Agenda Packet TC 07/12/2016
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MINUTES FROM REGULAR SESSION TOWN COUNCIL MEETING
FOR THE TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Tuesday, June 14, 2016 at 7:00 P.M.
Svore Municipal Building Boardroom
The Town Council of the Town of Trophy Club, Texas, met in a Regular Session on Tuesday, June 14, 2016. The
meeting was held within the boundaries of the Town and was open to the public.
STATE OF TEXAS §
COUNTY OF DENTON §
TOWN COUNCIL MEMBERS PRESENT:
C. Nick Sanders Mayor
Greg Lamont Mayor Pro Tem, Place 5
Jim Parrow Council Member, Place 1
Garrett Reed Council Member, Place 2
Rhylan Rowe Council Member, Place 3
Tim Kurtz Council Member, Place 4
Philip Shoffner Council Member, Place 6
STAFF AND GUEST(S) PRESENT:
Steven Glickman Assistant Town Manager/CFO
Patricia Adams Town Attorney
Holly Fimbres Town Secretary/RMO
Adam Adams Parks and Recreation Director
Patrick Arata Police Chief
Pat Cooke Development Services Manager
Ron Ruthven Town Planner
Tom Rutledge Town Engineer
Mayor Sanders announced the date of Tuesday, June 14, 2016, called the Town Council to order and announced a
quorum at 7:00 p.m.
The Invocation was offered by Mayor Sanders.
The Pledges to the American Flag and Texas Flag were led by Mayor Pro Tem Lamont.
(Town Secretary Note: The agenda items were presented in the following order: Citizen Presentations;
Announcements and Reports; Consent Agenda; Public Hearing; Item No. 11; Item No. 12; Item No. 13; Item No. 14;
Item No. 15; Item No. 16; Item No. 17; Item No. 18; Item No. 19; Item No. 20; Item No. 21; Item No. 22; Executive
Session; and Item No. 17)
CITIZEN PRESENTATIONS
This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the agenda.
The Council is not permitted to take action on or discuss any presentations made to the Council at this time
concerning an item not listed on the agenda. The Council will hear presentations on specific agenda items prior to
the Council addressing those items. You may speak up to four (4) minutes or the time limit determined by the
Mayor or presiding officer. To speak during this item you must complete the Speaker's form that includes the
topic(s) of your statement. Topics of presentation should be limited to matters over which the Council has authority.
There were no citizen presentations.
ANNOUNCEMENTS AND REPORTS
1. Assistant Town Manager/CFO Glickman's update regarding the following; discussion and provide input
regarding same (Staff).
*Toddler Playground
*Golf Cart Parking
*2016 Fire Camp
*Town Hall construction
Assistant Town Manager/CFO Glickman updated the Council and addressed questions; no action was taken on this
item. Additionally, he advised that no injuries occurred to residents or Staff during the recent fires that occurred in
the Town over the weekend due to lightning strikes.
CONSENT AGENDA
All matters listed as Consent Agenda are considered to be routine by the Town Council and will be enacted by one
motion. There will not be a separate discussion of these items. If discussion is desired, that item will be removed
from the consent agenda and will be considered separately.
2. Consider and take appropriate action regarding the Minutes dated May 10, 2016 (Staff). (Town Secretary
Note: Approved as presented in the Town Council agenda packet).
3. Consider and take appropriate action regarding the Minutes dated May 17, 2016 (Staff). (Town Secretary
Note: Approved as presented in the Town Council agenda packet).
4. Consider and take appropriate action regarding a Resolution repealing Resolution No. 2015-33 authorizing
participation in various cooperative purchasing programs and adopting a new resolution authorizing
participation in various cooperative purchasing programs in accordance with the Town’s Procurement
Policies and Procedures authorizing execution of any and all necessary agreements for participation in the
cooperative programs by the Mayor or his designee and approving related contracts and the payment of
related fees in accordance with the budget and providing an effective date of June 14, 2016 (Staff).
5. Consider and take appropriate action regarding an Interlocal Agreement between the Town and the City of
Grapevine for the purchase of goods and services; and authorizing the Town Manager or his designee to
execute all necessary documents (Staff).
6. Consider and take appropriate action regarding amending an Agreement between the Town and Tarrant
County for Tarrant County’s participation in the Trophy Club Tax Increment Reinvestment Zone No. 1; and
authorizing the Mayor or his designee to execute all necessary documents (Staff).
7. Consider and take appropriate action regarding a Lease Agreement between the Town and Sprint Spectrum
L.P. for a wireless antenna facility located at Tract “A” of Lake Forest Village Phase Three, a subdivision in
Trophy Club, out of the W.H. Pea Survey, Abstract No. 1045 and the C. Medlin Survey, Abstract No. 823,
Denton County, Texas; and authorizing the Mayor or his designee to execute all necessary documents
(Staff).
8. Consider and take appropriate action regarding financial and variance report dated April 2016 (Staff).
Motion made by Council Member Parrow, seconded by Council Member Rowe, to approve the Consent Agenda
Items 2 through 8.
Motion passed unanimously.
Town Council Minutes June 14, 2016 Page 2 of 10
PUBLIC HEARING
9. Conduct a public hearing regarding a request to amend Ordinance No. 2007-15, PD Planned Development
District No. 27, Village Center, Permitted Uses, in order to allow the use of a Veterinary Clinic with an
Outdoor Pet Run, and a request to approve an amendment to the approved Site Plan on Lot 2, Block 1,
Trophy Club Village Centre, located at 2600 Bobcat Blvd. Case PD-AMD-16-049 (Staff).
Mayor Sanders opened the public hearing at 7:12 p.m.
Susan Edstrom, 269 Oak Hill Drive, spoke in favor of the item and stated that Dr. Rachel Speed Webster was a very
well respected veterinarian in the area.
10. Conduct a public hearing regarding a request to amend Ordinance No. 95-20 P&Z and Ordinance No.
2016-02 P&Z, PD Planned Development District No. 13 in order to amend certain development
requirements and the approved signage plan for Meat U Anywhere restaurant, on Lot 3, The Village, located
at 91 Trophy Club Drive. Case PD-AMD-16-048 (Staff).
There was no one present that wished to speak regarding the item.
Mayor Sanders closed the public hearing and reconvened into Regular Session at 7:15 p.m.
REGULAR SESSION
11. Recognition of Town Attorney Patricia Adams for her years of service that she provided to the Town of
Trophy Club (Staff).
Mayor Sanders recognized Town Attorney Adams for her 13 years of service that she provided to the Town and
presented her with a plaque.
No action was taken on this item.
12. Consider and take appropriate action regarding an Ordinance amending Ordinance No. 2007-15, PD Planned
Development District No. 27, Village Center, Permitted Uses, in order to allow the use of a Veterinary Clinic
with an Outdoor Pet Run, and a request to approve an amendment to the approved Site Plan on Lot 2, Block
1, Trophy Club Village Centre, located at 2600 Bobcat Blvd. Case PD-AMD-16-049 (Staff).
Town Planner Ruthven presented the item and stated that the applicant, MK Development, was requesting
approval of a revised Site Plan for Lot 2, Block 1, Trophy Club Village Centre, located at the southwest corner of
Parkview Drive and Bobcat Boulevard. Also, the applicant was requesting approval of an outdoor pet run, which
would be part of a proposed Veterinary clinic to be located in the new building. Additionally, he advised that the
Planning and Zoning (P&Z) Commission approved the item at their June 2, 2016 meeting and recommended that
the PD 27 Village Center permitted uses be amended allowing the following use: 1) “Pet services including
veterinarian (without outdoor kennels). Approved veterinary clinics may contain an outdoor pet run provided said
area does not create a nuisance, does not contain any one pet for a period longer than 15 minutes, and is visually
screened from the view of any public area including but not limited to a parking lot.”; 2) That the main exterior
door for room 103, shown on page 5.00 labeled “building plan” in Exhibit B, be labeled as “exit only”; and 3) That
the shrubs shown on the southwest corner of the property on the landscape plan, shown as page L1.01 on Exhibit
B, connect to the existing shrubs on Lot 1, Block 1, Trophy Club Village Centre.
Council Member Kurtz inquired if 15 minutes was the standard amount of time for a dog to be placed in a dog run.
Dr. Rachel Speed Webster stated that the 15 minutes applied to the amount of time a dog could be left
unattended. Town Planner Ruthven added that the 15 minutes came from the Town’s nuisance ordinance
regarding barking dogs.
Town Council Minutes June 14, 2016 Page 3 of 10
Council discussedthat how the ordinance wascurrently written;it would preclude the veterinary clinic from
having a dog in the dog run longer than 15 minutes, even if it were attended by veterinarian staff.
Mayor Pro Tem Lamont pointed out that the applicant preferred the black vinyl coated chain-link fencing. Mayor
Sanders advised that the drawings have been approved that show wrought iron fencing, and if changed the
applicant would have to provide a site plan drawing that displayed the change and submit it with their building
permit.
Discussion ensued regarding granting a waiver for the chain-link fencing as opposed to an amendment being made
to the PD that would allow it throughout the PD.
Dennis Sheridan, Chair of the P&Z Commission, stated that the waiver should be specific to their specific lot and
block.
Main Motion:
Motion made by Mayor Pro Tem Lamont, seconded by Council Member Parrow, to approve Ordinance No. 2016-
21 P&Z, amending Ordinance No. 2007-15, PD Planned Development District No. 27, Village Center, Permitted
Uses, in order to allow the use of a Veterinary Clinic with an Outdoor Pet Run, and approve an amendment to the
approved Site Plan on Lot 2, Block 1, Trophy Club Village Centre, located at 2600 Bobcat Boulevard, Case
PD-AMD-16-049.
Motion to Amend:
Motion to Amend made by Council Member Rowe, seconded by Council Member Parrow, to state that the
permitted uses be amended allowing the following use: 1) “Pet services including veterinarian (without outdoor
kennels). Approved veterinary clinics may contain an outdoor pet run provided said area does not create a
nuisance, does not contain unattended pets for a period longer than 15 minutes, and is visually screened from the
view of any public area including but not limited to a parking lot.”; 2) That the main exterior door for room 103,
shown on page 5.00 labeled “building plan” in Exhibit B, be labeled as “exit only”; 3) That the shrubs shown on the
southwest corner of the property on the landscape plan, shown as page L1.01 on Exhibit B, connect to the existing
shrubs on Lot 1, Block 1, Trophy Club Village Centre; and 4) Grant a waiver to permit the use of a vinyl coated
chain-link fence on Lot 2, Block 1, Trophy Club Village Centre for the purposes of a pet run.
Amended Motion passed unanimously.
The vote was taken for the Main Motion as Amended, to approve Ordinance No. 2016-21 P&Z, amending
Ordinance No. 2007-15, PD Planned Development District No. 27, Village Center, Permitted Uses, in order to allow
the use of a Veterinary Clinic with an Outdoor Pet Run, and approve an amendment to the approved Site Plan on
Lot 2, Block 1, Trophy Club Village Centre, located at 2600 Bobcat Boulevard, Case PD-AMD-16-049; and to state
that the permitted uses be amended allowing the following use: 1) “Pet services including veterinarian (without
outdoor kennels). Approved veterinary clinics may contain an outdoor pet run provided said area does not create
a nuisance, does not contain unattended pets for a period longer than 15 minutes, and is visually screened from
the view of any public area including but not limited to a parking lot.”; 2) That the main exterior door for room
103, shown on page 5.00 labeled “building plan” in Exhibit B, be labeled as “exit only”; 3) That the shrubs shown
on the southwest corner of the property on the landscape plan, shown as page L1.01 on Exhibit B, connect to the
existing shrubs on Lot 1, Block 1, Trophy Club Village Centre; and 4) Grant a waiver to permit the use of a vinyl
coated chain-link fence on Lot 2, Block 1, Trophy Club Village Centre for the purposes of a pet run.
Main Motion as Amended passed unanimously.
Council Member Shoffner thanked the applicant and stated that he was pleased that they were opening within the
Town.
13. Consider and take appropriate action regarding an Ordinance amending Ordinance No. 95-20 P&Z and
Ordinance No. 2016-02 P&Z, PD Planned Development District No. 13 in order to amend certain
development requirements and the approved signage plan for Meat U Anywhere restaurant, on Lot 3, The
Village, located at 91 Trophy Club Drive. Case PD-AMD-16-048 (Staff).
Town Planner Ruthven advised that the applicant, Dusty Dennis, was requesting amendments to the approved sign
plan and landscape plan for the new Meat U Anywhere restaurant located at 91 Trophy Club Drive.
Town Council Minutes June 14, 2016 Page 4 of 10
Motion:
Motion made by Council Member Parrow, seconded by Mayor Pro Tem Lamont, to approve Ordinance No. 2016-
22 P&Z, amending Ordinance No. 95-20 P&Z and Ordinance No. 2016-02 P&Z, PD Planned Development District
No. 13 in order to amend certain development requirements and the approved signage plan for Meat U Anywhere
restaurant, on Lot 3, The Village, located at 91 Trophy Club Drive, Case PD-AMD-16-048.
Motion passed unanimously.
14. Consider and take appropriate action regarding Harmony Park parking lot and Independence Park West
parking lot adjacent to the Veterans Memorial; receive a presentation from Teague Nall & Perkins;
discussion of same (Staff).
Town Engineer Rutledge provided an update regarding the parking lot improvements at the Veterans Memorial,
based on feedback from the May 10, 2016 Council meeting. He displayed an exhibit of the revised Option C design
for the Veterans Memorial parking lot with 67 parking spaces and 20 golf cart parking spaces.
Council Member Shoffner noted that the prior proposed addition of two golf cart parking spaces closer to the
Memorial could be done in-house.
Council Member Reed was in favor of leaving an opportunity in the southwest corner, in the green space next to
the Memorial, for a sloped curb to add pavers in the future for the two golf cart parking spaces.
Council agreed to proceed with pavers for all the golf cart parking spaces.
Dennis Sheridan, Chair of the P&Z Commission, inquired if the rule of 12 parking spaces between landscaping
applied to this particular location, and if it did then Council could waive that requirement. Town Engineer Rutledge
stated that he would research the requirement, but pointed out that after Council approves a design they would
proceed with design and bid.
Town Engineer Rutledge provided an update regarding the parking lot improvements at Harmony Park. He
displayed exhibits of the revised Option B, with 48 parking spaces and 20 golf cart parking spaces, and the revised
Option C, with 52 parking spaces and 20 golf cart parking spaces. Additionally, he presented a new design, Option
D, with 71 parking spaces and 20 golf cart parking spaces.
Council Member Shoffner inquired if the Musco Lighting system was avoided in the design of Option D. Town
Engineer Rutledge responded that they would make sure to avoid the system when the property was surveyed,
and if the need arose, they could relocate the handicap parking spaces and create an island.
Main Motion:
Main Motion made by Council Member Rowe, seconded by Council Member Shoffner, to direct Staff to work with
TNP to move forward with the Independence West Parking Lot Option C as presented at the dais with additional
consideration for changes to curbs to encourage future golf cart parking space usage, and move forward with the
Harmony Park Proposed Parking Option D as presented at the dais.
Motion to Amend:
Motion to Amend made by Council Member Reed, seconded by Council Member Shoffner, to direct the Parks
Department to find an adequate substitution for the existing storage space.
Council Member Shoffner commented that he has identified a location that could be used for storage.
The vote for the Motion to Amend was taken, to direct the Parks Department to find an adequate substitution for
the existing storage space.
Motion to Amend passed unanimously.
Town Council Minutes June 14, 2016 Page 5 of 10
The vote was taken for the Main Motion as Amended, to direct Staff to work with TNP to move forward with the
Independence West Parking Lot Option C as presented at the dais with additional consideration for changes to
curbs to encourage future golf cart parking space usage, and move forward with the Harmony Park Proposed
Parking Option D as presented at the dais; and to direct the Parks Department to find an adequate substitution for
the existing storage space.
Main Motion as Amended passed unanimously.
15. Receive an update from Staff regarding the upcoming July 4th Celebration; discussion of same (Staff).
Parks and Recreation Director Adams provided an update regarding the upcoming July 4th Celebration, which
included the following: Patriot 5K and Fun Run; Parade of Patriots; Celebration and Fireworks; Parade Route, and
Locations for Golf Cart Parking and Wristbands.
Council Member Shoffner inquired if the Celebration and Fireworks was free for residents and $10 for non-
residents. Parks and Recreation Director Adams stated that the Celebration and Fireworks was a free event for all
and the $10 would be a fee for specific items, such as the bounce houses and facing painting.
Mayor Sanders pointed out that Homewood Suites and Holiday Inn could be removed from the flyer since they
would not be open in time for the event.
Discussion took place regarding having the ability for residents to receive their wristbands prior to the event.
Additional conversation ensued about the parade moving at a faster pace compared to the last couple of years and
to tighten up the gaps between vehicles. Council Member Parrow advised that the Stars and Stripes Committee
discussed those issues at their last meeting.
Council Member Kurtz inquired about the planned amount of lines for distributing wristbands. Parks and
Recreation Director Adams responded that they planned to have four lines.
Council agreed to have an alternate site for residents to receive their wristbands prior to the event.
No action was taken on this item.
16. Consider and take appropriate action regarding a Resolution repealing Resolution No. 2016-08 to make an
appointment to the Animal Shelter Advisory Board to fill the remainder of an unexpired term; reaffirming
existing appointments; reaffirming the Chair and the Council Liaison; and providing an effective date (Staff).
Motion:
Motion made by Mayor Pro Tem Lamont, seconded by Council Member Rowe, to repeal Resolution No. 2016-08
and approve Resolution No. 2016-15 appointing Pamela Swan to fill the remainder of an unexpired term;
reaffirming existing appointments; reaffirming the Chair and the Council Liaison; and providing an effective date of
June 14, 2016.
Motion passed unanimously.
17. Consider and take appropriate action regarding a Resolution to make appointments to the Building
Standards Commission and designate a person to serve as Chair; and providing an effective date (Staff).
Mayor Sanders explained that this item would be discussed during Executive Session in order for the Town Council
Appointments Committeeto provide an update to the Council.
After reconvening from Executive Session, Council came back to Item No. 17 to take action.
Town Council Minutes June 14, 2016 Page 6 of 10
Motion:
Motion made by Council Member Rowe, seconded by Council Member Parrow, to approve Resolution No. 2016-
16, making the following appointments to the Building Standards Commission with an effective date of June 14,
2016:
1.Mark Hamil – expiring 2018
2.John Murtaugh – expiring 2018
3.Jeff Sims - expiring 2018
4.Sean Cannon – expiring 2017
5.Peter Blanchard – expiring 2017 and appointed as Chair
6.Jack Ormond – expiring 2018 and appointed as Alternate
Motion passed unanimously.
18. Consider and take appropriate action regarding appointing three (3) Council Members to a Council
Subcommittee formed for the purpose of providing fiduciary oversight of the budget, as well as providing
input regarding the administration of the budget and the budget process (Staff).
Assistant Town Manager/CFO Glickman advised that the Council Subcommittee would also serve as the Audit
Committee.
Motion:
Motion made by Mayor Pro Tem Lamont, seconded by Council Member Rowe, to appoint Mayor Sanders, Mayor
Pro Tem Lamont, and Council Member Parrow to serve on the Council Subcommittee formed for the purpose of
providing fiduciary oversight of the budget, as well as providing input regarding the administration of the budget
and the budget process.
Motion passed unanimously.
19. Consider and take appropriate action regarding appointing the Mayor and two (2) Council Members to the
Town Council Appointments Committee (Staff).
Motion:
Motion made by Council Member Reed, seconded by Council Member Shoffner, to appoint Mayor Sanders, Council
Member Rowe, and Council Member Kurtz to serve as the Town Council Appointments Committee.
Council Member Rowe believed that the current appointment process has provided a better insight for the Council
of all the board and commission applicants.
Council agreed to proceed with having appointments made at the same meeting when the Town Council
Appointments Committee provides an update to the Council during Executive Session.
The vote was taken.
Motion passed unanimously.
20.
Consider and take appropriate action regarding General Fund Revenue items (Staff).
Assistant Town Manager/CFO Glickman provided an update regarding General Fund Revenue items, which
included: Property Tax Rate by Year; Property Tax Revenue by Year; Property Tax Detail; Sales Tax Revenue by
Year; Sales Tax Detail; Franchise Fees by Year; Franchise Fee Detail; Licenses and Permits by Year; Licenses and
Permits Detail; Charges for Service by Year; Fines and Fees by Year; Miscellaneous Revenue by Year; Investment
Revenue by Year; Revenue for Proposed Fiscal Year 2017; Revenue Total; and Revenue Detail.
Council Member Shoffner inquired if the mixed beverage sales tax estimates for Fiscal Year 2017 included
Breadwinners. Assistant Town Manager/CFO Glickman responded that Breadwinners was included and added that
the Town would receive their sales tax quarterly.
Town Council Minutes June 14, 2016 Page 7 of 10
Mayor Sanders commented that based on discussion of the effect on the tax rate if the Town acquired the assets
of the Fire Department, he suggested to Staff to plan on absorbing the majority of the increase without increasing
taxes. He explained that this could possibly be done by delaying some capital projects to proceed with that type of
decision.
No action was taken on this item.
21. Provide direction to Staff regarding Town Council Future Agenda Item No. 4, Discussion and action related
to town garage/special/estate/moving sales, etc. (Sanders 4/28/2015) (1-July 28, 2015) (2-December 8,
2015) (3-March 8, 2016) (4-June 14, 2016)
Mayor Sanders advised that this item would allow for discussion to possibly allow for special estate and moving
sales that occur between the Spring and Fall garage sales that are hosted by the Trophy Club Women’s Club.
Council Member Rowe supported keeping the item on the list.
No action was taken on this item.
22. Items for Future Agendas to include discussion of Agenda Items for consideration on the upcoming Regular
Session Council Agenda for June 28, 2016 meeting and discussion of Future Agenda Items, to include
discussion of the below items from the Future Agenda list:
This item allows Council to request the placement of items on upcoming agendas when the topic of discussion
requires research and review that cannot be accomplished in the time frame between regular Council meetings.
However, a Council Member may request that an item be placed on the next regularly scheduled meeting without
first placing that item on the Future Agenda Items list. All requests for agenda items must comply with Charter
requirements.
A) Item No. 1 - Consider and take appropriate action regarding signage in medians at Trophy Club Drive,
Trophy Wood Drive, Indian Creek and possibly Bobcat. (Sanders 7/22/2014) (1-Oct 28, 2014) (2-Feb 10,
2015) (3-May 12, 2015) (4-August 11, 2015) (5-December 8, 2015) (6-March 8, 2016) (7-June 14, 2016)
Assistant Town Manager/CFO Glickman advised that this item will come before the Council through a proposal.
B) Item No. 2 - Review ordinances regarding Town Homes, Condos and apartments. (Sanders 8/4/2014)
(1-Nov 13, 2014) (2-Feb 24, 2015) (3-May 26, 2015) (4-August 11, 2015) (5-December 8, 2015) (6-March
8, 2016) (7-June 14, 2016)
Assistant Town Manager/CFO Glickman advised that Town Staff are continuing to work on this item.
C) Item No. 3 - Discussion of possible uses of hotel occupancy tax funds, including the ability to use the
funds for Trophy Club Park. (Lamont and Kurtz 4/14/2015) (1-July 14, 2015) (2-December 8, 2015)
(3-March 8, 2016) (4-June 14, 2016)
Assistant Town Manager/CFO Glickman advised that available funds will be expended on the proposed parking lot
improvements at the Veterans Memorial and at Harmony Park.
D) Item No. 5 - Establish a reserve policy for Trophy Club Park. (Sanders 5/26/2015) (1-August 25, 2015)
(2-December 8, 2015) (3-March 8, 2016) (4-June 14, 2016)
Assistant Town Manager/CFO Glickman advised that the plan is to bring before the Council a proposal to have 365
days of operating reserves, but he advised that the Town would be out of policy for about 10 years.
Town Council Minutes June 14, 2016 Page 8 of 10
E)Item No. 9 - Discussion of Green Ribbon grants for the beautification along the sound wall on State
Highway 114. (Sanders 3/8/2016) (1-June 14, 2016)
Mayor Sanders commented that when the sound wall along State Highway 114 is installed, this item would assist
with shrubbery and landscaping through a grant application.
F) Item No. 10 - Explore regulations and guidelines to allow for golf cart use and parking in Town parks.
(Shoffner and Reed 3/8/2016) (1-June 14, 2016)
Assistant Town Manager/CFO Glickman advised that it was anticipated to take action on this item at the July 12,
2016 Council meeting through an Ordinance amendment.
Mayor Pro Tem Lamont requested to add an item to the Town Council Future Agenda Items list: Discussion of
radiant barrier, gas lines in attics, and lightning resisters due to recent fires that occurred in the Town over the
weekend due to lightning strikes.
Development Services Manager Cooke advised that the current Electrical Code addresses the issues with gas lines
being installed in attics for new homes, as well as for homes that go through a remodeling permit. He
recommended following the Code and if any amendments were needed, those would be brought forward for
Council’s approval.
After discussion, Council agreed not to add the item to the Town Council Future Agenda Items list and instead
allow the Electrical Code to cover the items.
Mayor Sanders requested to add an item to the June 28, 2016 Agenda: Consider and take appropriate action
regarding the Town’s offer to take over Trophy Club Municipal Utility District (TCMUD) No. 1 debt for the Fire
Station building and the capital lease of the ladder truck, and the purchase of all wholly and jointly owned assets of
the Fire Department. Additionally, he requested to remove Item No. 3 from the Town Council Future Agenda
Items list: Discussion of possible uses of hotel occupancy tax funds, including the ability to use the funds for Trophy
Club Park. (Lamont and Kurtz 4/14/2015) (1-July 14, 2015) (2-December 8, 2015) (3-March 8, 2016) (4-June 14,
2016)
Discussion took place that it appeared that there would not be any issues resolving the billing services for trash
and drainage with TCMUD No. 1.
Council Member Reed requested to remove Item No. 13 from the Town Council Future Agenda Items list: Receive a
presentation regarding options for Fire and EMS. (Reed 4/26/2016) (1-August 9, 2016)
EXECUTIVE SESSION
23. Pursuant to the following designated section of the Texas Government Code, Annotated, Chapter 551
(Texas Open Meetings Act), the Council will convene into executive session to discuss the following:
A. Section 551.074 Personnel Matters to discuss or deliberate the appointment, employment, evaluation,
reassignment, duties, discipline or dismissal of a public officer or employee:
Building Standards Commission
CONVENED INTO EXECUTIVE SESSION - START TIME – 8:51 P.M.
RECONVENED INTO REGULAR SESSION - START TIME – 9:11 P.M.
Town Council Minutes June 14, 2016 Page 9 of 10
RECONVENED INTO REGULAR SESSION
24. Consider and take appropriate action regarding the Executive Session.
No action was taken on this item. (Town Secretary Note: The action was taken through Item No. 17)
ADJOURN
Motion made by Council Member Parrow, seconded by Council Member Kurtz, to adjourn the meeting at 9:14 p.m.
Motion passed unanimously.
___________________________________ ___________________________________
Holly Fimbres, Town Secretary/RMO C. Nick Sanders, Mayor
Town of Trophy Club, Texas Town of Trophy Club, Texas
Town Council Minutes June 14, 2016 Page 10 of 10
This information is provided to you by: Town of Trophy Club Public Improvement District
100 Municipal Drive, Trophy Club, Texas 76262, Phone: (682) 831-4600
Contact: Pat Cooke, Infrastructure and Community Development Manager
You may be more vulnerable than the general
population to certain microbial contaminants, such as
This report is a summary of the quality of the water we
Cryptosporidium, in drinking water. Infants, some
provide our customers. The analysis was made by using the
elderly, or immunocompromised persons such as those
data from the most recent U.S. Environmental Protection
undergoing chemotherapy for cancer; those who have
Agency (EPA) required tests and is presented in the
undergone organ transplants; those who are undergoing
following pages. We hope this information helps you
treatment with steroids; and people with HIV/AIDS or
become more knowledgeable about what is in your drinking
other immune system disorders can be particularly at
water. Should you have questions or need additional copies
risk from infections. You should seek advice about
of this report, please call the Town office at (682) 831-4600.
drinking water from your physician or health care
The report is also available on our website at
provider. Additional guidelines on appropriate means to
www.trophyclub.org.
lessen the risk of infection by Cryptosporidium are
available from the Safe Drinking Water Hotline at (800)
Public Participation Opportunities
426-4791.
Date: July 12, 2016
Time: 7:00 p.m.
Location: Svore Administration Building
The sources of drinking water (both tap water and
100 Municipal Drive
bottled water) include rivers, lakes, streams, ponds,
Trophy Club, TX 76262 En Español
reservoirs, springs, and wells. As water travels over the
surface of the land or through the ground, it dissolves
Este informe incluye información importante
naturally-occurring minerals, and in some cases,
sobre el agua potable. Si tiene preguntas o
radioactive material, and can pick up substances
comentarios sobre éste informe en español, favor de
resulting from the presence of animals or from human
llamar al tel. (682) 831-4600 para hablar con una
activity. Contaminants that may be present in source
persona bilingüe en español.
water before treatment include:
Microbial contaminants, such as viruses and
bacteria, which may come from sewage
treatment plants, septic systems, and
agricultural livestock operations. Our drinking water is purchased from Trophy Club Municipal
Utility District No. 1. The District obtains our water from both
Inorganic contaminants, such as salts and
surface and groundwater sources. Surface water is
metals, which can be naturally-occurring or
purchased from the City of Fort Worth and its sources are
result from urban storm water runoff, industrial
Lake Worth, Eagle Mountain Lake, Lake Bridgeport,
or domestic wastewater discharges, oil and gas
Richland Chambers Reservoir, Cedar Creek Reservoir, and
production, mining, or farming.
the Clear Fork Trinity River (from Lake Benbrook).
Pesticides and herbicides, which may come
Groundwater sources are from four wells including three
from a variety of sources such as agriculture and
from the Paluxy Aquifer and one from the Trinity Aquifer. The
urban storm water runoff, and residential uses.
Texas Commission on Environmental Quality (TCEQ)
Organic chemical contaminants, including
completed an assessment of your drinking water sources
synthetic and volatile organic chemicals, which
and the report describes the susceptibility and types of
are by-products of industrial processes and
constituents that may come into contact with your drinking
petroleum production, and can also come from
water source based on human activities and natural
gas stations, urban storm water runoff, and
conditions. Trophy Club Municipal Utility District No.1
septic systems.
received the assessment report. For more information on
Radioactive contaminants, which can be
source water assessments and protection efforts at our
naturally-occurring or be the result of oil and gas
system, contact Pat Cooke at (682) 831-4600.
production and mining activities.
When drinking water meets federal standards there may not be any health based benefits to
purchasing bottled water or point-of-use devices. Drinking water, including bottled water, may
reasonably be expected to contain at least small amounts of some contaminants. The presence of
contaminants does not necessarily indicate that water poses a health risk. In order to ensure tap
water is safe to drink, the EPA and TCEQ prescribe regulations which limit the amount of certain
contaminants in water provided by public water systems. FDA regulations establish limits for
contaminants in bottled water, which must provide the same protection for public health. More
information about contaminants and potential health effects can be obtained by calling the EPA's
Safe Drinking Water Hotline at (800) 426-4791.
The table in this report lists all the drinking water contaminants we detected during tests conducted
from the previous calendar year, unless otherwise noted. The state requires us to monitor for certain
contaminants less than once per year because the concentrations of these contaminants are not
expected to vary significantly from year to year. Therefore, some of the data, though representative
of the water quality, is more than one year old.
Many constituents (such as calcium, sodium or iron) which are often found in drinking water, can
cause taste, color and odor problems. The taste and odor constituents are called secondary
constituents and are regulated by the State of Texas, not the EPA. These constituents are not
causes for health concerns. Therefore secondary constituents are not required to be reported in
this document but they may greatly affect the appearance and taste of your water.
The pages that follow list all of the federally regulated or monitored contaminants which have been
found in your drinking water. The United States Environmental Protection Agency (EPA) requires
water systems to test up to 97 constituents. Please note that not all constituents are required to be
sampled every year. Only the most recent year for sampling of a constituent is included in the report.
Action Level (AL): The concentration of a contaminant which, if exceeded, triggers treatment or other requirements which a water
system must follow.
Action Level Goal (ALG): The level of a contaminant in drinking water below which there is no known or expected risk to health.
ALGs allow for a margin of safety.
Maximum Contaminant Level (MCL): The highest permissible level of a contaminant in drinking water. MCLs are set as close to
the MCLGs as feasible using the best available treatment technology.
Maximum Contaminant Level Goal (MCLG): The level of a contaminant in drinking water below which there is no known or expected
health risk. MCLGs allow for a margin of safety.
Maximum Residual Disinfectant Level (MRDL): The highest level of disinfectant allowed in drinking water. There is convincing
evidence that addition of a disinfectant is necessary for control of microbial contaminants.
Maximum Residual Disinfectant Level Goal (MRDLG): The level of a drinking water disinfectant below which there is no known or
expected risk to health. MRDLGs do not reflect the benefits of the use of disinfectants to control microbial contamination.
Treatment Technique (TT): A required process intended to reduce the level of a contaminant in drinking water.
MFL - million fibers per liter (a measure of asbestos) pCi/L - picocuries per liter (a measure of radioactivity)
N/A - not applicable ppm - parts per million, or milligrams per liter (mg/l)
NTU - Nephelometric Turbidity Units ppb - parts per billion, or micrograms per liter (ug/l)
ppq - parts per quadrillion, or picograms per liter mrem/yr millirems per year
ppt - parts per trillion, or nanograms per liter ND (not-detectable) lab analysis indicates not present
Maximum Residual Disinfectant Level
Average Minimum Maximum Unit of Violation
Year Disinfectant MRDL MRDLG Source of Disinfectant
Level Level Level Measure (Y or N)
Chloramine Residual Disinfectant used to control
2015 2.5 1.0 2.7 4.0 <4.0 ppm
N
(Total Chlorine) microbes.
Disinfection By-Products
Highest Level Range of Unit of Violation
Year Contaminant MCL Source of Contaminant
Detected* Levels Detected Measure (Y or N)
HAA5 Total
2015 7.6 4.1 14.2 60 ppb N Byproduct of drinking water disinfection.
Haloacetic Acids
Total
2015 9.5 5.38 9.74 80 ppb N Byproduct of drinking water disinfection.
Trihalomethanes
*Highest level detected is based on a running annual average calculated from quarterly samples as required by TCEQ.
Organic Contaminants TESTING WAIVED, NOT REPORTED, OR NONE DETECTED
Inorganic Contaminants
Highest Range of
Unit of Violation
Year Contaminant Level Levels MCLG MCL Source of Contaminant
Measure (Y or N)
Detected Detected
Decay of asbestos cement water mains;
2013 Asbestos ND ND 7 7 MFL N
erosion of natural deposits.
Nitrate * Runoff from fertilizer use; leaching from
2015 (measured as 0.38 0.72 0.72 10 10 ppm N septic tanks, sewage; erosion of natural
nitrogen) deposits.
Runoff from fertilizer use; leaching from
2013 Nitrite ND ND 10 10 ppm N septic tanks, sewage; erosion of natural
deposits.
*Nitrate Advisory: Nitrate in drinking water at levels above 10 ppm is a health risk for infants of less than six months of age. High nitrate levels in drinking
water can cause blue baby syndrome. Nitrate levels may rise quickly for short periods of time because of rainfall or agricultural activity. If you are caring for
an infant you should ask advice from your health care provider.
Lead and Copper
No. of Sites
th
The 90 Action Unit of Violation
Year Contaminant Exceeding MCLG Source of Contaminant
Percentile Level Measure (Y or N)
Action Level
Corrosion of household plumbing systems;
2014 Lead 0.0017 0 0.015 0 ppm N
erosion of natural deposits.
Corrosion of household plumbing systems;
2014 Copper 0.091 0 1.3 1.3 ppm N erosion of natural deposits; leaching from
wood preservatives.
If present, elevated levels of lead can cause serious health problems, especially for pregnant women and young children. Lead in drinking water is primarily
from materials and components associated with service lines and home plumbing. The Town of Trophy Club is responsible for providing high quality drinking
water, but cannot control the variety of materials used in plumbing components. When your water has been sitting for several hours, you can minimize the
potential for lead exposure by flushing your tap for 30 seconds to 2 minutes before using water for drinking or cooking. If you are concerned about lead in
your water, you may wish to have your water tested. Information on lead in drinking water, testing methods, and steps you can take to minimize exposure
is available from the Safe Drinking Water Hotline or at http://www.epa.gov/safewater/lead.
Turbidity (Source Water: Trophy Club MUD No. 1 Purchased from the City of Fort Worth)
Highest Lowest Monthly %
Turbidity Unit of Violation Source of
Year Contaminant MCL MCLG Single of Samples
Limits Measure (Y or N) Contaminant
Measurement Meeting Limits
2015 Turbidity TT N/A 0.5 98.9% 0.3 NTU N Soil runoff.
Turbidity is a measure of the cloudiness of water and has no health effects. It is monitored because it is a good indicator of the effectiveness of the filtration
system.
Microbiological Contaminants
Lowest Monthly %
Highest Single Violation
Year Contaminant MCL of Samples Source of Contaminant
Measurement (Y or N)
Meeting Limits
2015 Fecal Coliform & E. Coli N/A N/A N/A N Human and animal fecal waste.
One positive
2015 Total Coliform Bacteria 0 100% N Naturally present in the environment.
monthly sample.
Total Coliform Bacteria are used as indicators of microbial contamination of drinking water because testing for them is easy. While not disease-causing
organisms themselves, they are often found in association with other microbes that are capable of causing disease. Coliform are more hardy than many
disease-causing organisms; therefore, their absence from water is a good indication that the water is microbiologically safe for human consumption.
Total Organic Carbon (Source Water: Trophy Club MUD No. 1 Purchased from the City of Fort Worth)
Highest Lowest Violation
Year Contaminant MCL MCLG Average Source of Contaminant
Measurement Measurement (Y or N)
TT =
2015 Total Organic Carbon N/A 1.0 1.0 1.0 N Naturally occurring.
% removal
Total Organic Carbon is used to determine disinfection by-product precursors. The City of Fort Worth was compliant with all monitoring and treatment
technique requirements for disinfection by-product precursors.
Year-Round Outdoor Watering Restrictions In Effect
Please water outdoors in accordance with the following schedule:
Residential addresses ending in numbers may water on
even
Wednesday and Saturday.
Residential addresses ending in numbers may water on
odd
Thursday and Sunday.
Non-residential locations (commercial, HOA, common areas,
medians, etc.) may water on Tuesday and Friday.
No watering is permitted on Monday.
No watering is permitted between 10:00 am and 6:00 pm on any day.
These restrictions are mandatory and will be enforced in accordance with
Section XI of the Drought Contingency and Emergency Water Management
Plan. Violators are subject to administrative penalties and/or citations by
law enforcement.
To: Mayor and Town Council
From:Steven Glickman, Assistant Town Manager/CFO
CC: Stephen Seidel, Town Manager
Holly Fimbres, Town Secretary/RMO
Re: Fiscal Year 2016 – 3rd Quarter Investment Report
Town Council Meeting, July12, 2016
Agenda Item:
Consider and take appropriate action regarding the Third Quarter Investment Report for Fiscal
Year 2016 (Staff).
Explanation:
The Town’s current interest bearing accounts have an ending balance of $19,266,041.82 as of
June 30, 2016, which is an increasefrom $10,621,665.91 on April 1, 2016. The increase can be
primarily attributed to proceeds received for the 2016 GO & CO debt issuances. Interest
earnings for the quarter total $20,512.39 – which is an increase of $17,550.97 from the third
quarter investment report in FY 2015. The average yield of a 6 month treasury bill, which the
Town uses as a performance benchmark, for the thirdquarter was .393%, while Town
investments earned .55% for the thirdquarter. The third quarter investment earnings were
from the following investments: $159.41 was earned from an interest bearing account at First
Financial Bank; $2,571.67 was earned from investment accounts at TexPool; $1,108.43 was
earned from investment accounts at LOGIC; $4,122.59 was earned from investment accounts at
First Public; $8,246.10 was earned from investment accounts at Texas CLASS; and $4,304.19
wasearned from Certificates of Deposit. The averageyield for interest bearing accounts during
the thirdquarter was 0.15% at First Financial, .35% at TexPool, 0.54% at LOGIC, 0.52% at First
Public, 0.61% and Texas CLASS, and 0.74% on Certificates of Deposit. The Town’s deposits at
First Financial Bank and Comerica Bank are collateralized by government securities.
Attachments:
Third Quarter FY 2016 Investment Report
Recommendation:
Staff recommends approval of the Third Quarter Investment Report for Fiscal Year 2016.
Page 1 of 1
TownofTrophyClub
QuarterlyInvestmentReport
FortheQuarterEndedJune30,2016
FirstFinancialBank
BeginningEndingLife
InvestmentDescriptionBalanceDepositsWithdrawalsInterestBalance(days)Yield
FirstFinancialPooledCash$356,258.10$3,088,525.34$(3,144,699.67)$159.41$300,243.1810.15%
FirstFinancialTotals$356,258.10$3,088,525.34$(3,144,699.67)$159.41$300,243.18 10.15%
TexPoolBeginningEndingLife
InvestmentDescriptionBalanceDepositsWithdrawalsInterestBalance(days)Yield
TexPoolInterestandSinkingAccount$1,236,564.23$47,594.01$(10,205.00)$1,088.71$1,275,041.9510.35%
TexPoolDesignatedAccount147,681.171,153,227.55(1,057,513.80)329.76243,724.6810.35%
TexPoolGrantFund99.8699.8610.35%
TexPool2010TaxNotes41,182.9835.6641,218.6410.35%
TexPool5MParkBond201015,357.87(15,366.43)8.5610.35%
TexPool2013CO71,133.38(46,057.08)33.1025,109.4010.35%
TexPoolUtilityDrainageAccount141,965.90137,944.37(7,901.24)191.07272,200.1010.35%
TexPool2014CO766,769.59(111,240.99)586.61656,115.2110.35%
TexPoolEDC4BOperating382,394.0516,431.31(108,508.29)286.07290,603.1410.35%
TexPool2015COEDC4B14,231.9012.1314,244.0310.35%
TexPoolTotals$2,817,380.93$1,355,197.24$(1,356,792.83)$2,571.67$2,818,357.01 10.35%
LOGIC
BeginningEndingLife
InvestmentDescriptionBalanceDepositsWithdrawalsInterestBalance(days)Yield
LOGICDesignated$1,255,535.85$$(100,000.00)$1,108.43$1,156,644.2810.54%
LOGICTotals$1,255,535.85$$(100,000.00)$1,108.43$1,156,644.28 10.54%
FirstPublic
BeginningEndingLife
InvestmentDescriptionBalanceDepositsWithdrawalsInterestBalance(days)Yield
FirstPublic2014TaxNote$87,752.32$$(87,794.07)$41.75$10.52%
FirstPublicDesignated3,654,327.8987,794.07(750,000.00)4,080.842,996,202.8010.52%
FirstPublicTotals$3,742,080.21$87,794.07$(837,794.07)$4,122.59$2,996,202.80 10.52%
TexasCLASS
BeginningEndingLife
InvestmentDescriptionBalanceDepositsWithdrawalsInterestBalance(days)Yield
TexasCLASS2016GO$$5,400,000.00$$4,555.36$5,404,555.3610.61%
TexasCLASS2016CO4,375,000.003,690.744,378,690.7410.61%
FirstPublicTotals$$9,775,000.00$$8,246.10$9,783,246.10 10.61%
CertificatesofDepositBeginningEndingLife
InvestmentDescriptionBalanceDepositsWithdrawalsInterestBalance(days)Yield
ComericaBank(GeneralFund)$1,006,208.85$$$1,821.85$1,008,030.703250.72%
SantanderBank(GeneralFund)240,692.38388.94241,081.321120.65%
MizuhoBank(GeneralFund)240,532.60298.68240,831.28200.50%
AllyBank(GeneralFund)240,899.84(1,022.79)508.59240,385.642960.85%
CenturionBank(GeneralFund)241,224.99(1,383.78)688.11240,529.324791.15%
WellsFargoBank(GeneralFund)240,000.00490.19240,490.196591.05%
CapitalOneBank(HotelOccupancyFund)240,426.08(240,481.31)55.2300.40%
BealBank(50%EDC4B,50%DrainageUtility)240,426.08(240,478.68)52.6000.40%
CertificateofDepositTotals$2,450,410.82$240,000.00$(483,366.56)$4,304.19$2,211,348.45 3180.74%
TotalCash&Investments$10,621,665.91$14,546,516.65$(5,922,653.13)$20,512.39$19,266,041.82 370.55%
(1)(2)
(1)Weightedaveragelife Forpurposesofcalculatingweightedaveragelife,poolandbankaccountinvestmentsareassumedtohaveaonedaymaturity.
(2)Weightedaverageyieldtomaturity Theweightedaverageyieldtomaturibasedonadjustedbookvalue,realizedandunrealizedgains/lossesarenotconsidered.
tyis
TheundersignedservesastheInvestmentOfficerfortheTownofTrophyClub.IcertifythatallinstrumentsheldintheTown'sinvestmentportfoliosfortheperiodApril1,2016
throughJune30,2016(a)mettheinvestmentguidelinesandcompliedwiththeinvestmentstrategiesasauthorizedbytheTown'sInvestmentPolicies,and(b)didnotviolate
anyapplicableprovisionsofsection2256oftheGovernmentCodeofTexas.
INVESTMENTOFFICERDATE 07/05/2016
StevenGlickman
AssistantTownManger/CFO
THE STATEOFTEXAS §
COUNTY OFDENTON §
INTERLOCALCOOPERATIONAGREEMENTFORTAX COLLECTION
BETWEENDENTONCOUNTY,TEXAS,AND
CITY/TOWNOF
TrophyClub
THISAGREEMENT
ismadeandenteredintothis
DENTONCOUNTY
day of 201,byandbetween, a political
COUNTY,
subdivision of the State of Texas,hereinafterreferredto as"," andthe
TrophyClub
City/Town of,
DentonCounty,Texas,alsoapolitical
MUNICIPALITY."
subdivision of theStateofTexas,hereinafter referredto as"
WHEREAS,COUNTYMUNICIPALITY
andmutuallydesiretobesubjectto
the provisions of V.T.C.A. Government Code, Chapter 791, the InterlocalCooperation
Act,andV.T.C.A.,TaxCode,Section 6.24 and25.17and;
WHEREAS,MUNICIPALITYCOUNTY
has the authority tocontractwith the
COUNTYMUNICIPALITY
for the toactastaxassessorandcollectorforand
COUNTY
has the authority to so act;
NOWTHEREFORE,COUNTYMUNICIPALITY,
andforandin
consideration of the mutual promises, covenants, andagreementsherein contained, do
agreeas follows:
I.
st
TheeffectivedateofthisAgreement shall bethe1dayof October, 201.The term
ofthis Agreement shallbefor a period of oneyear,fromOctober1, 201, to and through
September30, 201. This Agreement shall be automaticallyrenewedfor an additional one
COUNTYMUNICIPALITY
(1) yeartermat the discretionoftheand, unless written notice
oftermination isprovidedbytheterminatingpartytotheotherpartypriorto one hundred-
fifty(150)days of the expiration date ofthecurrentterm ofthe Agreement.
MUNICIPALITY
agrees to deliverthis agreementno laterthan September, 201
COUNTY
in manner requiredbyto fully executesaid
COUNTY
collectionservicesby.
II.
COUNTY
For the purposesand consideration hereinstatedandcontemplated,
MUNICIPALITY
shall provide the followingnecessaryand appropriate servicesforto
the maximumextentauthorizedbythisAgreement,withoutregardtorace,sex,religion,
color,age,disability, or national origin:
COUNTY
1.,byandthroughits duly qualified taxassessor-collector,shall
serve as taxassessor-collectorforpsinof the
MUNICIPALITY
foradvaloremtaxcollectionfortaxyear201,andeachtaxyearfor
COUNTY
the duration ofthisAgreement.agreesto performallnecessaryadvalorem
MUNICIPALITYMUNICIPALITY
assessingandcollectingdutiesforanddoes
COUNTY
herebyexpresslyauthorizetodoandperformallactsnecessaryandproperto
MUNICIPALITY.COUNTY
assess andcollecttaxesforagreestocollect basetaxes,
penalties,interest, and attorney's fees.
COUNTY
2.agrees to prepareandmail all current and delinquent tax
statementsrequiredbystatute,supplementalchangesforapplicable property accounts,
aswellasprepareandmailany other mailingasdeemednecessaryand appropriate by
COUNTYMUNICIPALITY;
; provide daily and monthlycollection reports to
preparetaxcertificates; develop andmaintain both currentand delinquent taxrolls,
MUNICIPALITY
disburse taxmoniestodaily (business day)based on prior daytax
COUNTY
postings. agreesto approve andrefund overpayment or erroneous payment of
MUNICIPALITY
taxesforpursuant toTexasPropertyTax code Sections 31.11 and
MUNICIPALITY
31.12fromavailablecurrenttaxcollections of ; meet the
requirements of Section 26.04 of the TexasTaxCode;andto develop andmaintainsuch
other recordsandformsasare necessaryorrequiredbyState law, rules, or regulations.
COUNTY
3.furtheragreesthatitwillcalculate the effectivetaxratesand
MUNICIPALITY
rollback taxratesforandthatsuchcalculationswill be provided at
MUNICIPALITY
noadditionalcostto. Theinformation concerning theeffectiveand
rollback taxrateswill be published in the formprescribedby the Comptroller of Public
Accounts of the State of Texas,andasrequiredbySection 26.04 of V.T.C.A. Tax Code.
MUNICIPALITY
shall notify taxassessor-collector no laterthan July 25th of eachyear
MUNICIPALITY
thatwishespublication of forms or notices specifiedinthissection.
MUNICIPALITYCOUNTY
furtheragreesthatifcalculateseffectiveandrollbacktax
COUNTY MUNICIPALITY.
rates,shall publish the requirednotices on behalf of
Itis understood andagreedby thepartiesthattheexpense of publicationshall be borne
MUNICIPALITYCOUNTYMUNICIPALITY’
byandthatshall provide s billing
address to the newspaper publishing the effective androllbacktaxrates.
COUNTY
4.agrees, upon request, to offer guidance and the necessaryforms
for posting notices of requiredhearingandquarter-pagenoticesasrequiredby Sections
26.05 and 26.06 of V.T.C.A. Tax Code and Section 140.010 of Local Government
MUNICIPALITY
Code, ifrequestssuch 7 days in advance of the intended
COUNTY
publicationdate,agreestomanageallnotices and publications on behalf of
MUNICIPALITY MUNICIPALITY
ifrequestisreceived no later than July 25th. must
COUNTY
approve allcalculationsand notices, in the formatrequiredby, before
publicationmay proceed.Theaccuracyandtimeliness of allrequirednoticesare the
MUNICIPALITY.
responsibility of
MUNICIPALITY
5.Should vote toincreaseitstaxrate above the rollback
taxrate the required publication of noticesshall be the responsibilityof
MUNICIPALITY.
COUNTY
6.agreestodevelopandmaintainwrittenpoliciesand procedures
COUNTY
of its operation. further agreestomakeavailablefull information about the
MUNICIPALITY
operation of the County TaxOfficeto, andto promptly furnish
MUNICIPALITY
writtenreportstokeepinformed of allfinancialinformationaffecting
it.
MUNICIPALITYCOUNTY
7.agreesto promptly delivertoallrecords
thatithasaccumulatedand developed in the assessmentandcollectionoftaxes,andto
cooperate infurnishing or locatingany other informationandrecordsneededby
COUNTY
to performits duties under the termsand conditions of thisAgreement.
COUNTY
8.agreestoallowanaudit of the taxrecordsof
MUNICIPALITYCOUNTY’S
inpossession during normal working hours withatleast
COUNTY
48 hours advance,written notice to.Theexpense of anyandallsuch audits
MUNICIPALITY
shall be paidby . A copyofanyandallsuchauditsshall be furnished
COUNTY.
to
MUNICIPALITY,COUNTY
9.Ifrequiredbyagreestoobtain a surety
bondfor the County TaxAssessor/Collector.Such bond will be conditioned upon the
faithfulperformance of the TaxAssessor/Collector’slawfulduties,willbemadepayable
MUNICIPALITY
toandinanamountdeterminedby the governing body of
MUNICIPALITY
.The premium foranysuch bond shall be borne solely by
MUNICIPALITY.
COUNTY
10.agreesthat itwill post anotice on its website,as a
reminderthatdelinquenttaxpenaltieswillapply toallassessedtaxeswhicharenot
OUNTY
paidby January31,201.Cagreestomailaremindernoticetodelinquent
property accounts inthe month of Februarynotifyingthatdelinquenttaxpenaltieswill
applytoallassessedtaxeswhicharenotpaidbyJanuary31,201.Thereminder
noticeswillbemailedbetweenFebruary5and February 28
COUNTY
11.agreesthatit will post to a secure websitecollectionreportsfor
MUNICIPALITY
listingcurrenttaxes, delinquent taxes,penaltiesandinterest on a daily
COUNTY
basis through September 30, 201.will provide monthly Maintenanceand
Operation (hereinafterreferred toas“MO”), and Interestand Sinking (hereinafter
referredtoas“IS”)collection reports; provide monthly recap reports;andprovide
monthly attorney fee collection reports.
MUNICIPALITY
12.retainsitsrighttoselectitsown delinquent tax
COUNTY
collection attorney andagreestoreasonablycooperatewith the attorney
MUNICIPALITY
selectedbyin the collection of delinquent taxesandrelatedactivities.
MUNICIPALITYCOUNTY
13.will provide withnotice of any change
incollection attorney on or before the effective date of the new collection attorney
contract.
III.
COUNTY
herebydesignates the Denton County TaxAssessor/Collectortoact
COUNTY
on behalf of the County TaxOfficeandtoserveasLiaisonforwith
MUNICIPALITY.
The County TaxAssessor/Collector, and/or his/herdesignee,shall
COUNTY
ensure the performance of alldutiesandobligations of ; shall devote sufficient
COUNTY
timeandattentiontotheexecution of saidduties on behalf of infull
compliancewith the termsand conditions ofthisAgreement;andshall provide
immediateanddirect supervision of the County TaxOfficeemployees,agents,
contractors,subcontractors, and/or laborers, ifany,in the furtherance of the purposes,
COUNTY
termsand conditions ofthisAgreementfor the mutual benefit of and
MUNICIPALITY.
IV.
COUNTY
accepts responsibility for the acts,negligence, and/or omissions
COUNTY
relatedto property taxservice of allemployeesandagents,sub-contractors
and /or contractlaborers,andfor those actions of other persons doing work under a
COUNTY
contract or agreementwith to the extentallowedbylaw.
V.
MUNICIPALITY
accepts responsibility for the acts,negligence, and/or
MUNICIPALITY
omissions of allemployeesandagents, sub-contractors and/or
contract laborers, andfor those of all other persons doing work under a contract or
MUNICIPALITY .
agreementwithto the extentallowedbylaw
VI.
MUNICIPALITYMUNICIPALITY,
understandsandagreesthatits
employees, servants, agents,andrepresentativesshallat no timerepresentthemselvesto
COUNTY.COUNTY
be employees,servants,agents,and/orrepresentatives of
COUNTY
understands andagreesthat,itsemployees,servants,agents,and
representativesshallatnotimerepresentthemselvesto be employees,servants,agents,
MUNICIPALITY.
and/or representatives of
VII.
MUNICIPALITY
For the servicesrendered during the 201taxyear,agreesto
COUNTY
payforthereceipting, bookkeeping, issuing, andmailing of taxstatementsas
follows:
th
1.The currenttaxstatementswill be mailedbyOctober 10or as soon
thereafteraspractical.Inordertoexpeditemailing of taxstatementsthe
MUNICIPALITY
mustadopttheir201taxratebySeptember 29, 201.Failure of the
MUNICIPALITY
to adopt ataxratebySeptember 29, 201maycausedelayintimely
mailing of taxstatements. Pursuant toTexasPropertyTaxCode §26.05 the
th
MUNICIPALITY
must adopt a tax rateby thelater of September 30or 60 daysafter the
certified appraisalrollisreceived. Failuretoadopt and deliver a taxrateby thelater of
th
September30or 60 daysafter the certified appraisalrollisreceivedmayresultindelay
MUNICIPALITYMUNICIPALITY
ofprocessingandmailingtaxstatements.agreesto
assume the costsforadditional delayed taxstatements, processing and mailingas
COUNTY
determinedby. Notwithstanding the provisions of the Tax Code, if
MUNICIPALITY
failstodeliverthe adopted taxrates(M&OandI&S)to the Tax
AssessorCollectorbySeptember 29, 201,itmaywillcause a delayin the publicationand
release of tax statements.
COUNTY
2.willmailan additional notice during the month of March
MUNICIPALITY
followingtheinitialmailingprovidedthathasrequestedsuchanotice
onorbeforeFebruary28.Thefeeforthisservicewillbearatenottoexceed
$0.
perstatement.
3.Atleast 30 days, but no morethan 60 days, prior to April 1st, and
COUNTY
following the initialmailing,shallmail a delinquent taxstatementmeeting the
requirements of Section 33.11 of the Texas Property Tax Code tothe owner of each
parcelto the owner of eachparcel having delinquent taxes.
4.Atleast 30 days, but no morethan 60 days, prior to July 1st, andfollowingthe
COUNTY
initialmailing,willmail a delinquent taxstatementmeeting the requirements
of Section 33.07 of the TexasPropertyTax Code will be mailedto the owner of each
parcel having delinquent taxes.
st
,COUNTY
5.Foraccountswhich become delinquent on or after June 1
shallmail a delinquent taxstatementmeeting the requirements of Section 33.08 of the
TexasPropertyTaxCode to the owner of eachparcel having delinquent taxes.
6.Inevent of a successful rollback electionwhichtakesplaceaftertaxbillsfor
MUNICIPALITYMUNICIPALITYCOUNTY
havebeenmailed,agreestopaya
COUNTY
programmingchargeof$5,000.00.willmailcorrectedstatementstotheownerof
COUNTY
eachparcel.willchargeafeeforthisserviceataratenottoexceed
$0.
perstatementpursuanttoPropertyTaxCodeSection26.07(f).Whena refundis
COUNTY
requiredperPropertyTaxCodeSection26.07(g),willchargea$.25processing
feepercheck,inadditiontothecorrectedstatementmailingcosts.Issuanceof refunds, inthe
COUNTY.
eventofasuccessfulrollbackelection,willbetheresponsibilityof the
MUNICIPALITY
will be billed for therefunds, postage andprocessingfees.
MUNICIPALITYCOUNTY
7.understands andagreesthatwill, no laterthan
st
MUNICIPALITY
January 31,deductfromcurrentcollections o f t h e the “TotalCost”of
providing allservicesdescribedinparagraphs 1-5 above.This“TotalCost” includes any
suchservicesthat have not yetbeenperformedat the time of deduction. The“TotalCost”
of providing allservicesdescribedinparagraphs 1-5 above shall be the totalof:
$0.MUNICIPALITY’s
x thetotalnumberofparcelslistedonSeptember30, 201
COUNTY
Intheeventthat a rollback electionasdescribedinparagraph 6 takesplace,
MUNICIPALITY
shallbillfor the applicableprogrammingcharge,check processing
MUNICIPALITYCOUNTY
fees, refunds paid, and refund postagecosts.shall pay all
billedamountswithin 30 days of itsreceipt of saidbill.In the eventcostsforadditional
delayedtaxstatements,processingandmailingareincurredasdescribedinparagraph 1,
COUNTYMUNICIPALITYMUNICIPALITY
shallbillforsuchamounts.shallpay
COUNTY
allsuchbilledamountswithin 30 days of its receipt of saidbill.
MUNICIPALITYCOUNTY
8.further understands andagreesthat(atits
MUNICIPALITY
sole discretion) mayincreaseordecrease the amounts chargedtofor
COUNTY
anyrenewalyear of thisAgreement, provided thatgiveswrittennoticeto
MUNICIPALITY
sixty(60)days prior to the expirationdate of the initialterm of the
Agreement.The County BudgetOfficeestablishescollectionrates annually based on a
COUNTY
survey ofactual annual costsincurredbytheinperformingtaxcollection
services.Thecollectionrateforeachyearis approved by County Commissioners’ Court.
Allentitiesare assessedthe same per parcelcollectionrate.
VIII.
COUNTY
agreestoremitalltaxes,penalties,andinterestcollected on
MUNICIPALITY'sMUNICIPALITY’s
behalf andto deposit such funds into the
depositoriesas designated:
1.For deposits of tax,penalties,andinterest, payment shall be bywire
MUNICIPALITY
transfer or ACHtodepository accountsonly,andsegregatedintothe
appropriate MOandISaccounts.Onlyin the event of failure of electronictransfer
protocolwill a checkfor deposits of tax,penaltyandinterest be sentby mailto
MUNICIPALITY
.
MUNICIPALITYCOUNTY,
2.Ifuses the same depository asthe deposits
of tax, penaltyandinterest shall be by deposit transfer.
COUNTY
3.Inanticipation of renewal of thisAgreement,further agrees
that deposits will be madedaily through September 30, 201.Itisexpressly understood,
COUNTY
however, thatthis obligation of shall not survive termination of this
Agreement, whetherbytermination byeitherparty or byfailure of the partiestorenew
this Agreement.
COUNTY
4.Ineventthatexperiences shortage incollectionsas a result
MUNICIPALITYMUNICIPALITY
of an outstanding tax debt of , the agrees a
COUNTY
payment in theamount of shortage shall be madebycheckor ACHto
within 15 daysafter notification of suchshortage.
IX.
In the event of termination, the withdrawingpartyshall be obligatedtomakesuch
payments asarerequiredby thisAgreementthrough the balance of the taxyearinwhich
COUNTY
notice isgiven.shall be obligated to provide servicespursuanttothis
Agreement, during such period.
X.
MUNICIPALITY
ThisAgreementrepresents the entireagreementbetweenand
COUNTY
andsupersedesall prior negotiations, representations, and/or agreements,
eitherwritten or oral.ThisAgreementmaybeamendedonlybywritten instrument
MUNICIPALITYCOUNTY
signedby the governing bodies of both andor those
authorized to sign on behalf of those governing bodies.
XI.
Anyandallwrittennoticesrequired to be given under this Agreement shall be delivered
or mailed to the listedaddresses:
COUNTY:
County Judge of Denton County
110 West Hickory
Denton, Texas 76201
Telephone 940-349-2820
MUNICIPALITY:
TrophyClub
The City/Town of
100MunicipalDrive
Address:
TrophyClub,Texas,76262
City,State,Zip:
682-831-4600
sglickman@trophyclub.org
Telephone:Email:
XII.
StevenGlickman
MUNICIPALITY
herebydesignatestoact on behalf
MUNICIPALITYMUNICIPALITY
of , andtoserveasLiaisonfortoensure the
MUNICIPALITY
performance of alldutiesandobligations of asstatedinthis
MUNICIPALITY
Agreement.’s designee shall devote sufficienttimeandattentionto
MUNICIPALITY
the execution of saidduties on behalf of infullcompliancewith the
termsandconditions of thisAgreement;shall provide immediateanddirectsupervision
MUNICIPALITY
of the employees,agents,contractors,subcontractors, and/or laborers,
ifany,in the furtherance of the purposes, termsand conditions of thisAgreementfor the
MUNICIPALITYCOUNTY.
mutual benefit of and
XIII.
In the eventthatany portion of thisAgreementshall be found to be contraryto
law,itis the intent of the partiesthat the remaining portions shallremainvalidandinfull
force andeffect to the extent possible.
XIV.
The undersigned officersand/oragents of the partiesare the properly authorized
officialsand have the necessary authority toexecutethisagreement on behalf of the
parties.Eachpartyherebycertifiesto the otherthatanyresolutionsnecessaryforthis
Agreement have been duly passedandare now infullforce andeffect.
Executed in duplicate originalsthis,day of201.
COUNTYMUNICIPALITY
Denton County Town/City:
TrophyClub
110 West Hickory Address:
100MunicipalDrive
Denton, Texas 76201 City,State,Zip:
TrophyClub,Texas,76262
BY:BY:
Honorable MaryHornName:
Denton County Judge Title:
ATTEST: ATTEST:
BY:BY:
Juli Luke
Name
Denton County ClerkTitle
APPROVED FORMAND CONTENT:APPROVED ASTO FORM:
Michelle French
Denton County Denton County Assistant
TaxAssessor/CollectorDistrict Attorney
THE STATE OF TEXAS
§
COUNTY OF DENTON
§
INTERLOCAL COOPERATION AGREEMENT FOR PUBLIC IMPROVEMENT ASSESSMENT
COLLECTION BETWEEN DENTON COUNTY, TEXAS AND
TrophyClubPID1
PUBLIC IMPROVEMENT DISTRICT
_______________________________________________
THIS AGREEMENT
is made and entered into this ____________ day of ___________,
DENTON COUNTY
20___,by and between , a political subdivision of the State of Texas,
16
COUNTY
hereinafter referred to as "," and TownofTrophyClub , Denton County,
,CITY/TOWN."
Texasalso a political subdivision of the State of Texas, hereinafter referred to as "
WHEREAS, COUNTY CITY/TOWN
and mutually desire to be subject to the provisions
of V.T.C.A. Government Code, Chapter 791, the Interlocal Cooperation Act; and
WHEREAS,
pursuant to Chapter 372 of the Texas Local Government Code, Subchapter A,
TrophyClubPID1
CITY/TOWN
has created, hereinafter referred to as
DISTRICT
“,”and has levied special assessments on properties within the boundaries of the
CITY/TOWN,
and;
WHEREAS, , CITY/TOWN
pursuant to §372.0175 of the Texas Local Government Code
COUNTY CITY/TOWN
has the authority to contract with the to perform the duties ofrelating to
DISTRICT
collectionof special assessments levied by under Chapter 372, Subchapter A; and
NOW THEREFORE, COUNTY CITY/TOWN,
and for and in consideration of the mutual
promises, covenants, and agreements herein contained, do agree as follows:
I.
The effective date ofthisAgreement shall bethe1dayofOctober,201. The termof
st
thisAgreementshallbeforaperiod of oneyear,fromOctober1, 201, to andthrough
September30,
II.
COUNTY
For the purposes and consideration herein stated and contemplated, shall provide
CITY/TOWN
the following necessary and appropriate services for to the maximum extent
authorized by this Agreement, without regard to race, sex, religion, color, age, disability, or national
origin:
COUNTY
1., by and through its duly qualified tax assessor-collector, shall collect
DISTRICTCITY/TOWN
assessmentsfor tax year 201.does hereby expressly authorize
COUNTY COUNTY CITY/TOWN
andagreesto do and perform for all acts necessary and proper
DISTRICT. COUNTY
to collectsaid assessmentsagrees to collect base assessments, penalties,
interest, and attorney's fees.
COUNTY
2.agrees to prepare and mail all assessment statements (includedon the tax
CITY/TOWN,
statement for each parcel,provide monthly collection reports to maintain both
CITY/TOWN
current and delinquent assessment rolls,disburse assessment monies to daily
(business day) based on prior day assessment postings,and to develop and maintain such other
records and forms as are necessary or required by State law, rules or regulations.
COUNTYDISTRICT
3.If determines, based on assessment roll, that a person erred in
DISTRICT
payingaassessment by making a duplicate payment or payment on the wrong account,
COUNTY
agrees to refund the payment to the person who erred in makingit from current
DISTRICT COUNTY
assessment collections.agrees that such refundwillbe made as soon as
COUNTY
practicable after discovers the erroneous payment. The refund shall be accompanied by a
description of the property subject to the assessmentsufficient to identify the property. If the
COUNTY
property is assigned an account number, shall include that number.
COUNTYDISTRICT
4.If determines, based on assessment roll, that there has been
DISTRICTCOUNTY
an overpayment of a assessment, shall send the owner a refund application.
COUNTY
Upon owner’s return of the accurate and fully completed refund application, will issue,
DISTRICT
from current assessment collections, a refund of the overpayment.
COUNTY
5.agrees to develop and maintain written policies andprocedures of its
COUNTY
operation. further agrees to make available full information about the operation of the
CITY/TOWNCITY/TOWN
County Tax Office to , and to promptly furnish written reports to keep
informed of all financial information affecting it.
CITY/TOWN COUNTY
6.agrees to promptly deliver to all records that it has
accumulated and developed in the collection of assessments, and to cooperate in furnishing or
COUNTY
locating any other information and records needed by to perform its duties under the
terms and conditions of this Agreement.
COUNTY
7.agrees to allow an audit of the assessment collection records of
CITY/TOWN COUNTY’S
in possession during normal working hours with at least 48 hours
COUNTY
advance, written notice to . The expense of any and all such audits shall be paid by
CITY/TOWNCOUNTY.
. A copy of any and all such audits shall be furnished to
8.
COUNTY
agrees that it will post a notice on its website, as a reminder that
delinquent assessment penalties will apply to all assessments which are not paid by January 31, 201.
COUNTY
agrees to mail a reminder notice to delinquent assessment accounts in the month of
Februarynotifying that delinquent penalties will apply to all assessments which are not
paid by January 31, 201 The reminder notices will be mailed between February 5and
February
COUNTY
9.agrees that it will post to a secure website collection reports for
CITY/TOWN
listing current assessments, delinquent assessments, and penalties and interest on a
COUNTY
daily basis through September 30, 201 willprovide monthly collection reports,
monthly recap reports, and monthly attorney fee collection reports.
CITY/TOWN
10.retains its right to select its own delinquent assessment/collection
COUNTY CITY/TOWN
attorney and agrees to reasonably cooperate with the attorney selected by
in the collection of delinquent assessments and related activities.
CITY/TOWN COUNTY
11.will provide with notice of any change in collection
attorney on or before the effective date of the new collection attorney contract.
III.
COUNTY
hereby designates the Denton County Tax Assessor/ Collector to act on behalf of
COUNTY CITY/TOWN.
the County Tax Office and to serve as Liaison for with The County Tax
Assessor/Collector, and/or his/her designee, shall ensure the performance of all duties and
COUNTY
obligations of ; shall devote sufficient time and attention to the execution of said duties on
COUNTY
behalf of in full compliance with the terms and conditions of this Agreement; and shall
provide immediate and direct supervision of the County Tax Office employees, agents, contractors,
subcontractors, and/or laborers, if any, in the furtherance of the purposes, terms and conditions of this
COUNTY CITY/TOWN.
Agreement for the mutual benefit of and
IV.
COUNTY CITY/TOWN CITY/TOWN
It is understood and agreed between and that the ,
COUNTY
in performing its obligations hereunder, is acting independently, and the assumes no
responsibility or liabilities in connection therewith to third parties. It is further understood and agreed
COUNTY CITY/TOWN COUNTY
between and that the , in performing its obligations hereunder,
CITY/TOWN
is acting independently, and the assumes no responsibilities in connection therewith
AGREEMENT
to third parties. Nothing in this is intended to benefit any third party beneficiary.
CITY/TOWN COUNTY
agrees that it will protect, defend, indemnify, and hold harmless and all of
its officers, agents, and employees from and against all claims, demands, causes of action, damages,
judgments, losses and expenses, including attorney’s fees, of whatsoever nature, character, or
description that any person or entity has or may have arising from or on account of any injuries or
damages received or sustained by person, persons, or property, on account of or arising out of, or in
connection with the performance of the services, including without limiting the generality of the
CITY/TOWN
foregoing, any negligent act or omission of the or any employee, officer, agent,
CITY/TOWN
subcontractor, servant, invitee, or assignee of the in the execution or performance of
AGREEMENTAGREEMENT
this . This provision shall survive the termination of this .
V.
COUNTY COUNTY
accepts responsibility for the acts, negligence, and/or omissions of all
employees and agents, sub-contractors and /or contract laborers, and for those actions of other
COUNTY
persons doing work under a contract or agreement with to the extent allowed by law.
VI.
CITY/TOWN
accepts responsibility for the acts, negligence, and/or omissions of all
CITY/TOWN
employees and agents, sub-contractors and/or contract laborers, and for those of all
CITY/TOWN
other persons doing work under a contract or agreement with to the extent allowed by
.
law
VII.
CITY/TOWN CITY/TOWN,
understands and agrees thatits employees, servants, agents,
and representatives shall at no time represent themselves to be employees, servants, agents, and/or
COUNTY. COUNTY COUNTY
representatives of understands and agrees that , its employees,
servants, agents, and representatives shall at no time represent themselves to be employees, servants,
CITY/TOWN.
agents, and/or representatives of
VIII.
CITY/TOWN
For the services rendered during the 201assessmentyear,agreesto
COUNTY
payfor the receipting, bookkeeping, issuing, and mailing of assessment statements as
follows:
The currentassessmentstatements will be mailed byOctoberor as
1.
CITY/TOWNCOUNTY
thereafter as practical. If does not provide withan assessment
CITY/TOWN’s
rollidentifying the assessments levied bygoverning body under Local
COUNTY
GovernmentCode Section 372.017 on or before September 10, 201,maycharge a
$5,000.00 late processing fee, plus the per statement fee not to exceed $0. each. The assessment
roll is to be in the form of a spreadsheet as required by the Tax Assessor/Collector and
.
deliveredto the Tax Assessor/Collector; delivery may be by CD, or FTPAll assessments
become due on receipt of the tax statement each year.
2.All unpaid assessments become delinquent on February 1of the yearfollowing the
st
assessment year. Penalty and interest fees accrue at the same rate and time schedule as the same
.
year’s ad valorem property tax. (Tax Code, Section 31.02(a), and 33.01(a))
3.Delinquent assessment collection attorneys become involved at the same times as do
the delinquent ad valorem property tax attorneys. (Tax Code, Sections 6.30, 33.07, 33.08, 33.11, and
33.48)
4.An additional notice will be sent during the month of March following theinitial
CITY/TOWN
mailingprovidedthathasrequestedsuch a noticeon or before February28
Thefeefor this servicewillbearate not to exceed $0..
5.At least 30 days, but no more than 60 days, prior to April 1st, andfollowing the
initial mailing, a delinquent assessment statement meeting the requirements of Section 33.11 of the
Texas Property Tax Code will be mailed to the owner of each parcel having delinquent assessments.
6.At least 30 days, but no more than 60 days, prior to July 1st, and followingthe initial
mailing, a delinquent assessment statement meeting the requirements of Section 33.07 of the Texas
Property Tax Code will be mailed to the owner of each parcel having delinquent assessments.
, COUNTY
shall mail a
7.For accounts which become delinquent on or after June 1
st
delinquent tax statement meeting the requirements of Section 33.08 of the Texas Property Tax Code
to the owner of each parcel having delinquent assessments.
DISTRICT
8.In the event levies a supplemental assessment by order of its governing
CITY/TOWN
body after the assessment statements have already been mailed, shall provide
COUNTYDISTRICT’S
with an updated assessment roll identifying the assessments levied by
governing body under Local Government Code Section 372.017, as corrected by any
CITY/TOWN
supplementalassessments levied by its governing body under Section 372.019.
COUNTYCOUNTY
agreesa programming of $5,000.00. will mail corrected
statements to the owner of each affected parcel. County will charge a fee for preparing and
mailing will be at rate not to exceed $0. per corrected statement.
CITY/TOWNCOUNTY
9.understandsand agrees that will, no later than January 31,
DISTRICT
deduct from current collections of the “Total Cost” of providing all services described
in paragraphs 1- above. This “Total Cost” includes any such services that have not yet been
performedat the time of deduction. The “Total Cost” of providing all services described in
paragraphs 1- above shall be the total of:
$ 0.DISTRICT
x the total number of parcels on Assessment Roll as reported on
September 30, 201. In the event costs for
additional delayed tax statements, processing and mailing are incurred as described in paragraph 1,
COUNTYCITY/TOWN
shall billfor such amounts.
CITY/TOWN COUNTY
shall pay all billed amounts within 30 days of its receipt of said bill.
CITY/TOWN COUNTY
further understands and agrees that (at itssole discretion) may increase or
CITY/TOWN
decrease the amounts charged to for any renewal year of this Agreement, provided
COUNTY CITY/TOWN
that gives written notice to sixty (60) days prior to the expiration date of
the initial term of the Agreement. The County Budget Office establishes collection rates annually
COUNTY
based on a survey of actual annual costs incurred by the in performing tax collection
services. The collection rate for each year is approved by County Commissioners’ Court. All entities
are assessed the same per parcel collection rate.
IX.
COUNTY CITY/TOWN
agrees to remit all assessments, penalties, and interest collected on
CITY/TOWN
behalf and to deposit such funds into the depositories, as designated:
1.For deposits of assessments, penalties, and interest, payment shall be bywire transfer
CITY/TOWN
or ACH to depository accounts only. Only in the event of failure of electronic transfer
protocol will a check for deposits of assessments, penalty and interest be sent by mail to
CITY/TOWN.
CITY/TOWN COUNTY,
2.If uses the same depositoryas the depositsassessments,
penalty and interest shall be by deposit transfer.
COUNTY
3.In anticipation of renewal of this Agreement, further agreesthat deposits
will be made daily through September 30, 201. It is expressly understood, however, that
COUNTY
thisobligation of shall not survive termination of this Agreement, whether by
termination by either party or by failure of the parties to renew this Agreement.
COUNTY
4.In event that experiences shortage in collections as a result of anoutstanding
CITY/TOWNCITY/TOWN
assessment debt of, the agreesapaymentintheamountofshortage
COUNTY
shallbemade by check or ACHtowithin15 days after notification ofsuch shortage.
X.
In the event of termination, the withdrawing party shall be obligated to make such payments
as are required by this Agreement through the balance of the assessment year in which notice is
COUNTY
given. shall be obligated to provide services pursuant to this Agreement, during such
period.
XI.
CITY/TOWN COUNTY
This Agreement represents the entire agreement between and and
supersedes all prior negotiations, representations, and/or agreements, either written or oral. This
Agreement may be amended only by written instrument signed by the governing bodies of both
CITY/TOWN COUNTY
and or those authorized to sign on behalf of those governing bodies.
XII.
Any and all written notices required to be given under this Agreement shall be delivered or
mailed to the listed addresses:
COUNTY:
County Judge of Denton County
110 West Hickory
Denton, Texas 76201
Telephone 940-349-2820
TrophyClub
CITY/TOWN:
_______________________________________
100MunicipalDrive
Address: ____________________________________________
TrophyClub,Texas,76262
City, State, Zip: _______________________________________
sglickman@trophyclub.org
682-831-4600
Telephone: _________________ Email: ______________________________
XIII.
StevenGlickman
CITY/TOWN
hereby designates __________________________ to act on behalf of
CITY/TOWNCITY/TOWN
, and to serve as Liaison for to ensure the performance of all duties and
CITY/TOWN CITY/TOWN
obligations of as stated in this Agreement. designee shall devote
CITY/TOWN
sufficient time and attention to the execution of said duties on behalf of in full
compliance with the terms and conditions of this Agreement; shall provide immediate and direct
CITY/TOWN
supervision of the employees, agents, contractors, subcontractors, and/or laborers, if
any, in the furtherance of the purposes, terms and conditions of this Agreement for the mutual benefit
CITY/TOWN COUNTY.
of and
XIV.
In the event that any portion of this Agreement shall be found to be contrary to law, it is the intent of
the parties that the remaining portions shall remain valid and in full force and effect to the extent
possible.
XV.
The undersigned officers and/or agents of the parties are the properly authorized officials and have
the necessary authority to execute this agreement on behalf of the parties. Each party hereby certifies
to the other that any resolutions necessary for this Agreement have been duly passed and are now in
full force and effect.
Executed in duplicate originalsthis _________day of_________________ 201.
COUNTY CITY/TOWN
Denton County ______________________________
TownofTrophyClub
110 West Hickory Address: ______________________
100MunicipalDrive
Denton, Texas 76201 City, State, Zip: ________________
TrophyClub,Texas,76262
BY:___________________________ BY:__________________________
Honorable Mary Horn Name:________________________
Denton County Judge Title:_________________________
ATTEST: ATTEST:
BY:____________________________ BY:__________________________
Juli Luke Name_________________________
Denton County Clerk Title__________________________
APPROVEDASTOFORM:
APPROVED FORM AND CONTENT:
______________________________
_______________________________
Michelle French
Denton County
Denton County Assistant District Attorney
Tax Assessor/Collector
THE STATE OF TEXAS
§
COUNTY OF DENTON
§
INTERLOCAL COOPERATION AGREEMENT FOR PUBLIC IMPROVEMENT ASSESSMENT
COLLECTION BETWEEN DENTON COUNTY, TEXAS AND
TrophyClubPID1
PUBLIC IMPROVEMENT DISTRICT
_______________________________________________
THIS AGREEMENT
is made and entered into this ____________ day of ___________,
DENTON COUNTY
20,by and between , a political subdivision of the State of Texas,
COUNTY
hereinafter referred to as "," and , Denton County,
TownofTrophyClub
,CITY/TOWN."
Texasalso a political subdivision of the State of Texas, hereinafter referred to as "
WHEREAS, COUNTY CITY/TOWN
and mutually desire to be subject to the provisions
of V.T.C.A. Government Code, Chapter 791, the Interlocal Cooperation Act; and
WHEREAS,
pursuant to Chapter 372 of the Texas Local Government Code, Subchapter A,
CITY/TOWN
has created , hereinafter referred to as
TrophyClubPID1
DISTRICT
“,”and has levied special assessments on properties withinthe
CITY/TOWN,
boundaries of the and;
WHEREAS, , CITY/TOWN
pursuant to §372.0175 of the Texas Local Government Code
COUNTY CITY/TOWN
has the authority to contract with the to perform the duties ofrelating to
DISTRICT
collectionof special assessments levied by under Chapter 372, Subchapter A; and
NOW THEREFORE, COUNTY CITY/TOWN,
and for and in consideration of the mutual
promises, covenants, and agreements herein contained, do agree as follows:
I.
The effective date ofthisAgreement shall bethe1dayofOctober,201. The termof
st
thisAgreementshallbeforaperiod of oneyear,fromOctober1, 201, to andthrough
September30,
II.
COUNTY
For the purposes and consideration herein stated and contemplated, shall provide
CITY/TOWN
the following necessary and appropriate services for to the maximum extent
authorized by this Agreement, without regard to race, sex, religion, color, age, disability, or national
origin:
COUNTY
1., by and through its duly qualified tax assessor-collector, shall collect
DISTRICTCITY/TOWN
assessmentsfor tax year 201.does hereby expressly
COUNTYCOUNTYCITY/TOWN
authorizeandagreesto do and performforall acts necessary
DISTRICT. COUNTY
and proper to collect saidassessmentsagrees to collect base assessments,
penalties,interest, and attorney's fees.
COUNTY
2.agrees to prepare and mail all assessment statements (includedon the tax
CITY/TOWN,
statement for each parcel,provide monthly collection reports to maintain both
CITY/TOWN
current and delinquent assessment rolls,disburse assessment monies to daily
(business day) based on prior day assessment postings,and to develop and maintain such other
records and forms as are necessary or required by State law, rules or regulations.
COUNTYDISTRICT
3.If determines, based on assessment roll, that a person erred in
DISTRICT
payingaassessment by making a duplicate payment or payment on the wrong account,
COUNTY
agrees to refund the payment to the person who erred in makingit from current
DISTRICT COUNTY
assessment collections.agrees that such refundwillbe made as soon as
COUNTY
practicable after discovers the erroneous payment. The refund shall be accompanied by a
description of the property subject to the assessmentsufficient to identify the property. If the
COUNTY
property is assigned an account number, shall include that number.
COUNTYDISTRICT
4.If determines, based on assessment roll, that there has been
DISTRICTCOUNTY
an overpayment of a assessment, shall send the owner a refund application.
COUNTY
Upon owner’s return of the accurate and fully completed refund application, will issue,
DISTRICT
from current assessment collections, a refund of the overpayment.
COUNTY
5.agrees to develop and maintain written policies andprocedures of its
COUNTY
operation. further agrees to make available full information about the operation of the
CITY/TOWNCITY/TOWN
County Tax Office to , and to promptly furnish written reports to keep
informed of all financial information affecting it.
CITY/TOWN COUNTY
6.agrees to promptly deliver to all records that it has
accumulated and developed in the collection of assessments, and to cooperate in furnishing or
COUNTY
locating any other information and records needed by to perform its duties under the
terms and conditions of this Agreement.
COUNTY
7.agrees to allow an audit of the assessment collection records of
CITY/TOWN COUNTY’S
in possession during normal working hours with at least 48 hours
COUNTY
advance, written notice to . The expense of any and all such audits shall be paid by
CITY/TOWNCOUNTY.
. A copy of any and all such audits shall be furnished to
8.
COUNTY
agrees that it will post a notice on its website, as a reminder that
delinquent assessment penalties will apply to all assessments which are not paid by January 31, 201.
COUNTY
agrees to mail a reminder notice to delinquent assessment accounts in the month of
Februarynotifying that delinquent penalties will apply to all assessments which are not
paid by January 31, 201 The reminder notices will be mailed between February 5and
February
COUNTY
9.agrees that it will post to a secure website collection reports for
CITY/TOWN
listing current assessments, delinquent assessments, and penalties and interest on a
COUNTY
daily basis through September 30, 201 willprovide monthly collection reports,
monthly recap reports, and monthly attorney fee collection reports.
CITY/TOWN
10.retains its right to select its own delinquent assessment/collection
COUNTY CITY/TOWN
attorney and agrees to reasonably cooperate with the attorney selected by
in the collection of delinquent assessments and related activities.
CITY/TOWN COUNTY
11.will provide with notice of any change in collection
attorney on or before the effective date of the new collection attorney contract.
III.
COUNTY
hereby designates the Denton County Tax Assessor/ Collector to act on behalf of
COUNTY CITY/TOWN.
the County Tax Office and to serve as Liaison for with The County Tax
Assessor/Collector, and/or his/her designee, shall ensure the performance of all duties and
COUNTY
obligations of ; shall devote sufficient time and attention to the execution of said duties on
COUNTY
behalf of in full compliance with the terms and conditions of this Agreement; and shall
provide immediate and direct supervision of the County Tax Office employees, agents, contractors,
subcontractors, and/or laborers, if any, in the furtherance of the purposes, terms and conditions of this
COUNTY CITY/TOWN.
Agreement for the mutual benefit of and
IV.
COUNTY CITY/TOWN CITY/TOWN
It is understood and agreed between and that the ,
COUNTY
in performing its obligations hereunder, is acting independently, and the assumes no
responsibility or liabilities in connection therewith to third parties. It is further understood and agreed
COUNTY CITY/TOWN COUNTY
between and that the , in performing its obligations hereunder,
CITY/TOWN
is acting independently, and the assumes no responsibilities in connection therewith
AGREEMENT
to third parties. Nothing in this is intended to benefit any third party beneficiary.
CITY/TOWN COUNTY
agrees that it will protect, defend, indemnify, and hold harmless and all of
its officers, agents, and employees from and against all claims, demands, causes of action, damages,
judgments, losses and expenses, including attorney’s fees, of whatsoever nature, character, or
description that any person or entity has or may have arising from or on account of any injuries or
damages received or sustained by person, persons, or property, on account of or arising out of, or in
connection with the performance of the services, including without limiting the generality of the
CITY/TOWN
foregoing, any negligent act or omission of the or any employee, officer, agent,
CITY/TOWN
subcontractor, servant, invitee, or assignee of the in the execution or performance of
AGREEMENTAGREEMENT
this . This provision shall survive the termination of this .
V.
COUNTY COUNTY
accepts responsibility for the acts, negligence, and/or omissions of all
employees and agents, sub-contractors and /or contract laborers, and for those actions of other
COUNTY
persons doing work under a contract or agreement with to the extent allowed by law.
VI.
CITY/TOWN
accepts responsibility for the acts, negligence, and/or omissions of all
CITY/TOWN
employees and agents, sub-contractors and/or contract laborers, and for those of all
CITY/TOWN
other persons doing work under a contract or agreement with to the extent allowed by
.
law
VII.
CITY/TOWN CITY/TOWN,
understands and agrees thatits employees, servants, agents,
and representatives shall at no time represent themselves to be employees, servants, agents, and/or
COUNTY. COUNTY COUNTY
representatives of understands and agrees that , its employees,
servants, agents, and representatives shall at no time represent themselves to be employees, servants,
CITY/TOWN.
agents, and/or representatives of
VIII.
CITY/TOWN
For the services rendered during the 201assessmentyear,agreesto
COUNTY
payfor the receipting, bookkeeping, issuing, and mailing of assessment statements as
follows:
The currentassessmentstatements will be mailed byOctoberor as
1.
CITY/TOWNCOUNTY
thereafter as practical. If does not provide with
CITY/TOWN’s
leviedbygoverning body under Local
COUNTY
GovernmentCode Section 372.017 on or before September 10, 201,maycharge a
$5,000.00 late processing fee, plus the per statement fee not to exceed $0. each.
All assessments become due on receipt of the tax statement each year.
2.All unpaid assessments become delinquent on February 1of the yearfollowing the
st
assessment year. Penalty and interest fees accrue at the same rate and time schedule as the same
.
year’s ad valorem property tax. (Tax Code, Section 31.02(a), and 33.01(a))
3.Delinquent assessment collection attorneys become involved at the same times as do
the delinquent ad valorem property tax attorneys. (Tax Code, Sections 6.30, 33.07, 33.08, 33.11, and
33.48)
4.An additional notice will be sent during the month of March following theinitial
CITY/TOWN
mailingprovidedthathasrequestedsuch a noticeon or before February28
Thefeefor this servicewillbearate not to exceed $0..
5.At least 30 days, but no more than 60 days, prior to April 1st, andfollowing the
initial mailing, a delinquent assessment statement meeting the requirements of Section 33.11 of the
Texas Property Tax Code will be mailed to the owner of each parcel having delinquent assessments.
6.At least 30 days, but no more than 60 days, prior to July 1st, and followingthe initial
mailing, a delinquent assessment statement meeting the requirements of Section 33.07 of the Texas
Property Tax Code will be mailed to the owner of each parcel having delinquent assessments.
, COUNTY
shall mail a
7.For accounts which become delinquent on or after June 1
st
delinquent tax statement meeting the requirements of Section 33.08 of the Texas Property Tax Code
to the owner of each parcel having delinquent assessments.
DISTRICT
8.In the eventleviesasupplementalassessmentbyorder
CITY/TOWN
body after the assessment statements have already been mailed,
COUNTY
shall provide with an updated assessment roll identifying the
DISTRICT’S
assessments levied by governing body under Local Government Code Section
372.017, as corrected by any supplemental assessments levied by its governing body under Section
CITY/TOWNCOUNTYCOUNTY
372.019.agreesa programming charge of $5,000.00.
will mail corrected statements to the owner of each affected parcel. County will charge a fee for
preparing and mailing will be at rate not to exceed $0. per corrected statement.
CITY/TOWNCOUNTY
9.understandsand agrees that will, no later than January 31,
DISTRICT
deduct from current collections of the “Total Cost” of providing all services described
in paragraphs 1- above. This “Total Cost” includes any such services that have not yet been
performedat the time of deduction. The “Total Cost” of providing all services described in
paragraphs 1- above shall be the total of:
$ 0.DISTRICT
x the total number of parcels on Assessment Roll as reported on
September 30, 201. In the event
costs for additional delayed tax statements, processing and mailing are incurred as described
COUNTYCITY/TOWN
in paragraph 1, shall billfor such amounts.
CITY/TOWN COUNTY
shall pay all billed amounts within 30 days of its receipt of said bill.
CITY/TOWN COUNTY
further understands and agrees that (at itssole discretion) may increase or
CITY/TOWN
decrease the amounts charged to for any renewal year of this Agreement, provided
COUNTY CITY/TOWN
that gives written notice to sixty (60) days prior to the expiration date of
the initial term of the Agreement. The County Budget Office establishes collection rates annually
COUNTY
based on a survey of actual annual costs incurred by the in performing tax collection
services. The collection rate for each year is approved by County Commissioners’ Court. All entities
are assessed the same per parcel collection rate.
IX.
COUNTY CITY/TOWN
agrees to remit all assessments, penalties, and interest collected on
CITY/TOWN
behalf and to deposit such funds into the depositories, as designated:
1.For deposits of assessments, penalties, and interest, payment shall be bywire transfer
CITY/TOWN
or ACH to depository accounts only. Only in the event of failure of electronic transfer
protocol will a check for deposits of assessments, penalty and interest be sent by mail to
CITY/TOWN.
CITY/TOWN COUNTY,
2.If uses the same depositoryas the depositsassessments,
penalty and interest shall be by deposit transfer.
COUNTY
3.In anticipation of renewal of this Agreement, further agreesthat deposits
will be made daily through September 30, 201. It is expressly understood, however, that
COUNTY
thisobligation of shall not survive termination of this Agreement, whether by
termination by either party or by failure of the parties to renew this Agreement.
COUNTY
4.In event that experiences shortage in collections as a result of anoutstanding
CITY/TOWNCITY/TOWN
assessment debt of, the agreesapaymentintheamountofshortage
COUNTY
shallbemade by check or ACHtowithin15 days after notification ofsuch shortage.
X.
In the event of termination, the withdrawing party shall be obligated to make such payments
as are required by this Agreement through the balance of the assessment year in which notice is
COUNTY
given. shall be obligated to provide services pursuant to this Agreement, during such
period.
XI.
CITY/TOWN COUNTY
This Agreement represents the entire agreement between and and
supersedes all prior negotiations, representations, and/or agreements, either written or oral. This
Agreement may be amended only by written instrument signed by the governing bodies of both
CITY/TOWN COUNTY
and or those authorized to sign on behalf of those governing bodies.
XII.
Any and all written notices required to be given under this Agreement shall be delivered or
mailed to the listed addresses:
COUNTY:
County Judge of Denton County
110 West Hickory
Denton, Texas 76201
Telephone 940-349-2820
TrophyClub
CITY/TOWN:
_______________________________________
100MunicipalDrive
Address: ____________________________________________
TrophyClub,Texas,76262
City, State, Zip: _______________________________________
sglickman@trophyclub.org
682-831-4600
Telephone: _________________ Email: ______________________________
XIII.
StevenGlickman
CITY/TOWN
hereby designates __________________________ to act on behalf of
CITY/TOWNCITY/TOWN
, and to serve as Liaison for to ensure the performance of all duties and
CITY/TOWN CITY/TOWN
obligations of as stated in this Agreement. designee shall devote
CITY/TOWN
sufficient time and attention to the execution of said duties on behalf of in full
compliance with the terms and conditions of this Agreement; shall provide immediate and direct
CITY/TOWN
supervision of the employees, agents, contractors, subcontractors, and/or laborers, if
any, in the furtherance of the purposes, terms and conditions of this Agreement for the mutual benefit
CITY/TOWN COUNTY.
of and
XIV.
In the event that any portion of this Agreement shall be found to be contrary to law, it is the intent of
the parties that the remaining portions shall remain valid and in full force and effect to the extent
possible.
XV.
The undersigned officers and/or agents of the parties are the properly authorized officials and have
the necessary authority to execute this agreement on behalf of the parties. Each party hereby certifies
to the other that any resolutions necessary for this Agreement have been duly passed and are now in
full force and effect.
Executed in duplicate originalsthis _________day of_________________ 201.
COUNTY CITY/TOWN
Denton County ______________________________
TownofTrophyClub
110 West Hickory Address: ______________________
100MunicipalDrive
Denton, Texas 76201 City, State, Zip: ________________
TrophyClub,Texas,76262
BY:___________________________ BY:__________________________
Honorable Mary Horn Name:________________________
Denton County Judge Title:_________________________
ATTEST: ATTEST:
BY:____________________________ BY:__________________________
Juli Luke Name_________________________
Denton County Clerk Title__________________________
APPROVED FORM AND CONTENT:
APPROVEDASTOFORM:
_______________________________
_____________________________
Michelle French
Denton County
Tax Assessor/Collector Denton County Assistant District Attorney
To: Mayor and Town Council
From:Steven Glickman, Assistant Town Manager/CFO
CC: Stephen Seidel, Town Manager
Holly Fimbres, Town Secretary/RMO
Re: Benefits Package
Town Council Meeting, July 12, 2016
Agenda Item:
Consider and take appropriate action regarding the award or rejection of bids for health and
welfare benefits for the Town of Trophy Club; authorizing the Town Manager or his designee to
execute all necessary documents (Staff).
Explanation:
The Town, with the assistance of our insurance broker, IPS, went out to bid for the full array of
employee benefits related to health and wellness. The overall response was outstanding and
the bids came in at an overall savings compared to our current rates. Not only will our rates for
health and wellness benefits be less, our customer service and benefit plans should be
improved from the prior year. The proposed bidders are recommended by staff and IPS.
BCBSTX – Medical
BCBS – Dental
Davis Vision – Vision
Life/Disability – Mutual of Omaha
HSA/FSA - Flores
Attachments:
Town of Trophy Club - RFP Analysis
Recommendation:
Staff recommends Council award of the bids for health and wellness benefits as presented.
Page 1 of 1
(214) 443-2400 Toll-Free: (800) 366-4779
June 28th, 2016
SpecialistAccount Manager
John Heerwagen
Dallas, Texas 75231-2313
Town of Trophy Club -RFP Analysis
10000 North Central Expressway, Suite 1100
Corporate Benefits Consulting
Insurance Planning Services
Retirement Plan Consulting
Employee Benefits
Brent A. Weegar, MBA Andrew Weegar
Where Experience and
Independence Matter
www.ipsadvisors.com
Principal
Proposal
Recommendations
Update
Wellness
Premium
Criteria
System
Results
Response
Finalist
Results
Results
Results
vs
SelectionHealth
Results
Contents
Claims
VI.Life/Disability
ΑЋЉЊА
RFP
Vendor
Plan
Plan
Methodist
III.Medical
I.Monthly
FSA
VIII.Vendor
IV.Dental
V.Vision
IX.2016
Appendices
HSA
II.RFP
of
Table
VII.
2
Update
Premium
vs
Claims
Monthly
I.
3
Ratio
102%124%158%117%101%
94%65%69%69%93%68%54%67$369,739$154,276$524,015$564,72793%58%22%64%92%62%55%(YTD)69$104,632$58,879$163,510$277,92959%
CostPremiumLoss
$209,263.70$117,757.06$327,020.76$555,857.92
Report
$47,639$48,036$47,639$46,422$46,092$43,959$45,695$45,695$47,391$49,959$47,868$48,333$48,599$47,176$45,131$47,594$46,271$43,159
$8,870
7$7,802$8,4081$4,751$8,075
1.6%
4%
$196,994
$48,543$59,497$75,107$43,802$29,780$30,212$53,455$45,947$32,775$46,397$32,436$26,063$28,009$10,506$28,954$43,731$28,435$23,876
38%39%
TotalMedicalRxTotal
Premium
$36,519
70$47,615$11,88269$63,774$11,33464$16,384$13,82865$41,891$11,56465$21,736$11,03970$26,154$20,24367$13,420$19,01669$6,702$19,36171$6,831$21,178
69$39,376$9,16767$35,063$8,73867$20,339$9,44164$37,285$8,662$5,51668$20,957$7,99771$36,142$7,58969$21,380$7,05564$14,332$9,543
$5,505$2,29$3,040$1,71
24%26%
$160,475
vs
70$4,990
43%45%
Claims
71%
Months:
Year
Year
Monthly
Difference
Capita
Prior
Prior
Capita
elve
Total
Annualized
Total
Per
MarMar
May
OctAprOct
NovDecNovDec
Aug
Jul
Sep
FebFeb
Jun
JanJan from
from
Per
Tw
Date
Annual
Capita
AnnualizedLast
15
Year
1516
15
1415
151516
15 Annual
1415
15
1415
1516
15
Difference
Difference
Ratio
Per
Plan
Loss
%
$
%
4
Response
Vendor
RFP
II.
5
Competitive
Competitive
Competitive
Competitive
t
Incumben
esented
Competitive
Presented
Competitive
Α5ĻĭƌźƓĻķ
Competitive
Competitive
Competitive
ΑbƚƷ
Competitive
IĻğƌƷŷĭğƩĻΑbƚƷ
Not
Presented
Pr
ΑbƚƷ
National
Healthcare
Incumbent
Omaha
Financial
Α5ĻĭƌźƓĻķΑ5ĻĭƌźƓĻķ
Incumbent
Declined
Pool
Disability
Vision
!ƒĻƩźƷğƭΑbƚƷ
aĻƷƌźŅĻΑbƚƷ
ΑbƚƷ
{ǒƓƌźŅĻΑbƚƷ
źƭźƚƓΑ
\[źƓĭƚƌƓΑbƚƷ
Hartford
ΑbƚƷ
Municipal
of
Dearborn
Superior
Mutual
oln
UnitedUnited
Vision
Α
AetnaUNUMAetna
DavisCignaCigna
/
TMLTML
Linc
The
Life
Response
Competitive
Competitive
Competitive
Competitive
Competitive
Vendor
Competitive
Competitive
ΑbƚƷ
Not
Α5ĻĭƌźƓĻķ
ΑbƚƷ
ΑbƚƷ
Presented
Presented
Declined
HealthcareHealthcare
Incumbent
Incumbent
Financial
Presented
Α5ĻĭƌźƓĻķΑ5ĻĭƌźƓĻķ
Α5ĻĭƌźƓĻķ
!ƒĻƩźƷğƭΑbƚƷ
White
{ǒƓƌźŅĻΑbƚƷ
aĻƷƌźŅĻΑbƚƷ
Dental
Medical
Α
Humana
BCBSTX
Dental
Lincoln
&
UnitedUnited
RFP
Α
AetnaUNUMAetna
Cigna
Scott
Delta
BCBS
TMLTML
6
Response
Competitive
Competitive
Vendor
Competitive
Presented
Incumbent
ΑbƚƷ
ΑbƚƷ
Not
Discovery
Bank
Α
HSA/FSA
Α
RFP
FloresOptum
TML
HSA
7
Results
RFP
Medical
III.
8
(may be subject to visit limits)
$12,000 Ind. / $24,000 Fam.
$6,000 Ind./ $12,000 Fam.
$3,000 Ind. / $6,000 Fam.$3,000 Ind. / $6,000 Fam.
Including Deductible
(CT, PET, MRI, MRA)
High PlanStandard PlanHSA PlanHigh PlanStandard PlanHSA PlanStandard Plan MME04Standard Plan MME09HSA Plan MMH2
Any other Illness
Per AdmissionPer Admission
Covered 100%
Covered as
ProposedUnlimited
Included
Ded./ 30%Ded./ 30%Ded./ 30%Ded./ 30%Ded./ 30%Ded./ 30%Ded./ 30%Ded./ 30%
Ded./ 0%Ded./ 0%Ded./ 0%Ded./ 0%Ded./ 0%Ded./ 0%Ded./ 0%Ded./ 0%Ded./ 0%Ded./ 0%
MEDICAL BENEFITSTMLTMLTMLTMLTMLTMLBCBSBCBSBCBS
100%
70%
123456789
Rx Out of Pocket Maximum $1,000 Ind./
Including Deductible Including Deductible, Coin. & Copays Including Deductible, Coin. & Copays
ity Rx)
$12,000 Ind. / $36,000 Fam. (may be subject to visit limits)
$4,000 Ind./ $12,000 Fam.
$2,000 Ind. / $6,000 Fam.$2,500 Ind. / $7,500 Fam.
(CT, PET, MRI, MRA)$45 (No Mail Order for Speciality Rx)$50 (No Mail Order for Special
$100 Copay, then 20%
Any other Illness
$3,000 Family)
$60/$105/$150
Per AdmissionPer Admission
$55 Copay
Covered 100%Covered as
$55 Copay $20/$35/$50
$30 Copay$30 Copay
ProposedUnlimited
Ded./ 20%Ded./ 20%Ded./ 20%Ded./ 20%Ded./ 20%Ded./ 20%
Included
Ded./ 0%Ded./ 0%Ded./ 0%
100%
80%
Rx Out of Pocket Maximum $1,000 Ind./
(may be subject to visit limits)
$10,000 Ind. / $30,000 Fam.
$1,000 Ind. / $3,000 Fam.$2,000 Ind. / $6,000 Fam.$1,500 Ind. / $4,500 Fam.
(CT, PET, MRI, MRA)
Any other Illness
$3,000 Family)
$100 Copay $100 Copay Per AdmissionPer Admission
$45/$90/$135
Covered as
$45 Copay
Covered 100%
$15/$30/$45
$45 Copay
Proposed$20 Copay$20 Copay
Unlimited
Included
Ded./ 30%Ded./ 30%Ded./ 30%Ded./ 30%Ded./ 30%Ded./ 30%
Ded./ 0%Ded./ 0%Ded./ 0%
100%
70%
Ded. Must Be Met Before Copays
**ER Copay waived if admitted**ER Copay waived if Admitted**ER Copay waived if admitted**ER Copay waived if admitted**ER Copay waived if Admitted**ER Copay waived if admitted
(may be subject to visit limits)(may be subject to visit limits)(may be subject to visit limits)(may be subject to visit limits)(may be subject to visit limits)(may be subject to visit
limits)
$2,000 Ind. / $4,000 Fam.$3,000 Ind. / $6,000 Fam.
$2,250 Ind./ $4,500 Fam.
(CT, PET, MRI, MRA)
$100 (34 day supply)
*Never pays at 100%
Any other Illness
$0 Ind./ $0 Fam.*
Per AdmissionPer Admission$30/$100/$155
$0/$5/$43/$65
Covered 100%
Covered as
Renewal
Unlimited
Included
Ded./ 20%Ded./ 20%Ded./ 20%Ded./ 50%Ded./ 20%Ded./ 50%Ded./ 50%Ded./ 20%Ded./ 50%Ded./ 20%Ded./ 50%Ded./ 20%Ded./ 50%Ded./ 20%Ded./ 50%
80%50%
$1,000 Ind. / $2,000 Fam.$1,250 Ind. / $2,500 Fam.$2,500 Ind. / $5,000 Fam.
Including Deductible
(CT, PET, MRI, MRA)
$100 (34 day supply)
*Never pays at 100%
$0 Ind. / $0 Fam. *
Any other Illness
Per AdmissionPer Admission
$30/$100/$155
Medical Benefits Summary$0/$5/$43/$65
Covered as
Covered 100%
CurrentCurrentCurrentRenewalRenewal
$20 Copay$20 Copay
Unlimited
Included
Ded./ 20%Ded./ 20%Ded./ 50%Ded./ 50%
Ded./ 50%Ded./ 20%Ded./ 50%Ded./ 20%Ded./ 50%Ded./ 20%Ded./ 50%Ded./ 20%Ded./ 50%
Town of Trophy Club
80%50%
$2,000 Ind. / $4,000 Fam.
$750 Ind. / $1500 Fam.
$500 Ind. / $1000 Fam.
Including Deductible
(CT, PET, MRI, MRA)
$100 (34 day supply)
*Never pays at 100%
$0 Ind. / $0 Fam. *
Any other Illness
Per AdmissionPer Admission
$30/$100/$155
$0/$5/$43/$65
Covered as
Covered 100%
$15 Copay$15 Copay
Unlimited
Included
Ded./ 20%Ded./ 20%Ded./ 50%Ded./ 50%Ded./ 50%Ded./ 20%Ded./ 50%Ded./ 20%Ded./ 50%Ded./ 20%Ded./ 50%Ded./ 20%Ded./ 50%
80%50%
Ded. Must Be Met Before Copays
$2,000 Ind. / $4,000 Fam.$3,000 Ind. / $6,000 Fam.
$2,250 Ind./ $4,500 Fam.
Including Deductible
(CT, PET, MRI, MRA)$100 - Mail Order Only
*Never pays at 100%
$0 Ind./ $0 Fam.*Any other Illness
Per AdmissionPer Admission
$0/$9/$38/$60
$25/$95/$150
Covered 100%
Covered as
Unlimited
Included
Ded./ 20%Ded./ 20%Ded./ 20%Ded./ 50%Ded./ 20%Ded./ 50%Ded./ 50%Ded./ 20%Ded./ 50%Ded./ 20%Ded./ 50%Ded./ 20%Ded./ 50%Ded./ 20%Ded./ 50%
80%50%
$1,000 Ind. / $2,000 Fam.$1,250 Ind. / $2,500 Fam.$2,500 Ind. / $5,000 Fam.
Including Deductible
(CT, PET, MRI, MRA)$100 - Mail Order Only
*Never pays at 100%
$0 Ind. / $0 Fam. *
Any other Illness
Per AdmissionPer Admission
$0/$9/$38/$60
$25/$95/$150
Covered as
Covered 100%
$20 Copay$20 Copay
Unlimited
Included
Ded./ 20%Ded./ 20%Ded./ 50%Ded./ 50%Ded./ 50%Ded./ 20%Ded./ 50%Ded./ 20%Ded./ 50%Ded./ 20%Ded./ 50%Ded./ 20%Ded./ 50%
80%50%
$2,000 Ind. / $4,000 Fam.
$750 Ind. / $1500 Fam.
$500 Ind. / $1000 Fam.
Including Deductible
$100 - Mail Order Only
(CT, PET, MRI, MRA)
*Never pays at 100%
$0 Ind. / $0 Fam. *
Any other Illness
Per AdmissionPer Admission
$0/$9/$38/$60
$25/$95/$150
Covered as
Covered 100%
$15 Copay$15 Copay
Unlimited
Included
Ded./ 20%Ded./ 20%Ded./ 50%Ded./ 50%Ded./ 50%Ded./ 20%Ded./ 50%Ded./ 20%Ded./ 50%Ded./ 20%Ded./ 50%Ded./ 20%Ded./ 50%
80%50%
and not inte
n
Mental Health / Substance Abuse
y
ote: This is a brief summar
Network Retail Pharmacy
Diagnostic Lab & X-Ray
Physician Office Visit
Specialist Office Visit
In-Patient Hospital
Out Of Pocket Max
Specialty Drugs
Emergency Room
Preventive Care
Non-Network Non-Network Non-Network Non-Network Non-Network Non-Network Non-Network Non-Network Non-Network Non-Network Non-Network Non-Network
Lifetime Max
Prescriptions
In-Network In-Network In-Network In-Network In-Network In-Network In-Network In-Network In-Network In-Network In-Network In-Network Mail Order
CoinsuranceUrgent Care
Out-Patient
Deductible
Maternity
N
HSA Plan
FINANCIALSHigh StandardHSACurrentCurrentCurrentRenewalRenewalRenewal ProposedProposedProposed
$1,686.04$1,540.42$1,140.62$1,753.48$1,602.06$1,186.26$1,641.31$1,479.44$1,110.66
$109,997$90,638$308,288$114,397$94,265$320,623$109,531$87,135$300,191
$478.06$456.70$338.92$497.18$474.98$352.48$487.69$439.60$330.02$1,330.88$1,221.78$904.88$1,384.12$1,270.66$941.08$1,302.09$1,173.68$881.11$934.36$866.06$641.74$971.74$900.72$667.42$923.44$832.37$624.
88$9,166$7,553$25,691$9,533$7,855$26,719$9,128$7,261$25,016
MMH2
123456789
Standard Plan
10/1/2016
MME09
$496,856
-$12,067
1 Year
BCBS
100%
A+
-2%
High Plan
MME04
High PlanStandard PlanHSA PlanHigh PlanStandard PlanHSA Plan
10/1/2016
$529,285
$20,362
TML
100%
A-
n/a
4%
Medical Rates Summary
Town of Trophy Club
Note: This is a brief summary and not intended to be a contract. Final rates are based on final medical disclosure
10/1/2015
$508,923
TML
100%
A-
n/an/an/a
76221210
104325
Enrollment
Combined Annual Premium
and underwriting approval.
% Change over Current
$ Change over Current
MEDICAL BENEFITS
Employee & Child(ren)
Employee & Spouse
Employee & Family
Monthly Premium
Annual Premium
AM Best Rating
Employee Only
Rate Guarantee
Effective Date
Geo Access
Results
RFP
Dental
IV.
9
14
age
)
period19)
YearYear
PosterioPosterio
2.0
16)
Year)to
)
III
unumdental.com
Precentile
rr
))
age
Year,IncludedIncluded
cal.cal.Plus
II,
age
Proposed
$47,766.0
monthIIIIIIIIIIIIIIIIncluded
$104.5110/1/201
IIIIIIIIIIIIII
$3,980.5 Years
III
$34.52$37.64$27.69$34.04$70.86$77.26$55.37$69.88$74.50$81.22$69.70$73.47
$671.7
(to
Nonecal.NoneNoneNoneNone
to
Unum
100%
100%100%n/an/a100%100%
$150
perTypeperTypeType$3,00$2,00 0
1.39
80%TypeTypeTypeTypeTypeType50%50%6
Typeandand$50
TypeTypeTypeType 0
Type
Advantage
cal.
(to 6
1234
Applies
%
Only
00
per
I
Not
AnteriorAnteriorNot
(2(22
60
90th
per
Type
II
per
(1Child
TypeType
(2
I
(1
Type
19
America
age
)
period
Shield
YearYear
PosterioPosterio
17)
Year)to
)
III
Precentile
rr
))
Recommended
Adult
Year,IncludedIncluded
cal.cal.
II,
of
age
bcbstx.com
Blue
$44,319.7
monthIIIIIIIIIIIIIncluded
III$4,118.0 10/1/201
$107.06
IIIIIIIIIIIIII$3,693.3
III
Nonecal.NoneNoneNoneNone
to
Network
100%Yea
100%100%
$150
perTypeperTypeType 2
$2,00$2,00
8.50
80%TypeTypeTypeTypeTypeType50%50%4 6
Typeandand$50
TypeTypeTypeType 1
Type
cal.
(to
&
Applies
%
Cross
00r
per
Child
1
I
AnteriorAnteriorNotNot
(2(2
36
90th
per
Type
II
per
(1
TypeType
Dental
Blue
(2
I
(1
Type
no
at
network
18
age
)
II
Max)
period
19)
YearYear
PosterioPosterio
III
Individual
Type
Name
13)
Club
Year)to
)
III
of
rr
))
Type
age
Year,
Included
cal.cal.
II,
Analysis the
out
age
Renewal
penalty*$52,810.0
monthIIIIIIIIIIII
IncludedIncludediebp.org
10/1/201
IIIIIIIIIIIIIIII
$4,400.8$4,372.3
II
Steel
(toNetwork
$105.98$115.5
Nonecal.NoneNoneNoneNone
to
TML
100%Yea
100%100%
Trophy perTypeperType 8
$3,00n/a$2,00
TypeTypeTypeTypeTypeTypeType50%
80%Typeandandto6
or 9.03
TypeTypeTypeType 42
cal.
(to
Others
4
Applies
Only
r
00%
per
up
per
in
1
I
AnteriorAnteriorNot
(2(2Stainless
60
per
Type(
go
II
$50
per
(1Child
100%
TypeType
All
No
Dental
can
(2
of
I
(1
*Members
Type
Town
at
network
18
age
)
II
Max)
period19)
YearYear
PosterioPosterio
III
Individual
of
Type
Name
13)
to
Year)
)
III
))rr
Type
age
out
Year,
Included
cal.cal.
penalty*
II,
the
age
$48,437.7
monthIIIIIIIIIIIIIncludedIncluded
Current iebp.org
10/1/201
IIIIIIIIIIIIIIII
$4,036.4
II
Steel
(toorNetwork
Nonecal.NoneNone
NoneNone
to
TML
100%100%100%
perTypeperType
$3,00$2,00 6
n/a n/an/a n/a
50%
80%TypeTypeTypeTypeTypeTypeTypeTypeto6
andand
TypeTypeTypeType 8
cal.
(to
Others
Applies
in
Only
00
per
up
per
I
Not
(2(2AnteriorAnteriorStainless
go
60
per
no
(
Type
II
$50
per
Childcan
(1
100%
TypeType
All
No
(2
*Members
I
(1
Type
contract
.
a
be
331765
69
to
intended
Pain)not
Requirement
s
and
Maximum
Wor
of
Percentile
Denture
k
(Relief
summary
Services
Rebases
Treatmen
Bridge
s
to:
Frequency
Requirement
Maintenanc
Frequenc
Deductible
t Services
Maximum
Waiver
Current
Eligibility
Child(ren
AppliesCurrent s
Services e
y
Treatmen
Lifetime
Contribution
Treatment
Orthodontia
Spouse
AnesthesiaComplete
Surger
Network
Maintainers)Famil
Fixed
t
Rollover
/brief
OnlaysResults
Preventive
Examination
BENEFITS
Relines
y
Premium
Fluoride
Website
y
Onl
Premium
s Major
Wings Max
Mouth
Composite
Guarantee
Annual
Name
PeriodPeriodPeriodPeriodPeriod
/
Plannin Yearfrom
Basic
PeriodontalOrthodontiaOrthodontia
from Datea
Amalgam
Periodontic
&&&
Canal
Extractionsy
Removable
Participation
is
Individual
FINANCIALS
g
andAccess
EmployeeEmployeeEmployeeEmployee
Cleanings of
or
Preventive
PalliativeImplants
SealantsGeneral
This
Denture
Employer
Change
Topical Maximum
Crowns
Calendar
Full Change
Α
Bite
Partial Out
Fillings
NetworkNetwork
Monthly Effective
Α Family
DENTAL rays
WaitingWaitingWaiting
ΑWaitingIIIWaitingAnnual
Inlays
Space
IIIVDental
RootRoot
Oral
I
Note:
TypeTypeType
Type
Rate
UCR
GEO
X
$%
Results
RFP
Vision
V.
10
$50$50
Period
Glasses
$26$34$50
toSurgeonsNetwork
to
www.superiorvision.com
$50
Discount
UpUp
tototo
Benefit
Vision
100%100%
//
to
Old
UpUpUp
of
$130$210$100
$3,088.20
CopayCopay
Copay10/1/2016
$6,234.60
$42
Proposed
AllowanceAllowance
$519.55
Years
Up
33.13%
$13.55
///
Vision
$4.52
Select
Lieu
Years
100%100%100%
DavisSuperior 121212
CoveredCovered
Copay,
1234 100%100%100%
to
tototo40%
the
$10$25
$25
Upin
4
UpUpUp
NetworkSuperior
Off26
over
Contacts
to
CoveredCoveredCovered
RetailRetail
Up
$25
20%
Used
$50$60$50$60
Allowance
Glasses
$40$60$80
www.davisvision.com
toto
tototo
Once
Recommended
UpUp
Promo
100%
100%
OldExclusive
UpUpUp
of
$130$225$105
CopayCopay$4,920.00
10/1/2016
$4,402.80
$40
$60
Off
//$366.90
Years
Retail
52.77%
at
///
$3.76$8.66
Lieu98.5%
Years
100%100%
AllowanceAllowance
121212
Covered
Covered
all
100%
100%100%
to
to
Off
toto
to
25%
$10$25
Upin
Up
it
4
UpUpUp
in
Vision
26
OnlyContacts
Use
5%
Covered
CoveredCovered
AmountCovered
$130$130
Davis
once
Exam
AllowanceAllowance
Contacts
AllowanceAllowance
CoveredProvided
Old
Club
10/1/2016
at
Renewal$9,322.80
$60$60
$776.90
Eye
$20.26Year
$0.00
all$6.76
0.00%
Years
100%100%
TML
Analysis
n/a
n/an/a
$65$50$75$85
121212
toto
Annual
use
Trophy
OR
1
UpUp
Not
Not
$150
$150
$150$150
26
Must
Glasses
in
Included
Vision
of
Town
Exam
Only
once
Eye
AllowanceAllowance
Contacts
AllowanceAllowance
Covered
OldProvided
10/1/2016
at
$9,322.80
$60$60Annual
Current
Amount
$776.90
Year
$20.26
all$6.76
Years
100%100%
TML
n/an/a n/a
n/an/a
$65$50$75$85
121212
toto
use
OR
1
UpUp
Not
Not
$150$150
$150$150
in
26
Must
Glasses
Included
contract.
4025
a
be
to
intended
Period
Network/NonNetwork
Network/NonNetwork
Funds
Network/NonNetwork
not
Requirements
Fee
Benefit
Fee
Network/NonNetwork
and
Unused
Fitting
Fitting
summary
NecessaryNecessary Requirements
Same
Allowance
Allowance
Current
Lense
Lense
Current
Contribution
Limit
Family
in
brief
Results
Glasses
Frequency
Contact
Premium
Contact
Lenses*
Website
BENEFITS
MedicallyMedically
Only
Exam Lenses
Frequency
Premium
Lenses
Guarantee
Frequency
Age
Name
Elective
Elective
NonNetwork
from
Frame
Vision
from
Lense
NonNetworkDatea
&
Benefit
Participation
is
FINANCIALS
EmployeeEmployee
DependentAccess
Eye
Network
+
This
TrifocalNetwork Change Employer
Speciality
Frames
Change
/
Bifocal Contacts
StandardContacts
Monthly NetworkNetwork
Effective
RetailContact
Annual
Annual
Single
Frames Frames
VISION
Note:
Lasik
Lens
Exam
Rate
Geo
$%
Results
RFP
Disability
and
Life
VI.
11
65
8080
atat
age
$100,000$100,000$100,000$100,000
30%30%
To
$100,000
10%10%$6,213,000.00
EmployeesEmployees
Elim;
75,75,
5%
$13,792.86
$8,946.72 10/1/2016
$1,149.41
Proposed
IncludedIncludedIncluded
IncludedYears
Lincoln
BAE 39.34%
oror$0.150$0.035
or
$5,000$2,000
atat
100%100%
BAEBAEBAEBAEYesBAEYes
MaxMaxMaxMax
NoA+
1234 6
$10,000$10,000
$5,000
60;
40%40%
2X
to
3
BAE,BAE,BAE,
BAE,
FTFT
70,75%70,
age
2X2X2X2X
toto
to
Prior
8060%8060%
$20,000
atat
$100,000$100,000$100,000$100,000
30%30%
Omaha
$100,000
$25,000$25,000
Recommended
$6,213,000.00
EmployeesEmployees
to
75,75,
$10,437.84
$12,301.74
10/1/2016
$1,025.15
IncludedIncludedIncluded
up
IncludedYears
BAE 45.90%
$0.130$0.035
$5,000$2,000
None
atat
100%100%
BAEYes
year,
of MaxMaxMax
Max
NoNoA+
toto
Mutual
40%40%
2X
to
3
BAE,BAE,BAE,
BAE,
10%10%
per
FTFT
80%
70,70,
$20,000$5,000
2X2X2X2X
to
to
8060%8060%
Analysis
CLub
atat
$100,000$100,000$100,000$100,000
30%30%
$100,000
Trophy
AD+D
$6,213,000.00
EmployeesEmployees
to
75,75,
$22,739.58
10/1/2016
$1,894.97
Renewal
IncludedIncludedIncluded
up
Included
$10,000
Year
BAE$0.270$0.035
$5,000$2,000$5,000
None
$0.00
0.00%
atat
TML
100%100%
BAEYes
year,
MaxMaxMax
Max
NoNo
A
40%40%
and 2X
to
1
of BAE,BAE,BAE,
BAE,
per
FTFT
75%
70,70,
Life
Town
$5,000
2X2X2X2X
toto
8060%8060%
Basic
$20,000
atat
$100,000$100,000$100,000$100,000
30%30%
100,000
$6,213,000.00
EmployeesEmployees
to
75,75,contract.
$22,739.58
$1,894.97
Current
IncludedIncludedIncluded
up
Included
$10,000
BAE
$0.270$0.035
$5,000$2,000$5,000
None
atat
TML
100%100%
BAEYes
n/an/a n/an/a
year,
MaxMax
MaxMax
NoNo
A
to
40%40%
2X
BAE,BAE,
BAE,BAE,
a
75%
per
FTFT
70,70,
be
$5,000
to
2X2X2X2X
toto
intended
60%60%
not
and
summary
AD&D
Spouse/Children
Requirement
Benefit
Retirement
Life
Amount
Counseling
Benefit
Current
ScheduleSchedule
Current
Amount BENEFITS
Contribution
EarningsEarnings
Schedule
$1,000)$1,000)
BENEFITS
Amount
brief
Schedule
Premium
Death
BenefitBenefit
Premium
Carrier
DescriptionDescription
Work
Premium
Issue
Guarantee
Rating
from
ReductionReduction
at
from
Datea
Life
Bereavement
ofof
(per(per
Participation
AD&D is
FINANCIALS
Accelerated
Terminates
AD&D
Life
Conversion
at
Guarantee
LIFE
Portability
This
Child(ren)
of
toEducationEmployer
DefinitionDefinition Change
MaximumMaximum
Change
Life
Common
Monthly Best
SeatbeltEffective
Actively
Annual
Volume
RateRate
Applies
Waiver
Spouse
Bag
Note:
BASICBASIC
BasicBasic
ClassClass
Rate
AgeAge
Air
AM
EEEE
$%
at
65
30%
$300,000age
75,Age
$250,000
To
Members
age
Employees
Employees
only
Elim;
10/1/2016
$1,000
Proposed
$300,000
ofIncludedIncluded
$10,000$10,000$10,000
$10.900Years
atYears
Lincoln
$5,000$0.130$0.130$0.140$0.200$0.320$0.540$0.800$1.200$1.980$3.570$5.040$1.160$0.035$0.045
80
Life
BAE
Yes
NoA+
Max
0%
6
1234
40%
age
to
60;
Per
Basic
3
2
on
up
70,
to
10
FT
age
Based
75%
BAE
age
to
5XPrior
at
60%
at
30%
$300,000
75,Age
$100,000
$250,000
Omaha
Members
Recommended age
Employees
$1,00010/1/2016
$300,000
ofIncludedIncluded
Years
atYears
$5,000$5,000$5,000$2,000$0.036$0.036$0.045$0.079$0.112$0.172$0.289$0.517$0.794$1.316$2.114$2.114$0.200$0.035$0.035
80
None
BAE
YesYes
to29%
of
A+
Max
0%
40%
age
to
Mutual
up
Per
3
2
on
up
70,
BAE,
to
FT
Based
80%
BAE
age
5X
5X
at
60%
Analysis
at
Club
30%
$300,000
75,Age
Trophy
$500,000
Current
Members
age
Life
Employees
only
$1,00010/1/2016
Renewal
$300,000
ofIncludedIncluded
atYears
Year
$5,000$5,000$5,000$2,000$0.036$0.036$0.045$0.079$0.112$0.172$0.289$0.517$0.794$1.316$2.114$2.114$1.160$0.035$0.035
80
None
TML
Life
BAE
Yes
Voluntary No
Max
0%
of
40%as
ageA
to
Per
Basic1
2
Same
on
up
70,
Town
to
FT
Based
75%
BAE
age
5X
at
60%
at
30%
$300,000
75,Age
contract.
$500,000
Current
Members
age
Employees
only
$1,000
$300,000
IncludedIncluded
Current of
atYears
Year
$5,000$5,000$5,000$2,000$0.036$0.036$0.045$0.079$0.112$0.172$0.289$0.517$0.794$1.316$2.114$2.114$1.160$0.035$0.035
80
None
TML
Life
BAE
Yes
n/a
No
Max
0%
a
40%as
ageA
to
be
Per
Basic1
2
Same
on
up
70,
to
to
FT
Based
75%
BAE
intended
age
5X
at
60%
not
and
Amount
$1,000)
summary
Benefit
BENEFITS
(per
Requirement
IssueBenefit
Benefit
Per
(per
Schedule
Issue
ScheduleSchedule
Contribution
Enrollment
Rate
Rate:
Earnings
$1,000
Guarantee
Schedule
24
3439444954596469
Maximum
ΑЋВ74 brief
Rate
Premium
DeathGuarantee
75+
LIFEto
Maximum
Description
ΑΑΑΑΑΑΑΑ
AD&D Work
Guarantee
Life
Rating
2570
3035404550556065
PerUp
Reduction
Clause
a
LifeLifeDate
AD&D
of
VOLUNTARY
Participation
is
Accelerated
Dependent
Life
Conversion
at
Open
PortabilityThis
Child(ren)
of
Employee
EmployeeEmployeeEmployeeEmployer
Definition
Best
Effective
Amount
$1,000)
Actively
Waiver
Spouse
SpouseSpouseSpouse
Suicide
$2,000
Note:
Class
TrueRate
Age
AM
30+
Occ
working
LimitationLimitation
Any
Occ
Week
Family
$2,179.26 10/1/2016
Months
$9,443.46
Residual
Proposed
Employees$302,675
Limit
IncludedIncludedIncludedIncludedIncludedIncludedIncluded
Days
15%
$786.96
Years
Lincoln
Own 18.75%
$0.260
SSNRA
$6,000$6,000
3/12
100%100%
$100
BAE
Yes
60%
No
A+
per
123
Occ,
MonthMonth
Full
Year
No
90
3
Hrs
3
Own
2
Eligible
2424
1%
All
30+
Occ.
Only
working
LimitationLimitation
Any
Omaha
Telephonic
Occ
Recommended
Week
Included
Included
$10,169.88
Family
$1,452.84 10/1/2016
Months
Residual
Employees
Limit$302,675
85%
IncludedIncludedIncludedIncluded
Days
$847.49
Years
12.50%
Own
$0.280
SSNRA
$6,000$6,000
Analysis
3/12
100%100%
$100
BAE
YesYes
60%
A+
of
perOcc,
Month
Month
Full
Mutual
YearNo
90
NotNot
3
OnlyIncluded,
Hrs
3
Club
Own
2
Eligible
2424
Disability
Occ.99%
Trophy
All
30+
of
working
Term
Town
LimitationLimitation
contract.
Any
Omaha
Telephonic
Occ
Week
IncludedIncluded
$11,622.72
Family
Months
Residual
Employees
Limit$302,675
85%
IncludedIncludedIncludedIncluded
Days
Long
$968.56
Current
Own
$0.320
SSNRA
$6,000$6,000
3/12
100%100%
$100
BAE
YesYes
n/an/a
n/an/a
60%
of A+
Occ,
per
a
MonthMonth
Full
Mutual
Year
No
90
be
NotNot
Included,
Hrs
3
Own
to
2
Eligible
intended
24
24
99%
All
not
and
Occ
summary
Duration
Occ/Any
Life
Integration
Requiremen
Limitations
Current
t
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Claims
Cost
14
Finalist
UNUM
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98
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Demonstrable
for
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TML
Basis
90
Average
Average
No
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AverageAverageClearly
Matrix
Above
Below
100
60708090
Selection
KEY:
CODE
Technology
Reports
Management
/
Systems
Vendor
Stability
Communication
References
Integrated
Financial
TOTAL
ClaimsClaims
Cost
15
Superior
Finalist
Vision
(30%)243025Processing(20%)20202020(10%)10910939793
(5%)555
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80 Average / No Basis for Comparison
100 Clearly Demonstrable Advantage
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60 Below Average
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Technology
Reports
Management
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Stability
Communication
Vendor
References
Integrated
Financial
TOTAL
ClaimsClaims
Cost
16
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Lincoln
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Basis
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100
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CODE
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Systems
Vendor
Stability
Communication
References
Integrated
Financial
TOTAL
ClaimsClaims
Cost
17
Finalist
Flores
(30%)292720 97
Processing(20%)20201010
55
Finalist
Comparison
Advantage
HSA/FSA
TML
92
20
5873
Demonstrable
for
Basis
Average
Average
No
/
AverageAverageClearly
Above
Α
Below
100
Matrix
60708090
Initiative(10%)
Selection
KEY:
CODE
(5%)
Technology
Reports
(20%)
(10%)
Management
/
Systems
Stability
Vendor
(5%)
Communication
References
Integrated
Financial
TOTAL
Claims
Claims
Cost
18
To: Mayor and Town Council
From:Ron Ruthven, Town Planner
CC: Stephen Seidel, Town Manager
Holly Fimbres, Town Secretary/RMO
Re: Case #PD-AMD-16-050
Town Council Meeting, July 12, 2016
AGENDA ITEM:
Consider and take appropriate action regarding an Ordinance amending Ordinance No. 2002-41
P&Z, PD Planned Development District No. 25, in order to amend the approved site plan for the
Holiday Inn Hotel located at 725 Plaza Drive on Lot 3R3, Block B, Trophy Wood Business Center
(Staff).
REQUEST:
This is a two-fold item that involves correcting a procedural error relating to the original site
plan approval for the Holiday Inn while also considering minor amendments to the site plan
package.
Procedural error correction: The site plan package was originally approved by the Town
Council on December 30, 2013. However, the PD 25 regulations require that all site plans
approved in the PD 25 district be approved as amendments to the PD 25 ordinance. Section
B(8) of the PD 25 development regulations, approved by Ordinance 2002-41 P&Z, states:
“Upon approval, the Final Site Plan shall become an amendment to this Ordinance. In the event
of any conflicts between this ordinance and such approved Final Site Plan, the Ordinance
adopting the Approved Final Site Plan shall control.”
The site plan package approved by the Town Council on December 30, 2013 was not approved
as an amendment to the PD 25 ordinance as required above. Therefore, approval of this item,
regardless of whether or not the proposed amendments are approved, will correct the error.
Attached is the site plan package approved by the Town Council on December 30, 2013. The
package will be adopted as an amending exhibit to the PD 25 ordinance by the Town Council.
Page 1 of 4
Proposed Amendments to Site Plan Package:
The applicant, James Ling with Huling Enterprises LLC, is requesting an amendment to the
approved site plan for the subject property. The proposed amendments involve two specific
changes:
(1)Clarification of the window, door frame and divider colors shown on the elevations;
(2) Approval of a sign plan amendment to allow a sign for the new restaurant to be located
in the hotel.
CURRENT CONDITIONS
The subject property contains the Holiday Inn hotel which is currently under construction. The
property is zoned PD 25.
REQUEST TO AMEND BUILDING ELEVATIONS:
This amendment involves a minor modification, and clarification, to the building elevations. On
the attached application, the applicant states that they “have installed white windows and
doors at the Hotel”. The color elevations included as part of the approved site plan (attached)
show dark colored window and door frames. However, the detail sheets show the window and
door frames to be white. Therefore, a discrepancy exists.
Sheet A-3.01 on architectural elevations included with the approved site plan set refers to
sheets A-6.01 through A-6.03, attached, with regard to window types and decorative grills.
Sheet A-6.01 states that the “glasscolor of entrance doors and aluminum store fronts to be
selected based on the exterior scheme that is used”. Sheet A-6.02 states that the color of the
aluminum storefronts and aluminum window frames on the hotel shall be white anodized
aluminum and baked enamel white respectively and also states that the actual windows for the
hotel rooms shall be solar bronze aluminum insulated tinted glass. The ground floor windows
shall be solar bronze aluminum insulated tinted safety glass with the upper portions to be clear.
According to the applicant, the actual glass color of the windows will not change. Therefore,
with regard to the elevations, the applicant is only requesting that the exterior door and
window frames be white thereby matching the existing detail sheets.
The elevations submitted with the application show the windows without any dividers. The
applicant states in the application that the dividers will be put on the windows and the
elevations are provided merely to show how the white window and door frames will look on
the building. Therefore, the elevations attached with the application will not be included as an
exhibit with the amending PD 25 ordinance.
With regard to the reasons for the request the applicant states the following:
(1)“Windows are the color that Holiday Inn Corporate requires. They prefer white to bronze.
(2)If we paint these it will be a maintenance problem for the rest of the life for this building.
(3)We have agreed to put the dividers on windows as the original drawings show. We are
waiting till rock is finished and windows cleaned. Then we can apply grid pattern.
Page 2 of 4
(4)We have done everything on the plans as indicated on originals, including the privacy
fence on back of property.”
REQUEST TO AMEND SIGNAGE:
The applicant is requesting to amend the approved signage as shown on the approved site plan
set in order to provide two signs for the new restaurant to be called “The Crooked Pint Ale
House”. According to the attached exhibits, the following are the proposed sign specifics:
West Elevation: 1 wall sign. Dimensions: 2’8 1/4” x 13’, Location: 38’2” above ground
level, immediately below the Holiday Inn sign.
South Elevation: 1 wall sign. Dimensions: 2’4 ½” x 11’ 6 ¼ ”, Location 11’ 7 ¼” above
ground level along first floor plate, west of front door.
Other sign plan changes include the following changes to the Holiday Inn Signage by increasing
wall signage size as follows:
South Elevation: Wall signchange- From: 4’1” x 21’ 3 ¼” Dimensions
To: 5’1” x 27’ 3 ¾“ Dimensions
West Elevation: Wall sign change- From: 3’1” x 15’ 9 ½” Dimensions
To: 4’1” 21’ 3 ¼” Dimensions
East Elevation: Wall sign is removed
PUBLIC NOTICE REQUIREMENT:
Per the requirements of the State of Texas and the Trophy Club Code of Ordinances, a notice of
public hearing concerning the PD amendment was published in the Fort Worth Star Telegram.
Notice was also mailed to 37 property owners within 500 feet of the subject property. To date
no correspondence has been received.
PLANNING AND ZONING COMMISSION RECOMMENDATION:
The Planning and Zoning Commission considered this request on June 23, 2016. Approval of
the request was split into four separate votes. The vote breakdown of the Commission is as
follows:
(1)Approval of the original site plan package as an amendment to the PD 25 ordinance:
Approved (5-0).
(2)Regarding clarification of window framing requirements:Approved (5-0) subject to the
following conditions:
Building window framing and trim shall be a bronze color consistent with
the12/30/2013 Town Council approved color elevations; the painting application
of said color to said windows shall be approved by staff.
Page 3 of 4
(3)Regarding the building signage for “The Crooked Pint Ale House”: Approved (5-0)
subject to the following conditions:
Building signage for “The Crooked Pint Ale House” shall be consistent with the
plans approved by administrative sign permit number BOTH-001002-2016 on
4/26/2016 subject to the following condition: the wall sign shown on the south
elevation shall contain letters that are no higher than 12 inches and a logo that is
no higher than 18 inches; the length of said sign shall not exceed 11 feet, 6
inches.
(4)Regarding the building signage for “Holiday Inn”: Approved (4-1) subject to the
following conditions:
Building signage for “Holiday Inn” shall be consistent with the plans approved by
administrative sign permit number BOTH-001002-2016 on 4/26/2016
These recommendations are reflected in draft amending ordinance.
STAFF REVIEW AND RECOMMENDATION:
Staff recommends approval subject to the conditions contained in the draft ordinance
reflecting the conditions of the Planning and Zoning Commission.
Attachments: Exhibit A – Architectural Detail Sheets A-6.01 through A-6.03
Exhibit B – Sign Plan Amendments
Exhibit C – Area Window Treatment Examples
Exhibit D – Location and Zoning Map
Exhibit E – Proposed Ordinance No. 2016-25 P&Z
Page 4 of 4
Area Window Treatment Examples—Hampton Inn
Area Window Treatment Examples—Homewood Suites
Area Window Treatment Examples—Value Place
Area Window Treatment Examples—Baylor Medical
Holiday Inn—View Taken on 6/15/2016
Town Boundary
Trophy Club
City of Southlake
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Location Map
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To: Mayor and Town Council
From:Ron Ruthven, Town Planner
CC: Stephen Seidel, Town Manager
Holly Fimbres, Town Secretary/RMO
Re: Case #SUP-16-009
Town Council Meeting, July 12, 2016
AGENDA ITEM:
Consider and take appropriate action regarding an Ordinance for a Specific Use Permit for on-
premise alcohol sales in conjunction with a restaurant to be operated as part of a Holiday Inn
Hotel, on Lot 3R3, Block B, Trophy Wood Business Center located at 725 Plaza Drive, Case SUP-
16-009 (Staff).
REQUEST:
The applicant, James Ling with Huling Enterprises LLC, is requesting approval of a Specific Use
Permit (SUP) for the sale of alcoholic beverages for on-premise consumption for a restaurant
inside the new Holiday Inn currently under construction at 725 Plaza Drive. The restaurant will
be called “The Crooked Pint Ale House” and will located inside the hotel.
According to the restaurant’s web site, www.crookedpint.com, the restaurant is described as
follows:
“You may call it “The Pint.” You might even call it “CP.” But what ever you call it, Crooked Pint
Ale House will soon be your favorite place to get together over a cold beer and a hot meal. (Try
one of our Lucys and you’ll be hooked for sure!)
Crooked Pint Ale House is a nouveau urban pub with the feel of a local neighborhood restaurant.
Crooked Pint offers a full menu and a generous selection of beer, quality craft brews, wines, and
spirits.
From the rough-sawn oak floors and classic pub furnishings and finishes, to the fresh recipes and
authentic smiles, everything at Crooked Pint is the real deal.
Families and friends as well as couples and groups will feel welcome and right at home at
Crooked Pint.
The menu features classic pub faire with nearly 60 choices for lunch, dinner, and weekend
brunch as well as kids’ menu selections.”
Page 1 of 2
According to the ground floor plan included in the approved site plan for the hotel, the
restaurant floor area will contain approximately 5,000 square feet and will be located on the
ground floor, south side of the hotel to the west of the main entrance.
DISTANCE REQUIREMENTS AND PROXIMITY INFORMATION:
The Trophy Club Code of Ordinances states that no alcoholic beverages may be sold within
three hundred feet (300’) of a church, public school or private school, or public hospital.
The following measurements detail the proximity of the restaurant to the uses listed below. All
measurements are calculated based on a straight line drawn from the front door of the
restaurant to the closest point of the building mentioned below. For churches and hospitals the
required measurement method prescribed by the Code of Ordinances would yield a
significantly greater distance than is shown below:
Minimum separation of 300 feet required per Code of Ordinances:
Distance to closest school (public or private): 1.1 miles (Walnut Grove Elementary
School – Carroll ISD)
Distance to closest church: 4,000 feet (Lake Cities
Church of Christ)
Distance to closest hospital: 2,000 feet (Baylor Medical
Center)
No minimum separation required:
Distance to closest residence: 450 feet
PUBLIC NOTICE REQUIREMENT:
Per the requirements of the State of Texas and the Trophy Club Code of Ordinances, a notice of
public hearing concerning the PD amendment was published in the Fort Worth Star Telegram.
Notice was also mailed to 37 property owners within 500 feet of the subject property. To date
no correspondence has been received.
PLANNING AND ZONING COMMISSION RECOMMENDATION:
The Planning and Zoning Commission recommended approval of the request on June 23, 2016
by a (5-0) vote.
STAFF REVIEW AND RECOMMENDATION:
Staff recommends approval.
Attachments: Exhibit A – Application
Exhibit B – Floor Plan
Exhibit C – Location and Zoning Map
Exhibit D – Proposed Ordinance 2016-26 P&Z
Page 2 of 2
Restaurant Floor Plan
Town Boundary
Trophy Club
City of Southlake
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Location Map
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TOWN OF TROPHY CLUB, TEXAS
ORDINANCE NO. 2016-26P&Z
AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS
APPROVINGASPECIFIC USE PERMIT FOR THE SALE OF MIXED
BEVERAGES IN RESTAURANTS BY FOOD & BEVERAGE
CERTIFICATE HOLDERS ONLY LOCATED WITHIN PD PLANNED
DEVELOPMENT #25, TROPHY WOOD BUSINESS CENTER,ONLOT
3R3, BLOCK B;PROVIDING FOR THE INCORPORATION OF
PREMISES;PROVIDING CONDITIONSAPPLICABLE TO USE;
PROVIDING THATSUCH TRACT OF LAND SHALLALSOBE USED IN
ACCORDANCE WITH THE REQUIREMENTS OF THE
COMPREHENSIVE ZONING ORDINANCE AND ALL OTHER
APPLICABLE ORDINANCES OF THE TOWN; PROVIDING FOR AN
AMENDMENTTO THE COMPREHENSIVE ZONING ORDINANCE OF
THE TOWN; PROVIDING APPLICABLE REGULATIONS/
DISCONTINUATION/REVOCATION; PROVIDING A SAVINGS AND
REPEALER CLAUSE; PROVIDING A PENALTY NOT TO EXCEED THE
SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH
OFFENSE AND A SEPARATE OFFENSE SHALL BE DEEMED
COMMITTED EACH DAY DURING OR ON WHICH A VIOLATION
OCCURS OR CONTINUES; PROVIDING A SEVERABILITY CLAUSE;
PROVIDING FOR PUBLICATION; PROVIDING FOR ENGROSSMENT
AND ENROLLMENT; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS,
the applicant seeks to open a restaurant with alcoholic beverage
sales for on-premise consumption within a new Holiday Inn Hotel; and
WHEREAS,
all legal notices, requirements and conditions having been complied
with, theSpecial Use Permit came before the Planning and Zoning Commission; and
WHEREAS,
after public notices were given in compliance with State law and
public hearings were conducted, and after considering theinformation submitted at the
public hearings and all other relevant information and materials, the Planning and
Zoning Commission of the Town has recommended to the Town Council the adoption of
the amendments to the Comprehensive Zoning Ordinance as set forth in this
Ordinance; and
WHEREAS,
after due deliberations and consideration of the recommendation of
the Planning and Zoning Commission and the information and other materials received
at the public hearing, the Town Council has concluded that the adoption of this
Ordinanceamending the Comprehensive Zoning Ordinance of the Town is in the best
interests of the Town of Trophy Club, Texas and of the public health, safety and welfare.
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE
TOWN OF TROPHY CLUB, TEXAS:
SECTION 1.
INCORPORATION OF PREMISES
The above and foregoing premises are true and correct and are incorporated
herein and made a part hereof for all purposes.
SECTION 2.
SPECIAL USE PERMIT CONDITIONS
2.01. ASpecificUse Permit (SUP)fortheSale of Mixed Beverages in Restaurants by
Food & Beverage Certificate Holders Only located onLot 3R3, Block BwithinPD
Planned Development #25,Trophy Wood Business Center,is hereby approvedas set
forth herein, and the SUP and the use for which it is granted is subject to all Applicable
Regulations andto the following conditions:
A. The Restaurantuse granted by this SUP shall operate within and incidental to
the primary use of the property as a hotel.
SECTION 3.
APPLICABLE REGULATIONS/DISCONTINUATION/REVOCATION
In all respects the Land shall be subject to the applicable regulations contained in
the Comprehensive Zoning Ordinance and all other applicable and pertinent ordinances
and regulations of the Town, including without limitation regulations governing PD
Planned Development #25and all amendments thereto. TheSpecific Use Permit
granted by this Ordinance shall control in cases of conflict between this Ordinance
and/or PD Planned Development #25and/or theComprehensive Zoning Ordinance.
The Specific Use Permit granted hereby shall discontinueif the use for which this
Specific Use Permit is granted ceases to be operated at the permitted location for a
minimum period of six (6) months. Further, this Specific Use Permit shall be subject to
revocation in accordance with the Town Code of Ordinances.
SECTION 4.
SAVINGSAND REPEALER
This Ordinance shall be cumulative of all other ordinances of the Town affecting
the regulation of land and zoning and shall not repeal any of the provisions of those
ordinances except in those instances where the provisions of those Ordinances are in
direct conflict with the provisions of this Ordinancewhether such Ordinances are
codified or uncodified, and all other provisions of the Ordinances of the Town of Trophy
Club, codified or uncodified, not in conflict with the provisions of this Ordinance, shall
remain in full force and effect.Notwithstanding the foregoing, any complaint, action,
cause of action or claim which prior to the effective date of this Ordinance has been
ORD 2016-26P&Z Page 2 of 4
initiated or has arisen under or pursuant to such repealed Ordinance(s) shall continue to
be governed by the provisions of that Ordinance and for that purpose the Ordinance
shall be deemed to remain and continue in full force and effect.
SECTION 5.
PENALTY
It shall be unlawful for any person to violate any provision of this Ordinance, and
any person violating or failing to comply with any provision hereof shall be fined, upon
conviction, in an amount notless than One Dollar ($1.00) nor more than Two Thousand
Dollars ($2,000.00), and a separate offense shall be deemed committed each day
during or on which a violation occurs or continues.The penalty provided by this section
shall be cumulative of all other penalties allowed by law, including without limitation, civil
remedies available for enforcement of this Ordinance.
SECTION 6.
SEVERABILITY
The sections, paragraphs, sentences, phrases, clauses and words of this
Ordinance are severable, and if any section, paragraph, sentence, phrase, clause or
word in this Ordinance or application thereof to any person or circumstance is held
invalid or unconstitutional by a Court of competent jurisdiction, such holding shall not
affect the validity of the remaining portions of this Ordinance, and the Town Council
hereby declares that it would have passed such remaining portions of this Ordinance
despite such invalidity, which remaining portions shall remain in full force and effect.
SECTION 7.
PUBLICATION
The Town Secretary of the Town of TrophyClub is hereby directed to publish,
the Caption, Penalty and Effective Date Clause of this Ordinance as required by Section
52.011 of the Texas Local Government Code.
SECTION 8.
ENGROSSMENT AND ENROLLMENT
The Town Secretary of the Town of Trophy Club ishereby directed to engross
and enroll this Ordinance by filing this Ordinance in the ordinance records of the Town.
SECTION 9.
EFFECTIVE DATE
This Ordinance shall become effective from and after its date of adoption and
publication as provided by law, and it is so ordained.
ORD 2016-26P&Z Page 3 of 4
PASSED AND APPROVED
by the Town Council of the Town of Trophy Club,
Texas, this 12thday ofJuly2016.
C. Nick Sanders, Mayor
Town of Trophy Club, Texas
\[SEAL\]
ATTEST:
Holly Fimbres, Town Secretary
Town of Trophy Club, Texas
APPROVED AS TO FORM:
David Dodd, Town Attorney
Town of Trophy Club, Texas
ORD 2016-26P&Z Page 4 of 4
TOWN OF TROPHY CLUB, TEXAS
RESOLUTION NO. 2016-17
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF
TROPHY CLUB, TEXAS, APPOINTINGONE MEMBER TO THE BOARD
OF MANAGERS OF THE DENCO AREA 9-1-1DISTRICT; AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS,
Section 772, Health and Safety Code, provides that two voting
members of the Board of Managers of an Emergency Communications District shall be
appointed jointly by all cities and towns lying wholly or partly within theDistrict.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE
TOWN OF TROPHY CLUB, TEXAS:
That the Town of Trophy Club, Texas, hereby votes to appoint Jim
Section 1.
Carter as a member of the Board of Managers of the Denco Area 9-1-1District.
That this resolution shall become effective immediately upon its
Section 2.
passage and approval.
PASSED AND APPROVED
by the Town Council of the Town of Trophy Club,
Texas, this 12thday of July 2016.
___________________________________
C. Nick Sanders, Mayor
Town of Trophy Club, Texas
ATTEST:
_________________________________
Holly Fimbres, Town Secretary
Town of Trophy Club, Texas
APPROVED AS TO FORM:
_________________________________
David Dodd, Town Attorney
Town of Trophy Club, Texas
To: Mayor and Town Council
From:Ron Ruthven, Town Planner
CC: Stephen Seidel, Town Manager
Holly Fimbres, Town Secretary/RMO
Re: Discussion of Portable Classrooms and Other Temporary Uses
Town Council Meeting, July 12, 2016
AGENDA ITEM:
Town Council to provide direction to Town Staff regarding the regulation of portable
classrooms and other temporary uses (Staff).
DETAILS:
The purpose of this item is to seek Council direction regarding the regulation of portable
classrooms and other temporary uses. On June 23, 2016, the Planning and Zoning Commission
conducted a workshop to discuss potential regulations for portable classrooms and other
temporary uses. Much of the discussion focused on potential amendments drafted by staff and
originally presented to the Commission on June 2, 2016 regarding the temporary use permit
(TUP) provisions in the code of ordinances. The original staff proposal is included in Exhibit A
ndrd
along with the original agenda briefing for both June 2 and June 23. The following is a
timeline of the item and its related issues:
5/17/2016: Application and request received from NISD to place a portable classroom
building at Beck Elementary;
6/2/2016: Planning and Zoning Commission (P&Z) considers both the request by the
applicant and the proposed potential regulations from staff that would enable
the Town to regulate the portable building.
6/2/2016: The P&Z votes to table both requests as follows:
-The amendments to the temporary use standards in Code of Ordinances are
tabled to a workshop for further discussion;
-The NISD TUP request is tabled for future consideration by the P&Z only after
the Council adopts regulations concerning portable classrooms.
6/23/2016: The P&Z conducts a workshop to discuss how to regulate portable classrooms
and other temporary uses. The P&Z directs staff to amend the original potential
Page 1 of 2
amendments to the TUP regulations to include the following provisions related
to portable classrooms:
Provide design criteria and color requirements for portable classroom
buildings; limit visibility from a public street;
Provide breezeway and overhead shelter requirements connecting a
portable classroom building and the main school building;
Require specific time limits for portable classroom buildings;
Require provision of restroom facilities in portable classroom buildings;
Maintain theexisting minimum separation from a temporary use and a
residential area;
Require a connection from the portable classroom building to the main
buildings fire alarm system and require the building to be wired for
communication to, and consistent with, the main building;
Require periodic inspections for portable classroom buildings;
Require a copy of the application form with a portable classroom building
request;
Require severe storm level wind anchoring for portable classroom
buildings;
Require a portable classroom building to adhere to the overall school
campus security plan such that an active shooter would not have an
additional advantage apart from the existing school security plan and
require the Police Chief to approve the plan;
Leave the existing legislative approval process for temporary use permits
in place with no exceptions for staff (administrative) approval.
NEXT STEPS:
Staff has published a public notice (scheduled for publication on 7/10/2016) for the P&Z and
Town Council to consider amendments to the temporary use provisions in the Code of
Ordinances as follows:
Planning and Zoning Commission: July 21, 2016
Town Council: August 9, 2016
COUNCIL DIRECTION:
Staff seeks Council direction how to proceed with this issue prior to drafting revised
amendments to the temporary use standards in the Code of Ordinances.
Attachments: Exhibit A – Staff Report from 6/23/2016 P&Z Workshop
Exhibit B – Staff Reports from 6/2/2016 P&Z Meeting
Exhibit C –
TDLR Bulletin #04-001
Page 2 of 2
STAFF REPORT
Planning and Zoning Commission
June 23, 2016
Workshop Item:Portable Classroom Regulations
SUBJECT
:
Discussion of Potential Amendments to Chapter 14 - Zoning of the Code of
Ordinances regarding the regulation of portable classroom structures.
INTRODUCTION:
The purpose of this item is to discuss possible regulations addressing portable
classrooms. This item stems from a recent request, considered at the June 2, 2016
Planning and Zoning Commission Meeting, from theNorthwest Independent School
District (NISD) to place a portable classroom building at Beck Elementary. The
Commission voted to table the ordinance amendment and Temporary Use Permit (TUP)
requestfor discussion at a future workshop. Both of those agenda items are attached to
this briefing in their original format.
STATE OF TEXAS REGULATIONS CONCERNINGPORTABLE
CLASSROOMS:
TheState of Texas classifies portable classrooms as Relocatable Educational Facilities
(REF). REF’s are classified as industrialized housing and buildings (IHB) under the
Texas Occupations Code. On January 1, 2010, the Occupations Code wasamendedto
requirethat a REF,used primarily as an educational facility for teaching the curriculum
required by Section 28.002 of the Education Code meet all the provisions of the IHB law,
even if the REF is built from the ground up at the installation site. REFs that are
constructed in a manufacturing facility and are then moved to the installation site were
already covered by the IHB law.
Based on the attached bulletin from the Texas Department of Licensing and Regulation,
these regulations preempt municipal regulations regarding IHB’s to a certain degree.
However,although they cannot be prohibited, cities and towns may still regulate these
types of buildings according to the bulletin, which states:
Section 1202.251(a) of the Occupations Code gives the municipality theright to
enforce local land use and zoning requirements, buildingsetback requirements, side and
rear yard requirements, site planning and development and property line requirements,
subdivision control, and landscape architectural requirements. These local requirements
Page 1 of 3
and regulations and others not in conflict with the IHB lawor other State law relating to
transportation, erection, installation, or use, shall be reasonably and uniformly applied
and enforced the same for all buildings the municipality may not enforce different
requirements for industrialized buildings. A municipalitycannot limit an industrialized
building to an area zoned for manufactured buildings. A municipality cannot bar an
industrialized building constructed under Chapter 1202 from being placed inside city
limits. A municipality can bar an industrialized buildingfrom being placed in an area
zoned residential.
Given the legal requirements for these types of buildings mandated by the State, and
given that the placement of a portable classroom typically involves a public school
district, which is, itself, a political subdivision of the Stateexempt from certain municipal
land use requirements, the Town Attorney will be present to provide a legal explanation
and answer questions, some which may occur in executive session as advised by the
Town Attorney.
POSSIBLE REGULATIONS:
Aside from portable classrooms, most portable structures are currently regulated through
the Town’s TUP regulations in Section 14.02.151. These classified buildings are
typically uses that are located on a property for a short, defined period of time.
Regarding portable classrooms, the Code of Ordinances does not address these at any
level. Typically, when a use type is not addressed or noted in the Code, it is therefore
prohibited. Given this, pending any discussion with the Town Attorney,staff
recommends that regulations for portable classroomsbe adopted. Adoption of
regulations for portable classrooms can occur in several ways, which include:
Treating the portable classroom as a temporary use and adding provisions to the
TUP standards (as noted in the attachedbriefing);
Requiring a Specific Use Permit (SUP) for a portable classroom, which would
require a more thorough development review process and adoption of an
ordinance;
Allowing portable classrooms by right and simply requiring a building permit;
Regulate portable classrooms through the approval of a building moving permit,
which may require P&Z and Council approval, or administrative approval.
Staff performed a survey of several cities around Trophy Club in order to determine their
regulatory structure concerning portable classrooms. The research yielded little,to no,
land use regulations on the part of many municipalitiesgiven the State pre-emptions. As
such, many cities require only a building permit, with a few requiring a building moving
permit which must be approved by the City Council.
NEXT STEPS
:
Staffseeksdirection from the Commission on how to proceedwith this item. Pending
direction from the Commission, staff will bring forward proposed amendments to the
Code of Ordinances regarding specific regulations for portable classrooms.
Page 2 of 3
Attachments: Exhibit “A” –Tabled agenda items from the June 2, 2016 Planning
and Zoning Commission meeting
Exhibit “B” – TDLR Bulletin #04-001
Page 3 of 3
STAFF REPORT
Planning and Zoning Commission
June 2, 2016
ADM-16-012: Amendments to Temporary Use Requirements
SUBJECT
:
Discussion and recommendation regarding amendments to the Town of Trophy
Club’s Code of Ordinances, amending Section 14.02.251 – Temporary Uses in order
to add the use of portable classroom and provide for other amendments as proposed
by Town staff. Case ADM-16-012
INDTRODUCTION:
Given the request, which follows this item, from the Northwest Independent School
District (NISD) to place a portable classroom building at Beck Elementary, staff proposes
amendments to the temporary use provisions in the zoning regulations contained in the
Town Code of Ordinances. Currently there are no provisions in the Code of Ordinances
for a temporary classroom structure. Given the review of the regulations necessitated by
the application from NISD, staff has performed a review of the regulations and proposes
the changes detailed in the next section in order to eliminate discrepancies and overlap
with other regulations, and to provide changes to the approval process for a temporary
use permit.
PROPOSED AMENDMENTS:
Per the attached markups to Section 14.02.151, the following is a detailed explanation of
the proposed amendments to this section:
Elimination of all event references
1. – Staff proposes eliminating all references to
special events such as circuses, sporting events, etc. Special events are addressed
in Article 1.09 of the Code of Ordinances and should not be regulated as
temporary uses. The only exception is the town wide garage sale, which remains
in the temporary use permit regulations given the more detailed performance
criteria in this section.
Elimination of Planning and Zoning Commission approval requirement
2. –
Staff proposes eliminating the requirement that a temporary use permit require a
recommendation from the Planning and Zoning Commission prior to
consideration by the Town Council; thus requiring only approval by the Council.
The reason for this recommendation involves the following factors:
-A temporary use permit is not a permanent zoning action and does not affect
the long term land use of the property;
-Given the short-term nature of a temporary use, the general lack of complexity
and long term impact involvedwith temporary use, an extended review and
approval process involving both the Planning and Zoning Commission and
Town Council is not necessary.
Allowance for administrative approval for certain uses
3. – For temporary real
estate sales offices in model homesand trailers, model home parkingand
temporary construction trailers, staff proposes that these uses be approved
administratively, unless an extended period of time is requested, which would
then require Council approval.
Addition of a portable classroom use
4. – This use is added given the request that
follows this item by NISD.
Addition of other uses not listed
5. – This accounts for any other temporary use
that is not listed in the regulations that would require approval by the Town
Council.
Elimination of specific time period limitations in subsections (d) 1 and 2
6.–
Staff proposes that, given the variability, diversity and unknown factors that are
affiliated with a temporary use, the specific time limitations should be applied by
the Town Council on a case-by-case basis where there are not time restrictions
already in place in the section.
Requirement of a resolution
7. – Staff proposes that, where Council approval is
required, a temporary use permit must be approved by resolution. Since the use is
temporary, anordinance is not appropriate. Therefore a resolution is
recommended. Similar to an ordinance, the resolution wouldcontain any specific
conditions and/or waivers in the body of the resolution textalong with a clear
time restriction and expirationprovision forthe permit, thereby providing a clear
and concise regulatory frameworkfor easy reference by staff, the applicant and
other interested parties.
PUBLIC NOTICE REQUIREMENT:
Per the requirements of the State of Texas and the Trophy Club Code of Ordinances, a
notice of public hearing concerning the proposed amendments was published in the Fort
Worth Star Telegram.
STAFF REVIEW AND RECOMMENDATION
:
The proposed amendments are intended to better address community needs and provide a
more effective and efficient review of a proposed temporary use.
Staff recommends approval.
Attachments: Exhibit “A” – Proposed Amendments to Section 14.02.151
Sec. 14.02.151Temporary uses
(a) Permitted uses.Except where exempted below, tThe following uses, which are classified
as temporary uses, may be permitted for a period of time by the town councilper the
provisions in subsectionc below, after recommendation by the planning and zoning
commission. Said period of time shall be determined at the time of approval but shall not
exceed the time limit for selected uses as provided herein.
(1)Carnivals.
(2)Circus.
(3)Fairgrounds.
(4)Community festivals (not including community garage sales).
(5)Community garage sales, by special privilege, see subsection (e) of this
section.
(6)Religious assemblies.
(7)Sports events.
(8)Political rallies.
(9)Concrete mixing or batching plant used temporarily by contractors during the
construction of public improvements or buildings. and, in such cases, the
period of time for which the use is granted may be for a period of time
provided in the contract for completion of such public improvement or
building, providing such temporary use is renewed annually.
(10) Armed forces displays.
(11) Educational or informational displays.
(12) Temporary sales of merchandise by nonprofit organizations.
(13) Real estate sales offices (located in a permanent residential structure), but
only during the development of residential subdivisions, provided that such
use shall not be permitted for more than three (3) years.Town council
approval shall not be required for this use.
(14) Off-street parking for model homes in residential districts, provided on one lot
which complies with all setback requirements of the district in which it is
located for a time period ofnot greater than one year. Town councilapproval
shall not be required for this use.However,any time period extension shall
require town council approval.However, such temporary use may be
renewed annually.
(15) Construction office used temporarily by contractors during the construction of
public improvements or building and, in such cases, the period of time for
which the use is granted may be for a period of time provided in the contract
for completion of such improvement or building, providing such temporary
use is renewed annually. Town councilapproval shall not be required for this
use.
(16) Real estate offices (located in trailer or manufactured housing), but only for a
time period not to exceed six (6) months; however such uses may be
renewed one (1) time. Town councilapproval shall not be required for this
use.
(17)Portable classroom buildings for a public school.
(18)Any other temporaryusenot listed herein. Said use shall beconsidered by
the town council.
(b) Residential districts. A temporary use shall not be permitted nearer than two hundred
fifty (250) feet to a residentially zoned district except for subsection (a)(9) of this section
which shall not be located closer than one thousand (1,000) feet to a developed
residential district.
(c) Temporary use permit.A permit for the temporary use of any property for the above-
listed uses shall be secured from the townplanning and zoning administrator prior to
such use, after approval by the town councilfor a non-exempt useand after payment of
all applicable fees. Council approval shall be in the form of a resolution. Said resolution
may contain any conditions, or waivers to this section,imposed by the Councilas a
condition of approvalin order to ensure that said use is allowed and conducted such that
thecommunity’s health, safety andwelfare is protected.The planning and zoning
administrator may recommend anytemporary use permit applicationexemptedherein
from town council approvalbe considered by the town council where it hasbeen
determined by the administratorthat the proposed temporaryusemay have significant
communityinterests.
(d) Time period.
(1) Except where provided in the list of uses hereinexempted from town council
approval, the time period for any use allowed by this section shall be
specified in the approving resolution and may not be extended without the
approval of the Town Council.Use of a parcel of property for any of the
above listed uses for more than thirty (30) days, except for concrete mixing or
batching plants, and off-street parking for model homes in a residential
district, during any one year shall constitute a permanent use and such parcel
or property shall automatically again be subject to the district regulations of
the zoning district in which such parcel or property is located.
(2) Annual extensions of the temporary use permit may be issued by the zoning
administrator upon written request by the applicant.
(e) Community garage sale by special privilege. Upon approval by the town council, after
recommendation by the planning and zoning commission, a community garage sale
shall be permitted by special privilege to civic organizations or nonprofit organizations.
Such events shall not occur more than twice annually; and each event shall be one day
in duration. Approval of said special privilege shall be a condition to prior approval of
operations of the event and the proposed locations of the garage sale sites by the town
department of public safety.
STAFF REPORT
Planning and Zoning Commission
June 2, 2016
TUP-16-008: Temporary Use Permit for Portable Classroom
401 Parkview Drive
SUBJECT
:
Discussion and recommendation regarding a request by the Northwest Independent
School District for a temporary use permit in order to allow a portable classroom
building at Beck Elementary School, located at 401 Parkview Drive. Case TUP-16-
008.
NOTE:
Consideration of this request is contingent upon approval ofthe preceding
amendmentto the Code of Ordinances allowing a temporary use permit for a portable
classroom building.
REQUEST:
The Northwest Independent School District (NISD) is requesting the approval of
temporary use permit in order to place a temporary classroom behind Beck Elementary at
401 Parkview Drive. The building will be 24’ x 64’ and 1,536 square feet in size. The
building will be located behind the school.
According to the applicant, the proposedbuilding was manufactured by Indicom, located
in Burleson Texas. This building will be a dry installation and will not have water or
restroom facilities. This building will be equipped with a "stand alone" Fire Alarm
system, which will be slaved to the main system in the School. The power for this
building will be tied into the main building.Access to the building will provided via an
ADA compliant ramp to be constructed on-site.
According to the temporary use regulations in the code of ordinances, “a temporary use
shall not be permitted nearer than two hundred fifty (250) feet to a residentially zoned
district”. The proposed building will be located approximately180 feet from the PD 15
residential zoning district. Therefore, a waiver to this requirement will be required as
part of the final approval of this item. The proposed building will be located
approximately 85 feet from the Roanoke/Trophy Club corporate boundary line.
The applicant did not specify a specific time period for the proposed temporary use. Staff
recommends that the use be allowed for one year from the date of approval by the Town
Council with any extensions for additional time requiring further Council approval.
There are currently no portable classroom buildings located onany school campus in the
Town.
CURRENT CONDITIONS AND ZONING:
The subject property contains 8.7acres and is developed as Beck Elementary School.
The property is platted as part of the NISD East Campus Additionand is zoned CR-
Commercial Recreation.
STAFF REVIEW AND RECOMMENDATION
:
The proposed portable classroom building would be located behind the school and be in
place for a maximum of one year with any time extensions requiring further legislative
approval. A waiver will be required to the distance requirement from a residentially
zoned property.
Staff recommends approval subject to the conditions stated herein.
Attachments: Exhibit“A” –Application
Exhibit “B” –Site Plan
Exhibit “C”– Building Example
Exhibit “D”–Location Maps and Aerial Exhibits
401ParkviewDrive,TrophyClub,Tx.76262
Setupofa24'X64'modulardoubleclassroombuilding.
NorthwestISD,MaintenanceDepartment
1800StateHwy114
Justin,Texas,76247
817-215-0019,817-215-0020
817-215-0077
jsadler@nisdtx.org
Weneedtomoveinandsetupaindustrialized24'X64'doubleclassroombuildingtoaccommodate
increasedenrollment.ThisbuildingwasmanufacturedbyIndicom,locatedinBurlesonTexas.Thisbuilding
willbeadryinstallationandwillnothavewaterorrestroomfacilitieslocatedinit.Thisportablewillbe
equippedwitha"standalone"FireAlarmsystem,whichwillbeslavedtothemainsystemintheSchool.The
powerforthisbuildingwillbetiedintothemainbuilding.
AccesswillbeprovidedviaaADAcompliantramp&landing,constructedonsite.
$25,000.00
JimSadler
05/17/2016
.....
.
City of Southlake
Beck Elementary
Location of Proposed
Building
Location Map
Town Boundary
City of Roanoke
Trophy Club
Beck Elementary
Location of Proposed
Bird’s Eye View
Building
City of Roanoke
Bread Winners
Site
Revised May 12, 2009
To: Mayor and Town Council
From:Stephen Seidel, Town Manager
CC: David Dodd, Town Attorney
Re: Interlocal Agreement for Non-Standard Services with Trophy Club MUD No. 1
Town Council Meeting, July 12, 2016
Agenda Item:
Consider and take appropriate action regarding an Interlocal Agreement for Non-Standard
Water and Wastewater Services between the Town and Trophy Club Municipal Utility District
No. 1; and authorizing the Mayor or his designee to execute all necessary documents (Staff).
Explanation:
The Town began the process for seeking water and sewer connections with the MUD in January
2016. Ultimately, the attached Interlocal Agreement was developed between the Town and
MUD. The agreement provides for the relocation of an existing 12” water line to the northern
property boundary, water service, and sewer service.
The MUD required a 30 day sewer study to gauge the flows of the existing infrastructure. The
Town is waiting on the conclusions of the flows to provide to the MUD so their capacity can be
determined within an existing 8” sewer line Town Hall would tie into as well as an existing lift
station. We have requested the existing capacity of that infrastructure, but have not been
provided it to date. Therefore, the agreement allows the Town to terminate the agreement
prior to connection to the MUD infrastructure. If there would be sewer upgrades required, the
Town and MUD would need to separately negotiate those improvements by separate
agreement. Or, the Town could investigate alternative options based upon estimated costs.
Staff is hopeful that the Town Hall impact of approximately 8.6 LEUs (Living Unit Equivalents)
would not impact the existing infrastructure to the degree where wastewater improvements
are needed.
Attachments:
Non-Standard Service Agreement
Recommendation:
Staff recommends approval of the agreement.
Page 1 of 1
To: Mayor and Town Council
From:Steven Glickman, Assistant Town Manager/CFO
CC: Stephen Seidel, Town Manager
Holly Fimbres, Town Secretary/RMO
Adam Adams, Parks and Recreation Director
Re: Presentation of the Veteran’s Memorial Design Completion
Town Council Meeting, July 12, 2016
Agenda Item:
Consider and take appropriate action regarding the design of the Veterans Memorial;
discussion of same (Staff).
Explanation:
Council has directed staff to pursue the original design for the Veteran’s Memorial that was
presented by the Trophy Club Women’s Club in 2012 and approved by Council at that time.
This design will incorporate the remaining elements that have not yet been implemented within
the Veteran’s Memorial site.
Teague, Nall & Perkins will present the completed design and accompanying cost estimates for
Council’s direction and approval.
Page 1 of 1
To: Mayor and Town Council
From:Ron Ruthven, Town Planner
CC: Stephen Seidel, Town Manager
Holly Fimbres, Town Secretary/RMO
Re: Electronic Sign for Wonderland Montessori
Town Council Meeting, July 12, 2016
AGENDA ITEM:
Consider and take appropriate action regarding a request to install an electronic message board
within a new monument sign for Wonderland Montessori School located at 2500 Bobcat
Boulevard, being located in the PD-27 zoning district, Case ME-16-003 (Staff).
REQUEST:
Marvin Utter, Razor Signs, on behalf of Sanjay Joshi, is requesting approval of an electronic sign
to be placed within a new monument sign for a new school to be called “Wonderland
Montessori Academy”.
Section 4.03(F) of the Sign Regulations in the Town’s Code of Ordinances requires any
installation of an electronic sign to obtain the approval of the Town Council upon the
recommendation of the Planning and Zoning Commission. The states specifically:
F. Changeable Electronic Variable Message Sign (CEVMS) or Electronic Message Board Signs:
For CEVMS or Signs with Electronic Message Boards, other than Billboard Signs, the approval of
Town Council upon recommendation of the Town Planning and Zoning Commission is required
to convert any existing sign into or to construct any new sign as a CEVMS or to construct any
existing sign into or to convert any new sign into a sign with an Electronic Message Board.
Furthermore, the table in Section 4.09(C) of the regulations caps the maximum area of an
electronic at 50 square feet with a maximum height of four feet.
The following are the definitions for this type of sign in the regulations:
Changeable Electronic Variable Message Sign (CEVMS) Definition: A sign which permits light to
be turned on or off intermittently or which is operated in a way whereby light is turned on or off
intermittently, including any illuminated sign on which such illumination is not kept stationary
or constant in intensity and color at all times when such sign is in use, including light emitting
Page 1 of 3
diode (LED) or Electronic Message Board or digital sign, and which varies in intensity or color. A
CEVMS does not include a sign located within the right-of-way that functions as a traffic control
device and that is described and identified in the Manual on Uniform Traffic Control Devices, as
amended.
Electronic Message Board Definition: A sign with a fixed or changing display/message
composed of a series of lights that may be changed through electronic means. Signs whose
alphabetic, pictographic, or symbolic informational content can be changed or altered on a fixed
display screen composed of electrically illuminated segments. The term includes a Programmed
Electronic Display.
Given these definitions, an electronic sign may change messages and scroll messages with no
restrictions on animations as well. However, the sign cannot flash and cannot create a safety
hazard to passing vehicle traffic.
SIGN DETAILS:
The proposed electronic sign would be 3’ in height and 8’1” wide with a total area of slightly
over 24 square feet and would be placed within a new monument sign below a new 13” x 8’1”
marquee.
The Village Center regulations in the PD 27 ordinance do not specifically prohibit CEVMS signs,
nor do they address them. Section 2(e)2 states:
“Lighting: Signs shall generally be externally lit. Only individual letters and symbols may be
internally lit. Neon signs shall be prohibited.”
Therefore the upper marquee cannot be internally lit. Given the legislative approval required
for any CEVMS sign, the Planning and Zoning Commission and Town Council have full discretion
as to whether the ordinance language above prohibits CEVMS signs as well.
Since the June 23, 2016 Planning and Zoning Commission meeting, the applicant notified staff
that they are willing to accept certain restrictions on the sign as follows:
No off-site advertising on the sign;
“No Flashing, videos, or animations (can be controlled by not changing more than every
8 seconds). Every 15 seconds would be oktoo. But most Cities (such as Plano, Dallas,
Arlington, Ft Worth) have every 8 seconds.”;
“The Optec signs automatically dim down at night.”
PLANNING AND ZONING COMMISSION RECOMMENDATION:
The Planning and Zoning Commission recommended denial of the request on June 23, 2016 by
a (5-0) vote.
Page 2 of 3
STAFF ANALYSIS AND RECOMMENDATION:
The sign regulations in the Code of Ordinances require any electronic sign to be approved by
the Town Council upon the recommendation of the Planning and Zoning Commission. Other
than the electronic sign request, the other elements of the sign, as proposed, comply with the
sign regulations in the Code of Ordinances and the PD 27 regulations.
Approval of the electronic sign request is at the complete discretion of the Town Council.
Attached is a survey of area municipalities and their specific regulations regarding this type of
signage. Staff has attached this survey should the Council wish add any conditions to the
approval of this item.
The Town Council’s options regarding action of this request are as follows:
1. Approve of the request as submitted;
2. Approve of the request with additional condition(s);
3. Table the agenda item to a specific date with clarification of intent and purpose;
4. Deny the request.
Attachments: Exhibit A – Application and Exhibits Provided by Applicant
Exhibit B – Village Center Regulations
Exhibit C – Area City Electronic Sign Survey
Exhibit D – Staff Exhibits and Location Maps
Exhibit E – Correspondence Received from Applicant – 6/28/2016
Page 3 of 3
J.Village Center:
1. Permitted Uses:
a. Bakery
b. Bank
c. Barber or beauty salon
d. Bookstores
e. Cafes with or without patio
f. Community Facilities to include libraries
g. Day Care
h. Day spa (hair salon, facial treatment, massages)
i. Dry cleaning and laundry (pickup/drop-off only)
j. Financial institutions
k. Florist (no outdoor storage)
l. Furniture sales (no outside sales or display)
m. Kindergarten
n. Municipal facilities to include Fire, Police, and EMS
o. Pet services including veterinarian (without outdoor kennels)
p. Professional and administrative offices
q. Religious Institutions
r. Restaurants
s. Schools, Private or Public
t. Specialty Shops
2. Architectural and Site Design Standards:
These design standards shall apply to all Permitted Uses except Day
Care, Kindergarten, Schools (Private or Public), and Religious
Institutions. These uses shall meet the Town of Trophy Club design
requirements.
a. Building Walls and Roofs
1) An expression line shall delineate divisions between floors
of all buildings, and a cornice shall delineate the tops of
facades that do not utilize a pitched roof.
2) All buildings shall be designed such that no mechanical
equipment (HVAC, etc.) and satellite dishes are visible
from the public right-of-way or open space, whether the
equipment is located on the ground, exterior walls or the
roof. To screen rooftop mechanical equipment, other
appurtenances, and flat or built-up roofs, all structures
having a 6,000 square feet or less footprint shall be
constructed with a pitched roof. Those structures having a
footprint greater than 6,000 square feet shall be
constructed with either a pitched or parapet roof system
enclosed on all sides.
3) Mansard roofs and flat membrane-type roofs that are
visible from ground level are prohibited.
4) For retail storefronts, a transom, display window area and
bulkhead at the base shall be utilized.
5) Ground floor retail building plate heights should provide for
at least fourteen feet (14’) in height.
6) Generally, windows shall be oriented vertically.
7) Columns and piers generally shall be spaced no farther
apart than they are tall.
8) Transparency:
i. Each floor of any building façade facing a park,
plaza or street shall contain transparent windows
covering from fifteen percent (15%) to seventy-five
percent (75%) of the façade area.
ii. In order to provide clear views of merchandise and
to provide natural surveillance of exterior street
spaces, the ground-floor along the retail storefront
facade shall have transparent storefront windows
covering no less than fifty percent (50%) of the
façade area.
iii. Entryways recessed at least four feet (4’).
b. Permitted Finishes:
1) At least eighty percent (80%) of the exterior of all new
buildings (excluding doors and windows) shall be finished
in one or more of the following materials:
i. Brick, stone, cast stone, or stucco.
ii. Split face concrete block, poured-in-place concrete,
and tilt-wall concrete. It is the intent that any use of
concrete products shall have an integrated color
and be textured or patterned. Tilt-wall concrete
structures shall include reveals, punch-outs, or
other similar surface characteristics to enhance the
façade on at least twenty percent (20%) of each
façade.
iii. Side facades and rear facades shall be of finished
quality and of the same color and materials that
blend with the front of the building. Rear facades
may be painted tilt-wall or painted block matching
the same color of the rest of the building if the rear
façade faces an alley or is not viewable from a
public street or right-of-way.
2) To improve the pedestrian orientation, the ground floor of
commercial/retail buildings shall utilize a combination of
the following, unless otherwise approved by the Town:
i. Corbelling, molding, string coursing, ornamentation,
changes in material and color, or other sculpturing
of the base;
ii. Recessed windows or other techniques to
distinguish the windows in the façade such as
arches, pediments and mullions; and
iii. Entryways recessed at least four feet (4’).
3) The utilization of repetitive storefronts for “architectural”
consistency is discouraged in order to maintain an
interesting street experience; although the utilization of
common architectural elements shall be considered to
facilitate a certain level of functional continuity.
c. Building Orientation and Pedestrian Site Design:
1) Any building (excluding parking garages and other
accessory buildings) viewed from a public right-of-way or
public open space shall either face such right-of-way or
open space, or shall have a façade facing such area in
keeping with the character of the front façade, including
the utilization of similar fenestration and materials.
2) Pedestrian Elements
To improve the walkability and access of commercial and
retail areas, the following are encouraged in the site design
of a project:
i. Patio/café seating areas
ii. Bicycle racks
iii. Continuous walkways linking stores
vi. Shade provided by building orientation, canopies
and/or trees
vii. Decorative Trash receptacles
3) Parking Lot and Building Frontage Landscaping and
Design
i. A minimum of fifteen (15) square feet of
landscaping including tree islands for each parking
space shall be provided within the paved
boundaries of the parking lot, with the landscaped
areas protected by raised curbs except where
wheel stops are utilized at the front of parking
spaces along a landscaped median between
parking bays, and pavement no closer than three
feet (3’) from the trunk of trees.
ii. Landscaped islands of a minimum of five feet (5’) in
width and extending the entire length of the parking
stall generally shall be located at the terminus of all
parking rows and shall contain at least one three
inch (3”) caliper tree consistent with the Tree List in
Section VI – Development and Design Standards.
iii. Parking spaces shall be a minimum depth of 18
feet and a minimum width of 9 feet; to encourage
better shade patterns, parking bays shall be
separated by a minimum five foot (5’) wide
landscaped median (See illustration below), with
three inch (3”) caliper shade trees planted every
thirty feet and wheel stops placed so as to allow the
front of vehicles to encroach over the landscaped
median without hitting the trees.
iv. Foundation plantings are required for buildings or
groups of buildings greater than 40,000 square feet
and where the front building facade does not abut a
public sidewalk, including a 3.0 inch caliper shade
tree for every 10,000 square feet of gross building
area consistent with the Tree List as set forth in
Section VI. Small ornamental trees are permitted
on a ratio of 4 to 1 instead of 3.0 inch caliper shade
trees. This is intended to enhance the pedestrian
experience in front of larger buildings and to break
up large impervious surfaces between parking
areas and the building. Foundation planting trees
shall be planted within approximately 30 feet of the
front façade and are required in addition to any
street trees required herein. Tree grates shall be
utilized for trees planted less than four (4) feet back
of curb. Tree spacing shall not impede sign
visibility or pedestrian safety but shall be placed so
as to provide an effective shade environment in
front of the building.
d. Loading Areas and Trash Receptacles:
1) Loading and service areas shall be located at the side of or
in the rear of buildings. Every effort should be made to
reduce the need for segregated loading and service areas
by ensuring that deliveries are made off-hours. Such uses
as grocery stores, however, may require a loading dock
area. Where tractor/semi-trailer delivery may conflict with
land uses on or adjacent to the site, then the following
standards shall be followed:
i. Loading and service areas shall be located at the
side or rear of buildings.
ii. Off-street loading areas shall be screened from
view of any street public open space or adjacent
property.
iii. Loading areas shall be enclosed on three sides by
a wall or other screening device not less than 10
feet in height.
iv. Loading areas shall not be located closer than 50’
to any residential lot, unless wholly within an
enclosed building.
v. Screening materials shall be comprised of a wall
that has a similar finish to the primary structure, or
a combination of trees and shrubs that will result in
solid screening within 2 years.
vi. However, when adjacent to a residentially zoned
district a screening wall with landscaping shall be
used.
2. Trash/Recycling Receptacles:
i. Commercial trash/recycling containers shall be
located on the side or rear of the building and
screened from public view.
ii. Such containers shall be located at least 50’ away
from adjacent residential property lines.
iii. Such containers shall be screened on 4 sides,
’
using an enclosure that is 7 tall or of a height that
is a minimum of 1’ above the top of the container,
whichever is taller. Screening shall be comprised of
brick, stone, reinforced concrete, or other similar
masonry materials that have a similar finish to the
primary finish; and all fence posts shall be rust-
protected metal, concrete based masonry or
concrete pillars.
iv. 6” concrete filled steel pipes shall be located to
protect the enclosure from truck operations.
v. Such container enclosures shall have steel gates
and tie-backs to secure them in an open position,
and fasteners to keep them closed.
vi. Screening shall be maintained at all times.
e. Signage
1) General: Signs shall be flat against the façade, projecting
from the façade or ground monument mounted. No signs
shall project above the façade unless approved as part of
a site plan as a “landmark sign” such as a theater marquee
or other special sign located in an prominent location and
intended to provide a special character to the district and
orientation to visitors.
2) Lighting: Signs shall generally be externally lit. Only
individual letters and symbols may be internally lit. Neon
signs shall be prohibited.
3) Finish Materials: Materials shall complement the
architecture of the building, and may include wood—
painted or natural; metal—copper, brass, galvanized steel;
painted canvas; paint; engraving directly on façade
surface; and brick or stone for monument signs.
4) Wall Signs:
i. One and a half (1.5) square feet of signage is
permitted for each linear foot of the primary facade
of the building, excluding wing walls. (E.g. a 100’
long building façade would allow for 150 square
feet of wall sign area on the building.)
ii. Only one building façade with a primary entrance
may be used to calculate wall signage.
iii. Wall signs may be placed on any face of the
building except if adjacent to a residential lot.
iv. Maximum area of any single sign mounted
perpendicular to a given façade shall not exceed 10
square feet unless it protrudes above the top of the
facade.
v. Protruding or hanging signs shall maintain a
minimum clear height of eight (8) feet above the
sidewalk.
5) Monument Signs:
i. Monument signs up to eight (8) feet in height are
the only permanent freestanding signs allowed.
ii. Maximum area of a monument sign shall be 96
square feet per sign face. Monument signs may
have only two (2) sign faces.
iii. If a Commercial Neighborhood extends over 1000
linear feet, then one monument sign per 500’ of
frontage is permitted. (E.g. a site with 1,000’ or
more of frontage may have two (2) monument
signs, a site with 1,500’ or more may have three (3)
signs, etc.).
iv. The structure of monument signs shall be
constructed of materials and colors utilized on the
primary building’s façade.
v. Monument signs must be spaced a minimum of two
hundred fifty feet (250’) apart, unless approved
otherwise at Detailed Site Plan.
6) Parking: Retail and office uses shall meet the Town’s
parking standards at the time of development.
Subject Property
Location Map
Property Plat
Property
Subject
ng East on Bobcat Blvd.
Future Sign Location—Looki
Bobcat
Blvd.
From:marvin@razorsigns.com
To:Ron Ruthven
Cc:
Subject:Wonderland - Meritorious Exception - Town Council Mtg Tues 7/12/16
Date:Monday, June 27, 2016 11:28:44 PM
Ron,
Please try to put us ahead of the Holiday Inn on the Agenda.
Do to some concerns brought up at the P & Z, the following are
the restrictions that the owner is willing to abide by:
- NO Off-site advertising on his L.E.D.
- No Flashing, videos, or animations (can be controlled by not changing
more than every 8 seconds). Every 15 seconds would be ok too. But
most
Cities (such as Plano, Dallas, Arlington, Ft Worth) have every 8
seconds.
- The Optec signs automatically dim down at night.
Let me know if you have any questions.
Thanks,
Marvin Utter
Razor Signs
cell 469-446-0053
PS I will be on vacation starting tomorrow morning, but I can be
reached
by cell until approx. 5 pm on Wed.
To: Mayor and Town Council
From:Adam Adams, Parks and Recreation Director
CC: Stephen Seidel, Town Manager
Steven Glickman, Assistant Town Manager/CFO
Holly Fimbres, Town Secretary/RMO
Re: Allowing Golf Cart Use on Designated Areas within Town Parks
Town Council Meeting, July 12, 2016
Agenda Item:
Consider and take appropriate action regarding an Ordinance amending Chapter 1, “General
Provisions” and Chapter 12, “Traffic and Vehicles” of the Town of Trophy Club Code of
Ordinances to allow golf carts to be driven on designated paths and in designated areas; and
providing a penalty and an effective date (S. Shoffner and G. Reed).
Explanation:
Council has directed that staff research, develop and implement a plan to allow for golf carts
registered with the Town to park in designated areas within the park system. Staff has
identified areas within the park system and is now bringing to Council the necessary ordinances
that must be amended to allow for this use.The implementation stage will require the
installation of parking spaces within the park system and accompanying signage as to what
portions of the trail system will be accessible by registered golf carts.
Attachments:
Identified spaces for golf cart parking within Independence East Park
Identified spaces for golf cart parking within Independence West Park
Identified spaces for golf cart parking within Harmony Park
Ordinance No. 2016-23
Page 1 of 1
TOWN OF TROPHY CLUB, TEXAS
ORDINANCE NO. 2016-23
AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS;
AMENDING SECTION 1.08.031, “DEFINITIONS” OF DIVISION 2,
“PARKS AND RECREATION BOARD”, OFARTICLE 1.08, “PARKS
AND RECREATION”, OF CHAPTER 1, “GENERAL PROVISIONS” OF
THE TOWN OF TROPHY CLUB CODE OF ORDINANCESTO ADD A
DEFINITION FOR MOTORIZED CARTS;AMENDING SUBSECTIONS
(1), (3),AND (7) AND ADDING SUBSECTION (8)OF SECTION
1.08.062, “VEHICULAR REGULATIONS”OF DIVISION 3, “PARK
REGULATIONS”, OF ARTICLE 1.08, “PARKS AND RECREATION”, OF
CHAPTER 1, “GENERAL PROVISIONS” OF THE TOWN OF TROPHY
CLUB CODE OF ORDINANCESTO ALLOW GOLF CARTSIN
DESIGNATED AREAS;AMENDING SECTION 12.07.002,
“DEFINITIONS” OF ARTICLE 12.07, “MOTORIZED CARTS”, OF
CHAPTER 12, “TRAFFIC AND VEHICLES” OF THE TOWN OF
TROPHY CLUB CODE OF ORDINANCES TO AMEND THE
MOTORIZED CART OR CART DEFINITION;AMENDING
SUBSECTIONS (C)AND (H) OF SECTION 12.07.003, “OPERATIONAL
REGULATIONS”AND SUBSECTION (A) OF SECTION 12.07.004
“EQUIPMENT”OF ARTICLE 12.07, “MOTORIZED CARTS”, OF
CHAPTER 12, “TRAFFIC AND VEHICLES” OF THE TOWN OF
TROPHY CLUB CODEOF ORDINANCES TOALLOW GOLF CARTSIN
DESIGNATED AREAS;PROVIDING FOR THE INCORPORATION OF
PREMISES, PROVIDING FOR AMENDMENTS; PROVIDING A
SAVINGS AND REPEALER CLAUSE; PROVIDING SEVERABILITY;
PROVIDING FOR ENGROSSMENT AND ENROLLMENT; PROVIDING
A PENALTY NOT TO EXCEED THE SUM OF FIVE HUNDRED
DOLLARS ($500.00) FOR EACH OFFENSE;PROVIDING FOR
PUBLICATION; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS,
the Town Council of the Town of Trophy Club, Texas(the “Town”) is
a home rule municipality empowered to do all acts and make all regulations which may
be necessary or expedient for the promotion of the public health, safety and general
welfare; and
WHEREAS
, Staffhas reviewed the existing Ordinance governing the use of
motorized carts upon park property within the Town and has determined it necessary
and appropriate to recommend that Council make various amendmentsto Chapter 1,
“General Provisions” and Chapter 12, “Traffic and Vehicles” of The Town of Trophy Club
Code of Ordinances; and
WHEREAS
, the establishment of additional regulations and prohibitions is
needed for the orderly operation of motorized carts upon Townpark properties and
facilities; and
WHEREAS,
the Town Council has reviewed the proposed amendments and
finds them necessary and appropriate in the interest of the public health, safety and
welfare.
NOW THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE
TOWN OF TROPHY CLUB, TEXAS:
SECTION 1.
INCORPORATION OF PREMISES
The above premises are true and correct and are hereby incorporated in the
body of this Ordinance as if fully set forth herein.
SECTION 2.
AMENDMENT
2.01
Section 1.08.031, “Definitions”of Division 2, “ParksandRecreation Board”, of
Article 1.08, “Parks and Recreation”, of Chapter 1, “General Provisions” of the Town of
Trophy Club Code of Ordinancesis hereby amended to addadefinition for “Motorized
cart or cart” in alphabetical order as part of the existing list of “Definitions”so that the
new definition shall be and read in its entirety as follows and all other definitions not
expressly amended hereby shall remain the same:
“CHAPTER 1 GENERAL PROVISIONS
. . .
ARTICLE 1.08 PARKS AND RECREATION
. . .
Division 2.Parks and Recreation Board
Section 1.08.031Definitions
…Director
Motorized cart or cart. Thoseelectric or gasoline powered motor vehicles,
commonly referred to as golf carts, but which must have a minimum of four (4)
wheels, which have an attainable top speed of less than twenty (20) miles per
hour on a paved level surface, and which have a valid Motorized Cart Permit
issued in accordance with Article 12.07, “Motorized Carts”. Specifically excluded
from this definition are those motorized conveyances commonly referred to as
low speed vehicles (LSV’s), neighborhood electric vehicles (NEV’s), all terrain
vehicles (ATV’s), four-wheelers, Mules, Gators, and go-carts.
ORD 2016-23Page 2 of 7
Park…”
2.02
Subsections (1), (3),and (7),are hereby amended, and a new Subsection (8) is
herebyadded toSection 1.08.062 “Vehicular regulations”of Division 3, “Park
Regulations” of Article 1.08, “Parks and Recreation”, of Chapter 1, “General Provisions”
of the Town of Trophy Club Code of Ordinances to allow for motorizedcarts to travel
within andto park within designated areasof the Town parks and trailsso that
Subsections (1), (3), (7), and (8) shall be and read in theirentirety as follows:
“CHAPTER 1 GENERAL PROVISIONS
. . .
ARTICLE 1.08 PARKS AND RECREATION
. . .
Division 3. Park Regulations
Section 1.08.062 Vehicular regulations
(1)Operate a motor vehicle at a rate of speed in excess of fifteen (15) miles
per hour upon a drive,a designated area of a trail, a road or parking lot
within or upon park property unless such area is otherwise posted.
…
(3)Operate a vehicle, device, motorized assisted scooter or other motorized
device including, but not limited to vehicles known as ATV’s anywhere in
or upon park property, including without limitation, a green space or other
grassy area, a common area, a pathway, or a sidewalk, unless such area
is specifically designated for that purpose by the director; provided
however that this prohibition shall not apply to a device for assisting the
disabled or a device that is medically necessary to assist a person with
personal mobility.
…
(7)Cause or allow either an operable or an inoperable motor vehicleor
motorized cartto remain on any parking area for a period of more than
twenty-four (24) continuous hours.
(8) Motorized carts shall only be operated in those areas specifically
designated by the director and identified by the use of signage and/or
other pavement markings.”
ORD 2016-23Page 3 of 7
SECTION 3.
AMENDMENT
3.01
Section 12.07.002, “Definitions” of Article 12.07, “Motorized Carts”, of Chapter
12, “Traffic and Vehicles” of the Town of Trophy Club Code of Ordinancesis hereby
amended to modify the “Motorized cart or cart” definition so that the new definition shall
be and read in its entirety as follows and all other definitions not expressly amended
hereby shall remain the same:
“CHAPTER 12 TRAFFIC AND VEHICLES
. . .
ARTICLE 12.07 MOTORIZED CARTS
. . .
Section 12.07.002 Definitions
…Low speed vehicle (LSV)
Motorized cart or cart. Thoseelectric or gasoline powered motor vehicles,
commonly referred to as golf carts, but which must have a minimum of four (4)
wheels, which have an attainable top speed of less than twenty (20) miles per
hour on a paved level surface, and which have a valid Motorized Cart Permit
issued in accordance with Article 12.07, “Motorized Carts”. Specifically excluded
from this definition are those motorized conveyances commonly referred to as
low speed vehicles (LSV’s), neighborhood electric vehicles (NEV’s), all terrain
vehicles (ATV’s), four-wheelers, Mules, Gators, and go-carts.
Nighttime…”
3.02
Subsections(c)and (h) ofSection 12.07.003, “Operational regulations” of Article
12.07, “Motorized Carts”, of Chapter 12, “Traffic and Vehicles” of the Town of Trophy
Club Code of Ordinancesis hereby amended to allow for golf cartson designated
paths and in designated areasso that the amended subsections shall be and read in
theirentirety as follows:
“CHAPTER 12 TRAFFIC AND VEHICLES
. . .
ARTICLE 12.07 MOTORIZED CARTS
. . .
ORD 2016-23Page 4 of 7
Section 12.07.003 Operational regulations
(c)Sidewalk or pedestrian way. A driver shall not operate a motorized cart on
any sidewalk, pedestrian walkway, jogging path, park trail or any location
normally used for pedestrian traffic, unless such operation is by police or
other authorized town personnel acting in an official capacity and
performing an official duty, or specifically authorized by another section in
the Code of Ordinances.
…
(h)Parking. A driver of a motorized cart may park a cart only in the same
manner and at the same places designated for the parking of motor
vehiclesor motorized carts. The stopping, standing or parking of
motorized carts in an area where parking is not allowed or in any place or
manner that impedes the flow of traffic, pedestrian walkways or a
passageway is prohibited. A driver shall not park a motorized cart within a
space designated for disabled persons unless a current disabledparking
placard is displayed on the cart and the person to whom the placard was
issued is operating or being transported in the motorized cart.
Notwithstanding the foregoing, a property owner may designate an area
outside of a parking area specifically for the use of motorized carts,
provided that the area is marked with appropriate signage and that the
parking of a cart in that area does not obstruct a fire lane, ingress or
egress to a building, and does not interfere with the flow of vehicular traffic
ina parking area.”
3.03
Subsection (a) of Section 12.07.004,“Equipment” ofArticle 12.07, “Motorized
Carts”, of Chapter 12, “Traffic and Vehicles” of the Town of Trophy Club Code of
Ordinancesis hereby amended to allow golf carts anywhere authorized by the Code of
Ordinancesso that the amended subsectionshall be and read in theirentirety as
follows:
“CHAPTER 12 TRAFFIC AND VEHICLES
. . .
ARTICLE 12.07 MOTORIZED CARTS
. . .
Section 12.07.004 Equipment
(a)General. It shall be unlawful for a person to operate a motorized cart on
the streets of the town or anywhere authorized by the Code of Ordinances
if a permit has not been issued for the cart, if the motorized cart does not
meet all minimum equipment standards, if required liability insurance for
ORD 2016-23Page 5 of 7
the cart is not maintained, or if a person fails to comply with any other
requirement of this article.”
SECTION 4.
SAVINGS AND REPEALER
That this Ordinance shall be cumulative of all other ordinances of the Town and
shall not repeal any of the provisions of such ordinances except in those instances
where provisions of those ordinances are in direct conflict with the provisions of this
Ordinance; whether such ordinances are codified or uncodified, and all other provisions
of the Ordinances of the Town of Trophy Club, codified or uncodified, not in conflict with
the provisions of this Ordinance, shall remain in full force and effect.
SECTION 5.
SEVERABILITY
If any section, article, paragraph, sentence, clause, phraseor word in this
Ordinance, or its application to any person or circumstance is held invalid or
unconstitutional by a Court of competent jurisdiction, such holding shall not affect the
validity of the remaining portions of this Ordinance; and the Town Council hereby
declares it would have passed such remaining portions of the Ordinance despite such
invalidity, which remaining portions shall remain in full force and effect.
SECTION 6.
ENGROSSMENT AND ENROLLMENT
The Town Secretary of the Town of Trophy Clubis hereby directed to engross
and enroll this Ordinance in accordance with the Home Rule Charter of the Town.
SECTION 7.
PENALTY
It shall be unlawful for any person to violate any provision of this Ordinance, and
any person violating or failing to comply with any provision of this Ordinance shall be
fined, upon conviction, not less than One Dollar ($1.00) nor more than Five Hundred
Dollars ($500.00), and a separate offense shall be deemed committed upon each day
during or on which a violation occurs orcontinues.
SECTION 8.
PUBLICATION
The Town Secretary of the Town of Trophy Club is hereby directed to publish,
the Caption, Penalty and Effective Date Clause of this Ordinance as required by Section
52.011 of the Texas Local Government Code.
ORD 2016-23Page 6 of 7
SECTION 9.
EFFECTIVE DATE
This Ordinance shall become effective from and after its date of adoption and
publication as provided by law, and it is so ordained.
PASSED AND APPROVED
by the Town of Trophy Club, Texas this the 12th day
of July2016.
C. Nick Sanders, Mayor
Town of Trophy Club, Texas
\[SEAL\]
ATTEST:
Holly Fimbres, Town Secretary
Town of Trophy Club, Texas
APPROVED TO AS FORM:
David Dodd, Town Attorney
Town of Trophy Club, Texas
ORD 2016-23Page 7 of 7
To: Mayor and Town Council
From:Ron Ruthven, Town Planner
CC: Stephen Seidel, Town Manager
Holly Fimbres, Town Secretary/RMO
Re: Discussion of Alcoholic Beverage Regulations
Town Council Meeting, July 12, 2016
AGENDA ITEM:
Town Council to provide direction to Town Staff regarding the regulation of alcoholic beverages
(Staff).
DETAILS:
On May 7, 2016, Trophy Club voters approved a local option referendum that allows “The legal
sale of all alcoholic beverages including mixed beverages”. The effect of this election was to
enable the Town to allow a higher percentage of alcoholic beverage sales to food sales ratio in
restaurants and to allow stand-alone bars and taverns. Prior to the election, restaurants could
derive no more than 50% of their gross receipts from alcohol sales, both by local option status
and by Town ordinance. Since the change in local option status merely enables the Town to
allow this, the Town’s alcoholic beverage regulations would have to be to be amended to
actually allow sales of over 50%.
Current Alcohol Status:
Trophy Club, given its local option status, is currently enabled to allow and regulate the sale of
ALL legally permissible (under the Texas Alcoholic Beverage Code) alcoholic beverages including
on-premise (restaurants, bars, taverns) and off-premise (grocery stores, convenience stores,
liquor stores) sales. Current Town regulations allow restaurants with alcoholic beverage sales,
beer and wine sales for off-premise consumption and liquor stores. All of these uses require
the approval of a Specific Use Permit by the Town Council prior to any issuance of the
certificate of occupancy. Bars and taverns are not permitted under the current regulations.
Possible Amendments:
Given the local option status explained above change, staff has drafted a summary of potential
amendments to the Town’s alcoholic beverage regulations, which reads as follows:
1.SUP Use Changes and Additions:Currently the Town requires a Specific Use Permit
(SUP) for any alcohol sales. The current regulations require the following:
Page 1 of 3
SUP for Off-Premise beer and wine sales
SUP for Liquor Store
SUP for Restaurant with Alcoholic Beverage Sales
Staff proposes amending the regulations to clarify the above listed uses and add the use
of a bar/tavern as follows:
SUP for the Sale of Alcoholic Beverages for On-Premise Consumption in
Conjunction with a Restaurant use(Would include a new definition to
allow alcohol sales up to 75% of gross receipts)
SUP for the Sale of Alcoholic Beverages for On-Premise Consumption -
Bar or Tavern (Would include a new definition of a bar/tavern along with
potential additional minimum criteria such as higher minimum distance
requirements from churches, schools, residences, hospitals, etc. Would
only be allowed in CG, CR or PD zoning)
SUP forAlcoholic Beverage Sales for Off-Premises Consumption (Beer &
Wine Only) (minor name change only)
SUP for Alcoholic Beverage Sales for Off-Premises Consumption – Liquor
(Package) Store (minor name change only)
Staff recommends that all existing SUP’s issued for on-premise consumption be required to
apply for a new SUP in order to allow a percentage of alcohol sales above 50% of gross
receipts. The current SUP’s allowing on-premise alcohol sales are as follows:
Trophy Club Country Club – 500 Trophy Club Drive
Vinny’s Italian Restaurant - 2003 SH 114, Suite 350
Fish and Knife - 2001 SH 114, Suite 190
Cristina’s Restaurant - 2003 SH 114, Suite 300
Breadwinners – 3000 SH 114
(PENDING) Crooked Pine Ale House / Holiday Inn – 725 Plaza Drive
2.Changes to SUP Requirements:Staff proposes amending the current SUP requirements
such that an SUP issued for any alcoholic beverage sales establishment would
automatically expire upon a change of ownershipand/or change to, expiration,
termination, or revocation of, the certificate of occupancy for the establishment.
3.Other Minor Text Modifications: The original alcoholic beverage regulations for the
Town were approved in 1987. These regulations have since been amended several
times, leaving some outdated definitions and discrepancies. Staff proposes clean-up of
these items.
Page 2 of 3
4.Fees:Upon Council’s direction, staff will perform a fee survey and propose amended
fees for yearly alcoholic beverage licensing.
COUNCIL DIRECTION:
Staff seeks Council direction how to proceed. Based on feedback received by the Council, staff
will bring forward formal amendments for consideration by the Planning and Zoning
Commission and the Town Council.
Attachments: Exhibit A – Current Trophy Club Alcoholic Beverage Regulations
Exhibit B – Area Municipal Survey of Current On-Premise Alcohol
Regulations - July 2016
Page 3 of 3
Trophy ClubCode ofOrdinancesChapter 14:Zoning
Sec. 14.02.252Sale ofalcoholicbeverages
(a)Definitions.Forthepurposes of thisordinance,thefollowingdefinitionsshallapply unless
the contextclearlyindicates or requires a differentmeaning.
.Alcohol,oranybeveragecontainingmore than one-halfof one percentof
Alcoholicbeverage
alcohol by volume,which iscapableofuseforbeveragepurposes,eitheralone or whendiluted.
. A personwhosubmits or filesanoriginal or renewalapplicationwith the town, the
Applicant
county judge, ortheTexasAlcoholicBeverageCommissionforalicenseorpermit.
. A maltbeveragecontainingone-halfofonepercentormoreofalcohol by volume and not
Beer
more than fourpercentofalcohol by weight, and does not include a beveragedesignated by label
or otherwise by anameotherthanbeer.
. The TexasAlcoholicBeverageCommission.
Commission
. A personwhois the holder of a license provided in the TexasAlcoholicBeverage
Licensee
Code,asamended,or any agent,servant,oremployee of thatperson.
. Anyalcoholicbeveragecontainingalcoholinexcessof four percentbyweight,unless
Liquor
otherwiseindicated.Proofthatanalcoholicbeverageisalcohol,spiritsofwine,whiskey,liquor,
wine,brandy,gin,rum,ale,maltliquor,tequila,mescal,habaneroorbarreteago, is primafacie
evidencethatitisliquor.
. A businessthatsellsalcoholicbeveragesforconsumptionoff-premises.Forthe
Liquor store
purposesofthisordinance, the term“liquorstore”shallexcludegrocerystores or convenience
storesinwhichbeerand/orwineisofferedforsaleas a minorpartofanoveralllargerinventory
of goods.Itshallalsoexclude a restaurantthatisotherwiseoperatinginaccordancewithits
approvedliquorlicense and allother provisions of thisordinance.
14-1
Trophy ClubCode ofOrdinancesChapter 14:Zoning
.Oneormoreservings of a beveragecomposedinwholeorpart of analcoholic
Mixedbeverage
beveragein a sealed or unsealedcontaineror\[of\] any legalsizefor consumption on the premises
whereservedorsold by theholder of a mixedbeveragepermit,theholderof a dailytemporary
mixedbeveragepermit,the holder of acaterer’spermit, the holder of a mixedbeveragelatehours
permit,theholderof a privateclubregistrationpermit, or theholderof a private club latehours
permit.
.Refersto the site of consumptionratherthanthesite ofsale and referstothesaleof
Off-premises
alcoholicbeveragesforoff-premises consumption.
.Refersto the site of consumptionratherthan the site of sale and refersto thesaleof
On-premises
alcoholicbeveragesfor on-premises consumption.
. A personwhois the holderof a permitprovidedforintheTexasAlcoholicBeverage
Permittee
Code,asamended,or an agent,servant, or employeeofthatperson.
. A naturalperson or association of naturalpersons,trustee,receiver,partnership,
Person
corporation,organization,orthemanager,agent,servant, or employee of any of them.
.Thegroundsandallbuildings,vehicles,andappurtenancespertainingto the grounds,
Premises
including any adjacentpremisesiftheyaredirectly or indirectly under thecontrol of thesame
person.
. A schoolmaintained by privateindividuals,religiousorganizationsor
Privateschool
corporations,notatpublicexpense, and openonlytopupilsselected and admitted by the
proprietorsorgovernors, or to pupilsof a certainreligious\[religion\]orpossessingcertain
qualifications, and generallysupported,inpartatleast, by tuition,fees, or charges.
. A schoolestablishedunderthelaws of the state(andusuallyregulatedinmatters
Publicschool
of detail by localauthorities),inthevariousdistricts,counties, or towns,maintainedatthepublic
expense by taxation, and open, usuallywithoutcharge,to the childrenofalltheresidents of the
city,townorotherdistrict.Schools belonging to the publicandestablishedandconductedunder
publicauthority.
. A placelocatedin a permanentbuilding provided withspace and accommodations
Restaurant
wherein,inconsiderationofthepayment of money, hot mealsarehabituallyprepared,sold,and
servedatnoonandevening,astheprincipalbusiness of theplace. The term does notinclude
pharmacies,confectionerystores,lunchstands,nightclubs,andfillingstations.
. Theproductobtainedfromthealcoholicfermentationofjuiceofsound
Wine and vinousliquor
ripe grapes,fruits,berries,orhoney, and includeswinecoolers.
(b)Prohibitedsales.Thesaleofbeeris not allowedinareaszoned for residentialuse,including
but not limitedtoPDPlannedDevelopmentDistrictsapprovedexclusively for residentialuses.
Exceptasotherwisespecificallyallowed by the TexasAlcoholicBeverageCommission or as
otherwiseprovidedherein, no alcoholicbeveragesmaybe sold withinthreehundredfeet (300') of
a church,publicschoolorprivateschool,orpublichospital.Measurementofsuchdistanceshall
14-2
Trophy ClubCode ofOrdinancesChapter 14:Zoning
be inaccordancewiththeterms of thisordinanceandtheTexasAlcoholicBeverageCode,as
amended.
Statelawreferences–
Authorityofcitytoprohibitsaleinresidentialareas,V.T.C.A.,AlcoholicBeverage
Code, secs.109.31,109.32; salesnearchurch,school orhospital,V.T.C.A.,AlcoholicBeverageCode, sec.
109.33.
(c)Permits.
(1)Feesestablished.Theannualpermitfeeforissuing a licenseorpermittooperate,
conduct,andmaintain a businessestablishmentsellingalcoholicbeveragesinthe
town is:
(A)Forstoreswithbeer and winesalesforoff-premises consumption only, and,
exceptasspecificallyexemptedherein, forlocationswith mixedbeverage
permits,thepermitholdershallpay afeeequaltoone-half(1/2)ofthestatefee
for suchlicenseandpermitineffectatthetime of theinitialpermitapplication
or renewal for theannualpermit,asapplicable.Suchfeeshallbeinadditionto
any applicablefee for afood and beveragecertificate.
(B)Exemption. A mixedbeveragepermitisexemptfrom the payment of thefee
imposed by thissubsection during the three-yearperiodfollowing the issuance
of thepermitasspecifiedin the TexasAlcoholicBeverageCode.
(C)Payment of fees.
(i)Term. Thepermitfeeshallbecollectedwhentheapplicationforsuch
permitissubmitted.Thispermitshallbevalidonly for oneyear(365
days)from the date of itsissuance, and ifissuedduring the calendaryear,
the feeshallbecollectedinfullwithoutreductionandshallberenewed
by the applicantannuallythereafter during the timethatsuchapplicantis
engagedinthebusiness of sellingalcoholicbeverageswithin the town.
Permitapplicationsshall be filedwiththeplanning and zoning
coordinator.
Statelawreferences–
Localfeeauthorizedonalcoholicbeveragepermits,V.T.C.A.,AlcoholicBeverage
Code,sec.11.38; local feeauthorizedonalcoholic beveragelicenses,V.T.C.A.,AlcoholicBeverageCode,
sec.61.36.
(d)Zoning compliancerequired. Nopermitshallbegrantedunder the terms of thisordinance
unless the locationatwhichthebusinessissoughttobeestablishedandmaintainedas\[is\] a
permitteduseunder the comprehensivezoningordinance of thetownas of or aftertheeffective
date thereof.
(e)Businesshours.Itisunlawfulfor any persontosell,offerforsale,ordeliver any beer,
wine, orliquor,exceptwithinthosehoursasprescribedin theTexasAlcoholicBeverage Code, as
amended,including but notlimitedtochapter105oftheTexasAlcoholicBeverageCode,as
amended.
14-3
Trophy ClubCode ofOrdinancesChapter 14:Zoning
(f)Specificusepermit.
(1)SUPrequired. Exceptasspecifically provided herein, no personsshallmanufacture,
sell,offerforsale,distribute or engagein any other activity for which a permit or
licenseisrequired by the TexasAlcoholicBeverageCodewithin the townwithout
firstobtaining a specificusepermitto do sofrom the town. Alloftheprovisions of
the specificusepermitprocedureshallapplyasperthetown’scomprehensivezoning
ordinance,asamended.In the eventof a conflictbetweenthegeneralregulations
governingspecificuse permits and theprovisionscontainedin thissection, the
provisions ofthissectionshallcontrol.
(2)SUPapplication.In order for a persontoengageinthesaleofalcoholicbeverages, a
formalapplicationfor a SUPshallbefiledwiththeplanning and zoningcoordinator
withtheappropriatefeeestablished by the town.Theplanningandzoning
coordinatorshallprocesstheapplication by submittingto the planning and zoning
commissionfortheirreview and recommendationtothetowncouncilforapproval or
disapproval. The towncouncilwillconsiderandapprove or disapprovethegranting
of aSUPfor the sale of alcoholicbeverages.
(3)Compliance - On-premisessaleandconsumption.Compliancewithtowncodes and
ordinances\[isrequired\]for on-premisessale and consumption ofalcoholicbeverages
asfollows:
(A)Beer and wineonly. A building utilizedfor the retailsaleofbeerand/orwine
for off-premises consumption onlyshall be inspected and shallcomplywithall
applicablelocalregulations,including but not limitedto building codes,fire
codes, plumbing codes,electricalcodes and ordinances.
(B)Mixedbeverages by food andbeveragecertificate holders. A buildingutilized
for the retailsaleofmixedbeveragesfor on-premisesconsumptionshall be
inspected and shall comply withallapplicablelocalregulations,includingbut
not limitedtobuildingcodes,firecodes,plumbingcodes,electricalcodesand
ordinances.
(C)Procedurespriortoissuanceofpermit.Before any certificationfrom the Texas
AlcoholicBeverageCommission or otherdocumentationofapprovalissigned
by the townrepresentative,suchcertificateordocumentationshallbe
submittedtotheplanningand zoning coordinatortoassure:
(i)Thattheapplicationcomplieswithallprovisionsofthisandall
applicableordinances;
(ii)That a SUPapplicationisofficiallyfiledwith the payment of applicable
fees;
(iii)Thatproofissubmittedthat a representative of theTexasAlcoholic
BeverageCommission has approvedthesubmittal of anapplicationfor
license;and
(iv)Thatthechief of police/directorofpublicsafety has reviewed the SUP
application.
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Trophy ClubCode ofOrdinancesChapter 14:Zoning
(4)Compliance - Off-premisesconsumption.Compliancewithtowncodes and
ordinancesisrequiredforsaleofalcoholicbeveragesforoff-premisesconsumption
in a liquorstore, and thespecificusepermit(SUP)applicationshallshow
documentationofcompliancewiththefollowing:
(A)Liquor store.
(i)That a SUPapplicationfor a liquorstoreissubmittedinitsentirety,
withoutomissions;and
(ii)Thattheapplicationisofficiallyfiledwiththepaymentofapplicable
fees;and
(ii)Thattheapplicationcomplieswith allprovisions of thisandall
applicableordinances;and
(iv)Thattheapplicationcomplieswith thefollowingdevelopment
conditions:
a.A liquorstoreshallnothavewalk-up window access, and shallnot
havedrive-throughordrive-up access.
b.A liquorstoreshalloperateinpremisesthatarenotphysically
completelyseparatefrom any otherbusinessand the exterior
designofthestoreshall show evidenceofcoordinationwith
contextualinfluences of neighboringpropertiesinregardto
building setbacks,orientation, and relationshipofstructures to
eachotherandtothestreet.Thelayoutofthesiteshallrespectand
build upon thearrangement of buildings, openspacesand
landscapeelementsofadjacentsites.
(B)Additionaldevelopmentconditions. The councilmayattachadditional
developmentconditionsto the specificusepermitthatthecouncil,inits
discretion,determinesareappropriateforbuffering,safety,security,and
compatibilityforandto adjacentproperties.
(g)CriteriaandprocessingofSUP. The followinggeneralconditions apply toallspecificuse
permits(SUP)allowing:(i)thesale of beerandwine for off-premises consumption only, or (ii)
the saleofalcoholicbeverages for off-premisesconsumptiononly, or (iii)thesaleofmixed
beverages by food and beveragecertificate holders only:(Ordinance 2011-17,sec. 2.05, adopted
5/2/11)
(1)The applicantmustdesign and operatetheestablishmentforwhichanSUPissought
insuch a mannerthattheproposeduseoractual use ofthepremisesshall not
substantiallyincreasetrafficcongestionorcreate overcrowding in the establishment
or in the immediatelysurroundingarea.
(2)The applicantmustcomplywithapplicablelicensing and permitprovisionsofthe
TexasAlcoholicBeverageCode,asamendedfromthedate of theissuanceofthe
SUP by the town council.
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Trophy ClubCode ofOrdinancesChapter 14:Zoning
(3)Asrequired, the applicantshallbeartheburdenof showing that the establishment
does notexceedthelimitation on grossreceiptsfromthesalesofalcoholicbeverages
applicabletoitslicenseandSUP.Theapplicantshallmaintainaccountingrecords of
the sourcesofitsgrossrevenue and allowthetowntoinspectsuchrecordsduring
reasonablebusinesshours.
(4)The applicantshalldemonstratethatthegranting of theSUPwouldnot be
detrimentaltothepublichealth,safetyand/orwelfareofthecitizensofthe town.
(5)The applicantshall,atalltimes,providean adequate number ofemployees for
securitypurposestoadequatelycontroltheestablishmentpremisestoprevent
incidentsof drunkenness, disorderlyconductandraucousbehavior.Theapplicant
shallconsultwiththechief of police/director of publicsafetywhoshallactinan
advisorycapacitytodeterminethe number ofqualifiedemployeesnecessarytomeet
his/her obligationhereunder.
(6)The establishmentshall provide adequate parking spacestoaccommodateits
employees and patrons. Provided however,thenumber of parkingspacesshallnever
be lessthanthoserequiredforsimilarusesinthat zoning districtwhere the
establishmentislocated.
(7)The applicantshalloperatetheestablishmentinsuch a mannerastoprevent
excessivenoise,dirt,litter and odorsintheestablishmentandin the surroundingarea
and operatetheestablishmentinsuch a mannerastominimizedisturbanceto
surroundingpropertyownersandincompliancewithallapplicabletownordinances
and statelaws.
(8)A specificusepermitissued under thisordinancerunswith the property and is not
affected by a changeintheownerof\[or\]lesseeof a permitted establishment;
provided however,thatthe owner orlesseeto whom thepremiseshasbeen
transferredshallwithinten(10)businessdays of suchtransfernotifytheplanning
and zoning coordinatorofsuchchangeinownership or controlof the premisesfor
which the SUPwasissued.
(9)Allspecificusepermitsissuedunderthisordinanceshallbefurtherconditionedthat
the samemay be discontinuedif the use forwhichtheSUPwasgrantedceasesto be
operatedatthepermitted location for a minimum period of six(6) continuous
months, or asotherwise provided fortherevocation of SUPs,asoutlinedinthe
comprehensive zoning ordinance,as amended.
(h)DenialofSUP.Thetowncouncilmay deny anSUPifitaffirmativelydeterminesthatthe
issuance of such SUP:
(1)Isincompatible with the surroundinguses orproperty; or
(2)Isdetrimental or offensiveto the neighborhoodorcontrarytothehealth,safety, and
generalwelfareofthetown and itsinhabitants; or
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Trophy ClubCode ofOrdinancesChapter 14:Zoning
(3)Is found to be innoncompliancewiththedevelopmentconditionsoutlinedin the
“SUPApplication–LiquorStore,”isfoundtobeinnoncompliancewiththe
requirementsestablishedby the towncouncilpursuanttosubsection(f)(4)(B)ofthis
section,orisfoundtobeinnoncompliancewith any other townordinances,
includingwithoutlimitationfailuretocomplywithany one or moreof the provisions
of subsection(f)(4) of thissection.
(i)Methodsfordeterminingdistancemeasurement.
(1)Churchorpublichospital. Themeasurementofthedistancebetweentheplace of
businesswherealcoholicbeveragesaresold and a church or publichospitalshallbe
along thepropertylinesofthestreetfrontsandfromfrontdoorto frontdoor,and in a
directlineacrossintersections.
(2)Public or privateschool.Themeasurement of distancebetween the place of business
wherealcoholicbeveragesare sold and a publicorprivateschoolshallbe:
(A)In a directlinefrom the propertylineofthepublic or privateschooltothe
propertylineoftheplaceofbusiness, and in a directlineacrossintersections;
or
(B)If the permit or license holder islocated on orabove the fifth(5th)storyof a
multistorybuilding,in a directlinefrom the propertylineofthepublicor
privateschooltothepropertylineoftheplaceofbusiness,in a directline
acrossintersections,andvertically up the building at the propertylinetothe
base ofthefloor on whichthepermit or licenseholderis located.
(j)Exceptiontodistancerequirements.Uponreceipt of a request, the planningandzoning
commissionwillconsider and make a recommendationto the towncounciltoconsideran
exceptiontoreducethedistancerequirementcontainedinsubsection(f)\[(b)\]aboveandthetown
councilshalltakefinalaction on such recommendation baseduponthecriteriaspecified
hereinbelow.
(1)A planning and zoning commissionrecommendationtoreducethedistance
requirement and finalaction of the towncounciltoallowsuchreductionshallbe
based upon the following. The towncouncilmayallowanexceptionuponproof by
the applicantthathe/shemeetsthefollowingcriteria:documentedapprovalfrom
surroundingproperty owners withinthedistancerequirementsforwhichthe
exceptionissought;proof of preliminaryapprovalfrom the TexasAlcoholic
BeverageCommission; a determination by councilthattheenforcementofthe
regulationsin a particularinstanceis not inthebestinterestof the public;andafter
considerationof the health,safety and welfare of the publicandtheequitiesofsuch
regulation,thecouncildeterminesthattheexceptionisinthebestinterestof the
community.
(2)The towncouncilshallhave the authoritytograntanexceptionunderthissectionfor
temporaryspecialeventsafterreview and recommendation by the planning and
zoning commission.Forsuchevents,boththeplanning and zoningcommission and
the towncouncilshallconsider:hours of the event,impactonsurroundingarea;
estimated number ofparticipants;personalandpropertysecurity;duration and other
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Trophy ClubCode ofOrdinancesChapter 14:Zoning
health,safetyandwelfareconsiderationsasdeemedappropriateandnecessary by the
town council.
(3)Noexceptionmay be grantedhereunderexceptafter a publichearing for which
noticehasbeengiventoowners of realpropertywithin300feet(or1,000feetif
applicable)ofthelocation of the proposedbusinessor of the proposedlocation for
temporaryspecialevent.Suchnoticemust be givennotlessthanten(10)daysbefore
the datesetforhearing.
(k)ExemptionfromSUPprocessforexistingprivateclub operations. Allexistingbusinesses
that,asoftheeffectivedate of thisordinance,operateandhold a permitfrom the TexasAlcoholic
BeverageCommissiontooperateas a privateclub and thatoperatelegally under the town’s
comprehensive zoning ordinanceshall be allowedtocontinuewithoutobtaininganSUPfrom the
townas long as(i)thelocationof the businessdoes not change; and (ii) the type of businessor
the typeofusefrom the locationwithinthatzoningdistrictremainsthesame;and(iii)suchuse
continuestocomplywith allapplicableordinancesofthetown. Such establishmentsshall comply
withallotherrequirements of thisordinance and theordinancesofthe town, includingbutnot
limitedtothoseregulationsrelatingtopermitsandfees.Atthetime of application for a permit,
the applicantshallsupplyallpertinentinformationtotheplanningandzoningcoordinatorfor
registeringsuch usewiththe town asrequired by thisordinance.
(l)Possessionor consumption prohibited in certainareas.
(1)Athleticfields,parks,orpublicareas.Itshall be unlawfulfor any persontopossess
an open alcoholicbeveragecontainer or consumeany alcoholicbeverageinany town
ownedorcontrolledathleticfield and allparkinglotsservicingsuchathleticfields
exceptasspecificallyapproved by the towncouncil,ordinance, or towncouncil
approvedpolicywhichgovernssuchconduct.Itshall be unlawfulfor any personto
possessan open alcoholicbeveragecontainer or consume any alcoholic beverage,as
defined by the TexasAlcoholicBeverageCodein any townownedorcontrolled
park,includingreservedarea(s)withinanypark,playground,recreationcenter or any
otherareainthetown owned orused by thetownanddevotedtoactiveorpassive
recreation,includingallplantedexpressways,allparkinglotsservicingparks and
publicareas,parkways,triangles,andtrafficislandsmaintained by the town exceptas
specificallyapproved by thetowncouncil,ordinance,ortowncouncilapproved
policy which governssuchconduct.
(2)Schools and schoolactivities.Itshall be unlawfulfor any persontopossessanopen
container or consume any alcoholicbeverage on a publicstreet,publicalley, or
publicsidewalkwithin1,000feetof the propertyline of a facilitythatis a public or
privateschool,including a parochialschool,thatprovidesall or any part of pre-
kindergartenthroughtwelfthgradein the buildingsor on thegroundsof any public
schoolinthetownlimitsorat any school-relatedactivityconductedwithin the town
limits.
(Ordinance2000-06,sec.XXXIV,adopted3/21/00;Ordinance 2004-10,sec.II,adopted3/1/04;
2006Code,ch. 13,sec.5.02;Ordinance2011-17, secs. 2.02–2.05, 2.07, adopted5/2/11)
14-104
Trophy ClubCode ofOrdinancesChapter 14:Zoning
The followingtablepresentsthezoningdistrictclassifications and the permittedandconditional
uses withinthoseclassifications:
Denotesaprohibited use
Denotesapermitteduse by right
P
Denotes of \[a\]conditionaluse permitrequired
C
Denotesaspecificusepermitrequired
S
DistrictClassifications
PermittedUses
R-15R-12R-11R-10R-9R-8R-FVR-TTR-OHR-OHPR-SMHCGCRNSPO
GU
Beerandwine sales(off-
premisesconsumptionS S S S S S
only)
LiquorstoreS
Beerandwine sales(off-
premisesconsumptionS S S S S S
only)
LiquorstoreS
14-105
To: Mayor and Town Council
From:Steven Glickman, Assistant Town Manager/CFO
CC: Stephen Seidel, Town Manager
Holly Fimbres, Town Secretary/RMO
Re: Fiscal Year 2016Budget Amendment No. 1
Town Council Meeting, July 12, 2016
Agenda Item:
Consider and take appropriate action regarding an Ordinance amending the Fiscal Year 2015-
2016 Budget of the Town of Trophy Club (Budget Amendment No. 1); providing an amendment
for the appropriation of funds related to changes to services and supplies for various
departments, revenues not included in the original budget, personnel changes, incentive
agreements, and debt service; anamendment to increase a budgeted transfer of funds; and
providing an effective date(Staff).
Explanation:
Budget amendment no. 1 appropriates funds for expenditures associated with an insurance
broker in Human Resources, higher than anticipated event rentals in Community Events, higher
than anticipated overtime and engineering in Community Development, personnel changes in
the Town Attorney’s office and Human Resources, additional Signs and Markings in the Street
Maintenance Sales Tax Fund, higher than anticipated Software and Support in the Court
Technology Fund, Small Equipment and Schools and Trainingin the Court Security Fund, a
Transfer from the General Fund to the Capital Projects fund to construct a parking lot,
amendments to incentive agreements in the Tax Increment Reinvestment Zone #1 Fund, and
paying agents fees associated with new debt issuances and the appropriate distribution of debt
service with the Drainage Fund in the Debt Service Fund. Additional revenue associated with
Building Permits, Refuse Franchise Tax, Auction Sales, Interest Income, Property Tax Penalty
and Interest, and Sales Tax, which are offset by unanticipated changes to the admissions at the
Town aquatics facility that results in a reduction of revenue related to Pool Entry Fees, Pool
Rentals, and Pool Concessions. This budget amendment increases a budgeted transfer out from
the General Fund to the Capital Projects fund. The total budget impact to the General Fund is
$170,000 as a result.
Attachments:
Ordinance No. 2016-24 - BudgetAmendment No. 1
Recommendation:
Staff recommends approval of Budget Amendment No. 1 as presented.
Page 1 of 1
TOWN OF TROPHY CLUB
ORDINANCE NO. 2016-24
AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS
AMENDING THE FY 2015-2016 BUDGET OF THE TOWN OF TROPHY
CLUB, TEXAS(BUDGET AMENDMENT NO. 1); PROVIDING FOR THE
INCORPORATION OF PREMISES; PROVIDING FOR AN AMENDMENT
TO APPROPRIATE FUNDSRELATED TO CHANGES TO SERVICES
AND SUPPLIES FOR VARIOUS DEPARTMENTS, REVENUES NOT
INCLUDED IN THE ORIGINAL BUDGET,PERSONNEL CHANGES,
INCENTIVE AGREEMENTS, AND DEBT SERVICE;PROVIDING FOR
AN AMENDMENT TO INCREASEA BUDGETED TRANSFER OF
FUNDS; PROVIDING A SAVINGS AND REPEALER CLAUSE;
PROVIDING FOR SEVERABILITY; PROVIDING FOR ENGROSSMENT
AND ENROLLMENT; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS
, the Town of Trophy Club, Texas Fiscal Year 2015-2016 Budget was
adoptedwithin the time and in the manner required by State Law; and
WHEREAS
, in that Budget, the TownCouncil did not appropriate funds for
expenditures associated with an insurance brokerin Human Resources,higher than
anticipated event rentals in Community Events,higher than anticipated overtime and
engineering in Community Development,personnel changes in the Town Attorney’s
officeand Human Resources,additional Signs and Markings in the Street Maintenance
Sales Tax Fund,higher than anticipated Softwareand Support in the Court Technology
Fund, Small Equipment and Schools and Trainingin the Court Security Fund,a
Transfer from the General Fund to the Capital Projects fund to construct a parking lot,
amendments to incentive agreements in the Tax Increment Reinvestment Zone #1
Fund, and paying agent fees associated with new debt issuances and the appropriate
distribution of debt service with the Drainage Fund in the Debt Service Fund;and
WHEREAS
, the omitted expenditures have been partiallyoffset by savings due
to turnover in various departments, lower than anticipated fuel prices, additional
revenue associated with Building Permits,Refuse FranchiseTax, Auction Sales,
Interest Income, Property Tax Penalty and Interest, and Sales Tax, which are offset by
unanticipated changes to the admissions at the Town aquatics facility that results in a
reduction of revenue related to Pool Entry Fees, Pool Rentals, and Pool Concessions
that have, in total, resulted in a net effect of $170,000 tothe General Fund; and
WHEREAS
, this amendment reduces appropriations by $2,000in the General
Fund for total expenditures related to a various services and items, recognizes revenue
of $68,000, and increases transfers out by $240,000; and
WHEREAS
,this amendment appropriates$15,000 in the Street Maintenance
Sales Tax Fund for Signs and Markings related to crosswalk flasher software; and
WHEREAS
,this amendment appropriates $500 in the Court Technology Fund
for higher than anticipated software maintenance related to InCode;and
WHEREAS
, this amendment appropriates $1,300 in the Court Security Fund for
new signageand schools and training; and
WHEREAS
, this amendment increases Transfers In by $240,000 in the Capital
Projects Fund for the construction of a parking lot at Harmony Park; and
WHEREAS
, this amendment appropriates $400,000 in the Tax Increment
Reinvestment Zone #1 Fund related to an amended incentive agreement; and
WHEREAS
, this amendment appropriates $52,000 in the Debt Service Fund
related to paying agent fees related to new debt issuances and to appropriately budget
for debt distribution with the Drainage Fund ; and
WHEREAS
, the Town Council of the Town of Trophy Club,Texas further finds
that the amendment, as set forth in Exhibit “A”, will serve the public interest and is
necessary to support Town operations; and
WHEREAS
, the Town Council of the Town of Trophy Club, Texas finds and
determines that the change in the Budget for the stated municipal purpose serves best
interests of the taxpayers, is necessary and warrants action at this time.
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE
TOWN OF TROPHY CLUB, TEXAS:
SECTION 1.
INCORPORATION OF PREMISES
Thatthe above and foregoing premises are true and correct and are incorporated
herein and made a part hereof for all purposes.
SECTION 2.
AMENDMENT
The Town of Trophy Club, Texas, Fiscal Year 2015-2016 Budget is hereby
amended to fund the line items as stated in Exhibit “A”, a copy of which is attached
Amendment No. 1 (Exhibit “A”)
hereto and incorporated herein. This to the Original
Budget of the Town of Trophy Club, Texas, for the Fiscal Year 2015-2016 shall be
attached to and made part of the Original Budget by the Town Secretary and shall be
filed in accordance with State Law. This Ordinance is hereby adopted and shall
constitute the firstamendment that has occurred since the October 1, 2015 effective
date of the Town’s Fiscal Year 2015-2016 Budget.
ORD 2016-24Page 2 of 5
SECTION 3.
SAVINGS AND REPEALER
That this Ordinance shall be cumulative of all other Ordinances of the Town
affecting the Fiscal Year 2015-2016 Budget of the Town and shall not repeal any of the
provisions of such Ordinances except in those instances where provisions of those
Ordinances are in direct conflict with the provisions of this Ordinance; whether such
Ordinances are codified or uncodified, and all other provisions of the Ordinances of the
Town of Trophy Club, codified or uncodified, not in conflict with the provisions of this
Ordinance, shall remain in full force and effect.
SECTION 4.
SEVERABILITY
If any section, article, paragraph, sentence, clause, phrase or word in this
Ordinance, or application thereof to any person or circumstance, is held invalid or
unconstitutional by a Court of competent jurisdiction, such holding shall not affect the
validity of the remaining portions of the Ordinance, and the Town Council hereby
declares it would have passed such remaining portions of the Ordinance despite such
invalidity, which remaining portions shall remain in full force and effect.
SECTION 5.
ENGROSSMENT AND ENROLLMENT
The Town Secretary of the Town of Trophy Club is hereby directed to engross
and enroll this Ordinance in the Ordinance records of the Town and to properly record
this Ordinance in accordance with the Town Charter.
SECTION 6.
EFFECTIVEDATE
This Ordinance shall take effect from and after its date of passage in accordance
with law, and it is so ordained.
PASSED AND APPROVED
by the Town Council of the Town of Trophy Club,
Texas, this 12thday of July2016.
C. Nick Sanders, Mayor
Town of Trophy Club, Texas
\[SEAL\]
ATTEST:APPROVED AS TO FORM:
Holly Fimbres, Town SecretaryDavid Dodd, Town Attorney
Town of Trophy Club, TexasTown of Trophy Club, Texas
ORD 2016-24Page 3 of 5
Exhibit “A”
Town of Trophy Club
Budget Amendment No. 1
There is anet effect of $170,000 on the Fiscal Year 2015-2016General Fund budget as
a result of the proposed budget amendment. The Fiscal Year 2015-2016 Street
Maintenance budget increase specified below is a result of an upgradeto crosswalk
flasher software.The Fiscal Year 2015-2016 Court Technology budget increase
specified below is a result of higher than anticipated InCode Maintenance.The Fiscal
Year 2015-2016 Court Security budget increase specified below is a result of new
signage and schools and training.The Capital Projects Fund budget increasespecified
below is a result of an increase in Transfers In to construct a parking lot at Harmony
Park.The TIRZ #1 budget increase specified below is a result of an incentive
agreement amendment. The Debt Service Fund budget increase below is a result of
current year debt issuances and correctly budgeting debt split with the Drainage Fund.
Street Maintenance Sales Tax
Line ItemDepartmentCurrent BudgetAmendmentAmended Budget
Signs and MarkingsStreet Maint. 15,000 15,000 30,000
Court Technology
Line ItemDepartmentCurrent BudgetAmendmentAmended Budget
Software and SupportCourt Tech. 5,200 500 5,700
Court Security
Line ItemDepartmentCurrent BudgetAmendmentAmended Budget
Small EquipmentCourt Security - 1,000 1,000
Schools and TrainingCourt Security - 300 300
Capital Projects Fund
Line ItemDepartmentCurrent BudgetAmendmentAmended Budget
Transfers InCapital Projects (385,000) (240,000) (625,000)
Tax Increment Reinvestment Zone #1 Fund
Line ItemDepartmentCurrent BudgetAmendmentAmended Budget
Incentive ProgramsTIRZ #1 - 400,000 400,000
Debt Service Fund
Line ItemDepartmentCurrent BudgetAmendmentAmended Budget
Bond PrincipalDebt Service 1,339,500 40,000 1,379,500
Paying Agent FeesDebt Service 4,500 12,000 16,500
ORD 2016-24Page 4 of 5
General Fund
Line ItemDepartmentCurrent BudgetAmendmentAmended Budget
Sales TaxRevenue (730,218) (40,000) (770,218)
Property Taxes/Penalty and InterestRevenue (10,000) (7,500) (17,500)
Refuse FranchiseRevenue (142,560) (25,000) (167,560)
Building PermitsRevenue (374,052) (40,000) (414,052)
Pool Entry FeesRevenue (126,265) 55,000 (71,265)
Pool RentalsRevenue (19,480) 7,500 (11,980)
Pool ConcessionsRevenue (23,000) 10,000 (13,000)
Auction SalesRevenue - (20,000) (20,000)
Interest IncomeRevenue (18,000) (8,000) (26,000)
SalariesManager's Office 507,062 (17,000) 490,062
Medical InsuranceManager's Office 49,631 (8,000) 41,631
ElectionsManager's Office 22,000 14,000 36,000
SalariesLegal 122,200 46,000 168,200
RetirementLegal 24,820 9,000 33,820
Professional Outside ServicesLegal 20,000 60,000 80,000
Medical InsurancePolice 143,875 (12,500) 131,375
FuelPolice 42,240 (12,500) 29,740
SalariesStreets 150,174 (10,000) 140,174
Medical InsuranceStreets 23,530 (5,000) 18,530
ElectricityStreets 181,899 (25,000) 156,899
SalariesParks 527,769 (12,500) 515,269
Medical InsuranceParks 86,779 (12,500) 74,279
FuelParks 25,149 (10,000) 15,149
SalariesRecreation 335,983 (20,000) 315,983
Event RentalsCommunity Events 15,799 4,000 19,799
OvertimeCD 5,000 5,000 10,000
EngineeringCD 75,000 5,000 80,000
SalariesFinance 209,643 (5,000) 204,643
SalariesCourt 56,867 (5,000) 51,867
SalariesHR 76,274 7,500 83,774
RetirementHR 9,916 2,500 12,416
Professional Outside ServicesHR - 20,000 20,000
Software & SupportIT 170,947 (15,000) 155,947
HardwareIT 16,273 (5,000) 11,273
Transfer OutOther Sources/Uses 385,000 240,000 625,000
ORD 2016-24Page 5 of 5
capacity for debt issuance of $7M in FY
Constant I&S Tax Rate of $0.11 allows for
Debt Service Fund
funding
2017.
•
Streets projects including: Indian Creek Drive from Meadowbrook to
ial, and Veteran’s Memorial and Harmony Park Parking Lots
Includes completion of joint Town Hall / Police Facility, Veteran’s
Capital Projects Fund
Construction of Canterbury Hills Park
mony Park and Phoenix Drive
Wayfinding and Monument Signs
Memor
r
Ha
••••
$3 per citation fee restricted to provide court security
Reimburses the General Fund for bailiff services
Court Security Fund
Provides training for Court Personnel
•••
for annual InCode court module maintenance, online
card
$4 per citation fee restricted to provide court technology
FY 17 includes a driver’s license scanner, new credit
Court Technology Fund
payment portal, and interface between ticket
machine, and an electronic signature pad
writers/Court/collections agency
Pays
Includes a transfer of $149,975 to cover debt service of 2016 CO
building, $24,000 for outside services, $5,000 for uniforms, and
FY 2017 Budget includes $125,000 for funding FFE for new
,000 for small equipment and replacement
CCPD
applicable to the new facility
47
$
ent developments at Trophy Wood, potential incentives, and
Budget includes a full year of incentive payments related to
debt service related to $2.65M issue for land purchases for
EDC 4B
economic development.
curr
•
Personnel Cost of 75% of Special Events and Communications Manager, 25%
Construction of Veteran’s Memorial with parking lot and wayfinding signage
both the Recreation Superintendent and Recreation and Special Events
Hotel Occupancy
Overtime of other staff
ntryway monumentation.
th
Coordinator, and July 4
cost
th
Full July 4
e
and
of
•••
Contributes $25,000 toward debt service
Street Maintenance Sales Tax
Includes $100,000 for panel/pavement
Pays for 100% of a streets employee
cement
pla
re
•••
FY 16 Estimate includes expenditures related to
TIRZ #1
ated incentive agreements
upd
•
Recreation Program Fund
Self funds recreation programs
•
Anniversary Fund
No activity projected
•
$40,000 Transfer to General Fund to cover administrative costs
Mosquito abatement and maintenance of drainage related
Portion of debt related to 2007GO, 2013CO, and 2015 GO
Drainage portion of Engineering and Capital Projects
Storm Drainage Fund
rties
ng
Refundi
prope
••••
Anticipated break even date may exceed 5 years at
Major loss anticipated in FY 2016 due to flooding
Trophy Club Park
rent programming level
r
cu
••
Meeting Date 8/9/2016
Announcements & Reports
No.
Town Manager Seidel's update regarding the following; discussion and provide
1Town Mgr
input regarding same (Staff):
Town Council Liaison Updates; discussion of same (Staff):
2Town Sec
STAFF
No. ConsentRESORDPROCFile IDDept
RPT
ConsiderandtakeappropriateactionregardingtheMinutesdatedJune28,
3Town Sec
2016 (Staff).
ConsiderandtakeappropriateactionregardingtheMinutesdatedJuly12,
4Town Sec
2016 (Staff).
ConsiderandtakeappropriateactionregardingaUtilityBillingAgreement
betweentheTownandTrophyClubMunicipalUtilityDistrictNo.1;and
5Town Mgr
authorizingtheMayororhisdesigneetoexecuteallnecessarydocuments
(Staff).
Consider and take appropriate action regarding financial and variance report
6Finance
dated June 2016 (Staff).
STAFF
No. Public HearingRESORDPROCFile IDDept
RPT
Conduct a Public Hearing regarding the Trophy Club Crime Control and
Prevention District (CCPD) Budget for Fiscal Year 2016-2017 submitted to the
7Finance
Town Council by the CCPD Board (Staff).
STAFF
No. Regular SessionRESORDPROCFile IDDept
RPT
Consider and take appropriate action regarding an Interlocal Agreement
between the Town and Northwest Independent School District for School
8Police
Resource Officer services for Fiscal Year 2016-2017; and authorizing the Mayor
or his designee to execute all necessary documents (Staff).
Town Council to provide direction to Town Staff regarding the regulation of
9Com Dev
solar panels (Staff).
Discussion of Town Council Future Agenda Item No. 3, Discussion and action
related to town garage/special/estate/moving sales, etc. (Sanders 4/28/2015)
10Com Dev
(1-July 28, 2015) (2-December 8, 2015) (3-March 8, 2016) (4-June 14, 2016) (5-
September 13, 2016)
DiscussionofTownCouncilFutureAgendaItemNo.4,Establishareserve
policyforTrophyClubPark.(Sanders5/26/2015)(1-August25,2015)(2-
11Finance
December8,2015)(3-March8,2016)(4-June14,2016)(5-September13,
2016)
Discuss and receive update regarding Fiscal Year 2017 Budget (Staff).
12Finance
Consider and take appropriate action regarding a record vote on a not -to-
exceed Fiscal Year 2017 Ad Valorem Tax Rate and to schedule two public
13Finance
hearings to meet Truth in Taxation requirements and/or as required by the
Charter and related matters (Staff).
STAFF
No. Upcoming Agenda & Council Future Agenda Items List UpdateRESORDPROCFile IDDept
RPT
Discussion of items for Future Agendas to include agenda items for
consideration on the upcoming Regular Session Council Agenda for August 23,
14Town Sec
2016 meeting and items from the Town Council Future Agenda Items list, , to
include discussion of the below items from the Future Agenda list:
A) Item No. 5 - Review negotiating with the Trophy Club Municipal Utility
District No. 1 to transfer the title for the land that the Annex Building is built
on. (Lamont 11/10/2015) (1-February 9, 2016) (2-May 10, 2016) (3-August 9,
2016)
B) Item No. 6 - Discussion and consideration of laws related to texting while
driving inside the Town. (Reed 1/26/2016) (1-April 26, 2016) (2-August 9,
2016)
STAFF
No. Executive SessionRESORDPROCFile IDDept
RPT
Pursuant to the following designated section of the Texas Government Code,
Annotated, Chapter 551 (Texas Open Meetings Act), the Council will convene
15Town Sec
into executive session to discuss the following:
STAFF
No. Regular SessionRESORDPROCFile IDDept
RPT
Consider and take appropriate action regarding the Executive Session.
16Town Sec
Town Council Future Agenda Items List
(Updated 7/7/2016)
1. Consider and take appropriate action regarding signage in medians at Trophy Club Drive,
Trophy Wood Drive, Indian Creek and possibly Bobcat. (Sanders 7/22/2014) (1-Oct 28, 2014)
(2-Feb 10, 2015) (3-May 12, 2015) (4-August 11, 2015) (5-December 8, 2015) (6-March 8,
2016)(7-June 14, 2016) (8-September 13, 2016)
10/28/2014 – Council discussed and would like a plan brought back on a future agenda.
2/10/2015 – Mayor Sanders provided update including examples of Southlake signage.
5/12/2015 – No new update provided.
7/15/2015 – Will be placed on the August 25, 2015 agenda for an update.
8/25/2015 – Town Manager Seidel advised that Town Staff are continuing to work on this
item.
12/8/2015 - Assistant Town Manager/CFO Glickman advised that the Town is in the process
of going out for bids regarding park monument signage and wayfinding signage.
3/8/2016 - Town Manager Seidel advised that Town Staff are continuing to work on this
item.
6/14/2016 – Assistant Town Manager/CFO Glickman advised that this item will come before
the Council through a proposal.
2.Review ordinances regarding Town Homes, Condos and apartments. (Sanders 8/4/2014) (1-
Nov 13, 2014) (2-Feb 24, 2015) (3-May 26, 2015) (4-August 11, 2015) (5-December 8, 2015)
(6-March 8, 2016) (7-June 14, 2016) (8-September 13, 2016)
2/24/2015 – Acting Town Manager Seidel provided update (waiting to fill vacant Planning
position).
5/12/2015 – Mayor Sanders provided an update that this item will be discussed once the
vacant Planning position is filled.
7/15/2015 – Will be placed on the August 25, 2015 agenda for an update.
8/25/2015 – Town Manager Seidel advised that Town Staff are continuing to work on this
item.
12/8/2015 - Mayor Sanders advised that he was concerned that the restrictions for condos
and apartments, such as multiple families living at one address, may be insufficient.
3/8/2016 – Discussed that this item could be addressed during the Comprehensive Plan
process.
6/14/2016 – Assistant Town Manager/CFO Glickman advised that Town Staff are continuing
to work on this item.
3. Discussion and action related to town garage/special/estate/moving sales, etc. (Sanders
4/28/2015) (1-July 28, 2015) (2-December 8, 2015) -March 8, 2016) (4-June 14, 2016) (5-
(3
September 13, 2016)
7/14/2015 – Discussed having this item for an update on the August 25, 2015 agenda.
8/25/2015 – Mayor Sanders commented to possibly look at this item at the end of the year
in time for the next Women’s Garage Sale.
12/8/2015 - Discussion took place that Town Staff is continuing to work on this item.
3/8/2016 - Town Manager Seidel advised that Town Staff are continuing to work on this
item.
Page 1 of 2
6/14/2016 – Mayor Sanders advised that this item would allow for discussion to possibly
allow for special estate and moving sales that occur between the Spring and Fall garage
sales that are hosted by the Trophy Club Women’s Club.
4. Establish a reserve policy for Trophy Club Park. (Sanders 5/26/2015) (1-August 25, 2015) (2-
December 8, 2015) -March 8, 2016) (4-June 14, 2016) (5-September 13, 2016)
(3
8/25/2015 – Town Manager Seidel advised that Town Staff are continuing to work on this
item.
12/8/2015 – Discussion took place to have the ability to pay for certain Parks personnel cost
out of the general fund and at the end of the year the Parks budget would reconcile those
costs.
3/8/2016 - Town Manager Seidel advised that Town Staff are continuing to work on this
item.
6/14/2016 – Assistant Town Manager/CFO Glickman advised that the plan is to bring before
the Council a proposal to have 365 days of operating reserves but he advised that the Town
will be out of policy for about 10 years.
5. Review negotiating with the Trophy Club Municipal Utility District No. 1 to transfer the title
for the land that the Annex Building is built on. (Lamont 11/10/2015) (1-February 9, 2016)
(2-May 10, 2016)(3-August 9, 2016)
1/12/2016 – At the January 12, 2016 Council meeting, Council made TCMUD No. 1 an offer
regarding the Annex Building.
5/10/2016 - Town Manager Seidel advised that Town Staff are continuing to work on this
item.
6. Discussion and consideration of laws related to texting while driving inside the Town. (Reed
1/26/2016) (1-April 26, 2016) (2-August 9, 2016)
4/26/2016 - Town Manager Seidel advised that Town Staff are continuing to work on this
item.
7. Discussion of GreenRibbon grants for the beautification along the sound wall on State
Highway 114. (Sanders 3/8/2016) (1-June 14, 2016) (2-September 13, 2016)
6/14/2016 – Mayor Sanders advised that when the sound wall along State Highway 114 is
installed, this item would assist with shrubbery and landscaping through a grant application.
8. Explore regulations and guidelines to allow for golf cart use and parking in Town parks.
(Shoffner and Reed 3/8/2016) (1-June 14, 2016) (2-September 13, 2016)
6/14/2016 – Assistant Town Manager/CFO Glickman advised that it is anticipated to take
action on this item at the July 12, 2016 Council meeting through an Ordinance amendment.
9. Detail review of the nuisance ordinance. (Rowe 4/12/2016) (1-July 12, 2016)
10.Discussion of and possible action regarding how the Town is involved in a Lacrosse league
within the Town. (Kurtz 6/28/2016) (1-September 27, 2016)
Page 2 of 2