Agenda Packet TC 08/22/2017 - Supplemental ItemsT(CTOWN OF
j* TROPHY CLUB
100 Municipal Drive .Trophy Club, Texas 76262
Town Council Meeting
August 22, 2017
Supplemental Item
AGENDA ITEM NO. 2
Receive Town Council Liaison update; discussion of same (Staff):
• Parks and Recreation Board, August 21, 2017
Council Liaison - Council Member Philip Shoffner
Bocce Bail Recap
Number of
Weeks
Weeks
Teams
Number of
Number of
Duration
Weather
Involved
Games
Carries
Season Start Date End Date Sched (Act)
Cancel
(Sustained)
Credited
Played Time Slots Courts
2014 Fall 11/8/14 12/6/14 5 (5)
2
8 (8)
25
24 2 2
2015 Spring 5/9/15 6/27/15 8 (8)
1.5
10 (10)
79
63 2 2
2015 Fall * 10/3/15 11/28/15 8 (9)
4
9 (9)
51
35 2 2
2016 Spring 4/2/16 5/7/16 6 (6)
0
13 (12)
94
71 3 2
2016 Fall 10/1/16 12/3/16 10 (8)
3
11 (10)
116
80 3 2
2017 Spring 4/1/17 6/17/17 12 (12)
1
17 (14)
236
146 3 3 **
* Slipped schedule for weather, required to play to 12/20/15
to complete
** Improvised an additional court on a grass area
Normal game play would only have two teams on a court
at a time.
Teams normally would play the game in both directions on a court.
Teams
Teams
supported
supported
Slots to play
at 2 games
at 3 games
Capability with 2 teams on one court at a time
per session
per session
per session
2 courts 2 time blocks = 4 games per session
8
4
2.6
2 courts 3 time blocks = 6 games per session
12
6
4
3 courts 3 time blocks = 9 games per session
18
9
6
4 courts 3 time blocks =12 games per session
24
12
8
We put four teams on the court in an attempt to reduce total game
time by a small amount.
Teams only play in one direction. Teams at the other end of the
court play the ball back.
From an individual team perspective this method increases the time required to play a game.
Teams
Teams
supported
supported
Slots to play
at 2 games
at 3 games
Capability with 4 teams on one court at a time
per session
per session
per session
2 courts 2 time blocks = 8 games per session
16
8
5.3
2 courts 3 time blocks =12 games per session
24
12
8
3 courts 3 time blocks =18 games per session
36
18
12
4 courts 3 time blocks = 24 games per session
48
24
16
Bili Rose
Bocce Ball League Manager
tii
Town of Trophy Club Yen Tek RCS
Operations Summary Report Sun, August 20, 2017 9:30AM
Lot No: 1 Lot No: Trophy Club Park start: October 1, 2016 00:00:00
End: August 19, 2017 23:59:59
Time
11663
$2.01
$4.01
$6.01
$8.01
$10.01
$15.01
$20.01
$25.01
Total
Total $
Avg
Period
$2.00
$4.00
$6.00
$8.00
$10.00
$15.00
$20.00
$25.00
+
Tickets
Coll.
Ticket $
00:00 - 00:59
8
0
0
0
0
0
0
0
0
8
0.00
0.00
01:00 - 01:59
2
0
0
0
0
0
0
0
0
2
0.00
0.00
02:00 - 02:59
3
0
0
0
0
0
0
0
0
3
0.00
0.00
03:00 - 03:59
1
0
0
0
0
0
0
0
0
1
0.00
0.00
04:00 - 04:59
41
1
58
0
0
0
0
0
0
100
370.00
3.70
05:00 - 05:59
93
0
116
0
0
0
0
0
0
209
733.00
3.51
06:00 - 06:59
227
0
145
0
0
0
1
0
0
373
1,121.00
3.01
07:00 - 07:59
703
5
183
0
1
7
0
0
4
903
2,040.00
2.26
08:00 - 08:59
849
11
177
0
1
314
3
0
175
1530
13,090.00
8.56
09:00 - 09:59
987
11
169
0
0
341
9
0
234
1751
15,513.00
8.86
10:00 - 10:59
917
9
126
0
4
472
11
0
268
1807
18,255.00
10.10
11:00 - 11:59
976
6
130
0
3
361
9
0
290
1775
17,766.00
10.01
12:00 - 12:59
925
10
141
0
1
349
6
0
252
1684
16,278.00
9.67
13:00 - 13:59
1025
2
120
0
1
345
14
0
231
1738
15,527.00
8.93
14:00 - 14:59
1019
0
117
0
2
276
9
0
187
1610
12,902.00
8.01
15:00 - 15:59
1018
4
105
0
1
215
4
0
132
1479
9,980.00
6.75
16:00 - 16:59
1065
1
82
0
1
166
9
0
106
1430
8,314.00
5.81
17:00 - 17:59
900
5
47
0
3
90
5
0
48
1098
4,819.00
4.39
18:00 - 18:59
536
1
40
0
1
58
2
0
14
652
2,422.00
3.71
19:00 - 19:59
322
1
28
0
1
8
0
0
2
362
753.00
2.08
20:00 - 20:59
19
0
0
0
0
0
0
0
0
19
6.00
0.32
21:00 - 21:59
7
0
0
0
0
0
0
0
0
7
0.00
0.00
22:00 - 22:59
13
0
0
0
0
0
0
0
0
13
0.00
0.00
23:00 - 23:59
7
0
0
0
0
0
0
0
0
7
0.00
0.00
Total Tickets:
11663
67
1784
0
20
3002
82
0
1943 18561
%of Tickets:
62.84%
0.36%
9.61%
0.00%
0.11%
16.17%
0.44%
0.00%
10.47% 100.000/0
Total $ Value:
17294
203
8939
0
192
45029
1640
0
66592 139889.00 7.54
% of $ Value:
12.36%
0.15%
6.39%
0.00%
0.14%
32.19%
1.17%
0.00%
47.60% 100.00%
Cash Collected: 32,816.00 Credit Settled: 107,067.00 Total Overpayments: -1,659.00
Cash Refunded: 0.00 Credit Pending: 0.00
Credit Abandoned: 6.00
Credit Refunded: 0.00
Gross Collections: 139,889.00
Page 1 of 1
T(CTOWN OF
j* TROPHY CLUB
100 Municipal Drive .Trophy Club, Texas 76262
Town Council Meeting
August 22, 2017
Supplemental Item
AGENDA ITEM NO. 3
Receive an update from the Council Subcommittee that was tasked with the
review of Council Chambers, Public Art and Decorations/Furnishin s for the
Foyer and/or Council Chambers; and provide guidance (Mayor Sanders.
Council Sub Committee on Council Chambers, Public Art and
Decorations/Furnishings for Foyer and/or Council Chambers
The committee met 2 times at Town hall since the last Council Meeting and several times
informally. At our last meeting that was on site on Thursday, August 17th we walked the
building focused on Council Chambers, Council Conference Room, Foyer and Services
Waiting Area.
A summary of the discussion and recommendations are as follows:
1. Move location of Dedication Plaque to opposite wall from where it was planned to allow for
display area for School Art making the Art more visible and providing more room. This wall
where we are proposing the plaque be mounted is just outside of the Council Office on the
Right Hand wall.
2. Make sure Council Office has the frosted overlays on glass.
3. We reviewed several pictures of benches that would be located in the Foyer / Rotunda
along with the Services Waiting area. Council Member Fleury was to meet with Jonathan
Phillips to get more pictures.
4. We discussed the idea of having an area in the Council Chambers for pictures that allowed
us to take pictures of presentations without having to worry about people and things being
in the background. It was decided that an area on the West Wall toward the back would
allow us to place the Town of Trophy Club Plaque along with the American Flag and Texas
Flag. This would be moving these items from the wall behind the council at the dais to the
side.
5. Wall behind Council at Dias was discussed. We reviewed several pictures provided by
Councilman Shoffner that just used Letters of the City / Town Name. We will have more
examples with Letters at our next council meeting. The full committee liked this better than
having the Town Seal and Flags along this wall.
6. On the back wall on each side of the A/V room we felt like we would place pictures of past
Council on one side and pictures of past Mayors on the other Side. Holly has been getting
pictures from for this display.
7. At this time we plan on getting high quality pictures of scenes around town (high gloss or
printed on canvas) mounted around the Council Chambers. We have been collecting
pictures form our archive and from Jeff & Lenia Robinson for this purpose.
8. We discussed having an area on the wall in the Services Waiting Area where we displayed
historical items. (We are not sure if we will be allowed to use one of the Medlin Barn Doors
from Roanoke at this time.) We are collecting these times and will have more ideas at our
next meeting. We did discuss having a large current aerial map of the Town on this wall
with several older versions. I plan to reach out to the Historical Society of Westlake to
explore getting items from them.
9. Council Meeting Room was discussed and the only items specifically we wanted at this
time were a current aerial map (not as large as the one in Services Waiting Area) along
with a white board that we could capture the contents of the board at one end of the room.