 7,066 - -
Travel & Per Diem
- - - - 3,375 - - -
Safety Programs
- - - - 815 250 258 265
- - - - - 1,400 1,400 1,400
Printer Supplies
- - - - 51 50 52 54
Postage
- - - - 350 350 360 372
Publications/Books/Subscriptions
- - - - 21,111 13,613 - -
Fuel
- - - - 11,000 6,687 5,548 5,715
Uniforms
- - - - 29,264 30,200 13,490 32,839
Safety Equipment/Protective Clothing
- - - - 14,600 5,000 5,150 5,305
Small Equipment
- - - - - 1,100 1,133 1,167
Hardware
- - - - 1,000 1,500 1,545 1,592
Maintenance Supplies
- - - - 2,000 6,000 6,180 6,365
Miscellaneous Expense
- - - - 6,458 13,750 14,057 14,374
Programs & Special Projects
$- $- $- $- $202,829 $242,870 $170,404 $192,176
Total Services/Supplies
Capital
$- $- $- $- $44,898 $- $- $-
Capital Outlay
$- $- $- $- $44,898 $- $- $-
Total Capital
$- $- $- $- $1,067,598 $1,082,563 $1,025,214 $1,061,449
Total Expenditures
In FY 2017 the Town was contracted by the MUD to administer Fire operations.
Proposed Annual Program of Services- 2018
70
Streets
Mission
To provide a safe, clean, and well-maintained roadway system to the residents of Trophy Club.
FY17
Top Accomplishment for
•Completed the Veterans Memorial and Harmony
Park parking lot projects
•Repainted various crosswalks
•Installed temporary parking in front of Town
Hall
Council ObjectiveFiscal Year 2018 Departmental Goals
•Finish & accept Indian Creek & Phoenix Drive,
Maintaining and improving street and storm Indian Creek & Phoenix Drive, bid out Trophy
drainage infrastructureClub Drive
•Work with Communication & Special Event
Maintaining Town assets, services, and Code of Manager to create an app for reporting needed
Ordinances that preserve the natural beauty of street repairs
Trophy Club•Inspect, clean & repair drainage inlets & outfall
structures twice annually
•Repaint all striping within Town limits
Exceeding high standards for public safety and
•
low crime rates.
Proposed Annual Program of Services- 2018
71
FINANCIAL SUMMARY
20142015 2016201720172018% Change
FY FY FY FY FY FY
(Bud. vs. Pro)
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSED
$234,485 $188,757 $193,437 $242,793 $234,240 $206,432 -15%
Personnel
Services &
169,383 153,831 163,035 181,138 176,376 192,399 6%
Supplies
- 55,181 - - - - N/A
Capital
$403,868 $397,770 $356,474 $423,931 $410,616 $398,831 -6%
TOTAL
PERFORMANCE MATRIX
FY 2014 FY 2015 FY 2016 FY 2017 FY 2018
Workload Measures
ACTUALACTUALACTUALESTPROJ
93 95104.5105105
Streets sweeping (curb miles)
39,500 41,50041,00041,00040,000
Striping (linear feet)
400215 36142300
Concrete placed/poured (cubic yards)
Ratio of lane miles of street maintained
30:0130:01 45:145:145:1
per employee
PERSONNEL SCHEDULE
2017 20172018
FY FY FY
POSITION TITLE
BUDGETESTIMATEPROPOSED
1.00 1.00 0.80
PROJECT MANAGER
1.00 1.00 0.80
STREETS SUPERVISOR
1.00 1.00 1.00
FACILITY MAINTENANCE
3.00 3.00 2.60
TOTAL FTEs
Proposed Annual Program of Services- 2018
72
FY 2014 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020
Streets
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED
Personnel
$156,796 $129,912 $136,318 $175,157 $170,484 $144,414 $147,303 $150,249
Salaries
1,111 1,859 1,525 3,000 1,082 3,000 3,000 3,000
Overtime
1,894 1,961 1,748 1,928 1,928 826 946 1,066
Longevity
4,086 2,015 1,710 1,500 1,850 - - -
Stipend
23,872 18,906 18,327 23,860 23,135 19,268 19,659 20,057
Retirement
21,498 18,053 16,667 16,334 16,650 18,479 18,479 18,479
Medical Insurance
1,580 1,281 1,438 1,759 1,752 1,854 1,854 1,854
Dental Insurance
330 273 271 182 181 178 178 178
Vision Insurance
1,318 1,091 1,143 1,129 1,004 940 940 940
Life Insurance & Other
9,339 7,676 8,160 11,165 10,379 9,191 9,377 9,568
Social Security Taxes
2,184 1,795 1,908 2,633 2,425 2,149 2,193 2,238
Medicare Taxes
848 (1) 540 513 144 445 445 445
Unemployment Taxes
9,453 3,927 3,473 3,633 2,875 5,688 5,801 5,917
Workers' Compensation
176 10 207 - 351 - - -
Pre-Employment Physicals/Testing
$234,485 $188,757 $193,437 $242,793 $234,240 $206,432 $210,175 $213,991
Total Personnel
Services/Supplies
$5,522 $- $2,419 $5,000 $- $- $- $-
Professional Services-PID Utility
200 - - - - - - -
Advertising
- 785 76 1,400 1,224 1,224 1,224 1,224
Schools & Training
155,159 145,878 149,454 162,750 165,000 181,500 199,650 203,643
Electricity
(0) - 599 - 1,289 - - -
Water
15 - - - - - - -
Telephone
2,427 1,877 2,025 1,837 2,553 1,900 2,000 2,100
Communications/Pagers/Mobiles
126 - 9 - - - - -
Vehicle Maintenance
2,159 1,019 2,296 3,050 2,338 3,000 3,000 3,000
Equipment Maintenance
- - 58 - 330 - - -
Signs & Markings
179 294 403 642 428 642 642 642
Dues & Membership
- 592 - 1,269 - 1,228 1,269 812
Travel & Per Diem
75 - 109 150 150 150 150 150
Meetings
356 117 532 300 450 300 300 300
3 2 0 100 100 100 100 100
Postage
1,645 1,655 2,877 3,140 2,355 2,355 2,805 2,355
Uniforms
1,517 1,612 2,178 1,500 159 - - -
Small Tools
$169,383 $153,831 $163,035 $181,138 $176,376 $192,399 $211,140 $214,326
Total Services/Supplies
Capital
$- $55,181 $- $- $- $- $- $-
Capital Outlay
$- $55,181 $- $- $- $- $- $-
Total Capital
$403,868 $397,770 $356,474 $423,931 $410,616 $398,831 $421,315 $428,317
Total Expenditures
Proposed Annual Program of Services- 2018
73
Parks
Mission
To preserve and enhance the Town of Trophy Club's exceptional quality of life through the planning,
maintaining, and landscaping of the parks and public areas. The Parks Department reinforces the
Town's mission by ensuring a healthy, picturesque, and environmentally sound community.
3FY17
Top Accomplishments for
•Eliminated parks supervisory position in
exchange for a Parks Maintenance Worker
position which results in more productivity and
salary savings
•
•Installed remote irrigation system in various
parks/medians/common areas
Council ObjectiveFiscal Year 2018 Departmental Goals
Harmony Park
•Resurface tennis courts and paint pickle ball
lines to accommodate 4 pickle ball courts
•Repair various tennis court fence posts
•Replace concession/restroom roof
•Submit various grant applications for sports
Improving the aesthetic and recreational value of
•Repair picnic tables near concession stand at
the Town
Independence East
Independence Park
like approach to Town operations and budget
•Replace tennis court wind screen
prioritization
• Repair damaged picnic tables near concession
stand
Proposed Annual Program of Services- 2018
74
FINANCIAL SUMMARY
20142015 2016201720172018
% Change
FY FY FY FY FY FY
(Bud. vs. Pro)
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSED
Personnel $601,121 $590,919 $730,698 $843,587 $754,845 $798,984 -5%
Services &
382,012 325,893 577,580 615,337 601,222 676,233 10%
Supplies
36,869 52,106 32,191 379,902 345,325 66,898 -82%
Capital
$1,020,001 $968,918 $1,340,466 $1,838,826 $1,701,392 $1,542,115 -16%
TOTAL
PERFORMANCE MATRIX
FY 2014 FY 2015 FY 2016 FY 2017 FY 2018
Workload Measures
ACTUALACTUALACTUALESTPROJ
114114114114114
Medians and common areas maintained
2222222929
--4-4
Medians redesigned
1428424242
Acres maintained by contract labor
The Parks Department was combined with the Medians Department in FY16.
Proposed Annual Program of Services- 2018
75
PERSONNEL SCHEDULE
2017 20172018
FY FY FY
POSITION TITLE
BUDGETESTIMATEPROPOSED
0.500.500.50
P & R DIRECTOR
1.001.001.00
PARKS SUPERINTENDENT
1.001.000.00
PARKS SUPERVISOR
1.001.001.00
ATHLETIC CREW LEADER
1.001.001.00
IRRIGATION CREW LEADER
LANDSCAPE MAINTENANCE WORKER
0.000.001.00
CREW LEADER
5.005.004.00
LANDSCAPE MAINTENANCE WORKER
2.002.001.00
PARKS IRRIGATOR
0.000.001.00
ATHLETIC FIELD TECHNICIAN
1.001.002.00
APPLICATOR SPRAY TECHNICIAN
0.501.001.00
PART-TIME MAINTENANCE
13.0013.5013.50
TOTAL FTEs
FY 2014 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020
Parks
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED
Personnel
$392,610 $387,421 $496,451 $573,633 $525,112 $555,058 $566,160 $577,483
Salaries
18,271 18,772 23,638 15,000 11,693 15,000 15,000 15,000
Overtime
2,880 3,490 4,010 5,791 4,538 4,299 5,064 5,829
Longevity
10,800 7,375 7,875 8,625 8,525 - - -
Stipend
1,510 1,792 2,443 3,600 2,700 1,500 1,500 1,500
62,411 58,264 67,244 75,559 67,641 70,423 71,869 73,342
Retirement
57,647 63,009 64,728 89,195 72,827 83,408 83,408 83,408
Medical Insurance
4,102 4,287 5,500 5,689 4,342 5,106 5,106 5,106
Dental Insurance
939 986 1,095 670 611 762 762 762
Vision Insurance
3,436 3,516 4,631 3,874 3,135 3,734 3,734 3,734
Life Insurance & Other
25,158 24,212 31,619 37,077 32,871 35,703 36,439 37,188
Social Security Taxes
5,884 5,663 7,395 8,796 7,690 8,350 8,522 8,697
Medicare Taxes
2,755 135 2,399 2,300 837 2,309 2,309 2,309
Unemployment Taxes
10,126 11,680 10,730 13,778 10,899 13,332 13,599 13,871
Workers' Compensation
547 316 940 - 1,424 - - -
Pre-Employment Physicals/Testing
2,044 - - - - - - -
Auto Allowance
$601,121 $590,919 $730,698 $843,587 $754,845 $798,984 $813,472 $828,229
Total Personnel
The Parks Department was combined with the Medians Department in FY16.
Proposed Annual Program of Services- 2018
76
FY 2014 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020
Parks
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED
Services/Supplies
$1,220 $- $- $- $- $- $- $-
Professional Outside Services
- 453 - - - - - -
Software & Support
1,025 2,681 290 600 859 500 500 500
Advertising
1,918 4,041 1,845 4,435 1,965 2,105 1,030 1,030
Schools & Training
33,437 30,134 35,804 41,800 36,365 45,980 50,578 55,636
Electricity
82,743 61,067 122,475 150,660 116,800 195,858 235,030 258,533
Water
23 - - - - - - -
Telephone
6,765 7,896 10,413 12,622 8,670 7,300 7,400 7,500
Communications/Pagers/Mobiles
156,335 137,545 239,546 205,385 218,400 235,400 208,368 210,133
Property Maintenance
2,090 3,639 3,066 3,500 3,500 1,000 1,000 1,000
Building Maintenance
9,315 10,441 12,649 10,000 15,611 8,955 9,224 9,501
Vehicle Maintenance
10,403 10,942 5,001 10,000 19,237 10,500 11,000 11,500
Equipment Maintenance
- - 70,320 99,600 116,600 104,312 106,715 110,944
Independent Labor
8 - - - - - - -
Equipment Rental/Lease
14,097 14,903 11,018 11,160 11,408 7,008 7,008 7,008
Storage Rental
1,999 - 3,126 8,880 4,226 3,405 3,507 3,612
Portable Toilets
511 811 2,153 780 1,400 470 484 499
Dues & Membership
4,487 1,935 3,390 1,185 1,000 120 120 120
Travel & Per Diem
778 995 156 750 750 750 750 750
Meetings
165 703 1,055 1,200 - - - -
Safety Program
- - 9,926 10,000 10,000 10,000 10,000 10,000
Tree City
983 520 1,008 400 500 500 300 300
65 46 32 25 30 25 25 25
Postage
405 714 509 500 500 500 500 500
Publications/Books/Subscriptions
24,714 13,789 13,514 15,240 15,000 15,875 16,351 16,841
Fuel
8,622 6,979 9,422 9,217 9,432 8,420 8,672 8,932
Uniforms
13,811 6,867 10,393 13,900 5,349 15,000 12,000 12,000
Small Tools
1,844 4,976 2,981 3,098 3,500 2,250 2,318 2,388
Safety Equipment
1,802 - - - - - - -
Small Equipment
1,368 - 6,309 100 - - - -
Furniture/Equipment <$5,000
1,080 3,817 1,181 300 120 - - -
Miscellaneous Expense
$382,012 $325,893 $577,580 $615,337 $601,222 $676,233 $692,880 $729,251
Total Services/Supplies
Capital
$36,869 $52,106 $32,191 $379,902 $345,325 $66,898 $- $275,000
Capital Outlay
$36,869 $52,106 $32,191 $379,902 $345,325 $66,898 $- $275,000
Total Capital
$1,020,001 $968,918 $1,340,466 $1,838,826 $1,701,392 $1,542,115 $1,506,352 $1,832,480
Total Expenditures
The Parks Department was combined with the Medians Department in FY16.
Proposed Annual Program of Services- 2018
77
Medians
FY 2014 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020
Medians
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED
Personnel
$ 94,632 $ 102,289 $ - $ - $ - $ - $ - $ -
Salaries
3,022 5,977 - - - - - -
Overtime
1,063 200 - - - - - -
Longevity
3,600 2,000 - - - - - -
Stipend
14,882 14,844 - - - - - -
Retirement
15,656 16,239 - - - - - -
Medical Insurance
1,168 1,277 - - - - - -
Dental Insurance
260 267 - - - - - -
Vision Insurance
868 950 - - - - - -
Life Insurance & Other
6,109 6,783 - - - - - -
Social Security Taxes
1,429 1,586 - - - - - -
Medicare Taxes
830 86 - - - - - -
Unemployment Taxes
1,824 2,104 - - - - - -
Workers' Compensation
70 70 - - - - - -
Pre-Employment Physicals/Testing
$ 145,412 $ 154,672 $ - $ - $ - $ - $ - $ -
Total Personnel
Services/Supplies
$ 9,263 $ 1,501 $ - $ - $ - $ - $ - $ -
Electricity
31,257 45,788 - - - - - -
Water
1,317 1,080 - - - - - -
Communications/Pagers/Mobiles
98,319 92,610 - - - - - -
Property Maintenance
197 - - - - - - -
Building Maintenance
1,883 4,775 - - - - - -
Vehicle Maintenance
250 2,326 - - - - - -
Equipment Maintenance
- 54 - - - - - -
Meetings
296 149 - - - - - -
Safety Program
- 9,240 - - - - - -
Tree City
2,432 1,969 - - - - - -
Fuel
927 2,560 - - - - - -
Uniforms
2,790 6,430 - - - - - -
Small Tools
$ 148,930 $ 168,766 $ - $ - $ - $ - $ - $ -
Total Services/Supplies
$ 294,342 $ 323,438 $ - $ - $ -$ - $ - $ -
Total Expenditures
The Medians Department was combined with the Parks Department in FY16.
Proposed Annual Program of Services- 2018
78
Recreation
Mission
To preserve and enhance the Town of Trophy Club’s exceptional quality of life by offering our citizens
a variety of recreational and athletic opportunities and special events that combine to create an
environment that fosters both community spirit and pride.
3FY17
Top Accomplishments for
•Installed a supplemental chlorine system for
our community pool
•Relocated lifeguards break room to a room
that allows them oversight of the pools to
continue to monitor guest safety
•Successfully held new community events and
pickleball league
Council ObjectiveFiscal Year 2018 Departmental Goals
•Reinstall dump bucket feature in splash pad –
some work to be performed in-house
•Submit grant applications for recreational
trails at TCP
•Repaint splash pad area in-house
Improving the aesthetic and recreational value of •Pursue sponsorship opportunities for parks
the Townand other applicable facilities
•Purchase pool cover for competitive pool
Taking deliberate, targeted action resulting from •Research potential rec activities such as
in all situations•Unify waivers for recreation activities
•Inventory software for concession items
•Implement a system of customer counting so
that the pool facility is never over crowded
•Pool annual maintenance plan will be
implemented to prepare for season opening
Proposed Annual Program of Services- 2018
79
FINANCIAL SUMMARY
20142015 2016201720172018% Change
FY FY FY FY FY FY
(Bud. vs. Pro)
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSED
Personnel $357,015 $368,548 $391,276 $420,190 $371,277 $380,137 -10%
Services &
146,358 152,432 152,012 172,872 207,563 195,588 13%
Supplies
- - 89,074 85,300 97,406 11,608 -86%
Capital
$503,371 $520,983 $632,362 $678,362 $676,246 $587,333 -13%
TOTAL
PERFORMANCE MATRIX
FY 2014 FY 2015 FY 2016 FY 2017 FY 2018
Workload Measures
ACTUALACTUALACTUALESTPROJ
--1464
Adult/senior programs
--576161
Aquatics programs
--131212
Youth programs
6,00010,00011,00011,00010,000
Event attendees
78261018
Planned events
Proposed Annual Program of Services- 2018
80
PERSONNEL SCHEDULE
2017 20172018
FY
FY FY
POSITION TITLE
BUDGETESTIMATEPROPOSED
0.50 0.50 0.50
P & R DIRECTOR
0.75 0.75 0.75
RECREATION SUPERINTENDENT
0.25 0.25 0.00
SPECIAL EVENTS & COMMUNICATION MANAGER
0.75 0.75 0.75
RECREATION & SPECIAL EVENTS COORDINATOR
2.252.25 2.00
TOTAL NON-SEASONAL FTEs
0.30 0.30 0.30
CAMP DIRECTOR
0.20 0.20 0.20
ASSISTANT CAMP DIRECTOR
1.70 1.70 1.70
CAMP COUNSELOR
0.30 0.30 0.30
POOL MANAGER
0.70 0.70 0.70
ASSISTANT POOL MANAGERS
3.20 3.20 3.20
HEAD LIFEGUARDS & LIFEGUARDS
0.90 0.90 0.90
CASHIER
0.70 0.70 0.70
SWIM TEAM
10.25 10.25 10.00
TOTAL FTEs
FY 2014 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020
Recreation
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED
Personnel
$279,981 $296,585 $314,555 $332,309 $293,578 $306,389 $312,517 $318,767
Salaries
2,647 2,300 834 3,800 4,313 3,800 3,800 3,800
Overtime
760 901 1,144 1,178 1,183 695 827 959
Longevity
3,300 1,575 1,575 1,013 1,688 - - -
Stipend
19,957 19,373 19,156 20,160 15,658 17,091 17,439 17,794
Retirement
12,489 12,929 13,912 20,938 11,853 14,460 14,460 14,460
Medical Insurance
840 990 1,056 1,375 754 1,006 1,006 1,006
Dental Insurance
199 199 193 131 99 102 102 102
Vision Insurance
1,133 1,134 1,197 1,044 626 947 947 947
Life Insurance & Other
17,589 18,374 19,251 20,912 24,064 19,368 19,756 20,152
Social Security Taxes
4,113 4,297 4,502 4,905 5,728 4,530 4,620 4,713
Medicare Taxes
3,743 488 3,454 1,738 407 1,685 1,687 1,689
Unemployment Taxes
5,210 6,589 6,831 7,982 6,315 7,359 7,506 7,657
Workers' Compensation
3,012 2,814 3,617 2,705 5,011 2,705 2,705 2,705
Pre-Employment Physicals/Testing
2,044 - - - - - - -
Auto Allowance
$357,015 $368,548 $391,276 $420,190 $371,277 $380,137 $387,372 $394,751
Total Personnel
Proposed Annual Program of Services- 2018
81
FY 2014 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020
Recreation
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED
Services/Supplies
$- $- $- $3,700 $3,700 $3,600 $3,800 $3,800
Professional Outside Services
3,648 3,480 3,847 1,984 3,814 2,940 2,130 2,130
Software & Support
- - - 269 300 300 300 300
Health Inspections
2,957 1,920 2,085 1,976 5,378 2,609 2,609 3,587
Advertising
- 2,701 3,321 7,000 6,497 3,000 3,000 3,000
Printing
1,038 1,849 2,043 2,630 6,185 5,505 5,400 5,205
Schools & Training
8,407 12,605 10,772 12,700 10,800 10,800 10,800 10,800
Service Charges & Fees
18,573 14,323 13,779 19,000 19,000 20,900 22,990 25,289
Electricity
8,036 10,936 23,649 22,880 40,000 52,000 62,400 68,640
Water
1,728 1,704 1,733 1,916 1,807 1,807 1,807 1,807
Telephone
2,887 2,577 3,126 3,909 2,714 2,050 2,150 2,250
Communications/Pagers/Mobiles
17,072 13,890 7,779 4,500 13,029 8,000 8,240 8,480
Property maintenance
86 - - - - - - -
Equipment Maintenance
15,000 - - - - - - -
Library Services
- 309 - - - - - -
Independent Labor
6,386 480 7,800 8,000 8,400 8,400 8,400 8,400
Equipment rental/Lease
6,510 7,231 5,415 8,907 7,085 5,930 6,340 5,930
Dues & Membership
3,944 5,796 3,864 5,216 4,729 2,878 2,928 2,978
Travel & Per Diem
366 870 529 800 750 800 800 850
Meetings
5,452 13,105 7,472 7,800 8,200 8,200 8,200 8,200
Field Trips
2,126 1,678 955 1,300 2,485 1,700 1,350 1,350
- 1,324 1,348 1,363 2,606 2,000 2,000 2,000
Postage
200 273 169 350 200 200 200 200
Publications/Books/Subscriptions
438 - 16 - 8 - - -
Fuel
9,676 9,310 7,868 9,595 10,096 10,134 10,134 10,134
Uniforms
12,622 17,091 18,177 19,000 18,000 18,000 18,000 18,000
Chemicals
7,103 8,382 9,452 5,000 9,500 9,500 9,500 9,500
Concessions
2,644 2,391 4,284 4,770 5,020 4,300 4,300 4,300
Program Supplies
1,047 2,758 1,529 1,655 1,105 1,105 1,105 1,105
Special Events
- 150 - - - - - -
Community Events
1,364 1,170 892 3,270 1,987 1,170 1,620 1,170
Safety Equipment
1,146 448 691 300 5,500 300 300 300
Small Equipment
3,340 7,279 4,445 8,812 4,712 5,900 4,600 4,700
Furniture/Equipment <$5,000
870 3,561 2,356 2,000 1,700 - - -
Hardware
1,498 2,744 1,339 1,970 1,956 1,260 1,296 1,333
Maintenance Supplies
194 92 1,277 300 300 300 300 300
Miscellaneous Expenses
$146,358 $152,432 $152,012 $172,872 $207,563 $195,588 $206,999 $216,038
Total Services/Supplies
Capital
- - $89,074 $85,300 $97,406 $11,608 $75,000 $-
Capital Outlay
$- $- $89,074 $85,300 $97,406 $11,608 $75,000 $-
Total Capital
$503,371 $520,983 $632,362 $678,362 $676,246 $587,333 $669,371 $610,789
Total Expenditures
Proposed Annual Program of Services- 2018
82
Community Events
FINANCIAL SUMMARY
20142015 2016201720172018
% Change
FY FY FY FY FY FY
(Bud. vs. Pro)
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSED
Services &
$38,805 $19,008 $26,155 $46,178 $44,964 $47,619 3%
Supplies
$38,805 $19,008 $26,155 $46,178 $44,964 $47,619 3%
TOTAL
FY 2014 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020
Community Events
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED
Services/Supplies
$512 $1,814 $2,175 $3,300 $760 $1,300 $1,300 $1,300
Advertising
364 - - 1,200 50 1,200 1,200 1,200
Printing
230 200 - - - - - -
Schools & Training
26,399 8,273 10,695 29,312 34,819 35,424 33,424 33,424
Event Rentals
200 205 - - - - - -
Dues & Membership
428 485 480 - - - - -
Travel & Per Diem
- - 1,029 800 - - - -
Uniforms
10,572 7,384 11,517 11,266 9,061 9,695 9,695 9,695
Program Supplies
100 647 259 300 274 - - -
Miscellaneous Expense
$38,805 $19,008 $26,155 $46,178 $44,964 $47,619 $45,619 $45,619
Total Services/Supplies
$38,805 $19,008 $26,155 $46,178 $44,964 $47,619 $45,619 $45,619
Total Expenditures
Proposed Annual Program of Services- 2018
83
Community Development
Mission
To maintain Trophy Club in such a manner that it enhances quality of life for current and future
residents by seeking compliance with the Town’s Code of Ordinances and to provide prompt, friendly,
3FY17
Top Accomplishments for
•
•The Schedule of Fees for the department has
been revised and updated
•Completed the process of planning side of HG
Sply Restaurant
Council ObjectiveFiscal Year 2018 Departmental Goals
Maintaining Town assets, services, and Code of •Maintain all performance standards for
Ordinances that preserve the natural beauty of inspection and plan review
Trophy Club•Fully implement zoning calendar
standardization, measurable by adhering to
Remaining accountable and responsive to calendar for FY17
residents, businesses, and property owners, •Code enforcement written policies for high
with emphasis on proactive communication and grass, stagnant pool, and commercial business
problem solvingsignage compliance.
Proposed Annual Program of Services- 2018
84
FINANCIAL SUMMARY
20142015 2016201720172018
% Change
FY FY FY FY FY FY
(Bud. vs. Pro)
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSED
$302,809 $384,291 $459,864 $506,801 $404,260 $495,278 -2%
Personnel
Services &
24,013 131,745 116,643 149,419 88,313 147,005 -2%
Supplies
- 46,461 - - - - N/A
Capital
$326,820 $562,495 $576,507 $656,220 $492,573 $642,283 -2%
TOTAL
PERFORMANCE MATRIX
FY 2014 FY 2015 FY 2016 FY 2017 FY 2018
Workload Measures
ACTUALACTUALACTUALESTPROJ
5,1004,7554,6802,5182,500
Number of inspections completed
101421009275
High grass/weeds violations
7011212041100
Sign violations
6016704650
Trailer/boat/vehicle parking violations
2034253820
Outdoor storage violations
1,6501,6721,450993900
Number of permits issued
104248
Plats processed
131511510
P & Z meetings held
12263
policies
PERSONNEL SCHEDULE
2017 20172018
FY FY FY
POSITION TITLE
BUDGETESTIMATEPROPOSED
COMMUNITY DEVELOPMENT
1.00 1.00 1.00
DIRECTOR
1.00 1.00 1.00
TOWN PLANNER
CUSTOMER SERVICE/CODE
1.00 1.00 1.00
ENFORCEMENT
1.00 1.00 1.00
BUILDING INSPECTOR
1.00 1.00 1.00
PERMIT OFFICIAL
1.00 1.00 1.00
ADMINISTRATIVE ASSISTANT
TOTAL FTEs6.006.006.00
Proposed Annual Program of Services- 2018
85
FY 2014 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020
Community Development
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED
Personnel
$211,862 $270,692 $323,740 $360,630 $291,142 $363,334 $370,601 $378,013
Salaries
3,607 7,190 11,607 5,000 1,278 5,000 5,000 5,000
Overtime
1,235 1,530 1,805 2,540 2,465 2,310 2,670 3,030
Longevity
4,100 4,000 3,563 4,500 5,250 - - -
Stipend
32,154 39,395 44,189 48,969 38,345 48,175 49,166 50,176
Retirement
26,738 32,705 33,951 40,474 31,411 39,882 39,882 39,882
Medical Insurance
1,968 2,220 2,569 2,259 1,331 2,556 2,556 2,556
Dental Insurance
429 491 537 318 276 365 365 365
Vision Insurance
1,953 2,348 2,822 2,323 1,699 2,330 2,330 2,330
Life Insurance & Other
13,083 16,977 20,563 22,827 18,222 22,980 23,453 23,935
Social Security Taxes
3,060 3,971 4,809 5,404 4,259 5,374 5,485 5,598
Medicare Taxes
1,170 90 983 1,026 236 1,026 1,026 1,026
Unemployment Taxes
1,203 2,617 8,727 10,531 8,329 1,946 1,985 2,025
Workers' Compensation
247 65 - - 17 - - -
Pre-Employment Physicals/Testing
$302,809 $384,291 $459,864 $506,801 $404,260 $495,278 $504,519 $513,936
Total Personnel
Services/Supplies
$- $21,431 $- $- $500 $- $- $-
Professional Outside Services
- 77,544 86,838 100,000 55,000 90,000 75,000 75,000
Engineering
- 2,145 - 5,000 - - - -
Plan Review Services
5,350 6,025 6,325 6,900 6,900 7,300 7,300 7,300
Health Inspections
- - - 8,000 8,000 25,500 25,500 25,500
Inspection Services
33 3,322 2,642 1,300 1,300 2,500 2,500 2,500
Advertising
1,679 795 57 700 600 600 600 600
Printing
- - - - - - - -
Computer Mapping
190 340 3,930 4,000 2,000 3,000 3,000 3,000
Abatements
1,519 2,499 1,569 3,425 2,335 3,005 3,005 3,005
Schools & Training
- - 2 - - - - -
Service Charges & Fees
85 - - - - - - -
Telephone
2,199 5,065 4,198 4,512 3,148 2,950 3,050 3,150
Communications/Pagers/Mobiles
3,973 2,412 486 3,000 2,000 2,005 2,005 2,005
Vehicle maintenance
251 581 1,127 1,307 96 1,010 1,010 1,010
Dues & Membership
123 1,133 435 1,900 1,123 200 200 200
Travel & Per Diem
- 46 76 240 75 250 250 250
Meetings
- 388 222 300 200 700 700 700
Plat Filing Fees
559 1,810 1,410 1,500 1,081 1,500 750 750
470 782 1,053 500 440 - - -
Postage
225 547 1,884 1,000 500 1,000 2,000 1,000
Publications/Books/Subscriptions
5,060 3,180 2,204 3,240 1,905 3,250 3,250 3,250
Fuel
1,726 1,290 1,667 1,995 510 1,635 1,635 1,635
Uniforms
571 410 519 600 600 600 600 600
Miscellaneous Expense
$24,013 $131,745 $116,643 $149,419 $88,313 $147,005 $132,355 $131,455
Total Services/Supplies
Capital
$- $46,461 $- $- $- $- $- $-
Capital Outlay
$- $46,461 $- $- $- $- $- $-
Total Capital
$326,820 $562,495 $576,507 $656,220 $492,573 $642,283 $636,874 $645,391
Total Expenditures
Proposed Annual Program of Services- 2018
86
Planning & Zoning
FY 2014 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020
Planning & Zoning
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED
Personnel
$ 94,418 $ - $ - $ - $ - $ - $ - $
-
Salaries
600 - - - - - - -
Longevity
1,800 - - - - - - -
Stipend
14,113 - - - - - - -
Retirement
5,886 - - - - - - -
Medical Insurance
394 - - - - - - -
Dental Insurance
88 - - - - - - -
Vision Insurance
580 - - - - - - -
Life Insurance & Other
5,944 - - - - - - -
Social Security Taxes
1,390 - - - - - - -
Medicare Taxes
414 - - - - - - -
Unemployment Taxes
244 - - - - - - -
Workers' Compensation
$ 125,871 $ - $ - $ - $ - $ - $ - $ -
Total Personnel
Services/Supplies
$ 30,875 $ - $ - $ - $ - $ - $ - $
-
Professional Outside Services
96,647 - - - - - - -
Engineering
1,275 - - - - - - -
Advertising
45 - - - - - - -
Printing
465 - - - - - - -
Computer Mapping
430 - - - - - - -
Schools & Training
111 - - - - - - -
Telephone
717 - - - - - - -
Communications/Pagers/Mobiles
525 - - - - - - -
Dues & Membership
153 - - - - - - -
Meetings
951 - - - - - - -
Plat Filing Fees
2,557 - - - - - - -
51 - - - - - - -
Postage
57 - - - - - - -
Publications/Books/Subscriptions
211 - - - - - - -
Miscellaneous Expenses
$ 135,068 $ - $ - $ - $ - $ - $ - $ -
Total Services/Supplies
$ 260,939 $ - $ - $ - $ - $ - $ - $ -
Total Expenditures
This department was consolidated with the Community Development in FY15.
Proposed Annual Program of Services- 2018
87
Finance
Mission
Department endeavors to promote the Town’s mission by creating strong partnerships and encouraging
3FY17
Top Accomplishments for
•Received GFOA awards for CAFR, PAFR, and
Budget
•
for parks and streets projects
•Implemented STARS report for sales tax
analysis
Council ObjectiveFiscal Year 2018 Departmental Goals
•Implement JP Morgan Smartdata
like approach to Town operations and budget •Streamline Accounts Payable process with hire
prioritizationof new Staff Accountant position
•Assist departments with requisition/purchase
Operating a limited government with maximum order standards
transparency.•Improve vendor management process and
turnaround time
Taking deliberate, targeted action resulting from •Consolidate the Payroll and Consolidated bank
accounts
all situations.•Present PAFR for council prior to March 1st
PERSONNEL SCHEDULE
2017 20172018
FY FY FY
POSITION TITLE
BUDGETESTIMATEPROPOSED
0.000.001.00
FINANCE DIRECTOR
0.000.001.00
BUDGET MANAGER
1.001.000.00
CONTROLLER
1.001.001.00
CHIEF FINANCIAL ANALYST
1.001.000.00
STRATEGIC SERVICES COORDINATOR
0.001.001.00
STAFF ACCOUNTANT
0.300.000.00
ADMINISTRATIVE ASSISTANT II
3.304.004.00
TOTAL FTEs
Proposed Annual Program of Services- 2018
88
FINANCIAL SUMMARY
20142015 2016201720172018
% Change
FY FY FY FY FY FY
(Bud. vs. Pro)
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSED
$267,197 $238,167 $276,866 $303,870 $307,427 $376,548 24%
Personnel
Services &
125,023 107,608 123,776 147,908 144,164 146,584 -1%
Supplies
$392,220 $345,777 $400,643 $451,778 $451,591 $523,132 16%
TOTAL
PERFORMANCE MATRIX
FY 2014 FY 2015 FY 2016 FY 2017 FY 2018
Performance Measure- Investment Yield
ACTUALACTUALACTUALESTGOAL
0.065%0.103%0.515%0.940%1.500%
Actual Investment Yield
0.068%0.106%0.394%1.11%1.000%
Benchmark (6 month Treasury Bill)
95%97%131%85%150%
Yield Compared to Benchmark
Idle cash is to be promptly invested to preserve capital, provide
Explanationadequate liquidity for the Town's needs, promote the public
trust, and achieve interest earnings.
Council Objective
to Town operations and budget prioritization.
To achieve earnings which exceed the benchmark of a rolling
Measure
six month treasury bill.
FY 2014 FY 2015 FY 2016 FY 2017 FY 2018
Performance Measure -Accounts Payable
ACTUALACTUALACTUALESTGOAL
Turnaround
-83.70%75.11%73.21%95.00%
Percent of Payables Paid within 30 Days
- 18.23 26.8127.13 20.00
Average Days Payable
2,169 2,502 3,3313,276 3,500
# of Invoices Paid
1,523 1,661 1,0551,881 1,000
# of Checks Processed
The Town's payment terms are net 30 and the Town endeavors
to pay all invoices within that time frame. Mail processing and
Explanation
the length of time invoices are held by departments affects the
percentage of invoices paid within the Town's terms.
Council Objective
to Town operations and budget prioritization.
To pay 95% of invoices within 30 days while not disbursing
Measurefunds too quickly to increase investment yield and smooth cash
Proposed Annual Program of Services- 2018
89
FY 2014 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020
Finance
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED
Personnel
$200,610 $184,716 $207,446 $229,090 $234,891 $279,789 $285,385 $291,092
Salaries
140 200 390 795 670 1,005 1,215 1,425
Longevity
3,500 1,500 2,250 2,250 3,300 - - -
Stipend
28,135 20,371 27,239 28,901 30,942 36,496 37,251 38,020
Retirement
16,940 17,652 19,812 21,084 17,394 31,749 31,749 31,749
Medical Insurance
1,333 1,254 1,605 1,400 1,374 2,685 2,685 2,685
Dental Insurance
346 264 304 159 182 228 228 228
Vision Insurance
1,463 1,185 1,710 1,323 1,282 1,722 1,722 1,722
Life Insurance & Other
11,063 8,494 12,276 14,253 14,088 17,409 17,769 18,136
Social Security Taxes
2,587 1,986 2,871 3,366 2,640 4,072 4,156 4,242
Medicare Taxes
634 46 513 684 92 684 684 684
Unemployment Taxes
382 424 449 565 447 709 723 738
Workers' Compensation
64 74 - - 125 - - -
Pre-Employment Physicals/Testing
$267,197 $238,167 $276,866 $303,870 $307,427 $376,548 $383,567 $390,721
Total Personnel
Services/Supplies
$- $5,645 $7,497 $38,850 $23,897 $31,500 $31,525 $16,525
Professional Outside Services
44,000 22,750 35,000 21,550 35,000 29,485 28,440 30,915
Auditing
- - - - 90 - - -
Physicals/Testing
45,724 46,831 48,118 50,527 50,523 53,053 55,706 58,490
Appraisal
3,987 3,291 3,444 3,685 3,597 3,869 3,947 4,026
Tax Administration
2,631 4,840 3,325 4,200 4,562 4,250 4,300 5,500
Advertising
2,309 1,408 4,560 5,000 4,730 1,000 1,000 1,000
Printing
1,564 4,646 1,697 2,910 935 2,975 3,515 2,995
Schools & Training
16,954 12,566 8,966 10,200 11,544 10,950 9,150 11,550
Service Charges & Fees
114 - - - - - - -
PID
22 - - - - - - -
Telephone
821 284 1,441 1,800 2,025 900 900 900
Communications/Pagers/Mobiles
1,313 1,410 1,387 1,370 1,387 2,984 3,024 3,024
Dues & Membership
2,165 877 4,203 3,096 1,069 1,628 1,738 1,430
Travel & Per Diem
- 160 181 100 143 150 150 150
Meetings
1,753 2,141 2,079 2,150 2,150 2,350 2,350 2,350
1,463 659 1,768 2,100 2,062 1,000 1,000 1,000
Postage
57 - - 250 250 250 250 250
Publications/Books/Subscriptions
146 99 - - - - - -
Furniture/Equipment <$5000
- - 110 120 200 240 240 240
Miscellaneous Expense
$125,023 $107,608 $123,776 $147,908 $144,164 $146,584 $147,235 $140,345
Total Services/Supplies
$392,220 $345,777 $400,643 $451,778 $451,591 $523,132 $530,802 $531,066
Total Expenditures
Proposed Annual Program of Services- 2018
90
Municipal Court
Mission
The Trophy Club Municipal Court is committed to providing those we serve with high quality customer
the duties incumbent upon it by the Town of Trophy Club Charter and the laws of the State of Texas,
Municipal Court is committed to ensuring ALL defendants receive fair and impartial treatment and
are aware of ALL options available under state law.
3FY17
Top Accomplishments for
•Established the warrant collection program in partnership with TCPD
•Developed the “Court Customer Service Survey”
•Successful participation in the “Annual Great Texas Statewide Warrant Round-up”
Council ObjectiveFiscal Year 2018 Departmental Goals
•Increase case disposition rates in order to
processing all court functions within the
amount of time allowed by law in partnership
like approach to Town operations and budget
with the Police Department.
prioritization.
•Ensure all court team members learn how to
case disposition. Complete the Court SOP.
•Communicates court processes in a manner
Conducting ourselves as leaders, following the
highest ethical standards, with humility before
desire to serve others. Customer Service Survey
residents.
FINANCIAL SUMMARY
20142015 2016201720172018
% Change
FY FY FY FY FY FY
(Bud. vs. Pro)
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSED
$71,725 $72,993 $69,428 $74,721 $74,339 $75,603 1%
Personnel
Services &
7,848 7,762 5,992 9,054 5,062 6,410 -29%
Supplies
$79,573 $80,754 $75,421 $83,775 $79,401 $82,013 -2%
TOTAL
Proposed Annual Program of Services- 2018
91
PERSONNEL SCHEDULE
FY 2017 FY 2017 FY 2018
POSITION TITLE
BUDGETESTIMATEPROPOSED
1.001.001.00
SENIOR COURT CLERK
1.001.001.00
TOTAL FTEs
FY 2014 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020
Municipal Court
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED
Personnel
$52,306 $52,058 $50,929 $54,620 $54,431 $56,100 $57,222 $58,366
Salaries
- - 145 - - 100 160 220
Longevity
1,200 750 750 750 750 - - -
Stipend
- 1,934 1,116 1,200 1,350 1,200 1,200 1,200
7,492 7,429 6,857 7,433 7,366 7,461 7,614 7,771
Retirement
5,334 5,555 4,218 5,371 5,293 5,275 5,275 5,275
Medical Insurance
364 389 380 332 326 332 332 332
Dental Insurance
81 81 74 45 45 45 45 45
Vision Insurance
508 508 476 382 346 386 386 386
Life Insurance & Other
3,317 3,381 3,277 3,460 3,489 3,559 3,632 3,707
Social Security Taxes
776 791 767 820 821 832 849 867
Medicare Taxes
250 3 327 170 11 171 171 171
Unemployment Taxes
97 114 113 138 111 142 145 148
Workers' Compensation
$71,725 $72,993 $69,428 $74,721 $74,339 $75,603 $77,031 $78,488
Total Personnel
Services/Supplies
$1,467 $1,321 $507 $1,890 $- $- $- $-
Professional Outside Services
3,600 4,050 3,300 4,500 3,300 3,900 3,900 3,900
Judge's Compensation
742 - - - - 500 - -
Advertising
630 923 1,100 1,950 1,100 1,100 1,100 1,100
Printing
50 288 119 - - - - -
Schools & Training
69 - - - - - - -
Telephone
36 36 - 144 - - - -
Jury Fees
60 - 60 170 - 60 60 60
Dues & Membership
- - 60 - 162 - - -
Travel & Per Diem
278 347 392 300 200 500 200 200
916 460 415 - 200 200 200 200
Postage
- - - - - 50 - 50
Publications/Books/Subscriptions
- 200 - - - - - -
Furniture/Equipment <$5000
- 136 39 100 100 100 75 75
Miscellaneous Expense
$7,848 $7,762 $5,992 $9,054 $5,062 $6,410 $5,535 $5,585
Total Services/Supplies
$79,573 $80,754 $75,421 $83,775 $79,401 $82,013 $82,566 $84,073
Total Expenditures
Proposed Annual Program of Services- 2018
92
Administrative Services
Mission
To provide quality administrative services in Human Resources, Information Services,
Municipal Court, and Communications such that employees are enabled to better serve
community members and meet the organizational goals of the Town.
3FY17
Top Accomplishments for
•Placed second in the Texas Community Challenge
•Successfully bid out medical and dental coverage
•
ranking positions within the Town
Council ObjectiveFiscal Year 2018 Departmental Goals
•Work with insurance broker to ensure
•Improve electronic distribution of received
applications to hiring managers
•Assist Departments with hiring excellent
like approach to Town operations and budget
employees
prioritization
•Provide wellness initiatives for Town of Trophy
Club employees such as biometric screenings
Conducting ourselves as leaders, following the
highest ethical standards, with humility before
•Assist employees with work related injuries to
residents
get them the treatment they need to return to
work
Maintaining Town assets, services, and codes
•
of ordinance that preserve the natural beauty of
and retention of employees while maintaining
Trophy Club
•Provide continuous review of policies and
procedures to maintain up to date compliance
Proposed Annual Program of Services- 2018
93
FINANCIAL SUMMARY
20142015 2016201720172018
% Change
FY FY FY FY FY FY
(Bud. vs. Pro)
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSED
$70,840 $96,766 $134,934 $159,393 $122,680 $335,270 110%
Personnel
Services &
3,442 3,096 24,282 38,875 37,019 50,535 30%
Supplies
$74,280 $99,863 $159,216 $198,268 $159,699 $385,805 95%
TOTAL
PERSONNEL SCHEDULE
2017 20172018
FY FY FY
POSITION TITLE
BUDGETESTIMATEPROPOSED
0.001.001.00
ADMINISTRATIVE SERVICES DIRECTOR
1.000.000.00
HR DIRECTOR
0.001.001.00
HR MANAGER
0.000.000.25
COMMUNICATIONS & SPECIAL EVENT MANAGER
0.301.001.00
ADMINISTRATIVE ASSISTANT II
1.303.003.25
TOTAL FTEs
Proposed Annual Program of Services- 2018
94
PERFORMANCE MATRIX
FY 2014 FY 2015 FY 2016 FY 2017 FY 2018
Workload Measures
ACTUALACTUALACTUALESTPROJ
327215456800400
Number of applications processed*
FY 2014 FY 2015 FY 2016 FY 2017 FY 2018
Performance Measure- Turnover,
ACTUALACTUALACTUALESTGOAL
Absence Rate, and Tenure
20%16%34%28%18%
% of employee turnover*
-4.275.165.395.00
Average tenure (years)
-8.0012.009.003.00
# of Workers' Compensation Claims
Lower employee turnover and absence rate, save the Town money
Explanation
employee is tenured at the Town the more institutional knowledge
an employee has to better perform their assigned tasks.
Council Objective
Town operations and budget prioritization.
It is the Town’s goal to have a turnover rate at or below 18%, less
Measure
years.
Proposed Annual Program of Services- 2018
95
FY 2014 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020
Administrative Services
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED
Personnel
$42,830 $58,547 $83,561 $103,458 $80,512 $229,199 $233,783 $238,458
Salaries
- - - 80 - 146 169 191
Longevity
500 - - 750 1,500 - - -
Stipend
- - 800 1,200 600 - - -
6,485 8,176 11,598 12,260 10,757 29,809 30,408 31,018
Retirement
341 4,289 4,799 5,371 3,918 21,851 21,851 21,851
Medical Insurance
330 317 463 332 235 1,510 1,510 1,510
Dental Insurance
73 62 87 45 32 194 194 194
Vision Insurance
358 397 669 505 282 1,401 1,401 1,401
Life Insurance & Other
2,739 3,476 5,420 6,494 5,242 14,219 14,505 14,796
Social Security Taxes
641 813 1,268 1,530 1,045 3,326 3,392 3,460
Medicare Taxes
213 (137) 181 342 102 556 556 556
Unemployment Taxes
91 116 163 246 195 959 978 998
Workers' Compensation
147 605 65 - 268 - - -
Pre-Employment Physicals/Testing
6,603 8,838 12,728 11,150 10,913 14,700 14,700 14,700
Employee Relations
7,049 9,163 10,616 12,750 4,299 15,000 15,600 15,600
Tuition Reimbursement
2,442 2,103 2,514 2,880 2,780 2,400 2,400 2,400
Employee Assistance Program
$70,840 $96,766 $134,934 $159,393 $122,680 $335,270 $341,447 $347,133
Total Personnel
Services/Supplies
$- $- $14,524 $31,100 $31,100 $31,100 $32,275 $33,450
Professional Outside Services
190 93 144 100 - - - -
Physicals/Testing
345 761 618 - - 4,350 4,350 4,350
Advertising
45 - 447 150 - - - -
Printing
300 313 2,999 3,150 2,300 4,350 4,600 4,600
Schools & Training
- - - - - 2,000 2,000 2,000
Organizational Employee Training
13 - - - - - - -
Telephone
454 656 992 900 600 1,680 1,680 1,680
Communications/Pagers/Mobiles
315 320 874 675 620 1,025 1,100 1,150
Dues & Membership
699 - 1,496 2,000 790 3,250 3,250 3,250
Travel & Per Diem
39 - 71 100 - - - -
Meetings
723 837 2,087 600 569 500 250 250
139 116 31 100 40 100 100 100
Postage
180 - - - - - - -
Publications/Books/Subscriptions
- - - - 1,000 2,000 2,000 2,000
Furniture/Equipment <$5000
- - - - - 180 180 180
Miscellaneous Expenses
$3,442 $3,096 $24,282 $38,875 $37,019 $50,535 $51,785 $53,010
Total Services/Supplies
$74,280 $99,863 $159,216 $198,268 $159,699 $385,805 $393,232 $400,143
Total Expenditures
Proposed Annual Program of Services- 2018
96
Information Services
Mission
To increase the productivity of Trophy Club services by developing and maintaining technological and
informational support systems for the Town of Trophy Club. The Information Services Department
3FY17
Top Accomplishments for
•Coordinated technology move and implementation for the
new building which included voice, data, fax, wireless network,
phone systems, network infrastructure, UPS and electrical
room layout, server move, access control, TVs, panic buttons,
audio visual needs, and video security
•Upgrade the police personal video recorders (PVR) to the latest
version improving better life and recording quality
•Swapped out 9 devices this year in our normal technology
rotation
Council ObjectiveFiscal Year 2018 Departmental Goals
•Work with Community Development to
like approach to Town operations and budget integrated energov with ArcGIS.
prioritization•Work with Community Development to utilize
ArcGIS from Denton County
Taking deliberate, targeted action resulting from •Upgrade virtual infrastructure software
•Evalute and implement SAN (Storage Area
in all situationsNetwork) replacement for virtual environment
•Redesign backup strategy for Police
Remaining accountable and responsive to Department including new CJIS requirements.
residents, businesses, and property owners, •Design and manage GPON (Gigibit Passive
with emphasis on proactive communication and Optical Network) infrastructure in new
problem solvingbuilding
Proposed Annual Program of Services- 2018
97
FINANCIAL SUMMARY
20142015 2016201720172018% Change
FY FY FY FY FY FY
(Bud. vs. Pro)
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSED
Personnel $186,288 $188,142 $209,323 $227,672 $215,473 $203,249 -11%
Services &
139,203 212,723 234,455 308,359 250,254 324,029 5%
Supplies
8,278 108,437 34,585 127,213 107,243 149,993 18%
Capital
$333,767 $509,301 $478,365 $663,244 $572,970 $677,271 2%
TOTAL
PERFORMANCE MATRIX
FY 2014 FY 2015 FY 2016 FY 2017 FY 2018
Workload Measures
ACTUALACTUALACTUALESTPROJ
175132136136136
Applications supported
310278294294300
Devices/Servers supported
FY 2014 FY 2015 FY 2016 FY 2017 FY 2018
Performance Measures -
ACTUALACTUALACTUALESTGOAL
Work Order Turnaround
1,0251,035808772650
Work order requests
82%83%76%82%85%
Work orders resolved within 2 work days
Technology continues to play a pivotal role in the delivery of
Explanationservices for local governments. A quicker turnaround time on
Council Objective
to Town operations and budget prioritization.
It is the Town’s goal to respond and resolve work orders within
Measure
2 working days.
PERSONNEL SCHEDULE
2017 20172018
FY FY FY
POSITION TITLE
BUDGETESTIMATEPROPOSED
1.001.001.00
INFORMATION SERVICES MANAGER
1.001.001.00
NETWORK SUPPORT SPECIALIST
INTERN/PART-TIME NETWORK
0.500.500.00
SPECIALIST
2.502.502.00
TOTAL FTEs
Proposed Annual Program of Services- 2018
98
FY 2014 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020
Information Services
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED
Personnel
$137,092 $140,533 $159,799 $176,342 $165,838 $155,563 $158,674 $161,848
Salaries
1,455 1,635 1,815 1,980 1,995 2,160 2,340 2,520
Longevity
3,000 1,500 1,500 1,500 1,850 - - -
Stipend
20,584 19,949 19,754 20,896 20,458 20,500 20,928 21,364
Retirement
10,664 11,145 10,888 10,742 10,492 10,550 10,550 10,550
Medical Insurance
727 778 829 665 652 665 665 665
Dental Insurance
163 163 161 90 89 90 90 90
Vision Insurance
1,118 1,119 1,188 919 813 919 919 919
Life Insurance & Other
8,765 8,907 10,087 11,056 10,393 9,779 9,983 10,191
Social Security Taxes
2,050 2,083 2,359 2,607 2,433 2,287 2,335 2,383
Medicare Taxes
414 18 548 428 105 342 342 342
Unemployment Taxes
257 313 394 447 355 394 402 410
Workers' Compensation
$186,288 $188,142 $209,323 $227,672 $215,473 $203,249 $207,228 $211,282
Total Personnel
Services/Supplies
$92,954 $148,433 $165,017 $189,531 $169,415 $213,418 $202,651 $204,272
Software & Support
859 1,232 376 1,350 1,672 1,350 1,350 1,350
Security
840 800 534 4,170 900 3,650 3,650 3,650
Schools & Training
6,073 5,889 6,269 10,988 6,800 1,000 1,000 1,000
Telephone
2,358 2,803 31,235 31,974 25,614 43,042 43,042 43,042
Communications/Pagers/Mobiles
1,346 1,523 846 27,000 7,500 30,000 27,000 27,000
Independent Labor
9,634 8,741 11,645 9,136 9,136 10,188 10,188 11,288
Copier Rental/Lease
100 300 257 360 260 460 460 460
Dues & Membership
- 2,680 443 4,142 1,952 3,363 577 577
Travel & Per Diem
56 67 25 122 100 122 122 122
Meetings
648 623 721 721 720 721 721 721
8,647 9,032 7,174 7,500 7,500 7,500 7,500 7,500
Printer Supplies
307 539 16 250 - 300 300 350
Postage
- 156 83 125 125 195 195 195
Uniforms
15,382 29,904 9,816 20,990 18,560 8,720 8,720 8,720
Hardware
$139,203 $212,723 $234,455 $308,359 $250,254 $324,029 $307,476 $310,247
Total Services/Supplies
Capital
$8,278 $108,437 $34,585 $127,213 $107,243 $149,993 $62,500 $67,413
Capital Outlay
$8,278 $108,437 $34,585 $127,213 $107,243 $149,993 $62,500 $67,413
Total Capital
$333,767 $509,301 $478,365 $663,244 $572,970 $677,271 $577,204 $588,942
Total Expenditures
Proposed Annual Program of Services- 2018
99
Facility Maintenance
Mission
environmentally sustainable operation and maintenance of the Town buildings. Facility Maintenance
is a non-departmental expenditure, meaning that the expense is associated with the entire organization
instead of a particular department. This includes the utilities for the Town of Trophy Club facilities,
maintenance of the facilities, the cleaning service, and insurance for the facility.
FINANCIAL SUMMARY
20142015 2016201720172018
% Change
FY FY FY FY FY FY
(Bud. vs. Pro)
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSED
Services &
$81,550 $108,065 $99,528 $148,671 $135,771 $219,250 47%
Supplies
$81,550 $108,065 $99,528 $148,671 $135,771 $219,250 47%
TOTAL
FY 2014 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020
Facility Maintenance
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED
Services/Supplies
$12,870 $10,171 $11,004 $25,000 $15,000 $35,000 $38,500 $42,350
Electricity
1,038 922 1,036 7,800 1,500 15,600 17,160 18,876
Water
51,788 54,292 53,323 58,971 66,263 70,150 72,150 74,150
Insurance
14,142 16,362 15,827 15,000 15,000 20,000 20,000 20,000
Building Maintenance
362 468 - - - - - -
Equipment Maintenance
- 14,755 17,292 25,150 17,308 48,000 49,000 50,000
Cleaning Services
- - - 5,000 4,000 8,000 8,000 8,000
Kitchen Supplies
- - - - - 15,000 5,000 5,000
- 9,668 59 10,000 15,500 5,000 3,000 1,000
Furniture/Equipment<$5,000
1,350 1,427 989 1,750 1,200 2,500 2,500 2,500
Maintenance Supplies
$81,550 $108,065 $99,528 $148,671 $135,771 $219,250 $215,310 $221,876
Total Services/Supplies
$81,550 $108,065 $99,528 $148,671 $135,771 $219,250 $215,310 $221,876
Total Expenditures
Proposed Annual Program of Services- 2018
100
Capital Projects Fund
The Capital Projects Fund receives the proceeds from bonds or other legally authorized instruments issued
are recorded in this fund. The Capital Improvement Program is reviewed each year by the Town Council to
The Capital Projects Fund Balance includes funds originating from:
A. 2010 Tax Note - $500,000
•This note was approved by Council for streets and parks capital equipment and park improvements.
•The remaining funds of $41,000 are to be used for monument signs in the park system and new picnic
tables for Independence East.
B. 2016 General Obligation Bonds-$5.24 million
•Professional services and construction of new Town Hall
•
building and serviced by the CCPD $2.26 million)
•$1.95 Million for street reconstruction projects:
•Indian Creek Drive (from Meadowbrook to Harmony Park)
•Phoenix Drive
•$4.5 million for street reconstruction
FINANCIAL SUMMARY
FY 2014 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 % Change
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSED(Bud. vs. Pro)
$2,065,909 $4,505,273 $1,694,546 $7,638,285 $8,764,936 $5,186,363 -32%
Beginning Fund Balance
57,540 202,127 54,572 10,000 70,000 20,000 100%
Revenues
(768,476) (3,012,854) (3,223,116) (9,941,900) (8,969,216) (2,908,740)-71%
Expenditures
3,150,300 - 10,238,934 7,250,000 5,320,643 - -100%
Other Sources (Uses)
2,439,364 (2,810,727) 7,070,390 (2,681,900) (3,578,573) (2,888,740)8%
Net Increase (Decrease)
$4,505,273 $1,694,546 $8,764,936 $4,956,385 $5,186,363 $2,297,623 -54%
Ending Fund Balance
Proposed Annual Program of Services- 2018
102
FY 2018 Proposed Ending Fund Balance
$10,000,000
$8,000,000
$6,000,000
$4,000,000
$2,000,000
$-
FY 2013FY 2014FY 2015FY 2016FY 2017FY 2017FY 2018FY 2019FY 2020
ACTUALACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED
FY 2014 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020
Capital Projects Fund
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED
$2,065,909 $4,505,273 $1,694,546 $7,638,285 $8,764,936 $5,186,363 $2,297,623 $143,783
Beginning Fund Balance
Revenue
$- $200,061 $26,237 - $- $- $-
Contributions/Grants
1,548 2,066 28,335 10,000 70,000 20,000 10,000 20,000
Interest Revenue
- - - - - - - -
Miscellaneous Revenue
55,992 - - - - - - -
Intergovernmental Revenue
- - - - - - - -
Prior Year Adjustment
$57,540 $202,127 $54,572 $10,000 $70,000 $20,000 $10,000 $20,000
Total Revenue
Expenditures
$18,070 $38,558 $13,602 $- $- $- $- $-
General Government
68,850 - 198,650 125,000 - - - 50,000
Bond Issuance Costs
681,556 2,974,296 3,010,864 9,816,900 8,969,216 2,908,740 2,163,840 1,918,800
Capital Outlay
$768,476 $3,012,854 $3,223,116 $9,941,900 $8,969,216 $2,908,740 $2,163,840 $1,968,800
Total Expenditures
Other Sources (Uses)
$3,100,000 $- $9,455,000 $7,000,000 $4,445,000 $- $- $3,000,000
Debt Proceeds
50,329 - 537,946 - 168,159 - - -
Bond Premium
- - 265,283 250,000 707,484 - - -
Transfer In
(29) - (19,295) - - - - -
Transfer Out
$3,150,300 $- $10,238,934 $7,250,000 $5,320,643 $- $- $3,000,000
Total Other Sources (Uses)
$2,439,364 $(2,810,727) $7,070,390 $(2,681,900) $(3,578,573) $(2,888,740) $(2,153,840) $1,051,200
Net Increase (Decrease)
$4,505,273 $1,694,546 $8,764,936 $4,956,385 $5,186,363 $2,297,623 $143,783 $1,194,983
Ending Fund Balance
Proposed Annual Program of Services- 2018
103
Debt Service Fund
The Debt Service Fund is used for the accumulation of resources for payment of long-term debt principal and
construction of parks, streets, public facilities, and other general government projects. Resources include an
applicable portion of the Ad Valorem Tax Levy and related interest income usable for debt service.
DEBT MANAGEMENT SUMMARY
A. Debt Issuance. The Town issues debt only for the purpose of acquiring or constructing capital assets for
for the purposes of purchasing land or rights-of-way and/or improvements to land, for construction projects
to provide for the general good, or for capital equipment.
B. Types of Debt.
•General Obligation Bonds (GOs). General Obligation bonds are used to fund capital assets
of the general government, are not to be used to fund operating needs of the Town, and are
backed by the full faith and credit of the Town, as well as, the ad valorem tax authority of the
Town. General obligation bonds must be authorized by a vote of the citizens of the Town of
Trophy Club.
•
improvements and land acquisition, the need for which arises between bond elections. In
equipment. Debt service for COs may be from general tax revenues under certain circumstances
•Method of Sale. The Town uses a competitive bidding process in the sale of bonds unless the nature
of the issue warrants a negotiated bid. In situations where a competitive bidding process is not elected,
in the selection of the underwriter or direct purchaser.
•Bidding Parameters. The notice of sale will be carefully constructed so as to ensure the best possible
bid for the Town, in light of the existing market conditions and other prevailing factors. Parameters to
be examined include:
•Limits between lowest and highest coupons
•Coupon requirements relative to the yield curve
•Method of underwriter compensation, discount or premium coupons
•Use of true interest cost (TIC) versus net interest cost (NIC)
•Use of bond insurance
•Deep discount bonds
•Variable rate bonds
•Call provisions
C. Analysis of Financing Alternatives. Staff will explore alternatives to the issuance of debt for capital
acquisitions and construction projects. These alternatives include, but are not be limited to:
1) Grants-in-aid
2) Use of reserves
Proposed Annual Program of Services- 2018
104
3) Use of current revenues
4) Contributions from other developers and others
5) Leases
6) Impact fees
D. Disclosure.Full disclosure of operations will be made to the bond rating agencies and other depositories
Texas Municipal Advisory Council (State Information Depository).
E. Rating Agency Communication. Town management will seek to maintain and improve its current
bond rating so its borrowing costs are reduced to a minimum and its access to credit preserved. The Town
F. Federal Requirements. The Town will maintain procedures to comply with arbitrage rebate and other
federal requirements.
G. Debt Limit. The State of Texas limits the ad valorem tax rate to $2.50 per $100 valuation. The Town of
Trophy Club’s adopted rate of $0.473 per $100 valuation falls well below this limit.
H. Bond Rating. The Town of Trophy Club went through a bond rating process in May 2014. Standard and
Poor’s upgraded the Town’s bond rating to AA+. The Town’s bond rating directly affects the cost of debt. The
Town’s policies are focused on issues which maintain high bond ratings and keep debt costs reasonable.
FINANCIAL SUMMARY
FY 2014 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 % Change
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSED(Bud. vs. Pro)
$119,722 $118,092 $118,542 $129,647 $143,174 $289,351 123%
Beginning Fund Balance
1,361,109 1,507,625 1,700,686 1,888,194 1,911,018 2,092,207 11%
Revenues
(1,403,122) (1,562,815) (1,782,555) (1,967,178) (2,169,126) (2,412,817)23%
Expenditures
40,383 55,640 106,501 201,862 404,285 400,463 98%
Other Sources (Uses)
(1,630) 450 24,632 122,878 146,177 79,853 -35%
Net Increase (Decrease)
$118,092 $118,542 $143,174 $252,525 $289,351 $369,204 46%
Ending Fund Balance
Proposed Annual Program of Services- 2018
105
Annual Ending Fund Balance
$450,000
$400,000
$350,000
$300,000
$250,000
$200,000
$150,000
$100,000
$50,000
$-
FY 2014FY 2015FY 2016FY 2017FY 2017FY 2018FY 2019
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTED
FY 2014 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020
Debt Service Fund
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED
$119,722 $118,092 $118,542 $129,647 $143,174 $289,351 $369,204 $417,936
Beginning Fund Balance
Revenue
$1,351,988 $1,491,185 $1,688,798 $1,878,696 $1,898,597 $2,083,707 $2,176,419 $2,234,828
Property Taxes
5,091 9,305 3,651 4,499 2,370 2,000 2,000 2,000
Property Taxes/Delinquent
3,784 6,784 5,205 2,999 5,051 4,500 4,500 4,500
Property Taxes/Penalty & Interest
- - - - - - - -
Intergovernmental Transfer EDC
246 350 3,032 2,000 5,000 2,000 2,000 2,000
Interest Income
$1,361,109 $1,507,625 $1,700,686 $1,888,194 $1,911,018 $2,092,207 $2,184,919 $2,243,328
Total Revenue
Expenditures
$998,000 $1,088,000 $1,378,000 $1,263,000 $1,363,000 $1,563,000 $1,718,000 $1,823,000
Bond Principal
398,872 428,529 390,300 696,678 798,926 842,317 817,278 765,739
Bond Interest
6,250 3,550 14,255 7,500 7,200 7,500 6,750 16,750
Paying Agent Fees
- 42,736 - - - - - -
Bond/CO Issuance cost
$1,403,122 $1,562,815 $1,782,555 $1,967,178 $2,169,126 $2,412,817 $2,542,028 $2,605,489
Total Expenditures
Other Sources (Uses)
$- $2,030,000 $- $- $- $- $- $-
Bond Proceeds
- - - - - - - -
Bond Proceeds- Premium
- (2,026,710) - - - - - -
Refund Cost
40,383 52,350 106,501 201,862 404,285 400,463 405,841 405,369
Transfer In
$40,383 $55,640 $106,501 $201,862 $404,285 $400,463 $405,841 $405,369
Total Other Sources (Uses)
$(1,630) $450 $24,632 $122,878 $146,177 $79,853 $48,732 $43,208
Net Increase (Decrease)
$118,092 $118,542 $143,174 $252,525 $289,351 $369,204 $417,936 $461,144
Ending Fund Balance
Proposed Annual Program of Services- 2018
106
Total Debt Service
PrincipalInterestTotal
2018 1,463,000 742,214 2,205,214
2019 1,613,000 664,955 2,277,955
2020 1,718,000 617,535 2,335,535
2021 1,453,000 564,596 2,017,596
2022 1,513,000 516,183 2,029,183
2023 1,348,000 467,557 1,815,557
2024 1,385,000 425,836 1,810,836
2025 1,395,000 382,716 1,777,716
2026 1,205,000 339,575 1,544,575
2027 1,240,000 303,694 1,543,694
2028 1,275,000 267,413 1,542,413
2029 1,185,000 232,675 1,417,675
2030 1,220,000 197,119 1,417,119
2031 870,000 158,788 1,028,788
2032 900,000 134,513 1,034,513
2033 920,000 109,413 1,029,413
2034 950,000 82,713 1,032,713
2035 800,000 54,375 854,375
2036 825,000 31,150 856,150
2037 240,000 7,200 247,200
$23,518,000 $6,300,215 $29,818,215
Annual Debt Service by Issuance
$2,500,000
$2,000,000
$1,500,000
$1,000,000
$500,000
$0
2004 CO2007 GO2010 GO2010 GO Refunding2013 CO
2014 CO2015 GO Refunding2016 GO2016 CO2017 CO
Proposed Annual Program of Services- 2018
107
*Does not include proposed debt issuances.
2004 CO2007 GO2010 GO
PrincipalInterestTotalPrincipalInterestTotalPrincipalInterestTotal
2018 33,000 11,068 44,068 165,000 6,600 171,600 220,000 146,806 366,806
2019 33,000 9,500 42,500 230,000 140,206 370,206
2020 33,000 7,933 40,933 240,000 133,306 373,306
2021 33,000 6,365 39,365 250,000 123,706 373,706
2022 33,000 4,798 37,798 260,000 113,706 373,706
2023 33,000 3,230 36,230 275,000 103,306 378,306
2024 35,000 1,663 36,663 285,000 92,306 377,306
2025 300,000 80,906 380,906
2026 310,000 68,906 378,906
2027 325,000 56,506 381,506
2028 340,000 43,506 383,506
2029 355,000 29,906 384,906
2030 370,000 15,263 385,263
2031
2032
2033
2034
2035
2036
2037
$233,000 $44,555 $277,555 $165,000 $6,600 $171,600 $3,760,000 $1,148,338 $4,908,338
2010 GO Refunding2013 CO2014 CO
PrincipalInterestTotalPrincipalInterestTotalPrincipalInterestTotal
2018 185,000 33,500 218,500 80,000 30,038 110,038 105,000 68,788 173,788
2019 190,000 27,950 217,950 85,000 27,975 112,975 105,000 66,688 171,688
2020 195,000 22,250 217,250 85,000 25,850 110,850 110,000 64,588 174,588
2021 200,000 16,400 216,400 85,000 23,725 108,725 110,000 62,388 172,388
2022 210,000 8,400 218,400 90,000 21,425 111,425 115,000 59,088 174,088
2023 95,000 18,881 113,881 120,000 55,638 175,638
2024 95,000 16,150 111,150 120,000 52,038 172,038
2025 100,000 13,225 113,225 125,000 48,438 173,438
2026 120,000 9,925 129,925 130,000 44,688 174,688
2027 125,000 6,094 131,094 130,000 40,788 170,788
2028 125,000 2,031 127,031 135,000 36,888 171,888
2029 140,000 32,838 172,838
2030 145,000 27,938 172,938
2031 150,000 22,863 172,863
2032 155,000 17,613 172,613
2033 160,000 12,188 172,188
2034 165,000 6,188 171,188
2035
2036
2037
108
$980,000 $108,500 $1,088,500 $1,085,000 $195,319 $1,280,319 $2,220,000 $719,638 $2,939,638
2015 GO Refunding2016 GO2016 CO
PrincipalInterestTotalPrincipalInterestTotalPrincipalInterestTotal
2018 40,000 35,752 75,752 200,000 129,275 329,275 160,000 116,106 276,106
2019 210,000 34,880 244,880 205,000 123,275 328,275 165,000 111,306 276,306
2020 220,000 30,302 250,302 215,000 117,125 332,125 175,000 104,706 279,706
2021 220,000 25,506 245,506 220,000 110,675 330,675 180,000 97,706 277,706
2022 230,000 20,710 250,710 225,000 104,075 329,075 190,000 90,506 280,506
2023 235,000 15,696 250,696 230,000 97,325 327,325 195,000 84,806 279,806
2024 240,000 10,573 250,573 240,000 90,425 330,425 200,000 78,956 278,956
2025 245,000 5,341 250,341 245,000 83,225 328,225 205,000 72,956 277,956
2026 255,000 75,875 330,875 210,000 66,806 276,806
2027 260,000 70,775 330,775 215,000 61,556 276,556
2028 265,000 65,575 330,575 220,000 56,988 276,988
2029 270,000 59,944 329,944 225,000 52,313 277,313
2030 275,000 53,869 328,869 230,000 47,250 277,250
2031 280,000 47,338 327,338 235,000 41,788 276,788
2032 290,000 40,338 330,338 245,000 35,913 280,913
2033 295,000 33,088 328,088 250,000 29,788 279,788
2034 305,000 25,713 330,713 255,000 22,913 277,913
2035 310,000 17,325 327,325 260,000 15,900 275,900
2036 320,000 8,800 328,800 270,000 8,100 278,100
2037
$1,640,000 $178,760 $1,818,760 $4,905,000 $1,354,038 $6,259,038 $4,085,000 $1,196,363 $5,281,363
2017 CO
PrincipalInterestTotal
2018 275,000 164,281 439,281
2019 390,000 123,175 513,175
2020 445,000 111,475 556,475
2021 155,000 98,125 253,125
2022 160,000 93,475 253,475
2023 165,000 88,675 253,675
2024 170,000 83,725 253,725
2025 175,000 78,625 253,625
2026 180,000 73,375 253,375
2027 185,000 67,975 252,975
2028 190,000 62,425 252,425
2029 195,000 57,675 252,675
2030 200,000 52,800 252,800
2031 205,000 46,800 251,800
2032 210,000 40,650 250,650
2033 215,000 34,350 249,350
2034 225,000 27,900 252,900
2035 230,000 21,150 251,150
2036 235,000 14,250 249,250
2037 240,000 7,200 247,200
109
$4,445,000 $1,348,106 $5,793,106
Court Security Fund
Fund Description
The Court Security Fund is used for the purpose of providing security personnel, services, and security
responsive customer service. This fund is primarily used to offset the expenditures associated with
providing bailiff services for the Trophy Club Municipal Court.
Ending Fund Balance
$25,000
$20,000
$15,000
$10,000
$5,000
$-
FY 2014FY 2015FY 2016FY 2017FY 2017FY 2018FY 2019FY 2020
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED
FY 2014 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020
Court Security Fund
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED
$22,147 $22,293 $21,903 $21,643 $20,571 $19,191 $17,891 $17,391
Beginning Fund Balance
Revenue
$3,146 $2,610 $2,620 $3,000 $2,000 $2,000 $2,000 $2,000
Municipal Court Security Fee
$3,146 $2,610 $2,620 $3,000 $2,000 $2,000 $2,000 $2,000
Total Revenue
Expenditures
$- $- $- $800 $250 $1,200 $400 $400
Schools and Training
- - 952 - - - - -
Small Equipment
- - - 1,494 180 600 600 600
Travel and Per Diem
$- $- $952 $2,294 $430 $1,800 $1,000 $1,000
Total Expenditures
Other Sources (Uses)
(3,000) (3,000) (3,000) (3,000) (3,000) (1,500) (1,500) (1,500)
Transfer Out
$(3,000) $(3,000) $(3,000) $(3,000) $(3,000) $(1,500) $(1,500) $(1,500)
Total Other Sources (Uses)
$146 $(390) $(1,332) $(2,294) $(1,430) $(2,800) $(500) $(500)
Net Increase (Decrease)
$22,293 $21,903 $20,571 $19,349 $19,141 $16,341 $15,841 $15,341
Ending Fund Balance
Proposed Annual Program of Services- 2018
111
Court Technology Fund
Fund Description
The court technology fee is primarily used to offset the costs related to the annual maintenance and
support of the Incode court software system along with any other technology purchases made by the
municipal court.
Ending Fund Balance
$45,000
$40,000
$35,000
$30,000
$25,000
$20,000
$15,000
$10,000
$5,000
$-
FY 2013FY 2014FY 2015FY 2016FY 2016FY 2017FY 2018FY 2019
ACTUAL ACTUALACTUALBUDGETESTIMATEADOPTEDPROJECTEDPROJECTED
FY 2014 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020
Court Technology Fund
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED
$38,779 $23,958 $21,517 $20,270 $19,094 $16,100 $12,931 $9,564
Beginning Fund Balance
Revenue
$4,194 $3,480 $3,481 $4,000 $3,000 $3,000 $3,000 $3,000
Municipal Court Technology Fee
2,750 - - - - - - -
Miscellaneous Revenue
$6,944 $3,480 $3,481 $4,000 $3,000 $3,000 $3,000 $3,000
Total Revenue
Expenditures
Services & Supplies
$2,494 $5,118 $5,904 $5,903 $5,994 $6,169 $6,367 $6,592
Software & Support
5,830 803 - 2,230 - - - -
Hardware
$8,324 $5,921 $5,904 $8,133 $5,994 $6,169 $6,367 $6,592
Total Services & Supplies
Capital
$13,440 $- $- $- $- $- $- $-
Capital Outlay
$13,440 $- $- $- $- $- $- $-
Total Capital Outlay
$21,764 $5,921 $5,904 $8,133 $5,994 $6,169 $6,367 $6,592
Total Expenditures
$(14,821) $(2,441) $(2,423) $(4,133) $(2,994) $(3,169) $(3,367) $(3,592)
Net Increase (Decrease)
$23,958 $21,517 $19,094 $16,137 $16,100 $12,931 $9,564 $5,972
Ending Fund Balance
Proposed Annual Program of Services- 2018
112
Crime Control Prevention District Fund
Fund Description
Chapter 363 of the Texas Local Government Code allows for the creation of a Crime Control
and Prevention District (CCPD). CCPD is a local sales tax funded organization, governed by an
crime prevention program, including costs for personnel, administration, expansion, enhancement
and capital expenditures. Sales tax funds the CCPD with 0.25%, which the voters approved on May
11, 2013.
CCPD Goals
Throughout the history of law enforcement in America, changes in technology ushered in changes
in crime control strategies. As equipment, technology, and training have improved agencies moved
to the intelligence-led model. The Trophy Club Police Department recognizes the effectiveness of the
two most recent models but also recognizes the effectiveness of traditional law enforcement practices
such as rapid response to calls for service. The Trophy Club Police Department primarily uses a hybrid
form of community policing, embracing the problem-solving and partnership aspects of community
policing. Also included are what many consider a more traditional response by having a uniformed
potential problem areas where there are reoccurring problems and partner with residents and other
stake holders to resolve those problems.
The Town of Trophy Club is a proactive town and its police department is no different. The department
reasonably afford. Funding sources have traditionally included the General Fund and grants. There
are obvious limits on these sources of funding. Any increase to the sales tax rate such as proposed
through the creation of the CCPD will collect taxes from non-residents who consume law enforcement
services and provide needed funding to improve public safety. The 1/4 of a cent sales tax allocated for
the CCPD appears as a fair way of spreading that burden because the choice to make purchases for
which sales tax dollars are collected rests solely with the purchaser.
Goal 1: Support the future police building.
Goal 2: Equipment and New Technology – In order to carry out its mission, the police department
department supervisors, along with the Town’s Information Services staff continually evaluate new
Goal 3: Critical law enforcement services in the Town of Trophy Club rely upon establishing minimum
Proposed Annual Program of Services- 2018
113
Ending Fund Balance
$250,000
$200,000
$150,000
$100,000
$50,000
$-
FY 2014FY 2015FY 2016FY 2017FY 2017FY 2018FY 2019FY 2020
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED
FY 2014 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020
CCPD
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED
$23,007 $93,746 $134,264 $180,269 $202,403 $59,428 $77,572 $131,954
Beginning Fund Balance
Revenue
$141,855 $169,906 $196,157 $209,849 $205,000 $209,475 $222,663 $229,739
Sales Tax
44 130 71 100 100 100 100 100
Interest Income
$141,899 $170,036 $196,228 $209,949 $205,100 $209,575 $222,763 $229,839
Total Revenue
Expenditures
Services & Supplies
$- $- $- $24,000 $24,000 $- $- $-
Professional Outside Services
- - - 5,000 5,000 5,000 5,000 5,000
Uniforms
27,564 13,646 25,221 47,000 33,100 12,000 11,500 9,000
Small Equipment
$27,564 $13,646 $25,221 $76,000 $62,100 $17,000 $16,500 $14,000
Total Services & Supplies
Capital
$43,597 $115,872 $102,869 $125,000 $136,000 $27,000 $2,000 $2,000
Capital Outlay
$43,597 $115,872 $102,869 $125,000 $136,000 $27,000 $2,000 $2,000
Total Capital
$71,161 $129,518 $128,090 $201,000 $198,100 $44,000 $18,500 $16,000
Total Expenditures
Other Sources (Uses)
$- $- $- $(149,975) $(149,975) $(147,431) $(149,881) $(151,281)
Transfer Out
$- $- $- $(149,975) $(149,975) $(147,431) $(149,881) $(151,281)
Total Other Sources (Uses)
$70,739 $40,518 $68,139 $(141,026) $(142,975) $18,144 $54,382 $62,558
Net Increase (Decrease)
$93,746 $134,264 $202,403 $39,243 $59,428 $77,572 $131,954 $194,512
Ending Fund Balance
Proposed Annual Program of Services- 2018
114
Economic Development Corporation
(EDC) 4B Fund
Fund Description
The Town of Trophy Club Economic Development Corporation 4B (EDC 4B) is used to promote
economic development within the Town. Funded by 0.5% of sales tax receipts, the Trophy Club
EDC 4B aims to design superior strategies and oversight plans that are geared toward intensifying
economic activity and heightening the already superior Trophy Club lifestyle.
EDC 4B Debt Service
PrincipalInterestTotal
2018 100,000 100,823 200,823
2019 105,000 99,023 204,023
2020 105,000 96,555 201,555
2021 110,000 93,668 203,668
2022 110,000 90,258 200,258
2023 115,000 86,518 201,518
2024 120,000 82,263 202,263
2025 125,000 77,463 202,463
2026 130,000 72,213 202,213
2027 135,000 66,688 201,688
2028 140,000 60,950 200,950
2029 150,000 55,000 205,000
2030 155,000 48,625 203,625
2031 160,000 42,038 202,038
2032 170,000 34,438 204,438
2033 175,000 26,363 201,363
2034 185,000 18,050 203,050
2035 195,000 9,263 204,263
$2,485,000 $1,160,193 $3,645,193
Proposed Annual Program of Services- 2018
115
Revenues Vs. Expenditures
$600,000
$500,000
$400,000
$300,000
$200,000
$100,000
$-
FY 2014FY 2015FY 2016FY 2017FY 2017FY 2018FY 2019FY 2020
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED
RevenuesExpenditures
FY 2014 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020
EDC 4B
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED
$188,703 $339,714 $406,525 $544,191 $561,248 $640,716 $690,250 $765,890
Beginning Working Capital
Revenue
$322,784 $365,764 $400,621 $447,509 $451,625 $465,501 $494,807 $510,531
Sales Tax - General
3,938 - - - - - - -
NTX Magazine Revenue
179 537 1,289 1,500 2,000 2,000 2,000 2,000
Interest Income
$326,901 $366,302 $401,910 $449,009 $453,625 $467,501 $496,807 $512,531
Total Revenue
Expenses
$- $- $- $2,000 $2,000 $2,000 $2,000 $2,000
Professional Outside Services
1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000
Auditing
7,704 2,780 95 4,200 1,000 - - -
Advertising
1,000 450 - 250 - 200 200 200
Printing
1,430 270 345 1,000 500 1,000 1,000 1,000
Schools & Training
650 270 - 1,050 2,500 1,150 1,150 1,200
Dues & Membership
132 30 30 422 392 422 422 422
Travel & Per Diem
220 15 - 250 100 250 250 250
6,059 7,641 2,500 3,500 6,050 3,000 3,000 3,000
Miscellaneous Expense
36,133 3,590 3,500 15,950 17,020 1,950 1,950 1,950
EDC Projects
- 93,849 140,773 206,820 140,773 205,773 205,773 205,773
Incentive Programs
66,597 89,964 - - - - - -
Transfer to General Fund
54,964 - - 202,423 202,423 200,823 204,023 201,555
Transfer to Debt Service
- 1,883 98,745 - - - - -
Bond Interest
- 97,351 - - - - - -
Debt Issue Cost
- 400 200 400 400 400 400 400
Paying Agent Fees
$175,890 $299,492 $247,188 $439,265 $374,158 $417,968 $421,168 $418,750
Total Expenses
$151,011 $66,809 $154,722 $9,744 $79,467 $49,533 $75,639 $93,781
Net Increase (Decrease)
$339,714 $406,525 $561,248 $553,936 $640,716 $690,250 $765,890 $859,672
Ending Working Capital
Proposed Annual Program of Services- 2018
116
Hotel Occupancy
Fund Description
Hotel occupancy tax revenue is used to promote tourism in Trophy Club by developing strong
community partnerships which create a positive regional identity. Created for Fiscal Year 2007-2008,
Town Council adopted and levied tax for the occupancy of hotel rooms. The Hotel Occupancy Tax
Fund’s primary function is to account for the receipt and distribution of the Town’s Hotel/Motel
Occupancy Tax and promote tourism to Trophy Club.
Revenues Vs. Expenditures
$800,000
$600,000
$400,000
$200,000
$0
FY 2014FY 2015FY 2016FY 2017FY 2017FY 2018FY 2019FY 2020
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED
RevenuesExpenditures
Ending Fund Balance
$1,200,000
$1,000,000
$800,000
$600,000
$400,000
$200,000
$-
FY 2014FY 2015FY 2016FY 2017FY 2017FY 2018FY 2019FY 2020
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED
PERSONNEL SCHEDULE
FY 2017 FY 2017 FY 2018
POSITION TITLE
BUDGETESTIMATEPROPOSED
0.250.250.25
RECREATION SUPERINTENDENT
0.750.750.75
SPECIAL EVENTS & COMMUNICATION MANAGER
0.250.250.25
RECREATION & SPECIAL EVENTS COORDINATOR
1.251.251.25
TOTAL FTEs
Proposed Annual Program of Services- 2018
117
FY 2014 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020
Hotel Occupancy Fund
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED
$87,224 $283,480 $475,747 $420,523 $564,362 $394,822 $546,610 $699,186
Beginning Fund Balance
Revenue
$235,796 $264,708 $302,374 $443,400 $473,261 $477,994 $482,774 $487,601
Hotel Occupancy Tax
- - 3,310 5,000 12,500 5,000 5,000 5,000
July 4th Revenue
163 519 763 500 4,500 700 800 800
Interest Income
$235,959 $265,227 $306,447 $448,900 $490,261 $483,694 $488,574 $493,401
Total Revenue
Expenditures
Personnel
$- $- $- $81,702 $80,218 $80,933 $82,551 $84,202
Salaries
- - - 20,000 814 20,000 20,000 20,000
Overtime
- - - 521 527 456 539 621
Longevity
- - - 750 938 - - -
Stipend
- - - 13,531 10,088 13,178 13,399 13,624
Retirement
- - - 8,733 6,047 7,065 7,065 7,065
Medical Insurance
- - - 561 374 466 466 466
Dental Insurance
- - - 62 51 62 62 62
Vision Insurance
- - - 539 427 532 532 532
Life Insurance & Other
- - - 6,338 4,789 6,286 6,392 6,499
Social Security Taxes
- - - 1,493 1,119 1,470 1,495 1,520
Medicare Taxes
- - - 214 51 214 214 214
Unemployment Taxes
- - - 1,962 1,747 1,944 1,983 2,022
Workers' Compensation
$- $- $- $136,406 $107,190 $132,606 $134,698 $136,827
Total Personnel
Services & Supplies
$- $2,350 $- $44,000 $1,000 $56,500 $56,500 $56,500
Advertising
- 14,150 - - - - - -
Printing
- - - - 1,010 - - -
Communications/Pagers/Mobiles
39,703 56,460 72,961 46,825 48,325 1,500 1,500 1,500
Event Rentals
- - - 3,100 3,100 3,300 3,300 3,500
Dues & Membership
- - - 27,000 24,000 88,000 90,000 91,000
July 4 Celebration
$39,703 $72,960 $72,961 $120,925 $77,485 $149,300 $151,300 $152,500
Total Services & Supplies
Capital
$- $- $44,871 $380,000 $475,126 $50,000 $50,000 $50,000
Capital Outlay
$- $- $44,871 $380,000 $475,126 $50,000 $50,000 $50,000
Total Capital
$39,703 $72,960 $117,832 $637,331 $659,801 $331,906 $335,998 $339,327
Total Expenditures
Other Sources (Uses)
$- $- $(100,000) $- $- $- $- $-
Transfer Out
$- $- $(100,000) $- $- $- $- $-
Total Other Sources (Uses)
$196,255 $192,267 $88,615 $(188,431) $(169,540) $151,788 $152,576 $340,901
Net Increase (Decrease)
$283,480 $475,747 $564,362 $232,092 $394,822 $546,610 $699,186 $1,040,087
Ending Fund Balance
Proposed Annual Program of Services- 2018
118
Street Maintenance Sales Tax Fund
Fund Description
The Street Maintenance Sales Tax Fund is used to provide a safe, clean, and well-maintained roadway system
to the residents of Trophy Club.This fund receives all of its revenue from 0.25% sales tax.
PERSONNEL SCHEDULE
FY 2017 FY 2017 FY 2018
POSITION TITLE
BUDGETESTIMATEPROPOSED
0.00.00.2
STREETS SUPERINTENDENT
0.00.00.2
STREETS SUPERVISOR
1.01.01.0
STREET MAINTENANCE WORKER
1.01.01.4
TOTAL FTEs
Revenues Vs. Expenditures
$300,000
$250,000
$200,000
$150,000
$100,000
$50,000
$0
FY 2014FY 2015FY 2016FY 2017FY 2017FY 2018FY 2019FY 2020
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED
RevenuesExpenditures
Ending Fund Balance
$160,000
$140,000
$120,000
$100,000
$80,000
$60,000
$40,000
$20,000
$-
$(20,000)
FY 2014FY 2015FY 2016FY 2017FY 2017FY 2018FY 2019FY 2020
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED
Proposed Annual Program of Services- 2018
119
FY 2014 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020
Street Maintenance Sales
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED
Tax Fund
$46,700 $39,915 $65,306 $2,080 $(5,016) $35,504 $45,826 $68,763
Beginning Fund Balance
Revenue
$161,392 $182,882 $200,310 $223,754 $225,812 $232,750 $247,404 $255,265
Sales Tax
- 21 30 - - - - -
Interest Income
$161,392 $182,903 $200,340 $223,754 $225,812 $232,750 $247,404 $255,265
Total Revenue
Expenditures
Personnel
$16,110 $20,995 $23,249 $33,176 $15,613 $64,459 $65,748 $67,063
Salaries
317 827 - - 31 - - -
Overtime
405 - - 145 145 1,362 1,482 1,602
Longevity
864 360 540 750 300 - - -
Stipend
2,615 3,078 3,088 4,477 2,098 8,555 8,738 8,925
Retirement
2,443 4,964 5,363 7,857 3,450 7,328 7,328 7,328
Medical Insurance
167 381 507 713 253 618 618 618
Dental Insurance
37 96 96 69 29 73 73 73
Vision Insurance
146 214 234 243 122 472 472 472
Life Insurance & Other
1,119 1,165 1,273 2,066 936 4,081 4,168 4,257
Social Security Taxes
262 273 298 494 221 954 975 996
Medicare Taxes
149 83 122 171 (12) 239 239 239
Unemployment Taxes
1,630 1,185 1,162 2,014 1,794 3,143 3,206 3,270
Workers' Compensation
$26,264 $33,621 $35,931 $52,175 $24,980 $91,284 $93,047 $94,843
Total Personnel
Services & Supplies
$1,565 $3,663 $3,218 $3,700 $3,812 $3,520 $3,520 $3,520
Vehicle Maintenance
99,456 53,423 149,493 100,000 100,000 75,000 75,000 75,000
Street Maintenance
19,687 34,705 16,204 15,000 25,000 20,000 20,000 20,000
Signs & Markings
7,892 6,344 4,871 5,400 4,500 5,625 5,900 6,200
Fuel
- 731 737 700 2,000 2,000 2,000 2,000
Small Tools
25 25 - - - - - -
Miscellaneous Expense
$128,626 $98,891 $174,523 $124,800 $135,312 $106,145 $106,420 $106,720
Total Service & Supplies
Capital
- - $35,208 - - - - -
Capital Outlay
$- $- $35,208 $- $- $- $- $-
Total Capital
$154,890 $132,512 $245,663 $176,975 $160,180 $197,429 $199,467 $201,563
Total Expenditures
Other Sources (Uses)
$(13,287) $(25,000) $(25,000) $(25,000) $(25,000) $(25,000) $(25,000) $(25,000)
Transfer Out
$(13,287) $(25,000) $(25,000) $(25,000) $(25,000) $(25,000) $(25,000) $(25,000)
Total Sources Other (Uses)
$(6,785) $25,391 $(70,322) $21,779 $40,520 $10,321 $22,937 $78,702
Net Increase (Decreases)
$39,915 $65,306 $(5,016) $23,859 $35,504 $45,826 $68,763 $147,465
Ending Fund Balance
Proposed Annual Program of Services- 2018
120
Tax Increment Reinvestment Zone
(TIRZ) #1 Fund
Fund Description
The Tax Increment Reinvestment Zone #1 (TIRZ#1) fund was created to aid development of the Trophy
Wood District through the contribution of 60% of the Town’s real property increment, and 25% of the Towns
$0.01 general fund sales tax generated within the zone. Tarrant County contributes 60% of their real property
increment, as well.
Ending Fund Balance
$100,000
$-
$(100,000)
$(200,000)
$(300,000)
$(400,000)
$(500,000)
$(600,000)
$(700,000)
FY 2014FY 2015FY 2016FY 2017FY 2017FY 2018FY 2019FY 2020
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED
FY 2014 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020
TIRZ #1
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED
$- $- $10,273 $(383,632) $(379,235) $(330,420) $(593,324) $(465,206)
Beginning Working Capital
Revenue
$- $10,273 $10,492 $80,174 $46,083 $76,796 $107,508 $110,734
Property Tax
- - - 12,500 10,000 10,300 20,609 21,227
Sales Tax
$- $10,273 $10,492 $92,674 $56,083 $87,096 $128,117 $131,961
Total Revenue
Expenses
$- $- $400,000 $- $7,268 $350,000 $- $-
Incentive Programs
$- $- $400,000 $- $7,268 $350,000 $- $-
Total Expenses
$- $10,273 $(389,508) $92,674 $48,815 $(262,904) $128,118 $131,963
Net Increase (Decrease)
$- $10,273 $(379,235) $(290,958) $(330,420) $(593,324) $(465,206) $(333,243)
Ending Working Capital
Proposed Annual Program of Services- 2018
121
Recreation Program Fund
Fund Description
The Recreation Program Fund was created to account for the revenues and expenditures associated
with recreational programs within the Town of Trophy Club. Expenditures are expected to be matched
with program revenues.
Revenues Vs. Expenditures
$16,000
$14,000
$12,000
$10,000
$8,000
$6,000
$4,000
$2,000
$-
FY 2014FY 2015FY 2016FY 2017FY 2017FY 2018FY 2019FY 2020
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED
RevenueExpenditures
FY 2014 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020
Recreational Programs Fund
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED
$- $2,813 $3,396 $3,395 $2,271 $2,271 $2,271 $2,271
Beginning Fund Balance
Revenue
$15,593 $10,054 $10,398 $8,000 $8,000 $8,500 $9,000 $9,500
Recreation Programs
$15,593 $10,054 $10,398 $8,000 $8,000 $8,500 $9,000 $9,500
Total Revenue
Expenditures
$12,781 $9,471 $11,523 $8,000 $8,000 $8,500 $9,000 $9,500
Recreation Programs
$12,781 $9,471 $11,523 $8,000 $8,000 $8,500 $9,000 $9,500
Total Expenditures
$2,813 $583 $(1,125) $- $- $- $- $-
Net Increase (Decrease)
$2,813 $3,396 $2,271 $3,395 $2,271 $2,271 $2,271 $2,271
Ending Fund Balance
Proposed Annual Program of Services- 2018
122
Anniversary Fund
Fund Description
celebration of the Town of Trophy Club’s 25
Anniversary. These funds can only be used to purchase
th
services and supplies for anniversary events.
FY 2014 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020
Anniversary Fund
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED
$2,114 $2,114 $3,497 $- $- $- $- $-
Beginning Fund Balance
Revenue
$- $10,879 $24 $- $- $- $- $-
Miscellaneous Contributions
$- $10,879 $24 $- $- $- $- $-
Total Revenue
Expenditures
$- $9,496 $2,819 $- $- $- $- $-
Community Events
$- $9,496 $2,819 $- $- $- $- $-
Total Expenditures
Other Sources (Uses)
$- $- $(702) $- $- $- $- $-
Transfer Out
$- $- $(702) $- $- $- $- $-
Total Sources Other (Uses)
$- $1,383 $(3,497) $- $- $- $- $-
Net Increase (Decrease)
$2,114 $3,497 $- $- $- $- $- $-
Ending Fund Balance
Proposed Annual Program of Services- 2018
123
Trophy Club Park Fund
Fund Description
To provide the facilities and programs that meet the recreational needs of Trophy Club as it develops,
education.The Trophy Club Park Fund is aimed towards ensuring that all current Trophy Club Park
facilities and programs are maintained and operated at a standard of excellence. To this end, the fund
is also intended to explore and create new facilities and programs that allow Trophy Club residents to
utilize the park resources to the fullest extent possible. Much of the equestrian/pedestrian trail work
in this park continues to be performed by volunteers.
PERFORMANCE MATRIX
FY 2014 FY 2015 FY 2016 FY 2017 FY 2018
Workload Measures
ACTUALACTUALACTUALACTUALESTIMATE
99777
Motorized trails maintained (miles)
Non-motorized trails maintained
47111111
(miles)
Park attendant monitoring (hours
3232303030
per week)
66333
Special events at park
43101212
Classes offered at park
$250,000
$200,000
$150,000
$100,000
$50,000
$-
$(50,000)
$(100,000)
$(150,000)
FY 2014FY 2015FY 2016FY 2017FY 2017FY 2018FY 2019FY 2020
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED
Proposed Annual Program of Services- 2018
125
Revenues Vs. Expenditures
$180,000
$160,000
$140,000
$120,000
$100,000
$80,000
$60,000
$40,000
$20,000
$-
FY 2014FY 2015FY 2016FY 2017FY 2017FY 2018FY 2019
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTED
Revenue Expenses
PERSONNEL SCHEDULE
FY 2017 FY 2017 FY 2018
POSITION TITLE
BUDGETESTIMATEPROPOSED
1.081.081.08
TCP GATE ATTENDANT
1.081.081.08
TOTAL FTEs
FY 2014 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020
Trophy Club Park
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED
$(6,470) $1,830 $(52,106) $(143,913) $(62,054) $(30,381) $11,987 $57,824
Beginning Working Capital
Revenue
$150,925 $77,503 $46,270 $165,000 $160,000 $165,000 $170,000 $175,000
Park Revenue
- 6 - - - - - -
Interest Income
- - 61,106 - 8,575 - - -
Miscellaneous Revenue
$150,925 $77,509 $107,376 $165,000 $168,575 $165,000 $170,000 $175,000
Total Revenue
Expenses
Personnel
$40,096 $35,078 $37,622 $19,094 $15,551 $19,094 $19,476 $19,866
Salaries
88 112 204 - - 130 194 259
Longevity
600 900 300 - - - - -
Stipend
3,487 3,550 3,386 - 731 - - -
Retirement
2,520 2,527 2,780 - 855 - - -
Medical Insurance
147 219 216 - 53 - - -
Dental Insurance
33 33 30 - 5 - - -
Vision Insurance
209 209 211 - 23 - - -
Life Insurance & Other
2,457 2,183 2,250 1,184 1,221 1,192 1,220 1,248
Social Security Taxes
574 510 526 277 286 279 285 292
Medicare Taxes
403 74 229 185 80 185 185 185
Unemployment taxes
768 915 926 459 410 459 468 477
Workers' Compensation
- - - - 21 - - -
Pre-Employment Physicals/Testing
$51,383 $46,310 $48,681 $21,199 $19,236 $21,339 $21,828 $22,327
Total Personnel
Proposed Annual Program of Services- 2018
126
FY 2014 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020
Trophy Club Park
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED
Services & Supplies
$- $2,470 $- $2,500 $- $- $- $-
Professional Outside Services
1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000
Auditing
2,444 6,670 8,041 4,212 4,544 4,212 4,212 4,212
Software & Support
2,640 737 638 625 625 625 625 625
Advertising
- 1,244 - 1,000 150 600 600 600
Printing
1,825 199 - 190 304 - - -
Schools & Training
2,859 6,104 7,120 9,000 9,706 9,680 9,680 9,680
Service Charges & Fees
2,625 2,485 2,060 2,800 2,000 2,200 2,400 2,600
Electricity
1,720 2,907 3,088 4,225 3,000 3,900 4,700 5,170
Water
1,521 1,860 2,183 1,900 2,139 - - -
Telephone
2,001 1,650 1,734 933 292 2,580 2,580 2,580
Communications/Pagers/Mobiles
- - 1,200 1,200 1,211 1,200 1,200 1,200
Insurance
26,249 17,839 4,138 10,500 20,343 7,000 7,000 7,000
Property Maintenance
5,243 817 1,442 5,384 3,500 3,500 3,500 3,500
Equipment Maintenance
10,800 6,610 10,508 28,600 26,723 28,600 28,600 28,600
Independent Labor
3,944 4,200 3,193 8,400 4,182 4,020 4,020 4,020
Portable toilets
60 30 - 115 115 115 115 115
Dues & Membership
776 505 324 150 - - - -
Travel & Per Diem
347 1,272 312 1,044 1,075 1,075 1,107 1,140
94 63 94 327 120 336 346 356
Postage
1,232 776 215 1,092 500 975 975 975
Fuel
333 310 356 670 475 475 475 475
Uniforms
8,362 12,202 4,391 8,200 8,200 8,200 8,200 8,200
Community Events
1,010 56 177 1,400 300 300 300 300
Small Tools
590 2,267 5,997 2,999 3,774 - - -
Furniture/Equipment<$5,000
717 901 23 900 400 400 400 400
Maintenance Supplies
- 154 - 300 2,988 300 300 300
Miscellaneous Expense
- 1,808 2,411 - - - - -
Depreciation Expense
$78,393 $77,135 $60,644 $99,666 $97,666 $81,293 $82,335 $83,048
Total Services & Supplies
Capital
$4,850 $- $- $- $- $- $- $-
Capital Expenses
$4,850 $- $- $- $- $- $- $-
Total Capital
$134,624 $123,446 $109,325 $120,865 $116,902 $102,632 $104,163 $105,375
Total Expenses
Other Sources (Uses)
$(8,000) $(8,000) $(8,000) $(20,000) $(20,000) $(20,000) $(20,000) $(20,000)
Transfer Out
$(8,000) $(8,000) $(8,000) $(20,000) $(20,000) $(20,000) $(20,000) $(20,000)
Total Other Sources (Uses)
$8,300 $(53,936) $(9,949) $24,135 $31,673 $42,368 $45,837 $89,625
Net Increase (Decrease)
$1,830 $(52,106) $(62,054) $(119,778) $(30,381) $11,987 $57,824 $147,449
Ending Working Capital
Proposed Annual Program of Services- 2018
127
Storm Drainage Utility Fund
Fund Description
The Storm Drainage Utility Fund is to provide a safe, clean, and well-maintained storm drainage
system to the residents of Trophy Club. In FY11 the Storm Drainage fund was converted to a proprietary
fund by a formal action of council. The Fund is responsible for directly servicing $1.7 million dollars
PERSONNEL SCHEDULE
FY 2017 FY 2017 FY 2018
POSITION TITLE
BUDGETESTIMATEPROPOSED
INFRASTRUCTURE & DEVELOPMENT
0.000.000.00
SERVICES MANAGER
0.000.000.00
STREETS SUPERVISOR
0.000.000.00
TOTAL FTEs
PERFORMANCE MATRIX
FY 2013 FY 2014 FY 2015 FY 2016 FY 2017
Workload Measures
ACTUALACTUALACTUALACTUALESTIMATE
1,2001,5501,5801,5801,600
Storm drain structure inspection & cleaning
9093727280
Streets and gutter sweeping (curb miles)
3204009595100
Storm drain system repairs
$700,000
$600,000
$500,000
$400,000
$300,000
$200,000
$100,000
$-
FY 2014FY 2015FY 2016FY 2017FY 2017FY 2018FY 2019FY 2020
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED
Proposed Annual Program of Services- 2018
128
Revenues Vs. Expenditures
$450,000
$400,000
$350,000
$300,000
$250,000
$200,000
$150,000
$100,000
$50,000
$-
FY 2014FY 2015FY 2016FY 2016FY 2017FY 2018FY 2019
ACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED
Revenue Expenses
FY 2014 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020
Storm Drainage Utility Fund
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED
$237,062 $199,172 $234,000 $274,523 $242,387 $351,406 $432,855 $515,971
Beginning Working Capital
Revenue
$394,692 $407,371 $420,665 $427,406 $430,000 $432,754 $436,519 $440,884
Storm Drainage Fee
5,000 - - - - - - -
Hazardous Waste Stipend
26,001 - - - - - - -
Miscellaneous Revenue
25 137 914 500 750 500 500 500
Interest Income
$425,718 $407,508 $421,579 $427,906 $430,750 $433,254 $437,019 $441,384
Total Revenue
Expenses
Personnel Services
$23,864 $16,716 $22,991 $- $- $- $- $-
Salaries
575 243 - - - - - -
Overtime
349 394 65 - - - - -
Longevity
750 375 188 - - - - -
Stipend
3,715 2,464 2,989 - - - - -
Retirement
2,665 1,404 1,036 - - - - -
Medical Insurance
298 98 104 - - - - -
Dental Insurance
41 20 20 - - - - -
Vision Insurance
234 127 151 - - - - -
Life Insurance & Other
1,559 1,082 1,412 - - - - -
Social Security Taxes
365 253 330 - - - - -
Medicare Taxes
103 (25) 43 - - - - -
Unemployment Taxes
1,295 1,306 108 - - - - -
Workman's Compensation
$35,812 $24,457 $29,436 $- $- $- $- $-
Total Personnel
Proposed Annual Program of Services- 2018
129
FY 2014 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020
Storm Drainage Utility Fund
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED
Services & Supplies
$- $24,334 $36,685 $36,400 $21,500 $23,000 $24,000 $25,000
Professional Outside Services
5,356 68,037 20,922 80,000 20,000 20,000 20,000 20,000
Engineering/Construction
2,021 1,692 2,115 2,000 2,000 2,000 2,000 2,000
Trash Removal/Recycling
4,720 - 6,344 12,000 3,744 7,488 7,488 7,488
Street Sweeping
30,070 17,306 9,897 22,000 27,000 53,820 54,000 55,000
Independent Labor
200 100 100 200 200 200 200 200
Dues & Membership
446 - - - - - - -
Fuel
1,331 12,764 - - - - - -
Miscellaneous Expense
- 30,851 43,460 - - - - -
Depreciation Expense
$44,145 $155,084 $119,523 $152,600 $74,444 $106,508 $107,688 $109,688
Total Services & Supplies
Capital
$200,000 -$36,488 $50,000 ----
Transfer to Drainage Capital Projects
$200,000 $- $36,488 $50,000 $- $- $- $-
Total Capital
Debt Service
$140,000 $140,000 $140,000 $145,000 $145,000 $150,000 $155,000 $160,000
Principal
23,045 25,788 25,540 31,775 35,400 28,088 24,275 20,400
Interest
$163,045 $165,788 $165,540 $176,775 $180,400 $178,088 $179,275 $180,400
Total Debt Service
$443,001 $345,330 $350,987 $379,375 $254,844 $284,596 $286,963 $290,088
Total Expenses
Other Sources (Uses)
$6,460 $- $- $- $- $- $- $-
Transfer In
(27,067) (27,350) (62,206) (66,887) (66,887) (67,209) (66,937) (67,533)
Transfer Out
$(20,607) $(27,350) $(62,206) $(66,887) $(66,887) $(67,209) $(66,937) $(67,533)
Total Other Sources
$(37,890) $34,828 $8,386 $(18,356) $109,019 $81,449 $83,119 $83,763
Net Increase (Decrease)
$199,172 $234,000 $242,387 $256,167 $351,406 $432,855 $515,974 $599,737
Ending Working Capital
Proposed Annual Program of Services- 2018
130
Total Debt Service
PrincipalInterestTotal
2018 150,000 28,088 178,088
2019 155,000 24,275 179,275
2020 155,000 20,400 175,400
2021 160,000 16,462 176,462
2022 165,000 12,194 177,194
2023 170,000 7,588 177,588
2024 175,000 2,625 177,625
2025 175,000 2,625 177,625
$1,130,000 $111,632 $1,241,632
*Does not include proposed debt issuances.
Proposed Annual Program of Services- 2018
131
Capital Improvement Program
The Capital Improvement Program (CIP) represents the Town’s plan for development.The
a framework for identifying capital requirements, the impact of capital projects on operating
budgets, scheduling, and coordinating related projects.Capital project funds are created to
or revenue notes, or operating funds set aside or reserved for such projects to be used for the
costs associated with the acquisition or construction of major capital improvements.Budgets
The Capital Improvement Program budget is prepared based on the following criteria:
1. Public safety, health, and life
2. Service demands
3. Legal requirements, liability, and mandate
4. Quality and reliability of current service level
5. Economic growth and development
6. Funding ability
7. Operating budgets
function, the estimated costs for equipment purchases and/or improvement projects.For
Fiscal Year 2017-2018, vehicle and equipment purchases have been fully funded within the
Capital Replacement Fund (a component of the General Fund pg. 46).
Proposed Annual Program of Services- 2018
133
Capital Improvement Program: Projects in Progress and Currently Funded Projects
Project
Project NameFundFunding SourceDescription
Phase
Capital Projects Reconstruction of Indian Creek Drive
Indian Creek
Fund / Storm 2016 CO / 2017 CO Planningfrom Meadowbrook to Harmony Park
Drive
Drainage Fund(Built in 1976)
Reconstruction of a neighborhood
Capital Projects
street and any needed storm drainage
Phoenix DriveFund / Storm 2016 CO / 2017 CO Planning
infrastructure repair or replacement
Drainage Fund
(Built in 1977)
Trophy Club
Capital Projects
Drive (Durango Street reconstruction from Durango
Fund / Storm 2017 COPlanning
Drive to Bobcat Drive to Bobcat Blvd. (Built in 1974)
Drainage Fund
Blvd.)
Signage, Parks Capital Projects
Signage,Fund / Hotel Town, monument signage at Town
Hotel Occupancy Fund Planning
EntrywayOccupancy Fund Parks, and entry way monumentation
Monumentation/ General Fundand public art.
and Public Art
Reconstruction of a neighborhood
Capital Projects
Meadowbrookstreet and any needed storm drainage
Fund / Storm 2017 COPlanning
Laneinfrastructure repair or replacement
Drainage Fund
(Built in 1980)
Reconstruction of a neighborhood
Capital Projects
street and any needed storm drainage
Sundance CourtFund / Storm 2017 COPlanning
infrastructure repair or replacement
Drainage Fund
(Built in 1979)
Reconstruction of a neighborhood
Capital Projects
street and any needed storm drainage
Inverness DriveFund / Storm 2017 COPlanning
infrastructure repair or replacement
Drainage Fund
(Built from 1976 to 1979).
Trophy Club
Capital Projects Street reconstruction from 1122 Trophy
Drive (to 2017 CO/Proposed
Fund / Storm PlanningClub Drive to Carnoustie Drive (Built in
CarnoustieBonds
Drainage Fund1974).
Drive)
Subtotal: Projects in Progress/Currently Funded
Proposed Annual Program of Services- 2018
134
Capital Improvement Program: Projects in Progress and Currently Funded Projects
TotalAnnual
FY 2018FY 2019FY 2020FY 2021FY 2022 Total
PriorOperating
FundingBudget Impact
$126,000 $1,008,000 $882,000 $- $- $- $2,016,000 $-
$57,960 $527,940 $441,000 $- $- $- $1,026,900 -
$66,000 $1,254,000 $452,760 $- $- $- $1,772,760 -
$- $50,000 $50,000 $50,000 $50,000 $50,000 $300,000 8,000
$- $92,400 $237,600 $158,400 $- $- $488,400 -
$- $26,400 $150,480 $92,400 $- $- $269,280 -
$- $- $- $278,000 $166,800 $444,800 -
$- $- $- $1,390,000 $387,810 $- $1,777,810 -
$249,960 $2,958,740 $2,213,840 $1,968,800 $604,610 $50,000 $8,045,950 $8,000
Proposed Annual Program of Services- 2018
135
Capital Improvement Program: Future Funded Projects
Project NameFundFunding SourceProject PhaseDescription
Trophy
Club Dr.
Capital Projects 2016 CO / Proposed Street reconstruction from the roundabout
(RoundaboutPlanning
FundBonds / Grant Fundsto Meadow Creek (Built in 1974)
to Meadow
Creek)
Capital Projects Proposed Bonds Reconstruction of a neighborhood street and
Creekmere
Fund / Storm / Drainage Fund Planningany needed storm drainage infrastructure
Drive
Drainage FundOperationsrepair or replacement (Built in 1980)
Capital Projects Proposed Bonds Reconstruction of a neighborhood street and
Skyline DriveFund / Storm / Drainage Fund Planningany needed storm drainage infrastructure
Drainage FundOperationsrepair or replacement (Built in 1980)
Capital Projects Reconstruction of a neighborhood street and
Round Rock
Fund / Storm Proposed BondsPlanningany needed storm drainage infrastructure
Court
Drainage Fundrepair or replacement (Built in 1979).
Capital Projects
Trophy Lake Street reconstruction from Village Trail to
Fund / Storm Proposed BondsPlanning
DriveSH 114 (Built in 1979).
Drainage Fund
Subtotal: Future Funded Projects
Proposed Annual Program of Services- 2018
136
Capital Improvement Program: Future Funded Projects
TotalAnnual
FY 2018FY 2019FY 2020FY 2021FY 2022 Total
PriorOperating
FundingBudget Impact
$ - $ - $ - $ - $ 803,000 $ 240,900 $ 1,043,900 $
-
- - - - 730,000 255,500 985,500 -
- -
- - - 584,000 211,700 795,700
- -
- - - - 186,000 227,850
- - - - - 1,705,000 2,162,250 -
$ - $ - $ - $ - $ 2,117,000 $ 2,599,100 $ 5,215,200 $
-
Proposed Annual Program of Services- 2018
137
Capital Improvement Program: Future Consideration (Unfunded Projects)
Projected Start
Project NameFundDescription
Date
Troon Court DriveCapital Projects FundStreet reconstruction from Indian Creek Fiscal Year 2023
to cul-de-sac
Capital Projects FundStreet reconstruction Fiscal Year 2023
Woodlands CourtCapital Projects FundStreet reconstruction Fiscal Year 2023
Portland DriveCapital Projects FundStreet reconstruction Fiscal Year 2023
Wilshire CourtCapital Projects FundStreet reconstruction Fiscal Year 2024
Lee CourtCapital Projects FundStreet reconstruction Fiscal Year 2024
Glendale CourtCapital Projects FundStreet reconstruction Fiscal Year 2024
Ross CourtCapital Projects FundStreet reconstruction Fiscal Year 2025
Llano DriveCapital Projects FundStreet reconstruction Fiscal Year 2025
T.W. King Parking Area/ Capital Projects FundParking lot / emergency exit Fiscal Year 2025
Emergency Exitconstruction
Bobcat Blvd.Storm Drainage FundDrainage system improvements Fiscal Year 2025
Operation and Maintenance Costs
Annually, the projected costs of operations and maintenance associated with capital projects anticipated
to be completed and coming on-line are estimated and included in the respective departments’ operating
adopted budget.The Town Council discusses and debates funding options during budget deliberations.
Street reconstruction, parking lot reconstruction, and drainage improvements are not anticipated to
operations are shown in accordance to the cost to contract maintenance services. The Town may choose
to utilize Town Staff, which would likely have similar cost-but also with a higher service level. On-going
operating costs for facility construction is estimated on the basis of the new facility’s cost of utilities,
janitorial services, supplies, and general building and parking lot maintenance less the costs associated
with the facility being replaced, if applicable. In the engineering phase of facility development, more
accurate assumptions can be formed in regards to these costs.
Proposed Annual Program of Services- 2018
138
Indian Creek Drive
Project Description:
The street and drainage will be reconstructed
from Meadowbrook to Harmony Park. The
street was originally constructed in 1977.
Project Expenses
Total Prior
FY 2018FY 2019FY 2020FY 2021FY 2022Total
Expenditures Type
Expenditures
Expenditure Total $ 126,000 $ 1,008,000 $ 882,000 $ - $ - $ - $ 2,016,000
Project Funding
Total Prior
FY 2018FY 2019FY 2020FY 2021FY 2022Total
Funding Type
Funding
2016 CO126,0001,008,00066,000---1,200,000
2017 CO--816,000---816,000
Funding Total$ 126,000 $ 1,008,000 $ 882,000 $ - $ - $ - $ 2,016,000
Impact on Operating Budget
Total Prior
FY 2018FY 2019FY 2020FY 2021FY 2022Total
Impact Type
Expenditures
Maintenance-------
Impact Total $ - $ - $ - $ - $ - $
- $ -
Proposed Annual Program of Services- 2018
139
Phoenix Drive
Project Description:
The street will be reconstructed and any
drainage infrastructure repair or replacement
that is needed will be done simultaneously. The
street was originally constructed in 1977.
Project Expenses
Total Prior
FY 2018FY 2019FY 2020FY 2021FY 2022Total
Expenditures Type
Expenditures
Expenditure Total $ 57,960 $ 527,940 $ 441,000 $ - $ - $ - $ 1,026,900
Project Funding
Total Prior
FY 2017FY 2018FY 2019FY 2020FY 2021Total
Funding Type
Funding
2016 CO57,960527,94014,100---600,000
2017 CO--429,900---426,900
Funding Total $ 57,960 $ 527,940 $ 441,000 $ - $ - $ - $ 1,026,900
Impact on Operating Budget
Total Prior
FY 2017FY 2018FY 2019FY 2020FY 2021Total
Impact Type
Expenditures
Maintenance-------
Impact Total $ - $ - $ - $ - $ - $
- $ -
Proposed Annual Program of Services- 2018
140
Trophy Club Drive
Project Description:
This project will reconstruct the street from
Durango Drive to Bobcat Blvd. The street was
originally built in 1974.
Project Expenses
Total Prior
FY 2018FY 2019FY 2020FY 2021FY 2022Total
Expenditures Type
Expenditures
Expenditure Total $ 66,000 $ 1,254,000 $ 452,760 $ - $ - $ - $ 1,772,760
Project Funding
Total Prior
FY 2018FY 2019FY 2020FY 2021FY 2022Total
Funding Type
Funding
2017 CO 66,000 1,254,000 452,760 - - - 1,772,760
Funding Total $ 66,000 $ 1,254,000 $ 452,760 $ - $ - $ - $1,772,760
Impact on Operating Budget
Total Prior
FY 2018FY 2019FY 2020FY 2021FY 2022Total
Impact Type
Expenditures
Maintenance-------
Impact Total $ - $ - $ - $ - $ - $
- $ -
Proposed Annual Program of Services- 2018
141
Project Description:
The Town of Trophy Club has developed, in
stages, a variety of monumentation and signage.
This project will contract a professional design
signs. The professional service will also aid in
the selection and placement of public art in
Trophy Club.
Project Expenses
Total Prior
FY 2018FY 2019FY 2020FY 2021FY 2022Total
Expenditures Type
Expenditures
Expenditure Total $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 300,000
Project Funding
Total Prior
FY 2018FY 2019FY 2020FY 2021FY 2022Total
Funding Type
Funding
Hotel Occupancy
50,00050,00050,00050,00050,00050,000300,000
(Operating Funds)
Funding Total $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 300,000
Impact on Operating Budget
Total Prior
FY 2018FY 2019FY 2020FY 2021FY 2022Total
Impact Type
Expenditures
Maintenance--8,0008,0008,0008,00032,000
Impact Total $ - $ -$ 8,000 $ 8,000$ 8,000 $ 8,000 $ 32,000
Proposed Annual Program of Services- 2018
142
Meadowbrook Lane
Project Description:
This project will reconstruct the neighborhood
street and any needed storm drainage
infrastructure. This street was originally built
in 1980.
Project Expenses
Total Prior
FY 2018FY 2019FY 2020FY 2021FY 2022Total
Expenditures Type
Expenditures
Expenditure Total $ - $ 92,400 $ 237,600 $ 158,400 $ - $ - $ 488,400
Project Funding
Total Prior
FY 2018FY 2019FY 2020FY 2021FY 2022Total
Funding Type
Funding
2017 CO - 92,400 237,600 158,400 - - 488,400
Funding Total $ - $ 92,400 $ 237,600 $ 158,400 $ - $ - $ 488,400
Impact on Operating Budget
Total Prior
FY 2018FY 2019FY 2020FY 2021FY 2022Total
Impact Type
Expenditures
Maintenance-------
Impact Total $ - $ - $ - $ - $ - $
- $ -
Proposed Annual Program of Services- 2018
143
Sundance Court
Project Description:
This project will reconstruct the neighborhood
street and repair or replace any needed drainage
infrastructure. The street was originally built in
1979.
Project Expenses
Total Prior
FY 2018FY 2019FY 2020FY 2021FY 2022Total
Expenditures Type
Expenditures
Expenditure Total $ - $ 26,400 $ 150,480 $ 92,400 $ - $ - $ 269,280
Project Funding
Total Prior
FY 2018FY 2019FY 2020FY 2021FY 2022Total
Funding Type
Funding
2017 CO - 26,400 150,480 92,400 - - 269,280
Funding Total $ - $ 26,400 $ 150,480 $ 92,400 $ - $ - $ 269,280
Impact on Operating Budget
Total Prior
FY 2018FY 2019FY 2020FY 2021FY 2022Total
Impact Type
Expenditures
Maintenance-------
Impact Total $ - $ - $ - $ - $ - $
- $ -
Proposed Annual Program of Services- 2018
144
Inverness Drive
Project Description:
This project will reconstruct the
neighborhood street and repair
or replace any needed drainage
infrastructure. The street was originally
built in 1976.
Project Expenses
Total Prior
FY 2018FY 2019FY 2020FY 2021FY 2022Total
Expenditures Type
Expenditures
Expenditure Total $ - $ - $ - $ 278,000 $ 166,800 $- $444,800
Project Funding
Total Prior
FY 2018FY 2019FY 2020FY 2021FY 2022Total
Funding Type
Funding
2017 CO--- 278,000 166,800 - 444,800
Funding Total $ - $ - $ - $ 278,000 $ 166,800 $- $ 444,800
Impact on Operating Budget
Total Prior
FY 2018FY 2019FY 2020FY 2021FY 2022Total
Impact Type
Expenditures
Maintenance-------
Impact Total $ - $ - $ - $ - $ - $
- $ -
Proposed Annual Program of Services- 2018
145
Trophy Club Drive
Project Description:
This project will reconstruct Trophy Club Drive
from 22 Trophy Club Drive to CarnoustieDrive
and repair or replace any needed drainage
infrastructure. The street was originally built in
1979.
Project Expenses
Total Prior
FY 2018FY 2019FY 2020FY 2021FY 2022Total
Expenditures Type
Expenditures
Expenditure Total $ - $ - $ - $ 1,390,000 $ 387,810 $ - $ 1,777,810
Project Funding
Total Prior
FY 2018FY 2019FY 2020FY 2021FY 2022Total
Funding Type
Funding
Proposed Bonds--- 1,390,000 387,810 - 1,777,810
Funding Total $ - $ - $ - $ 1,390,000 $ 387,810 $ - $ 1,777,810
Impact on Operating Budget
Total Prior
FY 2018FY 2019FY 2020FY 2021FY 2022Total
Impact Type
Expenditures
Maintenance-------
Impact Total $ - $ - $ - $ - $ - $
- $ -
Proposed Annual Program of Services- 2018
146
Trophy Club Drive
Project Description:
Reconstruct Trophy Club Dr. from the
roundabout to Meadow Creek. The street was
originally built in 1974.
Project Expenses
Total Prior
FY 2018FY 2019FY 2020FY 2021FY 2022Total
Expenditures Type
Expenditures
Expenditure Total $ - $ - $ - $ - $ 803,000 $ 240,900 $ 1,043,900
Project Funding
Total Prior
FY 2018FY 2019FY 2020FY 2021FY 2022Total
Funding Type
Funding
Proposed Bonds - - - - 803,000 240,900 1,043,900
Funding Total $ - $ - $ - $ - $ 803,000 $ 240,900 $ 1,043,900
Impact on Operating Budget
Total Prior
FY 2018FY 2019FY 2020FY 2021FY 2022Total
Impact Type
Expenditures
Maintenance-------
Impact Total $ - $ - $ - $ - $ - $
- $ -
Proposed Annual Program of Services- 2018
147
Creekmere Drive
Project Description:
This project will reconstruct the neighborhood
street and repair or replace any needed drainage
infrastructure. The street was originally built in
1980.
Project Expenses
Total Prior
FY 2018FY 2019FY 2020FY 2021FY 2022Total
Expenditures Type
Expenditures
Expenditure Total $ - $ - $ - $- $730,000 $255,500 $985,500
Project Funding
Total Prior
FY 2018FY 2019FY 2020FY 2021FY 2022Total
Funding Type
Funding
Proposed Bonds - - - - 730,000 255,500 985,500
Funding Total $ - $ - $ - $ - $ 730,000 $ 255,500 $ 985,500
Impact on Operating Budget
Total Prior
FY 2018FY 2019FY 2020FY 2021FY 2022Total
Impact Type
Expenditures
Maintenance-------
Impact Total $ - $ - $ - $ - $ - $
- $ -
Proposed Annual Program of Services- 2018
148
Skyline Drive
Project Description:
This project will reconstruct the neighborhood
street and repair or replace any needed drainage
infrastructure. The street was originally built in
1980.
Project Expenses
Total Prior
FY 2018FY 2019FY 2020FY 2021FY 2022Total
Expenditures Type
Expenditures
Expenditure Total $ - $ - $ - $ - $ 584,000 $ 211,700 $ 795,700
Project Funding
Total Prior
FY 2018FY 2019FY 2020FY 2021FY 2022Total
Funding Type
Funding
Proposed Bonds - - - - 584,000 211,700 795,700
Funding Total $ - $ - $ - $ - $ 584,000 $ 211,700 $ 795,700
Impact on Operating Budget
Total Prior
FY 2018FY 2019FY 2020FY 2021FY 2022Total
Impact Type
Expenditures
Maintenance-------
Impact Total $ - $ - $ - $ - $ - $
- $ -
Proposed Annual Program of Services- 2018
149
Round Rock Court
Project Description:
This project will reconstruct the neighorhood
street and repair or repave any needed drainage
infrastructure. The street was originally built in
1979.
Project Expenses
Total Prior
FY 2018FY 2019FY 2020FY 2021FY 2022Total
Expenditures Type
Expenditures
Expenditure Total $ - $ - $ - $ - $ - $ 186,000 $ 227,850
Project Funding
Total Prior
FY 2018FY 2019FY 2020FY 2021FY 2022Total
Funding Type
Funding
Proposed Bonds - - - - - 186,000 227,850
Funding Total $ - $ - $ - $ - $ - $ 186,000 $ 227,850
Impact on Operating Budget
Total Prior
FY 2018FY 2019FY 2020FY 2021FY 2022Total
Impact Type
Expenditures
Maintenance-------
Impact Total $ - $ - $ - $ - $ - $
- $ -
Proposed Annual Program of Services- 2018
150
Trophy Lake Drive
Project Description:
This project will reconstruct the street from
Village Trail to SH 114. The street was originally
built in 1979.
Project Expenses
Total Prior
FY 2018FY 2019FY 2020FY 2021FY 2022Total
Expenditures Type
Expenditures
Expenditure Total $ - $ - $ - $ - $ - $ 1,705,000 $ 2,162,250
Project Funding
Total Prior
FY 2018FY 2019FY 2020FY 2021FY 2022Total
Funding Type
Funding
Proposed Bonds - - - - - 1,705,000 2,162,250
Funding Total $ - $ - $ - $ - $ - $ 1,705,000 $ 2,162,250
Impact on Operating Budget
Total Prior
FY 2018FY 2019FY 2020FY 2021FY 2022Total
Impact Type
Expenditures
Maintenance-------
Impact Total $ - $ - $ - $ - $ - $
- $ -
Proposed Annual Program of Services- 2018
151
Proposed Annual Program of Services- 2018
152
About the
TOWN OF TROPHY CLUB
The Town of Trophy Club is a quiet oasis amidst the hustle and
bustle of the Dallas-Fort Worth Metroplex. Upon arriving to our
unique community, the winding roads and beautifully landscaped
medians exude the feeling of home. Trophy Club provides small-
town ambiance while fostering community involvement and an
active lifestyle. A network of close-knit, lovely neighborhoods
intertwine to form our beautiful community, a township where
people care about each other and come together for fellow
neighbors.
Centrally located along the Highway 114 corridor between DFW
and Alliance airports, Trophy Club seamlessly balances small-town
charm with quick, convenient access to big-city shopping, dining
built-in consumer population and the close proximity to corporate
campuses. Easy on/off access from State Highway 114 makes
Trophy Club an excellent location for commuters, restaurants and
retailers. Trophy Club provides over 14 miles of trails, 1,000 acres
it’s easy to see why Trophy Club has been named Tree City, 56USA
by the National Arbor Day Foundation for 13 years.
Trophy Club has one of the lowest crime rates in DFW and
is consistently recognized as a safe community by various
provide superior emergency management services and regularly
interact with residents to help bolster strong relationships
with the citizenry. The award-winning Northwest Independent
School District (NISD) governs several exemplary schools in
town, including two elementary schools, a middle school and
the acclaimed Byron Nelson High School. Academically, NISD
has received a state accountability rating of “Recognized” for
many years. Byron Nelson High School had over 2,500 students
enrolled in 2016 and its athletic programs have produced State
Champion Girls Golf and State Champion Boys Soccer teams.
While the Town is active in planning for the future, we acknowledge
and appreciate our past. Being a “Country Club” community that
Median Income
is golf cart friendly, the Town is centered around the only golf
$128,000+
Country Club offers two challenging 18-hole golf courses with
resident volunteers and Town staff work to ensure that Trophy
Club governance remains solid and with a purpose to maintain
our mantra of being "A Great Place to Call Home!"
Proposed Annual Program of Services- 2018
154
PopulationHomes
Average Appraised
Home Value
4,300+
12,000+$430,000+
Proposed Annual Program of Services- 2018
155
Financial Policies
The Town's Financial Policies provides an overview of the Town of Trophy Club’s rules and regulations associated for
Finance. Each Policy was developed to be in compliance the federal, state, and local laws and regulations. The Town of
policy.
Fund Balance Policy
Procurement Policies and Procedures Code (“Public Funds Investment Act”), which
requires the Town of Trophy Club to adopt
Fund Balance is essential to the Town's saving
Nothing is more regulated than the utilization
account. These funds can be used to fund the
of public funds. Laws are constantly changing investment of its funds and funds under its
Town's shortfalls, one-time capital expenditures,
and to draft a comprehensive policy the Town control. The Investment Policy addresses the
or designated to a special project. The Fund
methods, procedures and practices that must
Balance Policy lays out the rules of use and
over 20 years of governmental procurement
provides a general overview of the intricacies of
experience. The new purchasing manual was The
governmental fund balance.
completed and implemented in FY 2016. primary goals of the Investment Policy is to
safely preserve the principal of the investment,
Purpose
Purpose
The purpose of this policy is to establish a key
The purpose of the Town’s Procurement Policy is needs, increase public trust, and optimize interest
to provide the parameters for the expenditure of earnings.
. Unassigned
funds in the procurement of goods and services
fund balance is an important measure of economic
for the Town of Trophy Club. The policies and
stability. It is essential that the Town maintain
procedures outlined herein are intended to
af29-79f420273e09
adequate levels of unassigned fund balance
comply with the Town of Trophy Club’s Mission
and legally mandated federal and state statutes.Cash Handling Policy
expenditures, and similar circumstances. The
The goal of procurement is to obtain the right Protecting the Towns most liquid asset, cash, is of
product or service, in the right quantity and the utmost importance.
for the Town’s general operations.
quality, at the right time and price. The objective
of this manual is for all personnel involved with Purpose
procurement activities for the Town of Trophy The primary goals of the Cash Handling policy
is to demonstrate the principles of good cash a3ae-81e4ce880435
Fleet Replacement Policy
not only the Town but all citizens of Trophy Club. and layout a process for accepting payments in
change.
It is the goal of the Town of Trophy Club to
FY 2017 Changes
Under the direction of Town Council the FY 2018 Changes
in a professional, competent, and safe manner.
purchasing limit for the Town Manager was During FY18 this policy will be reviewed and
Among the biggest “tools” in accomplishing the
lowered from $50,000 to $25,000. Any item over updated.
task are motor vehicles. In addition, these items
$25,000 goes before the Town Council during a
regularly scheduled council meeting.
need to be handled in the most economic manner
bfea-dfa4e6f8b659
to the Town, both in their operation and in
maximizing their disposal value.
Debt Management Policies and Procedures
b514-ef5923522cf9
Purpose
Investment Policy Managing the Town's outstanding debt
The primary goals of the Fleet Replacement Policy
obligations in paramount. This policy lays out
is to lay out a systematic approach to determine
the Town of Trophy Club's internal and external
whether a vehicle needs to be replaced based on
policies.
interest is a source of revenue to Trophy Club
costs, condition, and other considerations.
funds. Trophy Club’s investment portfolio shall Purpose
be designed and managed in a manner designed The purpose of the Town’s Debt Management
to maximize this revenue source, to be responsive Policy is to provide the parameters for issuance
to public trust, and to be in compliance with legal and management of debt to construct or acquire 8811-1c79023bcaf7
requirements and limitations.major capital assets. The policies and procedures
outlined are intended to comply with the Town
Purpose of Trophy Club’s Mission and federal and state
The purpose of this investment policy is to statutory requirements.
comply with Chapter 2256 of the Government
Proposed Annual Program of Services- 2018
156
GLOSSARY
The Annual Program of Services contains Appropriation:A legal authorization granted
specialized and technical terminology that is by a governing body to make expenditures and to
the reader of this document in understanding
Appropriation Ordinance:
these terms, a budget glossary has been included
enactment by the Town Council to establish legal
in this document.
Accrual Basis: A basis of accounting under resources.
which transactions are recognized when they
Assessed Valuation: A value that is established
occur, regardless of the timing of related cash
for real or personal property for use as a basis for
levying property taxes. (Note: Property values
that was earned between April 1 and June 30, but
are established by the Denton County Appraisal
for which payment was not received until July 10,
District.)
is recorded as being received on June 30 rather
than July 10.
Assigned Fund Balance – comprises amounts
intended to be used by the government for
Adjusted Tax Roll: Calculated by adding the
Tax Roll, less the sum of the tax ceiling, annexed
the governing body delegates the authority. In
properties, and new improvements.
governmental funds other than the general fund,
Ad Valorem Taxes (Current): All property, assigned fund balance represents the amount that
real, personal, tangible, intangible, annexations, is not restricted or committed. This indicates that
additions, and improvements to property located resources in other governmental funds are, at a
within the taxing unit’s jurisdiction, which are minimum, intended to be used for the purpose of
subject to taxation on January 1 of the current that fund.
Council exempts taxes on automobiles and other
Audit: A comprehensive examination of how an
organization’s resources were actually utilized,
of the appropriation ordinance, Town Council sets
October 1 and continuing through the following
September 30.
how government funds were spent and whether
expenditures were in compliance with the legislative
Ad Valorem Taxes (Delinquent): All taxes
body’s appropriations. A performance audit
are due on receipt of bill and are delinquent if not
consists of a review of how well the organization
met its stated goals.
they are imposed, except when the taxing unit
postpones the delinquency date due to late mailing
Balanced Budget: funding current expenditures
of tax bills or successful rollback elections.
with current resources.
Ad Valorem Taxes (Penalty and Interest):
Bond:A written promise to pay a sum of money
A delinquent tax incurs a penalty of six percent
interest payments and the repayment of the
month it is delinquent, plus one percent (1%) for
principal are detailed in a bond ordinance. The
each additional month or portion of the month
most common types of bonds are general obligation
the tax remains unpaid prior to July 1 of the year
and revenue bonds. These are most frequently
in which it becomes delinquent. However, the
used for construction of large capital projects, such
delinquent tax on July 1 incurs a total penalty
as buildings, streets and bridges.
of twelve percent (12%) of the amount of the
delinquent tax without regard to the number of
Budget:
months the tax has been delinquent.
an estimate of proposed expenditures for a given
Proposed Annual Program of Services- 2018
157
Cash Management: The management of cash
The term “budget” is used in two senses in practice. necessary to pay for government services while
investing temporary cash excesses in order to earn
presented to the governing body for adoption and interest revenue. Cash management refers to the
that body. It is usually necessary to specify whether cash, mobilizing cash to improve its availability for
the budget under consideration is preliminary and investment, establishing and maintaining banking
tentative or whether it has been approved by the relationships, and investing funds in order to
governing body. achieve the highest interest and return available
for temporary cash balances.
Budget Amendment: A legal procedure utilized
by the Town staff and Town Council to revise
a budget appropriation. The Town of Trophy mechanism a city may use to pay a contractual
Club’s Town Charter requires Town Council obligation incurred in: (1) a construction contract;
approval through the adoption of a supplemental (2) the purchase of materials, supplies, equipment,
machinery, buildings, land, and rights-of-way for
source of revenue and the appropriate expenditure authorized needs and purposes; or (3) the payment
account) for any interfund adjustments. Town of professional services, including services provided
staff has the prerogative to adjust expenditures by tax appraisers, engineers, architects, attorneys,
within a departmental budget.
agents.
Budget Calendar: The schedule of key dates or
milestones, which the Town departments follow in Commitment: The pledge of appropriated
the preparation, adoption, and administration of funds to purchase an item or service. Funds are
the budget. committed when a requisition is issued through
the purchasing division of the Town.
Budget Document: The instrument used by the
operational authority to present a comprehensive Committed Fund Balance
purposes determined by a formal action of the
government’s highest level of decision-making
Budget Message: The opening section of the
authority. Commitments may be changed or lifted
budget which provides the Town Council and
only by the government taking the same formal
the public with a general summary of the most
action that imposed the constraint originally.
important aspects of the budget, changes from the
Cost: (1) The amount of money or other
and recommendations of the Town Manager.
consideration exchanged for property or services.
(2) Expense.
Capital Equipment Budget: The portion of
the annual operating budget that appropriates
Current Taxes: Taxes that are levied and due
funds for the purchase of capital equipment
within one year.
items. These expenditures are often separated
from regular operating items, such as salaries,
Debt Service: The Town's obligation to pay
services, and supplies. The capital equipment
the principal and interest of all bonds and other
budget includes funds for capital equipment
debt instruments according to a pre-determined
purchases, which are usually distinguished
payment schedule.
from operating items according to their value
and projected useful life. Examples include
(1) The excess of the liabilities of a fund
vehicles, equipment, furniture, machinery,
over its assets. (2) The excess of expenditures over
building improvements, and special tools.
revenues during an accounting period; or, in the
case of proprietary funds, the excess of expense
Capital Improvements: A permanent addition
over income during an accounting period.
to the Town’s assets, including the design and
construction of buildings or facilities, streets
Delinquent Taxes: Taxes that remain unpaid
and drainage infrastructure, and the permanent
on and after the date on which a penalty for non-
structures.
payment is attached.
Proposed Annual Program of Services- 2018
158
Department: An organizational unit which of Town streets and public right of way and is in
has the responsibility of providing programs, lieu of all other municipal charges, fees, street
rentals, pipe taxes or rentals, easement or other
like franchise fees, inspections, fees, and /or
Depreciation: The process of estimating and
charges of every kind except only Ad Valorem and
recording the lost usefulness, expired useful life
special assessment taxes for public improvements
or diminution of service from a capital asset that
(i.e., gas, telephone and cable TV).
cannot or will not be restored by repair and will
be replaced. The cost of the capital asset's lost
usefulness is the depreciation or the cost to reserve Full-Time Equivalent (FTE): A unit of measure
in order to replace the item at the end of its useful based on the number of hours that an employee
life.
2080 hours (2920 for 24 hour shift personnel).
Disbursement: Payment for goods and services.
Function: A group of related activities aimed
Division:An administrative segment of the at accomplishing a major service or regulatory
Town, which indicates management responsibility program for which a government is responsible.
for an operation or a group of related activities
within a functional area. Divisions are the basic Fund: An accounting entity that has a set of self-
units of the budget upon which departments are
composed.
functions.
Encumbrances: Commitments related to
unperformed (executory) contracts for goods or Fund Balance: Fund balance is the excess of
services.assets over liabilities and is, therefore, also known
as surplus funds.
Expenditure:
General Fund: The fund used to account for all
funds paid or to be paid for an asset obtained or
goods and services obtained regardless of when
accounted for in another fund.
the expense is actually paid. This term applies
to governmental funds. Note: An encumbrance
General Obligation Bonds:
is not an expenditure. An encumbrance reserves
a variety of public projects, such as streets,
funds to be expended.
buildings, and improvements. The repayment of
Expenses: Charges incurred (whether these bonds is usually made from the General Debt
paid immediately or unpaid) for operation, Service Fund, and these bonds are backed by the
maintenance, interest and other charges. Expenses full faith and credit of the issuing government.
Generally Accepted Accounting Principles
and proprietary funds.
(GAAP):Uniform standards of and guidelines
Fiscal Year: The time period designated by the
Town signifying the beginning and ending period
statements of an entity. They encompass the
conventions, rules, and procedures necessary to
time. They include not only broad guidelines of
Fixed Assets: Assets of a long-term character general application, but also detailed practices and
which are intended to continue to be held or used, procedures. They provide a standard by which to
such as land, buildings, and improvements other
than buildings, machinery, and other equipment.
Governmental Funds: Those funds through
Full Faith and Credit: A pledge of the general which most governmental functions typically
taxing power of a government to repay debt
obligations (typically used in reference to bonds.) resources and the related current liabilities
are accounted for through governmental funds
Franchise Fee: This is a charge paid for the use (General, Special Revenue, and General Debt
Service).
Proposed Annual Program of Services- 2018
159
Grants:Contributions or gifts of cash or other indebtedness which may be recorded when due
assets from another government to be used or rather than accrued, if approximately offset by
interest earnings on special assessment levies; (5)
facility.principal and interest on long-term debt which are
generally recognized when due.
Income:A term used in proprietary fun type
accounting to represents (1) revenues or (2) the Nonspendable Fund Balance: includes
excess of revenues over expenses. amounts that are not in a spendable form or are
required to be maintained intact. Examples are
Interfund Transfers: Amounts transferred
inventory or permanent funds.
from one fund to another to recover the charge for
administrative services.
Operating Budget: Plan of current expenditures
Intergovernmental Revenue: Revenue
The annual operating budget (or, in the case of
received from another governmental entity for a
some state governments, the biennial operating
budget) is the primary means by which most of
these are funds from Denton County, the State of
Texas, and through recovery of indirect costs from
delivery activities of a government are controlled.
federal and state agencies.
The use of annual operating budgets is usually
required by law. Even where not required by law,
Investments: Securities and real estate held for
however, annual operating budgets are essential
the production of revenues in the form of interest,
dividends, rentals or lease payments.
adopted by every government.
Levy: (Verb) To impose taxes, special assessments
Operating Expenses: Fund expenses which
or service charges for the support of governmental
are directly related to the fund’s primary service
activities. (Noun) The total amount of taxes,
activities.
special assessments or service charges imposed by
a government.
Operating Income: The excess of fund operating
revenues over operating expenses.
Long-Term Debt: Debt with a maturity of more
Operating Revenues: Fund revenues, which
than one year after the date of issuance.
are directly related to the fund’s primary service
activities. They consist primarily of use charges
Mixed Beverage Tax: A tax imposed on the gross
for services.
receipts of a Licensee for the sale, preparation or
service of mixed beverages or from the sale of ice
Ordinance: A formal legislative enactment by
or non-alcoholic beverages and consumed on the
the governing board of a municipality. If it is not
premised of the permittee.
state statute or constitutional provision, it has the
The accrual basis
full force and effect of law within the boundaries of
of accounting adapted to the governmental
the municipality to which it applies. The difference
fund type spending measurement focus. Under
between an ordinance and a resolution is that the
it, revenues are recognized when they become
latter requires less legal formality and has a lower
legal status. Ordinarily, the statutes or charter will
expenditures of the current period.” Expenditures
specify or imply those legislative actions, which
are recognized when the related fund liability is
must be by ordinance and those which may be
incurred except for (1) inventories of materials and
by resolution. Revenue raising measures, such as
supplies which may be considered expenditures
the imposition of taxes, special assessments and
either when purchased or when used; (2) prepaid
service charges, universally require ordinances.
insurance and similar items which need not be
reported; (3) accumulated unpaid vacation, sick
Other Financing Sources: Governmental
fund general long-term debt proceeds, operating
need not be recognized in the current period,
but for which larger-than-normal accumulations
separately from revenues.
statements; (4) interest on special assessment
Proposed Annual Program of Services- 2018
160
Overlapping Debt: The proportionate share of incurred, and/or net income is appropriate
the debts of local governments located wholly or in for capital maintenance, public policy,
part within the limits of the reporting government, management control, accountability, or
which must be borne by property within each other purposes.
government.
Reconciliation: A detailed analysis of
changes in revenue or expenditure balances
Performance Measures:
within a fund.
and qualitative measures of work performed as an
objective of the department.
Requisition: A written request from a
Workload Measures: Workload measures
precedes the authorization of a purchase
its activities to meet the needs of the public and the
order.
organization. They should measure productivity,
Reserve: An account used to indicate
provided. While activity measures indicate
that a portion of a fund's balance is
“how much” activity the division/department is
performing, workload measures identify “how
and is, therefore, not available for general
well” the division/department is performing.
appropriations.
Program Budget: A budget that focuses upon
Restricted Fund Balance: includes
the goal and objectives of an agency or jurisdiction
amounts that can be spent only for the
rather than upon its organizational budget units
or object classes or expenditures.
resource providers either constitutionally
or through enabling legislation. Examples
Program Description: Describes the nature of
include grants and child safety fees.
service delivery provided at this level of funding.
It clearly explains how service delivery will be
different from the prior budget year.
Revenue Bonds: Bonds usually sold for
constructing a project that will produce
Program Goals: Program goals describe the
revenue for the government. All or part of
the revenue is used to pay the principle and
to provide to the community and/or organizations
interest of the bond.
it serves. Goals identify the end result the division/
department desires to achieve with its activities,
Revenues:(1) Increases in governmental
but goals are often ongoing and may not be
fund type net current assets from other
achieved in one year.
than expenditure refunds and residual
equity transfers. Under NCGA Statement
Property Tax: Property taxes are levied on
1, general long-term debt proceeds and
both real and personal property according to the
property’s valuation and the tax rate.
revenues. (2) Increases in proprietary
Property Under Protest: Properties whose
fund type net total assets from other than
expense refunds, capital contributions and
are separated because their value is unknown until
residual equity transfers. Under NCGA
a ruling is given on the protest.
Statement 1, operating transfers in are
Proprietary Fund: A fund established to account
Sales Tax: A general “sales tax” is
levied on persons and businesses selling
in a manner similar to private business enterprises
merchandise or services in the town limits
– where the intent of the governing body is that
on a retail basis. The categories for taxation
the costs (expenses, including depreciation) for
providing goods or services to the general public
under authorization of this tax is for the use
primarily through user charges; or (b) where
may pledge anticipated revenues from this
the governing body has decided that periodic
source to secure the payment of funds or
determination of revenues earned, expenses
other indebtedness.
Proposed Annual Program of Services- 2018
161
Tax Ceiling: is the amount you pay in the year
ACRONYMS
person exemption. The taxes on your home may go
below the ceiling but not above the amount of the
ceiling.
ACH - Automated Clearing House
Tax Rate: The amount of tax stated in terms
ARB - Appraisal Review Board
of a unit of the tax base; for example, $.50 per
$100 (one hundred dollars) assessed valuation of
AV - Ad Valorem
property.
Tax Roll:
CAFR - Comprehensive Annual Financial Report
of taxes levied against each taxpayer or property.
Frequently, the tax roll and the assessment roll are
CCPD – Crime Control Prevention District
combined, but even in these cases the two can be
distinguished.
CIP - Capital Improvement Program
Taxes: Compulsory charges levied by a government
CPR - Cardiopulmonary Resuscitation
CO –
as special assessments. Neither does the term
include charges for services rendered only to those
CY - Current Year
paying such charges as, for example, sewer service
charges.
DFW – Dallas and Fort Worth
Unassigned Fund Balance: is the residual
DWI – Driving While Intoxicated
Unassigned amounts are technically available for
EDC – Economic Development Corporation
any purpose.
E.g.-for example(from the Latinexempli
Working Capital: Budgeted working capital is
gratia)
calculated as a fund’s current assets less current
liabilities and outstanding encumbrances.
EMS – Emergency Medical Service
ERU - Equivalent Residential Unit
FMLA – Family Medical Leave Act
FNI - Freese and Nichols Inc.
FTE – Full-Time Equivalent
FY - Fiscal Year
GAAP - Generally Accepted Accounting
Principals
GASB - Governmental Accounting Standers
Board
Proposed Annual Program of Services- 2018
162
PID – Public Improvement District
GFOA –
Association of the United States and CanadaPIFA - Public Funds Investment Act
GIS - Geographic Information SystemsPIO -
GO – General ObligationPPACA - Patient Protection & Affordable Care
Act
HD -
PPO - Preferred Provider Organization
HR - Human Resources
PVR - Personal Video Recorder
HRA - Health Reimbursement Account
PY - Prior Year
HSA – Health Savings Account
RFB - Request for Bid
HR – Human Resources
RFP - Request for Proposal
HUBs - Historically Under Represented
BusinessesRFQ - Request for Quote
I.e.- in other wordsorthat is(from the LatinidRMS - Records Management Systems
est)
SGR – Strategic Government Resources Inc.
I & S – Interest and Sinking
SOP - Standard Operating Procedure
LGIPs - Local Government Investment Pools
TC - Trophy Club
M & O - Maintenance and Operation
TCP - Trophy Club Park
MUD – Municipal Utility District
TIC - True Interest Costs
NIC - Net Interest Costs
TIF – Tax Incremental Finance
NEFDA - Northeast Fire Department Association
TIRZ #1 - Tax increment Reinvestment Zone #1
NISD – Northwest Independent School District
TML – Texas Municipal League
ORR - Open Records Request
TML IEBP – Texas Municipal League
P & I – Principal and Interest
P & Z – Planning and ZoningZBA – Zoning Board of Adjustment
Proposed Annual Program of Services- 2018
163
100 Municipal Drive,682 831 4600
Trophy Club, Texas akarkauskas@trophyclub.org
www.TrophyClub.org
To: Mayor and Town Council
From:Amber Karkauskas, Director of Finance
CC: Thomas M. Class, Sr., Town Manager
Holly Fimbres, Town Secretary/RMO
John Zagurski, Budget Manager
Re: EDC 4B Proposed FY18 Budget
Town Council Meeting, September 26, 2017
Agenda Item:
Consider and take appropriate action regarding an Ordinance of the Town of Trophy Club, Texas
adopting and approving the budget for the fiscal year beginning October 1, 2017 and ending
September 30, 2018, for Trophy Club Economic Development Corporation 4B; making appropriations;
providing for expenditures as allowed by applicable law; and providing an effective date (A.
Karkauskas).
Explanation:
The proposed fiscal year 2018 budget for the Economic Development Corporation 4B includes an
estimated beginning working capital of $640,716, which is 153% of annual expenditures. Revenues for
fiscal year 2018 are projected to be $467,501 and expenditures are projected to be $417,968. The fund
balance is expected to increase by $49,533 to provide an ending working capital of $690,250 by year
end.
Attachments:
Ordinance No. 2017-24
Staff Recommendation:
Staff recommends approving Ordinance No. 2017-24.
Page 1 of 1
To: Mayor and Town Council
From:Amber Karkauskas, Director of Finance
CC: Thomas M. Class, Sr., Town Manager
Holly Fimbres, Town Secretary/RMO
John Zagurski, Budget Manager
Re: Proposed FY18 Budget
Town Council Meeting, September 26, 2017
Agenda Item:
Consider and take appropriate action regarding an Ordinance of the Town of Trophy Club, Texas
adopting and approving the Budget for the fiscal year beginning October 1, 2017 and ending
September 30, 2018, for the Town of Trophy Club; making appropriations; providing for expenditures
as allowed by applicable law; providing for filing of documents; repealing conflicting ordinances; and
providing an effective date (A. Karkauskas).
Explanation:
The proposed budget includes total revenues of $14,573,468 and expenditures of $17,268,240.
Expenditures exceed revenues by $2,694,772 due to $2,958,740 of improvements in the Capital
Projects Fund (for which debt was issued in prior periods) and $50,000 of improvements in the Hotel
Occupancy Fund. Excluding capital improvements, the overall budget contains a surplus (revenues
over expenditures) of $263,968. The fund balance of the General Fund is anticipated to increase
$29,384.
Attachments:
Ordinance No. 2017-25
Staff Recommendation:
Staff recommends approving Ordinance No. 2017-25.
Page 1 of 1
Other
Beginning Sources Net Increase Ending Fund
FundsFund BalanceRevenueExpenditures(Uses)(Decrease)Balance
General Fund 4,115,087 10,368,890$ 10,402,506 63,000 29,384 4,144,471
Debt Service Fund 289,351 2,092,207 2,412,817 400,463 79,853 369,204
Capital Projects Fund 5,186,363 20,000 2,908,740 - (2,888,740) 2,297,623
CCPD Fund 59,428 209,575 44,000 (147,431) 18,144 77,572
Street Maint. Fund 35,504 232,750 197,429 (25,000) 10,321 45,826
Storm Drainage Fund 351,406 433,254 284,596 (67,209) 81,449 432,855
Trophy Club Park Fund (30,381) 165,000 102,632 (20,000) 42,368 11,987
Hotel Occupancy Fund 394,822 483,694 331,906 - 151,788 546,610
Court Technology Fund 16,101 3,000 6,169 - (3,169) 12,932
Court Security Fund 19,141 2,000 1,800 (3,000) (2,800) 16,341
Grants Fund 7,786 - -- - 7,786
EDC 4B Fund 640,716 467,501 217,145 (200,823) 49,533 690,249
TIRZ #1 Fund (330,420) 87,096 350,000 - (262,904) (593,324)
Recreation Program Fund 2,271 8,500 8,500 - - 2,271
Total$ 10,757,174 $ 14,573,468$ 17,268,240$ -$ (2,694,772)$ 8,062,402
To: Mayor and Town Council
From:Amber Karkauskas, Director of Finance
CC: Thomas M. Class, Sr., Town Manager
Holly Fimbres, Town Secretary/RMO
John Zagurski, Budget Manager
Re: Tax Rate Adoption
Town Council Meeting, September 26, 2017
Agenda Item:
Consider and take appropriate action regarding an Ordinance fixing and levying Municipal Ad Valorem
Taxes for the Town for the fiscal year beginning October 1, 2017 and ending September 30, 2018;
directing the assessment thereof; and providing an effective date (A. Karkauskas).
Explanation:
The proposed fiscal year 2018 budget includes an Ad Valorem Tax Rate of $0.451442 per $100 of
valuation. Of the $0.451442/$100 tax rate, $0.341442/$100 is for maintenance and operations and
$0.11/$100 is to service the Town’s debt requirements for the upcoming fiscal year. The proposed tax
rate is the effective tax rate and the rollback rate is $0.483602/$100.
Attachments:
Ordinance No. 2017-26
Staff Recommendation:
Staff recommends approving Ordinance No. 2017-26.
Page 1 of 1
To: Mayor and Town Council
From:Amber Karkauskas, Director of Finance
CC: Thomas M. Class, Sr., Town Manager
Holly Fimbres, Town Secretary/RMO
John Zagurski, Budget Manager
Re: Resolution approving tax roll for 2017
Town Council Meeting, September 26, 2017
Agenda Item:
Consider and take appropriate action regarding a Resolution of the Town Council approving the tax roll
of the Denton Central Appraisal District (DCAD) and Tarrant County Appraisal District (TAD) for 2017;
and providing an effective date (A. Karkauskas).
Explanation:
The current tax rate of $0.451442 per $100 assessed valuation from the DCAD and TCAD certified total
provides a total levy of $8,551,572 as presented below:
Total Freeze Adjusted Taxable Value $ 1,685,669,364
Maintenance and Operations $ 6,414,666
Levy $ 7,609,819 Interest and Sinking 2,083,707
Frozen Value 941,753 TIRZ #1 53,199
Total Levy $ 8,551,572 Total Levy $ 8,551,572
Attachments:
Resolution No. 2017-19
Comments:
Staff recommends approval of Resolution No. 2017-19 as presented.
Page 1 of 1
Section 1
Section 2.
Section 3.
TOWWNOFTRROPHYCLUB0444
AppraisalRollInformmationVaaluationSuummaryassofJuly255,2017
20177CertifiedPropertyIInformatioon
I,JeffLaw,CChiefAppraiserfortheeTarrantApppraisalDisttrict,tothebestofmyyabilitydosolemnly
sswearthatthheattachedisthatportionoftheapppraisalrollfortheTarrrantAppraissalDistrictwwhichlists
ppropertytaxeedentityanddconstitutesstheirCertiffiedAppraisalRoll.
ablebytheabovenam
AAPPRAISEDVVALUE(ConsidersValueeCaps)>$1132,394,4211
NNumberofAAccounts:229
AbsoluteExemptionss$66,169,209
CasesbefforeARBΑAAppraisedVaalue$7777,860
Incompleetes$11,780,991
PartialExxemptions$22,011,029
InProcess$313
NNETTAXABLLEVALUE>$121,655,0199
AAppraisedVValueminussAbsoluteExemptionamount,mminusCaseesbeforeAARBamount,minus
Incompletes,minusParttialExemptioons,minustheInProcesssaccountseequalstheNNetTaxableVValue.
EESTIMATEDNETTAXABLLEVALUE>$1123,332,2655
IncludingsugggestedvaluuestobeuseedforpendingARBaccoounts(seepagetwo),Incompletes((seepage
tthree)andInnProcessacccounts(seepagefour).
_____________________________________
JeffLaw,ChiefAppraiserr
TarrantAAppraisalDisstrict
2500HaandleyEdervvilleRoadFFortWorth,TTexas761188817.284.00024
1
TOWWNOFTRROPHYCLUB0444
AppraisalRollInformmationVaaluationSuummaryassofJuly255,2017
2017ApppraisalReeviewBoarrdInformaation
SSection25.001(c)oftheeStateProppertyTaxcoodedirectsttheChiefAAppraisertopreparealistofall
ppropertiesunderprotestwiththeAAppraisalRevviewBoardaandpendinggdispositionnatthetimeeofvalue
rrollcertificattion.
TThevaluesbbelowarefromtheARBBrollandarenotincluddedinthetootalsbytheChiefAppraaiserand
rrepresentedonpage1oofthisreporrt.
$777,860
Totalappraisedvalueeofpropertiiesunderprrotest.
$776,110
Nettaxaablevalueoofpropertiessunderprottest.
$543,277
Esttimatedminnimumtaxabblevalueforrthesamepproperties.
Thisvvalueshoulddbeaddedtothenettaaxablevalueeonpageonne.
TarrantAAppraisalDisstrict
2500HaandleyEdervvilleRoadFFortWorth,TTexas761188817.284.00024
2
TOWWNOFTRROPHYCLUB0444
AppraisalRollInformmationVaaluationSuummaryassofJuly255,2017
2017IncompleteePropertyyInformation
SSection26.001(d)oftheStatePropertyTaxCoodedirectsttheChiefAppraisertoprepareallistofall
ppropertiesthhatarenotoontheappraaisalrollandnotincludeedontheARRBroll.
TThevaluesbbelowarefrromtheincoompleteproopertylistingandarennotincludedinthetotalsbythe
CChiefAppraiiserandrepresentedonnpage1oftthisreport.
TThevalueoffincompleteepropertiessaresubjeccttochangeeandarealssosubjectttoappealbeeforethe
AAppraisalReeviewBoardd.
$1,780,991
Totalapppraisedvaluueofincompletepropeerties
$1,619,508
Netttaxablevalueofproperttiesunderoofincomplettepropertiess.
$1,133,656
Esttimatedminnimumtaxabblevalueforrthesamepproperties.
Thisvvalueshoulddbeaddedttothenettaaxablevalueeonpageonne
TarrantAAppraisalDisstrict
2500HaandleyEdervvilleRoadFFortWorth,TTexas761188817.284.00024
3
TOWWNOFTRROPHYCLUB0444
AppraisalRollInformmationVaaluationSuummaryassofJuly255,2017
2017InProcesssPropertyInformatioon
TThevaluesbelowareffromInProocesspropertiesandarrenotincluudedinthetotalsbyttheChief
AAppraiseranndrepresenttedonpagee1ofthisreport.
$313
TotalapppraisedvallueofInProocessproperrties
$313
EstimatednnettaxablevalueofInPProcesspropperties.
Thisvvalueshoulddbeaddedtothenettaaxablevalueeonpageonne.
TarrantAAppraisalDisstrict
2500HaandleyEdervvilleRoadFFortWorth,TTexas761188817.284.00024
4
Tarrant Appraisal District
TOWN OF TROPHY CLUB 044
Totals for Roll Instance 000 July 2017 Certified Roll
2017
MarketAppraisedCountsTaxable
Value Detail
Pending Detail MarketAppraisedCountsTaxable
MarketExemptCountsAppraised
Exemption Detail
Deferrals MarketDeferredCountsAppraised
MarketExemptCountsAppraised
New Exemptions
New Construction MarketNew ValueCountsTaxable
MarketAppraisedCountsTaxable
MarketTaxableCountsCeiling Amount
Tax Ceiling
Capped Accounts MarketCap LossCountsAppraised
MarketExemptCountsAppraised
All Exemptions by Group
MarketExemptCountsAppraised
Current TaxableCountsAppraised
Average MarketAverage AppraisedCountsAverage Taxable
Page 1 of 37/25/2017 9:31:33 AM
020810310130000040000000100000
Count
$0$417,431$0$3,217,454$2,534,324$0$682,609$5,000$0$10,000$36,000$0$0$0$0$0$1,279,150$0$0$0$0$0$0$20$0$0$0$0$0
Total
Loss
00000000000000000000000000000
Count
Incomplete $0$0$0$0$0$0$0$0$0$0$0$0$0$0$0$0$0$0$0$0$0$0$0$0$0$0$0$0$0
Loss
00000000000000001000000000000
Count
$0$0$0$0$0$0$0$0$0$0$0$0$0$0$0$0$1,750$0$0$0$0$0$0$0$0$0$0$0$0
ARB Loss
2017 000 July 2017 Certified Roll
020810310130000039000000100000
Count
Entity Exemptions Report
044 TOWN OF TROPHY CLUB
$0$417,431$0$3,217,454$2,534,324$0$682,609$5,000$0$10,000$36,000$0$0$0$0$0$1,277,400$0$0$0$0$0$0$20$0$0$0$0$0
Certified
Loss
Surviving Spouse KIA Armed Service Member
Homestead State Mandated-Disabled Person
Homestead Local Option-Disabled Person
Surviving Spouse Donated Disabled Vet
Exemption Type
Misc Personal Property (Vehicles, etc.)
Homestead State Mandated-General
Absolute Religious & Private Schools
Homestead State Mandated-Over 65
Surviving Spouse Disabled Vet 100%
Community Housing Development
Homestead Local Option-General
Homestead Local Option-Over 65
Solar & Wind Powered Devices
Absolute Miscellaneous
Donated Disabled Vet
Disabled Vet 10-29%Disabled Vet 30-49%Disabled Vet 50-69%Disabled Vet 70-99%
Foreign Trade Zone
Absolute Charitable
Disabled Vet 100%
Indigent Housing
Pollution control
Absolute Public
Nominal Value
Historic Sites
Abatements
Inventory
Page 2 of 37/25/2017 9:31:33 AM
0 60
Count
$0$8,181,988
Total
Loss
0 0
Count
Incomplete $0$0
Loss
0 1
Count
$0$1,750
ARB Loss
2017 000 July 2017 Certified Roll
0 59
Count
Entity Exemptions Report
044 TOWN OF TROPHY CLUB
$0$8,180,238
Certified
Loss
Subtotals ==>
Transfer Base Value for SS Disable Vet
Exemption Type
Page 3 of 37/25/2017 9:31:33 AM
000 0
CountCount
$0$0$0$0
TotalTotal
LossLoss
000 0
CountCount
Incomplete $0 Incomplete $0$0$0
LossLoss
000 0
CountCount
$0$0$0$0
ARB LossARB Loss
2017 000 July 2017 Certified Roll
000 0$132,394,421$6,169,209$777,860$1,780,991$2,011,029$313$121,655,019229
CountCount
Entity Exemptions Report
044 TOWN OF TROPHY CLUB
$0$0$0$0
Certified Certified
LossLoss
Prorated Absolute (included in above Absolute categories)Subtotals ==>
Entity Totals
Exemption Type
Deferral Type
Calculated Net Taxable Value
Total # of Accounts *
Partial Exemptions
Cases Before ARB
Total Appraised *
Absolute Exempt
Scenic Deferrals
Incompletes
In Process
Ag Deferrals
$0$0$0$0$0$0$0$0$0$7,534,182$7,534,182$0$0$0$0$0$0$0$0$0
Page 1 of 27/25/2017 11:42:37 AM
New Const.
Value
$0$0$0$0$0$0$0$0$0$0$0$0$0$0$0$0$0$0$0$0
Ag Deferred
Ag Acreage 0.00000.00000.00000.00000.00000.00000.00000.00000.00000.00000.00000.00000.00000.00000.00000.00000.00000.00000.00000.0000
Taxable Value$776,110$47,203,807$47,979,917$16,915,489$16,915,489$82,862$82,862$820,918$820,918$49,098,385$49,098,385$1,730$1,730$24,714$24,714$7,492,910$1,573,210$9,066,120$14,204$46,298
Appraised Value$777,860$49,213,416$49,991,276$16,915,489$16,915,489$84,262$84,262$820,918$820,918$49,098,385$49,098,385$1,730$1,730$24,714$24,714$7,492,910$1,573,210$9,066,120$14,204$207,781
$820,884$53,331,554$54,152,438$16,915,489$16,915,489$85,252$85,252$820,918$820,918$49,098,385$49,098,385$1,730$1,730$24,714$24,714$7,492,910$1,573,210$9,066,120$14,204$207,781
Market Value
Process Code: 220 Table Group Name: Extract
This report contains All Excluding Absolutes
Entity: 044 TOWN OF TROPHY CLUB
Current Use Code Report - Certified
# of Accts 315615922996612121133527310
A -- "Residential SingleFamily" Totals:BC -- "MultiFamily Commercial" Totals:C1 -- "Vacant Land Residential" Totals:C1C -- "Vacant Land Commercial" Totals:F1 -- "Commercial" Totals:J3C
-- "VarX Utility Electric Companies" Totals:J4C -- "VarX Utility Telephone Companies" Totals:L1 -- "Personal Property Tangible Commercial" Totals:
Roll Status
IncompleteIncomplete
CertifiedCertifiedCertifiedCertifiedCertifiedCertifiedCertifiedCertifiedCertified
ARB
J4C -- "VarX Utility Telephone Companies"
J3C -- "VarX Utility Electric Companies"
C1C -- "Vacant Land Commercial"
L1 -- "Personal Property Tangible L1 -- "Personal Property Tangible
C1 -- "Vacant Land Residential"
BC -- "MultiFamily Commercial"
A -- "Residential SingleFamily"A -- "Residential SingleFamily"
L1C -- "VarX Commercial"L1C -- "VarX Commercial"
F1 -- "Commercial"
Commercial"Commercial"
Category
Gr
$0$0$0$7,534,182$0$0$7,534,182
Page 2 of 27/25/2017 11:42:37 AM
New Const.
Value
$0$0$0$0$0$0$0
Ag Deferred
Ag Acreage 0.00000.00000.00000.00000.00000.00000.0000
Taxable Value$313$60,815$776,110$121,655,019$1,619,508$313$124,050,950
Appraised Value$313$222,298$777,860$123,666,028$1,780,991$313$126,225,192
$313$222,298$820,884$127,785,156$1,780,991$313$130,387,344
Market Value
Process Code: 220 Table Group Name: Extract
This report contains All Excluding Absolutes
Entity: 044 TOWN OF TROPHY CLUB
Current Use Code Report - Certified
# of Accts 1143197121213
L1C -- "VarX Commercial" Totals:ARB Totals:Certified Totals:Incomplete Totals:In Process Totals:Report Totals:
Roll Status
InProcess
L1C -- "VarX Commercial"
Category
Gr
Entities Residential Graph Report
TOWN OF TROPHY CLUB
2017
Meeting Date: October 10, 2017
Regular Session Start Time 7:00 p.m.
Announcements & Reports
No.
Receive Town Manager Class' update regarding the following, discussion and
1Town Mgr
provide input regarding same (T. Class):
Fall Festival
Receive Town Council Liaison Updates; discussion of same (H. Fimbres):
2Town Sec
STAFF
RESORDPROCFile IDDept
No. Consent
RPT
ConsiderandtakeappropriateactionregardingtheTownCouncilRegularSession
3Town Sec
Minutes dated September 12, 2017 (H. Fimbres).
Consider and take appropriate action regarding the financial and variance report
4Finance
dated August 2017 (A. Karkauskas).
STAFF
No. Regular SessionRESORDPROCFile IDDept
RPT
Consider and take appropriate action regarding a Proclamation of the Town
Council recognizing October 8-14, 2017 as Fire Prevention Week in Trophy Club;
5Fire
and providing an effective date (W. Carroll).
Consider and take appropriate action regarding proposed Town Council meeting
6Town Sec
dates for November and December 2017 (H. Fimbres).
Consider and take appropriate action regarding a Resolution of the Town Council
7Finance
adopting an investment policy; and providing an effective date (A. Karkauskas).
STAFF
No. Upcoming Agenda & Council Future Agenda Items List UpdateRESORDPROCFile IDDept
RPT
Discussion of items for Future Agendas to include agenda items for consideration
on the October 24, 2017 Council agenda and items from the Town Council Future
8Town Sec
Agenda Items list (H. Fimbres).
STAFF
No. Executive SessionRESORDPROCFile IDDept
RPT
Pursuant to the following designated section of the Texas Government Code,
Annotated, Chapter 551 (Texas Open Meetings Act), the Council will convene into
9Town Sec
executive session to discuss the following:
STAFF
No. Regular SessionRESORDPROCFile IDDept
RPT
Consider and take appropriate action regarding the Executive Session (H. Fimbres).
10Town Sec
Town Council Future Agenda Items List
(Updated 9/15/2017)
1. *Review negotiating with the Trophy Club Municipal Utility District No. 1 to transfer the
title for the land that the Annex Building is built on and the maintenance building by the
Wastewater Treatment Plant. (Lamont 11/10/2015) (1-February 9, 2016)(2-May 10, 2016)
(3-August 9, 2016) (4-November 8, 2016) (5-February 14, 2017) (6-May 23, 2017) (7-May 22,
2018)
*Discussion after May 2018 election
1/12/2016 – At the January 12, 2016 Council meeting, Council made TCMUD No. 1 an offer
regarding the Annex Building.
5/10/2016 - Town Manager Seidel advised that Town Staff are continuing to work on this
item.
8/9/2016 - Mayor Sanders advised that several items have taken precedence and that this
item can remain on the list until the applicable time to deal with it.
9/19/2016 – This item was scheduled to be placed on a future Joint Meeting agenda,
tentatively for January 2017, with the TCMUD No. 1 Board of Directors.
11/8/2016 – Council consensus was to leave this item on the Future Agenda Items list.
2/20/2017 – Council moved this item to be discussed during the February 25, 2017 Council
Retreat.
3/28/2017 – Mayor Sanders added the maintenance building by the Wastewater Treatment
Plant to this item.
5/23/2017 - Mayor Sanders advised that his intent was that the Annex Building would be
utilized for Town storage after Staff relocated into the new Town Hall facility
.
2. Discussion of Green Ribbon grants for the beautification along the sound wall on State
Highway 114.(Sanders 3/8/2016) (1-June 14, 2016) (2-September 13, 2016) (3-December
13, 2016) (4-March 14, 2017) (5-September 12, 2017) (6-December 12, 2017)
6/14/2016 – Mayor Sanders advised that when the sound wall along State Highway 114 is
installed, this item would assist with shrubbery and landscaping through a grant application.
9/13/2016 – Mayor Sanders received consensus to leave this item due to the upcoming
construction of the sound wall. Town Manager Seidel advised that it could be accomplished
through a tri-city partnership with Westlake and Roanoke.
12/13/2016 – Council consensus was to leave this item on the Future Agenda Items list.
3/28/2017 – Mayor Sanders advised that he wanted to pursue moving forward with this
item because this grant greatly assisted with the beautification of Davis Boulevard through
the Town of Westlake.
6/13/2017 – Mayor Sanders requested to delay this item for an updatebecause the
Metroport Cities Partnership was attempting to secure a Regional Green Ribbon Grant for
the beautification of the State Highway 114 corridor through Westlake, Trophy Club, North
Lake, and Roanoke.
9/12/2017 – Mayor Sanders advised that the next Metroport Cities Partnership meeting was
scheduled for September 21, 2017 and this item was on their agenda to be discussed.
3. Staff to review land that: (A) The Town owns for the possibility of residents to acquire the
land; and (B) Is maintained by the Town but not owned. (Lamont 3/28/2017) (1-June 27,
2017)(2-October 24, 2017)
Page 1 of 2
6/27/2017 – Staff provided information on the common areas that are maintained by the
Town. Council directedStaff to draft a proposed course of action to be distributed to Council
and if need be the item could come back for Council’s consideration.
9/12/2017 – Mayor Sanders requested to have this item delayed for an update from Staff
due to budget preparation and the move to the new Town Hall facility.
4. Review the definition of allowable pool barriers. (Rowe 8/8/2017) (1-November 14, 2017)
5. Discussion of and take appropriate action regarding the Veterans Memorial. (Jensen
8/22/2017) (1-November 28, 2017)
6. Discussion of and take appropriate action regarding Ordinance14.02.352 Landscaping
regulations to consider Artificial Turf as an allowable option in Town. (Shoffner and La-
mont 9/15/2017) (1-December 12, 2017)
Page 2 of 2
Section 1.
Section 2.
Vacant Town Employee position to be
filled through the Town hiring process
______________shall serve as Chairpersonof the Animal Shelter Advisory Board.
Council Liaison: Council Member ______________
Section 3.
Section 1.
Section 2.
_______________shall serve as Chairpersonof the Building Standards Commission.
Section 3.
Section 1.
Section 2.
Council Liaison: Council Member ___________________
Section 3.
Section 1.
Section 2.
Section 3.
Section 1.
Section 2.
______________ shall serve as Chairpersonof the Parks and Recreation Board.
Council Liaison: Council Member ______________
Section 3.
Section 1.
Section 2.
_____________ shall serve as Chairpersonof the Planning and Zoning Commission.
Section 3.
Section 1.
Section 2.
Current ChairpersonDavid Brod appointment to expire December 31, 2017
Chairperson _____________appointment to expire December 31, 2018
Section 3.
Section 1.
Section 2.
_____________shall serve as Chairpersonof the Zoning Board of Adjustment.
Section 3.
To: Mayor and Town Council
From:Holly Fimbres, Town Secretary/RMO
CC: Thomas M. Class Sr., Town Manager
Re: Tarrant Appraisal District Board of Directors
Town CouncilMeeting, September 26, 2017
Agenda Item:
Consider and take appropriate action regarding a Resolution of the Town Council nominating
one candidate for each of the five positions to be filled on the Tarrant Appraisal District Board
of Directors; and providing an effective date (H. Fimbres).
Explanation:
The terms of service for five members of the Board of Directors will expire on December 31,
2017, and nominations by resolution or official action are due by October 15, 2017. The Town
of Trophy Club may nominate one candidate for each of the five positions to be filled on the
TAD Board of Directors. The following members currently serve on the board: Joe Potthoff,
John Molyneaux, Mike O’Donnell, Mark Wood, and Johnny Bennett. The Town Council may
vote for any of the current members or nominate individuals that are eligible to serve as
directors, per the attached letter from TAD.
Attachments:
Letter from TAD
Resolution No. 2017-28
Recommendation:
Staff recommends approval of Resolution No. 2017-28.
Page 1 of 1
Section 1.
Section 2.