Agenda Packet Parks 11/16/2015
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Town of Trophy ClubPage 2 of 25Monday, November 16, 2015
Trophy Club Entities 100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2015-0751-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:11/13/2015 In control:Parks and Recreation Board
On agenda:11/16/2015 Final action:
Title:Discuss and take appropriate action on the approval of the October 19, 2015 minutes
Attachments:10.19.15 minutes.pdf
DateVer.Action ByActionResult
Discuss and take appropriate action on the approval of the October 19, 2015 minutes
Town of Trophy ClubPage 3 of 25Monday, November 16, 2015
MINUTES OF A REGULARPARKS & RECREATION BOARD
MEETINGFOR THE TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Monday,October 19, 20157:00P.M.
STATE OF TEXAS §
COUNTY OF DENTON §
The Parks & Recreation Board of the Town of Trophy Club, Texas, met in a RegularSession on
Monday, October 19, 2015at 7:00p.m. The meeting was held within the boundaries of the
Town andwas open to the public.
PARKS AND RECREATIONBOARD MEMBERS PRESENT
Earl Bilbrey Chairman
Jim Hanna Vice Chairman
Dean Murray Secretary arrived 7:13 p.m.
Darin Davis Board Member
Louis Hocker Board Member
Tom Mills Board Member
Open Seat Board Member
PARKS AND RECREATION BOARD MEMBERS ABSENT
STAFF ANDGUEST(S) PRESENT
Adam Adams Parks & Recreation Director
Tony Jaramillo Parks Superintendent
Jacob Lohse RecreationSuperintendent
Philip Shoffner Town CouncilLiaison
Call to order and announce a quorum.
Chairman Bilbreycalled themeetingto order at 7:05p.m. notinga quorum was present.
REGULAR SESSION
Citizen Presentations:
Paul Dowling would like an annual resident motorized pass for TCP.
1.Discuss and take appropriate action on the approval of the September 21, 2015
minutes.
Adjust minutes to show that Board Member Chris McCollister was not absent on
September 21 meeting; he arrived to that meeting at 7:27pm. Also, Board Member
Murray arrived on September 21 at 7:17pm. Board Member Hanna made a motion that
the September 21, 2015 minutes be approved reflecting the adjustments regarding
Board Member McCollister and Board Member Murray’s attendance. Board Member
Hocker seconded the motion. Board Member Davis abstained since he was not at the
September meeting. The motion passed unanimously.
Town of Trophy ClubPage 4 of 25Monday, November 16, 2015
Discuss and provide input concerning potential future capital improvements for
2.
all Town park properties.
a.Freedom Park
i.Dog Park
Research has been done by staff and the sub-committee regarding an
“entry system” to the dog park. The cost of this typeof system will likely
average $18,000. Fees for this type of system seem to be widely
accepted in other communities as long as the park is clean, dogs are
vaccinated, and the park is maintained. Staff will include this project as a
“capital project” item to submit for councilto consider. Susan Edstrom, a
member on the sub-committee, let the board know that there have been
incidents at the dog park that could potentially be avoided in the future if
the park has an “entry system” in place.Board Member Murray
suggested adogtag be issued as part ofthe “entry system.”
ii.Dino Playground
Director Adams let the board know that port-a-potties have been placed
at the park, but that a restroom could be considered at a project to be
considered.
b.Lakeview Soccer fields: Director Adams let the board know that these fields will
go to bidin the next fewweeks, and hopefully begin field updates in March.
Lights, restrooms, multiuse fields, and softball fields are potential ideas for
projects at Lakeview.
c. Harmony Park: Chairman Bilbrey commented that the fields are in rough shape
and need maintenance. Lakeview fields have been down for over year, therefore
Harmony has been heavily used.Adding extra poles to light the fields near
Indian Creek is a possible project idea.
d.Independence East & West: Director Adams let the board know that adding a
volleyball court to the park is a possible project idea. The baseball association
would be interested in adding score boards for Independence West. Another
project idea is adding a tier to the backstop of field fourto prevent balls from
going into residents’ yards. Staff is looking to move the NEOS system to
Independence West.The small bleachers will remain at Independence East.
e.Community Pool:Staff will bring a proposal regarding fees for residents, non
th
residents, and July 4entries tothe November meeting.Projects that staff are
preparing for at the pool: resurface the small pool, move the slide, repaint some
of the features. Money is allocated for the pool every year for maintenance.
Director Adams suggested adding shade structures to the list of projects.(Board
Member Davis suggested that shade structures in other parks would be
appreciated, as well.)
f.East-side TCP trail head and park entrance: Three lots are cleared and ready for
a trail head, and a sketch of the trail head has been created by Teague,Nall &
Perkins.
g.Northern linear trail system: Naming the trail could be beneficial. Landscaped
areas, a dock and an amphitheaterare possible projects. Board Member Mills
mentioned the need for a barrier to prevent excessive golf cart/atv traffic.
h.Median and landscape improvements: Chairman Bilbrey is interested in visual
improvements to the landscaping of the medians. Staff will bring a template to
the November 2015 meeting that maps the town’s medians so that the board can
discuss medians that could be pulled from the maintenance schedule. Board
Member Mills mentioned the importance of keeping the medians groomed so that
vehicles are able to see around anything that is used for landscaping the
medians.
i.At large projects:park survey
Town of Trophy ClubPage 5 of 25Monday, November 16, 2015
Discuss and take appropriate action regarding nomination for Board Members to
3.
serve as Vice Chair and Secretary.
Board Member Hockernominated Board Member Hanna forVice Chairman. Board
Member Millsseconded the motion. The motion passed unanimously.
Board Member Murray nominated himself as Secretary. Board Member Mills seconded
the motion. The motion passed unanimously.
Board/Staff update on the following; discussion of same
4.
a.TCP FEMA cleanup
300 volunteers helped clean TCP; it is uncertain if FEMA will give credit for this
time.Dynamic Disc helped clean the disc golf course. Dealingswith FEMA are
still a work-in-progress. Hoping to open motorized area in mid-November.
b.TCP Sub-Committee
Big project this year is to complete the park Master Plan. Staff needs a decision
on who to include as part of the “voting” sub-committee.Board Member Murray
suggested that Park BoardMembers on the committeebe the “voting” body;
BoardMembers Murray, Mills and Hocker will be the members on the sub-
committee. Meetings will begin in November.
c. Harmony Park Playground
Staff will be bringing playground designs to the Board to examine
d.Irish Festival @ TCP
Southlake organization is interested in holding festival at TCP. Park can be
rented by the organization, tickets and alcohol can be sold. Cost for the event
will be covered by the organization renting the park. Target date for the event is
March 12, 2016. Staff is considering a mud run as another element of the event.
The time of the event could run as long as six hours.
e.Park Survey
The last survey was done in 2007. A survey will help determine whatresidents
would like to see in Trophy Club. Figuring out how to get the most results is
important; staff suggested that hiring a firm to conduct the survey might be a
good option.
f.Current and past special events
KeepTrophy Club Wildpresentation by Ms. Corbin regarding thepurposeof
KTCW and their participation with thecommunity garden.KTCW is interested in
putting the community garden in Trophy Club Park.Board Member Murray
invited Ms. Corbin to attend a Churchill Downs HOA meeting to give that
association the opportunity to give their feedback. Responsibility of the garden is
being discussed; likely a partnership of some kind.Secretary Murray
recommended KTCW talk with the TCP sub-committee.KTCW was asked to
confirm several details and return to the Park Board in November.
Future agenda items
5.
Community Garden
Irish Bowling information
Park Survey information
Dog Park “entry system” details
Pool fees
Adjourn
Vice Chairman Hannamade a motion to dismiss the meeting atapproximately
9:16p.m.Board Member Mills seconded the motion. The motion passed unanimously.
Town of Trophy ClubPage 6 of 25Monday, November 16, 2015
____________________________________
Dean Murray
Parks & Recreation Board Secretary
Town of Trophy ClubPage 7 of 25Monday, November 16, 2015
Trophy Club Entities 100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2015-0752-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:11/13/2015 In control:Parks and Recreation Board
On agenda:11/16/2015 Final action:
Title:Discuss and direction to staff concerning the possibilitiy of an Irish themed event to be held at Trophy
Club Park.on March 12, 2016
Attachments:
DateVer.Action ByActionResult
Discuss and direction to staff concerning the possibilitiy of an Irish themed event to be held at Trophy
Club Park.on March 12, 2016
The organization of the Pro Players Foundation has held a small event at Trophy Club Park for the past
few years. The event is titled Irish Bowling and takes only a very small portion of the park. The
Foundation has approached staff and elected and appointed officials, proposing that the event be
enlarged in scope. Staff and a representitive of the Foundation will discuus the particulars of this event.
Town of Trophy ClubPage 8 of 25Monday, November 16, 2015
Trophy Club Entities 100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2015-0753-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:11/13/2015 In control:Parks and Recreation Board
On agenda:11/16/2015 Final action:
Title:Discuss and provide a recommendation to Town Council concerning the location and installment of a
community garden to be located within Trophy Club Park
Attachments:Community Garden location at TCP.pdf
DateVer.Action ByActionResult
Discuss and provide a recommendation to Town Council concerning the location and installment of a
community garden to be located within Trophy Club Park
KTCW (Keep Trophy Club Wild) is proposing to work with the Town and residents to create a community
garden within Trophy Club Park. KTCW will provide an overview of the proposed project.
Town of Trophy ClubPage 9 of 25Monday, November 16, 2015
Town of Trophy ClubPage 10 of 25Monday, November 16, 2015
Trophy Club Entities 100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2015-0754-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:11/13/2015 In control:Parks and Recreation Board
On agenda:11/16/2015 Final action:
Title:Discuus and provide input to staff concerning a median revitalization project
Attachments:Examples of possible project medians.pdf
Landscape concepts for median improvents.pdf
DateVer.Action ByActionResult
Discuus and provide input to staff concerning a median revitalization project
Staff has identified several medians along Trophy Club Drive and Indian Creek Drive that need to be
partially or fully re-landscaped. Staff is seeking direction from the Board and will provide various design
options for the identified medians.
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Town of Trophy ClubPage 21 of 25Monday, November 16, 2015
Trophy Club Entities 100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2015-0755-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:11/13/2015 In control:Parks and Recreation Board
On agenda:11/16/2015 Final action:
Title:Discuss and provide input concerning the use of the Trophy Club community pool by businesses
located both outside of the Town and those within the Town.
Attachments:
DateVer.Action ByActionResult
Discuss and provide input concerning the use of the Trophy Club community pool by businesses located
both outside of the Town and those within the Town.
Currently there are no differences between the charges assessed to businesses located outside of the
Town or inside of the Town. Staff seeks the Board's input concerning this matter.
Town of Trophy ClubPage 22 of 25Monday, November 16, 2015
Trophy Club Entities 100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2015-0756-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:11/13/2015 In control:Parks and Recreation Board
On agenda:11/16/2015 Final action:
Title:Discuss and provide input concerning the possibility of establishing certain non-resident use fees at
the Fourth of July Celebration
Attachments:
DateVer.Action ByActionResult
Discuss and provide input concerning the possibility of establishing certain non-resident use fees at the
Fourth of July Celebration
Staff will discuss various fee options for the Fourth of July Celebration concerning pool use by non-
residents on the day of the event and the possibility of issuing wrist bands for the Celebration. Staff is
seeking direction from the Board concerning this matter.
Town of Trophy ClubPage 23 of 25Monday, November 16, 2015
Trophy Club Entities 100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2015-0757-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:11/13/2015 In control:Parks and Recreation Board
On agenda:11/16/2015 Final action:
Title:Staff/Board updates on the following; discussion of same:
a. Independence Park
b. Harmony Park
c. Lakeview Park
d. TCP Sub-Committee
e. FEMA
f. Christmas Celebration
g. Spring brochure
Attachments:
DateVer.Action ByActionResult
Staff/Board updates on the following; discussion of same:
a. Independence Park
b. Harmony Park
c. Lakeview Park
d. TCP Sub-Committee
e. FEMA
f. Christmas Celebration
g. Spring brochure
Town of Trophy ClubPage 24 of 25Monday, November 16, 2015
Trophy Club Entities 100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2015-0758-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:11/13/2015 In control:Parks and Recreation Board
On agenda:11/16/2015 Final action:
Title:Future Agenda Items
Attachments:
DateVer.Action ByActionResult
Future Agenda Items
Town of Trophy ClubPage 25 of 25Monday, November 16, 2015