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Agenda Packet TC 03/28/2017
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Attachments:TC Regular Session Minutes January 24, 2017.pdf DateVer.Action ByActionResult Agenda Item No. 3: ConsiderandtakeappropriateactionregardingtheTownCouncilRegularSessionMinutesdatedJanuary24,2017 (Staff). Town CouncilPage 8 of 178Meeting Date: March 28, 2017 MINUTES FROM TOWN COUNCIL REGULAR SESSION FOR THE TOWN OF TROPHY CLUB LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS Tuesday, January 24, 2017 at 7:00 P.M. Svore Municipal Building Boardroom The Town Council of the Town of Trophy Club, Texas, met in a Regular Session on Tuesday, January 24, 2017. The meeting was held within the boundaries of the Town and was open to the public. STATE OF TEXAS§ COUNTY OF DENTON§ TOWN COUNCIL MEMBERS PRESENT: C. Nick Sanders Mayor Greg Lamont Mayor Pro Tem, Place 5 Jim Parrow Council Member, Place 1 Garrett Reed Council Member, Place 2 Rhylan Rowe Council Member, Place 3 Tim Kurtz Council Member, Place 4 Philip Shoffner Council Member, Place 6 STAFF AND GUEST(S) PRESENT: Steven Glickman Assistant Town Manager/CFO David Dodd Town Attorney Shannon Montgomery Acting Town Secretary Adam Adams Parks and Recreation Director Lisa Reich Town Planner Rick Lasky Interim Fire Chief Mayor Sanders announced the date of Tuesday, January 24, 2017, called the Town Council to order, and announced a quorum at 7:00 p.m. The Invocation was offered by Parks and Recreation Director Adams. The Pledges to the American Flag and Texas Flag were led by Mayor Pro Tem Lamont. CITIZEN PRESENTATIONS This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the agenda. The Council is not permitted to take action on or discuss any presentations made to the Council at this time concerning an item not listed on the agenda. The Council will hear presentations on specific agenda items prior to the Council addressing those items. You may speak up to four (4) minutes or the time limit determined by the Mayor or presiding officer. To speak during this item you must complete the Speaker's form that includes the topic(s) of your statement. Topics of presentation should be limited to matters over which the Council has authority. There were no citizen presentations made. ANNOUNCEMENTS AND REPORTS 1. Receive Acting Town Manager Arata's update regarding the following; discussion and provide input regarding same (Staff). Parking Lot Update New Town Manager Transition Town CouncilPage 9 of 178Meeting Date: March 28, 2017 May 6, 2017 General Election PD30 Plat and Site Plan Fire Department Work Schedule Fire Station Maintenance Assistant Town Manager Glickman and Interim Fire Chief Lasky updated the Council and addressed questions; no action was taken. 2. Receive Town Council Liaison Updates; discussion of same (Staff): January 16 Park Board Meeting; Council Member Shoffner January 23 EDC4B Meeting; Council Member Rowe Council Members Shoffner and Rowe updated the Council and addressed questions; no action was taken. CONSENT AGENDA All matters listed as Consent Agenda are considered to be routine by the Town Council and will be enacted by one items. If discussion is desired, that item will be removed from motion. There will not be a separate discussion of these will be considered separately. the consent agenda and 3. Consider and take appropriate action regarding financial and variance report dated November 2016 (Staff). 4. Consider and take appropriate action regarding an Ordinance of the Town of Trophy Club ordering and calling a General Election to be held on May 6, 2017 for the purpose of electing one (1) mayor and one (1) Councilmember to Place No. 1 and one (1) Councilmember to Place No. 2 on the Trophy Club Town Council, each for a term of three (3) years respectively and providing an effective date (Staff). 5. 2017-10-TConsider and take appropriate action regarding a Service Contract by and between the Town and the Crime Control and Prevention District providing for an increase in the payment contribution from the Crime Control and Prevention District for the debt associated with the series 2016 Certificates of Obligation; and authorizing the Mayor or his designee to execute all necessary documents (Staff). Council Member Shoffner requested Item No. 3 be removed from the Consent Agenda. Motion: Motion made by Mayor Pro Tem Lamont, seconded by Council Member Parrow, to approve Consent Agenda Items 4 and 5. Motion passed unanimously. REGULAR SESSION 3. Consider and take appropriate action regarding financial and variance report dated November 2016 (Staff). Council Member Shoffner asked several questions regarding the November financial and variance report dated November 2016. He suggested reducing the $24,000 line item for the DFW Magazine by $24,000 and reduce the communications consultant in the manager’s budget by $40,000. Mayor Sanders stated that he could add an item to the next meeting or the Future Agenda Items list. Motion: Motion made by Council Member Shoffner, seconded by Mayor Pro Tem Lamont, to approve the Financial and Variance report as submitted. Motion passed unanimously. Town Council Minutes January 24, 2017 Page 2 of 8 Town CouncilPage 10 of 178Meeting Date: March 28, 2017 Mayor Sanders moved Agenda Item No. 14 forward: 14. Consider and take appropriate action regarding a proposal for a Trophy Club Poet Laureate (R Eddins, Resident). Ron Eddins, 221 Inverness Drive, Trophy Club addressed the Town Council, defined poet laureate, and proposed that Council consider having a Trophy Club Poet Laurette and appointing Hollis Davis as Trophy Club’s first Poet Laurette, with or without a stipend as this would be a wonderful designation for both Mr. Davis and for the Town. Mayor Sanders recommended adding this topic to the upcoming Council Retreat Agenda; there was no objection from the Town Council. No action was taken on this item. Mayor Sanders moved back to Agenda Item No. 6: 6. Case RP-16-002 (SH114 ROW, Tract A-R) a. Conduct a Public Hearing regarding a request for a replat for the purpose of declaring right-of-way on approximately 1.616 acres of land, generally located north of SH114 and 1,470 feet east of Trophy Club Drive (Staff). b. Consider and take appropriate action regarding a request for a replat for the purposed of declaring right-of-way on approximately 1.616 acres of land, generally located north of SH114 and 1,470 feet east of Trophy Club Drive (Staff). Mayor Sanders convened into Public Hearing at 7:37 p.m. There were no individuals wishing to speak. Mayor Sanders reconvened into Regular Session at 7:38 p.m. Town Planner Reich clarified that this land belonged to the Town and would continue being property of the Town; this item is to grant access to TxDOT to build the Sound Wall. Reich also stated that Staff requests approval, as this project complies with the Subdivision Ordinance. The Planning & Zoning Commission had a few concerns, one being the ownership of the land and two being the location of possible easements. After discussion, the Commission recommended approval 5 to 1. Council Member Parrow asked who would be responsible and liable for the Wall, since it will be located on Town property. Reich stated that TxDOT would maintain the Wall and their responsibility of that was to maintain the land around it, on either side, in and between the wall and the fences. If something were to occur around the Wall, it would probably be a collaborative effort between the Town and TxDOT to resolve. Planning & Zoning Commission Chairman Sheridan presented the Council with his concern regarding the fact that the replat does not include the easements; however, the plat is legal. The other concerns that the Planning & Zoning Commission had have been worked out over the past few weeks. Sheridan asked the Council to approve both replats. Motion: Motion made by Mayor Pro Tem Lamont, seconded by Council Member Rowe, to approve Case RP-16-002 (SH114 ROW, Tract A-R) to replat for the purpose of giving the Texas Department of Transportation, TxDOT, the legal ability to build a Sound Wall required by Texas Commission on Environmental Quality, TCEQ, declaring right-of-way on approximately 1.616 acres of land, generally located north of SH114 and 1,470 feet east of Trophy Club Drive with an effective date of January 24, 2017. Motion passed unanimously. Town Council Minutes January 24, 2017 Page 3 of 8 Town CouncilPage 11 of 178Meeting Date: March 28, 2017 7. Case RP-16-003 (SH114 ROW, Tract C-R) a. Conduct a Public Hearing regarding a request for a replat for the purpose of declaring right-of-way on approximately 4.841 acres of land, generally located north of SH114 and 1,030 feet west of Trophy Club Drive (Staff). b. Consider and take appropriate action regarding a request for a replat for the purpose of declaring right -of-way on approximately 4.841 acres of land, generally located north of SH114 and 1,030 feet west of Trophy Club Drive (Staff). Mayor Sanders convened into Public Hearing at 7:49 p.m. There were no individuals wishing to speak. Mayor Sanders reconvened into Regular Session at 7:50 p.m. Town Planner Reich stated that this item is very similar to the previous item with the exception that there is an area that is linear along SH114 and then precedes north that has been used as private parkland on the original final plat. Commissioner Oldham wanted to ensure that this became a separate tract, to ensure CR-2 was just for right of way and CR-1 was for just for park use; to eliminate this concern, the two tracts were created. Staff recommends approval. Motion: Motion made by Mayor Pro Tem Lamont, seconded by Council Member Rowe, to approve Case RP-16-003 (SH114 ROW, Tract C-R) to replat for the purpose giving the Texas Department of Transportation, TxDOT, the legal ability to build a Sound Wall required by Texas Commission on Environmental Quality, TCEQ, declaring right-of-way on approximately 4.841 acres of land, generally located north of SH114 and 1,030 feet west of Trophy Club Drive with an effective date of January 24, 2017. Motion passed unanimously. 8. Case PD-AMD-16-053 (PD-21 Window Signage) a. Conduct a Public Hearing regarding a request to amend Exhibit C, Section B(7) Signs, of Ordinance No. 2013-39 P&Z, PD Planned Development District No. 21, generally located on the northeast corner of SH114 and Trophy Lake Drive (Staff). b. Consider and take appropriate action regarding a request to amend Exhibit C, Section B(7) Signs, of Ordinance No. 2013-39 P&Z, PD Planned Development District No. 21, generally located on the northeast corner of SH114 and Trophy Lake Drive (Staff). Mayor Sanders convened into Public Hearing at 7:52 p.m. There were no individuals wishing to speak Mayor Sanders reconvened into Regular Session at 7:53 p.m. Marc Grossfeld, Property Management Company with Sunwest Real Estate Group, stated it was brought to their attention last year that all of their retailers were not in compliance with the PD. Sunwest requested an amendment to the PD in order to allow their tenants to have window signage and to defer back to the Code of Ordinances for commercial signage compliance. The Planning & Zoning Commission discussed two types of signage – illuminated signage and non-illuminated signage. He felt that the Commission was supportive of recommending the non-illuminated window signage to comply with the Code of Ordinances, which is no greater than 25% of the window signage and that the Commission was against any type of illuminated. Sunwest requested one illuminated sign per retailer to have the opportunity to allow their retailers to have an “Open” sign so that patrons know whether the businesses are open. Town Council Minutes January 24, 2017 Page 4 of 8 Town CouncilPage 12 of 178Meeting Date: March 28, 2017 Town Planner Reich stated that it came down to the current PD-21 language, LED signage is only allowed for the Tom Thumb Fuel Sign. The applicant would like to have this amended so that the tenants can have one window sign, such as a LED window sign. The current PD language does not allow any window signage whatsoever, the applicant is asking for an amendment to meet the current Sign Code in the Code of Ordinances, which currently states that you can have up to 25% of windows be covered with signage. The main discussion at P&Z was window signage – do we want it at all and how do we feel about LED signs. Town Planner Reich suggested, as a compromise, to allow static LED signs. She then explained the proposed changes Planning & Zoning made. Council Member Shoffner wanted Council to come to a consensus that if the language is the same as the Code of Ordinances, the PD refers to the Code of Ordinances; this way if the Code of Ordinances change, the PD will change along with it. Planning & Zoning Commission Chairman Sheridan recapped the Planning & Zoning meeting discussion and proceeded to explain the current Sign Ordinance language as stated in the Code of Ordinances. He requested Council to consider a sign limit placed on LED signs, if Council chooses to approve LED signs and recommended if the Council is leaning towards allowing illuminated signs that, the motion include the deletion of the word non-illuminated in paragraph (i) of P&Z’s recommendation. Main Motion: Main Motion made by Council Member Rowe, seconded by Mayor Pro Tem Lamont, to approve Case PD-AMD-16-053 amending Exhibit C, Section B(7)(b) Signs, of Ordinance No. 2013-39 P&Z, to read as follows: “LED Signage – Allowed for Tom Thumb fuel signage as shown on the Site Plan presented to Town Council on February 25, 2013. LED signage allowed on the north, west, and east canopies. Size is limited to the north canopy LED size signage shown on the Site Plan as presented to Council on February 25, 2013. Illuminated window signage, not to exceed one per business, shall also be permitted, and calculated as window signage, per the Code of Ordinances, for all other businesses, including the use of “OPEN” signs. Chasing, blinking, strobing, moving, and changing lights are prohibited on all illuminated signs. Illuminated signage shall not exceed 5 square feet of window coverage. LED string lights are strictly prohibited. Exposed neon is strictly prohibited.” Motion to Amend: Motion to Amend made by Mayor Sanders, seconded by Council Member Kurtz, that any current tenant who has a sign that is nonconforming because of whether it is LED or not, whether or not its movable lighting, or greater than the square footage specification be allowed continued until the sign is changed or a new tenant is available. Mr. Grossfeld stated that he was not supportive of the motion to allow tenants who are not conforming to remain nonconforming; it created an issue for enforcement and created an issue for them when leasing space. Motion to Amend Failed 1-6-0 with Mayor Sanders voting for Mayor Pro Tem Lamont and Council Members Parrow, Reed, Rowe, Kurtz, and Shoffner voting against. Motion to Amend: Motion to Amend made by Council Member Shoffner, seconded by Council Member Parrow, to remove Section 7(e) in its entirety. Mr. Grossfeld concurred with the amendment. Motion to Amend by removing Section 7(e) in its entirety passed unanimously. Motion to Amend: Motion to Amend made by Council Member Parrow, seconded by Council Member Reed, to reduce the overall window signage total area to no more than 15% Mr. Grossfeld stated they were comfortable with the existing 25% coverage limit. Town Council Minutes January 24, 2017 Page 5 of 8 Town CouncilPage 13 of 178Meeting Date: March 28, 2017 Motion to Amend the overall window signage area failed 2-5-0 with Council Members Parrow and Reed voting for and Mayor Sanders, Mayor Pro Tem Lamont, and Council Members Rowe, Kurtz, and Shoffner voting against. Main motion as amended by Council Member Shoffner carried unanimously. Council asked Staff to bring the final Ordinance back on consent at the next meeting. 9. Case PD-AMD-16-054 (PD-23 Baylor Addition) a. Conduct a Public Hearing regarding a request to amend the Site Plan, Elevations, and Development Standards Section A(1)(e) Off Street Parking, of Ordinance No. 2004 11 P&Z, PD Planned Development District No. 23, to accommodate an addition to the building, generally located north of SH114 and 1,100 feet west of Trophy Wood Drive (Staff). b. Consider and take appropriate action regarding a request to amend the Site Plan, Elevations, and development Standards, Section A (1)(e) Off Street Parking, of Ordinance No. 2004 11 P&Z, PD Planned Development District No. 23, to accommodate an addition to the building, generally located north of SH114 and 1,100 feet west of Trophy Wood Drive (Staff). Mayor Sanders convened into Public Hearing at 8:33 p.m. There were no individuals wishing to speak. Mayor Sanders reconvened into Regular Session at 8:34 p.m. Town Planner Reich stated that Baylor wanted to add an addition on to their building, which was allowed by right; and that they are coming forward due to parking. The addition will extend to the north, which is the backside of the building, and it will remove approximately 17 parking spaces and 4 ornamental trees. The existing parking calculation was based on the size of the current building’s features and measurements. The Texas Department of Health Services’ standard was one space per for each day shift employee plus one space for each patient bed. Baylor will continue to comply with parking if the PD language was amended to match the Department’s standard. Additional language had been added to the PD to ensure that the landscaping was replaced within 45 days. There was no discussion at Planning & Zoning regarding this item; Staff was requesting approval from Council. Mayor Sanders confirmed that Baylor had agreed to plant the replacement trees in the back of the building between the existing homes and the building. Motion: Motion made by Council Member Rowe, seconded by Council Member Reed, to approve Case PD-AMD-16-054 amending the Site Plan, Elevations, and development Standards, Section A (1)(e) Off Street Parking, of Ordinance No. 2004 11 P&Z, PD Planned Development District No. 23, to accommodate an addition to the building, generally located north of SH114 and 1,100 feet west of Trophy Wood Drive, as presented. Motion passed unanimously. 10. Consider and take appropriate action regarding the 2016/2017 CIP Street Reconstruction of Indian Creek Drive and Phoenix Drive; approving the Authorization for Professional Services between the Town and Teague, Nall and Perkins; and authorizing the Town Manager or his designee to execute all necessary documents for professional services (Staff). Motion: Motion made by Mayor Sanders, seconded by Council Member Shoffner, to approve the 2016/2017 CIP Street Reconstruction of Indian Creek Drive and Phoenix Drive; approving the Authorization for Professional Services between the Town and Teague, Nall and Perkins; and authorizing the Town Manager or his designee to execute all necessary documents for professional services as presented. Motion passed unanimously. Town Council Minutes January 24, 2017 Page 6 of 8 Town CouncilPage 14 of 178Meeting Date: March 28, 2017 11. Consider and take appropriate action regarding Landscaping Options for the new Town Hall Facility (Staff). Assistant Town Manager Glickman recapped the alternates given to Council: Alternate 4 consists of removing 2,200 square feet of Bermuda hydro mulch and replacing with landscaping as sent out earlier today and Alternate 6 consists of replacing 3,600 square feet of Bermuda hydro mulch and replacing that with the landscaping as shown on the construction documents. Staff was able to reduce the cost to $34,091 by removing all of the winter creeper. The original bid was $52,000, which included Alternate 5, so it is about an $18,000 reduction, which about half comes from the elimination of the winter creeper and removing Alternate 5, which was about $9,000. As discussion ensued, it seemed that most of the Council was inclined to simplify the landscaping in an effort to reduce both purchase and maintenance costs. Council Member Kurtz stated that he would like to wait until the building is closer to completion and see what the numbers are before voting on landscaping. Main Motion: Main Motion made by Council Member Rowe, seconded by Council Member Reed, to direct Staff to revisit the design of these areas with the objectives being a simplified design that utilizes fewer plantings and types of species and the method of which you achieve this is up to Staff. Motion to Amend: Motion to amend by Council Member Shoffner, seconded by Council Member Rowe, to allow the construction to continue and not to plant Bermuda grass in those sections that may be revised until a plan is agreed upon. Motion to Amend passed unanimously. Mayor Sanders clarified that the Main Motion is to reexamine Alternates 8, 4, 5, and 6 and bring back to Council. Both Council Members Rowe and Reed agreed. Main Motion as Amended carried 6-1-0 with Mayor Sanders and Council Members Parrow, Reed, Rowe, Kurtz, and Shoffner voting for and Mayor Pro Tem Lamont voting against. Council Member Shoffner encouraged new Town Manager Class to take a hard look at the landscaping in the back of the building, as it could be a huge savings. Council Member Reed reminded the Council that they made changes to the dynamics of the land; they need to consider the erosion factor and design accordingly. 12. Consider and take appropriate action regarding the February 2017 Town Council meetings (Staff). Council consensus was to cancel the Tuesday, February 14, 2017 meeting and change the Regular Session Council Meeting to Monday, February 20, 2017. 13. Consider and take appropriate action regarding the start of the Town Council Retreat and convene to a date certain in February 2017 (Staff). Motion: Motion made by Mayor Sanders, seconded by Council Member Rowe, to start the Town Council Retreat this evening and reconvene the Retreat to Saturday, February 25, 2017 at Homewood Suites from 9 a.m. to 5 p.m. Motion passed unanimously. 15. Items for Future Agendas to include discussion of Agenda Items for consideration on upcoming Regular Session Council Agendas for February 2017 meetings and discussion of the Town Council Future Agenda Items list (Staff). Town Council Minutes January 24, 2017 Page 7 of 8 Town CouncilPage 15 of 178Meeting Date: March 28, 2017 Council Member Shoffner requested that the February 20, 2017 Meeting Agenda include a provide direction agenda item in relation to Item Number 4, Tree Houses, of the Future Agenda Items List. Town Attorney Dodd asked if there was anything specific that needed to be addressed within the Nuisance Ordinance. Council Member Rowe stated his intent is that the Ordinance is better able to deal with items such as noise, odor, and visual items. Mayor Sanders asked that an item be placed on the February 20, 2017 Meeting, under Consent, to review the PD-21 Ordinance language from tonight’s meeting. Council Member Shoffner requested a future Budget Amendment discussion item on the February 20, 2017 meeting agenda. EXECUTIVE SESSION 16. Pursuant to the following designated section of the Texas Government Code, Annotated, Chapter 551 (Texas Open Meetings Act), the Council will convene into executive session to discuss the following: A) Section 551.071 "Consultation with Attorney" under Subsection (2) to consult with the Town Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Texas Open Meetings Act, specifically: Possible Conflict of Interest for Town Attorney on a Personnel Matter B) Section 551.087 Deliberations regarding Economic Development Negotiations under Subsection (2) to discuss or deliberate the offer of financial or other incentives to a business prospect that the Town seeks to have locate within the territory of the Town: Economic Development Incentives C) Section 551.072 Deliberation regarding Real Property to discuss or deliberate the purchase, exchange, lease, or value of real property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with a third person: Possible Purchase or Sale of Real Estate CONVENED INTO EXECUTIVE SESSION - START TIME – 9:20 P.M. RECONVENED INTO JOINT SESSION - START TIME 10:27 P.M. RECONVENE INTO REGULAR SESSION 17. Consider and take appropriate action regarding the Executive Session. No action was taken on this item. ADJOURN Motion made by Council Member Parrow, seconded by Council Member Kurtz, to adjourn the meeting at 10:28 p.m. Motion passed unanimously. _____________________________________________ ___________________________________ Shannon Montgomery, TRMC, Acting Town Secretary C. Nick Sanders, Mayor Town of Trophy Club, Texas Town of Trophy Club, Texas Town Council Minutes January 24, 2017 Page 8 of 8 Town CouncilPage 16 of 178Meeting Date: March 28, 2017 Town of Trophy Club 100 Municipal Drive Trophy Club, Texas 76262 Legislation Details (With Text) File #:2017-94-T Version:1 Name: Type:Agenda Item Status:Consent Agenda File created:3/1/2017 In control:Town Council On agenda:3/28/2017 Final action: Title:Consider and take appropriate action regarding the Town Council Regular Session Minutes dated February 20, 2017 (Staff). Attachments:TC Regular Session Minutes February 20, 2017.pdf DateVer.Action ByActionResult Agenda Item No. 4: ConsiderandtakeappropriateactionregardingtheTownCouncilRegularSessionMinutesdatedFebruary20,2017 (Staff). Town CouncilPage 17 of 178Meeting Date: March 28, 2017 MINUTES FROM REGULAR SESSION TOWN COUNCIL MEETING FOR THE TOWN OF TROPHY CLUB LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS Monday, February 20, 2017 at 7:00 P.M. Svore Municipal Building Boardroom The Town Council of the Town of Trophy Club, Texas, met in a Regular Session on Monday, February 20, 2017. The meeting was held within the boundaries of the Town and was open to the public. STATE OF TEXAS § COUNTY OF DENTON § TOWN COUNCIL MEMBERS PRESENT: C. Nick Sanders Mayor Greg Lamont Mayor Pro Tem, Place 5 Garrett Reed Council Member, Place 2 Rhylan Rowe Council Member, Place 3 Tim Kurtz Council Member, Place 4 Philip Shoffner Council Member, Place 6 TOWN COUNCIL MEMBERS ABSENT: Jim Parrow Council Member, Place 1 STAFF AND GUEST(S) PRESENT: Tom Class Town Manager David Dodd Town Attorney Holly Fimbres Town Secretary/RMO Adam Adams Parks and Recreation Director Patrick Arata Police Chief Interim Finance Director Amber Karkauskas Sherri Lewis Communications and Events Manager Mike Pastor Information Services Director John Zagurski Strategic Services Coordinator Mayor Sanders announced the date of Monday, February 20, 2017, called the Town Council to order and announced a quorum at 7:00 p.m. The Invocation was offered by Town Secretary Fimbres. The Pledges to the American Flag and Texas Flag were led by Council Member Kurtz. CITIZEN PRESENTATIONS This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the agenda. The Council is not permitted to take action on or discuss any presentations made to the Council at this time concerning an item not listed on the agenda. The Council will hear presentations on specific agenda items prior to the Council addressing those items. You may speak up to four (4) minutes or the time limit determined by the Mayor or presiding officer. To speak during this item you must complete the Speaker's form that includes the topic(s) of your statement. Topics of presentation should be limited to matters over which the Council has authority. Dr. Ryder Warren, Superintendent with Northwest Independent School District, expressed the District’s appreciation for the service provided by the Town’s first responders during the bomb threat at Byron Nelson High School on January 30, 2017. Town CouncilPage 18 of 178Meeting Date: March 28, 2017 Sean Dukes, 2715 Trophy Club Drive, conveyed his gratitude for the assistance provided by the Town’s first responders during the bomb threat at Byron Nelson High School. Robert Hoch, 245 Oak Hill Drive, spoke to the Council regarding Standard Pacific, the Developer of the Isle of Turnberry Development, removing a substantial number of trees in order to develop the property. He believed that the fence line at the south and east boundary with the golf course should be thickly treed with good sized replacements. This would extend the present small copse of trees abutting the southeastern edge of the development to shield the garages of the new homes from the golf course and provide cover for existing wildlife. The issue was discussed with Matt Beroth, Manager of the Country Club, and he was willing to allow trees to be planted on Country Club property to be part of the remediation. Mr. Hoch was not in favor of allowing the developer to accomplish the tree remediation by paying the Town. Additionally, he requested that occupancy permits be denied for the Pacific Homes final properties until trees were planted in order to spur immediate activity. Chad Reithmeier, 2022 Churchill Downs Lane, introduced himself as a candidate for Council Member Place No. 1 on the upcoming May 6, 2017 General Election. ANNOUNCEMENTS AND REPORTS 1. Receive Town Manager Class' update regarding the following; discussion and provide input regarding same (Staff). May 6, 2017 General Election Police Recognition Program Town Hall Construction Town Manager Class updated the Council and addressed questions; no action was taken on this item. Council Member Shoffner inquired if a tour of the new Town Hall facility would be scheduled during the Council Retreat on February 25, 2017. Town Manager Class confirmed that a tour was scheduled. Council Member Kurtz asked if it was the Town’s first time to receive the “Recognized Law Enforcement Agency” award. Police Chief Arata confirmed that it was the Town’s first time to receive the award and he stated that the Town was the 139th out of 2,400 agencies in the State to be recognized. Additionally, he noted that the Police Department was recognized by the Northeast Leadership Forum for their commitment to protect and serve the community. CONSENT AGENDA All matters listed as Consent Agenda are considered to be routine by the Town Council and will be enacted by one motion. There will not be a separate discussion of these items. If discussion is desired, that item will be removed from the consent agenda and will be considered separately. 2. Consider and take appropriate action regarding the Town Council Regular Session Minutes dated January 10, 2017 (Staff). (Town Secretary Note: Approved as presented in the Town Council agenda packet) 3. Consider and take appropriate action regarding the financial and variance report dated December 2016 (Staff). 4. Receive Annual Racial Profiling Report; discussion of same (Staff). (Town Secretary Note: Approved as presented at the dais) 5. Consider and take appropriate action regarding an Ordinance amending subsection i, “Annual capital improvement and maintenance charge,” of Section A1.014, “Water and wastewater fees for Public Town Council Minutes February 20, 2017 Page 2 of 6 Town CouncilPage 19 of 178Meeting Date: March 28, 2017 Improvement District No. 1,” within Appendix A, “Fee Schedule,” of the Trophy Club Code of Ordinances, to adopt a monthly surcharge for PID residents; providing for severability; providing a penalty; and providing an effective date (Staff). 6. Consider and take appropriate action regarding designating an Acting Town Manager in compliance with Section 4.06, “Acting Town Manager,” of the Trophy Club Town Charter (Staff). 7. Consider and take appropriate action regarding amendments made to Case PD-AMD-16-053 (PD-21 Window Signage) at the January 24, 2017 Council meeting, a request to amend Exhibit C, Section B(7) Signs, of Ordinance No. 2013-39 P&Z, PD Planned Development District No. 21, generally located on the northeast corner of SH114 and Trophy Lake Drive (Council). 8. Consider and take appropriate action regarding an Interlocal Joint Election Agreement between the Town and Denton County for administration of the May 6, 2017 Town General Election; and authorizing the Mayor or his designee to execute all necessary documents (Staff). 9. Consider and take appropriate action regarding a Resolution of the Town Council authorizing amendments to financial institution documents naming authorized Town representatives on Texas Local Government Investment Pools (TexPool) signature accounts; and providing an effective date (Staff). 10. Consider and take appropriate action regarding a Resolution of the Town Council authorizing amendments to financial institution documents naming authorized Town representatives on Lone Star Investment Pool (Lone Star) signature accounts; and providing an effective date (Staff). Council Member Shoffner requested to remove Agenda Item No. 6 from the Consent Agenda. Motion made by Council Member Rowe, seconded by Council Member Reed, to approve the Consent Agenda Items 2 through 5 and Items 7 through 10. Motion passed unanimously. REGULAR SESSION 6. Consider and take appropriate action regarding designating an Acting Town Manager in compliance with Section 4.06, “Acting Town Manager,” of the Trophy Club Town Charter (Staff). Council Member Shoffner wanted to take the opportunity to thank Police Chief Arata for his exceptional service that he provided while serving as the Acting Town Manager. He was grateful for his assistance providing a draft agenda to the Council and for personally reaching out to the Council in order to address any questions. Motion: Motion made by Council Member Shoffner, seconded by Mayor Pro Tre Lamont, designating Police Chief Arata as Acting Town Manager in compliance with Section 4.06, “Acting Town Manager,” of the Trophy Club Town Charter. Motion passed unanimously. 11. Receive an update from the Stars and Stripes Committee regarding the July 4th Parade of Patriots and flag planting (Staff). Kelly Castonguay, representing the Stars and Stripes Committee, stated that they are preparing for another successful parade and encouraged participants to use the user friendly application located on their Facebook page https://www.facebook.com/TCStarsAndStripes/. Tiffany Nimphius, representing the Stars and Stripes Committee, advised that the flag process would remain the same but minor changes to the routes would be made. She advised that last year several flags were lost due to weather and that approximately one-third of the flags would need to be replaced. She noted that the Town was Town Council Minutes February 20, 2017 Page 3 of 6 Town CouncilPage 20 of 178Meeting Date: March 28, 2017 responsible for about 8,200 flags, which cover the main thoroughfares, and that approximately 30,000 flags would be planted throughout Town. She announced that their upcoming hot dog social was to show appreciation to the volunteers and that flags would be sold for $10 per bundle. Council Member Shoffner inquired about the revenue source for the budgeted $5,000 within the hotel occupancy tax (HOT) line item. Strategic Services Coordinator Zagurski responded that the source was from the Patriot 5K & Fun Run. Council Member Shoffner recommended that the Town partner with the Stars and Stripes Committee to provide excess funds to offset their cost with the event since they provide the volunteers for the 5K race. Additionally, he suggested reviewing the allocated HOT funds for ads within 360 West Magazine. Council Member Reed noted for historical reasons that Dr. John Mathews donated $10,000 to the Stars and Stripes Committee that bought the original flags. Council Member Kurtz thanked the Committee for their service and assistance organizing the event. No action was taken on this item. 12. Consider and take appropriate action regarding approval of the purchase of two vehicles (Staff). Motion: Motion made by Council Member Reed, seconded by Council Member Shoffner, to approve the purchase of two vehicles. Motion passed unanimously. 13. Discussion of and provide direction to Town Staff regarding tree houses (Town Council Future Agenda Item No. 4 - Council Member Shoffner). Council Member Shoffner advised that currently there are several tree houses built within the Town despite the prohibition of tree houses that has been in effect since 1985. He was in favor of removing the prohibition and establishing regulations for tree houses. Jennifer Winmill, 7 Overhill Drive, was not in favor of permitting tree houses due to privacy reasons and site visibility. She noted that a possible stipulation to allow a tree house was that the owner would have to receive the neighbor’s approval. She believed that only the older parts of Town would install tree houses because the newer homes were regulated by homeowner associations. Mayor Sanders commented that this item was to allow Council’s direction to either enforce the current ordinance prohibiting tree houses or to allow them with established regulations. Additionally, he inquired if existing tree houses would be subject to any new required regulations. Town Attorney Dodd responded that they would be subject to any new regulations because they are not currently a legal use. Council Member Shoffner pointed out that children playhouses were allowed and that under subsection v, Height requirements/screening requirements, alpha c, a playhouse shall not exceed one story in height and the maximum height of one story could not exceed twenty feet (20'). He explained that an individual could have a playhouse on stilts that was outside of a tree. Mayor Pro Tem Lamont was in favor of leaving the current ordinance in place, enforcing it, and reviewing the playhouse ordinance. Council Member Rowe was in favor of protecting the rights of private property owners but saw the value of having height restrictions for tree houses similar to play houses. Town Council Minutes February 20, 2017 Page 4 of 6 Town CouncilPage 21 of 178Meeting Date: March 28, 2017 Council Member Reed agreed with enforcing the current ordinance because allowing tree houses with regulations would create additional enforcement. Council Member Shoffner reviewed his proposed amendments to the ordinance, which included adding a definition for tree houses, that no permanent electricity and/or water should be supplied to either a tree house or playhouse, and that there be a maximum height of fifteen feet (15’) for a tree house and play house. He added that the Town was more of a retirement community when the prohibition of tree houses occurred in 1985. Council Member Kurtz was in favor of allowing tree houses with a height restriction of fifteen feet (15’) and having a distance requirement from other homes. Council Member Rowe was in favor of allowing tree houses with a height restriction of fifteen feet (15’). Mayor Sanders received consensus from the Council to modify the ordinance to cover tree houses and playhouses with a height restriction of fifteen feet (15’), which would be presented to Council at a later date. 14. Discussion of and provide direction to Town Staff regarding a future budget amendment (Council Member Shoffner and Mayor Sanders). Town Manager Class advised that he would be proposing changes to the organizational structure and requested that this agenda item be considered at the Council Retreat on February 25, 2017. Motion to Refer: Motion to Refer made by Council Member Shoffner, seconded by Council Member Reed, this agenda item to the Council Retreat on February 25, 2017. Motion passed unanimously. 15. Consider and take appropriate action regarding the March 2017 Town Council meetings (Council Member Reed and Mayor Sanders). Mayor Sanders stated that the scheduled March 14, 2017 Council meeting was during the week of Spring Break and that some individuals may be out of town. Council Member Rowe commented that it may be feasible to take action on this item at the Council Retreat in case there were any time sensitive items that would need to be considered. No action was taken on this item. 16. Discussion of items for Future Agendas to include agenda items for consideration on the March 14, 2017 Council agenda and items from the Town Council Future Agenda Items list (Staff). This item allows Council to request the placement of items on upcoming agendas when the topic of discussion requires research and review that cannot be accomplished in the time frame between regular Council meetings. However, a Council Member may request that an item be placed on the next regularly scheduled meeting without first placing that item on the Future Agenda Items list. All requests for agenda items must comply with Charter requirements. A) Item No. 1. - Review negotiating with the Trophy Club Municipal Utility District No. 1 to transfer the title for the land that the Annex Building is built on. (Lamont 11/10/2015) (1-February 9, 2016) (2-May 10, 2016) (3-August 9, 2016) (4-November 8, 2016) (5-February 14, 2017) Town Council Minutes February 20, 2017 Page 5 of 6 Town CouncilPage 22 of 178Meeting Date: March 28, 2017 Mayor Sanders stated that a joint meeting could be scheduled in the future in order to allow the newly hired TCMUD No. 1 General Manager to be apprised of the subject. Council Member Shoffner recommended discussing this item at the Council Retreat because he had some suggestions. Mayor Sanders requested that Agenda Item No. 7 be placed on the March 14, 2017 Consent Agenda since it was a routine item: Temporary Use Permit - Special Privilege Request to allow two community garage sales in calendar year 2017. Mayor Sanders requested to remove Item No. 4 from the Town Council Future Agenda Items list: Consider repealing Section 14.02.253(3)(A) related to tree houses. (Shoffner 7/12/2016) (1-October 11, 2016) (2-January 10, 2017) (3-April 11, 2017) Mayor Pro Tem Lamont suggested that the pending entryway monumentation and medians item be addressed prior to the May 6, 2017 General Election since Council Member Reed was instrumental in assisting with the process. EXECUTIVE SESSION 17. Pursuant to the following designated sections of the Texas Government Code, Annotated, Chapter 551 (Texas Open Meetings Act), the Council will convene into executive session to discuss the following: A) Section 551.087 Deliberations regarding Economic Development Negotiations under Subsection (2) to discuss or deliberate the offer of financial or other incentives to a business prospect that the Town seeks to have locate within the territory of the Town: 1. Potential Joint Development Agreement 2. Possible Incentive Package B) Section 551.072 Deliberation regarding Real Property to discuss or deliberate the purchase, exchange, lease, or value of real property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with a third person: Possible Purchase or Sale of Real Estate CONVENED INTO EXECUTIVE SESSION - START TIME – 8:03 P.M. RECONVENED INTO REGULAR SESSION - START TIME – 9:32 P.M. RECONVENED INTO REGULAR SESSION 18. Consider and take appropriate action regarding the Executive Session. No action was taken on this item. ADJOURN Motion made by Council Member Reed, seconded by Council Member Kurtz, to adjourn the meeting at 9:33 p.m. Motion passed unanimously. _____________________________________________ ___________________________________ Holly Fimbres, Town Secretary C. Nick Sanders, Mayor Town of Trophy Club, Texas Town of Trophy Club, Texas Town Council Minutes February 20, 2017 Page 6 of 6 Town CouncilPage 23 of 178Meeting Date: March 28, 2017 Town of Trophy Club 100 Municipal Drive Trophy Club, Texas 76262 Legislation Details (With Text) File #:2017-95-T Version:1 Name: Type:Agenda Item Status:Consent Agenda File created:3/1/2017 In control:Town Council On agenda:3/28/2017 Final action: Title:Consider and take appropriate action regarding the Town Council Retreat Minutes dated February 25, 2017 (Staff). Attachments:TC Retreat Session Minutes February 25, 2017.pdf DateVer.Action ByActionResult Agenda Item No. 5: Consider and take appropriate action regarding the Town Council Retreat Minutes dated February 25, 2017 (Staff). Town CouncilPage 24 of 178Meeting Date: March 28, 2017 MINUTES FROM TOWN COUNCIL RETREAT FOR THE TOWN OF TROPHY CLUB LOCATION: HOMEWOOD SUITES 2900 EAST HIGHWAY 114 TROPHY CLUB, TX 76262 Saturday, February 25, 2017 at 9:00 A.M. The Town Council of the Town of Trophy Club, Texas, met in a Retreat Session on Saturday, February 25, 2017. The meeting was held within the boundaries of the Town and was open to the public. STATE OF TEXAS § COUNTY OF DENTON § TOWN COUNCIL MEMBERS PRESENT: C. Nick Sanders Mayor Greg Lamont Mayor Pro Tem, Place 5 Jim Parrow Council Member, Place 1 Garrett Reed Council Member, Place 2 Rhylan Rowe Council Member, Place 3 Tim Kurtz Council Member, Place 4 Philip Shoffner Council Member, Place 6 STAFF PRESENT: Tom Class Town Manager David Dodd Town Attorney Holly Fimbres Town Secretary/RMO Patrick Arata Police Chief Amber Karkauskas Interim Finance Director Lisa Reich Town Planner John Zagurski Strategic Services Coordinator Mayor Sanders announced the date of Saturday, February 25, 2017, called the Town Council to order and announced a quorum at 9:01 a.m. CITIZEN PRESENTATIONS This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the agenda. The Council is not permitted to take action on or discuss any presentations made to the Council at this time concerning an item not listed on the agenda. The Council will hear presentations on specific agenda items prior to the Council addressing those items. You may speak up to four (4) minutes or the time limit determined by the Mayor or presiding officer. To speak during this item you must complete the Speaker's form that includes the topic(s) of your statement. Topics of presentation should be limited to matters over which the Council has authority. There were no citizen presentations. CONVENE INTO RETREAT SESSION 1. Discussion of and take action on the following items: Overview of PD-30 (Mayor Sanders) Town Planner Reich advised that trees were shown at the existing office, that landscaping counted toward PD-30 tree mitigation, and that currently no trees or funds were due. She clarified that tree mitigation calculations do not account for trees within building footprints or within drive aisles; only trees in parking spaces, sidewalks, landscaped areas, and open space are included in calculations. In addition, street trees required by landscape Town CouncilPage 25 of 178Meeting Date: March 28, 2017 requirements count towards the proposed tree replacement, and existing trees that remain are granted an inch- per-inch credit against tree replacement requirements. Mayor Sanders and Council Member Reed were concerned about the removal of trees. Town Planner Reich stated that no trees near the existing office building should be touched, but the developer may decide to clear the corner when the demolition of the office occurs. Her concern with the plat was regarding the townhome portion because the easements in the rear of each property had been moved to the front. She was researching the intent of moving the easements to the front because installing landscaping in areas crowded with utility lines could be an issue. Council Member Rowe pointed out that the plat would have to be presented to the Council for approval. Town Planner Reich explained that the lots on the east side were adjusted to the west and the angle of the street was straightened due to some pad sites originally being shown in the flood plain. Mayor Pro Tem Lamont advised that any major changes would be required to be presented to the Council for consideration. Mayor Sanders received consensus from the Council that they did not accept the plans for the townhomes to not be offset per the motion previously made by Council Member Rowe. Town Planner Reich stated that the drainage area plans were incomplete and the grading plan did not match the drainage plan. She added that several aspects of the detention pond were not available. Council Member Shoffner pointed out that the drawing presented to Council had a six foot (6’) wall, but since then the wall height had increased. Town Planner Reich responded that the applicant’s engineers had to raise the detention pond with a twelve foot (12’) wall due to the detention pond needing to be above the flood plain. Their engineers worked with Teague Nall & Perkins engineers to create a new plan that complied with the flood plain, but also brings the wall height down to six feet (6’) on one side and down to grade on the other with ornamental fencing. Town Planner Reich advised that the developer desired to exchange land for their parkland dedication. She discussed the requirement that the development was subject to equal one (1) acre for every forty-four (44) proposed dwelling units. She also discussed methods to determine valuation of land. Main Motion: Motion made by Council Member Rowe, seconded by Council Member Reed, to direct the Town Manager to only proceed with the work on PD-30 relative to settling parkland dedication items at this point and to not move forward with other items until it was resolved. Council Member Reed stated that this development would be a dense population and it was the Council’s responsibility to ensure that the parks were maintained. Council Member Shoffner commented that the Parks and Recreation Board were discussing ways to limit the impact on the pool, due to local childcare facilities, and adding this high density would create a huge impact on the pool. Council Member Kurtz commented that this was a high density development and the Town owed it to those future residents to have a park. May or Sanders inquired if the process of the plat would move forward prior to parkland dedication. Town Planner Reich responded that she would need to verify that with the Town Attorney. Town Council Minutes February 25, 2017 Page 2 of 8 Town CouncilPage 26 of 178Meeting Date: March 28, 2017 Mayor Sanders suggested modifying the motion that the plat be subject to legal advice. Modified Motion: Council Member Rowe and Council Member Reed agreed to modify the Main Motion to include that the plat be subject to legal advice as whether or not it could move forward. Council Member Reed commented that this urban development would have high impact park users. The vote for the Main Motion as Modified was taken, to direct the Town Manager to only proceed with the work on PD-30 relative to settling parkland dedication items at this point and to not move forward with other items until it was resolved; and that the plat be subject to legal advice as whether or not it could move forward. Main Motion as Modified passed unanimously. Town Planner Reich advised that applicant’s engineers performed a Traffic Impact Analysis and the report advised that there should be deceleration lanes off Highway 114 serving the townhomes, the main entrance to the development, and Trophy Club Drive, which may require the dedication of additional right-of-way. Additionally, she discussed the masonry requirements that the hotel would have to adhere to, including stucco around the entire first floor. Mayor Sanders reiterated that any significant changes would need to be presented to the Council for consideration. RECESSED AT 10:19 A.M. FOR A BREAK RECONVENED AT 10:26 A.M. INTO RETREAT SESSION Town Goals and Objectives for FY 2017-2018 with review of Strategy Map (Mayor Sanders and Mayor Pro Tem Lamont) Strategic Services Coordinator Zagurski presented the Fiscal Year 2017 Strategic Plan, which included Council objectives, department goals, and performance matrixes. Mayor Sanders pointed out that the estimated unassigned fund balance was anticipated to decrease to 36.4 percent by the end of the Five-Year Forecast in Fiscal Year 2021. He also highlighted that the budgeted Fiscal Year 2017 Interest and Sinking (I&S) percentage of the tax rate was 23 percent. Additionally, he suggested listing codifying ordinances under the Manager’s Office goals. Council Member Parrow inquired if there would be any requests submitted for reconsidering a loop road in order to reduce response time. Strategic Services Coordinator Zagurski responded that it would be approximately a $25 million project to elevate a loop road over the flood plain and the Corps of Engineers had strict requirements. Council Members Shoffner and Reed felt that they owed it to the residents to explore the opportunity and that Town Manager Class could be tasked to investigate the subject at a later time. No action was taken on this item. 2017-2018 Budget / Capital Improvement Projects and Funding (Staff) Strategic Services Coordinator Zagurski provided the Fiscal Year 2017-2022 Capital Improvement Program update. He pointed out that each project had its own page and stated that street construction funds were consistent as what was seen last year. Additionally, he discussed the criteria of allowed uses of hotel occupancy tax (HOT) funds. Town Council Minutes February 25, 2017 Page 3 of 8 Town CouncilPage 27 of 178Meeting Date: March 28, 2017 Mayor Sanders recommended contacting the Grapevine City Manager for information on permissible expenditures of HOT funds. Council Member Kurtz proposed using a uniform color for Town shade structures, benches, and bike racks, etc. because there are several colors being used. No action was taken on this item. Overview of Debt Structure (Mayor Sanders) Strategic Services Coordinator Zagurski discussed the Town’s debt capacity and provided debt issuance models using 0.11 and 0.115 I&S rates. He advised that the Trophy Club Municipal Utility District No. 1 did not have the debt capacity needed for projects and they had requested that the Town bond the funds, given that they would reimburse the Town. He stated that a possible return could be the maintenance barn being turned over to the Town. Mayor Sanders received consensus from the Council to move forward with negotiations of acquiring the Maintenance Barn and land. Mayor Sanders was in favor of continuing to use the Annex Building for storage and Mayor Pro Tem Lamont was in favor of having any needed Staff remain in the Annex Building. Strategic Services Coordinator Zagurski advised that the purchasing policy would be amended so that items over $50,000 would be presented to the Council for consideration. RECESSED AT 11:54 A.M. FOR LUNCH AND TOUR OF THE NEW TOWN HALL FACILITY RECONVENED AT 2:08 P.M. INTO RETREAT SESSION Chad Reithmeier stated that he was running for Council Member Place No. 1 and that he appreciated the opportunity to attend the Retreat. Organizational Chart (Staff) Future Budget Amendment (Town Council) Town Manager Class discussed changes that he was proposing to the organizational chart, which tied into a future budget amendment. His proposal included having six director positions, instead of the current seven, and 13 managers/supervisors, instead of the current 21. These changes would be a total increase of $17,000 and he provided the following options to choose from in order to cover the deficiency: 1) transfer $20,000 out of EDC 4B; 2) decrease communication consultant annually by $20,000; or 3) absorb any excess expenditures with salary savings from Town Manager and Assistant Town Manager vacancies and reduce communications consultant in out years by $20,000. He advised that Option No. 1 would have to be presented to the EDC 4B for approval. Council Member Shoffner preferred to take the $40,000 for the communication consultant within professional outside services and apply $20,000 to Town Manager Class’ request and the other $20,000 go into the general fund or contingency fund. Mayor Pro Tem Lamont and Council Member Kurtz agreed. Council Member Rowe’s preference was to deal with this item through the communication consultant line item. Mayor Sanders and Council Member Parrow supported Option No. 2. Town Manager Class stated that he set a 90 day benchmark for hiring the Fire Chief position, reposting the Community Development Director position, and hiring an accounting clerk. He added that there was an issue with Town Council Minutes February 25, 2017 Page 4 of 8 Town CouncilPage 28 of 178Meeting Date: March 28, 2017 revisions made in 2016 to the personnel policies and purchasing policy, which gave authority to the Assistant Town Manager instead of the Town Manager. Motion: Motion made by Mayor Sanders, seconded by Council Member Shoffner, to instruct the Town Manager to take the necessary steps to make alterations to the purchasing policy and the personnel policies to align the authority in the appropriate place with the Town Manager; to summarize those changes in a document to the Council when complete; and to have an agenda item on a Council agenda to discuss and approve the dollar limit needed for Council approval on items purchased. Motion passed unanimously. Town Manager Class advised that over half of the funds that were approved for merit raises were used during the first appraisal process by the prior Town Manager; therefore, he would be reviewing the current appraisal and merit increase process. Mayor Sanders stated that there may not be sufficient funds to provide employees with a merit increase and they did not want to penalize those that should receive a raise. Mayor Sanders received consensus from the Council for the Town Manager to have authority to go through the review process of each employee within the Town Manager’s first 180 days and to come back before the Council if additional funds were needed for merit increases. Town Manager Class stated that 180 days was an aggressive schedule because it would be a complete rebuild. He would begin with a market analysis survey and make sure every employee had a current job description. Then he planned to develop critical elements for each job, link them to a metric, which would tie into an evaluation process. Mayor Pro Tem Lamont and Council Member Kurtz were in favor of the Public Relations position reporting to the Town Manager. Mayor Sanders received consensus from the Council for the Public Information Officer to report to the Town Manager. Town Manager Class advised that there were two vacant offices in the new Town Hall facility that would allow for the Mayor to have an office to hold meetings and perform any needed duties. Council Members Shoffner and Rowe were in favor of the Mayor having an office at the new Town Hall facility. RECESSED AT 3:32 P.M. FOR A BREAK RECONVENED AT 3:46 P.M. INTO RETREAT SESSION Annex Building (Staff) Discussion took place that the intent was to continue using the Annex Building and use it for storage. Mayor Sanders received consensus from the Council to use the Annex Building after the move to the new Town Hall facility. Maintenance Barn and Future Maintenance Shed or Other Uses for Town Property (Mayor Sanders) Mayor Sanders advised that he had requested Staff to produce a maintenance shed plan with the allowed maximum square footage at the new Town Hall facility. Town Council Minutes February 25, 2017 Page 5 of 8 Town CouncilPage 29 of 178Meeting Date: March 28, 2017 Council Members Reed and Shoffner believed that $245 per square foot seemed expensive. Council Member Kurtz felt that the land was extremely valuable and he preferred to wait for a decision on construction of a maintenance shed. Council Member Rowe believed that they should assess the needs before moving forward on this item. Mayor Sanders received consensus from the Council to wait before making a decision on the maintenance shed. March 2017 Town Council Meetings (Town Council) Council Member Rowe recommended having one Council meeting in March, assuming that Staff did not have any time critical items that needed to be considered. (Town Secretary Note: Action was taken on this item after Executive Session) Method of Destruction and Retention of Residential Building Plans (Staff) Mayor Sanders offered the suggestion that the Annex Building could be a place to store the residential building plans. Council Member Reed stated that if the Town had the room to store the records then it would be of benefit to maintain them. Council Member Shoffner commented that there were four requests made last month for house plans so there was benefit to the residents to retain the plans. Mayor Sanders received consensus from the Council to keep the residential building plans. Citizen Request to Recognize Paul Cooley (Mayor Sanders) Mayor Sanders stated that there was a plaque at Harmony Park recognizing Paul Cooley but a citizen had requested to rename Harmony Park the Paul Cooley Memorial. Council Members Rowe and Kurtz were in favor of sprucing up the memorial site at Harmony Park. Mayor Sanders stated that he would notify the requestor that Staff would review sprucing up the park. Poet Laurette Proposal (Mayor Sanders) Mayor Sanders stated that this service could be used for Memorial Day and Veterans Day services. Discussion took place that there were opportunities for local clergy to provide this service if the need were to arise. Council Member Shoffner was in favor of Council Member Parrow citing a poem for Town related events. Mayor Sanders received consensus from the Council to take no action naming a Trophy Club Poet Laurette. Parking on Parkview Drive (Mayor Pro Tem Lamont and Mayor Sanders) Mayor Sanders stated that Police Chief Arata’s recommendation was to wait until the parking lot comes online. Town Council Minutes February 25, 2017 Page 6 of 8 Town CouncilPage 30 of 178Meeting Date: March 28, 2017 Council Members Kurtz inquired about placing a “No Loading or Unloading” sign on Parkview Drive. Police Chief Arata responded that he would review putting up a sign. No action was taken on this item. Town Hall Construction (Council Member Rowe and Mayor Sanders) Mayor Sanders commented that the new Town Hall facility was about six weeks away from being weather proofed. Town Manager Class advised that the construction was currently on schedule and would possibly be completed by the end of August 2017. Mayor Pro Tem Lamont inquired about any proposed change orders. Police Chief Arata responded that light shielding was being discussed and that security cameras would be on the east and west side. Council Member Shoffner inquired about having a safe zone. Police Chief Arata responded that they were reviewing one space in front of the facility with a potential to purchase a blue light emergency phone. Mayor Sanders asked about the second round of revisions to the alternate options regarding landscaping. Town Manager Class stated that he proposed the Council to take action on the landscaping because the landscapers would be starting mid-March. Motion: Motion made by Council Member Reed, seconded by Council Member Parrow, to approve the $33,397.66 for the proposed landscaping at the new Town Hall facility. Council Member Reed stated that this was a great example of Council requesting Staff to come back with a reasonable solution. Council Member Kurtz desired not to go over budget and he inquired how much was left of the contingency fund. Town Manager Class stated that approximately $50,000 would be left if Council approved the requested landscaping. Council Member Shoffner believed that there was a larger amount left in the contingency fund based on information provided in January 2017. Motion to Refer: Motion to Refer made by Mayor Sanders, seconded by Council Member Rowe, the second round of revisions to alternate options related to landscaping items for the new Trophy Club Town Hall facility to the next Council meeting in March 2017 and to provide Council with information on the total contingency budget. Motion to Refer passed unanimously. Police Chief Arata advised that another alternate item that would be presented for Council’s consideration was the Police Department fencing in order to secure the parking lot. Mayor Sanders stated that the fencing could be dealt with towards the end of construction. Police Department Update (Council Member Rowe and Mayor Sanders) Council Member Shoffner commented that there were not many outside agencies taking advantage of their K-9 services. Police Chief Arata stated that they would be providing service to the airport for package deliveries and that they had met with the Tarrant County Drug Task Force for the opportunity to assist them. Town Council Minutes February 25, 2017 Page 7 of 8 Town CouncilPage 31 of 178Meeting Date: March 28, 2017 Police Chief Arata stated that approximately $12,000 had been used of the funds for special projects and expenditures related to drug enforcement. Council Member Shoffner suggested allowing residents to donate dog food, which would give them a give them a sense of ownership. No action was taken on this item. Plans for Plaza Drive (Mayor Sanders) Mayor Sanders addressed the issue on the side of Bread Winners Café and commented that there was a triangle lot that had potential to be part of the road. He noted that there have been complaints about the barricades on Plaza Drive and stated that a possible solution could be adding “No Parking” signs. No action was taken on this item. EXECUTIVE SESSION 2. Pursuant to the following designated sections of the Texas Government Code, Annotated, Chapter 551 (Texas Open Meetings Act), the Council will convene into executive session to discuss the following: A) Section 551.071 Consultation with Attorney under Subsection (2) on a matter in which the duty of the attorney to the Governmental Body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflict with the Open Meetings Act: Legal advice regarding Undeveloped Property B) Section 551.072 Deliberation regarding Real Property to discuss or deliberate the purchase, exchange, lease, or value of real property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with a third person: Possible Purchase or Sale of Real Estate CONVENED INTO EXECUTIVE SESSION - START TIME – 4:51 P.M. RECONVENED INTO REGULAR SESSION - START TIME – 5:31 P.M. RECONVENED INTO RETREAT SESSION 3. Consider and take appropriate action regarding the Executive Session. Motion: Motion made by Council Member Rowe, seconded by Council Member Parrow, to cancel the March 14, 2017 Council meeting. Motion passed unanimously. ADJOURN Motion made by Council Member Rowe, seconded by Council Member Kurtz, to adjourn the meeting at 5:32 p.m. Motion passed unanimously. _____________________________________________ ___________________________________ Holly Fimbres, Town Secretary C. Nick Sanders, Mayor Town of Trophy Club, Texas Town of Trophy Club, Texas Town Council Minutes February 25, 2017 Page 8 of 8 Town CouncilPage 32 of 178Meeting Date: March 28, 2017 Town of Trophy Club 100 Municipal Drive Trophy Club, Texas 76262 Legislation Details (With Text) File #:2017-96-T Version:1 Name: Type:Agenda Item Status:Consent Agenda File created:3/1/2017 In control:Town Council On agenda:3/28/2017 Final action: Title:Consider and take appropriate action regarding a request from Trophy Club Women’s Club for a Temporary Use Permit - Special Privilege Request to allow two community garage sales in calendar year 2017 (Staff). Attachments:Staff Report - Community Garage Sale.pdf Exhibit A - Application and Letters of Intent.pdf DateVer.Action ByActionResult Agenda Item No. 6: ConsiderandtakeappropriateactionregardingarequestfromTrophyClubWomen’sClubforaTemporaryUse Permit - Special Privilege Request to allow two community garage sales in calendar year 2017 (Staff). Town CouncilPage 33 of 178Meeting Date: March 28, 2017 To: Town Council From: Lisa Reich, Town Planner CC: Thomas Class, Town Manager Holly Fimbres, Town Secretary Re: Case #TUP-17-001 Town CouncilMeeting, Tuesday, March 28, 2017 AGENDA ITEM: Consider and take appropriate action regarding a request from Trophy Club Women’s Club for a Temporary Use Permit by Special Privilege to allow two community garage sales in calendar year 2017. EXPLANATION: The applicant, Trophy Club Women’s Club, is requesting permission to hold one community garage sale this spring and the second community garage sale in the fall. The Town of Trophy Club Code of Ordinances classifies a community garage sale as a temporary use by special privilege and requires approval by the Town Council, after recommendation from the Planning & Zoning Commission. The Code provides the following requirements for community garage sales: Chapter 14 - Zoning Ordinance, Section 14.02.251 - Temporary Uses (d) Community Garage Sale by Special Privilege: Upon approval by the Town Council, after recommendation by the Planning and Zoning commission, a community garage sale shall be permitted by Special Privilege to civic organizations or non-profit organizations. Such events shall not occur more than twice annually; and each event shall be one day in duration. Approval of said Special Privilege shall be a condition to prior approval of operations of the event and the proposed locations of the garage sale sites by the Town Department of Public Safety. The spring garage sale is proposed to be held on Saturday, April 22, 2017 and the fall garage sale is proposed for Saturday, October 28, 2017. No alternate rain dates have been planned or requested. The Trophy Club Women’s Club is requesting that the events be allowed from 8:00 a.m. to 2:00 p.m. for the above mentioned dates. Directional signage will be removed immediately following the conclusion of each event. Page 1 of 2 Town CouncilPage 34 of 178Meeting Date: March 28, 2017 PLANNING & ZONING COMMISSION RECOMMENDATION: The Planning & Zoning Commission considered this request on March 2, 2017 and with a vote of 6-0, the recommendation to approve the Temporary Use Permitby Special Privilege passed unanimously. STAFF REVIEW AND RECOMMENDATION: Staff recommends approval of the item as proposed. Attachments: Exhibit A – Application and Letters of Intent Page 2 of 2 Town CouncilPage 35 of 178Meeting Date: March 28, 2017 Exhibit A TOWN OF TROPHY CLUB 100 MUNICIPAL DRIVE TROPHY CLUB, TEXAS 76262 OFFICE: 682-831-4681 Lisa Reich Town Planner TEMPORARY-USE APPLICATION NAME: __________Christine Whiteside__________ DATE: __January 17, 2017____ ORGANIZATION NAME & CONTACT:Trophy Club Women’s Club President,Alice Murphy – 817-988-2341 Garage Sale Event Chair, Christine Whiteside –214-762-0625 DESCRIPTION OF TEMPORARY USE REQUEST: Community Wide Semi-Annual Garage Sale. nd The Spring Sale will be held on Saturday April 22 2017 th The Fall Sale will be held Saturday October 28 2017 ADDRESS OF REQUEST: All residential areas of Town are eligible to participate in the community wide semi- annual garage sale events. ndth DATE & TIME TO BE PERFORMED: April 22 2017 & October 28 2017 APPLICANT’S SIGNATURE: ________________________________________________________________ APPLICANTS CONTACT INFORMATION: 214-762-0625 DATE: January 17, 2017 OFFICE USE ONLY DIRECTOR OF PARKS AND RECREATION APPROVAL:_____________________________________________ POLICE APPROVAL:______________________________________________________________________________ PLANNING AND ZONING COMMISSION AGENDA DATE:___________________________________________ TOWN COUNCIL AGENDA DATE:_________________________________________________________________ Town CouncilPage 36 of 178Meeting Date: March 28, 2017 Exhibit A th TO:Town of Trophy Club Date: January 17, 2017 RE: The Spring & Fall Garage Sale Events The Trophy Club Women’s Clubisrequesting permission to hold two Citywide Garage Sale events. nd The Spring Garage Sale will be held on Saturday, April 22, 2017 from 8:00 am to 2:00 pm. 1.Maps will be sold at Tom Thumb intersection in the Trophy Club parking lot the nd morning of April 22, 2017 from 8:00 am until maps are sold out. 2.Maps will also be sold at the intersection of Indian Creek and Trophy Club Drive the nd morning of April 22, 2017 from 8:00 am until sold out. Thetraffic will not be impeded as there is a parking lot for people to pull into if needed. 3.Signage will be placed at major intersections not to impede road and traffic signs on st the day before the event, April 21, 2017. We have approximately 30-40 signs. Signage size: Estimated to be approximately 15” X 20” and are white with black lettering Metal prongs to insert into the ground, but will not hurt or harm the landscaping Some locations will be at Trophy Lake Dr. at Tom Thumb, Trophy Club Dr., Indian Creek Dr., Bobcat Dr., Durango Dr., Lilyfield Dr., Trophy Wood Dr., Hogan’s Glen, and other smaller intersections nd 4.Signage will be taken down on April 22, 2017 immediately after the Garage Sale Event is over and placed back into TCWC storage facility. Removal of the signage should not delay or impede traffic. 5.TCWC will contact city for marquee signage which will be removed after the event is over. Sincerely, Christine Whiteside Trophy Club Women’s Club Garage Sale Event Chairperson Town CouncilPage 37 of 178Meeting Date: March 28, 2017 Exhibit A th TO:Town of Trophy Club Date: January 17, 2017 RE: The Spring & Fall Garage Sale Events The Trophy Club Women’s Club is requesting permission to hold two Citywide Garage Sale events. th The Fall Garage Sale will be held on Saturday, October 28, 2017 from 8:00 am to 2:00 pm. 1.Maps will be sold at Tom Thumb intersection in the Trophy Club parking lot the th morning of October 28, 2017 from 8:00 am until maps are sold out. 2.Maps will also be sold at the intersection of Indian Creek and Trophy Club Drive the th morning of October 28, 2017 from 8:00 am until sold out. The traffic will not be impeded as there is a parking lot for people to pull into if needed. 3.Signage will be placed at major intersections not to impede road and traffic signs on th the day before the event, October 27, 2017. We have approximately 30-40 signs. Signage size: Estimated to be approximately 15” X 20” and are white with black lettering Metal prongs to insert into the ground, but will not hurt or harm the landscaping Some locations will be at Trophy LakeDr. at Tom Thumb,Trophy Club Dr., Indian Creek Dr., Bobcat Dr., Durango Dr., Lilyfield Dr., Trophy Wood Dr., Hogan’s Glen, and other smaller intersections th 4.Signage will be taken down on October 28, 2017 immediately after the Garage Sale Event is over and placed back into TCWC storage facility. Removal of the signage should not delay or impede traffic. 5.TCWC will contact city for marquee signage which will be removed after the event is over. Sincerely, Christine Whiteside Trophy Club Women’s Club Garage Sale Event Chairperson Town CouncilPage 38 of 178Meeting Date: March 28, 2017 Town of Trophy Club 100 Municipal Drive Trophy Club, Texas 76262 Legislation Details (With Text) File #:2017-97-T Version:1 Name: Type:Agenda Item Status:Consent Agenda File created:3/1/2017 In control:Town Council On agenda:3/28/2017 Final action: Title:Consider and take appropriate action regarding the financial and variance report dated January 2017 (Staff). Attachments:Financial Report January FY17.pdf All Fund Budget Report.pdf DateVer.Action ByActionResult Agenda Item No. 7: Consider and take appropriate action regarding the financial and variance report dated January 2017 (Staff). Town CouncilPage 39 of 178Meeting Date: March 28, 2017 Monthly Financial Statement Photo Credit: Mayor Pro Tem Lamont 2016 January 2017 Town CouncilPage 40 of 178Meeting Date: March 28, 2017 TOWN OF TROPHY CLUB JANUARY 2017 FINANCIAL REPORT GENERAL FUND SUMMARY Percent of Budget Year Transpired: Year-to-Date January 201733% OriginalRevised RevenuesYear-to-DateVariance% Received BudgetBudget Property Tax$ 6,185,631$ 6,185,631$ 5,369,277 $ (816,354)87% Licenses and Permits 552,200 552,200 98,158 (454,042)18% Franchise Fees 986,798 986,798 197,346 (789,452)20% Sales Tax 900,395 900,395 296,574 (603,821)33% Fines and Fees 361,907 361,907 68,302 (293,605)19% Intergovernmental - 713,184 206,354 (506,830)29% Charges for Service 279,964 752,201 505,100 (247,101)67% Investment Income 30,000 30,000 12,317 (17,683)41% Miscellaneous Income 144,394 144,394 63,410 (80,984)44% Total Revenues$ 9,441,289 $ 10,626,710$ 6,816,838$ (3,809,872)64% OriginalRevised Other SourcesYear-to-DateVariance% Received BudgetBudget Transfers In$ 63,000$ 63,000 $ 15,750 (47,250)25% Total Available Resources$ 9,504,289 $ 10,689,710$ 6,832,588$ (3,857,122)64% OriginalRevised ExpendituresYear-to-DateVariance% Used BudgetBudget Manager's Office$ 801,974$ 801,974$ 143,630$ 658,34418% Legal 130,663 130,663 28,695 101,96822% Police 2,353,452 2,353,452 658,987 1,694,46528% Emergency Medical Services 1,022,642 1,022,642 288,130 734,51228% Fire - 1,104,001 347,895 756,10632% Streets 423,931 423,931 114,357 309,57427% Parks 1,838,826 1,838,826 674,470 1,164,35637% Recreation 678,362 678,362 95,448 582,91414% Community Events 46,178 46,178 16,037 30,141 35% Community Development 656,220 656,220 174,357 481,86327% Finance 451,778 451,778 129,088 322,69029% Municipal Court 83,775 83,775 24,666 59,109 29% Human Resources 198,268 198,268 71,457 126,81136% Information Services 663,244 663,244 174,482 488,76226% Facilities Maintenance 148,671 148,671 77,629 71,042 52% Total Expenditures$ 9,497,984 $ 10,601,985$ 3,019,330$ 7,582,655 28% OriginalRevised Other UsesYear-to-DateVariance% Used BudgetBudget Transfers Out$ 250,000$ 250,000$ 94,216 (155,784)38% Total Outflows of Resources$ 9,747,984 $ 10,851,985$ 3,113,546$ 7,426,872 29% Town CouncilPage 41 of 178Meeting Date: March 28, 2017 TOWN OF TROPHY CLUB JANUARY 2017 FINANCIAL REPORT GENERAL FUND SUMMARY CONTINUED Original Revised Fund Balance Year-to-Date Budget Budget Beginning fund balance$ 3,833,171$ 3,833,171$ 3,833,171 + Net increase (Decrease) (243,695) (162,275) 3,719,042 Ending Fund Balance$ 3,589,476 $ 3,670,896$ 7,552,213 Revised Original Fund Balance DetailYear-to-Date Budget Budget Reserve Fund balance (30% of Total Expenditures) $ 2,849,395$ 3,180,596$ 905,799 Committed Fund Balance 189,475 189,475 189,475 Unassigned Fund Balance in Excess (Deficit) of 30% 982,825 982,825 6,456,939 Total Fund balance$ 4,021,695 $ 4,352,896$ 7,552,213 General Fund Sales Tax Receipts FY 2016FY 2017 60,94264,588 OCT 100,000 79,04389,177 NOV 90,000 56,54666,291 DEC 80,000 64,78066,245 JAN 70,000 83,068 FEB 60,000 56,325 MAR FY 2016 50,000 53,841 APR 40,000 FY 2017 63,123 MAY 30,000 60,545 JUN 20,000 65,334 JUL 10,000 0 73,402 AUG OCTNOVDECJANFEBMARAPRMAYJUNJULAUGSEP 70,513 SEP Town CouncilPage 42 of 178Meeting Date: March 28, 2017 TOWN OF TROPHY CLUB JANUARY 2017 FINANCIAL REPORT DEPARTMENTAL BUDGET REPORTS Percent of Budget Year Transpired: Year-to-Date January 201733% General Fund Summary CategoryOriginal BudgetRevised BudgetYear-to-DateVariance % Used Personnel$ 6,294,967$ 7,133,630$ 1,967,424$ 5,166,20628% Services & Supplies 2,542,602 2,762,104 774,256 1,987,84828% Capital 660,415 706,251 277,650 428,60139% Total$ 9,497,984$ 10,601,985 $ 3,019,330$ 7,582,65528% Manager's Office CategoryOriginal BudgetRevised BudgetYear-to-DateVariance % Used Personnel$ 619,236 $ 619,236 $ 122, 157$ 497, 07920% Services & Supplies 182,738 182,738 21,474 161,26412% Total$ 801,974$ 801,974$ 143,630$ 658,34418% Legal CategoryOriginal BudgetRevised BudgetYear-to-DateVariance % Used Services & Supplies 130,663 130,663 28,695 101,96822% Total$ 130,663$ 130,663$ 28, 695$ 101,96822% Police CategoryOriginal BudgetRevised BudgetYear-to-DateVariance % Used Personnel$ 2,056,122$ 2,056,122$ 548, 036$ 1,508,08627% Services & Supplies 261,330 261,330 70,568 190,76227% Capital 36,000 36,000 40,383 (4,383)112% Total$ 2,353,452$ 2,353,452$ 658,987$ 1,694,46528% Capital purchase SUV (as per budget) and radio antenna. EMS CategoryOriginal BudgetRevised BudgetYear-to-DateVariance % Used Personnel$ 840,582 $ 840,582 $ 255, 495$ 585, 08730% Services & Supplies 150,060 150,060 32,635 117,42522% Capital 32,000 32,000 - 32,0000% Total$ 1,022,642$ 1,022,642$ 288,130$ 734,51228% Town CouncilPage 43 of 178Meeting Date: March 28, 2017 TOWN OF TROPHY CLUB JANUARY 2017 FINANCIAL REPORT DEPARTMENTAL BUDGET REPORTS CONTINUED Percent of Budget Year Transpired: Year-to-Date January 201733% Fire CategoryOriginal BudgetRevised BudgetYear-to-DateVariance % Used Personnel$ -$ 838,663 $ 256, 215$ 582, 44831% Services & Supplies - 219,502 91,681 127,82142% Capital - 45,836 - 45,8360% Total$ -$ 1,104,001$ 347,895$ 756,10632% Vehicle and building maintenance expenses incurred for repairs. Streets CategoryOriginal BudgetRevised BudgetYear-to-DateVariance % Used Personnel$ 242,793 $ 242,793 $ 75,736$ 167, 05731% Services & Supplies 181,138 181,138 38,621 142,51721% Total$ 423,931$ 423,931$ 114,357$ 309,57427% Parks CategoryOriginal BudgetRevised BudgetYear-to-DateVariance % Used Personnel$ 843,587 $ 843,587 $ 241, 962$ 601, 62529% Services & Supplies 615,337 615,337 197,120 418,21732% Capital 379,902 379,902 235,388 144,51462% Total$ 1,838,826$ 1,838,826$ 674,470$ 1,164,35637% Capital items include: irrigation pump; Harmony Park shed; Lakeview fencing; Toddler playground; Top Dresser & Ditch Witch purchases. Recreation CategoryOriginal BudgetRevised BudgetYear-to-DateVariance % Used Personnel$ 420,190 $ 420,190 $ 67,613$ 352, 57716% Services & Supplies 172,872 172,872 27,835 145,03716% Capital 85,300 85,300 - 85,3000% Total$ 678,362$ 678,362$ 95, 448$ 582,91414% Community Events CategoryOriginal BudgetRevised BudgetYear-to-DateVariance % Used Services & Supplies$ 46,178$ 46,178$ 16,037$ 30,14135% Total$ 46,178 $ 46,178 $ 16, 037$ 30, 14135% Community Development CategoryOriginal BudgetRevised BudgetYear-to-DateVariance % Used Personnel$ 506,801 $ 506,801 $ 154, 494$ 352, 30730% Services & Supplies 149,419 149,419 19,863 129,55613% Total$ 656,220$ 656,220$ 174,357$ 481,86327% Town CouncilPage 44 of 178Meeting Date: March 28, 2017 TOWN OF TROPHY CLUB JANUARY 2017 FINANCIAL REPORT DEPARTMENTAL BUDGET REPORTS CONTINUED Percent of Budget Year Transpired: Year-to-Date January 201733% Finance CategoryOriginal BudgetRevised BudgetYear-to-DateVariance % Used Personnel$ 303,870 $ 303,870 $ 92,768$ 211, 10231% Services & Supplies 147,908 147,908 36,320 111,58825% Total$ 451,778$ 451,778$ 129,088$ 322,69029% Municipal Court CategoryOriginal BudgetRevised BudgetYear-to-DateVariance % Used Personnel$ 74,721$ 74,721$ 23,615$ 51,10632% Services & Supplies 9,054 9,054 1,052 8,00212% Total$ 83,775 $ 83,775 $ 24, 666$ 59, 10929% Human Resources CategoryOriginal BudgetRevised BudgetYear-to-DateVariance % Used Personnel$ 159,393 $ 159,393 $ 58,102$ 101, 29136% Services & Supplies 38,875 38,875 13,355 25,52034% Total$ 198,268$ 198,268$ 71, 457$ 126,81136% Information Services CategoryOriginal BudgetRevised BudgetYear-to-DateVariance % Used Personnel$ 227,672 $ 227,672 $ 71,230$ 156, 44231% Services & Supplies 308,359 308,359 101,371 206,98833% Capital 127,213 127,213 1,880 125,3331% Total$ 663,244$ 663,244$ 174,482$ 488,76226% Facilities Maintenance CategoryOriginal BudgetRevised BudgetYear-to-DateVariance % Used Services & Supplies$ 148,671 $ 148,671 $ 77,629$ 71,04252% Total$ 148,671$ 148,671$ 77,629 $ 71,042 52% Annual property insurance prepayment Town CouncilPage 45 of 178Meeting Date: March 28, 2017 TOWN OF TROPHY CLUB JANUARY 2017 FINANCIAL REPORT DEBT SERVICE FUND Percent of Budget Year Transpired: Year-to-Date January 201733% Original Revised RevenuesYear-to-DateVariance% Received BudgetBudget Property Tax$ 1,886,194$ 1,886,194 $ 1,626,952$ ( 259,242)86% Interest Income 2,000 2,000 948 (1,052)47% Total Revenue$ 1,888,194 $ 1,888,194 $ 1, 627,900$ ( 260,294)86% Original Revised Other SourcesYear-to-DateVariance% Received BudgetBudget Transfers In$ 201,862$ 201,862$ -$ 201,8620% Total$ 201,862$ 201,862$ -$ 201,8620% Original Revised ExpendituresYear-to-DateVariance% Used BudgetBudget Principal Payments$ 1,263,000$ 1,263,000 $ -$ 1, 263,0000% Interest Payments 696,678 696,678$ - 696,6780% Paying Agent Fees 7,500 7,500$ - 7,5000% Total Expenditures$ 1,967,178 $ 1,967,178 $ -$ 1, 967,1780% Original Revised Fund BalanceYear-to-Date BudgetBudget Beginning Fund Balance$ 129,647$ 129,647$ 129,647 +Net Increase (Decrease) 122,878 122,878 1,627,900 Ending Fund Balance$ 252,525$ 252,525$ 1, 757,547 Town CouncilPage 46 of 178Meeting Date: March 28, 2017 TOWN OF TROPHY CLUB JANUARY 2017 FINANCIAL REPORT CAPITAL PROJECTS FUND Percent of Budget Year Transpired: Year-to-Date January 201733% Original Revised RevenuesYear-to-DateVariance% Received BudgetBudget Interest Income$ 10,000$ 10,000$ 25,492$ 15,492255% Total$ 10,000$ 10,000$ 25,492$ 15,492255% Original Revised Other SourcesYear-to-DateVariance% Received BudgetBudget Bond Proceeds$ 7,000,000 $ 7,000,000$ -$ (7,000,000)0% Transfer In 250,000 250,000 94, 216 (155,784)38% Total$ 7,250,000 $ 7,250,000 $ 94,216$ (7,155,784)1% Original Revised ExpendituresYear-to-DateVariance% Used BudgetBudget Bond Issuance Costs 125,000 125,000 - (125,000)0% Capital Outlay 9,816,900 9,816,900 1,554,032 ( 8,262,868)16% Total$ 9,941,900 $ 9,941,900 $ 1, 554,032$ (8,387,868)16% Includes Town Hall construction planning costs. Original Revised Fund BalanceYear-to-Date BudgetBudget Beginning Fund Balance$ 4,956,385 $ 4,956,385$ 1, 694,546 +Net Increase (Decrease) (2,681,900) (2,681,900) ( 1,434,324) Ending Fund Balance$ 2,274,485 $ 2,274,485 $ 260,222 Town CouncilPage 47 of 178Meeting Date: March 28, 2017 TOWN OF TROPHY CLUB JANUARY 2017 FINANCIAL REPORT TROPHY CLUB PARK FUND Percent of Budget Year Transpired: Year-to-Date January 201733% Original Revised RevenueYear-to-DateVariance% Received BudgetBudget Park Revenue$ 165,000$ 165,000$ 6 0,312$ (104,688)37% Total Revenue$ 165,000$ 165,000$ 60,312$ (1 04,688)37% Original Revised ExpensesYear-to-DateVariance% Used BudgetBudget Salaries$ 19,094 $ 19,094 $ 4,518$ 1 4,57624% Social Security Taxes 1,184 1,184 2 80 9 0424% Medicare Taxes 277 277 65 2 1224% Unemployment Taxes 185 185 86 9946% Workman's compensation 459 459 1 02 3 5722% Total Personnel Services$ 21,199$ 21,199$ 5 ,052$ 16,14724% Professional Outside Services$ 2,500$ 2,500$ -$ 2,5000% Auditing 1,000 1,000 - 1,0000% Software & Support 4,212 4,212 2,751 1,46165% Advertising 625 625 76 5 4912% Printing 1,000 1,000 1 50 8 5015% Schools & Training 190 190 - 1 90N/A Service Charges & Fees 9,000 9,000 3,710 5,29041% Electricity 2,800 2,800 4 30 2,37015% Water 4,225 4,225 1,842 2,38344% Telephone 1,900 1,900 6 07 1,29332% Communication/Pagers/Mobiles 933 933 ( 23) 9 56-2% Insurance 1,200 1,200 1,200 -100% Property Maintenance 10,500 10,500 8,852 1,64884% Equipment Maintenance 5,384 5,384 1,130 4,25421% Independent labor 28,600 28,600 1,135 27,4654% Portable Toilets 8,400 8,400 1,535 6,86518% Dues & Membership 115 115 - 1 150% Travel & Per Diem 150 150 - 1 500% Office Supplies 1,044 1,044 - 1,0440% Postage 327 327 - 3 270% Fuel 1,092 1,092 10 1,0821% Uniforms 670 670 2 01 4 6930% Community Events 8,200 8,200 3,164 5,03639% Small tools 1,400 1,400 22 1,3782% Furniture/Equipment <$5,000 2,999 2,999 - 2,9990% Maintenance Supplies 900 900 - 9 000% Miscellaneous Expense 300 300 - 3 000% Total Services & Supplies$ 99,666$ 99,666$ 26,794$ 72,87327% Includes new brochure holders and message boards. Credit from the previous year for phones coded out of TCP Total Expenses$ 120,865$ 120,865$ 31,845$ 89,02026% Town CouncilPage 48 of 178Meeting Date: March 28, 2017 TOWN OF TROPHY CLUB JANUARY 2017 FINANCIAL REPORT TROPHY CLUB PARK FUND CONTINUED Original Revised Other UsesYear-to-DateVariance% Used BudgetBudget Park Administration Transfer$ 20,000 $ 20,000 $ 5,000$ 1 5,00025% Total Other Uses$ 20,000$ 20,000$ 5 ,000$ 15,00025% Original Revised Operating Working CapitalYear-to-Date BudgetBudgetDays Beginning Working Capital$ (143,913)$ (143,913)$ (143,913) (368) +Net Increase (Decrease) 24,135 24,135 23,467 60 Ending Working Capital$ (119,778) $ (119,778) $ (1 20,446) (308) Town CouncilPage 49 of 178Meeting Date: March 28, 2017 TOWN OF TROPHY CLUB JANUARY 2017 FINANCIAL REPORT STORM DRAINAGE UTILITY FUND Percent of Budget Year Transpired Year-to-Date January 201733% Original Revised RevenueYear-to-DateVariance% Received BudgetBudget Storm Drainage Fees$ 427,406$ 427,406$ 176,855$ (250,551) 41% Interest Income 500 500 421 (79)84% Total Revenue$ 427,906$ 427,906$ 177,276$ (250,630)41% Original Revised ExpensesYear-to-DateVariance% Used BudgetBudget Operating Expenses 202,600 202,600 4,895 197,7052% Debt Service 176,775 176,775 - 176,7750% Total Expenses$ 379,375$ 379,375$ 4,895$ 374,4801% Original Revised Other UsesYear-to-DateVariance% Used BudgetBudget Transfer to Debt Service$ 66,887$ 66,887$ 10,000$ 56,88715% Total Other Uses$ 66,887$ 66,887$ 10,000$ 56,88715% Original Revised Operating Working CapitalYear-to-Date BudgetBudgetDays Beginning Working Capital$ 274,523$ 274,523$ 274,523 221 +Net Increase (Decrease) (18,356) (18,356) 162,381 131 Ending Working Capital$ 256,167$ 256,167$ 436,904 352 Original Revised Drainage Capital ProjectsYear-to-Date BudgetBudget Funding Source Operating Funds 50,000 50,000 - Project Detail Town Hall - - - Remaining Funding$ 50,000$ 50,000$ - Updated Town Hall Project; 100k spent last year. Town CouncilPage 50 of 178Meeting Date: March 28, 2017 TOWN OF TROPHY CLUB JANUARY 2017 FINANCIAL REPORT CRIME CONTROL PREVENTION DISTRICT Percent of Budget Year Transpired: Year-to-Date January 201733% Original Revised RevenueYear-to-DateVariance% Received BudgetBudget Sales Tax$ 209,849$ 209,849$ 70,843$ (139,006)34% Interest Income 100 100 57 (43)57% Total Revenue$ 209,949$ 209,949$ 70,900$ ( 139,049)34% Original Revised ExpendituresYear-to-DateVariance% Used BudgetBudget Services & Supplies$ 76,000$ 76,000$ 16,408$ 59,59222% Capital Expenses 125,000 125,000 11, 000 114,0009% Total Expenditure$ 201,000$ 201,000$ 27,408$ 173,59214% Original Revised Other UsesYear-to-DateVariance% Used BudgetBudget Transfer To Debt Service$ 149,975$ 149,975$ -$ 149,9750% Total Other Uses$ 149,975$ 149,975$ - $ 149,9750% Original Revised Fund BalanceYear-to-Date BudgetBudget Beginning Fund Balance$ 180,269$ 180,269$ 180,269 +Net Increase (Decrease) (141,026) (141,026) 43,492 Ending Fund Balance$ 39,243$ 39,243$ 223,761 Town CouncilPage 51 of 178Meeting Date: March 28, 2017 TOWN OF TROPHY CLUB JANUARY 2017 FINANCIAL REPORT STREET MAINTENANCE SALES TAX FUND Percent of Budget Year Transpired: Year-to-Date January 201733% Original Revised RevenueYear-to-DateVariance% Received BudgetBudget Sales Tax$ 223,754$ 223,754$ 71,575$ ( 152,179)32% Interest Income$ -$ -$ 4$ 4N/A Total Revenue$ 223,754$ 223,754$ 71,579$ ( 152,179)32% Original Revised ExpendituresYear-to-DateVariance% Used BudgetBudget Operating Expenditures$ 176,975$ 176,975$ 42,287$ ( 134,688)24% Total Expenses$ 176,975$ 176,975$ 42,287$ 134,68824% Original Revised Other UsesYear-to-DateVariance% Used BudgetBudget Transfer To Debt Service$ 25,000$ 25,000$ -$ 25,0000% Total Other Uses$ 25,000$ 25,000$ -$ 25,0000% Original Revised Fund BalanceYear-to-Date BudgetBudget Beginning Fund Balance$ 2,080 $ 2,080 $ 2, 080 +Net Increase (Decrease) 21,779 21,779 29, 292 Ending Fund Balance$ 23,859$ 23,859$ 31,372 Town CouncilPage 52 of 178Meeting Date: March 28, 2017 TOWN OF TROPHY CLUB JANUARY 2017 FINANCIAL REPORT COURT TECHNOLOGY FUND Percent of Budget Year Transpired: Year-to-Date January 201733% Original Revised RevenueYear-to-DateVariance% Received BudgetBudget Fines & Fees$ 4,000 $ 4,000 $ 999$ (3,001)25% Total Revenue$ 4,000$ 4,000$ 999$ (3,001)25% Original Revised ExpendituresYear-to-DateVariance% Used BudgetBudget Purchased Services$ 8,133 $ 8,633 $ 3, 856$ 4, 77745% Total Expenditure$ 8,133$ 8,633$ 3,856$ 4,77745% Incode annual Court maintenance. Original Revised Fund BalanceYear-to-Date BudgetBudget Beginning Fund Balance$ 20,270$ 20,270$ 20,270 +Net Increase (Decrease) (4,133) (4,133) (2,857) Ending Fund Balance$ 16,137$ 16,137$ 17,413 Town CouncilPage 53 of 178Meeting Date: March 28, 2017 TOWN OF TROPHY CLUB JANUARY 2017 FINANCIAL REPORT COURT SECURITY FUND Percent of Budget Year Transpired: Year-to-Date January 201733% Original Revised RevenueYear-to-DateVariance% Received BudgetBudget Municipal Court Security Fee$ 3,000 $ 3,000 $ 749$ (2,251)25% Total Revenue$ 3,000$ 3,000$ 749$ (2,251)25% Original Revised ExpendituresYear-to-DateVariance% Used BudgetBudget Purchased Services$ 2,294 $ 2,294 $ 350$ 1, 94415% Total Expenditure$ 2,294$ 2,294$ 350$ 1,94415% Original Revised Other UsesYear-to-DateVariance% Received BudgetBudget Transfer to General Fund$ 3,000 $ 3,000 $ 750$ 2, 25025% Total Other Uses$ 3,000$ 3,000$ 750$ 2,25025% Original Revised Fund BalanceYear-to-Date BudgetBudget Beginning Fund Balance$ 21,643$ 21,643$ 21,643 +Net Increase (Decrease) (2,294) (2,294) (351) Ending Fund Balance$ 19,349$ 19,349$ 21,292 Town CouncilPage 54 of 178Meeting Date: March 28, 2017 TOWN OF TROPHY CLUB JANUARY 2017 FINANCIAL REPORT ECONOMIC DEVELOPMENT COPORATION 4B Percent of Budget Year Transpired: Year-to-Date January 201733% Original Revised RevenueYear-to-DateVariance% Received BudgetBudget Sales Tax$ 447,509$ 447,509$ 143,151$ 304,35832% Interest Income 1,500 1,500 791 70953% Total Revenue$ 449,009$ 449,009$ 143,941$ 305,06832% Original Revised ExpensesYear-to-DateVariance% Used BudgetBudget Professional Outside Services$ 2,000 $ 2,000 $ 500$ 1, 50025% Auditing 1,000 1,000 - 1,0000% Advertising 4,200 4,200 - 4,2000% Printing 250 250 - 2500% Schools & Training 1,000 1,000 - 1,0000% Dues & Membership 1,050 1,050 - 1,0500% Travel & Per Diem 422 422 - 4220% Office Supplies 250 250 30 22012% Miscellaneous Expense 3,500 3,500 3,500 -100% EDC Projects 15,950 15,950 17, 018 (1,068)107% Incentive Programs 206,820 206,820 46, 918 159,90223% Paying Agent Fee 400 400 - 4000% Debt Service 202,423 202,423 - 202,4230% Total Expenses$ 439,265$ 439,265$ 67,966$ 371,29915% Original Revised Operating Working CapitalYear-to-Date BudgetBudgetDays Beginning Working Capital$ 544,191$ 544,191$ 544,191 446 +Net Increase (Decrease) 9,744 9,744 75, 975 62 Ending Working Capital$ 553,935$ 553,935$ 620,166$ 508 Debris clean-up near Hampton Inn. Temporary parking lot. Town CouncilPage 55 of 178Meeting Date: March 28, 2017 TOWN OF TROPHY CLUB JANUARY 2017 FINANCIAL REPORT HOTEL OCCUPANCY Percent of Budget Year Transpired: Year-to-Date January 201733% Original Revised RevenueYear-to-DateVariance% Received BudgetBudget Hotel Occupancy Tax$ 443,400$ 443,400$ 150,135$ (293,265) 34% 4th of July Revenue 5,000 5,000 3,694 (1,306)74% Interest income 500 500 1,744 1,244349% Total Revenue$ 448,900$ 448,900$ 155,573$ ( 293,327)35% Original Revised ExpendituresYear-to-DateVariance% Used BudgetBudget 25% Personnel $ 136,406 $ 136,406 $ 34,199$ 102, 207 Services & Supplies 120,925 120,925 18,627 102,29815% Capital Outlay 380,000 380,000 62, 604 317,39616% Total Expenditures$ 637,331$ 637,331$ 115,430$ 204,50518% Original Revised Fund BalanceYear-to-Date BudgetBudget Beginning Fund Balance$ 420,523$ 420,523$ 420,523 +Net Increase (Decrease) (188,431) (188,431) 40, 143 Ending Fund Balance$ 232,092$ 232,092$ 460,666 Town CouncilPage 56 of 178Meeting Date: March 28, 2017 TOWN OF TROPHY CLUB JANUARY 2017 FINANCIAL REPORT RECREATIONAL PROGRAMS Percent of Budget Year Transpired: Year-to-Date January 201733% Original Revised RevenueYear-to-DateVariance% Received BudgetBudget Recreational Programs$ 8,000$ 8,000$ 895$ (7,105)11% Total Revenue$ 8,000$ 8,000$ 895$ (7,105)11% Original Revised ExpendituresYear-to-DateVariance% Used BudgetBudget Recreational Programs$ 8,000$ 8,000$ 540$ 7, 4607% Total Expenditures$ 8,000$ 8,000$ 540$ 7,4607% Includes kickball and archery expenses. Original Revised Fund BalanceYear-to-Date BudgetBudget Beginning Fund Balance$ 3,395$ 3,395$ 3, 395 +Net Increase (Decrease) - - 355 Ending Fund Balance$ 3,395$ 3,395$ 3,750 Town CouncilPage 57 of 178Meeting Date: March 28, 2017 TOWN OF TROPHY CLUB JANUARY 2017 FINANCIAL REPORT TIRZ #1 Percent of Budget Year Transpired: Year-to-Date January 201733% Original Revised RevenueYear-to-DateVariance% Received BudgetBudget Propety Tax$ 80,174 $ 80,174 $ -$ (80,174)0% Sales Tax 12,500 12,500 -$ (12,500)0% Total Revenue$ 92,674$ 92,674$ -$ (92,674)0% Original Revised ExpensesYear-to-DateVariance% Used BudgetBudget N/A Incentive Programs $ - $ - $ 7,268$ ( 7,268) Total Expenses$ -$ -$ 7,268$ ( 7,268)N/A Original Revised Working CapitalYear-to-Date BudgetBudget Beginning Working Capital $ (383,632) $ (383,632)$ (383,632) +Net Increase (Decrease) 92,674 92,674 (7,268) Ending Working Capital $ (390,900) $ (290,958)$ (290,958) Town CouncilPage 58 of 178Meeting Date: March 28, 2017 Town CouncilPage 59 of 178Meeting Date: March 28, 2017 Town CouncilPage 60 of 178Meeting Date: March 28, 2017 Town CouncilPage 61 of 178Meeting Date: March 28, 2017 Town CouncilPage 62 of 178Meeting Date: March 28, 2017 Town CouncilPage 63 of 178Meeting Date: March 28, 2017 Town CouncilPage 64 of 178Meeting Date: March 28, 2017 Town CouncilPage 65 of 178Meeting Date: March 28, 2017 Town CouncilPage 66 of 178Meeting Date: March 28, 2017 Town CouncilPage 67 of 178Meeting Date: March 28, 2017 Town CouncilPage 68 of 178Meeting Date: March 28, 2017 Town CouncilPage 69 of 178Meeting Date: March 28, 2017 Town CouncilPage 70 of 178Meeting Date: March 28, 2017 Town CouncilPage 71 of 178Meeting Date: March 28, 2017 Town CouncilPage 72 of 178Meeting Date: March 28, 2017 Town CouncilPage 73 of 178Meeting Date: March 28, 2017 Town CouncilPage 74 of 178Meeting Date: March 28, 2017 Town CouncilPage 75 of 178Meeting Date: March 28, 2017 Town CouncilPage 76 of 178Meeting Date: March 28, 2017 Town CouncilPage 77 of 178Meeting Date: March 28, 2017 Town CouncilPage 78 of 178Meeting Date: March 28, 2017 Town CouncilPage 79 of 178Meeting Date: March 28, 2017 Town CouncilPage 80 of 178Meeting Date: March 28, 2017 Town CouncilPage 81 of 178Meeting Date: March 28, 2017 Town CouncilPage 82 of 178Meeting Date: March 28, 2017 Town CouncilPage 83 of 178Meeting Date: March 28, 2017 Town CouncilPage 84 of 178Meeting Date: March 28, 2017 Town CouncilPage 85 of 178Meeting Date: March 28, 2017 Town CouncilPage 86 of 178Meeting Date: March 28, 2017 Town CouncilPage 87 of 178Meeting Date: March 28, 2017 Town of Trophy Club 100 Municipal Drive Trophy Club, Texas 76262 Legislation Details (With Text) File #:2017-113-T Version:1 Name: Type:Agenda Item Status:Consent Agenda File created:3/9/2017 In control:Town Council On agenda:3/28/2017 Final action: Title:Consider and take appropriate action regarding a Resolution of the Town Council authorizing amendments to financial institution documents naming authorized Town representatives on Comerica Bank signature accounts; and providing an effective date (Staff). Attachments:Staff Report - Comerica Signature Changes.pdf RES 2017-03 - Comerica Bank Signature Changes.pdf DateVer.Action ByActionResult Agenda Item No. 8: ConsiderandtakeappropriateactionregardingaResolutionoftheTownCouncilauthorizingamendmentstofinancial institutiondocumentsnamingauthorizedTownrepresentativesonComericaBanksignatureaccounts;andprovidingan effective date (Staff). Town CouncilPage 88 of 178Meeting Date: March 28, 2017 To: Mayor and Town Council From:Amber Karkauskas, Interim Director of Finance CC: Tom Class, Town Manager Holly Fimbres, Town Secretary/RMO Re: Comerica Bank Signature Accounts Town Council Meeting, March 28, 2017 Agenda Item: Consider and take appropriate action regarding a Resolution of the Town Council authorizing amendments to financial institution documents naming authorized Town representatives on Comerica Bank signature accounts; and providing an effective date (Staff). Explanation: Currently, Comerica Banklists former staff as signers on the account. This resolution approves updates for authorized representatives. For over 50 years the Comerica Municipalities Group has specialized in providing high quality cost effective financial solutions to government clients. The Town placed $1 million from the General Fund into CDs earning at a rate of 0.72% (as of 1/31/17) for a term of 24 months (maturity date of 5/21/17). Attachments: Resolution 2017-03 Recommendation: Staff recommends Council approval Resolution 2017-03. Page 1 of 1 Town CouncilPage 89 of 178Meeting Date: March 28, 2017 TOWN OF TROPHY CLUB, TEXAS RESOLUTION NO. 2017-03 A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS, APPROVINGAND AUTHORIZING AMENDMENTS TO FINANCIAL INSTITUTION DOCUMENTS NAMING AUTHORIZED TOWN REPRESENTATIVES ON COMERICABANK SIGNATURE ACCOUNTS; APPOINTING AUTHORIZED REPRESENTATIVES, AND DESIGNATING INVESTMENT OFFICERS. WHEREAS, the Interlocal Cooperation Act, Chapter 791 of the Texas Government Code, as amended (the “Interlocal Act”), permits any “local government” to contract with one or more other “local governments” to perform “governmental functions and services,” including investment of public funds (as such phrases are defined in the Interlocal Act);and WHEREAS, the Interlocal Act authorizes the contracting parties to any interlocal agreement to contractwith agencies of the State of Texas, within the meaning of Chapter 771 of the Government Code; and WHEREAS, the Public Funds Investment Act, Chapter 2256 of the Texas Government Code, as amended (the “PFIA”), authorizes the entities described in Subsection (a) of the PFIA to invest their funds in an eligible public fundsinvestment pool;and WHEREAS, it is in the best interests of this governmental unit (“Applicant”) to invest its funds jointly in ComericaBankin order better to preserve and safeguard the principal and liquidity of such funds and to earn an acceptable yield; and WHEREAS , Applicant is authorized to invest its public funds and funds under its control in ComericaBankand to enter into the participation agreement authorized herein;and WHEREAS, the Government Entity is a Government Entity as defined in the Agreement. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS: Section 1.The form of application for participation in ComericaBankattached to this resolution is approved. The officers of Applicant specified in the application are authorized to execute and submit the application, to open accounts, to deposit and withdraw funds, to agree to the terms for use of the website for online transactions,to designate other authorized representatives, and to take all other action required or permitted by Applicant under the Agreement created by the application, all in the name and on behalf of Applicant. Town CouncilPage 90 of 178Meeting Date: March 28, 2017 Section 2.This resolution will continue in full force and effect until amended or revoked by Applicant and written notice of the amendment or revocation is delivered to the ComericaBankBoard. Section 3.Terms used in this resolution have the meanings given to them by the application. PASSED AND APPROVED by the Town Council of the Town of Trophy Club, Texas, on this 28th day of March2017. C. Nick Sanders, Mayor Town of Trophy Club, Texas ATTEST:APPROVED AS TO FORM: Holly Fimbres, Town SecretaryJ. David Dodd, Town Attorney Town of Trophy Club, TexasTown of Trophy Club, Texas RES 2017-03Page 2 of 3 Town CouncilPage 91 of 178Meeting Date: March 28, 2017 EXHIBIT A ComericaBankAuthorized Representative Add Form RES 2017-03Page 3 of 3 Town CouncilPage 92 of 178Meeting Date: March 28, 2017 Town of Trophy Club 100 Municipal Drive Trophy Club, Texas 76262 Legislation Details (With Text) File #:2017-117-T Version:1 Name: Type:Agenda Item Status:Consent Agenda File created:3/14/2017 In control:Town Council On agenda:3/28/2017 Final action: Title:Consider and take appropriate action regarding a Resolution of the Town Council suspending the April 21, 2017, effective date of Oncor Electric Delivery Company’s requested rate change to permit the Town time to study the request and to establish reasonable rates; approving cooperation with the Steering Committee of Cities Served by Oncor to hire legal and consulting services and to negotiate with the Company and direct any necessary litigation and appeals; finding that the meeting at which this Resolution is passed is open to the public as required by law; requiring notice of this Resolution to the Company and legal counsel for the Steering Committee (Staff). Attachments:Staff Report - Suspension for Oncor Rate Case.pdf RES 2017-04 - Suspension for Oncor Rate Case 2017.pdf DateVer.Action ByActionResult Agenda Item No. 9: ConsiderandtakeappropriateactionregardingaResolutionoftheTownCouncilsuspendingtheApril21,2017,effective dateofOncorElectricDeliveryCompany’srequestedratechangetopermittheTowntimetostudytherequestandto establishreasonablerates;approvingcooperationwiththeSteeringCommitteeofCitiesServedbyOncortohirelegal andconsultingservicesandtonegotiatewiththeCompanyanddirectanynecessarylitigationandappeals;findingthat themeetingatwhichthisResolutionispassedisopentothepublicasrequiredbylaw;requiringnoticeofthisResolution to the Company and legal counsel for the Steering Committee (Staff). Town CouncilPage 93 of 178Meeting Date: March 28, 2017 To: Mayor and Town Council From:Tom Class, Town Manager CC: Holly Fimbres, Town Secretary/RMO Re: Suspension for Oncor Rate Case Town Council Meeting, March 28, 2017 Agenda Item: Consider and take appropriate action regarding a Resolution suspending the April 21, 2017, effective date of Oncor Electric Delivery Company’s requested rate change to permit the Town time to study the request and to establish reasonable rates; approving cooperation with the Steering Committee of Cities Served by Oncor to hire legal and consulting services and to negotiate with the Company and direct any necessary litigation and appeals; finding that the meeting at which this Resolution is passed is open to the public as required by law; requiring notice of this Resolution to the Company and legal counsel for the Steering Committee (Staff). Purpose: Oncor Electric Delivery Company ("Oncor" or "the Company") filed an application on or about March 17, 2017 with cities retaining original jurisdiction seeking to increase system-wide transmission and distribution rates by $317 million or approximately 7.5% over present revenues. The Company asks the Town to approve an 11.8% increase in residential rates and a 0.5% increase in street lighting rates. If approved, a residentialcustomer using 1000 kWh per month would see a bill increase of about $6.68 per month. The resolution suspends the April 21, 2017 effective date of the Company's rate increase for the maximum period permitted by law to allow the Town, working in conjunction with the Steering Committee of Cities Served by Oncor, to evaluate the filing, determine whether the filing complies with law, and if lawful, to determine what further strategy, including settlement, to pursue. The law provides that a rate request made by an electric utility cannot become effective until at least 35 days following the filing of the application to change rates. The law permits the Town to suspend the rate change for 90 days after the date the rate change would otherwise be effective. If the Town fails to take some action regarding the filing before the effective date, Oncor's rate request is deemed administratively approved. Page 1 of 3 Town CouncilPage 94 of 178Meeting Date: March 28, 2017 Discussion: The Town of Trophy Club is a member of a 156-city coalition known as the Steering Committee of Cities Served by Oncor ("Steering Committee"). The Steering Committee has been in existence since the late 1980s. It took on a formal structure in the early 1990s when cities served by the former TXU gave up their statutory right to rate case expense reimbursement in exchange for higher franchise fee payments. Empowered by city resolutions and funded by per capita assessments, the Steering Committee has been the primary public interest advocate before the Public Utility Commission, the Courts, and the Legislature on electric utility regulation matters for the last 30 years. Although Oncor has increased rates many times over the past few years, this is the first comprehensive base rate case for the Company since January, 2011. Explanation of “Be ItResolved” Paragraphs: Section 1. The Town is authorized to suspend the rate change for 90 days after the date that the rate change would otherwise be effective for any legitimate purpose. Time to study and investigate the application is always a legitimate purpose. Please note that the resolution refers to the suspension period as “the maximum period allowed by law” rather than ending by a specific date. This is because the Company controls the effective date and can extend the deadline for final town action to increase the time that the Town retains jurisdiction if necessary to reach settlement on the case. If the suspension period is not otherwise extended by the Company, the Town must take final action on Oncor's request to raise rates by April 21, 2017. Section 2. This provision authorizes the Steering Committee, consistent with the Town's resolution approving membership in the Steering Committee, to act on behalf of the Townat the local level in settlement discussions, in preparation of a rate ordinance, on appeal of the rate ordinance to the PUC, and on appeal to the Courts. Negotiating clout and efficiency are enhanced by the Town cooperating with the Steering Committee in a common review and common purpose. Additionally, rate case expenses are minimized when the Steering Committee hires one set of attorneys and experts who work under the guidance and control of the Executive Committee of the Steering Committee. Section 3. The Company will reimburse the Steering Committee for its reasonable rate case expenses. Legal counsel and consultants approved by the Executive Committee of the Steering Committee will submit monthly invoices that will be forwarded to Oncor for reimbursement. No individual city incurs liability for payment of rate case expenses by adopting a suspension resolution. Section 4. This section merely recites that the resolution was passed at a meeting that was open to the public and that the consideration of the Resolution was properly noticed. Page 2 of 3 Town CouncilPage 95 of 178Meeting Date: March 28, 2017 Section 5. This section provides that both Oncor and Steering Committee counsel will be notified of the Town’s action by sending a copy of the approved and signed resolution to certain designated individuals. Attachments: ResolutionNo. 2017-04 Recommendation: Staff recommends approval of the Resolution as presented. Page 3 of 3 Town CouncilPage 96 of 178Meeting Date: March 28, 2017 TOWN OF TROPHY CLUB, TEXAS RESOLUTION NO. 2017-04 A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS, SUSPENDING THE APRIL 21, 2017, EFFECTIVE DATE OF ONCOR ELECTRIC DELIVERY COMPANY’S REQUESTED RATE CHANGE TO PERMIT THE TOWNTIME TO STUDYTHE REQUEST AND TO ESTABLISH REASONABLE RATES; APPROVING COOPERATION WITH THE STEERING COMMITTEE OF CITIES SERVED BY ONCOR TO HIRE LEGAL AND CONSULTING SERVICES AND TO NEGOTIATE WITH THE COMPANY AND DIRECT ANY NECESSARY LITIGATION AND APPEALS; FINDING THAT THE MEETING AT WHICH THIS RESOLUTION IS PASSED IS OPEN TO THE PUBLIC AS REQUIRED BY LAW; REQUIRING NOTICE OF THIS RESOLUTION TO THE COMPANY AND LEGAL COUNSEL FOR THE STEERING COMMITTEE. WHEREAS, on or about March 17, 2017, Oncor Electric Delivery Company (Oncor), pursuant to PURA §§ 33.001 and 36.001 filed with the Town of Trophy Cluba Statement of Intent to increase electric transmission and distribution rates in all municipalities exercising original jurisdiction within its service area effective April 21, 2017; and WHEREAS, the Town of Trophy Clubis a member of the Steering Committee of Cities Served by Oncor (“Steering Committee”) and will cooperate with the 156 similarly situated city members and other city participants in conducting a review ofthe Company’s application and to hire and direct legal counsel and consultants and to prepare a common response and to negotiate with the Company prior to getting reasonable rates and direct any necessary litigation; and WHEREAS, PURA § 36.108 grants local regulatory authorities the right to suspend the effective date of proposed rate changes for ninety (90) days after the date the rate change would otherwise be effective; and WHEREAS, PURA § 33.023 provides that costs incurred by Cities in ratemaking proceedingsare to be reimbursed by the regulated utility. THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS: Section 1.That the April 21, 2017 effective date of the rate request submitted by Oncor on or about March 17, 2017, be suspended for the maximum period allowed by law to permit adequate time to review the proposed changes and to establish reasonable rates. Town CouncilPage 97 of 178Meeting Date: March 28, 2017 Section 2.As indicated in the Town’s resolution approving membership in the Steering Committee, the Executive Committee of Steering Committee is authorized to hire and direct legal counsel and consultants, negotiate with the Company, make recommendations regarding reasonable rates, and to intervene and direct any necessary administrative proceedings or court litigation associated with an appeal of a rate ordinance and the rate case filed with the Townor Public Utility Commission. Section 3.That the Town’s reasonable rate case expenses shall be reimbursed by Oncor. Section 4.That it is hereby officially found and determined that the meeting at which this Resolution is passed is open to the public as required by law and the public notice of the time, place, and purpose of said meeting was given as required. Section 5.A copy of this Resolution shall be sentto Oncor, Care of Howard Fisher,Oncor Electric Delivery Company, LLC, 1616 Woodall Rodgers Freeway, Dallas, Texas 75202 and to Thomas Brocato, Counsel to the Steering Committee, at Lloyd Gosselink Rochelle & Townsend, P.C., P.O. Box 1725, Austin, Texas 78767-1725. PASSED AND APPROVED by the Town Council of the Town of Trophy Club, Texas, on this 28th day of March2017. C. Nick Sanders, Mayor Town of Trophy Club, Texas ATTEST:APPROVED AS TO FORM: Holly Fimbres, Town SecretaryJ. David Dodd, Town Attorney Town of Trophy Club, TexasTown of Trophy Club, Texas RES 2017-04Page 2 of 2 Town CouncilPage 98 of 178Meeting Date: March 28, 2017 Town of Trophy Club 100 Municipal Drive Trophy Club, Texas 76262 Legislation Details (With Text) File #:2017-102-T Version:1 Name: Type:Agenda Item Status:Regular Session File created:3/1/2017 In control:Town Council On agenda:3/28/2017 Final action: Title:Case RP-17-001 (HG Sply) Consider and take appropriate action regarding a request for approval of a replat for Trophy Wood Business Center, Lot 1R, Block A, located in Planned Development No. 25, on the northwest corner of SH114 and Trophy Wood Drive (Staff). Attachments:Staff Report - HG Sply Replat.pdf Exhibit A - Proposed Replat.pdf Exhibit B - Zoning Board of Adjustment Meeting Summary.pdf Exhibit C - Oncor Letter.pdf DateVer.Action ByActionResult Agenda Item No. 10: Case RP-17-001 (HG Sply) ConsiderandtakeappropriateactionregardingarequestforapprovalofareplatforTrophyWoodBusinessCenter,Lot 1R, Block A, located in Planned Development No. 25, on the northwest corner of SH114 and Trophy Wood Drive (Staff). Town CouncilPage 99 of 178Meeting Date: March 28, 2017 To: Town Council From: Lisa Reich, Town Planner CC: Thomas Class, Town Manager Holly Fimbres, Town Secretary Re: Case #RP-17-001 Town CouncilMeeting, Tuesday, March 28, 2017 Agenda Item: Case RP-17-001 (HG Sply) Consider and take appropriate action regarding a request for approval of a replat for Trophy Wood Business Center, Lot 1R, Block A, located in Planned Development No. 25, on the northwest corner of SH 114 and Trophy Wood Drive. Request: The applicant, Pacheco Koch, is requesting approval of a replat of 1.833 acres for the purpose of combining two lots into one and to revise the platted building line setback on Trophy Wood Drive. Location: The subject property is located north of SH 114, south of Hampton Inn, west of Bread Winners, and east of vacant commercial property. Zoning: The subject property iszoned PD-25 which allows for restaurant use. An amendment to the PD is listed as another item on this day’s Council agenda. Staff Review: In 2003, the subject property was platted as Lot 1 and Lot 2 of Block A as a part of Trophy Wood Business Center. The current developer, Old Town Development, has since acquired the two lots and has plans to build an HG Sply restaurant across the properties, which requires replatting. Due to the size of the development and a 35’ wide Texas Power and Light Company easement (maintained by Oncor) diagonally slicing the property in half, the applicant was able to obtain a variance from the Zoning Board of Adjustment (ZBA) for a setback encroachment along Trophy Wood Drive (see attached ZBA Meeting Summary). According to PD-25 regulations, a building must be set back 30’ from the property line along Trophy Wood Drive. The ZBA granting a 15’ variance into the 30’ building line setback that is required per zoning was half the battle; the other half is revising the plat to change the location of the building line Page 1 of 2 Town CouncilPage 100 of 178Meeting Date: March 28, 2017 to match what the ZBA has approved. The 30’ building line setback along Trophy Wood Drive is now proposed to be reduced to 15’, only on the north side of the Oncor easement, and only on this lot. The limits of this property extend to the centerline of Plaza Drive, a private drive, and access easements have been proposed for driveways and connections to sidewalks. The 35’ diagonal Oncor easement has provided some hurdles for the developer, but the applicant has designed the site layout around the easement and is working closely with Oncor, so problems are not expected and regulations are being followed. A letter from Oncor is attached. Planning & Zoning Commission Recommendation: The Planning & Zoning Commission considered this request on March 2, 2017 and most of the discussion was about Trophy Wood Drive’s 15’ setback variance granted by the ZBA. Due to some differing views of the ZBA’s authority, a 3-3 tie was returned after a motion for approval with conditions. It was later confirmed that a tie vote equals a vote of denial, which would not allow the replat to proceed to Town Council without processing a brand new application and returning to the Commission. Therefore, Chairman Sheridan returned to this item after a separate recommendation was made on the zoning portion of this development. A motion to vacate the previous vote on the replat was approved 6-0, and after discussion, a new and final motion of approval of the replat was recommended with 5 votes in support and 1 vote in opposition. The final motion to approve was subject to the 24’ access easement being created by plat, rather than by separate instrument, labeling the old lot line as abandoned, revising the legal description, and updating the date on the replat. Staff Recommendation: The applicant has addressed all of Town Staff’s and the Planning & Zoning Commission’s requested revisions; however, staff at Teague Nall & Perkins has noted drainage revisions still needed on the civil plans. These items shouldn’t affect the proposed replat and the applicant is confident that these revisions will be completed before this Town Council meeting. In reference to the granted setback variance, the authority of the ZBA has been confirmed. Staff recommends approval. Attachments: Exhibit A – Proposed Replat Exhibit B – Zoning Board of Adjustment Meeting Summary Exhibit C – Oncor Letter Page 2 of 2 Town CouncilPage 101 of 178Meeting Date: March 28, 2017 March 201728, Date: Meeting 102 178of Page ExhibitA Town ExhibitB Good evening, The following is a summary of the actions of the Trophy Club Zoning Board of Adjustment at the February 9, 2017 regular meeting. 2017-37-T Case ZBA-17-001 (Trophy Wood Restaurant) a.Conduct a Public Hearing regarding a request for a variance to encroach into the building setback for a property located on the northwest corner of SH 114 and Trophy Wood Drive. b.Consider and take appropriate action regarding a request for a variance to encroach into the building setback for a property located on the northwest corner of SH 114 and Trophy Wood Drive. Action: Approved (5-0) a variance to encroach 15 feet into the building setback along Trophy Wood Drive, North of TP&L Co. easement. Variance GRANTED Action is final. Thank you, Robbie Killingsworth Administrative Assistant - Community Development Town of Trophy Club Town CouncilPage 103 of 178Meeting Date: March 28, 2017 ExhibitC Town CouncilPage 104 of 178Meeting Date: March 28, 2017 Town of Trophy Club 100 Municipal Drive Trophy Club, Texas 76262 Legislation Details (With Text) File #:2017-103-T Version:1 Name: Type:Agenda Item Status:Regular Session File created:3/1/2017 In control:Town Council On agenda:3/28/2017 Final action: Title:Case PD-AMD-17-001 (HG Sply) a.Conduct a Public Hearing regarding a request to amend Ordinance No. 2002-41 P&Z, PD Planned Development District No. 25, in order to approve the final site plan package for Lot 1R, Block A, Trophy Wood Business Center, generally located on the northwest corner of SH 114 and Trophy Wood Drive (Staff). b.Consider and take appropriate action regarding a request to amend Ordinance No. 2002-41 P&Z, PD Planned Development District No. 25, in order to approve the final site plan package for Lot 1R, Block A, Trophy Wood Business Center, generally located on the northwest corner of SH 114 and Trophy Wood Drive (Staff). Attachments:Staff Report - HG Sply Site Plan.pdf Exhibit A - Site Plan.pdf Exhibit B - Landscape Plan.pdf Exhibit C - Exterior Elevations & Site Line Studies.pdf Exhibit D - Dumpster Details.pdf Exhibit E - Light Fixtures Illustrations.pdf Exhibit F - Photometric Plan.pdf Exhibit G - Photometric Specifications.pdf Exhibit H - Development Schedule.pdf Exhibit I - Declaration of Parking Easement.pdf Exhibit J - Zoning Board of Adjustment Meeting Summary.pdf Exhibit K - Oncor Letter.pdf Exhibit L - PD-25 Development Standards.pdf ORD 2017-08 PZ - HG Sply PD-AMD-17-001.pdf DateVer.Action ByActionResult Agenda Item No. 11: Case PD-AMD-17-001 (HG Sply) a.ConductaPublicHearingregardingarequesttoamendOrdinanceNo.2002-41P&Z,PDPlannedDevelopment DistrictNo.25,inordertoapprovethefinalsiteplanpackageforLot1R,BlockA,TrophyWoodBusinessCenter, generally located on the northwest corner of SH 114 and Trophy Wood Drive (Staff). b.ConsiderandtakeappropriateactionregardingarequesttoamendOrdinanceNo.2002-41P&Z,PDPlanned DevelopmentDistrictNo.25,inordertoapprovethefinalsiteplanpackageforLot1R,BlockA,TrophyWood Business Center, generally located on the northwest corner of SH 114 and Trophy Wood Drive (Staff). Town CouncilPage 105 of 178Meeting Date: March 28, 2017 To: Town Council From: Lisa Reich, Town Planner CC: Thomas Class, Town Manager Holly Fimbres, Town Secretary Re: Case #PD-AMD-17-001 Town Council Meeting, Tuesday, March 28, 2017 Agenda Item: Case PD-AMD-17-001 (HG Sply) a. Conduct a Public Hearing regarding a request to amend Ordinance No. 2002-41 P&Z, PD Planned Development District No. 25, in order to approve the final site plan package for Lot 1R, Block A, Trophy Wood Business Center, generally located on the northwest corner of SH 114 and Trophy Wood Drive. b. Consider and take appropriate action regarding a request to amend Ordinance No. 2002-41 P&Z, PD Planned Development District No. 25, in order to approve the final site plan package for Lot 1R, Block A, Trophy Wood Business Center, generally located on the northwest corner of SH 114 and Trophy Wood Drive. Request: The applicant, Pacheco Koch, is requesting approval ofthe site plan, landscape plan, elevations, photometric plan, light fixtures illustrations, and development schedule as required by Ordinance No. 2002-41 P&Z, as well as requesting approval of waivers, in regards to Lot 1R, Block A of the Trophy Wood Business Center plat. Zoning: Ordinance No. 2002-41 P&Z requires that a site plan package for any new development is approved as an amendment to this ordinance. Bread Winners, Holiday Inn, Hampton Inn, and Value Place Hotel (WoodSpring Suites) have preceded this application with new site plan packages. The applicant will return to the Planning & Zoning Commission and Town Council looking for approval of HG Sply’s signage once plans have been drawn, just as they did with the Bread Winners sign plan. Notice of a public hearing has been given within the parameters set by Texas state law. Page 1 of 3 Town CouncilPage 106 of 178Meeting Date: March 28, 2017 Waiver Requests: The proposed restaurant will contain 23,700 square feet (not including the mezzanine and uncovered patios) and will include different atmospheres such as coffee shop, patio bar, and dine-in restaurant. Due to the business concept and site restraints, the applicant is requesting waivers to the Code of Ordinances and the PD-25 ordinance. They are listed below. 1.Allow ornamental trees in place of canopy trees when located in any type of utility easement or near MUD utility lines, as a larger root system may do damage to buried utility lines. 2.Allow trees to be replaced with living groundcover when located in the Texas Power and Light Company easement (maintained by Oncor), as Oncor does not allow any trees in their easements. This particular easement has utility lines underground and above ground on poles. 3.Allow this site to not comply with the parking requirement, as the Town of Trophy Club has entered into an agreement with the developer, Old Town Development, that gives the Town the responsibility of providing 190 asphalt parking spaces on the property directly to the west of the subject property, which is more parking than is required for this use. The Declaration of Parking Easement is attached. 4.Allow the use of wood and metal as external façade building materials in order to keep in line with the HG Sply concept. 5.Allow the dumpster and loading areas to be accessed directly from Plaza Drive, which is currently a private drive, but may be dedicated as a public street in the future. Therefore, also allow a parking space on Plaza Drive marked for active loading only. 6.Recognize the variance granted by the Zoning Board of Adjustment (ZBA) on February 9, 2017, due to the hardship created by the diagonal Oncor easement, which allows the building to encroach 15’ into the 30’ building line setback along Trophy Wood Drive, north of the Oncor easement, and only on this lot. The Meeting Summary is attached. The proposed replat on this day’s Council agenda shows a revised building line to match the ZBA’s approval. Planning & Zoning Commission Recommendation: The Planning & Zoning Commission considered this request on March 2, 2017. The most notable concerns were about Trophy Wood Drive’s 15’ setback variance granted by the ZBA, making sure the metal building material does not cause glare, and requiring the addition of landscaping boulders to keep the patio dwellers safe from Trophy Wood Drive traffic. A motion was made to recommend approval of the site plan package via PD amendment and recommend approval of the requested waivers, subject to adding landscape barriers to the east side of the patio, a matte finish on the metal on the east side of the building, and ensuring the dumpster gates will not swing into Plaza Drive. The motion passed with a vote of 4 in favor and 2 opposed. Staff Recommendation: The applicant has addressed all of Town Staff’s and the Planning & Zoning Commission’s requested revisions; however, staff at Teague Nall & Perkinshas noted drainage revisions still needed on the civil plans. These items shouldn’t affect the attached zoning exhibits and the Page 2 of 3 Town CouncilPage 107 of 178Meeting Date: March 28, 2017 applicant isconfident that these revisions will be completed before this Town Council meeting. In addition, the applicant is working with Oncor to ensure compliance, as evidenced on the attached letter from Oncor. The waiver requests seem reasonable and this development will likely increase the draw of patrons and premium businesses to Trophy Club, enhancing our portion of the SH 114 corridor. Staff recommends approval of the proposed site plan package through amendment to the PD, and recommends approval of the requested waivers. Attachments: Exhibit A – Site Plan Exhibit B – Landscape Plan Exhibit C – Exterior Elevations & Site Line Studies Exhibit D – Dumpster Details Exhibit E – Light Fixtures Illustrations Exhibit F – Photometric Plan Exhibit G – Photometric Specifications Exhibit H – Development Schedule Exhibit I – Declaration of Parking Easement Exhibit J – Zoning Board of Adjustment Meeting Summary Exhibit K – Oncor Letter Exhibit L – PD-25 Development Standards Ordinance No. 2017-08 P&Z Page 3 of 3 Town CouncilPage 108 of 178Meeting Date: March 28, 2017 March 201728, Date: Meeting ExhibitA 109 178of Page Town March 201728, Date: Meeting 110 178of Page ExhibitB Town ExhibitD DumpsterDetails Page1of2 Town CouncilPage 112 of 178Meeting Date: March 28, 2017 ExhibitD DumpsterDetails Page2of2 Town CouncilPage 113 of 178Meeting Date: March 28, 2017 March 201728, Date: Meeting 114 178of Page Town March 201728, Date: Meeting 115 178of Page Town ExhibitG Catalog D-Series Number Size 0 Notes LED Area Luminaire Type TypeXA&XB Hit the Tab key or mouse over the page to see all interactive elements. Introduction The modern styling of the D-Series is striking yet unobtrusive - making a bold, progressive statement even as it blends seamlessly with its H environment. 2 0.95 ft EPA: 2 (.09 m) W 26 Length: (66.0 cm) long-life luminaire. The outstanding photometric L 13 Width: performance results in sites with excellent (33.0 cm) uniformity, greater pole spacing and lower power 7 Height: (17.8 cm) density. It is ideal for replacing up to 400W metal Weight 16 lbs halide with typical energy savings of 65% and (max): (7.25 kg) expected service life of over 100,000 hours. Ordering Information EXAMPLE: DSX0 LED 40C 1000 40K T3M MVOLT SPA DDBXD DSX0 LED Series LEDs Drive currentColor temperatureDistributionVoltageMounting 5 DSX0DSX0 LEDLED Forward optics 530530 530 mA530 mA 30K 3000 K T1S Type I short T5S Type V short MVOLT MVOLT Shipped included 5 5 20C20C 20 LEDs (one engine)20 LEDs (one engine)700 700 mA 40K40K 4000 K4000 K T2S Type II short T5M Type V medium 120 SPASPA Square pole mountingSquare pole mounting 5 40C 40 LEDs (two engines)1000 1000 mA 50K 5000 K T2M Type II medium T5WT5W Type V wideType V wide 208 RPA Round pole mounting 2 (1 A) 1 2,4 5 Rotated optics AMBPC Amber T3S Type III short BLC Backlight control 240 WBA Wall bracket phosphor 2,4 5 7 30C 30 LEDs (one engine)T3M Type III medium LCCO277 SPUMBA Square pole universal mounting adaptor 3 converted 6 7 T4MT4M Type IV mediumType IV medium RCCO Right corner 347 RPUMBA Round pole universal mounting adaptor 2,4 6 TFTM Forward throw 480 Shipped separately medium KMA8 DDBXD U Mast arm mounting bracket adaptor 8 T5VS Type V very short Control optionsOther optionsFinish Shipped installed PIRH1FC3V Bi-level, motion/ambient sensor, 15-30 Shipped installed DDBXD Dark bronze 13 mounting height, ambient sensor enabled at 1fc 918 PER NEMA twist-lock receptacle only (no controls) HS House-side shield DBLXD Black 14,15 BL30 Bi-level switched dimming, 30% 9,10 PER5 Five-wire receptacle only (no controls) SF Single fuse (120, 277, DNAXD Natural aluminum 14,1519 BL50 Bi-level switched dimming, 50% 347V) 9,10 PER7 Seven-wire receptacle only (no controls) DWHXD White 16 PNMTDD3 Part night, dim till dawn DF Double fuse (208, 240, 11 DMG 0-10V dimming driver (no controls) DDBTXD Textured dark bronze 19 480V) 16 PNMT5D3 Part night, dim 5 hrs ® 12 DCR Dimmable and controllable via ROAM (no controls) DBLBXD Textured black 1 L90 Left rotated optics 16 PNMT6D3 Part night, dim 6 hrs 13 PIR Bi-level, motion/ambient sensor, 8-15 mounting height, ambient sensor enabled at 5fc DNATXD Textured natural 1 R90 Right rotated optics 16 PNMT7D3 Part night, dim 7 hrs aluminum 13 PIRH Bi-level, motion/ambient sensor, 15-30 mounting height, ambient sensor enabled at 5fc 18 DDL 17 FAO Field adjustable output DWHGXD Textured white 13 PIR1FC3V Bi-level, motion/ambient sensor, 8-15 mounting height, ambient sensor enabled at 1fc BS Bird spikes 13 PIR and PIR1FC3V specify the SensorSwitch SBGR-10-ODP control; PIRH and Controls & Shields NOTES PIRH1FC3V specify the SensorSwitch SBGR-6-ODP control; see Outdoor Control 1 30 LEDs (30C option) and rotated options (L90 or R90) only available together. 20 DLL127F 1.5 JUPhotocell - SSL twist-lock (120-277V) Technical Guide for details. Dimming driver standard. Not available with PER5 2 Not available with AMBPC. or PER7. Ambient sensor disabled when ordered with DCR. Separate on/off 20 DLL347F 1.5 CUL JUPhotocell - SSL twist-lock (347V) 3 Only available with 530mA or 700mA. required. Not available with PNMT options. 4 Not available with HS or DDL. 20 DLL480F 1.5 CUL JUPhotocell - SSL twist-lock (480V) 14 Requires an additional switched circuit. 5 MVOLT driver operates on any line voltage from 120-277V (50/60 Hz). Specify 120V, 208V, 15 Dimming driver standard. MVOLT only. Not available with 347V, 480V, DCR, PER5, 20 DSHORT SBK UShorting cap 240V or 277V options only when ordering with fusing (SF, DF options). PER7 or PNMT options. Not available with PIR1FC3V and PIRH1FC3V. 6 Not available with single board, 530mA product (20C 530 or 30C 530). Not available with 18 DSX0HS 20C UHouse-side shield for 20 LED unit 16 Dimming driver standard. MVOLT only. Not available with 347V, 480V, DCR, PER5, BL30, BL50 or PNMT options. PER7, BL30 or BL50. Not available with PIR1FC3V and PIRH1FC3V. Separate on/ 18 DSX0HS 30C UHouse-side shield for 30 LED unit 7 Existing drilled pole only off required. 18 DSX0HS 40C UHouse-side shield for 40 LED unit 17 Dimming driver standard. Not available with PER5, PER7, DMG, DCR, BL30, BL50, 8 Must or 17 DSX0DDL U PNMT, PIR, PIRH, PIR1FC3V and PIRH1FC3V. Accessories information. For use with 2-3/8 mast arm (not included). 18 Not available with BLC, LCCO and RCCO distribution. Also available as a PUMBA DDBXD U*Square and round pole universal mount- 9 Photocell ordered and shipped as a separate line item from Acuity Brands Controls. See separate accessory; see Accessories information. 21 accessories. 19 Single fuse (SF) requires 120V, 277V or 347V. Double fuse (DF) requires 208V, 10 If ROAM® node required, it must be ordered and shipped as a separate line item from KMA8 DDBXD UMast arm mounting bracket adaptor 240V or 480V. Acuity Brands Controls. Not available with DCR. Node with integral dimming. 8 20 Requir 11 DMG option for 347V or 480V requires 1000mA. separate line item from Acuity Brands Controls. 12 ® enabled luminaire with 0-10V dimming capability; PER option required. 21 For r Additional hardware and services required for ROAM® deployment; must be purchased For more control options, visit DTL and ROAM online. separately. Call 1-800-442-6745 or email: sales@roamservices.net. N/A with PIR options, PER5, PER7, BL30, BL50 or PNMT options. Node without integral dimming. DSX0-LED One Lithonia Way Conyers, Georgia 30012 Phone: 800.279.8041 www.lithonia.com Rev. 10/19/16 © 2011-2016 Acuity Brands Lighting, Inc. All rights reserved. Page 1 of 5 Town CouncilPage 116 of 178Meeting Date: March 28, 2017 Drilling ** Top of Pole Template #8 DSX0 shares a unique drilling pattern with the AERIS family. Specify this drilling pattern when specifying poles, per the table below. Tenon O.D.Single Unit2 at 180°2 at 90°3 at 120°3 at 90°4 at 90° DM19AS Single unit DM29AS 2 at 90° * 2-3/8 AST20-190AST20-280AST20-290AST20-320AST20-390AST20-490 0.563 DM28AS 2 at 180° DM39AS 3 at 90° * DM49AS 4 at 90° * DM32AS 3 at 120° **2-7/8AST25-190AST25-280AST25-290AST25-320AST25-390AST25-490 1.325 4AST35-190AST35-280AST35-290AST35-320AST35-390AST35-490 SSA 20 4C DM19AS DDBXD 0.400 (2 PLCS) 2.650 Visit Lithonia Lightings POLES CENTRAL to see our wide selection of poles, accessories and educational tools. *Round pole top must be 3.25 O.D. minimum. **For round pole mounting (RPA) only. Photometric Diagrams D-Series Area Size 0 homepage. Isofootcandle plots for the DSX0 LED 40C 1000 40K. Distances are in units of mounting height (20). Test No. LTL23422P25 tested in accordance Test No. LTL23456P25 tested in accordance Test No. LTL23457P25 tested in accordance Test No. LTL23451P25 tested in accordance 404040 40321132113211 3211 LEGEND A44A44A44 A44 444 4 0.1 fc 333 3 0.5 fc 222 2 with IESNA LM-79-08.with IESNA LM-79-08. with IESNA LM-79-08. 111 with IESNA LM-79-08. 1.0 fc 1 000 0 -1-1-1 -1 -2-2-2 -2 -3-3-3 -3 -4-4-4 -4 T1S T5M T3MT4M HS Performance Data Electrical Load Lumen Ambient Temperature (LAT) Multipliers Use these factors to determine relative lumen output for average ambient temperatures Current (A) from 040C (32-104F). -°° Number Drive Current System 120208240277347480 AmbientLumen Multiplier of LEDs(mA)Watts 0°C 32°F1.02 0.21---- 530350.340.220.20 700450.470.280.240.220.180.14 20C 10°C 50°F1.01 0.760.450.390.360.360.26 100072 20°C68°F1.00 0.510.310.280.25---- 53052 25°C77°F1.00 0.720.430.370.340.250.19 70070 30C 10001041.110.640.560.490.470.34 30°C86°F1.00 0.710.410.360.330.250.19 53068 40°C 104°F0.99 700910.940.550.480.420.330.24 40C 1.450.840.730.640.690.50 1000138 Projected LED Lumen Maintenance Data references the extrapolated performance projections for the platforms noted in a 25°C ambient, based on 10,000 hours of LED testing (tested per IESNA LM-80-08 and projected per IESNA TM-21-11). To calculate LLF, use the lumen maintenance factor that corresponds to the desired number of operating hours below. For other lumen maintenance values, contact factory. Operating Hours025,00050,000100,000 DSX0 LED 20C 1000 10.980.960.93 DSX0 LED 40C 1000 Lumen Maintenance Factor 10.980.950.90 DSX0 LED 40C 700 10.990.990.99 DSX0-LED One Lithonia Way Conyers, Georgia 30012 Phone: 800.279.8041 www.lithonia.com Rev. 10/19/16 © 2011-2016 Acuity Brands Lighting, Inc. All rights reserved. Page 2 of 5 Town CouncilPage 117 of 178Meeting Date: March 28, 2017 Performance Data Lumen Output Forward Optics 30K 40K 50K AMBPC Drive Dist. System (3000 K, 70 CRI)(4000 K, 70 CRI)(5000 K, 70 CRI)(Amber Phosphor Converted) LEDsCurrent Watts Type (mA) LumensBUGLPWLumensBUGLPWLumensBUGLPWLumensBUGLPW T1S4,0791011174,3801011254,4081011262,54110173 T2S4,2061011204,5161011294,5441011302,58910174 T2M4,1091011174,4131011264,4401011272,53910173 T3S4,1041011174,4071011264,4351011272,55810173 T3M4,1421011184,4471011274,4751011282,58310174 T4M4,1981011204,5081011294,5361011302,57010173 TFTM4,1351011184,4401021274,4681021282,54010173 530 mA35 W T5VS4,3682001254,6912001344,7202001352,65010076 T5S4,4012021264,7252001354,7552001362,69010077 T5M4,4082011264,7343011354,7633011362,65820076 T5W4,3443011244,6643011334,6933011342,66320176 BLC3,071101883,297101943,31810195 LCCO2,983101853,204101923,22410192 RCCO2,983101853,204101923,22410192 T1S5,1811011155,5631011245,5981011243,14410170 T2S5,3421011195,7361011275,7721011283,20310171 T2M5,2191011165,6051011255,6401011253,14110170 T3S5,2131011165,5981011245,6331011253,16510170 T3M5,2601011175,6491021265,6841021263,19610171 T4M5,3321011185,7251021275,7611021283,17910171 TFTM5,2521021175,6401021255,6751021263,14310170 20C 700 mA45 W (20 LEDs) T5VS5,5482001235,9582001325,9952001333,27820073 T5S5,5892001246,0022001336,0392001343,32820074 T5M5,5993011246,0123011346,0503011343,28820173 T5W5,5173011235,9243011325,9613011323,29520173 BLC3,909101874,198101934,22410194 LCCO3,798101844,078101914,10410191 RCCO3,798101844,078101914,10410191 T1S7,085101987,6082021067,656202106 T2S7,3051011017,8452021097,894202110 T2M7,138102997,6652021067,713202107 T3S7,129101997,6562021067,704202107 T3M7,1941021007,7252021077,773202108 T4M7,2921021017,8302021097,879202109 TFTM7,1831021007,7131021077,761102108 1000 mA72 W T5VS7,5882001058,1483001138,199300114 T5S7,6442001068,2082001148,259200115 T5M7,6573011068,2223011148,274301115 T5W7,5453011058,1023021138,153302113 BLC5,162101725,543102775,57810177 LCCO5,015102705,386102755,41910275 RCCO5,015102705,386102755,41910275 DSX0-LED One Lithonia Way Conyers, Georgia 30012 Phone: 800.279.8041 www.lithonia.com Rev. 10/19/16 © 2011-2016 Acuity Brands Lighting, Inc. All rights reserved. Page 3 of 5 Town CouncilPage 118 of 178Meeting Date: March 28, 2017 Performance Data Lumen Output Forward Optics 30K 40K 50K AMBPC Drive Dist. System (3000 K, 70 CRI)(4000 K, 70 CRI)(5000 K, 70 CRI)(Amber Phosphor Converted) LEDsCurrent Watts Type (mA) LumensBUGLPWLumensBUGLPWLumensBUGLPWLumensBUGLPW T1S7,9262021178,5112021258,5642021264,87810172 T2S8,1722021208,7752021298,8302021304,96910173 T2M7,9852021178,5742021268,6282021274,87410172 T3S7,9751021178,5642021268,6172021274,91010172 T3M8,0472021188,6422021278,6962021284,95810273 T4M8,1571021208,7592021298,8132021304,93210273 TFTM8,0351021188,6282021278,6822021284,87610272 530 mA68 W T5VS8,4882001259,1153001349,1723001355,08620075 T5S8,5502001269,1823011359,2393011365,16320076 T5M8,5653011269,1983021359,2553021365,10230175 T5W8,4403021249,0633021339,1203021345,11230175 BLC6,142102906,595102976,63610298 LCCO5,967102886,407102946,44710295 RCCO5,967102886,407102946,44710295 T1S10,06620211110,81020211910,8772021206,20620268 T2S10,37920211411,14520212211,2152021236,32220269 T2M10,14120211110,89020212010,9582021206,20120268 T3S10,12920211110,87720212010,9452021206,24710269 T3M10,22120211210,97520212111,0442021216,30820269 T4M10,35920211411,12420212211,1942021236,27510269 TFTM10,20520211210,95820312011,0272031216,20310268 40C 700 mA91 W (40 LEDs) T5VS10,78130011811,57630112711,6493011286,56920072 T5S10,86030111911,66230112811,7343011296,56920072 T5M10,87930212011,68230212811,7553021296,49130171 T5W10,71930211811,51140212611,5834021276,50430271 BLC7,819102868,396102928,44810293 LCCO7,596102838,157102908,20810290 RCCCO7,596102838,157102908,20810290 T1S13,76720210014,78330310714,876303108 T2S14,19420210315,24230311015,338303111 T2M13,86920210114,89330310814,986303109 T3S13,85220210014,87520210814,968202108 T3M13,97820210115,01030310915,104303109 T4M14,16820210315,21430311015,309303111 TFTM13,95620310114,98720310915,080203109 1000 mA 138 W T5VS14,74430110715,83230111515,931401115 T5S14,85230110815,94830111616,048301116 T5M14,87840210815,97640211616,076402116 T5W14,66040210615,74240211415,840402115 BLC10,3251027511,0871028011,15610281 LCCO10,0312027310,7712037810,83920379 RCCO10,0312027310,7712037810,83920379 DSX0-LED One Lithonia Way Conyers, Georgia 30012 Phone: 800.279.8041 www.lithonia.com Rev. 10/19/16 © 2011-2016 Acuity Brands Lighting, Inc. All rights reserved. Page 4 of 5 Town CouncilPage 119 of 178Meeting Date: March 28, 2017 Performance Data L90 and R90 Rotated Optics 30K 40K 50K AMBPC Drive Dist. System (3000 K, 70 CRI)(4000 K, 70 CRI)(5000 K, 70 CRI)(Amber Phosphor Converted) LEDsCurrent Watts Type (mA) LumensBUGLPWLumensBUGLPWLumensBUGLPWLumensBUGLPW T1S6,1302021186,5832021276,6242021273,84120274 T2S6,3212021226,7872021316,8303031313,91220275 T2M6,1762021196,6323031286,6733031283,83720274 T3S6,1682021196,6243031276,6653031283,86620274 T3M6,2243031206,6843031296,7263031293,90420275 T4M6,3093031216,7753031306,8173031313,88420275 TFTM6,2153031206,6733031286,7153031293,83920274 530 mA52 W T5VS6,5652001267,0502001367,0942001364,00520077 T5S6,6132001277,1022001377,1462001374,06520078 T5M6,6253011277,1143011377,1593011384,01720177 T5W6,5283011267,0103021357,0543021364,02530177 BLC4,747202915,098202985,13020299 LCCO4,612102894,953102954,98410296 RCCO4,612102894,953102954,98410296 T1S7,7862021118,3613031198,4133031204,78320268 T2S8,0282021158,6203031238,6743031244,87320270 T2M7,8443031128,4233031208,4763031214,77920268 T3S7,8343031128,4133031208,4653031214,81520269 T3M7,9053031138,4893031218,5423031224,86230369 T4M8,0133031148,6043031238,6583031244,83730369 TFTM7,8933031138,4763031218,5293031224,78130368 30C 700 mA 70 W (30 LEDs) T5VS8,3382001198,9543001289,0103001294,98820071 T5S8,4002001209,0203011299,0763011305,06320072 T5M8,4143011209,0363021299,0923021305,00330171 T5W8,2913021188,9033021278,9593021285,01330172 BLC6,044202866,490303936,53030393 LCCO5,872102846,305102906,34510291 RCCO5,872102846,305102906,34510291 T1S10,64830310211,43430311011,506303111 T2S10,97930310611,78930311311,863303114 T2M10,72730310311,51930311111,591303111 T3S10,71430310311,50530311111,577303111 T3M10,81230310411,61040411211,682404112 T4M10,95830310511,76730311311,841303114 TFTM10,79530310411,59230311111,664404112 1000 mA104 W T5VS11,40430011012,24530111812,322301118 T5S11,48730111012,33630111912,413301119 T5M11,50830211112,35740211912,434402120 T5W11,33940210912,17640211712,252402118 BLC7,981303778,570303828,62430383 LCCO775410275832620280837820281 RCCO775410275832620280837820281 FEATURES & SPECIFICATIONS INTENDED USE expected life of 100,000 hours with <1% failure rate. Easily serviceable 10kV or 6kV surge protection device meets a minimum Category C Low operation (per ANSI/IEEE C62.41.2). is ideal for many commercial and municipal applications, such as parking lots, plazas, campuses, and INSTALLATION pedestrian areas. Included mounting block and integral arm facilitate quick and easy installation. Stainless CONSTRUCTION steel bolts fasten the mounting block securely to poles and walls, enabling the D-Series Size 0 to withstand up to a 3.0 G vibration load rating per ANSI C136.31. The D-Series Size 0 utilizes through conductive and convective cooling. Modular design allows for ease of maintenance and TM the AERIS series pole drilling pattern (template #8). Optional terminal block, tool-less entry, future light engine upgrades. The LED driver is mounted in direct contact with the casting to and NEMA photocontrol receptacle are also available. promote low operating temperature and long life. Housing is completely sealed against moisture LISTINGS 2 and environmental contaminants (IP65). Low EPA (0.95 ft) for optimized pole wind loading. UL Listed for wet locations. Light engines are IP66 rated; luminaire is IP65 rated. Rated for FINISH -40°C minimum ambient. U.S. Patent No. D672,492 S. International patent pending. ® DesignLights Consortium that provides superior resistance to corrosion and weathering. A tightly controlled multi-stage www.designlights.org to WARRANTY OPTICS 5-year limited warranty. Complete warranty terms located at Precision-molded proprietary acrylic lenses are engineered for superior area lighting distribution, www.acuitybrands.com/CustomerResources/Terms_and_conditions.aspx uniformity, and pole spacing. Light engines are available in 3000 K, 4000 K or 5000 K (70 CRI) or Note: Actual performance may differ as a result of end-user environment and application. TM® product, meaning it is consistent with the LEED All values are design or typical values, measured under laboratory conditions at 25 °C. TM and Green Globes criteria for eliminating wasteful uplight. ELECTRICAL circuit boards to maximize heat dissipation and promote long life (up to L99/100,000 hours at 25°C). Class 1 electronic drivers are designed to have a power factor >90%, THD <20%, and an DSX0-LED One Lithonia Way Conyers, Georgia 30012 Phone: 800.279.8041 www.lithonia.com Rev. 10/19/16 © 2011-2016 Acuity Brands Lighting, Inc. All rights reserved. Page 5 of 5 Town CouncilPage 120 of 178Meeting Date: March 28, 2017 Catalog Number Notes FEATURES & SPECIFICATIONS INTENDED USE Square Straight Aluminum is a general purpose light pole for up to 35-foot mounting Type CONSTRUCTION Pole Shaft: The pole shaft is of uniform wall thickness and is made of extruded 6000 series aluminum alloy tubing that is heat treated to a T6 temper to provide maximum strength. The shaft is Anchor Base Poles shaft widths are 4", 5", 6" and 6.75". SSA Pole Top: A top cap is provided for all poles that will receive drilling patterns for side-mount luminaire arm assemblies or when ordered with PT option. The top cap resists intrusion of moisture or environmental contaminants. Handhole: A handhole opening with grounding provision is provided near the base. Standard positioning varies with shaft width as follows: 4" shaft, handhole at 12"; 5" shaft, handhole at 14"; 6" and 6.75" shaft, handhole at 18". Positioning the handhole lower than standard may not be possible and requires engineering SQUARE STRAIGHT ALUMINUM review; consult Tech Support-Outdoor for further information. Every handhole includes a cover and cover Anchor Base/ Cover/ Bolts: Anchor base is cast from 356 alloy aluminum and is supplied with 4 nut cover disks. A full 2-piece cast aluminum anchor base cover is available as an option. Anchor bolts are manufactured to ASTM F1554 Standards Grade 55, (55 KSI minimum yield strength and tensile strength of 75-95 KSI). Upper portion of anchor bolt is galvanized per ASTM A-153; bolts have an L bend on bottom end and are galvanized a minimum of 12" on the threaded end. FINISH Natural Aluminum and Anodized Black. Architectural Colors and Special Finishes are available by quote and include, but are not limited to RAL Colors, Custom Colors and Extended Warranty Finishes. Factory-applied WARRANTY 1-year limited warranty. Complete warranty terms located at: www.acuitybrands.com/CustomerResources/Terms_and_conditions.aspx NOTE Example: SSA 20 4C DM19 BA ORDERING INFORMATION Lead times will vary depending on options selected. Consult with your sales representative. SSA Nominal shaft base 210 Seriesmounting height size/wall thicknessMountingOptionsFinish SSASSA(See technological (See technological Tenon mountingShipped installedStandard colors information)information) PTOpen topL/ABLess anchor boltsDDBDark bronze 25FT T202-3/8" O.D. (2" NPS)FBCFull base coverDWHWhite T252-7/8" O.D. (2-1/2" NPS)VDVibration damperDBLBlack 3 T303-1/2" O.D. (3" NPS)TPTamper proofDMBMedium bronze 3 T354" O.D. (3-1/2" NPS)H1-18A/xyHorizontal arm bracket (1 DNANatural aluminum 6,7 4 Drill mountingBrushed Finish 6 FDLxyFestoon outlet less electrical DM19 1 at 90°BABrushed aluminum 6 CPL12/xy1/2" coupling DM282 at 180°Classic colors 6 CPL34/xy3/4" coupling DM28PL2 at 180° with one side pluggedDSSSandstone 6 CPL1/xy1" coupling DM292 at 90°DGCCharcoal gray 6 NPL12/xy1/2" threaded nipple DM393 at 90°DTGTennis green 6 NPL34/xy3/4" threaded nipple DM494 at 90°DBRBright red 6 NPL1/xy1" threaded nipple 4 CSX/DSX/AERIS/OMERO Drill mountingDSBSteel blue 6,8 EHHxyExtra handhole DM19AS 1 at 90°Class 1 architectural anodized 9 MAEXMatch existiing DM28AS2 at 180°ABLBlack USPOMUnited States point of DM29AS2 at 90°ADBDark bronze 10 manufacture DM39AS3 at 90°ANANatural 11 DM49AS4 at 90° 4,5 AERIS Suspend drill mounting DMxxAST_ 4,5 OMERO Suspend drill mounting DMxxMRT_ See footnotes next page. Town CouncilPage 121 of 178Meeting Date: March 28, 2017 OUTDOOR SSA Square Straight Aluminum Poles NOTES IMPORTANT INSTALLATION NOTES: HANDHOLE ORIENTATION 1. W6. Specify location and orientation when ordering option. Do not "J". C represents a 0.125" thickness, "G" represents a For "x": Specify the height in feet above base of pole. C Factory-supplied templates must be used when 0.188 thickness and "J" represents a 0.250" thickness. Example: 5ft = 5 and 20ft, 3in = 20-3 setting anchor bolts. Lithonia Lighting will not For "y": Specify orientation from handhole (A,B,C,D) 2. When ordering tenon mounting and drill mounting accept claim for incorrect anchorage placement due Refer to the Handhole Orientation diagram on this page. for the same pole, follow this example: DM28/T20. to failure to use factory template. Example: 1/2" coupling at 5'8", orientation C: DB The combination includes a required extra handhole. SSA 20 4C DM19 CPL12/5-8C DDB If poles are stored outside, all protective wrapping 3. 3-1/2" and 4" O.D. tenons available on 5" and 6" 7. Horizontal arm is 18" x 2-3/8" O.D. tenon standard, with radius must be removed immediately upon delivery to shafts only. curve providing 12" rise and 2-3/8" O.D. 4. The drilling template pattern to be used for a A 8. Combination of tenon-top and drill mount includes extra handhole. particular luminaire depends on the luminaire that Lithonia Lighting is not responsible for the Handhole is used. Refer to the Anchor Bolt Matrix with Generic 9. Must add original order number foundation design. Template Link at http://www.acuitybrands.com/-/ 10. U media/Files/Acuity/Resources/Tools-and-Documents/ 11. Fwww. Pole%20Resources/Pole%20Anchorage/Matrix%20 lithonia.com/archcolors or Architectural Colors brochure (Form Document/AnchorBoltMatrix.pdf?la=en No. 794.3). 5. Inser DM19AST2. TECHNICAL INFORMATION EPA (ft2) WITH 3-SECOND GUST PER AASHTO 2013 Max. Max. Max. Max. Max. Max. Max. Mounting Shaft weight weight weight weight weight weight weight SeriesHeight (ft)Size90 MPH(lbs)100 MPH(lbs)110 MPH(lbs)120 MPH(lbs)130 MPH(lbs)140 MPH(lbs)150 MPH(lbs) SSA 84C9.43507.23505.53504.33503.33502.63502350 SSA 104C72605.12603.72602.72601.82601.22600.6260 SSA 124C4.82603.226022601.1260-260---- SSA 144C3.12001.72000.7200-------- SSA 154C2.32001200---------- SSA 164C1.5200---200-------- SSA 164G9.12006.52004.520032001.82000.9200-- SSA 184C-100------------ SSA 184G6.91504.61502.81501.5150-150---- SSA 185G7.62604.82602.72601.2260------ SSA 204C-------------- SSA 204G4.91502.81501.2150-------- SSA 205G5.41502.91501.1150-------- SSA 206G8.51504.91502.2150-------- SSA 255G0.6100------------ SSA 256G1.2260------------ SSA 256J6.62602.8260---------- SSA 306G-------------- SSA 306J-------------- SSA 326J-------------- SSA 356J-------------- SSA 357J-------------- AASHTO 2013 criteria is the most conservative existing EPA calculation. For poles not showing EPA values under AASHTO 2013, EPA values may exist under commercial criteria. Consult Outdoor Tech support to obtain these values. A POLE DATA Bolt Base Bolt projection square Shaft circle (in) (in) (in) Template Anchor bolt base size ABC Bolt Sizedescriptiondescription 4C8.5 - 9.6253.1259.9383/4 x 18 x 3ABTEMPLATE PJ50045AB18-0 C 4G8.5 - 9.6253.1259.9383/4 x 30 x 3ABTEMPLATE PJ50045AB30-0 510.5 - 11.53.2511.5633/4 x 30 x 3ABTEMPLATE PJ50046AB30-0 IMPORTANT: 612-13412.251 x 36 x 4ABTEMPLATE PJ50044AB36-0 714.6254.125151 x 36 x 4ABTEMPLATE PJ50130AB36-0 OUTDOOR : One Lithonia Way Conyers, GA 30012 Phone: 770-922-9000 www.lithonia.com ©1994-2016 Acuity Brands Lighting, Inc. All rights reserved. Rev. 12/27/16 Town CouncilPage 122 of 178Meeting Date: March 28, 2017 TypeXC P36 Luminaire SPECIFICATIONS C ONSTRUCTION - I NSTALLATION - - O PTICS - - F INISH P36 R ANTIQUE Street Lamps Town CouncilPage 123 of 178Meeting Date: March 28, 2017 L-45 P36 Luminaire P36 WITH LUMINAIRE BASE CHOICE P36 BP36 XP36 EP36 DP36 CP36 PP36 KP36 M P36 AP36 RP36 LP36 WP36 SP36 NP36 AU Twist & Lock photoelectric cell options available with luminaire bases S, N and AU only. FINIAL TOOL-LESS BALLAST HOUSING GLOBE To access rotate Lift out ballast assembly. ballast and lift assembly, cover GLOBE FRAME release off of spring tab,pin. PORCELAIN SOCKET BALLAST HOUSING LUMINAIRE BASE/BALLAST HOUSING GLOBE SCREWS BASE SCREWS LUMINAIRE BASE WITH REMOVING BALLAST ASSEMBLY BALLAST HOUSING AND SOCKET QUICK DISCONNECT PLUG Note: Lamp is not furnished with the luminaire. Globe frame not shown in photos for clarity. ORDERING GUIDE P36 E 150M MED PCT GR5 TB1 PEB1 ANBK Sample Catalog no: 122 1 SeriesWattage/LampLens MaterialDistribution VVoltageVoltageOOptionsptionsFinishFinish V Metal Halide 5 P36 BPCPCTTTB1HSANBK (blank) 50M MED P36 X GR5TB2PEB1ANDB 70M MED P36 E GGR3R3 TB3PEB2ANDG P36 D100M MED 3 LBR5TB4PERANPP P36 C 150150MM MEDMED 3 347PE1CM P36 P 4 250M MOG 13 480PE3CS P36 K 3 P36 M NOTES: PE4 High Pressure Sodium 1. Multi-tap Ballast (120, 208, 240, 277v), (120, 277, 347v in Canada). P36 A 3 PE7 50S MED For wattages under 70S or 70M contact ASL for voltage availability. P36 R 2. For finish and color options, see Finish section in catalog or contact ASL. SF 70S MED P36 L 3. Twist & Lock Photo Control only available with N, S, and AU bases. DF 100S MED P36 W 4. 250M & 250S not available with luminaire bases X, E, K, D, P and C. 5. Consult factory for wattages for B Series Luminaire Base. 3 P36 S 150S MED 3 P36 N 4 250S MOG ANTIQUE Street Lamps P36 N 33 P36 P36 AUAU Compact Fluorescent 42TRT Town CouncilPage 124 of 178Meeting Date: March 28, 2017 L-46 Capitol Series CATALOG # 20 Dia. Base Cast Aluminum Posts Project Narrow Taper Type PA C20 tamper resistant stainless steel. Anchor bolts to be completely hot dip galvanized. Partially galvanized bolts are not acceptable. Dimensions: The post shall be X- XX in height with a 20 diameter base. The post shall taper from 7 diameter at shall be provided inside the base opposite the door. Sample Catalog number: PA C2011AAB3/153T3ANBKFG-S Post SeriesHeightAnchorageTenonFinishOptions Guide: 12 Post SeriesHeightFinishOptions AnchorageTenon PA C2011A PA C20DBL Receptacles 2 AB3/15 3T3 (Standard) 14A DDB Banner Arms 2 L/AB3T4 DNA Flagpole Holders 2 3T5 DWH Custom Logos 2 3T6 CS Signage 2 3T9 CM ANBK ANDB ANDG ANVG Notes: CAPITOL SERIES, CAST ALUMINUM POSTS Town CouncilPage 125 of 178Meeting Date: March 28, 2017 Antique Street Lamps | 3825 Columbus Road | Granville, OH 43023 | Phone: 1-800-410-8899 | www.antiquestreetlamps.comASL_0138 Rev. 9/14 ©2014 Acuity Brands Lighting, Inc. All Rights Reserved. Post Series Select Your Choice From PA C20 Post. Cast Aluminum, base and shaft, Capitol 20" base Height Select Your Choice From 11A 14A Anchorage Select Your Choice From AB3/15 L/AB Less Anchor Bolts CAPITOL SERIES, CAST ALUMINUM POSTS Town CouncilPage 126 of 178Meeting Date: March 28, 2017 Antique Street Lamps | 3825 Columbus Road | Granville, OH 43023 | Phone: 1-800-410-8899 | www.antiquestreetlamps.comASL_0138 Rev. 9/14 ©2014 Acuity Brands Lighting, Inc. All Rights Reserved. Tenon Select Your Choice From 3T3 3T4 3T5 3T6 3T9 Finish Select Your Choice From DBL Black pretreatment process, consisting of a heated alkaline cleaner, rinse, phosphate DDB Dark Bronze coating, rinse and sealant. DNA Natural Aluminum For a complete listing of colors, visit: DWH White CS Custom Select (RAL colors) CM Custom Match ANBK ASL Black ANDB ASL Dark Bronze ANDG ASL Dark Green ANVG ASL Verde Green Refer to website Options Select Your Options From Receptacles Banner Arms Flagpole Holders Custom Logos Signage (See Signage & Accessories section in the catalog or contact Antique Street Lamps) CAPITOL SERIES, CAST ALUMINUM POSTS Town CouncilPage 127 of 178Meeting Date: March 28, 2017 Antique Street Lamps | 3825 Columbus Road | Granville, OH 43023 | Phone: 1-800-410-8899 | www.antiquestreetlamps.comASL_0138 Rev. 9/14 ©2014 Acuity Brands Lighting, Inc. All Rights Reserved. 2017 28, March Date: Meeting of 178 128 Page ExhibitH Council Town ExhibitI Town CouncilPage 129 of 178Meeting Date: March 28, 2017 ExhibitI Town CouncilPage 130 of 178Meeting Date: March 28, 2017 ExhibitI Town CouncilPage 131 of 178Meeting Date: March 28, 2017 ExhibitI Town CouncilPage 132 of 178Meeting Date: March 28, 2017 ExhibitI Town CouncilPage 133 of 178Meeting Date: March 28, 2017 ExhibitI Town CouncilPage 134 of 178Meeting Date: March 28, 2017 ExhibitI Town CouncilPage 135 of 178Meeting Date: March 28, 2017 ExhibitI Town CouncilPage 136 of 178Meeting Date: March 28, 2017 ExhibitI Town CouncilPage 137 of 178Meeting Date: March 28, 2017 ExhibitI Town CouncilPage 138 of 178Meeting Date: March 28, 2017 ExhibitJ Good evening, The following is a summary of the actions of the Trophy Club Zoning Board of Adjustment at the February 9, 2017 regular meeting. 2017-37-T Case ZBA-17-001 (Trophy Wood Restaurant) a.Conduct a Public Hearing regarding a request for a variance to encroach into the building setback for a property located on the northwest corner of SH 114 and Trophy Wood Drive. b.Consider and take appropriate action regarding a request for a variance to encroach into the building setback for a property located on the northwest corner of SH 114 and Trophy Wood Drive. Action: Approved (5-0) a variance to encroach 15 feet into the building setback along Trophy Wood Drive, North of TP&L Co. easement. Variance GRANTED Action is final. Thank you, Robbie Killingsworth Administrative Assistant - Community Development Town of Trophy Club Town CouncilPage 139 of 178Meeting Date: March 28, 2017 ExhibitK Town CouncilPage 140 of 178Meeting Date: March 28, 2017 ExhibitL Town CouncilPage 141 of 178Meeting Date: March 28, 2017 ExhibitL Town CouncilPage 142 of 178Meeting Date: March 28, 2017 ExhibitL Town CouncilPage 143 of 178Meeting Date: March 28, 2017 ExhibitL Town CouncilPage 144 of 178Meeting Date: March 28, 2017 ExhibitL Town CouncilPage 145 of 178Meeting Date: March 28, 2017 ExhibitL Town CouncilPage 146 of 178Meeting Date: March 28, 2017 ExhibitL Town CouncilPage 147 of 178Meeting Date: March 28, 2017 TOWN OF TROPHY CLUB, TEXAS ORDINANCE NO. 2017-08P&Z AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS AMENDING ORDINANCE NO. 2002-41 P&Z, KNOWN AS PD PLANNED DEVELOPMENT DISTRICT NO. 25, TROPHY WOOD BUSINESS CENTER, BY ADOPTING A SITE PLAN PACKAGE FOR HG SPLY ON LOT 1R, BLOCK A, A REPLAT OF LOT 1 AND LOT 2 OF BLOCK A, ON THE NORTHWEST CORNER OF SH 114 AND TROPHY WOOD DRIVE, BY ADOPTING EXHIBITS A THROUGH H, AS REQUIRED BY ORDINANCE NO. 2002-41 P&Z, PROVIDING A SITE PLAN, LANDSCAPE PLAN, EXTERIOR ELEVATIONS & SITE LINE STUDIES, DUMPSTER DETAILS, LIGHT FIXTURES ILLUSTRATIONS, PHOTOMETRIC PLAN, PHOTOMETRIC SPECIFICATIONS, AND DEVELOPMENT SCHEDULE,AND TO AMEND THIS ORDINANCE BY ADOPTING WAIVERS REQUESTED BY THE APPLICANT, LISTED HEREIN;PROVIDING FOR AN AMENDMENT TO THE COMPREHENSIVE ZONING ORDINANCE OF THE TOWN; PROVIDING APPLICABLE REGULATIONS;PROVIDING A SAVINGS AND REPEALER CLAUSE; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH DAY DURING OR ON WHICH A VIOLATION OCCURS OR CONTINUES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR PUBLICATION; PROVIDING FOR ENGROSSMENT AND ENROLLMENT; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Town Council of the Town of Trophy Club, Texas (the “Town”), is authorized and empowered by law, in accordance with Chapter 212 of the Texas Local Government Code, to regulate the subdivision of land and property development within the Town; and WHEREAS, on December 2, 2002, the Town adopted Ordinance No. 2002-41 P&Z, amending Ordinance No. 2000-06 P&Z of the Town, the same being the Comprehensive Zoning Ordinance, and amending the official zoning map of the Town by changing the zoning on a certain tract of land described as a 16.0 acre tract of land located generally to the North of State Highway 114, West of T.W. King Road, and South of Hanna and Jamie Court, from its then current zoning of “CG”, Commercial General, to PD Planned Development No. 25, Trophy Wood Business Center; and WHEREAS, the developer of Lot 1R, Block A, Trophy Wood Business Center (Tracts 1 & 2) has requested an amendment to PD-25 for the purpose of seeking approval of a Site Plan, Landscape Plan, ExteriorElevations& Site Line Studies, Dumpster Details,Light Fixtures Illustrations, Photometric Plan, Photometric Specifications, and Development Schedule, for Lot 1R, Block A, Trophy Wood Business Town CouncilPage 148 of 178Meeting Date: March 28, 2017 Center(Tracts 1 & 2) and such amendments are set forth herein and in Exhibits A through H; and WHEREAS, the developer of Lot 1R, Block A, Trophy Wood Business Center (Tracts 1 & 2) has requested an amendment to PD-25 for the purpose of seeking approval of waivers for Lot 1R, Block A, Trophy Wood Business Center (Tracts 1 & 2) and such amendments are set forth herein; and WHEREAS, all legal notices, requirements and conditions having been complied with, the case to rezone the Land came before the Planning and Zoning Commission; and WHEREAS, after public notices were given in compliance with State law and public hearings were conducted, and after considering the information submitted at those public hearings and all other relevant information and materials, the Planning and Zoning Commission of the Town recommended to the Town Council the adoption of the amendments to Ordinance No. 2002-41 P&Z as set forth in this Ordinance; and WHEREAS, after complying with all legal notices, requirements, and conditions, a public hearing was held before Town Council at whichthe Town Council considered, among other things, the character of the land and its suitability for particular uses, with a view of encouraging the most appropriate use of land in the Town, and does hereby find that the rezoning approved hereby accomplishes such objectives; and WHEREAS, the Town Council has determined that there is a necessity and need for the change in zoning and that the proposed change is consistent with the Comprehensive Land Use Plan. NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS: SECTION 1. INCORPORATION OFPREMISES The above and foregoing premises are true and correct and are incorporated herein and made a part hereof for all purposes. SECTION 2. AMENDMENT Ordinance No. 2002-41 P&Z, the same being PD Planned Development No. 25 is hereby amended in accordance with this Ordinance as more particularly set forth in Exhibits A through H, copies of which are attached hereto and incorporated herein; in cooperation with requested waivers listed herein thatarehereby adopted to add the following regulations relating to Lot 1R, Block A, Trophy Wood Business Center (Tracts ORD 2017-08 P&ZPage2 of 6 Town CouncilPage 149 of 178Meeting Date: March 28, 2017 1 & 2), andall other articles, chapter, sections, paragraphs, sentence, phrases and words are not amended but are hereby ratified and affirmed. LOT 1R, BLOCK A, TROPHY WOOD BUSINESS CENTER (TRACTS 1 & 2): A.Site Plan: TheSite Plan for Lot 1R, Block A, Trophy Wood Business Center (Tracts 1 & 2) of this PD Planned Development, and all parts therefore, is attached hereto as Exhibit A, and incorporated herein as if copied in its entirety. The Site Plan shall be adhered to in carrying out the development of Lot 1R, Block A, Trophy Wood Business Center (Tracts 1 & 2)of the Land and compliance with each and every part of such Site Plan shall constitute as a condition precedent to the issuance of any building permit for Lot 1R, Block A, Trophy Wood Business Center (Tracts 1 & 2)of the land in the PD Planned Development District. B.Landscape Plan:The Landscape Plan for Lot 1R, Block A, Trophy Wood Business Center (Tracts 1 & 2)of this PD Planned Development is attached hereto as Exhibit B,and incorporated herein as if copied in its entirety. C. ExteriorElevations& Site Line Studies:The Exterior Elevations&Site Line Studiesfor Lot 1R, Block A, Trophy Wood Business Center (Tracts 1 & 2)of this PD Planned Development are attached hereto as Exhibit C, and are incorporated herein as if copied in their entirety. D.Dumpster Details:The Dumpster Details for Lot 1R, Block A, Trophy Wood Business Center (Tracts 1 & 2) of this PD Planned Development are attached hereto as Exhibit D, and are incorporated herein as if copied in their entirety. E.Light Fixtures Illustrations:The LightFixtures Illustrations for Lot 1R, Block A, Trophy Wood Business Center (Tracts 1 & 2) of this PD Planned Development are attached hereto as Exhibit E, and are incorporated herein as if copied in their entirety. F. Photometric Plan:The Photometric Plan for Lot 1R, Block A, Trophy Wood Business Center (Tracts 1 & 2)ofthis PD Planned Development is attached heretoas Exhibit F,andisincorporated herein as if copied in its entirety. G.Photometric Specifications:The Photometric Specifications for Lot 1R, Block A, Trophy Wood Business Center (Tracts 1 & 2) of this PD Planned Development are attached hereto as Exhibit G, and are incorporated herein as if copied in their entirety. ORD 2017-08 P&ZPage3 of 6 Town CouncilPage 150 of 178Meeting Date: March 28, 2017 H.Development Schedule:The Development Schedule for Lot 1R, Block A, Trophy Wood Business Center (Tracts 1 & 2) of this PD Planned Development is attached hereto as Exhibit H, and is incorporated herein as if copied in its entirety. I. Waivers: 1.Allow ornamental trees in place of canopy trees when located in any type of utility easement or near MUD utility lines, as a larger root system may do damage to buried utility lines. 2.Allow trees to be replaced with living groundcover when located in the Texas Power and Light Company easement (maintained by Oncor), as Oncor does not allow any trees in their easements. This particular easement has utility lines underground and above ground on poles. 3.Allow this site to not comply with the parking requirement, as the Town of Trophy Club has entered into an agreement with the developer, Old Town Development, that gives the Town the responsibility of providing 190 asphalt parking spaces on the property directly to the west of the subject property, which is more parking than is required for this use. The documentation information for the Declaration of Parking Easementis Instrument #D216242987, filed at the Tarrant County Clerk’s Office onOctober 17, 2016. 4.Allow the use of wood and metal as external façade building materials in order to keep in line with the HG Sply concept. 5.Allow the dumpster and loading areas to be accessed directly from Plaza Drive, which is currently a private drive, but may be dedicated as a public street in the future. Therefore, also allow a parking space on Plaza Drive marked for active loading only. 6.Recognize the variance granted by the Zoning Board of Adjustment (ZBA)on February 9, 2017, due to the hardship created by the diagonal Oncor easement, which allows the building to encroach 15’ into the 30’ building line setback along Trophy Wood Drive, north of the Oncor easement, and only on this lot. SECTION 3. APPLICABLE REGULATIONS In all respects the Landshall be subject to the applicable regulations contained in the Comprehensive Zoning Ordinance and all other applicable and pertinent ordinances ORD 2017-08 P&ZPage4 of 6 Town CouncilPage 151 of 178Meeting Date: March 28, 2017 and regulations of the Town; provided however, that in the event of a conflict between the regulations in thisOrdinance and the regulations in another applicable ordinance or regulation of the Town, the regulations in this Ordinance shall control. SECTION 4. SAVINGSAND REPEALER This Ordinance shall be cumulative of all other ordinances of the Town affecting the regulation of land and zoning and shall not repeal any of the provisions of those ordinances except in those instances where the provisions of those Ordinances are in direct conflict with the provisions of this Ordinancewhether such Ordinances are codified or uncodified, and all other provisions of the Ordinances of the Town of Trophy Club, codified or uncodified, not in conflict with the provisions of this Ordinance, shall remain in full force and effect.Notwithstanding the foregoing, any complaint, action, cause of action or claim which prior to the effective date of this Ordinance has been initiated or has arisen under or pursuant to such repealed Ordinance(s) shall continue to be governed by the provisions of that Ordinance and for that purpose the Ordinance shall be deemed to remain and continue in full force and effect. SECTION 5. PENALTY It shall be unlawful for any person to violate any provision of this Ordinance, and any person violating or failing to comply with any provision hereof shall befined, upon conviction, in an amount notless than One Dollar ($1.00) nor more than Two Thousand Dollars ($2,000.00), and a separate offense shall be deemed committed each day during or on which a violation occurs or continues.The penalty provided by this section shall be cumulative of all other penalties allowed by law, including without limitation, civil remedies available for enforcement of this Ordinance. SECTION 6. SEVERABILITY The sections, paragraphs, sentences, phrases, clauses and words of this Ordinance are severable, and if any section, paragraph, sentence, phrase, clause or word in this Ordinance or application thereof to any person or circumstance is held invalid or unconstitutional by a Court of competent jurisdiction, such holding shall not affect the validity of the remaining portions of this Ordinance, and the Town Council hereby declares that it would have passed such remaining portions of this Ordinance despite such invalidity, which remaining portions shall remain in full force and effect. ORD 2017-08 P&ZPage5 of 6 Town CouncilPage 152 of 178Meeting Date: March 28, 2017 SECTION 7. PUBLICATION The Town Secretary of the Town of Trophy Club is hereby directed to publish, the Caption, Penalty and Effective Date Clause of this Ordinance as required by Section 52.011 of the Texas Local Government Code. SECTION 8. ENGROSSMENT AND ENROLLMENT The Town Secretary of the Town of Trophy Club is hereby directed to engross and enroll this Ordinance by filing this Ordinance in the ordinance records of the Town. SECTION 9. EFFECTIVE DATE This Ordinance shall become effective from and after its date of adoption and publication as provided by law, and it is so ordained. PASSED AND APPROVED by the Town Council of the Town of Trophy Club, Texas, this 28thday ofMarch2017. C. Nick Sanders, Mayor Town of Trophy Club, Texas \[SEAL\] ATTEST: Holly Fimbres, Town Secretary Town of Trophy Club, Texas APPROVED TO AS FORM: J. David Dodd III, Town Attorney Town of Trophy Club, Texas ORD 2017-08 P&ZPage6 of 6 Town CouncilPage 153 of 178Meeting Date: March 28, 2017 Town of Trophy Club 100 Municipal Drive Trophy Club, Texas 76262 Legislation Details (With Text) File #:2017-99-T Version:1 Name: Type:Agenda Item Status:Regular Session File created:3/1/2017 In control:Town Council On agenda:3/28/2017 Final action: Title:Recognition of the Trophy Club Police Department receiving the award of “Recognized Law Enforcement Agency” from the Texas Police Chief's Association Law Enforcement Recognition Program (Staff). Attachments: DateVer.Action ByActionResult Agenda Item No. 12: RecognitionoftheTrophyClubPoliceDepartmentreceivingtheawardof“RecognizedLawEnforcementAgency”from the Texas Police Chief's Association Law Enforcement Recognition Program (Staff). Town CouncilPage 154 of 178Meeting Date: March 28, 2017 Town of Trophy Club 100 Municipal Drive Trophy Club, Texas 76262 Legislation Details (With Text) File #:2017-100-T Version:1 Name: Type:Agenda Item Status:Regular Session File created:3/1/2017 In control:Town Council On agenda:3/28/2017 Final action: Title:Receive an update from the Northwest Independent School District Superintendent Dr. Ryder Warren regarding the District’s upcoming Bond Election; discussion of same (Mayor Sanders). Attachments: DateVer.Action ByActionResult Agenda Item No. 13: ReceiveanupdatefromtheNorthwestIndependentSchoolDistrictSuperintendentDr.RyderWarrenregardingthe District’s upcoming Bond Election; discussion of same (Mayor Sanders). Town CouncilPage 155 of 178Meeting Date: March 28, 2017 Town of Trophy Club 100 Municipal Drive Trophy Club, Texas 76262 Legislation Details (With Text) File #:2017-98-T Version:1 Name: Type:Agenda Item Status:Regular Session File created:3/1/2017 In control:Town Council On agenda:3/28/2017 Final action: Title:Consider and take appropriate action regarding the acceptance of the Audit for the Town of Trophy Club, Fiscal Year 2016 (Staff). Attachments: DateVer.Action ByActionResult Agenda Item No. 14: ConsiderandtakeappropriateactionregardingtheacceptanceoftheAuditfortheTownofTrophyClub,FiscalYear 2016 (Staff). Town CouncilPage 156 of 178Meeting Date: March 28, 2017 Town of Trophy Club 100 Municipal Drive Trophy Club, Texas 76262 Legislation Details (With Text) File #:2017-118-T Version:1 Name: Type:Agenda Item Status:Regular Session File created:3/16/2017 In control:Town Council On agenda:3/28/2017 Final action: Title:Discussion of and provide direction to Town Staff regarding issuing debt for Certificates of Obligations (Staff). Attachments:FY17 Debt Issuance & FY18 Tax Rate.pdf DateVer.Action ByActionResult Agenda Item No. 15: Discussion of and provide direction to Town Staff regarding issuing debt for Certificates of Obligations (Staff). Town CouncilPage 157 of 178Meeting Date: March 28, 2017 Town of Trophy Club 100 Municipal Drive Trophy Club, Texas 76262 Legislation Details (With Text) File #:2017-112-T Version:1 Name: Type:Agenda Item Status:Regular Session File created:3/6/2017 In control:Town Council On agenda:3/28/2017 Final action: Title:Consider and take appropriate action regarding an Ordinance of the Town amending Appendix A, Fee Schedule, to establish fees and rates for water and wastewater services to customers within the boundaries of Trophy Club Public Improvement District (PID) No. 1; providing that Trophy Club Municipal Utility District No. 1 Services Rules and Policies are applicable to customers within the PID No. 1; and providing a penalty and effective date (Staff). Attachments:Staff Report - PID Water and Wastewater Fees.pdf ORD 2017-07 - PID Water and Wastewater Fees.pdf DateVer.Action ByActionResult Agenda Item No. 16: ConsiderandtakeappropriateactionregardinganOrdinanceoftheTownamendingAppendixA,FeeSchedule,to establishfeesandratesforwaterandwastewaterservicestocustomerswithintheboundariesofTrophyClubPublic ImprovementDistrict(PID)No.1;providingthatTrophyClubMunicipalUtilityDistrictNo.1ServicesRulesandPolicies are applicable to customers within the PID No. 1; and providing a penalty and effective date (Staff). Town CouncilPage 164 of 178Meeting Date: March 28, 2017 To: Mayor and Town Council From:Tom Class, Town Manager CC: Holly Fimbres, Town Secretary/RMO Re: PID Water and Wastewater Fees Town Council Meeting, March 28, 2017 Agenda Item: Consider and take appropriate action regarding an Ordinance of the Town amending Appendix A, Fee Schedule, to establish fees and rates for water and wastewater services to customers within the boundaries of Trophy Club Public Improvement District (PID) No. 1; providing that Trophy Club Municipal Utility District (TCMUD) No. 1 Services Rules and Policies are applicable to customers within the PID No. 1; and providing a penalty and effective date (Staff). Explanation: The TCMUD No. 1 Board of Directors met on March 21, 2017 to determine the final winter average rates; therefore the Town is adopting a Town Rate Order identical to the amended MUD Rate Order. The Town acknowledgesthat the TCMUD No. 1 did not adhere to the stipulation within the Wholesale Water Supply and Wastewater Treatment Services and Water and Wastewater Operational Services Agreement that required them to provide to the Town any amended or revised MUD Rate Order adopted by MUD not later than sixty (60) days before the effective date of any new rates and charges. Attachments: Ordinance 2017-07 PID Water and Wastewater Fees Recommendation: Staff recommends approval of Ordinance No. 2017-07 as presented. Page 1 of 1 Town CouncilPage 165 of 178Meeting Date: March 28, 2017 TOWN OF TROPHY CLUB, TEXAS ORDINANCE NO. 2017-07 AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS REPEALINGSUBSECTIONS B, F(3), AND G(3)OF SECTION A1.014, “WATER AND WASTEWATER FEES FOR PUBLIC IMPROVEMENT DISTRICT NO. 1” OF ARTICLE A1.000, “GENERAL PROVISIONS” OF APPENDIX A, “FEE SCHEDULE” OF THE TOWN OF TROPHY CLUB CODE OF ORDINANCES AND ADOPTING NEW SUBSECTIONS B, F(3), AND G(3)OF SECTION A1.014, “WATER AND WASTEWATER FEES FOR PUBLIC IMPROVEMENT DISTRICT NO. 1” OF ARTICLE A1.000, “GENERAL PROVISIONS” OFAPPENDIX A, “FEE SCHEDULE”AND ADOPTING NEWSUBSECTION K(4)OF SECTION A1.014, “WATER AND WASTEWATER FEES FOR PUBLIC IMPROVEMENT DISTRICT NO. 1” OF ARTICLE A1.000, “GENERAL PROVISIONS” OF APPENDIX A, “FEE SCHEDULE” OF THE TOWN OF TROPHY CLUB CODE OF ORDINANCES; PROVIDING FOR INCORPORATION OF PREMISES; PROVIDING FOR AMENDMENTS; PROVIDING FORSAVINGS AND REPEALER; PROVIDING FOR SEVERABILITY; PROVIDING FOR ENGROSSMENT AND ENROLLMENT; PROVIDING FOR A PENALTY NOT TO EXCEED THE SUM OF FIVE HUNDRED DOLLARS ($500.00) FOR EACH OFFENSE AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH DAY DURING OR ON WHICH A VIOLATION OCCURS OR CONTINUES; PROVIDING FOR PUBLICATION AND PROVIDING AN EFFECTIVE DATE. WHEREAS, Fees imposed by the Town are adopted via Ordinance and are codified in the AdministrationChapter of the Code of Ordinances of the Town; and WHEREAS ,Appendix A, Article A1.000, Section A1.014of the Town of Trophy Club Code of Ordinances contains fees for public works for the Trophy Club Public Improvement District No. 1 (hereinafter “PID”), including fees for metersutilized within the PID; and WHEREAS, the Town of Trophy Club (the “Town”) is the owner and/or operator of a water and sewer system designed to serve present and future inhabitantsof the Trophy Club Public Improvement District No. 1 (the “Town System”); and WHEREAS , under the Amended and Restated Contract for Wholesale Water Supply and Wastewater Treatment Services and Water And Wastewater Operational Services between the Town and Trophy Club Municipal Utility District No. 1 dated April 15, 2014 (the “Contract”), the Trophy Club Municipal Utility District No. 1 (the “MUD”) has agreed to provide the Town with wholesale water and wastewater services and with operations services related to the TownSystem within theboundariesof the PID Property, as that term is defined in the Contract; Town CouncilPage 166 of 178Meeting Date: March 28, 2017 WHEREAS ,Section 7.1(a) of the Contract requires the Town to adopt a Town Rate Order identical to an amended or revised Rate Order adopted by the MUD within sixty (60) days of Town’s receipt of anamended or revised MUD Rate Order; and WHEREAS ,Sections 3.9 and 4.10 of the Contract require the Town to adopt retail water and wastewater service rules, regulations and policies at least as stringent as the provisions of amended or revised MUD service rules, regulations or policies (the “MUD Service Rules and Policies”)within sixty (60) days of Town’s receiptof the amended or revised MUD Service Rulesand Policies; and WHEREAS , the Town received a revised MUD Rate Order, with revised MUD Service Rules and Policies, on March 23, 2017with an effective date of March 21, 2017; and WHEREAS ,the Town Council hereby finds that the amendment ofSubsections B, F(3), and G(3)and the adoption of new Subsection K(4) of Section A1.014of Article A1.000,of Appendix A, of the Town of Trophy Club Code of Ordinances as further specified herein meets it contractual obligations pursuant to the Contract and serves the best interests of the Town. NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS: SECTION 1. INCORPORATION OF PREMISES That the above and foregoing premises are true and correct and are incorporated herein and made a part hereof for all purposes. SECTION 2. AMENDMENTS 2.01 Subsections B,F(3),and G(3)of Section A1.014entitled “Water and Wastewater Fees for Public Improvement District No. 1” of Article A1.000, entitled “General Provisions” of Appendix A, entitled “Fee Schedule” of the Town of Trophy Club Code of Ordinances arehereby repealedand new Subsections B, F(3), G(3) of Section A1.014 entitled “Water and Wastewater Fees for Public Improvement District No. 1” arehereby adopted and read in their entirety as follows: ORD 2017-07 Page 2 of 6 Town CouncilPage 167 of 178Meeting Date: March 28, 2017 “APPENDIX A FEE SCHEDULE ARTICLE A1.000 GENERAL PROVISIONS . . . SectionA1.014 Water and Wastewater Fees for Public Improvement District No. 1 . . . (b)Impact Fee: Per City of Fort Worth Ordinance #22525-12-2016: Effective April 1, 2017, each customer requesting an initial connection to the District’s Water System shall also pay to the District, a City of Fort Worth required pass-through impact fee. For final plats with a recording date prior to April 1, 2017, the City of Fort Worth provides an Estimator for Trophy Club MUD No.1 and other Wholesale Customers to use in computing their impact fee. The permit applicant must submit the completed Trophy Club MUD No. 1 application, meter size, and documented plat date with lot and block number before the impact fee can be calculated. For any final plats orre-plats with recording dates after April 1, 2017, the City of Fort Worth impact fees will apply as follows: SCHEDULE2ASCHEDULE2BSCHEDULE2C YEAR1YEAR2YEAR3 METERIMPACT FEEIMPACT FEEIMPACT FEEIMPACT FEE SIZECURRENTEFFECTIVEEFFECTIVEEFFECTIVE THROUGHAPRIL1,2017 –APRIL1,2018 –APRIL1,2019 – MARCH31,2017MARCH31,2018MARCH31,2019MARCH31,2020 5/8"$469$971$1,365$1,758 3/4"$704$1,457$2,047$2,637 1"$1,173$2,428$3,412$4,396 1-1/2"$2,345$4,857$6,824$8,791 2"$3,752$7,771$10,918$14,066 3"$10,201$21,127$29,685$38,242 4"$17,588$36,426$51,180$65,934 6"$37,520$77,709$109,185$140,660 8"$65,660$135,991$191,073$246,155 10"$98,490$203,987$286,610$369,233 . . . (f)Monthly residential(single-family homes) wastewater fees-effective October 1, 2016: . . . (3)Winter Averaging: Effective April 1, 2017 Trophy Club Municipal Utility District No. 1 the District will begin winter averaging for the purpose of calculating sewer charges on utility bills. The sewer charges are based on average water consumption for three months (December, January and February billing). The average consumption will be analyzed annually and new rates take effect the first of April each year. ORD 2017-07 Page 3 of 6 Town CouncilPage 168 of 178Meeting Date: March 28, 2017 New customers will be assigned a default value user charge that is equal to the average winter water use for all residential customers. The winter average used for new residential customer is 7,000 gallons. Any resident filling a pool due to maintenance or construction during the averaging months may request that the water used be subtracted from the usage of the month the water was used. A resident with a houseline leak during the averaging months may request a reduction in the sewer usage calculation. Requests must be in writing to the Trophy Club Municipal Utility General Manager and have documentation showing maintenance, construction or repairs as applicable to the issue. All requests for sewer average reductions must be submitted no later than March 15, 2017.The General Manager or a duly authorized representative may adjust the metered water usage in determining the winter average. (A)Base Rate$17.50 (B) 0-4,000 gallons$ 2.84/1,000 gallons (C) 4,001-8,000 gallons$4.03/1,000 gallons (D) 8,001-12,000 gallons$5.74/1,000 gallons (E) >12,001 gallons$8.16/1,000 gallons . . . (g)Monthly commercial wastewater fees-effective October 1, 2016: . . . (3)Effective April 1, 2017: (A) Base rate$17.50 (B) Volumetric rate$4.89/1,000 gallons Commercial sewer usage shall be billed based upon actual water usage per month. . . .” 2.02 Subsection K(4) of Section A1.014 entitled “Water and Wastewater Fees for Public Improvement District No. 1” of Article A1.000, entitled “General Provisions” of Appendix A, entitled “Fee Schedule” of the Town of Trophy Club Code of Ordinances is hereby created and adopted and shall be read in its entirety as follows: “APPENDIX A FEE SCHEDULE ARTICLE A1.000 GENERAL PROVISIONS . . . Section A1.014 Water and Wastewater Fees for Public Improvement District No. 1 . . . (k)Security Deposits: . . . (4)Commercial: ORD 2017-07 Page 4 of 6 Town CouncilPage 169 of 178Meeting Date: March 28, 2017 METER SIZEWATERSEWER ¾”$75$60 1” $100$100 1.5”$250$200 2”$500$320 3”$1,000$700 4”$1,800$1,200 6”$3,750$2,500 8”$5,400$3,600 . . .” SECTION 3. SAVINGS AND REPEALER That this Ordinance shall be cumulative of all other Ordinances of the Town affecting fees and shall not repeal any of the provisions of such Ordinances except in those instances where provisions of those Ordinances are in direct conflict with the provisions of this Ordinance; whether such Ordinances are codified or uncodified, and all other provisions of the Ordinances of the Town of Trophy Club, codified or uncodified, not in conflict with the provisions of this Ordinance, shall remain in full force and effect. Notwithstanding the foregoing, any complaint, action, cause of action or claim which prior to the effective date of this Ordinance has been initiated or has arisen under or pursuant to such repealed Ordinance(s) shall continue to be governed by the provisions of that Ordinance and for that purpose the Ordinance shall be deemed to remain and continue in full force and effect. SECTION 4. SEVERABILITY If any section, article, paragraph, sentence, clause, phrase or word in this Ordinance, or application thereof to any person or circumstance, is held invalid or unconstitutional by a Court of competent jurisdiction, such holding shall not affect the validity of the remaining portions of the Ordinance, and the Town Council hereby declares it would have passed such remaining portions of the Ordinance despite such invalidity, which remaining portions shall remain in full force and effect. SECTION 5. ENGROSSMENT AND ENROLLMENT The Town Secretary of the Town of Trophy Club is hereby directed to engross and enroll this Ordinance in accordance with the Town Charter. SECTION 6. PENALTY It shall be unlawful for any person to violate any provision of this Ordinance, and any person violating orfailing to comply with any provision of this Ordinance shall be ORD 2017-07 Page 5 of 6 Town CouncilPage 170 of 178Meeting Date: March 28, 2017 fined, upon conviction, not less than One Dollar ($1.00) nor more than Five Hundred Dollars ($500.00), and a separate offense shall be deemed committed upon each day during or on which a violation occurs or continues. SECTION 7. PUBLICATION The Town Secretary of the Town of Trophy Club is hereby directed to publish, the Caption, Penalty and Effective Date of this Ordinance as required by Section 52.011 of the Texas Local Government Code. SECTION 8. EFFECTIVE DATE This Ordinance shall take effect on April 1, 2017in accordancewith law, and it is so ordained. PASSED AND APPROVED by the Town Council of the Town of Trophy Club, Texas, this 28thday of March2017. C. Nick Sanders, Mayor Town of Trophy Club, Texas \[SEAL\] ATTEST: Holly Fimbres, Town Secretary Town of Trophy Club, Texas APPROVED TO AS FORM: J. David Dodd III, Town Attorney Town of Trophy Club, Texas ORD 2017-07 Page 6 of 6 Town CouncilPage 171 of 178Meeting Date: March 28, 2017 Town of Trophy Club 100 Municipal Drive Trophy Club, Texas 76262 Legislation Details (With Text) File #:2017-105-T Version:1 Name: Type:Agenda Item Status:Regular Session File created:3/1/2017 In control:Town Council On agenda:3/28/2017 Final action: Title:Receive an update from Town Staff regarding Entryway Monumentation and Medians for the Town of Trophy Club (Staff). Attachments: DateVer.Action ByActionResult Agenda Item No. 17: Receive an update from Town Staff regarding Entryway Monumentation and Medians for the Town of Trophy Club (Staff). Town CouncilPage 172 of 178Meeting Date: March 28, 2017 Town of Trophy Club 100 Municipal Drive Trophy Club, Texas 76262 Legislation Details (With Text) File #:2017-114-T Version:1 Name: Type:Agenda Item Status:Regular Session File created:3/9/2017 In control:Town Council On agenda:3/28/2017 Final action: Title:Referred Agenda Item: Discussion of and take appropriate action regarding the second round of revisions to alternate options related to landscaping items for the new Trophy Club Town Hall facility (Town Council). Attachments: DateVer.Action ByActionResult Agenda Item No. 18: ReferredAgendaItem:Discussionofandtakeappropriateactionregardingthesecondroundofrevisionstoalternate options related to landscaping items for the new Trophy Club Town Hall facility (Town Council). Town CouncilPage 173 of 178Meeting Date: March 28, 2017 Town of Trophy Club 100 Municipal Drive Trophy Club, Texas 76262 Legislation Details (With Text) File #:2017-109-T Version:1 Name: Type:Agenda Item Status:Regular Session File created:3/1/2017 In control:Town Council On agenda:3/28/2017 Final action: Title:Discussion of items for Future Agendas to include agenda items for consideration on the April 11, 2017 Council agenda and items from the Town Council Future Agenda Items list, to include discussion of the below item (Staff): A)Item No. 2 - Discussion of Green Ribbon grants for the beautification along the sound wall on State Highway 114. (Sanders 3/8/2016) (1-June 14, 2016) (2-September 13, 2016) (3-December 13, 2016) (4-March 14, 2017) Attachments:April 11, 2017 Upcoming Agenda.pdf Items for Future Agendas updated 02-21-2017.pdf DateVer.Action ByActionResult Agenda Item No. 19: DiscussionofitemsforFutureAgendastoincludeagendaitemsforconsiderationontheApril11,2017Councilagenda and items from the Town Council Future Agenda Items list, to include discussion of the below item (Staff): A)ItemNo.2-DiscussionofGreenRibbongrantsforthebeautificationalongthesoundwallonStateHighway114. (Sanders 3/8/2016) (1-June 14, 2016) (2-September 13, 2016) (3-December 13, 2016) (4-March 14, 2017) Town CouncilPage 174 of 178Meeting Date: March 28, 2017 Meeting Date: APRIL 11, 2017 No. Announcements & Reports Receive Town Manager Class' update regarding the following, discussion and 1Town Mgr provide input regarding same (Staff): Receive Town Council Liaison Updates; discussion of same (Staff): 2Town Sec STAFF RESORDPROCFile IDDept No. Consent RPT Consider and take appropriate action regarding financial and variance report dated 3Finance February 2017(Staff). ConsiderandtakeappropriateactionregardingtheSecondQuarterInvestment 4Finance Report for Fiscal Year 2017 (Staff). Consider and take appropriate action regarding a Proclamation of the Town Council 5Town Sec declaring March 18, 2017 as Arbor Day in Trophy Club (Staff). Consider and take appropriate action regarding an Interlocal Joint Election Agreement between the Town and Tarrant County Elections for administration of 6Town Sec the May 6, 2017 Town General Election (Staff). STAFF No. Public HearingRESORDPROCFile IDDept RPT Conduct a public hearing regarding an Ordinance adopting Standards of Care for 7Parks the Town’s day camp (Staff). STAFF No. Regular SessionRESORDPROCFile IDDept RPT Consider and take appropriate action regarding a Proclamation of the Town Council 8Town Sec declaring May 4, 2017 as Day of Prayer in Trophy Club (Mayor Sanders). Consider and take appropriate action regarding an Ordinance adopting Standards 9Parks of Care for the Town’s day camp (Staff). Consider and take appropriate action regarding the Public, Educational, and 10Finance Government (PEG) channel fee (Staff). Consider and take appropriate action regarding the 2009 Park Grant (Staff). 11Parks Consider and take appropriate action regarding an Ordinance to allow tree houses 12Town Att and modify the height restriction of playhouses (Town Council). STAFF No. Upcoming Agenda & Council Future Agenda Items List UpdateRESORDPROCFile IDDept RPT Discussion of items for Future Agendas to include agenda items for consideration on the April 25, 2017 Council agenda and items from the Town Council Future 13Town Sec Agenda Items list, to include discussion of the below item (Staff): A) Item No. 3 - Detail review of the nuisance ordinance. (Rowe 4/12/2016) (1-July 12, 2016) (2-October 11, 2016) (3-January 10, 2017) (4-April 11, 2017) STAFF No. Executive SessionRESORDPROCFile IDDept RPT Pursuant to the following designated sections of the Texas Government Code, Annotated, Chapter 551 (Texas Open Meetings Act), the Council will convene into 14Town Sec executive session to discuss the following: STAFF No. Regular SessionRESORDPROCFile IDDept RPT Consider and take appropriate action regarding the Executive Session. Town Sec 15 Town CouncilPage 175 of 178Meeting Date: March 28, 2017 Town Council Future Agenda Items List (Updated 2/21/2017) 1. Review negotiating with the Trophy Club Municipal Utility District No. 1 to transfer the title for the land that the Annex Building is built on. (Lamont 11/10/2015) (1-February 9, 2016)(2-May 10, 2016) (3-August 9, 2016) (4-November 8, 2016)(5-February 14, 2017) (6- May 23, 2017) 1/12/2016 – At the January 12, 2016 Council meeting, Council made TCMUD No. 1 an offer regarding the Annex Building. 5/10/2016 - Town Manager Seidel advised that Town Staff are continuing to work on this item. 8/9/2016 - Mayor Sanders advised that several items have taken precedence and that this item can remain on the list until the applicable time to deal with it. 9/19/2016 – This item was scheduled to be placed on a future Joint Meeting agenda, tentatively for January 2017, with the TCMUD No. 1 Board of Directors. 11/8/2016 – Council consensus was to leave this item on the Future Agenda Items list. 2/20/2017 – Council moved this item to be discussed during the February 25, 2017 Council Retreat. 2. Discussion of Green Ribbon grants for the beautification along the sound wall on State Highway 114.(Sanders 3/8/2016) (1-June 14, 2016) (2-September 13, 2016) (3-December 13, 2016) (4-March 14, 2017) 6/14/2016 – Mayor Sanders advised that when the sound wall along State Highway 114 is installed, this item would assist with shrubbery and landscaping through a grant application. 9/13/2016 – Mayor Sanders received consensus to leave this item due to the upcoming construction of the sound wall. Town Manager Seidel advised that it could be accomplished through a tri-city partnership with Westlake and Roanoke. 12/13/2016 – Council consensus was to leave this item on the Future Agenda Items list. 3. Detail review of the nuisance ordinance.(Rowe 4/12/2016) (1-July 12, 2016) (2-October 11, 2016)(3-January 10, 2017) (4-April 11, 2017) 7/12/2016 - Town Staff are continuing to work on this item. 10/11/2016 – Town Staff are continuing to work on this item. 1/10/2017 – Town Staff areworking on this item. Page 1 of 1 Town CouncilPage 176 of 178Meeting Date: March 28, 2017 Town of Trophy Club 100 Municipal Drive Trophy Club, Texas 76262 Legislation Details (With Text) File #:2017-110-T Version:1 Name: Type:Agenda Item Status:Executive Session File created:3/1/2017 In control:Town Council On agenda:3/28/2017 Final action: Title:Pursuant to the following designated section of the Texas Government Code, Annotated, Chapter 551 (Texas Open Meetings Act), the Council will convene into executive session to discuss the following: A)Section 551.071 Consultation with Attorney under Subsection (2) to consult with the Town Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Texas Open Meetings Act: Enforcement of Ordinances Attachments: DateVer.Action ByActionResult Agenda Item No. 20: PursuanttothefollowingdesignatedsectionoftheTexasGovernmentCode,Annotated,Chapter551(TexasOpen Meetings Act), the Council will convene into executive session to discuss the following: A)Section551.071ConsultationwithAttorneyunderSubsection(2)toconsultwiththeTownAttorneyonamatterin whichthedutyoftheattorneytothegovernmentalbodyundertheTexasDisciplinaryRulesofProfessionalConduct of the State Bar of Texas clearly conflicts with the Texas Open Meetings Act: Enforcement of Ordinances Town CouncilPage 177 of 178Meeting Date: March 28, 2017 Town of Trophy Club 100 Municipal Drive Trophy Club, Texas 76262 Legislation Details (With Text) File #:2017-111-T Version:1 Name: Type:Agenda Item Status:Regular Session File created:3/1/2017 In control:Town Council On agenda:3/28/2017 Final action: Title:Consider and take appropriate action regarding the Executive Session. Attachments: DateVer.Action ByActionResult Agenda Item No. 21: Consider and take appropriate action regarding the Executive Session. Town CouncilPage 178 of 178Meeting Date: March 28, 2017