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Town of Trophy ClubPage 1 of 10Monday, June 15, 2015
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Town of Trophy ClubPage 2 of 10Monday, June 15, 2015
Trophy Club Entities 100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2015-0424-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:6/12/2015 In control:Parks and Recreation Board
On agenda:6/15/2015 Final action:
Title:Discuss and take appropriate action on the approval of the May 18, 2015 Minutes.
Attachments:05.18.15 minutes.pdf
DateVer.Action ByActionResult
Discuss and take appropriate action on the approval of the May 18, 2015 Minutes.
Town of Trophy ClubPage 3 of 10Monday, June 15, 2015
MINUTES OF A REGULARPARKS & RECREATION BOARD
MEETINGFOR THE TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Monday, May 18, 20157:00P.M.
STATE OF TEXAS §
COUNTY OF DENTON §
The Parks & Recreation Board of the Town of Trophy Club, Texas, met in a RegularSession on
Monday, May 18, 2015at 7:00p.m. The meeting was held within the boundaries of the Town
and wasopen to the public.
PARKS AND RECREATIONBOARD MEMBERS PRESENT
Hayley Little Chairwoman
Julie Folley Secretary
Earl Bilbrey Board Member
Jim Hanna Board Member
Louis Hocker Board Member
Chris McCollister Board Member
Tom Mills Board Member
Dean Murray Board Member
David Stout Board Member
PARKS AND RECREATION BOARD MEMBERS ABSENT
David Abdulky Vice Chairman
Darin Davis Board Member
STAFF ANDGUEST(S) PRESENT
Adam Adams Parks & Recreation Director
Jacob Lohse Parks & RecreationSuperintendent
Philip Shoffner Town Council
Call to order and announce a quorum.
Director Adamscalled themeetingto order at 7:08p.m. notinga quorum was present.
REGULAR SESSION
Citizen Presentations:
1.Discuss and take appropriate action on the approval of the April 20, 2015minutes.
Board member Hannamade a motion to approve the April 20, 2015minutes.Board
member Stoutseconded the motion. Motion passed unanimously.Chairwoman Little
abstained because she was not present for the April meeting.
2.Discuss and take appropriate action on the recommendation of a new mission
statement for Trophy Club Park.
Chairwoman Little read the current mission statement and proposed mission statement.
The new mission statement was developed by the TCP sub-committee.TCP has its
own mission statement because it is set up as an enterprise fund and is located outside
Town of Trophy ClubPage 4 of 10Monday, June 15, 2015
of town limits. Board member Mills made a motion to approve the mission statement as
written. Board member Hanna seconded the motion. The motion passed unanimously.
3.Discuss and take appropriate action to make recommendations concerning the
current Trophy Club Park’s fee structure to Town Council.
Board member Murray explained the proposed fees - to include an annual pass.
Included in the fees is a new “horse entry” fee.When creating the new fee schedule, the
TCP sub-committee researched Bridgeport’s fees.The idea of a punch-card was
proposed; 10 punches at $12 a punch.Representative of Marshal CreekRanch spoke
about horse fee and how access will be monitored in conjunction with the fee; the $3 fee
will greatly impact her finances and proposed a concessionaires agreement in place of
the fee for Marshal Creek Ranch. Richard Sennelly, TC resident, spoke regarding horse
fee from the perspective of a runner; he sees mostly horses when he is running the TCP
trails, and agrees that a concessionaire’sfee would be the appropriate route to take for
businesses using TCP.
The Board requested more information from Marshal Creek Ranchbefore they make a
decision on the horse fee.This item will be discussed at the June 2015 meeting.
General entry fee per car will go from $1 to $2.
Board member Murraymade a motion to approve the increase of the general entry fee.
Board member Hockerseconded the motion. The motion passed unanimously.
Create resident general user pass for $10
Board member Murraymade a motion to create a $10 resident pass. Board member
Hockerseconded the motion. The motion passed unanimously.
Create non-resident general entry pass for $20
Board member Murray made a motion to create a $20 non-resident pass. Board
member Hocker seconded the motion. The motion passed unanimously.
Boat trailer fee will remain at $5
Murray, Hocker, all in
ATV/OHV fee increase to$15 from $10, with the option of a $120 punch-card that
includes 10 trips. Board member Murray made a motion to increase the ATV/OHV fee
from $10 to $15, with the option of a $120 punch-card that is good for 10 trips. Board
member Stout seconded the motion. The motion passed unanimously.
4.Discuss and provide input concerning a resident/non-resident survey.
TCP sub-committee created a survey and needs a recommendation from the Board to
move forward with it. Board member Murray recommended that staff move forward with
the survey as written. Board member McCollister seconded the motion. The motion
passed unanimously.
5.Staff/Board update on the following items; discussion of same.
a.Future capital park projects
Approximately $18,000 remaining.Bleachers are pending and would use this
entire amount.The idea of sand volleyball courts was raised; old volleyball court
at Harmony wasnever used, so the court was removed. Director Adams will see
where volleyball court could fit and how much it would cost.
Town of Trophy ClubPage 5 of 10Monday, June 15, 2015
b.Back To Nature recap
330 attendees, 278 were residents.Highlights of the event were the horses from
Marshal Creek Ranch and the KTCW booth.Campout was successful;
attendance was a little low due to rain from the day before.
Community Garden
c.
Lottery opened on tcparks.org to get a plot.Felt is on the ground and separation
beds have been installed. Boxes are built. Barring rain, all elements should be
installed by the end of the week. Community Garden Association will possibly
lease the area where the garden resides. Town will take in revenue from garden
and will then money will be processed to the association.Garden will open on
June 1, 2015.
d.Youth sports associations contracts
Baseball came before Town Council for a second time regarding the 2016
baseball contract.Council has additional items they would like to be addressed.
There will be a meeting between TCRYBA, staff, and two council members
regarding the additional items.
e.Park services RFP
Three companies showed interest. Two companies pulled a packet. One
company made it to the pre-bid conference; however this company did not attend
the bid opening, therefore is not eligible. Director Adams is proposing a small
increase in property maintenance funds in 2016.
f.Freedom dog park
Staff is waiting on a meeting with three companies to get bids on a “gate
opening” system. The online dog park survey will end today and be discussed at
next month’s meeting. The fence company completed the fencing at the Dino
Playground.
g.
Trophy Club Park
Board member Mills let the Board know that the park is wet due to the rain,
completely transforming the lake line and impacting the trail system.
Veterans Memorial
h.
Located at Indy West. Current partner on the project is the Women’s Club.
Council approved to help with financing the granite sign in the walkway. Connie
White is chairwoman of the committee for the project, and is heading the effort to
raise funds for the memorial.Maintenance is a little behind due to all of the rain.
Adjourn
Board member Hannamade a motion to dismiss the meeting atapproximately
8:52 p.m.Board member Millsseconded the motion. The motion passed unanimously.
____________________________________
Julie Folley
Parks & Recreation Board Secretary
Town of Trophy ClubPage 6 of 10Monday, June 15, 2015
Trophy Club Entities 100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2015-0425-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:6/12/2015 In control:Parks and Recreation Board
On agenda:6/15/2015 Final action:
Title:Staff update on July Fourth Celebration; discussion of same.
Attachments:
DateVer.Action ByActionResult
Staff update on July Fourth Celebration; discussion of same.
Town of Trophy ClubPage 7 of 10Monday, June 15, 2015
Trophy Club Entities 100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2015-0426-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:6/12/2015 In control:Parks and Recreation Board
On agenda:6/15/2015 Final action:
Title:Consider and take appropriate action in recommending to Town Council a methodology concerning
the implementation of horse entrance fees for Trophy Club Park.
Attachments:staff report June 15, 2015 - .pdf
DateVer.Action ByActionResult
Consider and take appropriate action in recommending to Town Council a methodology concerning the
implementation of horse entrance fees for Trophy Club Park.
Town of Trophy ClubPage 8 of 10Monday, June 15, 2015
To: Parks & Recreation Board
From: Adam Adams
CC: Stephen Seidel, Town Manager
Steven Glickman, Assistant Town Manager
Re:
Parks & Recreation Board Meeting, Monday, June 15, 2015
Agenda Item:
Consider and take appropriate action in recommending to Town Council a methodology
concerning the implementation of horse entrance fees for Trophy Club Park.
Explanation:
th
The Parks & Recreation Board, at their May 18 meeting recommended a change in the fee
schedule for various entry fees into Trophy Club Park. Fees associated with horse use were
discussed but the Board requested that staff bring the item for additional discussion. Currently
there are four types of fees that could be implemented or a possible combination of the fees:
1.A per horse entry fee that does not distinguish between business and non-business use.
2.A flat fee for businesses utilizing a concessionaire agreement.
3.A per horse entry fee utilizing a concessionaire agreement.
4.A concessionaire agreement for business use combined with a per entry fee for non-
business horse entries.
Attachments:
Recommendation:
Staff recommends the implementation of horse fees at Trophy Club Park.
Town of Trophy ClubPage 9 of 10Monday, June 15, 2015
Trophy Club Entities 100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2015-0427-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:6/12/2015 In control:Parks and Recreation Board
On agenda:6/15/2015 Final action:
Title:Staff/ Board update on the following items:
a. Trophy Club Park
b. Trophy Club Garden
c. Youth Sports
d. Freedom Dog Park
e. Knock-Out Roses in the Medians
Attachments:
DateVer.Action ByActionResult
Staff/ Board update on the following items:
a. Trophy Club Park
b. Trophy Club Garden
c. Youth Sports
d. Freedom Dog Park
e. Knock-Out Roses in the Medians
Town of Trophy ClubPage 10 of 10Monday, June 15, 2015