Agenda Packet TC 05/09/2017
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Town CouncilPage 3 of 81Meeting Date: May 9, 2017
Town of Trophy Club 100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2017-173-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:4/25/2017 In control:Town Council
On agenda:5/9/2017 Final action:
Title:Receive Town Manager Class' update regarding the following, discussion and provide input regarding
same (Staff):
·Introduction of newly hired Fire Chief Wade Carroll
·Volunteer Appreciation Reception
Attachments:
DateVer.Action ByActionResult
Agenda Item No. 1:
Receive Town Manager Class' update regarding the following, discussion and provide input regarding same (Staff):
Introduction of newly hired Fire Chief Wade Carroll
Volunteer Appreciation Reception
Town CouncilPage 4 of 81Meeting Date: May 9, 2017
Town of Trophy Club 100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2017-175-T Version:1 Name:
Type:Agenda Item Status:Consent Agenda
File created:4/25/2017 In control:Town Council
On agenda:5/9/2017 Final action:
Title:Consider and take appropriate action regarding the Town Council Regular Session Minutes dated
April 11, 2017 (Staff).
Attachments:TC Regular Session Minutes April 11, 2017.pdf
DateVer.Action ByActionResult
Agenda Item No. 2:
Consider and take appropriate action regarding the Town Council Regular Session Minutes dated April 11, 2017 (Staff).
Town CouncilPage 5 of 81Meeting Date: May 9, 2017
MINUTES FROM REGULAR SESSION TOWN COUNCIL MEETING
FOR THE TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Tuesday, April 11, 2017 at 7:00 P.M.
Svore Municipal Building Boardroom
The Town Council of the Town of Trophy Club, Texas, met in a Regular Session on Tuesday, April 11, 2017. The
meeting was held within the boundaries of the Town and was open to the public.
STATE OF TEXAS §
COUNTY OF DENTON §
TOWN COUNCIL MEMBERS PRESENT:
C. Nick Sanders Mayor
Greg Lamont Mayor Pro Tem, Place 5
Jim Parrow Council Member, Place 1
Rhylan Rowe Council Member, Place 3
Tim Kurtz Council Member, Place 4
Philip Shoffner Council Member, Place 6
TOWN COUNCIL MEMBERS ABSENT:
Garrett Reed Council Member, Place 2
STAFF PRESENT:
Tom Class Town Manager
David Dodd Town Attorney
Holly Fimbres Town Secretary/RMO
Adam Adams Director of Parks and Recreation
Amber Karkauskas Director of Finance/CFO
Mike Pastor Information Technology Manager
John Zagurski Budget Manager
Mayor Sanders announced the date of Tuesday, April 11, 2017, called the Town Council to order and announced a
quorum at 7:00 p.m.
The Invocation was offered by Irma Thomas, National Day of Prayer (NDP) Task Force Coordinator.
The Pledges to the American Flag and Texas Flag were led by Council Member Shoffner.
(Town Secretary Note: The agenda items were presented in the following order: Citizen Presentations;
Announcements and Reports; Consent Agenda; Item No. 3; Item No. 5; Item No. 9; Item No. 7; Item No. 8; Item No.
10; Item No. 11; Item No. 12; Item No. 13; Executive Session; Item No. 11; and Item No. 15)
CITIZEN PRESENTATIONS
This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the agenda.
The Council is not permitted to take action on or discuss any presentations made to the Council at this time
concerning an item not listed on the agenda. The Council will hear presentations on specific agenda items prior to
the Council addressing those items. You may speak up to four (4) minutes or the time limit determined by the
Mayor or presiding officer. To speak during this item you must complete the Speaker's form that includes the
topic(s) of your statement. Topics of presentation should be limited to matters over which the Council has authority.
There were no citizen presentations.
Town CouncilPage 6 of 81Meeting Date: May 9, 2017
ANNOUNCEMENTS AND REPORTS
1. Receive Town Manager Class' update regarding the following; discussion and provide input regarding same
(Staff).
Volunteer Appreciation Reception The annual reception will be held at the Trophy Club Country Club
with a tentative date of June 2nd.
Early Voting Will begin April 24th and run through May 2nd.
Community Events Community Clean-Up will be held on April 29th and the Trophy Club 2017 Spring
Garage Sale will be held on April 22nd.
Hiring Process Summer hiring nearing completion, Amber Karkauskas was selected as the Director of
Finance and Chief Financial Officer, Wade Carroll was selected as the Fire Chief, interviews are scheduled
for the Director of Administration position, and the Administrative Assistant position for Permits and
Planning has been posted.
Town Hall The building has been dried in, sheet rock was installed in the interior, the exterior brick has
been completed on the west and north walls, the east wall was nearly completion, and brick work on the
front should start next week. The completion date was expected to be September 17th.
Mayor Sanders announced that the Trophy Club Emergency Volunteer Association would be hosting a pancake
breakfast on May 6, 2017, Election Day, in close proximity to the voting site at Medlin Middle School.
CONSENT AGENDA
All matters listed as Consent Agenda are considered to be routine by the Town Council and will be enacted by one
motion. There will not be a separate discussion of these items. If discussion is desired, that item will be removed
from the consent agenda and will be considered separately.
2. Consider and take appropriate action regarding financial and variance report dated February 2017(Staff).
3. Consider and take appropriate action regarding the First and Second Quarter Investment Report for Fiscal
Year 2017 (Staff).
4. Consider and take appropriate action regarding a Proclamation of the Town Council declaring March 18,
2017 as Arbor Day in Trophy Club (Staff).
5. Consider and take appropriate action regarding an Ordinance amending Section 1.02.001 entitled
Ordinances; and providing an effective date (Staff).
6. Consider and take appropriate action regarding an Interlocal Joint Election Agreement between the Town
and Tarrant County Elections for administration of the May 6, 2017 Town General Election; and authorizing
the Mayor or his designee to execute all necessary documents (Staff).
Mayor Sanders requested to remove Agenda Item No. 3 and Agenda Item No. 5 from the Consent Agenda.
Motion made by Council Member Rowe, seconded by Council Member Shoffner, to approve Consent Agenda Items
2, 4, and 6.
Motion passed unanimously.
Town Council Minutes April 11, 2017 Page 2 of 7
Town CouncilPage 7 of 81Meeting Date: May 9, 2017
REGULAR SESSION
3. Consider and take appropriate action regarding the First and Second Quarter Investment Report for Fiscal
Year 2017 (Staff).
Director of Finance/CFO Karkauskas stated that the previously submitted investment report for the First Quarter
contained errors with respect to summing of interest and ending balances of the CD portion of the report, as well
stments. The actual beginning and
ending balances were verified as correct.
Motion:
Motion made by Council Member Parrow, seconded by Council Member Kurtz, to approve the First and Second
Quarter Investment Report for Fiscal Year 2017.
Motion passed unanimously.
5. Consider and take appropriate action regarding an Ordinance amending Section 1.02.001 entitled
Ordinances; and providing an effective date (Staff).
Director of Finance/CFO Karkauskas advised that the prior procurement policy was presented to the Council in
May 2016, which allowed the Town Manager to enter into contracts for the purchase of goods or services in excess
of fifty thousand dollars ($50,000.00) for which funds had been budgeted in the fiscal year during which payment
was due and were purchased from a cooperative purchasing vendor approved by Resolution in accordance with
. Staff believed that this item should be amended to allow the
Town Manager to enter into a contract with a maximum amount of $50,000.
Council Member Shoffner recommended lowering the contract amount from $50,000 to $25,000 and to lower the
to be consistent with Ordinance No. 2011-22. The reason he suggested the changes
was partly due to the storage shed at Harmony Park not having to be presented to Council since it was under
$50,000. Prior to February 20, 2017, the Council had not seen an agenda item for purchase orders over $50,000,
but he was in favor of having those type of agenda items presented on the Consent Agenda.
Mayor Sanders was concerned that lowering the amount could possibly delay the payment process. Director of
Finance/CFO Karkauskas responded that she performed a brief analysis of the current fiscal year and there had
been 10 items processed that were over $25,000 and under $50,000, which were approved in the budget as
supplemental items. She stated that lowering the amounts could possibly slow the procurement process.
Council Member Kurtz used the example of the storage shed at Harmony Park and he believed that if Council
provided direction on a project and changes were made afterwards, then it should be brought back before the
Council for consideration.
Mayor Pro Tem Lamont inquired about the current internal process of approvals on contracts and change orders.
Director of Finance/CFO Karkauskas responded that the Town Manager reviewed and approved items over
$25,000 and anything under that amount was reviewed by her to ensure that the procurement policy was adhered
to. She noted that items over $3,000 and up to $25,000 had to be issued on a purchase order.
Motion:
Motion made by Council Member Shoffner, seconded by Council Member Rowe, to approve Ordinance No. 2017-
09, amending Section 1.02.001
Town of Trophy Club Code of Ordinances; and providing an effective date of April 11, 2017, with the following
amendments:
1)Amend Section 1.02.001, Signature Authority of Mayor and Town Manager, Subsection B, Town Manager,
Item No. 1 to state the following: Contracts for the purchase of goods or services equal to or less than
Town Council Minutes April 11, 2017 Page 3 of 7
Town CouncilPage 8 of 81Meeting Date: May 9, 2017
twenty-five thousand dollars ($25,000.00) for which funds have been budgeted or anticipated in the fiscal
year during which payment is due; and
2)Amend Section 1.02.001, Signature Authority of Mayor and Town Manager, Subsection B, Town Manager,
Item No. 3 to state the following: An individual contract change order for an amount of ten thousand
dollars ($10,000.00) or less or multiple contract change orders with a cumulative total of twenty-five
thousand dollars ($25,000.00) or less.
Mayor Sanders was concerned that placing a cap of $10,000 on change orders for projects, such as streets, could
potentially delay the project.
The vote was taken.
Motion carried 5-0-1 with Mayor Sanders and Council Members Parrow, Rowe, Kurtz, and Shoffner voting for and
Mayor Pro Tem Lamont voting against.
7. Consider and take appropriate action regarding a Proclamation of the Town Council declaring May 4, 2017
as Day of Prayer in Trophy Club (Mayor Sanders).
Council Member Parrow read the proclamation into the record.
Motion:
Motion made by Council Member Parrow, seconded by Council Member Shoffner, to approve Proclamation No.
2017-02, declaring May 4, 2017 as Day of Prayer in Trophy Club.
Motion passed unanimously.
Irma Thomas, NDP Task Force Coordinator, thanked the Council for their support and announced that the 25th
Consecutive Observance of the National Day of Prayer would be held at the Trophy Club Clock Tower at noon on
May 4, 2017.
8. Consider and take appropriate action regarding a Proclamation of the Town Council declaring April 2017 as
National Child Abuse Prevention Month in Trophy Club (Mayor Sanders).
Council Member Parrow read the proclamation into the record.
Motion:
Motion made by Council Member Parrow, seconded by Council Member Rowe, to approve Proclamation No. 2017-
03, declaring April 2017 as National Child Abuse Prevention Month in Trophy Club.
Motion passed unanimously.
Scott Hensell, Treasurer of the Board of Directors with the , shared
their mission to provide justice and healing. He provided the following statistics: Denton County had a prosecution
rate of 80 percent or higher, last year they performed 700 forensic interviews, and provided 11,000 counseling
sessions. He stated that their funding sources were derived from the Federal Victims of Crime Act, local
communities, and special events. Additionally, he thanked the Council for their ongoing support.
9. Consider and take appropriate action regarding a Resolution relating to the giving of Notice of Intention to
issue Town of Trophy Club, Texas combination tax and revenue Certificates of Obligation, Series 2017; and
providing an effective date (Staff).
Financial Advisor Mark McLiney, with SAMCO Capital Markets, advised that the Notice of Intent specified the not
to exceed amount of $4.5 million, as well as the proposed projects. Bids would be received on May 23, 2017 and
be brought before Council for consideration that evening through an ordinance authorizing the issuance of the
Certificates of Obligation.
Bond Counsel Julie Partain, with Bracewell, LLP, was present to address any questions.
Town Council Minutes April 11, 2017 Page 4 of 7
Town CouncilPage 9 of 81Meeting Date: May 9, 2017
Motion:
Motion made by Council Member Rowe, seconded by Council Member Parrow, to approve Resolution No. 2017-
05, giving of Notice of Intention to issue Town of Trophy Club, Texas combination tax and revenue Certificates of
Obligation, Series 2017; and providing an effective date of April 11, 2017.
Motion passed unanimously.
10. Standards of Care
a.
Ordinances; and providing an effective date (Staff).
Mayor Sanders convened into Public Hearing at 7:42 p.m.
There were no individuals wishing to speak.
Mayor Sanders reconvened into Regular Session at 7:43 p.m.
b. Consider and take appropriate action regarding an Ordinance adopting a new Section 1.08.001 entitled
Club Code of Ordinances; and providing an effective date (Staff).
Council Member Shoffner discussed proposed changes to the ordinance that included:
may host, adding of a Standards of Care Review, and designating the appropriate Town departments within the
Inspection/Monitoring/Enforcement section. Additionally, he acknowledged that in order to receive exempt status
for a youth recreation program, a municipality must adopt standards of care by ordinance after a public hearing for
the program on an annual basis.
Main Motion:
Main Motion made by Council Member Shoffner, seconded by Mayor Pro Tem Lamont, to approve Ordinance No.
2017-10 as amended at the dais, Adventure Camp Programs
April 11, 2017.
Motion to Amend:
Motion to Amend made by Council Member Kurtz, seconded Mayor Pro Tem Lamont, to modify Section 1.08.001,
Youth Programs Standards of Care, Subsection C, Inspection/Monitoring/Enforcement, Item No. 2 to state the
following: The Recreation Coordinator will make twice weekly visual inspections of the program.
Motion to Amend passed unanimously.
The vote for the Main Motion as Amended was taken, to approve Ordinance No. 2017-10 as amended at the dais,
adopting a new Section
the Town of Trophy Club Code of Ordinances; and providing an effective date of April 11, 2017; and amend Section
1.08.001, Youth Programs Standards of Care, Subsection C, Inspection/Monitoring/Enforcement, Item No. 2 to
state the following: The Recreation Coordinator will make twice weekly visual inspections of the program.
Main Motion as Amended passed unanimously.
Town Council Minutes April 11, 2017 Page 5 of 7
Town CouncilPage 10 of 81Meeting Date: May 9, 2017
11. Consider and take appropriate action regarding the Public, Educational, and Government (PEG) channel fee
(Staff).
Mayor Sanders requested that the Council consider this item after convening into Executive Session to allow
consultation with the Town Attorney.
After reconvening from Executive Session, Council came back to Item No. 11.
No action was taken on this item.
12. Discussion of and provide direction to Town Staff regarding the Memorial Day ceremony and dedication of
Council Member Parrow advised that he met with the Metroport Veterans Association to discuss the dedication
ceremony of the Veterans Memorial. The consensus was to conduct separate ceremonies for Memorial Day and
Veterans Day. Also, he met with Staff and there was agreeance to have the two ceremonies separate. He
requested that the Council allow Memorial Day to be held on May 29, 2017 at Medlin Cemetery with minimum
staff assistance to provide bunting, a sound system, and traffic control. He would be working with Staff to assist
with vinyl signage for both ceremonies. There was an inquiry to modify the stone entryway monument to the
Veterans Memorial, that was originally dedicated on November 11, 2012 by the Garden Club as a division of the
to read Dedicated November 11, 2017
Club and Metroport Veterans Association Furthermore, he noted that the Trophy Club Womens Club may
present to Council at a later date a concept for a statue to be installed at the Memorial at their expense.
Additionally, he thanked Sergeant Josue A. De Aquino, U.S. Army Recruiter with the Keller Recruiting Center, for his
service and for attending the meeting.
was
held at the Medlin Cemetery to honor those that have passed. Further discussion ensued to possibly have the
Metroport Veterans Association etched into the original stone monument at the Veterans Memorial, but the Town
did not need to be recognized on the monument because the Council prior action was to complete the original
design.
No action was taken on this item.
13. Discussion of items for Future Agendas to include agenda items for consideration on the April 25, 2017
Council agenda and items from the Town Council Future Agenda Items list, to include discussion of the
below item (Staff):
This item allows Council to request the placement of items on upcoming agendas when the topic of discussion
requires research and review that cannot be accomplished in the time frame between regular Council meetings.
However, a Council Member may request that an item be placed on the next regularly scheduled meeting without
first placing that item on the Future Agenda Items list. All requests for agenda items must comply with Charter
requirements.
A) Item No. 3 - Detail review of the nuisance ordinance. (Rowe 4/12/2016) (1-July 12, 2016) (2-October 11,
2016) (3-January 10, 2017) (4-April 11, 2017)
Town Attorney Dodd advised that he reviewed the nuisance ordinance and he believed that it was broad enough
to address all issues that Staff faced.
Mayor Sanders commented that his concern was regarding enforcement of noise complaints. Town Attorney
Dodd responded that he would review the ordinance with the Police Department to ensure that there were no
issues addressing noise complaints.
Town Council Minutes April 11, 2017 Page 6 of 7
Town CouncilPage 11 of 81Meeting Date: May 9, 2017
Mayor Sanders requested to add the following agenda items to the April 25, 2017 Council agenda if Staff was able
to compile the information in time:
1)
Consider and take appropriate action regarding the budget and planned aspects for furniture and fixtures
expenses for the new Trophy Club Town Hall facility; and
2)
Consider and take appropriate action regarding the budget reallocations from the construction
contingency funds for the new Trophy Club Town Hall facility.
Mayor Sanders received consensus from the Council to hold a Special Council meeting on May 17, 2017 at 9 a.m. in
order to canvass the returns and declare the results of the May 6, 2017 General Election. Additionally, there was
consensus that the Oath of Office for the newly elected Council Members be administered on May 23, 2017 at 6:30
p.m.
Council Member Shoffner requested to add the following item to the Town Council Future Agenda Items list: Staff
research the impact and have a contingency plan for the Town should the Trophy Club Municipal Utility District No.
1 Bond Election fail on May 6, 2017.
EXECUTIVE SESSION
14. Pursuant to the following designated section of the Texas Government Code, Annotated, Chapter 551
(Texas Open Meetings Act), the Council will convene into executive session to discuss the following:
A) Section 551.071 Consultation with Attorney under Subsection (2) to consult with the Town Attorney on
a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules
of Professional Conduct of the State Bar of Texas clearly conflicts with the Texas Open Meetings Act:
Enforcement of Ordinances
CONVENED INTO EXECUTIVE SESSION - START TIME 8:24 P.M.
RECONVENED INTO REGULAR SESSION - START TIME 8:50 P.M.
RECONVENED INTO REGULAR SESSION
15. Consider and take appropriate action regarding the Executive Session.
No action was taken on this item.
ADJOURN
Motion made by Mayor Pro Tem Lamont, seconded by Council Member Parrow, to adjourn the meeting at 8:51
p.m. Motion passed unanimously.
_____________________________________________ ___________________________________
Holly Fimbres, Town Secretary C. Nick Sanders, Mayor
Town of Trophy Club, Texas Town of Trophy Club, Texas
Town Council Minutes April 11, 2017 Page 7 of 7
Town CouncilPage 12 of 81Meeting Date: May 9, 2017
Town of Trophy Club 100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2017-193-T Version:1 Name:
Type:Agenda Item Status:Consent Agenda
File created:4/27/2017 In control:Town Council
On agenda:5/9/2017 Final action:
Title:Consider and take appropriate action regarding a Requisition Request for procurement of cabling of
the DIRTT wall system for the new Trophy Club Town Hall facility between the Town of Trophy Club
and G.L Seaman & Company for operations in Information Services; and authorizing the Mayor or his
designee to execute all necessary documents (Staff).
Attachments:Staff Report - DIRTT Wall System.pdf
Requisition Request.pdf
GL Seamans Sole Source Letter.pdf
Quote.pdf
DateVer.Action ByActionResult
Agenda Item No. 3:
ConsiderandtakeappropriateactionregardingaRequisitionRequestforprocurementofcablingoftheDIRTTwall
systemforthenewTrophyClubTownHallfacilitybetweentheTownofTrophyClubandG.LSeaman&Companyfor
operations in Information Services; and authorizing the Mayor or his designee to execute all necessary documents (Staff).
Town CouncilPage 13 of 81Meeting Date: May 9, 2017
To: Mayor and Town Council
From:Mike Pastor, Information Technology Manager
CC: Thomas M. Class, Sr., Town Manager
Amber Karkauskas, Director of Finance/CFO
Holly Fimbres, Town Secretary/RMO
Re: Agenda Item 2017-196-T
Town Council Meeting, May 9, 2017
Agenda Item:
Consider and take appropriate action regarding a Requisition Request for procurement of cabling of the
DIRTT wall system for the new Trophy Club Town Hall facility between the Town of Trophy Club and G.L
Seaman & Company for operations in Information Services; and authorizing the Mayor or his designee
to execute all necessary documents (Staff).
Explanation:
We have selected to use Gigabit Passive Optical Networks (GPON) to provide network services in the
offices. GPON provides the ability to consolidate multiple services onto a single fiber transport network.
This technology reduces costs and infrastructure while increasing bandwidth. GPON provides for a large
range of benefits that include long range (20km), high bandwidth transmission, reduction of power and
cooling needs, reduction of weight of cabling, and the native use of advanced encryption standard (AES).
GPON enables rapid, secure, flexible, and massive fiber deployments at the lowest possible cost of
ownership and rollout.
GL Seaman is a sole source provider of the DIRTT lean construction integrated networks solution model
and provide the design, specification, implementation, installation, and certification services as a direct
transaction between DIRTT and the Town of Trophy Club. Please see the sole source letter attachments.
This procurement request will be coded in the Town’s general ledger to 89-360-83750, 918.
Attachments:
GL Seaman’s Sole Source Letter
GL Seaman’s Price Quote
Trophy Club Requisition Request
Recommendation:
Staff recommends Council approval of the requisition request.
Council Approval:
_____________________________
Mayor Nick Sanders, or designee
Town CouncilPage 14 of 81Meeting Date: May 9, 2017
Town CouncilPage 15 of 81Meeting Date: May 9, 2017
Town CouncilPage 16 of 81Meeting Date: May 9, 2017
Town CouncilPage 17 of 81Meeting Date: May 9, 2017
Town CouncilPage 18 of 81Meeting Date: May 9, 2017
Town of Trophy Club 100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2017-194-T Version:1 Name:
Type:Agenda Item Status:Consent Agenda
File created:5/1/2017 In control:Town Council
On agenda:5/9/2017 Final action:
Title:Consider and take appropriate action regarding a Requisition Request for procurement of LifePak 15
between the Town of Trophy Club and Physio Control for operations in Fire Department; and
authorizing the Mayor or his designee to execute all necessary documents (Staff).
Attachments:Staff Report - Lifepak 15 Requisition Request.pdf
Requisition Request.pdf
Fire Department Budget Memo.pdf
Quote.pdf
DateVer.Action ByActionResult
Agenda Item No. 4:
ConsiderandtakeappropriateactionregardingaRequisitionRequestforprocurementofLifePak15betweentheTown
ofTrophyClubandPhysioControlforoperationsinFireDepartment;andauthorizingtheMayororhisdesigneeto
execute all necessary documents (Staff).
Town CouncilPage 19 of 81Meeting Date: May 9, 2017
To: Mayor and Town Council
From:Wade Carroll, Fire Chief
CC: Thomas M. Class, Sr., Town Manager
Amber Karkauskas, Director of Finance/CFO
Holly Fimbres, Town Secretary/RMO
Re: Agenda Item 2017-194-T
Town Council Meeting, May 9, 2017
Agenda Item:
Consider and take appropriate action regarding a Requisition Request for procurement of
LifePak 15 between the Town of Trophy Club and Physio Control for operations in Fire
Department; and authorizing the Mayor or his designee to execute all necessary documents
(Staff).
Explanation:
The Fire Department is seeking approval to move forward with the budgeted purchase of a
Lifepak 15 cardiac monitor. The Lifepak 15 is utilized to diagnose the presence of life
threatening cardiac arrhythmias, monitor vital signs and is used to cardiovert patients that are
in cardiac arrest. The request is to be purchased from the Capital Replacementbudget in the
amount of $31,610.00 which is slightly under the original budgeted and approved amount of
$32,000. Physio Control is a Sole Source vendor and therefore we do not require additional
quotes.
This procurement request will be coded in the Town’sgeneral ledger to 07-255-83700, Capital
Replacement.
Attachments:
Requisition Request
Fire Department Budget Memo
Quote
Recommendation:
Staff recommends Council approval of the requisition request.
Council Approval:
_____________________________
Mayor Nick Sanders, or designee
Town CouncilPage 20 of 81Meeting Date: May 9, 2017
2017
9,
May
Date:
Meeting
of 81
21
Page
Council
Town
M
EMORANDUM
FY2016-2017 Budgeted item as per below:
Town CouncilPage 22 of 81Meeting Date: May 9, 2017
Town CouncilPage 23 of 81Meeting Date: May 9, 2017
Town CouncilPage 24 of 81Meeting Date: May 9, 2017
Town CouncilPage 25 of 81Meeting Date: May 9, 2017
Town of Trophy Club 100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2017-195-T Version:1 Name:
Type:Agenda Item Status:Consent Agenda
File created:5/3/2017 In control:Town Council
On agenda:5/9/2017 Final action:
Title:Consider and take appropriate action regarding a Resolution of the Town Council repealing
Resolution No. 2016-31 and adopting a revised Investment Policy for the Town of Trophy Club; and
providing an effective date (Staff).
Attachments:Staff Report - FY17 Investment Policy Revision.pdf
RES 2017-08 - FY17 Investment Policy Revision.pdf
DateVer.Action ByActionResult
Agenda Item No. 5:
ConsiderandtakeappropriateactionregardingaResolutionoftheTownCouncilrepealingResolutionNo.2016-31and
adopting a revised Investment Policy for the Town of Trophy Club; and providing an effective date (Staff).
Town CouncilPage 26 of 81Meeting Date: May 9, 2017
To: Mayor and Town Council
From:Amber Karkauskas, Director of Finance/CFO
CC: Thomas M. Class, Sr., Town Manager
Holly Fimbres, Town Secretary/RMO
Re: Town of Trophy Club Annual Investment Policy Revision
Town Council Meeting, May 9, 2017
Agenda Item:
Consider and take appropriate action regarding a Resolution of the Town Council repealing
Resolution No. 2016-31 and adopting a revised Investment Policy for the Town of Trophy Club;
and providing an effective date (Staff).
Explanation:
The Town’s Investment Policy has been amended only to modify the title of the investment
officer from Assistant Town Manager/CFO to Director of Finance/CFO. No other changes to the
policy have been made at this time.
Attachments:
Resolution No. 2017-08 – Fiscal Year 2017 Investment Policy Revision
Recommendation:
Staff recommends Council approval the Resolution adopting the Town Investment Policy.
Page 1 of 1
Town CouncilPage 27 of 81Meeting Date: May 9, 2017
TOWN OF TROPHY CLUB
RESOLUTION NO. 2017-08
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF
TROPHY CLUB, TEXAS REPEALING RESOLUTION NO. 2016-31AND
APPROVING A NEW RESOLUTIONADOPTING AN INVESTMENT
POLICY FOR FUNDS FOR THE TOWN OF TROPHY CLUB, A COPY
OF WHICH IS ATTACHED HERETO AND INCORPORATED HEREIN
AS EXHIBIT A; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS,
onOctober 11, 2016 by passage of Resolution2016-31, the Town
Council adoptedan Investment Policy; and
WHEREAS
, by passage of this Resolution, the Town Council hereby repeals
Resolution No. 2016-31in itsentirety and adopts this Resolution adopting a new
Investment Policy; and
WHEREAS
, the Town Council has reviewed the Investment Policy attached
hereto as Exhibit A, for compliance with the Public Funds Investment Act, Texas
Government Code Chapter 2256. et seq.; and
WHEREAS
, upon consideration, the Town Council finds and determines it to be
in the best interests of the Town to adopt Exhibit A as the Towns Investment Policy.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE
TOWN OF TROPHY CLUB:
Section 1.
That Resolution No.2016-31ishereby repealedin itsentirety.
Section 2.
That the Town Council has reviewed the attached Investment Policy,
which contains investment strategies and policiesthat the Council has determined to be
beneficial to the Townand hereby adopts the attached Investment Policyset forth in
Exhibit A, a copy of which is attached hereto and incorporated herein in its entirety.
Section 3.
That the Director of Finance/CFO is hereby designated as the Towns
primary investment officer to perform the functions required by the attached policy, and
theinvestment officer is hereby authorized to perform the functions required under the
Investment Policy and Chapter 2256of the Texas Government Code.
Section 4.
That this Resolution shall take effect immediately upon its passage
and approval.
Town CouncilPage 28 of 81Meeting Date: May 9, 2017
PASSED and APPROVED
by the Town Council of the Town of Trophy Club, Texas
onthis 9th day of May2017.
C. Nick Sanders, Mayor
Town of Trophy Club, Texas
\[SEAL\]
ATTEST:
Holly Fimbres, Town Secretary
Town of Trophy Club, Texas
APPROVED TO AS FORM:
J. David Dodd III, Town Attorney
Town of Trophy Club, Texas
RES 2017-08 Page 2 of 3
Town CouncilPage 29 of 81Meeting Date: May 9, 2017
EXHIBIT A
RES 2017-08 Page 3 of 3
Town CouncilPage 30 of 81Meeting Date: May 9, 2017
TOWN OF TROPHY CLUB
INVESTMENT POLICY
I.POLICY
It is the policy of the Town of Trophy Club that after allowing for the anticipated cash flow requirements of
the Town of Trophy Club and giving due consideration to the safety and risk of investment, all available
funds shall be invested in conformance with these legal and administrative guidelines, seeking to optimize
interest earnings to the maximum extent possible.
Effective cash management is recognized as essential to good fiscal management. Investment interest is
a source of revenue to Trophy Club funds. Trophy Clubs investment portfolio shall be designed and
managed in a manner designed to maximize this revenue source, to be responsive to public trust, and to
be in compliance with legal requirements and limitations.
Investments shall be made with the primary objectives of:
Safety and preservation of principal
Maintenance of sufficient liquidity to meet operating needs
Public trustfrom prudent investment activities
Optimization ofinterest earnings on the portfolio
II.PURPOSE
The purpose of this investment policy is to comply with Chapter 2256 of the Government Code (Public
Funds Investment Act), which requires the Town of Trophy Club to adopt a written investment policy
regarding the investment of its funds and funds under its control. The Investment Policy addresses the
methods, procedures and practices that must be exercised to ensure effective and judicious fiscal
management of Trophy Clubs funds.
III.SCOPE
This Investment Policy shall govern the investment of all financial assets of the Town of Trophy Club.
These funds are accounted for in the Town of Trophy Clubs Comprehensive Annual Financial Report
(CAFR) and include:
General Fund
Special Revenue Funds
Capital Projects Funds
ProprietaryFunds
Debt Service Funds, including reserves and sinking funds, to the extent not required by law or
existing contract to be kept segregated and managed separately
Any new fund created by the Town of Trophy Club, unless specifically exempted from this Policy by
the Town Council or by law.
The Town of Trophy Club consolidates fund cash balances to maximize investment earnings. Investment
income will be allocated to the various funds based on their respective participation and in accordance
with generally accepted accounting principles.
This Investment Policy shall apply to all transactions involving the financial assets and related activity for
all the foregoing funds. However, this policy does not apply to the assets administered for the benefit of
the Town of Trophy Club by outside agencies under deferred compensation programs.
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Town CouncilPage 31 of 81Meeting Date: May 9, 2017
IV.INVESTMENT OBJECTIVES
The Town of Trophy Club shall manage and invest its cash with four primary objectives, listed in order of
priority: safety, liquidity, public trust, and yield, expressed as optimization of interest earnings. The safety
of the principal invested always remains the primary objective. All investments shall be designed and
managed in a manner responsive to the public trust and consistent with state and local law.
The Town of Trophy Club shall maintain a comprehensive cash management program, which includes
collection of accounts receivable, vendor payments in accordance with theTowns purchasing policies,
and prudentinvestment of available cash. Cash management is defined as the process of managing
monies in order to insure maximum cash availability and maximum earnings on short-term investment of
idle cash.
Safety \[()()\]
PFIA 2256.005b2
Safety of principal is the foremost objective of the investment program. Investments shall be undertaken
in a manner that seeks to ensure the preservation of capital in the overall portfolio. The objective will be
to mitigate credit and interest rate risk.
Credit Risk and Concentration of Credit Risk The Town of Trophy Club will minimize credit risk, the
risk of loss due to the failure of the issuer or backer of the investment, and concentration of credit risk,
the risk of loss attributed to the magnitude of investment in a single issuer, by:
Limiting investments to the safest types of investments
Pre-qualifying the financial institutions and broker/dealers with which the Town of Trophy Club will
do business
Diversifying the investment portfolio so that potential losses on individual issuers will be
minimized.
Interest Rate Risk the Town of Trophy Club will manage the risk that the interest earnings and the
market value of investments in the portfolio will fall due to changes in general interest rates by limiting
the maximum weighted average maturity of the investment portfolio to 365 days. The Town of Trophy
Club will, in addition,:
Structure the investment portfolio so that investments mature to meet cash requirements for
ongoing operations, thereby avoiding the need to liquidate investments prior to maturity.
Invest operating funds primarily in certificates of deposit, shorter-term securities, money market
mutual funds, or local government investment pools functioning as money market mutual funds.
Diversify maturities and staggering purchase dates to minimize the impact of market movements
over time.
Liquidity \[()()\]
PFIA 2256.005b2
The investment portfolio shall remain sufficiently liquid to meet all operating requirements that may be
reasonably anticipated. This is accomplished by structuring the portfolio so that investments mature
concurrent with cash needs to meet anticipated demands. Because all possible cash demands cannot be
anticipated, a portion of the portfolio will be invested in shares of money market mutual funds or local
government investment pools that offer same-day liquidity. In addition, a portion of the portfolio will
consist of securities with active secondary or resale markets.
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Town CouncilPage 32 of 81Meeting Date: May 9, 2017
Public Trust
All participants in the Town of Trophy Clubs investment process shall seek to act responsibly as
custodians of the public trust. The investment officer shall avoid any transaction that might impair public
confidence in the Town of Trophy Clubs ability to govern effectively.
Yield (Optimization of Interest Earnings) \[()()\]
PFIA 2256.005b3
The investment portfolio shall be designed with the objective of attaining a market rate of return
throughout budgetary and economic cycles, taking into account the investment risk constraints and
liquidity needs. Return oninvestment is of secondary importance compared to the safety and liquidity
objectives described above.
V.INVESTMENT STRATEGY STATEMENTS
The Town of Trophy Club portfolio will be structured to benefit from anticipated market conditions and to
achieve areasonable return. Relative value among asset groups shall be analyzed and pursued as part
of the investment program within the restrictions set forth by the investment policy.
The Town of Trophy Club maintains portfolios which utilize four specific investment strategy
considerations designed to address the unique characteristics of the fund groups represented in the
portfolios.
Operating Funds
Suitability - All investments authorized in the Investment Policy are suitable for Operating Funds.
Preservation and Safety of Principal - All investments shall be high quality securities with no perceived
default risk.
Liquidity - Investment strategies for the pooled operating funds have as their primary objective to assure
that anticipated cash flows are matched with adequate investment liquidity. The dollar-weighted average
maturity of operating funds, based on the stated final maturity date of each security, will be calculated and
limited to one year or less. Constant $1 net asset value investment poolsand money market mutual
funds shall be an integral component in maintaining daily liquidity. Investments for these funds shall not
exceed an 18-month period from date of purchase.
Marketability - Securities with active and efficient secondary markets will be purchased in the event of an
unanticipated cash requirement.
Diversification - Maturities shall be staggered throughout the budget cycle to provide cash flows based on
anticipated needs. Investment risks will be reduced through diversification among authorized
investments.
Yield - The Towns objective is to attain a competitive market yield for comparable securities and portfolio
constraints. The benchmark for Operating Funds shall be the 91 day Treasury bill.
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Town CouncilPage 33 of 81Meeting Date: May 9, 2017
Reserve and Deposit Funds
Suitability - All investments authorized in the Investment Policy are suitable for Reserve and Deposit
Funds.
Preservation and Safety of Principal - All investments shall be high quality securities with no perceived
default risk.
Liquidity - Investment strategies for reserve and deposit funds shall have as the primary objective the
ability to generate a dependable revenue stream to the appropriate reserve fund from investments with a
low degree of volatility. Except as may be required by the bond ordinance specific to an individual issue,
investments should be of high quality, with short-to-intermediate-term maturities. The dollar-weighted
average maturity of reserve and deposit funds, based on the stated final maturity date of each security,
will be calculated and limited to two years or less.
Marketability - Securities with active and efficient secondary markets will be purchased in the event of an
unanticipated cash requirement.
Diversification - Maturities shall be staggered throughout the budget cycle to provide cash flows based on
anticipated needs. Investment risks will be reduced through diversification among authorized
investments.
Yield - The Towns objective is to attain a competitive market yield for comparable securities and portfolio
constraints. The benchmark for Reserve and Deposit Funds shall be the 91 day Treasury bill.
Bond and Certificate Capital Project Funds and Special Purpose Funds
Suitability - All investments authorized in the Investment Policy are suitable for Bond and Certificate
Capital Project Funds and Special Purpose Funds.
Preservation and Safety of Principal - All investments shall be high quality securities with no perceived
default risk.
Liquidity - Investment strategies for bond and certificate capital project funds,special projects and special
purpose funds portfolios will have as their primary objective to assure that anticipated cash flows are
matched with adequate investment liquidity. The stated final maturity dates of investments held should
not exceed the estimated project completion date or a maturity of no greater than three years. The dollar-
weighted average maturity of bond and certificate capital project funds and special purpose funds, based
on the stated final maturity date of each security, will be calculated and limited to two years or less.
Marketability - Securities with active and efficient secondary markets will be purchased in the event of an
unanticipated cash requirement.
Diversification - Maturities shall be staggered throughout the budget cycle to provide cash flows based on
anticipated needs. Investment risks will be reduced through diversification among authorized
investments.
Yield - The Towns objective is to attain a competitive market yield for comparable securities and portfolio
constraints. The benchmark for Bond and Certificate Capital Project Funds and Special Purpose Funds
shall be the 91 day Treasury bill. A secondary objective of these funds is to achieve a yield equal to or
greater than the arbitrage yield of the applicable bond or certificate.
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Town CouncilPage 34 of 81Meeting Date: May 9, 2017
Debt Service Funds
Suitability-All investments authorizedintheInvestment Policy are suitable for Debt Service Funds.
PreservationandSafetyof Principal-Allinvestments shallbehighqualitysecuritieswithno perceived
default risk.
Liquidity - Investment strategies for debt service funds shall have as the primary objective the assurance
of investment liquidity adequate to cover the debt service obligation on the required payment date.
Securities purchased shall not have a stated final maturity date which exceeds the debt service payment
date. The dollar-weighted average maturity of debt service funds, based on the stated final maturity date
of each security, will be calculated and limited to one year or less.
Marketability-Securitieswith active andefficient secondary markets will be purchasedin the event of an
unanticipated cash requirement.
Diversification-Maturities shallbe staggered throughout the budget cycle to provide cash flows based on
anticipated needs.Investment risks willbe reduced through diversification among authorized
investments.
Yield-The Towns objective is to attaina competitivemarketyield for comparable securities and portfolio
constraints.Thebenchmarkfor Debt Service Funds shallbe the 91 day Treasury bill.
VI.RESPONSIBILITYAND CONTROL
Delegation ofAuthority \[()\]
PFIA 2256.005f
In accordance with the Town of Trophy Club and the Public Funds Investment Act, the Town Council
designates the /CFOasthe Town of Trophy Clubs Investment Officer. The
Investment Officer is authorized to execute investment transactions on behalf of the Town of Trophy Club
and may designate a secondary investment officer to act in his/her absence. No other person may
engagein an investment transaction or the management of the Town of Trophy Club funds except as
providedunder the terms of this Investment Policy. The investment authority granted to the investing
officer is effective until rescinded.
Quality and Capability of InvestmentManagement \[)()\]
PFIA 2256.005(b3
The Town of Trophy Club shall provide periodic training in investments for the designated investment
officers and other investment personnel through courses and seminars offered by professional
organizations, associations, and other independent sources in order to insure the quality and capability of
investment management in compliance with the Public Funds Investment Act.
Training Requirement \[\]
PFIA 2256.008Local Governments
In accordance with the Town of Trophy Club and the Public Funds Investment Act, designated Investment
Officers shall attend an investment training session no less often than once every two years and shall
receive not less than 8hours of instruction relating to investment responsibilities. A newly appointed
Investment Officer must attend a training session of at least 10 hours of instruction within twelve months
of the date the officer took office or assumed the officers duties. The investment training session shall be
provided by an independent source. For purposes of this policy, an independent source from which
investment training shall be obtained shall include a professional organization, an institution of higher
education or any other sponsorother than a business organization with whom the Town of Trophy Club
may engage in an investment transaction.
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Town CouncilPage 35 of 81Meeting Date: May 9, 2017
Internal Controls ()
Best Practice
The Investment Officer is responsible for establishing and maintaining an internal control structure
designed to ensure that the assets of the Town of Trophy Club are protected from loss, theft, or misuse.
The internal control structure shall be designed to provide reasonable assurance that these objectives are
met. The concept of reasonable assurance recognizes that (1) the cost of a control should not exceed
the benefits likely to be derived; and (2) the valuation of costs and benefits requires estimates and
judgments by management.
Accordingly, the Investment Officer shall establish a process for annual independent review by an
external auditor to assure compliance with policies and procedures. The internal controls shall address
the following points.
Control of collusion.
Separation of transactions authority from accounting and record keeping.
Custodial safekeeping.
Avoidance of physical delivery securities.
Clear delegation of authority to subordinate staff members.
Written confirmation for telephone (voice) transactions for investments and wire transfers.
Development of a wire transfer agreement with the depository bank or third party custodian.
Investment Policy Certification \[()\]
PFIA 2256.005k-l
A qualified representative,as defined by PFIA section 2256.002(10), of all investment providers, including
financial institutions, banks, money market mutual funds, and local government investment pools, must
sign a certification acknowledging that the organization has received and reviewed the Town of Trophy
Clubs investmentpolicy and that reasonable procedures and controls have been implemented to
preclude investment transactions that are not authorized by the Town of Trophy Clubs policy.
Prudence \[\]
PFIA 2256.006
The standard of prudence to be applied by the InvestmentOfficer shall be the prudent investor rule.
This rule states that Investments shall be made with judgment and care, under circumstances then
prevailing, which persons of prudence, discretion and intelligence exercise in the management of their
own affairs, not for speculation, but for investment, considering the probable safety of their capital as well
as the probable income to be derived. In determining whether an Investment Officer has exercised
prudence with respect to an investment decision, the determination shall be made taking into
consideration:
The investment of all funds, or funds under the Town of Trophy Clubs control, over which the officer
had responsibility rather than a consideration as to the prudence of a single investment.
Whether the investment decision was consistent with the written approved investment policy of the
Town of Trophy Club.
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Town CouncilPage 36 of 81Meeting Date: May 9, 2017
Indemnification
The Investment Officer, acting in accordance with written procedures and exercising due diligence, shall
not be held personally responsible for a specific investments credit risk or market price changes,
provided that these deviations are reported immediately and the appropriate action is taken to control
adverse developments.
Ethics and Conflicts of Interest \[()\]
PFIA 2256.005i
Officers and employees involved in the investment process shall refrain from personal business activity
that would conflict with the proper execution and management of the investment program, or that would
impair their ability to make impartial decisions. Employees and Investment Committee (see Section XIII)
members shall disclose any material interests in financial institutions with which they conduct business.
They shall further disclose any personal financial/investment positions that could be related to the
performance of the investment portfolio. Employees and Investment Committee members shall refrain
from undertaking personal investment transactions with the same individual with which business is
conducted on behalf of the Town of Trophy Club.
An Investment Committee member of the Town of Trophy Club who has a personal business relationship
with an organization seeking to sell an investment to the Town of Trophy Club shall file a statement
disclosing that personal business interest. An Investment Committee member who is related within the
second degree by affinity or consanguinity to an individual seeking to sell an investment to the Town of
Trophy Club shall file a statement disclosing that relationship. A statement required under this subsection
must be filed with the Texas Ethics Commission and the Town Council.
VII.SUITABLE AND AUTHORIZED INVESTMENTS
Portfolio Management
The Town of Trophy Club currently has a buy and hold portfolio strategy. Maturity dates are matched
with cash flow requirements and investments are purchased with the intent to be held until maturity.
However, investments may be liquidated prior to maturity for the following reasons:
An investment with declining credit may be liquidated early to minimize loss of principal.
Cash flow needs of the Town of Trophy Club require that the investment be liquidated.
Investments \[()()()\]
PFIA 2256.005b4A
Trophy Club funds governed by this policy may be invested in the instruments described below, all of
which are authorized by Chapter 2256 of the Government Code (Public Funds Investment Act).
Investment of Town of Trophy Club funds in any instrument or security not authorized for investment
under the Act is prohibited. The Town of Trophy Club will not be requiredto liquidate an investment that
becomes unauthorized subsequent to its purchase.
I.Authorized
1.Obligations of the United States of America, its agencies and instrumentalities.
2.Certificates of Deposit issued by a depository institution that has its main office or a branch office
in Texas. The certificate of deposit must be guaranteed or insured by the Federal Deposit
Insurance Corporation or its successor or the National Credit Union Share Insurance Fund or its
successor and secured by obligations in a manner and amount as provided by law. In addition,
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Town CouncilPage 37 of 81Meeting Date: May 9, 2017
certificates of deposit obtained through a depository institution that has its main office or a branch
office in Texas and that contractually agrees to place the funds in federally insured depository
institutions in accordance with the conditions prescribed in Section 2256.010(b) of the Public
Funds Investment Act are authorized investments.Additionally, funds invested by the Town
through a broker that has amain office or branch office in Texas and is selected from a list
approved by the Town as required by section 2656.025of the Public Funds Investment Act or a
depository institution that has a main office or branch office in Texas and is selected by the Town
are authorized investments if the following conditions are met:
a.the broker or depository institution selected by the Town as specified above arranges
for the deposit of the funds in certificates of deposit in one or more federally insured
depository institutions, wherever located, for the account of the Town;
b.the full amount of the principal and accrued interest of each of the certificates of
deposit is insured by the United States or an instrumentality of the United States; and
c.the Town appoints a depository bank or a clearing brokerregisteredwith the
Securities and ExchangeCommission Rule 15c-3 (17CFR, Section240 15c3-3) as
custodian for the Townwith respect to the certificates of deposit issued for account to
the Town.
3.Fully collateralized direct repurchase agreements with a defined termination date secured by
obligations of the United States or its agencies and instrumentalities. These shall be pledged to
the Town of Trophy Club, held in the Town of Trophy Clubs name, and deposited at the time the
investment is made with the Town of Trophy Club or with a third party selected and approved by
the Town of Trophy Club. Repurchase agreements must be purchased through a primary
government securities dealer, as defined by the Federal Reserve, or a financial institution doing
business in Texas. A Master Repurchase Agreement must be signed by the bank/dealer prior to
investment in a repurchase agreement. All repurchase agreement transactions will be on a
delivery vs. payment basis. Securities received for repurchase agreements must have a market
value greater than or equal to 102 percent at the time fundsare disbursed.(Sweep Accounts
and/or Bond Proceeds)
4.No-Load Money Market Mutual funds that: 1) are registered and regulated by the Securities and
Exchange Commissionand provide a prospectus and other information required by the Securities
and ExchangeAct of 1934 (15U.S.C. Section 78a) or the Investment Company Act of 1940 (15
U.S.C. Section 80a-1), 2) have a dollar weighted average stated maturity of 90 days or less, 3)
seek to maintain a net asset value of $1.00 per share, and 4) invest in securitiesauthorized by
this investment policy.
5.Local government investment pools, which 1) meet the requirements of Chapter 2256.016 of the
Public Funds Investment Act, 2) are rated no lower than AAA or an equivalent rating by at least
one nationally recognized rating service, and 3) are authorized by resolution or ordinance by the
Town Council. In addition, a local government investment pool created to function as a money
market mutual fund must mark its portfolio to the market daily and, to the extent reasonably
possible, stabilize at $1.00 net assetvalue.
If an Investment in the Towns portfolio becomes an unauthorized investment due to changes in the
Investment Policy or the Public Funds Investment Act, or an authorized investment is rated in a way that
causes it to become an unauthorized investment the investment committeeof the Town shall review the
investment and determine whether it would be more prudent to hold the investment until its maturity, or to
redeem the investment.The investment committee shall consider the time remaining until maturity of the
investment, the quality of the investment, and the quality and amounts of any collateral which may be
securing theinvestment in determining the appropriate steps to take. (PFIA 2256.021) Additionally,
Trophy Club is not required to liquidate investments that were authorized at the time of purchase. (PFIA
2256.017)
8
Town CouncilPage 38 of 81Meeting Date: May 9, 2017
II.Not Authorized \[()()\]
PFIA 2256.009b1-4
Investments including interest-only or principal-only strips of obligations with underlying mortgage-backed
security collateral, collateralized mortgage obligations with an inverse floating interest rate or a maturity
date of over 10 years are strictly prohibited.
VIII.INVESTMENT PARAMETERS
Maximum Maturities \[()()()\]
PFIA 2256.005b4B
The longer the maturity of investments, the greater their price volatility. Therefore, it is the Town of
Trophy Clubs policy to concentrate its investment portfolio in shorter-term securities in order to limit
principal risk caused by changes in interest rates.
The Town of Trophy Club attempts to match its investments with anticipated cash flow requirements. The
Town of Trophy Club will not directly invest in securities maturing more than two years from the date of
purchase; however, the above described obligations, certificates, or agreements may be collateralized
using longer dated investments.
Because no secondary market exists for repurchase agreements, the maximum maturity shall be 120
days except in the case of a flexible repurchase agreement for bond proceeds. The maximum maturity
for such an investment shall be determined in accordance with project cash flow projections and the
requirements of the governing bond ordinance.
The composite portfolio will have a weighted average maturity of 365 days or less. This dollar-weighted
average maturity will be calculated using the stated final maturity dates of each security. \[PFIA
2256.005(b)(4)(C)\]
Diversification \[()()\]
PFIA 2256.005b3
The Town of Trophy Club recognizes that investment risks can result from issuer defaults, market price
changes or various technical complications leading to temporary illiquidity. Risk is managed through
portfolio diversification that shall be achieved by the following general guidelines:
Limiting investments to avoid overconcentration in investments from a specific issuer or business
sector (excluding U.S. Treasury securities and certificates of deposit that are fully insured and
collateralized in accordance with state and federal law),
Limiting investment in investments that have higher credit,
Investing in investments with varying maturities, and
Continuously investing a portion of the portfolio in readily available funds such as local government
investment pools (LGIPs), money market funds or overnight repurchase agreements to ensure that
appropriate liquidity is maintained in order to meet ongoing obligations.
IX.SELECTION OF BANKS AND DEALERS
Depository
At least every five years a Depository shall be selected through the Town of Trophy Clubs banking
services procurement process, which shall include a formal request for proposal (RFP). The selection of
a depository will be determined by competitive bid and evaluation of bids will be based on the following
selection criteria:
9
Town CouncilPage 39 of 81Meeting Date: May 9, 2017
The ability to qualify as a depository for public funds in accordance with state law.
The ability to provide requested information or financial statements for the periods specified.
The ability to meet all requirements in the banking RFP.
Complete response to all required items on the bid form
Lowest net banking service cost, consistent with the ability to provide an appropriate level of service.
The credit worthiness and financial stability of the bank.
Authorized Brokers/Dealers \[\]
PFIA 2256.025
The Town of Trophy Club Investment Committee (see Section XIII) shall, at least annually, review, revise,
and approve a list of qualified broker/dealers and financial institutions authorized to engage in securities
transactions with the Town of Trophy Club. Those firms that request to become qualified bidders for
securities transactions will be required to provide a completed broker/dealer questionnaire that provides
information regarding creditworthiness, experience and reputation, and 2) a certification stating the firm
has received, read and understood the Town of Trophy Clubs investment policy and agree to comply with
the policy. Authorized firms may include primary dealers or regional dealers that qualify under Securities
& Exchange Commission Rule 15C3-1 (Uniform Net Capital Rule), and qualified depositories. All
investment providers, including financial institutions, banks, money market mutual funds, and local
government investment pools, must sign a certification acknowledging that the organization has received
and reviewed the Town of Trophy Clubs investment policy and that reasonable procedures and controls
have been implemented to preclude investment transactions that are not authorized by the Town of
Trophy Clubs policy. \[PFIA 2256.005(k-l)\]
Competitive Bids
It is the policy of the Town of Trophy Club to require a minimum of two (2) quotes for all individual security
purchases and sales except for: a)transactions withno-load money market mutual funds and local
government investment poolsand b) treasury and agency securitiespurchased at issue through an
approved broker/dealer or financial institution. The investment officer shall develop and maintain
procedures for ensuring competition in the investment of the Town of Trophy Clubs funds.
Delivery vs. Payment \[()()()\]
PFIA 2256.005b4E
Securities shall be purchased using the delivery vs. payment method with the exception of investment
pools and mutual funds. Funds will be released after notification that the purchased security has been
received.
X.CUSTODIAL CREDIT RISK MANAGEMENT
Safekeeping and Custodial Agreements
The Town of Trophy Club shall contract with a bank or banks for the safekeeping of securities either
owned by the Town of Trophy Club as part of its investment portfolio or held as collateral to secure
demand or time deposits. Securities owned by the Town of Trophy Club shall be held in the Town of
Trophy Clubs name as evidenced by safekeeping receipts of the institution holding the securities.
Collateral for deposits will be held by a third party custodian designated by the Town of Trophy Club and
pledged to the Town of Trophy Club as evidenced by safekeeping receipts of the institution with which the
collateral is deposited. Original safekeeping receipts shall be obtained. Collateral may be held by the
depository banks trust department, a Federal Reserve Bankor branch of a Federal Reserve Bank, a
Federal Home Loan Bank, or a third party bank approved by the Town of Trophy Club.
Collateral Policy \[\]
PFCA 2257.023
10
Town CouncilPage 40 of 81Meeting Date: May 9, 2017
Consistent with the requirements of the Public Funds Collateral Act, it is the policy of the Town of Trophy
Club to require full collateralization of all Town of Trophy Club funds on deposit with a depository bank,
other than investments. In order to anticipate market changes and provide a level of security for all funds,
the collateralization level will be 102% of market value of principal and accrued interest on the deposits or
investments less an amount insured by the FDIC. At its discretion, the Town of Trophy Club may require a
higher level of collateralization for certain investment securities. Securities pledged as collateral shall be
held by an independent third party with whom the Town of Trophy Club has a current custodial
agreement. The Investment Officer is responsible for entering into collateralization agreements with third
party custodians in compliance with this Policy. The agreements are to specify the acceptable investment
securities for collateral, including provisions relating to possession of the collateral, the substitution or
release of investment securities, ownership of securities, and the method of valuation of securities. A
clearly marked evidence of ownership (safekeeping receipt) must be supplied to the Town of Trophy Club
and retained. Collateral shall be reviewed at least monthly to assure that the market value of the pledged
securities is adequate.
Collateral Defined
The Town of Trophy Club shall accept only the following types of collateral:
Obligations of the United States or its agencies and instrumentalities
Direct obligations of the state of Texas or its agencies and instrumentalities
Collateralized mortgage obligations directly issued by a federal agency or instrumentality of the
United States, the underlying security for which is guaranteed by an agency or instrumentality of the
United States
Obligations of states, agencies, counties, cities, and other political subdivisions of any state rated as
to investment quality by a nationally recognized rating firm not less than A or its equivalent with a
remaining maturity of ten (10) years or less
A surety bond issued by an insurance company rated as to investment quality by a nationally
recognized rating firm not less than A
A letter of credit issued to the Town of Trophy Club by the Federal Home Loan Bank
Subject to Audit
All collateral shall be subject to inspection and audit by the Investment Officer or his/her designee,
includingthe Town of Trophy Clubs independent auditors.
XI.PERFORMANCE
Performance Standards
The Town of Trophy Clubs investment portfolio will be managed in accordance with the parameters
specified within this policy. The portfolio shall be designed with the objective of obtaining a rate of return
through budgetary and economic cycles, commensurate with the investment risk constraints and the cash
flow requirements of the Town of Trophy Club.
Performance Benchmark
It is the policy of the Town of Trophy Club to purchase investments with maturity dates coinciding with
cash flow needs. Through this strategy, the Town of Trophy Club shall seek to optimize interest earnings
utilizing allowable investments available on the market at that time. Market value will be calculated on a
quarterly basis on all securities owned and compared to current book value. The Town of Trophy Clubs
portfolio shall be designed with the objective of regularly meeting or exceeding the average rate of return
11
Town CouncilPage 41 of 81Meeting Date: May 9, 2017
on U.S. Treasury Billsat a maturity level comparable to the Town of Trophy Clubs weighted average
maturity in days.
XII.REPORTING ()
PFIA 2256.023
Methods
The Investment Officer shall prepare an investment report on a quarterly basis that summarizes
investment strategies employed in the most recent quarter and describes the portfolio in terms of
investment securities, maturities, and shall explain the total investment return for the quarter.
The quarterly investment report shall include a summary statement of investment activity prepared in
compliance with generally accepted accounting principles. This summary will be prepared in a manner
that will allow the Town of Trophy Club to ascertain whether investment activities during the reporting
period have conformed to the Investment Policy. The report will be provided to the Town Council. The
report will include the following:
A listing of individual securities held at the end of the reporting period.
Unrealized gains or losses resulting from appreciation or depreciation by listing the beginning and
ending book and market value of securities for the period.
Additions and changes to the market value during the period.
Average weighted yield to maturity of portfolio as compared to applicable benchmark.
Listing of investments by maturity date.
Fully accrued interest for the reporting period
The percentage of the total portfolio that each type of investment represents.
Statement of compliance of the Town of Trophy Clubs investment portfolio with state law and the
investment strategy and policy approved by the Town Council.
An independent auditor will perform a formal annual review of the quarterly reports with the results
reported to the governing body \[PFIA 2256.023(d)\].
Monitoring Market Value \[()()()\]
PFIA 2256.005b4D
Market value of all securities in the portfolio will be determined on a quarterly basis. These values will be
obtained from a reputable and independent source and disclosed to the governing body quarterly in a
written report.
XIII.INVESTMENT COMMITTEE
Members
An Investment Committee, consisting of the Town Manager, the Investment Officer, and the Secondary
Investment Officer, shall review the Towns investment strategies and monitor the results of the
investment program at least quarterly. This review can be done by reviewing the quarterly written reports
and by holding committee meetings as necessary. The committee will be authorized to invite other
advisors to attend meetings as needed.
Scope
The Investment Committee shall include in its deliberations such topics as economic outlook, investment
strategies, portfolio diversification, maturity structure, potential risk to the Towns funds, evaluation and
12
Town CouncilPage 42 of 81Meeting Date: May 9, 2017
authorization of broker/dealers, rate of return on the investment portfolio, and review of compliance with
the investment policy. The Investment Committee will also advise the Town Council of any future
amendments to the investment policy that are deemed necessary or recommended.
Procedures
The investment policy shall require the Investment Committee to provide minutes of investment
information discussed at any meetings held. The committee shall meet at least annually to discuss the
investment program and policy.
XIV.INVESTMENT POLICY ADOPTION \[()\]
PFIA 2256.005e
The Town of Trophy Clubs investment policy shall be adopted by resolution of the Town Council. It is the
Town of Trophy Clubs intent to comply with state laws and regulations. The Town of Trophy Clubs
investment policy shall be subject to revisions consistent with changing laws, regulations, and needs of
the Town of Trophy Club. The Town Council shall adopt a resolution stating that it has reviewed the
policy and investment strategies not less than annually, approving any changes or modifications.
13
Town CouncilPage 43 of 81Meeting Date: May 9, 2017
Town of Trophy Club 100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2017-176-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:4/25/2017 In control:Town Council
On agenda:5/9/2017 Final action:
Title:Consider and take appropriate action regarding a Proclamation of the Town Council declaring May 15
-21, 2017 as National Police Week in Trophy Club in conjunction with National Police Week and May
15, 2017, as National Peace Officers Memorial Day in Trophy Club; and providing an effective date
(Staff).
Attachments:PRO 2017-04 - National Police Week.pdf
DateVer.Action ByActionResult
Agenda Item No. 6:
ConsiderandtakeappropriateactionregardingaProclamationoftheTownCouncildeclaringMay15-21,2017as
NationalPoliceWeekinTrophyClubinconjunctionwithNationalPoliceWeekandMay15,2017,asNationalPeace
Officers Memorial Day in Trophy Club; and providing an effective date (Staff).
Town CouncilPage 44 of 81Meeting Date: May 9, 2017
TOWN OF TROPHY CLUB, TEXAS
PROCLAMATION NO. 2017-04
A PROCLAMATION OF THE TOWN COUNCIL OF THE TOWN OF TROPHY
CLUB, TEXAS, ESTABLISHING THE WEEK OF MAY 14 20, 2017 AS POLICE
WEEK IN TROPHY CLUB IN CONJUNCTION WITH NATIONAL POLICE WEEK,
AND DESIGNATING MAY 15, 2017 AS NATIONAL PEACE OFFICERS
MEMORIAL DAY IN TROPHY CLUB;AND PROVIDING AN EFFECTIVE DATE.
WHEREAS,
there are approximately 900,000 law enforcement officers serving in
communities across the United States, including the dedicated members of theof the law
enforcement agency of the Town ofTrophy Club, Texas who play an essential role in safeguarding
the rights andfreedoms of the Town of Trophy Club; and
WHEREAS,
there have been15,548assaults against law enforcement officers in 2015,
resulting in approximately 14,453injuries;and
WHEREAS,
since the first recorded death in 1791, more than 20,000law enforcement
officers in the United States have made the ultimate sacrifice and been killed in the line of duty;
and
WHEREAS,
the names of these dedicated public servants are engraved on the walls of the
National Law Enforcement Officers Memorial in Washington, D.C.;and
WHEREAS,
394new names of fallen heroes are being added to the National Law
Enforcement Officers Memorial this spring, including 143officers killed in 2016 and 251 officers
killed in previous years; and
WHEREAS,
the service and sacrifice of all officers killed in the line of duty will be honored
during the National Law Enforcement Officers Memorial Funds 29thAnnual Candlelight Vigil, on
the evening of May 13, 2017; and
WHEREAS,
the Candlelight Vigil is part of National Police Week, which takes place this
year, May 14 - 20, 2017; and
WHEREAS,
May 15, 2017 is designated as Peace Officers Memorial Day, in honor of all
fallen officers and their families and U.S. flags should be flown at half-staff; and
WHEREAS,
the members of the law enforcement agency of Town ofTrophy Club, Texas
unceasingly provide a vital public service.
NOW, THEREFORE, I, MAYOR C. NICK SANDERS, IN CONJUNCTIONWITH THE
TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS, DOHEREBY PROCLAIM
to
POLICE WEEK
observe the weekof May 14 20, 2017 as in the Town of Trophy Club, and
publicly salutes the service of law enforcement officers in our community and in communities
across the nation.
PASSED AND APPROVED
by the Town Council of the Town of Trophy Club, Texas, this
9thday of May 2017.
_______________________________ ________________________________
Holly Fimbres, Town Secretary C. Nick Sanders, Mayor
Town of Trophy Club, Texas Town of Trophy Club, Texas
Town CouncilPage 45 of 81Meeting Date: May 9, 2017
Town of Trophy Club 100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2017-192-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:4/27/2017 In control:Town Council
On agenda:5/9/2017 Final action:
Title:Consider and take appropriate action regarding a Proclamation of the Town Council recognizing
Byron Nelson student Jarrod Clark for earning a Congressional Award Gold Medal (Mayor Sanders).
Attachments:PRO 2017-05 - Recognition of Jarrod Clark for earning Congressional Award.pdf
DateVer.Action ByActionResult
Agenda Item No. 7:
ConsiderandtakeappropriateactionregardingaProclamationoftheTownCouncilrecognizingByronNelsonstudent
Jarrod Clark for earning a Congressional Award Gold Medal (Mayor Sanders).
Town CouncilPage 46 of 81Meeting Date: May 9, 2017
TOWN OF TROPHY CLUB, TEXAS
PROCLAMATION NO. 2017-05
A PROCLAMATION OF THE TOWN COUNCIL OF THE TOWN OF TROPHY
CLUB, TEXAS, RECOGNIZING JARROD CLARK FOR EARNING THE
CONGRESSIONAL AWARD GOLD MEDAL;AND PROVIDING AN
EFFECTIVE DATE.
Byron Nelson High School senior Jarrod Clark recently received the
WHEREAS,
Congressional Award Gold Medal, a top honor presented by the U.S. Congress to young
Americans who meet rigorous standards across community service, personal development,
physical fitness, and explorationcategories
; and
Jarrod received the award after nearly four years of work, totaling 400
WHEREAS,
hours of community service, 200 hours of personal development, and 200 hours of physical
fitness. He strove to become a lifeguard, and worked for the Town of Trophy Club. Additionally,
Jarrodplanned and completed a five-day, four-night tripto compare and contrast five major
metroplexes in Texas. Because he is a gold medalist, he also received the programs bronze
and silver awards
;and
Young Americans dont receive the award based on a competition, but
WHEREAS,
rather based on achieving their own challenging goals after registering for the program. The
foundation that runs the non-partisan program is the only congressional charity
; and
Rep. Eddie Bernice Johnson, who represents the 30thdistrict of Texas in
WHEREAS,
the U.S. House of Representatives, presided over the statewide ceremony for Congressional
Award Gold Medal winners, giving Jarrod his honor on April 8. The event, held at Southern
MethodistUniversity, was the first time Texas has held a statewide ceremony for the award.
NOW, THEREFORE, I, MAYOR C. NICK SANDERS, IN CONJUNCTIONWITH THE
RECOGNIZE
TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS, DOHEREBY
JARROD CLARK FOR EARNING THE CONGRESSIONAL AWARD GOLD MEDAL.
PASSED AND APPROVED
by the Town Council of the Town of Trophy Club, Texas, this
9thday of May 2017.
_______________________________ ________________________________
Holly Fimbres, Town Secretary C. Nick Sanders, Mayor
Town of Trophy Club, Texas Town of Trophy Club, Texas
Town CouncilPage 47 of 81Meeting Date: May 9, 2017
Town of Trophy Club 100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2017-191-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:4/27/2017 In control:Town Council
On agenda:5/9/2017 Final action:
Title:Recognition of Interim Fire Chief Rick Lasky for his service that he provided to the Town of Trophy
Club (Staff).
Attachments:
DateVer.Action ByActionResult
Agenda Item No. 8:
Recognition of Interim Fire Chief Rick Lasky for his service that he provided to the Town of Trophy Club (Staff).
Town CouncilPage 48 of 81Meeting Date: May 9, 2017
Town of Trophy Club 100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2017-183-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:4/25/2017 In control:Town Council
On agenda:5/9/2017 Final action:
Title:Consider and take appropriate action regarding proposed Town Council meeting dates in July 2017;
discussion of same (Staff).
Attachments:Staff Report - July Council Meetings.pdf
DateVer.Action ByActionResult
Agenda Item No. 9:
ConsiderandtakeappropriateactionregardingproposedTownCouncilmeetingdatesinJuly2017;discussionofsame
(Staff).
Town CouncilPage 49 of 81Meeting Date: May 9, 2017
To: Mayor and Town Council
From:Holly Fimbres, Town Secretary/RMO
CC: Thomas M. Class, Sr., Town Manager
Re: July 2017 Town Council Meetings
Town Council Meeting, May 9, 2017
Agenda Item:
Consider and take appropriate action regarding proposed Town Council meeting dates in July
2017; discussion of same (Staff).
Explanation:
Current dates of Town Council meetings scheduled in July are Tuesday, July 11th, and Tuesday
July 25th. In some years, July has been a month were only one Council meeting has been held.
The purpose of this agenda item is for Council to take action to have one or two Council
meetings in July and if one meeting is chosen, the date of that meeting.
Recommendation:
Staff proposes one July Council meeting on either Tuesday, July 11th, or Tuesday, July 25th.
Page 1 of 1
Town CouncilPage 50 of 81Meeting Date: May 9, 2017
Town of Trophy Club 100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2017-182-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:4/25/2017 In control:Town Council
On agenda:5/9/2017 Final action:
Title:Case O-AMD-17-002 (Community Development Fee Schedule)
Consider and take appropriate action regarding an Ordinance of the Town amending Section A1.003,
“Community Development Department”, Section A1.004, “Planning and Zoning Department”, and
Section A1.005, “Zoning Board of Adjustment” of Article A1.000, “General Provisions” of Appendix A,
“Fee Schedule” of the Town of Trophy Club Code of Ordinances and providing an effective date
(Staff).
Attachments:Staff Report - Schedule of Fees Amendment and Exhibit.pdf
ORD 2017-11 - Amending A1_003 CD, A1_004 PZ and A1_005 ZBA Fees.pdf
DateVer.Action ByActionResult
Agenda Item No. 10:
Case O-AMD-17-002 (Community Development Fee Schedule)
ConsiderandtakeappropriateactionregardinganOrdinanceoftheTownamendingSectionA1.003,“Community
DevelopmentDepartment”,SectionA1.004,“PlanningandZoningDepartment”,andSectionA1.005,“ZoningBoardof
Adjustment”ofArticleA1.000,“GeneralProvisions”ofAppendixA,“FeeSchedule”oftheTownofTrophyClubCodeof
Ordinances and providing an effective date (Staff).
Town CouncilPage 51 of 81Meeting Date: May 9, 2017
To: Town Council
From: Lisa Reich, Town Planner
CC: Thomas M. Class, Sr., Town Manager
Holly Fimbres, Town Secretary
Re: Case #O-AMD-17-002 Community Development Fee Schedule
Town Council Meeting, Tuesday, May 9, 2017
AGENDA ITEM:
Case O-AMD-17-002 (Community Development Fee Schedule)
Consider and take appropriate action regarding an Ordinance of the Town amending Section
A1.003, “Community Development Department”, Section A1.004, “Planning and Zoning
Department”, and Section A1.005, “Zoning Board of Adjustment” of Article A1.000, “General
Provisions” of Appendix A, “Fee Schedule” of the Town of TrophyClub Code of Ordinances and
providing an effective date(Staff).
EXPLANATION:
It is good practice to review the Fee Schedule periodically to ensure that needed clarifications
are made, to monitor for improved cost recovery opportunities, to remove duplicate and/or
abandoned fees, to codify new fees created by ordinances during the year, to respond to State
law changes, and for general clean-up purposes.
Listed below is a truncated summary of the more substantive revisions:
Increase to retaining wall fees due to the large number of inspections required
Adding new civils plan review fee due to the money spent on TNP review
Increase in fees for projects that need approval from Town Council, the Planning & Zoning
Commission, or the Zoning Board of Adjustment, as well as projects subject to public notice
fees, due to increased staff time and resources
Simplify fees that are subject to State law
Consolidate fees that are unnecessarily separated
STAFF RECOMMENDATION:
Staff recommends approval due to results from a market survey of nearby towns and the
decrease of Town revenue that will be experienced once single-family build-out is complete is
approximately one year.
Page 1 of 2
Town CouncilPage 52 of 81Meeting Date: May 9, 2017
ATTACHMENTS:
Exhibit A – Redlined Fee Schedule – Sections A1.003, A1.004, & A1.005
ORD No. 2017-11
Page 2 of 2
Town CouncilPage 53 of 81Meeting Date: May 9, 2017
Section A1.003 Community Development Department
A.Animal Run Permit
$75.00
B.Apartment Complex License
tionunit)$120.00
Annual Permit (for first loca
Reinstatement License (for first locationunit)$120.00
Each Additional Dwelling Unit$25.00
Reinspection$7530.00
Comment \[LR1\]:
Conform to $75 reinspection
fee norm
C.Building:(Commercial)
(1)The building permit fee charged to build a new building, to add onto an existing building, to
remodel or to alter an existing building shall be based on the declared valuation of the proposed
work. The declared valuation shall include the fair market value of the proposed improvements,
including the architectural, structural, electrical, plumbing, mechanical work, paving, parking,
drive approach, and the contractors profit. The Building Official may require the applicant to
verify the declared value. The building permit fee shall be calculated based upon figures from
Table 1 for commercial projects and Table 2 for residential projects.
(2)The Buildin
g Official may also use the data provided in the most current Building Valuation
Table published by the International Code Council to determine building valuation for permit fee
purposes. The ICC table is available on the ICC web site at www.iccsafe.org
(3)For any permit required by the construction codes but not specified in the Towns fee
structure, an appropriate fee shall be charged based on the scope of work and which allows the
Town to recover the cost of review and inspection.
(4)Plan Review Fees:A non-refundable plan review fee shall be assessed to all commercial and
multi-family building (three or more dwelling units in a building) permit applications at the time of
submittal. A building permit application is not considered received until the plan review fee has
been paid. The plan review fee shall be assessed at 35% of the building permit fee. The plan
review fee shall be 35% of the total building permit fee. The plan review fee shall be credited
Comment \[LR2\]:
Duplicate sentence
toward the building permit fee when issued.
TABLE 1 COMMERCIAL BUILDING PERMIT FEES
Total Valuation of Project Fee
$1.00 to $500.00 $100.00 Minimum Fee
$500.01 to $2,000.00 $50.00 for the first $500 plus $6.60 for each
additional $100.00 or fraction thereof, but not
less than $100.00
$2,000.01 to 25,000.00 $150.00 for the first $2,000 plus $30.60 for
each additional $1,000.00 or fraction thereof,
$25,000.01 to 50,000.00 $840.00 for the first $25,000 plus $21.60 for
each additional $1,000.00 or fraction thereof,
$50,000.01 to 100,000.00 $1,380.00 for the first $50,000 plus $15.00 for
each additional $1,000.00 or fraction thereof,
$100,000.01 to 500,000.00 $2,130.00 for the first $100,000 plus $12.00
for each additional $1,000.00 or fraction
thereof,
$500,000.01 to $1,000,000.00 $6,930.00 for the first $500,000 plus $10.20
Town CouncilPage 54 of 81Meeting Date: May 9, 2017
for each additional $1,000.00 or fraction
thereof,
$1,000,000.01 and up $12,030.00 for the first $1,000,000 plus $3.30
for each additional $1,000.00 or fraction
thereof
TABLE 2 SINGLE-FAMILY AND MISCELLANEOUS RESIDENTIAL BUILDING PERMIT FEES
Construction
Types:
Construction IIA, IIIA, Construction
Construction
Types: VA Types:
Types:
Formatted Table
II A, III A, Construction IIB, IIIB,
IA, IB
V ATypes: IV, VB
Formatted: Centered
II B, III B,
IV, VB
Project
Base Cost Cost for Base Cost Cost for Base Cost Cost for
IBC/ICC IBC/ICC Occupancy Size
@Each@Each @Each
Class Type Threshold
Threshold Additional Threshold Additional Threshold Additional
in Square
Size 100s.f.* Size 100s.f.* Size 100s.f.*
Feet
Accessory Building -
U150 $565 $99.90 $471 $83.25 $377 $66.60
Residential
-250 $765 $135.86 $637 $113.21 $510 $90.57
-500 $1,104 $69.74 $920 $58.11 $736 $46.49
Storage, playhouse, etc.1,000$1,453 $67.29 $1,211 $56.08 $969 $44.86
Typically with SFR 2,500$2,462 $52.44 $2,052 $43.70 $1642 $34.96
U1Open Air Structure 220 $200 $10.00
IRC Single Family TI
300 $250 $19.50
SFD(remodel)
Single Family Standard
1,000$3,194 $10.58 $2,661 $8.81 $2,129 $7.05
Plan
-1,500$3,247 $35.71 $2,705 $29.76 $2,164 $23.81
(includes townhouses,
-2,000$3,425 $5.30 $2,854 $4.41 $2,283 $3.53
duplexes
-(attached residences, etc.) 3,000$3,478 $22.49 $2,898 $18.74 $2,319 $14.99
--5,000$3,928 $19.58 $3,273 $16.31 $2,619 $13.05
10,000 $4,907 $49.07 $4,089 $40.89 $3,271 $32.71
IRC
Single-Family Custom 1,000$3,293 $3.98 $2,744 $3.31 $2,195 $2.65
SFD
--1,500$3,313 $35.68 $2,761 $29.74 $2,208 $23.79
--2,000$3,491 $5.31 $2,909 $4.43 $2,327 $3.54
--3,000$3,544 $22.48 $2,954 $18.73 $2,363 $14.99
-5,000$3,994 $18.92 $3,328 $15.76 $2,663 $12.61
10,000 $4,940 $49.40 $4,116 $41.16 $3,293 $32.93
IRC
Guest House Custom 100 $1,498 $135.00 $1,248 $112.50 $998 $90.00
SFD
--500 $2,038 $178.31 $1,698 $148.59 $1,358 $118.87
--1,000$2,929 $93.11 $2,441 $77.59 $1,953 $62.07
2,000See Single Family
UResidential Garage 50 $565 $99.90 $471 $83.25 $377 $66.60
Town CouncilPage 55 of 81Meeting Date: May 9, 2017
--250 $765 $135.86 $637 $113.21 $510 $90.57
--500 $1,104 $69.74 $920 $58.11 $736 $46.49
--1,000$1,453 $67.29 $1,211 $56.08 $969 $44.86
--2,500$2,462 $52.44 $2,052 $43.70 $1,642 $34.96
5,000$3,773 $75.47 $3,144 $62.89 $2,516 $50.31
Single Single-Family Residential
50 $768 $135.22 $640 $112.68 $512 $90.15
Fam Addition
--250 $1,038 $185.07 $865 $154.23 $692 $123.38
--500 $1,501 $94.68 $1,251 $78.90 $1,001 $63.12
$- -1,000$1,974 $91.33 $1,645 $76.11 $1,316 $60.89
--2,500$3,344 $71.04 $2,787 $59.20 $2,230 $47.36
5,000$5,120 $102.41 $4,267 $85.34 $3,414 $68.27
*Each additional 100 square feet, or portion thereof, up to the next highest project size threshold.
D.Certificate of Occupancy
(Commercial)$100.00
E.Construction in a Right of Way
$50.00
F.Contractor Registration
Master Electrician$125.00
HVACMechanical$125.00
FireProtectionNo Fee
Master PlumberNo Fee
Backflow Testing$75.00
Comment \[LR3\]:
MUD handles backflow
Irrigation 125.00
testing now
All License Registration Renewals (within 30 days of expiration date) $50.00
G.Demolition Permit
$75.00
H.Erosion Control Deposit Account
Single Family Residential Subdivisions $100.00 per lot
Multifamily Residential and Non-Residential Subdivisions $200.00 per lot
Refund of Erosion Control Deposit Deposit Refunds shall comply with Section
109.2 of the 2009 International Building Code
I.Electrical Permit (small job single trade)
$75.00
J.Fence Permit
$75.00
K.Grading Permit
Single Residential Lot$45.00
½ - 1 acre:$55.00
>1 - 3 acres$85.00
>3 - 5 acres$115.00
>5 - 10 acres$165.00
>10 acres$165.00 + $7.50 for each addl
acre over 10
L.He
alth Permits
FoodEstablishment$275.00
Retail Food Store$625.00
Mobile Food Unit$160.00
Roadside Food Vendor$100.00
Town CouncilPage 56 of 81Meeting Date: May 9, 2017
Child Care Centers$225.00
Temporary Food Establishment$35.00
Complaints (per occurrence) $150.00
M.Incidental Permit
$75.00
N.Inspections
Inspections outside of normal business hours (minimum charge 2 hrs)$75.00/hr
Reinspection Fee$75.00
For use of outside consultants for inspectionsActual Costs
O.IrrigationPermit
$75.00
P.Mechanical Permits (small job single trade)
$75.00
Q.Noise Permit
$25.00
R.Plan Review
Additional plan review required for significant changes, additions or revisions$75.00/hr
to plans
For use of outside consultants for plan reviewActual Costs
S.Plumbing Permit (small job single trade)
$75.00
T.Retaining Wall Permit
$75.00
Comment \[LR4\]:
Retaining walls often require
Residential$150.00
over 10 separate inspections. The proposed
residential fee still will not make up for the
CommercialSee Table 1
amount of staff time.
U.Re-Roofing Permit
$75.00
V.Sign Permit
$75.00
Single-Family License (Non-Owner Occupied)
W.
Comment \[LR5\]:
Refers to the townhomes on
Annual Permit (for first single locationunit)$120.00
Indian Creek, not typical single-family homes
Reinstatement License (for first single locationunit)$120.00
Each Additional Dwelling Unit$25.00
Reinspection$7530.00
X.Stormwater Drainage Utility
StructureMonthlyFee
Single Family $6.00
Multi-Family, Duplexes, and Non-Residential Properties Monthly Fee
$6.00 per ERU
Square Footage of Impervious Area
(each ERU = 3,500 sq. ft. )
Town CouncilPage 57 of 81Meeting Date: May 9, 2017
Y.Swimming Pool Permit
Total Valuation of ProjectFee
$1.00 to $500.00$23.50
$501.00 to $2,000.00$23.50 for the first $500.00 plus $3.05 for each additional $100.00,
or fraction thereof, to and including $2,000.00
$2,001.00 to $25,000.00$69.25 for the first $2,000.00 plus $14.00 for each additional
$1,000.00, or fraction thereof, to and including $25,000.00
$25,001.00 to $50,000.00$391.25 for the first $25,000.00 plus $10.10 for each additional
$1,000.00, or fraction thereof, to and including $50,000.00
$50,001.00 to $100,000.00 $643.75 for the first $50,000.00 plus $7.00 for each additional
$1,000.00, or fraction thereof, to and including $100,000.00
$100,001.00 to $993.75 for the first $100,000.00 plus $5.60 for each additional
$500,000.00 $1,000.00 or fraction thereof, to and including $500,000.00
$500,001.00 to $3,233.75 for the first $500,000 plus $4.75 for each additional
$1,000,000.00 $1,000.00 or fraction thereof, to and including $1,000,000.00
$1,000,000.00 and up $5,608.75 for the first $1,000,000.00 plus $3.65 for each additional
$1,000.00 or fraction thereof
Pool Electrical $50.00
Pool Plan Review 35% of permit fee
Pool Plumber $50.00
Propane Tank $100.00
Z.Tree Removal Permit
$25.00 per tree
Tree Mitigation Fee
$150.00 per caliper inch
AA. Work Done Prior to Permit Approval/Issuance
Double the regular permit fee
BB.Refunding of Fees
shall comply with Section 109.2 of the 2009 International Building Code.
Otherwise above fees are not refundable.
CC.Expired Permit Reissuance Fee:
(1)As per Section 105.5 of the 2009 International Building Code, a permit for any purposed work
shall be deemed to be abandoned after 180 days of permit issuance, unless project completion has
beenpursued in good faith since permit issuance; except that the Building Official is authorized to
grant one or more extensions of time, additional periods not to exceed 90 (ninety) days each. The
extension shall be requested in writing and justifiable cause demonstrated and the Building Official
will approve or deny the request in writing.
(2)A Reissuance fee of 50% of the original building permit cost is required to reactivate any
expired permit where an extension was not requested and/or approved.
DD.Hotels License:
(1)Permit: Seventy-five dollars ($75.00) plus ten dollars ($10.00) per guest room.
(2)Second reinspection due to noted violations: $47.00
Annual Permit (for first unit) $75.00 Comment \[LR6\]:
Changing to the same
format as the Apartment License and Single-
Reinstatement License (for first unit) $75.00
Family License
Each Additional Guest Room $10.00
Comment \[LR7\]:
Reinspection $75.00 We currently do not charge
for civil plans review, yet it consumes a large
part of TNP time and fees, and staff time.
EE.Civil Plans Review
$500.00
Formatted: Font: Bold
Town CouncilPage 58 of 81Meeting Date: May 9, 2017
Sec. A1.004 Planning and zoning department
(a)Comprehensive zoning ordinance: $15.00.
(b)Subdivision regulations: $15.00.
(c)Comprehensive land use plan: $15.00.
(d)Park plan supplement to comprehensive land use plan: $5.00.
(e)Pathway plan supplement to comprehensive land use plan: $15.00.
(f)Design standards for paving, drainage and utility improvements: $25.00.
(g)Maps:
(1)Topography: $0.50/sheet.
(2)Zoning (11" x 17"): $0.50.
(3)Zoning (24" x 36"): $5.00.
(4)Street (11" x 17"): $0.50.
(h)Meetings:
(1)Concept meeting with developer/applicant (initial meeting): $300.00 flat fee.
(2)All subsequent meetings with developer/applicant and staff: $100.00 per hour.
(3)Staff and consultants: $250.00 per hour.
Comment \[LR1\]:
Wedonotandshouldnot
chargeformeetingswithapplicants.
(i)Engineering review:
(1)Amended plat: $110.00 per hour.
(2)Replat: $110.00 per hour.
(3)Short form plat: $110.00 per hour.
(4)Preliminary plat: $110.00 per hour.
(5)Final plat (includes construction plans): $110.00 per hour.
(6)Developers agreement: $110.00 per hour.
(7)Civil plans: $110.00 per hour.
Town CouncilPage 59 of 81Meeting Date: May 9, 2017
(8)Supplemental reviews resulting from plan revisions: $110.00 per hour.
(j)Developers inspection fee:
(1)Inspection of utilities, infrastructure: 5% of contract price.
(k)Subdividers agreement:
(1)Revisions/review by staff (including town attorney): $300.00.
(2)Initial review: $75.00 per hour.
(l)Update to official zoning map: $75.00 per hour.
(m)Meritorious exception: $50.00$100.00.
Comment \[LR2\]:
Meritoriousexceptionsgoto
PZ/TCsoweshouldchargeatleast$100toaccount
forstafftime.
(n)Fence/retaining wall waiver or special exception: $50.00$100.00.
Comment \[LR3\]:
SpecialexceptionsgotoZBAso
weshouldchargeatleast$100toaccountforstaff
(o)Public hearing legal notice for property owners within 200 feet: Current postal rate for first
timeandtomorecloselyconformtootherprojects
class mail/per letter.
thatgobeforeaboardsuchasPZorTC.
(p)Newspaper publication for public hearing notice: Actual cost.
(q)Planned development ordinance publication: Actual cost.
Comment \[LR4\]:
Noticefeesshouldberolled
intothesubmittalfeebecausefeescanbedifficult
tocollectafterthefact.
(r)Drilling permits:
(1)Specific use permit for new petroleum or gas well: $2,000.00.
(2)Transfer of permit if well is sold: $150.00.
(3)Exploration permit: $100.00.
(4)Gas well permit: $1,000.00.
(5)Oil well permit: $1,000.00.
(6)Pipeline inspection: 3% of the value of the pipeline.
(7)Extraction observation: $300.00.
(8)Reinspection fee: $45.00.
(9)Acceptance inspection of completed well: $300.00.
(10)Additional services from third party consultant: $250.00 per hour.
(11)Additional services from third party inspector: $250.00 per hour.
Town CouncilPage 60 of 81Meeting Date: May 9, 2017
(s)Zoning change request:
(1)Straight zoning: $300.00 + $10.00/lot (residential).
(2)Straight zoning: $300.00 + $15.00/acre (nonresidential).
(3)PD: $400.00$500.00 + $10.00/lot (residential).
(4)PD: $400.00$500.00+$15.00/acre (nonresidential).
Comment \[LR5\]:
NewPDfeesshouldbeatleast
$500sinceitusuallyinvolveswritinganewPD
ordinanceandreviewingasiteplan,landscapeplan,
(t)Conditional use permit: $300.00 + $15.00/acre.
elevations,photometrics,signage,etc.Newstraight
zoningdoesnotrequiretheseitems.Additionalstaff
timeandnoticefeesrequired.
(u)Temporary use permit: $25.00$50.00.
Comment \[LR6\]:
TUPsshouldbeatleast$50
sincetheygotoPZ/TC.
(v)Specific use permit: $300.00 + $15.00/acre.
(w)Specific use permit for sale of mixed beverages in restaurants by food and beverage
certificate onlyalcoholic beverages: $300.00.
Comment \[LR7\]:
$300forSUPforanyalcohol
sales.Consolidatetocoveralltypesofalcohol
permitsallowedinTown.Currentwordingexcludes
(x)Specific use permit for beer and wine sales (off-premises consumption only): $300.00.
somethatareallowedbySUPinzoningordinance.
Thiswillalsocoverusifanynewalcoholpermit
typesbecomeallowedorifanybecomeprohibited.
(y)Mixed beverage - 1st through 3rd years: Exempt.
(z)Mixed beverage - 4th and subsequent years: 1/2 of state fee in effect at the time of
permit*.
(aa) Off-premises beer and/or wine: $30.00*. Annual alcohol permit: Half of one-year state
fee (TABC regulated)
Comment \[LR8\]:
ReferencetotheTABCfee
chartcoversusifTABChasfeechangessoweķƚƓƷ
havetochangeourfeechartaswell.
(bb) Concept plan: $200.00.
(cc)Site plan: $200.00$500.00 + $15.00/acre.
(dd)Landscape plan: $200.00.
Comment \[LR9\]:
Ratherthanseparatingfeesfor
landscapeplansandsiteplans,andnotchargingfor
elevationsorphotometricsatall,asiteplanpackage
(ee) Zoning verification letter: $50.00
nowincludesatleastallfouroftheseitemsand
theyarereviewedasonesubmittal,sothefee
shouldreflectthat.
(1)First letter within two (2) months of zoning approval: $10.00.
(2)All subsequent letters: $15.00/site.
Comment \[LR10\]:
Regardlessoftiming,all
lettersshouldbe$50tomatchsurroundingtowns
andaccountforstaffresearch.
(ff) Zoning coordinator opinion/interpretation letters: $25.00.
(gg) Amendment to planned development ordinance: $300.00$500.00.
Comment \[LR11\]:
IncreasetomatchotherPD
fee,plus$500onlycoverssiteplanreviewthat
oftenisincludedwithPDamendments.Additional
(hh) Amended plat:
stafftimeandnoticefeesrequired.
(1)Straight zoning: $200.00 + $10.00/lot (residential).
Town CouncilPage 61 of 81Meeting Date: May 9, 2017
(2)Straight zoning: $200.00 + $15.00/acre (nonresidential).
Comment \[LR12\]:
ItķƚĻƭƓƷmakeadifference
ifthepropertyiswithinstraightzoningoraPD;the
workisthesameforalltypesofplats.Weshould
(3)PD: $250.00 + $10.00/lot (residential).
onlyhaveonefeeforresidentialandonefor
commercialperplattype.
(4)PD: $250.00 + $15.00/acre (nonresidential).
(ii)Replat:
(1)Straight zoning: $200.00 + $10.00/lot (residential).
(2)Straight zoning: $200.00 + $15.00/acre (nonresidential).
(3)PD:$250.00$300.00 + $10.00/lot (residential).
(4)PD:$250.00$300.00+$15.00/acre (nonresidential).
Comment \[LR13\]:
Increaseduetorequired
noticefees.
(jj) Short form plat:
Comment \[LR14\]:
Shortformplatsarenot
necessaryastheyhavethesamefunctionasfinal
plats.
(1)Straight zoning: $200.00 + $10.00/lot (residential).
(2)Straight zoning: $200.00 + $15.00/acre (nonresidential).
(3)PD: $300.00 + $10.00/lot (residential).
(4)PD: $300.00 + $15.00/acre (nonresidential).
(kk) Preliminary plat:
(1)Straight zoning: $300.00 + $10.00/lot (residential).
(2)Straight zoning: $300.00 + $15.00/acre (nonresidential).
(3)PD: $400.00 + $10.00/lot (residential).
(4)PD: $400.00 + $15.00/acre (nonresidential).
(ll)Final plat:
(1)Straight zoning: $300.00 + $10.00/lot (residential).
(2)Straight zoning: $300.00 + $15.00/acre (nonresidential).
(3)PD: $400.00 + $10.00/lot (residential).
(4)PD: $400.00 + $15.00/acre (nonresidential).
(mm)Plat vacation: $200.00.
Town CouncilPage 62 of 81Meeting Date: May 9, 2017
(nn) Rush plat filing: $300.00.
(oo) Denton and Tarrant County filing costs: Actual cost.
*Denotes annual fee.
Comment \[LR15\]:
Relatedtoalcoholpermit
fees
Town CouncilPage 63 of 81Meeting Date: May 9, 2017
Sec. A1.005 Zoning board of adjustment
Comment \[LR16\]:
Variancerequestsshouldbe
atleast$200toaccountforstafftime,noticefees,
(a)Variance request: $150.00$200.00.
andtobetterconformtootherprojectsthatgo
beforeaboard,suchasPZorTC.
(b)Public hearing legal notice for property owners within 200 feet: Current postal rate for
certified return receipt mail + $0.55 each.
(c)Newspaper publication for public hearing notice: Actual cost.
Note: The fees for items (b) and (c) will be collected at least five (5) business days in advance of
mailings and publication of notice. Failure to pay fees will result in removal from the scheduled
agenda.
(d)Filing fee for appeal to zoning board of adjustment: $100.00$150.00.
Comment \[LR17\]:
Increaseduetostafftime.
Town CouncilPage 64 of 81Meeting Date: May 9, 2017
TOWN OF TROPHY CLUB, TEXAS
ORDINANCE NO. 2017-11
AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS
AMENDINGSECTION A1.003, COMMUNITY DEVELOPMENT
DEPARTMENT, SECTION A1.004, PLANNING AND ZONING
DEPARTMENT, AND SECTION A1.005, ZONING BOARD OF
ADJUSTMENT OF ARTICLE A1.000, GENERAL PROVISIONS OF
APPENDIX A, FEE SCHEDULE OF THE TOWN OF TROPHY CLUB
CODE OF ORDINANCESTO REMOVE DUPLICATE AND/OR
ABANDONED FEES, TO CODIFY NEW FEES CREATED BY
ORDINANCES DURING THE YEAR, TO RESPOND TO STATE LAW
CHANGES, AND FOR GENERAL CLEAN-UP PURPOSES;PROVIDING
FOR INCORPORATION OF PREMISES; PROVIDING FOR AN
AMENDMENT; PROVIDING A SAVINGS AND REPEALER CLAUSE;
PROVIDING A SEVERABILITY CLAUSE; PROVIDING A PUBLICATION
CLAUSE; PROVIDING THAT A VIOLATION SHALL BE A CLASS C
MISDEMEANOR PUNISHABLE BY A PENALTY NOT TO EXCEED
TWO HUNDRED DOLLARS ($200.00)FOR EACH VIOLATION;
PROVIDING AN ENGROSSMENT AND ENROLLMENT CLAUSE; AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS,
pursuant to the Charter of the Town, State law, and its inherent
police powers, the Town Council of the Town is empowered to adopt ordinances and
rules that are for the good government of the Town; and
WHEREAS,
due to changes in State Law and Town provided services, the Town
Council has determined that there is a need to update the Community Development
Department, Planning and Zoning Department, and the Zoning Board of Adjustment
Fee Schedulesto remove duplicate and/or abandoned fees, to codify new fees created
by ordinances during the year, to respond to state law changes, and for general clean-
up purposes; and
WHEREAS,
the Town Council hereby finds that amending Section A1.003,
Community Development Department, Section A1.004, Planning and Zoning
Department, and Section A1.005, Zoning Board of Adjustment of Article A1.000,
General Provisions of Appendix A, Fee Schedule of the Town of Trophy Club Code
of Ordinancesremove duplicate and/or abandoned fees, to codify new fees created by
ordinances during the year, to respond to state law changes, and for general clean-up
purposesas further specified herein serves the best interests of the health, safety and
welfare of the citizens of the Town.
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE
TOWN OF TROPHY CLUB, TEXAS:
Town CouncilPage 65 of 81Meeting Date: May 9, 2017
SECTION 1.
INCORPORATION OF PREMISES
That the above and foregoing premises are true and correct and are incorporated
herein and made a part hereof for all purposes.
SECTION 2.
AMENDMENT
Section A1.003, Community Development Department, Section A1.004, Planning and
Zoning Department, and Section A1.005, Zoning Board of Adjustmentof Article
A1.000, General Provisions ofAppendix A, Fee Schedule of the Town of Trophy
Club Code of Ordinancesarehereby adopted to remove duplicate and/or abandoned
fees, to codify new fees created by ordinances during the year, to respond to state law
changes, and for general clean-up purposes,to be and read in its entirety as follows:
APPENDIX A FEE SCHEDULE
ARTICLE A1.000 GENERAL PROVISIONS
. . .
SECTIONA1.003COMMUNITY DEVELOPMENT DEPARTMENT
Section A1.003 Community Development Department
Animal Run Permit
(a)$75.00
Apartment Complex License
(b)
(1)Annual Permit (for first unit)$120.00
(2)Reinstatement License (for first unit)$120.00
(3)Each Additional Dwelling Unit$25.00
(4)Reinspection$75.00
Building:
(c)
(1) The building permit fee charged to build a new building, to add onto an existing building, to
remodel or to alter an existing building shall be based on the declared valuation of the proposed
work. The declared valuation shall include the fair market value of the proposed improvements,
including the architectural, structural, electrical, plumbing, mechanical work, paving, parking,
drive approach, and the contractors profit. The Building Official may require the applicant to
verify the declared value. The building permit fee shall be calculated based upon figures from
Table 1 for commercial projects and Table 2 for residential projects.
(2) The Building Official may also use the data provided in the most current Building Valuation
Table published by the International Code Council to determine building valuation for permit fee
purposes. The ICC table is available on the ICC web site at www.iccsafe.org
(3) For any permit required by the construction codes but not specified in the Towns fee
structure, an appropriate fee shall be charged based on the scope of work and which allows the
Town to recover the cost of review and inspection.
ORD 2017-11Page 2 of 10
Town CouncilPage 66 of 81Meeting Date: May 9, 2017
(4) Plan Review Fees:A non-refundable plan review fee shall be assessed to all commercial and
multi-family building (three or more dwelling units in a building) permit applications at the time of
submittal. A buildingpermit application is not considered received until the plan review fee has
been paid. The plan review fee shall be assessed at 35% of the building permit fee. The plan
review fee shall be credited toward the building permit fee when issued.
TABLE 1 COMMERCIAL BUILDING PERMIT FEES
Total Valuation of ProjectFee
$1.00 to $500.00$100.00 Minimum Fee
$500.01 to $2,000.00$50.00 for the first $500 plus $6.60 for each additional $100.00 or
fraction thereof, but not less than $100.00
$2,000.01 to 25,000.00$150.00 for the first $2,000 plus $30.60 for each additional $1,000.00 or
fraction thereof,
$25,000.01 to 50,000.00$840.00 for the first $25,000 plus $21.60 for each additional $1,000.00
or fraction thereof,
$50,000.01 to 100,000.00$1,380.00 for the first $50,000 plus $15.00 for each additional
$1,000.00 or fraction thereof,
$100,000.01 to 500,000.00$2,130.00 for the first $100,000 plus $12.00 for each additional
$1,000.00 or fraction thereof,
$500,000.01 to $1,000,000.00$6,930.00 for the first $500,000 plus $10.20 for each additional
$1,000.00 or fraction thereof,
$1,000,000.01 and up$12,030.00 for the first $1,000,000 plus $3.30 for each additional
$1,000.00 or fraction thereof
TABLE 2 SINGLE-FAMILY AND MISCELLANEOUS RESIDENTIAL BUILDING PERMIT FEES
ConstructionConstruction
Construction
Types:Types:
Types:
IIA, IIIA, VAIIB, IIIB, IV,
IA, IB
VB
Project
Base Cost Cost for Base Cost Cost for Base Cost Cost for
IBC/ICC IBC/ICC Occupancy Size
@Each @Each @Each
ClassTypeThreshold
Threshold Additional Threshold Additional Threshold Additional
in Square
Size100s.f.*Size100s.f.*Size100s.f.*
Feet
Accessory Building -
U150$565$99.90$471$83.25$377$66.60
Residential
- 250$765$135.86$637$113.21$510$90.57
- 500$1,104$69.74$920$58.11$736$46.49
Storage, etc.1,000$1,453$67.29$1,211$56.08$969$44.86
Typically with SFR2,500$2,462$52.44$2,052$43.70$1642$34.96
U1Open Air Structure220$200$10.00
IRC Single Family TI
300$250$19.50
SFD(remodel)
Single Family
1,000$3,194$10.58$2,661$8.81$2,129$7.05
Standard Plan
- 1,500$3,247$35.71$2,705$29.76$2,164$23.81
(includes
- townhouses, 2,000$3,425$5.30$2,854$4.41$2,283$3.53
duplexes
(attached
- 3,000$3,478$22.49$2,898$18.74$2,319$14.99
residences, etc.)
ORD 2017-11Page 3 of 10
Town CouncilPage 67 of 81Meeting Date: May 9, 2017
- - 5,000$3,928$19.58$3,273$16.31$2,619$13.05
10,000$4,907$49.07$4,089$40.89$3,271$32.71
IRCSingle-Family
1,000$3,293$3.98$2,744$3.31$2,195$2.65
SFDCustom
- - 1,500$3,313$35.68$2,761$29.74$2,208$23.79
- - 2,000$3,491$5.31$2,909$4.43$2,327$3.54
- - 3,000$3,544$22.48$2,954$18.73$2,363$14.99
- 5,000$3,994$18.92$3,328$15.76$2,663$12.61
10,000$4,940$49.40$4,116$41.16$3,293$32.93
IRCGuestHouse
100$1,498$135.00$1,248$112.50$998$90.00
SFDCustom
- - 500$2,038$178.31$1,698$148.59$1,358$118.87
- - 1,000$2,929$93.11$2,441$77.59$1,953$62.07
2,000See SingleFamily
U Residential Garage50$565$99.90$471$83.25$377$66.60
- - 250$765$135.86$637$113.21$510$90.57
- - 500$1,104$69.74$920$58.11$736$46.49
- - 1,000$1,453$67.29$1,211$56.08$969$44.86
- - 2,500$2,462$52.44$2,052$43.70$1,642$34.96
5,000$3,773$75.47$3,144$62.89$2,516$50.31
Single Single-Family
50$768$135.22$640$112.68$512$90.15
FamResidential Addition
- - 250$1,038$185.07$865$154.23$692$123.38
- - 500$1,501$94.68$1,251$78.90$1,001$63.12
$- - 1,000$1,974$91.33$1,645$76.11$1,316$60.89
- - 2,500$3,344$71.04$2,787$59.20$2,230$47.36
5,000$5,120$102.41$4,267$85.34$3,414$68.27
*Each additional 100 square feet, or portion thereof, up to the next highest project size threshold.
Certificate of Occupancy
(d)(Commercial)$100.00
Construction in a Right of Way
(e)$50.00
Contractor Registration
(f)
(1)Master Electrician $125.00
(2)Mechanical$125.00
(3)Fire ProtectionNo Fee
(4)Master PlumberNo Fee
(5)Irrigation125.00
(6)All License Registration Renewals (within 30 days of expiration date)$50.00
Demolition Permit
(g)$75.00
Erosion Control Deposit Account
(h)
(1)Single Family Residential Subdivisions$100.00 per lot
(2)Multifamily Residential and Non-Residential Subdivisions$200.00 per lot
(3)Refund of Erosion Control DepositDeposit Refunds shall comply with Section
109.2 of the 2009 International Building Code
Electrical Permit (small job single trade)
(i)$75.00
ORD 2017-11Page 4 of 10
Town CouncilPage 68 of 81Meeting Date: May 9, 2017
Fence Permit
(j)$75.00
Grading Permit
(k)
(1)Single Residential Lot$45.00
(2)½-1acre:$55.00
(3)>1 -3 acres$85.00
(4)>3 -5 acres$115.00
(5)>5 -10 acres$165.00
(6)> 10 acres$165.00 + $7.50 for each
addl acre over 10
Health Permits
(l)
(1)Food Establishment$275.00
(2)Retail Food Store$625.00
(3)Mobile Food Unit$160.00
(4)Roadside Food Vendor$100.00
(5)Child Care Centers$225.00
(6)Temporary Food Establishment$35.00
(7)Complaints (per occurrence)$150.00
Incidental Permit
(m)$75.00
Inspections
(n)
(1)Inspections outside of normal business hours (minimum charge 2 hrs)$75.00/hr
(2)Reinspection Fee$75.00
(3)For use of outside consultants for inspectionsActual Costs
Irrigation Permit
(o)$75.00
Mechanical Permits (small job single trade)
(p)$75.00
Noise Permit
(q)$25.00
Plan Review
(r)
Additional plan review required for significant changes, additions or revisions to $75.00/hr
plans
For use of outside consultants for plan reviewActual Costs
Plumbing Permit (small job single trade)
(s)$75.00
Retaining Wall Permit
(t)
Residential$150.00
CommercialSee Table 1
Re-Roofing Permit
(u)$75.00
Sign Permit
(v)$75.00
Single-Family License (Non-Owner Occupied)
(w)
(1)Annual Permit (for first single unit)$120.00
(2)Reinstatement License (for first single unit)$120.00
(3)Each Additional Dwelling Unit$25.00
(4)Reinspection$75.00
ORD 2017-11Page 5 of 10
Town CouncilPage 69 of 81Meeting Date: May 9, 2017
Stormwater Drainage Utility
(x)
StructureMonthly Fee
Single Family $6.00
Multi-Family, Duplexes, and Non-Residential PropertiesMonthly Fee
Square Footage of Impervious Area$6.00 per ERU
(each ERU = 3,500 sq. ft. )
Swimming Pool
(y)
(1)Permit
Total Valuation of ProjectFee
$1.00 to $500.00$23.50
$501.00 to $2,000.00$23.50 for the first $500.00 plus $3.05 for each additional $100.00,
or fraction thereof, to and including $2,000.00
$2,001.00 to $25,000.00 $69.25 for the first $2,000.00 plus $14.00 for each additional
$1,000.00, or fraction thereof, to and including $25,000.00
$25,001.00 to $50,000.00$391.25 for the first $25,000.00 plus $10.10 for each additional
$1,000.00, or fraction thereof, to and including $50,000.00
$50,001.00 to $643.75 for the first $50,000.00 plus $7.00 for each additional
$100,000.00$1,000.00, or fraction thereof, to and including $100,000.00
$100,001.00 to $993.75 for the first $100,000.00 plus $5.60 for each additional
$500,000.00$1,000.00 or fraction thereof, to and including $500,000.00
$500,001.00 to $3,233.75 for the first $500,000 plus $4.75 for each additional
$1,000,000.00$1,000.00or fraction thereof, to and including $1,000,000.00
$1,000,000.00 and up$5,608.75 for the first $1,000,000.00 plus $3.65 for each additional
$1,000.00 or fraction thereof
(2)Pool Electrical$50.00
(3)Pool Plan Review35% of permit fee
(4)Pool Plumber$50.00
(5)Propane Tank$100.00
Trees:
(z)
(1)Tree Removal Permit$25.00 per tree
(2)Tree Mitigation Fee$150.00 per caliper inch
Work Done Prior to Permit Approval/Issuance
(aa)Double the regular permit fee
Refunding of Fees
(bb)shall comply with Section 109.2 of the 2009 International Building Code.
Otherwise above fees are not refundable.
Expired Permit Reissuance Fee:
(cc)
(1) As per Section 105.5 of the 2009 International Building Code, a permit for any purposed work
shall be deemed to be abandoned after 180 days of permit issuance, unless project completion
has been pursued in good faith since permit issuance; except that the Building Official is
authorized to grant one or more extensions of time, additional periods not to exceed 90 (ninety)
days each. The extension shall be requested in writing and justifiable cause demonstrated and
the Building Official will approve or deny the request in writing.
(2) A Reissuance fee of 50% of the original building permit cost is required to reactivate any
expired permit where an extension was not requested and/or approved.
ORD 2017-11Page 6 of 10
Town CouncilPage 70 of 81Meeting Date: May 9, 2017
Hotel License:
(dd)
(1)Annual Permit (for first unit)$75.00
(2)Reinstatement License (for first unit)$75.00
(3)Each Additional Guest Room$10.00
(4)Reinspection$75.00
Civil Plans Review
(ee)$500.00
SECTIONA1.004 PLANNING AND ZONING DEPARTMENT
(a)Comprehensive zoning ordinance: $15.00
(b)Subdivision regulations: $15.00
(c)Comprehensive land use plan: $15.00
(d)Park plan supplement to comprehensive land use plan: $5.00
(e)Pathway plan supplement to comprehensive land use plan: $15.00
(f)Design standards for paving, drainage and utility improvements: $25.00
(g)Maps:
(1)Topography:$0.50/sheet
(2)Zoning (11" x 17"):$0.50
(3)Zoning (24" x 36"): $5.00
(4)Street (11" x 17"): $0.50
(h)Engineering review:
(1)Amended plat: $110.00 per hour
(2)Replat:$110.00 per hour
(3)Short form plat: $110.00 per hour
(4)Preliminary plat: $110.00 per hour
(5)Final plat (includes construction plans):$110.00 per hour
(6)Developers agreement: $110.00 per hour
(7)Civil plans: $110.00 per hour
(8)Supplemental reviews resulting from plan revisions: $110.00 per hour
(i)Developers inspection fee:Inspection of utilities, infrastructure: 5% of contract price
(j)Subdividers agreement:
(1)Revisions/review by staff (including town attorney):$300.00
(2)Initial review: $75.00 per hour
(k)Update to official zoning map: $75.00 per hour
(l)Meritorious exception: $100.00
(m)Fence/retaining wall waiver or special exception: $100.00
(n)Drilling permits:
(1)Specific use permit for new petroleum or gas well: $2,000.00
(2)Transfer of permit if well is sold: $150.00
(3)Exploration permit: $100.00
(4)Gas well permit: $1,000.00
ORD 2017-11Page 7 of 10
Town CouncilPage 71 of 81Meeting Date: May 9, 2017
(5)Oil well permit: $1,000.00
(6)Pipeline inspection: 3% of the value of the pipeline
(7)Extraction observation: $300.00
(8)Reinspection fee: $45.00
(9)Acceptance inspection of completed well: $300.00
(10)Additional services from third party consultant: $250.00 per hour
(11)Additional services from third party inspector: $250.00 per hour
(o)Zoning change request:
(1)Straight zoning(residential):$300.00 + $10.00/lot
(2)Straight zoning(nonresidential):$300.00 + $15.00/acre
(3)PD(residential):$500.00 + $10.00/lot
(4)PD(nonresidential):$500.00 + $15.00/acre
(p)Conditional use permit:$300.00 + $15.00/acre
(q)Temporary use permit: $50.00
(r)Specific use permit: $300.00 + $15.00/acre
(s)Specific use permit for sale of alcoholic beverages: $300.00
(t)Annual alcohol permit:Half of one-year state fee (TABC regulated)
(u)Concept plan: $200.00
(v)Site plan: $500.00 + $15.00/acre
(w)Zoning verification letter: $50.00
(x)Amendment to planned development ordinance: $500.00
(y)Amended plat:
(1)Residential:$250.00 + $10.00/lot
(2)Nonresidential:$250.00 + $15.00/acre
(z)Replat:
(1)Residential:$300.00 + $10.00/lot
(2)Nonresidential:$300.00 + $15.00/acre
(aa)Preliminary plat:
(1)Residential:$400.00 + $10.00/lot
(2)Nonresidential:$400.00 + $15.00/acre
(bb)Final plat:
(1)Residential:$400.00 + $10.00/lot
(2)Nonresidential:$400.00 + $15.00/acre
(cc)Plat vacation: $200.00
(dd)Rush plat filing: $300.00
(ee)Denton and Tarrant County filing costs: Actual cost
ORD 2017-11Page 8 of 10
Town CouncilPage 72 of 81Meeting Date: May 9, 2017
SECTIONA1.005 ZONING BOARD OF ADJUSTMENT
(a)Variance request$200.00
(b)Filing fee for appeal to zoning board of adjustment: $150.00
SECTION 3.
SAVINGS AND REPEALER
This Ordinance shall be cumulative of all other ordinances of the Town affecting
setting Fee Schedulesand shall not repeal any of the provisions of such ordinances
except in those instances where provisions of those ordinances are in direct conflict with
the provisions of this Ordinance; whether such ordinances are codified or uncodified,
and all other provisions of the Ordinances of the Town of Trophy Club, codified or
uncodified, not in conflict with the provisions of this Ordinance, shall remain in fullforce
and effect. Notwithstanding the foregoing, any complaint, action, cause of action or
claim which prior to the effective date of this Ordinance has been initiated or has arisen
under or pursuant to such repealed Ordinance(s) shall continue to be governed by the
provisions of that Ordinance and for that purpose the Ordinance shall be deemed to
remain and continue in full force and effect.
SECTION 4.
SEVERABILITY
If any section, article, paragraph, sentence, clause, phrase or word in this
Ordinance, or its application to any person or circumstance is held invalid or
unconstitutional by a Court of competent jurisdiction, such holding shall not affect the
validity of the remaining portions of this Ordinance; and the Town Council hereby
declares it would have passed such remaining portions of the Ordinance despite such
invalidity, which remaining portions shall remain in full force and effect.
SECTION 5.
PUBLICATION
The Town Secretary of the Town of Trophy Club is hereby directed to publish the
Caption, Penalty Clause, and Effective Date Clause of this Ordinance as required by
Section 52.011 of the Texas Local Government Code.
SECTION 6.
PENALTY
It shall be unlawful for any person to violate any provision of this Ordinance, and
any person violating or failing to comply with any provision of this Ordinance shall be
fined, upon conviction, not less than One Dollar ($1.00) nor more than Two Hundred
Dollars ($200.00).
ORD 2017-11Page 9 of 10
Town CouncilPage 73 of 81Meeting Date: May 9, 2017
SECTION 7.
ENGROSSMENT AND ENROLLMENT
The Town Secretary of the Town of Trophy Club is hereby directed to engross
and enroll this Ordinance in accordance with the Town Charter.
SECTION 8.
EFFECTIVE DATE
This Ordinance shall become effective from and after its date of passage and
publication as required by law.
PASSED AND APPROVED
by the Town Council of the Town of Trophy Club,
Texas this the 9th day of my,2017.
C. Nick Sanders, Mayor
Town of Trophy Club, Texas
\[SEAL\]
ATTEST:
Holly Fimbres, Town Secretary
Town of Trophy Club, Texas
APPROVED TO AS FORM:
J. David Dodd III, Town Attorney
Town of Trophy Club, Texas
ORD 2017-11Page 10of 10
Town CouncilPage 74 of 81Meeting Date: May 9, 2017
Town of Trophy Club 100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2017-190-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:4/27/2017 In control:Town Council
On agenda:5/9/2017 Final action:
Title:Discussion of and provide direction to Town Staff regarding the impact on the Town from the Trophy
Club Municipal Utility District No. 1 Bond Election - Town Council Future Agenda Item No. 5 by
Council Member Shoffner (Town Council).
Attachments:
DateVer.Action ByActionResult
Agenda Item No. 11:
DiscussionofandprovidedirectiontoTownStaffregardingtheimpactontheTownfromtheTrophyClubMunicipalUtility
District No. 1 Bond Election - Town Council Future Agenda Item No. 5 by Council Member Shoffner (Town Council).
Town CouncilPage 75 of 81Meeting Date: May 9, 2017
Town of Trophy Club 100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2017-184-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:4/25/2017 In control:Town Council
On agenda:5/9/2017 Final action:
Title:Discussion of items for Future Agendas to include agenda items for consideration on the May 17,
2017 and May 23, 2017 Council agendas and items from the Town Council Future Agenda Items list
(Staff).
Attachments:May 17, 2017 Upcoming Agenda.pdf
May 23, 2017 Upcoming Agenda.pdf
Items for Future Agendas updated 05-01-2017.pdf
DateVer.Action ByActionResult
Agenda Item No. 12:
DiscussionofitemsforFutureAgendastoincludeagendaitemsforconsiderationontheMay17,2017andMay23,2017
Council agendas and items from the Town Council Future Agenda Items list (Staff).
Town CouncilPage 76 of 81Meeting Date: May 9, 2017
Meeting Date: MAY 17, 2017
STAFF
RESORDPROCFile IDDept
No. Special Session - Start Time 9:00 a.m.
RPT
Consider and take appropriate action regarding an Ordinance
canvassing the returns and declaring the results of the Town’s
General Election held on May 6, 2017 for the purpose of electing
one (1) Mayor for a three (3) year term; electing one (1) Council
Member to Place No. 1 for a three (3) year term; and electing
1 X Town Sec
one (1) Council Member to Place No. 2 for a three (3) year term
to the Town of Trophy Club Town Council; and providing an
effective date (Staff).
Town CouncilPage 77 of 81Meeting Date: May 9, 2017
Meeting Date: MAY 23, 2017
May 6, 2017 General Election Proceedings - Start Time 6:30 p.m.
No.
Presentation of a Resolution of Gratitude to Jim Parrow for recognition of his
1Town Sec
dedication and years of service on the Town Council; discussion of same (Staff).
Presentation of a Resolution of Gratitude to Garrett Reed for recognition of his
2Town Sec
dedication and years of service on the Town Council; discussion of same (Staff).
Oath of Office to be administered by Town Secretary/RMO Holly Fimbres and
presentation of Certificates of Election to the Mayor and incoming Council
3Town Sec
Members (Staff).
Remarks to and from incoming Council Members (Staff).
4Town Sec
Announcements & Reports - Estimated Start Time 7:00 p.m.
No.
Receive Town Manager Class' update regarding the following, discussion and
5Town Mgr
provide input regarding same (Staff):
*Memorial Day Ceremony
*Photo Directory
*Community Pool Opening
Receive Town Council Liaison Updates; discussion of same (Staff):
6Town Sec
STAFF
No. ConsentRESORDPROCFile IDDept
RPT
ConsiderandtakeappropriateactionregardingtheTownCouncilRegular
7Town Sec
Session Minutes dated April 25, 2017 (Staff).
Consider and take appropriate action regarding financial and variance report
8Finance
dated April 2017 (Staff).
Consider and take appropriate action regarding an Interlocal Agreement
between the Town and the City of Southlake for the purchase of goods and
9Streets
services; and authorizing the Mayor or his designee to execute all necessary
documents (Staff).
STAFF
No. Regular SessionRESORDPROCFile IDDept
RPT
Badge pinning ceremony for newly hired Police Officers and Firefighters (Staff).
10Town Mgr
Consider and take appropriate action regarding an ordinance authorizing the
Issuance of Certificates of Obligation, Series 2017; and providing an effective
11Finance
date (Staff).
Receive the Mayor's State of the Town Address; discussion of same (Staff).
12Town Sec
Consider and take appropriate action regarding the acceptance of the Audit for
132017-181-TFinance
the Town of Trophy Club, Fiscal Year 2016 (Staff).
Consider and take appropriate action regarding the acceptance of the Popular
14Finance
Annual Financial Report (PAFR) (Staff).
ConsiderandtakeappropriateactionregardingthePublic,Educational,and
15Finance
Government (PEG) channel fee (Staff).
Town Council Agenda Town CouncilPage Page 1 of 3 78 of 81 Meeting Date: May 23, 2017 Meeting Date: May 9, 2017
Case O-AMD-17-001 (Tree Houses)
16Town Att
ConductaPublicHearingregardingarequesttoamendSection14.02.052,
“GeneralDefinitions”,Section14.02.052entitled“GeneralDefinitions”of
Division2,entitled“Definitions”ofArticle14.02entitled“ZoningOrdinance”of
Chapter14entitled,“Zoning”oftheTownofTrophyClubCodeofOrdinancesto
includeadefinitionof“TreeHouse”;andAmendSubsections(1)(A)(ii),(1)(A)(v),
and(6)(A)ofSection14.02.253entitled“AccessoryStructuresandUses”of
Division5,entitled“SupplementaryDistrictRegulations”ofArticle14.02
a.
entitled“ZoningOrdinance”ofChapter14entitled,“Zoning”oftheTownof
TrophyClubCodeofOrdinancestoincorporatetheregulationofTreeHouses;
andRepealSubsection(3)(A)ofSection14.02.253entitled“AccessoryStructures
andUses”ofDivision5,entitled“SupplementaryDistrictRegulations”ofArticle
14.02entitled“ZoningOrdinance”ofChapter14entitled,“Zoning”toallowfor
Tree Houses (Town Council).
Consider and take appropriate action regarding a request to amend Section
14.02.052, “General Definitions”, Section 14.02.052 entitled “General
Definitions” of Division 2, entitled “Definitions” of Article 14.02 entitled “Zoning
Ordinance” of Chapter 14 entitled, “Zoning” of the Town of Trophy Club Code of
Ordinances to include a definition of “Tree House”; and Amend Subsections
(1)(A)(ii), (1)(A)(v), and (6)(A) of Section 14.02.253 entitled “Accessory Structures
and Uses” of Division 5, entitled “Supplementary District Regulations” of Article
b.
14.02 entitled “Zoning Ordinance” of Chapter 14 entitled, “Zoning” of the Town
of Trophy Club Code of Ordinances to incorporate the regulation of Tree
Houses; and Repeal Subsection (3)(A) of Section 14.02.253 entitled “Accessory
Structures and Uses” of Division 5, entitled “Supplementary District Regulations”
of Article 14.02 entitled “Zoning Ordinance” of Chapter 14 entitled, “Zoning” to
allow for Tree Houses (Town Council).
Consider and take appropriate action regarding the Council Chambers for the
new Trophy Club Town Hall facility; discussion of same (Mayor Pro Tem Lamont
172017-178-TTown Mgr
and Mayor Sanders).
Consider and take appropriate action regarding Public Art and
Decorations/Furnishings for the Foyer and/or Council Chambers, a Building
Dedication Plaque, and funding sources for the new Trophy Club Town Hall
182017-179-TTown Mgr
facility; discussion of same (Mayor Sanders and Council Member Shoffner).
Consider and take appropriate action regarding the budget reallocations from
the construction contingency funds for the new Trophy Club Town Hall facility;
192017-180-TTown Mgr
discussion of same (Mayor Sanders).
STAFF
RESORDPROCFile IDDept
No. Upcoming Agenda & Council Future Agenda Items List Update
RPT
Discussion of items for Future Agendas to include agenda items for
consideration on the June 13, 2017 Council agenda and items from the Town
20Town Sec
Council Future Agenda Items list, to include discussion of the below item (Staff):
Town Council Agenda Town CouncilPage Page 2 of 3 79 of 81 Meeting Date: May 23, 2017 Meeting Date: May 9, 2017
Review negotiating with the Trophy Club Municipal Utility
Item No. 1 -
District No. 1 to transfer the title for the land that the Annex Building is
built on and the maintenance building by the Wastewater Treatment
a.
Plant. (Lamont 11/10/2015) (1-February 9, 2016) (2-May 10, 2016) (3-
August 9, 2016) (4-November 8, 2016) (5-February 14, 2017) (6-May 23,
2017)
STAFF
No. Executive SessionRESORDPROCFile IDDept
RPT
Pursuant to the following designated section of the Texas Government Code,
Annotated, Chapter 551 (Texas Open Meetings Act), the Council will convene
21Town Sec
into executive session to discuss the following:
Section 551.074 Personnel Matters to deliberate the appointment,
employment, evaluation, reassignment, duties, discipline or dismissal of a public
a.
officer or employee:
Mayor Pro Tem
STAFF
No. Regular SessionRESORDPROCFile IDDept
RPT
Consider and take appropriate action regarding the appointment of the Mayor
22Town Sec
Pro Tem; discussion of same (Staff).
Consider and take appropriate action regarding the Executive Session.
Town Sec
23
Town Council Agenda Town CouncilPage Page 3 of 3 80 of 81 Meeting Date: May 23, 2017 Meeting Date: May 9, 2017
Town Council Future Agenda Items List
(Updated 5/1/2017)
1. Review negotiating with the Trophy Club Municipal Utility District No. 1 to transfer the
title for the land that the Annex Building is built on and the maintenance building by the
Wastewater Treatment Plant. (Lamont 11/10/2015) (1-February 9, 2016)(2-May 10, 2016)
(3-August 9, 2016) (4-November 8, 2016) (5-February 14, 2017) (6-May 23, 2017)
1/12/2016 – At the January 12, 2016 Council meeting, Council made TCMUD No. 1 an offer
regarding the Annex Building.
5/10/2016 - Town Manager Seidel advised that Town Staff are continuing to work on this
item.
8/9/2016 - Mayor Sanders advised that several items have taken precedence and that this
item can remain on the list until the applicable time to deal with it.
9/19/2016 – This item was scheduled to be placed on a future Joint Meeting agenda,
tentatively for January 2017, with the TCMUD No. 1 Board of Directors.
11/8/2016 – Council consensus was to leave this item on the Future Agenda Items list.
2/20/2017 – Council moved this item to be discussed during the February 25, 2017 Council
Retreat.
3/28/2017 – Mayor Sanders added the maintenance building by the Wastewater Treatment
Plant to this item.
2. Discussion of Green Ribbon grants for the beautification along the sound wall on State
Highway 114.(Sanders 3/8/2016) (1-June 14, 2016) (2-September 13, 2016) (3-December
13, 2016) (4-March 14, 2017) (5-June 27, 2017)
6/14/2016 – Mayor Sanders advised that when the sound wall along State Highway 114 is
installed, this item would assist with shrubbery and landscaping through a grant application.
9/13/2016 – Mayor Sanders received consensus to leave this item due to the upcoming
construction of the sound wall. Town Manager Seidel advised that it could be accomplished
through a tri-city partnership with Westlake and Roanoke.
12/13/2016 – Council consensus was to leave this item on the Future Agenda Items list.
3/28/2017 – Mayor Sanders advised that he wanted to pursue moving forward with this
item because this grant greatly assisted with the beautification of Davis Boulevard through
the Town of Westlake.
3. Staff to review land that: (A) The Town owns for the possibilityof residents to acquire the
land; and (B) Is maintained by the Town but not owned. (Lamont 3/28/2017) (1-June 27,
2017)
4. Review the Interlocal Agreementbetween the City of Roanoke, the Town of Westlake,
and the Town of Trophy Club. (Sanders 3/28/2017) (1-June 27, 2017)
5. Staff research the impact and have a contingency plan for the Town should the Trophy
Club Municipal Utility District No. 1 Bond Election fail on May 6, 2017. (Shoffner
4/11/2017) (1-July 11, 2017)
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Town CouncilPage 81 of 81Meeting Date: May 9, 2017