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ORD 2015-16CERTIFICATION PERTAINING TO PASSAGE OF AN ORDINANCE STATE OF TEXAS § TOWN OF TROPHY CLUB § On the 11th day of August, 2015 the Town Council of the Town of Trophy Club, Texas, convened in a regular meeting at the regular meeting place thereof, the meeting being open to the public and notice of said meeting, giving the date, place and subject thereof, having been posted as prescribed by Chapter 551, Texas Government Code, as amended; and the roll was called of the duly constituted officers and members of the Town Council, which officers and members are as follows: Nick Sanders, Mayor Jim Parrow ) Greg Lamont, Mayor Pro Tem Garrett Reed ) Tim Kurtz ) Members of Rhylan Rowe ) the Council Philip. Shoffner ) and all of said persons were present, thus constituting a quorum. Whereupon, among other business, a written ordinance bearing the following caption was introduced: AN ORDINANCE OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS, CALLING A BOND ELECTION TO BE HELD WITHIN THE TOWN, MAKING PROVISIONS FOR THE CONDUCT OF THE ELECTION AND OTHER PROVISIONS RELATING THERETO The Ordinance, a full, true and correct copy of which is attached hereto, was read and reviewed by the Town Council. Thereupon, it was duly moved and seconded that the Ordinance be finally passed and adopted. The Presiding Officer put the motion to a vote of the members of the Town Council, and the Ordinance was finally passed and adopted by the following vote: AYES: 7 NAYS: 0 #4968505.1 ABSTENTIONS: 0 THIS CERTIFICATE IS CERTIFIED TO BE TRUE AND CORRECT, and to correctly reflect the duly constituted officers and members of the Town Council of said Town, and the attached and following copy of said Ordinance is hereby certified to be a true and correct copy of an official copy thereof on file among the official records of the Town, all on this the I -L day of , 2015. [SEAL] Town S c tary, Town of Trophy Club, Texas Certification for Election Ordinance TOWN OF TROPHY CLUB, TEXAS ORDINANCE NO. 2015-16 AN ORDINANCE OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS, CALLING A BOND ELECTION TO BE HELD WITHIN THE TOWN, MAKING PROVISIONS FOR THE CONDUCT OF THE ELECTION AND OTHER PROVISIONS RELATING THERETO WHEREAS, the Town Council of the Town of Trophy Club, Texas (the "Town"), hereby finds and determines that it is necessary and advisable to call and hold an election in the Town for the purpose of submitting certain propositions pertaining to the issuance of bonds for the purposes hereinafter set forth; and WHEREAS, the Town Council hereby finds and determines that said election shall be held on a uniform election date established by Section 41.001(a) Texas Election Code, as amended, as required by Texas law; and WHEREAS, the Town Council hereby finds and declares that the meeting at which this Ordinance is considered is open to the public as required by law, and that public notice of the time, place, and purpose of said meeting was given as required by Chapter 551, Texas Government Code, as amended; therefore, NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS: Section 1. Findings. The statements contained in the preamble of this Ordinance are true and correct and are hereby adopted as findings of fact and as part of the operative provisions hereof. Section 2. Election Ordered; Date; Proposition. An election (the "Election") shall be held for and within the Town on Tuesday, November 3, 2015 ("Election Day"), a uniform election date established by Section 41.001(a) of the Texas Election Code, as amended (the "Code"). At the Election the following proposition (the "Proposition") shall be submitted to the qualified voters of the Town in accordance with law: PROPOSITION NO. 1 "Shall the Town Council of the Town of Trophy Club, Texas be authorized to issue general obligation bonds of said Town in the aggregate principal amount of $5,400,000 for the purpose of providing funds for permanent public improvements, to -wit: designing, developing, constructing and equipping a joint police and town hall facility and the acquisition of land therefore; such bonds to mature serially within not to exceed twenty-five (25) years from their date, to be issued in one or more series and sold at such prices and bear interest at such rates as shall be determined within the discretion of the Town Council under the laws of the ORD 2015-16 Page 1 of 8 State in effect at the time of such issuance; and to provide for the payment of the principal of and interest on said bonds by levying ad valorem taxes to be assessed and collected annually in an amount sufficient to pay the annual interest on and to create a sinking fund to redeem said bonds as they become due?" Section 3. Official Ballot. The Proposition shall be set forth substantially in the following form, so as to permit the voters to vote "FOR" or "AGAINST" the Proposition, which shall be set forth on the ballots in substantially the following form: PROPOSITION NO. 1 ❑ FOR THE ISSUANCE OF $5,400,000 GENERAL OBLIGATION BONDS ❑ AGAINST FOR A JOINT POLICE AND TOWN HALL FACILITY AND THE LEVY OF A TAX IN PAYMENT THEREOF Section 4. Persons Qualified to Vote. All resident, qualified electors of the Town shall be eligible to vote at the Election. Section 5. Election Precincts, Voting Locations and Voting Hours on Election Date. The voting precincts for the Election are hereby designated to be those municipal voting precincts identified by their Denton County and Tarrant County precinct numbers as determined by the Denton County Elections Department and the Tarrant County Elections Department (together, the "Elections Administrators"). Such locations are incorporated herein by reference for all purposes; provided, however, such times and locations may be changed if so directed by the Elections Administrators without further action of the Town Council. The Elections Administrators are hereby authorized and directed to make such changes in polling locations as may be necessary for the proper conduct of the Election. Each polling place shall be open from 7:00 a.m. to 7:00 p.m. on the date of the Election. Section 6. Early Voting Locations, Dates and Times. (a) The Elections Administrators are hereby appointed as Early Voting Clerks for the Election. Deputy early voting judges/clerks will be appointed as needed to process early voting mail and to conduct early voting. Early voting by mail shall be conducted in conformance with the requirements of the Code. The main early voting polling place for Denton County is hereby designated to be Denton County Elections Administrations, 701 Kimberly Drive, Denton, Texas 76208. The main early voting place for Tarrant County is hereby designated to be the Tarrant County Elections Center, 2700 Premier Street, Fort Worth, Texas 76111. Ballot applications and ballots voted by mail for Denton County residents and Tarrant County residents shall be sent to: Denton County Elections Department, Early Voting Clerk, 701 Kimberly Drive, Denton, Texas 75208 and to the Early Voting Clerk, Tarrant County Elections Center, P.O. Box 961011, Fort Worth, Texas 76161-0011, respectively. The Elections Administrators and/or the Early Voting Clerks are hereby authorized to appoint the members of the Early Voting Ballot Boards and the presiding judges and alternate judges in accordance with the requirements of the Code. Early voting shall be conducted by the Early Voting Clerks, at the main early voting polling locations listed above, such locations may be changed or additional early voting locations may be added by the Elections Administrators, without further action of the Town Council, as is necessary for the proper conduct of the Election. ORD 2015-16 Page 2 of 8 (b) In addition to the main early voting polling location, Town of Trophy Club voters may vote at all early voting polling locations as designated and maintained by Denton County throughout the County and Tarrant County throughout the County, such locations as listed in Exhibit. A attached hereto, as may be modified and updated by each Elections Administrator. (c) Early voting by personal appearance shall begin on Monday, October 19, 2015, and shall end at 7:00 p.m. on Friday, October 30, 2015, with the voting times to be as follows: October 19 (Monday through Friday) October 23 8:00 AM — 5:00 PM October 24 (Saturday) 8:00 AM — 5:00 PM (Denton County 7:00 AM — 7:00 PM (Tarrant County) October 25 (Sunday) (Tarrant County only) 11:00 AM —4:00 PM October 26 (Monday through Wednesday) October 28 8:00 AM — 5:00 PM October 29 (Thursday and Friday) October 30 7:00 AM — 7 PM Section 7. Notice of Election. Notice of the Election shall be given by: (i) publishing a substantial copy of this Ordinance, in English and Spanish, on the same day of each of two (2) successive weeks not earlier than the thirtieth (30th) day nor later than the fourteenth (14th) day prior to the date set for the Election, in a newspaper published in the Town, (ii) posting a copy of this Ordinance, in English and Spanish at the Town Hall on the bulletin board used for posting notices of the meetings of the Town Council and at three (3) other public places within the boundaries of the Town, not later than the twenty-first (21St) day prior to the date set for the Election and (iii) posting a copy of this Ordinance, in English and Spanish, on the Town's website, prominently and together with the notice of the Election and the contents of the Proposition, not later than the twenty-first (21S) day prior to the date set for the Election through Election Day. Additionally, on Election Day and during early voting by personal appearance, this Ordinance shall be posted in a prominent location at each polling place. Notice of the Election shall also be provided to the county clerk of Denton County, Texas and Tarrant County, Texas and the Denton County voter registrar and Tarrant County voter registrar not later than the 60th day before the Election Day. Section 8. Conduct of Election. (a) The Election shall be conducted in accordance with the Code under the jurisdiction of the Denton County Elections Department and the Tarrant County Elections Department pursuant to separate Election Services Contracts (the "Contracts") by and among Denton County Elections Department ("DCED"), the Town and other participating entities, if any, and by and among the Tarrant County Elections Department ("TCED"), the Town and other participating entities, if any, as described in the Contracts. The Town Manager or the Town Manager's designee is authorized to amend or supplement the Contract to the extent required for the Election to be conducted in an efficient and legal manner as determined by the Elections Administrators. (b) Election judges, alternate judges and clerks shall be paid, as determined by the Elections Administrators, for their service in the Election. ORD 2015-16 Page 3 of 8 (c) E -slate, a Direct Record Electronic (DRE) System shall be used for early voting by personal appearance, and paper ballots, which are optically scanned, shall be used for early voting by mail, as directed by each Elections Administrator. In the November 3, 2015 election, the Elections Administrators shall cause paper ballots, which are optically scanned, to be prepared in the form of the ballot prescribed below, being in both English and Spanish, and shall furnish election officials said ballots, in such form, together with any other forms or blanks, in accordance with the Charter of the Town of Trophy Club, Texas, the Constitution and laws of the State of Texas and the Voting Rights Act of 1965, and any amendments thereto, insofar as same are applicable. E -Slate, a Direct Record Electronic (DRE) System shall be provided and used at each polling location on Election Day. (d) The holding of the Election shall be in compliance with the Code except as modified by other applicable provisions of law. (e) The election officers shall make returns for the Election in the manner required by law, and the ballots that are properly marked in conformance with the provisions of the Code for votes cast both during the period of early voting and on the day of the Election shall be counted in the manner required by law. Section 9. Additional Information Required by Section 3.009 of the Election Code. (a) As of the October 1, 2014, the first day of the Town's current fiscal year, the aggregate principal amount outstanding of tax -supported debt of the Town was $13,167,000 and the aggregate amount of outstanding interest on such tax -supported debt was $4,028,952.33. The Town's ad valorem debt service tax rate for the current fiscal year is $0.11 per $100 of assessed valuation of taxable property in the Town. (b) The Town intends to issue the bonds authorized by the Proposition over a period of years in a manner and in accordance with a schedule to be determined by the Town Council based upon a number of factors, including, but not limited to, the then current needs of the Town, demographic changes, prevailing market conditions, assessed valuations in the Town and management of the Town's short-term and long-term interest rate exposure. Market conditions, demographics and assessed valuations vary based upon a number of factors beyond the Town's control, and therefore, the Town cannot and does not guarantee a particular interest rate or tax rate associated with the bonds authorized by the Proposition. As such, the information contained in this paragraph is provided solely for illustrative purposes and does not establish any limitations or restrictions or create a contract with the voters. The Town currently estimates that, if the Proposition were approved and the bonds proposed herein were authorized and issued in accordance with the Town's current estimated project plan of finance, the maximum interest rate of the bonds is not expected to exceed 4.50%. (c) Any additional information required by Section 3.009 of the Code is contained in Sections 2 and 3 of this Ordinance. Section 10. Necessary Actions. The Mayor and the Town Secretary of the Town, in consultation with the Town's Attorney and bond counsel, are hereby authorized and directed to take any and all actions necessary to comply with the provisions of the Code and the Federal ORD 2015-16 Page 4 of 8 Voting Rights Act in carrying out and conducting the Election, whether or not expressly authorized herein, including making changes or additions to polling places or procedures to the extent required or desirable or as may become necessary due to circumstances arising after the date of this Ordinance. Section 11. Severability. If any provision, section, subsection, sentence, clause or phrase of this Ordinance, or the application of same to any person or set of circumstances is for any reason held to be unconstitutional, void, invalid, or unenforceable, neither the remaining portions of this Ordinance nor their application to other persons or sets of circumstances shall be affected thereby, it being the intent of the Town Council in adopting this Ordinance that no portion hereof or provision or regulation contained herein shall become inoperative or fail by reason of any unconstitutionality, voidness, invalidity or unenforceability of any other portion hereof, and all provisions of this Ordinance are declared to be severable for that purpose. Section 12. Effective Date. This Ordinance shall take effect immediately upon adoption. PASSED AND APPROVED, AND EFFECTIVE on the 11th day of August, 2015, at a regular meeting of the Town Council of the Town of Trophy Club, Texas. y C. Nick Sanders, Mayor Town of Trophy Club, Texas ATTEST: Town of Town Seclretary Club, Te f ROVED FORM: Patricia A. Adams, Town Attorney Town of Trophy Club, Texas ORD 2015-16 Page 5 of 8 EXHIBIT A EARLY VOTING LOCATIONS: DENTON COUNTY Monday - Saturday October 19 — 24 Sam — 5pm Monday - Wednesday October 26 - 28 8am — 5pm Thursday — Friday October 29 — 30 lam — 7pm Steven E Copeland Government Center Lewisville Municipal Annex 1400 FM 424, Cross Roads 1197 W. Main Street, Lewisville Justin Municipal Complex Carrollton Public Library 415 N. College, Justin 4220 N. Josey, Carrollton Denton County Elections Administration Little Elm Library 701 Kimberly Dr., Denton 100 W Eldorado Pkwy., Little Elm Lake Dallas City Hall First Baptist Church of Sanger 212 Main Street, Lake Dallas 708 S 5" St., Sanger Flower Mound Police and Municipal Court Building Arp_yle Town Hall 4150 Kirkpatrick, Flower Mound 308 Denton St., Argyle Frisco Fire Station #7 Pilot Point Senior Center 330 W Stonebrook Pkwy., Frisco 310 S Washington St., Pilot Point Double Oak Town Hall The Colony Government Center 320 Waketon, Double Oak 6301 Main St., The Colony Krum ISD Administration Building 1200 Bobcat Blvd., Krum Svore Municipal Building 100 Municipal Drive, Trophy Club A-1 #4962357.2 . TARRANT COUNTY EARLY VOTING (VOTACION ADELANTADA DEL CONDADO DE TARRANT) NOVEMBER 3, 2015 (3 DE NOVIEMBRE DE 2015) JOINT GENERAL AND SPECIAL ELECTIONS (ELECCIONES GENERALES CONJUNTAS Y ESPECIALES) EARLY VOTING BY PERSONAL APPEARANCE DAYS AND HOURS (DIAS Y HORAS DE VOTACION TEMPRANO POR APARIC16N PERSONAL) October (Octubre) 19 — 23 Monday — Friday (tunes — Viernes) 8:00 a.m. — 5:00 p.m. October (Octubre) 24 Saturday (S6bado) 7:00.a.m. - 7:00 p.m. October (Octubre) 25 Sunday (Domingo) 11:00 a.m. —4:00 p.m. October (Octubre) 26 — 28 Monday — Wednesday (Lunes — Miercoles) 8:00 a.m. — 5:00 p.m. October (Octubre) 29 — 30 Thursday — Friday (Jueves — Viernes) 7:00 a.m. — 7:00 p.m. Location (Ubicaci6n) Address (Direcci6n) , City Zip (Ciudad) Code (C6digo Postal) 1 Bob Duncan Center 2800 S Center Street Arlington 76014 2 Elzie Odom Athletic Center 1601 NE Green Oaks Boulevard Arlington 76006 3 Center for Community Service Junior League of Arlington 4002 W Pioneer Parkway Arlington 76013 4 South Service Center 1100 SW Green Oaks Boulevard Arlington 76017 5 Tarrant County Sub -Courthouse in Arlington 700 E Abram Street Arlington 76010 6 Tarrant County College Southeast Campus EMB - C Portable Building 2100 Southeast Parkway Arlington 76018 7 B J Clark Annex Room 4 603 Southeast Parkway Azle 76020 8 Bedford Public Library 2424 Forest Ridge Drive Bedford 76021 9 Benbrook Community Center 228 San Angelo Avenue Benbrook 76126 10 Colleyville City Hall 100 Main Street Colleyville. 76034 11 Crowley Community Center 900 E Glendale Street Crowley 76036 12 Euless Public Library 201 N Ector Drive Euless 76039 13 Forest Hill Civic and Convention Center 6901 Wichita Street Forest Hill 76140 14 All Saints Catholic Church Parish Hall 200 NW 20` Street Fort Worth 76164 15 Diamond Hill/Jarvis Library 1300 NE 35` Street Fort Worth 76106 16 Griffin Sub -Courthouse 3212 Miller Avenue Fort Worth 76119 17 Handley-Meadowbrook Community Center 6201 Beaty Street Fort Worth 76112 18 James Avenue Service Center 5001 James Avenue Fort Worth 76115 19 JPS Health Center Viola M. Pitts/Como Lower Level —Suite 100 4701 Bryant Irvin Road N Fort Worth 76107 20 Southside Community Center 959 E Rosedale Street Fort Worth 76104 21 Southwest Sub -Courthouse 6551 Granbury Road Fort Worth 76133 22 Summerglen Branch Library 4205 Basswood Boulevard Fort Worth 76137 23 Tarrant County Election Center Main Early Voting Site (Principal sitio de votacion adelantada) 2700 Premier Street Fort Worth 76111 24 Tarrant County Plaza Building 201 Burnett Street Fort Worth 76102 A-2 #4962357.2 Location (Ubicaci6n) Address City Zip (Direcci6n) (Ciudad) Code (C6digo postal) 25 Villages of Woodland Springs Amenity Center 12209 Timberland Boulevard Fort Worth 76244 26 Worth Heights Community Center 3551 New York Avenue Fort Worth 76110 27 Asia Times Square 2615 W Pioneer Parkway (Corner Pioneer Pkwy and Great Southwest Pkwy) Grand Prairie 75051 28 Lake Park Operations Center 5610 Lake Ridge Parkway Grand Prairie 75052 29 The REC of Grapevine 1175 Municipal Way Grapevine 76051 30 Haltom City Northeast Center 3201 Friendly Lane Haltom City 76117 31 Hurst Recreation Center 700 Mary Drive Hurst 76053 32 Northeast Sub -Courthouse Community Room 645 Grapevine Highway' Hurst 76054 33 Keller Town Hall 1100 Bear Creek Parkway Keller 76248 34 Kennedale Community Center 316 W 3rd Street Kennedale 76060 35 Sheriff's Office North Patrol Division 6651 Lake Worth Boulevard Lake Worth 76135 36 Mansfield Sub -Courthouse 1100 E Broad Street Mansfield 76063 37 Dan Echols Center 6801 Glenview Drive N Richland Hills 76180 38 Richland Hills Community Center 3204 Diana Drive Richland Hills 76118 39 Eagle Mountain -Saginaw ISD Administration Building 6—Training.Room 1200 Old Decatur Road Saginaw 76179 40 Southlake Town Hall 1400 Main Street Southlake 76092 41 White Settlement Public Library 8215 White Settlement Road White Settlement 1 76108 Application for a Ballot by Mail may be downloaded from our website: www.tarrantcounty.com/elections (Solicitud para eoleta par Correa se puede descargar de nuestro sitio web): www.tarrantcounty.com/e/ections Information by phone: Tarrant County Elections Administration, 817-831-8683 (Informaci6n por telefono): (Administraci6n de Elecciones del Condado de Tarrant 817-831-8683) Applications for a Ballot by Mail may be submitted between September 1, 2015 and October 23, 2015 by mail, fax or email to: (Solicitudes para una eoleta par Correa pueden ser sometidas entre el 1 de Septiembre de 2015 y 23 de Octubre de 2015 par correo, fax o email a): Early Voting Clerk (Secretario De Votaci6n Adelantada) PO Box 961011 Fort Worth TX 76161-0011 Fax: 817-831-6118 Email: www.votebymail@tarrantcounty.com A-3 #4962357.2 ELECTION DAY POLLING LOCATIONS (Polls shall be open from 7:00 AM, to 7:00 PM) Election Day Voting Location: Town of Trophy Club, Texas Svore Municipal Building 100 Municipal Drive Trophy Club, Texas 76262 #4962357.2