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Town of Trophy ClubPage 2 of 14Monday, May 15, 2015
Trophy Club Entities 100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2015-0341-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:5/15/2015 In control:Parks and Recreation Board
On agenda:5/18/2015 Final action:
Title:Discuss and take appropriate action on the approval of the April 20, 2015 minutes
Attachments:04.20.15 minutes.pdf
DateVer.Action ByActionResult
Discuss and take appropriate action on the approval of the April 20, 2015 minutes
Town of Trophy ClubPage 3 of 14Monday, May 15, 2015
MINUTES OF A REGULARPARKS & RECREATION BOARD
MEETINGFOR THE TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Monday, April 20, 20157:00P.M.
STATE OF TEXAS §
COUNTY OF DENTON §
The Parks & Recreation Board of the Town of Trophy Club, Texas, met in a RegularSession on
Monday, April 20, 2015at 7:00p.m. The meeting was held within the boundaries of the Town
and was open to the public.
PARKS AND RECREATIONBOARD MEMBERS PRESENT
Julie Folley Secretary
Earl Bilbrey Board Member
Darin Davis Board Member
Jim Hanna Board Member
Louis Hocker Board Member
Tom Mills Board Member
Dean Murray Board Member
David Stout Board Member
PARKS AND RECREATION BOARD MEMBERS ABSENT
Hayley Little Chairwoman
David Abdulky Vice Chairman
Chris McCollister Board Member
STAFF ANDGUEST(S) PRESENT
Adam Adams Parks & Recreation Director
Jacob Lohse Parks & RecreationSuperintendent
Philip Shoffner Town Council
Call to order and announce a quorum.
Director Adamscalled themeetingto order at 7:11p.m. notinga quorum was present.
REGULAR SESSION
Citizen Presentations:
1.Discuss and take appropriate action on the approval of the March16, 2015
minutes.
Board member Hannamade a motion to approve the March, 2016minuteswith the
amendment that Chairwoman Little called the meeting to order.Board member Hocker
seconded the motion. Motion passedunanimously.
2.Discuss and take appropriate action on the Revised Handbook for Elected and
Appointed Officials.
Director Adams let the Board know that they all need to sign the handbook.
Town of Trophy ClubPage 4 of 14Monday, May 15, 2015
3.Staff/Board Update on TCP Sub-Committee; discussion of same.
Director Adams acknowledged that the majority of the audience was in attendance
regarding a letter they received stating that an RV park might be part of the TCP master
plan.The current concept plan is from 2003. Board member Murray explained that, at
the direction of CFAB,the sub-committee is exploring ways to generate revenue. Staff
is working with the Corp of Engineers regarding uses of the park – what is allowed, and
what is not allowed. The RV park was simply a possibility that the Corp said could be
developed. The two primary areas of revenue generation that are currently being
explored by the sub-committee are the expansion of the ohv area and horse impact fees.
Removing the RV park from the concept plan would be between the board and town
council.
4.Staff/Board update on the following items; discussion of same.
a.Youth sports association contracts
Director Adams let the board know that council has heard the 2016 baseball
contract, up for approval on May 6, 2015. Soccer and football will have a
workshop regarding their contracts in May.
b.Park services RFP
Staff met with one vendor who showed up for the mandatory pre-bid meeting.
The actual bid opening is May 6, 2015.
Remaining park bond funds
c.
Approximately $18,000 of park bond funds remaining; earmarked for bleachers.
However, money may be used for items needed elsewhere – possibly score
boards for Indy West.Invoice for remaining Dino Playground fencing has not yet
been received.
d.Dog park sub-committee
Staff researched cost for key fobs to enter the park - $13,000. Survey for park
users will be online in the next couple of weeks. Sub-committee will review
survey results and bring recommendations back to Park Board.
e.Community garden
Basic infrastructure is almost complete.There have been some issues between
groups with varying interests in the garden. Community Gardens Association is
being formed.
f.Freedom dog park
Town Manager approved the concrete channel to extend across the park.
g.
Back To Nature program
Special and unique event focused on nature.Takes place on April 25. The
Family CampOut is also on April 25 at 5:00 p.m.
Recreation activity guide
h.
Residents should have received guide in the mail.
Adjourn
Board member Murraymade a motion to dismiss the meeting atapproximately
8:32p.m.Board member Hannaseconded the motion. The motion passed unanimously.
____________________________________
Julie Folley
Parks & Recreation Board Secretary
Town of Trophy ClubPage 5 of 14Monday, May 15, 2015
Trophy Club Entities 100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2015-0340-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:5/15/2015 In control:Parks and Recreation Board
On agenda:5/18/2015 Final action:
Title:Discuss and take appropriate action on the recommendation of a new mission statement for Trophy
Club Park
Attachments:Mission Statement.pdf
DateVer.Action ByActionResult
Discuss and take appropriate action on the recommendation of a new mission statement for Trophy Club
Park
The Trophy Club Park Sub-Committee has worked to update the 2003 mission statement for the park.
Town of Trophy ClubPage 6 of 14Monday, May 15, 2015
CURRENT MISSION STATEMENT
To provide facilities and programs that meet the recreational needs of Trophy Club as it
develops; to preserve open space for the enjoyment of all visitors; and to provide specific
areas for environmental education
PROPOSED MISSION STATEMENT
The Town of Trophy Club is committed to the stewardship of Trophy Club Park’s unique natural
resources and recreational amenities with a focus on environment, education and financial
sustainability.
Town of Trophy ClubPage 7 of 14Monday, May 15, 2015
Trophy Club Entities 100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2015-0339-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:5/15/2015 In control:Parks and Recreation Board
On agenda:5/18/2015 Final action:
Title:Discuss and take appropriate action to make recommendations concerning the current Trophy Club
Park's fee structure to Town Council
Attachments:Fee recommendations.pdf
DateVer.Action ByActionResult
Discuss and take appropriate action to make recommendations concerning the current Trophy Club
Park's fee structure to Town Council
The Trophy Club Park Sub-Committee has discussed park fee changes and is bringing them to the Board
for consideration.
Town of Trophy ClubPage 8 of 14Monday, May 15, 2015
TCP Sub-Committee Fee Change recommendations
1.Increase general entrance fees from $1.00 to $2.00
2.Create a resident annual general entry user pass for $10.00
3.Create a non-resident general entry user pass for $20.00
4.Create a horse entry fee of $3.00 per horse
5.Leave the boat trailer fee at $5.00 per vehicle
6.Leave the OHV/ATV price at $12.00 per vehicle
Staff recommends increasing the OHV/ATV fee and will bring it forward for discussion.
Town of Trophy ClubPage 9 of 14Monday, May 15, 2015
Trophy Club Entities 100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2015-0342-T Version:2 Name:
Type:Agenda Item Status:Regular Session
File created:5/15/2015 In control:Parks and Recreation Board
On agenda:5/18/2015 Final action:
Title:Discuss and provide input concerning a resident/non-resident survey
Attachments:doc_TCP Survey.pdf
DateVer.Action ByActionResult
Discuss and provide input concerning a resident/non-resident survey
The Trophy Club Park Sub-Committee has created a set of questions to help provide direction for future
park development.
Town of Trophy ClubPage 10 of 14Monday, May 15, 2015
Town of Trophy ClubPage 11 of 14Monday, May 15, 2015
Town of Trophy ClubPage 12 of 14Monday, May 15, 2015
Town of Trophy ClubPage 13 of 14Monday, May 15, 2015
Trophy Club Entities 100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2015-0343-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:5/15/2015 In control:Parks and Recreation Board
On agenda:5/18/2015 Final action:
Title:Staff/Board update on the following items; discussion of same
a. Future capital park projects
b. Back-to-Nature recap
c.Community Garden
d. Youth sports associations contracts
e. Park services RFP
f. Freedom Park
g. Trophy Club Park
h. Veteran's Memorial
Attachments:
DateVer.Action ByActionResult
Staff/Board update on the following items; discussion of same
a. Future capital park projects
b. Back-to-Nature recap
c.Community Garden
d. Youth sports associations contracts
e. Park services RFP
f. Freedom Park
g. Trophy Club Park
h. Veteran's Memorial
Town of Trophy ClubPage 14 of 14Monday, May 15, 2015