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Town CouncilPage 6 of 260
Meeting Date: August 8, 2017
100 Municipal Drive
Town of Trophy Club
Trophy Club, Texas 76262
Legislation Details (With Text)
File #: Version:Name:
2017-329-T1
Type:Status:
Agenda ItemRegular Session
File created:In control:
7/25/2017Town Council
On agenda:Final action:
8/8/2017
Title:
Receive Town Manager Class' update regarding the following, discussion and provide input regarding
same (Staff):
·Introduction of newly hired Staff
·Pool Memberships
Attachments:
DateVer.Action ByActionResult
Agenda Item No. 1:
Receive Town Manager Class' update regarding the following, discussion and provide input regarding same (Staff):
Introduction of newly hired Staff
Pool Memberships
Town CouncilPage 7 of 260
Meeting Date: August 8, 2017
100 Municipal Drive
Town of Trophy Club
Trophy Club, Texas 76262
Legislation Details (With Text)
2017-331-T1
File #: Version:Name:
Agenda ItemConsent Agenda
Type:Status:
7/25/2017Town Council
File created:In control:
8/8/2017
On agenda:Final action:
Consider and take appropriate action regarding the Town Council Regular Session Minutes dated July
Title:
11, 2017 (Staff).
Draft TC Regular Session Minutes July 11, 2017.pdf
Attachments:
DateVer.Action ByActionResult
Agenda Item No. 2:
Consider and take appropriate action regarding the Town Council Regular Session Minutes dated July 11, 2017 (Staff).
Town CouncilPage 8 of 260
Meeting Date: August 8, 2017
MINUTES FROM REGULAR SESSION TOWN COUNCIL MEETING
FOR THE TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Tuesday, July 11, 2017 at 6:30 P.M.
Svore Municipal Building Boardroom
The Town Council of the Town of Trophy Club, Texas, met in a Regular Session on Tuesday, July 11, 2017. The
meeting was held within the boundaries of the Town and was open to the public.
STATE OF TEXAS §
COUNTY OF DENTON §
TOWN COUNCIL MEMBERS PRESENT:
C. Nick Sanders Mayor
Rhylan Rowe Mayor Pro Tem, Place 3
Alicia Fleury Council Member, Place 1 arrived at 6:46 p.m.
Eric Jensen Council Member, Place 2
Tim Kurtz Council Member, Place 4
Greg Lamont Council Member, Place 5
Philip Shoffner Council Member, Place 6
STAFF PRESENT:
Tom Class Town Manager Tony Jaramillo Director of Parks and Recreation
David Dodd Town Attorney Amber Karkauskas Director of Finance
Holly Fimbres Town Secretary/RMO Mike Pastor Information Technology Manager
Patrick Arata Police Chief Jonathan Phillips Director of Administrative Services
Wade Carroll Fire Chief Ron Powell Acting Director of Community Development
Kelly Darling Recreation Coordinator John Zagurski Budget Manager
Mayor Sanders announced the date of Tuesday, July 11, 2017, called the Town Council to order and announced a
quorum at 6:30 p.m.
(Town Secretary Note: The agenda items were presented in the following order: Workshop Session Agenda Items
1(A) through 1(E); Invocation and Pledges; Workshop Session Agenda Items 1(F) through 1(H); Citizen
Presentations; Announcements and Reports; Consent Agenda; Agenda Item No. 10; Agenda Item No. 11; Agenda
Item No. 12; Agenda Item No. 13; Executive Session; and Agenda Item No. 15)
WORKSHOP SESSION
1. Discussion of and provide direction to Town Staff regarding the following Parks and Recreation items
(Mayor Pro Tem Rowe and Mayor Sanders):
A) Summary of Revenue and Expense reporting for each Parks and Recreation program
Town Manager Class provided a handout regarding the Fiscal Year 2017 Recreation Budget. He pointed out that
currently there was an overall deficit of $8,356.71 without three pending events that would take place later in the
year. Additionally, he supplied the budget for the recent July 4th event, which had a budget amount of $46,825
with an actual expenditure amount of $40,687.26.
Mayor Pro Tem Rowe appreciated the level of detail provided with each handout. He requested to add in the cost
of operating the facilities because it would allow the Council to have the information readily available for budget
purposes specific to the return on investment, which would also assist with the context to provide residents when
inquiries were made.
Council Member Lamont wanted to include Staff time with the operating cost for each event.
Town CouncilPage 9 of 260
Meeting Date: August 8, 2017
Council Member Kurtz was in favor of including payroll cost since some events would be held on the weekends. He
inquired why the Christmas in the Park event was over budget when the event was canceled. Recreation
Coordinator Darling responded that the event was canceled about five hours prior to the start of the event and the
vendors still charged the Town.
Council Member Shoffner agreed to include payroll cost for events and cost of operating the facilities because
Council had been unaware of the true cost. He was in favor of also including any contributions from the Greater
Northwest Soccer Association and the TCR Youth Baseball Association to the Town, such as fencing or scoreboards.
Director of Parks and Recreation Jaramillo advised that moving forward Staff would be meeting prior to each event
to help ensure that they remained within budget.
B) Sports League and Maintenance calendars for each facility
Director of Parks and Recreation Jaramillo provided the TCR Youth Baseball Association proposed Fall 2017 closure
dates, August 10th to November 19th, for Independence Park West to allow the Town to begin maintenance of the
fields. Additionally, he provided the Greater Northwest Soccer Association proposed closure dates, November
20th to February 2nd and July 1st to August 9th, for Harmony Park.
(Town Secretary Note: Council Member Fleury arrived)
Mayor Pro Tem Rowe recommended that the Park closure information be published online for the benefit of the
users.
Council Member Shoffner inquired how Staff would proceed with the closure of Harmony Park, to allow
maintenance, since the Soccer Association used Lakeview and Harmony Park. Director of Parks and Recreation
Jaramillo responded that he would be working with the president of the Soccer Association regarding a standard
rule not to allow any games or practices on closed fields.
Council Member Lamont requested a list of resident and non-resident players.
C) Revisiting the RFP for various landscape maintenance tasks
Council Member Lamont was in favor of obtaining the true cost for the maintenance of each Town Park, consisting
of the baseball fields, soccer fields, and medians. He believed that the information should be known prior to
sending out a request for proposal (RFP) because unneeded items were included with the 2015 RFP for Park
Services, such as raking of the bocce ball courts.
Mayor Pro Tem Rowe and Council Member Shoffner were in favor of reviewing the 2015 RFP in order to true it up
with actual maintenance items that Park Staff performed and they recommended possibly breaking the RFP out
into sections.
D) A plan for facilities coverage for off-hours and weekends
Mayor Sanders inquired if weekend coverage was being provided at Town facilities. Director of Parks and
Recreation Jaramillo responded that there was at least one part-time employee available on Saturdays and
Sundays from 7 a.m. to 7 p.m. to remove trash and check the restrooms at the Park facilities.
Council Member Kurtz remarked that there should be operating and standard procedures in place for the
cleanliness of the restrooms since residents used those facilities.
E) Implementation of a program for the ongoing quality and upkeep of Park facilities
Town Manager Class advised that there had been some reorganization to the Parks and Recreation Department,
including the new position of the Facilities Technician who would be responsible for the operations of the
maintenance for facilities, such as electrical and plumbing. Additionally, an annual maintenance program would be
created that would strategically address all facilities and outside maintenance issues.
Town Council Minutes July 11, 2017 Page 2 of 9
Town CouncilPage 10 of 260
Meeting Date: August 8, 2017
F)Splash Pad operations
Mayor Pro Tem Rowe requested that Staff provide Council with their recommended equipment changes at the
Splash Pad. He commented that some of the equipment would be more usable if the water levels were adjusted.
Council Member Shoffner asked that Staff review the possibility of reinstalling the bucket at the Splash Pad
because residents enjoyed that feature when it was in place.
Council Member Lamont requested that Staff consider using a local company to perform the painting of the
components, as opposed to having it done in San Marcus.
Director of Parks and Recreation Jaramillo advised that moving forward the smaller components would be
removed and appropriately stored and the larger components would be wrapped to keep them from getting
weather damaged.
G) Pool Facility shade, chairs, tables
Town Manager Class stated that the Community Pool tables and chairs have been inventoried and some new
chairs had been ordered.
Council Member Kurtz inquired if the peeling of the tables and chairs at the baseball fields had been addressed.
Director of Parks and Recreation Jaramillo responded that he was reviewing having the items powder coated but
that option may not be a cost effective approach.
Council Member Shoffner recommended that Staff review adding another shade structure to the grass area at the
Community Pool, since there was positive feedback with the current shade structure.
H) Freedom Dog Park controlled entry system and other Dog Park items
Town Manger Class advised that Staff believed that a controlled entry system could be installed at the Dog Park for
approximately $10,000.
Susan Edstrom, 269 Oak Hill Drive, requested that Council include funding in next year’s budget to allow for the
addition of an electronic entry system at Freedom Dog Park. She advised that a subcommittee was created two
years ago with members from the Parks and Recreation Board and the Animal Shelter Advisory Board. The
subcommittee reviewed options for improving entry at the Dog Park and several issues that, at the time, came up
(dog attacks, parvo, and a way to provide some assurance that dog’s entering the Park were vaccinated). They
reviewed multiple options and ultimately agreed that an electronic park entry was the best solution. The former
Parks and Recreation Director advised that the largest expense would be to bring electricity to the site with an
estimated cost of $15,000. She remarked that the cost of entry fobs could be recouped through registration fees.
The subcommittee believed that the proposed system would:
Provide a level of assurance that those who had a fob, had dogs that were fully vaccinated;
Fobs would not be provided to owners with dogs under 12 months of age, which would reduce the risk of
parvo at the Park;
If there was an incident, the system would allow Staff to know which dogs were in the Park at the time of
the incident. In addition, a photo or description could be required as a part of the registration; and
Potentially limits usage that could lead to a reduction in maintenance.
She stated that the system was not intended to keep those without fobs out 100 percent of the time because she
believed that there would be 5 percent of the population who would somehow gain access. The subcommittee
aimed to make the Park access more limited, provide assurance of vaccinations, and knowledge of what dogs were
in the Park at a specific point in time. An added benefit of gaining electricity to the Park would be to install
security cameras to help alleviate vehicle break-ins. The subcommittee discussed implementing a higher fee for
non-residents. In addition to the above, the subcommittee recommended posting signage at the Park with the
number to call if there was an incident and installing a locked announcement board to post rules, etiquette, and
lost/found pets.
Town Council Minutes July 11, 2017 Page 3 of 9
Town CouncilPage 11 of 260
Meeting Date: August 8, 2017
Council Member Kurtz requested that a survey be conducted at the Park on different days of the week to gauge if
the actual users were in favor or against the proposed system. Mrs. Edstrom responded that she conducted a
prior survey and that she also created the Friends of Freedom Dog Park webpage, which indicated that most
individuals were favorable to the proposed system.
Council Member Jensen inquired how many key fobs would be issued per household. Mrs. Edstrom responded
that one registration would be for one household regardless of how many dogs a household had.
Council Member Jensen believed it would be difficult to monitor vaccinations and every dog that went into the
Park, especially if one household already purchased a key fob and then acquired another dog. Additionally, he
requested a list of local entities that had a key fob system in place.
Council Member Fleury commented that the majority of dog owners would make sure that their dogs received
vaccinations in order to reduce the risk of disease. She acknowledged that social media offered a gauge of the
resident’s desires and she wanted residents to feel safe when they took their dog to the Park.
Council Member Shoffner advised that he participated with the subcommittee and stated that members were
provided a larger estimate of $30,000 for the installation of an entry system. The first obstacle to overcome would
be providing electricity to the Park. Then the decision would need to be made if updates would be performed
using a wireless system or having a Staff member upload the information daily. He recommended that the
subcommittee meet again to tackle these pending issues in combination with the Parks and Recreation Board and
the Animal Shelter Advisory Board.
Council Member Fleury recommended that the signage be installed promptly with the number to call if an incident
occurred and the display of park etiquette, in order to demonstrate that Council was actively working on these
issues.
REGULAR SESSION
The Invocation was offered by Senior Minister Jeff Brooks with Lake Cities Church of Christ.
The Pledges to the American Flag and Texas Flag were led by Council Member Shoffner.
CITIZEN PRESENTATIONS
This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the agenda.
The Council is not permitted to take action on or discuss any presentations made to the Council at this time
concerning an item not listed on the agenda. The Council will hear presentations on specific agenda items prior to
the Council addressing those items. You may speak up to four (4) minutes or the time limit determined by the
Mayor or presiding officer. To speak during this item you must complete the Speaker's form that includes the
topic(s) of your statement. Topics of presentation should be limited to matters over which the Council has authority.
Daniel Harer, 309 Meadow Lake Drive, inquired when the golf cart signage would be installed on the trails that
were strictly for walking and biking because Meadow Lake Homeowners Association had requested signage around
the pond area. Additionally, he commented that he was unable to receive his membership card at the Community
Pool because the printer was out of ink.
Director of Parks and Recreation Jaramillo commented that the signage had been installed in the Lake Trail
amenities area by the Highlands.
Mayor Sanders read into the record an email sent to the Council from Scott Smith, 2 Salida Drive, expressing his
concern regarding a porta-potty along the sidewalk on Village Trail.
Town Council Minutes July 11, 2017 Page 4 of 9
Town CouncilPage 12 of 260
Meeting Date: August 8, 2017
ANNOUNCEMENTS AND REPORTS
2. Receive Town Manager Class' update regarding the following, discussion and provide input regarding same
(Staff):
Staffing – Human Resources Manager James Edwards and Recreation Superintendent Nathan Blase
started employment with the Town and Administrative Specialist Kristin McIntire would begin
employment the following week.
Community Night – Would be held at Harmony Park on July 14th from 6:30 p.m. to 8:30 p.m.
EDC 4B - Trophy Wood District RFP – The deadline was July 10th and two submissions were received,
which would be forwarded to the Economic Development Corporation 4B for their consideration.
Town Hall – The interior had been substantially complete, exterior signage was installed, and furniture
had been delivered.
CONSENT AGENDA
All matters listed as Consent Agenda are considered to be routine by the Town Council and will be enacted by one
motion. There will not be a separate discussion of these items. If discussion is desired, that item will be removed
from the consent agenda and will be considered separately.
3. Consider and take appropriate action regarding the Town Council Regular Session Minutes dated June 13,
2017 (Staff). (Town Secretary Note: Approved as presented in the Town Council agenda packet)
4. Consider and take appropriate action regarding the 2016 Consumer Confidence Report for the Public
Improvement District (Staff).
5. Consider and take appropriate action regarding financial and variance report dated May 2017(Staff).
6. Consider and take appropriate action regarding an Interlocal Agreement for Ad Valorem Tax Collection
between the Town and Denton County for Tax Year 2017; and authorizing the Mayor or his designee to
execute all necessary documents (Staff).
7. Consider and take appropriate action regarding an Interlocal Agreement for Assessment Collection between
the Town and Denton County for the Trophy Club Public Improvement District No. 1 for 2017 (Infrastructure
Assessment); and authorizing the Mayor or his designee to execute all necessary documents (Staff).
8. Consider and take appropriate action regarding an Interlocal Agreement for Assessment Collection between
the Town and Denton County for the Trophy Club Public Improvement District No. 1 for 2017 (Emergency
Services Assessment - Fire Service); and authorizing the Mayor or his designee to execute all necessary
documents (Staff).
9. Consider and take appropriate action regarding a Resolution of the Town of Trophy Club, Texas finding that
Oncor Electric Delivery Company LLC’s application to change rates within the Town should be denied;
finding that the Town’s reasonable rate case expenses shall be reimbursed by the Company; finding that the
meeting at which this resolution is passed is open to the public as required by law; requiring notice of this
resolution to the Company and Legal Counsel; and providing an effective date (Staff).
10. Consider and take appropriate action regarding an Ordinance amending Subsection (b) of Section 1.10.092,
“Policy statement; year-round water management and conservation requirements” and adopting a new
Subsection (a)(6) of Section 1.10.096, “Restrictions during Stage 1” of Part III, “Drought Contingency Plan” of
Division 2, “Water Conservation and Drought Response”, of Article 1.10, “Environmental Protection” of
Chapter 1, “General Provisions” of the Town of Trophy Club Code of Ordinances; and providing an effective
date (Staff).
Council Member Shoffner requested to remove Agenda Item No. 10 from the Consent Agenda.
Town Council Minutes July 11, 2017 Page 5 of 9
Town CouncilPage 13 of 260
Meeting Date: August 8, 2017
Motion made by Council Member Lamont, seconded by Council Member Jensen, to approve the Consent Agenda
Items 3 through 9.
Motion passed unanimously 6-0-0.
(Town Secretary Note: Council Member Kurtz briefly stepped away and was not present for the vote)
REGULAR SESSION
10. Consider and take appropriate action regarding an Ordinance amending Subsection (b) of Section 1.10.092,
“Policy statement; year-round water management and conservation requirements” and adopting a new
Subsection (a)(6) of Section 1.10.096, “Restrictions during Stage 1” of Part III, “Drought Contingency Plan” of
Division 2, “Water Conservation and Drought Response”, of Article 1.10, “Environmental Protection” of
Chapter 1, “General Provisions” of the Town of Trophy Club Code of Ordinances; and providing an effective
date (Staff).
Council Member Shoffner advised that the Council had been doing their due diligence to make appropriate
changes throughout entire sections when they were opened for amendments. He agreed with the concept to
mirror the Trophy Club Municipal Utility District (TCMUD) No. 1 water conservation plan, but he did not believe
that the Town had the authority to grant variances or had the capability to have an appeal process since the
TCMUD No. 1 performed those duties.
Motion:
Motion made by Council Member Shoffner, seconded by Mayor Pro Tem Rowe, to refer this item to the July 25,
2017 Council meeting.
Council Member Shoffner remarked that there were provisions within the Amended and Restated Contract for
Wholesale Water Supply and Wastewater Treatment Services and Water and Wastewater Operational Services
agreement that dealt with water conservation and drought contingency restrictions.
The vote was taken.
Motion passed unanimously 7-0-0.
11. Consider and take appropriate action regarding the Fiscal Year 2018 Budget related to General Fund
Expenditures and Supplemental Items; discussion of same (Staff).
Budget Manager Zagurski advised that the Fiscal Year 2018 General Fund Expenditures and Supplemental Items
were calculated using the preliminary effective rate, but were based on non-certified totals. He remarked that the
General Fund Balance was projected to decrease to 34 percent, primarily due to the Town administrating Fire
Services. He presented the General Fund Revenue that was projected at $10,593,435 and the General Fund
Expenditures that was projected at $10,654,845, which were both a 12 percent increase from the Fiscal Year 2017
budget. The decrease of expenditures within the Manager’s Office, the increase of expenditures within the
Administrative Services, and the increase of expenditures within the Finance Department were based upon shifting
of personnel. He remarked that the supplemental items that were discussed at the June 13, 2017 Council meeting
were applied into the General Fund Expenditures and he pointed out that the Town would see an increase of
about 30 percent in water rates.
Council Member Shoffner recommended that Staff not be conservative with expected increases in water rates
because they would continue to rise.
Council Member Lamont inquired about the meter that was supposed to be installed at the Splash Pad. Budget
Manager Zagurski responded that there would have been an approximate charge of $50,000 to install the meter.
The payoff period would have been between five (5) to 15 years based upon an analysis using water evaporation;
therefore Staff would continue to recirculate the water and not drain the pool during the off-season.
Budget Manager Zagurski stated that Facilities Maintenance would continue to have increases in expenditures for
water and electricity due to the new Town Hall facility and the transfer of the Police Department utilities to the
Facilities Maintenance budget. Additionally, he stated that Staff anticipated a 28 percent increase in medical
insurance premiums.
Town Council Minutes July 11, 2017 Page 6 of 9
Town CouncilPage 14 of 260
Meeting Date: August 8, 2017
Discussion took place regarding revisiting insurance coverage offered to Town employees.
Director of Administrative Services Phillips stated that an RFP would be sent out for medical and dental coverage
and that the Town currently offered a high, mid, and low plan to employees.
Budget Manager Zagurski presented one-time expenditures and ongoing expenditures using the effective rate.
Fire Chief Carroll explained the request for a LUCAS device that would perform perfect cardiopulmonary
resuscitation (CPR) on patients, normally rescuers rotate in order to limit poor CPR caused from rescuer fatigue,
and allowed rescuers the ability to perform multiple lifesaving tasks at once.
Information Technology Manager Pastor spoke on the Town Wide Wireless Point-to-Point (P2P) that would
provide a point to point wireless network connection for Trophy Club Park, Independence Park East, Independence
Park West, the Maintenance Barn, and the current Town Hall.
Council Member Kurtz requested that Staff review including Freedom Dog Park.
Information Technology Manager Pastor expounded that the proposed Criminal Justice Information Services (CJIS)
Wireless Device allowed the Police Department to use a wireless network.
Fire Chief Carroll informed Council that the proposed Outdoor Warning System would replace one of three devices
that operate the warning sirens since the current devices were no longer being supported by the manufacturer
and would no longer be serviced. The removed device would be kept for parts until the third device could be
replaced in the Fiscal Year 2019 budget.
Information Technology Manager Pastor described the proposed Inventory System that would interface with
cellphones and also scan barcodes for equipment.
Budget Manager Zagurski discussed the budgeted amount of $125,000 for the Merit and Stipend Pool, which
reflected the direction from the June 13, 2017 Council meeting to budget approximately 2 percent.
Council Member Jensen was not in a favor of stipends and requested that the Town Manager review eliminating
them.
Budget Manager Zagurski advised that the proposed Financial Consulting for Audit, Cash Flows, and Investing
would be approximately $30,000 for Fiscal Year 2018, decrease to $20,000 for Fiscal Year 2019, and decrease to
$3,000 for Fiscal Year 2020. The training would assist Staff with preparation of the Comprehensive Annual
Financial Report (CAFR). He added that an Audit training manual would be created to benefit future employees to
receive the same training. Staff prepared the last CAFR but it was finalized by the Auditing firm who provided
direction on the Public Improvement District.
Council Member Jensen inquired how many employees would receive this type of training. Director of Finance
Karkauskas responded that three employees would receive training. She added that the investment training would
guide Staff on how to attain a higher return on investments, which would allow Staff to make Town investments
since a broker was currently being used.
Council Member Kurtz recommended that Staff prepare a cost benefit analysis that showed how much the Town
would save verses what would be paid to an outside entity to prepare the documents.
Discussion took place that it was a healthier practice to allow an outside firm to make Town investments.
Council Member Shoffner suggested that Staff prepare documents that were only required. He provided the
example that the Popular Annual Financial Report was not required to be prepared and it absorbed Staff time and
Town funds.
Town Council Minutes July 11, 2017 Page 7 of 9
Town CouncilPage 15 of 260
Meeting Date: August 8, 2017
Budget Manager Zagurski explained that the budget was prepared based at the effective tax rate of $0.4373 per
$100 valuation. The current tax rate was at $0.4635 and the roll back rate was still lower than last year’s tax rate
of $0.473; therefore residents would realize a penny tax decrease. He continued the presentation regarding
Supplemental Requests under the preliminary roll back rate of $0.0261 that included: Electronic Dog Park Gate for
$15,000; Lakes Trail Reconstruction for $90,000; and Ambulance Replacement for $260,000.
Fire Chief Carroll explained that the ambulance chassis was replaced in 2009 and the original box purchased in
2001 was remounted; therefore he was requesting a replacement of both the chassis and the box since the units
were retrofitted incorrectly.
Discussion took place on financing options for the Ambulance Replacement to be spread-out for one year or
multiple years and to be purchased with General Funds.
Council Member Shoffner suggested that Staff review having the Lakes Trail Reconstruction be performed in-house
and done in segments throughout the year.
No action was taken on this item.
12. Consider and take appropriate action regarding appointing a Council Member to the vacant position on the
Council Subcommittee that is reviewing Entryway Monumentation and Median Landscaping for the Town of
Trophy Club (Mayor Sanders).
Motion:
Motion made by Mayor Pro Tem Rowe, seconded Council Member Shoffner, to appoint Council Member Kurtz to
the vacant position on the Council Subcommittee that was reviewing Entryway Monumentation and Median
Landscaping for the Town of Trophy Club.
Mayor Pro Tem Rowe commented that former Council Member Reed was not able to attend their last meeting and
Council Member Kurtz filled in for him; therefore it seemed logical to continue the continuity.
The vote was taken.
Motion passed unanimously 7-0-0.
13. Discussion of items for Future Agendas to include agenda items for consideration on the July 25, 2017
Council agenda and items from the Town Council Future Agenda Items list (Staff).
This item allows Council to request the placement of items on upcoming agendas when the topic of discussion
requires research and review that cannot be accomplished in the time frame between regular Council meetings.
However, a Council Member may request that an item be placed on the next regularly scheduled meeting without
first placing that item on the Future Agenda Items list. All requests for agenda items must comply with Charter
requirements.
Council Member Shoffner commented that the referred agenda item regarding the Drought Contingency Plan
could be on the July 25, 2017 Consent Agenda. Additionally, he requested to add an item to the Town Council
Future Agenda Items list: Open Division 2, Meetings and Rules of Procedure, of Article 1.03, Town Council, of the
Town’s Code of Ordinances. He remarked that he preferred to have this item presented at the August 8, 2017
Council meeting since it required two Council meetings to make amendments to the Rules of Procedure.
Town Council Minutes July 11, 2017 Page 8 of 9
Town CouncilPage 16 of 260
Meeting Date: August 8, 2017
EXECUTIVE SESSION
14. Pursuant to the following designated section of the Texas Government Code, Annotated, Chapter 551
(Texas Open Meetings Act), the Council will convene into executive session to discuss the following:
A) Section 551.071 Consultation with Attorney under Subsection (2) to consult with the Town Attorney on
a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules
of Professional Conduct of the State Bar of Texas clearly conflicts with the Texas Open Meetings Act:
Enforcement of Ordinances (Staff)
B) Section 551.072 Deliberation regarding Real Property to discuss or deliberate the purchase, exchange,
lease, or value of real property if deliberation in an open meeting would have a detrimental effect on
the position of the governmental body in negotiations with a third person and Section 551.087
Deliberation regarding Economic Development Negotiations under Subsection (2) to discuss or
deliberate the offer of financial or other incentives to a business prospect that the Town seeks to have
locate within the territory of the Town:
North of Highway 114, east of Trophy Club Drive (Mayor Sanders and Council Member Kurtz)
CONVENED INTO EXECUTIVE SESSION - START TIME – 8:50 P.M.
RECONVENED INTO REGULAR SESSION - START TIME –9:48 P.M.
RECONVENED INTO REGULAR SESSION
15. Consider and take appropriate action regarding the Executive Session.
No action was taken on this item.
ADJOURN
Motion made by Mayor Pro Tem Rowe, seconded by Council Member Kurtz, to adjourn the meeting at 9:50 p.m.
Motion passed unanimously 7-0-0.
___________________________________ ___________________________________
Holly Fimbres, Town Secretary C. Nick Sanders, Mayor
Town of Trophy Club, Texas Town of Trophy Club, Texas
Town Council Minutes July 11, 2017 Page 9 of 9
Town CouncilPage 17 of 260
Meeting Date: August 8, 2017
100 Municipal Drive
Town of Trophy Club
Trophy Club, Texas 76262
Legislation Details (With Text)
2017-332-T1
File #: Version:Name:
Agenda ItemConsent Agenda
Type:Status:
7/25/2017Town Council
File created:In control:
8/8/2017
On agenda:Final action:
Consider and take appropriate action regarding the Third Quarter Investment Report for Fiscal Year
Title:
2017 (Staff).
Staff Report - Third Quarter Investment Report FY 2017.pdf
Attachments:
Third Quarter Investment Report FY 2017.pdf
DateVer.Action ByActionResult
Agenda Item No. 3:
Consider and take appropriate action regarding the Third Quarter Investment Report for Fiscal Year 2017 (Staff).
Town CouncilPage 18 of 260
Meeting Date: August 8, 2017
To: Mayor and Town Council
From:Amber Karkauskas, Director of Finance
CC: Thomas M. Class Sr., Town Manager
Holly Fimbres, Town Secretary/RMO
Re: Fiscal Year 2017 – 3rd Quarter Investment Report
Town Council Meeting, August 8, 2017
Agenda Item:
Consider and take appropriate action regarding the Third Quarter Investment Report for Fiscal
Year 2017 (Staff).
Explanation:
The Town’s current interest bearing accounts have an ending balance of $22,280,473.46 as of
June 30, 2017, which is an increase from $353,014.39 on March 31, 2017. The change is
represented by the $4,500,000 in 2017 series Certificates of Obligation received, as well as the
$1,013,521,97 Comerica CD that matured. Interest earnings for the quarter total $41,057.36
which is an increaseof $1,868.71or 4.55% from the secondquarter investment report in FY
2017.
The total average yield for the thirdquarter was 1.08% which is 3.70% lowerthan the average
6-month Treasury-Bill yield of 1.12% for the same time period. The Town’s deposits at First
Financial Bank and Comerica Bank are collateralized by government securities.
Attachments:
Third Quarter Investment Report FY 2017
Recommendation:
Staff recommends approval of the Third Quarter Investment Report for Fiscal Year 2017.
Page 1 of 1
Town CouncilPage 19 of 260
Meeting Date: August 8, 2017
Quarterly Investment Report
For the Quarter Ended June 30, 2017
Beginning EndingLife
Investment DescriptionBalanceDepositsWithdrawalsInterestBalance(days)Yield
First Financial Bank:
First Financial - Pooled Cash$ 240,687.49$ 6,210,992.82$ (5,926,119.37)$ 243.40$ 525,804.3410.15%
First Financial Subtotal:$ 240,687.49$ 6,210,992.82$ (5,926,119.37)$ 243.40$ 525,804.34 10.15%
TexPool Local Government Investment Pools:
TexPool - Interest and Sinking Account$ 1,607,141.91$ 40,323.08$ (212,467.71)$ 2,943.19$ 1,437,940.4710.79%
TexPool - Designated Account 353,014.63 982,596.72 (796,099.15) 601.04 54 0,113.2410.79%
TexPool - Grant Fund 99.86 - - - 99.8610.79%
TexPool - 2010 Tax Notes 41,358.94 - - 81.28 41,440.2210.79%
TexPool - Utility Drainage Account 349,170.30 - (59,855.50) 603.34 28 9,918.1410.79%
TexPool - EDC 4B Operating 520,021.02 76,099.15 - 1, 126.35 59 7,246.5210.79%
TexPool - 2015 CO EDC 4B 14,292.75 - - 28.04 14,320.7910.79%
TexPool Subtotals:$ 2,885,099.41$ 1,099,018.95$ (1,068,422.36)$ 5,383.24$ 2,921,079.24 10.79%
Local Government Investment Cooperative (LOGIC):
LOGIC - Designated$ 1,934,920.07$ - $ (1,070,000.00)$ 3,320.21$ 868,240.2811.13%
LOGIC Subtotals:$ 1,934,920.07$ - $ (1,070,000.00)$ 3,320.21$ 868,240.28 11.13%
First Public / Lonestar Investment Pool
First Public - Designated765.97 - -1.95767.9210.97%
First Public/Lonestar Subtotals:$ 765.97$ - $ -$ 1.95$ 767.92 10.97%
Texas Cooperative Liquid Assets Securities System (Texas CLASS)
Texas CLASS - Designated$ 2,179,085.12$ 2,425,360.82$ (1,900,000.00)$ 6,411.38$ 2, 710,857.3211.18%
Texas CLASS - 2016 GO 3,273,713.91 113,512.50 (2, 675,669.25) 6, 353.73 71 7,910.8911.18%
Texas CLASS - 2016 CO 4,056,262.61 98,955.21 (67,300.00) 11,175.39 4, 099,093.2111.18%
Texas CLASS - Hotel Occupancy 637,693.59 - (170,867.10)1,419.36468,245.8511.18%
Texas CLASS - 2017 CO - 4,500,000.00 -2,535.514,502,535.5111.18%
Texas Class Subtotals:$ 10,146,755.23$ 7,137,828.53$ (4,813,836.35)$ 27,895.37$ 12,498,642.78 11.18%
Dryfus - A BNY Mellon Company
(C)(D)(E)
Sweep Money Market Fund$ 3,339.69$ 244,834.85$ (244,000.00)$ 14.00$ 4,188.5410.54%
Dryfus Subtotals:$ 3,339.69$ 244,834.85 $ (2 44,000.00)$ 14.00$ 4,188.54 10.54%
Certificates of Deposit
Comerica Bank (General Fund)$ 1,012,282.33$ - $ (1,013,521.97)$ 1,239.64$ (0.0 0)00.72%
Ally Bank (General Fund)(C)(D) 240,894.25 - (241,028.38) 134.13 (0.00)00.85%
Centurion Bank (General Fund)(C) 241,217.42 - (1, 376.21) 688.11 24 0,529.321051.15%
(C)(E)
Wells Fargo Bank (General Fund) 240,075.95 - (635.18) 628.27 24 0,069.042941.05%
Capital One Bank (General Fund)(C) 240,434.96 - 6.89 621.38 24 1,063.233921.05%
Discover Bank (General Fund)(C) 240,986.30 - (1, 785.19) 887.66 24 0,088.775391.50%
Ally Bank (General Fund)(C)(D) - 244,000.00 - 663.15 24 4,663.156681.55%
Certificate of Deposit Subtotals:$ 2,215,891.21$ - $ (1,258,340.04)$ 4,199.19$ 961,750.36 3321.19%
Total Cash & Investments$ 17,427,459.07$ 14,692,675.15$ (14,380,718.12)$ 41,057.36$ 17,780,473.46 191.08%
(A)(B)
(A)
Weighted average life - For purposes of calculating weighted average life, pool and bank account investments are assumed to have a one day maturity.
(B)
Weighted average yield to maturity - The weighted average yield to maturity is based on adjusted book value, realized and unrealized gains/losses are not considered.
(C)
Brokerage under Financial Northeastern Companies \[FNC\]
(D)
Rolled mature CD into a new 24 month term with 1.55% interest with Ally Bank.
(E)
Corrected beginning balance, error from Q2 spreadsheet.
The undersigned serves as the Investment Officer for the Town of Trophy Club. I certify that all instruments held in the Town's investment portfolios for the period April 1, 2017
through June 30, 2017 (a) met the investment guidelines and complied with the investment strategies as authorized by the Town's Investment Policies, and (b) did not violate any
applicable provisions of section 2256 of the Government Code of Texas.
8/3/2017
INVESTMENT OFFICER: DATE:
Amber Karkauskas
Director of Finance
Town CouncilPage 20 of 260
Meeting Date: August 8, 2017
100 Municipal Drive
Town of Trophy Club
Trophy Club, Texas 76262
Legislation Details (With Text)
2017-333-T1
File #: Version:Name:
Agenda ItemConsent Agenda
Type:Status:
7/25/2017Town Council
File created:In control:
8/8/2017
On agenda:Final action:
Consider and take appropriate action regarding financial and variance report dated June 2017 (Staff).
Title:
Financial Report June FY17.pdf
Attachments:
All Fund Budget Report - Monthly Financials 6.30.17.pdf
DateVer.Action ByActionResult
Agenda Item No. 4:
Consider and take appropriate action regarding financial and variance report dated June 2017 (Staff).
Town CouncilPage 21 of 260
Meeting Date: August 8, 2017
Monthly Financial Statement
Photo Credit:
Mayor Pro Tem Lamont 2016
June 2017
Town CouncilPage 22 of 260
Meeting Date: August 8, 2017
TOWN OF TROPHY CLUB
JUNE 2017 FINANCIAL REPORT
GENERAL FUND SUMMARY
Percent of Budget Year Transpired:
Year-to-Date June 201775%
OriginalRevised
RevenuesYear-to-DateVariance% Received
BudgetBudget
Property Tax$ 6,185,631 $ 6,185,631$ 6,252,063 $ 66,432101%
Licenses and Permits 552,200 552,200 241,141 (311,059)44%
Franchise Fees 986,798 986,798 782,072 (204,726)79%
Sales Tax 900,395 900,395 668,726 (231,669)74%
Fines and Fees 361,907 361,907 195,691 (166,216)54%
Intergovernmental - 713,184 385,737 (327,447)54%
Charges for Service 279,964 752,201 743,883 (8,318) 99%
Investment Income 30,000 30,000 39,161 9,161131%
Miscellaneous Income 144,394 144,394 88,712 (55,682)61%
Total Revenues$ 9,441,289 $ 10,626,710 $ 9,397,186 $ (1,229,524)88%
OriginalRevised
Other SourcesYear-to-DateVariance% Received
BudgetBudget
Transfers In$ 63,000$ 63,000$ 47,250 (15,750)75%
Total Available Resources$ 9,504,289 $ 10,689,710 $ 9,444,436 $ (1,245,274)88%
OriginalRevised
ExpendituresYear-to-DateVariance% Used
BudgetBudget
Manager's Office$ 801,974$ 801,974$ 395,874$ 406,10049%
Legal 130,663 130,663 74,970 55,69357%
Police 2,353,452 2,353,452 1,495,961 857,49164%
Emergency Medical Services 1,022,642 1,022,642 681,264 341,37867%
Fire - 1,104,001 730,032 373,96966%
Streets 423,931 423,931 276,572 147,35965%
Parks 1,838,826 1,838,826 1,316,867 521,95972%
Recreation 678,362 678,362 413,406 264,95661%
Community Events 46,178 46,178 28,379 17,79961%
Community Development 656,220 656,220 376,987 279,23357%
Finance 451,778 451,778 314,909 136,86970%
Municipal Court 83,775 83,775 58,158 25,61769%
Human Resources 198,268 198,268 122,750 75,51862%
Information Services 663,244 663,244 336,428 326,81651%
Facilities Maintenance 148,671 148,671 94,169 54,50263%
Total Expenditures$ 9,497,984 $ 10,601,985 $ 6,716,724 $ 3,885,26163%
OriginalRevised
Other UsesYear-to-DateVariance% Used
BudgetBudget
Transfers Out$ 250,000$ 250,000$ 408,239 158,239163%
Includes one-time transfer for Town Hall (as per budget) and interfund transfers from operations.
Total Outflows of Resources$ 9,747,984 $ 10,851,985 $ 7,124,963 $ 4,043,50066%
Town CouncilPage 23 of 260
Meeting Date: August 8, 2017
TOWN OF TROPHY CLUB
JUNE 2017 FINANCIAL REPORT
GENERAL FUND SUMMARY CONTINUED
Original Revised
Fund Balance Year-to-Date
Budget Budget
Beginning fund balance$ 3,833,171 $ 3,833,171$ 4,194,162
+ Net increase (Decrease) (243,695) (162,275) 2,319,473
Ending Fund Balance$ 3,589,476 $ 3,670,896$ 6,513,635
As of preliminary audit of FY15-16 CAFR.
Revised
Original
Fund Balance DetailYear-to-Date
Budget
Budget
Reserve Fund balance
(30% of Total Expenditures)$ 2,849,395 $ 3,180,596$ 2,015,017
Committed Fund Balance 189,475 189,475 189,475
Unassigned Fund Balance in
Excess (Deficit) of 30%
982,825 982,825 4,309,143
Total Fund balance$ 4,021,695 $ 4,352,896$ 6,513,635
General Fund Sales Tax Receipts
FY 2016FY 2017
60,94264,588
100,000
79,04389,177
90,000
56,54666,291
80,000
64,78066,245
70,000
83,06892,923
60,000
FY 2016
50,000
56,32572,321
40,000
53,84159,612
FY 2017
30,000
63,12376,132
20,000
60,54564,862
10,000
65,334
0
73,402
OCTNOVDECJANFEBMARAPRMAYJUNJULAUGSEP
70,513
Town CouncilPage 24 of 260
Meeting Date: August 8, 2017
TOWN OF TROPHY CLUB
JUNE 2017 FINANCIAL REPORT
DEPARTMENTAL BUDGET REPORTS
Percent of Budget Year Transpired:
Year-to-Date June 201775%
General Fund Summary
CategoryOriginal BudgetRevised BudgetYear-to-DateVariance % Used
Personnel$ 6,294,967$ 7,133,630$ 4,578,007$ 2,555,62364%
Services & Supplies 2,542,602 2,762,104 1,592,701 1,169,40358%
Capital 660,415 706,251 546,016 160,23677%
Total$ 9,497,984$ 10,601,985 $ 6,716,724$ 3,885,26163%
Manager's Office
CategoryOriginal BudgetRevised BudgetYear-to-DateVariance % Used
Personnel$ 619,236 $ 619,236 $ 337,578 $ 281, 65855%
Services & Supplies 182,738 182,738 58,296 124,44232%
Total$ 801,974$ 801,974$ 395,874$ 406,10049%
Legal
CategoryOriginal BudgetRevised BudgetYear-to-DateVariance % Used
Services & Supplies 130,663 130,663 74,970 55,69357%
Total$ 130,663$ 130,663$ 74,970$ 55,69357%
Police
CategoryOriginal BudgetRevised BudgetYear-to-DateVariance % Used
Personnel$ 2,056,122$ 2,056,122$ 1,258,750$ 797,372 61%
Services & Supplies 261,330 261,330 164,423 96,90763%
Capital 36,000 36,000 72,788 (36,788)202%
Total$ 2,353,452$ 2,353,452$ 1,495,961$ 857,49164%
Capital purchase SUV (as per budget) and radio antenna. (FY 16 encumberance budgeted).
EMS
CategoryOriginal BudgetRevised BudgetYear-to-DateVariance % Used
Personnel$ 840,582 $ 840,582 $ 582,668 $ 257,914 69%
Services & Supplies 150,060 150,060 66,985 83,07545%
Capital 32,000 32,000 31,611 38999%
Total$ 1,022,642$ 1,022,642$ 681,264$ 341,37867%
Town CouncilPage 25 of 260
Meeting Date: August 8, 2017
TOWN OF TROPHY CLUB
JUNE 2017 FINANCIAL REPORT
DEPARTMENTAL BUDGET REPORTS CONTINUED
Percent of Budget Year Transpired:
Year-to-Date June 201775%
Fire
CategoryOriginal BudgetRevised BudgetYear-to-DateVariance % Used
Personnel$ -$ 838,663 $ 585,870 $ 252,793 70%
Services & Supplies - 219,502 141,337 78,16564%
Capital - 45,836 2,825 43,0116%
Total$ -$ 1,104,001$ 730,032$ 373,96966%
Vehicle and building maintenance expenses incurred for repairs.
Streets
CategoryOriginal BudgetRevised BudgetYear-to-DateVariance % Used
Personnel$ 242,793 $ 242,793 $ 173,121 $ 69,67271%
Services & Supplies 181,138 181,138 103,451 77,68757%
Total$ 423,931$ 423,931$ 276,572$ 147,35965%
Parks
CategoryOriginal BudgetRevised BudgetYear-to-DateVariance % Used
Personnel$ 843,587 $ 843,587 $ 551,821 $ 291,766 65%
Services & Supplies 615,337 615,337 419,722 195,61568%
Capital 379,902 379,902 345,324 34,57891%
Total$ 1,838,826$ 1,838,826$ 1,316,867$ 521,95972%
Capital items include: irrigation pump; Harmony Park shed; Indy West Scoreboards; Lakeview fencing; Toddler playground;
Top Dresser & Ditch Witch purchases.
Recreation
CategoryOriginal BudgetRevised BudgetYear-to-DateVariance % Used
Personnel$ 420,190 $ 420,190 $ 241,372 $ 178,818 57%
Services & Supplies 172,872 172,872 88,628 84,24451%
Capital 85,300 85,300 83,406 1,89498%
Total$ 678,362$ 678,362$ 413,406$ 264,95661%
Community Events
CategoryOriginal BudgetRevised BudgetYear-to-DateVariance % Used
Services & Supplies$ 46,178$ 46,178$ 28,379$ 17,79961%
Total$ 46,178$ 46,178$ 28,379$ 17,79961%
Community Development
CategoryOriginal BudgetRevised BudgetYear-to-DateVariance % Used
Personnel$ 506,801 $ 506,801 $ 305,998 $ 200,803 60%
Services & Supplies 149,419 149,419 70,990 78,42948%
Total$ 656,220$ 656,220$ 376,987$ 279,23357%
Town CouncilPage 26 of 260
Meeting Date: August 8, 2017
TOWN OF TROPHY CLUB
JUNE 2017 FINANCIAL REPORT
DEPARTMENTAL BUDGET REPORTS CONTINUED
Percent of Budget Year Transpired:
Year-to-Date June 201775%
Finance
CategoryOriginal BudgetRevised BudgetYear-to-DateVariance % Used
Personnel$ 303,870 $ 303,870 $ 221,016 $ 82,85473%
Services & Supplies 147,908 147,908 93,892 54,01663%
Total$ 451,778$ 451,778$ 314,909$ 136,86970%
Municipal Court
CategoryOriginal BudgetRevised BudgetYear-to-DateVariance % Used
Personnel$ 74,721$ 74,721$ 55,095$ 19,62674%
Services & Supplies 9,054 9,054 3,063 5,99134%
Total$ 83,775 $ 83,775 $ 58,158 $ 25, 61769%
Human Resources
CategoryOriginal BudgetRevised BudgetYear-to-DateVariance % Used
Personnel$ 159,393 $ 159,393 $ 101,388 $ 58,00564%
Services & Supplies 38,875 38,875 21,362 17,51355%
Total$ 198,268$ 198,268$ 122,750$ 75,51862%
Information Services
CategoryOriginal BudgetRevised BudgetYear-to-DateVariance % Used
Personnel$ 227,672 $ 227,672 $ 163,332 $ 64,34072%
Services & Supplies 308,359 308,359 163,034 145,32553%
Capital 127,213 127,213 10,062 117,1518%
Total$ 663,244$ 663,244$ 336,428$ 326,81651%
Facilities Maintenance
CategoryOriginal BudgetRevised BudgetYear-to-DateVariance % Used
Services & Supplies$ 148,671 $ 148,671 $ 94,169$ 54,50263%
Total$ 148,671$ 148,671$ 94,169$ 54,50263%
Annual property insurance prepayment
Town CouncilPage 27 of 260
Meeting Date: August 8, 2017
TOWN OF TROPHY CLUB
JUNE 2017 FINANCIAL REPORT
DEBT SERVICE FUND
Percent of Budget Year Transpired:
Year-to-Date June 201775%
Original Revised
RevenuesYear-to-DateVariance% Received
BudgetBudget
Property Tax$ 1,886,194$ 1,886,194$ 1,899,210$ 13,016101%
Interest Income 2,000 2,000 5,560 3,560278%
Total Revenue$ 1,888,194 $ 1,888,194 $ 1,904,770 $ 16,576101%
Original Revised
Other SourcesYear-to-DateVariance% Received
BudgetBudget
Transfers In$ 201,862$ 201,862$ 19,954$ 181,90810%
Total$ 201,862$ 201,862$ 19,954$ 181,90810%
Original Revised
ExpendituresYear-to-DateVariance% Used
BudgetBudget
Principal Payments$ 1,263,000$ 1,263,000$ 75,000$ 1,188,0006%
Interest Payments 696,678 696,678$ 391,172 305,50656%
Paying Agent Fees 7,500 7,500$ 6,328 1,17284%
Total Expenditures$ 1,967,178 $ 1,967,178 $ 472,501$ 1, 494,67724%
Original Revised
Fund BalanceYear-to-Date
BudgetBudget
Beginning Fund Balance$ 129,647$ 129,647$ 143,174
+Net Increase (Decrease)
122,878 122,878 1,452,224
Ending Fund Balance$ 252,525$ 252,525$ 1,595,398
As of preliminary audit of FY15-16 CAFR.
Town CouncilPage 28 of 260
Meeting Date: August 8, 2017
TOWN OF TROPHY CLUB
JUNE 2017 FINANCIAL REPORT
CAPITAL PROJECTS FUND
Percent of Budget Year Transpired:
Year-to-Date June 201775%
Original Revised
RevenuesYear-to-DateVariance% Received
BudgetBudget
Interest Income$ 10,000$ 10,000$ 57,366$ 47,366574%
Total$ 10,000$ 10,000$ 57,366$ 47,366574%
Original Revised
Other SourcesYear-to-DateVariance% Received
BudgetBudget
Bond Proceeds$ 7,000,000$ 7,000,000$ -$ (7,000,000)0%
Transfer In 250,000 250,000 5,021,398 4,771,3982009%
Total$ 7,250,000 $ 7,250,000 $ 5,021,398 $ (2,228,602)69%
Future budget amendment to revise bond proceeds to $4.5m.
Includes one-time transfer for Town Hall (as per budget) and interfund transfers from operations to Capital Projects Fund.
Original Revised
ExpendituresYear-to-DateVariance% Used
BudgetBudget
(125,000)0%
Bond Issuance Costs 125,000 125,000 -
Professional Services - - 101,445 101,4450%
Capital Outlay 9,816,900 9,816,900 5,462,110 (4,354,790)56%
Bond Issuance Costs 125 125 65,863 65, 73852690%
Total$ 9,942,025 $ 9,942,025 $ 5,629,419 $ (4,312,606)57%
Original Revised
Other UsesYear-to-DateVariance% Received
BudgetBudget
Transfer to Debt Service$ -$ -$ 7,454$ 7, 4540%
Total$ -$ -$ 7,454$ 7,454#DIV/0!
Original Revised
Fund BalanceYear-to-Date
BudgetBudget
Beginning Fund Balance$ 4,956,385$ 4,956,385$ 8,764,936
+Net Increase (Decrease) (2,682,025) (2,682,025) (558,109)
Ending Fund Balance$ 2,274,360 $ 2,274,360 $ 8,206,827
As of preliminary audit of FY15-16 CAFR.
Town CouncilPage 29 of 260
Meeting Date: August 8, 2017
TOWN OF TROPHY CLUB
JUNE 2017 FINANCIAL REPORT
TROPHY CLUB PARK FUND
Percent of Budget Year Transpired:
Year-to-Date June 201775%
Original Revised
RevenueYear-to-DateVariance% Received
BudgetBudget
Park Revenue$ 165,000$ 165,000$ 131,012$ (33,988)79%
Miscellaneous Revenue$ -$ -$ 8,575$ 8,5750%
Total Revenue$ 165,000$ 165,000$ 139,587$ (25,413)85%
Original Revised
ExpensesYear-to-DateVariance% Used
BudgetBudget
Salaries$ 19,094 $ 19,094 $ 10, 712$ 8,38256%
Social Security Taxes 1,184 1,184 664 520 56%
Medicare Taxes 277 277 155 122 56%
Unemployment Taxes 185 185 69 1 1637%
Workman's compensation 459 459 204 255 45%
Pre-employment Testing - - 21 ( 21)#DIV/0!
Total Personnel Services$ 21,199$ 21,199$ 11,825$ 9,37456%
Professional Outside Services$ 2,500$ 2,500$ -$ 2,5000%
Auditing 1,000 1,000 1,000 - 100%
Software & Support 4,212 4,212 2,918 1,29469%
Advertising 625 625 311 314 50%
Printing 1,000 1,000 150 850 15%
Schools & Training 190 190 304 (114)N/A
Service Charges & Fees 9,000 9,000 9,580 (580)106%
Electricity 2,800 2,800 1,339 1,46148%
Water 4,225 4,225 2,698 1,52764%
Telephone 1,900 1,900 1,419 481 75%
Communication/Pagers/Mobiles 933 933 292 641 31%
Insurance 1,200 1,200 1,211 (11 )101%
Property Maintenance 10,500 10,500 15,081 (4,581)144%
Equipment Maintenance 5,384 5,384 1,798 3,58633%
Independent labor 28,600 28,600 25,923 2,67791%
Portable Toilets 8,400 8,400 3,179 5,22138%
Dues & Membership 115 115 - 115 0%
Travel & Per Diem 150 150 - 150 0%
Office Supplies 1,044 1,044 - 1,0440%
Postage 327 327 - 327 0%
Fuel 1,092 1,092 10 1,0821%
Uniforms 670 670 201 469 30%
Community Events 8,200 8,200 7,646 554 93%
Small tools 1,400 1,400 170 1,23012%
Furniture/Equipment <$5,000 2,999 2,999 - 2,9990%
Maintenance Supplies 900 900 137 763 15%
Miscellaneous Expense 300 300 2,988 (2,688)996%
Total Services & Supplies$ 99,666$ 99,666$ 78,354$ 21,31279%
Credit from the previous year for phones coded out of TCP.
Includes new brochure holders, message boards, new spike installation, restroom repairs, and flood damage repairs.
FEMA 2007 true-up.
Total Expenses$ 120,865$ 120,865$ 90,179$ 30,68775%
Town CouncilPage 30 of 260
Meeting Date: August 8, 2017
TOWN OF TROPHY CLUB
JUNE 2017 FINANCIAL REPORT
TROPHY CLUB PARK FUND CONTINUED
Original Revised
Other UsesYear-to-DateVariance% Used
BudgetBudget
Park Administration Transfer$ 20,000 $ 20,000 $ 15, 000$ 5,00075%
Total Other Uses$ 20,000$ 20,000$ 15,000$ 5,00075%
Original Revised Operating
Working CapitalYear-to-Date
BudgetBudgetDays
Beginning Working Capital$ (143,913)$ (143,913)$ (81,947) (209)
+Net Increase (Decrease) 24,135 24,135 34,409 88
Ending Working Capital$ (119,778)$ (119,778)$ (47,538) (121)
As of preliminary audit of FY15-16 CAFR.
Town CouncilPage 31 of 260
Meeting Date: August 8, 2017
TOWN OF TROPHY CLUB
JUNE 2017 FINANCIAL REPORT
STORM DRAINAGE UTILITY FUND
Percent of Budget Year Transpired
Year-to-Date June 201775%
Original Revised
RevenueYear-to-DateVariance% Received
BudgetBudget
Storm Drainage Fees$ 427,406$ 427,406$ 316,289$ (111,117)74%
Interest Income 500 500 1,358 858272%
Total Revenue$ 427,906$ 427,906$ 317,647$ (110,259) 74%
Original Revised
ExpensesYear-to-DateVariance% Used
BudgetBudget
Operating Expenses 202,600 202,600 26,992 175,60813%
Debt Service 176,775 176,775 161,794 14,981 92%
Total Expenses$ 379,375$ 379,375$ 188,786$ 190,58950%
Original Revised
Other UsesYear-to-DateVariance% Used
BudgetBudget
Transfer to Debt Service$ 66,887$ 66,887$ 30,000$ 36,88745%
Total Other Uses$ 66,887$ 66,887$ 30,000$ 36,88745%
Original Revised Operating
Working CapitalYear-to-Date
BudgetBudgetDays
Beginning Working Capital$ 274,523$ 274,523$ 253,702 205
+Net Increase (Decrease) (18,356) (18,356) 98,861 80
Ending Working Capital$ 256,167$ 256,167$ 352,563 284
As of preliminary audit of FY15-16 CAFR.
Town CouncilPage 32 of 260
Meeting Date: August 8, 2017
TOWN OF TROPHY CLUB
JUNE 2017 FINANCIAL REPORT
CRIME CONTROL PREVENTION DISTRICT
Percent of Budget Year Transpired:
Year-to-Date June 201775%
Original Revised
RevenueYear-to-DateVariance% Received
BudgetBudget
Sales Tax$ 209,849$ 209,849$ 160,682$ (49,167)77%
Interest Income 100 100 119 19119%
Total Revenue$ 209,949$ 209,949$ 160,801$ (49,148)77%
Original Revised
ExpendituresYear-to-DateVariance% Used
BudgetBudget
Services & Supplies$ 76,000$ 76,000$ 32,063$ 43,93742%
Capital Expenses 125,000 125,000 11,000 114,0009%
Total Expenditure$ 201,000$ 201,000$ 43,063$ 157,93721%
Original Revised
Other UsesYear-to-DateVariance% Used
BudgetBudget
Transfer To Debt Service$ 149,975$ 149,975$ -$ 149,9750%
Total Other Uses$ 149,975$ 149,975$ -$ 149,9750%
Original Revised
Fund BalanceYear-to-Date
BudgetBudget
Beginning Fund Balance$ 180,269$ 180,269$ 202,403
+Net Increase (Decrease)
(141,026) (141,026) 117,738
Ending Fund Balance$ 39,243$ 39,243$ 320,141
As of preliminary audit of FY15-16 CAFR.
Town CouncilPage 33 of 260
Meeting Date: August 8, 2017
TOWN OF TROPHY CLUB
JUNE 2017 FINANCIAL REPORT
STREET MAINTENANCE SALES TAX FUND
Percent of Budget Year Transpired:
Year-to-Date June 201775%
Original Revised
RevenueYear-to-DateVariance% Received
BudgetBudget
Sales Tax$ 223,754$ 223,754$ 163,038$ (60,716)73%
Interest Income$ -$ -$ 21$ 21N/A
Total Revenue$ 223,754$ 223,754$ 163,058$ (60,716)73%
Original Revised
ExpendituresYear-to-DateVariance% Used
BudgetBudget
Operating Expenditures$ 176,975$ 176,975$ 62,777$ (114,198)35%
Total Expenses$ 176,975$ 176,975$ 62,777$ 114,19835%
Original Revised
Other UsesYear-to-DateVariance% Used
BudgetBudget
Transfer To Debt Service$ 25,000$ 25,000$ 12,500$ 12,50050%
Total Other Uses$ 25,000$ 25,000$ 12,500$ 12,50050%
Original Revised
Fund BalanceYear-to-Date
BudgetBudget
Beginning Fund Balance$ 2,080 $ 2,080 $ (5,017)
+Net Increase (Decrease) 21,779 21,779 87,781
Ending Fund Balance$ 23,859$ 23,859$ 82,764
As of preliminary audit of FY15-16 CAFR.
Town CouncilPage 34 of 260
Meeting Date: August 8, 2017
TOWN OF TROPHY CLUB
JUNE 2017 FINANCIAL REPORT
COURT TECHNOLOGY FUND
Percent of Budget Year Transpired:
Year-to-Date June 201775%
Original Revised
RevenueYear-to-DateVariance% Received
BudgetBudget
Fines & Fees$ 4,000$ 4,000$ 2,561$ (1,439)64%
Total Revenue$ 4,000$ 4,000$ 2,561$ (1,439)64%
Original Revised
ExpendituresYear-to-DateVariance% Used
BudgetBudget
Purchased Services$ 8,133$ 8,633$ 4,231$ 4,40249%
Total Expenditure$ 8,133$ 8,633$ 4,231$ 4,40249%
Incode annual Court maintenance.
Original Revised
Fund BalanceYear-to-Date
BudgetBudget
Beginning Fund Balance$ 20,270$ 20,270$ 19,097
+Net Increase (Decrease) (4,133) (4,133) (1,671)
Ending Fund Balance$ 16,137$ 16,137$ 17,426
As of preliminary audit of FY15-16 CAFR.
Town CouncilPage 35 of 260
Meeting Date: August 8, 2017
TOWN OF TROPHY CLUB
JUNE 2017 FINANCIAL REPORT
COURT SECURITY FUND
Percent of Budget Year Transpired:
Year-to-Date June 201775%
Original Revised
RevenueYear-to-DateVariance% Received
BudgetBudget
Municipal Court Security Fee$ 3,000$ 3,000$ 1,921$ (1,079)64%
Total Revenue$ 3,000$ 3,000$ 1,921$ (1,079)64%
Original Revised
ExpendituresYear-to-DateVariance% Used
BudgetBudget
Purchased Services$ 2,294$ 2,294$ 150$ 2,1447%
Total Expenditure$ 2,294$ 2,294$ 150$ 2,1447%
Original Revised
Other UsesYear-to-DateVariance% Received
BudgetBudget
Transfer to General Fund$ 3,000$ 3,000$ 2,250$ 75075%
Total Other Uses$ 3,000$ 3,000$ 2,250$ 75075%
Original Revised
Fund BalanceYear-to-Date
BudgetBudget
Beginning Fund Balance$ 21,643$ 21,643$ 20,571
+Net Increase (Decrease) (2,294) (2,294) (479)
Ending Fund Balance$ 19,349$ 19,349$ 20,092
As of preliminary audit of FY15-16 CAFR.
Town CouncilPage 36 of 260
Meeting Date: August 8, 2017
TOWN OF TROPHY CLUB
JUNE 2017 FINANCIAL REPORT
HOTEL OCCUPANCY
Percent of Budget Year Transpired:
Year-to-Date June 201775%
Original Revised
RevenueYear-to-DateVariance% Received
BudgetBudget
Hotel Occupancy Tax$ 443,400$ 443,400$ 360,163$ (83,237)81%
4th of July Revenue 5,000 5,000 3,694 ( 1,306)74%
Interest income 500 500 4,176 3,676835%
Total Revenue$ 448,900$ 448,900$ 368,032$ (80,868)82%
Original Revised
ExpendituresYear-to-DateVariance% Used
BudgetBudget
Personnel $ 136,406 $ 136,406 $ 80,817$ 55,58959%
120,925 120,925 47,629 73, 29639%
Services & Supplies
Capital Outlay 380,000 380,000 469,229 (89,229)123%
Total Expenditures$ 637,331$ 637,331$ 597,675$ 128,88594%
Veteran's Memorial.
Original Revised
Fund BalanceYear-to-Date
BudgetBudget
Beginning Fund Balance$ 420,523$ 420,523$ 564,363
+Net Increase (Decrease) (188,431) (188,431) (229,643)
Ending Fund Balance$ 232,092$ 232,092$ 334,720
As of preliminary audit of FY15-16 CAFR.
Town CouncilPage 37 of 260
Meeting Date: August 8, 2017
TOWN OF TROPHY CLUB
JUNE 2017 FINANCIAL REPORT
RECREATIONAL PROGRAMS
Percent of Budget Year Transpired:
Year-to-Date June 201775%
Original Revised
RevenueYear-to-DateVariance% Received
BudgetBudget
Recreational Programs$ 8,000$ 8,000$ 9,095$ 1,095114%
Total Revenue$ 8,000$ 8,000$ 9,095$ 1,095114%
Original Revised
ExpendituresYear-to-DateVariance% Used
BudgetBudget
Recreational Programs$ 8,000$ 8,000$ 6,904$ 1,09686%
Total Expenditures$ 8,000$ 8,000$ 6,904$ 1,09686%
Includes kickball, archery and babysitting classes.
Original Revised
Fund BalanceYear-to-Date
BudgetBudget
Beginning Fund Balance$ 3,395$ 3,395$ 2,269
+Net Increase (Decrease) - - 2,190
Ending Fund Balance$ 3,395$ 3,395$ 4,459
As of preliminary audit of FY15-16 CAFR.
Town CouncilPage 38 of 260
Meeting Date: August 8, 2017
TOWN OF TROPHY CLUB
JUNE 2017 FINANCIAL REPORT
ECONOMIC DEVELOPMENT COPORATION 4B
Percent of Budget Year Transpired:
Year-to-Date June 201775%
Original Revised
RevenueYear-to-DateVariance% Received
BudgetBudget
Sales Tax$ 447,509$ 447,509$ 326,075$ 255,57973%
Interest Income 1,500 1,500 2,478 1,637165%
Total Revenue$ 449,009$ 449,009$ 328,554$ 257,21573%
Original Revised
ExpensesYear-to-DateVariance% Used
BudgetBudget
Professional Outside Services$ 2,000 $ 2,000 $ 500$ 1,500 25%
Auditing 1,000 1,000 1,000 -100%
Advertising 4,200 4,200 181 4,0204%
Printing 250 250 - 2500%
Schools & Training 1,000 1,000 - 1,0000%
Dues & Membership 1,050 1,050 2,500 ( 1,450)238%
Travel & Per Diem 422 422 - 4220%
Office Supplies 250 250 30 22012%
Miscellaneous Expense 3,500 3,500 3,535 (35)101%
EDC Projects 15,950 15,950 17,018 ( 1,068)107%
Incentive Programs 206,820 206,820 117,311 89,50957%
Paying Agent Fee 400 400 200 20050%
Debt Service 202,423 202,423 - 202,4230%
Total Expenses$ 439,265$ 439,265$ 142,274$ 296,99132%
Original Revised Operating
Working CapitalYear-to-Date
BudgetBudgetDays
Beginning Working Capital$ 544,191$ 544,191$ 561,247 460
+Net Increase (Decrease) 9,744 9,744 186,280 153
Ending Working Capital$ 553,935$ 553,935$ 747,527$ 613
Debris clean-up near Hampton Inn.
Temporary parking lot.
As of preliminary audit of FY15-16 CAFR.
Town CouncilPage 39 of 260
Meeting Date: August 8, 2017
TOWN OF TROPHY CLUB
JUNE 2017 FINANCIAL REPORT
TIRZ #1
Percent of Budget Year Transpired:
Year-to-Date June 201775%
Original Revised
RevenueYear-to-DateVariance% Received
BudgetBudget
Propety Tax$ 80,174 $ 80,174 $ 29,125$ (51,049)36%
Sales Tax 12,500 12,500 2,530 $ ( 9,970)20%
Total Revenue$ 92,674$ 92,674$ 31,655$ (61,019)34%
Transferred quarterly.
Original Revised
ExpensesYear-to-DateVariance% Used
BudgetBudget
0%
Incentive Programs $ - $ - $ 7,268$ (7,268)
Total Expenses$ -$ -$ 7,268$ (7,268)N/A
Original Revised
Working CapitalYear-to-Date
BudgetBudget
Beginning Working Capital $ (379,235)
$ (383,632)$ (383,632)
+Net Increase (Decrease) 92,674 92,674 24,387
Ending Working Capital $ (354,848)
$ (290,958)$ (290,958)
As of preliminary audit of FY15-16 CAFR.
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Town Council
100 Municipal Drive
Town of Trophy Club
Trophy Club, Texas 76262
Legislation Details (With Text)
2017-335-T1
File #: Version:Name:
Agenda ItemConsent Agenda
Type:Status:
7/25/2017Town Council
File created:In control:
8/8/2017
On agenda:Final action:
Consider and take appropriate action regarding an Amendment to the Interlocal Agreement between
Title:
the Town and Northwest Independent School District for School Resource Officer services for Fiscal
Year 2017-2018; and authorizing the Mayor or his designee to execute all necessary documents
(Staff).
Staff Report - NISD Interlocal Agreement for SRO Services.pdf
Attachments:
NISD Interlocal Agreement for School Resource Officer Services FY2016-17.pdf
Amendment No. 1 to NISD Interlocal Agreement for School Resource Officer Services.pdf
DateVer.Action ByActionResult
Agenda Item No. 5:
ConsiderandtakeappropriateactionregardinganAmendmenttotheInterlocalAgreementbetweentheTownand
NorthwestIndependentSchoolDistrictforSchoolResourceOfficerservicesforFiscalYear2017-2018;andauthorizing
the Mayor or his designee to execute all necessary documents (Staff).
Town CouncilPage 83 of 260
Meeting Date: August 8, 2017
To: Mayor and Town Council
From:Patrick Arata, Police Chief
CC: Thomas M. Class Sr., Town Manager
Holly Fimbres, Town Secretary/RMO
Re: School Resource Officer Services
Town Council Meeting, August 8, 2017
Agenda Item:
Consider and take appropriate action regarding an Amendment to the Interlocal Agreement
between the Town and Northwest Independent School District for School Resource Officer
services for Fiscal Year 2017-2018; and authorizing the Mayor or his designee to execute all
necessary documents (Staff).
Explanation:
This Interlocal Agreement is for Police School Resource Officer services for Fiscal Year2017 -
2018. The agreement provides two School Resource Officers for the four schools in Trophy
Club for one year. This agreement provides that NISD will cost-participate in the salary and
benefits for the officers, as well as provide funding for vehicle use.
Attachments:
NISD Interlocal Agreement for School Resource Officer Services FY2016-17
Amendment No. 1 to NISD Interlocal Agreement for School Resource Officer Services
Recommendation:
Staff recommends Council approve Amendment No. 1 to the NISD Interlocal Agreement for
School Resource Officer services.
Budget impact:
NISD will pay the Town an amount not to exceed $112,990 for the maintenance of two (2)
School Resource Officers.
Page 1 of 1
Town CouncilPage 84 of 260
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Town CouncilPage 92 of 260
Meeting Date: August 8, 2017
Amendment No. 1 to
Interlocal Agreement by and between The Town of Trophy Club, Texas and
Northwest Independent School District for School Resource Officer Services
This Amendment modifies and amends the Interlocal Agreement by and between The Town of
Trophy Club, Texas and Northwest Independent School District for School Resource Officer
Services Agreement, signed in August 2016. The terms contained in this Amendment are fully
incorporated into the Agreement as if stated therein.
Pursuant to Sections V and VI of the Agreement, the town and District agree to renew the
Agreement for a one-year term, commencing on or around August 1, 2017 and ending on or
about July 31, 2018.
In consideration for the services provided under the Agreement, for the 2017-18 school year, the
District will pay the Town an amount not to exceed $112,990.00 for the maintenance of the two
(2) School Resource Officers.
By signing this Amendment, each party affirms that it has been approved by its respective
governing body in a duly called public meeting.
AGREED:
Northwest Independent School District Town of Trophy Club, Texas
Signature: Signature:
By: By:
Title: Title:
Date: Date:
Attest: Attest:
Signature: Signature:
By: By:
Title: Title:
Date: Date:
Page 1 of 1
Town CouncilPage 93 of 260
Meeting Date: August 8, 2017
100 Municipal Drive
Town of Trophy Club
Trophy Club, Texas 76262
Legislation Details (With Text)
2017-351-T1
File #: Version:Name:
Agenda ItemConsent Agenda
Type:Status:
7/28/2017Town Council
File created:In control:
8/8/2017
On agenda:Final action:
Consider and take appropriate action regarding a Resolution of the Town Council authorizing
Title:
amendments to financial institution documents naming authorized Town representatives on TexSTAR
Short Term Asset Reserve Fund signature accounts; and providing an effective date (Staff).
Staff Report - TexSTAR Signature Changes.pdf
Attachments:
RES 2017-13 - TexSTAR Signature Changes.pdf
DateVer.Action ByActionResult
Agenda Item No. 6:
ConsiderandtakeappropriateactionregardingaResolutionoftheTownCouncilauthorizingamendmentstofinancial
institutiondocumentsnamingauthorizedTownrepresentativesonTexSTARShortTermAssetReserveFundsignature
accounts; and providing an effective date (Staff).
Town CouncilPage 94 of 260
Meeting Date: August 8, 2017
To: Mayor and Town Council
From:Amber Karkauskas, Director of Finance
CC: Thomas M. ClassSr., Town Manager
Holly Fimbres, Town Secretary/RMO
Re: TexSTAR Amending Resolution
Town Council Meeting, August 8, 2017
Agenda Item:
Consider and take appropriate action regarding a Resolution of the Town Council authorizing
amendments to financial institution documents naming authorized Town representatives on
TexSTAR Short Term Asset Reserve Fund signature accounts; and providing an effective date
(Staff).
Explanation:
Currently, the TexSTAR lists former staff as signers on the account. This resolution approves
updates for authorized representatives.
TexSTAR is a public funds investment pool in Texas that adheres to the requirements of the
Texas Public Funds Investment Act. The Pool is administered by FirstSouthwestand JP
Investment Management who are leaders in the financial and investment service industry.
TexPool maintains a rating of AAAm with Standard and Poor’s, which is the highest rating
available. The Town has another account through TexSTAR under the LOGIC entity that we
currently use.
Attachments:
Resolution 2017-13
Recommendation:
Staff recommends Council approve Resolution 2017-13.
Page 1 of 1
Town CouncilPage 95 of 260
Meeting Date: August 8, 2017
TOWN OF TROPHY CLUB, TEXAS
RESOLUTION NO. 2017-13
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF
TROPHY CLUB, TEXAS, APPROVINGAND AUTHORIZING
AMENDMENTS TO FINANCIAL INSTITUTION DOCUMENTS NAMING
AUTHORIZED TOWN REPRESENTATIVES ON TEXSTARSHORT
TERM ASSET RESERVE FUND SIGNATURE ACCOUNTS;
APPOINTING AUTHORIZED REPRESENTATIVES, AND
DESIGNATING INVESTMENT OFFICERS.
WHEREAS,
WHEREAS,
WHEREAS,
WHEREAS,
Applicant
WHEREAS
WHEREAS,
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE
TOWN OF TROPHY CLUB, TEXAS:
Section 1.
Town CouncilPage 96 of 260
Meeting Date: August 8, 2017
Section 2.
Section 3.
PASSED AND APPROVED
ATTEST:APPROVED AS TO FORM:
Town CouncilPage 97 of 260
Meeting Date: August 8, 2017
EXHIBIT A
TexSTAR Amending Resolution
Town CouncilPage 98 of 260
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Meeting Date: August 8, 2017
Town CouncilPage 100 of 260
Meeting Date: August 8, 2017
100 Municipal Drive
Town of Trophy Club
Trophy Club, Texas 76262
Legislation Details (With Text)
2017-352-T1
File #: Version:Name:
Agenda ItemConsent Agenda
Type:Status:
7/29/2017Town Council
File created:In control:
8/8/2017
On agenda:Final action:
Consider and take appropriate action regarding an Engagement Letter between the Town and
Title:
BrooksWatson & Co. for Professional Auditing Services for the Town; and authorizing the Mayor or
his designee to execute all necessary documents (Staff).
Staff Report - Auditing Services.pdf
Attachments:
BrooksWatson & Company Engagement Letter.pdf
DateVer.Action ByActionResult
Agenda Item No. 7:
ConsiderandtakeappropriateactionregardinganEngagementLetterbetweentheTownandBrooksWatson&Co.for
ProfessionalAuditingServicesfortheTown;andauthorizingtheMayororhisdesigneetoexecuteallnecessary
documents (Staff).
Town CouncilPage 101 of 260
Meeting Date: August 8, 2017
To: Mayor and Town Council
From:Amber Karkauskas, Director of Finance
CC: Thomas M. ClassSr., Town Manager
Holly Fimbres, Town Secretary/RMO
Re: Audit Services Update
Town Council Meeting, August 8, 2017
Agenda Item:
Consider and take appropriate action regarding an Engagement Letter between the Town and
BrooksWatson &Co. for Professional Auditing Services for the Town; and authorizing the Mayor
or his designee to execute all necessary documents (Staff).
Explanation:
The Town entered into a two year contract with BrooksCardiel, PLLC at the close of the RFP for
Auditing Services on August 9, 2016. This contract also included an option for three additional
one year terms with the following cost proposal:
FY 2016 - $22,800 FY 2018 - $24,190
FY 2017 - $23,485 FY 2019 - $24,915
FY 2020 - $25,660
The auditing firm has changed its name to BrooksWatson & Company, therefore they must
submit an updated auditing engagement letter to be accepted by both Town Management and
Council representatives. The original engagement letter received by the Town in 2016 remains
the same with the exception of the following updated items:
1) Fee schedule now includes a separate charge of $5,500 annually if the Town elects
auditors to prepare the CAFR;
2) Language regarding nonattest services has been added as this applies to CAFR work; and
3) Fees in the amount of $3,500 for a single audit have been added (though this is only
applicable should the Town receive grants in excess of $750,000).
Attachments:
BrooksWatson & Company Engagement Letter
Recommendation:
Staff recommends Council continue their approval of auditors BrooksWatson & Company as the
Town’s audit firm for the next audit with the option for three additional one year terms.
Page 1 of 1
Town CouncilPage 102 of 260
Meeting Date: August 8, 2017
ThefollowingrepresentsourunderstandingoftheserviceswewillprovidetheTownofTrophy
Club,Texas.
Youhaverequestedthatweauditthefinancialstatementsofthegovernmentalactivities,the
businesstypeactivities,thediscretelypresentedcomponentunits,eachmajorfund,andthe
aggregateremainingfundinformationoftheTownofTrophyClub,asofSeptember30,2016
and2017,withanoptional20182020,andfortheyearsthenendedandtherelatednotestothe
financialstatements,whichcollectivelycomprisetheTownofTrophy"²»¨ȟ¹basicfinancial
statementsaslistedinthetableofcontents.Wearepleasedtoconfirmouracceptanceandour
understandingofthisauditengagementbymeansofthisletter.Ourauditwillbeconducted
withtheobjectiveofourexpressinganopiniononeachopinionunit.
AccountingprinciplesgenerallyacceptedintheUnitedStatesofAmericarequirethatthe
³§´§«³«´ºȟ¹discussionandanalysis,pensioninformation,andbudgetarycomparison
informationbepresentedtosupplementthebasicfinancialstatements.Suchinformation,
althoughnotapartofthebasicfinancialstatements,isrequiredbyGovernmentalAccounting
StandardsBoard,whoconsidersittobeanessentialpartoffinancialreportingforplacingthe
basicfinancialstatementsinanappropriateoperational,economic,orhistoricalcontext.Aspart
ofourengagement,
wewillapplycertainlimitedprocedurestotherequiredsupplementary
information(RSI)inaccordancewithauditingstandardsgenerallyacceptedintheUnitedStates
ofAmerica.Theselimitedprocedureswillconsistprimarilyofinquiriesofmanagement
regardingtheirmethodsofmeasurementandpresentation,andcomparingtheinformationfor
consistencywithmana«³«´ºȟ¹responsestoourinquiries.Wewillnotexpressanopinionor
provideanyformofassuranceontheRSI.ThefollowingRSIisrequiredbyaccounting
principlesgenerallyacceptedintheUnitedStatesofAmerica.
14950 Heathrow Forest Pkwy | Suite 530 | Houston, TX 77032 | Tel: 281.907.8788 | Fax: 888.875.0587 | www.BrooksWatsonCo.com
Town CouncilPage 103 of 260
Meeting Date: August 8, 2017
TownofTrophyClub
EngagementLetter
Page2of8
ThisRSIwillbesubjectedtocertainlimitedproceduresbutwillnotbeaudited:
1),§´§«³«´ºȟ¹discussionandanalysis
2)BudgetaryComparisonInformation
3)PensionandOPEBschedules
SupplementaryinformationotherthanRSIwillaccompanythe3µ½´ȟ¹basicfinancial
statements.Wewillsubjectthefollowingsupplementaryinformationtotheauditing
ncialstatementsandperformcertainadditional
proceduresappliedinourauditofthebasicfina
procedures,includingcomparingandreconcilingthesupplementaryinformationtothe
underlyingaccountingandotherrecordsusedtopreparethefinancialstatementsortothe
financialstatementsthemselves,andadditionalproceduresinaccordancewithauditing
standardsgenerallyacceptedintheUnitedStatesofAmerica.Weintendtoprovideanopinion
onthefollowingsupplementaryinformationinrelationtothefinancialstatementsasawhole:
1)Individualnonmajorfundfinancialstatementsandschedules
2)Combiningstatements
Also,thedocumentwesubmittoyouwillincludethefollowingotheradditionalinformation
thatwillnotbesubjecttotheauditingproceduresappliedinourauditofthefinancial
statements:
1)Introductorysection
2)Statisticalsection
TheObjectiveofanAudit
Theobjectiveofourauditistheexpressionofopinionsastowhetheryourbasicfinancial
statementsarefairlypresented,inallmaterialrespects,inaccordancewithgenerallyaccepted
accountingprinciplesandtoreportonthefairnessofthesupplementaryinformationreferredto
inthesecondparagraphwhenconsideredinrelationtothefinancialstatementsasawhole.Our
auditwillbeconductedinaccordancewithauditingstandardsgenerallyacceptedintheUnited
StatesofAmericaandwillincludetestsoftheaccountingrecordsandotherprocedureswe
considernecessarytoenableustoexpresssuchopinions.Wecannotprovideassurancethat
unmodifiedopinionswillbeexpressed.Circumstancesmayariseinwhichitisnecessaryforus
tomodifyouropinionsoraddemphasisofmatterorothermatterparagraphs.Ifouropinions
onthefinancialstatementsareotherthanunmodified,wewilldiscussthereasonswithyouin
advance.If,foranyreason,weareunabletocompletetheauditorareunabletoformorhave
notformedopinions,wemaydeclinetoexpressopinionsortoissueareportasaresultofthis
engagement.
2
Town CouncilPage 104 of 260
Meeting Date: August 8, 2017
TownofTrophyClub
EngagementLetter
Page3of8
GeneralAuditProcedures
Wewillconductourauditinaccordancewithauditingstandardsgenerallyacceptedinthe
UnitedStatesofAmerica(U.S.GAAS).Thosestandardsrequirethatweplanandperformthe
audittoobtainreasonableassuranceaboutwhetherthebasicfinancialstatementsarefreefrom
materialmisstatement.Anauditinvolvesperformingprocedurestoobtainauditevidenceabout
theamountsanddisclosuresinthefinancialstatements.Theproceduresselecteddependonthe
§»ª¯ºµ¸ȟ¹judgment,includingtheassessmentoftherisksofmaterialmisstatementofthe
financialstatements,whetherduetoerror,fraudulentfinancialreporting,misappropriationof
assets,orviolationsoflaws,governmentalregulations,grantagreements,orcontractual
agreements.Anauditalsoincludesevaluatingtheappropriatenessofaccountingpoliciesused
andthereasonablenessofsignificantaccountingestimatesmadebymanagement,aswellas
evaluatingtheoverallpresentationofthefinancialstatements.
InternalControlAuditProcedures
Becauseoftheinherentlimitationsofanaudit,togetherwiththeinherentlimitationsofinternal
control,anunavoidableriskthatsomematerialmisstatementsmaynotbedetectedexists,even
thoughtheauditisproperlyplannedandperformedinaccordancewithU.S.GAAS.
Inmakingourriskassessments,weconsiderinternalcontrolrelevanttothe«´º¯º¿ȟ¹preparation
andfairpresentationofthefinancialstatementsinordertodesignauditproceduresthatare
appropriateinthecircumstancesbutnotforthepurposeofexpressinganopiniononthe
effectivenessofthe«´º¯º¿ȟ¹internalcontrol.However,wewillcommunicatetoyouinwriting
concerninganysignificantdeficienciesormaterialweaknessesininternalcontrolrelevanttothe
auditofthefinancialstatementsthatwehaveidentifiedduringtheaudit.
CompliancewithLawsandRegulations
Aspartofobtainingreasonableassuranceaboutwhetherthefinancialstatementsarefreeof
materialmisstatement,wewillperformtestsoftheTownofTrophy"²»¨ȟ¹compliancewiththe
provisionsofapplicablelaws,regulations,contracts,andagreements.However,theobjectiveof
ourauditwillnotbetoprovideanopiniononoverallcomplianceandwewillnotexpresssuch
anopinion.
3
Town CouncilPage 105 of 260
Meeting Date: August 8, 2017
TownofTrophyClub
EngagementLetter
Page4of8
ManagementResponsibilities
Ourauditwillbeconductedonthebasisthatmanagementandthosechargedwithgovernance
acknowledgeandunderstandthattheyhaveresponsibility:
a.Forthepreparationandfairpresentationofthefinancialstatementsinaccordancewith
accountingprinciplesgenerallyacceptedintheUnitedStatesofAmerica;
b.Forthedesign,implementation,andmaintenanceofinternalcontrolrelevanttothe
preparationandfairpresentationoffinancialstatementsthatarefreefrommaterial
misstatement,whetherduetoerror,fraudulentfinancialreporting,misappropriationof
assets,orviolationsoflaws,governmentalregulations,grantagreements,orcontractual
agreements;and
c.Toprovideuswith:
i.Accesstoallinformationofwhichmanagementisawarethatisrelevanttothe
preparationandfairpresentationofthefinancialstatementssuchasrecords,
documentation,andothermatters;
ii.Additionalinformationthatwemayrequestfrommanagementforthepurposeof
theaudit;and
iii.Unrestrictedaccesstopersonswithintheentityfromwhomwedetermineit
necessarytoobtainauditevidence.
d.Forincludingthe§»ª¯ºµ¸ȟ¹reportinanydocumentcontainingfinancialstatementsthat
indicatesthatsuchfinancialstatementshavebeenauditedbythe«´º¯º¿ȟ¹auditor;
e.Foridentifyingandensuringthattheentitycomplieswiththelawsandregulations
applicabletoitsactivities;and
f.Foradjustingthefinancialstatementstocorrectmaterialmisstatementsandconfirming
tousinthemanagementrepresentationletterthattheeffectsofanyuncorrected
misstatementsaggregatedbyusduringthecurrentengagementandpertainingtothe
currentyearperiod(s)underauditareimmaterial,bothindividuallyandinthe
aggregate,tothefinancialstatementsasawhole.
Withregardtothesupplementaryinformationreferredtoabove,youacknowledgeand
understandyourresponsibility:(a)forthepreparationofthesupplementaryinformationin
accordancewiththeapplicablecriteria;(b)toprovideuswiththeappropriatewritten
portonthe
representationsregardingsupplementaryinformation;(c)toincludeourre
supplementaryinformationinanydocumentthatcontainsthesupplementaryinformationand
thatindicatesthatwehavereportedonsuchsupplementaryinformation;and(d)topresentthe
supplementaryinformationwiththeauditedfinancialstatements,orifthesupplementary
informationwillnotbepresentedwiththeauditedfinancialstatements,tomaketheaudited
financialstatementsreadilyavailabletotheintendedusersofthesupplementaryinformation
nolaterthanthedateofissuancebyyouofthesupplementaryinformationandourreport
thereon.
4
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Meeting Date: August 8, 2017
TownofTrophyClub
EngagementLetter
Page5of8
Aspartofourauditprocess,wewillrequestfrommanagementandthosechargedwith
governance,writtenconfirmationconcerningrepresentationsmadetousinconnectionwiththe
audit.
Withrespecttoanynonattestservicesweperform,theTownofTrophy"²»¨ȟ¹managementis
responsiblefor(a)makingallmanagementdecisionsandperformingallmanagement
functions;(b)assigningacompetentindividualtooverseetheservices;(c)evaluatingthe
adequacyoftheservicesperformed;(d)evaluatingandacceptingresponsibilityfortheresults
oftheservicesperformed;and(e)establishingandmaintaininginternalcontrols,including
monitoringongoingactivities.
Reporting
WewillissueawrittenreportuponcompletionofourauditoftheTownofTrophy"²»¨ȟ¹basic
financialstatements.OurreportwillbeaddressedtothegoverningbodyoftheTownofTrophy
Club.Wecannotprovideassurancethatunmodifiedopinionswillbeexpressed.Circumstances
mayariseinwhichitisnecessaryforustomodifyouropinions,addanemphasisofmatteror
othermatterparagraph(s),orwithdrawfromtheengagement.
Other
Weunderstandthatyouremployeeswillprepareallconfirmationswerequestandwilllocate
anydocumentsorsupportforanyothertransactionsweselectfortesting.
Ifyouintendtopublishorotherwisereproducethefinancialstatementsandmakereferenceto
ourfirm,youagreetoprovideuswith¶¸¯´º«¸¹ȟproofsormastersforourreviewandapproval
beforeprinting.Youalsoagreetoprovideuswithacopyofthefinalreproducedmaterialfor
ourapprovalbeforeitisdistributed.
ProvisionsofEngagementAdministration,TimingandFees
Duringthecourseoftheengagement,wemaycommunicatewithyouoryourpersonnelviafax
oremail,andyoushouldbeawarethatcommunicationinthosemediumscontainsariskof
misdirectedorinterceptedcommunications.
5
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Meeting Date: August 8, 2017
TownofTrophyClub
EngagementLetter
Page6of8
Thetimingofourauditwillbescheduledforperformanceandcompletionasfollows:
BeginComplete
DocumentinternalcontrolandpreliminarytestsTBDbyTownPriortoSep15
Observephysicalinventories(ifnecessary)n/a
MailconfirmationsOctober1stOctober1st
PerformyearendauditproceduresEarlyDecemberMidDecember
Issueauditreportn/aFebruary
JonWatsonistheengagementpartnerfortheauditservicesspecifiedinthisletter.His
responsibilitiesincludesupervisingBrooksWatson&Co.,/++"ȟ¹servicesperformedaspartof
thisengagementandsigningorauthorizinganotherqualifiedfirmrepresentativetosignthe
auditreport.
lusiveasfollows:
Ourfeesforthefinancialstatementauditareallinc
FiscalYearFinancialStatementAuditCAFRPreparation
2016$22,800$5,500
2017$23,485$5,500
2018$24,190$5,500
2019$24,915$5,500
2020$25,660$5,500
Theinvoiceshallberenderedmonthlybaseduponactualhoursbilledduringtheinvoice
period.Wewillworkwithyoutoidentifyanyfederalawardsthatmightmeetthecriteriaforan
(OMB)CircularA133audit.Shouldyourequireasingleaudit,wewillchargeaflatrateof
$3,500fortheauditofonemajorprogram.Wewillnotifyyouimmediatelyofanycircumstances
weencounterthatcouldsignificantlyaffectthisinitialfeeestimate.Wheneverpossible,wewill
attempttousetheTownofTrophy"²»¨ȟ¹personneltoassistinthepreparationofschedules
6
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TownofTrophyClub
EngagementLetter
Page7of8
andanalysesofaccounts.Thiseffortcouldsubstantiallyreduceourtimerequirementsand
facilitatethetimelyconclusionoftheaudit.
OtherMatters
Duringthecourseoftheauditwemayobserveopportunitiesforeconomyin,orimproved
controlsover,youroperations.Wewillbringsuchmatterstotheattentionoftheappropriate
levelofmanagement,eitherorallyorinwriting.
Weagreetoretainourauditdocumentationorworkpapersforaperiodofatleastfiveyears
fromthedateofourreport.
Attheconclusionofourauditengagement,wewillcommunicatetothosechargedwith
governancethefollowingsignificantfindingsfromtheaudit:
Ourviewaboutthequalitativeaspectsofthe«´º¯º¿ȟ¹significantaccountingpractices;
Significantdifficulties,ifany,encounteredduringtheaudit;
Uncorrectedmisstatements,otherthanthosewebelievearetrivial,ifany;
Disagreementswithmanagement,ifany;
Otherfindingsorissues,ifany,arisingfromtheauditthatare,inourprofessional
judgment,significantandrelevanttothosechargedwithgovernanceregardingtheir
oversightofthefinancialreportingprocess;
Material,correctedmisstatementsthatwerebroughttotheattentionofmanagementasa
resultofourauditprocedures;
Representationswerequestedfrommanagement;
,§´§«³«´ºȟ¹consultationswithotheraccountants,ifany;and
Significantissues,ifany,arisingfromtheauditthatwerediscussed,orthesubjectof
correspondence,withmanagement.
TheauditdocumentationforthisengagementisthepropertyofBrooksWatson&Co.,PLLC
andconstitutesconfidentialinformation.However,wemayberequestedtomakecertainaudit
documentationavailabletocertainregulatorsandfederalagenciesandtheU.S.Government
AccountabilityOfficepursuanttoauthoritygiventoitbylaworregulation,ortopeer
reviewers.Ifrequested,accesstosuchauditdocumentationwillbeprovidedunderthe
supervisionofBrooksWatson&Co.,/++"ȟ¹personnel.Furthermore,uponrequest,wemay
providecopiesofselectedauditdocumentationtotheseagenciesandregulators.Theregulators
andagenciesmayintend,ordecide,todistributethecopiesofinformationcontainedthereinto
others,includingothergovernmentalagencies.
youragreementby
Iftheforegoingisinaccordancewithyourunderstanding,pleaseindicate
signingandreturningtheattachedcopyofthislettertoindicateyouracknowledgmentof,and
7
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TownofTrophyClub
EngagementLetter
Page8of8
agreementwith,thearrangementsforourauditofthefinancialstatementsincludingour
respectiveresponsibilities.
Weappreciatetheopportunitytobeyourfinancialstatementauditorsandlookforwardto
workingwithyouandyourstaff.
Respectfully,
BrooksWatson&Co.
14950HeathrowForestPkwy|Ste530
Houston,TX77032
***************************************************************
RESPONSE:
Thislettercorrectlysetsforthourunderstanding.
TheTownofTrophyClub
AcknowledgedandagreedonbehalfoftheTownofTrophyClubby:
Management
Name:___________________________________________________________________
Title:_____________________________________________________________________
Date:_____________________________________________________________________
CouncilRepresentative
Name:___________________________________________________________________
Title:_____________________________________________________________________
Date:_____________________________________________________________________
8
Town CouncilPage 110 of 260
Meeting Date: August 8, 2017
100 Municipal Drive
Town of Trophy Club
Trophy Club, Texas 76262
Legislation Details (With Text)
2017-336-T1
File #: Version:Name:
Agenda ItemPublic Hearing
Type:Status:
7/25/2017Town Council
File created:In control:
8/8/2017
On agenda:Final action:
Conduct a Public Hearing regarding the Trophy Club Crime Control and Prevention District (CCPD)
Title:
Budget for Fiscal Year 2017-2018 submitted to the Town Council by the CCPD Board (Staff).
Fiscal Year 2017-2018 CCPD Budget.pdf
Attachments:
DateVer.Action ByActionResult
Agenda Item No. 8:
ConductaPublicHearingregardingtheTrophyClubCrimeControlandPreventionDistrict(CCPD)BudgetforFiscal
Year 2017-2018 submitted to the Town Council by the CCPD Board (Staff).
Town CouncilPage 111 of 260
Meeting Date: August 8, 2017
Trophy Club CCPD FiveYear Forecast
FY 17FY 18FY 19FY 20FY 21FY 22
CCPD
EstimateProposedPlanningPlanningPlanningPlanning
Five Year Forecast
Beginning Fund Balance$ 202,403 $ 70,428 $ 70,572 $ 124,954 $ 187,512 $ 267,026
Revenue:
Sales Tax 205,000 209,475 222,663 229,739 236,395 243,245
Interest Revenue 100 100 100 100 100 100
Total Revenue 205,100 209,575 222,763 229,839 236,495 243,345
Expenditures:
Debt Service 149,975 147,431 149,881 151,281 147,481 153,681
Services/Supplies 62,100 35,000 16,500 14,000 7,500 36,500
Capital 125,000 27,000 2,000 2,000 2,000 2,000
Total Expenditures 337,075 209,431 168,381 167,281 156,981 192,181
Net Increase (Decrease) (131,975) 144 54,382 62,558 79,514 51,164
Ending Fund Balance$ 70,428$ 70,572$ 124,954 $ 187,512 $ 267,026 $ 318,190
Fund Balance as % of Expenditures20.89%33.70%74.21%112.09%170.10%165.57%
Town CouncilPage 112 of 260
Meeting Date: August 8, 2017
100 Municipal Drive
Town of Trophy Club
Trophy Club, Texas 76262
Legislation Details (With Text)
2017-337-T1
File #: Version:Name:
Agenda ItemRegular Session
Type:Status:
7/25/2017Town Council
File created:In control:
8/8/2017
On agenda:Final action:
Consider and take appropriate action regarding a Proclamation of the Town Council recognizing
Title:
September 2017 as Blood Cancer Awareness Month in Trophy Club; and providing an effective date
(Mayor Sanders).
PRO 2017-07 - Blood Cancer Awareness Month.pdf
Attachments:
Proclamation Request Letter.pdf
DateVer.Action ByActionResult
Agenda Item No. 9:
ConsiderandtakeappropriateactionregardingaProclamationoftheTownCouncilrecognizingSeptember2017as
Blood Cancer Awareness Month in Trophy Club; and providing an effective date (Mayor Sanders).
Town CouncilPage 113 of 260
Meeting Date: August 8, 2017
TOWN OF TROPHY CLUB, TEXAS
PROCLAMATION NO. 2017-07
A PROCLAMATION OF THE TOWN COUNCIL OF THE TOWN OF
TROPHY CLUB, TEXAS, SUPPORTINGTHE LEUKEMIA AND
LYMPHOMA SOCIETY IN PROCLAIMING SEPTEMBER 2017 AS
BLOOD CANCER AWARENESS MONTHIN TROPHY CLUB, TEXAS;
AND PROVIDING AN EFFECTIVE DATE.
WHEREAS,
WHEREAS,
WHEREAS,
WHEREAS,
WHEREAS,
WHEREAS,
NOW, THEREFORE, I, MAYOR C. NICK SANDERS, IN CONJUNCTION WITH
THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS, DO HEREBY
PROCLAIM SEPTEMBER 2017 AS:
BLOOD CANCER AWARENESS MONTH
Section 1.
Section 2
PASSED AND APPROVED
Town CouncilPage 114 of 260
Meeting Date: August 8, 2017
PROCLAMATION REQUEST LETTER
Dear Mayor Sanders,
As the Executive Director of the North Texas Chapter of The Leukemia & Lymphoma Society (LLS), the worlds
largest voluntary health agency dedicated to finding cures for blood cancers, I would like to request your
assistance in an effort to increase awareness of the urgent need to fund research for breakthrough therapies and
provide access to treatments for blood cancer patients.
Thousands of our fellow citizens in Texas are afflicted with leukemia, lymphoma and myeloma. LLS exists to find
cures and ensure access to treatments for blood cancer patients, and we are doing more than any health or cancer
non-profit for blood cancerpatients.
LLS has designated September 2017 as Blood Cancer Awareness Month. You can help by using your executive
authority to issue a proclamation to demonstrate the need for this designation and to show support for the work of
LLS.
We focus our effortsacrossthreekeyareas:
Research
Sinceour founding in 1949 weveinvested more than $1billioninresearchforlifesaving
treatments, helping advance nearlyevery therapy usedtotreat blood cancerpatients.
Access
Wearetheleading source offree blood cancer information and support services and our
informationspecialists fieldmore than 40,000 inquiries a yearfrompatients,caregivers and healthcare
practitioners.
Advocacy
LLSis the voiceforall blood cancerpatientsandworksto ensure accessto quality,
affordablecare, advocating for billstolimitout-of-pocket costs.
Wearetrulymakingsomeday, today, for bloodcancerpatients.
Attached is a draft statement for your review and consideration. Please feel free to adapt the language as you deem
appropriate.
On behalf of blood cancer patients and families in our state, thank you for your consideration and support for this
effort. If you have any comments or questions, please have your staff contact me.
Sincerely,
Patricia R. Thomson, Ph.D.
The Leukemia & Lymphoma Society
North Texas Chapter
972-996-5900 and 817-288-2630
Town CouncilPage 115 of 260
Meeting Date: August 8, 2017
100 Municipal Drive
Town of Trophy Club
Trophy Club, Texas 76262
Legislation Details (With Text)
2017-338-T1
File #: Version:Name:
Agenda ItemRegular Session
Type:Status:
7/25/2017Town Council
File created:In control:
8/8/2017
On agenda:Final action:
Consider and take appropriate action regarding the award of the Depository Bank Services RFA; and
Title:
authorizing the Mayor or his designee to execute all necessary documents (Staff).
Staff Report - Depository Bank Services RFA.pdf
Attachments:
Valley View Consulting – Bank RFA Analysis.pdf
Valley View Consulting – Bank RFA Presentation.pdf
DateVer.Action ByActionResult
Agenda Item No. 10:
ConsiderandtakeappropriateactionregardingtheawardoftheDepositoryBankServicesRFA;andauthorizingthe
Mayor or his designee to execute all necessary documents (Staff).
Town CouncilPage 116 of 260
Meeting Date: August 8, 2017
To: Mayor and Town Council
From:Amber Karkauskas, Director of Finance
CC: Thomas M. Class Sr., Town Manager
Holly Fimbres, Town Secretary/RMO
Re: Depository Bank Services RFA
Town Council Meeting, August 8, 2017
Agenda Item:
Consider and take appropriate action regarding the award of the Depository Bank Services RFA;
and authorizing the Mayor or his designee to execute all necessary documents (Staff).
Explanation:
The process for selecting a Primary Depository Bank is governed by the State of Texas Local
Government Codes: Chapter 105 Municipal Depository Act; Chapter 176 Conflict of Interest Act;
Chapter 2256 Public Funds Investment Act; and Chapter 2257 Public Funds Collateral Act. This
year Staff worked with Valley View Consulting, LLC, to assist in the creation and implementation
of the solicitation process.
Staff received two (2) bids from Frost Bank and Wells Fargo Bank. Staff, in conjunction with
Valley View Consulting, LLC, applied several criterions in evaluating the best fit for the Town
including pricing for additional services, updated processes, location of branch, favorable daily
operating system deadlines and improved efficiency.
Upon selection of the primary depository bank, the contract will commence on October 1, 2017
and terminate on September 30, 2019. The contract may be extended for three (3) additional
one-year periods under the same terms and conditions.
Attachments:
Valley View Consulting – Bank RFA Analysis
Valley View Consulting – Bank RFA Presentation
Recommendation:
Staff recommends Council award the RFA for Bank Services to Wells Fargo Bank.
Page 1 of 1
Town CouncilPage 117 of 260
Meeting Date: August 8, 2017
August 1, 2017
Ms. Amber Karkauskas
Director of Finance
Town of Trophy Club
100 Municipal Drive
Trophy Club, Texas 76262
Dear Ms. Karkauskas:
We sincerely appreciated and welcomed the opportunity to assist the Town of Trophy Club (the
“Town”) with this Primary Depository Bank Services Request for Applications (the “RFA”) project.
The objective of this engagement was to select a primary depository bank following the expiration of
the current contract which ends September 30, 2017. This agreement, when approved, will commence
on October 1, 2017 and terminate on September 30, 2019. The contract may be extended for three (3)
additional one-year periods under the same terms and conditions.
Procedure
The project began with the establishment of a calendar of events to ensure that the required project
steps were performed in a timely and sequential manner.
The process for selecting a Primary Depository Bank is governed by the State of Texas Local
Government Codes: Chapter 105 Municipal Depository Act; Chapter 176 Conflict of Interest Act;
Chapter 2256 Public Funds Investment Act; and Chapter 2257 Public Funds Collateral Act.
In addition to complying with these State statutory requirements, it was necessary to understand and
comply with the Town’s financial and purchasing policies and Investment Policy.
The RFA project was conducted as follows:
1.Analyzed historical bank service usage and balance records.
2.Reviewed the minimum banking services and potential additional services.
3.Developed a list of eligible financial institutions within the Town’s expanded service area:
a.Bank of America
b.Bank of the Ozarks
c.BB&T
d.BBVA Compass Bank
e.Capital One Bank
2428 Carters Mill Road, Huddleston, VA 24104-4003
540.297.3419
Town CouncilPage 118 of 260
Meeting Date: August 8, 2017
Page 2 of 4
f.First Financial Bank (incumbent)
g.First State Bank Roanoke
h.Frost Bank
i.JPMorgan Chase Bank
j.Prosperity Bank
k.Providence Bank of Texas
l.Regions Bank
m.Wells Fargo Bank
4.Contacted the financial institutions to confirm distribution information, describe process, and
identify the designated recipient.
5.Drafted the RFA for Town review and approval.
6.Posted the notice and advertised as required.
7.Distributed RFAs to the identified and receptive financial institutions.
8.Held a non-mandatory pre-application conference that was attended by representatives of:
a.Wells Fargo Bank
9.No additional RFA requests were received as a result of the advertisement.
10.By the closing deadline, applications were received from:
a.Frost Bank
b.Wells Fargo Bank
The evaluation of the applications was based on, but not limited to, the following criteria, in no
particular order of priority:
1.Ability to perform and provide the required and requested services;
2.References provided and quality of services;
3.Cost of services;
4.Transition cost, retention and transition offers and incentives;
5.Funds availability;
6.Interest paid on interest bearing accounts and deposits;
7.Earnings credit calculation on compensating balances;
8.Completeness of application and agreement to points outlined in the RFA;
9.Convenience of location(s);
10.Previous service relationship with the Town; and
11.Financial strength and stability of the institution.
Application Analysis
The Application Analysis began with an overall review of each financial institution’s general financial
strength and ability to provide the services necessary to meet the Town’s current and future service
needs. Each of the responding financial institutions exhibited acceptable financial strength and the
ability to provide services the Town requested.
2428 Carters Mill Road, Huddleston, VA 24104-4003
540.297.3419
Town CouncilPage 119 of 260
Meeting Date: August 8, 2017
Page 3 of 4
The analysis of proposed fees, earnings credit, and investment income potential is summarized below.
Net Income/(Cost)
Each financial institution’s fee schedule was analyzed based on the Town’s banking service needs and
estimated activity levels. Where quantifiable and appropriate, the estimated service fees were adjusted
for any incentives (including waived fees and transition allowances).
The average operating balances the Town has maintained over the last year has been approximately
$550,000. Each financial institution’s potential earnings credit rates were considered as “soft-dollar”
earnings credit to be netted against the estimated service charges. If any remained, non-compensating
balances were invested in a more advantageous “hard” interest deposit option.
Each of the banks proposed a structure that would require a net cost to the Town over the anticipated
five-year term, after provisions for all banking services. It should be noted that all of the banks’
earnings credit and/or hard-dollar options are currently at rates below other investment options.
Therefore, the Town’s current strategy to maintain low compensating balances, and take advantage of
higher yielding options outside of their primary depository, would continue to be advantageous.
Five-Year Term Frost Bank Wells Fargo Bank
Proposed Fees (net of incentives) (25,010) (20,851)
Earnings Credit and Hard-Interest 26,532 20,848
Estimated Safekeeping Fees (2,813) 0
Net Income/(Cost) (1,291) (3)
Recommendation
First Financial Bank, N.A. has been a good business partner serving as the Town’s depository over the
current contract term, however they did not submit an application, therefore a change in depository
services will be necessary.
With Frost Bank and Wells Fargo Bank capable of providing the services required at a similar cost,
both were invited to demonstrate their banking systems to Staff for further comparison. Once the
analysis was completed, demonstrations provided and references contacted, it was determined that
Wells Fargo Bank offered the Town the most favorable application. Decision points included, pricing
for additional services, updated processes, location of branch, favorable daily operating system
deadlines and improved efficiency. Wells Fargo Bank’s proposal to include safekeeping services at no
cost was also a favorable factor for the Town.
Therefore, we concur with the staff recommendations that the Town Council award the Primary
Depository Bank services contract to Wells Fargo Bank, N.A., and authorize the Mayor to execute the
agreements necessary to beginning a new banking relationship with Wells Fargo Bank, N.A.
Upon approval, the new contract will commence on Sunday, October 1, 2017.
2428 Carters Mill Road, Huddleston, VA 24104-4003
540.297.3419
Town CouncilPage 120 of 260
Meeting Date: August 8, 2017
Page 4 of 4
Please contact Emily Upshaw, Bill Koch, Dick Long, or me to discuss any questions or additional
information needs.
Thank you for this opportunity to serve the Town of Trophy Club, Texas.
Sincerely,
E. K. Hufstedler, III
Valley View Consulting, L.L.C.
Attachment
2428 Carters Mill Road, Huddleston, VA 24104-4003
540.297.3419
Town CouncilPage 121 of 260
Meeting Date: August 8, 2017
Town CouncilPage 122 of 260
Meeting Date: August 8, 2017
Town CouncilPage 123 of 260
Meeting Date: August 8, 2017
Town CouncilPage 124 of 260
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Town CouncilPage 125 of 260
Meeting Date: August 8, 2017
100 Municipal Drive
Town of Trophy Club
Trophy Club, Texas 76262
Legislation Details (With Text)
2017-339-T1
File #: Version:Name:
Agenda ItemRegular Session
Type:Status:
7/25/2017Town Council
File created:In control:
8/8/2017
On agenda:Final action:
Receive a presentation from Valley View Consulting regarding Investment Analysis Services for Fiscal
Title:
Year 2017-2018 Budget General Fund (Staff).
Staff Report - Investment Services.pdf
Attachments:
Valley View Consulting – Investment Advisory Services Presentatio.pdf
Valley View Consulting – Proposal for Investment Advisory Services.pdf
DateVer.Action ByActionResult
Agenda Item No. 11:
ReceiveapresentationfromValleyViewConsultingregardingInvestmentAnalysisServicesforFiscalYear2017-2018
Budget General Fund (Staff).
Town CouncilPage 131 of 260
Meeting Date: August 8, 2017
To: Mayor and Town Council
From:Amber Karkauskas, Directorof Finance
CC: Thomas M. Class Sr., Town Manager
Holly Fimbres, Town Secretary/RMO
Re: Investment Analysis Services Presentation
Town Council Meeting, August 8, 2017
Agenda Item:
Receive a presentation from Valley View Consulting regarding Investment Analysis Services for
Fiscal Year 2017-2018 Budget General Fund (Staff).
Explanation:
As part of the Fiscal Year 2018 Budget, Staff presented to incur ongoing expenditures of
$10,000 annually for cash and investment analysis services provided by Valley View Consulting.
They provide advice on strategies, cash flow analysis, CIP proceeds and timed withdrawal
management, long range portfolio strategy development, and more. They factor only those
securities which are compliant with PFIA and will help the Town achieve more return on
investment while still maintaining a conservative portfolio that is focused on safety.
They have offered to credit the Depository Bank Service RFA fee of $7,500 (applicable this
current fiscal year 2017) if we engage in their service.
Attachments:
Valley View Consulting – Investment Advisory Services Presentation
Valley View Consulting – Proposal for Investment Advisory Services
Recommendation:
Staff recommends Council consider approval of Valley View Consulting for FY 2018 Finance
Department budget.
Page 1 of 1
Town CouncilPage 132 of 260
Meeting Date: August 8, 2017
Proposal for Investment Advisory Services:
By
April 28, 2017
Town CouncilPage 141 of 260
Meeting Date: August 8, 2017
April 28, 2017
Ms. Amber Karkauskas
Town of Trophy Club
100 Municipal Drive
Trophy Club, TX 76262
Dear Ms. Karkauskas:
Thank you for your interest in Valley Views cash and investment management services. As per your
discussion with Emily Upshaw, attached are Valley Views qualifications, experiences, philosophies,
and capabilities related to Texas public funds investing. Valley View is an independent firm fully
focused on providing cash and investment management services to public entities, primarily in Texas.
–
In a nutshell, we believe an investment advisor should function as an extension of your staff
managing the portfolio the way you would, if you had the time to dedicate. Our mission monitors the
markets on the Towns behalf, and develops and implements investment strategies to safely optimize
the Towns interest income. Our strategy and selection considerations are fully communicated prior to
execution so that the Town can be comfortable that appropriate decisions are made.
This proposal discusses Valley Views overall strategy in determining optimal allocation of financial
assets considering each unique economic environment. Strategically placing operating funds utilizes
compensating balances, cash equivalent investments, and cash-flow based laddering opportunities.
Analyzing stable fund balances allows risk-appropriate yield curve positioning. Modeling probable
Capital Improvement Program (CIP) timelines identifies opportunities during construction or
acquisition periods (arbitrage rebate implications also need consideration). All strategies and
investment suggestions intend to enhance or hedge interest income within the Towns risk/return
criteria. Speculation is prohibited by the Texas Public Funds Investment Act (the PFIA) and is not
part of this plan.
Strategic portfolio advice to achieve the Towns investment objectives,
Investment policy and bond covenant review,
Development of a historical cash flow model for all non-CIP funds,
Project management assistance to model CIP draw timelines,
Complete analysis of authorized investment types,
Thorough communication, reporting, and training,
Effective investment provider management,
Integrated CIP proceeds investment,
Long range portfolio strategy development, and
Primary Depository Bank RFP selection assistance.
Town CouncilPage 142 of 260
Meeting Date: August 8, 2017
Page 2.
These services would be performed as non-discretionary functions, working to assist the Town
through:
Risk/Return Assessment managing the Towns funds requires thorough risk/return objective
development. Valley View will assist the Town in analyzing various PFIA-eligible alternatives
highlighting the range of possible returns and risks.
Flexible Strategy and Product Mix evolving markets (both product and yield curve) create
all
varying opportunities.Valley View monitors Town authorized options and probable market
adjustments to position the Town for flexible strategy implementation.
Independence analyzing all strategies broadens the options eligible for review and
consideration. There is no promotional advantage to any choice, nor hidden agendas or back
door marketing efforts to jeopardize recommendations.
Dedicated Team and Managed Client Commitment focusing on a select client list provides
Town-dedicated time and attention. Valley View emphasizes boutique service
implementation by a stable and experienced team, undistracted from alternative service
requirements. We strive to develop client-specific investment strategies.
Providing value added services for a reasonable and appropriate fee is Valley Views objective. With
that in mind, please consider services provided and level of fees to be negotiable. Additionally, if
selected as investment advisor, the Primary Depository Bank RFP services fee will be credited against
the investment advisory fee.
Valley View is admittedly a small firm however our clients are extremely compatible with the Towns
investment objectives. This uniqueness is the cornerstone of our customer service commitment, and
ensures that each client feels integral to Valley View. Even though our office of record is in
Virginia, Valley View is essentially a Texas-public funds investment advisor. Almost all of our clients
are Texas public entities subject to the PFIA.
The Valley View team has been providing cash and investment services to public funds for many
years. We hope that our experience and proven successes ease your decision to select Valley View as
investment advisor. Please call me at (888) 853-3778 if there are any questions or to discuss moving
forward.
Sincerely,
Richard G. Long, Jr.
Manager, Valley View Consulting, L.L.C.
2428 Carters Mill Road, Huddleston, VA 24104-4003
540.297.3419
Town CouncilPage 143 of 260
Meeting Date: August 8, 2017
Page 3.
Organization
Valley View Consulting, L.L.C. is a Securities and Exchange Commission (SEC) registered
investment advisory firm serving public entities in a variety of cash and investment management and
consulting roles. Valley View provides completely independent advice and consultation and is not
affiliated with any investment pool, mutual fund, broker/dealer, financial institution, or investment
provider.
Valley View was founded in the fall of 1998 and registered with the SEC as an investment advisor firm
effective January 1999. Richard G. Long, Jr. wholly owns the firm. The firm has personnel in Texas
(Dallas/Fort Worth and Austin areas), Colorado, and Virginia.
To more fully address the complete spectrum of client needs, Mr. Long has teamed with Susan K.
Anderson, Benjamin F. Day, Julie S. Gerhardt, E.K. Hufstedler, William J. Koch, Johnny L. Phifer,
and Emily A. Upshaw. These affiliations assure that our clients will receive more comprehensive and
individually designed services related to their financial objectives.
The combined experience of the Valley View team exceeds 200 years, primarily developed and built
working with Texas local governments. The team is fully capable of assessing the needs of the Town,
examining the current cash management policies and practices, reviewing and managing bank
relationships, and developing effective and comprehensive investment strategies.
Although Valley Views office of registration is in Virginia, it is fully registered with the State of
Texas and has personnel located in the Austin and Dallas/Fort Worth areas. All services provided will
be seamless from any physical address.
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Experience
Valley View specializes in serving public fund investors and recognizes that the challenges facing
these clients are significantly different than non-governmental investors. Public fund investors face
cash flow constraints, fewer staff resources and more limited investment options. Likewise,
investment strategies and preferred investment products for the governmental investor can be
significantly different. Valley View has successfully navigated through these challenges to develop
effective investment programs.
Valley Views list of satisfied Texas entities continues to grow, including a variety of non-advisory
cash and investment management services. Since inception, the diverse public entity clients include
cities and towns, colleges, river authorities, special authorities and districts, and school districts.
Valley View has gathered together experienced and recognized public fund investment experts to form
their investment advisory practice. Mr. Longs extensive investment background began with a major
Texas bank in 1981, and he has been actively involved with public funds investment legislation;
investment policies and strategies; cash flow-based investment portfolios; eligible investment options;
appropriate asset allocations; investment transaction settlement and safekeeping procedures; bank
service agreements; and arbitrage rebate regulation since 1988.
Ms. Anderson has been investing public funds since 1981 and served as the Investment
Officer/Treasurer for the City of Austin, Texas ($1.5 billion portfolio), the Chief Investment Officer
for the State of Texas ($35 billion portfolio) and then, following her retirement from the public sector,
took her skills to the private sector, offering portfolio management services to a variety of public funds
clients.
Mr. Koch is a capable and versatile financial professional with extensive management and operational
credentials that include a strong background in accounting, cash management, treasury, and
information systems. He has broad industry experience with both publicly traded and privately held
firms, including international market activities, and public sector organizations. His career has
included management positions with Fortune magazine ranked firms in which he was responsible for
accounting and financial reporting, treasury, and information services.
Ms. Upshaw is a graduate of the University of Texas at Austin with a Bachelor of Business
Administration and a Master in Professional Accounting. Ms. Upshaw began her career in taxation
with Ernst & Young in Austin, Texas where she completed her CPA designation. She expanded her
knowledge of market analysis, trading and fund management for individual client accounts and
business qualified retirement accounts in the central Texas area.
Having retired as Director of Finance for the City of Keller, Mr. Phifer brings with him a wealth of
knowledge and experience attained during a career of over thirty years of public-sector experience.
Mr. Day adds a diverse investment background beginning in 1984, involving sales and trading
positions with national and regional broker/dealer firms.
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Mr. Hufstedlers extensive banking career, most recently as a Regional President for Prosperity Bank,
included actively bidding on and servicing public entity depository needs.
Ms. Gerhardt is primarily responsible for administrative, marketing, and organizational issues. She
began her career in the financial industry in 1993 with Legg Mason Wood Walker, and then
subsequently with Smith Barney.
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Page 6.
Investment Management Approach
Public funds require a different investment approach and fiduciary responsibility to adequately judge
appropriate risk/return opportunities. The Town has many essential functions to effectively serve its
citizens. Investing is sometimes considered a secondary activity. Our service objective ensures the
level of attention and commitment to effectively manage the Towns funds. We believe in the
principles stressed by the PFIA:
Safety
Liquidity
Risk-appropriate Yield
The management of public funds are scrutinized more than any other organizations, therefore Valley
View takes great care in assessing and addressing risks on multiple levels to ensure due diligence in
minimizing risk exposure.
Credit Risk
- The PFIA specifically manages and restricts the exposure to credit risk. Assuming large
amounts (some would argue any amount) of credit risk is inconsistent with the PFIAs main objectives
to primarily emphasize safety of principal and liquidity. All securities contain incremental credit
risk: although the markets believe certain security issuers have little or no real credit risk. The PFIA
does allow specific securities with true credit risk, but generally restricts that risk based on
measurements of nationally recognized credit rating agencies. The mission of the public funds
investor is to determine what level of credit risk is appropriate for the organization and to develop
policies and procedures to ensure that established risk parameters are maintained.
Credit risk considerations extend beyond the investment securities that are selected to be included in
the organizations portfolio. Properly collateralized deposits or repurchase agreements, secured in
accordance with the PFIA, Public Funds Collateral Act, the Towns Investment Policy, and federal
banking regulations essentially eliminate the inherent credit risk of the financial institutions. Focused
document preparation, prior to the deposit, manages the institutions risk. Regular review of collateral
values (monthly, unless other concerns arise) and financial institution strength (annually, unless other
concerns arise) ensures that any exposure remains minimal.
Market/Opportunity Risk
- The restriction of most credit risk focuses portfolio management on
controlling market risk and opportunity risk. Working with the yield curve, issuer yield spreads, and
cash flow requirements manages these two risks.
Appropriate yield curve positioning, with limited interest rate cycle timing, provides the most effective
and consistent yield enhancement. Our services will include the research and analysis necessary to
assist the Town in formulating strategy recommendations and we will participate in any presentation
(formal or informal) designed to gain approval to implement the desired strategy.
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Since the PFIA specifically prohibits extension for speculative purposes, cash flow forecasting must be
incorporated into the investment process. The Towns confidence in its estimates will determine the
composition of any subsequent strategy.
Liquidity Risk
No matter the objective or funding source of the portfolio, cash flow predictability
creates the baseline for investment strategy development. As stated previously, keeping current-use
funds in expenditure-related maturities or liquid alternatives, while positioning stable and longer range
funds further out the yield curve, provides overall portfolio enhancement. Cash flow forecasting must
be the cornerstone of the investment program. Valley View will work with the Town to develop
forecasts that will guide the investment strategy for each fund to ensure the appropriate mix of liquidity
and longer-term asset allocation.
The resulting cash flow forecast and analysis will help identify the appropriate investment strategy and
help control risks. Our assistance to the Town would combine the following steps to achieve the
Towns portfolio objectives:
Actively managing the portfolio to maintain appropriate cash levels,
Conservatively estimating cash flows and minimum cash balances,
Appropriately diversifying maturity and investment mix,
Timely and regular market interaction to smooth price fluctuations,
Maintaining minimum positions in highly liquid investment types, and
Strictly adhering to the prohibition on speculative maturity extension.
Regular review of proper procedures and internal controls complete the process. Portfolio risk is
managed by proper strategy selection and sector/maturity diversification. Procedures and controls help
to mitigate fraud, lost funds or securities, broker/dealer/financial institution failure and many other
non-securities related risks.
Combining all of these concepts into active portfolio management will enhance portfolio return over
the long run.
Whether the Town invests operating or other funds, the fundamental considerations and principles
stressed above will be the same.
Operating Funds
cash flow predictability creates the baseline for investment strategy development.
Keeping current-use funds in expenditure-related maturities or liquid alternatives, while positioning
stable and longer range funds further out the yield curve, provides overall portfolio enhancement.
The higher yield-advantage of extended maturities most safely manifests itself in increased interest
earnings (not speculative gains). Historically, fixed income yields, over time and through a variety of
market conditions, generate higher yields as maturities lengthen. However, actively pursuing this yield
enhancement takes time, energy, and dedicated attention. Valley Views operating fund management
includes:
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Page 8.
Reviewing and recommending modifications to the Towns Investment Policy,
Assisting in cash flow forecasting,
Analyzing available products and institutions,
Interpreting market conditions and trends,
Determining appropriate asset allocations,
Advising on long range strategy selection,
Implementing strategy within a competitive pricing environment,
Preparing appropriate calculations and reports,
Providing independent sources for investment market valuations,
Complying with Investment Policy and state and federal regulations,
Monitoring investment provider and safekeeping/custodial relationships,
Attending occasionally scheduled meetings, and
Educating Town staff on pertinent investment topics.
Bond proceeds
need additional care in strategy selection (especially proceeds subject to the arbitrage
rebate regulations). Bond proceeds investment guidance includes:
Developing and analyzing projected expenditure patterns;
Estimating expenditure period interest earnings;
Determining any appropriate investment guideline changes;
Analyzing the potential arbitrage impact of various investment strategies;
Developing the optimum strategy;
Reviewing the draw schedule and portfolio performance as the projects progress; and
Implementing any reserve or debt service fund investment strategies.
Analyzing specific operating and bond proceeds strategies combine effective and appropriate
investment selection for both types of funds. Regardless of funds involved and strategy selected, once
all of the risk/return considerations are made, Valley View will coordinate with the Town to make
specific portfolio recommendations and gain their implementation approval.
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Page 9.
Other Considerations
Investment Policy Development
With a primary focus on managing Texas public funds, Valley
View regularly assists in the development, modification and implementation of investment policies,
portfolio strategies and other investment-related services. We consider those functions as essential to
the effective fulfillment of our contracts and will work with the Town in addressing their policy
development needs.
Valley View services will include comparative review of the Towns Investment Policy with state and
federal requirements. Additional best practice components will also be considered. The standard
practice is to provide a thorough review of all documents at the inception of the contract, with annual
reviews/adjustments thereafter. Valley View will be available to assist in the presentation, adoption
and implementation of any policy change.
In addition to investment policy development, Valley View has also assisted in the development and
implementation of cash and investment management procedure policies and manuals.
Managing Broker/Dealer Relationships –
A competitive investment environment rewards the Town
with effective market access. Multiple, competent brokers provide accurate market information and
locate specific securities for strategy implementation. Valley View will assist the Town in establishing
review, solicitation and monitoring procedures to create a competitive environment.
Generally, three criteria guide Valley Views approach to managing broker/dealer relationships.
Broker/dealers must:
Understand and accept the unique objectives of investing public funds,
Provide competitive pricing, and
Respond appropriately to the needs of the Town.
Should the Town purchase securities, Valley View will assist in complying with, and/or revising the
Broker/Dealer selection and review criteria as required in the Towns Investment Policy. We will
additionally assist in the annual review of the selection process and the resulting list of broker/dealers.
Reviewing Custodial and Safekeeping Agreements
Properly established custodial and safekeeping
agreements are essential to safely and effectively manage the Towns funds. Valley Views dedicated
focus to public funds investment has involved extensive experience in opening and maintaining
acceptable custodian and safekeeping accounts. We will assist the Town as necessary in reviewing the
current arrangements.
On-going Communications with the Town
The needs and desires of the Town will dictate the
optimum schedule for portfolio review and meetings. The following minimum review schedule is
consistent with the objectives of many of our clients:
Quarterly strategy/portfolio review, and
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Page 10.
Annual performance review.
Initially, cash flow analysis, strategy development, mutual fund manager selection and broker/dealer
review will require additional interaction with the Town staff. Market cycles and the Towns cash flow
schedule will largely determine appropriate ongoing interaction. Regular communication will focus on:
Current cash requirements,
Specific security opportunities,
Market information,
Appropriate transaction execution levels,
Transaction settlement status, and
Investment Reporting.
Contact and meeting frequency will be based on the ebb and flow of the investment portfolio and other
assignments from the Town. Certain items are best handled face-to-face, while others can be
effectively completed via phone or email. Major market shifts or portfolio modifications may also
require emergency meetings or conference calls to review market trends and appropriately adjust
strategies. Valley View is committed to effective and timely response to the Towns needs and if
additional meetings are necessary, we will be available.
Primary Depository Bank
The Town is currently utilizing Valley Views primary depository bank
selection services. That process includes the following, as necessary:
Analyzing the prior Primary Depository Bank selection process and current operations.
Reviewing the budget, annual financial report and audit.
Developing a calendar of events.
Defining the acceptable area from which prospective applicants will be considered.
Establishing the criteria by which the applications will be evaluated.
Preparing a list of financial institutions that will be sent the RFA.
Preparing a draft RFA.
Finalizing the RFA with officials and attorney.
Assisting with hosting a pre-application conference.
Analyzing responses for conformance to the RFA requirements and to determine the best
relative value based on the evaluation criteria.
Meeting to review the results of the application analysis.
Assisting with the presentation to the Committee/Board for selection of a depository bank for
the new contract period.
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Page 11.
Fees
As with all contracts, a mutually agreed upon fee will provide the Town with good value for the cost
and adequate compensation for our efforts and expertise. We offer services with a variety of fee
structures and consider services required and fee structure to be very negotiable.
Generally for the total service package described, a fee based on assets under management is
customary. Therefore Valley View proposes a 0.10% (10 basis points) annual fee based on average
portfolio book value, with a minimum $10,000 accumulated annual fee.
The Town would be billed each quarter a pro rata amount, in arrears. The Town may incur transactional
expenses in the execution of its investment strategy. We will assist the Town in minimizing all such
transactional expenses or any other normal business expenses that might be incurred, by the Town, in
the management of its funds.
Placement Agent fees related to bond proceeds investment in a flexible repurchase agreement or other
similar investment contract may be received from the selected provider. Any funds placed under this
arrangement would not be included in the contracted investment advisory fees and would be governed
by IRS regulations.
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Page 12.
Personnel
Valley View is pleased to offer a team whose members will each play an integral role in providing
their expertise to fulfill the contract objectives of the Town.
Richard G. Long, Jr.
Manager, Valley View Consulting, L.L.C.
Investment industry since 1981
Public Funds focus since 1988
Registered Valley View with the Securities and Exchange Commission in 1999
Susan K. Anderson
Investing Public Funds since 1981
Former City of Austin Treasurer & Investment Officer
Served as Chief Investment Officer for State of Texas
William J. Koch
Public-sector consulting since 1990
Over forty years financial management experience
Associated with Valley View since 1999
Emily A. Upshaw, CPA
Experience in accounting, client service, and facilitating transactions
Market analysis, trading, and fund management
Joined Valley View in 2016
Johnny L. Phifer
Retired City of Keller Director of Finance
Over thirty years public-sector experience
Investing public funds since 1985
Benjamin F. Day
Investment markets since 1984
Diversified background in sales and trading
Extensive client-based risk/return analysis experience
E.K. Hufstedler, III
Former Texas-bank regional President
Banking industry since 1982
Depository banking service experience
Associated with Valley View since 2016
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Page 13.
Julie S. Gerhardt
Investment industry since 1993
Responsible for administration, marketing, and organizational issues
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Page 14.
References
Valley View regularly and extensively assists Texas public entities in a variety of investment
management and consulting services, similar to those requested by the Town.
Alan Dickerson, Cliff Blackwell,
Finance Director Director of Admin. Serv.
City of Cedar Hill City of Bedford
285 Uptown Blvd. 2000 Forest Ridge Drive
Cedar Hill, TX 75104 Bedford, TX 7602
972.291.5100 ext. 1063 817.952.2174
Aaron RectorRenita Bishop
, Director of Finance , Finance Director
City of Keller City of Azle
1100 Bear Creek Parkway 613 S.E. Parkway
Keller, TX 76248 Azle, TX 76020
817.743.4026817.444.7167
Ken Heerman,Teresa Savage,
Assistant City Manager Director of Finance
City of Highland Village City of Sachse
1000 Highland Village Road 3815 Sachse Road
Highland Village, TX 75077 Sachse, TX 75048
972.317.0237469.429.4772
Additional references available upon request.Please consider our client references as
CONFIDENTIAL.
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100 Municipal Drive
Town of Trophy Club
Trophy Club, Texas 76262
Legislation Details (With Text)
2017-342-T1
File #: Version:Name:
Agenda ItemRegular Session
Type:Status:
7/25/2017Town Council
File created:In control:
8/8/2017
On agenda:Final action:
Case PD-AMD-17-002 (7-Eleven Signage)
Title:
A)Conduct a Public Hearing regarding a request to amend Exhibit C of Ordinance No. 2016-02
P&Z, PD Planned Development District No. 13, generally located on the northwest corner of SH 114
and Trophy Club Drive (Staff).
B)Consider and take appropriate action regarding a request to amend Exhibit C of Ordinance
No. 2016-02 P&Z, PD Planned Development District No. 13, generally located on the northwest
corner of SH 114 and Trophy Club Drive (Staff).
Staff Report - 7-Eleven Signage.pdf
Attachments:
Exhibit A - Letter of Intent.pdf
Exhibit B - Table of Signage Criteria.pdf
Exhibit C - Revised PD-13 Development Standards.pdf
Exhibit D - Adjacent Sign Photos.pdf
Exhibit E - Sign Plans.pdf
ORD 2017-16 P&Z - PD-13 Amendment.pdf
DateVer.Action ByActionResult
Agenda Item No. 12:
Case PD-AMD-17-002 (7-Eleven Signage)
A)ConductaPublicHearingregardingarequesttoamendExhibitCofOrdinanceNo.2016-02P&Z,PDPlanned
Development District No. 13, generally located on the northwest corner of SH 114 and Trophy Club Drive (Staff).
B)ConsiderandtakeappropriateactionregardingarequesttoamendExhibitCofOrdinanceNo.2016-02P&Z,PD
PlannedDevelopmentDistrictNo.13,generallylocatedonthenorthwestcornerofSH114andTrophyClub
Drive (Staff).
Town CouncilPage 156 of 260
Meeting Date: August 8, 2017
To: Town Council
From: Lisa Payne, Town Planner
CC: Thomas M. Class Sr., Town Manager
Holly Fimbres, Town Secretary/RMO
Re: Case PD-AMD-17-002
Town CouncilMeeting, Tuesday, August 8, 2017
Agenda Item:
Case PD-AMD-17-002 (7-Eleven Signage)
a. Conduct a Public Hearing regarding a request to amend Exhibit C of Ordinance No. 2016-02
P&Z, PD Planned Development District No. 13, generally located on the northwest corner of
SH 114 and Trophy Club Drive (Staff).
b.Consider and take appropriate action regarding a request to amend Exhibit C of Ordinance
No. 2016-02 P&Z, PD Planned Development District No. 13, generally located on the
northwest corner of SH 114 and Trophy Club Drive (Staff).
Request:
The applicant, Barnett Signs, is requesting approval to amend PD-13’s Development Standards
in reference to updated sign plans for 7-Eleven on Tract 2 of The Village at Trophy Club.
Zoning:
The Village was established as PD-13 in 1995 by Ordinance No.95-20 and currently contains
two retail strip centers, a bank, a restaurant, and a convenience store with gasoline sales. The
applicant is proposing to update the signage for the convenience store, 7-Eleven, on Tract 2.
This would not normally require approval by the Planning & Zoning Commission and Town
Council, but the sign restrictions within PD-13’s Development Standards and the Sign Ordinance
within the Code of Ordinances are outdated and not specific in some areas.
PD-13’s Development Standards have been amended many times; Sec. A(2)-Tract 2 alone has
been subject to adding a drive-through restaurant as a permitted use, adding sign standards for
that restaurant, and allowing extended hours and outdoor display at 7-Eleven. Sec. B(16)-Signs
contains some restrictions that are outdated in regards to lighting or silent on the size of
building signage (wall signs), which reverts back to the Sign Ordinance in the Code of
Ordinances, allowing only one wall sign per tenant and only one illuminated sign on site. While
that is adequate for typical tenants in a retail strip center, 7-Eleven has two accessory uses to
advertise (gasoline sales and car wash), plus its own monument sign to publicize that store’s
price of gasoline.
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In addition, the 7-Eleven logos on the canopy faces comply, but if the existing stripes are
counted as signage, they exceed the allowed advertising area for canopies. Please note that the
three logos are proposed to be illuminated (currently, only one is), but no stripes are proposed
with illumination.
As for 7-Eleven’s monument sign, it is proposed to be encased in masonry, havean LED display
for the price of gasoline, and stand taller than allowed in an attempt to be seen over a
decorative wall near the entrance. According to the Sign Code, LED lighting must be approved
by the Town Council, after recommendation by the Planning & Zoning Commission, and an
example of that is the 2013 approval of LED gas prices at Tom Thumb. The Development
Standards of PD-13 allow a monument sign to be up to 4’ tall, 15’ wide, and 60 square feet; the
proposed sign is 8’ tall, 12’ wide, and 96 square feet. The existing sign itself falls within PD-13’s
parameters, but it does not have a masonry component, and rather, is sitting upon a 19” post
on top of a concrete slab on a small landscaped berm, making the overall height about 6’ tall.
For comparison, 7-Eleven’s neighbor, Meat U Anywhere, got approval for a monument sign that
is 7’ in height that sits upon an existing 2’ masonry wall, creating a 9’ tall monument sign.
The proposed wall signs consist of replacing the main 7-Eleven sign over the front door and
adding signage to the car wash building. The car wash signage is for identification and traffic
flow purposes, and although it’s on a separate building, when combined with the wall sign over
the front door, it is still within the allowed square footage in relation to the length of 7-Eleven’s
tenant space.
Furthermore, to protect any current or future business that leases the other space in the 7-
Eleven building, that space is entitled to its own wall sign as permitted to any tenant space in
the Sign Code.
The proposed updates to 7-Eleven signage can be found below and are listed in Section A(2)
entitled “Tract 2” of the attached Development Standards just as the signage for the obsolete
drive-through restaurant is listed. Exhibit E – Sign Plans is attached and will become part of this
ordinance, if approved.
(f) Convenience Store with Gasoline Sales: In addition to the standards set forth
herein, a convenience store with gasoline sales shall comply with and be subject
to the following standards:
(i)Signs: Notwithstanding other ordinances or regulations of the Town
relating to signs, the following exterior signs for the convenience store
and its accessory uses shall be permitted (maximum size of signs is
indicated in attached exhibits):
(aa)One monument sign with LED price of gasoline as depicted in and
located as shown on Exhibit E;
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(bb)One convenience store wall sign as depicted in and located as
shown on Exhibit E;
(cc)Three gasoline canopy signs as depicted in and located as shown
on Exhibit E; and,
(dd)Three car wash wall signs as depicted in and located as shown on
Exhibit E.
Any business that occupies the other suite in the convenience store
building is entitled to wall signage as allowed per the Sign Ordinance
within the Code of Ordinances.
In addition to the applicant’s request, staff would like to revise Subsection (e) of Section B(16)
entitled “Signs” of the attached Development Standards for the previously mentioned reason of
outdated lighting standards. It currently reads:
e. All signage shall be externally lighted only. No neon or similar type lighting is
permitted.
Due to advances in technology, staff proposes to replace the above wording with:
e. Exposed neon, exposed LED, CEVMS, and electronic message boards require
approval of the Town Council upon recommendation of the Planning & Zoning
Commission. Neon and LED sources that are concealed inside or behind signage
are allowed by right.
Planning & Zoning Commission Recommendation:
The Planning & Zoning Commission (P&Z) considered this request on July 6, 2017. Topics of
discussion included proposed height of signs, locations, type of lighting, and visibility. With a
vote of 6-1, the motion to recommend approval passed.
Staff Recommendation:
Notice of a public hearing has been given within the parameters set by Texas state law; staff
has received three calls inquiring about the zoning change, but no residents had any concerns.
The proposed signage amendments to the Development Standards of PD-13 are requested as 7-
Eleven is updating signage at many, if not all, of its stores. Staff recommends approval of the PD
amendment.
Attachments:
Exhibit A – Letter of Intent
Exhibit B – Code of Ordinances Table of Signage Criteria
Exhibit C – Revised PD-13 Development Standards
Exhibit D – Adjacent Sign Photos
Exhibit E – Sign Plans
Ordinance No. 2017-16 P&Z
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ExhibitA
Barnett Signs, Incorporated - 4250 Action Drive - Mesquite, Texas 75150 - (972) 681-8800 Phone - (972) 681- 8824 Fax
Memo
To:
From:
CC:
RE:
Tommy Bell
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Meeting Date: August 8, 2017
ExhibitB
Sec. 3.09.092 Table of signage criteria
Sign TypeMaximum Number Maximum Size & Maximum Zoning District Permanent/
Height Duration Temporary
A-frame/sandwich board Prohibited
Apartment 1 per entry50 sq. ft. Life of permit Residential Permanent
Awning Prohibited
Bandit Prohibited
Banner, feather flag, tear 1 per premises or lease
36 sq. ft.N/A30 days Nonresidential Temporary
drop flag, wind device, space no more than 2
bow flag times annually
Along property which To be determined by the town
Billboard Nonresidential Permanent
abuts State Highway 114 council upon recommendation of
the planning & zoning commission
Removed upon
Builder/contractor2 per premises 6 sq. ft. 4 ft.All districts Temporary
sale, lease,
rental
Bulletin board To be determined by the town council upon recommendation of Residential Permanent
the planning & zoning commission
Canopy 25 sq. ft. or 10% of the face of the canopy of Life of Nonresidential Permanent
which it is a part of or to which it is attached,
structure
whichever is greater
No limit provided total 14 days after
Contractor service 6 sq. ft. 4 ft.All districts Temporary
combined sq. footage completion of
does not exceed 6 sq. ft. service
CEVMS 1 per premises with 50 sq. ft.4 ft.Life of permit All districts Permanent
approval of the town
council upon
recommendation of the
planning and zoning
commission; not allowed
on billboards
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Development 1 per project/premises32 sq. ft.5 ft.Residential: All districts Temporary
90% of all
lots/houses
sold
Commercial:
Completion of
project
Directional 6 sq. ft. 3 ft.Life of permit All districts Permanent
Directional temporary Prohibited except as allowed with a special event permit Temporary
real estate
Directory 1 per premises To be determined by the town Nonresidential Permanent
council upon recommendation of
the planning & zoning commission
Electronic message 1 per premises with
50 sq. ft.4 ft.Life of permit All districts Permanent
boards approval of the town
council upon
recommendation of the
planning and zoning
commission; not allowed
on billboards
Fence Prohibited
Flashing Prohibited
Government permanent No limit -as required All districts Permanent
Government temporary RestrictedTemporary
Ground 1 per entry/premises16 sq. ft.4 ft.Life of permit All districts Permanent
Illuminated 1 per premises 50 sq. ft. Life of permit Nonresidential Permanent
Inflatable 1 per premises To be determined by the town All districts Temporary
council upon recommendation of
the planning & zoning commission
Institutional 1 per entry/premises50 sq. ft.4 ft.Life of permit Nonresidential Permanent
Model home1 per model home 16 sq. ft.4 ft.Removed upon Residential Temporary
sale, lease,
districts
rental
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Monument 1 per entry/premises50 sq. ft.10 ft. Life of permit All districts Permanent
Nameplate1 per lease space 2 sq. ft. 1 ft.Life of permit Nonresidential Permanent
Off-premises Prohibited
Political 36 sq. ft.8 ft.60 days All districts Temporary
Portable Restricted
Projecting Prohibited
Protective 2 per premises 1 sq. ft. 2 ft.Life of All districts Temporary or
structure Permanent
Real estate Restricted
Rider Allowed with real estate sign
Roof Prohibited
Special purpose 1 per premises/lot 6 sq. ft. 4 ft.14 days All districts Temporary
prior/24 hr
following
Temporary pole 1 per premises/lot 32 sq. ft.5 ft.1 year from All districts Temporary
temporary
permit issuance
Wall 1 per lease space 40 sq. ft. or the Life of permit Nonresidential Permanent
product of 2 times
the lineal width of
the wall,
whichever greater.
Shall not exceed
75% of the width
or the height of
the available wall
area or store
frontage for a
tenant’s space
No limit provided total combined sq. footage
Window Life of permit Nonresidential Permanent
does not exceed 25% of the visible window
area available in the absence of any signs
Town CouncilPage 163 of 260
Meeting Date: August 8, 2017
ExhibitC
EXHIBIT “C”
DEVELOPMENT STANDARDS
THE VILLAGE AT TROPHY CLUB
The development of the Land described in Exhibit A consisting of approximately 9.947
acres of land shall be in accordance with the PD Site Plan of the development(attached hereto as
Exhibit B), all other Exhibits attached to or to be made apart of this Ordinance, the
Comprehensive Zoning Ordinance (Ordinance No. 94-09), all other applicable ordinances and
regulations of the Town of Trophy Club, and the following Development Standards, conditions
and requirements:
A.Purposes, development standards, uses within individual tracts: This Planned
Development is designed to accommodate a variety of retail commercial and commercial office
uses. For development purposes, the Land is divided into four tracts (Tracts 1, 2, 3, and 4 as
shown on Exhibit B attached hereto (PD Site Plan)),and the use and development of each of
the tracts shall be in accordance with the following:
Tract 1 (Retail uses, as depicted in Exhibit “B”if used):
1. The following
standards shall apply to Tract 1:
(a)Size of tract: Tract 1 shall contain approximately 3.8 acres of land.
(b)Uses generally: In the development and use of Tract 1, no land shall be used and
no building or structure shall be installed, erected or converted to any use other
than the following:
(1)Permitted uses:
(A) Book Stores (N) Specialty household furnishings
(B) Stationary, card and party and fixtures.
Stores(O) Boutiques
(C)Specialty gift stores (P) Antique Shops
(D)Computer and electronic sales(Q) Neighborhood hardware stores
and service stores (R) Small household appliance stores
(E) Specialty neighborhood (S) Bicycle shops (non-motorized)
(F) Barber, nail and beauty shops (T) Wearing apparel and shoe shops
(G)Art gallery (U) Art supply store
(H) Confectionery shops (V)Electric goods and fixtures
(I) Ice cream shops (W) Sporting goods stores
(J) Drug stores, apothecary and (X) Fabric and knitting shops
pharmacy (Y) Music/video store (no video arcade
(K)Jewelry and watch store machines allowed, no adult video
(L)Florist sales or rentals allowed)
(M) Arts, crafts and hobby stores (Z)All permitted uses in Tracts 3 and 4
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Meeting Date: August 8, 2017
(AA) Liquor stores (w/ SUP) (BB) Indoor Canine Retail & Training
(Ordinance No. 2011-26 P&Z, approved 7/18/2011)(Ordinance No. 2015-08 P&Z, approved 4/14/2015)
(2)Accessory uses. Accessory uses shall be permitted in accordance with the
regulations set forth in Section 35 of the Comprehensive Zoning Ordinance. Outdoor pay
phones shall not be permitted.
(3)Conditional uses. Conditional uses may be permitted in accordance with the
regulations provided in Section 42 of the Comprehensive Zoning Ordinance.
(4)Limitation of uses. Any use not expressly permitted herein or allowed by permit
is prohibited.
(c) Area and building regulations:
(i)Maximum building coverage: The combined area of all main and
accessory buildings shall not exceed 25% of the total area of Tract 1.
(ii)Maximum floor area, number of buildings: The maximum combined
square footage of all main and accessory buildings shall be 40,000 square
feet. No more than two (2) buildings shall be constructed or located in
Tract 1. No building shall contain more than 20,000 square feet.
(iii)Maximum impervious area: The combined area occupied by all buildings,
structures, off-street parking and paved areas shall not exceed eighty
percent (80%) of the total area of Tract 1.
(iv)Minimum open space: All areas (but in any event at least 20% of the total
area of Tract 1) not devoted to buildings, walkways, structures or off-
street parking area shall be devoted to grass, trees, gardens, shrubs, or
other suitable landscape material.
(v)Depth of front yard, feet*: There shall be a front yard having a depth of
not less than thirty (30) feet.
(vi)Depth of rear yard, feet*: There shall be a rear yard having a depth of not
less than forty (40) feet.
(vii)Width of side yard on each side, feet*: A minimum of a fifteen (150 foot
side yard shall be required on each side of Tract 1.
(viii)Height: No building or structure shall exceed thirty-five (35) feet in
height (1 story maximum).
*All yards shall comply with Section 37, Required Yards, of the
Comprehensive Zoning Ordinance.
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Meeting Date: August 8, 2017
(d)Parking, loading regulations: The minimum number of off-street parking spaces
shall be one (1) space for each 200 square feet of building area. In all other
respects, off street parking shall comply with Section 47 of the Comprehensive
Zoning Ordinance. Off street loading shall be in accordance with Section 48,
Off-Street Loading Requirements, of the Comprehensive Zoning Ordinance.
Landscaped island shall be provided for every twelve (12) parking spaces.
Handicapped parking, including van accessible spaces, shall be provided
according to Town standards.
(5)Tract 1 Signs: The following sign regulations apply to signs within Tract 1 only
and are cumulative of all other general sign regulations herein. In the event of a
conflict between these regulations and any other regulations contained in this
ordinance, the following regulations shall control signage located within Tract 1.
(a)Monument Signs. Two monument type signs may be located within the
landscaped area as shown on ExhibitC.1. Each sign shall not exceed a
maximum of ten (10) feet in height and eight (8) feet in length, as shown on
Exhibit C.2. The signs shall be mounted on a stone base with a maximum
height of one (1) foot, six (6) inches above finished grade of the adjacent
concrete curb within the parking lot. The signs shall not exceed a maximum
of eighty (80) square feet in total area, excluding the height of the stone base.
(b)Banners and Temporary Signs. No banner or temporary sign shall be allowed
on the exterior of any building, except as specifically provided herein.
Banners for grand openings may be displayed no more than fifteen (15) days
prior to and thirty (30) days following the date of a grand opening. In no
instance shall the period of display exceed atotal of forty-six (46) days,
including the date of the grand opening. The tenant conducting the grand
opening, or that persons designee, shall obtain a permit from the Town
designating the date and the duration of the grand opening event. Banners for
temporary events shall be permitted a maximum of two (2) times annually for
each tenant, and may be displayed for a period not to exceed fifteen (15) days
for each event. The tenant conducting the event or that persons designee
shall obtain a permit fromthe Town designating the date(s) and duration of
the event.
(c)Signs Displayed in Windows: Signs exceeding two (2) square feet in total
area shall require a sign permit from the Town. Signs less than or equal to
two (2) square feet shall be allowed without a permit.
(d)Wall Signs: The size of a wall sign shall not exceed seventy-five (75%)
percent of the width or the height of the available wall area or store frontage
for a tenants space. Such signs shall be centered both vertically and
horizontally on thestore frontage for a tenants space. The maximum copy
height shall not exceed two (2) feet, six (6) inches. The minimum copy height
shall be one (1) foot, two (2) inches. The mounted copy depth shall be five
(5) inches. Wall signs shall not project more than twelve inches from the wall
surface, as shown on Exhibit C.3.
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Meeting Date: August 8, 2017
(e)Internal Lighting: Internally lit, individual aluminum channel letters with a
1/8 Plexiglas front shall be permitted on the building face. The raceway shall
be painted to match the surface upon which it is mounted.
(f)Raceway Requirements: The raceway shall allow appropriate internal
reinforcing and adequate service access for all hardware. No wiring, angle
iron or other supports shall be exposed. The raceway shall contain all
transformers and wiring for the letters.
(g)Internal Illuminated Signs: Illuminated signs which are visible through the
window of a tenants space shall be set back a minimum of one (1) foot from
the face of the window. This distance shall be measured from the front
surface of the sign to the face of the window. If the front surface contains
letters or other symbols that project outward, then the distance shall be
measured from that point.
(h)Temporary Leasing Sign: One leasing sign with maximum dimensions of
eight (8) feet in height and four (4) feet in width, not exceeding a maximum
area of thirty-two (32) square feet shall be permitted. The leasing sign shall
be constructed of wood or aluminum and may not exceed ten (10) feet in
height overall.
(i)Tenants or owners may request a waiver or exception to these provisions as
allowed by the ordinances of the Town.
(Ordinance No. 2001-09 P&Z, Approved 5/7/01)
Tract 2 (Retail/commercial use with gasoline island):
2. The following standards
shall apply to Tract 2:
(a)Size of tract: Tract 2 shall contain approximately 1.8 acres of land.
(b)Permitted uses: In the development of tract 2, no land shall be used and no
building shall be installed, erected or converted to any use other than the
following:
(1)Convenience store with gasoline sales (no truck diesel, no cigarette wrapping
papers, nor any adultmagazine or video sales allowed; no video arcade machines
allowed);
Hours of Operation: The hours of operationof the convenience store with
gasoline sales may be open to the public and operated for its intended purposes as
allowed by law on a 24-hour, seven day a week basis.
Outdoor Display: The convenience store with gasoline sales may display propane
and ice on the east (only) sidewalk, for sale inside the store. The size of the
propane cabinet shall not exceed: 6-8 wide; 2-3 deep; 6-0 height; and the
size of the ice cabinet shall not exceed 8-0 wide; 3-0 deep; 5-5 height.
(Ordinance No. 2010-28 P&Z, approved 10/4/2010)
(2)All uses permitted in Tracts 1, 3, and 4
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(3) Restaurant with drive-through service
(OrdinanceNo. 97-23 P&Z, approved 10/21/97)
(c) Area and building regulations:
(i)Maximum building coverage: The combined area of all main and
accessory buildings shall not exceed 15% of the total area of Tract 2.
(ii)Maximum floor area, number of buildings: The maximum square footage
of all main and accessory buildings shall be 8,500 square feet. No more
than one (1) building shall be constructed or located in Tract 2.
(iii)Maximum impervious area:The combined area occupied by all buildings,
structures, structures, off-street parking and paved areas shall not exceed
eighty percent (80%) of the total area of Tract 2.
(iv)Minimum open space: All areas (but in any event at least 20% of the total
area of Tract 1) not devoted to buildings, walkways, structures or off-
street parking area shall be devoted to grass, trees, gardens, shrubs, or
other suitable landscape material.
(v)Depth of front yard, feet*: There shall be a front yard having a depty of
not less than thirty (30) feet.
(vi)Depth of rear yard, feet*: There shall be a rear yard having a depth of not
less than forty (40) feet.
(vii)Width of side yard on each side, feet: A minimum of fifteen (15) foot side
yard shall be required on each side of Tract 1.
(viii)Height: No building or structure shall exceed thirty-five (35) feet in
height (1 story maximum).
*All yards shall comply with Section 37, Required Yards, of the
Comprehensive Zoning Ordinance.
(d)Parking, loading regulations: The minimum number of off-street parking spaces
shall be one (1) space for each 200 square feet of building area. In all other
respects, off-street parking shall comply with Section 47 of the Comprehensive
Zoning Ordinance. Off-street loading shall be in accordance with Section 48,
Off-Street Loading Requirements, of the Comprehensive Zoning Ordinance.
Landscaped islands shall be provided for every twelve (12) parking spaces.
Handicapped parking, including van accessible spaces, shall be provided
according to Town standards.
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Meeting Date: August 8, 2017
(e)Restaurant with Drive-Through Service: In addition to the standards set forth
herein, a restaurant with drive-through service shall comply with and be subject to
the following standards:
(i) Location: The restaurant shall be located solely in that area shown as
lease space adjacent to Tetco Store as depicted on the Dimensional
Site Plan attached hereto as Exhibit L and incorporated herein. The
restaurant use of Tract 2 (and being Lot 2 of the Village at Trophy Club)
shall be in accordance with Exhibit L.
(ii)Signs: Notwithstanding other ordinances or regulations of the Town
relating to signs, the following signs exterior to the building in which the
restaurant is located shall be permitted (maximum size of signs is
indicated in attached exhibits):
(aa)One canopy sign as depicted in Exhibit M attached hereto and
incorporated herein;
(bb)One building sign as depicted in Exhibit M to be attached to the
exterior of the building;
(cc)One directional sign as depicted in Exhibit M to be located as
shown on Exhibit L;
(dd)One menu board sign as depicted on Exhibit N attached hereto and
incorporated herein; to be located as shown on Exhibit L; and
(ee)One monument sign to be located as shown on Exhibit L (a single
monument sign is allowed for all uses (restaurant and all other
uses) on Tract 2 as shown on Exhibit L).
No other signs exterior to the building regarding the restaurant shall be
permitted on Tract 2 or at any other location on the Land.
(Ordinance No. 97-23 P&Z, Approved 10/21/97)
(f) Convenience Store with Gasoline Sales: In addition to the standards set forth
herein, a convenience store with gasoline sales shall comply with and be subject
to the following standards:
(i)Signs: Notwithstanding other ordinances or regulations of the Town
relating to signs, the following exterior signs for the convenience store and
its accessory uses shall be permitted (maximum size of signs is indicated
in attached exhibits):
(aa)One monument sign with LED price of gasoline as depicted in and
located as shown on Exhibit E;
(bb)One convenience storewall sign as depicted in and located as
shown on Exhibit E;
(cc)Three gasoline canopy signs as depicted in and located as shown
on Exhibit E; and,
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Meeting Date: August 8, 2017
(dd)Three car wash wall signsas depicted inand located as shown on
Exhibit E.
Any business that occupies the other suite in the convenience store
building is entitled to wallsignage as allowed per the Sign Ordinance
within the Code of Ordinances.
Tract 3 (Transition from office and commercial to retail):
3.The following
standards shall apply to Tract 3:
(a)Size of tract: Tract 3 shall contain approximately 1.5 acres of land.
(b)Permitted uses: In the development of Tract 3, no land shall be used and no
building or structure shall be installed, erected or converted to any use other than
the following:
(1) Restaurants with no drive-through (4) Photographic service and studio
or drive-in (5) Specialty gourmet food stores
(2) Restaurants with alcoholic (6) Bakery shop
beverage sales (subject to (7)Dry Cleaners (pick-up and
required Town approvals) delivery only)
(3) Office supply (8)Alluses permitted in Tract 4
(c) Area and building regulations:
(i)Maximum building coverage: The combined area of all main and
accessory buildings shall not exceed 15% of the total area of Tract 3.
(ii)Maximum floor area, number of buildings: The maximum square footage
of all main and accessory buildings shall be 8,500 square feet. No more
than (1) building shall be constructed or located in Tract 3.
(iii)Maximum impervious area: The combined area occupied by all buildings,
structures, off-street parking and paved areas shall not exceed eighty
percent (80%) of the total area of Tract 3.
(iv)Minimum open space: All areas (but in any event at least 20% of the total
area of Tract 1) not devoted to buildings, walkways, structures or off-
street parking area shall be devoted to grass, trees, gardens, shrubs, or
other suitable landscape material.
(v)Depth of front yard, feet*: There shall be a front yard having a depth of
not less than thirty (30) feet.
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Meeting Date: August 8, 2017
(vi) Depth of rear yard, feet*: There shallbe a rear yard having a depth of not
less than forty (40) feet.
(vii)Width of side yard on each side, feet*: A minimum of fifteen (15) foot
side yard shall be required on each side of Tract 3.
(viii)Height: No building or structure shall exceed thirty-five (35) feet in
height (1 story maximum).
*All yards shall comply with Section 37, Required Yards, of the
Comprehensive Zoning Ordinance.
(d)Parking, loading regulations: The minimum number of off-street parking spaces
shall be one (1) space foreach 300 square feet of building area. In all other
respects, off-street parking shall comply with Section 47 of the Comprehensive
Zoning Ordinance. Off-street loading shall be in accordance with Section 48,
Off-Street Loading Requirements, of the Comprehensive Zoning Ordinance.
Landscape islands shall be provided for every twelve (12) parking spaces.
Handicapped parking, including van accessible spaces, shall be provided
according to Town standards.
(e) Signs: All permanent on-premise signs installed on Tract 3 of PD #13 shall
comply with the regulations set forth in Exhibit A, a copy of which is attached
hereto and incorporated within.
(Ordinance No. 2016-02 P&Z, Approved 1/26/2016)
Tract 4 (Tracts 4A, 4Bif Exhibit G is used) (Office/commercial uses):
4.The
following standards shall apply to Tract 4:
(a)Size of tract: Tract 4 shall contain approximately 2.8 acres of land.
(b)Permitted uses: In the development of Tract 4, no land shall be used and no
building or structure shall be installed, erected or converted to any use other than
the following:
(1)Administrative, executive (13) Specialty neighborhood services
editorial office (14) Title Company
(2) Accounting office (15) Health and athletic services
(3)Architectural, engineering, (16) Weight reduction services
planning office (17) Medical, dental, chiropractic,
(4)Attorneys office optometry, etc.
(5)Physician or dentist (18) Real estate office
(6)Municipal administration and (19) Art studio
(7)Insurance office (20) Dance studio
(8) Personal or family counselor (21) Duplication and mailing service
(9)Public secretary (22) Printing, publishing and engraving
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(10) Bank, savings and loan (23) Educational services
(11) Mortgage company (24) Private health clubs
(12) Interior design and supply
services
(c) Area and building regulations:
(i)Maximum building coverage: The combined area of all main and
accessory buildings shall not exceed 35% of the total area of Tract 4.
(ii)Maximum floor area, number of buildings: The maximum combined
square footage of all main and accessory buildings shall be 44,000 square
feet. No more than two (2) buildings shall be constructed or located in
Tract 4.
(iii)Maximum impervious area: The combined area occupied by all buildings,
structures, off-street parking and paved areas shall not exceed eighty
percent (80%) of the total area of Tract 4.
(iv)Minimum open space: All areas (but in any even at least 20% of the total
area of Tract 1) not devoted to buildings, walkways, structures or off-
street parking area shall be devoted to grass, trees, gardens shrubs, or other
suitable landscape material.
(v)Depth of front yard, feet*: There shall be front yard having a depth of not
less than thirty (30) feet.
(vi)Depth of rear yard, feet*: There shall be a rear yard having a depth of not
less than forty (40) feet.
(vii)Width of side yard on each side, feet: A minimum of a fifteen (15) foot
side yard shall be required on each side of Tract 4.
(viii)Height: No building or structure shall exceed thirty-five (35) feet in
height (1 story maximum).
*All yards shall comply with Section 37, Required Yards, of the
Comprehensive Zoning Ordinance.
(d)Parking, loading regulations: The minimum number of off-street parking spaces
shall be one (1) space for each 300 square feet of building area. In all other
respects, off-street parking shall comply with Section 47 of the Comprehensive
Zoning Ordinance. Off-street loading shall be in accordance with Section 48,
Off-Street Loading Requirements, of the Comprehensive Zoning Ordinance.
Landscaped islands shall be provided for every twelve (12) parking spaces.
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Meeting Date: August 8, 2017
Handicapped parking, including van accessible spaces, shall be provided
according to Town standards.
(e)Tract 4 Signs: The following sign regulations apply to signs within Tract 4 only
and are cumulative of all other general sign regulations herein. In the event of a
conflict between these regulations and any other regulations contained in this
ordinance, the following regulations shall control signage located within Tract 4.
(1)Monument Sign: One (1) monument sign, double sided, shall be located
within the landscaped area as shown on Exhibit C.4. The sign shall not
exceed a maximum of five feet (5), six inches (6) in height measured
from the bottom of the footing and eleven feet (11), five inches (5) in
length, as shown on Exhibit C.5. The sign copy shall not exceed a
maximum three feet (3), three inches (3) in height and six feet (6), six
inches (6) in length, and no more than twenty-two square feet (22) in
total area. The monument sign copy shall be internally illuminated with
an aluminum face routed copy, backed with Plexiglas, per logo colors.
st
Additional copy to be 1surface vinyl.
(2)Banners and Temporary Signs: No banner or temporary signs shall be
allowed on the exterior of the building, except as specifically provided
herein. Banners for grand openings may be displayed no more than fifteen
(15) days prior to and thirty (30) days following the date of the grand
opening event. In no instance shall the period of displayexceed a total of
forty-six days, including the date of the grand opening. The tenant or
property owner conducting the grand opening shall obtain a permit from
the Town designating the date and the duration of the grand opening
event.
Banners for temporary events shall be permitted a maximum of two times
annually for the tenant or property owner, and may be displayed for a
period not to exceed fifteen (15) business days for each event. The tenant
or property owner conducting the event shall obtain a permit from the
Town designating the date(s) and duration of the event.
(3)Wall Signs: A wall sign shall be located on the south elevation of the
building. The letters shall not exceed a maximum height of twenty-two
inches (22). Any logo associated withthe sign shall not exceed a
maximum height of twenty-eight inches (28). Such sign shall be
horizontally centered on the building elevation. Wall signs shall not
exceed more than twelve inches (12) from the wall surface, as shown on
Exhibit C.6.
(4)Internal Lighting: Internally lit, individual aluminum channel letters with
a 1/8 Plexiglas front shall be permitted on the building face. The
raceway shall be painted to match the surface upon which it is mounted.
(5)Raceway Requirements: The sign is to be attached to an eight inch (8) by
eight-inch (8) aluminum raceway, fabricated from .063 aluminum. The
raceway shall enclose all electrical components such as wiring,
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Meeting Date: August 8, 2017
transformers, etc., with no secondary wiring to be visible on/from the
front face of the sign.
(6)Installation: A licensed electrician shall perform all electrical hook-up.
All signage shall be mounted on a raceway. All penetration through the
masonry shall be through the mortar joints. No secondary wiring running
between letters shall occur on thefront face of the raceway. The tenant
shall provide the J box, rigid conduit to the panel and wiring.
(7)Additional Requirements: The following additional standards shall apply
to all signage, as applicable:
(i) conformance with the 1997 National Electrical Code, as amended;
(ii)conformance with UL Standards; and
(iii) conformance with Town permitting requirements.
(8)Waiver or Exception: Tenants or owners may request a waiver or
exception to these provisions as allowed by the ordinances of the Town.
(Ordinance No. 2002-23 P&Z, Approved 6/12/02)
(f)Tract 4B Signs:The following sign regulations apply to signs within Tract
4B only and are cumulative of all other general sign regulations herein. In the
event of a conflict between these regulations and any other regulations contained
in this ordinance, the following regulations shall control signage located within
Tract 4B.
(1)Directory Sign: One (1) directory sign, double sided, shall be located
within the landscaped area as designated onthe previously approved site
plan, and shown on Exhibit C.7. The sign shall not exceed a maximum of
three feet, nine inches (39) in height measured from the bottom of the
footing and thirteen feet, (13) in length, as shown on Exhibit C.8. The
sign copy shall not exceed a maximum of three feet, two inches (32) in
height and nine feet, six inches (96) in length. The monument sign face
shall be made of sign grade acrylic, white in color and 3/16 thick. The
can shall be steel frame with aluminum skin. Surface lettering shall be
vinyl.
(2)Installation: A licensed electrician shall perform all electrical hook-up.
(3)Additional Requirements: The following additional standards shall apply
to all signage, as applicable:
(i)conformance with the 2002 National Electrical Code, as amended;
(ii)conformance with UL Standards; and
(iii) conformance with Town permitting requirements.
(4)Waiver or Exception: Tenants or owners may request a waiver or
exception to these provisions as allowed by the ordinances of the Town.
(Ordinance No. 2006-15 P&Z, Approved 6/5/06)
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(B)Additional development standards applicable to this Planned Development
District:
1.Concept plan: An overall concept plan showing all internal streets, drainage
utilities, and exact divisions between land uses shall be submitted simultaneously
with the submission of the first comprehensive site plan for any Tract in this
Planned Development District.
2.Buffered Area:
(a)All principal buildings and structures shall be set back a minimum of forty (40)
feet from the common property line of any adjoining property used or zoned
residential.
(b)A thirty (30) foot continuous landscape buffer shall be provided along all single
family residential property lines as indicated on Exhibit B attached hereto (PD
Site Plan) and Exhibit E (Landscape Concept Plan). The buffer shall be graded
so as to closely maintain the existing grades and shall be landscaped with
evergreen trees from the mandatory plant list (attached hereto as Exhibit F) and
incorporated herein). The thirty (30) foot continuous landscape buffer shall be
irrigated. Maintenance of the landscape buffer and irrigation shall be the
responsibility of the owners of the Land. Landscaping and irrigation along the
entire landscape buffer shall commence in the first phase of any development of
any Tract within the Land and shall be entirely completed prior to the issuance of
any certificate of occupancy.
(c)Prior to the issuance of any building permit for the Land, a continuous eight (8)
foot Woodcrete fence (see Exhibit K) shall be provided along the adjacent
single family residential property lines and shall be constructed completely on the
Land. Eight (8) foot Austin stone columns shall be constructedon all property
corners of each adjacent single family residential lot. The height of the fence shall
be measured from the existing grade. The Owner of the Land, at its sole expense,
shall remove all rear wood fencing (constructed on the adjacent single-family
residential fences and the Woodcrete screening fence. Connections shall be of
like construction to existing fences. The fence contractor shall design specific per
lot fence grades per the existing conditions which will not hinder or impede
current utility or drainage conditions. The fence construction shall commence in
the first phase of any development or any Tract within the Land and shall be
entirely completed prior to the issuance of any certificate of occupancy.
3.Landscaping. Landscaping shall be in accordance with Section 46 Landscaping
Regulations, of the Comprehensive Zoning Ordinance and with the following:
(a)Berming shall be utilized along street frontages, when possible, to screen parking
from public view.
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(b)All landscaped areas shall be irrigated.
(c)Landscaping shall be maintained by the Owners of the Land. Any dead plant
material shall be removed and replaced in a timely manner.
(d)All plant materials must be selected from the mandatory plant list attached hereto
as Exhibit F.
The Landscape Concept Plan (Exhibit E) has been included with this Ordinance to
generally illustrate the intent and location of landscaping tree massing. Trees shall be 3 ½ 4
½ minimum caliper, as the case may be, at the time of installation. Trees located in the 30 foot
landscape easement adjacent to the single family property shall be located so as to provide a full
screen at the time of maturity. These trees shall be evergreen.
Detailed landscape plans, sealed by a registered landscape architect, shall be provided on
each tract at the time of Final Site Plan submittal.
4.Deceleration and left turn lanes. The Owner of the Land has voluntarily agreed to
and shall provide left-hand turn lanes for both directions of travel located at the ultimate median
opening on Trophy Club Drive as shown on Exhibit B (Site Plan). A deceleration lane will be
provided along Trophy Club Drive as shown on Exhibit B (Site Plan). Construction of the
deceleration and left-hand turn lanes shall be constructed at the same time as the reconstruction
of Trophy Club Drive by the Town.
5.Hours of operation of uses. Hours of operation for the uses set forth herein shall
be no longer than from 6:00 a.m. to 11:00 p.m. Deliveries and service calls shall be allowed only
between the 8:00 a.m. and 5:00 p.m. No outside sales of any kind shall be conducted, including
but not limited to, truck lot, pedestrian walkway, tent or other sales.\[See Section A for Hours of
Operation for the 7-Eleven convenience store.\]
6.Accessory uses. Accessory uses shall be permitted in accordance with the
regulations set forth in Section 35, Accessory Buildings, of the Comprehensive Zoning
Ordinance.
7. Conditional uses. No conditional uses shall be permitted.
8.Limitation of uses. Any use not expressly provided for in this Ordinance or
otherwise allowed by law is prohibited.
9.Building materials. All main and accessory buildings shall be of exterior fire
resistant construction having at least eighty percent (80%) of the total exterior walls, excluding
doors, windows and porches, constructed of brick, stone or other masonry or material of equal
characteristics in accordance with the Towns Building Code and Fire Code. All buildings and
structures shall be constructed of natural stone with a metal type roof. All windows and doors
Town CouncilPage 176 of 260
Meeting Date: August 8, 2017
shall be of wood construction. Typical elevations are provided with this Ordinance (see Exhibit
I to illustrate the conceptual architectural style and detail.
(a)Vertical walls of each building exclusive of doors and windows shall be of one
hundred percent (100%) masonry. All vertical walls visible from the street shall
be an Austin stone or similar material. Split concrete block or similar material
may be used on rear exteriors not visible from the street.
(b)Wood treatment shall be confined to soffits, gable ends, porch ceilings and
columns. All windows and doors shall be of wooden construction. All windows and
doors shall have gridded lite panes.
(c)The roof of any building shall be galvalum construction and shall be allowed to
weather to a natural color, and shall be of a uniform color. No applicant of a
colored paint shall be allowed. All roofs shall be properly maintained by the
building owner.
10.Development schedule. The Land shall be developed in accordance with the
following schedule submitted by the Owner/Developer:
January 1, 1996 to December 31, 1997
Bank Site
Convenience Site with Gasoline Sales
Office Building 14,000 22,000 square feet
January 1, 1997 to December 31, 1998
Second Office Building 14,000 square feet
Retail Building 16,000 20,000 square feet
January 1, 1998 to December 31, 1999
Complete remaining office and retail development
Every six (6) months following the approval of this Ordinance, the Building Inspector
shall report to the Planning and Zoning Commission and the Town Council the actual
development accomplished as compared with the development schedule submitted by the
Owner/Developer of the Land.
If in the opinion of the Planning and Zoning Commission or the Town Council, the
Owner/Developer has failed to meet the approved development schedule, the Planning and
Zoning Commission or the Town Council may initiate proceedings to amend all or part of the
zoning on the Land or to amend the provisions of this Ordinance. Upon receiving the
recommendation of the Planning and Zoning Commission, after all hearings have been held as
required by law, the Town Council may amend all or part of the zoning of the Land and/or
Town CouncilPage 177 of 260
Meeting Date: August 8, 2017
amend the provisions of this Ordinance to extend the development schedule or adopt such new
development schedule as may be indicated by the facts and conditions existing.
11. Landscaped islands/parking. Per the landscape ordinance of the Town of Trophy
Club, a landscaped island shall be provided for every twelve (12) parking spaces.
12. Additional parking standards. Parking shall be provided in accordance with the
ratios identified on the plan. Shared parking is allowed and can be used in calculations to
provide minimum total spaces for overall site.
13. Handicapped parking. Handicapped/accessible parking, including van accessible
spaces shall be provided per Town standards.
14. Parking lot lighting. All parking lot lighting shall be located approximately as
shown on the PD Site Plan (Exhibit B). Poles shall be a maximum of 20 feet in height. Pole
lighting shall be oriented down and away from all adjacent properties. Building lighting shall be
mounted to building face or in ground fixtures and oriented to wash building with light. Specific
light standards shall be included on final site plan requests and included in final landscape plans
and signage plans.
15. Screening fence. The screening fence shown on the PD Site Plan (attached hereto
as Exhibit B) shall be of woodcrete construction with a wood panel design (see detail attached
hereto as Exhibit K) and a minimum of 8 feet in height. This height shall be measured from
existing grade. Fence shall be constructed completely on the commercial property in accordance
with Town standards. Developer shall construct wooden fence connections between existing
residential fences and proposed woodcrete fence. Connections shall be of like construction to
existing fences. Fence contractor shall design specific, per lot fence grades per existing
conditions and will not hinder or impede current utility or drainage conditions.
16. Signs. Prior to the issuance of a building permit for the Land or any part thereof,
an overall sign plan, accompanying the final site plat for the Land, shall have been approved by
the Town Council. Upon approval of the sign plan, the plan shall become a part of this
ordinance as if copied herein in its entirety. Except as specifically provided in this Ordinance,
the signs reflected on the sign plan shall conform to applicable ordinances of the Town and with
the following:
(Ordinance No. 2002-23 P&Z, Approved 6/12/02)
a.Main Sign Monument type located within landscaped area at front corner of
site. To be a maximum of four (4) feet in height, fifteen (15) feet in length and
sixty (60) square feet in total area.
b.Site Identification Signage Monument type located within landscaped areas
along street frontages. To be a maximum of four (4) feet in height, ten (10) feet
in length, and forty (40) square feet in total area. No product advertising shall be
allowed.
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Meeting Date: August 8, 2017
c.Building Signage Placard type signage shall be permitted on the building face
and entry doors to identify specific users; signage shall be designed in conjunction
with the building architecture.
d.Directional Signage all directional, safety and handicapped signage shall be of a
character so as to complement the project and be of wooden construction.
e.All signage shall be externally lighted only. No neon or similar type lighting is
permitted.Exposed neon, exposed LED, CEVMS, and electronic message boards
require approval of the Town Council upon recommendation of the Planning &
Zoning Commission. Neon and LED sources that are concealed inside or behind
signage are allowed by right.
f.No signage of any type shall be displayed in window areas of any building. No
banner or temporary sign shall be allowed on the exterior of any building.
g. No pole-type identification signs shall be allowed.
h.All signage shall be located so as to avoid traffic obstructions and outside of any
sight easements.
17.Fire lanes. Fire lanes are as shown on the plan. Location and detail shall be
provided at the time of the Final Site Plan approval and shall be approved by the fire
department.
18.Final site plan. Any Final Site Plan request shall include, among other things:
(a) The detailed site plan per Town standards;
(b)The final architectural elevations and materials;
(c) The final landscape and irrigation plans; and
(d)An updated PD concept plan which illustrates any site planning changes modified
by the proposed Final Site Plan.
Upon approval, the Site Plan shall become a part of this Ordinance.
19.Outdoor storage. No outdoor storage, except for refuse disposal shall be
permitted on the land. A dumpster may be located or relocated at a convenient location on any
lot. Such location shall be subject to the prior approval of the Planning and Zoning Commission.
Dumpsters are to be enclosed on all sided with Masonry walls and gates of similar architectural
style of the buildings. Minimum height of the enclosures shall be determined by the height of
the dumpster. When possible, landscaping shall provide additional screening for the enclosure.
Operating hours for trash service shall be in accordance with the Town of Trophy Club
standards.
(Ordinance No. 97-16 P&Z, approved 8/8/97) \[See Section A for Outdoor Display allowed for 7-
Eleven convenience store.\]
Town CouncilPage 179 of 260
Meeting Date: August 8, 2017
20.Mechanical and electrical equipment. Mechanical and electrical equipment,
including air conditioning units, shall be designed, installed and operated to minimum noise
impact on surrounding property. All such equipment shall be screened from public view.
21. Lighting. Lighting shall be designed to reflect down or away from any adjacent
residential area:
(a)Pole Lamps shall be a maximum of twenty (20) feet in height. Pole lighting shall
be oriented down and away from all adjacent properties. Pole lamps should be of
the quality of a Sternberg Ripon-A fixture. All light will be a white light.
(b)Building Lighting shall be mounted to the building face at a height not to exceed
eight(8) feet or in ground fixtures and oriented to wash the building with light.
All wall or ground fixtures should be made of like materials of the Sternberg
Ripon-A fixture and maintain the verde green color.
An overall site lighting plan shall accompany the final site plan meeting all the requirements of
this Ordinance and all other applicable ordinances of the Town. The site lighting plan shall be
subject to review and approval by the Town Council.
22. Minor site planning modifications. It is understood that the approval of this plan
does not deny the opportunity to make minor site planning modifications as it relates to building
and lot layout and configuration. The Town shall continue to maintain the intent of this plan in
all subsequent approval processes.
Town CouncilPage 180 of 260
Meeting Date: August 8, 2017
ExhibitD
Town CouncilPage 181 of 260
Meeting Date: August 8, 2017
TOWN OF TROPHY CLUB, TEXAS
ORDINANCE NO. 2017-16 P&Z
AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS
AMENDING ORDINANCE NO. 95-20ESTABLISHING PD PLANNED
DEVELOPMENT #13,SUCH ORDINANCE HAVING BEEN
SUBSEQUENTLY AMENDED BYORDINANCE NO. 97-16 P&Z, BY
ORDINANCE NO. 97-23 P&Z, BY ORDINANCE NO. 2001-09 P&Z, BY
ORDINANCE NO. 2002-23 P&Z, BY ORDINANCE NO. 2006-15 P&Z,BY
ORDINANCE NO. 2010-28 P&Z,BY ORDINANCENO.2015-08 P&Z,
AND ORDINANCE NO. 2016-02 P&ZOF THE TOWN, THE SAME
BEING PD PLANNED DEVELOPMENT #13,AND THE SAME BEING
HEREBYFURTHER AMENDEDBY THIS ORDINANCE AMENDING
EXHIBIT C – DEVELOPMENT STANDARDS,TO ADOPT
REGULATIONS FORTHE ON-PREMISE SIGNAGE FOR TRACT 2IN
ACCORDANCE WITH EXHIBIT EOF THIS ORDINANCEAND TO
MODERNIZE ANTIQUATEDLANGUAGE WITHIN THISORDINANCE;
PROVIDING FOR THE INCORPORATION OF PREMISES; PROVIDING
FOR AN AMENDMENTTO THE COMPREHENSIVE ZONING
ORDINANCE OF THE TOWN; PROVIDING APPLICABLE
REGULATIONS;PROVIDING A SAVINGS AND REPEALER CLAUSE;
PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO
THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE AND A
SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH DAY
DURING OR ON WHICH A VIOLATION OCCURS OR CONTINUES;
PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR
PUBLICATION; PROVIDING FOR ENGROSSMENT AND
ENROLLMENT; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS,
WHEREAS,
WHEREAS,
WHEREAS,
Town CouncilPage 190 of 260
Meeting Date: August 8, 2017
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE
TOWN OF TROPHY CLUB, TEXAS:
SECTION 1.
INCORPORATION OF PREMISES
SECTION 2.
AMENDMENT
2.01
Town CouncilPage 191 of 260
Meeting Date: August 8, 2017
2.02
SECTION 3.
APPLICABLE REGULATIONS
SECTION 4.
SAVINGSAND REPEALER
Town CouncilPage 192 of 260
Meeting Date: August 8, 2017
SECTION 5.
PENALTY
SECTION 6.
SEVERABILITY
SECTION 7.
PUBLICATION
SECTION 8.
ENGROSSMENT AND ENROLLMENT
Town CouncilPage 193 of 260
Meeting Date: August 8, 2017
SECTION 9.
EFFECTIVE DATE
PASSED AND APPROVED
Town CouncilPage 194 of 260
Meeting Date: August 8, 2017
100 Municipal Drive
Town of Trophy Club
Trophy Club, Texas 76262
Legislation Details (With Text)
File #: Version:Name:
2017-340-T1
Type:Status:
Agenda ItemRegular Session
File created:In control:
7/25/2017Town Council
On agenda:Final action:
8/8/2017
Title:
Case SP-AMD-17-001 (Wonderland Plaza)
Discussion and recommendation regarding a request to amend the approved Site Plan for
Wonderland Plaza, generally located south of Bobcat Boulevard and approximately 460 feet west of
Trophy Club Drive (Staff).
Attachments:
Staff Report - Wonderland Plaza.pdf
Exhibit A - Letter of Intent.pdf
Exhibit B - Site Plan.pdf
Exhibit C - Grading Plan.pdf
Exhibit D - Fencing Details.pdf
Exhibit E - Landscape Plans.pdf
Exhibit F - Landscape Details.pdf
Exhibit G - Irrigation Plan.pdf
Exhibit H - Irrigation Specifications.pdf
Exhibit I - Irrigation Details.pdf
Exhibit J - Canopy Plan.pdf
Exhibit K - Patio Site Plan.pdf
Exhibit L - Patio Details.pdf
Exhibit M - Patio Elevations.pdf
DateVer.Action ByActionResult
Agenda Item No. 13:
Case SP-AMD-17-001 (Wonderland Plaza)
DiscussionandrecommendationregardingarequesttoamendtheapprovedSitePlanforWonderlandPlaza,generally
located south of Bobcat Boulevard and approximately 460 feet west of Trophy Club Drive (Staff).
Town CouncilPage 195 of 260
Meeting Date: August 8, 2017
To: Town Council
From: Lisa Payne, Town Planner
CC: Thomas M. Class Sr., Town Manager
Holly Fimbres, Town Secretary/RMO
Re: Case SP-AMD-17-001
Town CouncilMeeting, August 8, 2017
Agenda Item:
Case SP-AMD-17-001 (Wonderland Plaza)
Consider and take appropriate actionregarding a request to amend the approved Site Plan for
Wonderland Plaza, generally located south of Bobcat Boulevard and approximately 460 feet
west of Trophy Club Drive.
Request:
The applicant, Homeyer Engineering, Inc., is requesting approval ofan amendment to the
approved site plan and landscape plan, accompanied by the approved grading plan and
approved irrigation plans for understanding, and adding a fencing plan, canopy plan, and patio
plans in regards to Wonderland Plaza.
Proposed Amendments:
Wonderland Plaza retail building and Wonderland Montessori have both recently earned their
Certificates of Occupancy (CO) and are open for business. These two buildings in PD-27 are on
two separate lots of the same plat and the same site plan, as well as having a common owner.
As the buildings were constructed, it was apparent there were certain necessities for the
businesses that had not been imagined in 2014 when the site plan was originally approved or in
2015 when the site plan was amended. The proposed amendments are as follows:
1.Allow artificial turf in the play area to the south of the Montessori building.
2.Allow three canopies of varying sizes to be constructed inside the play area to provide
shade.
3.Allow 4’ tall black, decorative metal fencing internal to the 6’ tall black, decorative metal
perimeter fence of the play area to separate age groups.
4.Allow a miniature golf area in the most southern point of the play area.
5.Allow a basketball court in the east side of the play area surrounded by a 10’ tall, black,
vinyl coated chain link fence.
6.Allow a 6’ tall black, decorative metal fence along the eastern property line, which stops
short of the front of the building, for outdoor classroom space.
Page 1 of 3
Town CouncilPage 196 of 260
Meeting Date: August 8, 2017
7.Allow removal of shrubs with proximity to the play area.
8.Allow six Windmill Palms, in excess of the required trees,in the large landscape island
adjacent to the entrance of the Montessori.
9.Allow the removal of the two fountains originally planned to be near the entrances of
both buildings.
10.Allow the addition of a patio for seating on the east side of the retail building that is
surrounded by a 4’ tall black, decorative metal fence and covered by a 13’ tall+/-, open-
air cedar pergola.
11.Allow the addition of standing seam metal awnings on the retail building.
To briefly explain the proposed amendments, artificial turf is proposed to replace sod for a
miniature golf area and to provide padding around the playground equipment as required by
the State, which the Montessori owner can provide more specifics on, and the three canopies
are proposed to keep the kids and the playground equipment cool. The Grading Plan has been
included in Exhibit C to ensure drainage wouldn’t be affected by the artificial turf versus living
sod. The canopies are proposed with dimensions of 20’x30’, 26’x36’, and 28’x91’, with 10’ tall
tan metal posts and a peak heights ranging between 13’ and 17’; each canopy will have blue
fabric providing the shade as shown in Exhibit J.
Inside the Montessori’s play area, the owner has decided to fence off sections for certain types
of play, and along the grassy, eastern side of the building, he would like to provide space for
fenced-in outdoor classrooms. These spaces are proposed with 4’ tall and 6’ tall black,
decorative metal fencing, respectively. The proposed 10’ tall black, vinyl coated chain link
fencing surrounding the basketball court is due to the notion that the height of the fence will
greatly decrease the number of balls lost or balls having to be retrieved from other properties;
the chain link material was chosen for its flexibility for when children run into, fall into, or are
pushed into the fence, which is common in basketball. Black vinyl coating is proposed on the
chain link fence to help it blend in with the other fencing and provide a nicer aesthetic than
bare chain link. There will be no parallel fences, and the owner has already replaced the chain
link fencing that fell on the common property line with the baseball fields owned by the Town
at Independence Park West, with 6’ tall black, decorative metal fencing, as requested by the
Commission and Council a few years ago. Exhibit Dprovides fencing details.
The number of shrubs was reduced by 47 from the approved Landscape Plan as the owner
suspects the plantings will suffer and die due to being insidethe children’s play area. However,
six Windmill Palms are proposed to be planted in the large landscape island at the end of the
porte-cochere. These trees will certainly draw interest to the site, and Irrigation Plans have
been included in Exhibit G to confirm that they will be maintained. The two fountains, one at
the entrance of each building, have been removed from the project. The Palm trees are
replacing that space at the Montessori.
Lastly, a covered patio is proposed to accommodate the easternmost suite in the retail building.
A rough cedar pergola is planned to extend approximately 11’ into the 15’+/- sidewalk and
travel about 27’ along the side of the building. Four-foot tall black, decorative metal fencing
with a 3’ wide gate will be installed with the pergola to contain outdoor seating. In addition,
Page 2 of 3
Town CouncilPage 197 of 260
Meeting Date: August 8, 2017
standing seam metal awnings are proposed over the windows not shielded by the pergola, as
shown on Exhibit M. These two items require separate building permits and will be reviewed
for Code compliance at that time.
Planning & Zoning Commission Recommendation:
The Planning & Zoning Commission (P&Z) considered this request on July 6, 2017. Concerns
included the size of the canopies, the decrease in organic landscaping due to proposed artificial
turf, the height,type, and necessity of fencing, and the color and material of the awnings.Three
motions for approval were made before the vote was found in favor of the motion, with a vote
of 5-2. The recommendation of approval is subject to the awnings on the retail building being
bronze and not allowing chain link fencing on the property (as proposed around the basketball
court).
Staff Recommendation:
Even though some of the proposed items were installed prior to applying for a Site Plan
Amendment,the owner has met staff’s expectations and has been very agreeable to revisions.
The owner was given permission to leave proposed items that had already been installed on
site, with the understanding that they may be required to be removed at his expense. Although
staff recommends requiring some of the removed shrubs to be planted elsewhere on the
property, due to understanding the necessity of the proposed items, staff ultimately
recommends approval.
Attachments:
Exhibit A – Letter of Intent
Exhibit B – Site Plan
Exhibit C – Grading Plan
Exhibit D – Fencing Details
Exhibit E – Landscape Plan
Exhibit F – Landscape Details
Exhibit G – Irrigation Plan
Exhibit H – Irrigation Specifications
Exhibit I – Irrigation Details
Exhibit J – Canopy Plan
Exhibit K – Patio Site Plan
Exhibit L – Patio Details
Exhibit M – Patio Elevations
Page 3 of 3
Town CouncilPage 198 of 260
Meeting Date: August 8, 2017
ExhibitA
Town CouncilPage 199 of 260
Meeting Date: August 8, 2017
DATE: 04/10/13
DRAWN: JPK/SRHHEI #: 13-120
WWW.HEI.US.COM
972-906-9987 FAX972-906-9985 PHONE
75029 TEXAS LEWISVILLE P.O. BOX 294527
TBPE FIRM REGISTRATION NO. F-8440
ENGINEERING, INC.
HOMEYER
DATE: 04/10/13
DRAWN: JPK/SRHHEI #: 13-120
WWW.HEI.US.COM
972-906-9987 FAX972-906-9985 PHONE
75029 TEXAS LEWISVILLE P.O. BOX 294527
TBPE FIRM REGISTRATION NO. F-8440
ENGINEERING, INC.
HOMEYER
DATE: 04/10/13
DRAWN: JPK/SRHHEI #: 13-120
WWW.HEI.US.COM
972-906-9987 FAX972-906-9985 PHONE
75029 TEXAS LEWISVILLE P.O. BOX 294527
TBPE FIRM REGISTRATION NO. F-8440
ENGINEERING, INC.
HOMEYER
A
WWW.HEI.US.COM
972-906-9987FAX972-906-9985PHONE
75029TEXASLEWISVILLEP.O.BOX294527
TBPEFIRMREGISTRATIONNO.F-8440
ENGINEERING,INC.
T
HOMEYER
A
WWW.HEI.US.COM
972-906-9987FAX972-906-9985PHONE
75029TEXASLEWISVILLEP.O.BOX294527
TBPEFIRMREGISTRATIONNO.F-8440
ENGINEERING,INC.
T
HOMEYER
A
WWW.HEI.US.COM
972-906-9987FAX972-906-9985PHONE
75029TEXASLEWISVILLEP.O.BOX294527
TBPEFIRMREGISTRATIONNO.F-8440
ENGINEERING,INC.
T
HOMEYER
A
WWW.HEI.US.COM
972-906-9987FAX972-906-9985PHONE
75029TEXASLEWISVILLEP.O.BOX294527
TBPEFIRMREGISTRATIONNO.F-8440
ENGINEERING,INC.
T
HOMEYER
A
WWW.HEI.US.COM
972-906-9987FAX972-906-9985PHONE
75029TEXASLEWISVILLEP.O.BOX294527
TBPEFIRMREGISTRATIONNO.F-8440
ENGINEERING,INC.
T
HOMEYER
Town CouncilPage 209 of 260
Meeting Date: August 8, 2017
Town CouncilPage 210 of 260
Meeting Date: August 8, 2017
Town CouncilPage 211 of 260
Meeting Date: August 8, 2017
100 Municipal Drive
Town of Trophy Club
Trophy Club, Texas 76262
Legislation Details (With Text)
2017-341-T1
File #: Version:Name:
Agenda ItemRegular Session
Type:Status:
7/25/2017Town Council
File created:In control:
8/8/2017
On agenda:Final action:
Case PD-AMD-17-003 (Holiday Inn Screening)
Title:
A)Conduct a Public Hearing regarding a request to amend Ordinance No. 2016-28 P&Z, PD
Planned Development District No. 25, to amend the Elevations, and add Screening Plans and
Signage Plans for Holiday Inn on Lot 3R3 of Trophy Wood Business Center, generally located on the
northwest corner of Plaza Drive and East T.W. King Road (Staff).
B)Consider and take appropriate action regarding a request to amend Ordinance No. 2016-28
P&Z, PD Planned Development District No. 25, to amend the Elevations, and add Screening Plans
and Signage Plans for Holiday Inn on Lot 3R3 of Trophy Wood Business Center, generally located on
the northwest corner of Plaza Drive and East T.W. King Road (Staff).
Staff Report - Holiday Inn Screening.pdf
Attachments:
Exhibit A - Letter of Intent.pdf
Exhibit B - Screening & Signage Plans.pdf
Exhibit C - Screening Color Choice.pdf
Exhibit D - PD-25 Development Standards.pdf
ORD 2017-17 P&Z - PD-25 Amendment.pdf
DateVer.Action ByActionResult
Agenda Item No. 14:
Case PD-AMD-17-003 (Holiday Inn Screening)
A)ConductaPublicHearingregardingarequesttoamendOrdinanceNo.2016-28P&Z,PDPlannedDevelopment
DistrictNo.25,toamendtheElevations,andaddScreeningPlansandSignagePlansforHolidayInnonLot3R3
ofTrophyWoodBusinessCenter,generallylocatedonthenorthwestcornerofPlazaDriveandEastT.W.King
Road (Staff).
B)ConsiderandtakeappropriateactionregardingarequesttoamendOrdinanceNo.2016-28P&Z,PDPlanned
DevelopmentDistrictNo.25,toamendtheElevations,andaddScreeningPlansandSignagePlansforHoliday
InnonLot3R3ofTrophyWoodBusinessCenter,generallylocatedonthenorthwestcornerofPlazaDriveand
East T.W. King Road (Staff).
Town CouncilPage 212 of 260
Meeting Date: August 8, 2017
To: Town Council
From: Lisa Payne, Town Planner
CC: Thomas M. Class Sr., Town Manager
Holly Fimbres, Town Secretary/RMO
Re: Case PD-AMD-17-003
Town CouncilMeeting, August 8, 2017
Agenda Item:
Case PD-AMD-17-003 (Holiday Inn Screening)
a. Conduct a Public Hearing regarding a request to amend Ordinance No. 2016-28 P&Z, PD
Planned Development District No. 25, to amend the Elevations, and add Screening Plans and
Signage Plans for Holiday Inn on Lot 3R3 of Trophy Wood Business Center, generally located
on the northwest corner of Plaza Drive and East T.W. King Road.
b.Consider and take appropriate action regarding a request to amend Ordinance No. 2016-28
P&Z, PD Planned Development District No. 25, to amend the Elevations, and add Screening
Plans and Signage Plans for Holiday Inn on Lot 3R3 of Trophy Wood Business Center,
generally located on the northwest corner of Plaza Drive and East T.W. King Road.
Request:
The applicant, Shri, Siddhi, Vinayak Hospitality, LLC, is requesting an amendment to the
approved elevations due to unscreened rooftop mechanical equipment, thus providing new
screening plans, and amending the restaurant signage plans for the Holiday Inn building.
Current Conditions:
The subject property is within the PD-25 zoning district and contains the Holiday Inn hotel
which is currently nearing completion of construction. The new sign plan is due to a change in
the future restaurant management and name, but it accompanies an unforeseen screen that
has become necessary to block a less than aesthetically pleasing view.
Exhaust ducts and fans coming from the restaurant’s kitchen have been installed on top of the
canopy which covers outdoor dining for the restaurant, stretching from the hotel exterior wall
to the edge of said canopy, looking over the parking lot. These ducts were not shown to extend
from the wall on the approved plans, but Code requires commercial exhaust fans to be at least
10’ away from any wall, due to the extreme heat being emitted and likelihood of combustion.
Page 1 of 2
Town CouncilPage 213 of 260
Meeting Date: August 8, 2017
Proposal:
Mechanical equipment is required to be screened if exterior to the building, so options have
been discussed in relation to aesthetics, material, Code compliance, design, and color (see
Exhibit C), and the applicant is proposing a gray powder coated or resin coated screen that’s
made of metal louvers that are slanted upward to allow air to pass through, but the mechanical
equipment can’t be seen from the ground. As seen in the plans, the screen is proposed to be
approximately 45’ long across the front of the canopy with 10’ returns on each side to block the
view from many angles. Approximately a 3’ gap is shown between the hotel’s exterior wall and
the return of the screen on each side to allow for maintenance access. The screen is planned to
be 5’-10” in height which will cover the height of the exhaust fans. The applicant has provided
screening plans and renderings in Exhibit B to show what the screen will look like, as well as
how the proposed restaurant sign will appear during the day and at night.
The new restaurant, Magnolia Bar & Grill, will be run by Holiday Inn and is replacing The
Crooked Pint, which never opened for business. Magnolia’s sign will consist of illuminated black
channel letters that glow white at night, as seen on the small rendering numbered 05/A401C in
Exhibit B. Installing the sign on the screen will provide an extra buffer between the mechanical
equipment and the public in Magnolia’s outdoor dining area and in the parking lot. A full view
of the front exterior of the Holiday Inn with the proposed screen and sign is also available in the
renderings.
Planning & Zoning Commission Recommendation:
The Planning & Zoning Commission (P&Z) considered this request on July 6, 2017. Topics
discussed related to color of vents, durability of product, restaurant signage change, and
restaurant signage location. In addition, the architect provided revised drawings with the sign
reading “Magnolia Bar & Grill”, rather than “Magnolia Bar & Restaurant”; the updated plans are
included in the Council packet. With a vote of 4-3, the motion to recommend approval as
presented, including the signage revision from “Restaurant” to “Grill” passed.
Staff Recommendation:
Notice of a public hearing has been given within the parameters set by Texas state law; staff
has received no calls inquiring about the zoning change. PD-25 requires elevations and sign
plans to be approved as an amendment to this ordinance, so the subject plans will be added to
PD-25, if approved. The applicant has kept in constant communication with staff in hopes of
presenting a solution that is acceptable to the Planning & Zoning Commission and Town
Council. The screening and signage proposal appears to be the most logical resolution in this
particular case. Staff recommends approval of the PD amendment.
Attachments:
Exhibit A – Letter of Intent
Exhibit B – Screening & Signage Plans
Exhibit C – Screening Color Choice
Exhibit D – PD-25 Development Standards
Ordinance No. 2017-17 P&Z
Page 2 of 2
Town CouncilPage 214 of 260
Meeting Date: August 8, 2017
ExhibitA
Town CouncilPage 215 of 260
Meeting Date: August 8, 2017
Meeting Date: August 8, 2017
Page 217 of 260
B
Exhibit
Town Council
Meeting Date: August 8, 2017
Page 218 of 260
B
Exhibit
Town Council
ROOF AND ROOFING MATERIALS, ETC. TO REMAIN.
THE GENERAL CONTRACTOR IS RESPONSIBLE FORMISUNDERSTANDING OF THE MEANING OR INTENTARCHITECT IN WRITING OF ANY DISCREPANCIES IN
OF THE CONTRACT DOCUMENTS OF ANY PORTION
THE GENERAL CONTRACTOR SHALL EXAMINE THE
THE THOROUGH COORDINATION OF ALL TRADES.THE SUBMISSION OF A BID. THE ARCHITECT WILL
CONTRACTOR SHALL PROTECT ALL STRUCTURAL
DISABILITIES ACT (ADA), OSHA REGULATIONS ANDQUALIFIED INSTALLER AND REPAIRED AS NEEDED
ACCORDANCE WITH THE REQUIREMENTS OF ALL
INCLUDING BUT NOT LIMITED TO STATE BUILDINGALL CONDITIONING IS TO BE CONCEALED INSIDEEXISTING FLOORS, WALLS, CEILINGS, FLASHING,
CONDITIONS. THE GENERAL CONTRACTOR IS TOEXAMINATION SHALL BE IMMEDIATELY BROUGHTTO THE ATTENTION OF THE ARCHITECT, PRIOR TO
CONTRACTOR IS RESPONSIBLE FOR REPAIR AND
CARE SHALL BE TAKEN TO AVOID DISTURBANCEWORK, DELIVERIES AND OTHER CONSTRUCTIONSUBSEQUENT CLAIM FOR EXTRA WORK WILL BETHE GENERAL CONTRACTOR SHALL CHECK AND
INFORMED OF THE ENTIRE CONTENTS THEREOFCONTRACTOR TO PROTECT FROM DAMAGE ALLREVIEWED, INSPECTED BY ROOFING MANUF. OR
SUBCONTRACTORS SHALL VERIFY IN THE FIELDACCORDANCE TO THE CITY RESTRICTIONS ANDCONDITIONS AVAILABLE AT HE JOB SITE AT ALLTHEREOF IF THE ITEM OCCASIONING THE CLAIMPROJECT TO BE DISPOSED
OF AS REQUIRED BYNATIONAL, STATE AND LOCAL REQUIREMENTS.
OCCUPIED SPACES NEED TO BE COORDINATED
APPEARED IN, OR WAS INFERABLE FROM, SAIDREPAIRED, FINISHES ARE TO MATCH EXISTING.TO MAKE A STRUCTURALLY SOUND / WEATHER
RELATED ACTIVITIES SHALL ADHERE IN STRICTERRORS OR AMBIGUITIES NOTED DURING SAIDTHE GENERAL CONTRACTOR IS TO VERIFY ALLEXISTING CONDITIONS / EXISTING DIMENSIONS
WALLS, CEILINGS, ETC. IF AREAS NEED TO BE
ISSUE AN ADDENDUM OF INTERPRETATION OF
COMMENCEMENT OF WORK AND NOTIFY THEREPLACEMENT OF ALL DAMAGED FLOORING,
CONTRACT DOCUMENTS AS FURNISHED FOR
CODES WITH THE CITY AMENDMENTS, STATEPERFORMED CAREFULLY AND SKILLFULLY BY
PROJECT TO BE CONSTRUCTED AS SHOWN.
NO CLAIMS FOR ADDITIONAL WORK WILL BE
DOCUMENTS THAT WOULD NOT ALLOW THE
ON ADJACENT FUNCTIONS/BUILDINGS. ALL
ALL WORK IS TO BE PERFORMED IN STRICTALL CONDITIONS EFFECTING THEIR WORK.HAVE A COPY OF SAID REQUIREMENTS ANDPRIOR TO SUBMISSION OF PROPOSAL. ANYLIQUIDS, ETC. THAT ARE NOT USED ON THIS
VERIFY ALL DIMENSIONS, ELEVATIONS ANDALL EXISTING MATERIALS, DEBRIS, TRASH,
ANY UTILITY SHUTDOWNS AFFECTING ANY
OF WALLS AND PARTITIONS. NO EXPOSED
ACCEPTED FOR WORK RELATED TO SUCH
GOVERNING CODES AND ORDINANCES.ACCESSIBILITY CODE, AMERICAN'S WITH
CONTRACT DOCUMENTS AND SHALL BEALL EXISTING WALLS AND ROOFS TO BE
DISCREPANCIES IN THE CONSTRUCTION
ALL AGENCIES HAVING JURISDICTION.
ALL WORK OF THE PROJECT SHALL BE
THE GENERAL CONTRACTOR AND ALL
THE CITED ERROR OR AMBIGUITY. NO
ALLOWED ON ACCOUNT OF CLAIMEDPLANS AND SPECIFICATIONS BEFORE
AND NOTIFY THE ARCHITECT OF ANY
ELEMENTS FROM DAMAGE DURING
CONDITIONS AT THE SITE PRIOR TO
WORKS ADEPT IN THEIR TRADES.
TIGHT BUILDING IN ITS ENTIRETY.
AND APPROVED BY OWNER.
CONDUIT IS ALLOWED.
TIMES FOR REVIEW.
CONSTRUCTION.
COORDINATION.
PROCEEDING.
NOT USED.
BIDDING.
10.11.12.13.14.15.
1.2.3.4.5.6.7.8.9.
ExhibitC
Town CouncilPage 220 of 260
Meeting Date: August 8, 2017
ExhibitD
Town CouncilPage 221 of 260
Meeting Date: August 8, 2017
ExhibitD
Town CouncilPage 222 of 260
Meeting Date: August 8, 2017
ExhibitD
Town CouncilPage 223 of 260
Meeting Date: August 8, 2017
ExhibitD
Town CouncilPage 224 of 260
Meeting Date: August 8, 2017
ExhibitD
Town CouncilPage 225 of 260
Meeting Date: August 8, 2017
ExhibitD
Town CouncilPage 226 of 260
Meeting Date: August 8, 2017
ExhibitD
Town CouncilPage 227 of 260
Meeting Date: August 8, 2017
TOWN OF TROPHY CLUB, TEXAS
ORDINANCE NO. 2017-17P&Z
AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS
AMENDING ORDINANCE NO. 2002-41 P&Z, ESTABLISHING PD
PLANNED DEVELOPMENT NO. 25, SUCHORDINANCE HAVING
BEEN SUBSEQUENTLY AMENDED BYORDINANCE NO. 2006-39
P&Z, BY ORDINANCE NO. 2008-40P&Z, BY ORDINANCE NO. 2015-44
P&Z, BY ORDINANCE NO. 2016-25P&Z, BY ORDINANCE NO. 2016-28
P&Z, AND BY ORDINANCE NO. 2017-08P&Z OF THE TOWN, THE
SAME BEING TROPHY WOOD BUSINESS CENTER, AND THE SAME
BEING HEREBY FURTHER AMENDED BYTHIS ORDINANCE
ADOPTINGEXHIBIT B – SCREENING & SIGNAGE PLANS, TO
ALLOW ROOFTOP SCREENING AND AMEND APPROVED
RESTAURANT SIGNAGE; PROVIDING FOR INCORPORATION OF
PREMISES;PROVIDING FORAN AMENDMENTTO THE
COMPREHENSIVE ZONING ORDINANCE OF THE TOWN; PROVIDING
APPLICABLE REGULATIONS;PROVIDING A SAVINGS AND
REPEALER CLAUSE; PROVIDING A PENALTY NOT TO EXCEED THE
SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH
OFFENSE AND A SEPARATE OFFENSE SHALL BE DEEMED
COMMITTED EACH DAY DURING OR ON WHICH A VIOLATION
OCCURS OR CONTINUES; PROVIDING A SEVERABILITY CLAUSE;
PROVIDING FOR PUBLICATION; PROVIDING FOR ENGROSSMENT
AND ENROLLMENT; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS,
WHEREAS,
WHEREAS,
WHEREAS,
Town CouncilPage 228 of 260
Meeting Date: August 8, 2017
WHEREAS,
WHEREAS,
WHEREAS,
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE
TOWN OF TROPHY CLUB, TEXAS:
SECTION 1.
INCORPORATION OF PREMISES
SECTION 2.
AMENDMENT
SECTION 3.
APPLICABLE REGULATIONS
Town CouncilPage 229 of 260
Meeting Date: August 8, 2017
SECTION 4.
SAVINGSAND REPEALER
SECTION 5.
PENALTY
SECTION 6.
SEVERABILITY
SECTION 7.
PUBLICATION
Town CouncilPage 230 of 260
Meeting Date: August 8, 2017
SECTION 8.
ENGROSSMENT AND ENROLLMENT
SECTION 9.
EFFECTIVE DATE
PASSED AND APPROVED
Town CouncilPage 231 of 260
Meeting Date: August 8, 2017
100 Municipal Drive
Town of Trophy Club
Trophy Club, Texas 76262
Legislation Details (With Text)
2017-343-T1
File #: Version:Name:
Agenda ItemRegular Session
Type:Status:
7/25/2017Town Council
File created:In control:
8/8/2017
On agenda:Final action:
Case O-AMD-17-001 (Tree Houses)
Title:
Consider and take appropriate action regarding a request to amend Section 14.02.052, “General
Definitions”, Section 14.02.052 entitled “General Definitions” of Division 2, entitled “Definitions” of
Article 14.02 entitled “Zoning Ordinance” of Chapter 14 entitled, “Zoning” of the Town of Trophy Club
Code of Ordinances to include a definition of “Tree House”; and Amend Subsections (1)(A)(ii), (1)(A)
(v), and (6)(A) of Section 14.02.253 entitled “Accessory Structures and Uses” of Division 5, entitled
“Supplementary District Regulations” of Article 14.02 entitled “Zoning Ordinance” of Chapter 14
entitled, “Zoning” of the Town of Trophy Club Code of Ordinances to incorporate the regulation of
Tree Houses; and Repeal Subsection (3)(A) of Section 14.02.253 entitled “Accessory Structures and
Uses” of Division 5, entitled “Supplementary District Regulations” of Article 14.02 entitled “Zoning
Ordinance” of Chapter 14 entitled, “Zoning” to allow for Tree Houses (Staff).
Staff Report - Tree Houses.pdf
Attachments:
ORD 2017-18 P&Z - Tree Houses.pdf
DateVer.Action ByActionResult
Agenda Item No. 15:
Case O-AMD-17-001 (Tree Houses)
ConsiderandtakeappropriateactionregardingarequesttoamendSection14.02.052,“GeneralDefinitions”,Section
14.02.052entitled“GeneralDefinitions”ofDivision2,entitled“Definitions”ofArticle14.02entitled“ZoningOrdinance”of
Chapter14entitled,“Zoning”oftheTownofTrophyClubCodeofOrdinancestoincludeadefinitionof“TreeHouse”;and
AmendSubsections(1)(A)(ii),(1)(A)(v),and(6)(A)ofSection14.02.253entitled“AccessoryStructuresandUses”of
Division5,entitled“SupplementaryDistrictRegulations”ofArticle14.02entitled“ZoningOrdinance”ofChapter14
entitled,“Zoning”oftheTownofTrophyClubCodeofOrdinancestoincorporatetheregulationofTreeHouses;and
RepealSubsection(3)(A)ofSection14.02.253entitled“AccessoryStructuresandUses”ofDivision5,entitled
“SupplementaryDistrictRegulations”ofArticle14.02entitled“ZoningOrdinance”ofChapter14entitled,“Zoning”toallow
for Tree Houses (Staff).
Town CouncilPage 232 of 260
Meeting Date: August 8, 2017
To: Town Council
From: Lisa Payne, Town Planner
CC: Thomas M. Class Sr., Town Manager
Holly Fimbres, Town Secretary/RMO
Re: Case O-AMD-17-001 Tree Houses
Town Council Meeting, August 8, 2017
Agenda Item:
Case O-AMD-17-001 (Tree Houses)
Discussion and recommendation regarding a request to amend Section 14.02.052 entitled
“General Definitions” of Division 2, entitled “Definitions” of Article 14.02 entitled “Zoning
Ordinance” of Chapter 14 entitled, “Zoning” of the Town of Trophy Club Code of Ordinances to
include a definition of “Tree House”; and Amend Subsections (1)(A)(ii), (1)(A)(v), and (6)(A) of
Section 14.02.253 entitled “Accessory Structures and Uses” of Division 5, entitled
“Supplementary District Regulations” of Article 14.02 entitled “Zoning Ordinance” of Chapter
14 entitled, “Zoning” of the Town of Trophy Club Code of Ordinances to incorporate the
regulation of Tree Houses; and Repeal Subsection (3)(A) of Section 14.02.253 entitled
“Accessory Structures and Uses” of Division 5, entitled “Supplementary District Regulations” of
Article 14.02 entitled “Zoning Ordinance” of Chapter 14 entitled, “Zoning” to allow for Tree
Houses.
Details:
Public Hearings were held on this item on May 4, 2017 and May 23, 2017 by the Planning &
Zoning Commission and Town Council, respectively. The Commission had many comments and
questions about the proposed amendment to the Zoning Ordinance, but Council directed staff
to narrow the revisions to a definition and allowing the use.
Proposed Amendments:
Currently, the Zoning Ordinance prohibits tree houses as accessory structures. It is proposed to
revise the definition for “Children’s Playhouse” in Sec. 14.02.052(a) entitled “General
Definitions” to include tree houses within the playhouse meaning; and to repeal Sec.
14.02.253(3)(A) entitled “Prohibited Structures” to remove tree houses from the prohibited list.
The proposed language is within the two sections below.
Page 1 of 2
Town CouncilPage 233 of 260
Meeting Date: August 8, 2017
“Section 14.02.052 General Definitions
(a)The following words, when used in this ordinance, shall have the
meanings respectively ascribed to them in this section, unless such
definition would be inconsistent with the manifest intent of the
planning and zoning commission and the town council or where the
context of this ordinance clearly indicates otherwise:
…
Children’s Playhouse. A noncommercial structure of less than one
hundred twenty (120) square feet that is supported by any
combination of the ground, one or more trees, or ground supports,
andused exclusively for recreational purposes for children. Said
structure shall in no way be used for habitation.
…”
“Section 14.02.253 Accessory Structures and Uses
…
(3) Prohibited structures. The following structures shall be prohibited:
(A)Metal, vinyl, or similar material structures unless otherwise
provided herein.
(B)Temporary structures on skids.
…”
Planning & Zoning Commission Recommendation:
The Planning & Zoning Commission (P&Z) considered this request on July 6, 2017. Discussion
included questioning the need to amend the code and consideration of removing the
descriptive “tree” from the code. With a vote of 4-3, the motion to recommend approval
passed.
Staff Recommendation:
Staff recommends approval of Ordinance No. 2017-18 P&Z.
Attachments:
OrdinanceNo. 2017-18 P&Z
Page 2 of 2
Town CouncilPage 234 of 260
Meeting Date: August 8, 2017
TOWN OF TROPHY CLUB, TEXAS
ORDINANCE NO. 2017-18P&Z
AN ORDINANCE OF THE TOWN OF TROPHYCLUB, TEXAS,
AMENDINGSECTION 14.02.052 ENTITLED “GENERAL DEFINITIONS”
OF DIVISION 2, ENTITLED “DEFINITIONS” OF ARTICLE 14.02
ENTITLED “ZONING ORDINANCE” OF CHAPTER 14 ENTITLED,
“ZONING” OF THE TOWN OF TROPHY CLUB CODE OF
ORDINANCES TO REVISE THEDEFINITION OF “CHILDREN’S
PLAYHOUSE”TO INCLUDE TREE HOUSES; AND REPEAL
SUBSECTION (3)(A) OF SECTION 14.02.253 ENTITLED “ACCESSORY
STRUCTURES AND USES” OF DIVISION 5, ENTITLED
“SUPPLEMENTARY DISTRICT REGULATIONS” OF ARTICLE 14.02
ENTITLED “ZONING ORDINANCE” OF CHAPTER 14 ENTITLED,
“ZONING” TO REMOVETREE HOUSESFROM THE “PROHIBITED
STRUCTURES” LIST;PROVIDING FOR INCORPORATION OF
PREMISES; PROVIDING FOR AN AMENDMENT; PROVIDING A
SAVINGS AND REPEALER CLAUSE; PROVIDING A SEVERABILITY
CLAUSE; PROVIDING A PUBLICATION CLAUSE; PROVIDING A
PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND
DOLLARS ($2,000.00) FOR EACH OFFENSE AND A SEPARATE
OFFENSE SHALL BE DEEMED COMMITTED EACH DAY DURING OR
ON WHICH A VIOLATION OCCURS OR CONTINUES; PROVIDING AN
ENGROSSMENT AND ENROLLMENTCLAUSE; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS,
WHEREAS,
WHEREAS,
WHEREAS,
Town CouncilPage 235 of 260
Meeting Date: August 8, 2017
WHEREAS,
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE
TOWN OF TROPHY CLUB, TEXAS:
SECTION 1.
INCORPORATION OF PREMISES
SECTION 2.
AMENDMENT
2.01
Chapter 14 Zoning
Article 14.02 Zoning Ordinance
Division 2. Definitions
Section 14.02.052 General Definitions
Children’s Playhouse. A noncommercial structure of less than one
hundred twenty (120) square feet that is supported by any
combination of the ground, one or more trees, or ground supports,
and used exclusively for recreational purposes for children.Said
structure shall in no way be used for habitation.
Town CouncilPage 236 of 260
Meeting Date: August 8, 2017
2.02
Chapter 14 Zoning
Article 14.02 Zoning Ordinance
Division 5. SupplementaryDistrict Regulations
Section 14.02.253Accessory Structures and Uses
SECTION 3.
SAVINGS AND REPEALER
SECTION 4.
SEVERABILITY
Town CouncilPage 237 of 260
Meeting Date: August 8, 2017
SECTION 5.
PUBLICATION
SECTION 6.
PENALTY
SECTION 7.
ENGROSSMENT AND ENROLLMENT
SECTION 8.
EFFECTIVE DATE
Town CouncilPage 238 of 260
Meeting Date: August 8, 2017
PASSED AND APPROVED
Town CouncilPage 239 of 260
Meeting Date: August 8, 2017
100 Municipal Drive
Town of Trophy Club
Trophy Club, Texas 76262
Legislation Details (With Text)
2017-346-T1
File #: Version:Name:
Agenda ItemRegular Session
Type:Status:
7/25/2017Town Council
File created:In control:
8/8/2017
On agenda:Final action:
Consider and take appropriate action regarding a record vote on a not-to-exceed Fiscal Year 2018 Ad
Title:
Valorem Tax Rate and to schedule two public hearings to meet Truth in Taxation requirements and/or
as required by the Charter and related matters (Staff).
Staff Report - Fiscal Year 2018 Tax Rate Discussion.pdf
Attachments:
2017 Effective Tax Rate Worksheet.pdf
DateVer.Action ByActionResult
Agenda Item No. 16:
Considerandtakeappropriateactionregardingarecordvoteonanot-to-exceedFiscalYear2018AdValoremTaxRate
andtoscheduletwopublichearingstomeetTruthinTaxationrequirementsand/orasrequiredbytheCharterandrelated
matters (Staff).
Town CouncilPage 240 of 260
Meeting Date: August 8, 2017
To: Mayor and Town Council
From:Amber Karkauskas, Director of Finance
CC: Thomas M. Class, Sr., Town Manager
Holly Fimbres, Town Secretary/RMO
Re: Ad Valorem Tax Not to Exceed Rate
Town Council Meeting, August 8, 2017
Agenda Item:
Consider and take appropriate action regarding a record vote on a not-to-exceed Fiscal Year
2018 Ad Valorem Tax Rate and to schedule two public hearings to meet Truth in Taxation
requirements and/or as required by the Charter and related matters (Staff).
Explanation:
The proposed Fiscal Year 2018 budget includes an Ad Valorem Tax Rate of $0.468 per $100 of
valuation. Of the $0.468/$100 tax rate $0.358/$100 is for maintenance and operations and
$0.11/$100 is to service the Town’s debt requirements for the upcoming fiscal year. The
effective tax rate for Fiscal Year 2018 is $0.451442/$100 and the rollback rate is
$0.483602/$100.A proposed tax rate above either the effective or rollback rates (whichever is
lower) must be approved via a record vote and also triggers the requirement to hold two public
hearings.
Attachments:
2017 Effective Tax Rate Worksheet
Recommendation:
Staff recommends setting a Not to Exceed Rateof $0.473/$100 Ad Valorem Tax Rate and
setting two public hearings for Tuesday, August 22, 2017 and Tuesday, September 12, 2016.
The Not Exceed Rate is higher than the proposed budget rate by $0.005/$100 to give Council
the flexibility if a needed change arises before the end of Fiscal Year 2017.
Page 1 of 1
Town CouncilPage 241 of 260
Meeting Date: August 8, 2017
2017Effective Tax Rate Worksheet
TOWN OF TROPHY CLUB
See pages 13 to 16 for an explanation of the effective tax rate.
1.2016 total taxable value. Enter the amount of 2016 taxable value on the 2016
tax roll today. Include any adjustments since last year's certification; exclude
Section 25.25(d) one-third over-appraisal corrections from these adjustments.
This total includes the taxable value of homesteads with tax ceilings (will deduct in
line 2) and the captured value for tax increment financing (will deduct taxes in line
1
$1,783,317,943
14).
2.2016 tax ceilings. Counties, Cities and Junior College Districts. Enter 2016 total
taxable value of homesteads with tax ceilings. These include the homesteads of
homeowners age 65 or older or disabled. Other units enter "0" If your taxing units
adopted the tax ceiling provision in 2016 or prior year for homeowners age 65 or
2
$239,225,371
older or disabled, use this step.
$1,544,092,572
3.Preliminary 2016 adjusted taxable value. Subtract line 2 from line 1.
$0.473000/$100
4.2016 total adopted tax rate.
5.2016 taxable value lost because court appeals of ARBdecisions reduced
2016 appraised value.
A.Original 2016 ARB values:$34,771,907
B.2016 values resulting from final court decisions:- $30,237,600
C.
3
$4,534,307
2016 value loss. Subtract B from A.
6.2016 taxable value, adjusted for court-ordered reductions.
$1,548,626,879
Add line 3 and line 5C.
7.2016 taxable value of property in territory the unitdeannexed after January
4
$0
1, 2016.Enter the 2016 value of property in deannexed territory.
8.2016 taxable value lost because property firstqualified for an exemption in
2016.Note that lowering the amount or percentage of an existing exemption
does not create a new exemption or reduce taxable value. If the taxing unit
increased an original exemption, use the difference between the original
exempted amount and the increased exempted amount. Do not include value
lost due to freeport, "goods-in-transit" exemptions.
A.Absolute exemptions. Use 2016 market value:$500
B.Partial exemptions. 2017 exemption amount or
2017 percentage exemption times 2016 value:+ $3,903,877
C.
5
$3,904,377
Value loss. Add A and B.
1 Tex. Tax Code § 26.012(14)
2 Tex. Tax Code § 26.012(14)
3 Tex. Tax Code § 26.012(13)
4 Tex. Tax Code § 26.012(15)
5 Tex. Tax Code § 26.012(15)
Town CouncilPage 242 of 260
Meeting Date: August 8, 2017
http://www.truth-in-taxation.com/PrintForms.aspx\[7/27/2017 9:03:28 AM\]
2017Effective Tax Rate Worksheet (continued)
TOWN OF TROPHY CLUB
9.2016 taxable value lost because property firstqualified for agricultural
appraisal (1-d or 1-d-1), timber appraisal,recreational/scenic appraisal or
public access airport special appraisal in2017.Use only those properties
that first qualified in 2017; do not use properties that qualified in 2016.
A.2016 market value:$0
B.2017 productivity or special appraised value:- $0
C.
6
$0
Value loss. Subtract B from A.
$3,904,377
10.Total adjustments for lost value. Add lines 7, 8C and 9C.
$1,544,722,502
11.2016 adjusted taxable value. Subtract line 10 from line 6.
$7,306,537
12.Adjusted 2016 taxes. Multiply line 4 by line 11 and divide by $100.
13.Taxes refunded for years preceding tax year 2016. Enter the amount of taxes
refunded by the taxing unit for tax years preceding tax year 2016. Types of
refunds include court decisions, Tax Code § 25.25(b) and (c) corrections and Tax
Code § 31.11 payment errors. Do not include refunds for tax year 2016. This line
7
$1,539
applies only to tax years preceding tax year 2016.
14.Taxes in tax increment financing (TIF) for tax year 2016. Enter the amount of
taxes paid into the tax increment fund for a reinvestment zone as agreed by the
taxing unit. If the unit has no 2017 captured appraised value in Line 16D, enter
8
$36,531
"0".
15.Adjusted 2016 taxes with refunds and TIF adjustment. Add lines 12 and 13,
9
$7,271,545
subtract line 14.
16.Total 2017 taxable value on the 2017 certifiedappraisal roll today.This
value includes only certified values and includes the total taxable value of
homesteads with tax ceilings (will deduct in line 18). These homesteads includes
10
homeowners age 65 or older or disabled.
A.Certified values only:$1,941,582,962
B.Counties: Include railroad rolling stock values
certified by the Comptroller's office:+ $0
6 Tex. Tax Code § 26.012(15)
7 Tex. Tax Code § 26.012(13)
8 Tex. Tax Code § 26.03(c)
9 Tex. Tax Code § 26.012(13)
10 Tex. Tax Code § 26.012(15)
Town CouncilPage 243 of 260
Meeting Date: August 8, 2017
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2017Effective Tax Rate Worksheet (continued)
TOWN OF TROPHY CLUB
16.C.Pollution control exemption: Deduct the value of
(cont.)property exempted for the current tax year for the
first time as pollution control property:- $0
D.Tax increment financing: Deduct the 2017
captured appraised value of property taxable by a
taxing unit in a tax increment financing zone for
which the 2017 taxes will be deposited into the tax
increment fund. Do not include any new property
11
value that will be included in line 21 below.- $10,140,452
E.Total 2017 value. Add A and B, then subtract C
$1,931,442,510
and D.
17.Total value of properties under protest or notincluded on certified
12
appraisal roll.
A.2017 taxable value of properties underprotest.
The chief appraiser certifies a list of properties still
under ARB protest. The list shows the appraisal
district's value and the taxpayer's claimed value, if
any or an estimate of the value if the taxpayer wins.
For each of the properties under protest, use the
13
lowest of these values. Enter the total value.$21,509,393
B.2017 value of properties not under protest or
included on certified appraisal roll.The chief
appraiser gives taxing units a list of those taxable
properties that the chief appraiser knows about but
are not included at appraisal roll certification. These
properties also are not on the list of properties that
are still under protest. On this list of properties, the
chief appraiser includes the market value,
appraised value and exemptions for the preceding
year and a reasonable estimate of the market
value, appraised value and exemptions for the
current year. Use the lower market, appraised or
taxable value (as appropriate). Enter the total
14
value.+ $1,619,508
11 Tex. Tax Code § 26.03(c)
12 Tex. Tax Code § 26.01(c)
13 Tex. Tax Code § 26.04 and 26.041
14 Tex. Tax Code § 26.04 and 26.041
Town CouncilPage 244 of 260
Meeting Date: August 8, 2017
http://www.truth-in-taxation.com/PrintForms.aspx\[7/27/2017 9:03:28 AM\]
2017Effective Tax Rate Worksheet (continued)
TOWN OF TROPHY CLUB
17.C.Total value under protest or not certified. Add A
$23,128,901
(cont.)and B.
18.2017 tax ceilings. Counties, cities and junior colleges enter 2017 total taxable
value of homesteads with tax ceilings. These include the homesteads of
homeowners age 65 or older or disabled. Other taxing units enter "0". If your
taxing units adopted the tax ceiling provision in 2016 or prior year for
15
$268,902,047
homeowners age 65 or older or disabled, use this step.
$1,685,669,364
19.2017 total taxable value. Add lines 16E and 17C. Subtract line 18.
20.Total 2017 taxable value of properties in territory annexedafter January 1,
2008.Include both real and personal property. Enter the 2017 value of property
16
$0
in territory annexed.
21.Total 2017 taxable value of new improvements and newpersonal property
located in new improvements.New means the item was not on the appraisal
roll in 2016. An improvement is a building, structure, fixture or fence erected on
or affixed to land. New additions to existing improvements may be included if the
appraised value can be determined. New personal property in a new
improvement must have been brought into the taxing unit after January 1, 2016
and be located in a new improvement. New improvements do include property on
17
$74,932,165
which a tax abatement agreement has expired for 2017.
$74,932,165
22.Total adjustments to the 2017 taxable value. Add lines 20 and 21.
$1,610,737,199
23.2017 adjusted taxable value. Subtract line 22 from line 19.
24.
18
$0.451442/$100
2017 effective tax rate. Divide line 15 by line 23 and multiply by $100.
25.COUNTIES ONLY. Add together the effective tax rates for each type of tax the
19
$/$100
county levies. The total is the 2017 county effective tax rate.
15 Tex. Tax Code § 26.012(6)
16 Tex. Tax Code § 26.012(17)
17 Tex. Tax Code § 26.012(17)
18 Tex. Tax Code § 26.04(c)
19 Tex. Tax Code § 26.04(d)
A county, city or hospital district that adopted the additional sales tax in November 2016 or in May 2017 must adjust
its effective tax rate. on page 39 sets out this adjustment. Do not forget to
The AdditionalSales Tax Rate Worksheet
complete the if the taxing unit adopted the additional sales tax on these dates.
Additional Sales Tax Rate Worksheet
Town CouncilPage 245 of 260
Meeting Date: August 8, 2017
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2017 Rollback Tax Rate Worksheet
TOWN OF TROPHY CLUB
See pages 17 to 21 for an explanation of the rollback tax rate.
$0.363000/$100
26.2016 maintenance and operations (M&O) tax rate.
$1,544,722,502
27.2016 adjusted taxable value. Enter the amount from line 11.
28.2016 M&O taxes.
A.Multiply line 26 by line 27 and divide by $100.$5,607,342
B.Cities, counties and hospital districts with
additional sales tax:Amount of additional sales
tax collected and spent on M&O expenses in 2016.
Enter amount from full year's sales tax revenue
spent for M&O in 2016 fiscal year, if any. Other
units, enter "0." Counties exclude any amount that
was spent for economic development grants from
the amount of sales tax spent.+ $0
C.Counties: Enter the amount for the state criminal
justice mandate. If second or later year, the amount
is for increased cost above last year's amount.
Other units, enter "0."+ $0
D.Transferring function: If discontinuing all of a
department, function or activity and transferring it to
another unit by written contract, enter the amount
spent by the unit discontinuing the function in the
12 months preceding the month of this calculation.
If the unit did not operate this function for this 12-
month period, use the amount spent in the last full
fiscal year in which the unit operated the function.
The unit discontinuing the function will subtract this
amount in H below. The unit receiving the function
will add this amount in H below. Other units, enter
"0."+/- $0
Town CouncilPage 246 of 260
Meeting Date: August 8, 2017
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2017Rollback Tax Rate Worksheet (continued)
TOWN OF TROPHY CLUB
28.E.Taxes refunded for years preceding tax year 2016:
(cont.)Enter the amount of M&O taxes refunded during
the last budget year for tax years preceding tax
year 2016. Types of refunds include court
decisions, Section 25.25(b) and (c) corrections and
Section 31.11 payment errors. Do not include
refunds for tax year 2016. This line applies only to
tax years preceding tax year 2016.+ $1,189
F.Enhanced indigent health care expenditures:
Enter the increased amount for the current year's
enhanced indigent health care expenditures above
the preceding tax year's enhanced indigent health
care expenditures, less any state assistance.+ $0
G.Taxes in tax increment financing (TIF): Enter
the amount of taxes paid into the tax increment
fund for a reinvestment zone as agreed by the
taxing unit. If the unit has no 2017 captured
appraised value in Line 16D, enter "0."- $36,531
H.Adjusted M&O Taxes. Add A, B, C, E and F. For
unit with D, subtract if discontinuing function and
$5,572,000
add if receiving function. Subtract G.
29.2017 adjusted taxable value.
$1,610,737,199
Enter line 23 from the Effective Tax Rate Worksheet.
30.2017 effective maintenance and operations rate.
$0.345928/$100
Divide line 28H by line 29 and multiply by $100.
31.2017 rollback maintenance and operation rate.
Multiply line 30 by 1.08. (See lines 49 to 52 for additional rate for pollution control
$0.373602/$100
expenses.
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Meeting Date: August 8, 2017
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2017Rollback Tax Rate Worksheet (continued)
TOWN OF TROPHY CLUB
32.
Total 2017 debt to be paid with property taxes andadditional sales tax
revenue.
"Debt" means the interest and principal that will be paid on debts that:
(1) are paid by property taxes,
(2) are secured by property taxes,
(3) are scheduled for payment over a period longer than one year and
(4) are not classified in the unit's budget as M&O expenses.
A:Debt also includes contractual payments to other
taxing units that have incurred debts on behalf of this
taxing unit, if those debts meet the four conditions
above. Include only amounts that will be paid from
property tax revenue. Do not include appraisal district
budget payments. List the debt in Schedule B: Debt
Service.$2,584,125
B:Subtract unencumbered fund amount used to
reduce total debt.-$0
C:Subtract amount paid from other resources.-$729,880
D:Adjusted debt. Subtract B and C from A.
$1,854,245
33.Certified 2016 excess debt collections. Enter the amount certified by the
$0
collector.
$1,854,245
34.Adjusted 2017 debt. Subtract line 33 from line 32.
35.Certified 2017 anticipated collection rate. Enter the rate certified by the
100.000000%
collector. If the rate is 100 percent or greater, enter 100 percent.
$1,854,245
36.2017 debt adjusted for collections. Divide line 34 by line 35.
$1,685,669,364
37.2017 total taxable value. Enter the amount on line 19.
$0.110000/$100
38.2017 debt tax rate. Divide line 36 by line 37 and multiply by $100.
$0.483602/$100
39.2017 rollback tax rate. Add lines 31 and 38.
40.COUNTIES ONLY. Add together the rollback tax rates for each type of tax the
$/$100
county levies. The total is the 2017 county rollback tax rate.
A taxing unit that adopted the additional sales tax must complete the lines for the . A taxing
Additional Sales Tax Rate
unit seeking additional rollback protection for pollution control expenses completes the
Additional Rollback Protection
.
for Pollution Control
Town CouncilPage 248 of 260
Meeting Date: August 8, 2017
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2017 Notice of Effective Tax Rate
Worksheet for Calculation of Tax Increase/Decrease
Entity Name:Date:
TOWN OF TROPHY CLUB 07/27/2017
1.
2016 taxable value, adjusted for court-ordered reductions.
Enter line 6 of the Effective Tax Rate Worksheet.$1,548,626,879
2.
2016 total tax rate.
Enter line 4 of the Effective Tax Rate Worksheet.0.473000
3.
Taxes refunded for years preceding tax year 2016.
Enter line 13 of the Effective Tax Rate Worksheet.$1,539
4.
Last year's levy.
Multiply Line 1 times Line 2 and divide by 100.
To the result, add Line 3.$7,326,544
5.
2017 total taxable value. Enter Line 19 of
the Effective Tax Rate Worksheet.$1,685,669,364
6.
2017 effective tax rate.
Enter line 24 of the Effective Tax Rate Worksheet or Line 47
of the Additional Sales Tax Rate Worksheet.0.451442
7.
2017 taxes if a tax rate equal to the effective tax rate is adopted.
Multiply Line 5 times Line 6 and divide by 100.$7,609,819
8.
Last year's total levy.
Sum of line 4 for all funds.$7,326,544
9.
2017 total taxes if a tax rate equal to the effective tax rate is adopted.
Sum of line 7 for all funds.$7,609,819
10.
Tax Increase (Decrease).
Subtract Line 8 from Line 9.$283,275
Town CouncilPage 249 of 260
Meeting Date: August 8, 2017
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TOWN OF TROPHY CLUB
Tax Rate Recap for 2017 Tax Rates
Tax Levy
This is calculated using the
Additional Tax LevyAdditional Tax Levy
Total Adjusted Taxable
Tax Rate Per
Compared to last year's taxCompared to effective tax
Description of Rate
$100
Value (line 19) of the
levy of 8,435,094rate levy of 7,609,819
Effective Tax Rate
Worksheet
Last Year's Tax Rate0.473000$7,973,216$-461,878$363,397
Effective Tax Rate0.451442$7,609,819$-825,274$0
Notice & Hearing Limit*0.451442$7,609,819$-825,274$0
Rollback Tax Rate0.483602$8,151,931$-283,163$542,111
Proposed Tax Rate0.000000$0$-8,435,094$-7,609,819
Effective Tax Rate Increase in Cents per $100
0.000.4514427,609,819-825,2740
0.500.4564427,694,103-740,99184,283
1.000.4614427,778,386-656,707168,567
1.500.4664427,862,670-572,424252,850
2.000.4714427,946,953-488,141337,134
2.500.4764428,031,237-403,857421,417
3.000.4814428,115,520-319,574505,701
3.500.4864428,199,804-235,290589,984
4.000.4914428,284,087-151,007674,268
4.500.4964428,368,371-66,723758,551
5.000.5014428,452,65417,560842,835
5.500.5064428,536,938101,844927,118
6.000.5114428,621,221186,1271,011,402
6.500.5164428,705,505270,4111,095,685
7.000.5214428,789,788354,6941,179,969
7.500.5264428,874,072438,9781,264,252
8.000.5314428,958,355523,2611,348,535
8.500.5364429,042,638607,5451,432,819
9.000.5414429,126,922691,8281,517,102
9.500.5464429,211,205776,1121,601,386
10.000.5514429,295,489860,3951,685,669
10.500.5564429,379,772944,6781,769,953
11.000.5614429,464,0561,028,9621,854,236
11.500.5664429,548,3391,113,2451,938,520
12.000.5714429,632,6231,197,5292,022,803
12.500.5764429,716,9061,281,8122,107,087
13.000.5814429,801,1901,366,0962,191,370
13.500.5864429,885,4731,450,3792,275,654
14.000.5914429,969,7571,534,6632,359,937
14.500.59644210,054,0401,618,9462,444,221
*Notice & Hearing Limit Rate: This is the highest tax rate that may be adopted without notices and a public hearing. It is the lower of the
rollback tax rate or the effective tax rate.
School Districts: The school tax rate limit is $1.50 for M&O, plus $0.50 for 'New' debt plus a rate for 'Old' debt. 'Old' debt is debt authorized
to be issued at an election held on or before April 1, 1991, and issued before September 1, 1992. All other debt is 'New' debt.
Town CouncilPage 250 of 260
Meeting Date: August 8, 2017
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Tax Levy:
This is calculated by taking the adjusted taxable value (line 19 of Effective Tax Rate Worksheet),
multiplying by the appropriate rate, such as the Effective Tax Rate and dividing by 100.
For School Districts:
This is calculated by taking the adjusted taxable value (line 34 of the Rollback
Tax Rate Worksheet), multiplying by the appropriate rate, dividing by 100 and then adding this year's
frozen tax levy on homesteads of the elderly.
Additional Levy
This is calculated by taking Last Year's taxable value (line 3 of Effective Tax Rate Worksheet),
Last Year:
multiplying by Last Year's tax rate (line 4 of Effective Tax Rate Worksheet) and dividing by 100.
For School Districts:
This is calculated by taking Last Year's taxable value, subtracting Last Year's
taxable value for the elderly, multiplying by Last Year's tax rate, dividing by 100 and adding Last
Year's tax ceiling.
Additional Levy
This is calculated by taking the current adjusted taxable value, multiplying by the Effective Tax Rate
This Year:
and dividing by 100.
For School Districts:
This is calculated by taking the adjusted taxable value (line 34 of the Rollback
Tax Rate Worksheet), multiplying by the Effective Tax Rate, dividing by 100 and adding This Year's
tax ceiling.
COUNTIES
All figures in this worksheet include ALL County Funds. Tax Levy amounts are the sum of each
ONLY:
Fund's Taxable Value X each Fund's Tax Rate.
Town CouncilPage 251 of 260
Meeting Date: August 8, 2017
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2017 Property Tax Rates in TOWN OF TROPHY CLUB
This notice concerns 2017 property tax rates for TOWN OF TROPHY CLUB . It presents information about three tax
rates. Last year's tax rate is the actual rate the taxing unit used to determine property taxes last year. This year's effective
tax rate would impose the same total taxes as last year if you compare properties taxed in both years. This year's
rollback tax rate is the highest tax rate the taxing unit can set before taxpayers can start tax rollback procedures. In each
case these rates are found by dividing the total amount of taxes by the tax base (the total value of taxable property) with
adjustments as required by state law. The rates are given per $100 of property value.
Last year's tax rate:
Last year's operating taxes$5,607,343
Last year's debt taxes$1,699,195
Last year's total taxes$7,306,538
Last year's tax base$1,544,722,502
Last year's total tax rate0.473000/$100
This year's effective tax rate:
Last year's adjusted taxes
(after subtracting taxes on lost property)$7,271,545
÷This year's adjusted tax base
(after subtracting value of new property)$1,610,737,199
=This year's effective tax rate0.451442/$100
This year's rollback tax rate:
Last year's adjusted operating taxes
(after subtracting taxes on lost property and adjusting for
any transferred function, tax increment financing, state
criminal justice mandate and/or enhanced indigent health
care expenditures)$5,572,000
÷This year's adjusted tax base$1,610,737,199
=This year's effective operating rate0.345928/$100
×1.08 = this year's maximum operating rate0.373602/$100
+This year's debt rate0.110000/$100
=This year's rollback rate0.483602/$100
Town CouncilPage 252 of 260
Meeting Date: August 8, 2017
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Statement of Increase/Decrease
If TOWN OF TROPHY CLUB adopts a 2017 tax rate equal to the effective tax rate of 0.451442 per $100 of value, taxes would increase compared to 2016
taxes by $ 283,275.
Schedule A: Unencumbered Fund Balances:
The following estimated balances will be left in the unit's property tax accounts at the end of the fiscal year. These balances are not encumbered by a
corresponding debt obligation.
Type of Property Tax FundBalance
General Fund3,624,228
Debt Services Fund-350,110
TIRZ Fund266,052
Schedule B: 2017 Debt Service:
The unit plans to pay the following amounts for long-term debts that are securedby property taxes. These amounts will be paid from property tax revenues (or
additional sales tax revenues, if applicable).
Description of DebtPrincipal orInterest to beOther AmountsTotal Payment
ContractPaid fromto be Paid
Payment to beProperty Taxes
Paid from
Property Taxes
2004 CO33,00011,068044,068
2007 GO146,8505,87418,876171,600
2010 GO220,000146,8060366,806
2010 GO Refunding185,00033,5000218,500
2013 CO80,00030,038178,088288,126
2014 CO105,00068,7880173,788
2015 GO Refunding35,60031,8198,33375,752
2015 TAx Revenue Bond00200,823200,823
2016 GO200,000129,2750329,275
2016 CO75,00053,675147,431276,106
2017 CO275,000164,2810439,281
Total required for 2017 debt service$2,584,125
-Amount (if any) paid from funds listed in Schedule A$0
-Amount (if any) paid from other resources$729,880
-Excess collections last year$0
=Total to be paid from taxes in 2017$1,854,245
+Amount added in anticipation that the unit will collect only 100.000000% of its taxes in 2017$0
=Total Debt Levy$1,854,245
---------------------------------------------------------------------------------------------------------------------------------------------------
This notice contains a summary of actual effective and rollback tax rates' calculations. You can inspect a copy of the full calculations at 1505 E McKinney St,
Denton, TX 76209.
Name of person preparing this notice: Michelle French
Title: Denton County Tax Assessor/Collector
Date prepared: July 25, 2017
Town CouncilPage 253 of 260
Meeting Date: August 8, 2017
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100 Municipal Drive
Town of Trophy Club
Trophy Club, Texas 76262
Legislation Details (With Text)
2017-347-T1
File #: Version:Name:
Agenda ItemRegular Session
Type:Status:
7/25/2017Town Council
File created:In control:
8/8/2017
On agenda:Final action:
Discussion of items for Future Agendas to include agenda items for consideration on the August 22,
Title:
2017 Council agenda and items from the Town Council Future Agenda Items list (Staff).
August 22, 2017 Upcoming Agenda.pdf
Attachments:
Items for Future Agendas updated 08-03-2017.pdf
DateVer.Action ByActionResult
Agenda Item No. 17:
DiscussionofitemsforFutureAgendastoincludeagendaitemsforconsiderationontheAugust22,2017Council
agenda and items from the Town Council Future Agenda Items list (Staff).
Town CouncilPage 254 of 260
Meeting Date: August 8, 2017
Meeting Date: August 22, 2017
Regular Session Start Time 7:00 p.m.
Announcements & Reports
No.
Receive Town Manager Class' update regarding the following, discussion and
1Town Mgr
provide input regarding same (Staff):
Receive Town Council Liaison Updates; discussion of same (Staff):
2Town Sec
STAFF
No. ConsentRESORDPROCFile IDDept
RPT
ConsiderandtakeappropriateactionregardingtheTownCouncilRegularSession
3
Town Sec
Minutes dated July 25, 2017 (Staff).
Consider and take appropriate action regarding an extension to the Fiscal Year
2018 Interlocal Agreement for participation in the City of Fort Worth's Household
Com Dev
4
Hazardous Waste program; and authorizing the Mayor or his designee to execute
all necessary documents (Staff).
STAFF
No. Public HearingRESORDPROCFile IDDept
RPT
Conduct the First Public Hearing for the proposed tax rate for fiscal year October
1, 2017 to September 30, 2018, and Mayor to announce the date, time and place
5Finance
of the vote on the tax rate (Staff).
STAFF
RESORDPROCFile IDDept
No. Regular Session
RPT
Consider and take appropriate action regarding the approval or rejection of the
Trophy Club Crime Control and Prevention District (CCPD) Budget for Fiscal Year
6Finance
2018 submitted to the Town Council by the CCPD Board (Staff).
Town Council Future Agenda Item No. 4 - Open Division 2, Meetings and Rules of
Procedure, of Article 1.03, Town Council, of the Town’s Code of Ordinances.
7Town Att
(Shoffner 7/11/2017) (1-October 10, 2017)
Receive an update from Town Staff regarding the Fiscal Year 2018 Budget (Staff).
8Finance
STAFF
No. Upcoming Agenda & Council Future Agenda Items List UpdateRESORDPROCFile IDDept
RPT
Discussion of items for Future Agendas to include agenda items for consideration
on the September 12, 2017 Council agenda and items from the Town Council
9Town Sec
Future Agenda Items list (Staff).
STAFF
No. Executive SessionRESORDPROCFile IDDept
RPT
Pursuant to the following designated section of the Texas Government Code,
Annotated, Chapter 551 (Texas Open Meetings Act), the Council will convene into
10Town Sec
executive session to discuss the following:
Section 551.074 Personnel Matters under Subsection (1) to discuss or deliberate
the appointment, employment, evaluation, reassignment, duties, discipline or
A)
dismissal of a public officer or employee:
1. Crime Control and Prevention District Board
2. Town Attorney David Dodd III
Town CouncilPage 255 of 260
Meeting Date: August 8, 2017
STAFF
No. Regular SessionRESORDPROCFile IDDept
RPT
Consider and take appropriate action regarding a Resolution repealing Resolution
No. 2016-19, appointing citizens to serve on the Crime Control and Prevention
District (CCPD) Board and adopting a new Resolution making annual
11Town Sec
appointments, reaffirming existing appointments, and providing an effective date
(Staff).
Consider and take appropriate action regarding the Executive Session.
12Town Sec
Town CouncilPage 256 of 260
Meeting Date: August 8, 2017
Town Council Future Agenda Items List
(Updated 8/3/2017)
1. *Review negotiating with the Trophy Club Municipal Utility District No. 1 to transfer the
title for the land that the Annex Building is built on and the maintenance building by the
Wastewater Treatment Plant. (Lamont 11/10/2015) (1-February 9, 2016)(2-May 10, 2016)
(3-August 9, 2016) (4-November 8, 2016) (5-February 14, 2017) (6-May 23, 2017) (7-May 22,
2018)
*Discussion after May 2018 election
1/12/2016 – At the January 12, 2016 Council meeting, Council made TCMUD No. 1 an offer
regarding the Annex Building.
5/10/2016 - Town Manager Seidel advised that Town Staff are continuing to work on this
item.
8/9/2016 - Mayor Sanders advised that several items have taken precedence and that this
item can remain on the list until the applicable time to deal with it.
9/19/2016 – This item was scheduled to be placed on a future Joint Meeting agenda,
tentatively for January 2017, with the TCMUD No. 1 Board of Directors.
11/8/2016 – Council consensus was to leave this item on the Future Agenda Items list.
2/20/2017 – Council moved this item to be discussed during the February 25, 2017 Council
Retreat.
3/28/2017 – Mayor Sanders added the maintenance building by the Wastewater Treatment
Plant to this item.
5/23/2017 - Mayor Sanders advised that his intent was that the Annex Building would be
utilized for Town storage after Staff relocated into the new Town Hall facility
.
2. Discussion of Green Ribbon grants for the beautification along the sound wall on State
Highway 114.(Sanders 3/8/2016) (1-June 14, 2016) (2-September 13, 2016) (3-December
13, 2016) (4-March 14, 2017) (5-September 12, 2017)
6/14/2016 – Mayor Sanders advised that when the sound wall along State Highway 114 is
installed, this item would assist with shrubbery and landscaping through a grant application.
9/13/2016 – Mayor Sanders received consensus to leave this item due to the upcoming
construction of the sound wall. Town Manager Seidel advised that it could be accomplished
through a tri-city partnership with Westlake and Roanoke.
12/13/2016 – Council consensus was to leave this item on the Future Agenda Items list.
3/28/2017 – Mayor Sanders advised that he wanted to pursue moving forward with this
item because this grant greatly assisted with the beautification of Davis Boulevard through
the Town of Westlake.
6/13/2017 – Mayor Sanders requested to delay this item for an update because the
Metroport Cities Partnership was attempting to secure a Regional Green Ribbon Grant for
the beautification of the State Highway 114 corridor through Westlake, Trophy Club, North
Lake, and Roanoke.
3. Staff to review land that: (A) The Town owns for the possibility of residents to acquire the
land; and (B) Is maintained by the Town but not owned. (Lamont 3/28/2017) (1-June 27,
2017)(2-September 26, 2017)
6/27/2017 – Staff provided information on the common areas that are maintained by the
Town. Council directedStaff to draft a proposed course of action to be distributed to Council
and if need be the item could come back for Council’s consideration.
Page 1 of 2
Town CouncilPage 257 of 260
Meeting Date: August 8, 2017
4. Open Division 2, Meetings and Rules of Procedure, of Article 1.03, Town Council, of the
Town’s Code of Ordinances. (Shoffner 7/11/2017) (1-October 10, 2017)
5. Discussion of Right of Way controls as related to new legislation related to Small Cells.
(Sanders 7/28/2017) (1-October 24, 2017)
Page 2 of 2
Town CouncilPage 258 of 260
Meeting Date: August 8, 2017
100 Municipal Drive
Town of Trophy Club
Trophy Club, Texas 76262
Legislation Details (With Text)
2017-348-T1
File #: Version:Name:
Agenda ItemExecutive Session
Type:Status:
7/25/2017Town Council
File created:In control:
8/8/2017
On agenda:Final action:
Pursuant to the following designated section of the Texas Government Code, Annotated, Chapter 551
Title:
(Texas Open Meetings Act), the Council will convene into executive session to discuss the following:
A)Section 551.074 Personnel Matters under Subsection (1) to discuss or deliberate the
appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer
or employee:
Review of Town Manager (Town Council)
B)Section 551.072 Deliberation regarding Real Property to discuss or deliberate the purchase,
exchange, lease, or value of real property if deliberation in an open meeting would have a detrimental
effect on the position of the governmental body in negotiations with a third person and Section
551.087 Deliberation regarding Economic Development Negotiations under Subsection (2) to discuss
or deliberate the offer of financial or other incentives to a business prospect that the Town seeks to
have locate within the territory of the Town:
North of Highway 114, east of Trophy Club Drive (Council Member Shoffner and Council Member
Kurtz)
Attachments:
DateVer.Action ByActionResult
Agenda Item No. 18:
PursuanttothefollowingdesignatedsectionoftheTexasGovernmentCode,Annotated,Chapter551(TexasOpen
Meetings Act), the Council will convene into executive session to discuss the following:
A)Section551.074PersonnelMattersunderSubsection(1)todiscussordeliberatetheappointment,employment,
evaluation, reassignment, duties, discipline or dismissal of a public officer or employee:
Review of Town Manager (Town Council)
B)Section551.072DeliberationregardingRealPropertytodiscussordeliberatethepurchase,exchange,lease,or
valueofrealpropertyifdeliberationinanopenmeetingwouldhaveadetrimentaleffectonthepositionofthe
governmentalbodyinnegotiationswithathirdpersonandSection551.087DeliberationregardingEconomic
DevelopmentNegotiationsunderSubsection(2)todiscussordeliberatetheofferoffinancialorotherincentives
to a business prospect that the Town seeks to have locate within the territory of the Town:
North of Highway 114, east of Trophy Club Drive (Council Member Shoffner and Council Member Kurtz)
Town CouncilPage 259 of 260
Meeting Date: August 8, 2017
100 Municipal Drive
Town of Trophy Club
Trophy Club, Texas 76262
Legislation Details (With Text)
2017-349-T1
File #: Version:Name:
Agenda ItemRegular Session
Type:Status:
7/25/2017Town Council
File created:In control:
8/8/2017
On agenda:Final action:
Consider and take appropriate action regarding the Executive Session.
Title:
Attachments:
DateVer.Action ByActionResult
Agenda Item No. 19:
Consider and take appropriate action regarding the Executive Session.
Town CouncilPage 260 of 260
Meeting Date: August 8, 2017