Agenda Packet TC 09/19/2016 - Joint Session
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Town CouncilPage 1 of 19Meeting Date: September 19, 2016
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Town CouncilPage 2 of 19Meeting Date: September 19, 2016
Town of Trophy Club 100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2016-533-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:9/12/2016 In control:Town Council
On agenda:9/19/2016 Final action:
Title:Consider and take appropriate action regarding an Interlocal Cooperation Agreement for
Administration of Fire Protection Services between the Town of Trophy Club and Trophy Club
Municipal Utility District No. 1; and authorizing the Mayor or his designee to execute all necessary
documents.
Attachments:2016 Fire Oprations ILA Last Rev from Town changes made by NS including Hase Notes and Rose
DateVer.Action ByActionResult
ConsiderandtakeappropriateactionregardinganInterlocalCooperationAgreementforAdministrationofFireProtection
ServicesbetweentheTownofTrophyClubandTrophyClubMunicipalUtilityDistrictNo.1;andauthorizingtheMayoror
his designee to execute all necessary documents.
Agenda Item No. 1
Town CouncilPage 3 of 19Meeting Date: September 19, 2016
TOWN OF TROPHY CLUB AND MUD 1
2016 Fire Operations ILA
Town Proposal with Modifications / Notes by Jim
Hase, Kevin Carr and Bill Rose
Nick Sanders
9/15/2016
Council & Directors, I started with the latest ILA proposed by the Town to the MUD document,
which was a Change Tracking Version that shows the changes in Blue Text which is
Underlined. These are Town proposed changes suggested prior to any MUD changes. From
that point I turned Change Tracking Off and entered Text in Red Color that are the proposed
changes/notes from Jim Hase and Kevin Carr. I sent this version to Kevin and asked him to
check it for accuracy. He reported back to me as “it was good” and that he had some other
suggestions which he would bring up at our Joint Meeting.
From that point I began to make changes which are in Black Text in Italic and Underlined that
are Bill Rose’s notes and proposed changes. In some cases they are just notes.
My plan is to use this document as a “road map” (so to speak) to guide us through our meeting.
I would suggest you print out a copy in color which may help while we move through the
document on Monday.
Town CouncilPage 4 of 19Meeting Date: September 19, 2016
INTERLOCAL COOPERATION AGREEMENT
FOR ADMINISTRATION OF FIRE PROTECTION SERVICES
THIS AGREEMENT is made and entered into this_____ day of_____, 2016, by
and between Trophy Club Municipal Utility District No. 1, adistrict created pursuant
to Section 59, Article XVI, Texas Constitution and the Texas Water Code, Chapter 54
hereinafter referred to as "District", and the Town of Trophy Club, ahome rule
municipal corporation, hereinafter referred to as "Town".
W I T NE S S E T H :
WHEREAS, Districtis a duly organized political subdivision of the State of Texas
engaged in the administration of fire protection and related services for the benefit of
those persons residing, traveling within, or being physically locatedwithin the
boundaries of District, which boundaries include, without limitation,portions ofthe
incorporated and unincorporated limits of the Town of Trophy Club, Texas; and
WHEREAS, District and Town operate pursuant to the 2008 Interlocal
Cooperation Agreement for Fire Protection Services as amended by the First
Amendment to 2008 Interlocal Cooperation Agreement for Fire Protection Services
(hereinafter collectively “2008 ILA for Fire Protection Services”)and District provides
firefighting services to residents of the Trophy Club Public Improvement District No. 1
(hereinafter also referred to as “PID”); and
MUD Addition
WHEREAS, the PID pays their part of the fire expenses through an assessment
from the Town; and
WHEREAS, the provision of Fire Functions is a governmental function that
serves the public health and welfare, promotes efficiency and effectiveness of local
governments, and is of mutual concern to the contracting parties; and
WHEREAS,Districtis individually authorized to perform Fire Functions pursuant
to Section 49.351 of the Texas Water Code and the Town is individually authorized to
perform Fire Functions pursuant to its police powers and the parties desire to enter into
this Agreement regarding the performance of Fire Functions; and
WHEREAS, the lnterlocal Cooperation Act, Texas Government Code, Chapter
791, et seq., as amended (the "Act") provides authority for governmental entities of the
State of Texas to enter into interlocal agreements with each other regarding
governmental functions and services as set forth in the Act;
WHEREAS, Town and District have determined it necessary and appropriate to
enter into a new agreement for the operation of Fire Protection Services superseding
the 2008 ILA for Fire Protection Services; and
Formatted:Superscript
th
2016 MUD Fire Operations – Town Revised August 24, 2016 – Notes added by Sanders in Red including
MUD changes as submitted by Hase / Carr Page 1 of 14
Town CouncilPage 5 of 19Meeting Date: September 19, 2016
NOW, THEREFORE, Districtand Town, for and in consideration of the recitals
set forth above and terms and conditions below, agree as follows:
I.
Incorporation ITerm
Incorporation of Recitals. The foregoing recitals are agreed upon and
1.1
incorporated herein as a part of this Agreement.
Term. This Agreement shall become effective upon approval by each of the
1.2
respective governing bodies of Town and Districtand upon execution by their respective
authorized representatives, and shall remain in effect for an Initial Term of five (5)one
(1) years.The Initial Term of this Agreement shall commence on October 1, 2016 and
shall terminate on September 30, 201721.Upon expiration oftheInitialTerm,this
Agreementshallautomaticallybe extendedforthree (3) additionalfive (5) yearterms
unlesswrittennoticeofnonrenewalisgiven in accordance with Section X.
Bill Rose is suggesting an initial term of 3 years with termination on Sept 30, 2017.
MUD Proposed Changes via Hase and edits via Carr
1.2Term. This Agreement shall become effective upon approval by each of the
respective governing bodies of Town and District and upon execution by their respective
authorized representatives, and shall remain in effect for an initial trial period of one (1)
year, commencing October 1, 2016 and terminating on September 30, 2017. If neither
governmental agency elects to terminate after one (1) year trial, then an initial term of
five (5) years shall commence on October 1, 2017 and shall terminate on September
30, 2022. Upon expiration of the initial five (5) year term, this agreement shall
automatically be extended for an additional five (5) year term unless written notice of
nonrenewal is given in accordance with Section X. 10.1 and 10.2 of this Agreement..
II.
Definitions
As used herein, the words and phrases hereinafter set forth shall have the
2.1
meanings as follows:
A."Eligible Persons" shall mean those persons residing, traveling within, or being
physically located within the corporate boundaries of the Town of Trophy Club,
Texas and/or District, including without limitation both incorporated an
unincorporated areas,and shall also include those persons residing, traveling within,
or being physically located within the corporate boundaries of another political
subdivision of the State of Texas with whom Town and/or District have a mutual aid
agreement to provide fire protection services and those persons located within the
Formatted:Superscript
th
2016 MUD Fire Operations – Town Revised August 24, 2016 – Notes added by Sanders in Red including
MUD changes as submitted by Hase / Carr Page 2 of 14
Town CouncilPage 6 of 19Meeting Date: September 19, 2016
fire district as designated by Denton County and accepted by Town and/or District.
B.“Emergency Medical Services” shall mean any and all of the customary and
usual activities of trained paramedics providing emergency health care services,
C."Fire-fighting Activities", "Fire Protection Services", or "Fire Functions" shall
mean any and all of the customary and usual activities of a fire department, including
fire suppression, fire prevention, training, safety education, maintenance,
communications, Emergency Medical Services, photography, and administration.
Bill Rose comment. Delete Emergency Medical Services. Creates conflicts with 3.1B2
and 3.1C
III.
Budget and Funding
3.1 Budget and Funding
Budget Preparation:Town shall prepare a budget for Fire Protection Services and
A.
present that budget to the Town Council for approval.Budget amendments requiring
additional funding shall be submitted for approval to both Town Council and District.
This Agreement does not impact the authority of District to set the appropriate tax
rate for District.The Town will submita preliminary contractual amount when the
Town submits the fiscal budget to Town Council. Town will providean updated
contractual amount for Fire-fightingActivities prior to August 31 in accordance with
the proposed Town’s fiscal year budget.Town shall present to District a total
contractual obligation amount by August 31 each year. Town shall make available
staff and budget information to District as needed for approval of the contractual
obligation.
MUD Proposed Changes via Hase and edits from Carr
A. Budget Preparation: Town shall prepare a budget for Fire Protection Services
and present that budget to the Town Council for approval. The Town representative
shall then present the Fire Budget to the District Board of Directors for possible
changes and final approval. Budget amendments requiring additional funding shall
be submitted for approval to both Town Council and District. This Agreement does
not impact the authority of District to set the appropriate tax rate for District. The
Town will submit a preliminary contractual amount when the Town submits the fiscal
budget to Town Council. Town will provide an updated contractual amount for Fire-
fighting Activities prior to August 31 of current fiscal year in accordance with the
proposed Town’s fiscal year budget.
BillRose suggestion. Change the last 2 sentencesof original Town wordingto read:
“The Town shall submit a preliminary contractual amount to the District when the Town
submits the fiscal budget to the Town Council. Town shall make staff and budget
information available to District as needed for approval of the contractual obligation.
Town and District shall have a joint meeting for the purpose of agreeing on the final
Formatted:Superscript
th
2016 MUD Fire Operations – Town Revised August 24, 2016 – Notes added by Sanders in Red including
MUD changes as submitted by Hase / Carr Page 3 of 14
Town CouncilPage 7 of 19Meeting Date: September 19, 2016
contractual amount no later than August 31 of each year.”
In order to facilitate a levelemergency services assessment for the Trophy Club
Public Improvement District pursuant to the annual Service and Assessment Plan or
“SAP” and District Fire Tax, District shall provide outstanding debt, lease and
reserve reimbursement obligations as illustrated in Attachment “A” to this
Agreement. Changes and/or updates to Attachment “A” shall be providedto Town
prior to June 30of each yearof this Agreement, (with the exception of 2016), and
any renewal term.
Change above from Carr was an additionin RED.
B.Funding:District and Town shall share the funding of all costs associated with Fire
Protection Services provided to Eligible Persons as defined herein,pursuant to the
approved Budget andin accordance with the terms of this Agreement. Such funding
shall be accomplished as follows:
1)District shall fund 50% of all costs associated of personnel providingFire
Protection Services provided to Eligible Persons as defined herein, in
accordance with the terms of the Town approved Budgetthrough the
assessment and collection of an annual Fire Tax on the property owners of
District.
2)District shall fund 100% of allcosts of services and supplies associated with Fire
Protection Servicesand servicesassociated with operating the Fire Department
in accordance with the terms of the Town approvedBudget through the
assessment and collection of an annual Fire Tax on the property owners of
District.
3)District shall fund 100% of allcapital replacement costs through an annual capital
replacement contribution as defined herein, in accordance with the terms of the
Town approved Budget through the assessment and collection of an annual Fire
Tax on the property owners of District.
MUD changes made by Carr – addthe word firein Red 2 timesand remove Town
3)District shall fund 100% of allfire capital replacement costs through an annual
capital replacement contribution as defined herein, in accordance with the
terms of the Townapproved Fire Budget through the assessment and
collection of an annual Fire Tax on the property owners of District.
4)The Town shall fund all costs associated with Fire Protection Services to Eligible
Persons by an annual assessment on and collection from Eligible Persons
owning realproperty and improvements thereon located within the Town but not
within District and levied in accordance with the Public Improvement District Act,
Chapter 372 of the Texas Local Government Code, as amended; such
assessment shall be adopted by Town Council through the approval of the
Formatted:Superscript
th
2016 MUD Fire Operations – Town Revised August 24, 2016 – Notes added by Sanders in Red including
MUD changes as submitted by Hase / Carr Page 4 of 14
Town CouncilPage 8 of 19Meeting Date: September 19, 2016
Annual Service and Assessment Plan for Authorized Services for the Trophy
Club Public Improvement District No. 1. If the beneficial assessment determined
in the SAP (Service and Assessment Plan) is an amount different from the fire
tax of District, the Parties agree to negotiate the reconciliation of the difference.
MUD wishes to strike 5 – Carr
Bill Rose is asking why the MUD wishes to Remove 3.1 b 5?
5)District shall continue to pay all outstanding debt obligations incurredand existing
prior to the commencement of the contract term.
Bill Rose is suggestion adding an item. “Funds that are not expended annually
during the course of this agreement shall be applied to the next year’s budget in
accordance with distribution ofcosts shown above. Conversely, shortfalls shall be
allocated to District and Town in accordance with distribution of cost show above.”
MUD addition by Carrin RED
C. Payment: Payments from the Districtfor the purpose of Fire Protection Services
shall be paid to the Town on a monthly basis. The monthly payments shall constitute
the entirety of the annual contract divided by twelve (12) months, minus total PID
assessment fee, beginning on October 31 and concluding on September 30 of each
fiscal year of the term of the Agreement, andthereafter for each successive year in
which this Agreement is in effect. Payments will become past due fifteen (15)
business days after the established due date.
Bill Rose suggestion. The addition of “minus total PID Assessment Fee” by MUD
needs to be specific to Fire Protection Services.
IV.
Operational Obligations and Rights of the Parties
4.1District Obligations and Rights:
District shall perform all of its duties andobligations as herein stated and shall devote
sufficient time and attention to the execution of such duties in full compliance with the
terms and conditions of this Agreement.
Addition proposed by Bill Rose. “The District may review Fire Protection Services and
coordinate modifications with the Town. The district may inspect, maintain, or repair
District assets under this agreement during reasonable hours. The Town shall be
informed of findings and actions taken, or to be taken.”
4.2 Town Obligations and Rights:
A.Upon the effective date of this Agreement, Town shall be responsible for providing
Fire Protection Services to Eligible Persons, including but not limited to assuming full
responsibility for the operational control and management of Fire Protection
Formatted:Superscript
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2016 MUD Fire Operations – Town Revised August 24, 2016 – Notes added by Sanders in Red including
MUD changes as submitted by Hase / Carr Page 5 of 14
Town CouncilPage 9 of 19Meeting Date: September 19, 2016
Services, previously under the control and direction of District. The Town's
responsibilities hereunder shall include, without limitation, the control,and
management ofall personnel as more specifically set forth in Section VIandall
policy and personnel matters related to and arising out of providing Fire Protection
Services and the obligations specifically assumed hereunder.
B. Town, acting through its Town Manager ordesignees, shall oversee the daily
operations of Fire Protection Services.
MUD addition per Carrin RED
C.The officers and employees of Town shall perform all duties and responsibilities of
the District necessary to render Fire Protection Services(per Attachment “B” Item 7)
to all Eligible Persons.
Bill Rose Suggestion to reword. “The officers and employees of the Town shall
perform all duties and responsibilities of the District necessary to meet or exceed all
requirements of the fire plan approved by the Texas Commission on Environmental
Quality (TCEQ) and render Fire Protection Services to all Eligible Perosns.”
D.It shall be the responsibility and duty of Town, its officers and employees, within the
sole discretion of such officers and employees, to determine priorities in the
dispatching and use of such equipment and personnel to perform Fire Functions
under this Agreement.
E.Town shall have the authority to enter into mutual aid agreements on behalf of
Districtand Town to provide Fire Protection Services as deemed appropriate by
Town. The term of such agreements shall run concurrently with the term of this
Agreement and shall terminate upon termination of this Agreement.
F.Town shall perform all of its duties and obligations as herein stated and shall devote
sufficient time and attention to the execution of such duties providedon behalf of
Districtin full compliance with the terms and conditions of this Agreement and shall
provide immediate and direct supervision of employees, agents, contractors, sub-
contractors and/or laborers, if any, in the furtherance of the purposes, terms and
conditions of this agreement for the mutual benefit of Town and District.
G. Town will provide an annual report regarding status and maintenance of fire station,
engine/pumper, brush truck,and ladder truck.Additionally, Town will continue to
meet and/or exceedthe requirements set by theNFPAand TCFP.
MUD replacement of G by Hase and Carrin RED
G. District shall hire Fire Auditors of their choice to review physical Fire Department
assets and operator practices on an annual basis for benefit of District and Town;
audit shall occur during the month of April. (See Attachment “B”). All Auditors fees
will be included in Fire Budget.for assets and operator practices.
Additional suggestion by Bill Rose
The Town shall provide the District timely notice of any accident, damage, dangerous or
defective condition relating to District assets under this agreement.
Formatted:Superscript
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2016 MUD Fire Operations – Town Revised August 24, 2016 – Notes added by Sanders in Red including
MUD changes as submitted by Hase / Carr Page 6 of 14
Town CouncilPage 10 of 19Meeting Date: September 19, 2016
V.
Assets
5.1 Ownership. Prior to the commencement of this agreement, all assets ownedor
directly purchased by Districtutilized for Fire Protection Services shall remain the
property of District. This Agreement does not affect right, title or interest to such
property. All assets owned or directly purchased by Town utilized for Fire Protection
Services shall remain the property of the Town. This Agreement does not affect right,
title, or interest to such property.
MUD replacement of 5.1 by Carr which removed the last 2 sentences of above
5.1 Ownership. Prior to the commencement of this agreement, all assets owned or
directly purchased by District utilized for Fire Protection Services shall remain the
property of District. This Agreement does not affect right, title or interest to such
property.
Bill Rose suggestion of leave 5.1 the way it was proposed.
5.2 Ownership Upon Termination. Upon termination of this Agreement, each party
shall retain ownership of assets purchased with its respective fundsunless both Town
and District elect to negotiate terms to transfer ownership to the other party.
VI.
EmployeeSupervisionandOrganization
6.1Control and Oversight.Townshall have control and oversight over Fire
Protection Services and control and oversight over Emergency Medical Services. Town
shall have exclusive authority to establish Standard Operating Procedures for
Firefighting Services andStandard Operating Procedures for Emergency Medical
Services. (hereinaftercollectively,"Town SOPs").
Bill Rose question. If this is true what are we approving them?Move SOP’s to
definitions.
6.2 BenefitsandHumanResourcesServices.In accordance with Town personnel
policies, Town shall provide benefits and human resources servicesto all eligible
employees providing Fire Protection Services. DISTRICT shall provide funding as set
forth in Subsection 3.1(B). The Parties understand and agree that on and after the
effective date of this Agreement, all employees providing Fire Protection Services shall
beTown employees and shall be solely subject toTown personnel policiesand Town
SOPs.
VII.
Consideration
Formatted:Superscript
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2016 MUD Fire Operations – Town Revised August 24, 2016 – Notes added by Sanders in Red including
MUD changes as submitted by Hase / Carr Page 7 of 14
Town CouncilPage 11 of 19Meeting Date: September 19, 2016
The parties agree that sufficient consideration for this Agreement exists and is found in
the Payments Made pursuant to Section IIIof this Agreement and in the cross promises
set forth above and other good and valuable consideration. District's agreement to fund
Fire Functions as provided in Section IIIabove in exchange for Town's agreement to
oversee and manage Fire Functions for Eligible Persons as provided in Section IV
above, shall serve as sufficient consideration under this Agreement. Each party hereto
paying for the performance of governmental functions or services shall make such
payments from current revenues legally available to the paying party.Each party further
agrees that it is fairly compensated for the services or functions performed under the
terms of this Agreement
VIII.
Negligence of Parties/Insurance
8.1Town Negligence/Insurance. Town shall be responsible for its sole negligence.
Town agrees to and accepts full responsibility for the acts, negligence,and/or omissions
of all Town's officers, employees,and agents acting under its direction. Town shall
provide liability insurance tocover the acts and omissions of Town, its officers,
employees,and agents performing obligations under this agreement, including but not
limited to all personnel providing Fire Protection Services.
8.2District Negligence/Insurance.District shall be responsible for its sole
negligence. District agrees to and accepts full responsibility for the acts, negligence,
and/or omissions of all District's officers, employees,and agents acting under its
direction. District shall maintain general liability insurance to cover District owned or
leased assets. District shall provide liability insurance to cover the acts and omissions of
District, its officers, employees, and agents performing obligations under this
Agreement.
IX.
Immunity
The fact that Town and District accept certain responsibilities relating to the rendering of
Fire Protection Services under this Agreement as part of their responsibility for providing
protection for the public health makes it imperative that the performance of these vital
services be recognized as a governmental function and that the doctrine of
governmental immunity shall be, and it is hereby, invoked to the extent possible under
the law. Neither Town nor District waives any immunity or defense that would otherwise
be availableto it against claims arising from the exercise of governmental powers and
functions.
X.
Default ITermination
10.1This Agreement may be terminated during the last yearof the Initial Term without
cause by either party giving written notice to the other party on or before April 1,
Formatted:Superscript
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2016 MUD Fire Operations – Town Revised August 24, 2016 – Notes added by Sanders in Red including
MUD changes as submitted by Hase / Carr Page 8 of 14
Town CouncilPage 12 of 19Meeting Date: September 19, 2016
201721for termination effective September 30, 201721orby written notice on or before
April 1 during the last year ofany renewaltermofthisAgreementfor termination
effective on September 30 of the last year of the then current five (5) year renewal term.
MUD replacement for 10.1 – some changes by Hase and some by Carr
10.1This Agreement may be terminated after year one (1) and subsequently during
the last year of the Initial five (5) year Term without cause by either party giving written
notice to the other party on or before June 1st, 2022 for termination effective September
st
30, 2022 orby written notice on or before June 12017 and subsequently during the
last year of any renewaltermofthisAgreement for termination effective on September
30 of the last year of the then current five (5) year renewal term.
Bill Rose comment. “Three years and during the final year of any automatic renewal
period.
10.2In the event that either party hereto breaches any term or condition of this
Agreement, this Agreement may be terminated by the aggrieved party if such default is
not cured within a period of ninety (90) days after receipt of written notice of default by
the party allegedly in breach of its obligations hereunder. At the option of the aggrieved
party, if such default is not cured within the ninety (90) day period, this Agreement shall
immediately terminate without further notice, unless an extension is mutually agreed
and approved by both Town and District.
XI.
Entire Agreement
This Agreement represents the entire and integrated agreement between Town and
District and supersedes all prior negotiations, representations,and/or agreements,
either written or oral. This Agreement may be amended only by written instrument
signed by both parties.
XII.
Venue
The laws of the State of Texas shall govern this Agreement and each of its terms and
provisions, including but not limited to the rights and duties of the parties hereto, and
exclusive venue shall be in Denton County, Texas.
XIII.
Severability
In the event that any portion of this Agreement shall be found to be contrary to law, it is
the intent of the parties hereto that the remaining portions shall remain valid and in full
force and effect to the extent possible.
Formatted:Superscript
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2016 MUD Fire Operations – Town Revised August 24, 2016 – Notes added by Sanders in Red including
MUD changes as submitted by Hase / Carr Page 9 of 14
Town CouncilPage 13 of 19Meeting Date: September 19, 2016
XIV.
Non-Waiver
All rights, remedies,and privileges permitted or available to either party under this
Agreement or at law or equity shall be cumulative and not alternative, and election of
any such right, remedy,or privilege shall not constitute a waiver or exclusive election of
rights, remedies or privileges with respect to any other permitted or available right,
remedy or privilege. Additionally, one instance of forbearance by the either party in the
enforcement of any such right, remedy or privilege against the other party, shall not
constitute a waiver of such right, remedy or privilege by the forbearing party. A default
by either party under this Agreement shall not result in a forfeiture of any rights,
remedies, or privileges under this Agreement by suchdefaulting party.
MUD addition from Hase and edits by Carr
XV.
ANNUAL FINANCIAL AUDIT
The Fire Department annual financial audit will continue to be a part of the annual
Trophy Club Municipal Utility District No. 1 financial audit. Town will provide full access
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to Fire records for this purpose no later than September 30of current fiscal year.
Formatted:Superscript
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2016 MUD Fire Operations – Town Revised August 24, 2016 – Notes added by Sanders in Red including
MUD changes as submitted by Hase / Carr Page 10 of 14
Town CouncilPage 14 of 19Meeting Date: September 19, 2016
XV.
Signature Authority
The undersigned officer and/or agents of the parties hereto are the properly authorized
officials and have the necessary authority to execute this agreement on behalf of the
parties hereto and each party hereby certifies to the other that any necessary
resolutions extending such authority have been duly passed and are now in full force
and effect.
EXECUTED in duplicate originals.The effective date of this Agreement shall
be____________, 2016.
TOWN OF TROPHY CLUB, TEXAS
By:
Name:C. Nick Sanders
Title:Mayor
Date:
ATTEST:
By:
Name:Holly Fimbres
Title:Town Secretary / RMO
TROPHY CLUB MUNICIPAL UTILITY
DISTRICT NO. 1
By:
Name:Kevin R. CarrJim Moss
Title:President
Date:
ATTEST:
By:
Name:James HaseKevin R. Carr
Title:Secretary/Treasurer
Formatted:Superscript
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2016 MUD Fire Operations – Town Revised August 24, 2016 – Notes added by Sanders in Red including
MUD changes as submitted by Hase / Carr Page 11 of 14
Town CouncilPage 15 of 19Meeting Date: September 19, 2016
ACKNOWLEDGEMENTS
STATE OF TEXAS §
§
COUNTY OF DENTON §
COUNTY OFTARRANT §
This instrument was acknowledged before me on the _____ day of
_______________, 2016 by C. Nick Sanders, Mayorof the TOWN OF TROPHY
CLUB, TEXAS, a home rule municipal corporation, on behalf of such corporation
Notary Public in and for the State of Texas
STATE OF TEXAS §
§
COUNTY OF DENTON §
COUNTY OF TARRANT §
This instrument was acknowledged before me on the _____ day of
_______________, 2016 by Jim Moss, Presidentof the TROPHY CLUB MUNICIPAL
UTILITY DISTRICT NO. 1,district, on behalf of such corporation
Notary Public in and for the State of Texas
Formatted:Superscript
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2016 MUD Fire Operations – Town Revised August 24, 2016 – Notes added by Sanders in Red including
MUD changes as submitted by Hase / Carr Page 12 of 14
Town CouncilPage 16 of 19Meeting Date: September 19, 2016
Attachment “A”
Trophy Club MUD - Fire Department Debt
Reimbursement Ladder Truck
Reserve Lease Total
Fire Station Bond
Fiscal Year
2017 $ 148,658 $ 68,096 $ 127,149 $ 343,903
2018 150,858 68,096 127,149 346,103
2019 147,883 68,096 127,149 343,128
2020 149,908 68,096 127,149 345,153
2021 151,758 68,096 127,149 347,003
2022 153,433 68,096 127,149 348,678
2023 153,433 68,096 - 221,529
2024 153,183 68,096 - 221,279
2025 152,683 68,096 - 220,779
2026 148,083 68,096 - 216,179
2027 153,368 68,096 - 221,464
2028 153,243 68,096 - 221,339
2029 152,783 68,096 - 220,879
2030 152,113 68,096 - 220,209
2031 151,163 68,096 - 219,259
Total $ 2,272,550 $ 1,021,440 $ 762,894 $ 4,056,884
Formatted:Superscript
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2016 MUD Fire Operations – Town Revised August 24, 2016 – Notes added by Sanders in Red including
MUD changes as submitted by Hase / Carr Page 13 of 14
Town CouncilPage 17 of 19Meeting Date: September 19, 2016
MUD addition of Attachment B – Some came from Hase and some from Carr
Attachment “B”
Trophy Club Municipal Utility District No. 1
Fire Department Assets andOperator PracticesAnnual Audit Checklist
(Audit to be performed by independent consultant retained by the District)
1.Standard Operating Procedures (SOP) – Meet or exceed all requirements of
Town SOP’s for Fire Department.
2.Annual Inspection of all Fire Department Vehicles:
a.Ladder, Pumper and Brush Truck records of maintenance: including a
full operational inspection once a year by a manufacturer approved
facility (e.g. Pierce in Denton)
3.Hose annual pressure testing documentation as required by the National
Fire Protection Association standards (NFPA).
4.Air Packs Self Contained Breathing Apparatus (SCBA) as required.
Manufacturer guidelines of the National Fire Protection Association
standards (NFPA).
5.Radio communications will be checked. and kept current with technology
and operational requirements as appropriate
6.Training records including all certification documents required per local,
state and federal and National Fire Protection Association standards
7.Meet or exceed all requirements of fire plan approved by the Texas
Commission on Environmental Quality (TCEQ).
8.Check for replenishment of major assets through GASB accounts.
Formatted:Superscript
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2016 MUD Fire Operations – Town Revised August 24, 2016 – Notes added by Sanders in Red including
MUD changes as submitted by Hase / Carr Page 14 of 14
Town CouncilPage 18 of 19Meeting Date: September 19, 2016
Town of Trophy Club 100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2016-534-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:9/12/2016 In control:Town Council
On agenda:9/19/2016 Final action:
Title:Discussion of future joint meetings and agenda items. (N. Sanders)
Attachments:
DateVer.Action ByActionResult
Discussion of future joint meetings and agenda items. (N. Sanders)
Agenda Item No. 2
Town CouncilPage 19 of 19Meeting Date: September 19, 2016