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Agenda Packet TC 08/22/2017
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Y)&"=M%<> Town CouncilPage 2 of 400Meeting Date: August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" /^4="J 6/)!8/!0"# 3/L T '',"Z&8-)/= !"5/%)/04),_E.D H(", $"*'4!"0 "400/!3"0+&="*$-'&%"8//0&!1"4!3"+46/"4"3&=4-&'&0,"0+40")/`$&)/="=*/%&4'" !//3= "*'/4=/"% !04%0"0+/" !"5/%)/04),a="D((&%/"40"RP>MPN?MSR;; "SP"+ $)="&!" 4364!%/ "4!3")/4= !4-'/"4%% 88 340& !=" &''"-/"843/"0 "4==&=0", $L H"%/)0&(,"0+40"0+/"4004%+/3"! 0&%/"4!3"41/!34" ("&0/8="0 "-/"% !=&3/)/3"-,"0+&="7 4)3" 4=")/8 6/3"-,"8/"() 8"0+/"() !0" &!3 " ("0+/"56 )/".$!&%&*4'"7$&'3&!1 "?;;" .$!&%&*4'"B)&6/ " ) *+,"#'$- " /^4= " !"0+/"bbbbbbbbbb"34," (" bbbbbbbbbbbbbbbbbbbbbb ">;?9L bbbbbbbbbbbbbbbbbbbbbbbbbbbbbbbb " &0'/:"bbbbbbbbbbbbbbbbbbbbbbbbbbb Town CouncilPage 5 of 400Meeting Date: August 22, 2017 100 Municipal Drive Town of Trophy Club Trophy Club, Texas 76262 Legislation Details (With Text) File #: Version:Name: 2017-358-T1 Type:Status: Agenda ItemRegular Session File created:In control: 8/8/2017Town Council On agenda:Final action: 8/22/2017 Title: Receive Town Manager Class' update regarding the following, discussion and provide input regarding same (Staff): ·PetFest ·Staffing ·Town Hall Attachments: DateVer.Action ByActionResult Agenda Item No. 1: Receive Town Manager Class' update regarding the following, discussion and provide input regarding same (Staff): PetFest Staffing Town Hall Town CouncilPage 6 of 400Meeting Date: August 22, 2017 100 Municipal Drive Town of Trophy Club Trophy Club, Texas 76262 Legislation Details (With Text) 2017-359-T1 File #: Version:Name: Agenda ItemRegular Session Type:Status: 8/8/2017Town Council File created:In control: 8/22/2017 On agenda:Final action: Receive Town Council Liaison update; discussion of same (Staff): Title: ·Parks and Recreation Board, August 21, 2017 Council Liaison - Council Member Philip Shoffner Attachments: DateVer.Action ByActionResult Agenda Item No. 2: Receive Town Council Liaison update; discussion of same (Staff): Parks and Recreation Board, August 21, 2017 Council Liaison - Council Member Philip Shoffner Town CouncilPage 7 of 400Meeting Date: August 22, 2017 100 Municipal Drive Town of Trophy Club Trophy Club, Texas 76262 Legislation Details (With Text) 2017-376-T1 File #: Version:Name: Agenda ItemRegular Session Type:Status: 8/17/2017Town Council File created:In control: 8/22/2017 On agenda:Final action: Receive an update from the Council Subcommittee that was tasked with the review of Council Title: Chambers, Public Art and Decorations/Furnishings for the Foyer and/or Council Chambers; and provide guidance (Mayor Sanders). Attachments: DateVer.Action ByActionResult Agenda Item No. 3: ReceiveanupdatefromtheCouncilSubcommitteethatwastaskedwiththereviewofCouncilChambers,PublicArtand Decorations/Furnishings for the Foyer and/or Council Chambers; and provide guidance (Mayor Sanders). Town CouncilPage 8 of 400Meeting Date: August 22, 2017 100 Municipal Drive Town of Trophy Club Trophy Club, Texas 76262 Legislation Details (With Text) 2017-360-T1 File #: Version:Name: Agenda ItemConsent Agenda Type:Status: 8/8/2017Town Council File created:In control: 8/22/2017 On agenda:Final action: Consider and take appropriate action regarding the Town Council Regular and Joint Session Minutes Title: dated July 25, 2017 (Staff). Draft TC Regular and Joint Session Minutes July 25, 2017.pdf Attachments: DateVer.Action ByActionResult Agenda Item No. 4: ConsiderandtakeappropriateactionregardingtheTownCouncilRegularandJointSessionMinutesdatedJuly25,2017 (Staff). Town CouncilPage 9 of 400Meeting Date: August 22, 2017 TOWN OF TROPHY CLUB TOWN COUNCIL REGULAR AND JOINT SESSION MINUTES TUESDAY, JULY 25, 2017 at 7:00 P.M. LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS SVORE MUNICIPAL BUILDING BOARDROOM The Town Council of the Town of Trophy Club, Texas, met in a Regular and Joint Session on Tuesday, July 25, 2017. The meeting was held within the boundaries of the Town and was open to the public. STATE OF TEXAS § COUNTY OF DENTON § TOWN COUNCIL MEMBERS PRESENT: C. Nick Sanders Mayor Rhylan Rowe Mayor Pro Tem, Place 3 Alicia Fleury Council Member, Place 1 arrived at 7:18 p.m. Eric Jensen Council Member, Place 2 Tim Kurtz Council Member, Place 4 Greg Lamont Council Member, Place 5 Philip Shoffner Council Member, Place 6 STAFF PRESENT: Tom Class Town Manager Amber Karkauskas Director of Finance Amber KarkauskasAmber KarkauskasDirector of Finance David Dodd Town Attorney Mike Pastor Information Technology Manager Mike PastorMike PastorInformation Technology Manager Holly Fimbres Town Secretary/RMO Ron Powell Acting Director of Community Development Ron Powell Acting Director of Ron Powell Acting Director of Wade Carroll Fire Chief John Zagurski Budget Manager John ZagurskiJohn Zagurski Budget ManagerBudget Manager Tony Jaramillo Director of Parks and Recreation Director of Parks and RecreationDirector of Parks and Recreation TROPHY CLUB MUNICIPAL UTILITY DISTRICT (TCMUD) NO. 1 BOARD MEMBERS PRESENT DURING THE JOINT SESSION: (TCMUD) (TCMUD) TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 BOARD MEMBERS PRESENTNO. 1 BOARD MEMBERS PRESENT TROPHY CLUB MUNICIPAL UTILITY DISTRICT Kevin Carr President Greg Wilson Vice President Vice PresidentVice President Bill Rose Secretary/Treasurer Secretary/TreasurerSecretary/Treasurer Jim Hase Director DirectorDirector TCMUD NO. 1 BOARD MEMBERS ABSENT: D NO. 1 BOARD MEMBERS D NO. 1 BOARD MEMBERS ABSENTABSENT : Jim Thomas Director DirectorDirector TCMUD NO. 1 STAFF PRESENT DURING THE JOINT SESSION: TCMUD NO. 1 STAFF PRESENTTCMUD NO. 1 STAFF PRESENTDURING THE JOINT SESSIONDURING THE JOINT SESSION Mike McMahon Interim General Manager Mike McMahonMike McMahonInterim General ManagerInterim General Manager Laurie Slaght District Secretary Laurie SlaghtLaurie Slaght District SecretaryDistrict Secretary Renae Gonzales Finance Manager GonzalesGonzales Finance ManagerFinance Manager Steven Krolczyk Human Resources Manager/Financial Analyst Human Resources Manager/Financial AnalystHuman Resources Manager/Financial Analyst Steven Krolczyk Steven Krolczyk Mayor Sanders announced the date of Tuesday, July 25, 2017, called the Town Council to order and announced a announced the date of announced the date of quorum at 7:00 p.m. The Invocation was offered by Town Manager Class. The Pledges to the American Flag and Texas Flag were led by Council Member Lamont. (Town Secretary Note: The agenda items were presented in the following order: Citizen Presentations; Announcements and Reports; Consent Agenda; Regular Session Agenda Items No. 5 through 7; Joint Session Agenda Items No. 9 through 12; and Executive Session) Town CouncilPage 10 of 400Meeting Date: August 22, 2017 CITIZEN PRESENTATIONS This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the agenda. The Council is not permitted to take action on or discuss any presentations made to the Council at this time concerning an item not listed on the agenda. The Council will hear presentations on specific agenda items prior to the Council addressing those items. You may speak up to four (4) minutes or the time limit determined by the Mayor or presiding officer. To speak during this item you must complete the Speaker's form that includes the topic(s) of your statement. Topics of presentation should be limited to matters over which the Council has authority. Jason Hoffman, 38 Cimarron Drive, expressed his appreciation for the improvements made to the soccer fields at Lakeview Elementary. Mr. Hoffman also served as the U7/U8 Commissioner with the Greater Northwest Soccer Association Board of Directors. He advised that approximately 800 children were registered to play soccer, with registered to play registered to play 110 teams needing a location to practice and play games; therefore there was a necessity to have a bathroom lay games; therefore there was a necessity to have a bathroom lay games; therefore there was a necessity to have a bathroom within close proximity to the fields. Recently there had been some negative feedback about the portable Recently there had been some negative feedback about the portRecently there had been some negative feedback about the port restroom, but he noted that there had been a portable restroom at that location for the past 10 years. He a portable restroom at that location for a portable restroom at that location for the ast 10 years. p supported the current placement of the portable restroom because from his observation, as a coach and a parent, is observationis observationas a coach and as a coach and , , it was in a safe and visible location for children to use the facility. ANNOUNCEMENTS AND REPORTS 1. Receive Town Manager Class' update regarding the following, discussion and provide input regarding same Class' update regarding the following, discussion and provide input regarding same Class' update regarding the following, discussion and provide input regarding same (Staff): Police Records – Members of the Police Explorer Post No. 953 have completed approximately 80 percent embers of the Police Explorer Post No. 953 have completed approximately 80 percent No. 953 have completed approximately 80 percent of scanning arrest records. Phase II, scanning of the police case files, should be concluded by the end of of the police case filesthe police case files, should be hase II, scanning conclude Summer. Town Hall – The interior has been substantially completed; furniture was installed; the Information has been substantially completehas been substantially completed; furniturefurniture wa Technology department has been working on cabling issues; the irrigation lines have been completed; and working on cabling issueworking on cabling issuethe irrigationthe irrigation s; s; construction remained on schedule and under budget. on schedule and under budgeton schedule and under budget . . 2. Receive Town Council Liaison Updates; discussion of same (Staff): Receive Town Council Liaison Updates; discussion of same (Staff):Receive Town Council Liaison Updates; discussion of same (Staff): Economic Development Corporation 4B, July 17, 2017 Economic Development Corporation 4B, July 17, 2017Economic Development Corporation 4B, July 17, 2017 Council Liaison - Mayor Pro Tem Rhylan Rowe Mayor Pro Tem Rhylan RoweMayor Pro Tem Rhylan Rowe Parks and Recreation Board, July 24, 2017 Parks and Recreation Board,Parks and Recreation Board,July 24, 2017July 24, 2017 Council Liaison - Council Member Philip Shoffner Council Member Philip ShoffnerCouncil Member Philip Shoffner Council Liaison - Mayor Pro Tem Rowe advised that the Economic Development Corporation 4B considered monthly financials, their Mayor Pro Tem Rowe advised that the Mayor Pro Tem Rowe advised that the Economic Development Corporation 4B considered monthly financials, their Economic Development Corporation 4B considered monthly financials, their Fiscal Year 2017-2018 Budget, and met in Executive Session to discuss the Trophy Wood District Request for Fiscal Year 2017Fiscal Year 20172018 Budget, and met in Executive Session to discuss 2018 Budget, and met in Executive Session to discuss -- Proposals. . . ProposalsProposals Council Member Shoffner stated that the primary item discussed by the Parks and Recreation Board was regarding Council Member Shoffner Council Member Shoffner stated that the primary item discussed by the Parks and Recreation Board was regarding stated that the primary item discussed by the Parks and Recreation Board was regarding Trophy Club Park fees. Additionally, the Board decided to go back to monthly meetings verses quarterly meetings. Trophy Club ParkTrophy Club ParkfeesAdditionally, the Board dAdditionally, the Board d . CONSENT AGENDA CONSENT AGENDACONSENT AGENDA All matters listed as Consent Agenda are considered to be routine by the Town Council and will be enacted by one All matters listed as Consent Agenda are considered to be routine by the Town CouncilAll matters listed as Consent Agenda are considered to be routine by the Town Council motion. There will not be a separate discussion of these items. If discussion is desired, that item will be removed motion. There will not be a separate discussion of thesemotion. There will not be a separate discussion of these from the consent agenda and will be considered separately. 3. Consider and take appropriate action regarding the Town Council Regular Session Minutes dated June 27, 2017 (Staff). (Town Secretary Note: Approved as presented in the Town Council agenda packet) Town Council Minutes July 25, 2017 Page 2 of 7 Town CouncilPage 11 of 400Meeting Date: August 22, 2017 4. Referred Agenda Item - Consider and take appropriate action regarding an Ordinance adopting a new Section 1.10.031, “Authority” of Part I, “In General” of Division 2, “Water Conservation and Drought Response”, of Article 1.10, “Environmental Protection” of Chapter 1, “General Provisions” and amending Subsection (b) of Section 1.10.092, “Policy statement; year-round water management and conservation requirements” and adopting a new Subsection (a)(6) of Section 1.10.096, “Restrictions during Stage 1” of Part III, “Drought Contingency Plan” of Division 2, “Water Conservation and Drought Response”, of Article 1.10, “Environmental Protection” of Chapter 1, “General Provisions” of the Town of Trophy Club Code of Ordinances; and providing an effective date (Staff). Motion made by Council Member Lamont, seconded by Mayor Pro Tem Rowe, to approve the Consent Agenda Items 3 and 4. Motion passed unanimously 6-0-0. REGULAR SESSION 5. Consider and take appropriate action regarding acceptance of the budget adopted by the Crime Control and Consider and take appropriate action regarding acceptance of the budget adopted by the Crime Control and Consider and take appropriate action regarding acceptance of the budget adopted by the Crime Control and Prevention District and ordering a public hearing August 8, 2017 on the budget to be held in accordance Prevention District and ordering a public hearing August 8, 2017 on the budget to be held in accordance Prevention District and ordering a public hearing August 8, 2017 on the budget to be held in accordance with state law (Staff). Discussion took place that the $18,000 budgeted for the Evidence Custodian would assist with the overlap period CustodianCustodianwould assist with twould assist with the overhe overlap Evidence for hiring and training a new employee. The item was also budgeted in the Town’s General Fund but was em was also budgeted in the Town’s General Fund but was considered as a separate position because the current part-time position was on a contract basis and the proposed tion was on a contract basis and the proposed tion was on a contract basis and the proposed time posi position would be a full-time employee with benefits. Council Member Shoffner remarked that $18,000 was a substantial amount to train an employee. Budget remarked that $18,000 was a substantial amount remarked that $18,000 was a substantial amount to train Manager Zagurski responded that most likely the hiring of that position would not occur at the beginning of the hiring hiring ofthat position would not occur at the beginning of the position would not occur at the beginning of the most likely the most likely the of fiscal year. Council Member Shoffner stated that $18,000 was almost the full amount that was funded last fiscal year for the that $18,000 was almost almost the full amount the full amount that was funded last fiscal yearthat was funded last fiscal year contract position; therefore there would a surplus of funds within the Crime Control and Prevention District (CCPD) Crime Control and Prevention District (Crime Control and Prevention District ( contract position; therefore there would a surplus of funds within the contract position; therefore there would a surplus of funds within the budget. Budget Manager Zagurski responded that there would need to be an increase to General Fund responderesponded ZagurskiZagurskithat there would need to be an that there would need to be an Expenditures by the amount of the overlap period. He explained that the proposed full-time position had not been by the amount of the overlap periodby the amount of the overlap periodHe explained that the proposed fullHe explained that the proposed full . approved when the CCPD approved their budget, which was the reason for funding of each position within the when the CCPD approved their budget, when the CCPD approved their budget, which as the reason as the reason ww CCPD budget and the Town’s General Fund. the Town’s General Fundthe Town’s General Fund .. (Town Secretary Note: Council Member Fleury arrived) (Town Secretary Note: Council Member Fleury arrived)(Town Secretary Note: Council Member Fleury arrived) Council Member Shoffner inquired if the CCPD had discussed items for the remaining funds to be applied towards. nquired if the CCPD nquired if the CCPD Council Member Shoffner iCouncil Member Shoffner ihad Budget Manager Zagurski advised that the CCPD approved their budget as presented and any remaining funds Budget Manager Budget Manager Zagurskiadvised advised that the CCPD that the CCPD would go into the CCPD Fund balance. to theto theFund balanceFund balance go ingo inCCPD . Council Member Lamont asked if the CCPD would have to request approval for expenditures that were not initially Council Member Lamont Council Member Lamont asked if if the CCPD would have to request approval for expenditures the CCPD would have to request approval for expenditures requested. Budget Manager Zagurski responded that budget amendments had to be presented to the CCPD Board requested. Budget Manager requested. Budget Manager ZagurskiZagurski for approval and then it would be presented to the Council for approval. approval and then it would be presented to the Council for approvalapproval and then it would be presented to the Council for approval Motion: Motion made by Mayor Pro Tem Rowe, seconded by Council Member Jensen, to accept the Fiscal Year 2018 budget adopted by the CCPD and ordered a public hearing on August 8, 2017 for the budget to be held in accordance with State law. Motion passed unanimously 7-0-0. Town Council Minutes July 25, 2017 Page 3 of 7 Town CouncilPage 12 of 400Meeting Date: August 22, 2017 6. Consider and take appropriate action regarding the Fiscal Year 2018 Budget related to Other Funds; discussion of same (Staff). Director of Finance Karkauskas presented the Fiscal Year 2018 Budget related to Other Funds, which included the following funds: Capital Projects; Debt Service; Court Security; Court Technology; CCPD; EDC 4B; Hotel Occupancy Tax; and Street Maintenance Sales Tax. Council Member Lamont inquired about the $20,000 for crosswalk flasher maintenance within the Street Maintenance Sales Tax Fund. Budget Manager Zagurski responded that this item would cover annual battery replacements, re-painting of crosswalk areas, solar panels, and street striping. Council Member Lamont asked about the $27,000 for an administrative vehicle replacement within the CCPD lacement within the lacement within the $27,000 for an administrative vehicle rep $27,000 for an administrative vehicle rep Fund. Budget Manager Zagurski explained that there was a patrol vehicle being replaced out of the General Fund there was a patrol vehicle being replaced out of the General Fund there was a patrol vehicle being replaced out of the General Fund and this administrative vehicle would be through the CCPD Fund. The current administrative Chevrolet Tahoe would be through the CCPD Fund. The current administrative Chevrolet Tahoe would be through the CCPD Fund. The current administrative Chevrolet Tahoe would be repurposed for a patrol vehicle that was being moved offline. Director of Finance Karkauskas continued the presentation regarding the TIRZ No. 1 Fund. She expanded on the continued the presentation regarding the TIRZ No. 1 Fund. She expanded on continued the presentation regarding the TIRZ No. 1 Fund. She expanded on outstanding liability of $350,000 to be paid in Fiscal Year 2018 for the infrastructure incentive in the Trophy Wood infrastructure incentive in the Trophy Wood infrastructure incentive in the Trophy Wood the the District, specific to the HG Sply development. Discussion took place that remaining payments could be made as long as the fund was solvent. solvent. remaining payments could be made as long as the fund was remaining payments could be made as long as the fund was Director of Finance Karkauskas presented the Recreation Programs Fund and the Trophy Club Park Fund. She the Recreation Programsthe Recreation ProgramsFund and the Trophy Club Park FundFund and the Trophy Club Park Fund explained that full-time personnel was removed from the Trophy Club Park Fund until the fund recognized 100 personnel was removed from the Trophy Club Park Funde Trophy Club Park Funduntil the fund recognized 100 personnel was removed from th percent of expenditures in order to ensure that operations would continue for a solid year if another weather to ensure that operations would continue for a solid year if another weather to ensure that operations would continue for a solid year if another weather catastrophe occurred. Discussion ensued that the Town may be required to return the funds received from the Federal Emergency be required be required return the funds received fromreturn the funds received from to to the Town may Management Agency if the Trophy Club Park project did not continue, but despite this the fund would see neither Management Agency if the Trophy Club Park project did not continue, but despite this the fund would see neither Management Agency if the Trophy Club Park project did not continue, but despite this the fund would see neither a profit nor a loss. Council Member Shoffner was not in favor of placing personnel within this fund unless they performed a specific lacing was not in favor of was not in favor of personnel personnel with p duty for the Park because it would eventually flood again. He explained that even when the Park was completely it would it would eventually eventually flood again. because because He explained that He explained that flood again. under water, approximately 50 percent of an employees pay was coming from the Park fund when no possible pproximately 50pproximately 50percent of an employees pay was coming from the Park fund when no percent of an employees pay was coming from the Park fund when no work could have been performed. formedformed could have been per . . Director of Finance Karkauskas proceeded with the presentation regarding the Storm Drainage Utility Fund. Director of Finance Director of Finance KarkauskasKarkauskasproceeded with proceeded with the presentation Council Member Shoffner received confirmation from Staff that the Town had notified the TCMUD No. 1 of the Council Member Council Member Shoffner received confirmation from Staff that the Town had notified the TCMUD No. 1 of the received confirmation from Staff that the Town had notified the TCMUD No. 1 of the Town’s upcoming street projects. Additionally, he requested a legal opinion on the following scenario: If the Town Town’s upcoming street projects. Additionally, he requested a legal opinion on Town’s upcoming street projects. Additionally, he requested a legal opinion on performed a street project on Phoenix Drive, and the TCMUD No. 1 did not participate with the project, and a performed aperformed aon Phoenix Drive, on Phoenix Drive, street project street project water line had to be moved because it was in the street, could the Town require the TCMUD No. 1 to move their d d to be movedto be movedbecause it was in the street, could the Town because it was in the street, could the Town water line into the easement at the expense of the TCMUD No. 1. nto the easementnto the easementat the expense of the TCMUD No. 1at the expense of the TCMUD No. 1 Town Attorney Dodd advised that he would have to perform some research before giving a legal opinion. Town Attorney Dodd advisedTown Attorney Dodd advised No action was taken on this item. Town Council Minutes July 25, 2017 Page 4 of 7 Town CouncilPage 13 of 400Meeting Date: August 22, 2017 7. Discussion of items for Future Agendas to include agenda items for consideration on the August 8, 2017 Council agenda and items from the Town Council Future Agenda Items list (Staff). This item allows Council to request the placement of items on upcoming agendas when the topic of discussion requires research and review that cannot be accomplished in the time frame between regular Council meetings. However, a Council Member may request that an item be placed on the next regularly scheduled meeting without first placing that item on the Future Agenda Items list. All requests for agenda items must comply with Charter requirements. Mayor Sanders recommended that Agenda Item No. 15, Town Council Future Agenda Item No. 4 - Opening of Division 2, Meetings and Rules of Procedure, be presented at the August 22, 2017 Council meeting due to there being a large amount of agenda items on the August 8, 2017 Council agenda. RECESSED AT 7:52 P.M. FOR A BREAK RECONVENED AT 8:02 P.M. INTO A JOINT SESSION EXECUTIVE SESSION 8. Pursuant to the following designated section of the Texas Government Code, Annotated, Chapter 551 Pursuant to the following designated section of the Texas Government Code, Annotated, ChapterPursuant to the following designated section of the Texas Government Code, Annotated, Chapter (Texas Open Meetings Act), the Council will convene into executive session to discuss the following: (Texas Open Meetings Act), the Council will convene into executive session to discuss the following:(Texas Open Meetings Act), the Council will convene into executive session to discuss the following: A) Section 551.072 Deliberation regarding Real Property to discuss or deliberate the purchase, exchange, Section 551.072 Deliberation regarding Real Property to discuss or deliberate the purchase, exchange, Section 551.072 Deliberation regarding Real Property to discuss or deliberate the purchase, exchange, lease, or value of real property if deliberation in an open meeting would have a detrimental effect on ation in an open meeting would have a detrimental effect on ation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with a third person and Section 551.087 the position of the governmental body in negotiations with a third person and Section 551.087 the position of the governmental body in negotiations with a third person and Section 551.087 Deliberation regarding Economic Development Negotiations under Subsection (2) to discuss or Deliberation regarding Economic Development Negotiations under Subsection (2) to discuss or Deliberation regarding Economic Development Negotiations under Subsection (2) to discuss or deliberate the offer of financial or other incentives to a business prospect that the Town seeks to have the offer of financial or other incentives to a business prospect that the Town seeks to have the offer of financial or other incentives to a business prospect that the Town seeks to have locate within the territory of the Town: locate within the territory of the Town: North of Highway 114, east of Trophy Club Drive (Council Member Shoffner and Council Member Kurtz) North of Highway 114, east of Trophy Club Drive (Council Member Shoffner and Council Member Kurtz)North of Highway 114, east of Trophy Club Drive (Council Member Shoffner and Council Member Kurtz) CONVENED INTO EXECUTIVE SESSION - START TIME – 8:30 P.M. CONVENED INTO EXECUTIVE SESSION CONVENED INTO EXECUTIVE SESSION START TIME START TIME 8:308:30 P P.M..M. – - - RECONVENED INTO REGULAR SESSION - START TIME – 9:33 P.M. RECONVENED INTO REGULAR SESSION RECONVENED INTO REGULAR SESSION START TIME START TIME 9:339:33 P P.M. – - ENTERED INTO A JOINT SESSION WITH THE TCMUD NO. 1 AT 8:02 P.M. INTO INTO A JOINT A JOINT SESSIONSESSION ENTERED ENTERED WITH THE TCMUD NO. 1 WITH THE TCMUD NO. 1 9. Review of and take appropriate action regarding the Interlocal Cooperation Agreement for Administration Review of and take appropriate action regarding the InterlocalReview of and take appropriate action regarding the Interlocal of Fire Protection Services between the Town of Trophy Club and the Trophy Club Municipal Utility District of Fire Protection Services between the Town of Trophy Club and the Trophy Club Municipal Utility District of Fire Protection Services between the Town of Trophy Club and the Trophy Club Municipal Utility District No. 1 (Town Council). No. 1 (Town Council).No. 1 (Town Council). Fire Chief Carroll advised that the agreement required that the Fire Department provide proof of performance in Fire Chief Carroll Fire Chief Carroll advised that the agreement required that the Fire Department advised that the agreement required that the Fire Department the form of an annual audit checklist to ensure the readiness and proper maintenance of TCMUD No. 1 owned the form of an annual audit checklistthe form of an annual audit checklistto ensure the readiness and proper maintenance of TCMUD No. 1 owned assets. A preliminary report was provided in April 2017 and the agenda packet included an updated Annual Report preliminary report preliminary report was providedwas provided to date. Motion: Motion made by Council Member Lamont, seconded by Council Member Kurtz, to receive the Fire Department Annual reports as presented in the Town Council agenda packet. Motion passed unanimously 7-0-0. 10. Consider and take appropriate action regarding the Fire Protection Services Fiscal Year 2017-2018 budget (Town Council). TCMUD No. 1 Finance Manager Gonzales handed out a revised spreadsheet that reflected the certified tax roll as received that day. She explained that the TCMUD No. 1 would transfer approximately $608,896 to the Town for Fire Protection Services in monthly payments of $50,741. Town Council Minutes July 25, 2017 Page 5 of 7 Town CouncilPage 14 of 400Meeting Date: August 22, 2017 Fire Chief Carroll pointed out that the TCMUD No. 1 initially showed $16,000 budgeted for the Denton/Tarrant County Fire Pledge but it was decreased to $10,000, which reflected the accurate amount for Fire calls. Motion: Motion made by Council Member Fleury, seconded by Council Member Shoffner, to approve the Fire Protection Services Fiscal Year 2017-2018 budget as presented at the dais. Council Member Jensen inquired why Vehicle Maintenance went from $20,000 in Fiscal Year 2017 to $46,000 in Fiscal Year 2018. Fire Chief Carroll explained that he moved approximately $13,000 from the Fuel & Lube line into Vehicle ,000 from the Fuel & Lube ,000 from the Fuel & Lube Maintenance because Preventative and Maintenance costs were included with the Fuel & Lube line, which would included with the Fuel & Lube lineincluded with the Fuel & Lube line have been difficult to track. Additionally, he advised that there were funds now budgeted for emergency repairs. there were funds now budgeted for emergency repairs.there were funds now budgeted for emergency repairs. Council Member Shoffner pointed out that there was an increase for Schools & Training and he commended Fire increase for Schoolsincrease for Schoolsand and he commended Fire & & rainingraining T Chief Carroll because Fire personnel were now receiving the necessary training and testing that was not previously and testing and testing that wthat was not previously raining raining necessary t necessary t budgeted for by previous administration. TCMUD No. 1 Board Secretary/Treasurer Rose inquired what percentage was used for salary increases. Budget inquired what percentage was used for salary increasesinquired what percentage was used for salary increases Manager Zagurski responded that two (2) percent was calculated for salary increases. calculated for salary increasescalculated for salary increases . TCMUD No. 1 Board Vice President Wilson asked why there were no funds budgeted for Physicals/Testing. Fire no funds budgeted for Physicals/Testingno funds budgeted for Physicals/Testing there were asked why Chief Carroll explained that he moved physicals to Pre-employment Physicals/Testing because of tracking employment Physicals/Testing because of tracking employment Physicals/Testing because of tracking explained that he moved physicals to Pre explained that he moved physicals to Pre - purposes. TCMUD No. 1 Board President Carr inquired about the increase to the Communications/Mobiles line. Fire Chief Communications/MobilesCommunications/Mobiles about the increase to about the increase to the the inquired Carroll responded that the increase was due to the software module for records management system for building the software module the software module the increase was due to for records for records inspections. The vote was taken. Motion passed unanimously 7-0-0. Motion passed unanimouslyMotion passed unanimously 7-0-0. 7-0-0. 11. Receive an update from Fire Chief Wade Carroll regarding the Fire Department’s Standard Operating Receive an update from Fire Chief Wade Carroll regarding the Fire Department’s Standard Receive an update from Fire Chief Wade Carroll regarding the Fire Department’s Standard Procedures (Town Council). Procedures (Town Council).Procedures (Town Council). Fire Chief Carroll advised that the Fire Department’s Standard Operating Procedures (SOP) were approved by the advised that the Fire Department’s Standard Operating Procedures (SOP) were approved by the advised that the Fire Department’s Standard Operating Procedures (SOP) were approved by the Fire Chief Carroll Fire Chief Carroll Town Manager, as required by the Interlocal Cooperation Agreement for Administration of Fire Protection Town Manager, as required byTown Manager, as required bythe Interlocal Cooperation Agreement for Administration of Fire Protection Interlocal Cooperation Agreement for Administration of Fire Protection Services. He remarked that the SOP’s were posted and disseminated to all Fire Department personnel through the . He remarked that the SOP’s were posted and disseminated to all Fire Department . He remarked that the SOP’s were posted and disseminated to all Fire Department vicesvices Lexipol system. Lexipol systemLexipol system . No action was taken on this item. No action was taken on this item.No action was taken on this item. 12. Consider and take appropriate action regarding an Amendment to Section 7.1, Retail Customer Charge, Consider and take appropriate action regarding an Amendment to Section 7.1, Retail CustomerConsider and take appropriate action regarding an Amendment to Section 7.1, Retail Customer Subsection (a) of the Amended and Restated Contract for Wholesale Water Supply and Wastewater Subsection (a) of the Amended and Restated Contract for Wholesale Water Supply and Wastewater Subsection (a) of the Amended and Restated Contract for Wholesale Water Supply and Wastewater Treatment Services and Water and Wastewater Operational Services (Mayor Sanders and Council Member Shoffner). Mayor Sanders advised that the Council desired to make the appropriate changes to Section 7.1, Retail Customer Charge, to eliminate the stipulation that required TCMUD No. 1 to provide to the Town any amended or revised MUD Rate Order adopted by MUD not later than sixty (60) days before the effective date of any new rates and charges. Town Council Minutes July 25, 2017 Page 6 of 7 Town CouncilPage 15 of 400Meeting Date: August 22, 2017 Motion: Motion made by Mayor Pro Tem Rowe, seconded by Council Member Shoffner, to approve the Amendment to Section 7.1, Retail Customer Charge, Subsection (a) of the Amended and Restated Contract for Wholesale Water Supply and Wastewater Treatment Services and Water and Wastewater Operational Services, as presented in the Town Council agenda packet. Motion passed unanimously 7-0-0. TCMUD No. 1 Board Secretary/Treasurer Rose expressed his appreciation to Council Member Shoffner for initiating the proposed amendment. ADJOURN Motion made by Council Member Kurtz, seconded by Mayor Pro Tem Rowe, to adjourn the meeting at 9:34 p.m. , to adjourn the meeting at , to adjourn the meeting at Motion passed unanimously 7-0-0. ___________________________________ ___________________________________ ______________________________________________________________________ Holly Fimbres, Town Secretary C. Nick Sanders, Mayor C. Nick SandersC. Nick Sanders , Mayor Town of Trophy Club, Texas Town of Trophy Club, Texas Town of Trophy Club, TexasTown of Trophy Club, Texas Town Council Minutes July 25, 2017 Page 7 of 7 Town CouncilPage 16 of 400Meeting Date: August 22, 2017 100 Municipal Drive Town of Trophy Club Trophy Club, Texas 76262 Legislation Details (With Text) 2017-362-T1 File #: Version:Name: Agenda ItemConsent Agenda Type:Status: 8/8/2017Town Council File created:In control: 8/22/2017 On agenda:Final action: Consider and take appropriate action regarding an Interlocal Agreement for participation in the City of Title: Fort Worth's Household Hazardous Waste program; and authorizing the Mayor or his designee to execute all necessary documents (Staff). Staff Report - City of Fort Worth HHW Interlocal Agreement.pdf Attachments: City of Fort Worth HHW Interlocal Agreement.pdf DateVer.Action ByActionResult Agenda Item No. 5: ConsiderandtakeappropriateactionregardinganInterlocalAgreementforparticipationintheCityofFortWorth's HouseholdHazardousWasteprogram;andauthorizingtheMayororhisdesigneetoexecuteallnecessarydocuments (Staff). Town CouncilPage 17 of 400Meeting Date: August 22, 2017 To: Mayor and Town Council From:Tommy Uzee, Director of Community Development CC: Thomas M. Class Sr., Town Manager Holly Fimbres, Town Secretary/RMO Re: City of Fort Worth HHW Interlocal Agreement Town Council Meeting, August 22, 2017 Agenda Item: Consider and take appropriate action regarding an Interlocal Agreement for participation in the City of Fort Worth's Household Hazardous Waste program; and authorizing the Mayor or his designee to execute all necessary documents (Staff). Explanation: The proposed Interlocal Agreement is a renewal for participation in the City of Fort Worth’s Household Hazardous Waste (HHW) collection for Fiscal Year 2018. The agreement allows Town residents to drop-off approved items at the Fort Worth Environmental Collection Center (ECC), as well as host the Crud Cruiser at the Trophy Club Community Clean-Up events that are hosted twice per year. The Fiscal Year 2018 cost per drop-off will be $50. Funding is provided through our Allied Waste refuse contract and the Drainage Utility Fund. Hosting events and participating with a HHW disposal program are tied to our MS4 Permit through TCEQ.Fort Worth will file notification of the event with TCEQ as required by 30 TAC §335.403. The next scheduled Community Clean-Up event will be Saturday, October 21, 2017. Attachments: City of Fort Worth HHW Interlocal Agreement Recommendation: Staff recommends approval of the Interlocal Agreement with the City of Fort Worth for Fiscal Year 2018. Page 1 of 1 Town CouncilPage 18 of 400Meeting Date: August 22, 2017 INTERLOCAL AGREEMENT FOR PARTICIPATION IN FORT WORTH'S ENVIRONMENTAL COLLECTION CENTER HOUSEHOLD HAZARDOUS WASTE PROGRAM FY2018 Town CouncilPage 19 of 400Meeting Date: August 22, 2017 INTERLOCAL AGREEMENT FOR PARTICIPATION IN FORT WORTH'S ENVIRONMENTAL COLLECTION CENTER HOUSEHOLD HAZARDOUS WASTE PROGRAM THIS AGREEMENT is entered into by and between the City of Fort Worth, Texas, a home-rule municipal corporation situated in Tarrant, Denton, Parker, and Wise Counties, Texas, hereinafter called “Fort Worth,” acting by and through Fernando Costa, its duly authorized Assistant City Manager and the City of ___________________, hereinafter referred to as “Participating City” and located in TrophyClub __________________ County, Texas acting herein by and through __________________________ its DentonandTarrantC.NickSanders duly authorized __________________________________. Mayor (Name) (Title) DELIVERY OF NOTICES Any notices required to be given under this Agreement shall be delivered as follows: If to Fort Worth: German Vazquez, Solid Waste Superintendent Rex Johnson, Environmental Supervisor Code Compliance – Solid Waste City of Fort Worth 4100 Columbus Trail Fort Worth, Texas 76133 If to Participating City: TommyUzee,DirectorofCommunityDevelopment TownofTrophyClub 100MunicipalDrive TrophyClub,Texas76262 2018 Interlocal Agreement – Fort Worth Household Hazardous Waste Program Page 2 of 23 Town CouncilPage 20 of 400Meeting Date: August 22, 2017 OPERATIONAL CONTACTS Participating City’s Operational Contact Persons: Designated person is: ________________________ telephone number: TommyUzee682-831-4612 Mobile phone number (24-hour) where he/she can be reached: 817-542-7415 Email Address: tuzee@trophyclub.org Alternate person is _________________________ telephone number: Ron Powell682-831-4680 Mobile phone number (24-hour) where he or she can be reached: Email Address: rpowell@trophyclub.org VOUCHER UTILIZATION The Participating City: _____ DOES wish to use a voucher system for its residents visiting the ECC or a mobile event. _____ DOES NOT wish to use a voucher system for its residents visiting the ECC or a mobile event. X If a voucher system is used only residents with an official voucher provided by Participating City will be allowed to drop wastes off at the ECC or at mobile events in Participating City. A copy of the official voucher must be attached to this agreement. INVOICE DELIVERY Invoices to Participating City shall be delivered to: TommyUzee Name CommunityofDevelopment Department (if applicable) 100MunicipalDrive Street Address or PO Box TrophyClub,Texas76262 City, State, ZIP tuzee@trophyclub.org email address for billing questions and correspondence Participating City shall notify Fort Worth in writing if the above contact information changes during the term of this Agreement. 2018 Interlocal Agreement – Fort Worth Household Hazardous Waste Program Page 3 of 23 Town CouncilPage 21 of 400Meeting Date: August 22, 2017 WITNESSETH WHEREAS, Texas Government Code, Chapter 791, authorizes the formulation of interlocal cooperation agreements between and among local governments; and WHEREAS, Texas Government Code, §791.011 provides that a local government may contract with another local government to perform governmental functions and services, and §791.003(3)(H) defines waste disposal as a governmental function and service; and WHEREAS, Texas Government Code, §791.025 provides that a local government may agree with another local government to purchase services; and WHEREAS, Fort Worth and Participating City desire to enter into an interlocal agreement whereby Fort Worth will purchase the services of a waste disposal/recycling firm or firms and will administer a household hazardous waste collection program; and WHEREAS, Fort Worth and Participating City mutually desire to be subject to the provisions of Texas Government Code, Chapter 791, also known as the Interlocal Cooperation Act. NOW THEREFORE, it is agreed as follows: 1. DEFINITIONS A. Unless a provision in this Agreement explicitly states otherwise, the following terms and phrases, as used in this Agreement, shall have the meanings hereinafter designated. Act of God means an act occasioned by the direct, immediate, and exclusive operation of the forces of nature, uncontrolled or uninfluenced by the power of humans and without human intervention. Bill of Lading lists the contents of the mobile collection unit. Environmental Collection Center (ECC) means the City of Fort Worth Code Compliance- Environmental Management Division facility located at 6400 Bridge Street, Fort Worth, Texas, which is to be used by Fort Worth for the aggregation of household hazardous wastes that have been brought to the facility by participating cities' households for subsequent recycling, disposal, and/or reuse. Environmental damages means all claims, judgments, damages, losses, penalties, fines, liabilities (including strict liability), encumbrances, liens, costs, and expenses of investigation and defense of any claim, whether or not such claim is ultimately defeated, and of any good faith settlement or judgment, of whatever kind or nature, contingent or otherwise, matured or un-matured, foreseeable or unforeseeable, including without limitation reasonable attorney's fees and disbursements and consultant's fees, any of which are incurred subsequent to the execution of this Agreement as a result of the handling, collection, transportation, storage, disposal, treatment, recovery, and/or reuse of waste pursuant to this Agreement, or the existence of a violation of environmental requirements pertaining to same, and including without limitation: 2018 Interlocal Agreement – Fort Worth Household Hazardous Waste Program Page 4 of 23 Town CouncilPage 22 of 400Meeting Date: August 22, 2017 (a) Damages for personal injury and death, or injury to property or natural resources; (b) Fees incurred for the services of attorneys, consultants, contractors, experts, laboratories and all other costs incurred in connection with the investigation or remediation of such wastes or violation of environmental requirements including, but not limited to, the preparation of any feasibility studies or reports or the performance of any cleanup, remediation, removal, response, abatement, containment, closure, restoration or monitoring work required by any federal, state or local governmental agency or political subdivision, or otherwise expended in connection with the existence of such wastes or violations of environmental requirements, and including without limitation any attorney's fees, costs and expenses incurred in enforcing this Agreement or collecting any sums due hereunder; and (c) Liability to any third person or governmental agency to indemnify such person or agency for costs expended in connection with the items referenced in subparagraph (b) herein. Environmental requirements means all applicable present and future statutes, regulations, rules, ordinances, codes, licenses, permits, orders, approvals, plans, authorizations, concessions, franchises, and similar items, of all governmental agencies, departments, commissions, boards, bureaus, or instrumentalities of the United States, states, and political subdivisions thereof and all applicable judicial, administrative, and regulatory decrees, judgments, and orders relating to the protection of human health or the environment, including without limitation: (a) All requirements, including but not limited to those pertaining to reporting, licensing, permitting, investigation, and remediation of emissions, discharges, releases, or threatened releases of hazardous materials, pollutants, contaminants, or hazardous or toxic substances, materials, or wastes whether solid, liquid, or gaseous in nature, into the air, surface water, groundwater, storm water, or land, or relating to the manufacture, processing, distribution, use, treatment, storage, disposal, transport, or handling of pollutants, contaminants, or hazardous or toxic substances, materials, or wastes, whether solid, liquid, or gaseous in nature; and (b) All requirements pertaining to the protection of the health and safety of employees or the public. Force majeure means decrees of or restraints by a governmental instrumentality other than the Parties, acts of God, work stoppages due to labor disputes or strikes, failure of Fort Worth’s contractor(s) to perform pursuant to their agreements with Fort Worth for the conduct of the collection of household hazardous waste, fires, explosions, epidemics, floods, extreme weather, riots, war, rebellion, and sabotage. Household hazardous waste (HHW) means any solid waste generated in a household by a consumer which, except for the exclusion provided for in 40 CFR § 261.4(b)(1), would be classified as a hazardous waste under 40 CFR Part 261. Manifest means the uniform hazardous waste manifest form(s) that must accompany shipments of municipal hazardous waste or Class 1 industrial solid waste. 2018 Interlocal Agreement – Fort Worth Household Hazardous Waste Program Page 5 of 23 Town CouncilPage 23 of 400Meeting Date: August 22, 2017 Mobile collection event means a household hazardous waste collection event by Participating City utilizing a mobile collection unit. Mobile Collection Unit (MCU) means a non-self-propelled vehicle used for the periodic collection of household hazardous waste by Participating City, off-site of the ECC, which is transported to the ECC to dispose of the household hazardous waste collected at the mobile collection event. Mobile Collection Units owned by Fort Worth are designed to hold the hazardous waste of approximately 50 to 75 households. Participating City means the municipality which has entered into this agreement with the City of Fort Worth. Participating Entities, when used in the plural, means Fort Worth, Participating City, and all other entities which have entered into interlocal agreements with Fort Worth for the ECC household hazardous waste collection program. Person means an individual, corporation, organization, government, or governmental subdivision or agency, business trust, partnership, association, or any other legal entity. Waste has the same meaning as "solid waste" as that term is defined in Texas Health and Safety Code §361.003, and including hazardous substances. B. Unless a provision in this Agreement explicitly states otherwise, the following abbreviations, as used in this Agreement, shall have the meanings hereinafter designated. CERCLA - Comprehensive Environmental Response, Compensation, and Liability Act, its amendments, associated case law, and state counterparts. CPR - cardiopulmonary resuscitation DOT - United States Department of Transportation ECC – Fort Worth Environmental Collection Center EPA - United States Environmental Protection Agency HAZCAT - hazardous categorization HAZWOPER - hazardous waste operations and emergency response and the training, certification, and legal requirements associated therewith HM - hazardous materials HHW - household hazardous waste MCU - Mobile Collection Unit TCEQ – Texas Commission on Environmental Quality 2018 Interlocal Agreement – Fort Worth Household Hazardous Waste Program Page 6 of 23 Town CouncilPage 24 of 400Meeting Date: August 22, 2017 2. PURPOSE The purpose of this interlocal agreement (hereafter “Agreement”) is the provision of services by Fort Worth to Participating City whereby, subject to the terms and conditions specified below, Fort Worth will administer and supervise a regional household hazardous waste collection program, which will be available to households within Participating City as described herein. 3. TERM This Agreement shall be effective from October 1, 2017 or the date the last party has signed this Agreement. This agreement will be self-renewing infinitely. This agreement will be binding for both parties until one or more parties terminate the agreement. Termination of the agreement shall be provided to both parties 45 days prior to the completion date. However, the duties and responsibilities of the Parties for events which occurred during the term of the contract shall survive. 4. SERVICES OF FORT WORTH Fort Worth agrees to perform the following services for Participating City in connection with the ECC household hazardous waste collection program: A. Fort Worth will administer a regional household hazardous waste collection program. This program will include the operation of the Environmental Collection Center, which will accept for disposal and/or recycling household hazardous waste from households located within Participating City. Fort Worth shall not accept compressed flammable gas containers; radioactive materials; explosives or potentially shock sensitive materials; biological, etiologic, or infectious materials; wastes from businesses; or any other wastes that Fort Worth has determined are unacceptable. Commercial waste is never accepted by Fort Worth. B. Fort Worth will employ or retain personnel to provide the services necessary to perform Fort Worth's obligations in this Agreement. C. Fort Worth will enter into a contract(s) with a waste disposal/recycling firm(s) for the handling, collection, transportation, storage, disposal, treatment, recovery, and/or reuse of household hazardous waste that is collected at the ECC or during mobile collection events. D. Fort Worth will, if requested in writing by Participating City, provide Participating City with copies of waste manifests for shipments of waste from the ECC. E. Fort Worth will, if requested in writing by Participating City, provide Participating City a monthly report of the Participating City's households who disposed of household hazardous waste at the Environmental Collection Center or a mobile collection event. F. Fort Worth will issue a report and an invoice at the end of each quarter detailing the number of Participating City's households that disposed of household hazardous waste at the Environmental Collection Center or at mobile collection events. 2018 Interlocal Agreement – Fort Worth Household Hazardous Waste Program Page 7 of 23 Town CouncilPage 25 of 400Meeting Date: August 22, 2017 G. Fort Worth will act under this Agreement in accordance with all applicable state and federal laws. H. Mobile Collection Events Participating City may schedule a mobile collection event to be operated by Fort Worth personnel using one of Fort Worth’s MCUs or conduct their own mobile collection events using either Participating City’s MCU or Fort Worth’s Reserve MCU (as available). State regulations require notification to the Texas Commission on Environmental Quality (TCEQ) at least 45 days prior to conducting the event. 1. Fort Worth Operated Events: If Participating City would like to schedule a mobile collection event with the Fort Worth Mobile Collection Unit, Participating City shall contact the ECC as soon as possible for a list of available dates. The time and location shall be agreeable to both parties. Participating City may schedule one mobile collection event each contract year. Fort Worth will file notification of the event with TCEQ as required by 30 TAC §335.403. (a) Scheduling Events Fort Worth will begin scheduling mobile collection events for each calendar year on the first scheduled working day after the New Year begins. To ensure proper notification to TCEQ, events must be scheduled at least sixty (60) days ahead of the proposed date. Participating City acknowledges that Fort Worth contracts with other municipalities and that Fort Worth will be accommodating each Participating City's request on a first come first served basis. Therefore, Participating City acknowledges that its chosen date to schedule a mobile collection event may be reserved by another city and Participating City will have to then choose another date. Participating City will, in no event, be entitled to any damages or recovery of any costs, except as provided herein. Only one mobile collection event using Fort Worth staff and equipment per city is entitled under this contract. Additional events may be accommodated if feasible. (b) Location If Participating City chooses to hold the Mobile Collection Event on private property, Participating City shall obtain a signed waiver from the owner of the property sixty (60) days prior to the event. The waiver shall be in the form of Exhibit B or similar form approved by Fort Worth. The signed waiver must be sent to Fort Worth sixty (60) days before the Mobile Collection Event. If the signed waiver is not sent to Fort Worth sixty (60) days before the Mobile Collection Event, Fort Worth will not send the Fort Worth Mobile Collection Unit to the event and Participating City will, in no event, be entitled to any damages or recovery of any costs, except as provided herein. All events must be held on an impervious surface. (c) At the Mobile Collection Event, Participating City acknowledges and agrees that Fort Worth shall accept household hazardous waste from the first 50 households that show proof of residency at the Mobile Collection Event. After the first 50 households, Fort Worth will determine in its sole discretion how 2018 Interlocal Agreement – Fort Worth Household Hazardous Waste Program Page 8 of 23 Town CouncilPage 26 of 400Meeting Date: August 22, 2017 much more waste it can accept for proper transport back to the ECC. If more households arrive at the event than Fort Worth can accept, Participating City will in no event be entitled to any damages or recovery of any costs, except as provided herein. (d) Due to limited storage space at the ECC, Participating City acknowledges and agrees that if it requests the Fort Worth Mobile Collection Unit at a mobile collection event, a Participating City's MCU shall not also be at the event. (e) Fort Worth, in its sole discretion, will determine whether to send the Fort Worth Mobile Collection Unit to Participating City's Collection Event during adverse weather, the threat of adverse weather, or other hazardous conditions including but not limited to sleet, snow, rain, mist, or hail. In the event Fort Worth determines not to send the Fort Worth Mobile Collection Unit, Fort Worth shall attempt to notify persons listed herein as an “Operational Contact” by the Participating City and shall attempt to send a Fort Worth employee to the Participating City's event to tell any residents that come to dispose of household hazardous waste that the Fort Worth Mobile Collection Unit will not be coming to the event, but the resident can go to the ECC to dispose of the waste. A map with directions to the ECC also will be provided. (f) The Participating City agrees to collect collection data at the MCU and provide Fort Worth with a list of total MCU participants and total quantities of wastes listed in an Excel spreadsheet in a template provided by Fort Worth as Exhibit C, within ten (10) days of the mobile collection event. No vouchers, sign-in sheets, or copies of either will be accepted by Fort Worth. 2. Participating City Mobile Collection Unit: (a) Fort Worth agrees to accept household hazardous waste from mobile collection events conducted by Participating City using Participating City's MCU in accordance with the terms of this Agreement. (b) Fort Worth agrees to restock the items it removes from Participating City's MCU, however, Fort Worth shall only restock items listed in Exhibit “A,” attached and incorporated herein as if set forth. 3 Loan of the Reserve Mobile Collection Unit The reserve MCU is a specially designed and equipped thirty-six (36) foot gooseneck box-trailer and one (1) ton pickup owned by Fort Worth. Participating City may request the loan of Fort Worth’s Reserve MCU free of charge for use in a Household Hazardous Waste collection event when available. Participating City may use the Reserve MCU to transport HHW to Fort Worth’s ECC or another collection center that may lawfully receive HHW. Participating City shall provide Fort Worth with a written request, facsimile or e-mail, at least sixty (60) days prior to the event date for which the request is made. Fort Worth shall have sole determination whether the Reserve MCU is available for use by Participating City and shall notify Participating City as soon as is reasonably practicable of such decision. Fort Worth shall not participate in nor be responsible for 2018 Interlocal Agreement – Fort Worth Household Hazardous Waste Program Page 9 of 23 Town CouncilPage 27 of 400Meeting Date: August 22, 2017 any part of the Participating City’s HHW Collection Event unless and except by written mutual agreement. (a) Fort Worth shall disclose any known problems the Reserve MCU may have in performing the tasks necessary for the HHW Collection Event. Prior to issuance of the Reserve MCU, a pre-trip inspection for potential maintenance problems will be performed by Fort Worth. Also, both parties will complete a pre-trip aesthetic assessment. Participating City shall be responsible for all certifications and insurance necessary for the proper operation of the Reserve MCU. (b) Participating City agrees to maintain and return the Reserve MCU in as good condition as it was in when Participating City took possession for use. Participating City shall return the Reserve MCU to Fort Worth in a timely manner and as mutually agreed upon. (c) Participating City shall be responsible for all property damage, personal injury, or death caused by Participating City’s employees, volunteers, contractors, or agents and arising out of the use of the Reserve MCU during the term of this Agreement. (d) It is expressly understood and agreed that, in the execution of this Agreement, neither of the parties waives, nor shall be deemed hereby to waive, any immunity or defense that would otherwise be available to it against claims arising in the exercise of governmental powers and functions. By entering into this Agreement the parties do not intend to create any obligations, expressed or implied, other than those set forth herein and this Agreement shall not create any rights in parties not signatories hereto. 5. DUTIES OF PARTICIPATING CITY Participating City agrees to perform the following duties in connection with the household hazardous waste collection program: A. Participating City will designate one of its employees, and another as an alternate, to act as its household hazardous waste collection Operational Contact to interact with Fort Worth as designated on the signature page to this contract. B. Participating City will coordinate and fund all program advertising targeted to its own citizens, as it deems necessary. Such advertising shall include the type of wastes that will be accepted at the ECC, the requirement of proof of residency, and weather cancellation information. C. Participating City shall notify its residents of the ECC hours of operation and dates it is closed as provided in Section 9 “The Environmental Collection Center Hours of Operation.” D. Participating City may choose to utilize a voucher system for its residents in order for them to bring HHW to the ECC. If Participating City chooses to use such a system, it shall designate so 2018 Interlocal Agreement – Fort Worth Household Hazardous Waste Program Page 10 of 23 Town CouncilPage 28 of 400Meeting Date: August 22, 2017 herein and include a copy of the official voucher. In addition, if a citizen from a Participating City that utilizes a voucher system comes to the ECC or a mobile collection event without a voucher, Participating City acknowledges and agrees that Fort Worth will not accept the household hazardous waste until Participating City authorizes the acceptance in writing. E. Participating City may submit a written request for a monthly report listing the number of its city's households that have disposed of household hazardous waste at the ECC or a mobile collection event. F. Participating City shall provide traffic control and signage for the mobile collection event, and shall provide personnel to assist Fort Worth with the offloading of material, surveys, and screening of persons dropping off household hazardous waste. Prior to the event, the parties shall agree upon the details of the traffic control, signage, and personnel assistance. G. If a Participating City resident presents waste that was collected from multiple households, Fort Worth reserves the right to charge the Participating City based on the total number of households from which the waste originated even if the resident has only one voucher. H. Participating City shall provide a means for disposing of solid waste (e.g. boxes, trash, containers) on site during a mobile collection event. I. Mobile Collection Events using Participating City’s MCU or Reserve MCU 1.Participating City is responsible for proper notification to TCEQ as required by 30 TAC §335.403. 2.Participating City shall advise the ECC at least 72 hours in advance of its mobile collection events. Participating City shall collect only HHW during a mobile collection event. Wastes from commercial, agricultural, and industrial sources shall not be accepted. Participating City shall not accept compressed flammable gas containers; radioactive materials; explosives or potentially shock sensitive materials; biological, etiologic, or infectious materials; or any other wastes that Fort Worth has determined are unacceptable. 3.In accordance with the latest DOT requirements, Participating City's MCU operators will properly categorize, package, mark, label, and load into the MCU, all wastes received at the mobile collection event. Recyclable products (used oil, used oil filters, latex paint, recyclable anti-freeze, lead-acid batteries, and fluorescent lights) will be segregated into containers for recyclables. 4.After accepting wastes, Participating City's MCU operators shall thoroughly check each container for proper labeling and identification. If a container is properly identified, the material will be segregated according to hazard class and prepared for packaging. If a container does not have adequate labeling to permit identification, the MCU operators shall then attempt to identify the material from its physical characteristics using HAZCAT analysis and from information provided by the household presenting the waste. 2018 Interlocal Agreement – Fort Worth Household Hazardous Waste Program Page 11 of 23 Town CouncilPage 29 of 400Meeting Date: August 22, 2017 5.The Participating City's MCU operators shall package all hazardous materials in accordance with DOT requirements, EPA requirements, and all other applicable federal and state requirements. After all the wastes have been properly identified and segregated, the MCU operators will reexamine the wastes for compatibility, list them on the container content sheets, and pack them into drums. Oil-based paints and latex paints shall be bulked separately in 55-gallon drums, or if the paint is left in its container, the paint can be packed in a lined cubic yard box, and packed and labeled according to federal and state regulations. Participating City shall not transport waste that is not HHW to the ECC. Participating City agrees to make its own arrangements to dispose of any non-HHW waste collected at the event. 6.Prior to transporting the HHW from the collection event site, Participating City's MCU operators shall complete a Bill of Lading, and shall keep the Bill of Lading in the cab of the truck hauling the MCU during transportation of the HHW to the ECC. Participating City shall require that a minimum of one copy of the latest North American Emergency Response Guidebook be kept within the cab of the truck. 7.During transportation, Participating City's MCU operators shall placard the MCU for transportation of hazardous waste in accordance with federal and state law. 8.Upon the return of the MCU to the ECC, Participating City's MCU operators shall follow the instructions of Fort Worth regarding the placement of the MCU for unloading. Fort Worth shall take possession of the MCU from Participating City after the MCU has been properly parked for unloading in accordance with Fort Worth's instructions and all required documents have been delivered to the ECC manager or his/her designee at the ECC. Fort Worth shall, within a reasonable amount of time, unload the HHW from the Participating City’s MCU and store the unit at the ECC. After being contacted, Participating City shall pickup their unit within 10 days. 9.If Fort Worth, in its sole discretion, determines that Participating City's MCU operators improperly packaged any of the HHW delivered to the ECC, Fort Worth shall repackage such waste, and Participating City shall reimburse Fort Worth as set forth herein. 10.If a spill emanating from the Participating City’s MCU or the Reserve MCU occurs at the ECC while the MCU is still in Participating City's possession, Fort Worth shall take control of the spill response and Participating City will reimburse Fort Worth for its response costs as set forth herein. 6. USE OF WASTE DISPOSAL/RECYCLING FIRMS FOR HOUSEHOLD HAZARDOUS WASTE A. Fort Worth will enter into a contract(s) with a waste disposal/recycling firm(s) for the handling, collection, transportation, storage, disposal, treatment, recovery, and/or reuse of household hazardous waste, from the ECC. B. Such firm(s) shall be required pursuant to the contract(s) to assume generator status for the waste collected, (excluding used oil, lead-acid batteries and antifreeze) to choose a disposal site for the waste subject to Fort Worth's approval, and to indemnify Fort Worth and participating 2018 Interlocal Agreement – Fort Worth Household Hazardous Waste Program Page 12 of 23 Town CouncilPage 30 of 400Meeting Date: August 22, 2017 cities against any and all environmental damages and the violation of any and all environmental requirements resulting from the handling, collection, transportation, storage, disposal, treatment, recovery, and/or recycling of waste collected pursuant to this agreement, when said environmental damages or the violation of said environmental requirements was the result of any act or omission of contractor, its officers, agents, employees, or subcontractors, or the joint act or omission of contractor, its officers, agents, employees, or subcontractors and any other person or entity. C. THE PARTIES RECOGNIZE THAT ALTHOUGH THE FIRM (S) WILL BE REQUIRED TO ASSUME GENERATOR STATUS, THIS ASSUMPTION WILL NOT RELIEVE PARTICIPATING CITY OF LIABILITY FOR THE WASTE UNDER FEDERAL LAW AND STATE LAW. Fort Worth will arrange for recycling vendors for used oil, batteries, antifreeze, and other materials, as it deems appropriate. 7. REUSE OF COLLECTED MATERIALS A. From time-to-time Fort Worth will make available to residents and businesses of Fort Worth, as well as, Participating City residents and businesses of Participating City for their use, collected household hazardous waste materials that are suitable for reuse, such as paint, fertilizer, motor oil, and antifreeze. Fort Worth shall not charge for any materials that are picked up for reuse. B. Some materials made available for reuse may have been consolidated and filtered by Fort Worth prior to being made available. Used antifreeze will have been consolidated in a barrel, filtered, and pH balanced, and new antifreeze may have been added to the barrel. C. In regards to materials accepted by Participating City, its employees, residents, or any other person FORT WORTH MAKES NO REPRESENTATIONS, WARRANTIES, OR GUARANTIES THAT: 1. the container contents are what the label indicates; 2. the container contents are those originally placed into the container by the manufacturer; 3. the product is of the quality intended for its use; 4. the contents of the container have been stored properly; 5. the instructions on the container label for use, storage, and first aid are current or correct; 6. the container is in unimpaired condition; 7. the product is still approved for use (i.e., it has not been banned or recalled); and 8. the product can be used without risk to persons, property or the environment. FURTHERMORE, ALL WARRANTIES, EXPRESS AND IMPLIED, ARE SPECIFICALLY DENIED. PARTICIPATING CITY SHALL NOTIFY RECIPIENTS OF THESE TERMS AND CONDITIONS. 2018 Interlocal Agreement – Fort Worth Household Hazardous Waste Program Page 13 of 23 Town CouncilPage 31 of 400Meeting Date: August 22, 2017 D. Participating City shall contact the ECC manager to arrange a pickup time to obtain materials. Participating City agrees that it shall not return to Fort Worth, directly or indirectly, any materials it obtains from Fort Worth under this paragraph. E. INDEMNIFICATION REGARDING REUSED OR RECYCLED MATERIALS. 1. IN REGARDS TO REUSED OR RECYCLED MATERIALS ACCEPTED BY PARTICIPATING CITY, PARTICIPATING CITY DOES HEREBY WAIVE ALL CLAIMS, INCLUDING PRODUCTS LIABILITY CLAIMS, AND RELEASES, AND HOLDS HARMLESS THE CITY OF FORT WORTH, AND ALL OF ITS OFFICIALS, OFFICERS, EMPLOYEES, AGENTS, AND VOLUNTEERS, IN BOTH THEIR PUBLIC AND PRIVATE CAPACITIES, FROM ANY AND ALL LIABILITY, CLAIMS, SUITS, DEMANDS, EXPENSES OF LITIGATION, OR CAUSES OF ACTION WHICH MAY ARISE BY REASON OF INJURY TO PERSONS, LOSS OF PROPERTY, DAMAGE TO PROPERTY, OR LOSS OF USE OF ANY PROPERTY , OCCASIONED BY THE TRANSPORTATION, STORAGE, HANDLING, USE, AND DISPOSAL BY PARTICIPATING CITY OF ANY MATERIALS ACCEPTED BY PARTICIPATING CITY UNDER THIS AGREEMENT FROM FORT WORTH. 2. IF THE PARTICIPATING CITY DOES NOT AGREE TO THE INDEMNIFICATION AND WAIVER IN PARAGRAPH E ABOVE, THEN THE PARTICIPATING CITY SHALL NOT ACCEPT, NOR ALLOW ANY OTHER PERSON TO ACCEPT ANY OF THE REUSED OR RECYCLED MATERIALS AND SHALL NOT BE REQUIRED TO AGREE TO THE WAIVER IN PARAGRAPH E. Initial here to reject term 7.E.1. and accept alternate term 7.E.2. _________. F. In regards to materials accepted by residents or businesses of Participating Cities, FORT WORTH MAKES NO REPRESENTATIONS, WARRANTIES OR GUARANTIES THAT: 1. the container contents are what the label indicates; 2. the container contents are those originally placed into the container by the manufacturer; 3. the product is of the quality intended for its use; 4. the contents of the container have been stored properly; 5. the instructions on the container label for use, storage, and first aid are current or correct; 6. the container is in unimpaired condition; 7. the product is still approved for use (i.e., it has not been banned or recalled); and 8. the product can be used without risk to persons, property or the environment. FURTHERMORE, ALL WARRANTIES, EXPRESS AND IMPLIED, ARE SPECIFICALLY DENIED. 2018 Interlocal Agreement – Fort Worth Household Hazardous Waste Program Page 14 of 23 Town CouncilPage 32 of 400Meeting Date: August 22, 2017 G. Participating City shall attempt to inform its residents and businesses that if they go to the Environmental Collection Center to pick up household hazardous waste for reuse, a release of liability must be signed to accept the household hazardous waste for reuse. 8. RIGHT TO REFUSE WASTE Participating City agrees that Fort Worth shall have the right to refuse to accept waste at the ECC from Participating City or Participating City's resident, if in the reasonable judgment of Fort Worth: A. The waste is not household hazardous waste; B. The waste fails to meet other established criteria established by this Agreement, or that have been established by Fort Worth subsequent to the execution of the Agreement; C. The individual does not have sufficient identification to establish that he/she is in fact a resident of Participating City; D. Participating City has implemented a voucher system for its residents to dispose of waste, and the individual does not have a valid voucher; or E. The waste or the individual presents a hazard to the ECC or to persons or property at the ECC. 9. ENVIRONMENTAL COLLECTION CENTER HOURS AND DAYS OF OPERATION A. Hours of Operation During the term of the Agreement, the ECC's hours of operation are as follows: Thursday and Friday 11:00 a.m. - 7:00 p.m. Saturday 9:00 a.m. - 3:00 p.m. B. Days the Environmental Collection Center will be closed During the term of the agreement, the ECC will be closed on the following holidays that are observed on days the ECC would otherwise be open to the public: New Year’s Day Martin Luther King Jr. Day Thanksgiving holiday, Thursday and Friday Memorial Day Independence Day Labor Day Christmas Day In addition to the above closures Fort Worth employees may not be available to conduct mobile collection events on other dates to conduct mobile collections within the City of Fort Worth, 2018 Interlocal Agreement – Fort Worth Household Hazardous Waste Program Page 15 of 23 Town CouncilPage 33 of 400Meeting Date: August 22, 2017 although the ECC will remain open on those days. The ECC may close due to furlough days or other causes, and the City of Fort Worth does not represent to Participating City that the ECC will be open on any particular days. If additional closures due to any cause are necessary Fort Worth will notify Participating City prior to the closure unless due to an unforeseeable event. C. Notifying Residents Participating City agrees to notify its residents of the ECC's hours of operation and dates it will be closed. Participating City also may advertise the 24-hour Environmental Collection Center telephone number: 817-392-1234. 10. COMPENSATION As fair compensation for the services provided by Fort Worth pursuant to this Agreement: A. Participating City agrees to pay Fort Worth the sum of $50.00 per household per visit to the ECC (or per participating household in a Mobile Collection Event) to dispose of household hazardous waste. If a Participating City resident presents waste that was collected from multiple households, Fort Worth reserves the right to charge the Participating City based on the total number of households from which the waste originated. B. If Fort Worth determines that Participating City's MCU operators improperly packaged any of the HHW delivered to the ECC, Fort Worth shall repackage such waste, and Participating City shall reimburse Fort Worth for its staff time at $20.00 an hour and the cost of supplies. C. If a spill emanating from the Participating City’s MCU or the Reserve MCU occurs at the ECC while the MCU is still in Participating City's possession, Fort Worth shall take control of the spill response and Participating City will reimburse Fort Worth for its response costs for City staff time ($60.00 per hour) plus the cost of supplies and the actual costs for the spill response and remediation incurred by the City of Fort Worth for third party contractors and responding governmental agencies. D. The amount due to Fort Worth for services provided under this Section, Paragraphs A, B, and C, shall be billed to Participating City quarterly. Participating City shall pay Fort Worth within 30 days of receiving a bill from Fort Worth. If Fort Worth does not receive payment within 30 days, Fort Worth shall inform Participating City in writing that it will not accept any household hazardous waste from Participating City's residents and that Fort Worth will not participate in a mobile collection event or provide a mobile collection unit until paid. E. At the end of the term of this Agreement, Fort Worth shall provide a final accounting to Participating City, which will include the total number of Participating City's households which participated in the program, repackaging fees, if any, and the total cost of spill response charged to Participating City, if any. 2018 Interlocal Agreement – Fort Worth Household Hazardous Waste Program Page 16 of 23 Town CouncilPage 34 of 400Meeting Date: August 22, 2017 F. Pursuant to the requirements of Government Code §791.011 (a)(3), the amount due to Fort Worth under Subparagraph D. above shall be paid from revenues currently available to Participating City in the present fiscal year. 11. ARTWORK, “CAPTAIN CRUD AND THE CRUDDIES,” AND PROMOTIONAL MATERIALS LICENSE AGREEMENT Fort Worth is the owner of “Captain Crud” and the Cruddies (“Bloomer,” “Otto,” “Pestie,” “Scrub,” and “Van Goo”) and the recycling buddies (“Scrappy,” “Juggles,” and “Cana Nana”), “Conquer Your Crud,” and “Crud Cruiser”, and therefore all ownership rights belong to Fort Worth. Fort Worth has registered these marks as service marks with the Secretary of State. A. Fort Worth hereby grants to Participating City a non-transferable, non-exclusive license to use all the artwork and promotional materials that may be provided by Fort Worth to be used solely in the conduct of the business of Participating City's disposal and recycling of household hazardous waste programs. If Participating City wishes to use to Licensed Art and/or Promotional Materials in other limited situations, Participating City must first obtain express written consent from Fort Worth. B. Fort Worth may provide licensed Artwork and Promotional Materials to Participating City pursuant to the terms of this Agreement. Participating City acknowledges that by virtue of this License, Participating City acquires only the right to use the original and permitted duplicate copies of the Licensed Artwork and Promotional Materials and does not acquire any rights of ownership in the Licensed Artwork and Promotional Materials, which rights shall remain exclusively with Fort Worth. If Participating City wants to modify or change the artwork and/or promotional materials in any manner, Participating City hereby agrees to contact Fort Worth in writing to obtain written consent before modifying or changing any artwork and/or promotional materials. 12. IMMUNITY It is expressly understood and agreed that, in the execution of this Agreement, none of the Participating Cities waives, nor shall be hereby deemed to waive, any immunity or defense that would otherwise be available to it against claims arising in the exercise of governmental powers and functions, and that the services described in this Agreement are a governmental function. 13. FORCE MAJEURE A delay or failure of Fort Worth to perform services pursuant to this Agreement shall be excused to the extent that the delay or failure to perform resulted from a force majeure event, and the delay or failure was beyond the control of Fort Worth and not due to its fault or negligence. Participating City shall not have, and hereby waives, any claim whatever for any damages resulting from delays or failure to perform caused by a force majeure event. 2018 Interlocal Agreement – Fort Worth Household Hazardous Waste Program Page 17 of 23 Town CouncilPage 35 of 400Meeting Date: August 22, 2017 14. TERMINATION The parties shall each have the right to terminate the Agreement for any reason, with or without cause, upon thirty (30) days written notice to the other party. Upon termination, the parties shall be released from all contractual obligations to the other party excluding “USE OF WASTE DISPOSAL/RECYCLING FIRMS FOR HOUSEHOLD HAZARDOUS WASTE” “REUSE OF COLLECTED MATERIALS” and ARTWORK, “CAPTAIN CRUD AND THE CRUDDIES,” AND “PROMOTIONAL MATERIALS LICENSE AGREEMENT” and any terms and conditions arising from events occurring during the term of the contract . 15. ENTIRETY This Agreement contains all commitments and Agreements of the parties hereto, and no other oral or written commitments shall have any force or effect if not contained herein, except that this Agreement can be amended or modified by the parties if such amendment or modification is in writing and signed by Participating City and Fort Worth. 16. SEVERABILITY In the event anyone or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect any other provision thereof and this Agreement shall be construed as if such invalid, illegal, or unenforceable provisions had never been contained herein. 17. VENUE Should any action, real or asserted, at law or in equity, arise out of the terms and conditions of this Agreement, venue for said action shall be in Tarrant County, Texas. 18. AUTHORITY This Agreement is made for Fort Worth and Participating City as an Interlocal Agreement, pursuant to Texas Government Code, Chapter 791. 19. AUTHORIZATION The undersigned officers and/or agents of the parties hereto are properly authorized officials and have the necessary authority to execute this Agreement on behalf of the parties hereto, and each party hereby certifies to the other that any necessary resolutions extending such authority have been duly passed and are now in full force and effect. 2018 Interlocal Agreement – Fort Worth Household Hazardous Waste Program Page 18 of 23 Town CouncilPage 36 of 400Meeting Date: August 22, 2017 SIGNATURE PAGE INTERLOCAL AGREEMENT FOR PARTICIPATION IN FORT WORTH'S ENVIRONMENTAL COLLECTION CENTER HOUSEHOLD HAZARDOUS WASTE PROGRAM CITY OF FORT WORTH CITY OF ________________________ TrophyClub By: By: _____________________________ Fernando Costa Printed name: C.NickSanders Assistant City Manager Title: Mayor Date: Date: APPROVED AS TO FORM APPROVED AS TO FORM AND LEGALITY: AND LEGALITY: _____________________________ Christa Reynolds City Attorney / Assistant City Attorney Sr. Assistant City Attorney ATTEST: ATTEST: _____________________________ Mary J. Kayser Witness City Secretary ____________________________ Contract Authorization No. 2018 Interlocal Agreement – Fort Worth Household Hazardous Waste Program Page 19 of 23 Town CouncilPage 37 of 400Meeting Date: August 22, 2017 CITY OF FORT WORTH CONTRACT COMPLIANCE MANAGER By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. _____________________________ Rex Johnson Environmental Supervisor – Environmental Collection Center 2018 Interlocal Agreement – Fort Worth Household Hazardous Waste Program Page 20 of 23 Town CouncilPage 38 of 400Meeting Date: August 22, 2017 Exhibit “A” RESTOCKING LIST FOR THE MOBILE COLLECTION UNIT Material Amount Restocked Special Needs Remarks 55 gallon open top drums Amount taken off the (open top for loose packs) trailer 55 gallon drums (closed Amount taken off the top) (oil, antifreeze, bulk trailer flammable materials and one extra) Fiber drums (55 or 30 Amount taken off the gallon) Aerosols, acids, trailer bases and oxidizers) Gaylord box liners (plastic) Amount taken off the trailer 55 gallon drum liners Amount taken off the trailer 5 gallon buckets Amount taken off the (filters/haz chemicals)trailer Survey Forms Amount taken off the trailer Labels/drum placard Amount taken off the trailer Gaylord boxes Amount taken off the trailer Absorbent pads Amount taken off the trailer VermiculiteAmount taken off the trailer Oil dry Amount taken off the trailer Promotional Materials & Amount needed Brochures 2018 Interlocal Agreement – Fort Worth Household Hazardous Waste Program Page 21 of 23 Town CouncilPage 39 of 400Meeting Date: August 22, 2017 Exhibit “B” WAIVER AND RELEASE OF LIABILITY FOR COLLECTION OF HOUSEHOLD HAZARDOUS WASTE I being the owner of property located at ___________________________________________ have been asked by the City of ___________________________ to allow a mobile collection event on my property to collect household hazardous waste on the ________________, 20___. I hereby give my permission to the City of _________________________ and the City of Fort Worth, to hold a household hazardous waste collection event on my property in which the City of __________________________ has asked the City of Fort Worth to send its mobile collection unit to collect the household hazardous waste that is brought to the event. Therefore, I hereby RELEASE, DISCHARGE, HOLD HARMLESS, INDEMNIFY the City of Fort Worth or its officers, agents, and employees and the City of _________________________ and its officers, agents, and/or employees for any and all claims, demands, liability, causes of action, actions or suits of any character that I may have against the City of Fort Worth or its officers, agents, and/or employees and the City of _________________________ or its officers, agents, and/or employees for any property loss or damage, for any and all personal injury including death or any other damage of any kind or character which may arises or that arises from allowing the City of _____________________ to hold a household hazardous waste collection event, in which the City of Fort Worth sends its mobile collection unit on my property. I have read this Waiver and Release and fully understand its terms and conditions. I have not been influenced in any extent whatsoever by any representation or statements not contained in this Agreement. _________________________________ Signature Date ________________________________ Witness Date 2018 Interlocal Agreement – Fort Worth Household Hazardous Waste Program Page 22 of 23 Town CouncilPage 40 of 400Meeting Date: August 22, 2017 Exhibit “C” MOBILE COLLECTION DATA FORMAT 2018 Interlocal Agreement – Fort Worth Household Hazardous Waste Program Page 23 of 23 Town CouncilPage 41 of 400Meeting Date: August 22, 2017 100 Municipal Drive Town of Trophy Club Trophy Club, Texas 76262 Legislation Details (With Text) 2017-372-T1 File #: Version:Name: Agenda ItemConsent Agenda Type:Status: 8/10/2017Town Council File created:In control: 8/22/2017 On agenda:Final action: Consider and take appropriate action regarding the financial and variance report dated June 2017 Title: (Staff). Staff Report - June Financial Report Revision.pdf Attachments: Financial Report June FY17-REVISED.pdf All Fund Budget Report - Monthly Financials 6.30.17.pdf DateVer.Action ByActionResult Agenda Item No. 6: Consider and take appropriate action regarding the financial and variance report dated June 2017 (Staff). Town CouncilPage 42 of 400Meeting Date: August 22, 2017 To: Mayor and Town Council From:Amber Karkauskas, Director of Finance CC: Thomas M. ClassSr., Town Manager Holly Fimbres, Town Secretary/RMO Re: June Financial Report FY17Revision Town Council Meeting, August 22, 2017 Agenda Item: Consider and take appropriate action regarding the financial and variance report dated June 2017 (Staff). Explanation: Staff requested that the June 2017 financial report be withdrawn from the consent agenda on the August 8, 2017 Council Meeting. The following Excel formula errors were found prior to the meeting and have been corrected in this resubmitted report: Capital Projects Fund Other Sources - No change to the total; corrected allocation within subsection. Expenditures - Included (15,366) credit from 2010 GO Parks Fund that did not pull in previously; and - Corrected allocation within subsection. Net Decrease - Adjusted only to reflect the above-referenced credit in expenditures No changes made to the general ledger reflected in the originally issued report: All Fund Budget Report – Monthly Financials 6.30.17. Attachments: Financial Report June FY17-REVISED All Fund Budget Report - Monthly Financials 6.30.17 Page 1 of 1 Town CouncilPage 43 of 400Meeting Date: August 22, 2017 Monthly Financial Statement Photo Credit: Mayor Pro Tem Lamont 2016 June 2017 Town CouncilPage 44 of 400Meeting Date: August 22, 2017 TOWN OF TROPHY CLUB JUNE 2017 FINANCIAL REPORT GENERAL FUND SUMMARY Percent of Budget Year Transpired: Year-to-Date June 201775% OriginalRevised RevenuesYear-to-DateVariance% Received BudgetBudget Property Tax$ 6,185,631 $ 6,185,631$ 6,252,063 $ 66,432101% Licenses and Permits 552,200 552,200 241,141 (311,059)44% Franchise Fees 986,798 986,798 782,072 (204,726)79% Sales Tax 900,395 900,395 668,726 (231,669)74% Fines and Fees 361,907 361,907 195,691 (166,216)54% Intergovernmental - 713,184 385,737 (327,447)54% Charges for Service 279,964 752,201 743,883 (8,318) 99% Investment Income 30,000 30,000 39,161 9,161131% Miscellaneous Income 144,394 144,394 88,712 (55,682)61% Total Revenues$ 9,441,289 $ 10,626,710 $ 9,397,186 $ (1,229,524)88% OriginalRevised Other SourcesYear-to-DateVariance% Received BudgetBudget Transfers In$ 63,000$ 63,000$ 47,250 (15,750)75% Total Available Resources$ 9,504,289 $ 10,689,710 $ 9,444,436 $ (1,245,274)88% OriginalRevised ExpendituresYear-to-DateVariance% Used BudgetBudget Manager's Office$ 801,974$ 801,974$ 395,874$ 406,10049% Legal 130,663 130,663 74,970 55,69357% Police 2,353,452 2,353,452 1,495,961 857,49164% Emergency Medical Services 1,022,642 1,022,642 681,264 341,37867% Fire - 1,104,001 730,032 373,96966% Streets 423,931 423,931 276,572 147,35965% Parks 1,838,826 1,838,826 1,316,867 521,95972% Recreation 678,362 678,362 413,406 264,95661% Community Events 46,178 46,178 28,379 17,79961% Community Development 656,220 656,220 376,987 279,23357% Finance 451,778 451,778 314,909 136,86970% Municipal Court 83,775 83,775 58,158 25,61769% Human Resources 198,268 198,268 122,750 75,51862% Information Services 663,244 663,244 336,428 326,81651% Facilities Maintenance 148,671 148,671 94,169 54,50263% Total Expenditures$ 9,497,984 $ 10,601,985 $ 6,716,724 $ 3,885,26163% OriginalRevised Other UsesYear-to-DateVariance% Used BudgetBudget Transfers Out$ 250,000$ 250,000$ 408,239 158,239163% Includes one-time transfer for Town Hall (as per budget) and interfund transfers from operations. Total Outflows of Resources$ 9,747,984 $ 10,851,985 $ 7,124,963 $ 4,043,50066% Town CouncilPage 45 of 400Meeting Date: August 22, 2017 TOWN OF TROPHY CLUB JUNE 2017 FINANCIAL REPORT GENERAL FUND SUMMARY CONTINUED Original Revised Fund Balance Year-to-Date Budget Budget Beginning fund balance$ 3,833,171 $ 3,833,171$ 4,194,162 + Net increase (Decrease) (243,695) (162,275) 2,319,473 Ending Fund Balance$ 3,589,476 $ 3,670,896$ 6,513,635 As of preliminary audit of FY15-16 CAFR. Revised Original Fund Balance DetailYear-to-Date Budget Budget Reserve Fund balance (30% of Total Expenditures)$ 2,849,395 $ 3,180,596$ 2,015,017 Committed Fund Balance 189,475 189,475 189,475 Unassigned Fund Balance in Excess (Deficit) of 30% 982,825 982,825 4,309,143 Total Fund balance$ 4,021,695 $ 4,352,896$ 6,513,635 General Fund Sales Tax Receipts FY 2016FY 2017 60,94264,588 OCT 100,000 79,04389,177 NOV 90,000 56,54666,291 DEC 80,000 64,78066,245 JAN 70,000 83,06892,923 FEB 60,000 FY 2016 50,000 56,32572,321 MAR 40,000 53,84159,612 APR FY 2017 30,000 63,12376,132 MAY 20,000 60,54564,862 JUN 10,000 65,334 JUL 0 73,402 AUG OCTNOVDECJANFEBMARAPRMAYJUNJULAUGSEP 70,513 SEP Town CouncilPage 46 of 400Meeting Date: August 22, 2017 TOWN OF TROPHY CLUB JUNE 2017 FINANCIAL REPORT DEPARTMENTAL BUDGET REPORTS Percent of Budget Year Transpired: Year-to-Date June 201775% General Fund Summary CategoryOriginal BudgetRevised BudgetYear-to-DateVariance % Used Personnel$ 6,294,967$ 7,133,630$ 4,578,007$ 2,555,62364% Services & Supplies 2,542,602 2,762,104 1,592,701 1,169,40358% Capital 660,415 706,251 546,016 160,23677% Total$ 9,497,984$ 10,601,985 $ 6,716,724$ 3,885,26163% Manager's Office CategoryOriginal BudgetRevised BudgetYear-to-DateVariance % Used Personnel$ 619,236 $ 619,236 $ 337,578 $ 281,658 55% Services & Supplies 182,738 182,738 58,296 124,44232% Total$ 801,974$ 801,974$ 395,874$ 406,10049% Legal CategoryOriginal BudgetRevised BudgetYear-to-DateVariance % Used Services & Supplies 130,663 130,663 74,970 55,69357% Total$ 130,663$ 130,663$ 74,970$ 55,69357% Police CategoryOriginal BudgetRevised BudgetYear-to-DateVariance % Used Personnel$ 2,056,122$ 2,056,122$ 1,258,750$ 797,372 61% Services & Supplies 261,330 261,330 164,423 96,90763% Capital 36,000 36,000 72,788 (36,788)202% Total$ 2,353,452$ 2,353,452$ 1,495,961$ 857,49164% Capital purchase SUV (as per budget) and radio antenna. (FY 16 encumberance budgeted). EMS CategoryOriginal BudgetRevised BudgetYear-to-DateVariance % Used Personnel$ 840,582 $ 840,582 $ 582,668 $ 257,914 69% Services & Supplies 150,060 150,060 66,985 83,07545% Capital 32,000 32,000 31,611 38999% Total$ 1,022,642$ 1,022,642$ 681,264$ 341,37867% Town CouncilPage 47 of 400Meeting Date: August 22, 2017 TOWN OF TROPHY CLUB JUNE 2017 FINANCIAL REPORT DEPARTMENTAL BUDGET REPORTS CONTINUED Percent of Budget Year Transpired: Year-to-Date June 201775% Fire CategoryOriginal BudgetRevised BudgetYear-to-DateVariance % Used Personnel$ -$ 838,663 $ 585,870 $ 252,793 70% Services & Supplies - 219,502 141,337 78,16564% Capital - 45,836 2,825 43,0116% Total$ -$ 1,104,001$ 730,032$ 373,96966% Vehicle and building maintenance expenses incurred for repairs. Streets CategoryOriginal BudgetRevised BudgetYear-to-DateVariance % Used Personnel$ 242,793 $ 242,793 $ 173,121 $ 69,67271% Services & Supplies 181,138 181,138 103,451 77,68757% Total$ 423,931$ 423,931$ 276,572$ 147,35965% Parks CategoryOriginal BudgetRevised BudgetYear-to-DateVariance % Used Personnel$ 843,587 $ 843,587 $ 551,821 $ 291,766 65% Services & Supplies 615,337 615,337 419,722 195,61568% Capital 379,902 379,902 345,324 34,57891% Total$ 1,838,826$ 1,838,826$ 1,316,867$ 521,95972% Capital items include: irrigation pump; Harmony Park shed; Indy West Scoreboards; Lakeview fencing; Toddler playground; Top Dresser & Ditch Witch purchases. Recreation CategoryOriginal BudgetRevised BudgetYear-to-DateVariance % Used Personnel$ 420,190 $ 420,190 $ 241,372 $ 178,818 57% Services & Supplies 172,872 172,872 88,628 84,24451% Capital 85,300 85,300 83,406 1,89498% Total$ 678,362$ 678,362$ 413,406$ 264,95661% Community Events CategoryOriginal BudgetRevised BudgetYear-to-DateVariance % Used Services & Supplies$ 46,178$ 46,178$ 28,379$ 17,79961% Total$ 46,178$ 46,178$ 28,379$ 17,79961% Community Development CategoryOriginal BudgetRevised BudgetYear-to-DateVariance % Used Personnel$ 506,801 $ 506,801 $ 305,998 $ 200,803 60% Services & Supplies 149,419 149,419 70,990 78,42948% Total$ 656,220$ 656,220$ 376,987$ 279,23357% Town CouncilPage 48 of 400Meeting Date: August 22, 2017 TOWN OF TROPHY CLUB JUNE 2017 FINANCIAL REPORT DEPARTMENTAL BUDGET REPORTS CONTINUED Percent of Budget Year Transpired: Year-to-Date June 201775% Finance CategoryOriginal BudgetRevised BudgetYear-to-DateVariance % Used Personnel$ 303,870 $ 303,870 $ 221,016 $ 82,85473% Services & Supplies 147,908 147,908 93,892 54,01663% Total$ 451,778$ 451,778$ 314,909$ 136,86970% Municipal Court CategoryOriginal BudgetRevised BudgetYear-to-DateVariance % Used Personnel$ 74,721$ 74,721$ 55,095$ 19,62674% Services & Supplies 9,054 9,054 3,063 5,99134% Total$ 83,775 $ 83,775 $ 58,158 $ 25,617 69% Human Resources CategoryOriginal BudgetRevised BudgetYear-to-DateVariance % Used Personnel$ 159,393 $ 159,393 $ 101,388 $ 58,00564% Services & Supplies 38,875 38,875 21,362 17,51355% Total$ 198,268$ 198,268$ 122,750$ 75,51862% Information Services CategoryOriginal BudgetRevised BudgetYear-to-DateVariance % Used Personnel$ 227,672 $ 227,672 $ 163,332 $ 64,34072% Services & Supplies 308,359 308,359 163,034 145,32553% Capital 127,213 127,213 10,062 117,1518% Total$ 663,244$ 663,244$ 336,428$ 326,81651% Facilities Maintenance CategoryOriginal BudgetRevised BudgetYear-to-DateVariance % Used Services & Supplies$ 148,671 $ 148,671 $ 94,169$ 54,50263% Total$ 148,671$ 148,671$ 94,169$ 54,50263% Annual property insurance prepayment Town CouncilPage 49 of 400Meeting Date: August 22, 2017 TOWN OF TROPHY CLUB JUNE 2017 FINANCIAL REPORT DEBT SERVICE FUND Percent of Budget Year Transpired: Year-to-Date June 201775% Original Revised RevenuesYear-to-DateVariance% Received BudgetBudget Property Tax$ 1,886,194$ 1,886,194$ 1,899,210$ 13,016101% Interest Income 2,000 2,000 5,560 3,560278% Total Revenue$ 1,888,194 $ 1,888,194 $ 1,904, 770$ 16,576101% Original Revised Other SourcesYear-to-DateVariance% Received BudgetBudget Transfers In$ 201,862$ 201,862$ 19,954$ 181,90810% Total$ 201,862$ 201,862$ 19,954$ 181,90810% Original Revised ExpendituresYear-to-DateVariance% Used BudgetBudget Principal Payments$ 1,263,000$ 1,263,000$ 75,000$ 1,188,0006% Interest Payments 696,678 696,678$ 391,172 305,50656% Paying Agent Fees 7,500 7,500$ 6,328 1,17284% Total Expenditures$ 1,967,178 $ 1,967,178 $ 472,501$ 1,494, 67724% Original Revised Fund BalanceYear-to-Date BudgetBudget Beginning Fund Balance$ 129,647$ 129,647$ 143,174 +Net Increase (Decrease) 122,878 122,878 1,452,224 Ending Fund Balance$ 252,525$ 252,525$ 1,595, 398 As of preliminary audit of FY15-16 CAFR. Town CouncilPage 50 of 400Meeting Date: August 22, 2017 TOWN OF TROPHY CLUB JUNE 2017 FINANCIAL REPORT CAPITAL PROJECTS FUND Percent of Budget Year Transpired: Year-to-Date June 201775% Original Revised RevenuesYear-to-DateVariance% Received BudgetBudget Interest Income$ 10,000$ 10,000$ 57,366$ 47,366574% Total$ 10,000$ 10,000$ 57,366$ 47,366574% Original Revised Other SourcesYear-to-DateVariance% Received BudgetBudget % Bond Proceeds$ 7,000,000$ 7,000,000$ -$ () % Transfer In 250,000 250,000 Total$ 7,250,000 $ 7,250,000 $ 5,021,398 $ (2,228,602)69% Future budget amendment to revise bond proceeds to $4.5m. Includes one-time transfer for Town Hall (as per budget) and interfund transfers from operations to Capital Projects Fund. Original Revised ExpendituresYear-to-DateVariance% Used BudgetBudget % Bond Issuance Costs 125,000 125,000 65,738 ( Capital OutlayBond 9,816,900 9,816,900 ) 5% Total$ 9,$ 5,,$ (4,3,)5% $ Original Revised Other UsesYear-to-DateVariance% Received BudgetBudget Transfer to Debt Service$ -$ -$ 7,454 $ 7,454 0% Total$ -$ -$ 7,454$ 7,454 Original Revised Fund BalanceYear-to-Date BudgetBudget Beginning Fund Balance$ 4,956,385$ 4,956,385$ 8,764,936 (2,68,) (2,68, ) () +Net Increase (Decrease) 2,274, 2,274, , Ending Fund Balance$ $ $ As of preliminary audit of FY15-16 CAFR. Town CouncilPage 51 of 400Meeting Date: August 22, 2017 TOWN OF TROPHY CLUB JUNE 2017 FINANCIAL REPORT TROPHY CLUB PARK FUND Percent of Budget Year Transpired: Year-to-Date June 201775% Original Revised RevenueYear-to-DateVariance% Received BudgetBudget Park Revenue$ 165,000$ 165,000$ 131,012$ (33,988)79% Miscellaneous Revenue$ -$ -$ 8,575$ 8,5750% Total Revenue$ 165,000$ 165,000$ 139,587$ (25,413)85% Original Revised ExpensesYear-to-DateVariance% Used BudgetBudget Salaries$ 19,094 $ 19,094 $ 10 ,712$ 8,38256% Social Security Taxes 1,184 1,184 66 4 52 056% Medicare Taxes 277 277 15 5 12 256% Unemployment Taxes 185 185 69 11 637% Workman's compensation 459 459 20 4 25 545% Pre-employment Testing - - 21 (2 1)#DIV/0! Total Personnel Services$ 21,199$ 21,199$ 11,825$ 9,37456% Professional Outside Services$ 2,500$ 2,500$ -$ 2,5000% Auditing 1,000 1,000 1,000 - 100% Software & Support 4,212 4,212 2,918 1,29469% Advertising 625 625 31 1 31 450% Printing 1,000 1,000 15 0 85 015% Schools & Training 190 190 30 4 (114)N/A Service Charges & Fees 9,000 9,000 9,580 (580)106% Electricity 2,800 2,800 1,339 1,46148% Water 4,225 4,225 2,698 1,52764% Telephone 1,900 1,900 1,419 48 175% Communication/Pagers/Mobiles 933 933 29 2 64 131% Insurance 1,200 1,200 1,211 (1 1)101% Property Maintenance 10,500 10,500 15,081 (4,581)144% Equipment Maintenance 5,384 5,384 1,798 3,58633% Independent labor 28,600 28,600 25,923 2,67791% Portable Toilets 8,400 8,400 3,179 5,22138% Dues & Membership 115 115 - 11 50% Travel & Per Diem 150 150 - 15 00% Office Supplies 1,044 1,044 - 1,0440% Postage 327 327 - 32 70% Fuel 1,092 1,092 10 1,0821% Uniforms 670 670 20 1 46 930% Community Events 8,200 8,200 7,646 55 493% Small tools 1,400 1,400 17 0 1,23012% Furniture/Equipment <$5,000 2,999 2,999 - 2,9990% Maintenance Supplies 900 900 13 7 76 315% Miscellaneous Expense 300 300 2,988 (2,688)996% Total Services & Supplies$ 99,666$ 99,666$ 78,354$ 21,31279% Credit from the previous year for phones coded out of TCP. Includes new brochure holders, message boards, new spike installation, restroom repairs, and flood damage repairs. FEMA 2007 true-up. Total Expenses$ 120,865$ 120,865$ 90,179$ 30,68775% Town CouncilPage 52 of 400Meeting Date: August 22, 2017 TOWN OF TROPHY CLUB JUNE 2017 FINANCIAL REPORT TROPHY CLUB PARK FUND CONTINUED Original Revised Other UsesYear-to-DateVariance% Used BudgetBudget Park Administration Transfer$ 20,000 $ 20,000 $ 15 ,000$ 5,00075% Total Other Uses$ 20,000$ 20,000$ 15,000$ 5,00075% Original Revised Operating Working CapitalYear-to-Date BudgetBudgetDays Beginning Working Capital$ (143,913)$ (143,913)$ (81,947) (209) +Net Increase (Decrease) 24,135 24,135 34,409 88 Ending Working Capital$ (119,778)$ (119,778)$ (47,538) (121) As of preliminary audit of FY15-16 CAFR. Town CouncilPage 53 of 400Meeting Date: August 22, 2017 TOWN OF TROPHY CLUB JUNE 2017 FINANCIAL REPORT STORM DRAINAGE UTILITY FUND Percent of Budget Year Transpired Year-to-Date June 201775% Original Revised RevenueYear-to-DateVariance% Received BudgetBudget Storm Drainage Fees$ 427,406$ 427,406$ 316,289$ (111,117)74% Interest Income 500 500 1,358 858272% Total Revenue$ 427,906$ 427,906$ 317,647$ (110,259) 74% Original Revised ExpensesYear-to-DateVariance% Used BudgetBudget Operating Expenses 202,600 202,600 26,992 175,60813% Debt Service 176,775 176,775 161,794 14,981 92% Total Expenses$ 379,375$ 379,375$ 188,786$ 190,58950% Original Revised Other UsesYear-to-DateVariance% Used BudgetBudget Transfer to Debt Service$ 66,887$ 66,887$ 30,000$ 36,88745% Total Other Uses$ 66,887$ 66,887$ 30,000$ 36,88745% Original Revised Operating Working CapitalYear-to-Date BudgetBudgetDays Beginning Working Capital$ 274,523$ 274,523$ 253,702 205 +Net Increase (Decrease) (18,356) (18,356) 98,861 80 Ending Working Capital$ 256,167$ 256,167$ 352,563 284 As of preliminary audit of FY15-16 CAFR. Town CouncilPage 54 of 400Meeting Date: August 22, 2017 TOWN OF TROPHY CLUB JUNE 2017 FINANCIAL REPORT CRIME CONTROL PREVENTION DISTRICT Percent of Budget Year Transpired: Year-to-Date June 201775% Original Revised RevenueYear-to-DateVariance% Received BudgetBudget Sales Tax$ 209,849$ 209,849$ 160,682$ (49,167)77% Interest Income 100 100 119 19119% Total Revenue$ 209,949$ 209,949$ 160,801$ (49,148)77% Original Revised ExpendituresYear-to-DateVariance% Used BudgetBudget Services & Supplies$ 76,000$ 76,000$ 32,063$ 43,93742% Capital Expenses 125,000 125,000 11,000 114,0009% Total Expenditure$ 201,000$ 201,000$ 43,063$ 157,93721% Original Revised Other UsesYear-to-DateVariance% Used BudgetBudget Transfer To Debt Service$ 149,975$ 149,975$ -$ 149,9750% Total Other Uses$ 149,975$ 149,975$ -$ 149,9750% Original Revised Fund BalanceYear-to-Date BudgetBudget Beginning Fund Balance$ 180,269$ 180,269$ 202,403 +Net Increase (Decrease) (141,026) (141,026) 117,738 Ending Fund Balance$ 39,243$ 39,243$ 320,141 As of preliminary audit of FY15-16 CAFR. Town CouncilPage 55 of 400Meeting Date: August 22, 2017 TOWN OF TROPHY CLUB JUNE 2017 FINANCIAL REPORT STREET MAINTENANCE SALES TAX FUND Percent of Budget Year Transpired: Year-to-Date June 201775% Original Revised RevenueYear-to-DateVariance% Received BudgetBudget Sales Tax$ 223,754$ 223,754$ 163,038$ (60,716)73% Interest Income$ -$ -$ 21$ 21N/A Total Revenue$ 223,754$ 223,754$ 163,058$ (60,716)73% Original Revised ExpendituresYear-to-DateVariance% Used BudgetBudget Operating Expenditures$ 176,975$ 176,975$ 62,777$ (114,198)35% Total Expenses$ 176,975$ 176,975$ 62,777$ 114,19835% Original Revised Other UsesYear-to-DateVariance% Used BudgetBudget Transfer To Debt Service$ 25,000$ 25,000$ 12,500$ 12,50050% Total Other Uses$ 25,000$ 25,000$ 12,500$ 12,50050% Original Revised Fund BalanceYear-to-Date BudgetBudget Beginning Fund Balance$ 2,080 $ 2,080 $ (5,017) +Net Increase (Decrease) 21,779 21,779 87,781 Ending Fund Balance$ 23,859$ 23,859$ 82,764 As of preliminary audit of FY15-16 CAFR. Town CouncilPage 56 of 400Meeting Date: August 22, 2017 TOWN OF TROPHY CLUB JUNE 2017 FINANCIAL REPORT COURT TECHNOLOGY FUND Percent of Budget Year Transpired: Year-to-Date June 201775% Original Revised RevenueYear-to-DateVariance% Received BudgetBudget Fines & Fees$ 4,000$ 4,000$ 2,561$ (1,439)64% Total Revenue$ 4,000$ 4,000$ 2,561$ (1,439)64% Original Revised ExpendituresYear-to-DateVariance% Used BudgetBudget Purchased Services$ 8,133$ 8,633$ 4,231$ 4,40249% Total Expenditure$ 8,133$ 8,633$ 4,231$ 4,40249% Incode annual Court maintenance. Original Revised Fund BalanceYear-to-Date BudgetBudget Beginning Fund Balance$ 20,270$ 20,270$ 19,097 +Net Increase (Decrease) (4,133) (4,133) (1, 671) Ending Fund Balance$ 16,137$ 16,137$ 17,426 As of preliminary audit of FY15-16 CAFR. Town CouncilPage 57 of 400Meeting Date: August 22, 2017 TOWN OF TROPHY CLUB JUNE 2017 FINANCIAL REPORT COURT SECURITY FUND Percent of Budget Year Transpired: Year-to-Date June 201775% Original Revised RevenueYear-to-DateVariance% Received BudgetBudget Municipal Court Security Fee$ 3,000$ 3,000$ 1,921$ (1,079)64% Total Revenue$ 3,000$ 3,000$ 1,921$ (1,079)64% Original Revised ExpendituresYear-to-DateVariance% Used BudgetBudget Purchased Services$ 2,294$ 2,294$ 150$ 2,1447% Total Expenditure$ 2,294$ 2,294$ 150$ 2,1447% Original Revised Other UsesYear-to-DateVariance% Received BudgetBudget Transfer to General Fund$ 3,000$ 3,000$ 2,250$ 75075% Total Other Uses$ 3,000$ 3,000$ 2,250$ 75075% Original Revised Fund BalanceYear-to-Date BudgetBudget Beginning Fund Balance$ 21,643$ 21,643$ 20,571 +Net Increase (Decrease) (2,294) (2,294) (479) Ending Fund Balance$ 19,349$ 19,349$ 20,092 As of preliminary audit of FY15-16 CAFR. Town CouncilPage 58 of 400Meeting Date: August 22, 2017 TOWN OF TROPHY CLUB JUNE 2017 FINANCIAL REPORT HOTEL OCCUPANCY Percent of Budget Year Transpired: Year-to-Date June 201775% Original Revised RevenueYear-to-DateVariance% Received BudgetBudget Hotel Occupancy Tax$ 443,400$ 443,400$ 360,163$ (83,237)81% 4th of July Revenue 5,000 5,000 3,694 (1, 306)74% Interest income 500 500 4,176 3,676835% Total Revenue$ 448,900$ 448,900$ 368,032$ (80,868)82% Original Revised ExpendituresYear-to-DateVariance% Used BudgetBudget Personnel $ 136,406 $ 136,406 $ 80,817$ 55,58959% 120,925 120,925 47,629 73,296 39% Services & Supplies Capital Outlay 380,000 380,000 469,229 (89,229)123% Total Expenditures$ 637,331$ 637,331$ 597,675$ 128,88594% Veteran's Memorial. Original Revised Fund BalanceYear-to-Date BudgetBudget Beginning Fund Balance$ 420,523$ 420,523$ 564,363 +Net Increase (Decrease) (188,431) (188,431) (229,643) Ending Fund Balance$ 232,092$ 232,092$ 334,720 As of preliminary audit of FY15-16 CAFR. Town CouncilPage 59 of 400Meeting Date: August 22, 2017 TOWN OF TROPHY CLUB JUNE 2017 FINANCIAL REPORT RECREATIONAL PROGRAMS Percent of Budget Year Transpired: Year-to-Date June 201775% Original Revised RevenueYear-to-DateVariance% Received BudgetBudget Recreational Programs$ 8,000$ 8,000$ 9,095$ 1,095114% Total Revenue$ 8,000$ 8,000$ 9,095$ 1,095114% Original Revised ExpendituresYear-to-DateVariance% Used BudgetBudget Recreational Programs$ 8,000$ 8,000$ 6,904$ 1,09686% Total Expenditures$ 8,000$ 8,000$ 6,904$ 1,09686% Includes kickball, archery and babysitting classes. Original Revised Fund BalanceYear-to-Date BudgetBudget Beginning Fund Balance$ 3,395$ 3,395$ 2,269 +Net Increase (Decrease) - - 2,190 Ending Fund Balance$ 3,395$ 3,395$ 4,459 As of preliminary audit of FY15-16 CAFR. Town CouncilPage 60 of 400Meeting Date: August 22, 2017 TOWN OF TROPHY CLUB JUNE 2017 FINANCIAL REPORT ECONOMIC DEVELOPMENT COPORATION 4B Percent of Budget Year Transpired: Year-to-Date June 201775% Original Revised RevenueYear-to-DateVariance% Received BudgetBudget Sales Tax$ 447,509$ 447,509$ 326,075$ 255,57973% Interest Income 1,500 1,500 2,478 1,637165% Total Revenue$ 449,009$ 449,009$ 328,554$ 257,21573% Original Revised ExpensesYear-to-DateVariance% Used BudgetBudget Professional Outside Services$ 2,000 $ 2,000 $ 500$ 1,500 25% Auditing 1,000 1,000 1,000 -100% Advertising 4,200 4,200 181 4,0204% Printing 250 250 - 2500% Schools & Training 1,000 1,000 - 1,0000% Dues & Membership 1,050 1,050 2,500 (1, 450)238% Travel & Per Diem 422 422 - 4220% Office Supplies 250 250 30 22012% Miscellaneous Expense 3,500 3,500 3,535 (35)101% EDC Projects 15,950 15,950 17,018 (1, 068)107% Incentive Programs 206,820 206,820 117,311 89,50957% Paying Agent Fee 400 400 200 20050% Debt Service 202,423 202,423 - 202,4230% Total Expenses$ 439,265$ 439,265$ 142,274$ 296,99132% Original Revised Operating Working CapitalYear-to-Date BudgetBudgetDays Beginning Working Capital$ 544,191$ 544,191$ 561,247 460 +Net Increase (Decrease) 9,744 9,744 186,280 153 Ending Working Capital$ 553,935$ 553,935$ 747,527$ 613 Debris clean-up near Hampton Inn. Temporary parking lot. As of preliminary audit of FY15-16 CAFR. Town CouncilPage 61 of 400Meeting Date: August 22, 2017 TOWN OF TROPHY CLUB JUNE 2017 FINANCIAL REPORT TIRZ #1 Percent of Budget Year Transpired: Year-to-Date June 201775% Original Revised RevenueYear-to-DateVariance% Received BudgetBudget Propety Tax$ 80,174 $ 80,174 $ 29,125$ (51,049)36% Sales Tax 12,500 12,500 2,530 $ (9, 970)20% Total Revenue$ 92,674$ 92,674$ 31,655$ (61,019)34% Transferred quarterly. Original Revised ExpensesYear-to-DateVariance% Used BudgetBudget 0% Incentive Programs $ - $ - $ 7,268$ (7, 268) Total Expenses$ -$ -$ 7,268$ (7,268)N/A Original Revised Working CapitalYear-to-Date BudgetBudget Beginning Working Capital $ (379,235) $ (383,632)$ (383,632) +Net Increase (Decrease) 92,674 92,674 24,387 Ending Working Capital $ (354,848) $ (290,958)$ (290,958) As of preliminary audit of FY15-16 CAFR. Town CouncilPage 62 of 400Meeting Date: August 22, 2017 Meeting Date: August 22, 2017 Page 63 of 400 Town Council Meeting Date: August 22, 2017 Page 64 of 400 Town Council Meeting Date: August 22, 2017 Page 65 of 400 Town Council Meeting Date: August 22, 2017 Page 66 of 400 Town Council Meeting Date: August 22, 2017 Page 67 of 400 Town Council Meeting Date: August 22, 2017 Page 68 of 400 Town Council Meeting Date: August 22, 2017 Page 69 of 400 Town Council Meeting Date: August 22, 2017 Page 70 of 400 Town Council Meeting Date: August 22, 2017 Page 71 of 400 Town Council Meeting Date: August 22, 2017 Page 72 of 400 Town Council Meeting Date: August 22, 2017 Page 73 of 400 Town Council Meeting Date: August 22, 2017 Page 74 of 400 Town Council Meeting Date: August 22, 2017 Page 75 of 400 Town Council Meeting Date: August 22, 2017 Page 76 of 400 Town Council Meeting Date: August 22, 2017 Page 77 of 400 Town Council Meeting Date: August 22, 2017 Page 78 of 400 Town Council Meeting Date: August 22, 2017 Page 79 of 400 Town Council Meeting Date: August 22, 2017 Page 80 of 400 Town Council Meeting Date: August 22, 2017 Page 81 of 400 Town Council Meeting Date: August 22, 2017 Page 82 of 400 Town Council Meeting Date: August 22, 2017 Page 83 of 400 Town Council Meeting Date: August 22, 2017 Page 84 of 400 Town Council Meeting Date: August 22, 2017 Page 85 of 400 Town Council Meeting Date: August 22, 2017 Page 86 of 400 Town Council Meeting Date: August 22, 2017 Page 87 of 400 Town Council Meeting Date: August 22, 2017 Page 88 of 400 Town Council Meeting Date: August 22, 2017 Page 89 of 400 Town Council Meeting Date: August 22, 2017 Page 90 of 400 Town Council Meeting Date: August 22, 2017 Page 91 of 400 Town Council Meeting Date: August 22, 2017 Page 92 of 400 Town Council Meeting Date: August 22, 2017 Page 93 of 400 Town Council Meeting Date: August 22, 2017 Page 94 of 400 Town Council Meeting Date: August 22, 2017 Page 95 of 400 Town Council Meeting Date: August 22, 2017 Page 96 of 400 Town Council Meeting Date: August 22, 2017 Page 97 of 400 Town Council Meeting Date: August 22, 2017 Page 98 of 400 Town Council Meeting Date: August 22, 2017 Page 99 of 400 Town Council Meeting Date: August 22, 2017 Page 100 of 400 Town Council Meeting Date: August 22, 2017 Page 101 of 400 Town Council Meeting Date: August 22, 2017 Page 102 of 400 Town Council Meeting Date: August 22, 2017 Page 103 of 400 Town Council Meeting Date: August 22, 2017 Page 104 of 400 Town Council 100 Municipal Drive Town of Trophy Club Trophy Club, Texas 76262 Legislation Details (With Text) 2017-361-T1 File #: Version:Name: Agenda ItemConsent Agenda Type:Status: 8/8/2017Town Council File created:In control: 8/22/2017 On agenda:Final action: Consider and take appropriate action regarding the award of bids for health and welfare benefits for Title: the Town of Trophy Club; authorizing the Town Manager or his designee to execute all necessary documents (Staff). Staff Report - Benfits Package.pdf Attachments: Town of Trophy Club - RFP Analysis.pdf Proposed 2017-2018 Town of Trophy Club Contributions.pdf DateVer.Action ByActionResult Agenda Item No. 7: ConsiderandtakeappropriateactionregardingtheawardofbidsforhealthandwelfarebenefitsfortheTownofTrophy Club; authorizing the Town Manager or his designee to execute all necessary documents (Staff). Town CouncilPage 105 of 400Meeting Date: August 22, 2017 To: Mayor and Town Council From:Jonathan Phillips, Director of Administrative Services James Edwards, Human Resources Manager CC: Thomas M. Class Sr., Town Manager Holly Fimbres, Town Secretary/RMO Re: Benefits Package Town Council Meeting, August 22, 2017 Agenda Item: Consider and take appropriate action regarding the award of bids for health and welfare benefits for the Town of Trophy Club; authorizing the Town Manager or his designee to execute all necessary documents (Staff). Explanation: The Town, with the assistance of our insurance broker, IPS, went out to bid for medical and dental employee benefits due to a projected increase of over 28% from Blue Cross Blue Shield. The overall response was competitiveand thebest bid came in at an overall increase of 11% compared to our current rates. The proposed bidders are recommended by staff and IPS. United Healthcare – Medical Lincoln Financial – Dental Attachments: Town of Trophy Club - RFP Analysis Proposed 2017-2018 Town of Trophy Club Contributions Recommendation: Staff recommends Council award of the bids for health and dentalbenefits as presented. Page 1 of 1 Town CouncilPage 106 of 400Meeting Date: August 22, 2017 Meeting Date: August 22, 2017 (214) 443-2400 Toll-Free: (800) 366-4779 August 3, 2017 Dallas, Texas 75231-2313 Analysis Page 107 of 400 10000 North Central Expressway, Suite 1100 Account Manager Brandon Wilson RFP Corporate Benefits Consulting Insurance Planning Services Retirement Plan Consulting Club Trophy Employee Benefits Specialist Where Experience and Independence Matter www.ipsadvisors.com Andrew Weegar of Town Town Council Meeting Date: August 22, 2017 Update Recommendations Page 108 of 400 Advisors Premium Contributions Criteria Response Results Overview ΑLt{ Results vs Contents Selection Claims Company Benchmarking ΑЋЉЊБ RFP Vendor RFP 2017 Utilization IV.Medical II.Monthly V.Dental Vendor VI.2017 Appendices 2016 I.Our III.RFP of Table Town Council 2 Meeting Date: August 22, 2017 Page 109 of 400 Company Our Town Council I. Meeting Date: August 22, 2017 andconsultingfirm.Ourgovernmentaldivisionservicesover50municipalities, countiesandStateagenciesacrossTexaswiththeirhealthandwelfarebenefits Establishedover38yearsago,IPSAdvisorsisanindependentfeebasedbrokerage areas: practice Programs Advisors core Benefits Page 110 of 400 our Programs through Insured Planning Consulting ΑLt{ Consulting Management servicesAdministration Assistance Self Strategic Retirement Company and Benefits specialized Insured Compliance Risk TermPlans Benefits planningneeds. Health Corporate Corporate Long Fully 457 provide Our Town Council We Meeting Date: August 22, 2017 City of Conroe Page 111 of 400 Experience Municipal Town Council Meeting Date: August 22, 2017 Update Premium Page 112 of 400 vs Claims Monthly Town Council II. 6 Meeting Date: August 22, 2017 Ratio 184.1%65$94,917$3,109$98,026$46,427211.1%65$76,903$7,908$84,811$46,149183.8%67$73,988$12,744$86,732$47,421182.9%63$38,212$5,877$44,089$43,887100.5%63$65,193$10,603$75,796$43,932172.5%(YTD)64$448,856$ 65,461$514,317$407,574126.2% (YTD)68$307,770$112,633$420,403$546,89876.9% 57.6%22.3%64.2%91.9%61.5%55.3%54.9%71.0%96.9%92.4%71.2%$577$20,629$46,24544.6%63$18,740$2,904$21,644$43,99649.2%64$31,089$9,587$40,676$44,15292.1%64$28,608$13,306$41,914$45,36592.4% ClaimsPremiumLoss Report $598,475$87,281$685,756$543,432 $48,599$47,176$45,131$47,594$46,271$43,159$44,131$42,749$46,244$45,340$45,340$45,165 $3,466 $9,287$1,354$10,641$8,433 $6,221$8,092 1% 4% Premium $265,353 $28,009$10,506$28,954$43,731$28,435$23,876$24,206$30,370$44,805$83,456$41,889$32,167 63%71% ClaimsTotal $25,352 71$6,831$21,17867$24,992$16,897 70$4,990$5,51668$20,957$7,99771$36,142$7,58969$21,380$7,05564$14,332$9,54366$17,667$6,53965$21,259$9,11167$38,460$6,34567$77,485$5,97166$23,275$8,893$1,667 23%19% ClaimsRx Page 113 of 400 vs $290,705 66$21,206 $4,554 104% 94% TotalMedical Claims 123.1% : Ratio Year Year Monthly Difference Capita Prior PriorLoss Annualized TotalCapitaTotal Months Per MarMar May May OctOctApr NovAprNov DecDec JulAug FebSepFeb Jun JanJunJan from from Date Capita Annualized 16 1617 16 YearYear 151617 16 16161717 1516 16 1516 1617 1617 Per Difference Difference Twelve Per PlanPlan % *Last $ % Town Council 7 Meeting Date: August 22, 2017 SubscriberMusculoskeletal$55,289$55,289 RelationshipDiagnosticPaid 2018 2017 *13 claimant ranging from $10K to $49,999 Report Page 114 of 400 Claims Claimant Total Large 1 Town Council 8 Meeting Date: August 22, 2017 ANN $9,287 2017 20162016 $4,554 20152015 103.9% 17.3% 24.1%29.9% 4.2% n/a Claims% $5,505 20142014 Claims $3,277$4,066$5,282$5,505$4,554 $9,287 Medical Page 115 of 400 $5,282 2017 20132013 May Medical 2016 ANN 20122013201420152016 October 2017 $4,066 20112012201320142015 2016 20122012 : Annualized Capita $3,277 2011 Town Council $10,000$9,000$8,000$7,000$6,000$5,000$4,000$3,000$2,000$1,000$0 Per 9 Meeting Date: August 22, 2017 ANN $1,354 2017 20162016 $1,667 27.4%18.7% 35.6%48.8% 20152015 0.7% n/a Claims% Claims $2,297 20142014 $1,131$1,139$1,544$2,297$1,667 $1,354 Rx Page 116 of 400 2017 $1,544 May Pharmacy 20132013 2016 ANN 20122013201420152016 October 2017 20112012201320142015 2016 : $1,139 Annualized 20122012 Capita $1,131 2011 Town Council Per $2,500$2,000$1,500$1,000$500$0 10 Meeting Date: August 22, 2017 ANN $10,641 2017 20162016 $6,221 20.3% 18.1%31.1%14.3%71.1% n/a 2015 Claims% 2015 $7,802 2014 $10,641 $4,408$5,205$6,826$7,802$6,221 Total Page 117 of 400 Claims 2017 2014 $6,826 2013 May 2016 ANN 20122013201420152016 2017 October 20112012201320142015 Total 2013 2016 $5,205 : Annualized 2012 Capita 2012 $4,408 2011 Town Council Per $12,000$10,000$8,000$6,000$4,000$2,000$0 11 Meeting Date: August 22, 2017 Response Page 118 of 400 Vendor RFP Town Council III. 12 Meeting Date: August 22, 2017 Competitive Competitive Competitive Competitive Incumbent Presented Α5ĻĭƌźƓĻķ Declined !ƒĻƩźƷğƭΑbƚƷ b aΑbƚƷ ΑbƚƷ Not Α Α Dental BCBSTX Lincoln Aetna Cigna TML UHC Page 119 of 400 Response Competitive Vendor Incumbent ΑbƚƷ Α5ĻĭƌźƓĻķ Α5ĻĭƌźƓĻķ Presented White Medical BCBSTX & Aetna Cigna Scott RFP Town Council UHC 13 Meeting Date: August 22, 2017 Page 120 of 400 Results RFP Medical Town Council IV. 14 Medical Benefits Summary Town of Trophy Club Medical Benefits Summary Town of Trophy Club (AGVB) $1,302.09$1,173.68$881.11$2,281.26$2,057.45$1,536.66$1,385.02$1,280.28$995.00$1,483.40$1,373.94$1,072.96$1,641.31$1,479.44$1,110.66$2,875.58$2,593.46$1,936.99$1,745.84$1,613.81$1,254.21$1,869.86$1,73 1.88$1,352.48 CurrentCurrentRenewalRenewalRenewalProposedProposedProposedProposedProposedProposed$109,531$87,135$300,191$191,898$152,747$523,531$116,506$95,070$338,989$124,783$102,002$365,550 $487.69$439.60$330.02$854.43$770.62$575.55$518.75$479.82$372.67$555.60$514.60$401.87$923.44$832.37$624.88$1,617.87$1,459.14$1,089.79$982.25$907.97$705.65$1,052.03$974.39$760.94$8,500$30,462 2 Plan Meeting Date: August 22, 2017 11 HSA Plan 10/1/2017 $592,334 (AGZ2) $95,478 Year Standard 100% UHC 19% A+ 01 1 (AGZZ) $7,922$28,249$10,399 Plan 1234567891 (AGYA)High Plan HSA Plan 10/1/2017 $550,565 (AG2K) $53,709 Year Standard 100% UHC 11% A+ 1 (AG2I) $7,261$25,016$15,991$12,729$43,628$9,709 Plan MMH2High Plan HSA Summary Plan Club 10/1/2017 $868,176$371,320 MME09 Year BCBS Standard 100% 75% A+ Trophy Page 123 of 400 1 Rates of MME04 Medical Town Plan MMH2High Plan HSA Plan 10/1/2016 $496,856 MME09 Year BCBS Standard 100% n/an/a A+ 1 MME04 StandardHSACurrent $9,128 Plan High approval. Final 76221210 104325 contract. Enrollment underwriting 63 a be to intended High and disclosure not and medical summary Premium final Current Current Child(ren) Spouse brief BENEFITS Family Annual on Town Council Premium Premium Guarantee over Rating based Only over Datea is FINANCIALS &&& Access Combined This EmployeeEmployeeEmployeeEmployee Change MEDICAL Change Monthly Bestare Effective Annual Note: rates Rate Geo AM $% (AGVB) Meeting Date: August 22, 2017 $1,072.96$1,352.48 $365,550 Proposed $401.87$760.94$30,462 12345 Plan (AGZ1)HSA 10/1/2017 $592,140 $95,284 Year 100% UHC 19% A+ 1 $109,531$87,135$300,191$226,590 Proposed $1,302.09$1,173.68$881.11$1,430.86$923.44$832.37$624.88$1,014.76$1,641.31$1,479.44$1,110.66$1,803.63 $18,883 $535.92 Plan MMH2Standard CurrentCurrent $487.69$439.60$330.02$7,261$25,016 Plan HSA Summary Plan Club 10/1/2016 $496,856 MME09 Year BCBS Standard 100% n/an/a A+ Trophy Page 124 of 400 1 Rates of MME04 Medical Town StandardHSACurrent $9,128 Plan High 310 1322 55 14 Enrollment a be 63 to intended approval. final not underwriting and on based summary Premium Current are Current Child(ren) and rates Spouse brief BENEFITS Family Annual disclosure Premium Premium Guarantee over Rating Only over Final Town Council a Date is FINANCIALS &&& Access This Combined EmployeeEmployee Change EmployeeEmployee MEDICAL contract. Change Monthly Best Effective medical Annual Note: Rate Geo AM $% Meeting Date: August 22, 2017 Page 125 of 400 Results RFP Dental Town Council V. 15 Meeting Date: August 22, 2017 19) age months)months)months)2 year Connec to 16)19)lincolnfinancial.com III t years)months,Percentile Adult Included cap II, ageage Proposed $38,748.1 IIIIIIIIIIIIIncluded III10/1/201 $105.45 IIIIIIIIIIIIIIIIII $3,229.0 IPosterio LincolnLincoln $27.27$68.65Dental 121212 $593.0 100.0% $2,000$2,000 1.51% NoneNoneNoneNoneNone to 59.2% 100% $150100%100% $54.5 2 rate Type 7 80%50%50% TypeType TypeTypeTypeTypeTypeTypeType$50 1 TypeTypeTypeType rType 4 perperper(to(to 123 5 &Applies 4 per Child 12 II Not 90th 8% (2(1(2 TypeType perLincoln (1 year, III Type TypeType (2 I 1 19)Type America months)months) age ShieldShield months) 16)19) to Year) III Percentile Adult Included Year, II, of Renewal ageagebcbstx.com $56,312.8$16,971.7 IIIIIIIIIIIIIncluded III BlueBlue 10/1/201 IIIIIIIIIIIIIIIIIIII$102.03 $4,692.7 I year 1212 43.14% $2,000$2,000 NoneNoneNoneNone$155.3 cal.None to 100% 100%100%100%Network $150$38.7$55.37$77.4 82 Type7N/A 80%50%50% TypeTypeTypeTypeTypeTypeTypeTypeTypeType$50 4 TypeTypeTypeType Type (to(to perpercal. 0 & Applies 36 00 CrossCross per Child 1 II Not per 90th per (2(2 TypeType II (1 Dental (1 BlueBlue TypeType (2 I 19)Type Club Analysis Page 126 of 400 Trophy America Dental months)months) age of ShieldShield months) 16)19) to Year) III Town Percentile Adult Year,Included II, of ageagebcbstx.com $39,341.1 Current IIIIIIIIIIIIIncluded III BlueBlue 10/1/201 IIIIIIIIIIIIIIIIIIII $3,278.4 I $27.69year 1212 $2,000$2,000 $107.0 NoneNoneNoneNoneNone cal.to 100% $150100%100%100%Network $69.7 6 Type N/AN/A 6N/A 80%TypeTypeTypeTypeTypeTypeTypeTypeType50%50% Type$50 3 TypeTypeTypeType Type perpercal.(to(to 6 &Applies 36 0 CrossCross per Child 1 II Not per 90th per (2(2 TypeType II (1 Dental (1 BlueBlue Type Type (2 contract. I Type a be 341362 to 78 intended not Pain) Requirement s Work and Maximum of Percentile Dentures summary (Relief Services Rebases Treatmen to: Bridge Requirement Maintenanc Deductible Frequenc Frequenc t Services Maximum Child(ren) Waiver Current Treatment s AppliesCurrent Eligibility Services e y Contribution y Lifetime Orthodontia Treatment Spouse Complete Anesthesia Network Family Surger Maintainers ExaminationsFixed brief Preventive / Onlays Result BENEFITS y Premium Relines Website Fluoride Only Premium Major Max Guarantees Wings Mouth PeriodPeriod Composite PeriodPeriodAnnualPeriod Name from Basic/Year Plannin from a OrthodontiaOrthodontiaDate Periodontal Periodontic &&& Amalgam Canal Extractions RemovableParticipation is FINANCIALS gIndividual Access of and CleaningsEmployeeEmployeeEmployeeEmployee or Preventive Palliative Implants Disruption This Sealants General Change DentureEmployer Calendar Change TopicalCrowns Α Out Monthly NetworkNetwork FullFillingsPartialEffective Α Bite DENTAL Family WaitingWaitingIIIWaitingWaiting Waiting Α rays Annual Inlays II Space IVDental I RootRoot Oral Note: TypeTypeType Type Rate UCR GEO X $% Town Council Meeting Date: August 22, 2017 Recommendations Page 127 of 400 2018 2017 Town Council VI. 16 Meeting Date: August 22, 2017 howeveremployeeswillhaveaccesstothebroadUHCnetwork.Becausethisnetworkislarge, BCBSpresenteda+75%,or$371,320increasetocurrentbenefitswithnobenefitchanges.rates.UHCofferedanarrownetworkalternativewhicheliminatesoutofnetworkspend, \[źƓĭƚƌƓƭƦƌğƓƚŅĬĻƓĻŅźƷƭğƩĻźƓƌźƓĻǞźƷŷƓƚƩƒğƷźǝĻķğƷğğƓķĭƌƚƭĻƌǤƒğƷĭŷƷŷĻĭǒƩƩĻƓƷƦƌğƓƚŅ yearwitha1yearrateguarantee.BCBSTXpresenteda+43%,or$16,971increasetocurrent IPSreleasedanRFPtothemarket,howevermanyvendorsdeclinedtoquoteduetotherecent claimsexperience.UnitedHealthCaredidprovidecompetitivequotes,butwasnotabletomatchcurrentbenefitsinplacetoday.Becauseofthis,IPSisrecommendingtheTowntoItisrecommendedfortheTowntocontractwithUHCwitha+11 %,or$53,709increaseto!ĭğƩƩźĻƩĭŷğƓŭĻŅƩƚƒ./.{Ʒƚ\[źƓĭƚƌƓCźƓğƓĭźğƌźƭƩĻĭƚƒƒĻƓķĻķŅƚƩƷŷĻЋЉЊАΑЋЉЊБƦƌğƓ ductible,outofpocketmaximum,copay,andIPSanticipateslittledisruption.Inaddition,thereareplandesignchanges,howevertheplan !ƭƦğƩƷƚŅ\[źƓĭƚƌƓƭĬĻƭƷğƓķŅźƓğƌƚŅŅĻƩͲğƓБіƩğƷĻĭğƦŅƚƩǤĻğƩƷǞƚǞźƌƌĬĻƦǒƷźƓƷƚƦƌğĭĻ͵ Duetothelossratioexceeding+125%,BCBSwasnotablereducetheirrenewaloffering. 1.51%or$593decreasefortheplanyear. (Recommended) Page 128 of 400 examineplandesignchangeswhichincludede (Recommended) narrownetworkalternativeswithUHC. ofbenefitsfallinlinewithlikeentities. Recommendations ƩğƷĻƭ͵\[źƓĭƚƌƓƭƩğƷĻƭƩĻƦƩĻƭĻƓƷğ aĻķźĭğƌΑ ƓźƷĻķIĻğƌƷŷ/ğƩĻ 5ĻƓƷğƌΑ\[źƓĭƚƌƓCźƓğƓĭźğƌ benefitstoday. Town Council –––––– 17 •• Meeting Date: August 22, 2017 guaranteeuntil10/1/20.Nochangesarerecommendedtotheplanof guaranteeuntil10/1/19.Nochangesarerecommendedatthistimeas ThecurrentvisionprogramwithDavisVisioniscurrentlyinarate TheancillarybenefitswithMutualofOmahaarecurrentlyinarate thesepoliciesfallinlinewithmunicipalbenchmarking. \[źŅĻğƓķ5źƭğĬźƌźƷǤΑaǒƷǒğƌƚŅhƒğŷğ Page 129 of 400 Recommendations źƭźƚƓΑ5ğǝźƭźƭźƚƓ benefitsasthistime. Town Council –– 18 •• Meeting Date: August 22, 2017 TheTownreceivedaratepassanditisrecommendedtocontractwith TheTownsHSA/FSAiscurrentlyinarateguaranteeuntil10/1/21withFlores& CompassProfessionalHealthServicesforthe2017/2018planyear. tğƷźĻƓƷ!ķǝƚĭğĭǤΑ/ƚƒƦğƭƭtƩƚŅĻƭƭźƚƓğƌIĻğƌƷŷ Associates.Nochangesarerecommendedatthistime. Page 130 of 400 I{!ΉC{!ΑCƌƚƩĻƭε!ƭƭƚĭźğƷĻƭ Recommendations Town Council –– 19 •• Meeting Date: August 22, 2017 Page 131 of 400 Town Council Meeting Date: August 22, 2017 Finalist UHC 90100 (30%)2030Programs(20%)2020(10%)1010(10%)1010 Solutions(20%)2020 PastPerformance(5%)55 (5%)55 Comparison Advantage ΑaĻķźĭğƌ Finalist BCBSTX Demonstrable for Basis Average Average No / AverageAverageClearly Above Below 100 60708090 Page 132 of 400 Matrix Initiative Technology Management Innovative KEY: Selection CODE / / Systems CostContainment PopulationHealth Processing Communication Integrated TOTAL Claims Cost Vendor Town Council 21 Meeting Date: August 22, 2017 Finalist Lincoln (30%)2230Processing(20%)2020(20%)2020Initiative(10%)1010(10%)10109199 (5%)55 4 Α5ĻƓƷğƌ Finalist BCBSTX Comparison Advantage (5%)4 Demonstrable for Basis Average Average No / AverageAverageClearly Matrix Page 133 of 400 Above Below 100 60708090 Technology Reports Selection Management / Systems Stability Communication KEY: References CODE Integrated Financial TOTAL ClaimsClaims Cost Vendor Town Council 22 Meeting Date: August 22, 2017 Contribution ContributionContributionContribution ($) ($)($) $131,668 2$1,302.09$733.2356.3%$568.861$923.44$596.7064.6%$326.743$1,641.31$855.5352.1%$785.78$49,325$390.44$185.66$573.90$39,172$257.46$137.76$364.70$43,171$43,171 6$487.69$439.5990.1%$48.10 $0.00$0.00 MonthlyMonthly Monthly($) $0 Employee EmployeeEmployeeEmployee (Wellness) ContributionContributionContributionContribution 100.0%100.0%100.0% (%) (%) 77.7%70.8%78.0% 63.9%66.7%61.2%80.4%67.2%78.8%82.0%77.2% (%)(%) TownTownTownTown Costs Contributions Contribution Contribution ContributionContribution $160,720$160,122$196,941$444,869 $87,207$439.60$783.24$646.71$905.54$330.02$623.65$487.12$745.96$36,819 ($) ($) ($)($) TownTown TownTown TotalTotal Page 134 of 400 Cost Rate RateRateRate $1,173.68$1,479.44$1,110.66 $136,532$199,892$203,293$240,112$576,537 $439.60 $832.37.02$881.11$624.88$36,819 Medical PlanSubscribersMedicalMedicalMedical $330 SubscribersTotal Medical SubscribersSubscribers $1,314.96 1216241328 64 323942 Total of: Enrollment Contribution 2017 ContributionsContributionsContributions Plan Annual Plans Plan Contributions Contributions Contributions Standard High Low All 2016 HSA Child(ren)Child(ren)Child(ren) EmployeeEmployeeEmployee SpouseSpouseSpouse Assumes FamilyFamilyFamily PremiumPremiumPremium Town Council Total Total HSA +++++++++ 23 ($) ContributionContributionContribution Contribution Meeting Date: August 22, 2017 ($)($)($) $114,676 $568.86$326.74$785.78$32,059$390.44$185.66$573.90$18,229$257.46$137.76$364.70$64,388$64,388 $48.10 $0.00$0.00 MonthlyMonthlyMonthly $0 $0 0% EmployeeEmployeeEmployee Employee (%)(%) ContributionContribution ContributionContribution 100.0%100.0%100.0% (%) (%) 90.7%58.9%66.7%55.0%72.5%69.5%79.6%64.4%80.8%74.1%80.5%70.9%81.0%83.6%81.0% TownTown ($)Town($)Town (Wellness ) Costs ContributionContribution ContributionContribution $1,039.91 $274,601$328,515 $489,803 $470.65$816.16$655.51$960.06$84,448$479.82$889.84$722.31$76,840$372.67$737.54$567.89$889.51$53,913$53,709 Contributions ($)($) 12% Club TownTown RateTownRateTown Total Total Trophy Page 135 of 400 Cost Medical Rate of Rate $1,280.28$1,613.81 $1,385.02$1,745.84$1,254.21 $116,506 $338,989$392,902 $604,479 $518.75$982.25$479.82$907.97$95,070$372.67$995.00$705.65$53,913$53,709 Medical MedicalMedicalMedical 10% Town UHC SubscribersTotal 2018 2017 SubscribersSubscribersSubscribers 63 1210221041 7131602245 $1,314.96 Total of: Enrollment Contribution Current Current Plan ContributionsContributionsContributions Plan Annual PlanPlans Contributions Standard Contributions Contributions from High from Low All Town Council HSA Difference Child(ren)Child(ren)Child(ren) Difference EmployeeEmployeeEmployee SpouseSpouseSpouse Assumes FamilyFamilyFamily PremiumPremiumPremium Total Total HSA +++++++++ $% ($)($) ContributionContribution Meeting Date: August 22, 2017 $11,242 $11,242 $16.60$25.20$47.62 $0.00 $0 0% (%)Employee Employee Contribution Contribution 100.0% (%) 69.6%71.0%71.0% 63.3%54.8% Town ($)Town 2017-2018 Contributions - Lincoln Dental Cost Contribution Contribution Town of Trophy Club $27,506 $27,506($593) $27.27$37.94$43.45$57.83 ($) 2% Town RateTown Page 136 of 400 Cost Rate $105.45$38,748 $38,748 ($593) $27.27$54.54$68.65 Dental SubscribersDental 2% SubscribersTotal 341362 62 78 Total Enrollment Current Current Contributions Plan Dental Contributions Dental from from Town Council Difference Child(ren) Difference Employee Spouse Family Premium Total +++ $% 100 Municipal Drive Town of Trophy Club Trophy Club, Texas 76262 Legislation Details (With Text) 2017-374-T1 File #: Version:Name: Agenda ItemConsent Agenda Type:Status: 8/16/2017Town Council File created:In control: 8/22/2017 On agenda:Final action: Consider and take appropriate action regarding a Resolution approving the submission of a Grant Title: Application to participate in the Rifle Resistant Vest Program to the Office of the Governor, Criminal Justice Division; authorizing the Town Manager or his designee to execute all necessary documents (Staff). RES 2017-14 - Rifle Resistant Vest Program Grant.pdf Attachments: DateVer.Action ByActionResult Agenda Item No. 8: ConsiderandtakeappropriateactionregardingaResolutionapprovingthesubmissionofaGrantApplicationto participateintheRifleResistantVestProgramtotheOfficeoftheGovernor,CriminalJusticeDivision;authorizingthe Town Manager or his designee to execute all necessary documents (Staff). Town CouncilPage 137 of 400Meeting Date: August 22, 2017 TOWN OF TROPHY CLUB RESOLUTION NO. 2017-14 A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS, APPROVING THE SUBMISSION TO THE OFFICE OF THE GOVERNOR, CRIMINAL JUSTICE DIVISION, OF A GRANT APPLICATION FOR THE RIFLE RESISTANT VESTPROGRAM FOR THE 2017-2018 FISCAL YEAR; AUTHORIZING THE TOWN MANAGER OR HIS DESIGNEE TO EXECUTE ALL NECESSARY DOCUMENTS; AND PROVIDING AN EFECTIVE DATE. WHEREAS, the Town of Trophy Club finds it in the best interest of the citizens of the Town of Trophy Club that the Rifle Resistant Vest Programto be operated in the 2017-2018fiscal year; and WHEREAS, in the furtherance of that objective, the Town Council determines it appropriate and in the best interests of the public health, safety and welfare to submit a grant application for the Rifle Resistant Vest Program to the Office of the Governor, Criminal Justice Division; and WHEREAS, the Town of Trophy Club agreesthat in the event of loss or misuse of the Criminal Justice Division funds, the Town of Trophy Club assures that the funds will be returned to the Criminal Justice Division in full; and WHEREAS, the Town of Trophy Club designates Thomas Class, Town Manager as the grantee’s authorized official, the authorized official is given the power to apply for, accept, reject, alter or terminate the grant on behalf of the Town of Trophy Club and to execute or name a designee to execute all necessary documents. NOW, THEREFORE BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS: Section 1. That the Town of Trophy Club hereby approves the submission of a grant application for the Rifle Resistant Vest Program the Office of the Governor, Criminal Justice Division and authorizes the Town Manager or his designee to execute all necessary documents. Section 2. That this Resolution shall become effective from and after its date of passage in accordance with law. Town CouncilPage 138 of 400Meeting Date: August 22, 2017 PASSED AND APPROVED by the Town Council of the Town of Trophy Club, Texas this 22ndday of August 2017. ____________________________ C. Nick Sanders, Mayor Town of Trophy Club, Texas ATTEST: APPROVED AS TO FORM ________________________ _____________________________ Holly Fimbres, Town Secretary J. David DoddIII, Town Attorney Town of Trophy Club, TexasTown of Trophy Club, Texas RES 2017-14 Page 2 of 2 Town CouncilPage 139 of 400Meeting Date: August 22, 2017 100 Municipal Drive Town of Trophy Club Trophy Club, Texas 76262 Legislation Details (With Text) 2017-363-T1 File #: Version:Name: Agenda ItemPublic Hearing Type:Status: 8/8/2017Town Council File created:In control: 8/22/2017 On agenda:Final action: Conduct the First Public Hearing for the proposed tax rate for fiscal year October 1, 2017 to Title: September 30, 2018, and Mayor to announce the date, time and place of the vote on the tax rate (Staff). Staff Report - Ad Valorem Tax Public Hearing No. 1.pdf Attachments: Fiscal Year 2018 Budget Tax Rate Calculation.pdf DateVer.Action ByActionResult Agenda Item No. 9: ConducttheFirstPublicHearingfortheproposedtaxrateforfiscalyearOctober1,2017toSeptember30,2018,and Mayor to announce the date, time and place of the vote on the tax rate (Staff). Town CouncilPage 140 of 400Meeting Date: August 22, 2017 To: Mayor and Town Council From:Amber Karkauskas, Director of Finance CC: Thomas M. Class, Sr., Town Manager Holly Fimbres, Town Secretary/RMO Re: Ad Valorem Tax Not to Exceed Rate Town Council Meeting, August 22, 2017 Agenda Item: Conduct the First Public Hearing for the proposed tax rate for fiscal year October 1, 2017 to September 30, 2018, and Mayor to announce the date, time and place of the vote on the tax rate (Staff). Explanation: The proposed Fiscal Year 2018 budget includes an Ad Valorem Tax Rate of $0.468 per $100 of valuation. Of the $0.468/$100 tax rate $0.358/$100 is for maintenance and operations and $0.11/$100 is to service the Town’s debt requirements for the upcoming fiscal year. The effective tax rate for Fiscal Year 2018 is $0.451442/$100 and the rollback rate is $0.483602/$100. A proposed tax rate above either the effective or rollback rates (whichever is lower) must be approved via a record vote and also triggers the requirement to hold two public hearings. Attachments: Fiscal Year 2018 Budget Tax Rate Calculation . Page 1 of 1 Town CouncilPage 141 of 400Meeting Date: August 22, 2017 Tax Rate Calculation LineActualAdoptedProposed RefTruth in Taxation Formula 2015-20162016-20172017-2018 1=Start PY Taxable Value 1,388,705,005 1,578,930,772 1,783,317,943 2-Tax Ceilings 162,994,030 202,892,731 239,225,371 3+PY ARB Value Loss 1,252,510 1,251,427 4,534,307 4-PY First Year Exemption Loss 3,764,365 2,860,090 3,904,377 5=PY Adjusted Taxable Roll 1,223,199,120 1,374,429,378 1,544,722,502 6*PY Total Tax Rate 0.490000 0.484000 0.473000 7=PY Adjusted Tax Levy 5,993,675 6,652,238 7,306,537 8+PY Taxes Refunded 746 5,731 1,539 9-PY Taxes in Tax Increment Financing (TIF) 3,630 6,095 36,531 10=PY Adjusted Tax Levy with Refunds and TIF 5,990,791 6,651,874 7,271,545 11 1,566,947,193 1,709,141,565 1,931,442,510 12+CY Property Under Protest 11,252,095 50,307,448 23,128,901 13-Tax Ceilings 197,738,589 234,922,115 268,902,047 14-CY Annexed Property 1,434,611 - - 15-CY New Improvements 82,678,727 64,380,740 74,932,165 16=CY Adjusted Tax Roll 1,296,347,361 1,460,146,158 1,610,737,199 17 0.462128 0.455562 0.451442 18Start PY Adjusted Taxable Roll (Line 5) 1,223,199,120 1,374,429,378 1,544,722,502 19*PY M&O Rate 0.380000 0.374000 0.363000 20=PY M&O Levy 4,648,157 5,140,366 5,607,343 21+Taxes Refunded for Years Preceding Tax Year 576 4,434 1,189 22-Taxes in Tax Increment Financing (TIF) 3,630 6,095 36,531 23=PY M&O Levy (including taxes refunded) 4,645,103 5,138,704 5,572,000 24/CY Adjusted Tax Roll (Line 16) 1,296,347,361 1,460,146,158 1,610,737,199 25= 0.358322 0.351930 0.345928 26*CY M&O Rollback Factor108%108%108% 27= 0.386987 0.380084 0.373602 28CY Debt Service Needed 1,518,517 1,676,993 1,854,245 29/Anticipated Collection Rate100%100%100% 30=Adjusted Debt Service 1,518,517 1,676,993 1,854,245 31/CY Taxable Value (Line 11 + Line 12 - Line 13) 1,380,460,699 1,524,526,898 1,685,669,364 32=CY Debt Service Tax Rate 0.110000 0.110000 0.110000 33= 0.496987 0.490084 0.483602 Proposed Annual Program of Services- 2018 26 Town CouncilPage 142 of 400Meeting Date: August 22, 2017 Taxable Values, Tax Rates, and Ratios ActualActualAdopted 2014-20152015-20162016-2017 NET TAXABLE VALUES $ 1,374,429,378 $ 1,524,526,898 $ 1,685,669,364 % Change in Taxable Value-0.44%10.92%10.57% Tax Ceilings 202,892,731 234,922,115 268,902,047 New Construction - Residential 79,545,179 55,126,679 60,813,456 New Construction - Commercial 3,133,548 9,254,061 15,704,083 TRUTH-IN-TAXATION $ 0.462128 $ 0.455562 $ 0.451442 0.358322 0.351930 0.345928 0.386987 0.380084 0.373602 Debt Service Rate 0.110000 0.110000 0.110000 0.496987 0.490084 0.483602 TAX RATE General Fund (M&O) 0.374000 0.363000 0.358000 Debt Service (I&S) 0.110000 0.110000 0.110000 TOTAL 0.484000 0.473000 0.468000 TAX LEVY General Fund (M&O) $ 5,776,544 $ 6,153,131 $ 6,701,898 Debt Service (I&S) 1,697,277 1,878,696 2,075,589 TIRZ #1 3,573 46,565 53,199 TOTAL 7,477,394 8,078,392 8,830,686 A.V. TAX - 1 PENNY (NET) $ 137,443 $ 152,453 $ 168,567 TAX RATE RATIO General Fund (M&O)77.25%76.17%75.89% Debt Service (I&S)22.70%23.26%23.50% TIRZ #10.05%0.58%0.60% TOTAL100.00%100.00%100.00% Items to Note: The Effective Rate ($0.451442) - This rate enables the public to evaluate the relationship between taxes for the preceding year and current taxes. This rate would produce the same tax dollars if applied to the same properties in both years. The Rollback Rate ($0.483602) - This rate, in essence, provides a ceiling (8% above the Effective Rate) in which any tax adopted above this rate would be subject to a Rollback Election if initiated by the public. A successful election would rollback the tax rate to the Rollback Rate. Proposed Annual Program of Services- 2018 27 Town CouncilPage 143 of 400Meeting Date: August 22, 2017 100 Municipal Drive Town of Trophy Club Trophy Club, Texas 76262 Legislation Details (With Text) 2017-373-T1 File #: Version:Name: Agenda ItemRegular Session Type:Status: 8/15/2017Town Council File created:In control: 8/22/2017 On agenda:Final action: Case SP-AMD-17-002 (Beck Elementary Addition) Title: Consider and take appropriate action regarding a request to amend the approved site plan, landscape plan, and elevations for Beck Elementary School, generally located west of Parkview Drive and south of Independence Park West (Staff). Staff Report - Beck Elementary Addition.pdf Attachments: Exhibit A - Site Plan.pdf Exhibit B - Landscape Plans.pdf Exhibit C - Elevations.pdf Exhibit D - Lighting Specifications.pdf Exhibit E - Existing Landscape Plan.pdf Exhibit F - Existing Site Plan.pdf Exhibit G - Existing Elevations.PDF DateVer.Action ByActionResult Agenda Item No. 10: Case SP-AMD-17-002 (Beck Elementary Addition) Considerandtakeappropriateactionregardingarequesttoamendtheapprovedsiteplan,landscapeplan,and elevationsforBeckElementarySchool,generallylocatedwestofParkviewDriveandsouthofIndependenceParkWest (Staff). Town CouncilPage 144 of 400Meeting Date: August 22, 2017 To: Mayor and Town Council From:Lisa Payne, Town Planner CC: Thomas M. Class Sr., Town Manager Holly Fimbres, Town Secretary/RMO Re: Case SP-AMD-17-002 Town Council Meeting, August 22, 2017 Agenda Item: Case SP-AMD-17-002 (Beck Elementary Addition) Consider and take appropriate action regarding a request to amend the approved site plan, landscape plan, and elevations for Beck Elementary School, generally located west of Parkview Drive and south of Independence Park West(Staff). Request: The applicant, RLK Engineering, is requesting approval of an amendment to the approved site plan, landscape plan, and elevations, as well as requesting approval of the proposed lighting specifications. Proposed Amendments: Northwest ISD would like to add four classrooms to Beck Elementary School that will double as a storm shelter. The 4,588 square foot addition will be constructed as an extension to the northeast section of the school and will blend into the existing building due to the use of the same exterior building materials and colors. The new HVAC units on the south side of the addition will be screened by a 4’-4” tall brick screening wall with ingress from the west, and access from reconstructedsidewalks that will surround the addition. A new series of stepswith a handrail is included between the addition’s point of entry and the curb. Due to the grade change caused by the building’s newly proposed proximity to the sidewalk, the trunks and root systems of three 5 caliper-inch Chinese Pistache trees will be affected, making tree removal necessary. Because the trunks of these trees are not 6 caliper-inches or more, they are not protected and mitigation is not required. However, the applicant has offered to replace one of the Chinese Pistache trees with the same species, but in an area with a gentler slope; and replace the other two Chinese Pistache trees with four ornamental trees (three Crape Myrtles and one Yaupon Holly). The proposal of four ornamental trees versus two canopy trees is due to a new storm sewer line that is proposed to curve around the building addition and through the landscape yard, replacing the existing storm sewer line that runs across the new building addition area. Installing ornamental trees in place of canopy trees in Page 1 of 2 Town CouncilPage 145 of 400Meeting Date: August 22, 2017 areas with buried utility lines is required by Section 10.02.248(i) of the Code of Ordinances and preferred by the Trophy Club Municipal Utility District (MUD). Lastly, a small portion of the landscaping next to the parking spaces across from the building addition will be destroyed when a dedicated water meter is set because of the addition’s storm shelter status, but will be replaced as it was. Furthermore, lighting specifications have been included for wall packs with LED lights that are flush with the fixture, fully shielded, and pointed directly at the ground. Also, the civil plans have been reviewed and approved by the Town Engineer. Planning & Zoning Commission Recommendation: The Planning & Zoning Commission considered this request on August 3, 2017.Discussion included appreciation for not proposing portable buildings, the replacement of trees, and whether future expansion is a possibility. The motion to recommend approval was carried unanimously. Staff Recommendation: Staff recommends approval. Attachments: Exhibit A – Site Plan Exhibit B – Landscape Plans Exhibit C – Elevations Exhibit D – Lighting Specifications Exhibit E – Existing Landscape Plan Exhibit F – Existing Site Plan Exhibit G – Existing Elevations Page 2 of 2 Town CouncilPage 146 of 400Meeting Date: August 22, 2017 Meeting Date: August 22, 2017 LAKES OF TROPHY CLUB CAB. O, P. 323 P.R.D.C.T. PHASE 2 SS SS SS SSSSSS S SSSSSSSSS SSSSSSSSSS SSSSSSSSSS SSSSSSSSSS SSSSSSSSSS SSSSSSSSSSSS SSSSSSSSSS SSSSSSSSSS SSSSSSSSSSSSS SSSSSSSSSSSSSSSSS SSSSSSSSSS SS S SS SSS S S M SS S METERSSS SSSS S S GAS SS S S SS S SSS SS SS S S SS S SSS SS SS S S S S SS SS SS SS AC S S SS SS AC S S SS S ACS SSS S CONDUITSS SS SS ELEC SS SS SS SS Page 148 of 400 S S SS SSS SSS SS SS S SSS S S SS S S SS S SSS S S S SSS S S SS SINGLE STORY BRICK SS SS SS Exhibit B NORTHWEST INDEPENDENT SCHOOL DISTRICT CONCRETE LAKES OF TROPHY CLUB COVERED S Comm. S Vault CAB. N, P. 94 EAST CAMPUS ADDITION P.R.D.C.T. PHASE 1 S S LOT 2, BLOCK 1 CAB. O, P. 263 P.R.D.C.T. CONCRETE COVERED S S CONDUIT CONDUIT CONDUIT ELEC ELEC ELEC AC ACAC TRANSFORMER AC AC S AC S CONCRETE S COVERED S AC AC AC AC TABLES METAL S S S S S S SSSS SSSSSSSSSSSS SSSSSSSS SSSSSSSSSSSS SSSSSSSS SSSSSSSSSSSS SSSSSSSSSSSSSSSS SSSSSSSSSSSSSSSSSSSSSS SSSSSSSSSSSSSSSS SSSSSSSSSSSSSSSSSSSSSSSS SSSSSSSSSSSSSSSSS SSSSSSSSSSSSSSSSSSSSS SSSSSSSSSSSSSSSSSSSSSS SSSSSSSSSSSSSSSSSS SSSSSSSSSSSSSSSSSSSSSS SSSSSSSSSSSSSSSSSS SSSSSSSSSSSSSSSSSSSSSS SSSSSSSSSSSSSSSSSS SSSSSSSSSSSSSSSSSSSSSS SSSSSSSSSSSSSSSSSS SSSSSSSSSSSSSSSSSSSSSS SSSSSSSSSSSSSSSSSS SSSSSSSSSSSSSSSSSSSSSS SSSSSSSSSSSSSSSSSSSS SSSSSSSSSSSSSSSSSSSS SSSSSSSSSSSSSSSSSSSS SSSSSSSSSSSSSSSSSSSS SSSSSSSSSSSSSSSSSSSS SSSSSSSSSSSSSSSSSS SSSSSSSSSSSS SSSSSSSSSS SSSSSSSSSS SSSSSSSSSS SSSSSSSSSSS SSSSSSS COUNTRY ACRES ESTATES CAB. B, P. 256 P.R.D.C.T. Town Council Meeting Date: August 22, 2017 LAKES OF TROPHY CLUB CAB. O, P. 323 P.R.D.C.T. PHASE 2 Page 149 of 400 SS SSSS SS SS SSSSSS SSSS SSSS SSSSSSSS SSSS SS S S S S S S SS S S Exhibit B S S S S M SS METER S S GAS S S S S SS S S S S S S SS S S S S S S AC AC AC Comm. Vault EAST CAMPUS ADDITION CAB. O, P. 263 P.R.D.C.T. CONCRETE COVERED CONDUIT CONDUIT ELEC ELEC AC Town Council Meeting Date: August 22, 2017 Page 150 of 400 Exhibit B Town Council Meeting Date: August 22, 2017 2" Page 151 of 400 Exhibit B Town Council Meeting Date: August 22, 2017 LAKES OF TROPHY CLUB CAB. O, P. 323 P.R.D.C.T. PHASE 2 MM SS SS SSSS SS SSSSSSSS SSSSSSSSS SSSSSSSSS SSSSSSSSSS SSSSSSSSSSSS SSSSSSSSSSS SSSSSSSSSSS SSSSSSSSSS SSSSSSSSSS SSSSSSSSSSSSSSSSSS SSSSSSSSSSSSSS SS SS S SSS S S M SS SS METERSS SS SS S S GAS SS S SS SSS S S SS S SSS SS SS S S S S S SSS SS SS SS SS S S SS S S AC SS S S AC SS SSS ACS SSSS S S CONDUITS S SS SS ELEC S S SS SS SS SS SSSS SSSS S S SS SS S S SS S S SS SS SS S S S S Page 152 of 400 SS SINGLE STORY BRICK SS S SSS S S SS SS NORTHWEST INDEPENDENT SCHOOL DISTRICT CONCRETE LAKES OF TROPHY CLUB COVERED Comm. Vault CAB. N, P. 94 EAST CAMPUS ADDITION P.R.D.C.T. PHASE 1 Exhibit B S S LOT 2, BLOCK 1 CAB. O, P. 263 P.R.D.C.T. CONCRETE COVERED S S CONDUIT CONDUITCONDUIT ELEC ELECELEC AC ACAC TRANSFORMER AC AC SS AC CONCRETE S COVERED S AC AC AC AC TABLES METAL S S S S S S SSSS SSSSSSSS SSSSSSSSSSSS SSSSSSSSSS SSSSSSSSSS SSSSSSSSSS SSSSSSSSSSSSSSSS SSSSSSSSSSSSSSSSSSSS SSSSSSSSSSSSSSSSSSSS SSSSSSSSSSSSSSSSSSSS SSSSSSSSSSSSSSSSSSSS SSSSSSSSSSSSSSSSSSSS SSSSSSSSSSSSSSSSSSSS SSSSSSSSSSSSSSSSSSSSS SSSSSSSSSSSSSSSSSSSSS SSSSSSSSSSSSSSSSSSS SSSSSSSSSSSSSSSSSSS SSSSSSSSSSSSSSSSSSSSS SSSSSSSSSSSSSSSSSSS SSSSSSSSSSSSSSSSSSSSS SSSSSSSSSSSSSSSSSSS SSSSSSSSSSSSSSSSSSSS SSSSSSSSSSSSSSSSSSSS SSSSSSSSSSSSSSSSSSSS SSSSSSSSSSSSSSSSSSSSS SSSSSSSSSSSSSSSSSSSSS SSSSSSSSSSSSSSSSSS SSSSSSSSSSSSSSSSSSSSSS SSSSSSSSSSSSSSSSSS SSSSSSSSSSSSSSSS SSSSSSSSS SSSSSSSSS SSSSSSSSSSS SSSSSSSSS SSSSSSSSSSS S COUNTRY ACRES ESTATES CAB. B, P. 256 P.R.D.C.T. Town Council Meeting Date: August 22, 2017 LAKES OF TROPHY CLUB CAB. O, P. 323 P.R.D.C.T. PHASE 2 Page 153 of 400 Exhibit B SS SSSS SSSSS S SSSSSSSS SSSS SSSS SSSSSS SSSS SSSS SSSSSSSS SSS SSSSSSS SSSSSS SSSS SSSSSS SSSS SS SS S S S S S S SS S S M S S METER S S GAS SS S S S S S S SS S S S S S S SS S S AC AC AC CONDUIT ELEC SINGLE STORY BRICK Comm. Vault Town Council Meeting Date: August 22, 2017 Page 154 of 400 Exhibit B Town Council Meeting Date: August 22, 2017 Page 155 of 400 Exhibit B Town Council Meeting Date: August 22, 2017 A201 C4 111'-6"100'-0" LEVEL 01 TOM 4 PM 111'-6"100'-0" LEVEL 01 TOM Page 156 of 400 BK1 EQ BK2 BK1 EQ BK2 Exhibit C BK3 BK1 3 LV2 8'-0" D BK1 BK2 2 BK2 5'-0" EQ 5'-0" MTR BK1 EQ 5'-4" BK1 BK2 EQ 5'-0" EQ 1 BK1 PM PM 1 C BK1 EQ EQ I BK2 EQ BK3 BK2 B EQ BK3 OVERALL EXTERIOR ELEVATION - SOUTH BK1 EQ MTR 2 EXTERIOR ELEVATION - NORTH EXTERIOR ELEVATION - SOUTH EXTERIOR ELEVATION - EAST H LV3 EQ 3 8'-8" A 28'-0" EQ BK2 BK1 EQ 3/64" = 1'-0" PM 1/8" = 1'-0" 1/8" = 1'-0" 1/8" = 1'-0" G 4 A201 A1 LEVEL 01 A201 C4 B.O. FIXTURE 111'-6"100'-0" A201A201 A4 10'-0" TYP E4 F TOM Town Council MA 80:94:8 7102/71/7 Exhibit D WSR LED Catalog Number Architectural Wall Sconce Notes Type Hit the Tab key or mouse over the page to see all interactive elements. Introduction Inverted available with WLU option only. The classic Architectural Wall Sconce is now available with the latest in LED technology. The result is a long-life, maintenance-free product with Luminaire Optional Back Box (BBW) typical energy savings of 75% compared to metal 7-1/4 4 halide versions. The integral battery backup option Height: Height: (18.4 cm) (10.2 cm) provides emergency egress lighting, without the 18 5-1/2 Width: Width: use of a back-box or remote gear, so installations (45.7 cm) (14.0 cm) 9 1-1/2maintain their aesthetic integrity. Depth: Depth: (22.8 cm) (3.8 cm) The WSR LED is ideal for replacing existing 50 17 lbs Weight: D For 3/4 NPT W (7.7 kg) 1-1/2 175W metal halide wall-mounted products. The 5-1/2 side-entry conduit expected service life is 20+ years of nighttime use. H H 4 W D Ordering Information EXAMPLE: WSR LED 2 10A700/40K SR3 MVOLT DDBTXD WSR LED Performance 3 Series Light EnginesDistributionVoltageMountingOptionsFinish Package 1 WSR LED1 One engine 700 mA options:SR2 Type II MVOLT Shipped includedShipped installed DDBXD Dark bronze (10 LEDs)1 4, 5 10A700/30K 3000K SR3 Type III 120 (blank)Surface mount PE Photoelectric cell, button type DBLXD Black 2 Two engines 1 2 4 10A700/40K 4000K SR4 Type IV 208 Shipped separately SF Single fuse (120, 277, 347V) DNAXD Natural aluminum 1 4 (20 LEDs) 10A700/50K 5000K 240 BBW Surface-mounted DF Double fuse (208, 240, 480V) DWHXD White back box 1 277 DMG 0-10V dimming driver (no controls)DSSXD Sandstone UT5 Uptilt 5 degrees 6 347ELCW Emergency battery backup DDBTXD Textured dark bronze 7 480WLU Wet location door for up orientation DBLBXD Textured black 8 PIR Motion/ambient light sensor DNATXD Textured natural aluminum 9 DS Dual switching DWHGXD Textured white 10 SPD Separate surge protection DSSTXD Textured sandstone Shipped separately VG Vandal guard WG Wire guard NOTES Emergency Battery Operation 1 MVOLT driver operates on any line voltage from 120-277V (50/60 Hz). Specify 120, 208, 240 or 277 options only when ordering with photocell (PE), fusing (SF, DF), or dual switching (DS). The emergency battery backup (ELCW option) is integral to the luminaire - no external housing required! This design 2 May also be ordered separately as an accessory. Ex: WSBBW DDBXD U. provides reliable emergency operation while maintaining the aesthetics of the product. 3 AC power loss. Dual light engines are wired in parallel so both engines operate in emergency mode and provide 4 Not available with MVOLT option. Button photocell (PE) can be ordered additional component redundancy. These design features meet various interpretations of NFPA 70/NEC 2008 - with a dedicated voltage option. Single fuse (SF) requires 120, 277 or 347 700.16 voltage option. Double fuse (DF) requires 208, 240 or 480 voltage option. 5 Not available with 480V option. Not available with motion/ambient light The emergency battery will power the luminaire for a minimum duration of 90 minutes (maximum duration of three sensor (PIR). hours) from the time supply power is lost, per International Building Code Section 1006 and NFPA 101 Life Safety 6 Integral battery pack is rated for -20° to 60°C operating temperature. Code Section 7.9, provided luminaires are mounted at an appropriate height and illuminate an open space with no ELCW warranty is 3-year period. Not available with 347V or 480V. Not major obstructions. available with WLU. Not available with ELCW. The examples below show illuminance of 1 fc average and 0.1 fc minimum of the single-engine Type IV product in 7 WLU not available with PIR or ELCW. emergency mode. 8 MH12 MH 8 SensorSwitch SFOD-7-ODP control (photocell included); see Motion Sensor Guide for details. Includes ambient light sensor. Not available with PE option (button type photocell). Dimming driver WST LED 1 10A700/40K SR4 standard. Not available with WLU, VG or WG. MVOLT ELCW 9 Provides 50/50 luminaire operation via two independent drivers and light 10 x 10 Gridlines engines on two separate circuits. Not available with one engine, MVOLT, ELCW, WLU, SF, or DF. Must specify voltage; voltage must be the same 8 and 12 Mounting Height for both drivers. When ordered with photocell (PE) or motion sensor (PIR), only the primary power source leads will be controlled. 10 See electrical section on page 2 for more details. One Lithonia Way Conyers, Georgia 30012 Phone: 800.279.8041 www.lithonia.com WSR-LED © 2011-2016 Acuity Brands Lighting, Inc. All rights reserved.Rev. 10/06/16 Town CouncilPage 157 of 400Meeting Date: August 22, 2017 Exhibit D Performance Data Lumen Ambient Temperature (LAT) Multipliers Lumen Output Use these factors to determine relative lumen output for average ambient temperatures Lumen values are from photometric tests performed in accordance with IESNA LM-79-08. Data is considered to be representative from 040C (32-104F). -°° AmbientLumen Multiplier 0°C 32°F1.10 40K System Drive 10°C 50°F1.06 Dist. Light Performance (4000K, 70 CRI) Watts Current 20°C68°F1.02 EnginesPackage Type Nominal (mA) 1 (MVOLT) BUGLPW 25°C77°F1.00 Lumens 30°C86°F0.98 2,00510184 SR2 1 40°C 104°F0.92 70010A700/--K24WSR3 2,02910184 (10 LEDs) SR4 1,95910182 Projected LED Lumen Maintenance SR2 3,94410184 2 4,02810186 70010A700/--K47WSR3 Data references the extrapolated performance projections for the WSR LED 2 10A700 (20 LEDs) platform in a 25°C ambient, based on 10,000 hours of LED testing (tested per IESNA LM- 3,85110182 SR4 80-08 and projected per IESNA TM-21-11). 1 See electrical load chart for 347/480V system watts. To calculate LLF, use the lumen maintenance factor that corresponds to the desired number of operating hours below. For other lumen maintenance values, contact factory. Operating Hours025,00050,000100,000 Lumen Maintenance 1.00.940.880.77 Factor Electrical Load Current (A) Light Drive Current System 120208240277347480 Engines(mA)Watts 24W0.240.140.120.1-- 1700 1---- 29W0.090.07 47W0.440.270.230.20-- 2700 1 53W----0.170.12 1 Higher wattage is due to electrical losses from step-down transformer. Photometric Diagrams WSR LED homepage. Isofootcandle plots for the WSR LED 2 10A700/40K SR2, SR3, and SR4. Distances are in units of mounting height (12). Distribution overlay comparison to 175W metal halide. 432104321043210 LEGEND A444 LEGEND A444A444 4 44 WSR 0.1 fc 33 3 LED, 0.5 fc 0.5 fc 2 22 WSR 1 11 1.0 fc HID, 000 0.5 fc -1-1-1 10 W Sidewalk -2-2-2 LLDs: WSR HID:WSR LED: 213W47W WSR HID = 0.72 -3 -3-3 SR2SR3SR4 WSR LED = 0.95 WSR LED 2 10A700 40K SR4, -4 -4-4 WSR 175M FT Probe, 12 Mounting Ht FEATURES & SPECIFICATIONS ELECTRICAL e circuit board and integral aluminum heat sinks to maximize heat dissipation and promote long life (100,000 hrs INTENDED USE at 25°C, L77). Class 2 electronic driver has a power factor >90%, THD <20%. The electronic The classic architectural shape of the WSR LED was designed for applications such as hospitals, driver has a power factor of >90%, THD <20%, and a minimum 2.5 KV surge protection. schools, malls, restaurants, and commercial buildings. The long life LEDs and driver make this When ordering the SPD option, a separate surge protection device is installed within the luminaire nearly maintenance-free. luminaire which meets a minimum Category C low operation (per ANSI/IEEE C62.41.2). CONSTRUCTION INSTALLATION The single-piece die-cast aluminum housing integrates secondary heat sinks to optimize thermal e to hinge transfer from the internal light engine heat sinks and promote long life. The driver is mounted in down for easy access while making wiring connections. direct contact with the casting for a low operating temperature and long life. The die-cast door LISTINGS frame is fully gasketed with a one-piece solid silicone gasket to keep out moisture and dust, ds. Light engines are IP66 rated; luminaire is IP65 providing an IP65 rating for the luminaire. rated and suitable for wet locations when mounted with the lenses down. WLU option offers FINISH wet location listing in uporientation. Rated for -30°C minimum ambient. Exterior parts are pr that provides superior resistance to corrosion and weathering. A tightly controlled multi-stage oducts List at www.designlights.org to changes without cracking or peeling. Standard Super Durable colors include dark bronze, black, WARRANTY 5-year limited warranty. Complete warranty terms located at: OPTICS www.acuitybrands.com/CustomerResources/Terms_and_conditions.aspx. Precision-molded acrylic lenses are engineered for superior distribution, uniformity, and spacing in wall-mount applications. Light engines are 4000K (70 CRI). The WSR LED has zero uplight and in wall-mount applications. Light engines are 4000K (70 CRI). The WSR LED has zero uplight and Note: Actual performance may differ as a result of end-user environment and application. All values are design or typical values, measured under laboratory conditions at 25 °C. Globes criteria for eliminating wasteful uplight. Globes criteria for eliminating wasteful uplight. One Lithonia Way Conyers, Georgia 30012 Phone: 800.279.8041 www.lithonia.com WSR-LED Rev. 10/06/16 © 2011-2016 Acuity Brands Lighting, Inc. All rights reserved. Town CouncilPage 158 of 400Meeting Date: August 22, 2017 Meeting Date: August 22, 2017 Page 159 of 400 Town Council Meeting Date: August 22, 2017 Page 160 of 400 Town Council Meeting Date: August 22, 2017 Page 161 of 400 Town Council Meeting Date: August 22, 2017 Page 162 of 400 Town Council Meeting Date: August 22, 2017 Page 163 of 400 Town Council Meeting Date: August 22, 2017 Page 164 of 400 Town Council Meeting Date: August 22, 2017 Page 165 of 400 Town Council 100 Municipal Drive Town of Trophy Club Trophy Club, Texas 76262 Legislation Details (With Text) 2017-371-T1 File #: Version:Name: ResolutionRegular Session Type:Status: 8/10/2017Town Council File created:In control: 8/22/2017 On agenda:Final action: Receive a presentation from Fire Chief Wade Carroll regarding the Fire Department implementing a Title: program with Baylor Grapevine that allows Fire personnel to activate a cardiac team at the hospital prior to the patients arrival (Mayor Sanders). Fire Department Pulsara Presentation.pdf Attachments: DateVer.Action ByActionResult Agenda Item No. 11: ReceiveapresentationfromFireChiefWadeCarrollregardingtheFireDepartmentimplementingaprogramwithBaylor GrapevinethatallowsFirepersonneltoactivateacardiacteamatthehospitalpriortothepatientsarrival(Mayor Sanders). Town CouncilPage 168 of 400Meeting Date: August 22, 2017 100 Municipal Drive Town of Trophy Club Trophy Club, Texas 76262 Legislation Details (With Text) 2017-364-T1 File #: Version:Name: Agenda ItemRegular Session Type:Status: 8/8/2017Town Council File created:In control: 8/22/2017 On agenda:Final action: Consider and take appropriate action regarding the approval or rejection of the Trophy Club Crime Title: Control and Prevention District (CCPD) Budget for Fiscal Year 2018 submitted to the Town Council by the CCPD Board (Staff). Fiscal Year 2017-2018 CCPD Budget.pdf Attachments: DateVer.Action ByActionResult Agenda Item No. 12: ConsiderandtakeappropriateactionregardingtheapprovalorrejectionoftheTrophyClubCrimeControland Prevention District (CCPD) Budget for Fiscal Year 2018 submitted to the Town Council by the CCPD Board (Staff). Town CouncilPage 180 of 400Meeting Date: August 22, 2017 Trophy Club CCPD FiveYear Forecast FY 17FY 18FY 19FY 20FY 21FY 22 CCPD EstimateProposedPlanningPlanningPlanningPlanning Five Year Forecast Beginning Fund Balance$ 202,403 $ 70,428 $ 70,572 $ 124,954 $ 187,512 $ 267,026 Revenue: Sales Tax 205,000 209,475 222,663 229,739 236,395 243,245 Interest Revenue 100 100 100 100 100 100 Total Revenue 205,100 209,575 222,763 229,839 236,495 243,345 Expenditures: Debt Service 149,975 147,431 149,881 151,281 147,481 153,681 Services/Supplies 62,100 35,000 16,500 14,000 7,500 36,500 Capital 125,000 27,000 2,000 2,000 2,000 2,000 Total Expenditures 337,075 209,431 168,381 167,281 156,981 192,181 Net Increase (Decrease) (131,975) 144 54,382 62,558 79,514 51,164 Ending Fund Balance$ 70,428$ 70,572$ 124,954 $ 187,512 $ 267,026 $ 318,190 Fund Balance as % of Expenditures20.89%33.70%74.21%112.09%170.10%165.57% Town CouncilPage 181 of 400Meeting Date: August 22, 2017 100 Municipal Drive Town of Trophy Club Trophy Club, Texas 76262 Legislation Details (With Text) 2017-366-T1 File #: Version:Name: Agenda ItemRegular Session Type:Status: 8/8/2017Town Council File created:In control: 8/22/2017 On agenda:Final action: Receive a presentation from Town Staff regarding the Fiscal Year 2018 Budget and provide Title: appropriate direction (Staff). Fiscal Year 2018 Proposed Budget.pdf Attachments: DateVer.Action ByActionResult Agenda Item No. 13: Receive a presentation from Town Staff regarding the Fiscal Year 2018 Budget and provide appropriate direction (Staff). Town CouncilPage 182 of 400Meeting Date: August 22, 2017 Town of Trophy Club 2018-2019 Proposed Annual Program of Services Town CouncilPage 183 of 400Meeting Date: August 22, 2017 Annual Program of Services Proposed Annual Program of Services- 2018 2 Town CouncilPage 184 of 400Meeting Date: August 22, 2017 Table of Contents INTRODUCTION COUNCIL VOTE & TAX RATE ...................................................................................................................................................5 KEY OFFICIALS .........................................................................................................................................................................6 BUDGET AWARD .......................................................................................................................................................................7 PREPARED BY ...........................................................................................................................................................................8 READER’S GUIDE ....................................................................................................................................................................9 BUDGET CALENDAR ..............................................................................................................................................................13 MANAGER’S MESSAGE ...........................................................................................................................................................14 STRATEGIC PLANNING STRATEGY MAP .......................................................................................................................................................................19 GENERAL FUND FIVE-YEAR FORECAST ...........................................................................................................................20 FISCAL YEAR 2018 STRATEGIC PLAN ..................................................................................................................................21 ORGANIZATION ORGANIZATIONAL CHART...................................................................................................................................................23 FULL-TIME EQUIVALENT (FTE) SUMMARY .....................................................................................................................24 TAX RATE TAX RATE CALCULATION ....................................................................................................................................................26 TAXABLE VALUES, RATES, AND RATIOS ............................................................................................................................27 BUDGET IN BRIEF BUDGET IN BRIEF .................................................................................................................................................................29 ALL FUNDS SUMMARIES ALL FUNDS SUMMARY FISCAL YEAR 2018 .......................................................................................................................38 ALL FUNDS SUMMARY (THREE-YEAR) .............................................................................................................................40 SUPPLEMENTAL ITEMS AND CAPITAL & EQUIPMENT REPLACEMENT SUPPLEMENTAL ITEMS FY18 ..............................................................................................................................................43 CAPITAL & EQUIPMENT REPLACEMENT FY18 .................................................................................................................46 THE GENERAL FUND GENERAL FUND .....................................................................................................................................................................48 MANAGER’S OFFICE ...............................................................................................................................................................55 LEGAL ......................................................................................................................................................................................58 POLICE ......................................................................................................................................................................................61 EMERGENCY MEDICAL SERVICES & FIRE ........................................................................................................................65 STREETS ...................................................................................................................................................................................71 Proposed Annual Program of Services- 2018 3 Town CouncilPage 185 of 400Meeting Date: August 22, 2017 Table of Contents PARKS .......................................................................................................................................................................................74 MEDIANS .................................................................................................................................................................................78 RECREATION ...........................................................................................................................................................................79 COMMUNITY EVENTS ...........................................................................................................................................................83 COMMUNITY DEVELOPMENT .............................................................................................................................................84 PLANNING & ZONING ...........................................................................................................................................................87 FINANCE ..................................................................................................................................................................................88 MUNICIPAL COURT ................................................................................................................................................................91 ADMINISTRATIVE SERVICES ..............................................................................................................................................93 INFORMATION SERVICES .....................................................................................................................................................97 FACILITY MAINTENANCE ..................................................................................................................................................100 OTHER MAJOR FUNDS CAPITAL PROJECTS FUND ..................................................................................................................................................102 DEBT SERVICE FUND ...........................................................................................................................................................104 SPECIAL REVENUE FUNDS COURT SECURITY FUND ......................................................................................................................................................111 COURT TECHNOLOGY FUND ..............................................................................................................................................112 CRIME CONTROL PREVENTION DISTRICT FUND ..........................................................................................................113 ECONOMIC DEVELOPMENT CORPORATION (EDC) 4B FUND ......................................................................................115 HOTEL OCCUPANCY TAX FUND .........................................................................................................................................117 STREET MAINTENANCE SALES TAX FUND .....................................................................................................................119 TAX INCREMENT REINVESTMENT ZONE (TIRZ) #1 FUND ...........................................................................................121 RECREATION PROGRAM FUND .........................................................................................................................................122 ANNIVERSARY FUND ...........................................................................................................................................................123 PROPRIETARY FUNDS TROPHY CLUB PARK FUND.................................................................................................................................................125 STORM DRAINAGE UTILITY FUND ....................................................................................................................................128 CAPITAL IMPROVEMENT PROGRAM CAPITAL IMPROVEMENT PROGRAM ................................................................................................................................133 SUPPLEMENTAL INFORMATION ABOUT THE TOWN OF TROPHY CLUB .............................................................................................................................154 FINANCIAL POLICIES ...........................................................................................................................................................156 GLOSSARY ..............................................................................................................................................................................157 ACRONYMS ............................................................................................................................................................................162 Proposed Annual Program of Services- 2018 4 Town CouncilPage 186 of 400Meeting Date: August 22, 2017 Council Vote & Tax Rate This budget will raise more total property taxes than last year’s budget by $718,685, which is an 8.86% increase from last year’s budget. The property tax revenue to be raised from new property added to the tax roll this year is $350,683. FY 17 The Town Council voted on September 26, 2017 to adopt a tax rate that exceeded year that the Town Council has lowered the property tax rate. Highlights NameTitle ForAgainst Nick SandersMayor 32 Rhylan RoweMayor Pro Tem Alicia FleuryCouncil Member Eric JensenCouncil Member New Homes Constructed Tim KurtzCouncil Member $ 535,000 Greg LamontCouncil Member Council Member Average New Home Value 10.57% Municipal Tax Rate Growth in Property Values 12,677 2016-2017 2017-2018 LAST YEAR CURRENT YEAR $0.490084/$100$0.483602/$100 Estimated Town Population Rollback Tax Rate $0.455562/$100$0.451442/$100 $0.345562/$100$0.341442/$100 -1.05% $0.110000/$100$0.110000/$100 Interest & Sinking (I&S) $1,878,696$2,075,589 Tax Supported Debt Service Decrease in Property Tax Rate 2016-2017 2017-2018 $0.468 LAST YEAR CURRENT YEAR $ 0.363000/$100$ 0.358000/$100 Maintenance & Operations (M&O) $ 0.110000/$100$ 0.110000/$100 Interest & Sinking (I&S) Per $100 of assessed valuation Tax Rate $ 0.473000/$100$ 0.468000/$100 Total Property Tax Rate Proposed Annual Program of Services- 2018 5 Town CouncilPage 187 of 400Meeting Date: August 22, 2017 Town Council Nick SandersRhylan RoweAlicia FleuryEric Jensen MayorMayor Pro Tem, Place 3Place 1Place 2 Tim Kurtz Greg Lamont Place 4 Place 5Place 6 Town ManagerThomas M. Class, Sr. Town AttorneyDavid Dodd Town SecretaryHolly Fimbres Municipal JudgeHonorable Mark Chambers Management Team Director of Administrative ServicesJonathan Phillips Director of Community DevelopmentTommy Uzee Director of FinanceAmber Karkauskas Director of Parks & Recreation Tony Jaramillo Fire ChiefWade Carroll Police ChiefPatrick Arata Proposed Annual Program of Services- 2018 6 Town CouncilPage 188 of 400Meeting Date: August 22, 2017 THE GOVERNMENT FINANCE OFFICERS ASSOCIATION OF THE UNITED STATES AND CANADA (GFOA) HAS PRESENTED A DISTINGUISHED BUDGET PRESENTATION AWARD TO THE TOWN OF TROPHY CLUB FOR THE ANNUAL BUDGET BEGINNING OCTOBER 01, 2016. IN ORDER TO RECEIVE THIS AWARD A GOVERNMENTAL UNIT MUST PUBLISH A BUDGET DOCUMENT THAT MEETS PROGRAM CRITERIA AS A POLICY DOCUMENT, AS AN OPERATIONS GUIDE, AS A FINANCIAL PLAN, AND AS A COMMUNICATIONS DEVICE. THIS AWARD IS VALID FOR A PERIOD OF ONE YEAR ONLY. WE BELIEVE OUR CURRENT BUDGET CONTINUES TO CONFORM TO PROGRAM REQUIREMENTS AND WE ARE SUBMITTING IT TO GFOA TO DETERMINE ITS ELIGIBILITY FOR ANOTHER AWARD. Proposed Annual Program of Services- 2018 7 Town CouncilPage 189 of 400Meeting Date: August 22, 2017 Prepared by: April Duvall, CGFO Director of FinanceChief Financial Analyst Amber Karkauskas has a bachelor degree in April Duvall has over ten years of local government Legal Studies from the University of Central Florida and a Master of Accounting from Florida of Trophy Club for six years. April holds the accounting experience. She has served the Town of Trophy Club for two years. Teri Whitley Budget Manager Teri Whitley has nineteen years of government John Zagurski has been with the Town of Trophy experience working for the City of Fort Worth, the Club for four years. He holds a Master of Public University of North Texas Health Science Center, Administration from the University of North and JPS/Acclaim Physician Group. She has served the Town of Trophy Club for under a year. Texas. Proposed Annual Program of Services- 2018 8 Town CouncilPage 190 of 400Meeting Date: August 22, 2017 Readers Guide The Reader’s Guide provides an overview of the Town of Trophy Club’s budget process and budget documents. The Town of Trophy Club has prepared a budget designed to meet the highest standards of performance in municipal budgeting. This document provides a summary of all budgeted funds, including both revenue and expenditure summaries. Major budget documents, the budget process, and the organization of the budget itself are described below. MAJOR BUDGET DOCUMENTSThe Adopted Budget Department with help from the departments that generate the revenue. Projections are based upon The Town of Trophy Club’s budget process version of the proposed budget after public consultations with state and local agencies, trend includes the production of the following three hearings and Town Council review throughout analysis, anticipated changes in the local and key documents: the Manager’s Message, the the summer. Any changes deemed necessary regional economy, and discussions with directly Proposed Budget, and the Adopted Budget. It is by Town Council to programming levels or important to understand the timing and purpose projections are prepared early in the budget of these documents in order to fully understand process, the revenue analysis continues with the process itself. any updates to the budget.departmental budget development and extends until the budget is adopted based upon any new The Manager’s MessageTHE BUDGET PROCESS information. Council as a part of the proposed budget. This The Town of Trophy Club uses a program-based Proposed Budget Analysis/Compilation budgeting process. Each department budgets Each department reviews and compiles a with regard to revenues, expenditures, and for the programs that have been appropriated in preliminary draft of their budget to present to the programming for the coming year. the preceding years budget. Each departments Budget Team, which is comprised of the Town individual line items are examined thoroughly Manager, Director of Finance, and the Budget The Proposed Budget during the budget process to determine the Manager. During Budget Team discussions, the Pursuant to the Town Charter, the proposed appropriate level of funding needed to provide department director may be asked to answer the service. Any funding request that represents questions from the entire group concerning their in accordance with state law. This document new expenditures and programs, must be budget. Given revenue projections and baseline represents a balanced version of departmental funding requirements, budget funding changes supplemental requests may be new equipment, are made according to necessity and priority. A budget requests versus projected revenues. The proposed budget is a product of policy personnel, or service level increases.total recommended funding level is determined as expressed by the Town Council and is and weighed against available resources. prepared by the Town Manager and the Finance Revenue Projections Department. The projections were calculated by the Finance Proposed Annual Program of Services- 2018 9 Town CouncilPage 191 of 400Meeting Date: August 22, 2017 presented component-units: the Economic include monthly review of expenditures by the Development Corporation 4B (EDC 4B) and Town Manager. During the budget process the Tax Increment Reinvestment Zone #1 departments make revenue and expenditure (TIRZ #1). The Town of Trophy Club’s primary estimates for the current year with the assistance of the Budget Team. EDC 4B and the TIRZ #1. The Town presents the Finally, program goals, objectives, and measures discretely. Discrete presentation entails reporting Town Council Budget Workshop Sessions are evaluated during budget implementation to are held with Town Council to review and discuss the proposed budget. Discussions and levels of appropriate funding for subsequent primary government. and study may follow at subsequent work years. sessions up to budget adoption. FUND DESCRIPTIONS FINANCIAL STRUCTURE Proposed Budget Development Major Funds The Town Manager, in accordance with state A major fund must make up at least 10% of the law (Charter Section 9.02), shall prepare and total expenditures, revenue, assets, or liabilities submit to Town Council the annual budget and accounting entity which has its own self-of that fund type and 5% of the total for all fund balancing set of accounts for recording cash and types. A government may also report a fund as proposed budget should assume, for each fund, major if it is of particular importance or interest operating revenues and reserves that are equal or residual equities or balances. Normally, funds to users. to, or exceed, operating expenditures. The Town are segregated for the purpose of carrying on Manager’s budget message summarizes funding General Fund requirements, major changes in programs, and accordance with special regulations, restrictions, The primary operating fund of the Town, the alternatives for funding. or limitations; however, when appropriate, funds are comprised of departments. accounting for the Town’s general service Capital Improvement Program operations such as administration, public safety, The Town Manager shall prepare and submit BUDGETED FUNDS parks, etc. The General Fund’s major revenue sources are ad valorem taxes, sales taxes, licenses and permits, and franchise fees. of August each year. The capital program shall The Town employs two types of funds: Governmental and Proprietary. The Town also be revised and extended each year with regard has two component-units: the EDC 4B Fund and Capital Projects Fund to capital improvements still pending or in the the TIRZ #1 Fund.This fund is utilized for the acquisition and process of construction or acquisition (Charter construction of major capital assets. The Section 9.08). GOVERNMENTAL FUNDS Capital Projects Fund was created to account for proceeds from the sale of general obligation Public Hearing/Budget Adoption A public hearing on the proposed budget and notes, or operating funds set aside or reserved for two public hearings on the tax rate (if required by such projects to be used for the costs associated Truth in Taxation laws) are held in August and up the Governmental Fund type are as follows: General Fund, Debt Service Fund, Capital Projects with the acquisition or construction of major Fund, Grants Fund, and Special Revenue Funds capital assets. At the public hearings, citizens may make formal which include: Court Security Fund, CCPD comments concerning the proposed budget. The Fund, Anniversary Fund, Street Maintenance Debt Service Fund Sales Tax Fund, Hotel Occupancy Tax Fund, This fund is used to record and control the Council budget workshop sessions throughout Court Technology Fund, and Recreation Program accumulation of resources for payment of general the process. Fund. Each of the above-mentioned funds long-term debt principal and interest. The Town operates separately and independently from one issues debt to acquire or construct capital assets, Budget adoption occurs in September after another; therefore, they are budgeted separately Town Council deliberations and public hearings. of Trophy Club citizens. Resources include an The Town Council adopts a tax rate to support applicable portion of the ad valorem tax levy and adopted funding levels. Pursuant to the Town individual objectives.related interest income usable from debt service. Charter, the budget in place for the preceding year shall remain in place on a month-to-month PROPRIETARY FUNDSGrants Fund basis until such time as a new budget has been This fund accounts for any receipts and uses of adopted if no Town Council action is taken These funds are used to account for “business-grants the Town may receive throughout the generated from these activities. The Town of Compilation of Adopted Budget/ Trophy Club has two of these funds: the Storm Budget Maintenance Drainage Utility Fund and the Trophy Club Park The adopted budget is compiled and published Fund. Proprietary Funds are accounted for on the Special Revenue Funds are used to account full accrual basis. year. The adopted budget in the form of an amended proposed budget is available for public COMPONENT UNITS purpose. Included in the special revenue funds inspection in October. General Ledger accounts are: These units are legally separate organizations October 1. Hotel Occupancy Fund Funds from hotel occupancy taxes can be used Budget maintenance is a year-round activity of Town of Trophy Club has two discretely to promote tourism and the hotel industry in divisions/departments and Finance Department Trophy Club. Proposed Annual Program of Services- 2018 10 Town CouncilPage 192 of 400Meeting Date: August 22, 2017 Chart of Funds by Type Governmental Funds Debt Service Capital Projects Special General FundGrants Fund FundFundRevenue Funds Hotel Street Occupancy Maintenance FundFund Proprietary Funds Court Security CCPD Fund Fund Storm Drainage Trophy Club Court Recreation Utility Fund Technology Program Fund Fund Anniversary Fund Component Units EDC-4B FundTIRZ #1 Fund Street Maintenance Fund revenue and expenses associated with servicing, BASIS OF BUDGETING AND A 0.25% voter approved sales tax for which funds maintaining, and improving park land the Town ACCOUNTING may be used to maintain the Town’s existing leases from the Army Corps of Engineers adjacent street system infrastructure.to Lake Grapevine. The budgetary and accounting policies of the Town, to include all documents prepared, Crime Control Prevention District (CCPD) Fund Storm Drainage Utility Fund conform to generally accepted accounting A 0.25% voter approved sales tax for which funds Funded by a drainage fee collected from principles (GAAP). The General, Debt Service, residents and businesses each month, this fund Capital Projects, and Special Revenue Funds, control and prevention including, but not limited accounts for revenues and expenses associated except for discretely presented component-units, to, equipment, training, and programs.with construction and maintenance of the Town’s storm drainage system. accounting. Under this basis of accounting, Court Security Fund revenues are recognized when they become This fund is used to provide security for the COMPONENT UNITS Trophy Club Municipal Court through a $3 fee expenditures of the current period. Expenditures per violation.EDC 4B Fund are recognized when the related fund liability is Funded by a 0.50% voter approved sales tax, the incurred, except for: (1) inventories of material and Court Technology Fund Trophy Club Economic Development Corporation supplies, which may be considered expenditures This fund is used to purchase technology related 4B is a discretely presented component unit that either when purchased or when used; (2) prepaid items for the Trophy Club Municipal Court may be used to fund economic and community insurance and similar items, which need not be through a $4 fee per violation.development. reported; (3) accumulated unpaid vacation, sick Recreation Program Fund TIRZ #1 Fund need not be recognized in the current period; This fund was created to account for the revenues This fund was created to aid development of the (4) interest on special assessment indebtedness, and expenditures associated with recreational Trophy Wood District through the contribution which may be recorded when due rather than programs within the Town of Trophy Club. of 60% of the Town’s real property increment, Expenditures are expected to be matched with and 25% of the Towns $0.01 general fund sales earnings on special assessment levies; and (5) program revenues. tax generated within the zone. Tarrant county principal and interest on long-term debts that are also contributes 60% of the county’s real property generally recognized when due. PROPRIETARY FUNDS increment. Proprietary Funds, which include the Drainage Utility Fund and the Trophy Club Park Fund, Funded by user fees, this fund accounts for Proposed Annual Program of Services- 2018 11 Town CouncilPage 193 of 400Meeting Date: August 22, 2017 and discretely presented component units, revise it as deemed appropriate prior to general of the Town Secretary and shall be available to which include the EDC 4B Fund and the TIRZ circulation for public hearing (Charter Section the public for inspection upon request. #1 Fund, are prepared using the accrual basis 9.04). of accounting. In accrual accounting, revenues Balance Budget Required are recognized when earned, regardless of Public Hearing on Budget The Town of Trophy Club will develop balanced when cash is received. Likewise, expenses are The Council shall hold a public hearing on the budgets in which current resources (current also recognized when incurred, not considering budget and shall provide adequate public notice revenues plus fund balance) will equal or exceed of such hearing, including publication of notice current expenditures. as required by State law. Funding of Current Expenditures with Current ORGANIZATIONAL RELATIONSHIPTruth in TaxationResources Budget development procedures will be in The budget will assure that current expenditures A department is a major administrative conformance with the State law outlined in the are funded with current resources. Current segment of the Town, which indicates overall Truth in Taxation process. In the event of a tax operating expenditures will not be capitalized or management responsibility for an operation or increase, notices will be provided and required funded through the use of long-term debt. a group of related operations within a functional hearing(s) held in conformance to State law. area (e.g., Police Department, Fire Department, REVENUE POLICIES Parks Department, and Recreation Department). Adoption The smallest organizational unit budgeted is the The Council, by majority vote, shall adopt the Revenue Goal program. The program indicates responsibility budget by ordinance no later than the 30th day for one functional area, and in many cases these of September. Adoption of the budget shall and stable revenue stream to shelter it from short- functional areas are put together to demonstrate a broader scope of responsibility. When this is as expenditures from the fund indicated. If the done, the programs are combined to make up a Council fails to adopt a budget by the beginning Development of Revenue Projection department. For example, the Parks Department The Town will estimate its annual revenues using is comprised of Parks General, Independence for the preceding year shall remain in place on a an objective analytical process. The Town will Park, Harmony Park, Lakeview Soccer Fields, month-to-month basis until such time as a new project revenues for the next two years. Each and Medians & Common Areas.budget has been adopted.existing and potential revenue source will be examined annually. BUDGET ADMINISTRATION AND DEVELOPMENTBUDGET ADMINISTRATIONFund Balance Policy The Town implemented a fund balance policy, The Town of Trophy Club’s policies set forth the Budget Amendment in conformity with GASB 54, to establish a key The Council, by ordinance, may make Town. These policies were developed within the supplemental appropriations for the year. To guidelines for fund balance. Unassigned fund parameters established by applicable provisions balance is an important measure of economic of the Texas Local Government Code and the property, or public peace, the Council may stability. It is essential that the Town maintain Town of Trophy Club Charter. The policies also make emergency appropriations. Such adequate levels of unassigned fund balance are intended to assist the Town Council and appropriations may be made by emergency ordinance. The level of budgetary control for proposals for future programs. amendments must be, at a minimum, made on expenditures, and similar circumstances. The a fund level. BUDGET PERIOD for the Town’s general operations. The Town Transfers currently has an estimated FY17 ending fund Fiscal Year balance of $4,589,216 or 50.57% of General Fund Council may, by resolution, transfer part or all expenditures. The FY18 budget estimates an of the unencumbered appropriation balance ending fund balance of $4,612,402 or 43.23% of and end on the last (30th) day of September of from one department, fund, service, strategy or General Fund expenditures. The Town goal is organizational unit to the appropriation for other to maintain an unassigned fund balance of at constitute the budget and accounting year” departments or organizational units or a new least 30% of General Fund expenditures, which (Charter Section 9.01).appropriation. The Town Manager may transfer would equal $2,722,399 in FY17 and $3,200,920 funds among programs within a department, in FY18. Town policy requires a minimum BUDGET DEVELOPMENT fund, service, strategy, or organizational unit unassigned fund balance of 15% of General Fund and shall report such transfers to the Council in expenditures, which would equal $1,361,200 in Submission writing in a timely manner. FY17 and $1,600,460 in FY18. The Town Manager shall submit to the Council a proposed budget, accompanying message, Public Records and 5-year Capital Improvement Program. The The budget, budget message, and all supporting Council shall review the proposed budget and FUND BALANCE The Town goal is to maintain an unassigned fund balance of at least 30% of Gen- eral Fund expenditures, which would equal $2,544,751 in FY16 and $2,849,395 in FY17. Proposed Annual Program of Services- 2018 12 Town CouncilPage 194 of 400Meeting Date: August 22, 2017 BUDGET CALENDAR Fiscal Year 2018 February 25Saturday• Town Council and Management Retreat/Strategic Planning April 6Thursday• Denton Central Appraisal District begins sending out weekly preliminary appraisal totals April 25Tuesday• Mid-year review presentation to Council April 28Friday• Tarrant Appraisal District submits 1st preliminary appraisal totals May 22- Monday - • Departmental budget meetings June 20Tuesday June 13Tuesday• Workshop with Council to discuss FY18 compensation and General Fund Revenue July 11Tuesday• Workshop with Council to discuss General Fund expenditures & supplemental items July 25Tuesday• Workshop with Council to discuss all other funds • Receive CCPD Budget July 27Thursday Rollback Tax Rates • Publish Notice of Public Hearing on CCPD Budget August 8Tuesday• Public Hearing on CCPD Budget • Vote to propose tax rate August 14Monday• Publish Notice of Public Hearing on Proposed Tax Rate August 22Tuesday• Workshop with Council on the Proposed Budget • Public Hearing on CCPD Budget • Set Public Hearings for August 22nd and September 12th • First Public Hearing on Tax Rate • CCPD Budget Adoption September 1Friday• Publish Notice of Public Hearing on the Budget September 12Tuesday• Second Public Hearing on Tax Rate • Public Hearing on Budget • Resolution accepting proposed SAP & set Public Hearing date September 13Wednesday• Publish Notice of Public Hearing on PID Service Assessment September 26Tuesday• Budget adoption • Tax Rate adoption • Approve Tax Roll • Public Hearing on PID Service Assessment • Vote to ratify Property Tax revenue • Adopt PID Assessment Rate October 1Sunday• Fiscal Year 2017-2018 begins Proposed Annual Program of Services- 2018 13 Town CouncilPage 195 of 400Meeting Date: August 22, 2017 Manager’s Message Every budget seeks to allocate scarce resources, FY17 BUDGET DEVELOPMENT and there will always be more needs than CONSIDERATIONS available funds. There is no accurate means by which we can The proposed budget includes total revenues see into the future, thus we have to rely on of $14,831,929 and expenditures of $17,754,291. macro and micro economic indicators to drive Expenditures exceed revenues by $2,922,361 due our predictions. National, state, and regional to $2,908,740 of improvements in the Capital economic conditions factor into our out-year Projects Fund(for which debt was issued in projections and operations. prior periods), $50,000 of improvements in the Hotel Occupancy Fund. Excluding capital National Economy - The United States is in a improvements, the overall budget contains period of slow growth with Gross Domestic a surplus (revenues over expenditures) of Product (GDP) staying between 1%-3% for the $36,378. The fund balance of the General Fund from an average of 8.1% in 2012 to 4.5% for discusses, by fund, the major issues addressed in the FY18 budget. Bureau of Labor Statistics), the Federal Reserve increasing the federal funds rate to 1.25%, and The FY18 budget highlights include: World Bank). Economists have mixed predictions Personnel for 2018, primarily due to the fragility of the • Evidence CustodianEuropean Union, the normalizing of the price Dear Mayor and Council, • School Crossing Guard Pay Increaseof petroleum, and the economic uncertainty that • Part-Time Fire Fighter Pay & Time Increasehas persisted after the election year. In accordance with the Trophy Club Town Charter and the State of Texas Local Government Equipment Replacement & CapitalState Economy - Though the outlook at a national Code, the Proposed Fiscal Year 2018 (FY18) • Town Wide Wireless P2P Infrastructurelevel is uncertain, the Texas economy continues • Inventory System for Townto see steady growth. Texas is home to 54 Fortune 2017 and ending September 30, 2018 is presented • Police Administrative Vehicle500 companies; it is second only to New York, • Patrol Vehicle (Fully Equipped)which leads with 55. The state’s unemployment Improvement Program. • Ambulancerate is 0.2% higher than the national average of • Fire Vehicle4.4%, and sales for existing homes have increased • LUCAS Device presents the plan for accomplishment of • Outdoor Warning Systemin the state is 135.7 and has increased 31% in the municipal objectives during the forthcoming • Firehouse Software Update • F250 Crew Cab for Parksonly being 121 (Source: thetexaseconomy.org). a comparison of the anticipated revenues with • Reelmaster 3100-D adopted programs that are based on Town Regional Economy - The Dallas/Fort Worth Council priorities, service demands, or prior project commitments. whole due to its lower reliance on the oil and gas Capital Improvement Program - Capital industry. One of the largest drivers of new growth While the proposed budget does not fund all Improvement Projects totalling $2,958,740, departmental requests, it meets Town Council including:to the DFW area. In the Alliance and HWY114 goals expressed during the planning process. • Indian Creek Drive reconstructioncorridors, three new companies (Farmers The proposed budget has been formulated by • Phoenix Drive reconstructionBrothers, Charles Schwab, and TD Ameritrade) • Trophy Club Drive (Durango Drive to Bobcat are driving housing demand and home values for • Providing exceptional governmental services Blvd.)the area. In Trophy Club the average home price • • Meadowbrook Lane • • Sundance Courtand total sales tax has increased on average by citizen needs • • Valuing our employees and public art Local Economic Impacts - The Town of Trophy Club has slated several capital improvements developed by utilizing advanced planning for the upcoming year, and due to nationally methods and Governmental Accounting low interest rates the Town is able to complete Standards Board (GASB 34) provisions and those projects without increasing the tax rate. complying with the adopted Fund Balance Policy refund several debt issuances, most notably the philosophies have guided budget development. Proposed Annual Program of Services- 2018 14 Town CouncilPage 196 of 400Meeting Date: August 22, 2017 Public Improvement District (PID) bonds, which Sales Tax – Sales tax receipts are the second saved over $16.4 million with a net present value largest revenue source in the General Fund. The savings of $8.8 million. To the average PID FY18 budget projects a 3.98% growth in receipts Licenses and Permits – Licenses and permits are resident with an outstanding assessment, the over the FY17 estimate. Included in the sales tax savings over the life of the bond was $11,675.are general sales taxes and mixed beverage taxes. Fund. This revenue source grouping contains Sales tax revenue is wholly dependent on the building permits and miscellaneous permits. The stable Texas economy has insulated the This revenue source is expected to decrease DFW area from the slow growth economy that Town has been working to maximize the sales 15.42% from the FY17 estimate due to the Town tax potential for major commercial development approaching substantial build-out. The heavy years the Town has capitalized on the housing along the corridor of Highway 114, which will reduction in revenue derived from licensing and economic growth by decreasing the tax rate help diversify the Town’s revenue sources and and permits is considered when looking to the provide property tax relief in future years. Meat future. Increased property valuation from new winning restaurants. Recent regional growth U Anywhere opened its doors in mid FY16, and properties on future tax rolls will make up for the of corporate relocations to this area has lead to Bread Winners & Quarter Bar became operational substantial loss of this revenue source along with a scarcity of housing in the area. The Town of near the beginning of FY17. Additionally, in late increased collection of sales taxes. Trophy Club is close to build-out and is seeing 2015 the Economic Development Corporation 4B (EDC 4B) purchased over seven acres of Fines and Fees – Fines and fees represent land in the Trophy Wood District to control the revenue generated from the Municipal Court, improve development standards and encourage development of the area with hopes of enticing development-related fees, and recreation-based targeted redevelopment.commercial development to increase future sales fees. This revenue source is expected to decrease tax revenue. 0.85% compared to the FY17 estimate. GENERAL FUND Franchise Fees – The third largest revenue source Charges for Services - Charges for Services Revenues – Each revenue source is carefully in the General Fund is franchise fees. The fees include revenues for EMS runs, PID evaluated during the budget process to ensure are projected based on the past and current reimbursements, and NISD contributions. In adequate levels of funding. As the Town reaches trends plus new development. Franchise fees comparison to the FY17 estimate, this revenue substantial build-out, with accompanying are projected to decrease 1.36% in FY18 over source is projected to decrease by 0.16%. smaller increases in assessed value and sharp the FY17 estimate, and they should continue to Personnel – As municipal governments are it endeavours to diversify its revenue sources primarily service-oriented they are extremely reliant on their employees. The Town of Trophy of sales tax revenue along the Highway 114 corridor and accompanying increased franchise Council have come to expect the highest level of fee collections that are included with substantial service at the lowest possible cost, all while being build-out.competitive in the marketplace. The adopted Property Tax – The largest revenue source in the General Fund is the ad valorem tax. A tax rate Compensation - The FY18 Budget includes of $0.468/$100 is proposed, which is $0.005/$100 a merit pool of $125,000 to be distributed on lower than the previous year’s tax rate. Property or about October 1st, based on employee’s tax revenue in FY18 is expected to increase last performance reviews completed during by $536,118 over the FY17 estimate. Of this September. $74M in new properties added to the tax roll in FY18. Fund Balance - The Town has a Fund Balance Policy with a goal of 30% of the Town’s annual is a major consideration when projecting future property tax revenues. By reducing the tax rate, unassigned fund balance. An unassigned fund homeowners will realize an average savings of balance of less than 15% is a cause for concern $21.44 annually on their tax bill.decrease due to a decrease in subscriptions to unless it is planned or deliberate. The Town’s cable providers. On September 8, 2015, the Town budgeted fund balance in the General Fund is Property Tax Rate - The FY18 Budget is based on Council took action to increase the solid waste projected at 43.02% of expenditures, which is well a property tax rate of $0.468 per $100 of assessed franchise fees from 6% to 12% and on September above the Town’s policy. The Town endeavours 22, 2015 increased the gas franchise fee from 4% to maintain its current strong fund balance levels decrease the tax rate. The proposed tax rate to 5%. This was done to diversify the Town’s but will consider use of fund balance to fund includes $0.110 to service debt and $0.358 to fund revenue stream. It also allowed the Council to major capital projects and/or acquisitions while maintenance and operations. reduce property taxes by $0.006/$100 and save maintaining an ending fund balance within the the average residential taxpayer approximately Town’s policy. Property Tax Base$7 per year in FY16. Rolls show an increase of 10.57% over the 2016 Intergovernmental - Intergovernmental is the fourth largest revenue source. This revenue CAPITAL PROJECTS properties added to the tax roll were responsible comes from the Trophy Club Municipal Utility for 4.32% of the increase. The average market District #1 (MUD). The Town of Trophy Club Capital Improvement Program value is $428,799 according to the FY17 tax roll. entered into an agreement to take over the day year Capital Improvement Program includes FY18 projects 45 homes to be built, which will to day operations of the Fire Department for the scheduled construction of major capital continue to increase the total assessed value of MUD. The Fire Department is now listed as a improvements such as streets, facilities, parks, Trophy Club and thus increase total revenues department of the General Fund. Expenditures etc. These improvements are generally funded derived from property tax at the adopted tax rate.by debt proceeds, but may be funded by existing sources Intergovernmental and Charges for fund balances or grants when available. In Services. Proposed Annual Program of Services- 2018 15 Town CouncilPage 197 of 400Meeting Date: August 22, 2017 to service $2,260,000 of debt issued for the increased based on an Equivalent Residential Trophy Club Town Hall. The FY18 CCPD budget Unit (ERU) system. Obligation to fund the purchase of land for the contains $5,000 for uniforms, $12,000 for small Trophy Club Town Hall. Additionally, in FY14 equipment such as tasers, duty weapons, rapid The Town has commenced Phase I a $600,000 tax note was issued to fund various response equipment, etc., $18,000 for professional implementation and issued a $1.7 million streets projects and park improvements. In outside services, and $27,000 to purchase an FY16, a GO and CO were issued in the amount of administrative vehicle. $9.455M for the Trophy Club Town Hall, as well by FNI. Additionally, the Town has retained FNI as to make street and drainage improvements. In Street Maintenance Sales Tax Fund - In FY14, to initiate Phase II, which will include a regional FY17 $4,500,000 CO was issued for Street projects. citizens reauthorized a 0.25% Street Maintenance analysis on water drainage and the impact on When considering capital improvements the Sales Tax. The sales tax is needed to augment the Trophy Club. The Town is looking to partner Town considers federal and state mandates, the funding provided in the General Fund for the with surrounding municipalities, counties, and a maintenance of Town streets. State law requires developer as well as seeking grant funding. will have on future operating budgets. The that the tax be reauthorized by the citizens following projects are included in the Capital after the initial four years. In order for the tax The FY18 Budget for the Storm Drainage Utility Improvement Program for FY18: to not lapse, the Council held a reauthorization Fund includes a transfer of $40,000 to cover the • Indian Creek Drive reconstruction election on May 8, 2010 in which voters approved administrative cost in lieu of paying personnel • Phoenix Drive reconstruction the reauthorization of the sales tax. The FY18 cost out of the fund; mosquito abatement • Trophy Club Drive (Durango Drive to Bobcat budget projects a 3.07% growth in receipts along program funding; debt service related to the 2007 Blvd.) with $100,000 in street maintenance projects GO, 2013 CO, and 2015 GO Refunding. Revenue • Meadowbrook Lane and $25,520 in vehicle maintenance, signs and for the Storm Drainage Utility Fund is projected • Sundance Court markings, fuel, and small tools. Due to the to increase 0.58% over the FY17 estimate. growth in sales tax base this fund increased the OTHER FUNDS total FTEs funded from 1.0 FTE to 1.4 FTEs. FUTURE CHALLENGES AND Debt Service Fund – In FY14 the Town issued a Hotel Occupancy Tax Fund - This fund accounts OPPORTUNITIES $2.5M CO for the purchase of land for the Trophy for local taxes collected based on the occupancy Club Town Hall. Also in FY14, a $600,000 Tax rate of hotel rooms charged at a rate of 7%, as With regard to the long and short term, the most well as the expenses (events). The FY18 revenues Note was issued to fund street and parks projects. Additionally, in FY14 the Town adopted a debt are projected to increase by 6.70%. In FY18 the is reliance on property tax revenue. In the FY18 management policy and had its bond rating budget, 63.27% of the General Fund revenue for upgraded from AA to AA+ by Standard and year. The overall fund balance projected in FY18 the Town was property tax revenue; by FY22 it Poor’s. In FY15 the Town refunded the 2007 GO will increase by $151,788 over the FY17 estimate is projected to be 64.60%. The Town endeavours due to adding those Town personnel costs which to maintain a mix of revenue where property bonds and realized $218,000 in interest savings. GO and CO debt issuances for $9.455M were help promote more people staying in Trophy tax does not exceed 65.00% of total revenue made in FY16 to fund the Trophy Club Town generated in the General Fund. The Town is Hall, as well as to make street and drainage entryway monumentation, and the Veteran’s only a few years away from build-out, which has improvements. In FY17 $4,500,000 CO was Memorial. issued for Street projects. The proposed I&S tax pushed the Town into an even deeper reliance on rate for FY18 is $0.11 per $100 of valuation, which Storm Drainage Utility Fund - The Town of property tax revenue. is the same I&S tax rate as in FY17. Trophy Club charges a fee to property owners to cover the costs of providing the infrastructure and Economic Development Fund 4B – The EDC 4B facilities that permit the safe drainage of storm faceted solution to address the revenue issue. In water, the prevention of surface water stagnation, September 2015, the Council increased franchise two parcels of land for the purpose of economic and the prevention of pollution arising from non-fees associated with solid waste and natural gas development that is expected to generate sales while decreasing the property tax rate. On the tax to further diversify the Town’s revenue. The Freese and Nichols, Inc. (FNI) in 2014 to conduct EDC 4B is also responsible for $140,773 annual has been working with Council and the EDC4B incentive to a developer. The EDC4B receives current infrastructure and future needs. Phase I board to recruit and develop new opportunities revenues from 0.50% sales tax and FY18 revenues for destination restaurants that will increase the are expected to increase by 3.06% over the major areas of concern related to storm drainage. FY17estimate. The Town also engaged FNI to complete a taken by creating a Tax Increment Reinvestment Zone #1 (TIRZ#1) in the Trophy Wood District Crime Control and Prevention District (CCPD) options, appropriate expenses, and residential/in FY13. Next, the Town entered into a public- The CCPD fund receives its revenues from a commercial storm drainage fees necessary to private partnership with Old Town Development, 0.25% sales tax. This fund is to help the police accomplish these storm water improvement to bring about high-end, destination eateries department with capital replacement costs, projects. Based on those recommendations, the supplies, and activities related to crime control fee for residential home owners increased from sign a lease was Bread Winners & Quarter Bar. and prevention. In FY17 the CCPD will began $3 to $6 in FY13, and commercial entities were The eatery/bar features classical architectural Proposed Annual Program of Services- 2018 16 Town CouncilPage 198 of 400Meeting Date: August 22, 2017 touches, a courtyard feel, a rooftop space, and old-world charm. The restaurant is a strong addition to the region but a great place for our residents to eat, drink, and mingle. Additionally, acclaimed BBQ restaurant Meat U Anywhere opened its doors in June 2016 on the corner of Trophy Club Drive and State Highway 114. This is a regionally and state recognized, award-winning BBQ destination that is a great place to eat for Trophy Club residents and is drawing in diners from around the metroplex and beyond. Another great opportunity for revenue is the growth in the number of hotels established. The Town already has Hampton Inn & Suites and Wood Springs Suites, Homewood Suites, and a Holiday Inn, is set to open in FY18. All of the hotels are located in the Trophy Wood District and will help create a unique destination for overnight travelers or those just wanting to visit Trophy Club for a sumptuous dining experience. SUMMARY & CONCLUSION service delivery. I appreciate the opportunity to help lead an organization that provides our community with exceptional services, strong public safety, and an excellent quality of life. I would like to thank the Town Council for volunteering their time to serve their community and providing leadership to continue to make the Town of Trophy Club “a great place to call home!” Sincerely, Thomas M. Class, Sr. Town Manager Proposed Annual Program of Services- 2018 17 Town CouncilPage 199 of 400Meeting Date: August 22, 2017 Town CouncilPage 200 of 400Meeting Date: August 22, 2017 Strategic Planning The Town Council developed a strategy map that presented the Town’s responsibilities and principles that will enable achievement of their long term vision for Trophy Club. Each department has listed a set of performance measures that assist them in achieving the Town’s responsibilities and principles within the strategy map. This process drives the Strategy Map MISSION RESPONSIBILITIES To support our Mission, we are tasked with the following areas of primary Responsibility: • Exceeding high standards for public safety and low crime rates. • Maintaining and improving street and storm drainage infrastructure. • Fostering a business-friendly environment. • • • PRINCIPLES We pledge to carry out our Responsibilities operating under the following Principles: • • • • • Proposed Annual Program of Services- 2018 19 Town CouncilPage 201 of 400Meeting Date: August 22, 2017 General Fund Five-Year Forecast FY 2017 FY 2018FY 2019FY 2020FY 2021FY 2022 ESTIMATEPROPOSEDPROJECTEDPROJECTEDPROJECTEDPROJECTED Beginning Fund Balance $4,194,164 $4,589,216 $4,612,404 $4,859,658 $4,758,832 $4,871,526 Revenue: Property Tax 6,190,780 6,726,898 7,097,848 7,288,422 7,352,359 7,416,890 Licensing and Permits 282,100 238,600 201,650 119,870 110,393 101,864 Franchise Fees 881,655 869,631 858,591 847,301 836,374 825,499 Sales Tax 927,378 964,299 1,029,571 1,063,015 1,094,698 1,127,342 Fines and Fees 334,553 331,724 334,770 337,865 341,509 345,203 Charges for Services 767,456 766,230 785,834 805,996 826,728 848,050 Investment Income 40,000 40,000 40,000 40,000 42,500 42,500 Miscellaneous 108,645 85,144 85,894 86,667 87,462 88,282 Total Revenue 10,114,200 10,631,422 11,061,321 11,235,114 11,357,380 11,480,948 Expenditures: Personnel 6,324,220 7,024,200 7,622,030 7,763,778 7,907,791 8,055,340 Services/Supplies 2,400,263 3,050,474 2,986,737 3,077,749 3,171,058 3,231,826 Capital 350,181 595,060 266,800 555,913 227,337 205,787 Total Expenditures 9,074,664 10,669,734 10,875,567 11,397,440 11,306,186 11,492,953 Other Sources (Uses): Transfers In 63,000 61,500 61,500 61,500 61,500 61,500 Transfers Out (707,484) - - - - - Total Other Sources (Uses) (644,484) 61,500 61,500 61,500 61,500 61,500 Net Increase (Decrease) 395,052 23,188 247,254 (100,826) 112,694 49,495 Ending Fund Balance $4,589,216 $4,612,404 $4,859,658 $4,758,832 $4,871,526 $4,921,021 Fund Balance as % of 50.57%43.23%44.68%41.75%43.09%42.82% Expenditures Proposed Annual Program of Services- 2018 20 Town CouncilPage 202 of 400Meeting Date: August 22, 2017 Fiscal Year 2018 Strategic Plan Planning Related Council Long-Term Plan PointResponsibilities & Principles The Town endeavors to provide competitive total compensation packages • and an outstanding work environment. As the Town has approached and taking a business- Personnel substantial build-out, adding new personnel is only considered if a like approach to Town operations and budget an Evidence Custodian is approved.prioritization. • and taking a business- Services & sustainability requires close scrutiny on expenditures for services and like approach to Town Supplies supplies. Each year will be evaluated to provide an adequate level of operations and budget prioritization. Equipment replacement is currently funded through operations. Each year an amount equal to each department’s depreciation is set aside to fund future replacements. The Town maintains a Fleet Replacement Policy in • Maintain Town assets, which a point system is used to determine priority for replacement based services, and code of Equipment on age, miles, hours, repair costs, etc. The FY18 budgeted equipment ordinances that preserve Replacement replacement includes Town Wide Wireless P2P Infrastructure, Inventory the natural beauty of Trophy System for Town, Police Administrative Vehicle, Ford Patrol Vehicle Club. (Fully Equipped), Ambulance, Fire Expedition, LUCAS Device, Outdoor Warning System, Firehouse Software Update, F250 Crew Cab for Parks, and Reelmaster 3100-D. The Town uses three criteria as a basis to repair, replace, or improve infrastructure: 1) State and Federal mandates, 2) health and safety of • Taking deliberate, targeted citizens, and 3) to improve the Town. Priorities likely to be addressed action resulting from Capital are the joint Town Hall and Police Facility, street reconstruction, and thoughtful analysis, Projects drainage improvements. GO and CO debt issuance for $9.455M were made in FY16 to fund Trophy Club Town Hall. In addition, the Town in all situations. issued $4.5M CO for streets, drainage, and park improvements. Economic development is a priority for the Town and it is important in on the remaining land for economic development, undeveloped land Economic • Fostering a business- is limited. The EDC 4B has purchased 7.5 acres of land in the Trophy Development friendly environment. Wood District for the purpose of economic development. Additionally, anticipated to be developed over the next couple of years. The Town’s goal is to maintain an undesignated fund balance of 30% of annual expenditures in the General Fund. An unassigned fund balance • of less than 15% is a cause for concern unless the action was deliberate. and taking a business- Fund The Town currently maintains a higher-than-normal unassigned fund like approach to Town Balance operations and budget of Fire Services (in the General Fund), in FY18 the estimated unassigned prioritization. fund balance is anticipated to decrease to 42.6% by the end of the Five- Year Forecast in FY22. In November 2015, voters approved funding for a joint Town Hall and Police Facility. The $5.24M GO Bond will be combined with $2.26 million • from the CCPD, $1.15M in savings from the 2014 CO and operating and taking a business- Debt funds to complete the project. With the Town nearing build out, all like approach to Town Issuance other future debt issues will be primarily used to maintain and replace operations and budget existing infrastructure rather than to support new growth. Issues will be prioritization. the tax rate. The budgeted FY18 I&S percentage of the tax rate is 23.5%. Proposed Annual Program of Services- 2018 21 Town CouncilPage 203 of 400Meeting Date: August 22, 2017 Town CouncilPage 204 of 400Meeting Date: August 22, 2017 Organizational Chart Citizens of Trophy Club Mayor &Town Council David DoddThomas M. Class, Sr.Holly Fimbres Town ManagerTown Secretary Wade Carroll Patrict Arata Amber KarkauskasTommy UzeeJonathan PhillipsTony Jaramillo Fire Chief Police Chief Director of FinanceDirector of Director of Director of Community Administrative Parks and Recreation DevelopmentServices Fire Parks FinancePlanningHuman ResourcesPolice Emergency Medical Animal Control Recreation Accounting Information Services Services Communications School Resource Emergency Streets BudgetCode Enforcement & Special Events Management School Crossing Building InspectionsMunicipal Court Facilities Fire Inspections Payroll Guards Proposed Annual Program of Services- 2018 23 Town CouncilPage 205 of 400Meeting Date: August 22, 2017 Full-Time Equivalent (FTE) Summary 2013-14 2014-15 2015-16 2016-17 2017-18 2017-18 ACTUALACTUALACTUALESTIMATECHANGESPROPOSED GENERAL FUND 4.006.005.004.00(1.00)3.00 1.001.001.001.301.95 3.25 Administrative Services 2.002.002.502.50(0.50)2.00 Information Services 1.001.001.00--- Legal 20.8023.6025.1525.651.50 27.15 Police 6.807.808.3016.600.54 17.14 Emergency Medical Services & Fire 3.803.802.803.00(0.40)2.60 Streets 9.5010.3013.0013.000.50 13.50 Parks 3.003.00---- Medians 2.102.102.102.25(0.25)2.00 Recreation* 1.002.00---- Planning and Zoning 5.005.005.756.000.00 6.00 Community Development 3.003.003.003.300.70 4.00 Finance 1.001.001.001.000.00 1.00 Municipal Court 64.0071.6070.6070.3011.34 81.64 TOTAL GENERAL FUND 1.401.481.481.080.00 1.08 HOTEL OCCUPANCY FUND 0.700.700.701.000.40 1.40 STREET MAINTENANCE SALES TAX FUND 0.500.500.250.000.00 0.00 TROPHY CLUB PARK FUND 0.000.000.001.250.00 1.25 STORM DRAINAGE UTILITY FUND TOTAL FULL TIME EQUIVALENTS 66.6074.2873.0373.6311.74 85.37 (FTEs) *Does Not Include Seasonal FTEs for FY 18 Summary of Changes • • Human Resources became the Administrative Services Department • Administrative Services Director position was created and hired • The Human Resources Director left and was replaced with a Human Resources Manager • A full-time Administrative Assistant was hired in Administrative Services to replace the part-time Intern for Information Services and the Administrative Assistant budgeted in Human Resources and Finance • The General Fund portion (0.25 FTE) of the Communications & Special Events Manager was moved from Recreation to Administrative Services • Police are turning a contract Evidence Custodian into a full-time employee in the General Fund • Investigative Assistant became a full-time position • In FY17 the Town took over operation of Fire personnel for the Municipal Utility District, this added 8.3 FTEs • • 0.2 of the Streets Superintendent and .2 of the Streets Supervisor was moved from the General Fund into the Street Maintenance Fund • Proposed Annual Program of Services- 2018 24 Town CouncilPage 206 of 400Meeting Date: August 22, 2017 Town CouncilPage 207 of 400Meeting Date: August 22, 2017 Tax Rate Calculation LineActualAdoptedProposed RefTruth in Taxation Formula 2015-20162016-20172017-2018 1=Start PY Taxable Value 1,388,705,005 1,578,930,772 1,783,317,943 2-Tax Ceilings 162,994,030 202,892,731 239,225,371 3+PY ARB Value Loss 1,252,510 1,251,427 4,534,307 4-PY First Year Exemption Loss 3,764,365 2,860,090 3,904,377 5=PY Adjusted Taxable Roll 1,223,199,120 1,374,429,378 1,544,722,502 6*PY Total Tax Rate 0.490000 0.484000 0.473000 7=PY Adjusted Tax Levy 5,993,675 6,652,238 7,306,537 8+PY Taxes Refunded 746 5,731 1,539 9-PY Taxes in Tax Increment Financing (TIF) 3,630 6,095 36,531 10=PY Adjusted Tax Levy with Refunds and TIF 5,990,791 6,651,874 7,271,545 11 1,566,947,193 1,709,141,565 1,931,442,510 12+CY Property Under Protest 11,252,095 50,307,448 23,128,901 13-Tax Ceilings 197,738,589 234,922,115 268,902,047 14-CY Annexed Property 1,434,611 - - 15-CY New Improvements 82,678,727 64,380,740 74,932,165 16=CY Adjusted Tax Roll 1,296,347,361 1,460,146,158 1,610,737,199 17 0.462128 0.455562 0.451442 18Start PY Adjusted Taxable Roll (Line 5) 1,223,199,120 1,374,429,378 1,544,722,502 19*PY M&O Rate 0.380000 0.374000 0.363000 20=PY M&O Levy 4,648,157 5,140,366 5,607,343 21+Taxes Refunded for Years Preceding Tax Year 576 4,434 1,189 22-Taxes in Tax Increment Financing (TIF) 3,630 6,095 36,531 23=PY M&O Levy (including taxes refunded) 4,645,103 5,138,704 5,572,000 24/CY Adjusted Tax Roll (Line 16) 1,296,347,361 1,460,146,158 1,610,737,199 25= 0.358322 0.351930 0.345928 26*CY M&O Rollback Factor108%108%108% 27= 0.386987 0.380084 0.373602 28CY Debt Service Needed 1,518,517 1,676,993 1,854,245 29/Anticipated Collection Rate100%100%100% 30=Adjusted Debt Service 1,518,517 1,676,993 1,854,245 31/CY Taxable Value (Line 11 + Line 12 - Line 13) 1,380,460,699 1,524,526,898 1,685,669,364 32=CY Debt Service Tax Rate 0.110000 0.110000 0.110000 33= 0.496987 0.490084 0.483602 Proposed Annual Program of Services- 2018 26 Town CouncilPage 208 of 400Meeting Date: August 22, 2017 Taxable Values, Rates, and Ratios ActualActualAdopted 2014-20152015-20162016-2017 NET TAXABLE VALUES $ 1,374,429,378 $ 1,524,526,898 $ 1,685,669,364 % Change in Taxable Value-0.44%10.92%10.57% Tax Ceilings 202,892,731 234,922,115 268,902,047 New Construction - Residential 79,545,179 55,126,679 60,813,456 New Construction - Commercial 3,133,548 9,254,061 15,704,083 TRUTH-IN-TAXATION $ 0.462128 $ 0.455562 $ 0.451442 0.358322 0.351930 0.345928 0.386987 0.380084 0.373602 Debt Service Rate 0.110000 0.110000 0.110000 0.496987 0.490084 0.483602 TAX RATE General Fund (M&O) 0.374000 0.363000 0.358000 Debt Service (I&S) 0.110000 0.110000 0.110000 TOTAL 0.484000 0.473000 0.468000 TAX LEVY General Fund (M&O) $ 5,776,544 $ 6,153,131 $ 6,701,898 Debt Service (I&S) 1,697,277 1,878,696 2,075,589 TIRZ #1 3,573 46,565 53,199 TOTAL 7,477,394 8,078,392 8,830,686 A.V. TAX - 1 PENNY (NET) $ 137,443 $ 152,453 $ 168,567 TAX RATE RATIO General Fund (M&O)77.25%76.17%75.89% Debt Service (I&S)22.70%23.26%23.50% TIRZ #10.05%0.58%0.60% TOTAL100.00%100.00%100.00% Items to Note: - This rate enables the public to evaluate the relationship between taxes for the preceding year and current taxes. This rate would produce the same tax dollars if applied to the same properties in both years. - This rate, in essence, provides a ceiling (8% above the initiated by the public. A successful election would rollback the tax rate to the Rollback Rate. Proposed Annual Program of Services- 2018 27 Town CouncilPage 209 of 400Meeting Date: August 22, 2017 Town CouncilPage 210 of 400Meeting Date: August 22, 2017 Budget in Brief The Town of Trophy Club continues to be “a great place to call the following: continued growth of property values; two new high- end restaurants: Meat U Anywhere and Bread Winners Cafe & Quarter Bar opened their doors; and the completion of a new hotel: Homewood Suites. These new additions will continue to grow the property, sales, and hotel occupancy tax base. This growth will diversify the Town’s revenue base, which insulates the community for revenue shortfalls during times of economic recession. This meet potential challenges in the upcoming year. The Town of Trophy Club is approaching build-out. As a result, the revenues received from housing-related permits will decrease, but total assessed property value is still expected to increase. responsible while maintaining its high level of service. With a steadily growing population there will be a corresponding increase in service demand. The budget is developed around the responsibilities and principles set forth by the Town Council in the Strategy Map presented below: Strategy Map MISSION RESPONSIBILITIES To support our Mission, we are tasked with the following areas of primary Responsibility: • Exceeding high standards for public safety and low crime rates. • Maintaining and improving street and storm drainage infrastructure. • Fostering a business-friendly environment. • • • PRINCIPLES We pledge to carry out our Responsibilities operating under the following Principles: • • • • • Proposed Annual Program of Services- 2018 29 Town CouncilPage 211 of 400Meeting Date: August 22, 2017 Personnel • compensation, and payroll such that employees are enabled to better serve community members and meet the organizational goals of the Town. • during the year. Technology • • • Continue to utilize and expand the usage of Content Manager for Finance, Human Resources, and Court. • Utilize Geographic Information Systems to improve permitting, planning, and code enforcement and integrate with the Town’s Energov Software. • Continue to work with commercial property owners and brokers to attract and retain businesses. • Continue development of the Trophy Wood District. Public Safety • Provide a safe environment for the citizens and visitors of Trophy Club by increasing police- community partnerships and encouraging voluntary compliance of all laws and ordinances. • Trophy Club Fire Department will continue to provide and maintain community education programs. • Work to decrease response times for both EMS and Police. • New Evidence Custodian. Town Facilities • Begin operations in new Town Hall facility. • Complete a comprehensive inventory and evaluation of all Town assets. • Restructure Street Maintenance worker vacancy to a Facility Maintenance worker Proposed Annual Program of Services- 2018 30 Town CouncilPage 212 of 400Meeting Date: August 22, 2017 Budget Highlights • The Town of Trophy Club lowered its tax rate from $0.473/$100 in FY17 to $0.468/$100 in FY18. Despite the decreased tax rate, property tax revenue (including delinquent taxes and penalty & interest) is expected to increase $536,118 or 8.66% from FY17 estimate. • General Fund expenditures are expected to increase 12.34% compared to the previous year’s adopted budget, primarily due to the addition of Fire operation expenditures taken over from the Trophy Club MUD. Capital expenditures are expected to decrease 246.33% compared to the previous year’s budget primarily due to the completion of Town Hall construction. Highlights for General Fund Capital Replacement include: • Police Administrative Vehicle • Ford Patrol Vehicle (Fully Equipped) • Ambulance • Fire Expedition • LUCAS Device • Outdoor Warning System • Firehouse Software Update • F250 Crew Cab for Parks • Reelmaster 3100-D • Capital Improvement Projects totaling $2,958,740, including: • Indian Creek Drive reconstruction • Phoenix Drive reconstruction • Trophy Club Drive (Durango Drive to Bobcat Blvd.) • Meadowbrook Lane • Sundance Court Proposed Annual Program of Services- 2018 31 Town CouncilPage 213 of 400Meeting Date: August 22, 2017 Fiscal Year 2018 Total Expenditures Total $17,754,291$14,831,929 $10,669,734 General Fund $8,887,256 Property Tax 2,412,817 Debt Service Fund 6,726,898 General Fund 2,908,740 Capital Projects Fund 2,083,562 Debt Service Fund 62,000 CCPD Fund 76,796 TIRZ #1 197,429 Street Maintenance Fund 1,159,201 Sales Tax 284,596 Storm Drainage Utility Fund 238,600 General Fund 102,632 Trophy Club Park Fund 465,501 EDC 4B 331,906 Hotel Occupancy Fund 232,750 Street Maint. Fund 6,169 Court Technology Fund 209,475 CCPD 1,800 Court Security Fund 12,875 TIRZ #1 - Grants Fund 869,631 Franchise Fees 417,968 EDC 4B Fund 964,299 License and Permits 350,000 TIRZ #1 Fund 947,978 Fines and Fees 8,500 Recreation Program Fund 608,896 Charges for Service 766,230 Intergovernmental $17,754,291 Total Expenditures 477,994 Occupancy Tax 65,300 Investment Income 85,144 Miscellaneous Income $14,831,929 General Fund 60.10%Debt Service Fund 13.59% Capital Projects Fund 16.38%CCPD Fund 0.35% Street Maint. Fund 1.11%Stormwater Drainage Fund 1.60% Trophy Club Park Fund 0.58%Hotel Occupancy Fund 1.87% Court Technology Fund 0.03%Court Security Fund 0.01% Grants Fund 0.00%EDC 4B Fund 2.35% Property Tax 59.92%Sales Tax 7.82% TIRZ #1 Fund 1.97%Recreation Program Fund 0.05% Franchise Fees 5.86%License and Permits 6.50% Please note: Expenditures exceeding revenues in total Fines and Fees 6.39%Charges for Service 4.11% to capital projects’ expenditures (corresponding bond Intergovernmental 5.17%Occupancy Tax 3.22% related expenditures generally made over several years). Investment Income 0.44%Miscellaneous Income 0.57% Proposed Annual Program of Services- 2018 32 Town CouncilPage 214 of 400Meeting Date: August 22, 2017 General Fund Revenue % Change % Change FY 2017 FY 2017 FY 2018 (From FY17 (From FY17 BudgetEstimateProposed Budget)Estimate) $6,185,631 $6,190,780 $6,726,898 8.75%8.66% Property Tax 552,200 282,100 238,600 -56.79%-15.42% Licenses and Permits 986,799 881,655 869,631 Franchise Fees-11.87%-1.36% 900,395 927,378 964,299 7.10%3.98% Sales Tax 361,906 334,553 331,724 -8.34%-0.85% Fines and Fees - 581,633 608,896 N/A4.69% Intergovernmental 279,964 767,456 766,230 173.69%-0.16% Charges for Service 30,000 40,000 40,000 33.33%0.00% Investment Income 144,394 108,645 85,144 -41.03%-21.63% Miscellaneous Income $9,441,289 $10,114,200 $10,631,422 12.61%5.11% • The Town of Trophy Club lowered its tax rate from $0.473/$100 in FY17 to $0.468/$100 in FY18. Despite the decreased tax rate, property tax revenue (including delinquent taxes and penalty & interest) is expected to increase $536,118 or 8.66% from FY17 estimate. • Revenue from licenses and permits are expected to decrease $43,500 or 15.42% from the FY17 estimate. This is due to a decrease in residential permits, which will continue to decrease as the Town approaches build-out. • Sales Tax receipts are expected to increase $36,921 or 3.98% due to the opening of Breadwinners Cafe & Quarter Bar and a full year of revenue from Meat U Anywhere. 65% 6% 4% 0% 10% 10% 0% 3% Property TaxLicenses and PermitsFranchise Fees Sales TaxFines and FeesCharges for Service Investment IncomeMiscellaneous Income Proposed Annual Program of Services- 2018 33 Town CouncilPage 215 of 400Meeting Date: August 22, 2017 General Fund Expenditures (By Department) % Change % Change FY 2017 FY 2017 FY 2018 (From FY16 (From FY16 BudgetEstimateProposed Budget)Estimate) $801,974 $604,840 $630,426 -21.39%4.23% 198,268 158,568 397,880 100.68%150.92% Adminstrative Services 663,244 578,143 697,233 5.12%20.60% Information Services 130,663 125,202 129,988 -0.52%3.82% Legal 83,775 79,239 82,013 -2.10%3.50% Police 2,353,452 2,002,847 2,370,813 0.74%18.37% EMS 1,022,642 976,661 1,309,155 28.02%34.04% Fire - 987,357 1,082,563 N/A9.64% Streets 423,931 408,000 398,831 -5.92%-2.25% Parks 1,838,826 1,389,767 1,542,115 -16.14%10.96% Recreation 678,362 648,399 587,333 -13.42%-9.42% Community Events 46,178 37,129 47,619 3.12%28.25% Community Development 656,220 492,171 642,283 -2.12%30.50% Finance 451,778 451,204 532,232 17.81%17.96% Municipal Court 148,671 135,137 219,250 47.47%62.24% Facilities Maintenance $9,497,984 $9,074,664 $10,669,734 12.34%17.58% Total General Fund Expenditures By Department $10,669,734 25.00% 20.00% 15.00% 10.00% 5.00% 0.00% Proposed Annual Program of Services- 2018 34 Town CouncilPage 216 of 400Meeting Date: August 22, 2017 General Fund Expenditures (By Use) % Change % Change FY 2017 FY 2017 FY 2018 (From FY17 (From FY17 BudgetEstimateProposed Budget)Estimate) $6,294,967 $6,324,220 $7,024,200 11.58%11.07% Personnel 2,542,602 2,400,263 3,050,474 19.97%27.09% Services & Supplies 660,415 350,181 595,060 -9.90%69.93% Capital $9,497,984) $9,074,664 $10,669,734 12.34%17.58% Total General Fund Expenditures By Use $10,669,734 66% 6% 29% PersonnelServices & SuppliesCapital Expenditure - Highlights: • Personnel – Total personnel expenditures are expected to increase $729,233 or 11.58% from the FY17 Budget, due to the addition of Fire employees to the Town's Payroll. FY18 budget includes the following personnel changes and adjustments: • Evidence Custodian • – The services and supplies budget increased $507,872 or 19.97% from the FY17 Budget, 5.45% of which are supplemental items. The remainder of the increase is derived from the Town taking over the Fire operations. • Capital - Capital expenditures include both capital replacement and new capital expenditures. The capital expenditures budget for the general fund decrease $65,355 or 9.90% from the FY17 Budget primarily due to the completion of one time capital projects. Proposed Annual Program of Services- 2018 35 Town CouncilPage 217 of 400Meeting Date: August 22, 2017 Future Challenges & Financial Position endeavors to maintain a mix of revenue where property tax does not exceed 65% of total revenue generated in the General Fund. The Town is only a few years away from build-out, which has already decreased permitting revenue and has pushed the Town into an even deeper reliance on property tax the existing tax base, essentially leveling property tax revenues. September 2015, the Town Council took action to increase the solid waste franchise fees from 6% to 12% and the gas franchise from 4% to 5%. Sales tax will increase due to the addition of a new restaurant to the Town: HG Sply Co. Hotel Occupancy tax will increase as Holiday Inn opens. It is the goal of the Town to achieve and maintain an unassigned fund balance in the General Fund of at least 30% of expenditures. The Town considers a balance of less than 15% to be cause for concern, barring unusual or deliberate circumstances. The Town currently has an estimated FY17 ending fund balance of $4,589,214 or 50.57% of General Fund expenditures of which $1,710,815 or 37.28 % is unassigned. The FY18 budget estimates an ending fund balance of $4,587,402 or 43.23% of General Fund expenditures of which $1,255,482 or 27.22% is unassigned. General Fund Revenues, Expenditures, Ending Fund Balance & Fund Balance Goal $12,000,000 $10,000,000 $8,000,000 50%44% $6,000,000 50% 46% 38% $4,000,000 $2,000,000 $- FY 2015FY 2016FY 2017FY 2017FY 2018 ACTUALACTUALBUDGETESTIMATEPROPOSED RevenuesExpendituresFund BalanceFund Balance Goal Proposed Annual Program of Services- 2018 36 Town CouncilPage 218 of 400Meeting Date: August 22, 2017 Town CouncilPage 219 of 400Meeting Date: August 22, 2017 All Funds Summary Fiscal Year 2018 Storm Debt Capital Street Trophy CCPD Drainage General FundProjects Club Park FundUtility FundFundFundFund Fund $4,589,214 $285,225 $5,254,304 $70,426 $35,616 $304,884 $13,137 Beginning Fund Balance 6,726,898 2,083,562 Property Tax 964,299 209,475 232,750 Sales Tax 869,631 Franchise Fees 238,600 Licenses and Permits 331,724 432,754 165,000 Fines and Fees 766,230 608,896 Occupancy Tax 40,000 2,000 20,000 100 500 85,144 Miscellaneous Income $10,631,422 $2,085,562 $20,000 $209,575 $232,750 $433,254 $165,000 Expenditures - 630,426 397,880 Human Resources 697,233 129,988 Legal 82,013 Police 2,370,813 62,000 1,309,155 Fire 1,082,563 Streets & Drainage 398,831 197,429 106,508 Parks 1,542,115 102,632 Recreation 587,333 47,619 642,283 Finance 532,232 Municipal Court 219,250 Facility Management 2,412,817 178,088 2,908,740 - Capital - Projects $10,669,734 $2,412,817 $2,908,740 $62,000 $197,429 $284,596 $102,632 Total Expenditures Other Sources (Uses): Debt Issuance 61,500 800,926 Transfers In (147,431) (50,000) (67,209) $(40,000) Transfers Out $61,500 $800,926 $- $(147,431) $(50,000) $(67,209) $(40,000) Total Other Sources (Uses) $23,188 $473,671 $(2,888,740) $144 $(14,679) $81,449 $22,368 Net Increase (Decrease) $4,612,402 $758,896 $2,365,564 $70,570 $20,937 $386,333 $35,505 Ending Fund Balance Proposed Annual Program of Services- 2018 38 Town CouncilPage 220 of 400Meeting Date: August 22, 2017 All Funds Summary Fiscal Year 2018 Hotel Court Court Recreation Occupancy Technology Security Grant FundEDC 4B FundTIRZ #1Program Total FundFundFundFund $458,698 $16,100 $19,191 $7,786 $642,165 $(327,920) $2,271 $11,371,097 76,796 8,887,256 465,501 12,875 1,159,201 869,631 964,299 5,000 3,000 2,000 8,500 947,978 608,896 766,230 477,994 477,994 700 2,000 65,300 85,144 $483,694 $3,000 $2,000 $- $467,501 $89,671 $8,500 $14,831,929 417,968 417,968 350,000 980,426 397,880 697,233 129,988 6,169 1,800 89,982 2,432,813 1,309,155 1,082,563 702,768 1,644,747 8,500 595,833 281,906 329,525 642,283 532,232 219,250 2,590,905 50,000 2,958,740 $331,906 $6,169 $1,800 $- $417,968 $350,000 $8,500 $17,754,291 862,426 (1,500) (306,140) $- $- $(1,500) $- $- $- $- $556,286 $151,788 $(3,169) $(1,300) $- $49,533 $(260,329) $- $(2,366,076) $610,486 $12,931 $17,891 $7,786 $691,698 $(588,249) $2,271 $9,005,021 Proposed Annual Program of Services- 2018 39 Town CouncilPage 221 of 400Meeting Date: August 22, 2017 All Funds Summary (Three-Year) General FundCapital Projects Fund FY 2016 FY 2017 FY 2018 FY 2016 FY 2017 FY 2018 FY 2016 FY 2017 FY 2018 ActualEstimatedBudgetActualEstimatedBudgetActualEstimatedBudget $3,691,189 $4,194,162 $4,589,214 $118,540 $143,172 $285,225 $1,694,546 $8,764,936 $5,254,304 Beginning Fund Balance 5,769,797 6,190,780 6,726,898 1,697,654 1,901,894 2,083,562 Property Tax 821,227 927,378 964,299 Sales Tax 953,622 881,655 869,631 Franchise Fees 598,586 282,100 238,600 Licenses and Permits 356,307 334,553 331,724 Fines and Fees 300,337 767,456 766,230 Charges for Service - 581,633 608,896 Intergovernmental Occupancy Tax 33,477 40,000 40,000 3,032 5,000 2,000 28,335 60,000 20,000 Investment Income 259,315 108,645 85,144 Miscellaneous Income - - - 26,237 Grant / Contributions $9,092,668 $10,114,200 $10,631,422 $1,700,686 $1,906,894 $2,085,562 $54,572 $60,000 $20,000 Expenditures General Government 826,562 604,840 630,426 159,215 158,568 397,880 Human Resources 478,366 578,143 697,233 Information Services 307,245 125,202 129,988 Legal 2,223,459 2,002,847 2,370,813 Police 923,247 976,661 1,309,155 Emergency Medical Services - 987,357 1,082,563 Fire 356,472 408,000 398,831 Streets & Drainage 1,340,468 1,389,767 1,542,115 Medians 632,364 648,399 587,333 Parks 26,155 37,129 47,619 Recreation 576,508 492,171 642,283 Community Events 400,642 451,204 532,232 Planning & Zoning 75,421 79,239 82,013 Community Development 99,530 135,137 219,250 Finance 1,782,555 2,169,126 2,412,817 Municipal Court - 3,223,116 8,855,813 2,908,740 Facility Management $8,425,655 $9,074,664 $10,669,734 $1,782,555 $2,169,126 $2,412,817 $3,223,116 $8,855,813 $2,908,740 Debt Service 3,012,854 4,698,650 9,816,900 Capital - Projects $ 7,984,023 $ 8,482,503 $ 9,497,984 $ 1,562,815 $ 1,784,843 $ 1,967,178 $ 3,012,854 $ 4,698,650 $ 9,941,900 Total Expenditures Other Sources (Uses): 9,992,946 4,577,697 Debt Issuance 111,702 63,000 61,500 106,500 404,285 400,463 265,283 707,484 Transfers In (275,744) (707,484) - (19,295) Transfers Out Total Other $- $(164,042) $(644,484) $61,500 $106,500 $404,285 $400,463 $10,238,934 $5,285,181 Sources (Uses) $502,971 $395,052 $23,188 $24,631 $142,053 $73,208 $7,070,390 $(3,510,632) $(2,888,740) Net Increase (Decrease) $4,194,160 $4,589,214 $4,612,402 $143,172 $285,225 $358,433 $8,764,936 $5,254,304 $2,365,564 Ending Fund balance Proposed Annual Program of Services- 2018 40 Town CouncilPage 222 of 400Meeting Date: August 22, 2017 All Funds Summary (Three-Year) Storm Drainage Utility FundTrophy Club Park FundOther FundsTotal (All Funds) FY 2016 FY 2017 FY 2018 FY 2016 FY 2017 FY 2018 FY 2016 FY 2017 FY 2018 FY 2016 FY 2017 FY 2018 ActualEstimatedBudgetActualEstimatedBudgetActualEstimatedBudgetActualEstimatedBudget $187,480 $195,865 $304,884 $(52,104) $(62,053) $13,137 $1,136,100 $993,481 $924,333 $6,775,751 $14,229,563 $11,371,097 10,492 46,083 76,796 7,477,943 8,138,757 8,887,256 797,088 894,937 920,601 1,618,315 1,822,315 1,884,900 953,622 881,655 869,631 598,586 282,100 238,600 420,665 430,000 432,754 46,270 160,000 165,000 19,809 18,000 18,500 843,051 942,553 947,978 300,337 767,456 766,230 581,633 608,896 - 302,374 473,261 477,994 302,374 473,261 477,994 914 750 500 2,153 2,800 2,800 67,911 108,550 65,300 61,106 8,575 24 320,445 117,220 85,144 7,942 34,179 - - $421,579 $430,750 $433,254 $107,376 $168,575 $165,000 $1,131,940 $1,435,081 $1,496,691 $12,482,584 $14,115,500 $14,831,929 621,204 361,778 848,651 621,204 361,778 848,651 826,562 604,840 630,426 159,215 158,568 397,880 478,366 578,143 697,233 307,245 125,202 129,988 128,090 187,100 62,000 2,351,549 2,189,947 2,432,813 4,290 927,537 976,661 1,309,155 - 987,357 1,082,563 148,960 74,444 106,508 245,663 160,180 197,429 751,095 642,624 702,768 109,325 73,385 102,632 1,449,793 1,463,152 1,644,747 11,523 8,000 8,500 643,887 656,399 595,833 2,819 28,974 37,129 47,619 576,508 492,171 642,283 400,642 451,204 532,232 6,856 6,374 7,969 82,277 85,613 89,982 99,530 135,137 219,250 165,540 180,400 178,088 98,945 400 400 2,047,040 2,349,926 2,591,305 36,488 44,871 400,000 50,000 3,304,475 9,255,813 2,958,740 $350,988 $254,844 $284,596 $109,325 $73,385 $102,632 $1,164,261 $1,123,832 $1,174,949 $15,055,899 $21,551,664 $17,553,468 1,361,164 351,503 50,000 200,000 380,000 4,374,018 5,250,153 10,246,900 $ 1,675,643 $ 667,972 $ 379,375 $ 145,749 $ 106,504 $ 120,865 $ 636,366 $ 1,457,379 $ 1,472,998 $ 15,017,449 $ 17,197,851 $ 23,380,300 9,992,946 4,577,697 - 10,461 493,946 1,174,769 461,963 (62,206) (66,887) (67,209) (8,000) (20,000) (20,000) (128,702) (380,398) (374,754) (493,947) (1,174,769) (461,963) $(62,206) $(66,887) $(67,209) $(8,000) $(20,000) $(20,000) $(118,241) $(380,398) $(374,754) $9,992,945 $4,577,697 $- $8,385 $109,019 $81,449 $(9,949) $75,190 $42,368 $(150,562) $(69,149) $(53,012) $7,419,630 $(2,858,468) $(2,721,539) $195,865 $304,884 $386,333 $(62,053) $13,137 $55,505 $985,538 $924,332 $871,321 $14,195,381 $11,371,095 $8,649,558 Proposed Annual Program of Services- 2018 41 Town CouncilPage 223 of 400Meeting Date: August 22, 2017 (Other Funds Include: Court Security Fund, Court Technology Fund, Street Maintenance Sales Tax Fund, Crime Control Prevention District Fund, Grant Fund, Anniversary Fund, TIRZ #1, Recreation Program Fund, Economic Development 4B Fund and Hotel Occupancy Tax Fund) Town CouncilPage 224 of 400Meeting Date: August 22, 2017 Supplemental and Capital Replacement One of the biggest challenges facing all local governments is capital and equipment replacement. Every citizen knows the pain of replacing a car, a washing machine, or putting a new roof on a home. Local governments face the same challenges just on a larger scale. The biggest issue is how to pay for recurring replacement. Best practices suggest that local governments set aside annual depreciation so that when the assets value reach zero the money for the capital asset is available. The Town of Trophy Club began this process three years ago setting aside fund balance equal to depreciation for equipment replacement. The reserve balance is not yet at a funding level to support all of equipment replacement. In FY 2018 properties raise the same amount in taxes as in the previous year), except for the ambulance replacement. The ambulance was presented as a supplemental item, which meant funding it would require the Town Supplemental Items FY18 General Fund DepartmentItemDescriptionAmount $ 260,000 EMSAmbulanceReplace Medic 682 $ 260,000 Total General Fund Supplemental Items Proposed Annual Program of Services- 2018 43 Town CouncilPage 225 of 400Meeting Date: August 22, 2017 Supplemental Items FY18 General Fund FY 2018FY 2019FY 2020FY 2021FY 2022 DepartmentItemDescription Ongoing Expenditures This is a full time evidence custodian Evidence $57,458 $58,358 $57,358 $57,358 $57,358 Police Custodian is a required position for the police department to maintain it sprofessional status. To increase the pay of each guard by $1.00 per hour. They work 20 hours School per week for 33 weeks per year. This increase in pay will allow the $10,500 $10,500 $10,500 $10,500 $10,500 Police Crossing PD to recruit and maintain the Guard number of crossing guards we need to provide the highest level of service we can. This request is to provide uniform cleaning 3 times a week for the Uniform $8,500 $8,500 $8,500 $8,500 $8,500 Police Cleaning We believe that this service would extend the life and the look of our uniforms. Increase base pay from $15/per hour to $17.50 an hour to be competitive with surrounding communities. Part-Time Increase part time from .33 to .57 FTEs. This increase will allow for $ 6,000 $ 4,000 $ 4,000 $ 6,000 $ 4,000 EMS Pay & Time there to be a 5 man crew on at all Increasetimes including sick and training days. This part time position is budgeted to work 14 hours a day Increase base pay from $15/per hour to $17.50 an hour to be competitive with surrounding communities. Part-Time Increase part time from .33 to .57 FTEs. This increase will allow for $ 6,000 $ 4,000 $ 4,000 $ 6,000 $ 4,000 Fire Pay & Time there to be a 5 man crew on at all Increasetimes including sick and training days. This part time position is budgeted to work 14 hours a day Proposed Annual Program of Services- 2018 44 Town CouncilPage 226 of 400Meeting Date: August 22, 2017 Supplemental Items FY18 General Fund FY 2018FY 2019FY 2020FY 2021FY 2022 DepartmentItemDescription Ongoing Expenditures (Continued) Improve the advanced warning system for severe weather and create a backup communication system for $6,100 $1,000 $1,000 $2,100 $1,000 EMSStorm Spotterthe Emergency Operation Center (EOC) that is not dependent upon local infrastructure in the event of a catastrophic emergency. Third party contractor to provide Investment $10,000 $10,000 $- $- $- Finance modeling resulting in a higher Consultant investment yield over time. Information Leads-on-line is an online database $1,400 $1,400 $1,400 $1,400 $1,400 Leads Online Services used to track stolen items. Firehouse Information $1,685 $338 $338 $338 $338 Software Inspection Software suites to the Services Updatesoftware Total General Fund Supplemental Items (Ongoing $197,843 $ 161,692 $150,692 $151,792 $150,692 Expenditures) Proposed Annual Program of Services- 2018 45 Town CouncilPage 227 of 400Meeting Date: August 22, 2017 18 Capital & Equipment Replacement FY General Fund DepartmentItemDescriptionAmount Replace the 2012 Tahoe with Ford Police Patrol Vehicle $ 39,000 PoliceFord Patrol Vehicle- approx. cost $27000/Base vehicle with approximately $12,000 in equipment FY 18 $ 37,561 EMSFord Fire Chief's Vehicle2018 Ford Explorer to replace 2008 Expedition Replace the existing control modules on one of the two $ 12,000 EMSOutdoor Warning System oldest emergency warning sirens A LUCUS device is utilized to take the place of the need to arrest call. The LUCUS device has been proven to increase the survivability of patients in cardiac arrest by doing perfect, unceasing CPR. Recent deployment in Southlake CPR save rates increased from 12% (almost twice national average) to 38% in 2016. The only change was the LUCUS $ 14,613 EMSLUCAS Device device. By accomplishing perfect CPR by a machine, paramedics can complete more procedures simultaneously providing shorter scene times and better patient outcomes. event of CPR the engine is dropped out of service to allow a second person to be utilized to do CPR while the second paramedic is administering medications. $ 25,513 ParksF250 Crew Cab 4x2 price by 5k Replacing existing reel mower that was purchased 8 plus $ 31,500 ParksReelmaster 3100-D years ago (used) Information Comprehensive inventory software that allows mobile $ 36,000 Inventory System for Town Servicesaccess and scanning capabilities Connect all our remote building locations with point to Information point wireless connections and stop paying ATT. Return $ 45,418 P2P Infrastructure Serviceson investment in under 15 years and increased bandwidth across all connections In order to access certain police data via wireless, it must Information CJIS Compliant Wireless $ 18,000 meet CJIS standards. Part of those standards is to use a ServicesDevice $ 265,992 Total General Fund Capital & Equipment Replacement DepartmentItemDescriptionAmount New administrative vehicle 2018 Ford and $2000 for police $ 29,000 PoliceAdministrative Vehicleequipment for the vehicle $ 29,000 Total CCPD Fund Capital & Equipment Replacement Proposed Annual Program of Services- 2018 46 Town CouncilPage 228 of 400Meeting Date: August 22, 2017 Town CouncilPage 229 of 400Meeting Date: August 22, 2017 General Fund FY 2014 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020 ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED $4,547,901 $5,205,437 $5,769,797 $6,185,631 $6,190,780 $6,726,898 $7,097,848 $7,288,422 Property Tax 893,733 697,378 598,586 552,200 282,100 238,600 201,650 119,870 Licenses and Permits 772,621 811,052 953,622 986,799 881,655 869,631 858,591 847,301 Franchise Fees 662,723 751,510 821,227 900,395 927,378 964,299 1,029,571 1,063,015 Sales Tax 551,899 574,558 356,307 361,906 334,553 331,724 334,770 337,865 Fines and Fees 386,879 126,134 - - 581,633 608,896 627,163 645,978 236,719 282,956 300,337 279,964 767,456 766,230 785,834 805,996 2,942 7,829 33,477 30,000 40,000 40,000 40,000 40,000 109,621 88,993 259,315 144,394 108,645 85,144 85,894 86,667 Miscellaneous Income 58,892 73,343 - - - - - - $8,223,930 $8,619,191 $9,092,668 $9,441,289 $10,114,200 $10,631,422 $11,061,321 $11,235,114 FY 2014 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020 Expenditures ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED $829,603 $1,030,977 $826,562 $801,974 $604,840 $630,426 $645,574 $654,825 74,282 99,862 159,215 198,268 158,568 397,880 401,632 408,593 Human Resources 333,769 509,301 478,366 663,244 578,143 697,233 577,724 589,462 196,520 176,384 307,245 130,663 125,202 129,988 130,066 133,082 Legal 79,573 80,754 75,421 83,775 79,239 82,013 161,819 165,704 Police 2,065,028 1,974,596 2,223,459 2,353,452 2,002,847 2,370,813 2,463,519 2,527,901 808,788 865,699 923,247 1,022,642 976,661 1,309,155 1,043,440 1,128,194 Fire - - - - 987,357 1,082,563 1,025,214 1,061,449 Streets 403,868 397,770 356,472 423,931 408,000 398,831 421,315 428,317 Parks 294,344 323,439 - - - - - - Medians 1,020,002 968,917 1,340,468 1,838,826 1,389,767 1,542,115 1,506,352 1,832,481 Recreation 503,373 520,979 632,364 678,362 648,399 587,333 669,371 610,789 38,805 19,008 26,155 46,178 37,129 47,619 45,619 45,619 Planning & Zoning 260,939 - - - - - - - 326,821 562,496 576,508 656,220 492,171 642,283 636,874 645,391 Finance 392,220 345,775 400,642 451,778 451,204 532,232 931,738 943,757 Municipal Court 81,550 108,065 99,530 148,671 135,137 219,250 215,310 221,876 Facilities Maintenance $7,709,485 $7,984,023 $8,425,653 $9,497,984 $9,074,664 $10,669,734 $10,875,567 $11,397,440 Total Expenditures FY 2014 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020 Other Sources (Uses) ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED $11,000 $11,000 $111,702 $63,000 $63,000 $61,500 $61,500 $61,500 Transfers In (10,818) - (275,744) (250,000) (707,484) - $- $- Transfers Out $182 $11,000 $(164,042) $(187,000) $(644,484) $61,500 $61,500 $61,500 Total Other Sources (Uses) FY 2014 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020 Fund Balance ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED $2,530,394 $3,045,022 $3,691,189 $3,833,171 $4,194,164 $4,589,214 $4,612,402 $4,859,656 Beginning fund balance 514,628 646,168 502,973 (243,695) 395,052 23,188 247,254 (100,826) Net increase (Decrease) $3,045,022 $3,691,189 $4,194,162 $3,589,476 $4,589,216 $4,612,402 $4,859,656 $4,758,830 Ending Fund Balance FY 2014 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020 Fund Balance Detail ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED $2,312,845 $2,395,207 $2,527,696 $2,849,395 $2,722,399 $3,200,920 3,262,670 3,419,232 (30% of Total Expenditures) 228,138 228,138 - - - - - - Assigned Fund Balance - 200,000 180,000 168,000 156,000 156,000 144,000 132,000 Committed Fund Balance Unassigned Fund Balance in 504,039 867,844 1,486,466 572,081 1,710,817 1,255,482 1,452,986 1,207,598 $3,045,022 $3,691,189 $4,194,162 $3,589,476 $4,589,216 $4,612,402 $4,859,656 $4,758,830 Total Fund Balance Proposed Annual Program of Services- 2018 48 Town CouncilPage 230 of 400Meeting Date: August 22, 2017 General Fund $12,000,000 GRANT REVENUE $10,000,000 MISCELLANEOUS INCOME INVESTMENT INCOME $8,000,000 CHARGES FOR SERVICES $6,000,000 INTERGOVERNMENTAL FINES AND FEES $4,000,000 SALES TAX $2,000,000 FRANCHISE FEES LICENSING AND PERMITS $- PROPERTY TAXES FY 14FY 15FY 16FY 17FY 17FY 18FY 19 ActualActualActualBudgetEstimateProposedPlanning The largest revenue source in the General Fund The property tax base is calculated by both Denton is the ad valorem property tax. Property tax County and Tarrant County, since the Town revenues are calculated by multiplying the tax of Trophy Club has property in both counties. rate by the property tax base. The tax rate for the Summing both appraised values together amounts FY18 proposed budget is based on a $0.46800 ad to the total appraised value for Trophy Club. After valorem tax rate. This rate is 3.7% more than the adding both appraisal rolls, the total property value shows an increase of 10.6% over the prior year that would provide the same level of revenue on existing properties as FY17. The ad valorem tax of $428,799. In FY18, 45 homes are projected for construction which will continue to increase the is the Maintenance and Operations component total assessed value of Trophy Club, and in turn (M&O) that is used to calculate revenue to fund the increase revenues derived from property tax. Over Town’s General Fund operations such as Police the next year the property tax base is forecast to and administration; the second component is the Interest & Sinking (I&S) portion that is used to to new growth and increased values of existing calculate revenue to pay the Town’s general debt properties. service obligations. PROPERTY TAX RATE HISTORY FY 12FY 13FY 14FY 15FY 16 FY 17 FY 18 Proposed Annual Program of Services- 2018 49 Town CouncilPage 231 of 400Meeting Date: August 22, 2017 General Fund Sales Tax Sales Tax is the second largest revenue source in the General Fund. Consumers pay 8.25% in $1,200,000 sales tax in the Town of Trophy Club. Of that, the State of Texas charges 6.25% sales tax. Local $1,000,000 governments have an additional 1.0% sales tax $800,000 that they automatically receive. The remaining $600,000 $400,000 use by voters. The 2.0% of sales tax that the Town $200,000 collects is distributed as follows: the General $- Fund receives 1% of the sales tax, 0.5% goes to fund the Economic Development 4B Fund, 0.25% goes to the Street Maintenance Sales Tax Fund, and 0.25% goes to the Crime Control Prevention District Fund. Included in the sales tax totals are Sales Tax Breakdown the Mixed Beverage tax, which amounts to 2.68% 6.25% of the revenue for this category. The FY18 budget State of Texas projects a 3.98% growth in total receipts over the 1.00% Trophy Club current year’s estimate. The sales tax revenue is 0.50% TC Economic Development dependent on local economic conditions and can 0.25% Street Maintenance 0.25% CCPD of two new restaurants Meat U Anywhere BBQ 8.25% Total and Bread Winners & Quarter Bar, which opened in 2016. Franchise Fees are the third largest revenue 1,000,000 source in the General Fund. These fees are 800,000 charged to gas, electric, telecommunications, 600,000 solid waste, and cable companies for the use of 400,000 the Town’s right-of-ways. In September 2015, the 200,000 Town Council took action to increase the solid 0 waste franchise fees from 6% to 12% and the gas franchise from 4% to 5%. They are projected based on past and current trends and franchisees’ estimates. Franchise fees are projected to decrease GasElectricTelecommunicationsCableRefuse 1.36% over the FY17 estimate. Licensing and Permits was the fourth largest revenue source for the General Fund, but is now the Licensing and Permits seventh due to the Town approaching substantial $800,000 build-out. The heavy reduction in revenue derived $700,000 from licensing and permits is considered when $600,000 $500,000 looking to the future. Increased property valuation $400,000 from new properties on future tax rolls will make $300,000 up for the substantial loss of this revenue source $200,000 along with increased collections of sales taxes $100,000 and franchise fees. This revenue source grouping $0 contains building and miscellaneous permits, and is expected to decrease 15.42% from the FY17 estimate. Proposed Annual Program of Services- 2018 50 Town CouncilPage 232 of 400Meeting Date: August 22, 2017 General Fund Fines and Fees are charges for utilizing a government service or receiving a penalty. The main revenue sources for Fines and Fees are development related fees, recreational fees, and court related Franchise Fees • Development-related fees (composed of P & Z administrative fees, developer fees, zoning fees, and platting fees) are expected to decrease $3,801 or 36.20% compared to the FY17 estimate due to oncoming build-out. The majority of revenue received is from developer fees. • The Municipal Court Fines and Fees derives its revenues from citations primarily $700,000 associated with motor $600,000 vehicles, misdemeanors, $500,000 and code enforcement. $400,000 the Municipal Court have $300,000 remained fairly constant $200,000 and are projected to remain $100,000 steady for the next three $0 years. FY15 ActualFY16FY17FY17FY18FY19FY20 ActuralBudgetEstimateProposedPlanningPlanning • Recreation-based revenues Development-Related Fee TotalMunicipal Court Revenues stem from the pool, Recreational RevenuesPolice Revenues Other Fines & Fees community events, and day camp. Pool entry fee revenue is expected to increase in FY18. As the population increases, recreation-based revenues are projected to increase. This revenue source overall is projected to increase $1,224 or 0.65% over the FY17 estimate. In general, Fines and Fees are projected to decrease $2,828 or 0.85% from the Fiscal Year 2017 estimate due to a small increase in development related fees. Fines and Fees are expected to increase over the Interest Income bearing accounts. The Town of Trophy Club maintains an investment policy to ensure the safety of optimize interest earnings. represent unanticipated revenues as well as minor sources not contained in other categories. Included in this category are other various non-routine revenues received during the year. Tower rental and gas well revenues also fall into this category. This revenue category is expected Proposed Annual Program of Services- 2018 51 Town CouncilPage 233 of 400Meeting Date: August 22, 2017 FY 15 FY 16 FY17 FY17 FY18 FY19 FY20 ActualActualBudgetEstimateProposedPlanningPlanning Property Tax 5,145,310 5,734,509 6,153,131 6,165,780 6,701,898 7,072,848 7,263,422 Property Taxes 34,924 12,612 15,000 15,000 15,000 15,000 15,000 Property Taxes/Delinquent 25,203 22,677 17,500 10,000 10,000 10,000 10,000 Property Taxes/P & I $5,205,437 $5,769,797 $6,185,631 $6,190,780 $6,726,898 $7,097,848 $7,288,422 TOTAL PROPERTY TAXES SALES TAXES 19,982 19,985 24,128 24,128 33,297 39,956 41,954 Mixed Beverage Tax 731,528 801,242 876,267 903,250 931,002 989,615 1,021,061 Sales Tax - General $751,510 $821,227 $900,395 $927,378 $964,299 $1,029,571 $1,063,015 TOTAL SALES TAXES FRANCHISE FEES 384,566 400,099 420,214 391,469 387,555 383,679 379,842 Electric 61,845 80,423 91,800 80,000 78,400 76,832 75,295 Gas 34,340 53,902 48,906 51,607 50,556 50,325 49,684 Telecommunications 235,335 219,240 230,518 187,207 183,463 179,794 176,198 Cable 78,248 199,957 195,360 171,371 169,657 167,961 166,281 Refuse $794,333 $953,622 $986,798 $881,655 $869,631 $858,591 $847,301 TOTAL FRANCHISE FEES LICENSES AND PERMITS 501,420 421,990 366,000 150,000 121,500 96,250 25,000 Building Permits - - - 2,100 100 100 100 Fire Sprinkler Permits 195,958 184,554 186,200 130,000 117,000 105,300 94,770 Miscellaneous Permits $697,378 $606,543 $552,200 $282,100 $238,600 $201,650 $119,870 TOTAL LICENSES AND PERMITS INTERGOVERNMENTAL 26,170 - - - - - MUD Service Contract 10,000 - 713,184 581,633 608,896 627,163 645,978 Intergovernmental Transfer In MUD 89,964 - - - - - Intergovernmental Transfer In EDC $126,134 $-$713,184 $581,633 $608,896 $627,163 $645,978 TOTAL INTERGOVERNMENTAL GRANT REVENUE 73,343 - - - - - - Grant Revenue $73,343 $- $- $- $- $- $- TOTAL GRANT REVENUE CHARGES FOR SERVICE 162,122 167,421 158,974 170,000 161,600 163,216 164,848 EMS Runs 1,343 749 - - - - - CIA Lien Revenues 16,712 25,276 8,000 7,132 5,000 5,000 5,000 PID Reimbursement 102,779 106,891 112,990 112,990 112,990 116,379 119,871 NISD Contract PID Fire Assessment - - 477,334 486,640 501,239516,276 $282,956 $300,337 $279,964 $767,456 $766,230 $785,834 $805,996 TOTAL CHARGES FOR SERVICE Proposed Annual Program of Services- 2018 52 Town CouncilPage 234 of 400Meeting Date: August 22, 2017 FY 15 FY 16 FY17 FY17 FY18 FY19 FY20 FINES AND FEES ActualActualBudgetEstimateProposedPlanningPlanning 1,920 742 1,500 270 1,500 1,000 1,000 P & Z Administrative Fees 139,329 1,925 5,000 0 5,000 5,000 5,000 Developer Fees 300 2,514 - 7,151 - - - Zoning Fees 619 1,146 1,000 3,080 200 200 200 Platting Fees 5,562 5,480 5,500 16,000 16,000 16,000 16,000 Denton/Tarrant County Pledge - EMS 108,245 114,655 108,070 100,000 101,000 102,010 103,030 Municipal Court Fines/Fees 31,288 4,961 4,200 5,425 5,000 5,000 5,000 Municipal Court Child Safety Fees 62,970 69,063 63,580 55,000 55,550 56,106 56,667 Day Camp Programs 11,262 11,708 13,888 11,000 11,110 11,221 11,333 Aquatic Programs 20,984 16,532 14,645 11,000 11,110 11,221 11,333 Recreation Programs 105,261 67,293 79,254 65,000 65,000 66,300 67,626 Pool Concessions 37,550 30,146 34,340 35,500 35,855 36,214 36,576 Pool Entry Fees 611 510 500 600 500 500 500 Swim Team Programs 2,360 2,570 - 0 - - - Records Management Revenue 11,088 12,227 12,500 9,338 9,000 9,000 9,000 Golf Cart Registration 7,941 625 - 0 - - - City Vehicle Registration Fees/ Child Safety 3,912 1,339 1,000 1,000 1,000 1,000 500 Community Events Revenue 3,823 3,238 3,500 3,500 3,500 3,500 3,500 Convenience Fees 268 548 300 789 400 400 400 Animal Control 14,015 9,085 13,130 9,900 9,999 10,099 10,200 Miscellaneous Police Revenue 5,250 - - 0 - - - Pool Rentals 268 548 300 789 400 400 400 TC Magazine $574,558 $356,307 361,906 $334,553 $331,724 $334,770 $337,865 TOTAL FINES AND FEES INTEREST INCOME 7,829 33,477 30,000 40,000 40,000 40,000 40,000 Interest Income $7,829$33,477$30,000$40,000$40,000 $40,000 $40,000 TOTAL INTEREST INCOME MISCELLANEOUS 5,450 19,885 - 4,211 - - - Auction Sales 2,180 4,231 17,000 5,790 - - - Donations 25,875 171,729 46,644 25,644 50,144 50,144 50,144 Tower Revenue 28,084 28,388 55,000 13,000 10,000 10,000 10,000 Recreation Rentals 27,404 35,082 25,750 60,000 25,000 25,750 26,523 Miscellaneous Revenue $88,993$259,315$144,394$108,645$85,144 $85,894 $86,667 TOTAL MISCELLANEOUS $8,619,190 $9,092,668 $9,441,289 $10,114,200 $10,631,422 $11,061,321 $11,235,114 TOTAL REVENUES Proposed Annual Program of Services- 2018 53 Town CouncilPage 235 of 400Meeting Date: August 22, 2017 General Fund Expenditures revenue is projected to decrease $23,501 or 21.63% over the FY17 estimate. Personnel – Total personnel expenditures are expected to increase $729,233 or 11.58% from the FY17 Budget primarily due to the Town operating the Fire Department under the new agreement with the MUD . FY18 budget includes a full-time Evidence Custodian for the Police department. Also included in the FY18 Budget is a $125,000 merit pool to be distributed during the year. – The services and supplies budget increased $507,872 or 19.97% from the FY17 Budget, 5.45% of which are supplemental items. The remainder of the increase is derived from the new costs associated with Fire operations. Capital - Capital expenditures include both capital replacement and new capital expenditures. The capital expenditures budget for the general fund decrease $65,355 or 9.99% from the FY17 Budget primarily due to the completion of one time capital projects in FY 17. % Change % Change FY 2017 FY 2017 FY 2018 (From FY17 (From FY17 BudgetEstimateProposed Budget)Estimate) $6,294,967 $6,324,220 $7,024,200 11.58%11.07% Personnel 2,542,602 2,400,263 3,050,474 19.97%27.09% Services & Supplies 660,415 350,181 595,060 -9.90%69.93% Capital $9,497,984) $9,074,664 $10,669,734 12.34%17.58% Total $12,000,000 $10,000,000 $8,000,000 $6,000,000 $4,000,000 $2,000,000 $- FY 2014FY 2015FY 2016FY 2017FY 2017FY 2018FY 2019FY 2020 ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED PersonnelServices & SuppliesCapital Proposed Annual Program of Services- 2018 54 Town CouncilPage 236 of 400Meeting Date: August 22, 2017 Mission To provide leadership and direction for the Trophy Club team by utilizing the best management practices, progressive thinking and planning, as well as promoting a positive public image of the the Town’s mission by building strong partnerships and deepening community involvement, creating business-friendly economic development, fostering environmentally sound policies, ensuring the 3FY17 Top Accomplishments for • Reorganized command structure to eliminate middle management positions, • • to completion. Fiscal Year 2018 Departmental Goals Taking deliberate, targeted action resulting from • all situations • Progress PD30 & PD25 developments like approach to Town operations and budget • prioritization meetings, and one professional development event • Coordinate with Denton and Tarrant County Operating a limited government with maximum elections to hold May elections at the new transparency. Town Hall facility Proposed Annual Program of Services- 2018 55 Town CouncilPage 237 of 400Meeting Date: August 22, 2017 FINANCIAL SUMMARY 20142015 2016201720172018% Change FY FY FY FY FY FY (Bud. vs. Pro) ACTUALACTUALACTUALBUDGETESTIMATEPROPOSED $395,438 $682,554 $910,156 $681,584 $619,236 $499,378 -9% Personnel 234,988 147,049 120,824 144,979 182,738 105,462 26% Supplies $630,426 $829,603 $1,030,977 $826,562 $801,974 $604,840 -3% TOTAL PERFORMANCE MATRIX FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Workload Measures ACTUALACTUALACTUALACTUALESTIMATE 3452505050 # of weekly updates for the Town Council # of recognitions from local, state, national, 64444 and media organizations FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Performance Measure: ACTUALACTUALACTUALACTUALGOAL Open Records Requests (ORRs) Turnaround -67.19%78.00%83.98%75.00% Percent of ORRs completed within 5 Days - 4.143.253.43 < 5.00 334192202181120 # of ORRs Processed State law requires that municipal governments provide ORRs back Explanation to the requester within 10 business days. Operating a limited government with maximum transparency. Measure business days. PERSONNEL SCHEDULE 2017 20172018 FY FY FY POSITION TITLE BUDGETESTIMATEPROPOSED 1.00 1.00 1.00 TOWN MANAGER 1.00 1.00 0.00 ASSISTANT TOWN MANAGER/CFO 1.00 1.00 1.00 TOWN SECRETARY 1.00 1.00 1.00 EXECUTIVE SECRETARY 1.00 0.00 0.00 PIO/MARKETING MANAGER 5.00 4.00 3.00 TOTAL FTEs Proposed Annual Program of Services- 2018 56 Town CouncilPage 238 of 400Meeting Date: August 22, 2017 FY 2014 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020 ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED Personnel $489,071 $675,545 $507,107 $454,126 $365,982 $303,181 $309,244 $315,429 Salaries - - - - 500 - - - Overtime 1,583 1,883 1,175 1,218 195 310 430 550 Longevity 7,200 4,000 3,000 2,250 4,500 - - - Stipend 93,378 126,385 79,022 71,725 56,616 50,645 51,672 52,720 Retirement 34,842 43,011 40,310 46,391 29,306 10,550 10,550 10,550 Medical Insurance 2,828 2,975 3,137 2,795 1,323 797 797 797 Dental Insurance 654 606 533 239 146 90 90 90 Vision Insurance 2,840 2,954 3,200 2,318 1,654 1,613 1,613 1,613 Life Insurance & Other 27,690 31,152 26,388 23,254 21,617 16,120 16,304 16,492 Social Security Taxes 7,207 9,737 7,060 6,635 5,248 4,401 4,490 4,582 Medicare Taxes 1,247 2,024 878 684 166 513 513 513 Unemployment Taxes 1,377 1,459 1,088 1,151 911 768 784 799 Workers' Compensation 105 113 - - 1,248 - - - Pre-Employment Physical/Testing 12,039 7,660 6,054 6,000 4,125 6,000 6,000 6,000 Auto Allowance 493 652 2,632 450 5,841 450 450 450 Employee Relations $682,554 $910,156 $681,584 $619,236 $499,378 $395,438 $402,937 $410,585 Total Personnel $8,911 $5,925 $6,117 $42,000 $3,800 $225 $225 $225 Professional Outside Services - 13,050 - - - - - - TC Magazine 1,628 1,750 2,912 2,660 2,500 3,325 3,360 3,700 Records Management 6,634 9,788 5,438 11,000 1,363 - - - Newsletter/Year-In-Review 16,351 12,685 36,098 20,100 7,500 15,000 15,450 15,915 Elections 2,000 - - - - - - - Meals on Wheels 2,302 3,089 10,256 5,900 5,500 5,000 5,150 5,305 Advertising 144 1,027 864 1,424 1,200 4,200 3,725 3,725 Printing 3,665 3,893 3,499 5,055 1,095 2,180 2,330 2,262 Schools & Training 200 - - - - - - - Telephone 4,326 3,891 3,590 2,700 3,188 1,800 1,800 1,800 Communications/Pagers/Mobiles 1,652 1,577 1,473 1,800 750 - - - Independent Labor 15,096 20,533 17,845 21,527 12,410 16,695 16,760 16,895 Dues & Membership 6,450 5,466 2,644 6,794 1,000 4,495 4,900 5,010 Travel & Per Diem 3,949 4,555 2,755 8,176 844 2,924 2,934 2,949 Meetings 2,672 1,814 811 2,000 1,500 2,000 1,000 1,000 1,727 1,318 2,072 1,764 1,464 1,464 1,464 1,464 Postage 199 25 988 164 866 250 251 252 Publications/Books/Subscriptions 23,419 13,674 21,535 22,949 20,557 27,639 22,789 22,939 Mayor/Council Expense 1,943 465 - 200 400 1,000 500 500 Furniture/Equipment <$5,000 42,495 14,333 15,266 10,000 25,000 137,083 150,000 150,000 Contingency Expense 1,287 1,966 10,816 7,100 5,100 - - - Miscellaneous Expense - - - 9,425 9,425 9,708 9,999 10,299 Incentive Program $147,049 $120,824 $144,979 $182,738 $105,462 $234,988 $242,637 $244,240 $829,603 $1,030,977 $826,562 $801,974 $604,840 $630,426 $645,574 $654,825 Total Expenditures Proposed Annual Program of Services- 2018 57 Town CouncilPage 239 of 400Meeting Date: August 22, 2017 Legal Mission To assist the Town of Trophy Club in achieving its goals and objectives by providing legal services practices. Top 3 Accomplishments for FY17 • Negotiated and executed Interlocal Agreement to operate the Fire Department • Provided legal services and assistance during a period of transition in many departments, including Legal • Provided legal support during Town Manager resignation, search and hiring of new Town Manager Proposed Annual Program of Services- 2018 58 Town CouncilPage 240 of 400Meeting Date: August 22, 2017 FINANCIAL SUMMARY 20142015 2016201720172018 % Change FY FY FY FY FY FY (Bud. vs. Pro) ACTUALACTUALACTUALBUDGETESTIMATEPROPOSED $155,337 $160,259 $220,324 $- $- $- NA Personnel 41,183 16,125 86,921 130,663 125,202 129,988 -1% $196,520 $176,384 $307,245 $130,663 $125,202 $129,988 -1% TOTAL PERFORMANCE MATRIX FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Workload Measures ACTUALACTUALACTUALESTPROJ 260250118225100 1,5101,5001,8611,9001,900 4040545050 336300328287300 # of cases prosecuted PERSONNEL SCHEDULE 2017 20172018 FY FY FY POSITION TITLE BUDGETESTIMATEPROPOSED 0.000.000.00 TOWN ATTORNEY 0.000.000.00 TOTAL FTEs Proposed Annual Program of Services- 2018 59 Town CouncilPage 241 of 400Meeting Date: August 22, 2017 FY 2014 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020 LEGAL ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED Personnel $115,964 $117,433 $168,093 $- $- $- $- $- Salaries 968 1,058 1,148 - - - - - Longevity 1,800 750 750 - - - - - Stipend 20,860 24,900 33,849 - - - - - Retirement 5,334 5,570 3,906 - - - - - Medical Insurance 364 389 280 - - - - - Dental Insurance 81 81 55 - - - - - Vision Insurance 692 693 497 - - - - - Life Insurance & Other 7,129 7,388 8,873 - - - - - Social Security Taxes 1,722 1,728 2,440 - - - - - Medicare Taxes 207 9 171 - - - - - Unemployment Taxes 216 261 262 - - - - - Workers' Compensation $155,337 $160,259 $220,324 $- $- $- $- $- Total Personnel $33,024 $6,632 $79,365 $122,000 $118,200 $126,000 $126,120 $129,000 Professional Outside Services 270 299 - - - - - - Schools & Training 7 - - - - - - - Telephone 614 466 392 - - - - - Communications/Pagers/Mobiles 315 465 - - - - - - Dues & Membership 559 1,376 - - - - - - Travel & Per Diem 147 117 223 130 100 250 100 100 - 60 25 50 50 50 50 50 Postage 6,247 6,709 6,916 8,383 6,852 3,588 3,696 3,807 Publications/Books/Subscriptions - - - 100 - 100 100 125 Miscellaneous Expense $41,183 $16,125 $86,921 $130,663 $125,202 $129,988 $130,066 $133,082 $196,520 $176,384 $307,245 $130,663 $125,202 $129,988 $130,066 $133,082 Total Expenditures Proposed Annual Program of Services- 2018 60 Town CouncilPage 242 of 400Meeting Date: August 22, 2017 Police Mission To promote and maintain a safe and peaceful community and enforce all laws without prejudice or bias, utilizing proactive partnerships to anticipate and meet the challenges of our changing environment. We will accomplish this mission by standing committed to a standard of excellence and maintaining that we are accountable for our actions to one another and the community we serve. Top 3 Accomplishments for FY17 • Trophy Club is ranked the "Safest City" in Texas by SafeWise • Obtained recognition by the Texas Chiefs of Police Association • Increased community outreach programs through the use of social media, volunteer, and direct programming Fiscal Year 2018 Departmental Goals • Increase volunteer involvement with the COP program Exceeding high standards for public safety and • Decrease response times to 2:00 low crime rates • Work with NISD to develop and teach a leadership class for students Proposed Annual Program of Services- 2018 61 Town CouncilPage 243 of 400Meeting Date: August 22, 2017 FINANCIAL SUMMARY 20142015 2016201720172018% Change FY FY FY FY FY FY (Bud. vs. Pro) ACTUALACTUALACTUALBUDGETESTIMATEPROPOSED $1,785,362 $1,707,897 $1,860,105 $2,056,122 $1,697,205 $2,095,133 2% Personnel 230,562 262,542 315,997 261,330 266,142 236,680 -9% Supplies 49,105 4,160 47,361 36,000 39,500 39,000 8% Capital $2,065,028 $1,974,596 $2,223,459 $2,353,452 $2,002,847 $2,370,813 1% TOTAL PERFORMANCE MATRIX FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Performance Measure - Volunteer Hours ACTUALACTUALACTUALESTGOAL 3,4074,7092,1148062,000 Department Utilization of volunteers saves the Town and Trophy Club tax Explanationpayers money, as well as increases the service level that the police can provide. Exceed high standards for public safety and low crime rate. It is the Town’s goal to utilize the citizen volunteers for at least Measure 3,700 hours for FY17. FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Performance Measure -Police Response Time ACTUALACTUALACTUALACTUALGOAL (Priority 1 Calls) 1.94 Min1.88 Min1.81 Min2.44 Min< 2.00 Min (Min) Lower response time is commonly associated with community Explanationsecurity and citizens' satisfaction. Priority 1 calls are those deemed critical. Exceed high standards for public safety and low crime rate. It is the Town’s goal to have under a 2 minute average response Measure time for priority 1 calls. Proposed Annual Program of Services- 2018 62 Town CouncilPage 244 of 400Meeting Date: August 22, 2017 PERSONNEL SCHEDULE FY 2017 FY 2017 FY 2018 POSITION TITLE BUDGETESTIMATEPROPOSED 1.001.001.00 POLICE CHIEF 1.001.001.00 POLICE LIEUTENANT 1.001.001.00 CID SERGEANT 4.004.004.00 POLICE SERGEANT ANIMAL CONTROL/PUBLIC SERVICE 1.001.001.00 OFFICER 1.001.001.00 DETECTIVE/JUVENILE INVESTIGATOR 2.002.002.00 SRO 9.009.0010.00 POLICE OFFICER 0.500.501.00 INVESTIGATIVE ASSISTANT 1.001.001.00 POLICE ADMINISTRATIVE ASSISTANT 0.000.001.00 EVIDENCE CUSTODIAN 3.153.153.15 SEASONAL SCHOOL CROSSING GUARD 25.6525.6527.15 TOTAL FTEs FY 2014 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020 Police ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED Personnel $1,208,716 $1,165,261 $1,275,122 $1,454,558 $1,210,346 $1,488,834 $1,517,681 $1,547,105 Salaries 56,032 55,386 80,503 55,000 66,542 55,000 55,000 55,000 Overtime 11,828 12,073 11,105 6,973 6,005 8,298 9,837 11,376 Longevity 24,900 16,600 15,750 16,500 10,600 - - - Stipend 14,049 12,297 11,929 9,300 9,113 9,300 9,300 9,300 24,890 19,836 23,658 - - - - - Holiday Pay 183,548 167,155 172,155 190,667 162,397 191,386 195,106 198,897 Retirement 109,937 109,093 107,728 148,525 90,678 163,972 163,972 163,972 Medical Insurance 9,150 8,645 9,198 10,181 7,451 11,428 11,428 11,428 Dental Insurance 2,165 1,891 1,842 1,194 1,010 1,389 1,389 1,389 Vision Insurance 9,769 8,967 10,137 8,481 6,622 8,875 8,875 8,875 Life Insurance & Other 79,741 76,509 84,510 93,480 76,343 94,862 96,570 98,311 Social Security Taxes 18,649 17,894 19,866 22,349 18,239 22,504 22,944 23,393 Medicare Taxes 5,594 1,208 5,955 4,549 981 5,175 5,175 5,175 Unemployment Taxes 23,699 31,310 24,469 31,165 24,652 31,410 32,037 32,675 Workers' Compensation Pre-Employment 714 2,537 4,992 2,000 4,951 1,500 1,500 1,500 Physicals/Testing 1,979 1,235 1,186 1,200 1,275 1,200 1,200 1,200 Clothing Allowance $1,785,362 $1,707,897 $1,860,105 $2,056,122 $1,697,205 $2,095,133 $2,132,014 $2,169,596 Total Personnel Proposed Annual Program of Services- 2018 63 Town CouncilPage 245 of 400Meeting Date: August 22, 2017 FY 2013 FY 2014 FY 2015 FY 2016 FY 2016 FY 2017 FY 2018 FY 2019 Police ACTUALACTUALACTUALBUDGETESTIMATEADOPTEDPROJECTEDPROJECTED $- $8,370 $40,491 $14,833 $21,133 $7,000 $5,250 $3,750 Professional Outside Services - 277 925 1,000 1,500 - - - Records Management 148 154 4,976 6,000 5,700 5,000 5,000 7,000 Advertising 339 590 779 700 500 700 600 800 Printing 6,693 4,774 12,422 9,900 7,200 9,800 10,150 9,900 Schools & Training 15,953 15,591 14,781 13,400 16,256 - - - Electricity 1,203 835 823 1,040 992 - - - Water 221 - - - - - - - Telephone 9,654 10,347 15,063 16,472 13,759 14,700 14,800 14,900 Communications/Pagers/Mobiles 6,457 16,374 7,287 8,000 9,500 - - - Building Maintenance 30,551 20,808 37,375 20,000 37,200 26,400 27,750 25,250 Vehicle Maintenance 3,813 3,357 4,579 3,700 950 4,425 4,050 2,950 Equipment Maintenance - 197 - - - - - - Cleaning Services 981 4,475 12,424 10,600 13,200 9,900 9,900 9,300 Qualifying Expenses - 1,000 54 2,000 920 - - - Emergency Management 51,141 36,816 32,369 31,000 30,447 42,000 44,000 46,000 Dispatch - Denton County 4,710 4,450 2,750 7,000 9,200 6,000 6,000 12,000 Independent Labor 1,702 985 1,707 2,655 2,710 2,505 2,855 2,705 Dues & Membership 5,024 7,906 8,089 10,500 10,000 9,000 9,500 9,000 Travel & Per Diem 153 451 1,064 500 500 600 600 600 Meetings 2,087 3,677 3,886 2,350 2,700 2,100 1,650 1,650 1,099 407 461 550 500 550 550 550 Postage 1,296 226 537 1,600 1,600 1,000 1,600 1,000 Publications/Books/Subscription 48,207 27,205 26,010 31,680 26,775 40,000 44,000 46,000 Fuel 14,319 24,261 22,304 16,400 17,000 22,900 20,900 20,300 Uniforms 2,268 6,826 1,530 - - - - - Protective Clothing 6,041 8,416 6,376 6,900 6,300 5,000 5,500 5,500 Investigative Materials - - - 750 - - - - Golf Cart Stickers 4,772 5,708 5,104 6,500 6,500 6,500 7,250 7,250 Animal Control 4,382 15,118 26,904 2,300 3,500 1,900 3,400 2,700 Small Equipment 479 2,640 385 - - - 2,000 2,000 Furniture/Equipment <$5,000 2,832 3,066 2,308 2,300 2,500 - - - Maintenance Supplies 750 2,391 6,096 1,500 1,500 2,000 2,000 2,000 Miscellaneous Expense 3,286 24,844 16,138 29,200 15,600 16,700 16,700 16,700 Programs & Special Projects $230,562 $262,542 $315,997 $261,330 $266,142 $236,680 $246,005 $249,805 Capital $49,105 $4,160 $47,361 $36,000 $39,500 $39,000 $85,500 $108,500 Capital Outlay $49,105 $4,160 $47,361 $36,000 $39,500 $39,000 $85,500 $108,500 Total Capital $2,065,028 $1,974,596 $2,223,459 $2,353,452 $2,002,847 $2,370,813 $2,463,519 $2,527,901 Total Expenditures Proposed Annual Program of Services- 2018 64 Town CouncilPage 246 of 400Meeting Date: August 22, 2017 Emergency Medical Services & Fire Mission by providing a safe and secure environment to all Town residents as well as developing strong partnerships and community involvement. Top 3 Accomplishments for FY17 • The Trophy Club Fire Department has developed Standard Operating Procedures including a process by which the procedures are reviewed and updated each year with input from all levels within the department. SOPs ensure that the entire department understands their roles and responsibilities and act together as a single cohesive group both on emergency scenes and how we • on May 4th we responded to the Plantation Oaks apartments where an apartment building was on declared under control with no further loss to the structure. The men and women of your Trophy Club Fire Department proved that we are prepared to handle emergencies within our community. • made a leap forward in how we serve our customers having cardiac issues. With the addition of the at Baylor Grapevine from the back of our ambulance or from inside a residents home. This can greatly reduce wait time while the teams prepare for a needed surgical intervention and often our Fiscal Year 2018 Departmental Goals • EMS preplans for special events & high hazards • Decrease the call to balloon/call to needle time for MI and stroke patients • Determine current response times at 90% and establish a response time benchmark • Increase CPR save rates and ROSC • Improve the marketing tactics for public education events Exceeding high • standards for public • Increase amount of hands on training safety and low crime • Determine current response times at 90% and establish a response time rates benchmark • Increase the number of critical tasks that can be accomplished on EMS and • Create response standards for all call types • Pre-plan for 2 special events & 2 high hazard facilities • Proposed Annual Program of Services- 2018 65 Town CouncilPage 247 of 400Meeting Date: August 22, 2017 FINANCIAL SUMMARY 20142015 2016201720172018% Change FY FY FY FY FY FY EMS (Bud. vs. Pro) ACTUALACTUALACTUALBUDGETESTIMATEPROPOSED Personnel $711,887 $745,110 $799,459 $840,582 $824,570 $822,435 -2% Services & Supplies 64,210 79,773 107,701 150,060 133,291 159,159 6% Capital 32,693 40,818 16,086 32,000 18,800 327,561 924% TOTAL $808,788 $865,699 $923,247 $1,022,642 $976,661 $1,309,155 28% FINANCIAL SUMMARY 20142015 2016201720172018 % Change FY FY FY FY FY FY Fire (Est. vs. Pro) ACTUALACTUALACTUALBUDGETESTIMATEPROPOSED Personnel $- $- $- $- $818,526 $839,693 3% Services & Supplies - - - - 168,831 242,870 44% TOTAL $- $- $- $- $987,357 $1,082,563 10% PERSONNEL SCHEDULE 2017 20172018 FY FY FY POSITION TITLE BUDGETESTIMATEPROPOSED 0.50 0.50 1.00 FIRE CHIEF 1.50 1.50 3.00 FIRE CAPTAIN 1.50 1.50 3.00 DRIVER/ENGINEER 4.50 4.50 9.00 FIREFIGHTER/PARAMEDIC 0.30 0.30 1.04 PART-TIME FIREFIGHTER 8.30 8.30 17.04 TOTAL FTEs Proposed Annual Program of Services- 2018 66 Town CouncilPage 248 of 400Meeting Date: August 22, 2017 PERFORMANCE MATRIX FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Workload Measures ACTUALACTUALACTUALESTPROJ 395463447475400 EMS alarms responded to ---377350 Fire alarms responded to 242232296318250 Medical transports completed Continuing education training 8047742,3032,1001,500 hours (total employees) Performance Measure - response FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 ACTUALACTUALACTUALESTGOAL time 5:355:425:005:31 < 6:00 district) Response time to EMS alarms in 62%56%94%76%75% less than six minutes ---5:44 < 6:00 district) ---55%75% less than six minutes The quicker emergency responders can arrive the quicker Explanation the number of lives saved but also insurance rates within the Town. Exceed high standards for public safety and low crime rate. It is the Town’s goal to respond to in district EMS and Fire Measure alarms in less than six minutes. FY 2014 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020 EMS ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED Personnel $455,011 $477,487 $512,086 $551,224 $531,565 $548,375 $559,065 $569,970 Salaries 40,075 41,515 58,919 50,237 65,773 50,122 50,122 50,122 Overtime 4,655 5,291 5,730 5,618 5,599 5,879 6,419 6,959 Longevity 9,150 11,250 9,750 12,000 6,313 - - - Stipend 5,119 5,129 5,140 5,400 5,609 4,950 4,950 4,950 13,290 14,461 14,718 - 14,718 - - - Holiday Pay 75,410 75,464 73,242 80,264 76,213 79,810 81,318 82,855 Retirement 54,500 57,450 58,498 68,414 61,223 63,384 63,384 63,384 Medical Insurance 4,154 4,381 4,620 4,797 4,286 4,285 4,285 4,285 Dental Insurance 824 768 858 479 425 433 433 433 Vision Insurance 3,861 3,828 4,140 3,684 2,818 3,674 3,674 3,674 Life Insurance & Others 30,189 31,805 33,612 37,974 33,214 36,920 37,616 38,325 Social Security Taxes 7,062 7,440 7,863 9,055 7,784 8,634 8,797 8,963 Medicare Taxes 1,648 (5) 1,514 1,467 194 1,424 1,424 1,424 Unemployment Taxes 6,768 8,425 7,969 9,969 7,887 9,945 10,144 10,347 Workers' Compensation 171 421 800 - 949 4,600 4,738 4,880 Pre-Employment Physicals/Testing $711,887 $745,110 $799,459 $840,582 $824,570 $822,435 $836,369 $850,571 Total Personnel Proposed Annual Program of Services- 2018 67 Town CouncilPage 249 of 400Meeting Date: August 22, 2017 FY 2014 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020 EMS ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED $- $- $2,231 $15,000 $2,000 $- $- $- Professional Outside Services 14,989 13,942 21,004 18,000 22,750 23,432 24,603 28,294 Collection Fees 3,194 931 608 1,065 1,065 1,065 1,097 1,129 Hazmat Disposal - 82 2,486 2,000 1,780 3,000 3,000 3,000 Radios 1,150 814 2,476 5,805 5,805 4,508 2,705 3,455 Schools & Training 6,960 6,920 5,766 7,400 7,400 8,140 8,954 9,849 Electricity 1,353 1,575 1,925 2,600 3,575 4,648 5,577 6,135 Water 7 - - - - - - - Telephone 2,658 1,984 4,558 3,247 3,267 6,500 6,600 6,700 Communications/Pagers/Mobiles 326 812 657 2,000 2,103 2,000 3,000 4,000 Building Maintenance 5,424 6,437 4,979 9,200 10,600 15,645 19,863 20,459 Vehicle Maintenance 799 4,835 315 10,900 8,931 10,096 9,096 9,096 Equipment Maintenance - 2,180 1,746 2,500 4,800 7,330 7,599 7,617 Emergency Management 1,295 2,216 2,472 2,550 2,376 2,723 2,859 3,388 Dispatch - Denton County 1,727 651 1,249 1,634 2,399 3,879 3,009 3,879 Dues & Membership 1,767 2,210 2,728 3,536 3,535 7,412 8,119 7,833 Flags & Repairs 636 605 2,115 2,325 - 3,910 3,910 3,910 Travel & Per Diem 28 33 - 100 100 750 515 530 Meetings - - - 1,850 1,270 1,700 1,977 1,754 Safety Programs - - - 870 870 - 870 - Inspection Fees 180 117 252 225 400 500 507 515 12 159 45 100 100 100 100 100 Postage - - - 3,913 500 300 300 300 Publications/Books/Subscriptions 5,714 5,776 3,452 5,520 5,520 8,987 9,256 9,534 Fuel 2,698 2,403 8,661 9,500 9,438 6,687 5,297 5,451 Uniforms 3,024 6,959 12,799 12,750 8,007 8,007 8,001 8,500 Medical Control 2,579 3,442 5,482 5,000 8,000 7,920 8,157 8,401 Pharmacy 1,078 1,125 1,084 2,300 2,800 2,820 2,904 2,991 Oxygen 5,949 8,283 7,791 6,140 10,000 11,400 11,742 12,094 Disposable Supplies - 4,787 9,817 11,505 3,000 3,900 1,800 1,800 Small Equipment - 91 - 300 300 300 309 318 Maintenance Supplies 663 404 1,003 225 600 1,500 1,545 1,591 Miscellaneous Expense $64,210 $79,773 $107,701 $150,060 $133,291 $159,159 $163,271 $172,623 Capital $32,693 $40,818 $16,086 $32,000 $18,800 $327,561 $43,800 $105,000 Capital Outlay $32,693 $40,818 $16,086 $32,000 $18,800 $327,561 $43,800 $105,000 Total Capital $808,788 $865,699 $923,247 $1,022,642 $976,661 $1,309,155 $1,043,440 $1,128,194 Total Expenditures Proposed Annual Program of Services- 2018 68 Town CouncilPage 250 of 400Meeting Date: August 22, 2017 FY 2014 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020 Fire ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED Personnel $- $- $- $- $531,565 $558,792 $569,691 $580,808 Salaries - - - - 65,773 50,122 50,122 50,122 Overtime - - - - 5,599 5,879 6,419 6,959 Longevity - - - - 6,313 - - - Stipend - - - - 5,609 4,950 4,950 4,950 - - - - - - - - Holiday Pay - - - - 76,213 81,248 82,785 84,351 Retirement - - - - 61,223 62,650 62,650 62,650 Medical Insurance - - - - 4,286 4,285 4,285 4,285 Dental Insurance - - - - 425 433 433 433 Vision Insurance - - - - 2,818 3,746 3,746 3,746 Life Insurance & Others - - - - 33,214 37,565 38,275 38,997 Social Security Taxes - - - - 7,784 8,785 8,951 9,120 Medicare Taxes - - - - 194 1,424 1,424 1,424 Unemployment Taxes - - - - 7,887 10,139 10,341 10,548 Workers' Compensation - - - - 7,439 4,600 4,738 4,880 Pre-Employment Physicals/Testing - - - - 2,184 5,075 6,000 6,000 Tuition Reimbursement $- $- $- $- $818,526 $839,693 $854,810 $869,273 Total Personnel Proposed Annual Program of Services- 2018 69 Town CouncilPage 251 of 400Meeting Date: August 22, 2017 FY 2014 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020 Fire ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED $- $- $- $- $2,157 $- $- $- - - - - 2,506 6,943 7,104 7,265 Software & Support - - - - 250 500 500 500 Advertising - - - - 495 250 257 265 Printing - - - - 5,000 15,670 3,735 1,800 Schools & Training - - - - 7,400 8,140 8,954 9,849 Electricity - - - - 3,575 4,648 5,577 6,135 Water - - - - 3,267 13,245 8,894 8,894 Telephone - - - - 12,000 16,750 17,215 17,693 Communications/Pagers/Mobiles - - - - 26,500 46,000 47,380 48,802 Building Maintenance - - - - 12,000 17,240 17,756 17,237 Vehicle Maintenance - - - - - 1,000 - - Equipment Maintenance - - - - 2,376 2,723 2,859 3,288 Emergency Management - - - - 16,582 19,295 1,000 1,000 Dispatch - Denton County - - - - 3,311 3,500 - - Dues & Membership - - - - 3,500 7,066 - - Flags & Repairs - - - - 678 250 258 265 Travel & Per Diem - - - - - 1,400 1,400 1,400 - - - - 51 50 52 54 Printer Supplies - - - - 350 350 360 372 Postage - - - - 21,111 13,613 - - Publications/Books/Subscriptions - - - - - 6,687 5,548 5,715 Fuel - - - - 36,264 30,200 13,490 32,839 Uniforms - - - - - 5,000 5,150 5,305 Safety Equipment/Protective Clothing - - - - - 1,100 1,133 1,167 Small Equipment - - - - 1,500 1,500 1,545 1,592 Hardware - - - - 1,500 6,000 6,180 6,365 Maintenance Supplies - - - - 6,458 13,750 14,057 14,374 Miscellaneous Expense $- $- $- $- $168,831 $242,870 $170,404 $192,176 $- $- $- $- $987,357 $1,082,563 $1,025,214 $1,061,449 Total Expenditures Proposed Annual Program of Services- 2018 70 Town CouncilPage 252 of 400Meeting Date: August 22, 2017 Streets Mission To provide a safe, clean, and well-maintained roadway system to the residents of Trophy Club. FY17 Top Accomplishment for • Completed the Veterans Memorial and Harmony Park parking lot projects • Repainted various crosswalks • Installed temporary parking in front of Town Hall Fiscal Year 2018 Departmental Goals • Finish & accept Indian Creek & Phoenix Drive, Maintaining and improving street and storm Indian Creek & Phoenix Drive, bid out Trophy drainage infrastructureClub Drive • Work with Communication & Special Event Maintaining Town assets, services, and Code of Manager to create an app for reporting needed Ordinances that preserve the natural beauty of street repairs Trophy Club• Inspect, clean & repair drainage inlets & outfall structures twice annually • Repaint all striping within Town limits Exceeding high standards for public safety and • low crime rates. Proposed Annual Program of Services- 2018 71 Town CouncilPage 253 of 400Meeting Date: August 22, 2017 FINANCIAL SUMMARY 20142015 2016201720172018% Change FY FY FY FY FY FY (Bud. vs. Pro) ACTUALACTUALACTUALBUDGETESTIMATEPROPOSED $234,485 $188,758 $193,435 $242,793 $234,240 $206,432 -15% Personnel 169,383 153,831 163,035 181,138 173,760 192,399 6% Supplies - 55,181 - - - - N/A Capital $403,868 $397,770 $356,472 $423,931 $408,000 $398,831 -6% TOTAL PERFORMANCE MATRIX FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Workload Measures ACTUALACTUALACTUALESTPROJ 93 95104.5105105 Streets sweeping (curb miles) 39,500 41,50041,00041,00040,000 Striping (linear feet) 400215 36142300 Ratio of lane miles of street maintained 30:0130:01 45:145:145:1 per employee PERSONNEL SCHEDULE 2017 20172018 FY FY FY POSITION TITLE BUDGETESTIMATEPROPOSED 1.00 1.00 0.80 PROJECT MANAGER 1.00 1.00 0.80 STREETS SUPERVISOR 1.00 1.00 1.00 FACILITY MAINTENANCE 3.00 3.00 2.60 TOTAL FTEs Proposed Annual Program of Services- 2018 72 Town CouncilPage 254 of 400Meeting Date: August 22, 2017 FY 2014 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020 Streets ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED Personnel $156,796 $129,912 $136,318 $175,157 $170,484 $144,414 $147,303 $150,249 Salaries 1,111 1,859 1,525 3,000 1,082 3,000 3,000 3,000 Overtime 1,894 1,961 1,748 1,928 1,928 826 946 1,066 Longevity 4,086 2,015 1,710 1,500 1,850 - - - Stipend 23,872 18,906 18,327 23,860 23,135 19,268 19,659 20,057 Retirement 21,498 18,053 16,667 16,334 16,650 18,479 18,479 18,479 Medical Insurance 1,580 1,281 1,438 1,759 1,752 1,854 1,854 1,854 Dental Insurance 330 273 271 182 181 178 178 178 Vision Insurance 1,318 1,091 1,143 1,129 1,004 940 940 940 Life Insurance & Other 9,339 7,676 8,160 11,165 10,379 9,191 9,377 9,568 Social Security Taxes 2,184 1,795 1,908 2,633 2,425 2,149 2,193 2,238 Medicare Taxes 848 (1) 540 513 144 445 445 445 Unemployment Taxes 9,453 3,927 3,473 3,633 2,875 5,688 5,801 5,917 Workers' Compensation 176 10 207 - 351 - - - Pre-Employment Physicals/Testing $234,485 $188,758 $193,435 $242,793 $234,240 $206,432 $210,175 $213,991 Total Personnel $5,522 $- $2,419 $5,000 $- $- $- $- Professional Services-PID Utility 200 - - - - - - - Advertising - 785 76 1,400 1,224 1,224 1,224 1,224 Schools & Training 155,159 145,878 149,454 162,750 165,000 181,500 199,650 203,643 Electricity - - 599 - - - - - Water 15 - - - - - - - Telephone 2,427 1,877 2,025 1,837 2,553 1,900 2,000 2,100 Communications/Pagers/Mobiles 126 - 9 - - - - - Vehicle Maintenance 2,159 1,019 2,296 3,050 1,500 3,000 3,000 3,000 Equipment Maintenance - - 58 - - - - - Signs & Markings 179 294 403 642 428 642 642 642 Dues & Membership - 592 - 1,269 - 1,228 1,269 812 Travel & Per Diem 75 - 109 150 150 150 150 150 Meetings 356 117 532 300 450 300 300 300 3 2 - 100 100 100 100 100 Postage 1,645 1,655 2,877 3,140 2,355 2,355 2,805 2,355 Uniforms 1,517 1,612 2,178 1,500 - - - - Small Tools $169,383 $153,831 $163,035 $181,138 $173,760 $192,399 $211,140 $214,326 Capital $- $55,181 $- $- $- $- $- $- Capital Outlay $- $55,181 $- $- $- $- $- $- Total Capital $403,868 $397,770 $356,472 $423,931 $408,000 $398,831 $421,315 $428,317 Total Expenditures Proposed Annual Program of Services- 2018 73 Town CouncilPage 255 of 400Meeting Date: August 22, 2017 Parks Mission To preserve and enhance the Town of Trophy Club's exceptional quality of life through the planning, maintaining, and landscaping of the parks and public areas. The Parks Department reinforces the Town's mission by ensuring a healthy, picturesque, and environmentally sound community. 3FY17 Top Accomplishments for • Eliminated parks supervisory position in exchange for a Parks Maintenance Worker position which results in more productivity and salary savings • • Installed remote irrigation system in various parks/medians/common areas Fiscal Year 2018 Departmental Goals Harmony Park • Resurface tennis courts and paint pickle ball lines to accommodate 4 pickle ball courts • Repair various tennis court fence posts • Replace concession/restroom roof • Submit various grant applications for sports Improving the aesthetic and recreational value of • Repair picnic tables near concession stand at the Town Independence East Independence Park like approach to Town operations and budget • Replace tennis court wind screen prioritization • Repair damaged picnic tables near concession stand Proposed Annual Program of Services- 2018 74 Town CouncilPage 256 of 400Meeting Date: August 22, 2017 FINANCIAL SUMMARY 20142015 2016201720172018 % Change FY FY FY FY FY FY (Bud. vs. Pro) ACTUALACTUALACTUALBUDGETESTIMATEPROPOSED Personnel $601,120 $590,918 $730,698 $843,587 $754,845 $798,984 -5% 382,013 325,894 577,582 615,337 526,754 676,233 10% Supplies 36,869 52,106 32,191 379,902 108,168 66,898 -82% Capital $1,020,002 $968,917 $1,340,468 $1,838,826 $1,389,767 $1,542,115 -16% TOTAL PERFORMANCE MATRIX FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Workload Measures ACTUALACTUALACTUALESTPROJ 114114114114114 Medians and common areas maintained 2222222929 --4-4 Medians redesigned 1428424242 Acres maintained by contract labor Proposed Annual Program of Services- 2018 75 Town CouncilPage 257 of 400Meeting Date: August 22, 2017 PERSONNEL SCHEDULE 2017 20172018 FY FY FY POSITION TITLE BUDGETESTIMATEPROPOSED 0.500.500.50 P & R DIRECTOR 1.001.001.00 PARKS SUPERINTENDENT 1.001.000.00 PARKS SUPERVISOR 1.001.001.00 ATHLETIC CREW LEADER 1.001.001.00 IRRIGATION CREW LEADER LANDSCAPE MAINTENANCE WORKER 0.000.001.00 CREW LEADER 5.005.004.00 LANDSCAPE MAINTENANCE WORKER 2.002.001.00 PARKS IRRIGATOR 0.000.001.00 ATHLETIC FIELD TECHNICIAN 1.001.002.00 APPLICATOR SPRAY TECHNICIAN 0.501.001.00 PART-TIME MAINTENANCE 13.0013.5013.50 TOTAL FTEs FY 2014 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020 Parks ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED Personnel $392,610 $387,421 $496,451 $573,633 $525,112 $555,058 $566,160 $577,483 Salaries 18,271 18,772 23,638 15,000 11,693 15,000 15,000 15,000 Overtime 2,880 3,490 4,010 5,791 4,538 4,299 5,064 5,829 Longevity 10,800 7,375 7,875 8,625 8,525 - - - Stipend 1,510 1,792 2,443 3,600 2,700 1,500 1,500 1,500 62,411 58,264 67,244 75,559 67,641 70,423 71,869 73,342 Retirement 57,647 63,009 64,728 89,195 72,827 83,408 83,408 83,408 Medical Insurance 4,102 4,287 5,500 5,689 4,342 5,106 5,106 5,106 Dental Insurance 939 986 1,095 670 611 762 762 762 Vision Insurance 3,436 3,516 4,631 3,874 3,135 3,734 3,734 3,734 Life Insurance & Other 25,158 24,212 31,619 37,077 32,871 35,703 36,439 37,188 Social Security Taxes 5,884 5,663 7,395 8,796 7,690 8,350 8,522 8,697 Medicare Taxes 2,755 135 2,399 2,300 837 2,309 2,309 2,309 Unemployment Taxes 10,126 11,680 10,730 13,778 10,899 13,332 13,599 13,871 Workers' Compensation 547 316 940 - 1,424 - - - Pre-Employment Physicals/Testing 2,044 - - - - - - - Auto Allowance $601,120 $590,918 $730,698 $843,587 $754,845 $798,984 $813,472 $828,229 Total Personnel Proposed Annual Program of Services- 2018 76 Town CouncilPage 258 of 400Meeting Date: August 22, 2017 FY 2014 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020 Parks ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED $1,220 $- $- $- $- $- $- $- Professional Outside Services - 453 - - - - - - Software & Support 1,025 2,681 290 600 800 500 500 500 Advertising 1,918 4,041 1,845 4,435 1,965 2,105 1,030 1,030 Schools & Training 33,437 30,134 35,804 41,800 36,365 45,980 50,578 55,636 Electricity 82,743 61,067 122,475 150,660 116,800 195,858 235,030 258,533 Water 23 - - - - - - - Telephone 6,765 7,896 10,413 12,622 8,670 7,300 7,400 7,500 Communications/Pagers/Mobiles 156,335 137,545 239,546 205,385 171,900 235,400 208,368 210,133 Property Maintenance 2,090 3,639 3,066 3,500 3,500 1,000 1,000 1,000 Building Maintenance 9,315 10,441 12,649 10,000 10,288 8,955 9,224 9,501 Vehicle Maintenance 10,403 10,942 5,001 10,000 14,000 10,500 11,000 11,500 Equipment Maintenance - - 70,320 99,600 99,600 104,312 106,715 110,944 Independent Labor 8 - - - - - - - Equipment Rental/Lease 14,097 14,903 11,018 11,160 11,408 7,008 7,008 7,008 Storage Rental 1,999 - 3,126 8,880 4,226 3,405 3,507 3,612 Portable Toilets 511 811 2,153 780 1,400 470 484 499 Dues & Membership 4,487 1,935 3,390 1,185 1,000 120 120 120 Travel & Per Diem 778 995 156 750 750 750 750 750 Meetings 165 703 1,055 1,200 - - - - Safety Program - - 9,926 10,000 10,000 10,000 10,000 10,000 Tree City 983 520 1,008 400 500 500 300 300 65 46 32 25 30 25 25 25 Postage 405 714 509 500 500 500 500 500 Publications/Books/Subscriptions 24,714 13,789 13,514 15,240 15,000 15,875 16,351 16,841 Fuel 8,622 6,979 9,422 9,217 9,432 8,420 8,672 8,932 Uniforms 13,811 6,867 10,393 13,900 5,000 15,000 12,000 12,000 Small Tools 1,844 4,976 2,981 3,098 3,500 2,250 2,318 2,388 Safety Equipment 1,802 - - - - - - - Small Equipment 1,368 - 6,309 100 - - - - Furniture/Equipment <$5,000 1,080 3,817 1,181 300 120 - - - Miscellaneous Expense $382,013 $325,894 $577,582 $615,337 $526,754 $676,233 $692,880 $729,252 Capital $36,869 $52,106 $32,191 $379,902 $108,168 $66,898 $- $275,000 Capital Outlay $36,869 $52,106 $32,191 $379,902 $108,168 $66,898 $- $275,000 Total Capital $1,020,002 $968,917 $1,340,468 $1,838,826 $1,389,767 $1,542,115 $1,506,352 $1,832,481 Total Expenditures Proposed Annual Program of Services- 2018 77 Town CouncilPage 259 of 400Meeting Date: August 22, 2017 Medians FY 2014 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020 Medians ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED Personnel $ 94,632 $ 102,289 $ - $ - $ - $ - $ - $ - Salaries 3,022 5,977 - - - - - - Overtime 1,063 200 - - - - - - Longevity 3,600 2,000 - - - - - - Stipend 14,882 14,844 - - - - - - Retirement 15,656 16,239 - - - - - - Medical Insurance 1,168 1,277 - - - - - - Dental Insurance 260 267 - - - - - - Vision Insurance 868 950 - - - - - - Life Insurance & Other 6,109 6,783 - - - - - - Social Security Taxes 1,429 1,586 - - - - - - Medicare Taxes 830 86 - - - - - - Unemployment Taxes 1,824 2,104 - - - - - - Workers' Compensation 70 70 - - - - - - Pre-Employment Physicals/Testing $ 145,412 $ 154,672 $ - $ - $ - $ - $ - $ - Total Personnel $ 9,263 $ 1,501 $ - $ - $ - $ - $ - $ - Electricity 31,257 45,788 - - - - - - Water 1,317 1,080 - - - - - - Communications/Pagers/Mobiles 98,319 92,610 - - - - - - Property Maintenance 197 - - - - - - - Building Maintenance 1,883 4,775 - - - - - - Vehicle Maintenance 250 2,326 - - - - - - Equipment Maintenance - 54 - - - - - - Meetings 296 149 - - - - - - Safety Program - 9,240 - - - - - - Tree City 2,432 1,969 - - - - - - Fuel 927 2,560 - - - - - - Uniforms 2,790 6,430 - - - - - - Small Tools $ 148,930 $ 168,766 $ - $ - $ - $ - $ - $ - $ 294,342 $ 323,438 $ - $ - $ -$ - $ - $ - Total Expenditures Proposed Annual Program of Services- 2018 78 Town CouncilPage 260 of 400Meeting Date: August 22, 2017 Recreation Mission a variety of recreational and athletic opportunities and special events that combine to create an environment that fosters both community spirit and pride. 3FY17 Top Accomplishments for • Installed a supplemental chlorine system for our community pool • Relocated lifeguards break room to a room that allows them oversight of the pools to continue to monitor guest safety • Successfully held new community events and pickleball league Fiscal Year 2018 Departmental Goals • Reinstall dump bucket feature in splash pad – some work to be performed in-house • Submit grant applications for recreational trails at TCP • Repaint splash pad area in-house Improving the aesthetic and recreational value of • Pursue sponsorship opportunities for parks the Townand other applicable facilities • Purchase pool cover for competitive pool Taking deliberate, targeted action resulting from • Research potential rec activities such as in all situations• Unify waivers for recreation activities • Inventory software for concession items • Implement a system of customer counting so that the pool facility is never over crowded • Pool annual maintenance plan will be implemented to prepare for season opening Proposed Annual Program of Services- 2018 79 Town CouncilPage 261 of 400Meeting Date: August 22, 2017 FINANCIAL SUMMARY 20142015 2016201720172018% Change FY FY FY FY FY FY (Bud. vs. Pro) ACTUALACTUALACTUALBUDGETESTIMATEPROPOSED Personnel $357,017 $368,548 $391,277 $420,190 $371,277 $380,137 -10% 146,358 152,427 152,012 172,872 197,122 195,588 13% Supplies - - 89,075 85,300 80,000 11,608 -86% Capital $503,373 $520,979 $632,364 $678,362 $648,399 $587,333 -13% TOTAL PERFORMANCE MATRIX FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Workload Measures ACTUALACTUALACTUALESTPROJ --1464 --576161 Aquatics programs --131212 Youth programs 6,00010,00011,00011,00010,000 78261018 Proposed Annual Program of Services- 2018 80 Town CouncilPage 262 of 400Meeting Date: August 22, 2017 PERSONNEL SCHEDULE 2017 20172018 FY FY FY POSITION TITLE BUDGETESTIMATEPROPOSED 0.50 0.50 0.50 P & R DIRECTOR 0.75 0.75 0.75 RECREATION SUPERINTENDENT 0.25 0.25 0.00 SPECIAL EVENTS & COMMUNICATION MANAGER 0.75 0.75 0.75 RECREATION & SPECIAL EVENTS COORDINATOR 0.30 0.30 0.30 CAMP DIRECTOR 0.20 0.20 0.20 ASSISTANT CAMP DIRECTOR 1.70 1.70 1.70 CAMP COUNSELOR 0.30 0.30 0.30 ASSISTANT POOL MANAGER 0.70 0.70 0.70 HEAD LIFEGUARDS 3.20 3.20 3.20 LIFEGUARDS 0.90 0.90 0.90 CASHIER 0.70 0.70 0.70 SWIM TEAM 10.25 10.25 10.00 TOTAL FTEs FY 2014 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020 Recreation ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED Personnel $279,981 $296,585 $314,555 $332,309 $293,578 $306,389 $312,517 $318,767 Salaries 2,647 2,300 834 3,800 4,313 3,800 3,800 3,800 Overtime 760 901 1,144 1,178 1,183 695 827 959 Longevity 3,300 1,575 1,575 1,013 1,688 - - - Stipend 19,957 19,373 19,156 20,160 15,658 17,091 17,439 17,794 Retirement 12,489 12,929 13,912 20,938 11,853 14,460 14,460 14,460 Medical Insurance 840 990 1,056 1,375 754 1,006 1,006 1,006 Dental Insurance 199 199 193 131 99 102 102 102 Vision Insurance 1,133 1,134 1,197 1,044 626 947 947 947 Life Insurance & Other 17,589 18,374 19,251 20,912 24,064 19,368 19,756 20,152 Social Security Taxes 4,113 4,297 4,502 4,905 5,728 4,530 4,620 4,713 Medicare Taxes 3,743 488 3,454 1,738 407 1,685 1,687 1,689 Unemployment Taxes 5,210 6,589 6,831 7,982 6,315 7,359 7,506 7,657 Workers' Compensation 3,012 2,814 3,617 2,705 5,011 2,705 2,705 2,705 Pre-Employment Physicals/Testing 2,044 - - - - - - - Auto Allowance $357,017 $368,548 $391,277 $420,190 $371,277 $380,137 $387,372 $394,751 Total Personnel Proposed Annual Program of Services- 2018 81 Town CouncilPage 263 of 400Meeting Date: August 22, 2017 FY 2014 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020 Recreation ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED $- $- $- $3,700 $3,700 $3,600 $3,800 $3,800 Professional Outside Services 3,648 3,480 3,847 1,984 3,814 2,940 2,130 2,130 Software & Support - - - 269 300 300 300 300 Health Inspections 2,957 1,920 2,085 1,976 3,199 2,609 2,609 3,587 Advertising - 2,701 3,321 7,000 3,250 3,000 3,000 3,000 Printing 1,038 1,849 2,043 2,630 6,185 5,505 5,400 5,205 Schools & Training 8,407 12,605 10,772 12,700 10,800 10,800 10,800 10,800 Service Charges & Fees 18,573 14,323 13,779 19,000 19,000 20,900 22,990 25,289 Electricity 8,036 10,936 23,649 22,880 40,000 52,000 62,400 68,640 Water 1,728 1,704 1,733 1,916 1,807 1,807 1,807 1,807 Telephone 2,887 2,577 3,126 3,909 2,714 2,050 2,150 2,250 Communications/Pagers/Mobiles 17,072 13,890 7,779 4,500 10,870 8,000 8,240 8,480 Property Maintenance 86 - - - - - - - Equipment Maintenance 15,000 - - - - - - - Library Services - 309 - - - - - - Independent Labor 6,386 480 7,800 8,000 8,400 8,400 8,400 8,400 Equipment Rental/Lease 6,510 7,231 5,415 8,907 5,930 5,930 6,340 5,930 Dues & Membership 3,944 5,796 3,864 5,216 4,729 2,878 2,928 2,978 Travel & Per Diem 366 870 529 800 750 800 800 850 Meetings 5,452 13,105 7,472 7,800 8,200 8,200 8,200 8,200 Field Trips 2,126 1,678 955 1,300 2,485 1,700 1,350 1,350 - 1,324 1,348 1,363 1,350 2,000 2,000 2,000 Postage 200 273 169 350 200 200 200 200 Publications/Books/Subscriptions 438 - 16 - - - - - Fuel 9,676 9,310 7,868 9,595 10,096 10,134 10,134 10,134 Uniforms 12,622 17,091 18,177 19,000 18,000 18,000 18,000 18,000 Chemicals 7,103 8,382 9,452 5,000 9,500 9,500 9,500 9,500 Concessions 2,644 2,391 4,284 4,770 5,020 4,300 4,300 4,300 Program Supplies 1,047 2,758 1,529 1,655 1,105 1,105 1,105 1,105 Special Events - 150 - - - - - - Community Events 1,364 1,170 892 3,270 1,550 1,170 1,620 1,170 Safety Equipment 1,146 448 691 300 5,500 300 300 300 Small Equipment 3,340 7,279 4,445 8,812 4,712 5,900 4,600 4,700 Furniture/Equipment <$5,000 870 3,561 2,356 2,000 1,700 - - - Hardware 1,498 2,744 1,339 1,970 1,956 1,260 1,296 1,333 Maintenance Supplies 194 92 1,277 300 300 300 300 300 Miscellaneous Expenses $146,358 $152,427 $152,012 $172,872 $197,122 $195,588 $206,999 $216,038 Capital - - $89,075 $85,300 $80,000 $11,608 $75,000 $- Capital Outlay $- $- $89,075 $85,300 $80,000 $11,608 $75,000 $- Total Capital $503,373 $520,979 $632,364 $678,362 $648,399 $587,333 $669,371 $610,789 Total Expenditures Proposed Annual Program of Services- 2018 82 Town CouncilPage 264 of 400Meeting Date: August 22, 2017 Community Events FINANCIAL SUMMARY 20142015 2016201720172018 % Change FY FY FY FY FY FY (Bud. vs. Pro) ACTUALACTUALACTUALBUDGETESTIMATEPROPOSED $38,805 $19,008 $26,155 $46,178 $37,129 $47,619 3% Supplies $38,805 $19,008 $26,155 $46,178 $37,129 $47,619 3% TOTAL FY 2014 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020 ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED $512 $1,814 $2,175 $3,300 $760 $1,300 $1,300 $1,300 Advertising 364 - - 1,200 - 1,200 1,200 1,200 Printing 230 200 - - - - - - Schools & Training 26,399 8,273 10,695 29,312 34,819 35,424 33,424 33,424 Event Rentals 200 205 - - - - - - Dues & Membership 428 485 480 - - - - - Travel & Per Diem - - 1,029 800 - - - - Uniforms 10,572 7,384 11,517 11,266 1,550 9,695 9,695 9,695 Program Supplies 100 647 259 300 - - - - Miscellaneous Expense $38,805 $19,008 $26,155 $46,178 $37,129 $47,619 $45,619 $45,619 $38,805 $19,008 $26,155 $46,178 $37,129 $47,619 $45,619 $45,619 Total Expenditures Proposed Annual Program of Services- 2018 83 Town CouncilPage 265 of 400Meeting Date: August 22, 2017 Community Development Mission To maintain Trophy Club in such a manner that it enhances quality of life for current and future residents by seeking compliance with the Town’s Code of Ordinances and to provide prompt, friendly, 3FY17 Top Accomplishments for • • The Schedule of Fees for the department have been revised and updated, • Completed the process of the planning side of HG Sply Restaurant Fiscal Year 2018 Departmental Goals Maintaining Town assets, services, and Code of • Maintain all performance standards for Ordinances that preserve the natural beauty of inspection and plan review Trophy Club• Fully implement zoning calendar standardization, measurable by adhering to Remaining accountable and responsive to calendar for FY17 residents, businesses, and property owners, • Code enforcement written policies for high with emphasis on proactive communication and grass, stagnant pool, and commercial business problem solvingsignage compliance. Proposed Annual Program of Services- 2018 84 Town CouncilPage 266 of 400Meeting Date: August 22, 2017 FINANCIAL SUMMARY 20142015 2016201720172018 % Change FY FY FY FY FY FY (Bud. vs. Pro) ACTUALACTUALACTUALBUDGETESTIMATEPROPOSED $302,809 $384,291 $459,865 $506,801 $404,260 $495,278 -2% Personnel 24,013 131,745 116,644 149,419 87,911 147,005 -2% Supplies - 46,461 - - - - N/A Capital $326,821 $562,496 $576,508 $656,220 $492,171 $642,283 -2% TOTAL PERFORMANCE MATRIX FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Workload Measures ACTUALACTUALACTUALESTPROJ 5,1004,7554,6802,5182,500 Number of inspections completed 101421009275 7011212041100 6016704650 2034253820 1,6501,6721,450993900 Number of permits issued 104248 Plats processed 131511510 P & Z meetings held 12263 policies PERSONNEL SCHEDULE 2017 20172018 FY FY FY POSITION TITLE BUDGETESTIMATEPROPOSED COMMUNITY DEVELOPMENT 1.00 1.00 1.00 DIRECTOR 1.00 1.00 1.00 TOWN PLANNER CUSTOMER SERVICE/CODE 1.00 1.00 1.00 ENFORCEMENT 1.00 1.00 1.00 BUILDING INSPECTOR 1.00 1.00 1.00 PERMIT OFFICIAL 1.00 1.00 1.00 ADMINISTRATIVE ASSISTANT TOTAL FTEs Proposed Annual Program of Services- 2018 85 Town CouncilPage 267 of 400Meeting Date: August 22, 2017 FY 2014 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020 ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED Personnel $211,862 $270,692 $323,740 $360,630 $291,142 $363,334 $370,601 $378,013 Salaries 3,607 7,190 11,607 5,000 1,278 5,000 5,000 5,000 Overtime 1,235 1,530 1,805 2,540 2,465 2,310 2,670 3,030 Longevity 4,100 4,000 3,563 4,500 5,250 - - - Stipend 32,154 39,395 44,189 48,969 38,345 48,175 49,166 50,176 Retirement 26,738 32,705 33,951 40,474 31,411 39,882 39,882 39,882 Medical Insurance 1,968 2,220 2,569 2,259 1,331 2,556 2,556 2,556 Dental Insurance 429 491 537 318 276 365 365 365 Vision Insurance 1,953 2,348 2,822 2,323 1,699 2,330 2,330 2,330 Life Insurance & Other 13,083 16,977 20,563 22,827 18,222 22,980 23,453 23,935 Social Security Taxes 3,060 3,971 4,809 5,404 4,259 5,374 5,485 5,598 Medicare Taxes 1,170 90 983 1,026 236 1,026 1,026 1,026 Unemployment Taxes 1,203 2,617 8,727 10,531 8,329 1,946 1,985 2,025 Workers' Compensation 247 65 - - 17 - - - Pre-Employment Physicals/Testing $302,809 $384,291 $459,865 $506,801 $404,260 $495,278 $504,519 $513,936 Total Personnel $- $21,431 $- $- $500 $- $- $- Professional Outside Services - 77,544 86,838 100,000 55,000 90,000 75,000 75,000 Engineering - 2,145 - 5,000 - - - - Plan Review Services 5,350 6,025 6,325 6,900 6,900 7,300 7,300 7,300 Health Inspections - - - 8,000 8,000 25,500 25,500 25,500 Inspection Services 33 3,322 2,642 1,300 1,300 2,500 2,500 2,500 Advertising 1,679 795 57 700 600 600 600 600 Printing 190 340 3,930 4,000 2,000 3,000 3,000 3,000 Abatements 1,519 2,499 1,569 3,425 2,335 3,005 3,005 3,005 Schools & Training - - 2 - - - - - Service Charges & Fees 85 - - - - - - - Telephone 2,199 5,065 4,198 4,512 3,148 2,950 3,050 3,150 Communications/Pagers/Mobiles 3,973 2,412 486 3,000 2,000 2,005 2,005 2,005 Vehicle maintenance 251 581 1,127 1,307 - 1,010 1,010 1,010 Dues & Membership 123 1,133 435 1,900 1,048 200 200 200 Travel & Per Diem - 46 76 240 75 250 250 250 Meetings - 388 222 300 200 700 700 700 Plat Filing Fees 559 1,810 1,410 1,500 1,000 1,500 750 750 470 782 1,053 500 300 - - - Postage 225 547 1,884 1,000 500 1,000 2,000 1,000 Publications/Books/Subscriptions 5,060 3,180 2,204 3,240 1,905 3,250 3,250 3,250 Fuel 1,726 1,290 1,667 1,995 500 1,635 1,635 1,635 Uniforms 571 410 519 600 600 600 600 600 Miscellaneous Expense $24,013 $131,745 $116,644 $149,419 $87,911 $147,005 $132,355 $131,455 Capital $- $46,461 $- $- $- $- $- $- Capital Outlay $- $46,461 $- $- $- $- $- $- Total Capital $326,821 $562,496 $576,508 $656,220 $492,171 $642,283 $636,874 $645,391 Total Expenditures Proposed Annual Program of Services- 2018 86 Town CouncilPage 268 of 400Meeting Date: August 22, 2017 Planning & Zoning FY 2014 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020 Planning & Zoning ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED Personnel $ 94,418 $ - $ - $ - $ - $ - $ - $ - Salaries 600 - - - - - - - Longevity 1,800 - - - - - - - Stipend 14,113 - - - - - - - Retirement 5,886 - - - - - - - Medical Insurance 394 - - - - - - - Dental Insurance 88 - - - - - - - Vision Insurance 580 - - - - - - - Life Insurance & Other 5,944 - - - - - - - Social Security Taxes 1,390 - - - - - - - Medicare Taxes 414 - - - - - - - Unemployment Taxes 244 - - - - - - - Workers' Compensation $ 125,871 $ - $ - $ - $ - $ - $ - $ - Total Personnel $ 30,875 $ - $ - $ - $ - $ - $ - $ - Professional Outside Services 96,647 - - - - - - - Engineering 1,275 - - - - - - - Advertising 45 - - - - - - - Printing 465 - - - - - - - Computer Mapping 430 - - - - - - - Schools & Training 111 - - - - - - - Telephone 717 - - - - - - - Communications/Pagers/Mobiles 525 - - - - - - - Dues & Membership 153 - - - - - - - Meetings 951 - - - - - - - Plat Filing Fees 2,557 - - - - - - - 51 - - - - - - - Postage 57 - - - - - - - Publications/Books/Subscriptions 211 - - - - - - - Miscellaneous Expenses $ 135,068 $ - $ - $ - $ - $ - $ - $ - $ 260,939 $ - $ - $ - $ - $ - $ - $ - Total Expenditures Proposed Annual Program of Services- 2018 87 Town CouncilPage 269 of 400Meeting Date: August 22, 2017 Finance Mission Department endeavors to promote the Town’s mission by creating strong partnerships and encouraging 3FY17 Top Accomplishments for • Received GFOA awards for CAFR, PAFR, and Budget • for parks and streets projects • Implemented STARS report for sales tax analysis Fiscal Year 2018 Departmental Goals • Implement JP Morgan Smartdata like approach to Town operations and budget • Streamline Accounts Payable process with hire prioritization • Assist departments with requisition/purchase Operating a limited government with maximum order standards transparency.• Improve vendor management process and turnaround time Taking deliberate, targeted action resulting from • Consolidate the Payroll and Consolidated bank accounts all situations.• Present PAFR for council prior to March 1st PERSONNEL SCHEDULE 2017 20172018 FY FY FY POSITION TITLE BUDGETESTIMATEPROPOSED 0.000.001.00 FINANCE DIRECTOR 0.000.001.00 BUDGET MANAGER 1.001.000.00 CONTROLLER 1.001.001.00 CHIEF FINANCIAL ANALYST 1.001.000.00 STRATEGIC SERVICES COORDINATOR 0.001.001.00 STAFF ACCOUNTANT 0.300.000.00 ADMINISTRATIVE ASSISTANT II 3.304.004.00 TOTAL FTEs Proposed Annual Program of Services- 2018 88 Town CouncilPage 270 of 400Meeting Date: August 22, 2017 FINANCIAL SUMMARY 20142015 2016201720172018 % Change FY FY FY FY FY FY (Bud. vs. Pro) ACTUALACTUALACTUALBUDGETESTIMATEPROPOSED $267,197 $238,166 $276,865 $303,870 $307,427 $376,548 24% Personnel 125,023 107,607 123,776 147,908 143,777 155,684 5% Supplies $392,220 $345,775 $400,642 $451,778 $451,204 $532,232 18% TOTAL PERFORMANCE MATRIX FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 ACTUALACTUALACTUALESTGOAL 0.065%0.103%0.515%0.940%1.500% 0.068%0.106%0.394%1.11%1.000% Benchmark (6 month Treasury Bill) 95%97%131%85%150% Yield Compared to Benchmark Idle cash is to be promptly invested to preserve capital, provide Explanationadequate liquidity for the Town's needs, promote the public trust, and achieve interest earnings. to Town operations and budget prioritization. To achieve earnings which exceed the benchmark of a rolling Measure six month treasury bill. FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Performance Measure -Accounts Payable ACTUALACTUALACTUALESTGOAL Turnaround -83.70%75.11%73.21%95.00% Percent of Payables Paid within 30 Days - 18.23 26.8127.13 20.00 2,169 2,502 3,3313,276 3,500 1,523 1,661 1,0551,881 1,000 # of Checks Processed The Town's payment terms are net 30 and the Town endeavors to pay all invoices within that time frame. Mail processing and Explanation percentage of invoices paid within the Town's terms. to Town operations and budget prioritization. To pay 95% of invoices within 30 days while not disbursing Measurefunds too quickly to increase investment yield and smooth cash Proposed Annual Program of Services- 2018 89 Town CouncilPage 271 of 400Meeting Date: August 22, 2017 FY 2014 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020 Finance ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED Personnel $200,610 $184,716 $207,446 $229,090 $234,891 $279,789 $677,221 $694,683 Salaries 140 200 390 795 670 1,005 1,215 1,425 Longevity 3,500 1,500 2,250 2,250 3,300 - - - Stipend 28,135 20,371 27,239 28,901 30,942 36,496 37,251 38,020 Retirement 16,940 17,652 19,812 21,084 17,394 31,749 31,749 31,749 Medical Insurance 1,333 1,254 1,605 1,400 1,374 2,685 2,685 2,685 Dental Insurance 346 264 304 159 182 228 228 228 Vision Insurance 1,463 1,185 1,710 1,323 1,282 1,722 1,722 1,722 Life Insurance & Other 11,063 8,494 12,276 14,253 14,088 17,409 17,769 18,136 Social Security Taxes 2,587 1,986 2,871 3,366 2,640 4,072 4,156 4,242 Medicare Taxes 634 46 513 684 92 684 684 684 Unemployment Taxes 382 424 449 565 447 709 723 738 Workers' Compensation 64 74 - - 125 - - - Pre-Employment Physicals/Testing $267,197 $238,166 $276,865 $303,870 $307,427 $376,548 $775,403 $794,312 Total Personnel $- $5,645 $7,497 $38,850 $23,897 $35,500 $35,525 $20,525 Professional Outside Services 44,000 22,750 35,000 21,550 35,000 29,485 28,440 30,915 Auditing 45,724 46,831 48,118 50,527 50,523 53,053 55,706 58,490 Appraisal 3,987 3,291 3,444 3,685 3,597 3,869 3,947 4,026 Tax Administration 2,631 4,840 3,325 4,200 4,562 4,250 4,300 5,500 Advertising 2,309 1,408 4,560 5,000 4,589 5,000 5,000 5,000 Printing 1,564 4,646 1,697 2,910 935 2,975 3,515 2,995 Schools & Training 16,954 12,566 8,966 10,200 11,544 10,950 9,150 11,550 Service Charges & Fees 114 - - - - - - - PID 22 - - - - - - - Telephone 821 284 1,441 1,800 2,025 900 900 900 Communications/Pagers/Mobiles 1,313 1,410 1,387 1,370 1,387 2,984 3,024 3,024 Dues & Membership 2,165 877 4,203 3,096 866 1,628 1,738 1,430 Travel & Per Diem - 160 181 100 100 150 150 150 Meetings 1,753 2,141 2,079 2,150 2,150 2,350 2,350 2,350 1,463 659 1,768 2,100 2,062 2,100 2,100 2,100 Postage 57 - - 250 250 250 250 250 Publications/Books/Subscriptions 146 99 - - - - - - Furniture/Equipment <$5000 - - 110 120 200 240 240 240 Miscellaneous Expense $125,023 $107,607 $123,776 $147,908 $143,777 $155,684 $156,335 $149,445 $392,220 $345,775 $400,642 $451,778 $451,204 $532,232 $931,738 $943,757 Total Expenditures Proposed Annual Program of Services- 2018 90 Town CouncilPage 272 of 400Meeting Date: August 22, 2017 Municipal Court Mission The Trophy Club Municipal Court is committed to providing those we serve with high quality customer the duties incumbent upon it by the Town of Trophy Club Charter and the laws of the State of Texas, Municipal Court is committed to ensuring ALL defendants receive fair and impartial treatment and are aware of ALL options available under state law. 3FY17 Top Accomplishments for • Established the warrant collection program in partnership with TCPD • Developed the “Court Customer Service Survey” • Successful participation in the “Annual Great Texas Statewide Warrant Round-up” Fiscal Year 2018 Departmental Goals • Increase case disposition rates in order to processing all court functions within the amount of time allowed by law in partnership like approach to Town operations and budget with the Police Department. prioritization. • Ensure all court team members learn how to case disposition. Complete the Court SOP. • Communicates court processes in a manner Conducting ourselves as leaders, following the highest ethical standards, with humility before desire to serve others. Customer Service Survey residents. FINANCIAL SUMMARY 20142015 2016201720172018 % Change FY FY FY FY FY FY (Bud. vs. Pro) ACTUALACTUALACTUALBUDGETESTIMATEPROPOSED $71,725 $72,993 $69,429 $74,721 $74,339 $75,603 1% Personnel 7,848 7,761 5,992 9,054 4,900 6,410 -29% Supplies $79,573 $80,754 $75,421 $83,775 $79,239 $82,013 -2% TOTAL Proposed Annual Program of Services- 2018 91 Town CouncilPage 273 of 400Meeting Date: August 22, 2017 PERSONNEL SCHEDULE FY 2017 FY 2017 FY 2018 POSITION TITLE BUDGETESTIMATEPROPOSED 1.001.001.00 SENIOR COURT CLERK 1.001.001.00 TOTAL FTEs FY 2014 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020 Municipal Court ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED Personnel $52,306 $52,058 $50,929 $54,620 $54,431 $56,100 $136,475 $139,997 Salaries - - 145 - - 100 160 220 Longevity 1,200 750 750 750 750 - - - Stipend - 1,934 1,116 1,200 1,350 1,200 1,200 1,200 7,492 7,429 6,857 7,433 7,366 7,461 7,614 7,771 Retirement 5,334 5,555 4,218 5,371 5,293 5,275 5,275 5,275 Medical Insurance 364 389 380 332 326 332 332 332 Dental Insurance 81 81 74 45 45 45 45 45 Vision Insurance 508 508 476 382 346 386 386 386 Life Insurance & Other 3,317 3,381 3,277 3,460 3,489 3,559 3,632 3,707 Social Security Taxes 776 791 767 820 821 832 849 867 Medicare Taxes 250 3 327 170 11 171 171 171 Unemployment Taxes 97 114 113 138 111 142 145 148 Workers' Compensation $71,725 $72,993 $69,429 $74,721 $74,339 $75,603 $156,284 $160,119 Total Personnel $1,467 $1,321 $507 $1,890 $- $- $- $- Professional Outside Services 3,600 4,050 3,300 4,500 3,300 3,900 3,900 3,900 Judge's Compensation 742 - - - - 500 - - Advertising 630 923 1,100 1,950 1,100 1,100 1,100 1,100 Printing 50 288 119 - - - - - Schools & Training 69 - - - - - - - Telephone 36 36 - 144 - - - - Jury Fees 60 - 60 170 - 60 60 60 Dues & Membership - - 60 - - - - - Travel & Per Diem 278 347 392 300 200 500 200 200 916 460 415 - 200 200 200 200 Postage - - - - - 50 - 50 Publications/Books/Subscriptions - 200 - - - - - - Furniture/Equipment <$5000 - 136 39 100 100 100 75 75 Miscellaneous Expense $7,848 $7,761 $5,992 $9,054 $4,900 $6,410 $5,535 $5,585 $79,573 $80,754 $75,421 $83,775 $79,239 $82,013 $161,819 $165,704 Total Expenditures Proposed Annual Program of Services- 2018 92 Town CouncilPage 274 of 400Meeting Date: August 22, 2017 Administrative Services Mission To provide quality administrative services in Human Resources, Information Services, Municipal Court, and Communications such that employees are enabled to better serve community members and meet the organizational goals of the Town. 3FY17 Top Accomplishments for • Placed second in the Texas Community Challenge • Successfully bid out medical and dental coverage • ranking positions within the Town Fiscal Year 2018 Departmental Goals • Work with insurance broker to ensure • Improve electronic distribution of received applications to hiring managers • Assist Departments with hiring excellent like approach to Town operations and budget employees prioritization • Provide wellness initiatives for Town of Trophy Club employees such as biometric screenings Conducting ourselves as leaders, following the highest ethical standards, with humility before • Assist employees with work related injuries to residents get them the treatment they need to return to work Maintaining Town assets, services, and codes • of ordinance that preserve the natural beauty of and retention of employees while maintaining Trophy Club • Provide continuous review of policies and procedures to maintain up to date compliance Proposed Annual Program of Services- 2018 93 Town CouncilPage 275 of 400Meeting Date: August 22, 2017 FINANCIAL SUMMARY 20142015 2016201720172018 % Change FY FY FY FY FY FY (Bud. vs. Pro) ACTUALACTUALACTUALBUDGETESTIMATEPROPOSED $70,842 $96,765 $134,932 $159,393 $122,680 $335,270 110% Personnel 3,442 3,096 24,283 38,875 35,888 62,610 61% Supplies $74,282 $99,862 $159,215 $198,268 $158,568 $397,880 101% TOTAL PERSONNEL SCHEDULE 2017 20172018 FY FY FY POSITION TITLE BUDGETESTIMATEPROPOSED 0.001.001.00 ADMINISTRATIVE SERVICES DIRECTOR 1.000.000.00 HR DIRECTOR 0.001.001.00 HR MANAGER 0.000.000.25 COMMUNICATIONS & SPECIAL EVENT MANAGER 0.301.001.00 ADMINISTRATIVE ASSISTANT II 1.303.003.25 TOTAL FTEs Proposed Annual Program of Services- 2018 94 Town CouncilPage 276 of 400Meeting Date: August 22, 2017 PERFORMANCE MATRIX FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Workload Measures ACTUALACTUALACTUALESTPROJ 327215456800400 Number of applications processed* FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 ACTUALACTUALACTUALESTGOAL Absence Rate, and Tenure 20%16%34%28%18% -4.275.165.395.00 -8.0012.009.003.00 # of Workers' Compensation Claims Lower employee turnover and absence rate, save the Town money Explanation employee is tenured at the Town the more institutional knowledge an employee has to better perform their assigned tasks. Town operations and budget prioritization. It is the Town’s goal to have a turnover rate at or below 18%, less Measure years. Proposed Annual Program of Services- 2018 95 Town CouncilPage 277 of 400Meeting Date: August 22, 2017 FY 2014 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020 ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED Personnel $42,830 $58,547 $83,561 $103,458 $80,512 $229,199 $233,783 $238,458 Salaries - - - 80 - 146 169 191 Longevity 500 - - 750 1,500 - - - Stipend - - 800 1,200 600 - - - 6,485 8,176 11,598 12,260 10,757 29,809 30,408 31,018 Retirement 341 4,289 4,799 5,371 3,918 21,851 21,851 21,851 Medical Insurance 330 317 463 332 235 1,510 1,510 1,510 Dental Insurance 73 62 87 45 32 194 194 194 Vision Insurance 358 397 669 505 282 1,401 1,401 1,401 Life Insurance & Other 2,739 3,476 5,420 6,494 5,242 14,219 14,505 14,796 Social Security Taxes 641 813 1,268 1,530 1,045 3,326 3,392 3,460 Medicare Taxes 213 (137) 181 342 102 556 556 556 Unemployment Taxes 91 116 163 246 195 959 978 998 Workers' Compensation 147 605 65 - 268 - - - Pre-Employment Physicals/Testing 6,603 8,838 12,728 11,150 10,913 14,700 14,700 14,700 Employee Relations 7,049 9,163 10,616 12,750 4,299 15,000 15,600 15,600 Tuition Reimbursement 2,442 2,103 2,514 2,880 2,780 2,400 2,400 2,400 Employee Assistance Program $70,842 $96,765 $134,932 $159,393 $122,680 $335,270 $341,447 $347,133 Total Personnel $- $- $14,524 $31,100 $31,100 $31,600 $32,775 $33,950 Professional Outside Services 190 93 144 100 - - - - Physicals/Testing 345 761 618 - - 8,750 8,750 8,750 Advertising 45 - 447 150 - - - - Printing 300 313 2,999 3,150 2,300 5,500 5,750 5,750 Schools & Training - - - - - 2,000 2,000 2,000 Organizational Employee Training 13 - - - - - - - Telephone 454 656 992 900 788 1,680 1,680 1,680 Communications/Pagers/Mobiles 315 320 874 675 620 1,025 1,100 1,150 Dues & Membership 699 - 1,496 2,000 790 5,275 5,600 5,650 Travel & Per Diem 39 - 71 100 - - - - Meetings 723 837 2,087 600 250 500 250 250 139 116 31 100 40 100 100 100 Postage 180 - - - - - - - Publications/Books/Subscriptions - - - - - 6,000 2,000 2,000 Furniture/Equipment <$5000 - - - - - 180 180 180 Miscellaneous Expenses $3,442 $3,096 $24,283 $38,875 $35,888 $62,610 $60,185 $61,460 $74,282 $99,862 $159,215 $198,268 $158,568 $397,880 $401,632 $408,593 Total Expenditures Proposed Annual Program of Services- 2018 96 Town CouncilPage 278 of 400Meeting Date: August 22, 2017 Information Services Mission To increase the productivity of Trophy Club services by developing and maintaining technological and informational support systems for the Town of Trophy Club. The Information Services Department 3FY17 Top Accomplishments for • Coordinated technology move and implementation for the new building which included voice, data, fax, wireless network, phone systems, network infrastructure, UPS and electrical room layout, server move, access control, TVs, panic buttons, audio visual needs, and video security • Upgrade the police personal video recorders (PVR) to the latest version improving better life and recording quality • Swapped out 9 devices this year in our normal technology rotation Fiscal Year 2018 Departmental Goals • Work with Community Development to like approach to Town operations and budget integrated energov with ArcGIS. prioritization• Work with Community Development to utilize ArcGIS from Denton County Taking deliberate, targeted action resulting from • Upgrade virtual infrastructure software • Evalute and implement SAN (Storage Area in all situationsNetwork) replacement for virtual environment • Redesign backup strategy for Police Remaining accountable and responsive to Department including new CJIS requirements. residents, businesses, and property owners, • Design and manage GPON (Gigibit Passive with emphasis on proactive communication and Optical Network) infrastructure in new problem solvingbuilding Proposed Annual Program of Services- 2018 97 Town CouncilPage 279 of 400Meeting Date: August 22, 2017 FINANCIAL SUMMARY 20142015 2016201720172018% Change FY FY FY FY FY FY (Bud. vs. Pro) ACTUALACTUALACTUALBUDGETESTIMATEPROPOSED Personnel $186,289 $188,143 $209,322 $227,672 $215,473 $203,249 -11% 139,204 212,722 234,457 308,359 258,957 343,991 12% Supplies 8,278 108,436 34,586 127,213 103,713 149,993 18% Capital $333,769 $509,301 $478,366 $663,244 $578,143 $697,233 5% TOTAL PERFORMANCE MATRIX FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Workload Measures ACTUALACTUALACTUALESTPROJ 175132136136136 Applications supported 310278294294300 FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Performance Measures - ACTUALACTUALACTUALESTGOAL Work Order Turnaround 1,0251,035808772650 Work order requests 82%83%76%82%85% Technology continues to play a pivotal role in the delivery of Explanationservices for local governments. A quicker turnaround time on to Town operations and budget prioritization. It is the Town’s goal to respond and resolve work orders within Measure 2 working days. PERSONNEL SCHEDULE 2017 20172018 FY FY FY POSITION TITLE BUDGETESTIMATEPROPOSED 1.001.001.00 INFORMATION SERVICES DIRECTOR 1.001.001.00 NETWORK SUPPORT SPECIALIST INTERN/PART-TIME NETWORK 0.500.500.00 SPECIALIST 2.502.502.00 TOTAL FTEs Proposed Annual Program of Services- 2018 98 Town CouncilPage 280 of 400Meeting Date: August 22, 2017 FY 2014 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020 ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED Personnel $137,092 $140,533 $159,799 $176,342 $165,838 $155,563 $158,674 $161,848 Salaries 1,455 1,635 1,815 1,980 1,995 2,160 2,340 2,520 Longevity 3,000 1,500 1,500 1,500 1,850 - - - Stipend 20,584 19,949 19,754 20,896 20,458 20,500 20,928 21,364 Retirement 10,664 11,145 10,888 10,742 10,492 10,550 10,550 10,550 Medical Insurance 727 778 829 665 652 665 665 665 Dental Insurance 163 163 161 90 89 90 90 90 Vision Insurance 1,118 1,119 1,188 919 813 919 919 919 Life Insurance & Other 8,765 8,907 10,087 11,056 10,393 9,779 9,983 10,191 Social Security Taxes 2,050 2,083 2,359 2,607 2,433 2,287 2,335 2,383 Medicare Taxes 414 18 548 428 105 342 342 342 Unemployment Taxes 257 313 394 447 355 394 402 410 Workers' Compensation $186,289 $188,143 $209,322 $227,672 $215,473 $203,249 $207,228 $211,282 Total Personnel $92,954 $148,433 $165,017 $189,531 $179,415 $213,418 $202,651 $204,272 Software & Support 859 1,232 376 1,350 375 1,350 1,350 1,350 Security 840 800 534 4,170 900 4,170 4,170 4,170 Schools & Training 6,073 5,889 6,269 10,988 6,800 1,000 1,000 1,000 Telephone 2,358 2,803 31,235 31,974 25,614 43,042 43,042 43,042 Communications/Pagers/Mobiles 1,346 1,523 846 27,000 7,500 33,000 27,000 27,000 Independent Labor 9,634 8,741 11,645 9,136 9,136 10,188 10,188 11,288 Copier Rental/Lease 100 300 257 360 260 460 460 460 Dues & Membership - 2,680 443 4,142 1,952 4,805 577 577 Travel & Per Diem 56 67 25 122 100 122 122 122 Meetings 648 623 721 721 720 721 721 721 8,647 9,032 7,174 7,500 7,500 7,500 7,500 7,500 Printer Supplies 307 539 16 250 - 300 300 350 Postage - 156 83 125 125 195 195 195 Uniforms 15,382 29,904 9,816 20,990 18,560 23,720 8,720 8,720 Hardware $139,204 $212,722 $234,457 $308,359 $258,957 $343,991 $307,996 $310,767 Capital $8,278 $108,436 $34,586 $127,213 $103,713 $149,993 $62,500 $67,413 Capital Outlay $8,278 $108,436 $34,586 $127,213 $103,713 $149,993 $62,500 $67,413 Total Capital $333,769 $509,301 $478,366 $663,244 $578,143 $697,233 $577,724 $589,462 Total Expenditures Proposed Annual Program of Services- 2018 99 Town CouncilPage 281 of 400Meeting Date: August 22, 2017 Facility Maintenance Mission environmentally sustainable operation and maintenance of the Town buildings. Facility Maintenance is a non-departmental expenditure, meaning that the expense is associated with the entire organization instead of a particular department. This includes the utilities for the Town of Trophy Club facilities, maintenance of the facilities, the cleaning service, and insurance for the facility. FINANCIAL SUMMARY 20142015 2016201720172018 % Change FY FY FY FY FY FY (Bud. vs. Pro) ACTUALACTUALACTUALBUDGETESTIMATEPROPOSED $81,550 $108,065 $99,528 $148,671 $135,137 $219,250 47% Supplies $81,550 $108,065 $99,528 $148,671 $135,137 $219,250 47% TOTAL FY 2014 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020 Facility Maintenance ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED $12,870 $10,171 $11,004 $25,000 $15,000 $35,000 $38,500 $42,350 Electricity 1,038 922 1,036 7,800 1,500 15,600 17,160 18,876 Water 51,788 54,292 53,323 58,971 65,629 70,150 72,150 74,150 Insurance 14,142 16,362 15,827 15,000 15,000 20,000 20,000 20,000 Building Maintenance 362 468 - - - - - - Equipment Maintenance - 14,755 17,292 25,150 17,308 48,000 49,000 50,000 Cleaning Services - - - 5,000 4,000 8,000 8,000 8,000 Kitchen Supplies - - - - - 15,000 5,000 5,000 - 9,668 59 10,000 15,500 5,000 3,000 1,000 Furniture/Equipment<$5,000 1,350 1,427 989 1,750 1,200 2,500 2,500 2,500 Maintenance Supplies $81,550 $108,065 $99,530 $148,671 $135,137 $219,250 $215,310 $221,876 $81,550 $108,065 $99,528 $148,671 $135,137 $219,250 $215,310 $221,876 Total Expenditures Proposed Annual Program of Services- 2018 100 Town CouncilPage 282 of 400Meeting Date: August 22, 2017 Town CouncilPage 283 of 400Meeting Date: August 22, 2017 Capital Projects Fund The Capital Projects Fund receives the proceeds from bonds or other legally authorized instruments issued are recorded in this fund. The Capital Improvement Program is reviewed each year by the Town Council to The Capital Projects Fund Balance includes funds originating from: • This note was approved by Council for streets and parks capital equipment and park improvements. • The remaining funds of $41,000 are to be used for monument signs in the park system and new picnic tables for Independence East. • Professional services and construction of new Town Hall • building and serviced by the CCPD $2.26 million) • $1.95 Million for street reconstruction projects: • Indian Creek Drive (from Meadowbrook to Harmony Park) • Phoenix Drive • $4.5 million for street reconstruction FINANCIAL SUMMARY FY 2014 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 % Change ACTUALACTUALACTUALBUDGETESTIMATEPROPOSED(Bud. vs. Pro) $2,065,909 $4,505,273 $1,694,546 $7,638,285 $8,764,936 $4,966,820 -35% Beginning Fund Balance 57,540 202,127 54,572 10,000 60,000 20,000 100% (768,476) (3,012,854) (3,223,116) (9,941,900) (8,855,813) (2,908,740)-71% Expenditures 3,150,300 - 10,238,934 7,250,000 4,997,697 - -100% Other Sources (Uses) 2,439,364 (2,810,727) 7,070,390 (2,681,900) (3,798,116) (2,888,740)8% Net Increase (Decrease) $4,505,273 $1,694,546 $8,764,936 $4,956,385 $4,966,820 $2,078,080 -58% Ending Fund Balance Proposed Annual Program of Services- 2018 102 Town CouncilPage 284 of 400Meeting Date: August 22, 2017 FY 2018 Proposed Ending Fund Balance $10,000,000 $9,000,000 $8,000,000 $7,000,000 $6,000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 $- $(1,000,000) FY 2014FY 2015FY 2016FY 2016FY 2017FY 2018FY 2019FY 2020 ACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTEDPROJECTED FY 2014 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020 Capital Projects Fund ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED $996,425 $2,065,909 $4,505,273 $1,694,546 $7,638,285 $8,764,936 $5,254,304 $2,365,564 Beginning Fund Balance $30,230 $- $200,061 $26,237 - $- $- $- Contributions/Grants 1,429 1,548 2,066 28,335 10,000 60,000 20,000 10,000 Interest Revenue 30,000 - - - - - - - Miscellaneous Revenue - 55,992 - - - - - - Intergovernmental Revenue 150 - - - - - - - Prior Year Adjustment $61,809 $57,540 $202,127 $54,572 $10,000 $60,000 $20,000 $10,000 Expenditures $51,089 $18,070 $38,558 $13,602 $- $- $- $- General Government 29,367 68,850 - 198,650 125,000 - - - Bond Issuance Costs 237,936 681,556 2,974,296 3,010,864 9,816,900 8,855,813 2,908,740 2,163,840 Capital Outlay $318,392 $768,476 $3,012,854 $3,223,116 $9,941,900 $8,855,813 $2,908,740 $2,163,840 Total Expenditures Other Sources (Uses) $1,300,000 $3,100,000 $- $9,455,000 $7,000,000 $4,500,000 $- $- Debt Proceeds 33,794 50,329 - 537,946 - 77,697 - - Bond Premium - - - 265,283 250,000 707,484 - - Transfer In (7,727) (29) - (19,295) - - - - Transfer Out $1,326,067 $3,150,300 $- $10,238,934 $7,250,000 $5,285,181 $- $- Total Other Sources (Uses) $1,069,484 $2,439,364 $(2,810,727) $7,070,390 $(2,681,900) $(3,510,632) $(2,888,740) $(2,153,840) Net Increase (Decrease) $2,065,909 $4,505,273 $1,694,546 $8,764,936 $4,956,385 $5,254,304 $2,365,564 $211,724 Ending Fund Balance Proposed Annual Program of Services- 2018 103 Town CouncilPage 285 of 400Meeting Date: August 22, 2017 Debt Service Fund The Debt Service Fund is used for the accumulation of resources for payment of long-term debt principal and construction of parks, streets, public facilities, and other general government projects. Resources include an applicable portion of the Ad Valorem Tax Levy and related interest income usable for debt service. DEBT MANAGEMENT SUMMARY The Town issues debt only for the purpose of acquiring or constructing capital assets for for the purposes of purchasing land or rights-of-way and/or improvements to land, for construction projects to provide for the general good, or for capital equipment. • General Obligation Bonds (GOs). General Obligation bonds are used to fund capital assets of the general government, are not to be used to fund operating needs of the Town, and are backed by the full faith and credit of the Town, as well as, the ad valorem tax authority of the Town. General obligation bonds must be authorized by a vote of the citizens of the Town of Trophy Club. • improvements and land acquisition, the need for which arises between bond elections. In equipment. Debt service for COs may be from general tax revenues under certain circumstances • Method of Sale. The Town uses a competitive bidding process in the sale of bonds unless the nature of the issue warrants a negotiated bid. In situations where a competitive bidding process is not elected, in the selection of the underwriter or direct purchaser. • Bidding Parameters. The notice of sale will be carefully constructed so as to ensure the best possible bid for the Town, in light of the existing market conditions and other prevailing factors. Parameters to be examined include: • Limits between lowest and highest coupons • Coupon requirements relative to the yield curve • Method of underwriter compensation, discount or premium coupons • Use of true interest cost (TIC) versus net interest cost (NIC) • Use of bond insurance • Deep discount bonds • Variable rate bonds • Call provisions acquisitions and construction projects. These alternatives include, but are not be limited to: 1) Grants-in-aid 2) Use of reserves Proposed Annual Program of Services- 2018 104 Town CouncilPage 286 of 400Meeting Date: August 22, 2017 3) Use of current revenues 4) Contributions from other developers and others 5) Leases 6) Impact fees Full disclosure of operations will be made to the bond rating agencies and other depositories Texas Municipal Advisory Council (State Information Depository). Town management will seek to maintain and improve its current bond rating so its borrowing costs are reduced to a minimum and its access to credit preserved. The Town The Town will maintain procedures to comply with arbitrage rebate and other federal requirements. The State of Texas limits the ad valorem tax rate to $2.50 per $100 valuation. The Town of Trophy Club’s adopted rate of $0.473 per $100 valuation falls well below this limit. The Town of Trophy Club went through a bond rating process in May 2014. Standard and Town’s policies are focused on issues which maintain high bond ratings and keep debt costs reasonable. FINANCIAL SUMMARY FY 2014 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 % Change ACTUALACTUALACTUALBUDGETESTIMATEPROPOSED(Bud. vs. Pro) $119,721 $118,091 $118,540 $129,647 $143,172 $285,225 120% Beginning Fund Balance 1,361,109 1,507,624 1,700,686 1,888,194 1,906,894 2,085,562 10% (1,403,122) (1,562,815) (1,782,555) (1,967,178) (2,169,126) (2,412,817)23% Expenditures 40,383 55,640 106,500 201,862 404,285 400,463 98% Other Sources (Uses) (1,630) 450 24,632 122,878 142,053 73,208 -40% Net Increase (Decrease) $118,091 $118,540 $143,172 $252,525 $285,225 $358,433 42% Ending Fund Balance Proposed Annual Program of Services- 2018 105 Town CouncilPage 287 of 400Meeting Date: August 22, 2017 $500,000 $400,000 $300,000 $200,000 $100,000 $- FY 2015FY 2016FY 2016FY 2017FY 2018FY 2019FY 2020 ACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTEDPROJECTED FY 2014 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020 ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED $119,721 $118,091 $118,540 $129,647 $143,172 $285,225 $358,433 $400,554 Beginning Fund Balance $1,351,988 $1,491,185 $1,688,798 $1,878,696 $1,894,650 $2,075,589 $2,168,300 $2,226,709 Property Taxes 5,091 9,305 3,651 4,499 2,354 4,784 4,805 4,804 Property Taxes/Delinquent 3,784 6,784 5,205 2,999 4,890 3,189 3,203 3,202 Property Taxes/Penalty & Interest - - - - - - - - Intergovernmental Transfer EDC 246 350 3,032 2,000 5,000 2,000 2,000 2,000 Interest Income $1,361,109 $1,507,624 $1,700,686 $1,888,194 $1,906,894 $2,085,562 $2,178,308 $2,236,715 Expenditures $998,000 $1,088,000 $1,378,000 $1,263,000 $1,363,000 $1,563,000 $1,718,000 $1,823,000 Bond Principal 398,872 428,529 390,300 696,678 798,926 842,317 817,278 765,739 Bond Interest 6,250 3,550 14,255 7,500 7,200 7,500 6,750 16,750 Paying Agent Fees - 42,736 - - - - - - Bond/CO Issuance cost $1,403,122 $1,562,815 $1,782,555 $1,967,178 $2,169,126 $2,412,817 $2,542,028 $2,605,489 Total Expenditures Other Sources (Uses) $- $2,030,000 $- $- $- $- $- $- Bond Proceeds - (2,026,710) - - - - - - Refund Cost 40,383 52,350 106,500 201,862 404,285 400,463 405,841 405,369 Transfer In $40,383 $55,640 $106,500 $201,862 $404,285 $400,463 $405,841 $405,369 Total Other Sources (Uses) $(1,630) $450 $24,632 $122,878 $142,053 $73,208 $42,121 $36,595 Net Increase (Decrease) $118,091 $118,540 $143,172 $252,525 $285,225 $358,433 $400,554 $437,149 Ending Fund Balance Proposed Annual Program of Services- 2018 106 Town CouncilPage 288 of 400Meeting Date: August 22, 2017 PrincipalInterestTotal 2018 1,463,000 742,214 2,205,214 2019 1,613,000 664,955 2,277,955 2020 1,718,000 617,535 2,335,535 2021 1,453,000 564,596 2,017,596 2022 1,513,000 516,183 2,029,183 2023 1,348,000 467,557 1,815,557 2024 1,385,000 425,836 1,810,836 2025 1,395,000 382,716 1,777,716 2026 1,205,000 339,575 1,544,575 2027 1,240,000 303,694 1,543,694 2028 1,275,000 267,413 1,542,413 2029 1,185,000 232,675 1,417,675 2030 1,220,000 197,119 1,417,119 2031 870,000 158,788 1,028,788 2032 900,000 134,513 1,034,513 2033 920,000 109,413 1,029,413 2034 950,000 82,713 1,032,713 2035 800,000 54,375 854,375 2036 825,000 31,150 856,150 2037 240,000 7,200 247,200 $23,518,000 $6,300,215 $29,818,215 Annual Debt Service by Issuance $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 $0 2004 CO2007 GO2010 GO2010 GO Refunding2013 CO 2014 CO2015 GO Refunding2016 GO2016 CO2017 CO Proposed Annual Program of Services- 2018 107 Town CouncilPage 289 of 400Meeting Date: August 22, 2017 *Does not include proposed debt issuances. 2004 CO2007 GO2010 GO PrincipalInterestTotalPrincipalInterestTotalPrincipalInterestTotal 2018 33,000 11,068 44,068 165,000 6,600 171,600 220,000 146,806 366,806 2019 33,000 9,500 42,500 230,000 140,206 370,206 2020 33,000 7,933 40,933 240,000 133,306 373,306 2021 33,000 6,365 39,365 250,000 123,706 373,706 2022 33,000 4,798 37,798 260,000 113,706 373,706 2023 33,000 3,230 36,230 275,000 103,306 378,306 2024 35,000 1,663 36,663 285,000 92,306 377,306 2025 300,000 80,906 380,906 2026 310,000 68,906 378,906 2027 325,000 56,506 381,506 2028 340,000 43,506 383,506 2029 355,000 29,906 384,906 2030 370,000 15,263 385,263 2031 2032 2033 2034 2035 2036 2037 $233,000 $44,555 $277,555 $165,000 $6,600 $171,600 $3,760,000 $1,148,338 $4,908,338 2010 GO Refunding2013 CO2014 CO PrincipalInterestTotalPrincipalInterestTotalPrincipalInterestTotal 2018 185,000 33,500 218,500 80,000 30,038 110,038 105,000 68,788 173,788 2019 190,000 27,950 217,950 85,000 27,975 112,975 105,000 66,688 171,688 2020 195,000 22,250 217,250 85,000 25,850 110,850 110,000 64,588 174,588 2021 200,000 16,400 216,400 85,000 23,725 108,725 110,000 62,388 172,388 2022 210,000 8,400 218,400 90,000 21,425 111,425 115,000 59,088 174,088 2023 95,000 18,881 113,881 120,000 55,638 175,638 2024 95,000 16,150 111,150 120,000 52,038 172,038 2025 100,000 13,225 113,225 125,000 48,438 173,438 2026 120,000 9,925 129,925 130,000 44,688 174,688 2027 125,000 6,094 131,094 130,000 40,788 170,788 2028 125,000 2,031 127,031 135,000 36,888 171,888 2029 140,000 32,838 172,838 2030 145,000 27,938 172,938 2031 150,000 22,863 172,863 2032 155,000 17,613 172,613 2033 160,000 12,188 172,188 2034 165,000 6,188 171,188 2035 2036 2037 108 $980,000 $108,500 $1,088,500 $1,085,000 $195,319 $1,280,319 $2,220,000 $719,638 $2,939,638 Town CouncilPage 290 of 400Meeting Date: August 22, 2017 2015 GO Refunding2016 GO2016 CO PrincipalInterestTotalPrincipalInterestTotalPrincipalInterestTotal 2018 40,000 35,752 75,752 200,000 129,275 329,275 160,000 116,106 276,106 2019 210,000 34,880 244,880 205,000 123,275 328,275 165,000 111,306 276,306 2020 220,000 30,302 250,302 215,000 117,125 332,125 175,000 104,706 279,706 2021 220,000 25,506 245,506 220,000 110,675 330,675 180,000 97,706 277,706 2022 230,000 20,710 250,710 225,000 104,075 329,075 190,000 90,506 280,506 2023 235,000 15,696 250,696 230,000 97,325 327,325 195,000 84,806 279,806 2024 240,000 10,573 250,573 240,000 90,425 330,425 200,000 78,956 278,956 2025 245,000 5,341 250,341 245,000 83,225 328,225 205,000 72,956 277,956 2026 255,000 75,875 330,875 210,000 66,806 276,806 2027 260,000 70,775 330,775 215,000 61,556 276,556 2028 265,000 65,575 330,575 220,000 56,988 276,988 2029 270,000 59,944 329,944 225,000 52,313 277,313 2030 275,000 53,869 328,869 230,000 47,250 277,250 2031 280,000 47,338 327,338 235,000 41,788 276,788 2032 290,000 40,338 330,338 245,000 35,913 280,913 2033 295,000 33,088 328,088 250,000 29,788 279,788 2034 305,000 25,713 330,713 255,000 22,913 277,913 2035 310,000 17,325 327,325 260,000 15,900 275,900 2036 320,000 8,800 328,800 270,000 8,100 278,100 2037 $1,640,000 $178,760 $1,818,760 $4,905,000 $1,354,038 $6,259,038 $4,085,000 $1,196,363 $5,281,363 2017 CO PrincipalInterestTotal 2018 275,000 164,281 439,281 2019 390,000 123,175 513,175 2020 445,000 111,475 556,475 2021 155,000 98,125 253,125 2022 160,000 93,475 253,475 2023 165,000 88,675 253,675 2024 170,000 83,725 253,725 2025 175,000 78,625 253,625 2026 180,000 73,375 253,375 2027 185,000 67,975 252,975 2028 190,000 62,425 252,425 2029 195,000 57,675 252,675 2030 200,000 52,800 252,800 2031 205,000 46,800 251,800 2032 210,000 40,650 250,650 2033 215,000 34,350 249,350 2034 225,000 27,900 252,900 2035 230,000 21,150 251,150 2036 235,000 14,250 249,250 2037 240,000 7,200 247,200 109 $4,445,000 $1,348,106 $5,793,106 Town CouncilPage 291 of 400Meeting Date: August 22, 2017 Town CouncilPage 292 of 400Meeting Date: August 22, 2017 Court Security Fund Fund Description The Court Security Fund is used for the purpose of providing security personnel, services, and security Ending Fund Balance $25,000 $20,000 $15,000 $10,000 $5,000 $- FY 2014FY 2015FY 2016FY 2016FY 2017FY 2018FY 2019FY 2020 ACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTEDPROJECTED FY 2014 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020 Court Security Fund ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED $22,147 $22,293 $21,903 $21,643 $20,571 $19,191 $17,891 $17,391 Beginning Fund Balance $3,146 $2,610 $2,620 $3,000 $2,000 $2,000 $2,000 $2,000 Municipal Court Security Fee $3,146 $2,610 $2,620 $3,000 $2,000 $2,000 $2,000 $2,000 Expenditures $- $- $- $800 $200 $1,200 $400 $400 Schools and Training - - 952 - - - - - Small Equipment - - - 1,494 180 600 600 600 Travel and Per Diem $- $- $952 $2,294 $380 $1,800 $1,000 $1,000 Total Expenditures Other Sources (Uses) (3,000) (3,000) (3,000) (3,000) (3,000) (1,500) (1,500) (1,500) Transfer In $(3,000) $(3,000) $(3,000) $(3,000) $(3,000) $(1,500) $(1,500) $(1,500) Total Other Sources (Uses) $146 $(390) $(1,332) $(2,294) $(1,380) $(1,300) $(500) $(500) Net Increase (Decrease) $22,293 $21,903 $20,571 $19,349 $19,191 $17,891 $17,391 $16,891 Ending Fund Balance Proposed Annual Program of Services- 2018 111 Town CouncilPage 293 of 400Meeting Date: August 22, 2017 Court Technology Fund Fund Description support of the Incode court software system along with any other technology purchases made by the municipal court. Ending Fund Balance $45,000 $40,000 $35,000 $30,000 $25,000 $20,000 $15,000 $10,000 $5,000 $- FY 2013FY 2014FY 2015FY 2016FY 2016FY 2017FY 2018FY 2019 ACTUAL ACTUALACTUALBUDGETESTIMATEADOPTEDPROJECTEDPROJECTED FY 2014 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020 Court Technology Fund ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED $38,779 $23,958 $21,517 $20,270 $19,094 $16,100 $12,931 $9,564 Beginning Fund Balance $4,194 $3,480 $3,481 $4,000 $3,000 $3,000 $3,000 $3,000 Municipal Court Technology Fee 2,750 - - - - - - - Miscellaneous Revenue $6,944 $3,480 $3,481 $4,000 $3,000 $3,000 $3,000 $3,000 Expenditures $2,494 $5,118 $5,904 $5,903 $5,994 $6,169 $6,367 $6,592 Software & Support 5,830 803 - 2,230 - - - - Hardware $8,324 $5,921 $5,904 $8,133 $5,994 $6,169 $6,367 $6,592 Capital $13,440 $- $- $- $- $- $- $- Capital Outlay $13,440 $- $- $- $- $- $- $- Total Capital Outlay $21,764 $5,921 $5,904 $8,133 $5,994 $6,169 $6,367 $6,592 Total Expenditures $(14,821) $(2,441) $(2,423) $(4,133) $(2,994) $(3,169) $(3,367) $(3,592) Net Increase (Decrease) $23,958 $21,517 $19,094 $16,137 $16,100 $12,931 $9,564 $5,972 Ending Fund Balance Proposed Annual Program of Services- 2018 112 Town CouncilPage 294 of 400Meeting Date: August 22, 2017 Crime Control Prevention District Fund Fund Description Chapter 363 of the Texas Local Government Code allows for the creation of a Crime Control and Prevention District (CCPD). CCPD is a local sales tax funded organization, governed by an crime prevention program, including costs for personnel, administration, expansion, enhancement and capital expenditures. Sales tax funds the CCPD with 0.25%, which the voters approved on May 11, 2013. CCPD Goals Throughout the history of law enforcement in America, changes in technology ushered in changes in crime control strategies. As equipment, technology, and training have improved agencies moved such as rapid response to calls for service. The Trophy Club Police Department primarily uses a hybrid form of community policing, embracing the problem-solving and partnership aspects of community policing. Also included are what many consider a more traditional response by having a uniformed potential problem areas where there are reoccurring problems and partner with residents and other stake holders to resolve those problems. are obvious limits on these sources of funding. Any increase to the sales tax rate such as proposed through the creation of the CCPD will collect taxes from non-residents who consume law enforcement services and provide needed funding to improve public safety. The 1/4 of a cent sales tax allocated for the CCPD appears as a fair way of spreading that burden because the choice to make purchases for which sales tax dollars are collected rests solely with the purchaser. Goal 1: Support the future police building. Goal 2: Equipment and New Technology – In order to carry out its mission, the police department Goal 3: Critical law enforcement services in the Town of Trophy Club rely upon establishing minimum Proposed Annual Program of Services- 2018 113 Town CouncilPage 295 of 400Meeting Date: August 22, 2017 Ending Fund Balance $250,000 $200,000 $150,000 $100,000 $50,000 $- FY 2014FY 2015FY 2016FY 2017FY 2017FY 2018FY 2019FY 2020 ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED FY 2014 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020 CCPD ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED $23,007 $93,745 $134,263 $180,269 $202,401 $70,426 $70,570 $124,953 Beginning Fund Balance $141,855 $169,906 $196,157 $209,849 $205,000 $209,475 $222,663 $229,739 Sales Tax 44 130 71 100 100 100 100 100 Interest Income $141,899 $170,036 $196,228 $209,949 $205,100 $209,575 $222,763 $229,839 Expenditures $- $- $- $24,000 $24,000 $18,000 $- $- Professional Outside Services - - - 5,000 5,000 5,000 5,000 5,000 Uniforms 27,564 13,646 25,221 47,000 33,100 12,000 11,500 9,000 Small Equipment $27,564 $13,646 $25,221 $76,000 $62,100 $35,000 $16,500 $14,000 Capital $43,597 $115,872 $102,869 $125,000 $125,000 $27,000 $2,000 $2,000 Capital Outlay $43,597 $115,872 $102,869 $125,000 $125,000 $27,000 $2,000 $2,000 Total Capital $71,161 $129,518 $128,090 $201,000 $187,100 $62,000 $18,500 $16,000 Total Expenditures Other Sources (Uses) $- $- $- $(149,975) $(149,975) $(147,431) $(149,881) $(151,281) Transfer Out $- $- $- $(149,975) $(149,975) $(147,431) $(149,881) $(151,281) Total Other Sources (Uses) $70,738 $40,518 $68,138 $(141,026) $(131,975) $144 $54,382 $62,558 Net Increase (Decrease) $93,745 $134,263 $202,401 $39,243 $70,426 $70,570 $124,953 $187,511 Ending Fund Balance Proposed Annual Program of Services- 2018 114 Town CouncilPage 296 of 400Meeting Date: August 22, 2017 Economic Development Corporation (EDC) 4B Fund Fund Description The Town of Trophy Club Economic Development Corporation 4B (EDC 4B) is used to promote economic development within the Town. Funded by 0.5% of sales tax receipts, the Trophy Club EDC 4B aims to design superior strategies and oversight plans that are geared toward intensifying economic activity and heightening the already superior Trophy Club lifestyle. PrincipalInterestTotal 2018 100,000 100,823 200,823 2019 105,000 99,023 204,023 2020 105,000 96,555 201,555 2021 110,000 93,668 203,668 2022 110,000 90,258 200,258 2023 115,000 86,518 201,518 2024 120,000 82,263 202,263 2025 125,000 77,463 202,463 2026 130,000 72,213 202,213 2027 135,000 66,688 201,688 2028 140,000 60,950 200,950 2029 150,000 55,000 205,000 2030 155,000 48,625 203,625 2031 160,000 42,038 202,038 2032 170,000 34,438 204,438 2033 175,000 26,363 201,363 2034 185,000 18,050 203,050 2035 195,000 9,263 204,263 $2,485,000 $1,160,193 $3,645,193 Proposed Annual Program of Services- 2018 115 Town CouncilPage 297 of 400Meeting Date: August 22, 2017 Revenues Vs. Expenditures $600,000 $500,000 $400,000 $300,000 $200,000 $100,000 $- FY 2014FY 2015FY 2016FY 2017FY 2017FY 2018FY 2019FY 2020 ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED RevenuesExpenditures FY 2014 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020 EDC 4B ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED $188,702 $339,715 $406,524 $544,191 $561,247 $642,165 $691,699 $767,339 Beginning Working Capital $322,784 $365,764 $400,621 $447,509 $451,625 $465,501 $494,807 $510,531 Sales Tax - General 3,938 - - - - - - - NTX Magazine Revenue 179 537 1,289 1,500 2,000 2,000 2,000 2,000 Interest Income $326,901 $366,301 $401,910 $449,009 $453,625 $467,501 $496,807 $512,531 Expenses $- $- $- $2,000 $2,000 $2,000 $2,000 $2,000 Professional Outside Services 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Auditing 7,704 2,780 95 4,200 1,000 - - - Advertising 1,000 450 - 250 - 200 200 200 Printing 1,430 270 345 1,000 500 1,000 1,000 1,000 Schools & Training 650 270 - 1,050 1,050 1,150 1,150 1,200 Dues & Membership 132 30 30 422 392 422 422 422 Travel & Per Diem 220 15 - 250 100 250 250 250 - - - - - - - - Community Events 6,059 7,641 2,500 3,500 6,050 3,000 3,000 3,000 Miscellaneous Expense 36,133 3,590 3,500 15,950 17,020 1,950 1,950 1,950 EDC Projects - 93,849 140,773 206,820 140,773 205,773 205,773 205,773 Incentive Programs 66,597 89,964 - - - - - - Transfer to General Fund 54,964 - - 202,423 202,423 200,823 204,023 201,555 Transfer to Debt Service - 1,883 98,745 - - - - - Bond Interest - 97,351 - - - - - - Debt Issue Cost - 400 200 400 400 400 400 400 Paying Agent Fees $175,889 $299,493 $247,188 $439,265 $372,708 $417,968 $421,168 $418,750 Total Expenses $151,012 $66,808 $154,722 $9,744 $80,917 $49,533 $75,639 $93,781 Net Increase (Decrease) $339,715 $406,524 $561,247 $553,936 $642,165 $691,699 $767,339 $861,121 Ending Working Capital Proposed Annual Program of Services- 2018 116 Town CouncilPage 298 of 400Meeting Date: August 22, 2017 Hotel Occupancy Fund Description Hotel occupancy tax revenue is used to promote tourism in Trophy Club by developing strong community partnerships which create a positive regional identity. Created for Fiscal Year 2007-2008, Town Council adopted and levied tax for the occupancy of hotel rooms. The Hotel Occupancy Tax Fund’s primary function is to account for the receipt and distribution of the Town’s Hotel/Motel Occupancy Tax and promote tourism to Trophy Club. Revenues Vs. Expenditures $700,000 $600,000 $500,000 $400,000 $300,000 $200,000 $100,000 $0 FY 2014FY 2015FY 2016FY 2017FY 2017FY 2018FY 2019FY 2020 ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED RevenuesExpenditures Ending Fund Balance $1,200,000 $1,000,000 $800,000 $600,000 $400,000 $200,000 $- FY 2014FY 2015FY 2016FY 2017FY 2017FY 2018FY 2019FY 2020 ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED Proposed Annual Program of Services- 2018 117 Town CouncilPage 299 of 400Meeting Date: August 22, 2017 FY 2014 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020 Hotel Occupancy Fund ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED $87,224 $283,479 $475,747 $420,523 $564,362 $458,698 $610,486 $763,062 Beginning Fund Balance $235,796 $264,708 $302,374 $443,400 $473,261 $477,994 $482,774 $487,601 Hotel Occupancy Tax - - 3,310 5,000 5,000 5,000 5,000 5,000 July 4th Revenue 163 519 763 500 700 700 800 800 Interest Income $235,959 $265,227 $306,447 $448,900 $478,961 $483,694 $488,574 $493,401 Expenditures Personnel $- $- $- $81,702 $80,218 $80,933 $82,551 $84,202 Salaries - - - 20,000 814 20,000 20,000 20,000 Overtime - - - 521 527 456 539 621 Longevity - - - 750 938 - - - Stipend - - - 13,531 10,088 13,178 13,399 13,624 Retirement - - - 8,733 6,047 7,065 7,065 7,065 Medical Insurance - - - 561 374 466 466 466 Dental Insurance - - - 62 51 62 62 62 Vision Insurance - - - 539 427 532 532 532 Life Insurance & Other - - - 6,338 4,789 6,286 6,392 6,499 Social Security Taxes - - - 1,493 1,119 1,470 1,495 1,520 Medicare Taxes - - - 214 51 214 214 214 Unemployment Taxes - - - 1,962 1,747 1,944 1,983 2,022 Workers' Compensation $- $- $- $136,406 $107,190 $132,606 $134,698 $136,827 Total Personnel $- $2,350 $- $44,000 $1,000 $56,500 $56,500 $56,500 Advertising - 14,150 - - - - - - Printing - - - - 1,010 - - - Communications/Pagers/Mobiles 39,703 56,460 72,961 46,825 48,325 1,500 1,500 1,500 Event Rentals - - - 3,100 3,100 3,300 3,300 3,500 Dues & Membership - - - 27,000 24,000 88,000 90,000 91,000 July 4 Celebration $39,703 $72,960 $72,961 $120,925 $77,435 $149,300 $151,300 $152,500 Capital $- $- $44,871 $380,000 $400,000 $50,000 $50,000 $50,000 Capital Outlay $- $- $44,871 $380,000 $400,000 $50,000 $50,000 $50,000 Total Capital $39,703 $72,960 $117,832 $637,331 $584,625 $331,906 $335,998 $339,327 Total Expenditures Other Sources (Uses) $- $- $(100,000) $- $- $- $- $- Transfer Out $- $- $(100,000) $- $- $- $- $- Total Other Sources (Uses) $196,255 $192,267 $88,615 $(188,431) $(105,664) $151,788 $152,576 $340,901 Net Increase (Decrease) $283,479 $475,747 $564,362 $232,092 $458,698 $610,486 $763,062 $1,103,963 Ending Fund Balance Proposed Annual Program of Services- 2018 118 Town CouncilPage 300 of 400Meeting Date: August 22, 2017 Street Maintenance Sales Tax Fund Fund Description The Street Maintenance Sales Tax Fund is used to provide a safe, clean, and well-maintained roadway system to the residents of Trophy Club. This fund receives all of its revenue from 0.25% sales tax. PERSONNEL SCHEDULE FY 2017 FY 2017 FY 2018 POSITION TITLE BUDGETESTIMATEPROPOSED 0.00.00.2 STREETS SUPERINTENDENT 0.00.00.2 STREETS SUPERVISOR 1.01.01.0 STREET MAINTENANCE WORKER 1.01.01.4 TOTAL FTEs Revenues Vs. Expenditures $300,000 $250,000 $200,000 $150,000 $100,000 $50,000 $0 FY 2014FY 2015FY 2016FY 2017FY 2017FY 2018FY 2019FY 2020 ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED RevenuesExpenditures Ending Fund Balance $160,000 $140,000 $120,000 $100,000 $80,000 $60,000 $40,000 $20,000 $- $(20,000) FY 2014FY 2015FY 2016FY 2017FY 2017FY 2018FY 2019FY 2020 ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED Proposed Annual Program of Services- 2018 119 Town CouncilPage 301 of 400Meeting Date: August 22, 2017 FY 2014 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020 Street Maintenance Sales ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED Tax Fund $46,700 $39,916 $65,307 $2,080 $(5,016) $35,616 $45,937 $68,874 Beginning Fund Balance $161,392 $182,882 $200,310 $223,754 $225,812 $232,750 $247,404 $255,265 Sales Tax - 21 30 - - - - - Interest Income $161,392 $182,903 $200,340 $223,754 $225,812 $232,750 $247,404 $255,265 Expenditures Personnel $16,110 $20,995 $23,249 $33,176 $15,613 $64,459 $65,748 $67,063 Salaries 317 827 - - 31 - - - Overtime 405 - - 145 145 1,362 1,482 1,602 Longevity 864 360 540 750 300 - - - Stipend 2,615 3,078 3,088 4,477 2,098 8,555 8,738 8,925 Retirement 2,443 4,964 5,363 7,857 3,450 7,328 7,328 7,328 Medical Insurance 167 381 507 713 253 618 618 618 Dental Insurance 37 96 96 69 29 73 73 73 Vision Insurance 146 214 234 243 122 472 472 472 Life Insurance & Other 1,119 1,165 1,273 2,066 936 4,081 4,168 4,257 Social Security Taxes 262 273 298 494 221 954 975 996 Medicare Taxes 149 83 122 171 (12) 239 239 239 Unemployment Taxes 1,630 1,185 1,162 2,014 1,794 3,143 3,206 3,270 Workers' Compensation $26,264 $33,621 $35,932 $52,175 $24,980 $91,284 $93,047 $94,843 Total Personnel $1,565 $3,663 $3,218 $3,700 $3,700 $3,520 $3,520 $3,520 Vehicle Maintenance 99,456 53,423 149,493 100,000 100,000 75,000 75,000 75,000 Street Maintenance 19,687 34,705 16,204 15,000 25,000 20,000 20,000 20,000 Signs & Markings 7,892 6,344 4,871 5,400 4,500 5,625 5,900 6,200 Fuel - 731 737 700 2,000 2,000 2,000 2,000 Small Tools 25 25 - - - - - - Miscellaneous Expense $128,625 $98,891 $174,523 $124,800 $135,200 $106,145 $106,420 $106,720 Capital - - $35,208.00 - - - - - Capital Outlay $- $- $35,208 $- $- $- $- $- Total Capital $154,889 $132,512 $245,663 $176,975 $160,180 $197,429 $199,467 $201,563 Total Expenditures Other Sources (Uses) $(13,287) $(25,000) $(25,000) $(25,000) $(25,000) $(25,000) $(25,000) $(25,000) Transfer Out $(13,287) $(25,000) $(25,000) $(25,000) $(25,000) $(25,000) $(25,000) $(25,000) Total Sources Other (Uses) $(6,784) $25,391 $(70,323) $21,779 $40,632 $10,321 $22,937 $78,702 Net Increase (Decreases) $39,916 $65,307 $(5,016) $23,859 $35,616 $45,937 $68,874 $147,576 Ending Fund Balance Proposed Annual Program of Services- 2018 120 Town CouncilPage 302 of 400Meeting Date: August 22, 2017 Tax Increment Reinvestment Zone (TIRZ) #1 Fund Fund Description The Tax Increment Reinvestment Zone #1 (TIRZ#1) fund was created to aid development of the Trophy Wood District through the contribution of 60% of the Town’s real property increment, and 25% of the Towns $0.01 general fund sales tax generated within the zone. Tarrant County contributes 60% of their real property increment, as well. Ending Fund Balance $100,000 $- $(100,000) $(200,000) $(300,000) $(400,000) $(500,000) $(600,000) $(700,000) FY 2014FY 2015FY 2016FY 2017FY 2017FY 2018FY 2019FY 2020 ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED FY 2014 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020 TIRZ #1 ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED $- $- $10,273 $(383,632) $(379,235) $(327,920) $(588,249) $(457,480) Beginning Working Capital $- $10,273 $10,492 $80,174 $46,083 $76,796 $107,508 $110,734 Property Tax - - - 12,500 12,500 12,875 23,261 23,959 Sales Tax $- $10,273 $10,492 $92,674 $58,583 $89,671 $130,769 $134,693 Expenses $- $- $400,000 $- $7,268 $350,000 $- $- Incentive Programs $- $- $400,000 $- $7,268 $350,000 $- $- Total Expenses $- $10,273 $(389,508) $92,674 $51,315 $(260,329) $130,769 $134,693 Net Increase (Decrease) $- $10,273 $(379,235) $(290,958) $(327,920) $(588,249) $(457,480) $(322,787) Ending Working Capital Proposed Annual Program of Services- 2018 121 Town CouncilPage 303 of 400Meeting Date: August 22, 2017 Recreation Program Fund Fund Description The Recreation Program Fund was created to account for the revenues and expenditures associated with recreational programs within the Town of Trophy Club. Expenditures are expected to be matched with program revenues. Revenues Vs. Expenditures $16,000 $14,000 $12,000 $10,000 $8,000 $6,000 $4,000 $2,000 $- FY 2014FY 2015FY 2016FY 2017FY 2017FY 2018FY 2019FY 2020 ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED RevenueExpenditures FY 2014 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020 Recreational Programs Fund ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED $- $2,813 $3,396 $3,395 $2,271 $2,271 $2,271 $2,271 Beginning Fund Balance $15,593 $10,054 $10,398 $8,000 $8,000 $8,500 $9,000 $9,500 Recreation Programs $15,593 $10,054 $10,398 $8,000 $8,000 $8,500 $9,000 $9,500 Total Revenue Expenditures $12,781 $9,471 $11,523 $8,000 $8,000 $8,500 $9,000 $9,500 Recreation Programs $12,781 $9,471 $11,523 $8,000 $8,000 $8,500 $9,000 $9,500 Total Expenditures $2,813 $583 $(1,125) $- $- $- $- $- Net Increase (Decrease) $2,813 $3,396 $2,271 $3,395 $2,271 $2,271 $2,271 $2,271 Ending Fund Balance Proposed Annual Program of Services- 2018 122 Town CouncilPage 304 of 400Meeting Date: August 22, 2017 Anniversary Fund Fund Description celebration of the Town of Trophy Club’s 25 Anniversary. These funds can only be used to purchase th services and supplies for anniversary events. FY 2014 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020 ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED $2,114 $2,114 $3,497 $- $- $- $- $- Beginning Fund Balance $- $10,879 $24 $- $- $- $- $- Miscellaneous Contributions $- $10,879 $24 $- $- $- $- $- Total Revenue Expenditures $- $9,496 $2,819 $- $- $- $- $- Community Events $- $9,496 $2,819 $- $- $- $- $- Total Expenditures Other Sources (Uses) $- $- $(702) $- $- $- $- $- Transfer Out $- $- $(702) $- $- $- $- $- Total Sources Other (Uses) $- $1,383 $(3,497) $- $- $- $- $- Net Increase (Decrease) $2,114 $3,497 $- $- $- $- $- $- Ending Fund Balance Proposed Annual Program of Services- 2018 123 Town CouncilPage 305 of 400Meeting Date: August 22, 2017 Town CouncilPage 306 of 400Meeting Date: August 22, 2017 Trophy Club Park Fund Fund Description To provide the facilities and programs that meet the recreational needs of Trophy Club as it develops, education. The Trophy Club Park Fund is aimed towards ensuring that all current Trophy Club Park facilities and programs are maintained and operated at a standard of excellence. To this end, the fund is also intended to explore and create new facilities and programs that allow Trophy Club residents to utilize the park resources to the fullest extent possible. Much of the equestrian/pedestrian trail work in this park continues to be performed by volunteers. PERFORMANCE MATRIX FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Workload Measures ACTUALACTUALACTUALACTUALESTIMATE 99777 Motorized trails maintained (miles) Non-motorized trails maintained 47111111 (miles) Park attendant monitoring (hours 3232303030 per week) 66333 Special events at park 43101212 $250,000 $200,000 $150,000 $100,000 $50,000 $- $(50,000) $(100,000) $(150,000) FY 2014FY 2015FY 2016FY 2017FY 2017FY 2018FY 2019FY 2020 ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED Proposed Annual Program of Services- 2018 125 Town CouncilPage 307 of 400Meeting Date: August 22, 2017 Revenues Vs. Expenditures $180,000 $160,000 $140,000 $120,000 $100,000 $80,000 $60,000 $40,000 $20,000 $- FY 2014FY 2015FY 2016FY 2017FY 2017FY 2018FY 2019 ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTED Revenue Expenses FY 2014 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020 Trophy Club Park ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED $(6,468) $1,833 $(52,104) $(143,913) $(62,053) $13,137 $55,505 $101,342 Beginning Working Capital $150,925 $77,503 $46,270 $165,000 $160,000 $165,000 $170,000 $175,000 Park Revenue - 6 - - - - - - - - 61,106 - 8,575 - - - Interest Income $150,925 $77,509 $107,376 $165,000 $168,575 $165,000 $170,000 $175,000 Expenses Personnel $40,096 $35,078 $37,622 $19,094 $15,551 $19,094 $19,476 $19,866 Salaries 88 112 204 - - 130 194 259 Longevity 600 900 300 - - - - - Stipend 3,487 3,550 3,386 - 731 - - - Retirement 2,520 2,527 2,780 - 855 - - - Medical Insurance 147 219 216 - 53 - - - Dental Insurance 33 33 30 - 5 - - - Vision Insurance 209 209 211 - 23 - - - Life Insurance & Other 2,457 2,183 2,250 1,184 1,221 1,192 1,220 1,248 Social Security Taxes 574 510 526 277 286 279 285 292 Medicare Taxes 403 74 229 185 80 185 185 185 Unemployment taxes 768 915 926 459 410 459 468 477 Workers' Compensation - - - - 21 - - - Pre-Employment Physicals/Testing $51,382 $46,310 $48,680 $21,199 $19,236 $21,339 $21,828 $22,327 Total Personnel Proposed Annual Program of Services- 2018 126 Town CouncilPage 308 of 400Meeting Date: August 22, 2017 FY 2014 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020 Trophy Club Park ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED $- $2,470 $- $2,500 $- $- $- $- Professional Outside Services 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Auditing 2,444 6,670 8,041 4,212 4,242 4,212 4,212 4,212 Software & Support 2,640 737 638 625 625 625 625 625 Collection Fees - 1,244 - 1,000 125 600 600 600 Advertising 1,825 199 - 190 - - - - Printing 2,859 6,104 7,120 9,000 1,680 9,680 9,680 9,680 Schools & Training 2,625 2,485 2,060 2,800 2,000 2,200 2,400 2,600 Service Charges & Fees 1,720 2,907 3,088 4,225 3,000 3,900 4,700 5,170 Electricity 1,521 1,860 2,183 1,900 - - - - Water 2,001 1,650 1,734 933 292 2,580 2,580 2,580 Telephone - - 1,200 1,200 1,200 1,200 1,200 1,200 Communications/Pagers/Mobiles 26,249 17,839 4,138 10,500 7,000 7,000 7,000 7,000 Insurance 5,243 817 1,442 5,384 3,500 3,500 3,500 3,500 Property Maintenance 10,800 6,610 10,508 28,600 15,000 28,600 28,600 28,600 Equipment Maintenance 3,944 4,200 3,193 8,400 3,000 4,020 4,020 4,020 Independent Labor 60 30 - 115 115 115 115 115 Portable toilets 776 505 324 150 - - - - Dues & Membership 347 1,272 312 1,044 1,075 1,075 1,107 1,140 Travel & Per Diem 94 63 94 327 120 336 346 356 1,232 776 215 1,092 500 975 975 975 Postage 333 310 356 670 475 475 475 475 Fuel 8,362 12,202 4,391 8,200 8,200 8,200 8,200 8,200 Uniforms 1,010 56 177 1,400 300 300 300 300 Community Events 590 2,267 5,997 2,999 - - - - Small Tools 717 901 23 900 400 400 400 400 Furniture/Equipment<$5,000 - 154 - 300 300 300 300 300 Maintenance Supplies - 1,808 2,411 - - - - - Miscellaneous Expense $78,392 $77,136 $60,645 $99,666 $54,149 $81,293 $82,335 $83,048 Capital $4,850 $- $- $- $- $- $- $- Capital Expenses $4,850 $- $- $- $- $- $- $- Total Capital $134,624 $123,446 $109,325 $120,865 $73,385 $102,632 $104,163 $105,375 Total Expenses Other Sources (Uses) $(8,000) $(8,000) $(8,000) $(20,000) $(20,000) $(20,000) $(20,000) $(20,000) Transfer Out $(8,000) $(8,000) $(8,000) $(20,000) $(20,000) $(20,000) $(20,000) $(20,000) Total Other Sources (Uses) $8,301 $(53,937) $(9,949) $24,135 $75,190 $42,368 $45,837 $89,625 Net Increase (Decrease) $1,833 $(52,104) $(62,053) $(119,778) $13,137 $55,505 $101,342 $190,967 Ending Working Capital Proposed Annual Program of Services- 2018 127 Town CouncilPage 309 of 400Meeting Date: August 22, 2017 Storm Drainage Utility Fund Fund Description The Storm Drainage Utility Fund is to provide a safe, clean, and well-maintained storm drainage system to the residents of Trophy Club. In FY11 the Storm Drainage fund was converted to a proprietary fund by a formal action of council. The Fund is responsible for directly servicing $1.7 million dollars PERSONNEL SCHEDULE FY 2017 FY 2017 FY 2018 POSITION TITLE BUDGETESTIMATEPROPOSED INFRASTRUCTURE & DEVELOPMENT 0.000.000.00 SERVICES MANAGER 0.000.000.00 STREETS SUPERVISOR 0.000.000.00 TOTAL FTEs PERFORMANCE MATRIX FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 Workload Measures ACTUALACTUALACTUALACTUALESTIMATE 1,2001,5501,5801,5801,600 Storm drain structure inspection & cleaning 9093727280 Streets and gutter sweeping (curb miles) 3204009595100 Storm drain system repairs $500,000 $450,000 $400,000 $350,000 $300,000 $250,000 $200,000 $150,000 $100,000 $50,000 $- FY 2014FY 2015FY 2016FY 2017FY 2017FY 2018FY 2019FY 2020 ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED Proposed Annual Program of Services- 2018 128 Town CouncilPage 310 of 400Meeting Date: August 22, 2017 Revenues Vs. Expenditures $450,000 $400,000 $350,000 $300,000 $250,000 $200,000 $150,000 $100,000 $50,000 $- FY 2014FY 2015FY 2016FY 2016FY 2017FY 2018FY 2019 ACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED Revenue Expenses FY 2014 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020 Storm Drainage Utility Fund ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED $228,306 $152,651 $187,480 $274,523 $195,865 $304,884 $386,333 $469,452 Beginning Working Capital $394,692 $407,371 $420,665 $427,406 $430,000 $432,754 $436,519 $440,884 Storm Drainage Fee 5,000 - - - - - - - Hazardous Waste Stipend 26,001 - - - - - - - Miscellaneous Revenue 25 137 914 500 750 500 500 500 Interest Income $425,718 $407,508 $421,579 $427,906 $430,750 $433,254 $437,019 $441,384 Expenses $23,864 $16,716 $22,991 $- $- $- $- $- Salaries 575 243 - - - - - - Overtime 349 394 65 - - - - - Longevity 750 375 188 - - - - - Stipend 3,715 2,464 2,989 - - - - - Retirement 2,665 1,404 1,036 - - - - - Medical Insurance 298 98 104 - - - - - Dental Insurance 41 20 20 - - - - - Vision Insurance 234 127 151 - - - - - Life Insurance & Other 1,559 1,082 1,412 - - - - - Social Security Taxes 365 253 330 - - - - - Medicare Taxes 103 (25) 43 - - - - - Unemployment Taxes 1,295 1,306 108 - - - - - Workman's Compensation $35,813 $24,457 $29,437 $- $- $- $- $- Total Personnel Proposed Annual Program of Services- 2018 129 Town CouncilPage 311 of 400Meeting Date: August 22, 2017 FY 2014 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020 Storm Drainage Utility Fund ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDPROJECTED $- $24,334 $36,685 $36,400 $21,500 $23,000 $24,000 $25,000 Professional Outside Services 5,356 68,037 20,922 80,000 20,000 20,000 20,000 20,000 Engineering/Construction 2,021 1,692 2,115 2,000 2,000 2,000 2,000 2,000 Trash Removal/Recycling 4,720 - 6,344 12,000 3,744 7,488 7,488 7,488 Vehicle Maintenance 30,070 17,306 9,897 22,000 27,000 53,820 54,000 55,000 Equipment Maintenance 200 100 100 200 200 200 200 200 Street Sweeping 446 - - - - - - - Independent Labor 1,331 12,764 - - - - - - Dues & Membership - 30,851 43,460 - - - - - Fuel $44,144 $155,084 $119,523 $152,600 $74,444 $106,508 $107,688 $109,688 Capital $200,000 $-$36,488 $50,000 $-$-$-$- Transfer to Drainage Capital Projects $200,000 $- $36,488 $50,000 $- $- $- $- Total Capital $140,000 $140,000 $140,000 $145,000 $145,000 $150,000 $155,000 $160,000 Principal 23,045 25,788 25,540 31,775 35,400 28,088 24,275 20,400 Interest $163,045 $165,788 $165,540 $176,775 $180,400 $178,088 $179,275 $180,400 $443,002 $345,329 $350,988 $379,375 $254,844 $284,596 $286,963 $290,088 Total Expenses Other Sources (Uses) (37,764) accounting principal $6,460 $- $- $- $- $- $- $- Transfer In (27,067) (27,350) (62,206) (66,887) (66,887) (67,209) (66,937) (67,533) Transfer Out $(58,371) $(27,350) $(62,206) $(66,887) $(66,887) $(67,209) $(66,937) $(67,533) Total Other Sources $(75,655) $34,829 $8,385 $(18,356) $109,019 $81,449 $83,119 $83,763 Net Increase (Decrease) $152,651 $187,480 $195,865 $256,167 $304,884 $386,333 $469,452 $553,215 Ending Working Capital Proposed Annual Program of Services- 2018 130 Town CouncilPage 312 of 400Meeting Date: August 22, 2017 Total Debt Service PrincipalInterestTotal 2018 150,000 28,088 178,088 2019 155,000 24,275 179,275 2020 155,000 20,400 175,400 2021 160,000 16,462 176,462 2022 165,000 12,194 177,194 2023 170,000 7,588 177,588 2024 175,000 2,625 177,625 2025 175,000 2,625 177,625 $1,130,000 $111,632 $1,241,632 *Does not include proposed debt issuances. Proposed Annual Program of Services- 2018 131 Town CouncilPage 313 of 400Meeting Date: August 22, 2017 Town CouncilPage 314 of 400Meeting Date: August 22, 2017 Capital Improvement Program The Capital Improvement Program (CIP) represents the Town’s plan for development. The a framework for identifying capital requirements, the impact of capital projects on operating budgets, scheduling, and coordinating related projects. Capital project funds are created to or revenue notes, or operating funds set aside or reserved for such projects to be used for the costs associated with the acquisition or construction of major capital improvements. Budgets The Capital Improvement Program budget is prepared based on the following criteria: 1. Public safety, health, and life 2. Service demands 3. Legal requirements, liability, and mandate 4. Quality and reliability of current service level 5. Economic growth and development 6. Funding ability 7. Operating budgets function, the estimated costs for equipment purchases and/or improvement projects. For Fiscal Year 2017-2018, vehicle and equipment purchases have been fully funded within the Capital Replacement Fund (a component of the General Fund pg. 46). Proposed Annual Program of Services- 2018 133 Town CouncilPage 315 of 400Meeting Date: August 22, 2017 Project Project NameFundFunding SourceDescription Phase Capital Projects Reconstruction of Indian Creek Drive Indian Creek Fund / Storm 2016 CO / 2017 CO Planningfrom Meadowbrook to Harmony Park Drive Drainage Fund(Built in 1976) Reconstruction of a neighborhood Capital Projects street and any needed storm drainage Phoenix DriveFund / Storm 2016 CO / 2017 CO Planning infrastructure repair or replacement Drainage Fund (Built in 1977) Trophy Club Capital Projects Drive (Durango Street reconstruction from Durango Fund / Storm 2017 COPlanning Drive to Bobcat Drive to Bobcat Blvd. (Built in 1974) Drainage Fund Blvd.) Signage, Parks Capital Projects Signage, Fund / Hotel Town, monument signage at Town Hotel Occupancy Fund Planning Entryway Occupancy Fund Parks, and entry way monumentation Monumentation / General Fundand public art. and Public Art Reconstruction of a neighborhood Capital Projects Meadowbrook street and any needed storm drainage Fund / Storm 2017 COPlanning Laneinfrastructure repair or replacement Drainage Fund (Built in 1980) Reconstruction of a neighborhood Capital Projects street and any needed storm drainage Sundance CourtFund / Storm 2017 COPlanning infrastructure repair or replacement Drainage Fund (Built in 1979) Reconstruction of a neighborhood Capital Projects street and any needed storm drainage Inverness DriveFund / Storm 2017 COPlanning infrastructure repair or replacement Drainage Fund (Built from 1976 to 1979). Trophy Club Capital Projects Street reconstruction from 1122 Trophy Drive (to 2017 CO/Proposed Fund / Storm PlanningClub Drive to Carnoustie Drive (Built in Carnoustie Bonds Drainage Fund1974). Drive) Proposed Annual Program of Services- 2018 134 Town CouncilPage 316 of 400Meeting Date: August 22, 2017 Total Annual FY 2018FY 2019FY 2020FY 2021FY 2022 Total Prior Operating FundingBudget Impact $ 126,000 $ 1,008,000 $ 882,000 $ - $ - $ - $ 2,142,000 $ - 57,960 527,940 441,000 - - - 1,084,860 - 66,000 1,254,000 452,760 - - - 1,838,760 - - 50,000 50,000 50,000 50,000 50,000 300,000 8,000 - 92,400 237,600 158,400 - - 488,400 - - 26,400 150,480 92,400 - - 269,280 - - - - 278,000 166,800 444,800 - - - - 1,390,000 387,810 - 1,777,810 - $ 249,960 $ 2,958,740 $ 2,213,840 $ 1,968,800 $ 604,610 $ 50,000 $ 16,651,210 $ 105,500 Proposed Annual Program of Services- 2018 135 Town CouncilPage 317 of 400Meeting Date: August 22, 2017 Project NameFundFunding SourceProject PhaseDescription Trophy Club Dr. Capital Projects 2016 CO / Proposed Street reconstruction from the roundabout (Roundabout Planning FundBonds / Grant Fundsto Meadow Creek (Built in 1974) to Meadow Creek) Capital Projects Proposed Bonds Reconstruction of a neighborhood street and Creekmere Fund / Storm / Drainage Fund Planningany needed storm drainage infrastructure Drive Drainage FundOperationsrepair or replacement (Built in 1980) Capital Projects Proposed Bonds Reconstruction of a neighborhood street and Skyline DriveFund / Storm / Drainage Fund Planningany needed storm drainage infrastructure Drainage FundOperationsrepair or replacement (Built in 1980) Capital Projects Reconstruction of a neighborhood street and Round Rock Fund / Storm Proposed BondsPlanningany needed storm drainage infrastructure Court Drainage Fundrepair or replacement (Built in 1979). Capital Projects Trophy Lake Street reconstruction from Village Trail to Fund / Storm Proposed BondsPlanning DriveSH 114 (Built in 1979). Drainage Fund Subtotal: Future Funded Projects Proposed Annual Program of Services- 2018 136 Town CouncilPage 318 of 400Meeting Date: August 22, 2017 Total Annual FY 2018FY 2019FY 2020FY 2021FY 2022 Total Prior Operating FundingBudget Impact $ - $ - $ - $ - $ 803,000 $ 240,900 $ 1,043,900 $ - - - - - 730,000 255,500 985,500 - - - - - - 584,000 211,700 795,700 - - - - - - 186,000 227,850 - - - - - 1,705,000 2,162,250 - $ - $ - $ - $ - $ 2,117,000 $ 2,599,100 $ 5,215,200 $ - Proposed Annual Program of Services- 2018 137 Town CouncilPage 319 of 400Meeting Date: August 22, 2017 Projected Start Project NameFundDescription Date Troon Court DriveCapital Projects FundStreet reconstruction from Indian Creek Fiscal Year 2023 to cul-de-sac Capital Projects FundStreet reconstruction Fiscal Year 2023 Woodlands CourtCapital Projects FundStreet reconstruction Fiscal Year 2023 Portland DriveCapital Projects FundStreet reconstruction Fiscal Year 2023 Wilshire CourtCapital Projects FundStreet reconstruction Fiscal Year 2024 Lee CourtCapital Projects FundStreet reconstruction Fiscal Year 2024 Glendale CourtCapital Projects FundStreet reconstruction Fiscal Year 2024 Ross CourtCapital Projects FundStreet reconstruction Fiscal Year 2025 Llano DriveCapital Projects FundStreet reconstruction Fiscal Year 2025 T.W. King Parking Area/ Capital Projects FundParking lot / emergency exit Fiscal Year 2025 Emergency Exitconstruction Bobcat Blvd.Storm Drainage FundDrainage system improvements Fiscal Year 2025 Operation and Maintenance Costs Annually, the projected costs of operations and maintenance associated with capital projects anticipated to be completed and coming on-line are estimated and included in the respective departments’ operating adopted budget. The Town Council discusses and debates funding options during budget deliberations. Street reconstruction, parking lot reconstruction, and drainage improvements are not anticipated to operations are shown in accordance to the cost to contract maintenance services. The Town may choose operating costs for facility construction is estimated on the basis of the new facility’s cost of utilities, janitorial services, supplies, and general building and parking lot maintenance less the costs associated with the facility being replaced, if applicable. In the engineering phase of facility development, more accurate assumptions can be formed in regards to these costs. Proposed Annual Program of Services- 2018 138 Town CouncilPage 320 of 400Meeting Date: August 22, 2017 Indian Creek Drive Project Description: The street and drainage will be reconstructed from Meadowbrook to Harmony Park. The street was originally constructed in 1977. Project Expenses Total Prior FY 2018FY 2019FY 2020FY 2021FY 2022Total Expenditures Type Expenditures Expenditure Total $ 126,000 $ 1,008,000 $ 882,000 $ - $ - $ - $ 2,142,000 Project Funding Total Prior FY 2018FY 2019FY 2020FY 2021FY 2022Total Funding Type Funding 2016 CO126,0001,008,00066,000---1,200,000 2017 CO--816,000---816,000 Funding Total$ 126,000 $ 1,008,000 $ 882,000 $ - $ - $ - $ 2,142,000 Impact on Operating Budget Total Prior FY 2018FY 2019FY 2020FY 2021FY 2022Total Impact Type Expenditures Maintenance------- Impact Total $ - $ - $ - $ - $ - $ - $ - Proposed Annual Program of Services- 2018 139 Town CouncilPage 321 of 400Meeting Date: August 22, 2017 Phoenix Drive Project Description: The street will be reconstructed and any drainage infrastructure repair or replacement that is needed will be done simultaneously. The street was originally constructed in 1977. Project Expenses Total Prior FY 2018FY 2019FY 2020FY 2021FY 2022Total Expenditures Type Expenditures Expenditure Total $ 57,960 $ 527,940 $ 441,000 $ - $ - $ - $ 1,084,860 Project Funding Total Prior FY 2017FY 2018FY 2019FY 2020FY 2021Total Funding Type Funding 2016 CO57,960527,94014,100---600,000 2017 CO--426,000---426,900 Funding Total $ 57,960 $ 527,940 $ 441,000 $ - $ - $ - $ 1,084,860 Impact on Operating Budget Total Prior FY 2017FY 2018FY 2019FY 2020FY 2021Total Impact Type Expenditures Maintenance------- Impact Total $ - $ - $ - $ - $ - $ - $ - Proposed Annual Program of Services- 2018 140 Town CouncilPage 322 of 400Meeting Date: August 22, 2017 Trophy Club Drive Project Description: This project will reconstruct the street from Durango Drive to Bobcat Blvd. The street was originally built in 1974. Project Expenses Total Prior FY 2018FY 2019FY 2020FY 2021FY 2022Total Expenditures Type Expenditures Expenditure Total $ 66,000 $ 1,254,000 $ 452,760 $ - $ - $ - $ 1,838,760 Project Funding Total Prior FY 2018FY 2019FY 2020FY 2021FY 2022Total Funding Type Funding 2017 CO 66,000 1,254,000 452,760 - - - 1,838,760 Funding Total $ 66,000 $ 1,254,000 $ 452,760 $ - $ - $ - $1,838,760 Impact on Operating Budget Total Prior FY 2018FY 2019FY 2020FY 2021FY 2022Total Impact Type Expenditures Maintenance------- Impact Total $ - $ - $ - $ - $ - $ - $ - Proposed Annual Program of Services- 2018 141 Town CouncilPage 323 of 400Meeting Date: August 22, 2017 Project Description: The Town of Trophy Club has developed, in stages, a variety of monumentation and signage. This project will contract a professional design signs. The professional service will also aid in the selection and placement of public art in Trophy Club. Project Expenses Total Prior FY 2018FY 2019FY 2020FY 2021FY 2022Total Expenditures Type Expenditures Expenditure Total $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 300,000 $ 300,000 Project Funding Total Prior FY 2018FY 2019FY 2020FY 2021FY 2022Total Funding Type Funding Hotel Occupancy 50,00050,00050,00050,00050,00050,000300,000 (Operating Funds) Funding Total $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 300,000 $ 300,000 Impact on Operating Budget Total Prior FY 2018FY 2019FY 2020FY 2021FY 2022Total Impact Type Expenditures Maintenance--8,0008,0008,0008,00032,000 Impact Total $ - $ -$ 8,000 $ 8,000$ 8,000 $ 8,000 $ 32,000 Proposed Annual Program of Services- 2018 142 Town CouncilPage 324 of 400Meeting Date: August 22, 2017 Meadowbrook Lane Project Description: This project will reconstruct the neighborhood street and any needed storm drainage infrastructure. This street was originally built in 1980. Project Expenses Total Prior FY 2018FY 2019FY 2020FY 2021FY 2022Total Expenditures Type Expenditures Expenditure Total $ - $ 92,400 $ 237,600 $ 158,400 $ - $ - $ 488,400 Project Funding Total Prior FY 2018FY 2019FY 2020FY 2021FY 2022Total Funding Type Funding 2017 CO - 92,400 237,600 158,400 - - 488,400 Funding Total $ - $ - $ 350,000 $ 139,510 $ - $ - $ 489,510 Impact on Operating Budget Total Prior FY 2018FY 2019FY 2020FY 2021FY 2022Total Impact Type Expenditures Maintenance------- Impact Total $ - $ - $ - $ - $ - $ - $ - Proposed Annual Program of Services- 2018 143 Town CouncilPage 325 of 400Meeting Date: August 22, 2017 Sundance Court Project Description: This project will reconstruct the neighborhood street and repair or replace any needed drainage infrastructure. The street was originally built in 1979. Project Expenses Total Prior FY 2018FY 2019FY 2020FY 2021FY 2022Total Expenditures Type Expenditures Expenditure Total $ - $ 26,400 $ 150,480 $ 92,400 $ - $ - $ 269,280 Project Funding Total Prior FY 2018FY 2019FY 2020FY 2021FY 2022Total Funding Type Funding 2017 CO - 26,400 150,480 92,400 - - 269,280 Funding Total $ - $ 26,400 $ 150,480 $ 92,400 $ - $ - $ 269,280 Impact on Operating Budget Total Prior FY 2018FY 2019FY 2020FY 2021FY 2022Total Impact Type Expenditures Maintenance------- Impact Total $ - $ - $ - $ - $ - $ - $ - Proposed Annual Program of Services- 2018 144 Town CouncilPage 326 of 400Meeting Date: August 22, 2017 Inverness Drive Project Description: This project will reconstruct the neighborhood street and repair or replace any needed drainage infrastructure. The street was originally built in 1976. Project Expenses Total Prior FY 2018FY 2019FY 2020FY 2021FY 2022Total Expenditures Type Expenditures Expenditure Total $ - $ - $ - $ 278,000 $ 166,800 $- $444,800 Project Funding Total Prior FY 2018FY 2019FY 2020FY 2021FY 2022Total Funding Type Funding 2017 CO--- 278,000 166,800 - 444,800 Funding Total $ - $ - $ - $ 278,000 $ 166,800 $- $ 444,800 Impact on Operating Budget Total Prior FY 2018FY 2019FY 2020FY 2021FY 2022Total Impact Type Expenditures Maintenance------- Impact Total $ - $ - $ - $ - $ - $ - $ - Proposed Annual Program of Services- 2018 145 Town CouncilPage 327 of 400Meeting Date: August 22, 2017 Trophy Club Drive Project Description: This project will reconstruct Trophy Club Drive from 22 Trophy Club Drive to Carnoustie Drive and repair or replace any needed drainage infrastructure. The street was originally built in 1979. Project Expenses Total Prior FY 2018FY 2019FY 2020FY 2021FY 2022Total Expenditures Type Expenditures Expenditure Total $ - $ - $ - $ 1,390,000 $ 387,810 $ - $ 1,777,810 Project Funding Total Prior FY 2018FY 2019FY 2020FY 2021FY 2022Total Funding Type Funding Proposed Bonds--- 1,390,000 387,810 - 1,777,810 Funding Total $ - $ - $ - $ 1,390,000 $ 387,810 $ - $ 1,777,810 Impact on Operating Budget Total Prior FY 2018FY 2019FY 2020FY 2021FY 2022Total Impact Type Expenditures Maintenance------- Impact Total $ - $ - $ - $ - $ - $ - $ - Proposed Annual Program of Services- 2018 146 Town CouncilPage 328 of 400Meeting Date: August 22, 2017 Trophy Club Drive Project Description: Reconstruct Trophy Club Dr. from the roundabout to Meadow Creek. The street was originally built in 1974. Project Expenses Total Prior FY 2018FY 2019FY 2020FY 2021FY 2022Total Expenditures Type Expenditures Expenditure Total $ - $ - $ - $ - $ 803,000 $ 240,900 $ 1,043,900 Project Funding Total Prior FY 2018FY 2019FY 2020FY 2021FY 2022Total Funding Type Funding Proposed Bonds - - - - 803,000 240,900 1,043,900 Funding Total $ - $ - $ - $ - $ 803,000 $ 240,900 $ 1,043,900 Impact on Operating Budget Total Prior FY 2018FY 2019FY 2020FY 2021FY 2022Total Impact Type Expenditures Maintenance------- Impact Total $ - $ - $ - $ - $ - $ - $ - Proposed Annual Program of Services- 2018 147 Town CouncilPage 329 of 400Meeting Date: August 22, 2017 Creekmere Drive Project Description: This project will reconstruct the neighborhood street and repair or replace any needed drainage infrastructure. The street was originally built in 1980. Project Expenses Total Prior FY 2018FY 2019FY 2020FY 2021FY 2022Total Expenditures Type Expenditures Expenditure Total $ - $ - $ - $- $730,000 $255,500 $985,500 Project Funding Total Prior FY 2018FY 2019FY 2020FY 2021FY 2022Total Funding Type Funding Proposed Bonds - - - - 730,000 255,500 985,500 Funding Total $ - $ - $ - $ - $ 730,000 $ 255,500 $ 985,500 Impact on Operating Budget Total Prior FY 2018FY 2019FY 2020FY 2021FY 2022Total Impact Type Expenditures Maintenance------- Impact Total $ - $ - $ - $ - $ - $ - $ - Proposed Annual Program of Services- 2018 148 Town CouncilPage 330 of 400Meeting Date: August 22, 2017 Skyline Drive Project Description: This project will reconstruct the neighborhood street and repair or replace any needed drainage infrastructure. The street was originally built in 1980. Project Expenses Total Prior FY 2018FY 2019FY 2020FY 2021FY 2022Total Expenditures Type Expenditures Expenditure Total $ - $ - $ - $ - $ 584,000 $ 211,700 $ 795,700 Project Funding Total Prior FY 2018FY 2019FY 2020FY 2021FY 2022Total Funding Type Funding Proposed Bonds - - - - 584,000 211,700 795,700 Funding Total $ - $ - $ - $ - $ 584,000 $ 211,700 $ 795,700 Impact on Operating Budget Total Prior FY 2018FY 2019FY 2020FY 2021FY 2022Total Impact Type Expenditures Maintenance------- Impact Total $ - $ - $ - $ - $ - $ - $ - Proposed Annual Program of Services- 2018 149 Town CouncilPage 331 of 400Meeting Date: August 22, 2017 Round Rock Court Project Description: This project will reconstruct the neighorhood street and repair or repave any needed drainage infrastructure. The street was originally built in 1979. Project Expenses Total Prior FY 2018FY 2019FY 2020FY 2021FY 2022Total Expenditures Type Expenditures Expenditure Total $ - $ - $ - $ - $ - $ 186,000 $ 227,850 Project Funding Total Prior FY 2018FY 2019FY 2020FY 2021FY 2022Total Funding Type Funding Proposed Bonds - - - - - 186,000 227,850 Funding Total $ - $ - $ - $ - $ - $ 186,000 $ 227,850 Impact on Operating Budget Total Prior FY 2018FY 2019FY 2020FY 2021FY 2022Total Impact Type Expenditures Maintenance------- Impact Total $ - $ - $ - $ - $ - $ - $ - Proposed Annual Program of Services- 2018 150 Town CouncilPage 332 of 400Meeting Date: August 22, 2017 Trophy Lake Drive Project Description: This project will reconstruct the street from Village Trail to SH 114. The street was originally built in 1979. Project Expenses Total Prior FY 2018FY 2019FY 2020FY 2021FY 2022Total Expenditures Type Expenditures Expenditure Total $ - $ - $ - $ - $ - $ 1,705,000 $ 2,162,250 Project Funding Total Prior FY 2018FY 2019FY 2020FY 2021FY 2022Total Funding Type Funding Proposed Bonds - - - - - 1,705,000 2,162,250 Funding Total $ - $ - $ - $ - $ - $ 1,705,000 $ 2,162,250 Impact on Operating Budget Total Prior FY 2018FY 2019FY 2020FY 2021FY 2022Total Impact Type Expenditures Maintenance------- Impact Total $ - $ - $ - $ - $ - $ - $ - Proposed Annual Program of Services- 2018 151 Town CouncilPage 333 of 400Meeting Date: August 22, 2017 Proposed Annual Program of Services- 2018 152 Town CouncilPage 334 of 400Meeting Date: August 22, 2017 Town CouncilPage 335 of 400Meeting Date: August 22, 2017 About the TOWN OF TROPHY CLUB The Town of Trophy Club is a quiet oasis amidst the hustle and bustle of the Dallas-Fort Worth Metroplex. Upon arriving to our unique community, the winding roads and beautifully landscaped medians exude the feeling of home. Trophy Club provides small- town ambiance while fostering community involvement and an active lifestyle. A network of close-knit, lovely neighborhoods intertwine to form our beautiful community, a township where people care about each other and come together for fellow neighbors. Centrally located along the Highway 114 corridor between DFW and Alliance airports, Trophy Club seamlessly balances small- town charm with quick, convenient access to big-city shopping, large, built-in consumer population and the close proximity to 114 makes Trophy Club an excellent location for commuters, restaurants and retailers. Trophy Club provides over 14 miles of tree lined streets it’s easy to see why Trophy Club has been named Tree City, USA by the National Arbor Day Foundation for 13 years. Trophy Club has one of the lowest crime rates in DFW and is consistently recognized as a safe community by various publications emergency management services and regularly interact with residents to help bolster strong relationships with the citizenry. The award-winning Northwest Independent School District (NISD) governs several exemplary schools in town, including two elementary schools, a middle school and the acclaimed Byron Nelson High School. Academically, NISD has received a state accountability rating of “Recognized” for many years. Byron Nelson High School had over 2,500 students enrolled in 2016 and its athletic programs have produced State Champion Girls Golf and State Champion Boys Soccer teams. While the Town is active in planning for the future, we acknowledge and appreciate our past. Being a “Country Club” community that Median Income is golf cart friendly, the Town is centered around the only golf $128,000+ Club governance remains solid and with a purpose to maintain our mantra of being "A Great Place to Call Home!" Proposed Annual Program of Services- 2018 154 Town CouncilPage 336 of 400Meeting Date: August 22, 2017 Population Homes Average Appraised Home Value 4,300+ $430,000+ Proposed Annual Program of Services- 2018 155 Town CouncilPage 337 of 400Meeting Date: August 22, 2017 Financial Policies The Town's Financial Policies provides an overview of the Town of Trophy Club’s rules and regulations associated for Finance. Each Policy was developed to be in compliance the federal, state, and local laws and regulations. The Town of policy. Procurement Policies and Procedures Code (“Public Funds Investment Act”), which Fund Balance Policy requires the Town of Trophy Club to adopt Nothing is more regulated than the utilization Fund Balance is essential to the Town's saving of public funds. Laws are constantly changing investment of its funds and funds under its account. These funds can be used to fund the and to draft a comprehensive policy the Town control. The Investment Policy addresses the Town's shortfalls, one-time capital expenditures, methods, procedures and practices that must or designated to a special project. The Fund over 20 years of governmental procurement Balance Policy lays out the rules of use and experience. The new purchasing manual was The provides a general overview of the intricacies of completed and implemented in FY 2016. primary goals of the Investment Policy is to governmental fund balance. safely preserve the principal of the investment, Purpose Purpose The purpose of the Town’s Procurement Policy is needs, increase public trust, and optimize interest The purpose of this policy is to establish a key to provide the parameters for the expenditure of earnings. funds in the procurement of goods and services . Unassigned for the Town of Trophy Club. The policies and fund balance is an important measure of economic procedures outlined herein are intended to af29-79f420273e09 stability. It is essential that the Town maintain comply with the Town of Trophy Club’s Mission adequate levels of unassigned fund balance and legally mandated federal and state statutes.Cash Handling Policy The goal of procurement is to obtain the right Protecting the Towns most liquid asset, cash, is of expenditures, and similar circumstances. The product or service, in the right quantity and the utmost importance. quality, at the right time and price. The objective for the Town’s general operations. of this manual is for all personnel involved with Purpose procurement activities for the Town of Trophy The primary goals of the Cash Handling policy is to demonstrate the principles of good cash a3ae-81e4ce880435 not only the Town but all citizens of Trophy Club. and layout a process for accepting payments in Fleet Replacement Policy change. FY 2017 Changes It is the goal of the Town of Trophy Club to Under the direction of Town Council the FY 2018 Changes purchasing limit for the Town Manager was During FY18 this policy will be reviewed and in a professional, competent, and safe manner. lowered from $50,000 to $25,000. Any item over updated. Among the biggest “tools” in accomplishing the $25,000 goes before the Town Council during a task are motor vehicles. In addition, these items regularly scheduled council meeting. bfea-dfa4e6f8b659 need to be handled in the most economic manner to the Town, both in their operation and in Debt Management Policies and Procedures b514-ef5923522cf9 maximizing their disposal value. Investment Policy Managing the Town's outstanding debt Purpose obligations in paramount. This policy lays out The primary goals of the Fleet Replacement Policy the Town of Trophy Club's internal and external is to lay out a systematic approach to determine policies. whether a vehicle needs to be replaced based on interest is a source of revenue to Trophy Club funds. Trophy Club’s investment portfolio shall Purpose costs, condition, and other considerations. be designed and managed in a manner designed The purpose of the Town’s Debt Management to maximize this revenue source, to be responsive Policy is to provide the parameters for issuance to public trust, and to be in compliance with legal and management of debt to construct or acquire 8811-1c79023bcaf7 requirements and limitations.major capital assets. The policies and procedures outlined are intended to comply with the Town Purpose of Trophy Club’s Mission and federal and state The purpose of this investment policy is to statutory requirements. comply with Chapter 2256 of the Government Proposed Annual Program of Services- 2018 156 Town CouncilPage 338 of 400Meeting Date: August 22, 2017 GLOSSARY The Annual Program of Services contains Appropriation: A legal authorization granted specialized and technical terminology that is by a governing body to make expenditures and to the reader of this document in understanding Appropriation Ordinance: these terms, a budget glossary has been included enactment by the Town Council to establish legal in this document. Accrual Basis: A basis of accounting under resources. which transactions are recognized when they Assessed Valuation: A value that is established occur, regardless of the timing of related cash for real or personal property for use as a basis for levying property taxes. (Note: Property values that was earned between April 1 and June 30, but are established by the Denton County Appraisal for which payment was not received until July 10, District.) is recorded as being received on June 30 rather than July 10. Assigned Fund Balance – comprises amounts intended to be used by the government for Adjusted Tax Roll: Calculated by adding the Tax Roll, less the sum of the tax ceiling, annexed the governing body delegates the authority. In properties, and new improvements. governmental funds other than the general fund, Ad Valorem Taxes (Current): All property, assigned fund balance represents the amount that real, personal, tangible, intangible, annexations, is not restricted or committed. This indicates that additions, and improvements to property located resources in other governmental funds are, at a within the taxing unit’s jurisdiction, which are minimum, intended to be used for the purpose of subject to taxation on January 1 of the current that fund. Council exempts taxes on automobiles and other Audit: A comprehensive examination of how an organization’s resources were actually utilized, of the appropriation ordinance, Town Council sets October 1 and continuing through the following September 30. how government funds were spent and whether expenditures were in compliance with the legislative Ad Valorem Taxes (Delinquent): All taxes body’s appropriations. A performance audit are due on receipt of bill and are delinquent if not consists of a review of how well the organization met its stated goals. they are imposed, except when the taxing unit postpones the delinquency date due to late mailing Balanced Budget: funding current expenditures of tax bills or successful rollback elections. with current resources. Ad Valorem Taxes (Penalty and Interest): Bond: A written promise to pay a sum of money A delinquent tax incurs a penalty of six percent interest payments and the repayment of the month it is delinquent, plus one percent (1%) for principal are detailed in a bond ordinance. The each additional month or portion of the month most common types of bonds are general obligation the tax remains unpaid prior to July 1 of the year and revenue bonds. These are most frequently in which it becomes delinquent. However, the used for construction of large capital projects, such delinquent tax on July 1 incurs a total penalty as buildings, streets and bridges. of twelve percent (12%) of the amount of the delinquent tax without regard to the number of Budget: months the tax has been delinquent. an estimate of proposed expenditures for a given Proposed Annual Program of Services- 2018 157 Town CouncilPage 339 of 400Meeting Date: August 22, 2017 Cash Management: The management of cash The term “budget” is used in two senses in practice. necessary to pay for government services while investing temporary cash excesses in order to earn presented to the governing body for adoption and interest revenue. Cash management refers to the that body. It is usually necessary to specify whether cash, mobilizing cash to improve its availability for the budget under consideration is preliminary and investment, establishing and maintaining banking tentative or whether it has been approved by the relationships, and investing funds in order to governing body. achieve the highest interest and return available for temporary cash balances. Budget Amendment: A legal procedure utilized a budget appropriation. The Town of Trophy mechanism a city may use to pay a contractual Club’s Town Charter requires Town Council obligation incurred in: (1) a construction contract; approval through the adoption of a supplemental (2) the purchase of materials, supplies, equipment, machinery, buildings, land, and rights-of-way for source of revenue and the appropriate expenditure authorized needs and purposes; or (3) the payment account) for any interfund adjustments. Town of professional services, including services provided by tax appraisers, engineers, architects, attorneys, within a departmental budget. agents. Budget Calendar: The schedule of key dates or milestones, which the Town departments follow in Commitment: The pledge of appropriated the preparation, adoption, and administration of funds to purchase an item or service. Funds are the budget. committed when a requisition is issued through the purchasing division of the Town. Budget Document: The instrument used by the operational authority to present a comprehensive Committed Fund Balance purposes determined by a formal action of the government’s highest level of decision-making Budget Message: The opening section of the authority. Commitments may be changed or lifted budget which provides the Town Council and only by the government taking the same formal the public with a general summary of the most action that imposed the constraint originally. important aspects of the budget, changes from the Cost: (1) The amount of money or other and recommendations of the Town Manager. consideration exchanged for property or services. (2) Expense. Capital Equipment Budget: The portion of the annual operating budget that appropriates Current Taxes: Taxes that are levied and due funds for the purchase of capital equipment within one year. items. These expenditures are often separated from regular operating items, such as salaries, The Town's obligation to pay services, and supplies. The capital equipment the principal and interest of all bonds and other budget includes funds for capital equipment debt instruments according to a pre-determined purchases, which are usually distinguished payment schedule. from operating items according to their value and projected useful life. Examples include (1) The excess of the liabilities of a fund vehicles, equipment, furniture, machinery, over its assets. (2) The excess of expenditures over building improvements, and special tools. revenues during an accounting period; or, in the case of proprietary funds, the excess of expense A permanent addition over income during an accounting period. to the Town’s assets, including the design and construction of buildings or facilities, streets Delinquent Taxes: Taxes that remain unpaid and drainage infrastructure, and the permanent on and after the date on which a penalty for non- structures. payment is attached. Proposed Annual Program of Services- 2018 158 Town CouncilPage 340 of 400Meeting Date: August 22, 2017 Department: An organizational unit which of Town streets and public right of way and is in has the responsibility of providing programs, lieu of all other municipal charges, fees, street rentals, pipe taxes or rentals, easement or other like franchise fees, inspections, fees, and /or Depreciation: The process of estimating and charges of every kind except only Ad Valorem and recording the lost usefulness, expired useful life special assessment taxes for public improvements or diminution of service from a capital asset that (i.e., gas, telephone and cable TV). cannot or will not be restored by repair and will be replaced. The cost of the capital asset's lost usefulness is the depreciation or the cost to reserve A unit of measure in order to replace the item at the end of its useful based on the number of hours that an employee life. 2080 hours (2920 for 24 hour shift personnel). Disbursement: Payment for goods and services. Function: A group of related activities aimed An administrative segment of the at accomplishing a major service or regulatory Town, which indicates management responsibility program for which a government is responsible. for an operation or a group of related activities within a functional area. Divisions are the basic Fund: An accounting entity that has a set of self- units of the budget upon which departments are composed. functions. Encumbrances: Commitments related to unperformed (executory) contracts for goods or Fund Balance: Fund balance is the excess of services. assets over liabilities and is, therefore, also known as surplus funds. Expenditure: General Fund: The fund used to account for all funds paid or to be paid for an asset obtained or goods and services obtained regardless of when accounted for in another fund. the expense is actually paid. This term applies to governmental funds. Note: An encumbrance General Obligation Bonds: is not an expenditure. An encumbrance reserves a variety of public projects, such as streets, funds to be expended. buildings, and improvements. The repayment of Expenses: Charges incurred (whether these bonds is usually made from the General Debt paid immediately or unpaid) for operation, Service Fund, and these bonds are backed by the maintenance, interest and other charges. Expenses full faith and credit of the issuing government. Generally Accepted Accounting Principles and proprietary funds. (GAAP): Uniform standards of and guidelines Fiscal Year: The time period designated by the Town signifying the beginning and ending period statements of an entity. They encompass the conventions, rules, and procedures necessary to time. They include not only broad guidelines of Fixed Assets: Assets of a long-term character general application, but also detailed practices and which are intended to continue to be held or used, procedures. They provide a standard by which to such as land, buildings, and improvements other than buildings, machinery, and other equipment. Those funds through Full Faith and Credit: A pledge of the general which most governmental functions typically taxing power of a government to repay debt obligations (typically used in reference to bonds.) resources and the related current liabilities are accounted for through governmental funds Franchise Fee: This is a charge paid for the use (General, Special Revenue, and General Debt Service). Proposed Annual Program of Services- 2018 159 Town CouncilPage 341 of 400Meeting Date: August 22, 2017 Grants: Contributions or gifts of cash or other indebtedness which may be recorded when due assets from another government to be used or interest earnings on special assessment levies; (5) facility. principal and interest on long-term debt which are generally recognized when due. Income: A term used in proprietary fun type accounting to represents (1) revenues or (2) the Nonspendable Fund Balance: includes excess of revenues over expenses. amounts that are not in a spendable form or are required to be maintained intact. Examples are Interfund Transfers: Amounts transferred inventory or permanent funds. from one fund to another to recover the charge for administrative services. Operating Budget: Plan of current expenditures Revenue The annual operating budget (or, in the case of received from another governmental entity for a some state governments, the biennial operating budget) is the primary means by which most of these are funds from Denton County, the State of Texas, and through recovery of indirect costs from delivery activities of a government are controlled. federal and state agencies. The use of annual operating budgets is usually required by law. Even where not required by law, Securities and real estate held for however, annual operating budgets are essential the production of revenues in the form of interest, dividends, rentals or lease payments. adopted by every government. (Verb) To impose taxes, special assessments Operating Expenses: Fund expenses which or service charges for the support of governmental are directly related to the fund’s primary service activities. (Noun) The total amount of taxes, activities. special assessments or service charges imposed by a government. Operating Income: The excess of fund operating revenues over operating expenses. Long-Term Debt: Debt with a maturity of more Fund revenues, which than one year after the date of issuance. are directly related to the fund’s primary service activities. They consist primarily of use charges A tax imposed on the gross for services. receipts of a Licensee for the sale, preparation or service of mixed beverages or from the sale of ice Ordinance: A formal legislative enactment by or non-alcoholic beverages and consumed on the the governing board of a municipality. If it is not premised of the permittee. state statute or constitutional provision, it has the The accrual basis of accounting adapted to the governmental fund type spending measurement focus. Under between an ordinance and a resolution is that the it, revenues are recognized when they become latter requires less legal formality and has a lower legal status. Ordinarily, the statutes or charter will expenditures of the current period.” Expenditures specify or imply those legislative actions, which are recognized when the related fund liability is must be by ordinance and those which may be incurred except for (1) inventories of materials and by resolution. Revenue raising measures, such as supplies which may be considered expenditures the imposition of taxes, special assessments and either when purchased or when used; (2) prepaid service charges, universally require ordinances. insurance and similar items which need not be reported; (3) accumulated unpaid vacation, sick Other Financing Sources: Governmental fund general long-term debt proceeds, operating need not be recognized in the current period, but for which larger-than-normal accumulations separately from revenues. statements; (4) interest on special assessment Proposed Annual Program of Services- 2018 160 Town CouncilPage 342 of 400Meeting Date: August 22, 2017 The proportionate share of incurred, and/or net income is appropriate the debts of local governments located wholly or in for capital maintenance, public policy, part within the limits of the reporting government, management control, accountability, or which must be borne by property within each other purposes. government. Reconciliation: A detailed analysis of changes in revenue or expenditure balances Performance Measures: within a fund. and qualitative measures of work performed as an objective of the department. Requisition: A written request from a Workload Measures: Workload measures precedes the authorization of a purchase its activities to meet the needs of the public and the order. organization. They should measure productivity, An account used to indicate provided. While activity measures indicate that a portion of a fund's balance is “how much” activity the division/department is performing, workload measures identify “how and is, therefore, not available for general well” the division/department is performing. appropriations. Program Budget: A budget that focuses upon Restricted Fund Balance: includes the goal and objectives of an agency or jurisdiction amounts that can be spent only for the rather than upon its organizational budget units or object classes or expenditures. resource providers either constitutionally or through enabling legislation. Examples Program Description: Describes the nature of include grants and child safety fees. service delivery provided at this level of funding. It clearly explains how service delivery will be Bonds usually sold for constructing a project that will produce Program Goals: Program goals describe the revenue for the government. All or part of the revenue is used to pay the principle and to provide to the community and/or organizations interest of the bond. it serves. Goals identify the end result the division/ department desires to achieve with its activities, (1) Increases in governmental but goals are often ongoing and may not be fund type net current assets from other achieved in one year. than expenditure refunds and residual equity transfers. Under NCGA Statement Property Tax: Property taxes are levied on 1, general long-term debt proceeds and both real and personal property according to the property’s valuation and the tax rate. revenues. (2) Increases in proprietary Property Under Protest: Properties whose fund type net total assets from other than expense refunds, capital contributions and are separated because their value is unknown until residual equity transfers. Under NCGA a ruling is given on the protest. Statement 1, operating transfers in are Proprietary Fund: A fund established to account Sales Tax: A general “sales tax” is levied on persons and businesses selling in a manner similar to private business enterprises merchandise or services in the town limits – where the intent of the governing body is that on a retail basis. The categories for taxation the costs (expenses, including depreciation) for providing goods or services to the general public under authorization of this tax is for the use primarily through user charges; or (b) where may pledge anticipated revenues from this the governing body has decided that periodic source to secure the payment of funds or determination of revenues earned, expenses other indebtedness. Proposed Annual Program of Services- 2018 161 Town CouncilPage 343 of 400Meeting Date: August 22, 2017 Tax Ceiling: is the amount you pay in the year ACRONYMS person exemption. The taxes on your home may go below the ceiling but not above the amount of the ceiling. ACH - Automated Clearing House Tax Rate: The amount of tax stated in terms ARB - Appraisal Review Board of a unit of the tax base; for example, $.50 per $100 (one hundred dollars) assessed valuation of AV - Ad Valorem property. Tax Roll: CAFR - Comprehensive Annual Financial Report of taxes levied against each taxpayer or property. Frequently, the tax roll and the assessment roll are CCPD – Crime Control Prevention District combined, but even in these cases the two can be distinguished. CIP - Capital Improvement Program Taxes: Compulsory charges levied by a government CPR - Cardiopulmonary Resuscitation CO – as special assessments. Neither does the term include charges for services rendered only to those CY - Current Year paying such charges as, for example, sewer service charges. DFW – Dallas and Fort Worth Unassigned Fund Balance: is the residual DWI – Driving While Intoxicated Unassigned amounts are technically available for EDC – Economic Development Corporation any purpose. - for example (from the Latin exempli Working Capital: Budgeted working capital is gratia) calculated as a fund’s current assets less current liabilities and outstanding encumbrances. EMS – Emergency Medical Service ERU - Equivalent Residential Unit FMLA – Family Medical Leave Act FNI - Freese and Nichols Inc. FTE – Full-Time Equivalent FY - Fiscal Year GAAP - Generally Accepted Accounting Principals GASB - Governmental Accounting Standers Board Proposed Annual Program of Services- 2018 162 Town CouncilPage 344 of 400Meeting Date: August 22, 2017 PID – Public Improvement District GFOA – Association of the United States and CanadaPIFA - Public Funds Investment Act GIS - Geographic Information SystemsPIO - GO – General ObligationPPACA - Act HD - PPO - Preferred Provider Organization HR - Human Resources PVR - Personal Video Recorder HRA - Health Reimbursement Account PY - Prior Year HSA – Health Savings Account RFB - Request for Bid HR – Human Resources RFP - Request for Proposal HUBs - Historically Under Represented BusinessesRFQ - Request for Quote - in other words or that is (from the Latin id RMS - Records Management Systems est) SGR – Strategic Government Resources Inc. I & S – Interest and Sinking SOP - Standard Operating Procedure LGIPs - Local Government Investment Pools TC - Trophy Club M & O - Maintenance and Operation TCP - Trophy Club Park MUD – Municipal Utility District TIC - True Interest Costs NIC - Net Interest Costs TIF – Tax Incremental Finance NEFDA - Northeast Fire Department Association TIRZ #1 - Tax increment Reinvestment Zone #1 NISD – Northwest Independent School District TML – Texas Municipal League ORR - Open Records Request TML IEBP – Texas Municipal League P & I – Principal and Interest P & Z – Planning and ZoningZBA – Zoning Board of Adjustment Proposed Annual Program of Services- 2018 163 Town CouncilPage 345 of 400Meeting Date: August 22, 2017 100 Municipal Drive,682 831 4600 Trophy Club, Texas akarkauskas@trophyclub.org www.TrophyClub.org Town CouncilPage 346 of 400Meeting Date: August 22, 2017 100 Municipal Drive Town of Trophy Club Trophy Club, Texas 76262 Legislation Details (With Text) 2017-365-T1 File #: Version:Name: Agenda ItemRegular Session Type:Status: 8/8/2017Town Council File created:In control: 8/22/2017 On agenda:Final action: Town Council Future Agenda Item No. 4: Consider and take appropriate action regarding an Title: Ordinance amending Division 2, Meetings and Rules of Procedure, of Article 1.03, Town Council, of Chapter 1, General Provisions, of the Town of Trophy Club Code of Ordinances; and providing an effective date (Mayor Sanders and Council Member Shoffner). ORD 2017-19 - Amend Chap 1-Article 1_03 - Division 2 Meetings and Rules of Procedure.pdf Attachments: DateVer.Action ByActionResult Agenda Item No. 14: TownCouncilFutureAgendaItemNo.4:ConsiderandtakeappropriateactionregardinganOrdinanceamending Division2,MeetingsandRulesofProcedure,ofArticle1.03,TownCouncil,ofChapter1,GeneralProvisions,ofthe TownofTrophyClubCodeofOrdinances;andprovidinganeffectivedate(MayorSandersandCouncilMember Shoffner). Town CouncilPage 347 of 400Meeting Date: August 22, 2017 TOWN OF TROPHY CLUB, TEXAS ORDINANCE 2017-19 AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS REPEALING DIVISION 2, “MEETINGS AND RULES OF PROCEDURE”, OF ARTICLE 1.03, “TOWN COUNCIL”OF THE TOWN OF TROPHY CLUB CODE OF ORDINANCES AND ADOPTING A NEW DIVISION 2, “MEETINGS AND RULES OF PROCEDURE”, OF ARTICLE 1.03, “TOWN COUNCIL”; PROVIDING FOR THE INCORPORATION OF PREMISES; PROVIDING FOR AN AMENDMENT; PROVIDING A SAVINGS AND REPEALER; PROVIDING A SEVERABILITY; PROVIDING FOR ENGROSSMENT AND ENROLLMENT; AND PROVIDING AN EFFECTIVE DATE. WHEREAS , the Town Council establishes rules and procedures to ensure that its meetings are conducted in an orderly manner; and WHEREAS , the Town Council has the authority to generally review and make changes to its proceduralrules as it determines appropriate for the orderly conduct of its meetings; and WHEREAS , having reviewed the existing procedures and considering the desire to conduct orderly and efficient meetings, the Town Council hereby repeals Division 2, “Meetings and Rules of Procedure,”of Article 1.03, “Town Council” and adopts a new Division 2, “Meetings and Rules of Procedure,” of Article 1.03, “Town Council” serving the best interests of the Townand will assist with the conduct of orderly and efficient meetings. NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS: SECTION 1. INCORPORATION OF PREMISES That the above and foregoing premises are true and correct and are incorporated herein and made a part hereof for all purposes. SECTION 2. AMENDMENT 2.01 Division 2, “Meetings and Rules of Procedure,” of Article 1.03, “Town Council” of the Town of Trophy Club Code of Ordinances, is hereby repealed and a new Division 2, “Meetings and Rules of Procedure,” of Article 1.03, “Town Council” is hereby adopted, so that Division 2, “Meetings and Rules of Procedure shall be and read in its entirety as follows: Town CouncilPage 348 of 400Meeting Date: August 22, 2017 ARTICLE 1.03 TOWN COUNCIL . . . “Division 2.Meetings and Rules of Procedure Sec. 1.03.031 Authority Pursuant to section 3.11 of the home rule charter of the town, the town council shall determine its own rules of procedure. The Charter of the Town of Trophy Club, Texas, provides for open meetings for the Town Council at which reasonableopportunity shall be given for Citizens to be heard under such rules as the Council may provide. The Rules of Procedure establish guidelines to be followed by all persons attending a Town Council meeting, including members of the Town Council, Town Staff and visitors. Sec. 1.03.032General rules (a)Meetings to be public. All official meetings of the town council and all sessions of a subcommittee of the town council consisting of a quorum of the council shall be public unless otherwise specified by council. (b)Quorum. The governing body of the town consists of a mayor and six (6) council members. Attendance at a council meeting by four (4) of the seven (7) members of the town council constitutes a quorum for the purpose of a regular or special meeting. (c)Attendance. As specified in the town charter, should a member of the town council fail to attend three consecutive regular meetings without being excused by the council, his/her office may be declared forfeited by the council. A member of the town council who is unable to attend a council meeting shall notify the town secretary of his/her inability to attend the meeting and shall provide an explanation of the conflict or other reason that preventshis/her attendance. Notice to the town secretary shall be provided as soon as practicable after the member becomes aware that he/she will be absent. The town secretary shall notify the council of the absence prior to the beginning of the council meeting from which the member will be absent. (d)Misconduct. The town council may punish its own members for misconduct as authorized by state law and town charter. (e)Minutes of town council meetings. An account of all proceedings of the town council shall be kept by the town secretary and shall be entered into a book constituting the official record of the town council. ORD 2017-19 Page 2 of 15 Town CouncilPage 349 of 400Meeting Date: August 22, 2017 (f)Questions to contain one subject. All questions submitted for a vote shall contain only one subject. If two or more points are involved, any member may require a division, if the question reasonably admits of a division. (g)Right to floor. Any town council member desiring to speak shall be recognized by the chairman/mayor. No member shall be allowed to speak more than once on any one subject until every member wishing to speak shall have spoken. (h)Town manager. The town manager or assistant town manager or acting town manager, shall attend all meetings of the town council unless excused by the mayor or town council. The town manager, assistant town manager, or acting town manager may make recommendations to the town council and shall have the right to take part in all discussions of the town council, but shall have no vote. The town manager may place an item for discussion and/or action on the council agenda. (i)Town attorney. The town attorney or acting town attorney, shall attend all meetings of the town council unless excused by the mayor or town council and shall, upon request, give an opinion, either written or oral, on questions oflaw. The town attorney shall act as the town council’s parliamentarian. (j)Town secretary. The town secretary or acting town secretary, shall attend all meetings of the town council unless excused by the mayor or town council, and shall keep the official minutes and perform such other duties as may be requested of him/her by the town council. (k)Officers and employees. Any officer or employee of the town, when requested by the town manager, shall attend any meeting of the town council. If requested to do so by the town manager, they may present information relating to matters before the town council. (l)Rules of order. Robert’s Rules of Order Newly Revised, as amended by the council, shall govern the proceedings of the town council. (m)Suspension ofrules. Any provision of these rules may be temporarily suspended by a two-thirds vote of all members of the town council in attendance. The vote on any such suspension shall be taken by a show of hands and entered into the record. (n)Amendment to rules. These rules may be amended, or new rules adopted with a favorable vote by four (4) members of the town council in attendance, provided that the proposed amendments or new rules shall have been introduced into the record at a prior town council meeting. ORD 2017-19 Page 3 of 15 Town CouncilPage 350 of 400Meeting Date: August 22, 2017 Sec. 1.03.033Types of meetings (a)Regular meetings. The town council shall meet in the council/board room at the Municipal Utility District Building, 100 Municipal Drive, Trophy Club, Texas, on the second and fourth Tuesday of each month and each meeting shall commence at the time and place posted on the agenda for that meeting. (b)Special meetings. Special meetings may be called by the mayor or by any three (3) members of the town council. The call for a special meeting shall be filed with the town secretary in written form, except that announcement of a special meeting, during any regular meeting at which all members are present, shall be sufficient notice of such special meeting. The call for a special meeting shall specify the day and the hour of the special meeting, and shall list the subject or subjects to be considered. No special meeting shall be held until at least 72 hours after the call is issued or within two (2) hours for an emergency meeting. Only such business may be transacted at a special meeting as may be listed in the call for said meeting or as incident thereto. (c)Emergency meetings. In case of emergency or urgent public necessity, which shall be expressed in notice of the meeting, an emergency meeting shall be called by the chairman/mayor or on the application of three (3) members of the town council, and it shall be sufficient if the notice is posted two (2) hours before the meeting is convened. (d)Recessed meetings. Any meeting of the town council may be recessed to a later time, provided that no recess shall be for a longer period than until the next regular meeting. (e)Public hearings. (1)All meetings shall be held in full compliance with the provisions of state law and codes of the town. Any party in interest may appear in his/her own behalf or be represented by counsel or agent. (2)The town secretary shall set public hearing dates for the town council as requested, be responsible for timely advertising in the official newspaper, and notify interested parties according to requirements of the town council. Sec. 1.03.034Chairman/Presiding Officer (a)Designation. The mayor, if present, shall preside as chairman at all meetings of the town council. In the absence of the mayor, the mayor pro- ORD 2017-19 Page 4 of 15 Town CouncilPage 351 of 400Meeting Date: August 22, 2017 tem shall preside. In the absence of both the mayor and the mayor pro- tem, the town council shall elect a chairman/chair/presiding officer. (b)Call to order. The meetings of the town council shall be called to order by the presiding officer. In the absence of both the mayor and the mayor pro- tem, the meeting shall be called to order by the town secretary. (c)Preservation of order. The presiding officershall preserve order and decorum, prevent personalities from becoming involved in debate and confine members in debate to the question under discussion. (d)Points of order. (1)A member may interrupt debate for immediate consideration of questions relating to rights and privileges of the assembly. The presiding officer will decide the question or may refer to the town attorney for aruling. The presiding officerdecision is subject to appeal to the town council. (2)A member of the council may appeal a ruling of the chair by obtaining the floor and stating, “I appeal from the ruling of the Chair.” The person appealing can interrupt a speaker who has the floor. If another member seconds the appeal, the procedure is as follows: the presiding officer puts the question to the members for a vote. The question cannot be amended and it is debatable unless the immediately pending question isnot debatable, the purpose of the vote is to decide whether the chair’s ruling should be sustained. The presiding officer is entitled to speak first and last in any discussion about the appeal or his/her decision. A majority vote is required to overturn the decision of the chair, and the question can be reconsidered. (e)Questions to be stated. The presiding officershall state all questions submitted for a vote and announce the result. The announcement of the result will include the number of votes for, number of votes against and abstentions, or state if unanimous. (f)Substitution of presiding officer. The presiding officer may call any other member to take his place in the chair, such substitution not to continue beyond adjournment. Sec. 1.03.035Order of business; agenda (a)Agenda. The business of each meeting shall be as contained in the agenda in the order established by the presiding officer. The town secretary shall prepare the agenda. The agenda shall be a listing of topics ORD 2017-19 Page 5 of 15 Town CouncilPage 352 of 400Meeting Date: August 22, 2017 to be considered bythe town council and delivered to members of the town council each Thursday preceding the Tuesday meeting to which it pertains. The agenda may provide for a work session immediately preceding the commencement of the council meeting in order to allow council discussion and questions related to one or more of the items posted on the agenda. At the end of each agenda item, the agenda should specify the first initial and last name of the person(s) adding the item to be considered on the agenda.Staff initiated items will be identified by a general notation of “Staff.” (b)Presentations by members of town council; future agenda items. The agenda shall provide a time when the mayor or any town council member may bring before the town council any business that the town council member believes should be deliberated upon by the town council at a future meeting of the town council. However, pursuant to the town charter, before any item is placed for discussion and/or action on a future town council agenda, a request for its placement on the agenda shall be made by either the mayor or by any two (2) councilmembers. These matters need not be specifically listed on the agenda, but discussion and formal action on such matters shall be deferred until a subsequent town council meeting provided that the requirements of chapter 551 Texas Government Code have been met. (c)Request for agenda item by presiding officer. A presiding officerof a council appointed board, commission, corporation, or other appointed body requesting that an item be placed on the council agenda for discussion and/or action shall present such request to the town manager in writing in the time frame set forth in subsection (d) below. (d)Deadline for submission of agenda items. A subject for the town council’s consideration shall be submitted to the town secretary’s office in writing not later than 5:00 p.m. on Monday, (7 days prior) to the meeting at which the subject is to be considered. (e)Presentation by citizens or representative(s) of organized groups; citizen presentations. Presentations by citizens at the citizens presentation segment of a council meeting, with or without prior notification, shall be limited to a total of four (4) minutes. (f)Presentation by citizens or representative(s) of organized groups; agenda items. Presentations by citizens, with or without prior notification, shall be limited to a total of six minutes. For items on the agenda, the speaker will be limited to four (4) minutes of time to complete his/her comments prior to council discussion and two (2) minutes of time subsequent to council discussion but before the chair calls for a vote. The designated timekeeper shall maintain the time and advise the speaker when his/her time has ORD 2017-19 Page 6 of 15 Town CouncilPage 353 of 400Meeting Date: August 22, 2017 expired. The speaker shall thencomplete his sentence and take his/her seat. A person may not give his/her speaking time to another. Persons wishing to express their position on an agenda item but who do not wish to speak shall complete a speaker’s card and indicate their support or opposition. The name and respective position of such person(s) shall be read into the record.Topics of presentations should be limited to matters over which the Council has authority. (g)Rules of conduct applicable to citizen’s presentations for agenda items, citizen’s presentations, and for public hearings. (1)Each person addressing the council shall step up to the microphone, shall give his or her name and address in an audible tone of voice for the record. If representing an organized group, the speaker shall identify the group represented. All remarks shall be addressed to the council as a body, and not to any member thereof. No person, other than town staff, members of the council and the person having the floor, shall be permitted to enter into any discussion, either directly or through the members of the council. No questions shall be asked of the councilmembers, except through the presiding officer. (2)All citizens shall refrain from private conversations in the chamber while the town council is in session. (3)Citizens attending town council meetings shall observe the same rules of priority, decorum, and good conduct applicable to the administrative staff. Any persons making personal, impertinent, or slanderous remarks, or who becomes boisterous while addressing the town council or while attending the town council meeting, shall be removed from the room if the chief of police (or his representative) is so directed by the presiding officer, and such person shall be barred from further audience before the town council during that session of the town council. (4)Unauthorized remarks from the audience, stamping of feet, whistles, yells and similar demonstrations shall not be permitted by the presiding officer, who shall direct the chiefof police or his designee to remove such offenders from the room. (5)In case the presiding officer shall fail to act, any other of the town council may move to require the chair to enforce the rules, and the affirmative vote of a majority of all members present ofthe town council shall require the presiding officer to act. ORD 2017-19 Page 7 of 15 Town CouncilPage 354 of 400Meeting Date: August 22, 2017 (6)No placards, banners or signs of any kind shall be permitted in the council chamber unless exhibits, displays and visual aids are used in connection with presentations to the town council, provided that such exhibits, displays and visuals aids do not disrupt the meeting. (h)Written communications to council. (1)General. Interested parties, or their authorized representatives, may address the council by written communication in regard to any matter concerning the town’s business or over which the council has control at any time. (2)Agenda items. A written communication relative to a Citizen Presentation and an item posted for consideration on a town council agenda may be submitted by direct mail to the council or by delivery of the communication to the town secretary at least four (4) hours prior to the time for commencement of the town council meeting at which an item will be discussed. Upon timely receipt of a communication, the town secretary shall distribute copies to each of the councilmembers and shall make copies available for public review at a designated location in the council chambers. The names of those submitting the communication and the topic addressed will be entered into the record without the necessity for reading as long as sufficient copies are available at the meeting for review by members of the audience/public. (i)Presentations by town manager. Matters requiring the council’s attention which may have developed sincethe deadline for delivery of the written communication to the council may be presented orally by the town manager for informational purposes only in accordance with chapter 551 Texas Government Code. (j)Requests for research or information. The mayor and individual councilmembers may request information or research from the town staff on a given topic through the town manager who will make all members of council aware of the special request, as it may be of interest to them as well. Accordingly, the townmanager will provide the results of the request to all members of council. In the event the town manager believes he cannot respond in a timely manner, he and the members of council will coordinate a reasonable and responsible timeframe in which to expectthe results without unduly interfering with other activities of higher priority. (k)Notification of significant activities or events. The mayor and councilmembers expect the town manager to notify them, and provide periodic updates regarding significantactivities or events in the town ORD 2017-19 Page 8 of 15 Town CouncilPage 355 of 400Meeting Date: August 22, 2017 related to natural or manmade disasters, major criminal activity, accidents involving town property, or death involving town staff/employees. (l)Seating arrangement. The town manager, town secretary, and town attorney shall occupy the respective seats in the council chamber assigned to them by the presiding officer, but any two (2) or more of the town council may exchange seats. Sec. 1.03.036Ordinances, resolutions and motions (a)Printed or typewritten form. All ordinances and resolutions shall be presented to the town council only in written form. (b)Town attorney to approve. All ordinances and resolutions shall be approved as to form and legality by the town attorney. (c)Distribution of ordinances. The town secretary shall prepare copies of all proposed ordinances for distribution to all members of the town council at the meeting at which the ordinance is introduced, or at such earlier time as is expedient. (d)Recording of votes. The show of hands shall be taken and entered upon the passage of all ordinances and resolutions and entered into the official record of the council. (e)Vote required for approval. Approval of every ordinance, resolution, or motion shall require the affirmative vote of four (4) of the members of the town council in attendance. (f)Mayoral vote. The mayor shall have a vote on all matters before the council. (g)Conflict of interest. Should any person on the town council have a conflict of interest pursuant to any state laws and/or town ordinances regulating conflicts of interest with regard to an item on the council agenda, such person shall openly declare the conflict before the discussion proceeds, shall complete an affidavit as required by state law, and shall be prohibited from participating in the discussion or vote on the item. (h)Abstention from voting. Should any person on the town council abstain from voting on an agenda item where no conflict of interest under state law and/or town ordinance exists, the person’s vote shall be recorded as a negative vote in the minutes of the council meeting. ORD 2017-19 Page 9 of 15 Town CouncilPage 356 of 400Meeting Date: August 22, 2017 Sec. 1.03.037Rules of decorum (a)Recognition by presiding officer. No person shall address the town council without first being recognized by the presiding officer. (b)Order.While the council is in session, the members must preserve order and decorum, and a member shall neither, by conversation or otherwise, delay or interrupt the proceedings or the peace of the town council nor disturb any member while speaking or refuse to obey the orders of the presiding officer. Members of the town council shall not leave their seats during a meeting without first advising the chairman/mayor. (c)Presiding Officermay debate. The presiding officermay move only to such limitations of debate as are the rights and privileges of a town council member by reason of his acting as the presiding officer. If the presiding officer is engaged in debate and is abusing his position as presiding officer, at the insistence of any three (3) council members, the presiding officer member must relinquish the chair in accordance with provisions of Robert’s Rules of Order Newly Revised. (d)Getting the floor, improper references to be avoided. Every member desiring to speak shall address the chair, and upon recognition by the presiding officershall confine himself/herself to the questions under debate, avoiding all personalities and inappropriate language. (e)Interruptions. A member, once recognized, shall not be interrupted when speaking unless it be to callthe member to order, or as herein otherwise provided. If a member, while speaking, is called to order, the town council member shall cease speaking until the question of order be determined and, if in order, the town council member shall be permitted to proceed. Sec. 1.03.038Parliamentary motions and precedence (a)Discussion of items. The meeting is governed by the agenda and the agenda constitutes the only items to be discussed. Each agenda item shall be considered open for discussion after that item is read by the presiding officer. If a member wishes to challenge an agenda item on the basis that the item is not a proper topic for council discussion, such member shall state that he or she “objects to the consideration of the agenda item" during the reading of the item. This action does not require a second. When the objection is made, the Presiding Officer will finish reading the item after the objection, then shall immediately call the question: “will the assembly consider this agenda item?” if 2/3 of the members vote “no,” the agenda item will not be considered open. A motion for appropriate action shall be made after discussion of an item has been concluded. ORD 2017-19 Page 10of 15 Town CouncilPage 357 of 400Meeting Date: August 22, 2017 Discussion of items. The meeting is governed by the agenda and the agenda constitutes the only items to be discussed.Each agenda item shall be considered open for discussion when that item is announced by the presiding officer. If a member wishes to challenge an agenda item on the basis that the item is not a proper topic for council discussion, such member shall state that he or she “objects to the consideration of the question.” This action does not require a second. When the objection is made, the Presiding Officer shall immediately call the question: “will the assembly consider this question?” if 2/3 of the members vote “no,” the question cannot be introduced. An objection to consideration of a question must be made when the item is first introduced and before it has been debated. A motion for appropriate action shall be made after discussion of an item has been concluded. (1)ThePresiding Officershould invite the appropriate people to report on the item, including any recommendation they might have. (2)ThePresiding Officershould ask the Members if they have any technical questions for clarification. At this point, the members may ask clarifying questions to the people who reported on the item, and they should be given time to respond. (3)ThePresiding Officershould invite resident comments (limited to 4 minutes or a time determined appropriate by the Presiding Officer) – or if a public hearing, open the public hearing. Upon conclusion of the public hearing, thePresiding Officershould announce the public hearing closed. (b)Motions. After obtaining the floor a motion can be made before the assembly on the particular subject of discussion. ThePresiding Officershould invite a motion from the Members before debate is given on the merits of the item. ThePresiding Officershould announce the name of the Members who makes the motion. (1)A “second” to the motion must be made by another town council member within a reasonable but brief time period. ThePresiding Officershould determine if any Members wishes to second the motion. ThePresiding Officershould announce the name of the Members who seconds the motion. If no Members wishes to second the motion, then the motion fails, and should be so stated by thePresiding Officer.Without a “second” the motion dies. (2)If the motion is made and seconded, thePresiding Officershould make certain that everyone (including the audience) understands the motion. This is done in three ways: a. ThePresiding Officercan ask the maker of the motion to repeat it; b. ThePresiding ORD 2017-19 Page 11of 15 Town CouncilPage 358 of 400Meeting Date: August 22, 2017 Officercan repeat the motion; or c. ThePresiding Officercan ask the Town Secretary to repeat the motion. (3)No main motion can be made when another motion is pending. ThePresiding Officershould now invite the Membersto discuss the motion. If there is no desired discussion, thePresiding Officershould invite additional resident comments (limited to 2 minutes or a time determined appropriate by the Chair). If there has been no input or discussion or a brief discussion, then there is no need to repeat the motion before taking a vote. If the discussion has been lengthy,it is a good idea to repeat the motion before calling for the vote. (c)Withdrawal of motions. A motion may be withdrawn, or modified, by its mover without asking permission until the motion has been stated by the Presiding Officer. If the mover modifieshis motion, the person who seconds the motion may withdraw his second. After the question has been stated, the mover shall neither withdraw it nor modify it without the consent of the council. (d)Stating the question. In principle, the chairman/mayor must state the question on a motion immediately after it has been made and seconded, unless the council member is obligated to rule that the motion is out of order or if the wording is not clear. (e)Amendments to motions. No motion or proposition of a subject different from that under consideration shall be admitted under color of amendment. A motion to amend an amendment shall be in order, but one to amend an amendment to an amendment shall not be in order. (f)Debate. Debate must be limited to the meritsof the immediately pending question as stated by and by authority of the presiding officer. (g)Calling for the question by Presiding Officer - ending debate. (1)The Presiding Officer may “call for the question” without a vote if debate appears to haveclosed and if there are no objections by any council member. (2)A motion for the previous question (call the question) may not interrupt a speaker who has the floor, must be made and seconded, is not debatable, cannot be amended, requires an affirmative, two- thirds vote of members present to pass and in this assembly cannot be reconsidered. Additionally, in order to protect the democratic process, any council member or member of the public who is on record to speak before the motion is made will be permitted to ORD 2017-19 Page 12of 15 Town CouncilPage 359 of 400Meeting Date: August 22, 2017 speak before the vote is taken on the motion for the previous question. (3)ThePresiding Officercalls for the vote. Unless a super-majority is required for passage of the motion, a simple majority vote determines whether the motion passes or fails. (4) ThePresiding Officerannounces the results of the vote and should also state what action (if any) the Membershave taken. Sec. 1.03.039Creation of committees, boards and commissions (a)Ad-hoc committees. The council may, as the need arises, authorize the appointment of “ad hoc” committees. Except where otherwise specifically provided, the mayor shall appoint the members of the “ad hoc” committees, subject to the approval of the town council. Any committee so created shall cease to exist upon the accomplishment of the special purpose for which it was created or when abolished by a majority vote of the town council. (b)Citizen boards, commissions, corporations, and other appointed bodies. The town councilmay create boards, commissions, corporations and other council appointed bodies to assist in the conduct of the operation of the town government with such duties as the council may specify. Memberships and selection of members shall be as provided in accordance with the guidelines in the handbook for elected and appointed officials, as amended from time to time. Any such appointed bodies so created shall cease to exist upon the accomplishment of the special purpose for which it was created, or when abolished by a majority vote of the town council. No body so appointed shall have powers other than advisory to the town council, except as otherwise specified by the laws of the state. These rules of procedure shall apply to council appointed boards, commissions, corporations, and other appointed bodies in accordance with the town’s handbook for appointed and elected officials and shall only be modified as provided in the enabling ordinances for each such council appointed body.” SECTION 3. SAVINGS AND REPEALER That this Ordinance shall be cumulative of all other ordinances of the Town affecting rules of procedure and shall not repeal any of the provisions of such ordinances except in those instances where provisions of those ordinances are in direct conflict with the provisions of this Ordinance; whether such ordinances are codified or uncodified, and all ORD 2017-19 Page 13of 15 Town CouncilPage 360 of 400Meeting Date: August 22, 2017 other provisions of the Ordinances of the Town of Trophy Club, codified or uncodified, not in conflict with the provisions of this Ordinance, shall remain in full force and effect. SECTION 4. SEVERABILITY If any section, article, paragraph, sentence, clause, phrase or word in this Ordinance, or its application to any person or circumstance is held invalid or unconstitutional by a Court of competent jurisdiction, such holding shall not affect the validity of the remaining portions of this Ordinance; and the Town Council hereby declares it would have passed such remaining portions of the Ordinance despite such invalidity, which remaining portions shallremain in full force and effect. SECTION 5. ENGROSSMENT AND ENROLLMENT The Town Secretary of the Town of Trophy Club is hereby directed to engross and enroll this Ordinance in accordance with the Town Charter and by filing this Ordinance in the Ordinance records of the Town. SECTION 6. EFFECTIVE DATE This Ordinance shall become effective from and after its date of passage and publication as required by law. PASSED AND APPROVED by the Town Council of the Town of Trophy Club, Texas, this 22ndday of August 2017. C. Nick Sanders, Mayor Town of Trophy Club, Texas \[SEAL\] ATTEST: Holly Fimbres, Town Secretary Town of Trophy Club, Texas ORD 2017-19 Page 14of 15 Town CouncilPage 361 of 400Meeting Date: August 22, 2017 APPROVED TO AS FORM: J. David Dodd III, Town Attorney Townof Trophy Club, Texas ORD 2017-19 Page 15of 15 Town CouncilPage 362 of 400Meeting Date: August 22, 2017 100 Municipal Drive Town of Trophy Club Trophy Club, Texas 76262 Legislation Details (With Text) 2017-367-T1 File #: Version:Name: Agenda ItemRegular Session Type:Status: 8/8/2017Town Council File created:In control: 8/22/2017 On agenda:Final action: Discussion of items for Future Agendas to include agenda items for consideration on the September Title: 12, 2017 Council agenda and items from the Town Council Future Agenda Items list (Staff). September 12, 2017 Proposed Agenda.pdf Attachments: Items for Future Agendas updated 08-09-2017.pdf DateVer.Action ByActionResult Agenda Item No. 15: DiscussionofitemsforFutureAgendastoincludeagendaitemsforconsiderationontheSeptember12,2017Council agenda and items from the Town Council Future Agenda Items list (Staff). Town CouncilPage 363 of 400Meeting Date: August 22, 2017 Meeting Date: September 12, 2017 Regular Session Start Time 7:00 p.m. Announcements & Reports No. Receive Town Manager Class' update regarding the following, discussion and 1Town Mgr provide input regarding same (Staff): Receive Town Council Liaison Updates; discussion of same (Staff): 2Town Sec STAFF No. ConsentRESORDPROCFile IDDept RPT ConsiderandtakeappropriateactionregardingtheTownCouncilRegularSession 3Town Sec Minutes dated August 8, 2017 (Staff). Consider and take appropriate action regarding the financial and variance report 4Finance dated July 2017 (Staff). STAFF No. Public HearingRESORDPROCFile IDDept RPT Conduct a Public Hearing regarding the proposed fiscal year October 1, 2017 to September 30, 2018 budget pursuant to Section 9.05 of the Town Charter; 5Finance making appropriations and providing for expenditures (Staff). Conduct the Second Public Hearing regarding the proposed tax rate for fiscal year October 1, 2017 to September 30, 2018, and Mayor to announce the date, time 6Finance and place of the vote on the tax rate (Staff). STAFF No. Regular SessionRESORDPROCFile IDDept RPT Discussion of and take appropriate action regarding the Fiscal Year 2018 Budget 7Finance (Mayor Sanders). Consider and take appropriate action regarding a Resolution accepting an Annual Service and Assessment Plan Update for Authorized Services (Emergency Services) for the Trophy Club Public Improvement District No. 1 (The Highlands at Trophy Club), and the proposed Assessment Roll; setting a date for Public Hearing; 8Finance authorizing the publication of notice and directing the mailing of notices as required by law; enacting other provisions relating thereto; and providing an effective date (Staff). STAFF No. Upcoming Agenda & Council Future Agenda Items List UpdateRESORDPROCFile IDDept RPT Discussion of items for Future Agendas to include agenda items for consideration on the September 26, 2017 Council agenda and items from the Town Council 9Town Sec Future Agenda Items list (Staff). Item No. 2 - Discussion of Green Ribbon grants for the beautification along the sound wall on State Highway 114. (Sanders 3/8/2016) (1-June 14, 2016) (2- A) September 13, 2016) (3-December 13, 2016) (4-March 14, 2017) (5-September 12, 2017) STAFF Executive SessionRESORDPROCFile IDDept RPT Pursuant to the following designated section of the Texas Government Code, Annotated, Chapter 551 (Texas Open Meetings Act), the Council will convene into 10Town Sec executive session to discuss the following: STAFF RESORDPROCFile IDDept Regular Session RPT Consider and take appropriate action regarding the Executive Session. 11Town Sec Town CouncilPage 364 of 400Meeting Date: August 22, 2017 Town Council Future Agenda Items List (Updated 8/9/2017) 1. *Review negotiating with the Trophy Club Municipal Utility District No. 1 to transfer the title for the land that the Annex Building is built on and the maintenance building by the Wastewater Treatment Plant. (Lamont 11/10/2015) (1-February 9, 2016)(2-May 10, 2016) (3-August 9, 2016) (4-November 8, 2016) (5-February 14, 2017) (6-May 23, 2017) (7-May 22, 2018) *Discussion after May 2018 election 1/12/2016 – At the January 12, 2016 Council meeting, Council made TCMUD No. 1 an offer regarding the Annex Building. 5/10/2016 - Town Manager Seidel advised that Town Staff are continuing to work on this item. 8/9/2016 - Mayor Sanders advised that several items have taken precedence and that this item can remain on the list until the applicable time to deal with it. 9/19/2016 – This item was scheduled to be placed on a future Joint Meeting agenda, tentatively for January 2017, with the TCMUD No. 1 Board of Directors. 11/8/2016 – Council consensus was to leave this item on the Future Agenda Items list. 2/20/2017 – Council moved this item to be discussed during the February 25, 2017 Council Retreat. 3/28/2017 – Mayor Sanders added the maintenance building by the Wastewater Treatment Plant to this item. 5/23/2017 - Mayor Sanders advised that his intent was that the Annex Building would be utilized for Town storage after Staff relocated into the new Town Hall facility . 2. Discussion of Green Ribbon grants for the beautification along the sound wall on State Highway 114.(Sanders 3/8/2016) (1-June 14, 2016) (2-September 13, 2016) (3-December 13, 2016) (4-March 14, 2017) (5-September 12, 2017) 6/14/2016 – Mayor Sanders advised that when the sound wall along State Highway 114 is installed, this item would assist with shrubbery and landscaping through a grant application. 9/13/2016 – Mayor Sanders received consensus to leave this item due to the upcoming construction of the sound wall. Town Manager Seidel advised that it could be accomplished through a tri-city partnership with Westlake and Roanoke. 12/13/2016 – Council consensus was to leave this item on the Future Agenda Items list. 3/28/2017 – Mayor Sanders advised that he wanted to pursue moving forward with this item because this grant greatly assisted with the beautification of Davis Boulevard through the Town of Westlake. 6/13/2017 – Mayor Sanders requested to delay this item for an update because the Metroport Cities Partnership was attempting to secure a Regional Green Ribbon Grant for the beautification of the State Highway 114 corridor through Westlake, Trophy Club, North Lake, and Roanoke. 3. Staff to review land that: (A) The Town owns for the possibility of residents to acquire the land; and (B) Is maintained by the Town but not owned. (Lamont 3/28/2017) (1-June 27, 2017)(2-September 26, 2017) 6/27/2017 – Staff provided information on the common areas that are maintained by the Town. Council directed Staff to draft a proposed course of action to be distributed to Council and if need be the item could come back for Council’s consideration. Page 1 of 2 Town CouncilPage 365 of 400Meeting Date: August 22, 2017 4. Open Division 2, Meetings and Rules of Procedure, of Article 1.03, Town Council, of the Town’s Code of Ordinances. (Shoffner 7/11/2017) (1-October 10, 2017) 5. Discussion of Right of Way controls as related to new legislation related to Small Cells. (Sanders 7/28/2017) (1-October 24, 2017) 6. Review the definition of allowable pool barriers. (Rowe 8/8/2017) (1-November 14, 2017) Page 2 of 2 Town CouncilPage 366 of 400Meeting Date: August 22, 2017 100 Municipal Drive Town of Trophy Club Trophy Club, Texas 76262 Legislation Details (With Text) 2017-368-T1 File #: Version:Name: Agenda ItemExecutive Session Type:Status: 8/8/2017Town Council File created:In control: 8/22/2017 On agenda:Final action: Pursuant to the following designated section of the Texas Government Code, Annotated, Chapter 551 Title: (Texas Open Meetings Act), the Council will convene into executive session to discuss the following: A)Section 551.071 Consultation with Attorney under Subsection (2) to consult with the Town Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Texas Open Meetings Act: 1.Enforcement of Ordinances (Staff) 2.Installation of Network Nodes and Node Support Poles (Staff) 3.Enforcement of rights of a contract (Staff) B)Section 551.074 Personnel Matters under Subsection (1) to discuss or deliberate the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee: 1.Crime Control and Prevention District Board (Staff) 2.Review of Town Attorney (Town Council) Attachments: DateVer.Action ByActionResult Agenda Item No. 16: PursuanttothefollowingdesignatedsectionoftheTexasGovernmentCode,Annotated,Chapter551(TexasOpen Meetings Act), the Council will convene into executive session to discuss the following: A)Section551.071ConsultationwithAttorneyunderSubsection(2)toconsultwiththeTownAttorneyonamatterin whichthedutyoftheattorneytothegovernmentalbodyundertheTexasDisciplinaryRulesofProfessionalConduct of the State Bar of Texas clearly conflicts with the Texas Open Meetings Act: 1.Enforcement of Ordinances (Staff) 2.Installation of Network Nodes and Node Support Poles (Staff) 3.Enforcement of rights of a contract (Staff) B)Section551.074PersonnelMattersunderSubsection(1)todiscussordeliberatetheappointment,employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee: 1.Crime Control and Prevention District Board (Staff) 2.Review of Town Attorney (Town Council) Town CouncilPage 367 of 400Meeting Date: August 22, 2017 100 Municipal Drive Town of Trophy Club Trophy Club, Texas 76262 Legislation Details (With Text) 2017-369-T1 File #: Version:Name: Agenda ItemRegular Session Type:Status: 8/8/2017Town Council File created:In control: 8/22/2017 On agenda:Final action: Consider and take appropriate action regarding a Resolution repealing Resolution No. 2016-19, Title: appointing citizens to serve on the Crime Control and Prevention District Board and adopting a new Resolution making annual appointments, reaffirming existing appointments, and providing an effective date (Staff). RES 2017-15 - CCPD Annual Appointments.pdf Attachments: DateVer.Action ByActionResult Agenda Item No. 17: ConsiderandtakeappropriateactionregardingaResolutionrepealingResolutionNo.2016-19,appointingcitizensto serveontheCrimeControlandPreventionDistrictBoardandadoptinganewResolutionmakingannualappointments, reaffirming existing appointments, and providing an effective date (Staff). Town CouncilPage 368 of 400Meeting Date: August 22, 2017 TOWN OF TROPHY CLUB, TEXAS RESOLUTION NO. 2017–15 A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS REPEALING RESOLUTION NO. 2016-19 AND ADOPTING A NEW RESOLUTION MAKING ANNUAL APPOINTMENTS AND REAFFIRMING EXISTING APPOINTMENTS TO SERVE ON THE CRIME CONTROL AND PREVENTION DISTRICT (CCPD) BOARD; DESIGNATING TERMS OF SERVICE;AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Town of Trophy Club, Texas, benefits by havingits citizens involved in local government through service on Boards, Commissions and Corporations; and WHEREAS, the Trophy Club Town Council is responsible for making appointments to the Boards, Commissions and Corporationsserving the Town whose terms are expiring; and WHEREAS, onAugust 23, 2016, the Town Council of the Town of Trophy Club adopted Resolution No. 2016-19, appointing citizens to serve on the CCPD Boardfor the 2016-2017 fiscal yearand reaffirming the appointments of other previously appointed citizens; and WHEREAS, by passage of this Resolution,the Town Council hereby repeals Resolution No. 2016-19 appointing persons to serve on the CCPD Board,andadopts this Resolution making new citizen volunteer appointmentsfor annual appointments and reaffirmsexistingappointments to serve on the Board. NOW THEREFOREBE IT RESOLVED BY THE TOWN COUNCIL OF THE , TOWN OF TROPHY CLUB, TEXAS: Section 1.That the foregoing recitals are incorporated herein as if written word for word. Section 2.That the Town Council hereby repealsResolution No. 2016-19 appointing persons to serve on the CCPD Boardand adopts this Resolution to appoint andreaffirm as applicable, the following individuals to serve on theCCPDBoardwith respective terms of service ending on September 1of the year specified below for each individual: Town CouncilPage 369 of 400Meeting Date: August 22, 2017 Crime Control and Prevention District 1.Thomas McLain(2018)5.______________(2019) 2.Paul Glowacki(2018)6.______________(2019) 3._____________(2018)7.______________(2019) 4._____________(2019) Section 3.This Resolution shall take effect from and after its date of passage in accordance with law. PASSED and APPROVED by the Town Council of the Town of Trophy Club, Texas on this 22ndday of August2017. C. Nick Sanders, Mayor Town of Trophy Club, Texas \[SEAL\] ATTEST: Holly Fimbres, Town Secretary Town of Trophy Club, Texas APPROVED TO AS FORM: J. David Dodd III, Town Attorney Town of Trophy Club, Texas RES 2017-15 Page 2 of 2 Town CouncilPage 370 of 400Meeting Date: August 22, 2017 100 Municipal Drive Town of Trophy Club Trophy Club, Texas 76262 Legislation Details (With Text) 2017-375-T1 File #: Version:Name: Agenda ItemRegular Session Type:Status: 8/17/2017Town Council File created:In control: 8/22/2017 On agenda:Final action: Consider and take appropriate action regarding an Ordinance adopting the Design Manual for the Title: installation of Network Nodes and Node Support Poles pursuant to Texas Local Government Code, Chapter 284 (Staff). Ord 2017-20 - Trophy Club Small Cells.pdf Attachments: DateVer.Action ByActionResult Agenda Item No. 18: ConsiderandtakeappropriateactionregardinganOrdinanceadoptingtheDesignManualfortheinstallationofNetwork Nodes and Node Support Poles pursuant to Texas Local Government Code, Chapter 284 (Staff). Town CouncilPage 371 of 400Meeting Date: August 22, 2017 TOWN OF TROPHY CLUB, TEXAS ORDINANCE NO. 2017-20 AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS, ADOPTING THE TOWN OF TROPHY CLUBDESIGN MANUAL FOR THE INSTALLATION OF NETWORK NODES AND NODE SUPPORT POLES PURSUANT TO TEXAS LOCAL GOVERNMENT CODE CHAPTER 284; AND DESIGNATING DESIGN DISTRICTS FOR THE INSTALLATION OF NETWORK NODES AND NODESUPPORT POLES, TO BE DESIGNATED THEREIN; PROVIDING FOR INCORPORATION OF PREMISES;PROVIDING AN ADOPTION OF DESIGN MANUAL CLAUSE; PROVIDING A DESIGNATION OF HISTORIC DISTRICTS AND DESIGN DISTRICTS CLAUSE; PROVIDING A SAVINGS AND REPEALER CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A PUBLICATION CLAUSE; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH DAY DURING OR ON WHICH A VIOLATION OCCURS OR CONTINUES; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, pursuant to the Charter of the Town, State law, the Town Council of the Town is empowered to adopt ordinances and rules that are for the good government of the Town; and WHEREAS, Chapter 284 of the Local Government Code, effective September 1, 2017, provides a regulatory framework governing the installation of Network Nodes and Node Support Poles in the Town’s Right-of-Way; and WHEREAS, pursuant to Chapter 284, Network Providers installing wireless equipment in the Town’s Right-of-Way must comply with the Design Manual adopted by the Townfor that purpose; and WHEREAS, Chapter 284 authorizes the Townto designate Design Districts and Historic Districts, wherein heightened aesthetic requirements may be applied to such equipment; and WHEREAS, the Town ofTrophy Clubhas determined that certain areas of the townshould be designated as design districts, for purposes of Chapter 284, in order to preserve the character and aesthetic qualities of these areas; and WHEREAS, the TownCouncil, in the exercise of its legislative discretion, has concluded that the attached Design Manual should be approved;and Town CouncilPage 372 of 400Meeting Date: August 22, 2017 WHEREAS, after due deliberations and consideration of the information and other materials received at public meetings, the Town Council has concluded that the adoptionof this Ordinance is in the best interestof the Town of Trophy Club, Texas, and of the public health, safety, and general welfare. NOW, THEREFORE, BE IT ORDAINED BY THE TOWNCOUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS: SECTION 1. INCORPORATION OF PREMISES That the above and foregoing premises are true and correct and are incorporated herein and made a part hereof for all purposes. SECTION 2. ADOPTION OF DESIGN MANUAL The Trophy ClubDesign Manual for the Installation of Network Nodes and Node Support Poles, attached hereto as Exhibit A, ishereby adopted.All Network Providers seeking to install wireless equipment in the right-of-way of the Town of Trophy Club pursuant to Chapter 284 of the Texas Local Government Code must comply with this Design Manual. SECTION 3. DESIGNATION OF HISTORIC DISTRICTS AND DESIGN DISTRICTS The following areas of the Town of Trophy Club arehereby designated as Design Districts for the installation of network nodes and node support poles, pursuant to Chapter 284 of theTexasLocal Government Code: Planned DevelopmentDistricts 1 through 34 The Town Council may designate an area as a Historic District or a Design District under Chapter 284.105 at any time.The failure to designate an area shall not mean that such an area is not within a defined district, if so designated by the Town Council. Future areas may be designated as one of thesedistricts at any time. Such a designation does not require a zoning case. ORD 2017-20 Page 2 of 4 Town CouncilPage 373 of 400Meeting Date: August 22, 2017 SECTION 4. SAVINGS AND REPEALER This Ordinance shall be cumulative of all other ordinances of the Town andshall not repeal any of the provisions of such ordinances except in those instances where provisions of those ordinances are in direct conflict with the provisions of this Ordinance; whether such ordinances are codified or uncodified, and all other provisions of the Ordinances of the Town of Trophy Club, codified or uncodified, not in conflict with the provisions of this Ordinance, shall remain in full force and effect. Notwithstanding the foregoing, any complaint, action, cause of action or claim which prior to the effective date of this Ordinance has been initiated or has arisen under or pursuant to such repealed Ordinance(s) shall continue to be governed by the provisions of that Ordinance and for that purpose the Ordinance shall be deemed to remain and continue in full force and effect. SECTION 5. SEVERABILITY If any section, article, paragraph, sentence, clause, phrase or word in this Ordinance, or its application to any person or circumstance is held invalid or unconstitutional by a Court of competent jurisdiction, such holding shall not affect the validity of the remaining portions of this Ordinance; and the Town Council hereby declares it would have passed such remaining portions of the Ordinance despite such invalidity, which remaining portions shall remain in full force and effect. SECTION 6. PUBLICATION The Town Secretary of the Town of Trophy Club is hereby directed to publish the Caption, Penalty Clause, and Effective Date Clause of this Ordinance as required by Section 52.011 of the Texas Local Government Code. SECTION 7. PENALTY Any person, firm or corporation violating any of the provisions of this ordinance shall be punished by a penalty of fine not to exceed the sum of two thousand dollars ($2,000.00) for each offense and each and every day such offense shall continue shall be deemed to constitute a separate offense. SECTION 8. EFFECTIVE DATE This Ordinance shall become effective from and after its date of passage and publication as required by law. ORD 2017-20 Page 3 of 4 Town CouncilPage 374 of 400Meeting Date: August 22, 2017 PASSED AND APPROVED by the Town Council of the Town of Trophy Club, Texas this 22ndday of August 2017. C. Nick Sanders, Mayor Town of Trophy Club, Texas \[SEAL\] ATTEST: Holly Fimbres, Town Secretary Town of Trophy Club, Texas APPROVED TO AS FORM: J. David Dodd III, Town Attorney Town of Trophy Club, Texas ORD 2017-20 Page 4 of 4 Town CouncilPage 375 of 400Meeting Date: August 22, 2017 Design Manual for the Installation of Network Nodes and Node Support Poles pursuant to Tex.Loc. Gov. Code, Chapter 284. 1 Town CouncilPage 376 of 400Meeting Date: August 22, 2017 Table of Contents SECTION 1. PURPOSE AND APPLICABILITY. ...................................................................................... 3 SECTION 2.DEFINITIONS. ....................................................................................................................... 3 SECTION 3.PROHIBITED AND PREFERRED LOCATIONS OF MICRO NETWORK NODE, SUPPORT NETWORK NODE, NODE POLE AND RELATED GROUND EQUIPMENT. .................. 7 SECTION 4. GUIDELINES ON PLACEMENT. ...................................................................................... 10 SECTION 5.GENERAL AESTHETIC REQUIREMENTS...................................................................... 14 SECTION 6. ELECTRICAL SUPPLY ...................................................................................................... 15 SECTION 7. INSURANCE, INDEMNITY, BONDING AND SECURITY DEPOSITS. ........................ 15 SECTION 8. REQUIREMENTS IN REGARD TO REMOVAL, RELOCATION, REPLACEMENT, MAINTENANCE AND REPAIR .............................................................................................................. 15 SECTION 9. INSTALLATION AND INSPECTIONS.............................................................................. 17 SECTION 10. REQUIREMENTS UPON ABANDONMENT OF OBSOLETE MICRO NETWORK NODE, NETWORK NODE, NODE SUPPORT POLE AND RELATED GROUND EQUIPMENT. ..... 17 SECTION 11. GENERAL PROVISIONS. ................................................................................................. 18 SECTION 12-19 RESERVED .................................................................................................................... 20 SECTION 20. DESIGN MANUAL - UPDATES ...................................................................................... 20 2 Town CouncilPage 377 of 400Meeting Date: August 22, 2017 SECTION 1. PURPOSEAND APPLICABILITY. The Townof Trophy Club, Texas(“Town”) recognizes that the State of Texas has delegated to the Townthe fiduciary duty, as a trustee, to manage the public right-of-way for the health, safety, and welfare of the public to Texas municipalities. Purpose: Loc. Gov. Code, Chapter 284 allows certain wireless Network Providers to install in the public rights-of-way their wireless facilities, described and defined in Tex. Loc. Gov. Code, Chapter 284, Sec.284.002 as “Micro Network Nodes”, “Network Nodes”, and “Node Support Poles”. As expressly allowed by Tex. Loc. Gov. Code, Chapter 284, Section 284.108, and 1 pursuant to its police power authorityreserved in Sec. 284.301, the Townenacts thisDesign Manualin order to meet its fiduciary duty to the citizens of the Town,and to give assistance and guidance to wireless telecommunications providers to assist such companies in the timely, efficient, safe and aesthetically pleasing installation of technologically competitive equipment. Applicability:This Design Manual is for siting and criteria for the installation Wireless Facilities, including Micro Network Nodes, Network Nodes, Node Support Poles and related ground equipment being installed pursuant to Loc. Gov. Code, Chapter 284. This Design Manual shall apply to any sitings, installations, collocations in, on, over or under the public rights-of-way of Network Nodes, Node Support Poles, Micro Network Nodes, Distributed Antenna Systems, Microwave Communications or other Wireless Facilities, by whatever nomenclature, whether they are installed pursuant to Chapter 284, or installed pursuant to an agreement as agreed to and consented to by the Townin its discretion, or installed as may otherwise be allowed by state law. Town Rights-of-Way Management Ordinance: ANetwork Provider shall comply with the Town’sRights-of-Way Management Ordinance except where in conflict with this Design Manual or Chapter 284, Subchapter C. SECTION 2.DEFINITIONS. The definitions as used in Tex. Loc. Gov. Code, Chapter 284, Sec.284.002 shall be used in this 2 Design Manual, unless otherwise noted in this Section 2, below. Abandon and its derivatives means the facilities installed in the right-of-way (including by way of example but not limitedto: poles, wires, conduit, manholes, handholes, cuts, network nodes and node support poles, or portion thereof) that have been left by Provider in an unused or non- functioning condition for more than 120 consecutive calendar days unless, after notice to Provider, Provider has established to the reasonable satisfaction of the Townthat the applicable facilities, or portion thereof, is still in active use. Antennameans communications equipment that transmits or receives electromagnetic radio frequency signals used in the provision of wireless services. 3 Town CouncilPage 378 of 400Meeting Date: August 22, 2017 Applicable codesmeans: (A)uniform building, fire, electrical, plumbing, or mechanical codes adopted by a recognized national code organization; and (B) local amendments to those codes to the extent not inconsistent with Chapter 284. Chapter 284 means Tex. Loc. Gov. Code, Chapter 284. Collocateand collocationmean the installation, mounting, maintenance, modification, operation, or replacement of network nodes in a public right-of-way on or adjacent to a pole. Concealment or Camouflaged meansanyWirelessFacility or Pole thatiscovered, blended, painted, disguised, camouflaged or otherwise concealedsuchthat the WirelessFacility blends into the surrounding environment andis visually unobtrusive asallowedas a condition forTown advance approval under Chapter 284, Sec. 284.105 inHistoric or DesignDistricts. A Concealed or CamouflagedWirelessFacility or Pole also includes anyWirelessFacility or Pole conforming to the surrounding areainwhich the WirelessFacility or Pole islocated and mayinclude, but is not limitedto hidden beneath a façade, blended with surrounding areadesign,paintedtomatch the supporting area,or disguised withartificialtreebranches. Decorative polemeans a streetlight pole specially designed and placed for aesthetic purposes and on which no appurtenances or attachments, other than specially designed informational or directional signage or temporary holiday or special event attachments, have been placed or are permitted to be placed according to nondiscriminatory municipal codes. Design Districtmeans an area that is zoned, or otherwise designated by municipal code, and for which the townmaintains and enforces unique design and aesthetic standards on a uniform and nondiscriminatory basis. Disaster emergencyordisasteroremergencymeans an imminent, impending, or actual natural or humanly induced situation wherein the health, safety, or welfare of the residents of the town is threatened, and includes, but is not limited to any declaration of emergency by municipal, state, or federal governmentalauthorities. Distributed Antenna System or DAS shall be included as a type of “Network Node.” Easementmeans and shall include any public easement or other compatible use created by dedication, or by other means, to the townfor public utility purposes or any other purpose whatsoever. "Easement" shall include a private easement used for the provision of utilities. Federal Communications Commissionor FCCmeans the Federal Administrative Agency, or lawful successor, authorized to oversee cable television and other multi-channel regulation on a national level. Highway right-of-way means right-of-way adjacent to a state or federal highway. 4 Town CouncilPage 379 of 400Meeting Date: August 22, 2017 Historic districtmeans an area that is zoned or otherwise designated as a historic district under municipal, state, or federal law. Lawmeans common law or a federal, state, or local law, statute, code, rule, regulation, order, or ordinance. Local means within the geographical boundaries of the Town. Location means the Town approved and lawfully permitted location for the Network Node. Macro towermeans a guyed or self-supported pole or monopole greater than the height parameters prescribed by Chapter 284, Section 284.103 and that supports or is capable of supporting antennas. Mayor means the Mayor for the Town. Micro network nodemeans a networknode that is not larger in dimension than 24 inches in length, 15 inches in width, and 12 inches in height, and that has an exterior antenna, if any, not longer than 11 inches. Municipal parkmeans an area that is zoned or otherwise designated by municipal code as a public park for the purpose of recreational activity. Municipally owned utility pole means a utility pole owned or operated by a municipally owned utility, as defined by Section 11.003, Utilities Code, and located in a public right-of-way. MUTCD means Manual of Uniform Traffic Control Devices. Network nodemeans equipment at a fixed location that enables wireless communications between user equipment and a communications network. The term: (A) includes: (i) equipment associated with wireless communications; (ii)a radio transceiver, an antenna, a battery-only backup power supply, and comparable equipment, regardless of technological configuration; and (iii)coaxial or fiber-optic cable that is immediately adjacent to and directly associated with a particular collocation; and (B) does not include: (i)an electric generator; (ii) a pole; or (iii)a macro tower. Network providermeans: (A)a wireless service provider; or (B) a person that does not provide wireless services and that is not an electric utility but builds or installs on behalf of a wireless service provider: (i) network nodes; or 5 Town CouncilPage 380 of 400Meeting Date: August 22, 2017 (ii)node support poles or any other structure that supports or is capable of supporting a network node. Node support polemeans a pole installed by a network provider for the primary purpose of supporting a network node. Permit means a written authorization for the use of the public right-of-way or collocation on a service pole required from a municipality before a network provider may perform an action or initiate, continue, or complete a project over which the municipality has police power authority. Pole means a service pole, municipally owned utility pole, node support pole, or utility pole. Private easement means an easement or other real property right that is only for the benefit of the grantor and grantee and their successors and assigns. Providerhas the same meaning as “Network Provider.” Public right-of-way means the area on, below, or above a public roadway, highway, street, public sidewalk, alley, waterway, or utility easement in which the municipality has an interest. The term does not include: (A)a private easement; or (B)the airwaves above a publicright-of-way with regard to wireless telecommunications. Public right-of-way management ordinancemeans an ordinance that complies with Chapter 284, Subchapter C. Service polemeans a pole, other than a municipally owned utility pole, owned or operated by a municipality and located in a public right-of-way, including: (A) a pole that supports traffic control functions; (B)a structure for signage; (C) a pole that supports lighting, other than a decorative pole; and (D)a pole or similar structure owned or operated by a municipality and supporting only network nodes. Small cellshall be included as a type of “Network Node.” Street means only the paved portion of the right-of-way used for vehicular travel, being the area between the inside of the curb to the inside of the opposite curb, or the area between the two parallel edges of the paved roadway for vehicular travel where there is no curb.A “Street” is generally part of, but smaller in width than the width of the entire right-of-way, whilea right-of- way may include sidewalks and utility easements, a “Street” does not.A “Street” does not include the curb or the sidewalk, if either are present at the time of a permit application or if added later. SWPPPshall mean Storm Water Pollution Prevention Plan. 6 Town CouncilPage 381 of 400Meeting Date: August 22, 2017 TASmeans Texas Accessibility Standards. Townmeans the Town of Trophy Club, Texas or its lawful successor. Town Managershall mean Town Manager or designee. Traffic Signalmeans any device, whether manually, electrically, or mechanically operated by which traffic is alternately directed to stop and to proceed. Transport facilitymeans each transmission path physically within a public right-of-way, extending with a physical line from a network node directly to the network, for the purpose of providing backhaul for network nodes. Underground Requirement Areameans an area where poles, overhead wires, and associated overhead or above ground structures have been removed and buried or have been approved for burial underground pursuant to municipal ordinances, zoning regulations, state law, private deed restrictions, and other public or private restrictions, that prohibit installing aboveground structures in a public right-of-way. Usermeans a person or organization which conducts a business over facilities occupying the whole or a part of a public street or right-of-way, depending on the context. Utility pole means a pole that provides: (A) electric distribution with a voltage rating of not more than 34.5 kilovolts; or (B)services of a telecommunications provider, as defined bySection 51.002, Utilities Code. Wirelessservicemeans any service, using licensed or unlicensed wireless spectrum, including the use of Wi-Fi, whether at a fixed location or mobile, provided to the public using a network node. Wireless service providermeans a person that provides wireless service to the public. Wireless facilities mean“Micro Network Nodes,” “Network Nodes,” and “Node Support Poles” as defined in Texas Local Government Code Chapter 284. SECTION 3. PROHIBITED AND PREFERRED LOCATIONSOF MICRO NETWORK NODE, NETWORK NODE, NODE SUPPORT POLE AND RELATED GROUND EQUIPMENT. A. Prohibitedor Restricted Areasfor Certain Wireless facilities,except with Separate Town Agreementor Subject to Concealment Conditions. Municipal Parks and ResidentialAreas 1.. In accordance with Chapter 284, Sec. 284.104(a), a Network Providermay not install a Node Support Pole in a public right-of-way 7 Town CouncilPage 382 of 400Meeting Date: August 22, 2017 without the Town'sdiscretionary, nondiscriminatory, and written consent if the public right-of- way is in a Municipal park or is adjacent to a street or thoroughfare that is: (1)not more than 50 feet wideof paved street surface, being the area measured as the shortest distance between the inside of the curb to the inside of the opposite curb, or the areameasured as the shortest distance between the two parallel edges of the paved roadway for vehicular travel where there is no curb; and (2)adjacentto single-family residential lots or other multifamily residences or undeveloped land that is designated for residential use by zoning or deed restrictions. 1.1.A Network Provider is discouraged from installing a Network Node on an existing pole in a public right-of-way without written consent from the Town Council if the public right- of-way is located in or adjacent to a park; in, adjacent to, or including a street or thoroughfare that is adjacent to a park or residentially used or zoned property, whether single family or multifamily; or in, adjacent to, or including residentially used or zoned property, whether single family or multifamily. 1.2.In accordance with Chapter 284, Sec. 284.104 (b), aNetwork Providerinstalling a Network Nodeor Node Support Pole in a public right-of-way described above shall comply with private deed restrictions and other private restrictions in the area that apply to those facilities. 1.3.Each permit application shall disclose if it is withinor adjacent to aMunicipal Park or a Residential Areaas described above. Historic Districts and Design Districts 2..In accordance with Chapter 284, Sec. 284.105, a Network Providermust obtain advance written approval from the Townbefore collocating Network Nodes or installing Node Support Poles inaDesign Districtwith Decorative Poles or in an area of the Townzoned or otherwise designated as a Design District or Historic District. 2.1.As a condition for approval of Network Nodes or Node Support Poles in Design DistrictswithDecorative Poles or in a Historic District, the Townshall require reasonable design or Concealment measures for the Network Nodes or Node Support Poles.Therefore, any request for installations in a Design District with Decorative Poles or in a Historic District, must be accompanied with proposed Concealment measures in the permit applications. 2.2.The Townrequests that a Network Providercomply with the design and aesthetic standards of the historic or design district andexplore the feasibility of using Camouflage measures to improve the aesthetics of the Network Nodes, Node Support Poles, or related ground equipment, or any portion of the nodes, poles, or equipment, to minimize the impact to the aesthetics in Design Districts or in an Historic District. 2.3.Network Provider shall comply with and observe all applicable town, state, and federal historic preservation laws and requirements. 2.4.Each permit application shall disclose if it is within aDesign Districtwith Decorative Poles or in an area of the Townzoned or otherwise designated as a Design District or Historic District. Historic Landmarks. 3.ANetwork Provider is discouraged from installing a Network Node or Node Support Pole within 300 feet of a historic site or structure or Historic Landmark 8 Town CouncilPage 383 of 400Meeting Date: August 22, 2017 recognized by the town, state or federal government (see, for example, and not limited to §442.001(3) of the Texas Government Code, and 16 U.S.C. §470), as of the date of the submission of the permit.It is recommended that each permit application disclose if it is with 300 feet of such a structure. .Compliance with Undergrounding Requirements. 4In accordance with Chapter 284, Sec. 284.107,aNetwork Providershall comply with nondiscriminatory undergrounding requirements, including municipal ordinances, zoning regulations, state law, private deed restrictions, and other public or private restrictions, that prohibit installing aboveground structures in a public right-of-way without first obtaining zoning or land use approval. 4.1Areas may be designated from time to time by the Townas Underground Requirement Areas in accordance with filed plats, and or conversions of overhead to underground areas, as may be allowed by law. 4.2Each permit application shall disclose if it is within an area that has undergrounding requirements. B. Designated Areas. 1.The TownCouncil may designate an area as a Historic Districtor a Design District under Chapter 284.105 at any time. 2.Design District areas include Planned Development Districts 1 through 34. 3.The failure to designate an area in this Chapter shall not mean that such an area is not within a defined district, if so designated by the TownCouncil. Future areas may be designated as one of these Districts at any time. Such a designation does not require a zoning case. 4.While not required under Chapter 284 to designate Underground RequirementAreas to prohibit above ground Wireless facilities, the Townmay, from time to time, designate Underground Requirement Areas. C. Exceptions The Townby its discretionary consent and agreementmay grant exception to the above prohibitedlocations and sizes, but only in a non-exclusive, and non-discriminatory manner, as allowed or required by Chapter 284, Sec. 284.109 and Sec. 284.110. D.Order of Preference regarding Network Node attachment to existingfacilities and New Node Support Poles. 1.Existing Utility Poles (electric poles or telephones poles),shall be the preferred support facilityfor Network Nodes and related ground equipment. 2.Municipal Service Poles: a. Non-decorative street lightswith a height of more than 20 feet. b.Traffic signalstructureswhen such installation will not interfere with the integrity of the facility and will not interfere with the safety of publicand in 9 Town CouncilPage 384 of 400Meeting Date: August 22, 2017 accordancewith an agreementas allowed by Chapter 284, Sec. 285.056 and Sec. 284.101 (a) (3), and (b). c. Street signageshall be a low priority use for attachment of a Network Node. d.Other municipal Service pole use is discouraged. 3.New node support polesshall be the least preferred type of allowed facility for attachment of Network Nodes. . 4.Ground Equipment Ground equipment should be minimal and the least intrusive. SECTION 4.GUIDELINES ON PLACEMENT. A. Generally In accordance with Chapter 284.102, a Network Providershall construct and maintain Network Nodes and Node Support Poles in a manner that does not: 1. obstruct, impede, or hinder the usual travel or public safety on a public right-of- way; 2. obstruct the legal use of a public right-of-way by other utility providers; 3.violate nondiscriminatory applicable codes; 4.violate or conflict with the municipality's publicly disclosed public right-of- way management ordinance or this Design Manual; or 5.violate thefederal Americans with Disabilities Act of 1990 (42 U.S.C. Section 12101 et seq.). B. General Requirements and Information : 1.Size Limits.Network Providers shall provide detailed drawings, with calculations to show strict conformity to the size limitations as set forth in Chapter 284, in accordance with, but not limited to Chapter 284, Sec. 284.002, size of a Micro Network Node, Sec. 284.003, Size of Network Nodes, and Sec. 284.103, maximumpole 3 height, with each application and with each request for a permit for each location. 2.State and Federal Rights-of-way permit. If the project lies within a Highway Right-of-Way, the applicant must provide evidence of a permit from the State or Federal Government. 3.Confirmation of non-interference with Town Safety Communication Networks. a. The Network Provider shallprovide analysis that the proposed network node shall not cause any interference with Townpublic safety radio system, traffic signal light system, or other townsafety communications, or other Town communications components in accordance with Chapter 284, Sec. 284.304. b.It shall be the responsibility of the Network Provider to evaluate, prior to making application for permit, the compatibility between the existing Towninfrastructure and Provider’s proposed Network Node. A Network Node shall not be installed in a location that causes any interference. 10 Town CouncilPage 385 of 400Meeting Date: August 22, 2017 Network Nodes shall not be allowed on the Town’s public safety radio infrastructure. 4. Improperly Located Network Node facilities, Node Support Poles and related ground equipment: a. Improperly Located Network Node facilities, Node Support Poles and related ground equipment shall not impede pedestrian or vehicular traffic in the Right-of-Way. If any Network Node facilities, Node Support Poles or ground equipment is installed in a location that is not in accordance with the plans approved by the TownManager and impedes pedestrian or vehicular traffic or does not comply or otherwise renders the Right-of- Way non-compliant with applicable Laws, including the American Disabilities Act, then the Network Provider shall promptly remove the Network Node facilities, Node Support Poles or ground equipment. b.Notice to Remove unauthorized facilities and relocate and penalty: After 30 days’ notice to remove of Network Node facilities, Node Support Poles or ground equipment that is located in the incorrect permitted location, if not relocated the Network Provider shall be subject to a penalty of $2,000.00per day penalty until the Network Node facilities, Node Support Poles or ground equipment isrelocated to the correct area within the permitted Location, regardless of whether or not the Network Provider’s contractor, subcontractor, or vendor installed the Network Node facilities, Node Support Poles or ground equipmentin strict conformity with the TownRights-of-way management ordinance, and other applicable ordinances concerning improperly located facilities in the rights-of-way. C. Underground Requirement Areas. 1.In accordance with Chapter 284.107, a Network Provider shall, in relation to installation for which the Townapproved a permit application, comply with nondiscriminatory undergrounding requirements, including municipal ordinances, zoning regulations, statelaw, private deed restrictions, and other public or private restrictions, that prohibit installing aboveground structures in a public right-of-way without first obtaining zoning or land use approval. 2. If a location designated by the Towntransitions to an Underground Requirement Area, then a Network Provider’s permit for the location of the Micro Network Node, Network Node, Node Support Pole, and related ground equipment at such location will be revoked 90 days after the designation, with removal of saidMicro Network Node, Network Node, Node Support Pole, and related ground equipment at such location within 90 days of such designation, or as otherwise reasonably allowed by the Townfor the transition of other overhead facilities. D. Network Node facilitiesplacement : 1.Right-of-Way:Network Node facilities, Node Support Poles and related ground equipment shall be placed, as much as possible, within two feet of the outer edge of the 11 Town CouncilPage 386 of 400Meeting Date: August 22, 2017 Right-of-Way line to minimize any obstruction, impediment, or hindrance to the usual travel or public safety on a public right-of-way. 2.Height above ground. Network Node attachments to a pole shall be installed at least eight (8) feet above the groundin accordance with Chapter 284, Sec. 284.108, and if a Network Node attachment is projecting toward the street, for the safety and protection of the public and vehicular traffic,the attachment shall be installed no less than sixteen (16) feet above the ground. 3.Protrusions.In accordance with Chapter 284, Sec. 284.003 (a) (1)(C), Sec. 284.003 (a) (2) (C),and Sec. 284.003 (a) (3) (B), no protrusion from the outer circumference of the existing structure or pole shall be more than two (2) feet. 4.Limit on number of Network Nodes per Site. There shall be no more than one Network Node on any one Pole. E. New Node Support Poles . 1.New Node Support Poles Spacing.New node support poles shall be spaced no less than300 feet apart from existing utility poles or existing Node Support poles to minimize the hazard of poles adjacent to road ways and to minimize effect on property values and aesthetics on the area. 2.Height of Node Support Polesor modified Utility Pole.In accordance with Chapter 284, Sec. 284.103 a Node support pole or modified Utility Pole may not exceed the lesser of: (1)10 feet in height above the tallest existing utility pole located within 500 linear feet of the new pole in the same public right-of-way; or (2) 55 feet above ground level. F. Ground Equipment. 1.Ground Equipmentnear street corners and intersections: Ground equipment should be minimal and the least intrusive. In accordance with Chapter 284.102 (1), to minimize any obstruction, impediment, or hindrance to the usual line of sight during travel on a public right-of-way, ground equipment may not be installed within 250 feet of a street corner or a street intersection. 2.Ground Equipment near Municipal Parks:For the safety of Municipal park patrons, particularly small children, and to allow full line of sight near Municipal park property, the Network Provider shall not install ground equipment in a right-of-way that is within a Park or within 250 feet of the boundary line of a Park, unless approved by the TownManager and Parks Director in writing. 3.Minimize Ground equipment density:In accordance with Chapter 284, Sec. 284.102 (1) to enhance the safety requirements of line of sight of pedestrians, particularly small children, the Town Manager or his designee may deny a request for a proposed Location if the Network Provider installs Network Node ground equipment where existing ground equipment within 300 feet already occupies a footprint of four (4) square feet or more. G. Municipal Service Poles : 12 Town CouncilPage 387 of 400Meeting Date: August 22, 2017 1.In accordance with Agreement: Installations on all Service Polesshallbe in accordance with an agreement as allowed by Chapter 284, Sec. 284.056 and Sec. 284.101 (a) (3), and (b). 2.Required industry standard pole load analysis: Installations on all Service Polesshallhave an industry standard pole load analysis completed and submitted to the municipality with each permit application indicating that the Service Pole to which the Network Node is to be attached will safely support the load, in accordance with Chapter 284.108. 3.Height of attachments: All attachments on all Service Polesshallbe at least eight (8) feet above grade, in accordance with Chapter 284, Sec. 284.108 (a) (1) - (2) and if a Network Node attachment is projecting toward the street, for the safety and protection of the public and vehicular traffic, the attachment shall be installed no less than sixteen (16) feet above the ground. 4.Installations on Traffic Signals: Installations on all Traffic signal structures must not interfere with the integrity of the facility in any way that may compromise the safety of the public and must be in accordance with an agreement as allowed by Chapter 284, Sec. 284.056 and Sec. 284.101 (a) (3), and (b). The Townreserves the right to locate, relocate, operate, maintain, and remove Towntraffic signal poles in the manner that best enables the operation of its traffic signal system and protects public safety. Network Provider will provide Towna key to each meter box at the time of inspection for the purpose of having the ability to temporarily cut-off electricityto its facilities for the safety of maintenance personnel. In the event of failure of components of the traffic signal system for whatever reason, including damage from vehicular collisions, weather related events, or malicious attacks, the Townwill respond to restore traffic signal operations as a matter of public safety. Should the events that result in damage or failure of the traffic signal system also affect Network Provider’s Network Nodes, Network Provider shall have the sole responsibility to repair or replace its Network Nodes and related equipment and shall coordinate its own emergency efforts with the Town. Installation of Network Node facilities on any traffic signal structures shall: i. Be encased in a separate conduit than the traffic light electronics; ii. Have a separate electric power connection than, and be separately metered from,the traffic signal structure; and iii. Have a separate access point than the traffic signal structure. 5.Installations on Street signage: Installations on all street signage structures must not interfere with the integrity of the facility in any way that may compromise the safety of the public.Installation of Network Node facilities on any street signage structures that has electricsshall: i. Be encased in a separate conduit than any Townsignage electronics; ii. Have a separate electric power connection than, and be separately metered from,the signage structure; and iii. Have a separate access point than the signage structure. 13 Town CouncilPage 388 of 400Meeting Date: August 22, 2017 SECTION 5. GENERAL AESTHETICREQUIREMENTS A.Concealment. 1. Concealment of Network Nodes and Node support poles shall be required by the Town in Design Districts with Decorative Poles and in Historic Districts pursuant to Chapter 284.105. 2. It is also the Town’s preference that all new node support poles be camouflaged. Companies shall submit their proposal for camouflage with the permit application. 3.The Network Node facilities shall be concealed or enclosed as much as reasonably possible in an equipment box, cabinet, or other unit that may include ventilation openings. External cables and wires hanging off a pole shall be sheathed or enclosed in a conduit, so that wires are protected and not visible,or visually minimized to the extent possible in strict accordance with the Town’s rights-of-way management ordinance, and other applicable ordinances, except to the extent not consistent with Chapter 284. B. New Node Support Poles and Spacing. New node support poles shall be at a minimum 300 feet from a utility pole or another Node Support Pole to minimize the hazard of poles adjacent to road ways and to minimize effect on property values and aesthetics on the area. Wood poles are prohibited. All new poles are required to be break-away type, and powder-coated. All attachments for the Network Nodes shall also match the color of the Network Support Pole. Townreserves the right to deny a certain type of pole due to aesthetic considerations. C. Minimize Ground Equipment Concentration. In order to minimize negative visual impact to the surrounding area, and in accordance with Chapter 284, Sec. 284.102 (1) to enhance the safety requirements of line of sight of pedestrians, particularlysmall children, the TownManager or hisdesigneemay deny a request for a proposed Locationif the Network Providerinstalls Network Node ground equipment where existing ground equipment within 300 feet already occupies a footprint of four (4) square feet or more to minimize effect on property values and aesthetics on the area. D. Allowed Colors. Colors in Historic Districts and Design Districts must be in strict accordance with the Town’s rights-of-way management ordinance, and other applicable ordinances, except to the extent not consistent with Chapter 284. Colors in Historic Districts and Design Districts must be approved by the TownManager or his designeefrom a palette of approved colors. Unless otherwise provided, all colors shall be dark bronze or black, or as approved by the TownManageror his designee,shall match the background of any structure the facilities are located upon and all efforts shall be made for the colors to be inconspicuous. Colors in areas other thanin Historic Districts and Design Districts shall conform to the same requirements abovefor Historic Districts or Design Districts, or as approved by the TownManageror designee,shall conform to colors of other installations of telecommunication providers in the immediately adjacent areas. 14 Town CouncilPage 389 of 400Meeting Date: August 22, 2017 SECTION 6. ELECTRICAL SUPPLY A. Network Providershall be responsible for obtaining any required electrical power service to the MicroNetwork Node, Network Nodefacilities, Node Support Poles and ground equipment. The Network Provider’s electrical supply shall be metered separately from the Town’s facilities.The Townshall not be liable to the Network Providerfor any stoppages or shortages of electrical power furnished to the Micro Network Node, Network Nodefacilities, Node Support Poles or ground equipment, including without limitation, stoppages or shortages caused by any act, omission, or requirement of the public utility serving the structure or the act or omission of any other tenant or Network Providerof the structure, or for any other cause beyond the control of the Town. B. Network Providershall not allow or install generators or back-up generators in the Right-of-Way in accordance with Chapter 284, Sec. 284.002 (12) (B) (1). C. Network Provider shall provide Townwith the electrical permit and provide sealed engineered drawings for conduitsize, calculations for amperage, distances running, etc. SECTION 7. INSURANCE, INDEMNITY, BONDING AND SECURITY DEPOSITS. 1. Insurance, bonding and security depositsshall be in strict accordance with the Town’s rights-of-way management ordinance, and other applicable ordinances, except to the extent not consistent with Chapter 284. 2. Indemnity shall be in accordance with Chapter 284, Sec. 284.302, as provided for in Chapter 283, Sec. 283.057 (a) and (b) of the Texas Loc. Gov’t Code. SECTION 8. REQUIREMENTS IN REGARD TO REMOVAL, RELOCATION, REPLACEMENT, MAINTENANCE AND REPAIR A. Removal or relocation by network provider. 1.Removal and relocation by the Network provider of its Micro Network Node, Network Node facilities, Node Support Pole or related ground equipment at its own discretion, shall be in strict accordance with the Town’s rights-of-way management ordinance, and other applicable ordinances, except to the extent not consistent with Chapter 284. 2.If the Network Providerremoves or relocates aMicro Network Node, Network Node facilities, Node Support Pole or related ground equipmentat its own discretion, it shall notify the TownManagerin writing not less than ten (10) business days prior to removal or relocation. Network Providershall obtain all Permits required for relocation or removal of its Micro Network Node, Network Node facilities, Node Support Poles and related ground equipmentprior to relocation or removal. 3.The Townshall not issue any refunds for any amounts paid by Network Providerfor MicroNetwork Node, Network Node facilities,Node Support Poles or related ground equipment that have been removed. B. Removal or relocation required for townproject . 15 Town CouncilPage 390 of 400Meeting Date: August 22, 2017 1.Removal and Relocation of Network Provider’s Micro Network Node, Network Node, Node Support Pole or related ground equipment, or portion thereof required for a Townproject shall be in strict accordance with the Town’s rights-of-way management ordinance, and other applicable ordinances, except to the extent not consistent with Chapter 284, Sec. 284.303,except as provided in existing state and federal law. 2.In accordance with Chapter 284, Sec. 284.303, except as provided in existing state and federal law, a Network Providershall relocate or adjust Micro Network Node, Network Node, Node Support Pole and related ground equipment in a public right-of-way in a timely manner and without cost to the municipality managing the public right-of-way 3.Network Providerunderstands and acknowledges that the Townmay require Network Provider to remove or relocate its Micro Network Node, Network Node, Node Support Pole and related ground equipment, or any portion thereof from the Right-of-Wayfor Town construction projects as allowed by state and feral law, including the common-law. 4.Network Providershall, at the TownManager’s direction, remove or relocate its Micro Network Node, Network Node, Node Support Pole and related ground equipment, or any portion thereof at Network Provider’s sole cost and expense, except as otherwise provided in existing state and federal law,whenever the TownManagerreasonably determines that the relocation or removal is needed for any of the following purposes: Required for the construction, completion, repair, widening, relocation, or maintenance of, or use in connection with, any Town construction or maintenance projectof a street or public rights-of-way to enhance the traveling publics’ use for travel and transportation. 5.If Network Providerfails to remove or relocate theMicro Network Node, Network Node, Node Support Pole or related ground equipment, or portion thereof as requested by the TownManagerin accordance with the Town’s rights-of-way management ordinance, then the Townshall be entitled to remove theMicro Network Node, Network Node, Node Support Pole or related ground equipment, or portion thereof at Network Provider’s sole cost and expense, without further notice to Network Provider. 6.Network Providershall, within 45 days following issuance of invoice for the same, reimburse the Townfor its reasonable expenses incurred in the removal (including, without limitation, overhead and storage expenses) of the MicroNetwork Node, Network Node, Node Support Pole or related ground equipment, or portion thereof. C. Removal required by townfor safety and imminent danger reasons . 1.Network Provider shall, at its sole cost and expense, promptly disconnect, remove, or relocate the applicable Micro Network Node, Network Node, Node Support Pole and related ground equipment within the time frame andin the manner required by the TownManager if the TownManager reasonably determines that the disconnection, removal, or relocation of any part of a Micro Network Node, Network Node, Node Support Pole and related ground equipment (a) is necessary to protect the public health, safety, welfare, or Townproperty, (b) the Micro Network Node, Network Node, Node Support Pole and related ground equipment, or portion thereof, is adversely affecting proper operation of streetlights or Townproperty, or (c) Network Provider fails to obtain all applicable licenses, Permits, and certifications required by Law for its Micro Network Node, Network Node, Node Support Pole and related ground equipment, or use of any Location under applicable lawin strict accordance withthe Town’s rights-of-way 16 Town CouncilPage 391 of 400Meeting Date: August 22, 2017 management ordinance, and other applicable ordinances, except to the extent not consistent with Chapter 284. 2.If the TownManager reasonably determines that there is imminent danger to the public, then the Townmay immediately disconnect, remove, or relocate the applicable Micro Network Node, Network Node, Node Support Pole and related ground equipment at the Network Provider’s sole cost and expense in strict accordance with the Town’s rights-of-way management ordinance, and other applicable ordinances, except to the extent not consistent with Chapter 284. 3.Network Provider shall reimburse Townfor the Town’s actual cost of removal of Micro Network Node, Network Node, Node Support Pole and related ground equipment within 45 days of receiving the invoice from the Town. SECTION 9. INSTALLATION AND INSPECTIONS A. Installation. Network Provider shall, at its own cost and expense, install the Micro Network Node, Network Node facilities, Node Support Poles and related ground equipment in a good and workmanlike manner in strict accordance with the Town’s rights-of-way management ordinance, and other applicable ordinances, except to the extent not consistent with Chapter 284. Network Provider’s work shall be subject to the regulation, control and direction of the TownManager. All work done in connection with the installation, operation, maintenance, repair, modification, and/or replacement of the Micro Network Node, Network Node facilities, Node Support Poles and related ground equipment shall be in compliance with all applicable laws, ordinances, codes, rules and regulations of the Town, applicable county, the state, and the United States (“Laws”). B. Inspections . The TownManager, or designee, may perform visual inspections of any Micro Network Node, Network Node, Node Support Pole or related ground equipment located in the Right-of- Way, whichshall be allowed in strict accordance with the Town’s rights-of-way management ordinance, and other applicable ordinances, except to the extent not consistent with Chapter 284. If the inspection requires physical contact with the Micro NetworkNode, Network Node, Node Support Poles or related ground equipment, the TownManager shall provide written notice to the Network Provider within five (5) business days of the planned inspection. Network Provider may have a representative present during such inspection. SECTION 10. REQUIREMENTS UPON ABANDONMENTOF OBSOLETE MICRO NETWORK NODE, NETWORK NODE, NODE SUPPORTPOLE AND RELATED GROUND EQUIPMENT. Abandoned or obsolete Micro Network Node, Network Node, Node Support Pole and related ground equipmentshall be removed in strict accordance with the Town’s rights-of-way management ordinance, and other applicable ordinances, except to the extent not consistent with Chapter 284. 17 Town CouncilPage 392 of 400Meeting Date: August 22, 2017 Network Provider shall remove Micro Network Node, Network Node, Node Support Pole and related ground equipment when such facilities are Abandoned regardless of whether or not it receives notice from the Town. Unless the Townsends notice that removal must be completed immediately to ensure public health, safety, and welfare, the removal must be completedin accordance with the Town’s rights-of-way management ordinance. When Network Provider removes,or Abandons permanent structures in the Right-of-Way, the Network Providershall notify the Town and TownManagerin writing of such removal or Abandonment and shall file with the Town and TownManagerthe location and description of eachMicro Network Node, Network Node, Node Support Pole and related ground equipment removed or Abandoned. The TownManagermay require the Network Providerto complete additional remedial measures necessary for public safety and the integrity of the Right-of-Way. SECTION 11.GENERALPROVISIONS. 1.As-Built Maps and Records. Network Provider’s as-built maps and records shall be in strict accordance with the Town’s rights-of-way management ordinance, and other applicable ordinances, except to the extent not consistent with Chapter 284. Network Provider shall maintain accurate maps and other appropriate records of its Network Node facilities, Node Support Poles and related ground equipment as they are actually constructed in the Rights-of-Way, including, upon request, the use of Auto CAD/GIS digital format. Network Provider will provide additional maps to the Town upon request. 2.Courtesy and Proper Performance. Courtesy and Proper Performance of Network provider’s personnel, and contractors shall be in strict accordance with the Town’s rights-of-way management ordinance, and other applicable ordinances, except to the extent not consistent with Chapter 284. Network Providershall make citizen satisfaction a priority in using the Right-of-Way. Network Providershall train its employees to be customer service-oriented and to positively and politely interact with citizens when dealing with issues pertaining to its MicroNetwork Node, Network Node, Node Support Pole and related ground equipment in the Right-of-Way. Network Provider’s employees shall be clean, courteous, efficient, and neat in appearance and committed to offering the highest quality of interaction with the public. If, in the opinion of the Town Manager or designee,Network Provideris not interacting in a positive and polite manner with citizens, he or she shall request Network Providerto take all remedial steps to conform to these standards. 3.Drug policy. Drug policy of Network provider’s personnel, and contractors in the rights-of-wayshall be in strict accordance with the Town’s rights-of-way management ordinance, and other applicable ordinances, except to the extent not consistent with Chapter 284. It is the policy of the Townto achieve a drug-free workforce and workplace. The manufacture, distribution, dispensation, possession,sale, or use of illegal drugs or alcohol by Network Provider’s employees, contractors, subcontractors, sub-Network Provider’s, or vendors while on Townright-of-way is prohibited. 4. Allocation of funds for removal and storage. The Townhas appropriated $0 to pay for the cost of any removal or storage of Micro Network Node, Network Node, Node Support 18 Town CouncilPage 393 of 400Meeting Date: August 22, 2017 Pole and related ground equipment, as authorized under this Article, and no other funds are allocated. 5Ownership ..Ownership of Network Node and related equipment shall be in strict accordance with the Town’s rights-of-way management ordinance, and other applicable ordinances, except to the extent not consistent with Chapter 284. No part of a Micro Network Node, Network Node, Node Support Pole and related ground equipment erected or placed on the Right-of-Way by Network Provider will become, or be considered by the Townas being affixed to or a part of, the Right-of-Way. All portions of the Micro Network Node, Network Node, Node Support Pole and related ground equipment constructed, modified, erected, or placed by Network Provider on the Right-of-Way will be and remain the property of Network Provider and may be removed by Network Provider at any time, provided the Network Provider shall notify the TownManager prior to any work in the Right-of- Way. 6.Tree Maintenance .Tree maintenance shall be in strict accordance with the Town’s rights-of-way management ordinance, and other applicable ordinances, except to the extent not consistent with Chapter 284. Network Provider, its contractors, and agents shall obtain written permission from the TownManager before trimming trees hanging over its MicroNetwork Node, Network Node, or Node Support Pole,to prevent branches of suchtrees from contacting attachedMicro Network Node, Network Node, or Node Support Pole.Network Provider must provide written notice to the owner of the property on which the tree’s trunk dwells and offer a copy of the notice tothe Town. When directed by the TownManager, Network Provider shall trim under the supervision and direction of the Parks Director. The Townshall not be liable for any damages, injuries, or claims arising from Network Provider’s actions under this section. 7. Signage. Signage shall be in strict accordance with the Town’s rights-of-way management ordinance, and other applicable ordinances, except to the extent not consistent with Chapter 284. Network Provider shall post its name, location identifying information, and emergency telephone number in an area on the cabinet of the Network Node facility that is visible to the public. Signage required under this section shall not exceed 4” x 6”, unless otherwise required by law (e.g. RF ground notification signs) or the TownManager. Except as required by Laws, by the Utility Pole owner, or by the Town, Network Provider shall not post any other signage or advertising on the Micro Network Node, Network Node, Node Support Pole, Service pole or Utility Pole. 8. Graffiti Abatement .Graffiti abatement shall be in strict accordance with the Town’s rights-of-way management ordinance, and other applicable ordinances, except to the extent not consistent with Chapter 284. As soon as practical,but not later than seven (7) calendar days from the date Network Provider receives notice thereof, Network Provider shall remove all graffiti on any of its Micro Network Node, Network Node, Node Support Pole,and related ground equipment located in the Right-of-Way. The foregoing shall not relieve theNetwork Provider from complying with any Town graffiti or visual blight ordinance or regulation. 19 Town CouncilPage 394 of 400Meeting Date: August 22, 2017 9. Restoration. Network Provider shall restore and repair the rights-of-way from any damage to the Right-of-Way, or any facilities located within the Right-of-Way, and the property of any third party resulting from Network Provider’s removal or relocation activities (or any other of Network Provider’s activities hereunder) in strict accordance with the Town’s rights-of- way management ordinance, and other applicable ordinances, except to the extent not consistent with Chapter 284. Network Provider shall repair any damage to the Right-of-Way, or any facilities located within the Right-of-Way, and the property of any third party resulting from Network Provider’s removal or relocation activities (or any other of Network Provider’s activities hereunder) within 21calendar days following the date of such removal or relocation, at Network Provider’s sole cost and expense, including restoration of the Right-of-Way and such property to substantially the same condition as it was immediately before the date Network Provider was granted a Permit for the applicable Location or did the work at such Location if a Permit was not obtained by Network Provider, including restoration or replacement of any damaged trees, shrubs or other vegetation. Such repair, restoration and replacement shall be subject to the sole, reasonable approval of the TownManager. If replacement of lost or damaged trees is not possible, tree mitigationfees will be applicable, except to the extent not consistent with Chapter 284. 10.Network provider’s responsibility. Network Provider shall be responsible and liable for the acts and omissions of Network Provider’s employees, temporary employees, officers, directors, consultants, agents, Affiliates, subsidiaries, sub-Network Provider’s and subcontractors in connection with the installations of any Micro Network Node, Network Node, Node Support Pole and related ground equipment, as if such acts or omissions were Network Provider’s acts or omissions in strict accordance with the Town’s rights-of-way management ordinance, and other applicable ordinances, except to the extent not consistent with Chapter 284. SECTION 12-19 RESERVED SECTION 20.DESIGN MANUAL - UPDATES Placement or Modification of MicroNetwork Node, Network Node, Node Support Pole and related ground equipmentshall comply with the Town’s Design Manual at the time of installation or Modification, and as amended periodically. 1 Sec. 284.301.LOCAL POLICE-POWER-BASED REGULATIONS. (a)Subject to this chapter and applicable federal and state law, a municipality may continue to exercise zoning, land use, planning, and permitting authorityin the municipality's boundaries, including with respect to utility poles. (b)A municipality may exercise that authority to impose police-power-based regulations for the management of the public right-of-way that apply to all persons subject to the municipality. 20 Town CouncilPage 395 of 400Meeting Date: August 22, 2017 (c)A municipality may impose police-power-based regulations in the management of the activities of network providers in the public right-of-way only to the extent that the regulations are reasonably necessary to protect the health, safety, and welfare of the public. 2 The definitions as used in Tex. Loc. Gov. Code, Chapter 284, Sec.284.002 shall be used in this Design Manual. Tex. Loc. Gov. Code, Chapter 284, Sec. 284.002. DEFINITIONS. In this chapter: (1)"Antenna" means communications equipment that transmits or receives electromagnetic radio frequency signals used in the provision of wireless services. (2)"Applicable codes" means: (A)uniform building, fire, electrical, plumbing, or mechanical codes adopted by a recognized national code organization; and (B)local amendments to those codes to the extent not inconsistent with this chapter. (3)"Collocate" and "collocation" mean the installation, mounting, maintenance, modification, operation, or replacement of network nodes in a public right-of-way on or adjacent to a pole. (4)"Decorative pole" means a streetlight pole specially designed and placed for aesthetic purposes and on which no appurtenances or attachments, other than specially designed informational or directional signage or temporary holiday or special event attachments, have been placed or are permitted to be placed according to nondiscriminatory municipal codes. (5)"Design district" means an area that is zoned, or otherwise designated by municipal code, and for which the townmaintains and enforces unique design and aesthetic standards on a uniform and nondiscriminatory basis. (6)"Historic district" means an area that is zoned or otherwise designated as a historic district under municipal, state, or federal law. (7)"Law" means common law or a federal, state, or local law, statute, code, rule, regulation, order, or ordinance. (8)"Macro tower" means a guyed or self-supported pole or monopole greater than the height parameters prescribed by Section 284.103 and that supports or is capable of supporting antennas. (9)"Micro network node" means a network node that is not larger in dimension than 24 inches in length, 15 inches in width, and 12 inches in height, and that has an exterior antenna, if any, not longer than 11 inches. (10) "Municipally owned utility pole" means a utility pole owned or operated by a municipally owned utility, as defined by Section 11.003, Utilities Code, and located in a public right-of-way. (11) "Municipal park" means an area that is zoned or otherwise designated by municipal code as a public park for the purpose of recreational activity. (12) "Network node" means equipment at a fixed location that enables wireless communications between user equipment and a communications network. The term: (A) includes: (i)equipment associated with wireless communications; (ii)a radio transceiver, an antenna, a battery-only backup power supply, and comparable equipment, regardless of technological configuration; and (iii)coaxial or fiber-optic cable that is immediately adjacent to and 21 Town CouncilPage 396 of 400Meeting Date: August 22, 2017 directly associated with a particular collocation; and (B) does not include: (i)an electric generator; (ii) a pole; or (iii)a macro tower. (13) "Network provider" means: (A)a wireless service provider; or (B)a person that does not provide wireless services and that is not an electric utility but builds or installs on behalf of a wireless service provider: (i) network nodes; or (ii)node support poles or any other structure that supports or is capable of supporting a network node. (14) "Node support pole" means a pole installed by a network provider for the primary purpose of supporting a network node. (15) "Permit" means a written authorization for the use of the public right-of-way or collocation on aservice pole required from a municipality before a network provider may perform an action or initiate, continue, or complete a project over which the municipality has police power authority. (16) "Pole" means a service pole, municipally owned utility pole, node support pole, or utility pole. (17) "Private easement" means an easement or other real property right that is only for the benefit of the grantor and grantee and their successors and assigns. (18) "Public right-of-way" means the area on, below, or above a public roadway, highway, street, public sidewalk, alley, waterway, or utility easement in which the municipality has an interest. The term does not include: (A)a private easement; or (B)the airwaves above a public right-of-way with regard towireless telecommunications. (19) "Public right-of-way management ordinance" means an ordinance that complies with Subchapter C. (20) "Public right-of-way rate" means an annual rental charge paid by a network provider to a municipality related to the construction, maintenance, or operation of network nodes within a public right-of-way in the municipality. (21) "Service pole" means a pole, other than a municipally owned utility pole, owned or operated by a municipality and located in a public right-of-way, including: (A) a pole that supports traffic control functions; (B)a structure for signage; (C) a pole that supports lighting, other than a decorative pole; and (D) a pole or similar structure owned or operated by a municipality and supporting only network nodes. (22) "Transport facility" means each transmission path physically within a public right- of-way, extending with a physical line from a network node directly to the network, for the purpose of providing backhaul for network nodes. (23) "Utility pole" means a pole that provides: (A) electric distribution with a voltage rating of not more than 34.5 kilovolts; or 22 Town CouncilPage 397 of 400Meeting Date: August 22, 2017 (B)services of a telecommunications provider, asdefined by Section 51.002, Utilities Code. (24) "Wireless service" means any service, using licensed or unlicensed wireless spectrum, including the use of Wi-Fi, whether at a fixed location or mobile, provided to the public using a network node. (25) "Wireless service provider" means a person that provides wireless service to the public. 3 Sec. 284.002.DEFINITIONS (9) “Micro network node" means a network node that is not larger in dimension than 24 inches in length, 15 inches in width, and 12 inches in height, and that has an exterior antenna, if any, not longer than 11 inches. Sec. 284.003.LIMITATION ON SIZE OF NETWORK NODES. (a)Except as provided by Section 284.109, a network node to which this chapter applies must conform to the following conditions: (1)each antenna that does not have exposed elements and is attached to an existing structure or pole: (A)must be located inside an enclosure of not more than six cubic feet in volume; (B)may not exceed a height of three feet above the existing structure or pole; and (C)may not protrude from the outer circumference of the existing structure or pole by more than two feet; (2)if an antenna has exposed elements and is attached to an existing structure or pole, the antenna and all of the antenna's exposed elements: (A)must fit within an imaginary enclosure of not more than six cubic feet; (B) may not exceed a height of three feet above the existing structure or pole; and (C)may not protrude from the outer circumference of the existingstructure or pole by more than two feet; (3)the cumulative size of other wireless equipment associated with the network node attached to an existing structure or pole may not: (A) be more than 28 cubic feet in volume; or (B)protrude from the outer circumference of the existing structure or a node support pole by more than two feet; (4) ground-based enclosures, separate from the pole, may not be higher than three feet six inches from grade, wider than three feet six inches, or deeper than three feet six inches; and (5) pole-mounted enclosures may not be taller than five feet. (b)The following types of associated ancillary equipment are not included in the calculation of equipment volume under Subsection (a): (1)electric meters; (2)concealment elements; (3) telecommunications demarcation boxes; (4) grounding equipment; (5) power transfer switches; (6)cut-off switches; and 23 Town CouncilPage 398 of 400Meeting Date: August 22, 2017 (7) vertical cable runs for the connection of power and other services. (c)Equipment attached to node support poles maynot protrude from the outer edge of the node support pole by more than two feet. (d)Equipment attached to a utility pole must be installed in accordance with the National Electrical Safety Code, subject to applicable codes, and the utility pole owner's construction standards. 24 Town CouncilPage 399 of 400Meeting Date: August 22, 2017 100 Municipal Drive Town of Trophy Club Trophy Club, Texas 76262 Legislation Details (With Text) 2017-370-T1 File #: Version:Name: Agenda ItemRegular Session Type:Status: 8/8/2017Town Council File created:In control: 8/22/2017 On agenda:Final action: Consider and take appropriate action regarding the Executive Session. Title: Attachments: DateVer.Action ByActionResult Agenda Item No. 19: Consider and take appropriate action regarding the Executive Session. Town CouncilPage 400 of 400Meeting Date: August 22, 2017