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ORD 2017-03 Election 5/6/2017 TOWN OF TROPHY CLUB, TEXAS ORDINANCE NO. 2017-03 AN ORDINANCE OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS, ORDERING AND CALLING A JOINT GENERAL ELECTION FOR THE TOWN OF TROPHY CLUB ("TOWN") TO BE HELD ON MAY 6, 2017 FOR THE PURPOSE OF ELECTING ONE (1) MAYOR FOR A THREE (3) YEAR TERM AND ONE (1) COUNCIL MEMBER FOR PLACE NO. 1 AND ONE (1) COUNCIL MEMBER FOR PLACE NO. 2 TO THE TOWN COUNCIL FOR A THREE (3) YEAR TERM EACH; PROVIDING FOR THE INCORPORATION OF PREMISES; SPECIFYING THE DATE OF ELECTION; SPECIFYING THE PURPOSE OF THE ELECTION; SPECIFYING ELIGIBILITY FOR CANDIDACY; PROVIDING FOR AN APPLICATION FOR A PLACE ON THE BALLOT FOR THE JOINT GENERAL ELECTION; PROVIDING FOR A RUNOFF ELECTION; PROVIDING FOR THE APPOINTMENT OF A PRESIDING ELECTION JUDGE AND AN ALTERNATE PRESIDING ELECTION JUDGE; ESTABLISHING OTHER PROCEDURES FOR CONDUCTING THE ELECTION; ESTABLISHING A DATE FOR CANVASSING RETURNS; PROVIDING FOR NECESSARY ACTIONS; PROVIDING FOR ADMINISTRATION OF A JOINT ELECTION BY BOTH TARRANT COUNTY AND DENTON COUNTY; PROVIDING AN AGREEMENT WITH DENTON COUNTY AND AUTHORIZING AN AGREEMENT WITH TARRANT COUNTY FOR ADMINISTRATION OF THE ELECTION; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR PUBLICATION; PROVIDING FOR ENGROSSMENT AND ENROLLMENT; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, Section 41.001 (a)(2) of the Texas Election Code establishes the first Saturday in May as a Uniform Election Date for the purposes of conducting a Joint General Election; and WHEREAS, Section 3.004 of the Texas Election Code provides that the governing body of a municipality shall be the authority to order a Joint General Election; and WHEREAS, the Town Council finds and declares that the meeting at which this Ordinance is considered is open to the public as required by law, and that public notice of the time, place, and purpose of such meeting was given as required by Chapter 551, Texas Government Code, as amended; and WHEREAS, the Town Council desires to and hereby calls a Joint General Election for the purpose of electing one (1) Mayor for a three (3) year term and one (1) Council Member for Place No. 1 and one (1) Council Member for Place No. 2 for a three (3) year term each; and WHEREAS, Section 3.005 of the Texas Election Code provides that an election ordered by an authority of a municipality shall be ordered not later than the 78th day before Election Day; and WHEREAS, because the Town of Trophy Club is located in both Denton County and Tarrant County, the Town will enter into an Election Services Contract with Denton County and an Election Services Contract with Tarrant County so that those entities will provide election services for Denton County and Tarrant County residents of Trophy Club; and WHEREAS, the Election shall be conducted in accordance with the Code under the jurisdiction of the Denton County Elections Administration (the "Denton County Elections Administrator") pursuant to an Election Services Contract (the "Contract") by and among Denton County Elections Administration ("DCEA"), and other participating entities, if any, described in a Contract between the Town and Denton County, a copy of which Contract will be incorporated herein as Exhibit "A" upon its final approval and execution by the Town; and WHEREAS, the Election shall be conducted in accordance with the Code under the jurisdiction of the Tarrant County Elections Administration (the "Tarrant County Elections Administrator") pursuant to an Election Services Contract (the "Contract") by and among Tarrant County Elections Administration ("TCEA"), and other participating entities, if any, described in the Contract between the Town and Tarrant County. Tarrant County has advised the Town that it will not submit a contract for Election Services until sometime during the month of April when the determination of participating entities and cost per entity is available. Upon Town Council approval of the Interlocal Agreement with Tarrant County, a copy of that agreement shall be incorporated herein by reference as Exhibit "B"; and WHEREAS, Section 85.004 of the Texas Election Code provides that an election order and the election notice must state the location of the main early voting polling place; and, WHEREAS, the Town Council finds that upon the canvassing of the returns of the May 6, 2017 election, this Ordinance and election order, shall be enacted as set forth in this Ordinance; and NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS: SECTION 1. INCORPORATION OF PREMISES All of the above premises are true and correct and are hereby incorporated in the body of this Ordinance as if fully set forth herein. ORD 2017-03 Page 2 of 11 All resident, qualified voters of the Town shall be eligible to vote at the Election. SECTION 2. DATE OF ELECTION It is hereby ordered that a Joint General Election (collectively the "Election") shall be held in and throughout the Town of Trophy Club on Saturday, May 6, 2017 using a combined ballot. SECTION 3. PURPOSE OF ELECTION General Election. The purpose of the Joint General Election is to elect one (1) Mayor for a three (3) year term and one (1) Council Members for Place No. 1 and one (1) Council member for Place No. 2, each for a three (3) year term on the Town of Trophy Club Town Council; SECTION 4. ELIGIBILITY FOR CANDIDACY As set forth in Section 141.001 of the Texas Election Code, no person shall be eligible for a public elective office of this state, unless that person is a United States citizen, has not been determined mentally incompetent by a final judgment of a court, has not been finally convicted of a felony from which the person has not been pardoned or otherwise released from the resulting disabilities, and has resided continuously in the State of Texas for twelve (12) months immediately preceding the date of the regular filing deadline for the candidate's application for a candidate whose name is to appear on the general election ballot, or the date of the election at which the candidate's name is written in for a write in candidate. Additional requirements are set forth in Article III, Section 3.02, of the Trophy Club Town Charter and are as follows: (a) Each person who becomes a candidate for Mayor or Council member shall meet the following qualifications: (1) be at least eighteen (18) years of age on the first day of the form to be filed; (2) be a citizen of the United States; (3) be a qualified voter of the Town; (4) reside and have resided for at least twelve (12) months preceding the election within the corporate limits of the Town; (5) no candidate may file for more than one office or position number per election; (6) no employee of the Town shall continue in such position after becoming a candidate for a Town elective office; and, (7) If any sitting Council member files to become a candidate for another public office, he shall resign his current seat upon filing for the new office. ORD 2017-03 Page 3 of 11 SECTION 5. APPLICATION FOR A PLACE ON THE BALLOT General Election. For the purpose of the May 6, 2017 Joint General Election and pursuant to Section 143.007 of the Texas Election Code, any eligible and qualified person may have that person's name printed upon the official ballot as a candidate for the office hereinbefore set forth by filing the person's sworn application with the Town Secretary not earlier than January 18, 2017 and not later than 5:00 p.m. on February 17, 2017. Each such application shall be on a form as prescribed by the Texas Election Code. The order in which the names of the candidates are to be printed on the ballot shall be determined by a drawing by the Town Secretary as provided by Section 52.094 of the Texas Election Code. Notice of the time and place for such drawing shall be given in accordance with Section 52.094(c) and (d) of the Texas Election Code. SECTION 6. RUNOFF ELECTION If no candidate receives a majority of all votes cast for all of the candidates for his or her office at such election as required to be lawfully elected, there shall be a runoff election held. The runoff election shall be conducted as required by the Town Charter and the Texas Election Code. Notwithstanding the foregoing, the runoff election date has tentatively been set for June 10, 2017. SECTION 7. VOTING PRECINCTS The voting precincts for the Election are designated by their respective county precinct numbers. The proposed times and locations of early voting for Denton County and Tarrant County are set forth in Exhibit "C", a copy of which is attached hereto and incorporated herein. Exhibit "C" shall be amended to include the final schedule of times and locations of early voting for both Town of Trophy Club Denton and Tarrant County residents upon announcement by the Denton County Elections Administrator and the Tarrant County Administrator. Notwithstanding the foregoing, the early voting times and locations set forth in Exhibit "C" may be changed without further action of the Town Council if so directed by the Elections Administrator for Denton County or the Elections Administrator for Tarrant County. In addition to the early voting polling locations within the Town, all Denton County Trophy Club voters may vote at all early voting polling locations as designated and maintained by Denton County throughout the County. Tarrant County Trophy Club voters may only vote at all early voting polling locations as designated and maintained by Tarrant County throughout the County. The Denton and Tarrant County Elections Administrators are hereby authorized and directed to make such changes in polling locations as may be necessary for the proper ORD 2017-03 Page 4 of 11 conduct of the Election. Each polling place shall be open from 7:00 a.m. to 7:00 p.m. on Election Day. SECTION 8. ELECTIONS ADMINISTRATION 8.1 Denton County. The Denton County Elections Administrator, Frank Phillips, is hereby appointed as Denton County Early Voting Clerk for the Election. Deputy early voting judges/clerks will be appointed as needed to process early voting mail and to conduct early voting. Early voting by mail shall be conducted in conformance with the requirements of the Code. Ballot applications and ballots voted by mail shall be sent to: Early Voting Clerk, 701 Kimberly Drive, Suite A101, Denton, Texas 76208. The Elections Administrator and/or the Early Voting Clerk are hereby authorized to appoint the members of the Early Voting Ballot Board and the presiding judge and alternate judge in accordance with the requirements of the Code. Early voting by personal appearance shall be conducted at the times on the dates and at the locations designated on Exhibit "C" hereto. The main early voting polling place is hereby designated to be 701 Kimberly Drive, Suite A101, Denton, Texas 76208. Early voting shall be conducted by the Early Voting Clerk, at the main early voting polling location listed above, and at the locations designated on Exhibit "C" hereto; such locations may be changed or additional early voting locations may be added by the Denton County Elections Administrator, without further action of the Town Council, as is necessary for the proper conduct of the Election. 8.2 Tarrant County. The Tarrant County Elections Administrator, Stephen Vickers, is hereby appointed as Tarrant County Early Voting Clerk for the Election. Deputy early voting judges/clerks will be appointed as needed to process early voting mail and to conduct early voting. Early voting by mail shall be conducted in conformance with the requirements of the Code. Ballot applications and ballots voted by mail shall be sent to: Early Voting Clerk, 2700 Premier Street, Fort Worth, Texas 76111. The Elections Administrator and/or the Early Voting Clerk are hereby authorized to appoint the members of the Early Voting Ballot Board and the presiding judge and alternate judge in accordance with the requirements of the Code. Early voting by personal appearance shall be conducted at the times on the dates and at the locations designated on Exhibit "C" hereto. The main early voting polling place is hereby designated to be Tarrant County Election Center, 2700 Premier Street, Fort Worth, Texas 76111. Early voting shall be conducted by the Early Voting Clerk, at the main early voting polling location listed above, and at the locations designated on Exhibit "C" hereto; such locations may be changed or additional early voting locations may be added by the Tarrant County Elections Administrator, without further action of the Town Council, as is necessary for the proper conduct of the Election. ORD 2017-03 Page 5 of 11 SECTION 9. COMPENSATION Compensation for election judges and alternate judges for their service in the Election shall be determined by the Denton County Elections Administrator and the Tarrant County Elections Administrator. E-slate, a Direct Record Electronic (DRE) System shall be used for early voting by personal appearance, and in the May 6, 2017 election at Denton County and Tarrant County Polling Sites. Paper ballots, which are optically scanned, shall be used for early voting by mail. In the May 6, 2017 election, the Denton County and the Tarrant County Elections Administrator shall cause ballots to be prepared in the form of the ballot first above prescribed, being in both English and Spanish, and shall furnish election officials such ballots, in such form, together with any other forms or blanks, in accordance with the Charter of the Town of Trophy Club, the Constitution and laws of the State of Texas and the Voting Rights Act of 1965, and any amendments thereto, insofar as same are applicable. SECTION 10. EARLY VOTING In addition to the early voting polling location located within the Town, Trophy Club Denton County voters may vote at all early voting polling locations as designated and maintained by Denton County throughout the County per the Joint Election Agreement and Contract for Election Services with Denton County. Trophy Club Tarrant County voters may only vote at the early voting polling location designated and maintained by the Tarrant County Elections Administrator throughout the County. SECTION 11. ELECTION MATERIALS The election materials enumerated in the Code shall be printed in both English and Spanish for use at the polling places and for early voting for the Election and provisions shall be made for oral assistance to Spanish-speaking voters. SECTION 12. ELECTION RETURNS The election officers shall make returns for the Election in the manner required by law, and the ballots that are properly marked in conformance with the provisions of the Code for votes cast both during the period of early voting and on the day of the Election shall be counted in the manner required by law. ORD 2017-03 Page 6 of 11 SECTION 13. NOTICE OF ELECTION PUBLICATION Notice of the Election shall be given by posting a notice containing a substantial copy of this Ordinance in both English and Spanish at the Town Hall on the bulletin board used for posting notices of the meetings of the Town Council and by publication of said notice one time in a newspaper of general circulation published within the Town, the date of the publication to be not earlier than the 30th day or later than the 10th day before election day. SECTION 14. CANVASS OF ELECTION Pursuant to Section 67.002 of the Texas Election Code, the Town Council will canvass the Election not earlier than May 9, 2017 and not later than May 17, 2017. Notice of the time and place for canvass shall be posted on the official bulletin board in the same manner as required by the Open Meetings Act for other Town Council meetings in accordance with the Chapter 551 of the Local Government Code. SECTION 15. VOTING RIGHTS ACT The Mayor and the Town Secretary of the Town, in consultation with the Town Attorney, are hereby authorized and directed to take any and all actions necessary to comply with the provisions of the Code and the Federal Voting Rights Act in carrying out and conducting the Election, whether or not expressly authorized herein. SECTION 16. SEVERABILITY It is hereby declared to be the intent of the Town Council of the Town of Trophy Club that the phrases, clauses, sentences, paragraphs, and sections of this Ordinance are severable, and if any phrase, clause, sentence, paragraph, or section of this Ordinance shall be declared unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such unconstitutionality shall not affect any of the remaining phrases, clauses, sentences, paragraphs, or sections of this Ordinance, since the same would have been enacted by the Town Council without incorporation of any such unconstitutional phrase, clause, sentence, paragraph, or section. SECTION 17. ELECTION CONTRACTS The Town Manager or the Town Manager's designee is authorized to amend or supplement any and all contracts for the administration of the May 6, 2017 Election to the extent required for the Election to be conducted in an efficient and legal manner as determined by the Denton County and/or Tarrant County Elections Administrator. Upon ORD 2017-03 Page 7 of 11 approval by the Town Council, a Joint Election Agreement between the Town and the Denton County Elections Department shall be incorporated herein by reference as Exhibit "A". Upon approval by the Town Council, a Joint Election Agreement between the Town and the Tarrant County Elections Department shall be incorporated herein by reference as Exhibit "B". SECTION 18. ENGROSSMENT The Town Secretary of the Town of Trophy Club is hereby directed to engross and enroll this Ordinance as required by the Town Charter. SECTION 19. EFFECTIVE DATE This Ordinance shall take effect immediately upon adoption. PASSED AND APPROVED by the Town Council of the Town of Trophy Club, Texas this 24th day of January 2017. C. Nick Sanders, Mayor Town of Trophy Club, Texas [SEAL] ATTEST: 41/ GU/u/tm filovrtlowuku, hannon Montgomey, TRMC Acting Town Secretary Town of Trophy Club, Texas APP • :D TOA . AIEFe 'M: J. Davi.—iodd, Town Attorney Town of Trophy Club, Texas ORD 2017-03 Page 8 of 11 EXHIBIT A JOINT ELECTION AGREEMENT BETWEEN THE TOWN OF TROPHY CLUB, TEXAS and DENTON COUNTY Incorporated By Reference ORD 2017-03 Page 9 of 11 THE STATE OF TEXAS COUNTY OF DENTON JOINT ELECTION AGREEMENT AND CONTRACT FOR ELECTION SERVICES THIS CONTRACT for election services is made by and between the Denton County Elections Administrator and the following political subdivisions located entirely or partially inside the boundaries of Denton County: Town of Argyle City of Roanoke Town of Bartonville City of Sanger City of Celina Town of Shady Shores City of Denton City of South lake Town of DISH Town of Trophy Club Town of Double Oak Town of Westlake Town of Flower Mound Argyle ISD City of Fort Worth Denton ISD City of Frisco Frisco ISD City of Highland Village Krum ISD City of Justin Lake Dallas ISD City of Lewisville Lewisville ISD Town of Little Elm Little Elm ISD Town of Northlake Northwest ISD City of Oak Point Pilot Point ISD City of Plano Ponder ISD Town of Ponder Sanger ISD Town of Prosper Canyon Falls MUD No. 1 of Denton County Town of Providence Village Trophy Club MUD No. 1 This contract is made pursuant to Texas Election Code Sections 31.092 and 271.002 and Texas Education Code Section 11.0581 for a joint May 6, 2017 election to be administered by Frank Phillips, Denton County Elections Administrator, hereinafter referred to as "Elections Administrator." RECITALS Each participating authority listed above plans to hold a general and/or special election on May 6, 2017. The County owns an electronic voting system, the Hart InterCivic eSlate/eScan Voting System (Version 6.2.1), which has been duly approved by the Secretary of State pursuant to Texas Election Code Chapter 122 as amended, and is compliant with the accessibility requirements for persons with disabilities set forth by Texas Election Code Section 61.012. The contracting political subdivisions desire to use the County's electronic voting system and to compensate the County for such use and to share in certain other expenses connected with joint elections in accordance with the applicable provisions of Chapters 31 and 271 of the Texas Election Code, as amended. NOW THEREFORE, in consideration of the mutual covenants, agreements, and benefits to the parties, IT IS AGREED as follows: I. ADMINISTRATION The parties agree to hold a "Joint Election" with each other in accordance with Chapter 271 of the Texas Election Code and this agreement. The Denton County Elections Administrator shall coordinate, supervise, and handle all aspects of administering the Joint Election as provided in this agreement. Each participating authority agrees to pay the Denton County Elections Administrator for equipment, supplies, services, and administrative costs as provided in this agreement. The Denton County Elections Administrator shall serve as the administrator for the Joint Election; however, each 1 participating authority shall remain responsible for the decisions and actions of its officers necessary for the lawful conduct of its election. The Elections Administrator shall provide advisory services in connection with decisions to be made and actions to be taken by the officers of each participating authority as necessary. It is understood that other political subdivisions may wish to participate in the use of the County's electronic voting system and polling places, and it is agreed that the Elections Administrator may enter into other contracts for election services for those purposes on terms and conditions generally similar to those set forth in this contract. In such cases, costs shall be pro-rated among the participants according to Section XI of this contract. At each polling location, joint participants shall share voting equipment and supplies to the extent possible. The participating authorities shall share a mutual ballot in those polling places where jurisdictions overlap. II. LEGAL DOCUMENTS Each participating authority shall be responsible for the preparation, adoption, and publication of all required election orders, resolutions, notices, and any other pertinent documents required by the Texas Election Code and/or the participating authority's governing body, charter, or ordinances, except that the Elections Administrator shall be responsible for the preparation and publication of all electronic voting equipment testing notices that are required by the Texas Election Code. Election orders should include language that would not necessitate amending the order if any of the Early Voting and/or Election Day polling places change. Preparation of the necessary materials for notices and the official ballot shall be the responsibility of each participating authority, including translation to languages other than English. Each participating authority shall provide a copy of their respective election orders and notices to the Denton County Elections Administrator. III. VOTING LOCATIONS The Elections Administrator shall select and arrange for the use of and payment for all Early Voting and Election Day voting locations. Voting locations will be, whenever possible, the usual voting location for each election precinct in elections conducted by each participating city, and shall be compliant with the accessibility requirements established by Election Code Section 43.034 and the Americans with Disabilities Act (ADA). All Early Voting and Election Day locations shall be located in Denton County. The proposed voting locations are listed in Attachment A of this agreement. In the event that a voting location is not available or appropriate, the Elections Administrator will arrange for the use of an alternate location. The Elections Administrator shall notify the participating authorities of any changes from the locations listed in Attachment A. If polling places for the May 6, 2017 joint election are different from the polling place(s) used by a participating authority in its most recent election, the authority agrees to post a notice no later than May 6, 2017 at the entrance to any previous polling places in the jurisdiction stating that the polling location has changed and stating the political subdivision's polling place names and addresses in effect for the May 6, 2017 election. This notice shall be written in both the English and Spanish languages. IV. ELECTION JUDGES, CLERKS, AND OTHER ELECTION PERSONNEL Denton County shall be responsible for the appointment of the presiding judge and alternate judge for each polling location. The Elections Administrator shall make emergency appointments of election officials if necessary. Upon request by the Elections Administrator, each participating authority agrees to assist in recruiting polling place officials who are bilingual (fluent in both English and Spanish). In compliance with the Federal Voting Rights Act of 1965, as amended, each polling place containing more than 5% Hispanic population as determined by the 2010 Census shall have one or more election official who is fluent in both the English and Spanish languages. If a presiding judge is not bilingual, and is unable to appoint a bilingual clerk, the Elections Administrator may recommend a bilingual worker for the polling place. If the Elections Administrator is unable to recommend or recruit a bilingual worker, the participating authority or authorities served by that polling place shall be responsible for recruiting a bilingual worker for translation services at that polling place. 2 The Elections Administrator shall notify all election judges of the eligibility requirements of Subchapter C of Chapter 32 of the Texas Election Code, and will take the necessary steps to insure that all election judges appointed for the Joint Election are eligible to serve. The Elections Administrator shall arrange for the training and compensation of all election judges and clerks. Election judges and clerks who attend voting equipment training and/or procedures training shall be compensated at the rate of$9 per hour. The Elections Administrator shall arrange for the date, time, and place for presiding election judges to pick up their election supplies. Each presiding election judge will be sent a letter from the Elections Administrator notifying him of his appointment, the time and location of training and distribution of election supplies, and the number of election clerks that the presiding judge may appoint. Each election judge and clerk will receive compensation at the hourly rate established by Denton County ($11 an hour for presiding judges, $10 an hour for alternate judges, and $9 an hour for clerks) pursuant to Texas Election Code Section 32.091. The election judge, or his designee, will receive an additional sum of $25.00 for picking up the election supplies prior to Election Day and for returning the supplies and equipment to the central counting station after the polls close. The Elections Administrator may employ other personnel necessary for the proper administration of the election, including such part-time help as is necessary to prepare for the election, to ensure the timely delivery of supplies during early voting and on Election Day, and for the efficient tabulation of ballots at the central counting station. Part-time personnel working as members of the Early Voting Ballot Board and/or central counting station on election night will be compensated at the hourly rate set by Denton County in accordance with Election Code Sections 87.005, 127.004, and 127.006. V. PREPARATION OF SUPPLIES AND VOTING EQUIPMENT The Elections Administrator shall arrange for all election supplies and voting equipment including, but not limited to, the County's electronic voting system and equipment, sample ballots, voter registration lists, and all forms, signs, maps and other materials used by the election judges at the voting locations. Any additional required materials (required by the Texas Election Code) must be provided by the entity, and delivered to the Elections Office 33 days (April 3, 2017) prior to Election Day. If this deadline is not met, the materials must be delivered by the entity, to all Early Voting and Election Day locations affected, prior to voting commencing. The Elections Administrator shall ensure availability of tables and chairs at each polling place and shall procure rented tables and chairs for those polling places that do not have tables and/or chairs. The Elections Administrator shall be responsible for conducting all required testing of the electronic equipment, as required by Chapters 127 and 129 of the Texas Election Code. At each polling location, joint participants shall share voting equipment and supplies to the extent possible. The participating parties shall share a mutual ballot in those precincts where jurisdictions overlap. Multiple ballot styles shall be available in those shared polling places where jurisdictions do not overlap. The Elections Administrator shall provide the necessary voter registration information, maps, instructions, and other information needed to enable the election judges in the voting locations that have more than one ballot style to conduct a proper election. Each participating authority shall furnish the Elections Administrator a list of candidates and/or propositions showing the order and the exact manner in which the candidate names and/or proposition(s) are to appear on the official ballot(including titles and text in each language in which the authority's ballot is to be printed). Said list must be in a Word document, the information must be in an upper and lower case format, be in an Arial 10 point font, and contain candidate information for the purposes of verifying the pronunciation of each candidate's name. Each participating authority shall be responsible for proofreading and approving the ballot and the audio recording of the ballot, insofar as it pertains to that authority's candidates and/or propositions. 3 The joint election ballots that contain ballot content for more than one joint participant because of overlapping territory shall be arranged in the following order: Independent School District, City, Water District(s), and other political subdivisions. Early Voting by Personal Appearance and voting on Election Day shall be conducted exclusively on Denton County's eSlate electronic voting system. The Elections Administrator shall be responsible for the preparation, testing, and delivery of the voting equipment for the election as required by the Election Code. The Elections Administrator shall conduct criminal background checks on relevant employees upon hiring as required by Election Code Section 129.051(g). VI. EARLY VOTING The participating authorities agree to conduct joint early voting and to appoint the Election Administrator as the Early Voting Clerk in accordance with Sections 31.097 and 271.006 of the Texas Election Code. Each participating authority agrees to appoint the Elections Administrator's permanent county employees as deputy early voting clerks. The participating authorities further agree that the Elections Administrator may appoint other deputy early voting clerks to assist in the conduct of early voting as necessary, and that these additional deputy early voting clerks shall be compensated at an hourly rate set by Denton County pursuant to Section 83.052 of the Texas Election Code. Deputy early voting clerks who are permanent employees of the Denton County Elections Administrator or any participating authority shall serve in that capacity without additional compensation. Early Voting by personal appearance will be held at the locations, dates, and times listed in Attachment "B" of this document. Any qualified voter of the Joint Election may vote early by personal appearance at any of the joint early voting locations. As Early Voting Clerk, the Elections Administrator shall receive applications for early voting ballots to be voted by mail in accordance with Chapters 31 and 86 of the Texas Election Code. Any requests for early voting ballots to be voted by mail received by the participating authorities shall be forwarded immediately by fax or courier to the Elections Administrator for processing. The address for the Denton County Early Voting Clerk is: Frank Phillips, Early Voting Clerk Denton County Elections PO Box 1720 Denton, TX 76202 Elections@dentoncounty.com Any requests for early voting ballots to be voted by mail, and the subsequent actual voted ballots, that are sent by a contract carrier (ie. UPS, FedEx, etc.) should be delivered to the Early Voting Clerk at the Denton County Elections Department physical address as follows: Frank Phillips, Early Voting Clerk Denton County Elections 701 Kimberly Drive, Suite A101 Denton, TX 76208 Elections@dentoncounty.com The Elections Administrator shall post on the county website each participating authority's early voting report on a daily basis and a cumulative final early voting report following the close of early voting. In accordance with Section 87.121(g) of the Election Code, the daily reports showing the previous day's early voting activity will be posted to the county website no later than 8:00 a.m. each business day. 4 VII. EARLY VOTING BALLOT BOARD Denton County shall appoint an Early Voting Ballot Board (EVBB) to process early voting results from the Joint Election. The Presiding Judge, with the assistance of the Elections Administrator, shall appoint two or more additional members to constitute the EVBB. The Elections Administrator shall determine the number of EVBB members required to efficiently process the early voting ballots. The Elections Administrator shall determine whether a Signature Verification Committee is necessary, and if so, shall appoint the members. VIII. CENTRAL COUNTING STATION AND ELECTION RETURNS The Elections Administrator shall be responsible for establishing and operating the central counting station to receive and tabulate the voted ballots in accordance with the provisions of the Texas Election Code and of this agreement. The participating authorities hereby, in accordance with Sections 127.002, 127.003, and 127.005 of the Texas Election Code, appoint the following central counting station officials: Counting Station Manager: Frank Phillips, Denton County Elections Administrator Tabulation Supervisor: Kerry Martin, Deputy Denton County Elections Administrator Presiding Judge: Early Voting Ballot Board Judge Alternate Judge: Early Voting Ballot Board Alternate Judge The counting station manager or his representative shall deliver timely cumulative reports of the election results as precincts report to the central and remote counting stations and are tabulated by posting on the Elections website. The manager shall be responsible for releasing unofficial cumulative totals and precinct returns from the election to the joint participants, candidates, press, and general public by distribution of hard copies at the central counting station (if requested) and by posting to the Denton County web site. To ensure the accuracy of reported election returns, results printed on the tapes produced by Denton County's voting equipment will not be released to the participating authorities at the remote collection sites or by phone from individual polling locations. The Elections Administrator will prepare the unofficial canvass reports after all precincts have been counted, and will deliver a copy of the unofficial canvass to each participating authority as soon as possible after all returns have been tabulated. The Elections Administrator will include the tabulation and precinct-by-precinct results that are required by Texas Election Code Section 67.004 for the participating entities to conduct their respective canvasses. Each participating authority shall be responsible for the official canvass of its respective election(s), and shall notify the Elections Administrator, or his designee, no later than three days after Election Day of the date of the canvass. The Elections Administrator shall prepare and deliver by email to each participating entity, the electronic precinct- by-precinct results reports for uploading to the Secretary of State as required by Section 67.017 of the Election Code. The Elections Administrator shall be responsible for conducting the post-election manual recount required by Section 127.201 of the Texas Election Code unless a waiver is granted by the Secretary of State. Notification and copies of the recount, if waiver is denied, will be provided to each participating authority and the Secretary of State's Office. IX. PARTICIPATING AUTHORITIES WITH TERRITORY OUTSIDE DENTON COUNTY Each participating authority with territory containing population outside Denton County agrees that the Elections Administrator shall administer only the Denton County portion of those elections. X. RUNOFF ELECTIONS 5 Each participating authority shall have the option of extending the terms of this agreement through its runoff election, if applicable. In the event of such runoff election, the terms of this agreement shall automatically extend unless the participating authority notifies the Elections Administrator in writing within 3 business days of the original election. Each participating authority shall reserve the right to reduce the number of early voting locations and/or Election Day voting locations in a runoff election. Each participating authority agrees to order any runoff election(s) at its meeting for canvassing the votes from the May 6, 2017 election and to conduct its drawing for ballot positions at or immediately following such meeting in order to expedite preparations for its runoff election. Each participating authority eligible to hold runoff elections agrees that the date of the runoff election, if necessary, shall be Saturday, June 10, 2017. XI. ELECTION EXPENSES AND ALLOCATION OF COSTS The participating authorities agree to share the costs of administering the Joint Election. Allocation of costs, unless specifically stated otherwise, is mutually agreed to be shared according to a formula which is based on the average cost per election day polling place (unit cost) as determined by adding together the overall expenses and dividing the expenses equally among the total number of polling places. Costs for polling places shared by more than one participating authority shall be pro-rated equally among the participants utilizing that polling place. It is agreed that charges for Election Day judges and clerks and Election Day polling place rental fees shall be directly charged to the appropriate participating authority rather than averaging those costs among all participants. If a participating authority's election is conducted at more than one election day polling place, there shall be no charges or fees allocated to the participating authority for the cost of election day polling places in which the authority has fewer than 50% of the total registered voters served by that polling place, except that if the number of registered voters in all of the authority's polling places is less than the 50% threshold, the participating authority shall pay a pro-rata share of the costs associated with the polling place where it has the greatest number of registered voters. Costs for Early Voting by Personal Appearance shall be allocated based upon the actual costs associated with each early voting site. Each participating authority shall be responsible for a pro-rata portion of the actual costs associated with the early voting sites located within their jurisdiction. Participating authorities that do not have a regular (non-temporary) early voting site within their jurisdiction shall pay a pro-rata portion of the nearest regular early voting site. Costs for Early Voting by mail shall be allocated according to the actual number of ballots mailed to each participating authority's voters. Each participating authority agrees to pay the Denton County Elections Administrator an administrative fee equal to ten percent(10%) of its total billable costs in accordance with Section 31.100(d) of the Texas Election Code. The Denton County Elections Administrator shall deposit all funds payable under this contract into the appropriate fund(s) within the county treasury in accordance with Election Code Section 31.100. The Denton County Elections Administrator reserves the right to adjust the above formulas in agreement with any individual jurisdiction if the above formula results in a cost allocation that is inequitable. If any participating authority makes a special request for extra Temporary Branch Early Voting by Personal Appearance locations as provided for by the Texas Election Code, that entity agrees to pay the entire cost for that request. 6 Participating authorities having the majority of their voters in another county, and fewer than 500 registered voters in Denton County, and that do not have an election day polling place or early voting site within their Denton County territory shall pay a flat fee of$400 for election expenses. Election expenses, including but not limited to, overtime charges for Elections Office Staff, and any unforeseen expenses needed to conduct the election, will be borne by the Participating Authority or Authorities, affected. XII. WITHDRAWAL FROM CONTRACT DUE TO CANCELLATION OF ELECTION Any participating authority may withdraw from this agreement and the Joint Election should it cancel its election in accordance with Sections 2.051 - 2.053 of the Texas Election Code. The withdrawing authority is fully liable for any expenses incurred by the Denton County Elections Administrator on behalf of the authority plus an administrative fee of ten percent (10%) of such expenses. Any monies deposited with the Elections Administrator by the withdrawing authority shall be refunded, minus the aforementioned expenses and administrative fee, if applicable. It is agreed that any of the joint election early voting sites that are not within the boundaries of one or more of the remaining participating authorities, with the exception of the early voting site located at the Denton County Elections Building, may be dropped from the joint election unless one or more of the remaining participating authorities agreed to fully fund such site(s). In the event that any early voting site is eliminated under this section, an addendum to the contract shall be provided to the remaining participants within five days after notification of all intents to withdraw have been received by the Elections Administrator. XIII. RECORDS OF THE ELECTION The Elections Administrator is hereby appointed general custodian of the voted ballots and all records of the Joint Election as authorized by Section 271.010 of the Texas Election Code. Access to the election records shall be available to each participating authority as well as to the public in accordance with applicable provisions of the Texas Election Code and the Texas Public Information Act. The election records shall be stored at the offices of the Elections Administrator or at an alternate facility used for storage of county records. The Elections Administrator shall ensure that the records are maintained in an orderly manner so that the records are clearly identifiable and retrievable. Records of the election shall be retained and disposed of in accordance with the provisions of Section 66.058 of the Texas Election Code. If records of the election are involved in any pending election contest, investigation, litigation, or open records request, the Elections Administrator shall maintain the records until final resolution or until final judgment, whichever is applicable. It is the responsibility of each participating authority to bring to the attention of the Elections Administrator any notice of pending election contest, investigation, litigation or open records request which may be filed with the participating authority. XIV. RECOUNTS A recount may be obtained as provided by Title 13 of the Texas Election Code. By signing this document, the presiding officer of the contracting participating authority agrees that any recount shall take place at the offices of the Elections Administrator, and that the Elections Administrator shall serve as Recount Supervisor and the participating authority's official or employee who performs the duties of a secretary under the Texas Election Code shall serve as Recount Coordinator. The Elections Administrator agrees to provide advisory services to each participating authority as necessary to conduct a proper recount. XV. MISCELLANEOUS PROVISIONS 7 1. It is understood that to the extent space is available, other districts and political subdivisions may wish to participate in the use of the County's election equipment and voting places, and it is agreed that the Elections Administrator may contract with such other districts or political subdivisions for such purposes and that in such event there may be an adjustment of the pro-rata share to be paid to the County by the participating authorities. 2. The Elections Administrator shall file copies of this document with the Denton County Treasurer and the Denton County Auditor in accordance with Section 31.099 of the Texas Election Code. 3. Nothing in this contract prevents any party from taking appropriate legal action against any other party and/or other election personnel for a breach of this contract or a violation of the Texas Election Code. 4. This agreement shall be construed under and in accord with the laws of the State of Texas, and all obligations of the parties created hereunder are performable in Denton County, Texas. 5. In the event that one or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect any other provision hereof and this agreement shall be construed as if such invalid, illegal, or unenforceable provision had never been contained herein. 6. All parties shall comply with all applicable laws, ordinances, and codes of the State of Texas, all local governments, and any other entities with local jurisdiction. 7. The waiver by any party of a breach of any provision of this agreement shall not operate as or be construed as a waiver of any subsequent breach. 8. Any amendments of this agreement shall be of no effect unless in writing and signed by all parties hereto. 9. Failure for a participating authority to meet the deadlines as outlined in this contract or on the calendar (Attachment C) may result in additional charges, including but not limited to, overtime charges, etc. XVI. COST ESTIMATES AND DEPOSIT OF FUNDS The total estimated obligation for each participating authority under the terms of this agreement is listed below. The exact amount of each participating authority's obligation under the terms of this agreement shall be calculated after the May 6, 2017 election (or runoff election, if applicable). The participating authority's obligation shall be paid to Denton County within 30 days after the receipt of the final invoice from the Denton County Elections Administrator. The total estimated obligation for each participating authority under the terms of this agreement shall be provided within 45 days after the last deadline for ordering an election. Estimated Political Subdivision Cost Argyle $3,817.06 Argyle ISD $15,353.24 Bartonville $3,066.42 Celina $400.00 Denton $13,738.97 Denton ISD $19,491.71 DISH $400.00 8 Double Oak $3,459.22 Flower Mound $6,501.81 Fort Worth $2,331.87 Frisco $10,802.45 Frisco ISD $10,849.46 Highland Village $4,126.28 Justin $3,318.52 Krum ISD $7,157.00 Lake Dallas ISD $8,152.82 Lewisville $4,816.64 Lewisville ISD $42,705.11 Little Elm $4,433.47 Little Elm ISD $5,763.64 Northlake $3,401.53 Northwest ISD $8,115.42 Oak Point $5,811.98 Pilot Point ISD $7,100.85 Plano $6,224.27 Ponder $3,164.05 Ponder ISD $4,255.07 Prosper $2,365.73 Providence Village $6,265.44 Roanoke $2,279.43 Sanger $3,372.52 Sanger ISD $4,376.51 Shady Shores $6,378.10 Southlake $400.00 Canyon Falls MUD No. 1 $400.00 Trophy Club MUD No. 1 $1,897.43 Trophy Club $2,157.97 Westlake $400.00 $239,051.99 XVII. SIGNATURE PAGE (separate page) Revised 4.12.2017 (4:32 p.m.) 9 Ulf MME XVII. JOINT CONTRACT ACCEPTANCE AND APPROVAL IN TESTIMONY HEREOF,this agreement has been executed on behalf of the parties hereto as follows,to-wit: (1) It has on the 23 � day of h>✓bit' ,rtl,2017 been executed by the Denton County Elections Administrator pursuant to the Texas Election Code so authorizing; (2) It has on the 2D"):Jay of_Wlti,u>•1,2017 been executed on behalf of the Town of Trophy Club pursuant to an action of the Town ofrrTrophy Club Town Council so authorizing; ACCEPTED AND AGREED TO BY DENTON COUNTY ELECTIONS ADMINISTRATOR: ,I,,,,,,,,0..I APPROVED: d0• CO --- a • u.`�S il It..�� l� { Frank Phillips,CERA � �/�4a0 ACCEPTED AND AGREED TO BY THE TOWN OF TROPHY CLUB TOWN COUNCIL: APPROVED: ATTESTED: - -o g•-.14-1/-2------ ---415.---- _ .c1:4 _A__50,ribta, i .,„ ,.., C.NICK SANDERS,MAYOR HOLLY FIMBR ,TOWN SECRETARY G ' r )....._:.„1 -. „. ,..I � * / o- / • 1 . PCTs Location Address City Zip 1000 Sanger Church of Christ 400 Locust St Sanger 76266 1001 Sanger Church of Christ 400 Locust St Sanger 76266 1002 Sanger Church of Christ 400 Locust St Sanger 76266 1003 Pilot Point ISD Building 829 S Harrison Pilot Point 76258 1004 Navo Middle 1701 Navo Road Aubrey 76227 1005 Pilot Point ISD Building 829 S Harrison Pilot Point 76258 1006 Stephen Copeland Government Center 1400 FM 424 Cross Roads 76227 1007 Stephen Copeland Government Center 1400 FM 424 Cross Roads 76227 1008 North Branch Library 3020 N. Locust St. Denton 76209 1009 North Branch Library 3020 N. Locust St. Denton 76209 1010 North Branch Library 3020 N. Locust St. Denton 76209 1011 North Branch Library 3020 N. Locust St. Denton 76209 1012 North Branch Library 3020 N. Locust St. Denton 76209 1013 North Branch Library 3020 N. Locust St. Denton 76209 1014 Martin Luther King Jr. Rec. Center 1300 Wilson Street Denton 76205 1015 Denia Recreation Center 1001 Parvin Street Denton 76205 1016 Denia Recreation Center 1001 Parvin Street Denton 76205 1017 Denia Recreation Center 1001 Parvin Street Denton 76205 1018 Denia Recreation Center 1001 Parvin Street Denton 76205 1019 Denia Recreation Center 1001 Parvin Street Denton 76205 1020 Corinth City Hall 3300 Corinth Parkway Corinth 76208 1021 Corinth City Hall 3300 Corinth Parkway Corinth 76208 1022 Corinth City Hall 3300 Corinth Parkway Corinth 76208 1023 Corinth City Hall 3300 Corinth Parkway Corinth 76208 1024 Shady Shores 101 S Shady Shores Rd Shady Shores 76208 1025 Oak Point City Hall 100 Naylor Road Oak Point 75068 1026 Navo Middle 1701 Navo Road Aubrey 76227 1027 Navo Middle 1701 Navo Road Aubrey 76227 1028 Navo Middle 1701 Navo Road Aubrey 76227 1029 Griffin Middle School 3703 Eldorado Pkwy Frisco 75033 1030 Griffin Middle School 3703 Eldorado Pkwy Frisco 75033 1031 Griffin Middle School 3703 Eldorado Pkwy Frisco 75033 1032 Frisco Fire Station #4 4485 Cotton Gin Road Frisco 75034 1033 Frisco Fire Station #4 4485 Cotton Gin Road Frisco 75034 1034 Frisco Fire Station #4 4485 Cotton Gin Road Frisco 75034 1035 Tom Hicks Elementary 3651 Compass Drive Frisco 75034 1036 Frisco Fire Station #7 330 W. Stonebrook Parkway Frisco 75034 1038 Martin Luther King Jr. Rec. Center 1300 Wilson Street Denton 76205 1039 North Branch Library 3020 N. Locust St. Denton 76209 1040 Griffin Middle School 3703 Eldorado Pkwy Frisco 75033 2006 Rosemeade Rec Center 1330 E Rosemeade Pkwy Carrollton 75007 2007 Rosemeade Rec Center 1330 E Rosemeade Pkwy Carrollton 75007 2008 Rosemeade Rec Center 1330 E Rosemeade Pkwy Carrollton 75007 2012 Carrollton Public Library 4220 N Josey Ln Carrollton 75010 2013 Carrollton Public Library 4220 N Josey Ln Carrollton 75010 2014 Carrollton Public Library 4220 N Josey Ln Carrollton 75010 2015 Carrollton Public Library 4220 N Josey Ln Carrollton 75010 2016 Carrollton Public Library 4220 N Josey Ln Carrollton 75010 2017 Carrollton Public Library 4220 N Josey Ln Carrollton 75010 2018 Carrollton Public Library 4220 N Josey Ln Carrollton 75010 2019 Griffin Middle School - Lewisville 5105 N Colony Blvd The Colony 75056 2020 Parr Library 6200 Windhaven Pkwy Plano 75093 2021 Griffin Middle School - Lewisville 5105 N Colony Blvd The Colony 75056 2022 Griffin Middle School- Lewisville 5105 N Colony Blvd The Colony 75056 2023 Griffin Middle School - Lewisville 5105 N Colony Blvd The Colony 75056 2024 Griffin Middle School - Lewisville 5105 N Colony Blvd The Colony 75056 2025 Griffin Middle School - Lewisville 5105 N Colony Blvd The Colony 75056 2026 Lakeview Middle School 4300 Keys Dr The Colony 75056 2027 Lakeview Middle School 4300 Keys Dr The Colony 75056 2028 Little Elm Library 100 W Eldorado Pkwy Little Elm 75068 2029 Little Elm Library 100 W Eldorado Pkwy Little Elm 75068 2030 Little Elm Library 100 W Eldorado Pkwy Little Elm 75068 2031 Little Elm Library 100 W Eldorado Pkwy Little Elm 75068 2032 Little Elm Library 100 W Eldorado Pkwy Little Elm 75068 2033 Rosemeade Rec Center 1330 E Rosemeade Pkwy Carrollton 75007 3000 Lake Dallas ISD Building 104 Swisher Lake Dallas 75065 3001 Lake Dallas ISD Building 104 Swisher Lake Dallas 75065 3002 Highland Village Municipal Complex 1000 Highland Village Road Highland Village 75077 3003 Highland Village Municipal Complex 1000 Highland Village Road Highland Village 75077 3004 Highland Village Municipal Complex 1000 Highland Village Road Highland Village 75077 3005 Highland Village Municipal Complex 1000 Highland Village Road Highland Village 75077 3006 Lewisville Municipal Annex 1197 W. Main Street Lewisville 75057 3007 Lewisville Municipal Annex 1197 W. Main Street Lewisville 75057 3008 Lewisville Municipal Annex 1197 W. Main Street Lewisville 75057 3009 Lewisville Municipal Annex 1197 W. Main Street Lewisville 75057 3010 Lewisville Municipal Annex 1197 W. Main Street Lewisville 75057 3011 Lewisville Municipal Annex 1197 W. Main Street Lewisville 75057 3012 Lewisville Municipal Annex 1197 W. Main Street Lewisville 75057 3013 Lewisville Municipal Annex 1197 W. Main Street Lewisville 75057 3014 Lewisville Municipal Annex 1197 W. Main Street Lewisville 75057 3015 Lewisville Municipal Annex 1197 W. Main Street Lewisville 75057 3016 Lewisville Municipal Annex 1197 W. Main Street Lewisville 75057 3017 Lewisville Municipal Annex 1197 W. Main Street Lewisville 75057 3018 Lewisville Municipal Annex 1197 W. Main Street Lewisville 75057 3019 Lewisville Municipal Annex 1197 W. Main Street Lewisville 75057 3020 Lewisville Municipal Annex 1197 W. Main Street Lewisville 75057 3021 Lewisville Municipal Annex 1197 W. Main Street Lewisville 75057 3022 Lewisville Municipal Annex 1197 W. Main Street Lewisville 75057 3023 Lewisville Municipal Annex 1197 W. Main Street Lewisville 75057 3024 Flower Mound Municipal Complex 4150 Kirkpatrick Flower Mound 75028 3025 Flower Mound Public Library 3030 Broadmoor Lane Flower Mound 75028 3026 Flower Mound Municipal Complex 4150 Kirkpatrick Flower Mound 75028 3027 Flower Mound Municipal Complex 4150 Kirkpatrick Flower Mound 75028 3028 Flower Mound Municipal Complex 4150 Kirkpatrick Flower Mound 75028 3029 Flower Mound Municipal Complex 4150 Kirkpatrick Flower Mound 75028 3030 Flower Mound Municipal Complex 4150 Kirkpatrick Flower Mound 75028 3031 Flower Mound Municipal Complex 4150 Kirkpatrick Flower Mound 75028 3032 Lewisville Municipal Annex 1197 W. Main Street Lewisville 75057 4000 Krum ISD 1200 Bobcat Blvd Krum 76249 4001 North Lakes Rec. Center 2001 W. Windsor Drive Denton 76207 4002 Ponder Town Hall 405 Shaffner St. Ponder 76259 4003 North Lakes Rec. Center 2001 W. Windsor Drive Denton 76207 4004 North Lakes Rec. Center 2001 W. Windsor Drive Denton 76207 4005 North Lakes Rec. Center 2001 W. Windsor Drive Denton 76207 4006 North Branch Library 3020 N. Locust St. Denton 76209 4007 North Lakes Rec. Center 2001 W. Windsor Drive Denton 76207 4008 North Branch Library 3020 N. Locust St. Denton 76209 4009 Martin Luther King Jr. Rec. Center 1300 Wilson Street Denton 76205 4010 Martin Luther King Jr. Rec. Center 1300 Wilson Street Denton 76205 4011 Martin Luther King Jr. Rec. Center 1300 Wilson Street Denton 76205 4012 North Branch Library 3020 N. Locust St. Denton 76209 4013 Martin Luther King Jr. Rec. Center 1300 Wilson Street Denton 76205 4014 Martin Luther King Jr. Rec. Center 1300 Wilson Street Denton 76205 4015 Denia Recreation Center 1001 Parvin Street Denton 76205 4016 Denia Recreation Center 1001 Parvin Street Denton 76205 4017 Argyle City Hall 308 Denton Street Argyle 76226 4018 Bartonville Town Hall 1941 E. Jeter Road Bartonville 76226 4019 Double Oak Town Hall 320 Waketon Road Double Oak 75077 4020 Double Oak Town Hall 320 Waketon Road Double Oak 75077 4021 Bartonville Town Hall 1941 E.Jeter Road Bartonville 76226 4022 Double Oak Town Hall 320 Waketon Road Double Oak 75077 4023 Flower Mound Public Library 3030 Broadmoor Lane Flower Mound 75028 4024 Flower Mound Public Library 3030 Broadmoor Lane Flower Mound 75028 4025 Flower Mound Public Library 3030 Broadmoor Lane Flower Mound 75028 4026 Flower Mound Public Library 3030 Broadmoor Lane Flower Mound 75028 4027 Flower Mound Public Library 3030 Broadmoor Lane Flower Mound 75028 4028 Flower Mound Public Library 3030 Broadmoor Lane Flower Mound 75028 4029 Argyle Middle School 6601 CANYON FALLS DR Flower Mound 76226 4030 Medlin Middle School 601 Parkview Dr Trophy Club 76262 4031 Medlin Middle School 601 Parkview Dr Trophy Club 76262 4032 Medlin Middle School 601 Parkview Dr Trophy Club 76262 4033 Roanoke Library 308 Walnut Roanoke 76262 4034 Clara Love Elementary 16301 Elementary Dr Justin 76247 4035 Harvest Hall Community Center _ 1251 Homestead Way Argyle 76226 4036 Justin Municipal Annex 415 N. College Ave. Justin 76247 4037 Denia Recreation Center 1001 Parvin Street Denton 76205 4038 North Lakes Rec. Center 2001 W. Windsor Drive Denton 76207 4039 North Lakes Rec. Center 2001 W. Windsor Drive Denton 76207 4040 North Branch Library 3020 N. Locust St. Denton 76209 4041 Martin Luther King Jr. Rec. Center 1300 Wilson Street Denton 76205 4042 North Branch Library 3020 N. Locust St. Denton 76209 4043 Bartonville Town Hall 1941 E.Jeter Road Bartonville 76226 M �' May 6, 2017 City and School Elections Early Voting Locations Dates and Times: Monday-Saturday April 24—29 8am—5pm Monday—Tuesday May 1 -2 7am—7pm Argyle Town Hall Carrollton Public Library 308 Denton St.,Argyle 4220 N Josey Ln.,Carrollton Denton County Elections Administration Oak Point Community Center 701 Kimberly Dr.,Denton 100-B Naylor Rd.,Oak Point Double Oak Town Hall Sanger Church of Christ 320 Waketon Rd.,Double Oak 400 Locust St.,Sanger Flower Mound Police and Court Building Frisco Fire Station#4 4150 Kirkpatrick,Flower Mound 4485 Cotton Gin,Frisco Frisco Fire Station#7 Griffin Middle School 330 W Stonebrook Pkwy.,Frisco 3703 Eldorado Pkwy.,Frisco Highland Village Municipal Complex Krum ISD Administration Building 1000 Highland Village Rd.,Highland Village 1200 Bobcat Blvd.,Krum Lewisville Municipal Annex Little Elm Public Library 1197 W.Main Street,Lewisville 100 W Eldorado Pkwy.,Little Elm Pilot Point ISD Administration Building Steven E Copeland Government Center 829 S Harrison,Pilot Point 1400 FM 424,Cross Roads Roanoke Public Library Argyle Middle School 308 S Walnut St.,Roanoke 6601 Canyon Falls Dr.,Flower Mound Lake Dallas ISD Administration Building Bartonville Town Hall 104 Swisher Rd.,Lake Dallas 1941 E Jeter Rd.,Bartonville Parr Library Ponder Town Hall 6200 Windhaven Pkwy.,Plano 405 Shaffner St,Ponder Justin Municipal Complex Griffin Middle School 415 N.College Ave.,Justin 5105 N Colony Blvd,The Colony Lakeview Middle School Corinth City Hall 4300 Keys Dr.,The Colony 3300 Corinth Pkwy.,Corinth Harvest Hall Community Center 1251 Homestead Way,Argyle The following early voting location will ONLY be open the dates and times listed: Monday-Thursday April 24—27 8am—5pm Friday April 28 8am—4pm Monday—Tuesday May 1 -2 7am—7pm Denton Civic Center 321 E McKinney,Denton Denton County Calendar- May 6,2017 Election Days Before Date Day of Week Election Event January-18 Wednesday 108 First day to file application for place on ballot or write-in candidacy February-17 Friday 78 Last day for ordering a general election February-17 Friday 78 Last day for filing application for place on ballot for general election Post notice of drawing for order of names on ballot(recommended)- need 72 hours February-17 Friday 78 notice February-20 Monday 75 Presidents'Day-Denton County holiday February 23-27 Conduct drawing for order of names on ballot(recommended) February-23 Tuesday 74 Last day for a write-in candidate to declare candidacy in the general or special election February-24 _ Friday 71 Last day for candidate or write-in to withdraw March 6-10 Spring Break(Frisco, Prosper ISDs) Last day to deliver notice or order of having an election to the voter registrar(electronic March-07 Tuesday 60 version only-Word doc or PDF) Ballot language, list of candidates in drawing order, and list of declared write-in candidates due to County by 12 noon (in English and Spanish in a Word doc); Upper and March-09 Wednesday_ 58 lower case/NO ALL CAPS Spring Break(Argyle,Aubrey, Ponder, Lake Dallas, Denton, Krum, Northwest, Pilot March 13-17 Point, Celina,Slidell, Sanger, Lewisville ISDs) March-14 Tuesday 53 Deadline for ballot and audio approvals March-15 Wednesday 52 Internal Logic and Accuracy Test-TENTATIVE March-16 Thursday 51 Public Test-TENTATIVE March-22 Wednesday 45 First date to mail early, military,and overseas ballots April-06 Thursday 30 Last day for submitting voter registration application April-14 Friday 22 County holiday-Good Friday April 24-28 Mon-Fri Early voting by personal appearance;8 am-5 pm April-25 Tuesday 11 Last day to accept mail ballot application April-29 Saturday 7 Saturday early voting-8 am-5 pm May-01 Monday 5 Early voting; 7 am-7 pm May-02 Tuesday 4 Last day of early voting, 7 am-7 pm May-06 Saturday 0 Election Day Period for official canvass-all provisional ballots, military ballots and overseas ballots May 9-17 must be received and reviewed by the EVBB (do not plan to canvass until May 16 or 17) Last day County may review provisional ballots and deadline for ID provisional voter to May-12 Friday +6 "cure"provisional ballot. EVBB will meet to handle overseas and provisional ballots. May-15 Monday +9 Last day for the EVBB to convene for counting the provisional ballots May-17 Wednesday +11 Last day for conducting official canvass June-05 Monday +30 Last day to file electronic precinct-by-precinct returns with SOS June-10 Saturday Runoffs, if necessary Rev.1.23.2017 EXHIBIT B JOINT ELECTION AGREEMENT BETWEEN THE TOWN OF TROPHY CLUB, TEXAS and TARRANT COUNTY Incorporated By Reference ORD 2017-03 Page 10 of 11 THE STATE OF TEXAS COUNTY OF TARRANT JOINT ELECTION AGREEMENT AND CONTRACT FOR ELECTION SERVICES THIS CONTRACT for election services is made by and between the Tarrant County Elections Administrator and the following political subdivisions located entirely or partially inside the boundaries of Tarrant County: City of Arlington City of Sansom Park City of Bedford Town of Trophy Club City of Blue Mound City of Watauga City of Colleyville Town of Westlake City of Dalworthington Gardens City of Westworth Village City of Euless Arlington ISD City of Everman Azle ISD Town of Flower Mound Birdville ISD City of Forest Hill Carroll ISD City of Fort Worth Crowley ISD City of Grand Prairie Fort Worth ISD City of Grapevine Grapevine-Colleyville ISD City of Haltom City Keller ISD City of Keller Lewisville ISD City of Kennedale Mansfield ISD Town of Lakeside Northwest ISD City of Mansfield White Settlement ISD City of Pantego Tarrant County College City of Richland Hills Trophy Club MUD no. 1 City of Roanoke Tarrant Regional Water District City of Saginaw Forest Hill Library District City of Southlake This contract is made pursuant to Texas Election Code Sections 31.092 and 271.002 and Texas Education Code Section 11.0581 for a joint May 06, 2017 election to be administered by Stephen Vickers, Chief Deputy Elections Administrator, hereinafter referred to as"Elections Administrator." RECITALS Each participating authority listed above plans to hold a general and/or special election on May 06, 2017. The County owns an electronic voting system, the Hart InterCivic eSlate/eScan Voting System (Version 6.2.1), which has been duly approved by the Secretary of State pursuant to Texas Election Code Chapter 122 as amended, and is compliant with the accessibility requirements for persons with disabilities set forth by Texas Election Code Section 61.012. The contracting political subdivisions desire to use the County's electronic voting system and to compensate the County for such use and to share in certain other expenses connected with joint elections in accordance with the applicable provisions of Chapters 31 and 271 of the Texas Election Code, as amended. Page 1 of 11 NOW THEREFORE, in consideration of the mutual covenants, agreements, and benefits to the parties, IT IS AGREED as follows I. ADMINISTRATION The parties agree to hold a"Joint Election"with each other in accordance with Chapter 271 of the Texas Election Code and this agreement. The Tarrant County Elections Administrator shall coordinate, supervise, and handle all aspects of administering the Joint Election as provided in this agreement. Each participating authority agrees to pay the Tarrant County Elections Administrator for equipment, supplies, services, and administrative costs as provided in this agreement. The Tarrant County Elections Administrator shall serve as the administrator for the Joint Election; however, each participating authority shall remain responsible for the decisions and actions of its officers necessary for the lawful conduct of its election. The Elections Administrator shall provide advisory services in connection with decisions to be made and actions to be taken by the officers of each participating authority as necessary. It is understood that other political subdivisions may wish to participate in the use of the County's electronic voting system and polling places, and it is agreed that the Elections Administrator may enter into other contracts for election services for those purposes on terms and conditions generally similar to those set forth in this contract. In such cases, costs shall be pro-rated among the participants according to Section XI of this contract. At each polling location, joint participants shall share voting equipment and supplies to the extent possible. The participating parties shall share a mutual ballot in those polling places where jurisdictions overlap. However, in no instance shall a voter be permitted to receive a ballot containing an office or proposition stating a measure on which the voter is ineligible to vote. Multiple ballot styles shall be available in those shared polling places where jurisdictions do not overlap. II. LEGAL DOCUMENTS Each participating authority shall be responsible for the preparation, adoption, and publication of all required election orders, resolutions, notices, and any other pertinent documents required by the Texas Election Code and/or the participating authority's governing body, charter, or ordinances, except that the Elections Administrator shall be responsible for the preparation and publication of all voting system testing notices that are required by the Texas Election Code. Preparation of the necessary materials for notices and the official ballot shall be the responsibility of each participating authority, including translation to languages other than English. Each participating authority shall provide a copy of their respective election orders and notices to the Tarrant County Elections Administrator. III. VOTING LOCATIONS The Elections Administrator shall select and arrange for the use of and payment for all election day voting locations. Voting locations will be, whenever possible, the usual voting location for each election precinct in elections conducted by each participating city, and shall be compliant with the accessibility requirements established by Election Code Section 43.034 and the Americans with Disabilities Act (ADA). The proposed voting locations are listed in Attachment A of this agreement. In the event that a voting location is not available or appropriate, the Elections Administrator will arrange for use of an alternate location with the approval of the affected participating authorities. The Elections Administrator shall notify the participating authorities of any changes from the locations listed in Attachment A. If polling places for the May 06, 2017 joint election are different from the polling place(s) used by a participating authority in its most recent election, the authority agrees to post a notice no later than May 6, 2017 at the entrance to any previous polling places in the jurisdiction stating that the polling location has changed and stating the political subdivision's polling place names and addresses in effect for the May 06, 2017 election. This notice shall be written in both the English and Spanish languages. IV. ELECTION JUDGES, CLERKS, AND OTHER ELECTION PERSONNEL Page 2 of 11 Tarrant County shall be responsible for the appointment of the presiding judge and alternate judge for each polling location. The Elections Administrator shall make emergency appointments of election officials if necessary. Upon request by the Elections Administrator, each participating authority agrees to assist in recruiting polling place officials who are bilingual (fluent in both English and Spanish). In compliance with the Federal Voting Rights Act of 1965, as amended, each polling place containing more than 5% Hispanic population as determined by the 2010 Census shall have one or more election official who is fluent in both the English and Spanish languages. If a presiding judge is not bilingual, and is unable to appoint a bilingual clerk, the Elections Administrator may recommend a bilingual worker for the polling place. If the Elections Administrator is unable to recommend or recruit a bilingual worker, the participating authority or authorities served by that polling place shall be responsible for recruiting a bilingual worker for translation services at that polling place. The Elections Administrator shall notify all election judges of the eligibility requirements of Subchapter C of Chapter 32 of the Texas Election Code, and will take the necessary steps to insure that all election judges appointed for the Joint Election are eligible to serve. The Elections Administrator shall arrange for the training and compensation of all election judges and clerks. The Elections Administrator shall arrange for the date, time, and place for presiding election judges to pick up their election supplies. Each presiding election judge will be sent a letter from the Elections Administrator notifying him of his appointment, the time and location of training and distribution of election supplies, and the number of election clerks that the presiding judge may appoint. Each election judge and clerk will receive compensation at the hourly rate established by Tarrant County pursuant to Texas Election Code Section 32.091. The election judge will receive an additional sum of$25.00 for picking up the election supplies prior to election day and for returning the supplies and equipment to the central counting station after the polls close. Election judges and clerks who attend voting equipment training and/or procedures training shall be compensated at the same hourly rate that they are to be paid on election day. The Elections Administrator may employ other personnel necessary for the proper administration of the election, including such part-time help as is necessary to prepare for the election, to ensure the timely delivery of supplies during early voting and on election day, and for the efficient tabulation of ballots at the central counting station. Part-time personnel working as members of the Early Voting Ballot Board and/or central counting station on election night will be compensated at the hourly rate set by Tarrant County in accordance with Election Code Sections 87.005, 127.004, and 127.006. V. PREPARATION OF SUPPLIES AND VOTING EQUIPMENT The Elections Administrator shall arrange for all election supplies and voting equipment including, but not limited to, official ballots, sample ballots, voter registration lists, and all forms, signs, maps and other materials used by the election judges at the voting locations. The Elections Administrator shall ensure availability of tables and chairs at each polling place and shall procure rented tables and chairs for those polling places that do not have tables and/or chairs. At each polling location,joint participants shall share voting equipment and supplies to the extent possible. The participating parties shall share a mutual ballot in those precincts where jurisdictions overlap. However, in no instance shall a voter be permitted to receive a ballot containing an office or proposition stating a measure on which the voter is ineligible to vote. Multiple ballot styles shall be available in those shared polling places where jurisdictions do not overlap. The Elections Administrator shall provide the necessary voter registration information, maps, instructions, and other information needed to enable the election judges in the voting locations that have more than one ballot style to conduct a proper election. Each participating authority shall furnish the Elections Administrator a list of candidates and/or propositions showing the order and the exact manner in which the candidate names and/or proposition(s) are to appear on the official Page 3 of 11 ballot(including titles and text in each language in which the authority's ballot is to be printed). Each participating authority shall be responsible for proofreading and approving the ballot insofar as it pertains to that authority's candidates and/or propositions. The joint election ballots that contain ballot content for more than one joint participant because of overlapping territory shall be arranged in the following order: Independent School District, City, Water District(s), College District, and other political subdivisions. Early Voting by Personal Appearance shall be conducted exclusively on Tarrant County's eSlate electronic voting system. On election day, voters shall have a choice between voting on the eSlate electronic voting system or by a paper ballot that is scanned at the polling place using Tarrant County's eScan voting system. Provisional ballots cast on election day will be cast only on the eSlate electronic voting system to prevent the possibility of paper provisional ballots from being immediately counted via the eScan ballot scanner. The number of paper ballots printed for election day voting shall be, at a minimum, equal to the same election day turnout as in the last comparable election plus 25 percent of that number, with the final number of ballots ordered per polling place or precinct adjusted upward to end in a number divisible by 50. The Elections Administrator shall be responsible for the preparation, testing, and delivery of the voting equipment for the election as required by the Election Code. The Elections Administrator shall conduct criminal background checks on relevant employees upon hiring as required by Election Code Section 129.051(g). VI. EARLY VOTING The participating authorities agree to conduct joint early voting and to appoint the Election Administrator as the Early Voting Clerk in accordance with Sections 31.097 and 271.006 of the Texas Election Code. Each participating authority agrees to appoint the Elections Administrator's permanent county employees as deputy early voting clerks. The participating authorities further agree that the Elections Administrator may appoint other deputy early voting clerks to assist in the conduct of early voting as necessary, and that these additional deputy early voting clerks shall be compensated at an hourly rate set by Tarrant County pursuant to Section 83.052 of the Texas Election Code. Deputy early voting clerks who are permanent employees of the Tarrant County Elections Administrator or any participating authority shall serve in that capacity without additional compensation. Early Voting by personal appearance will be held at the locations, dates, and times listed in Attachment"B" of this document. Any qualified voter of the Joint Election may vote early by personal appearance at any of the joint early voting locations. As Early Voting Clerk, the Elections Administrator shall receive applications for early voting ballots to be voted by mail in accordance with Chapters 31 and 86 of the Texas Election Code. Any requests for early voting ballots to be voted by mail received by the participating authorities shall be forwarded immediately by fax or courier to the Elections Administrator for processing. The Elections Administrator shall post on the county website each participating authority's early voting report on a daily basis and a cumulative final early voting report following the close of early voting. In accordance with Section 87.121(g) of the Election Code, the daily reports showing the previous day's early voting activity will be posted to the county website no later than 10:00 AM each business day. VII. EARLY VOTING BALLOT BOARD AND SIGNATURE VERIFICATION COMMITTEE Page 4 of 11 Tarrant County shall appoint an Early Voting Ballot Board (EVBB)to process early voting results from the Joint Election. The Presiding Judge, with the assistance of the Elections Administrator, shall appoint two or more additional members to constitute the EVBB. The Elections Administrator shall determine the number of EVBB members required to efficiently process the early voting ballots. The Elections Administrator shall determine whether a Signature Verification Committee is necessary, and if so, shall appoint the members. VIII. CENTRAL COUNTING STATION AND ELECTION RETURNS The Elections Administrator shall be responsible for establishing and operating the central and remote counting stations to receive and tabulate the voted ballots in accordance with the provisions of the Texas Election Code and of this agreement. The participating authorities hereby, in accordance with Section 127.002, 127.003, and 127.005 of the Texas Election Code, appoint the following central counting station officials: Counting Station Manager: Stephen Vickers, Chief Deputy Elections Administrator Tabulation Supervisor: Beth DiPaolo, Technology Resources Coordinator Presiding Judge: Kelley Roberson Alternate Judge: Emma Allen The counting station manager or his representative shall deliver timely cumulative reports of the election results as precincts report to the central and remote counting stations and are tabulated. The manager shall be responsible for releasing unofficial cumulative totals and precinct returns from the election to the joint participants, candidates, press, and general public by distribution of hard copies at the central counting station and by posting to the Tarrant County web site. To ensure the accuracy of reported election returns, results printed on the tapes produced by Tarrant County's voting equipment will not be released to the participating authorities at the remote collection sites or by phone from individual polling locations. The Elections Administrator will prepare the unofficial canvass reports that are necessary for compliance with Election Code Section 67.004 after all precincts have been counted, and will deliver a copy of these unofficial canvass reports to each participating authority as soon as possible after all returns have been tabulated. Each participating authority shall be responsible for the official canvass of its respective election(s). The Elections Administrator will prepare the electronic precinct-by-precinct results reports for uploading to the Secretary of State as required by Section 67.017 of the Election Code. The Elections Administrator agrees to upload these reports for each participating authority unless requested otherwise. The Elections Administrator shall be responsible for conducting the post-election manual recount required by Section 127.201 of the Texas Election Code unless a waiver is granted by the Secretary of State. Notification and copies of the recount, if waiver is denied, will be provided to each participating authority and the Secretary of State's Office. IX. PARTICIPATING AUTHORITIES WITH TERRITORY OUTSIDE TARRANT COUNTY Each participating authority with territory containing population outside Tarrant County agrees that the Elections Administrator shall administer only the Tarrant County portion of those elections. X. RUNOFF ELECTIONS Page 5 of 11 Each participating authority shall have the option of extending the terms of this agreement through its runoff election, if applicable. In the event of such runoff election, the terms of this agreement shall automatically extend unless the participating authority notifies the Elections Administrator in writing within 3 business days of the original election. Each participating authority shall reserve the right to reduce the number of early voting locations and/or election day voting locations in a runoff election. Each participating authority agrees to order any runoff election(s) at its meeting for canvassing the votes from the May 06, 2017 election and to conduct its drawing for ballot positions at or immediately following such meeting in order to expedite preparations for its runoff election. Each participating authority eligible to hold runoff elections agrees that the date of the runoff election, if necessary, shall be Saturday, June 10, 2017. Xl. ELECTION EXPENSES AND ALLOCATION OF COSTS The participating authorities agree to share the costs of administering the Joint Election. Allocation of costs, unless specifically stated otherwise, is mutually agreed to be shared according to a formula which is based on the average cost per election day polling place (unit cost) as determined by adding together the overall expenses and dividing the expenses equally among the total number of polling places. Costs for polling places shared by more than one participating authority shall be pro-rated equally among the participants utilizing that polling place. It is agreed that charges for election day judges and clerks and election day polling place rental fees shall be directly charged to the appropriate participating authority rather than averaging those costs among all participants. If a participating authority's election is conducted at more than one election day polling place, there shall be no charges or fees allocated to the participating authority for the cost of election day polling places in which the authority has fewer than 50% of the total registered voters served by that polling place, except that if the number of registered voters in all of the authority's polling places is less than the 50%threshold, the participating authority shall pay a pro-rata share of the costs associated with the polling place where it has the greatest number of registered voters. Costs for Early Voting by Personal Appearance shall be allocated based upon the actual costs associated with each early voting site. Each participating authority shall be responsible for a pro-rata portion of the actual costs associated with the early voting sites located within their jurisdiction. Participating authorities that do not have a regular(non- temporary) early voting site within their jurisdiction shall pay a pro-rata portion of the nearest regular early voting site. Costs for Early Voting by Mail shall be allocated according to the actual number of ballots mailed to each participating authority's voters. Participating authorities having the majority of their voters in another county, and fewer than 500 registered voters in Tarrant County, and that do not have an election day polling place or early voting site within their jurisdiction shall pay a flat fee of$400 for election expenses. Each participating authority agrees to pay the Tarrant County Elections Administrator an administrative fee equal to ten percent (10%) of its total billable costs in accordance with Section 31.100(d) of the Texas Election Code. The Tarrant County Elections Administrator shall deposit all funds payable under this contract into the appropriate fund(s)within the county treasury in accordance with Election Code Section 31.100. XII. WITHDRAWAL FROM CONTRACT DUE TO CANCELLATION OF ELECTION Any participating authority may withdraw from this agreement and the Joint Election should it cancel its election in accordance with Sections 2.051 -2.053 of the Texas Election Code. The withdrawing authority is fully liable for any expenses incurred by the Tarrant County Elections Administrator on behalf of the authority plus an administrative fee of ten Page 6 of 11 percent(10%) of such expenses. Any monies deposited with the Elections Administrator by the withdrawing authority shall be refunded, minus the aforementioned expenses and administrative fee if applicable. It is agreed that any of the joint election early voting sites that are not within the boundaries of one or more of the remaining participating authorities, with the exception of the early voting site located at the Tarrant County Elections Center, may be dropped from the joint election unless one or more of the remaining participating authorities agree to fully fund such site(s). In the event that any early voting site is eliminated under this section, an addendum to the contract shall be provided to the remaining participants within five days after notification of all intents to withdraw have been received by the Elections Administrator. XIII. RECORDS OF THE ELECTION The Elections Administrator is hereby appointed general custodian of the voted ballots and all records of the Joint Election as authorized by Section 271.010 of the Texas Election Code. Access to the election records shall be available to each participating authority as well as to the public in accordance with applicable provisions of the Texas Election Code and the Texas Public Information Act. The election records shall be stored at the offices of the Elections Administrator or at an alternate facility used for storage of county records. The Elections Administrator shall ensure that the records are maintained in an orderly manner so that the records are clearly identifiable and retrievable. Records of the election shall be retained and disposed of in accordance with the provisions of Section 66.058 of the Texas Election Code. If records of the election are involved in any pending election contest, investigation, litigation, or open records request, the Elections Administrator shall maintain the records until final resolution or until final judgment, whichever is applicable. It is the responsibility of each participating authority to bring to the attention of the Elections Administrator any notice of pending election contest, investigation, litigation or open records request which may be filed with the participating authority. XIV. RECOUNTS A recount may be obtained as provided by Title 13 of the Texas Election Code. By signing this document, the presiding officer of the contracting participating authority agrees that any recount shall take place at the offices of the Elections Administrator, and that the Elections Administrator shall serve as Recount Supervisor and the participating authority's official or employee who performs the duties of a secretary under the Texas Election Code shall serve as Recount Coordinator. The Elections Administrator agrees to provide advisory services to each participating authority as necessary to conduct a proper recount. XV. MISCELLANEOUS PROVISIONS 1. It is understood that to the extent space is available, other districts and political subdivisions may wish to participate in the use of the County's election equipment and voting places, and it is agreed that the Elections Administrator may contract with such other districts or political subdivisions for such purposes and that in such event there may be an adjustment of the pro-rata share to be paid to the County by the participating authorities. 2. The Elections Administrator shall file copies of this document with the Tarrant County Judge and the Tarrant County Auditor in accordance with Section 31.099 of the Texas Election Code. Page 7 of 11 3. Nothing in this contract prevents any party from taking appropriate legal action against any other party and/or other election personnel for a breach of this contract or a violation of the Texas Election Code. 4. This agreement shall be construed under and in accord with the laws of the State of Texas, and all obligations of the parties created hereunder are performable in Tarrant County, Texas. 5. In the event that one or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect any other provision hereof and this agreement shall be construed as if such invalid, illegal, or unenforceable provision had never been contained herein. 6. All parties shall comply with all applicable laws, ordinances, and codes of the State of Texas, all local governments, and any other entities with local jurisdiction. 7. The waiver by any party of a breach of any provision of this agreement shall not operate as or be construed as a waiver of any subsequent breach. 8. Any amendments of this agreement shall be of no effect unless in writing and signed by all parties hereto. XVI. COST ESTIMATES AND DEPOSIT OF FUNDS The total estimated obligation for each participating authority under the terms of this agreement is listed below. Each participating authority agrees to pay the Tarrant County Elections Administrator a deposit of approximately 75% of this estimated obligation within 15 days after execution of this agreement. The exact amount of each participating authority's obligation under the terms of this agreement shall be calculated after the May 06, 2017 election (or runoff election, if applicable), and if the amount of an authority's total obligation exceeds the amount deposited, the authority shall pay to the Elections Administrator the balance due within 30 days after the receipt of the final invoice from the Elections Administrator. However, if the amount of the authority's total obligation is less than the amount deposited, the Elections Administrator shall refund to the authority the excess amount paid within 30 days after the final costs are calculated. The total estimated obligation and required deposit for each participating authority under the terms of this agreement shall be as follows: Page 8 of 11 Actual # Billed# Estimated Deposit Political Subdivision Polls Polls Cost Due CITY OF ARLINGTON 28 11.83 $51,868 $39,000 CITY OF BEDFORD 1 1.00 $12,507 $9,400 CITY OF BLUE MOUND 1 1.00 $6,238 $4,700 CITY OF COLLEYVILLE 1 0.50 $5,880 $4,500 CITY OF DALWORTHINGTON GARDENS 1 0.50 $2,981 $2,300 CITY OF EULESS 1 0.50 $4,905 $3,700 CITY OF EVERMAN 1 0.50 $3,766 $2,900 TOWN OF FLOWER MOUND 1 0.00 $400 $300 CITY OF FOREST HILL 1 0.33 $3,322 $2,500 CITY OF FORT WORTH 113 48.33 $200,445 $150,400 CITY OF GRAND PRAIRIE 4 1.67 $10,981 $8,300 CITY OF GRAPEVINE 1 0.50 $5,530 $4,200 CITY OF HALTOM CITY 1 0.50 $4,988 $3,800 CITY OF KELLER 2 1.00 $6,342 $4,800 CITY OF KENNEDALE 1 1.00 $9,953 $7,500 TOWN OF LAKESIDE 1 0.50 $3,931 $3,000 CITY OF MANSFIELD 3 1.50 $7,808 $5,900 TOWN OF PANTEGO 1 0.33 $2,537 $2,000 CITY OF RICHLAND HILLS 1 0.50 $4,977 $3,800 CITY OF ROANOKE 1 0.00 $400 $300 CITY OF RIVER OAKS 1 0.50 $3,714 $2,800 CITY OF SAGINAW 1 1.00 $6,238 $4,700 CITY OF SOUTHLAKE 1 0.50 $5,814 $4,400 CITY OF SANSOM PARK 1 1.00 $9,810 $7,400 TOWN OF TROPHY CLUB 1 0.33 $888 $700 CITY OF WATAUGA 1 0.33 $4,483 $3,400 TOWN OF WESTLAKE 1 0.50 $4,872 $3,700 CITY OF WESTWORTH VILLAGE 1 0.33 $3,325 $2,500 ARLINGTON ISD 33 11.33 $49,515 $37,200 AZLE ISD 4 1.50 $6,597 $5,000 BIRDVILLE ISD 13 5.33 $32,328 $24,300 CARROLL ISD 6 0.50 $9,353 $7,100 CROWLEY ISD 17 3.50 $18,335 $400 FORT WORTH ISD 56 13.33 $63,276 $47,500 GRAPEVINE-COLLEYVILLE ISD 6 1.00 $11,410 $8,600 KELLER ISD 17 3.33 $16,101 $12,100 LEWISVILLE ISD 1 0.00 $400 $300 MANSFIELD ISD 15 5.50 $54,625 $41,000 NORTHWEST ISD 13 1.67 $25,550 $19,200 WHITE SETTLEMENT ISD 8 1.33 $7,388 $5,600 TARRANT COUNTY COLLEGE 25 6.67 $33,436 $25,100 TROPHY CLUB MUD NO. 1 2 0.33 $888 $700 TARRANT REGIONAL WATER DISTRICT 130 51.83 $206,979 $155,300 Page 9 of 11 • • i FOREST HILL LIBRARY DISTRICT 1 0.33 $3,322 $2,500 TOTALS 184.00 $928,408 $684,800 Page 10 of 11 XVII. JOINT CONTRACT ACCEPTANCE AND APPROVAL IN TESTIMONY HEREOF, this agreement has been executed on behalf of the parties hereto as follows, to-wit: (1) It has on the it V` day of /(9C'i 1 , 2017 been executed by the Tarrant County Elections Administrator pursuant to the Texa Election Code so authorizing; (2) It has on the 1 111' day of Pi-Or-1 , 2017 been executed on behalf of the Town of Trophy Club pursuant to an action of the Town of Trophy Club Town Council so authorizing; ACCEPTED AND AGREED TO BY THE TARRANT COUNTY ELECTIONS ADMINISTRATOR: APPROVED: 111110 Stephen Vickers Chief Deputy Elections Administrator ACCEPTED AND AGREED TO BY THE TOWN OF TROPHY CLUB TOWN COUNCIL: APPROVED: ATTEST: ``,6(7743 ,, NICK SANDERS, MAYOR HOLLY FIM6cd.ibizA- C. 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O 2 w :4 EARLY VOTING FOR MAY 6,2017 (VOTACION ADELANTADA DE 6 DE MAYO DE 2017) (BAU CU'SBM CHO NGAY 6 THANG 5,NAM 2017) JOINT GENERAL AND SPECIAL ELECTIONS (ELECCIONES GENERALES Y ESPECIALES CONJUNTAS) (CAC BAU CU'KE'T HOP VA BAU CO'DAC BlfT) This schedule of early voting locations,dates and times applies to voters in the following cities,towns,schools,college and water districts:(Este horario de casetas de votacion adelantada,sus fechas y tiempos aplican a votantes en las siguientes ciudades,pueblos,escolares,colegio y distritos de agua)(Day là llch trinh ci a nhUng dja die'm,ngby thong va thai gian cho bau cd sem,6p dyng rho car cd tri u trong nhiing die"u sau day:thank phd,thj xa,tnrdng hoc, doi hoc v6 ca quan thdy cur):Arlington, Bedford,Blue Mound,Colleyville,Dalworthington Gardens,Euless,Everman,Flower Mound,Forest Hill,Fort Worth,Grand Prairie,Grapevine,Haltom City,Keller,Kennedale,Lakeside,Mansfield,Pantego,Richland Hills,River Oaks,Roanoke Ward 1,Saginaw, Sansom Park,Southlake,Trophy Club,Watauga,Westlake,Westworth Village,Arlington ISD,Azle ISD,Birdville ISD,Carroll ISD,Crowley ISD,Fort Worth ISD Districts 4,7,8 and 9,Grapevine-Colleyville ISD,Keller ISD, Lewisville ISD,Mansfield ISD,Northwest ISO,White Settlement ISD,Tarrant County College District 3,Tarrant Regional Water District,Trophy Club Municipal Utility District No.1 and Forest Hill Library District. EARLY VOTING BY PERSONAL APPEARANCE DAYS AND HOURS (D(AS Y HORAS DE VOTACION TEMPRANO POR APARIC1ON PERSONAL) (Ngay va gia di bd u c&sam) April(Abril)(Thong Tu')24—28 Monday—Friday(Lunes—Viernes),r, ,.,'WO 8:00 a.m.—5:00 p.m. April(Abril)(Thong Tv)29 Saturday(SObado)(Th(r Boy) 7:00 a.m.—7:00 p.m. April(Abril)(Thong Tv)30 Sunday(Domingo)(ChO NhOt) 11:00 a.m.—4:00 p.m. May(Mayo)(Thong Nam)1—2 Monday—Tuesday(Lunes—Martes)n— „„,, 7:00 a.m.—7:00 p.m. Location Address City Zip Code (Ubicacion) (Dirección) (Ciudad) (Cddigo (Dia di8m) (Dia chi) (Thanh ph6) postal) (Ma Bw Oi4n) 1 Bob Duncan Center 2800 South Center Street Arlington 76014 2 Elzie Odom Athletic Center 1601 NE Green Oaks Boulevard Arlington 76006 3 Center for Community Service 4002 West Pioneer Parkway Arlington 76013 Junior League of Arlington 4 South Service Center 1100 SW Green Oaks Boulevard Arlington 76017 5 Summit High School 1071 W.Turner Warnell Road Arlington 76001 Performing Arts Center 6 Tarrant County Sub-Courthouse in Arlington 700 E Abram Street Arlington 76010 7 Tarrant County College Southeast Campus 2100 Southeast Parkway Arlington 76018 EMB—C Portable Building(Nha Di Dong C) 8 B 1 Clark Annex 603 Southeast Parkway Azle 76020 Room 4(Phong sa4) 9 Bedford Public Library 2424 Forest Ridge Drive Bedford 76021 10 Benbrook Community Center 228 San Angelo Avenue Benbrook 76126 11 Colleyville City Hall 100 Main Street Colleyville 76034 12 Crowley ISD Administration Building 512 Peach Street Crowley 76036 13 Euless Public Library 201 North Ector Drive Euless 76039 14 Forest Hill Civic and Convention Center 6901 Wichita Street Forest Hill 76140 15 All Saints Catholic Church Parish Hall 200 N.W.20`"Street Fort Worth 76164 16 Diamond Hill/Jarvis Library 1300 Northeast 35th Street Fort Worth 76106 17 East Regional Library 6301 Bridge Street Fort Worth 76112 18 Griffin Sub-Courthouse 3212 Miller Avenue Fort Worth 76119 19 Handley-Meadowbrook Community Center 6201 Beaty Street Fort Worth 76112 JPS Health Center Viola M.Pitts/Como 20 Lower Level—Suite 100 4701 Bryant Irvin Road N. Fort Worth 76107 Lau Dodi—Phbng 100 21 Longhorn Activity Center 5350 Basswood Boulevard Fort Worth 76137 22 Rosemont Middle School 1501 West Seminary Drive Fort Worth 76115 23 Sonny and Allegra Nance Elementary School 701 Tierra Vista Way Fort Worth 76131 24 Southside Community Center 959 East Rosedale Street Fort Worth 76104 25 Southwest Community Center 6300 Welch Avenue Fort Worth 76133 Tarrant County Elections Center 26 Main Early Voting Site 2700 Premier Street Fort Worth 76111 (Principal sitio de votacibn adelantada) (Trung Tam Bau Cii Sam) 27 Tarrant County Plaza Building 201 Burnett Street Fort Worth 76102 28 Worth Heights Community Center 3551 New York Avenue Fort Worth 76110 2615 W.Pioneer Parkway (Corner Pioneer Pkwy and Great 29 Asia Times Square Southwest Pkwy) Grand Prairie 75051 (Gbc&tang clic!Pioneer Pkwy va Great Southwest Pkwy) y EARLY VOTING FOR MAY 6,2017 (VOTACION ADELANTADA DE 6 DE MAYO DE 2017) (BAU CLC SUM CHO NGAY 6 THANG 5,NAM 2017) JOINT GENERAL AND SPECIAL ELECTIONS (ELECCIONES GENERALES Y ESPECIALES CONJUNTAS) (CAC BAU Cl%?CET H(TP VA BAU CU'DAC BIeT) List of Early Voting locations continued (Lista de casetas de votacidn adelantada continuo) (Danh sdch cdc diet diem 66 phiea seem 60),tVc) Location Address City Zip Code (Ubicacidn) (Direccldn) (Ciudad) (C6digo (Dia diem) Pa chi) (Minh Phd) postal) (Md Bu s Di¢n) 30 Lake Park Operations Center 5610 Lake Ridge Parkway Grand Prairie 75052 31 The REC of Grapevine 1175 Municipal Way Grapevine 76051 32 Haltom City Northeast Center 3201 Friendly Lane Haltom City 76117 33 Haslet Public Library 100 Gammil Street Haslet 76052 34 Sendera Ranch Elementary School 1216 Diamond Back Lane Haslet 76052 35 Kay Granger Elementary School 12771 Saratoga Springs Circle Keller 76248 36 Keller Town Hall 1100 Bear Creek Parkway Keller 76248 37 Kennedale Community Center 316 West 3rd Street Kennedale 76060 38 J.L.Boren Elementary 1401 Country Club Drive Mansfield 76063 39 Danny Jones Middle School 4500 East Broad Street Mansfield 76063 40 Mansfield ISD Center for The Performing Arts 1110 W.Debbie Lane Mansfield 76063 41 Mansfield Sub-Courthouse 1100 East Broad Street Mansfield 76063 42 North Richland Hills Public Library 9015 Grand Avenue N.Richland Hills 76180 43 Richland Hills Public Library 6724 Rena Drive Richland Hills 76118 44 River Oaks City Hall 4900 River Oaks Boulevard River Oaks 76114 45 John M Tidwell Middle School 3937 Haslet-Roanoke Road Roanoke 76262 Eagle Mountain-Saginaw ISD Administration 46 Building 6—Training Room 1200 Old Decatur Road Saginaw 76179 Can so 6—Phong TOp Luyen 47 City of Sansom Park City Hall 5705 Azle Avenue Sansom Park 76114 48 Southlake Town Hall 1400 Main Street Southlake 76092 49 Watauga City Hall 7105 Whitley Road Watauga 76148 Solana Office Complex Westlake Town Offices 50 Building 4—Suite 4202—2"floor 1301 Solana Boulevard Westlake 76262 Can 56 4—Phang 4202—Lau 2 51 White Settlement ISO Administration Bldg. 401 South Cherry Lane White Settlement 76108 Temporary Branch Early Voting Locations with Special Days and Hours (Lista de Caseta Temporal con Dias y Horas Especiales) (Chi Nhdnh Dio Diem Bay Ca Sam yeti NhOng Ngay va Gid'DOc BigtTgm Thai) April(Abril)(ThOngTul25-27 r Tuesday—Thursday(Mattes—Juevii, UTA—University of Texas at Arlington A Maverick Activities Center 500 W.Nedderman Drive Arlington 76019 Trung Tam Sinh Hoot Maverick Application for a Ballot by Mail may be downloaded from our website: www.tarrantcountv.com/elections (Solicitud para Boleta par Correo se puede descargar de nuestro sitio web):www.tarrantcountv.com/elections (Co the'tai Dan xin la Phie"u Biu qua This tren trang mang cua chdng tbi):www.tarrantcounty.com/elections Information by phone: Tarrant County Elections Administration,817-831-8683 (Informacion por telefono): (Administration de Elecciones del Condado de Tarrant 817-831-8683) (Thong tin qua didn thoai) (Dieu Hanh Bau Gi Quern Tarrant 817-831-8683) Applications for a Ballot by Mail must be submitted between January 1,2017 and April 25,2017 by mail,fax or email to: (Solicitudes para una Boleta por Correo pueden ser sometidas entre el 1 de enero de 2017 y 25 de Abril de 2017 por Correo,fax o email a): (Dan xin Id phieu bau qua thv phai dvpc gu'i veo gi,a Ngay 1 Th6ng 1,Nam 2017 va Ngay 25 Thong 4,Nam 2017 bang thy,fox hoot email din:) Early Voting Clerk(Secretario De Votocion Adelantada)(Tha Ky Bau CS Sem) PO Box 961011 Fort Worth TX 76161-0011 Fax:817-831-6118 Email:votebymail@tarrantcounty.com EXHIBIT C NOTICE FOR EARLY VOTING Incorporated By Reference Trophy Club Denton County voters may only vote at the early voting polling locations as designated and maintained by Denton County throughout the County. Trophy Club Tarrant County voters may only vote at the early voting polling locations as designated and maintained by Tarrant County throughout the County. The Order of Election will be amended at a later date to include early voting sites added due to joint elections with other political subdivisions. Denton County Early voting by personal appearance will be conducted at: Locations designated by Denton County: Monday, April 24 8:00 a.m. — 5:00 p.m. Tuesday, April 25 8:00 a.m. — 5:00 p.m. Wednesday, April 26 8:00 a.m. — 5:00 p.m. Thursday, April 27 8:00 a.m. — 5:00 p.m. Friday, April 28 8:00 a.m. — 5:00 p.m. Saturday, April 29 8:00 a.m. — 5:00 p.m. Monday, May 1 7:00 a.m. — 7:00 p.m. Tuesday, May 2 7:00 a.m. — 7:00 p.m. Tarrant County Early voting by personal appearance will be conducted at: Locations designated by Tarrant County: Monday, April 24 8:00 a.m. — 5:00 p.m. Tuesday, April 25 8:00 a.m. — 5:00 p.m. Wednesday, April 26 8:00 a.m. — 5:00 p.m. Thursday, April 27 8:00 a.m. — 5:00 p.m. Friday, April 28 8:00 a.m. — 5:00 p.m. Saturday, April 29 7:00 a.m. — 7:00 p.m. Sunday, April 30 11:00 a.m. —4:00 p.m. Monday, May 1 7:00 a.m. — 7:00 p.m. Tuesday, May 2 7:00 a.m. — 7:00 p.m. ORD 2017-03 Page 11 of 11