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Trophy Club Entities 100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2015-0633-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:9/18/2015 In control:Parks and Recreation Board
On agenda:9/21/2015 Final action:
Title:Discuss and take appropriate action on the approval of the August 17, 2015 minutes
Attachments:08.17.15 minutes.pdf
DateVer.Action ByActionResult
Discuss and take appropriate action on the approval of the August 17, 2015 minutes
MINUTES OF A REGULARPARKS & RECREATION BOARD
MEETINGFOR THE TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Monday, August 17, 20157:00P.M.
STATE OF TEXAS§
COUNTY OF DENTON§
The Parks & Recreation Board of the Town of Trophy Club, Texas, met in a RegularSession on
Monday, August 17, 2015at 7:00p.m. The meeting was held within the boundaries of the Town
and was open to the public.
PARKS AND RECREATIONBOARD MEMBERS PRESENT
Hayley LittleChairwoman
David AbdulkyVice Chairmanarrived at 7:07
Earl BilbreyBoard Member
Darin DavisBoardMember
Jim HannaBoard Member
Louis HockerBoard Member
Chris McCollisterBoard Memberarrived at 9:35
Dean MurrayBoard Memberarrived at 7:28
David StoutBoard Member
PARKS AND RECREATION BOARD MEMBERS ABSENT
Julie FolleySecretary
Tom MillsBoard Member
STAFF ANDGUEST(S) PRESENT
Adam AdamsParks & Recreation Director
Jacob LohseParks & RecreationSuperintendent
Philip ShoffnerTown Council
Call to order and announce a quorum.
Chairwoman Little called themeetingto order at 7:00p.m. notinga quorum was present.
REGULAR SESSION
Citizen Presentations:
1.Discuss and take appropriate action on the approval of the June 15, 2015minutes.
Board members Bilbrey and McCollister arrived lateto the June meeting.Board
member Abdulkymade a motion to approve the June 15, 2015 minutes with the
correction to attendance.Board member Davis seconded the motion. Chairwoman Little
abstained. Motion passed unanimously.
2.Discuss and provide input concerning the FEMA clean-up and restoration process
at Trophy Club Park.
Director Adams let the board know that FEMA will cover 75% of the cost and the Town
will cover 25%.FEMA funding covers: clearing debris, repairing damage, and identifying
areas that can be improved that weredamaged by the flood.The Town has 60 days to
submit a list of these items to FEMA. Funding is notreceivedfrom FEMAuntil debris
removal is complete.Staff would like to include an improved road as part of the FEMA
funding request. Director Adamsis planning to ask the CORP ifwe can include
dredging the channelconnected tothe boat ramp as part of our request to FEMA.RV
pads will be included in the request for funds. Staff would like for portions of the park to
be open in October. Volunteer hours are important to the scope of the FEMA project list.
Staff will work with the town’s PIO on a communication plan to inform residents of the
clean-up effort. Director Adams asked the board to email him with any suggestions on
the project.As volunteer events make it onto the calendar, staff will ensure that drinks
and snacks will be provided during each event. To assist with volunteer scheduling
(leading up to events and day of), staff will utilize online volunteer software. In addition
to the software, the gate attendant at the park may also help log volunteer’stime.The
first big clean-up event will likely be in September.Staff is currently taking bids from
contractors regarding debris removal.During the clean-ups, staff will educate volunteers
that wildlife is present and that volunteers need to be cautious. Staff will consider the
use of volunteer waivers.
3.Staff/Board update on the following items; discussion of same.
a.Independence East
Director Adams let the board know that the baseball contract has been signed by
both Council and TCRYBA. Kickball registration is open and the league has
formed a Kickball Board that will review rules and league logistics. Kickball will
be played on fields 5 –7 on Wednesday nights.
b.Harmony Park
Community Garden will be discussed at September 8, 2015 Council meeting.
The gardens are currently “on hold” until Council gives approval for plans to
continue.
Lakeview Soccer Fields
c.
TNPhas submitted plans for the redesign of Lakeview fields.
d.Board operation/issues
Chairwoman Little let the board know that four spots will be open and the town
has accepted sixapplications. Several board members will not be re-applying:
Little, Abdulky, Folley. There may be a reduction in the number of board
members–awaiting a decision from Council.
Adjourn
Board member Abdulkymade a motion to dismiss the meeting atapproximately
8:17p.m.Board member Hannahseconded the motion. The motion passed unanimously.
____________________________________
Julie Folley
Parks & Recreation Board Secretary
Trophy Club Entities 100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2015-0634-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:9/18/2015 In control:Parks and Recreation Board
On agenda:9/21/2015 Final action:
Title:Discuss and provide input to staff concerning current and future community pool operations
Attachments:
DateVer.Action ByActionResult
Discuss and provide input to staff concerning current and future community pool operations
Board members have requested an opportunity to discuss various items related to pool operations with
Town staff
Trophy Club Entities 100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2015-0635-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:9/18/2015 In control:Parks and Recreation Board
On agenda:9/21/2015 Final action:
Title:Board/staff update on the following items; discussion of same
a. TCP/FEMA update
b. Harmony Park
c. Lakeview fields
d. Independence Park
e. Upcoming classes/events
Attachments:
DateVer.Action ByActionResult
Board/staff update on the following items; discussion of same
a. TCP/FEMA update
b. Harmony Park
c. Lakeview fields
d. Independence Park
e. Upcoming classes/events
Trophy Club Entities 100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2015-0636-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:9/18/2015 In control:Parks and Recreation Board
On agenda:9/21/2015 Final action:
Title:Board recognition of outgoing members
Attachments:
DateVer.Action ByActionResult
Board recognition of outgoing members