Agenda Packet Parks 02/16/2015Trophy Club Entities
TOWN OF Meeting Agenda
TROPHY
CLUB
Monday, February 16, 2015
Parks and Recreation Board
100 Municipal Drive
Trophy Club, Texas 76262
7:00 PM Svore Municipal Building Boardroom
CALL TO ORDER AND ANNOUNCE A QUORUM
CITIZEN PRESENTATIONS
Citizens are allowed three (3) minutes to address the Board regarding an item over
which the Board has policy or oversight authority as provided by Texas law, the ethics
order, or other policy order.
REGULAR SESSION
2015-0136-T Discuss and take appropriate action on the approval of the January 19, 2015
minutes
Attachments: 01.19.15 minutes.pdf
2. 2015-0137-T Discuss and take appropriate action on the creation of a sub -committee to
address various operational issues associated with Freedom Dog Park
3. 2015-0138-T Staff/Board update on the following items; discussion of same
a. Lakeview Soccer field
b. Freedom Park
c. Independence Park
d. Trophy Club Park
e. Harmony Park
f. Trophy Club Park Sub -Committee
g. Sports Associations
h. Parks Services RFP
i. Upcoming classes/programs
ADJOURN
"THE BOARD MAY CONVENE INTO EXECUTIVE SESSION TO DISCUSS POSTED
ITEMS AS ALLOWED BY THE TEXAS OPEN MEETINGS ACT, TEXAS LOCAL
GOVERNMENT CODE 551.071.
Notice is hereby given that a quorum of the Town Council may be in attendance at
this meeting.
Town of Trophy Club Page 1 of 7 Monday, February 16, 2015
Parks and Recreation Board Meeting Agenda February 16, 2015
CERTIFICATION
I certify that the above notice was posted on the front window of the Svore Municipal
Building, 100 Municipal Drive, Trophy Club, Texas, on February 13, 2015 by 6:00 P.M.
in accordance with Chapter 551, Texas Government Code.
Adam Adams
Director of Parks and Recreation
If you plan to attend this public meeting and have a disability that requires special
needs, please contact the Town Secretary's Office at 682-831-4600, 48 hours in
advance and reasonable accommodations will be made to assist you.
I certify that the attached notice and agenda of items to be considered by this Board
was removed by me from the front window of the Svore Municipal Building, 100
Municipal Drive, Trophy Club, Texas, on the day of
2014.
Title:
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Trophy Club Entities Troph0yy Club,cTexaDsr76262
Legislation Details (With Text)
File #: 2015-0136-T Version: 1 Name:
Type: Agenda Item Status: Regular Session
File created: 2/13/2015 In control: Parks and Recreation Board
On agenda: 2/16/2015 Final action:
Title: Discuss and take appropriate action on the approval of the January 19, 2015 minutes
Attachments: 01.19.15 minutes.pdf
Date Ver. Action By Action Result
Discuss and take appropriate action on the approval of the January 19, 2015 minutes
Town of Trophy Club Page 3 of 7 Monday, February 16, 2015
MINUTES OF A REGULAR PARKS & RECREATION BOARD
( x MEETING FOR THE TOWN OF TROPHY CLUB
TOWN OF LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
TROPHY CLUB Monday, January 19, 2015 7:00 P.M.
STATE OF TEXAS §
COUNTY OF DENTON §
The Parks & Recreation Board of the Town of Trophy Club, Texas, met in a Regular Session on
Monday, January 19, 2015 at 7:00 p.m. The meeting was held within the boundaries of the
Town and was open to the public.
PARKS AND RECREATION BOARD MEMBERS PRESENT
Hayley Little
Chairwoman
David Abdulky
Vice Chairman
arrived at 7:05
Julie Folley
Secretary
Darin Davis
Board Member
David Stout
Board Member
Louis Hocker
Board Member
Jim Hanna
Board Member
arrived at 7:07
Chris McCollister
Board Member
arrived at 7:35
Tom Mills
Board Member
Dean Murray
Board Member
arrived at 7:15
PARKS AND RECREATION BOARD MEMBERS ABSENT
STAFF AND GUEST(S) PRESENT
Philip Shoffner Town Council
Adam Adams Parks & Recreation Director
Jacob Lohse Parks & Recreation Superintendent
Call to order and announce a quorum.
Chairwoman Little called the meeting to order at 7:03 p.m. noting a quorum was present.
REGULAR SESSION
Citizen Presentations:
1. Discuss and take appropriate action on the approval of the November 17, 2014
minutes.
Board member Stout made a motion to approve the November 17, 2014 minutes. Board
member Folley seconded the motion. Motion passed unanimously. (Chairwoman Little
requested that the spelling of her name be corrected.)
Town of Trophy Club Page 4 of 7 Monday, February 16, 2015
2. Discuss and take appropriate on the approval of the December 15, 2014 minutes.
Board member Stout made a motion to approve the December 15, 2014 minutes. Board
member Folley seconded the motion. Motion passed unanimously.
3. Discuss and provide direction concerning the current operations of the dog park
related to possible registration system.
Director Adam Adams gave the board an opportunity to discuss options regarding
resident v. non-resident registration. Current issues: dog fights and physical encounters
between owners. Kelly Akin, Trophy Club Animal Control Officer, gave her thoughts:
imposing fees is acceptable (significantly higher for non-residents), more issues with
non-residents than residents (bite reports, etc.), parvo concerns. Rabies is the only
vaccination required by the State of Texas; however, municipalities can require other
vaccines. Enforcement is self -policing by park users, or law enforcement is called for
issues that arise. The idea of a gate with a "coded" lock system, or a key tag was
suggested as a possibility. A simple system of "annual colored tags" was also a
suggestion.
4. Staff/Board update on the following items; discussion of same.
a. Park Services competitive bid
CFAB has the most current draft and has formed a sub -committee to review it.
After CFAB approves it, it will be sent to council, then it will be posted for bids for
30 — 45 days.
b. Trophy Club Park
Council has redirected CFAB to revisit TCP's financial outlook.
Board member Murray inquired about a drone policy; Director Adams will look
into it. Design work for entrance near Skyline will, hopefully, be put in the budget
this coming year.
c. Future Class and Program brochure
2015 brochure is in -progress and should be mailed to residents in March.
January 27 Council agenda
Royal Troon and how to remedy the issues on the table will be on this agenda.
Also, the community garden is listed on the agenda for January 27.
d. Water restrictions effect on Park operations
Stage two is coming; it has been passed and will be implemented in
approximately 30 days. Restrictions will impact athletic fields, so a variance will
be requested of the MUD.
Adjourn
Board member Abdulky made a motion to dismiss the meeting at approximately
8:27 p.m. Board member Hanna seconded the motion. The motion passed
unanimously.
Julie Folley
Parks & Recreation Board Secretary
Town of Trophy Club Page 5 of 7 Monday, February 16, 2015
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Trophy Club Entities Trophy Club,oTexaDsr76262
Legislation Details (With Text)
File #: 2015-0137-T Version: 1 Name:
Type: Agenda Item Status: Regular Session
File created: 2/13/2015 In control: Parks and Recreation Board
On agenda: 2/16/2015 Final action:
Title: Discuss and take appropriate action on the creation of a sub -committee to address various
operational issues associated with Freedom Dog Park
Attachments:
Date Ver. Action By Action Result
Discuss and take appropriate action on the creation of a sub -committee to address various operational issues
associated with Freedom Dog Park
The Parks and Recreation Board, in an effort to examine and refine the current operations of Freedom Dog
Park will create a sub -committee that will present an opportunity to work with other residents of Trophy Club
such as the Animal Shelter Advisory Board to investigate and make operational recommendations that will be
brought back to the Parks and Recreation Board and then Town Council for possible implementation.
Town of Trophy Club Page 6 of 7 Monday, February 16, 2015
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Trophy Club Entities Troph0yy Club,cTexaDsr76262
Legislation Details (With Text)
File #:
2015-0138-T Version: 1 Name:
Type:
Agenda Item Status: Regular Session
File created:
2/13/2015 In control: Parks and Recreation Board
On agenda:
2/16/2015 Final action:
Title:
Staff/Board update on the following items; discussion of same
a. Lakeview Soccer field
b. Freedom Park
c. Independence Park
d. Trophy Club Park
e. Harmony Park
f. Trophy Club Park Sub -Committee
g. Sports Associations
h. Parks Services RFP
i. Upcoming classes/programs
Attachments:
Date Ver. Action By Action Result
Staff/Board update on the following items; discussion of same
a. Lakeview Soccer field
b. Freedom Park
c. Independence Park
d. Trophy Club Park
e. Harmony Park
f. Trophy Club Park Sub -Committee
g. Sports Associations
h. Parks Services RFP
i. Upcoming classes/programs
Town of Trophy Club Page 7 of 7 Monday, February 16, 2015