Agenda Packet TC 02/19/2016
( )*+"#'$,"-!.&.&/0
!"#$#%&' ()#*+
,)-%./ 0'!12 ,+3&4 56767
1//.&!2"32/!45
!"# $!%&'
@(&45+ "@/,($5(+"AB "C?AD<=>?"616$,'&%"7/(8&%/"# !9/(/!%/": ;
#3EE" F"F:G-:"3HG"3HHFIH#-"3"JIF:I1
#K KL-H"6:-7-H 3 KFH7
! !"#!$%%$&'(# ')!*$&!+ ' ,-# !'$!"..&- !' -!/$(#+ 0!$#!"#)!1"''-&!2 -' -&!$&!#$'! '!
!%$ '-.!$#!' -!"3-#."4!! -!/$(#+ 0! !#$'!%-&1 ''-.!'$!'"5-!"+' $#!$#!$&!. +( !"#)!
%&- -#'"' $# !1".-!'$!' -!/$(#+ 0!"'!' !' 1-!+$#+-&# #3!"#! '-1!#$'!0 '-.!$#!' -!
"3-#."4!! -!/$(#+ 0!2 00! -"&!%&- -#'"' $# !$#! %-+ * +!"3-#."! '-1 !%& $&!'$!' -!
/$(#+ 0!"..&- #3!' $ -! '-1 4!6$(!1")! %-"5!(%!'$!*$(&!789!1 #('- !$&!' -!' 1-!0 1 '!
.-'-&1 #-.!:)!' -!;")$&!$&!%&- . #3!$** +-&4!! $! %-"5!.(& #3!' ! '-1!)$(!1( '!
+$1%0-'-!' -!<%-"5-&= !*$&1!' "'! #+0(.- !' -!'$% +7 9!$*!)$(&! '"'-1-#'4!! $% + !$*!
%&- -#'"' $#! $(0.!:-!0 1 '-.!'$!1"''-& !$>-&!2 + !' -!/$(#+ 0! " !"(' $& ')4
#FH7-H "3M-HG3
?00!1"''-& !0 '-.!" !/$# -#'!?3-#."!"&-!+$# .-&-.!'$!:-!&$(' #-!:)!' -! $2#!/$(#+ 0!
"#.!2 00!:-!-#"+'-.!:)!$#-!1$' $#4! -&-!2 00!#$'!:-!"! -%"&"'-!. +( $#!$*!' - -!
'-1 4!@*!. +( $#! !.- &-.A!' "'! '-1!2 00!:-!&-1$>-.!*&$1!' -!+$# -#'!"3-#."!"#.!
2 00!:-!+$# .-&-.! -%"&"'-0)4
AN
0-"4#8+) &"8 9&:+ &%%)-%)#&9+ &$9#-" )+;&)8#"; <#"&"$#&' &"8 *&)#&"$+ )+%-)9 8&9+8
C?ADOPQO
=&"!&)/ 7 6>
!"#$ %&
=&"!&)/ ?#"&"$#&' @+%-)9 ?A BC 6>%8<
D'' ?!"8 E!8;+9 @+%-)9 >F > 6>%8<
CN
@+$+#*+ D""!&' @&$#&' G)-<#'#"; @+%-)9H 8#4$!44#-" -< 4&I+>
C?ADOP<O
!"#$ %&
J9&<< @+%-)9 C @&$#&' G)-<#'#"; @+%-)9 7 B>%8<
7 B @&$#&' G)-<#'#"; @+%-)9>%8<
>N
0-"4#8+) &"8 9&:+ &%%)-%)#&9+ &$9#-" )+;&)8#"; &" &I+"8I+"9 9- 9.+ K"9+)'-$&'
C?ADOPDO
0--%+)&9#-" D;)++I+"9 1+9L++" 9.+ ,-L" &"8 (+"9-" 0-!"9/ )+;&)8#"; 0-!"9/
<!"8#"; -< )-&8 &"8 8)&#"&;+ #I%)-*+I+"94 <-) K"8#&" 0)++: ()#*+ <)-I 0)++:I+)+
()#*+ 9- J:/'#"+ ()#*+H &"8 &!9.-)#M#"; 9.+ &/-) -) .#4 8+4#;"++ 9- +3+$!9+ &''
"+$+44&)/ 8-$!I+"94>
!"#$ %&
J9&<< @+%-)9 C @-!"8&1-!9 &"8 K"8#&" 0)++: KNDO4>%8<
DI+"8+8 K0D C K"8#&" 0)++:>%8<
Town CouncilPage 1 of 169Meeting Date: January 19, 2016
!"# $!%&'1//.&!2"32/!45@/,($5(+"AB "C?AD
QN
0-"4#8+) &"8 9&:+ &%%)-%)#&9+ &$9#-" )+;&)8#"; & 4+$-"8 &I+"8I+"9 9- 9.+ K"9+)'-$&'
C?ADOPRO
0--%+)&9#-" D;)++I+"9 1+9L++" 9.+ ,-L" &"8 (+"9-" 0-!"9/ %)-*#8#"; 0-!"9/
<!"8#"; -< )-&8 #I%)-*+I+"94 <-) 9.+ )-!"8&1-!9 &9 9.+ #"9+)4+$9#-" -< ,)-%./ N&:+
()#*+ &"8 ,)-%./ 0'!1 ()#*+ &"8 <-) 9.+ )+$-"49)!$9#-" -< & 4+$9#-" -< ,)-%./ 0'!1
()#*+ <)-I (!)&";- ()#*+H &"8 &!9.-)#M#"; 9.+ &/-) -) .#4 8+4#;"++ 9- +3+$!9+ &''
"+$+44&)/ 8-$!I+"94>
!"#$ %&
J+$-"8 DI+"8+8 K0D C @-!"8&1-!9>%8<
:-MIE3:"7-77KFH
<N
0-"4#8+) &"8 9&:+ &%%)-%)#&9+ &$9#-" )+;&)8#"; &" P)8#"&"$+ -< 9.+ ,-L" -< ,)-%./
C?ADOPPO
0'!1 -)8+)#"; &"8 $&''#"; & =-#"9 Q+"+)&' R'+$9#-" 9- 1+ .+'8 -" &/ 52 7 6 <-) 9.+
%!)%-4+ -< +'+$9#"; -"+ S T 0-!"$#'I+I1+) 9- G'&$+ U-> B &"8 -"+ S T 0-!"$#'I+I1+)
9- G'&$+ U-> 6 -" 9.+ ,)-%./ 0'!1 ,-L" 0-!"$#'2 +&$. <-) & 9+)I -< 9.)++ SFT /+&)4
)+4%+$9#*+'/H %)-*#8#"; <-) 9.+ #"$-)%-)&9#-" -< %)+I#4+4H %)-*#8#"; <-) &8I#"#49)&9#-" -<
9.+ +'+$9#-" 1/ ,&))&"9 &"8 (+"9-" 0-!"9/H %)-*#8#"; I#4$+''&"+-!4 9+)I4 )+'&9#*+ 9-
%-''#"; %'&$+4 &"8 9.+ $-"8!$9 -< +'+$9#-"H &"8 %)-*#8#"; &" +<<+$9#*+ 8&9+>
!"#$ %&
P@( 7 6C 6 C 0&''#"; Q+"+)&' &/ 7 6 R'+$9#-">%8<
DN
0-"4#8+) &"8 9&:+ &%%)-%)#&9+ &$9#-" )+;&)8#"; &" P)8#"&"$+ -< 9.+ ,-L" -< ,)-%./
C?ADOPBO
0'!1 -)8+)#"; &"8 $&''#"; & =-#"9 J%+$#&' R'+$9#-" 9- 1+ .+'8 -" &/ 52 7 6 <-) 9.+
%!)%-4+ -< '+;&'#M&9#-" -< 9.+ 4&'+ -< &'' &'$-.-'#$ 1+*+)&;+4 #"$'!8#"; I#3+8 1+*+)&;+4H
%)-*#8#"; <-) 9.+ #"$-)%-)&9#-" -< %)+I#4+4H %)-*#8#"; <-) &8I#"#49)&9#-" -< 9.+ +'+$9#-"
1/ ,&))&"9 &"8 (+"9-" 0-!"9/H %)-*#8#"; I#4$+''&"+-!4 9+)I4 )+'&9#*+ 9- %-''#"; %'&$+4
&"8 9.+ $-"8!$9 -< +'+$9#-"H &"8 %)-*#8#"; &" +<<+$9#*+ 8&9+>
!"#$ %&
0+)9#<#$&9#-" -< N-$&' P%9#-" G+9#9#-">%8<
P@( 7 6C 5 C 0&''#"; J%+$#&' N-$&' P%9#-" R'+$9#-">%8<
3GSFI:H
T" */" !"# $!%&'";5+"% !8/!/"&!. "/U/%$.&8/"0/00& !". "4&0%$00") 0./4"&./;0"50"
5'' /4",+".*/" /U50"F)/!"1//.&!2"3%. "EM#N<<AN?RA
Town CouncilPage 2 of 169Meeting Date: January 19, 2016
!"# $!%&'1//.&!2"32/!45@/,($5(+"AB "C?AD
#-: K@K#3 KFH
K"%/(.&9+".*5.".*/"5, 8/"! .&%/" 50") 0./4" !".*/"9( !." &!4 " 9".*/"78 (/"1$!&%&)5'"
V$&'4&!2 "A??"1$!&%&)5'"G(&8/ " ( )*+"#'$, " /U50 " !"@/,($5(+"AD "C?AD",+">=>?"6N1N"
&!"5%% (45!%/" &.*"#*5)./("<<A " /U50"M 8/(!;/!."# 4/N
W ''+"@&;,(/0
!"7/%(/.5(+X:1F
K9"+ $")'5!". "5../!4".*&0")$,'&%";//.&!2"5!4"*58/"5"4&05,&'&.+".*5."(/Y$&(/0"0)/%&5'"
!//40 ")'/50/"% !.5%.".*/" !"7/%(/.5(+Z0"F99&%/"5."DPCOP>AOQD?? "QP"* $(0"&!"
5485!%/ "5!4"(/50 !5,'/"5%% ;; 45.& !0" &''",/";54/". "500&0."+ $N
K"%/(.&9+".*5.".*/"5..5%*/4"! .&%/"5!4"52/!45" 9"&./;0". ",/"% !0&4/(/4",+".*&0"V 5(4"
50"(/; 8/4",+";/"9( ;".*/"9( !." &!4 " 9".*/"78 (/"1$!&%&)5'"V$&'4&!2 "A??"
1$!&%&)5'"G(&8/ " ( )*+"#'$, " /U50 " !".*/"\[\[\[\[\[\[\[\[\[\["45+" 9"
\[\[\[\[\[\[\[\[\[\[\[\[\[\[\[\[\[\[\[\[\[\[ "C?ADN
\[\[\[\[\[\[\[\[\[\[\[\[\[\[\[\[\[\[\[\[\[\[\[\[\[\[\[\[\[\[\[\[ " &.'/="\[\[\[\[\[\[\[\[\[\[\[\[\[\[\[\[\[\[\[\[\[\[\[\[\[\[\[
Town CouncilPage 3 of 169Meeting Date: January 19, 2016
Trophy Club Entities 100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2016-84-T Version:1 Name:
Type:Agenda Item Status:Consent Agenda
File created:2/13/2016 In control:Town Council
On agenda:2/19/2016 Final action:
Title:Consider and take appropriate action regarding financial and variance report dated January 2016.
Attachments:January Financial Report FY 15-16.pdf
All Fund Budget Report 1.31.16.pdf
DateVer.Action ByActionResult
Consider and take appropriate action regarding financial and variance report dated January 2016.
Town CouncilPage 4 of 169Meeting Date: January 19, 2016
Monthly Financial Statement
J 2016
ANUARY
Town CouncilPage 5 of 169Meeting Date: January 19, 2016
TOWN OF TROPHY CLUB
JANUARY 2016 FINANCIAL REPORT
GENERAL FUND SUMMARY
Year-to-Date January 2016Percent of Budget Year Transpired: 33%
Original
RevenuesRevised Budget Year-to-DateVariance% Received
Budget
Property Tax$ 5,801,544$ 5,801,544$ 5,132,144$ (669,400)88%
Licenses and Permits 558,606 558,606 246,163 (312,443)44%
Franchise Fees 947,257 947,257 142,999 (804,258)15%
Sales Tax 753,125 753,125 272,268 (480,857)36%
Fines and Fees 420,359 420,359 54, 789 (365,570)13%
Charges for Service 274,909 274,909 44, 294 (230,615)16%
Investment Income 18,000 18,000 5, 819 (12,181)32%
Miscellaneous Income 240,000 240,000 8, 756 (231,244)4%
Total Revenues$ 9,013,800$ 9,013,800$ 5,907,232 $ (3,106,568)66%
Original
Other SourcesRevised Budget Year-to-DateVariance% Received
Budget
Transfers In$ 111,000$ 111,000 $ 27,750 (83,250)25%
Total Available Resources$ 9,124,800$ 9,124,800$ 5,934,982 $ (3,189,818)65%
Original
ExpendituresRevised Budget Year-to-DateVariance% Used
Budget
Manager's Office$ 843,529$ 843,529 $ 263,757$ 579,77231%
Legal 196,972 196,972 55,751 141,22128%
Police 2,352,871 2,352,871 769,754 1,583,11733%
Emergency Medical Services 916,059 916,059 291,372 624,68732%
Streets 420,120 420,120 101,597 318,52324%
Parks 1,388,795 1,388,795 359,347 1,029,44826%
Recreation
658,647 658,647 78, 280 580,36712%
Community Events
31,881 31,881 9, 388 22, 49329%
Community Development 582,726 582,726 168,648 414,07829%
Finance 410,419 410,419 128,840 281,57931%
Municipal Court 87,077 87,077 24, 713 62, 36428%
Human Resources 123,872 123,872 53, 434 70, 43843%
Information Services 531,262 531,262 139,041 392,22026%
Facilities Maintenance 112,079 112,079 66, 676 45, 40359%
Total Expenditures$ 8,656,309$ 8,656,309$ 2, 510,598$ 6, 145,71129%
Original
Other UsesRevised Budget Year-to-DateVariance% Used
Budget
Transfers Out$ 385,000$ 385,000 $ - (385,000)0%
Total Outflows of Resources$ 9,041,309$ 9,041,309$ 2, 510,598$ 5, 760,71128%
Town CouncilPage 6 of 169Meeting Date: January 19, 2016
TOWN OF TROPHY CLUB
JANUARY 2016 FINANCIAL REPORT
GENERAL FUND SUMMARY CONTINUED
Original Revised
Fund Balance Year-to-Date
Budget Budget
Beginning fund balance$ 3,662,226$ 3,662,226$ 3,662,226
+ Net increase (Decrease) 83,491 83,491 3,424,384
Ending Fund Balance$ 3,745,717$ 3,745,717$ 7, 086,610
Original
Fund Balance DetailYear-to-Date
Revised Budget
Budget
Reserve Fund balance
(30% of Total Expenditures)
$ 2,596,893$ 2,596,893$ 753,179
Assigned Fund Balance -
Committed Fund Balance 166,000 166,000 166,000
Unassigned Fund Balance in
Excess (Deficit) of 30%
982,825 982,825 6,167,431
Total Fund balance$ 3,745,718$ 3,745,718$ 7, 086,610
Based on Fiscal Year 2016 Adopted Budget.
General Fund Sales Tax Receipts
FY 2015FY 2016
55,381.2360,941.66
OCT
120,000.00
NOV 62,495.8379,043.05
56,315.6356,546.26
DEC
100,000.00
JAN 47,004.2464,779.94
80,000.00
95,802.27
FEB
MAR 45,169.27
FY 2015
60,000.00
50,647.90
APR
FY 2016
MAY 61,533.50
40,000.00
58,648.52
JUN
20,000.00
JUL 54,958.03
65,761.96
AUG
0.00
SEP 55,702.23
OCTNOVDECJANFEBMARAPRMAYJUNJULAUGSEP
Town CouncilPage 7 of 169Meeting Date: January 19, 2016
TOWN OF TROPHY CLUB
JANUARY 2016 FINANCIAL REPORT
DEPARTMENTAL BUDGET REPORTS
Year-to-Date January 2016Percent of Budget Year Transpired: 33%
General Fund Summary
CategoryOriginal BudgetRevised BudgetYear-to-DateVariance % Used
Personnel$ 6,245,821$ 6,245,821 $ 1,882,928$ 4,362,893 30%
Services & Supplies 2,194,625 2,194,625 616,604 1,578,02128%
Capital 215,863 215,863 11,065 204,7985%
Total$ 8,656,309 $ 8,656,309 $ 2, 510,598$ 6, 145,71129%
Manager's Office
CategoryOriginal BudgetRevised BudgetYear-to-DateVariance % Used
Personnel$ 689,144$ 689,144$ 214,311$ 474,83331%
Services & Supplies 154,385 154,385 49,446 104,93932%
Total$ 843,529 $ 843,529 $ 263,757 $ 579,772 31%
Legal
CategoryOriginal BudgetRevised BudgetYear-to-DateVariance % Used
Personnel$ 165,480$ 165,480$ 52,362$ 113,11832%
Services & Supplies 31,492 31,492 3,389 28,10311%
Total$ 196,972$ 196,972$ 55,751$ 141,22128%
Police
CategoryOriginal BudgetRevised BudgetYear-to-DateVariance % Used
Personnel$ 2,022,142$ 2,022,142 $ 647,651$ 1, 374,49132%
Services & Supplies 284,929 284,929 117,286 167,64341%
Capital 45,800 45,800 4, 817 40,98311%
Total$ 2,352,871 $ 2,352,871 $ 769, 754$ 1, 583,11733%
Software for policy manual updates; annual communications agreement.
EMS
CategoryOriginal BudgetRevised BudgetYear-to-DateVariance % Used
Personnel$ 793,590$ 793,590$ 262,269$ 531,32133%
Services & Supplies 104,469 104,469 29,103 75,36628%
Capital 18,000 18,000 - 18,0000%
Total$ 916,059$ 916,059$ 291,372$ 624,68732%
Town CouncilPage 8 of 169Meeting Date: January 19, 2016
TOWN OF TROPHY CLUB
JANUARY 2016 FINANCIAL REPORT
DEPARTMENTAL BUDGET REPORTS CONTINUED
Percent of Budget Year Transpired:
Year-to-Date January 201633%
Streets
CategoryOriginal BudgetRevised BudgetYear-to-DateVariance % Used
Personnel$ 220,656$ 220,656$ 58,818$ 161,83827%
Services & Supplies 199,464 199,464 42,779 156,68521%
Total$ 420,120 $ 420,120 $ 101, 597$ 318, 52324%
Parks
CategoryOriginal BudgetRevised BudgetYear-to-DateVariance % Used
Personnel$ 786,327$ 786,327$ 220,509$ 565,81828%
Services & Supplies 579,868 579,868 132,589 447,27923%
Capital 22,600 22,600 6, 249 16,35128%
Total$ 1,388,795 $ 1,388,795 $ 359,347$ 1, 029,44826%
Recreation
CategoryOriginal BudgetRevised BudgetYear-to-DateVariance % Used
Personnel$ 417,042$ 417,042$ 62,625$ 354,41715%
Services & Supplies 161,605 161,605 15,655 145,95010%
Capital 80,000 80,000 - 80,0000%
Total$ 658,647 $ 658,647 $ 78, 280$ 580, 36712%
Community Events
CategoryOriginal BudgetRevised BudgetYear-to-DateVariance % Used
Services & Supplies$ 31,881$ 31,881$ 9,388$ 22,49329%
Total$ 31,881$ 31,881$ 9,388$ 22,49329%
Community Development
CategoryOriginal BudgetRevised BudgetYear-to-DateVariance % Used
Personnel$ 451,227$ 451,227$ 140,743$ 310,48431%
Services & Supplies 131,499 131,499 27,905 103,59421%
Total$ 582,726 $ 582,726 $ 168, 648$ 414, 07829%
Town CouncilPage 9 of 169Meeting Date: January 19, 2016
TOWN OF TROPHY CLUB
JANUARY 2016 FINANCIAL REPORT
DEPARTMENTAL BUDGET REPORTS CONTINUED
Percent of Budget Year Transpired:
Year-to-Date January 201633%
Finance
CategoryOriginal BudgetRevised BudgetYear-to-DateVariance % Used
Personnel$ 285,126$ 285,126$ 88,212$ 196,91431%
Services & Supplies 125,293 125,293 40,628 84,66532%
Total$ 410,419$ 410,419$ 128,840$ 281,57931%
Municipal Court
CategoryOriginal BudgetRevised BudgetYear-to-DateVariance % Used
Personnel$ 77,388$ 77,388$ 23,270$ 54,11830%
Services & Supplies 9,689 9,689 1, 442 8, 24715%
Total$ 87,077 $ 87,077$ 24, 713$ 62,36428%
Human Resources
CategoryOriginal BudgetRevised BudgetYear-to-DateVariance % Used
Personnel$ 119,557$ 119,557$ 49,327$ 70,23041%
Services & Supplies 4,315 4,315 4, 107 20895%
Total$ 123,872$ 123,872$ 53,434$ 70,43843%
Employee relations budget primarily used for Holiday Party and employee service recognition, tuition reimbursement disbursement after fall semester.
Information Services
CategoryOriginal BudgetRevised BudgetYear-to-DateVariance % Used
Personnel$ 218,142$ 218,142$ 62,831$ 155,31129%
Services & Supplies 263,657 263,657 76,210 187,44629%
Capital 49,463 49,463 - 49,4630%
Total$ 531,262 $ 531,262 $ 139, 041$ 392, 22026%
Facilities Maintenance
CategoryOriginal BudgetRevised BudgetYear-to-DateVariance % Used
Services & Supplies$ 112,079$ 112,079$ 66,676$ 45,40359%
Total$ 112,079$ 112,079$ 66,676$ 45,40359%
Due to annual insurance prepayment which was $5,126 less than budgeted amount.
Town CouncilPage 10 of 169Meeting Date: January 19, 2016
TOWN OF TROPHY CLUB
JANUARY 2016 FINANCIAL REPORT
DEBT SERVICE FUND
Year-to-Date January 2016Percent of Budget Year Transpired: 33%
Original Revised
RevenuesYear-to-DateVariance% Received
BudgetBudget
Property Tax$ 1,704,718 $ 1,704,718$ 1,509,364 $ (195,354)89%
Interest Income 250 250 386 136154%
Total Revenue$ 1,704,968 $ 1,704,968 $ 1,509,750 $ (195,218) 89%
Original Revised
Other SourcesYear-to-DateVariance% Received
BudgetBudget
Transfers In$ 87,206$ 87,206$ -$ 87,2060%
Total$ 87,206$ 87,206$ - $ 87,2060%
Original Revised
ExpendituresYear-to-DateVariance% Used
BudgetBudget
Principal Payments$ 1,339,500 $ 1,339,500$ -$ 1,339,5000%
Interest Payments 383,067 383,067$ - 383,0670%
Paying Agent Fees 4,500 4,500$ 750 3,75017%
Total Expenditures$ 1,727,067 $ 1,727,067 $ 750$ 1, 726,3170%
Original Revised
Fund BalanceYear-to-Date
BudgetBudget
Beginning Fund Balance$ 105,367$ 105,367$ 105,367
+Net Increase (Decrease)
65,107 65,107 1,509,000
Ending Fund Balance$ 170,474$ 170,474$ 1, 614,367
Based on Fiscal Year 2016 Adopted Budget.
Town CouncilPage 11 of 169Meeting Date: January 19, 2016
TOWN OF TROPHY CLUB
JANUARY 2016 FINANCIAL REPORT
CAPITAL PROJECTS FUND
Year-to-Date January 2016Percent of Budget Year Transpired: 33%
Original Revised
RevenuesYear-to-DateVariance% Received
BudgetBudget
Interest Income$ 100$ 100$ 1, 095$ 9951095%
Total$ 100$ 100$ 1,095$ 9951095%
Original Revised
Other SourcesYear-to-DateVariance% Received
BudgetBudget
Bond Proceeds$ 9,750,000$ 9,750,000 $ -$ (9,750,000)0%
Transfer In$ 385,000$ 385,000$ -$ ( 385,000)0%
Total$ 10,135,000$ 10,135,000$ - $ (10,135,000)0%
Original Revised
ExpendituresYear-to-DateVariance% Used
BudgetBudget
Capital Outlay
8,848,404 8,848,404 584,107 ( 8,264,297)7%
Total$ 8,848,404 $ 8,848,404 $ 584,107$ (8,264,297)7%
Includes Town Hall construction planning costs.
Original Revised
Fund BalanceYear-to-Date
BudgetBudget
Beginning Fund Balance$ 1,293,027$ 1,293,027 $ 1,293,027
+Net Increase (Decrease) 1,286,696 1,286,696 (583,012)
Ending Fund Balance$ 2,579,723 $ 2,579,723 $ 710,015
Based on Fiscal Year 2016 Adopted Budget.
Town CouncilPage 12 of 169Meeting Date: January 19, 2016
TOWN OF TROPHY CLUB
JANUARY 2016 FINANCIAL REPORT
TROPHY CLUB PARK FUND
Year-to-Date January 2016Percent of Budget Year Transpired: 33%
Original Revised
RevenueYear-to-DateVariance% Received
BudgetBudget
Park Revenue$ 165,000$ 165,000$ 8,445 $ (156,555)5%
Interest Income$ -$ -$ -$ -N/A
Total Revenue$ 165,000$ 165,000$ 8,445 $ (156,555) 5%
Original Revised
ExpensesYear-to-DateVariance% Used
BudgetBudget
Salaries$ 45,544$ 45,544$ 10,553$ 34,99123%
Longevity 204 204 204 -100%
Stipend 300 300 300 -100%
Retirement 3,504 3,504 1,088 2,41631%
Medical Insurance 3,000 3,000 810 2,19027%
Dental Insurance 233 233 63 17027%
Vision Insurance 32 32 9 2328%
Life Insurance & Other 239 239 59 18025%
Social Security Taxes 2,836 2,836 638 2,19823%
Medicare Taxes 668 668 149 51922%
Unemployment Taxes 306 306 13 2934%
Workman's compensation 1,094 1,094 - 1,0940%
Total Personnel Services$ 57,960$ 57,960$ 13,886$ 44,07424%
Professional Outside Services$ 2,500 $ 2,500 $ -$ 2 ,5000%
Auditing 1,000 1,000 - 1,0000%
Software & Support 7,241 7,241 3,426 3,81447%
Advertising 1,235 1,235 120 1,11510%
Service Charges & Fees 8,495 8,495 3,716 4,77944%
Electricity 2,800 2,800 678 2,12224%
Water 1,747 1,747 722 1,02541%
Telephone 1,900 1,900 506 1,39427%
Communication/Pagers/Mobiles 933 933 362 57139%
Insurance 1,200 1,200 - 1,2000%
Property Maintenance 10,500 10,500 3,044 7,45629%
Equipment Maintenance 2,384 2,384 1,455 92961%
Independent labor 26,600 26,600 1,600 2 5,0006%
Portable Toilets 3,644 3,644 2,017 1,62755%
Dues & Membership 250 250 - 2500%
Travel & Per Diem 492 492 - 4920%
Office Supplies 1,044 1,044 10 1,0341%
Postage 327 327 34 29310%
Fuel 1,250 1,250 168 1,08213%
Uniforms 520 520 313 20760%
Community Events 14,900 14,900 1,873 1 3,02713%
Small tools 1,200 1,200 - 1,2000%
Furniture/Equipment <$5,000 1,920 1,920 2,823 (903)147%
Maintenance Supplies 464 464 23 4415%
Miscellaneous Expense 500 500 - 5000%
Total Services & Supplies$ 95,046$ 95,046$ 22,891$ 72,15524%
Total Expenses$ 153,006$ 153,006$ 36,777$ 116,22924%
Town CouncilPage 13 of 169Meeting Date: January 19, 2016
TOWN OF TROPHY CLUB
JANUARY 2016 FINANCIAL REPORT
TROPHY CLUB PARK FUND CONTINUED
Original Revised
Other UsesYear-to-DateVariance% Used
BudgetBudget
Park Administration Transfer$ 8,000 $ 8,000 $ 2 ,000$ 6 ,00025%
Total Other Uses$ 8,000 $ 8,000 $ 2 ,000$ 6 ,00025%
Operating
Working CapitalYear-to-Date
Days
Beginning Working Capital$ (70,458) (158)
+Net Increase (Decrease) (30,332) (68)
Ending Working Capital$ (100,790) (225)
Based on Fiscal Year 2016 Adopted Budget.
Town CouncilPage 14 of 169Meeting Date: January 19, 2016
TOWN OF TROPHY CLUB
JANUARY 2016 FINANCIAL REPORT
STORM DRAINAGE UTILITY FUND
Year-to-Date January 2016Percent of Budget Year Transpired33%
Original Revised
RevenueYear-to-DateVariance% Received
BudgetBudget
Storm Drainage Fees$ 414,700$ 414,700$ 139,546$ (275,154)34%
Interest Income 100 100 216 116216%
Total Revenue$ 414,800$ 414,800$ 139,762$ (275,038)34%
Original Revised
ExpensesYear-to-DateVariance% Used
BudgetBudget
Operating Expenses 195,303 195,303 28,951 166, 35215%
Debt Service 175,400 175,400 - 175, 4000%
Total Expenses$ 370,703$ 370,703$ 28,951$ 341,7528%
Original Revised
Other UsesYear-to-DateVariance% Used
BudgetBudget
Transfer to Debt Service$ 62,206 $ 62,206 $ -$ 62,206 0%
Total Other Uses$ 62,206$ 62,206$ -$ 62,2060%
Operating
Working CapitalYear-to-Date
Days
Beginning Working Capital$ 201,768 168
+Net Increase (Decrease) 110,811 92
Ending Working Capital$ 312,579 260
Based on Fiscal Year 2016 Adopted Budget.
Original Revised
Drainage Capital ProjectsYear-to-Date
BudgetBudget
Funding Source
2013 CO Proceeds $ 206,139 $ 206,139 $ 137,446
Operating Funds 36,488 36,488 -
Project Detail
Indian Creek - -
$ -
Timber Ridge/Fresh Meadow - -
-
Cypress Court Drainage Inlets (20,000) (20,000)
85, 572
Pin Oak Court (51,260) (51,260)
-
Pebble Beach Drive (71,367) (71,367)
51, 875
Broadway Creek Improvements
-
and Amenity Lake Slopes
(100,000) (100,000)
Remaining Funding$ -$ -$ -
Town CouncilPage 15 of 169Meeting Date: January 19, 2016
TOWN OF TROPHY CLUB
JANUARY 2016 FINANCIAL REPORT
CRIME CONTROL PREVENTION DISTRICT
Year-to-Date January 2016Percent of Budget Year Transpired: 33%
Original Revised
RevenueYear-to-DateVariance% Received
BudgetBudget
Sales Tax$ 186,433$ 186,433$ 62,232$ (124,201) 33%
Interest Income - - 29 29N/A
Total Revenue$ 186,433$ 186,433$ 62,261$ (124,172) 33%
Original Revised
ExpendituresYear-to-DateVariance% Used
BudgetBudget
Services & Supplies$ 57,400$ 57,400$ 1,600 $ 55,8003%
Capital Expenses 125,000 125,000 84, 458 40, 54268%
Total Expenditure$ 182,400$ 182,400$ 86,058$ 96,34247%
Vehicle purchased with prior year encumbrance, as well as digital portable radios.
Original Revised
Fund BalanceYear-to-Date
BudgetBudget
Beginning Fund Balance$ 38,491$ 38,491$ 38,491
+Net Increase (Decrease)
4,033 4,033 (23,797)
Ending Fund Balance
$ 42,524$ 42,524$ 14,694
Based on Fiscal Year 2016 Adopted Budget.
Town CouncilPage 16 of 169Meeting Date: January 19, 2016
TOWN OF TROPHY CLUB
JANUARY 2016 FINANCIAL REPORT
STREET MAINTENANCE SALES TAX FUND
Year-to-Date January 2016Percent of Budget Year Transpired: 33%
Original Revised
RevenueYear-to-DateVariance% Received
BudgetBudget
Sales Tax$ 182,554$ 182,554$ 65,328$ (117,226)36%
Interest Income$ -$ -$ 13$ 13N/A
Total Revenue$ 182,554$ 182,554$ 65,341$ (117,226) 36%
Original Revised
ExpendituresYear-to-DateVariance% Used
BudgetBudget
Operating Expenditures$ 160,412$ 160,412$ 29,665$ 113,40218%
Total Expenses$ 160,412$ 160,412$ 29,665$ 130,74718%
Original Revised
Other UsesYear-to-DateVariance% Used
BudgetBudget
Transfer To Debt Service$ 25,000$ 25,000$ -$ 25,0000%
Total Other Uses$ 25,000$ 25,000$ - $ 25,0000%
Original Revised
Fund BalanceYear-to-Date
BudgetBudget
Beginning Fund Balance$ 49,584$ 49,584$ 49,584
+Net Increase (Decrease) (2,858) (2,858) 35,676
Ending Fund Balance$ 46,726$ 46,726$ 85,260
Based on Fiscal Year 2016 Adopted Budget.
Town CouncilPage 17 of 169Meeting Date: January 19, 2016
TOWN OF TROPHY CLUB
JANUARY 2016 FINANCIAL REPORT
COURT TECHNOLOGY FUND
Year-to-Date January 2016Percent of Budget Year Transpired: 33%
Original Revised
RevenueYear-to-DateVariance% Received
BudgetBudget
Fines & Fees$ 4,000 $ 4,000 $ 1,200 $ (2,800)30%
Total Revenue$ 4,000$ 4,000$ 1,200$ (2,800)30%
Original Revised
ExpendituresYear-to-DateVariance% Used
BudgetBudget
Purchased Services$ 5,200 $ 5,200 $ 3,049 $ 2,151 59%
Total Expenditure$ 5,200$ 5,200$ 3,049$ 2,15159%
Incode annual Court Maintenance.
Original Revised
Fund BalanceYear-to-Date
BudgetBudget
Beginning Fund Balance$ 21,437$ 21,437$ 21,437
+Net Increase (Decrease) (1,200) (1,200) (1,849)
Ending Fund Balance$ 20,237$ 20,237$ 19,588
Based on Fiscal Year 2016 Adopted Budget.
Town CouncilPage 18 of 169Meeting Date: January 19, 2016
TOWN OF TROPHY CLUB
JANUARY 2016 FINANCIAL REPORT
COURT SECURITY FUND
Year-to-Date January 2016Percent of Budget Year Transpired: 33%
Original Revised
RevenueYear-to-DateVariance% Received
BudgetBudget
Municipal Court Security Fee$ 3,000 $ 3,000 $ 900$ (2,100)30%
Total Revenue$ 3,000$ 3,000$ 900$ (2,100)30%
Original Revised
ExpendituresYear-to-DateVariance% Used
BudgetBudget
Purchased Services$ -$ -$ 952$ ( 952)N/A
Total Expenditure$ - $ - $ 952$ (952)N/A
Signage related to gun laws effective January 1, 2016 for Town Hall and Police Department.
Original Revised
Other UsesYear-to-DateVariance% Received
BudgetBudget
Transfer to General Fund$ 3,000 $ 3,000 $ 750$ 2,250 25%
Total Other Uses$ 3,000$ 3,000$ 750$ 2,25025%
Original Revised
Fund BalanceYear-to-Date
BudgetBudget
Beginning Fund Balance$ 21,793$ 21,793$ 21,793
+Net Increase (Decrease) - - (802)
Ending Fund Balance$ 21,793$ 21,793$ 20,991
Based on Fiscal Year 2016 Adopted Budget.
Town CouncilPage 19 of 169Meeting Date: January 19, 2016
TOWN OF TROPHY CLUB
JANUARY 2016 FINANCIAL REPORT
ECONOMIC DEVELOPMENT COPORATION 4B
Year-to-Date January 2016Percent of Budget Year Transpired: 33%
Original Revised
RevenueYear-to-DateVariance% Received
BudgetBudget
Sales Tax$ 365,109$ 365,109$ 130,655$ 234,45436%
Interest Income 450 450 334 11674%
Total Revenue$ 365,559$ 365,559$ 130,990$ 234,56936%
Original Revised
ExpendituresYear-to-DateVariance% Used
BudgetBudget
Auditing$ 1,000 $ 1,000 $ -$ 1,000 0%
Advertising 5,200 5,200 - 5,2000%
Printing 500 500 - 5000%
Schools & Training 1,310 1,310 - 1,3100%
Dues & Membership 1,050 1,050 - 1,0500%
Travel & Per Diem 694 694 375 31954%
Office Supplies 250 250 - 2500%
Miscellaneous Expense 7,950 7,950 - 7,9500%
EDC Projects 3,750 3,750 - 3,7500%
Incentive Programs 140,773 140,773 46, 924 93, 84933%
Debt Service 208,473 208,473 - 208,4730%
Total Expenditures$ 370,950$ 370,950$ 47,299$ 323,65113%
Original Revised
Fund BalanceYear-to-Date
BudgetBudget
Beginning Fund Balance$ 490,480$ 490,480$ 490,480
+Net Increase (Decrease) (5,391) (5,391) 83, 690
Ending Fund Balance$ 485,089$ 485,089$ 574,170
Based on Fiscal Year 2016 Adopted Budget.
Town CouncilPage 20 of 169Meeting Date: January 19, 2016
TOWN OF TROPHY CLUB
JANUARY 2016 FINANCIAL REPORT
HOTEL OCCUPANCY
Year-to-Date January 2016Percent of Budget Year Transpired: 33%
Original Revised
RevenueYear-to-DateVariance% Received
BudgetBudget
Hotel Occupancy Tax$ 354,520$ 354,520$ 94,088$ (260,432) 27%
Interest income 500 500 284 (216)57%
Total Revenue$ 355,020$ 355,020$ 94,373$ (260,647) 27%
Original Revised
ExpendituresYear-to-DateVariance% Used
BudgetBudget
Advertising $ 83,000 $ 83,000 $ -$ 83,000
0%
Event Rentals
46,825 46,825 25,820 21,005 55%
July 4 Celebration 26,000 26,000 - 26, 0000%
Total Expenditures$ 155,825$ 155,825$ 25,820$ 130,00517%
Original Revised
Other UsesYear-to-DateVariance% Used
BudgetBudget
Transfer Out$ 100,000$ 100,000$ 25,000$ 75,00025%
Total Other Uses$ 100,000$ 100,000$ 25,000$ 75,00025%
Original Revised
Fund BalanceYear-to-Date
BudgetBudget
Beginning Fund Balance$ 451,931$ 451,931$ 451,931
+Net Increase (Decrease) 99,195 99,195 43,553
Ending Fund Balance$ 551,126$ 551,126$ 495,484
Based on Fiscal Year 2016 Adopted Budget.
Town CouncilPage 21 of 169Meeting Date: January 19, 2016
TOWN OF TROPHY CLUB
JANUARY 2016 FINANCIAL REPORT
RECREATIONAL PROGRAMS
Year-to-Date January 2016Percent of Budget Year Transpired: 33%
Original Revised
RevenueYear-to-DateVariance% Received
BudgetBudget
Recreational Programs$ 8,000$ 8,000$ 761$ (7,239)10%
Total Revenue$ 8,000$ 8,000$ 761$ (7,239)10%
Original Revised
ExpendituresYear-to-DateVariance% Used
BudgetBudget
Recreational Programs$ 8,000$ 8,000$ 1,291 $ 6,709 16%
Total Expenditures$ 8,000$ 8,000$ 1,291$ 6,70916%
Original Revised
Fund BalanceYear-to-Date
BudgetBudget
Beginning Fund Balance$ 2,812$ 2,812$ 2,812
+Net Increase (Decrease) - - (530)
Ending Fund Balance$ 2,812$ 2,812$ 2,282
Based on Fiscal Year 2016 Adopted Budget.
Town CouncilPage 22 of 169Meeting Date: January 19, 2016
TOWN OF TROPHY CLUB
JANUARY 2016 FINANCIAL REPORT
TIRZ #1
Year-to-Date January 2016Percent of Budget Year Transpired: 33%
Original Revised
RevenueYear-to-DateVariance% Received
BudgetBudget
Propety Tax$ 6,095 $ 6,095 $ -$ (6,095)0%
Sales Tax 1,000 1,000 -$ (1,000)0%
Total Revenue$ 7,095$ 7,095$ -$ (7,095) 0%
Original Revised
ExpendituresYear-to-DateVariance% Used
BudgetBudget
N/A
Incentive Programs $ - $ - $ 58,705 $ (58,705)
Total Expenditures$ - $ - $ 58,705$ (58,705)N/A
Infrastructure costs for Bread Winners Caf é.
Original Revised
Fund BalanceYear-to-Date
BudgetBudget
Beginning Fund Balance$ 8,291 $ 8,291 $ 8,291
+Net Increase (Decrease) 7,095 7,095 (58,705)
Ending Fund Balance$ 15,386$ 15,386$ (50,414)
Based on Fiscal Year 2016 Adopted Budget.
Town CouncilPage 23 of 169Meeting Date: January 19, 2016
TOWN OF TROPHY CLUB
JANUARY 2016 FINANCIAL REPORT
ANNIVERSARY FUND
Year-to-Date January 2016Percent of Budget Year Transpired: 33%
Original Revised
RevenueYear-to-DateVariance% Received
BudgetBudget
Donations$ - $ - $ - $ - N/A
Total Revenue$ -$ -$ -$ -N/A
Original Revised
ExpendituresYear-to-DateVariance% Used
BudgetBudget
Community Events$ - $ - $ 3,054$ (3,054)N/A
Total Expenditures$ -$ -$ 3,054$ (3,054)N/A
Original Revised
Fund BalanceYear-to-Date
BudgetBudget
Beginning Fund Balance$ 4,614$ 4,614$ 4,614
+Net Increase (Decrease) - - (3,054)
Ending Fund Balance$ 4,614$ 4,614$ 1,560
Based on Fiscal Year 2016 Adopted Budget.
Town CouncilPage 24 of 169Meeting Date: January 19, 2016
Town CouncilPage 25 of 169Meeting Date: January 19, 2016
Town CouncilPage 26 of 169Meeting Date: January 19, 2016
Town CouncilPage 27 of 169Meeting Date: January 19, 2016
Town CouncilPage 28 of 169Meeting Date: January 19, 2016
Town CouncilPage 29 of 169Meeting Date: January 19, 2016
Town CouncilPage 30 of 169Meeting Date: January 19, 2016
Town CouncilPage 31 of 169Meeting Date: January 19, 2016
Town CouncilPage 32 of 169Meeting Date: January 19, 2016
Town CouncilPage 33 of 169Meeting Date: January 19, 2016
Town CouncilPage 34 of 169Meeting Date: January 19, 2016
Town CouncilPage 35 of 169Meeting Date: January 19, 2016
Town CouncilPage 36 of 169Meeting Date: January 19, 2016
Town CouncilPage 37 of 169Meeting Date: January 19, 2016
Town CouncilPage 38 of 169Meeting Date: January 19, 2016
Town CouncilPage 39 of 169Meeting Date: January 19, 2016
Town CouncilPage 40 of 169Meeting Date: January 19, 2016
Town CouncilPage 41 of 169Meeting Date: January 19, 2016
Town CouncilPage 42 of 169Meeting Date: January 19, 2016
Town CouncilPage 43 of 169Meeting Date: January 19, 2016
Town CouncilPage 44 of 169Meeting Date: January 19, 2016
Town CouncilPage 45 of 169Meeting Date: January 19, 2016
Town CouncilPage 46 of 169Meeting Date: January 19, 2016
Town CouncilPage 47 of 169Meeting Date: January 19, 2016
Town CouncilPage 48 of 169Meeting Date: January 19, 2016
Town CouncilPage 49 of 169Meeting Date: January 19, 2016
Town CouncilPage 50 of 169Meeting Date: January 19, 2016
Town CouncilPage 51 of 169Meeting Date: January 19, 2016
Town CouncilPage 52 of 169Meeting Date: January 19, 2016
Town CouncilPage 53 of 169Meeting Date: January 19, 2016
Trophy Club Entities 100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2016-85-T Version:1 Name:
Type:Agenda Item Status:Consent Agenda
File created:2/13/2016 In control:Town Council
On agenda:2/19/2016 Final action:
Title:Receive Annual Racial Profiling Report; discussion of same.
Attachments:Staff Report - Racial Profiling Report 2015.pdf
2015 Racial Profiling Report.pdf
DateVer.Action ByActionResult
Receive Annual Racial Profiling Report; discussion of same.
Town CouncilPage 54 of 169Meeting Date: January 19, 2016
To: Mayor and Town Council
From:Patrick Arata, Police Chief
CC: Stephen Seidel, Town Manager
Holly Fimbres, Town Secretary
Re: Racial Profiling Report
Town Council Meeting, February 19, 2016
Agenda Item:
Receive Annual Racial Profiling Report; discussion of same.
Explanation:
This annual report is for FY 2015. The report was prepared and filed with the State by Del
Carman Consulting. The attached Compliance Audit, Racial Profiling Law, for the Trophy Club
Police Department was completed with the information provided from the Denton County
Dispatch System. This is the Tier 1 State Racial Profiling Report (Partial Exemption) required for
submission to TCOLE no later than March 2, 2016.
Attachments:
Racial Profiling Report
Page 1 of 1
Town CouncilPage 55 of 169Meeting Date: January 19, 2016
Town CouncilPage 56 of 169Meeting Date: January 19, 2016
Town CouncilPage 57 of 169Meeting Date: January 19, 2016
Town CouncilPage 58 of 169Meeting Date: January 19, 2016
Town CouncilPage 59 of 169Meeting Date: January 19, 2016
Town CouncilPage 60 of 169Meeting Date: January 19, 2016
Town CouncilPage 61 of 169Meeting Date: January 19, 2016
Town CouncilPage 62 of 169Meeting Date: January 19, 2016
Town CouncilPage 63 of 169Meeting Date: January 19, 2016
Town CouncilPage 64 of 169Meeting Date: January 19, 2016
Town CouncilPage 65 of 169Meeting Date: January 19, 2016
Town CouncilPage 66 of 169Meeting Date: January 19, 2016
Town CouncilPage 67 of 169Meeting Date: January 19, 2016
Town CouncilPage 68 of 169Meeting Date: January 19, 2016
Town CouncilPage 69 of 169Meeting Date: January 19, 2016
Town CouncilPage 70 of 169Meeting Date: January 19, 2016
Town CouncilPage 71 of 169Meeting Date: January 19, 2016
Town CouncilPage 72 of 169Meeting Date: January 19, 2016
Town CouncilPage 73 of 169Meeting Date: January 19, 2016
Town CouncilPage 74 of 169Meeting Date: January 19, 2016
Town CouncilPage 75 of 169Meeting Date: January 19, 2016
Town CouncilPage 76 of 169Meeting Date: January 19, 2016
Town CouncilPage 77 of 169Meeting Date: January 19, 2016
Town CouncilPage 78 of 169Meeting Date: January 19, 2016
Town CouncilPage 79 of 169Meeting Date: January 19, 2016
Town CouncilPage 80 of 169Meeting Date: January 19, 2016
Town CouncilPage 81 of 169Meeting Date: January 19, 2016
Town CouncilPage 82 of 169Meeting Date: January 19, 2016
Town CouncilPage 83 of 169Meeting Date: January 19, 2016
Town CouncilPage 84 of 169Meeting Date: January 19, 2016
Town CouncilPage 85 of 169Meeting Date: January 19, 2016
Town CouncilPage 86 of 169Meeting Date: January 19, 2016
Town CouncilPage 87 of 169Meeting Date: January 19, 2016
Town CouncilPage 88 of 169Meeting Date: January 19, 2016
Town CouncilPage 89 of 169Meeting Date: January 19, 2016
Town CouncilPage 90 of 169Meeting Date: January 19, 2016
Town CouncilPage 91 of 169Meeting Date: January 19, 2016
Town CouncilPage 92 of 169Meeting Date: January 19, 2016
Town CouncilPage 93 of 169Meeting Date: January 19, 2016
Town CouncilPage 94 of 169Meeting Date: January 19, 2016
Town CouncilPage 95 of 169Meeting Date: January 19, 2016
Town CouncilPage 96 of 169Meeting Date: January 19, 2016
Town CouncilPage 97 of 169Meeting Date: January 19, 2016
Town CouncilPage 98 of 169Meeting Date: January 19, 2016
Town CouncilPage 99 of 169Meeting Date: January 19, 2016
Town CouncilPage 100 of 169Meeting Date: January 19, 2016
Town CouncilPage 101 of 169Meeting Date: January 19, 2016
Town CouncilPage 102 of 169Meeting Date: January 19, 2016
Town CouncilPage 103 of 169Meeting Date: January 19, 2016
Town CouncilPage 104 of 169Meeting Date: January 19, 2016
Town CouncilPage 105 of 169Meeting Date: January 19, 2016
Town CouncilPage 106 of 169Meeting Date: January 19, 2016
Town CouncilPage 107 of 169Meeting Date: January 19, 2016
Town CouncilPage 108 of 169Meeting Date: January 19, 2016
Town CouncilPage 109 of 169Meeting Date: January 19, 2016
Town CouncilPage 110 of 169Meeting Date: January 19, 2016
Town CouncilPage 111 of 169Meeting Date: January 19, 2016
Town CouncilPage 112 of 169Meeting Date: January 19, 2016
Town CouncilPage 113 of 169Meeting Date: January 19, 2016
Town CouncilPage 114 of 169Meeting Date: January 19, 2016
Town CouncilPage 115 of 169Meeting Date: January 19, 2016
Town CouncilPage 116 of 169Meeting Date: January 19, 2016
Town CouncilPage 117 of 169Meeting Date: January 19, 2016
Town CouncilPage 118 of 169Meeting Date: January 19, 2016
Town CouncilPage 119 of 169Meeting Date: January 19, 2016
Town CouncilPage 120 of 169Meeting Date: January 19, 2016
Town CouncilPage 121 of 169Meeting Date: January 19, 2016
Town CouncilPage 122 of 169Meeting Date: January 19, 2016
Town CouncilPage 123 of 169Meeting Date: January 19, 2016
Town CouncilPage 124 of 169Meeting Date: January 19, 2016
Town CouncilPage 125 of 169Meeting Date: January 19, 2016
Town CouncilPage 126 of 169Meeting Date: January 19, 2016
Town CouncilPage 127 of 169Meeting Date: January 19, 2016
Town CouncilPage 128 of 169Meeting Date: January 19, 2016
Town CouncilPage 129 of 169Meeting Date: January 19, 2016
Town CouncilPage 130 of 169Meeting Date: January 19, 2016
Town CouncilPage 131 of 169Meeting Date: January 19, 2016
Town CouncilPage 132 of 169Meeting Date: January 19, 2016
Town CouncilPage 133 of 169Meeting Date: January 19, 2016
Town CouncilPage 134 of 169Meeting Date: January 19, 2016
Trophy Club Entities 100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2016-86-T Version:1 Name:
Type:Agenda Item Status:Consent Agenda
File created:2/13/2016 In control:Town Council
On agenda:2/19/2016 Final action:
Title:Consider and take appropriate action regarding an amendment to the Interlocal Cooperation
Agreement between the Town and Denton County regarding County funding of road and drainage
improvements for Indian Creek Drive from Creekmere Drive to Skyline Drive; and authorizing the
Mayor or his designee to execute all necessary documents.
Attachments:Staff Report - Roundabout and Indian Creek ILA's.pdf
Amended ICA - Indian Creek.pdf
DateVer.Action ByActionResult
ConsiderandtakeappropriateactionregardinganamendmenttotheInterlocalCooperationAgreementbetweenthe
TownandDentonCountyregardingCountyfundingofroadanddrainageimprovementsforIndianCreekDrivefrom
Creekmere Drive to Skyline Drive; and authorizing the Mayor or his designee to execute all necessary documents.
Town CouncilPage 135 of 169Meeting Date: January 19, 2016
To: Mayor and Town Council
From:Steven Glickman, Assistant Town Manager/CFO
CC: Stephen Seidel, Town Manager
Holly Fimbres, Town Secretary
Re: Denton County ILA’s
Town Council Meeting, February 19, 2016
Agenda Items:
Consider and take appropriate action regarding an amendment to the Interlocal Cooperation
Agreement between the Town and Denton County regarding County funding of road and
drainage improvements for Indian Creek Drive from Creekmere Drive to Skyline Drive; and
authorizing the Mayor of his designee to execute all necessary documents.
&
Consider and take appropriate action regarding a second amendment to the Interlocal
Cooperation Agreement between the Town andDenton County providing County funding of
road improvements for the roundabout at the intersection of Trophy Lake Drive and Trophy
Club Drive and for the reconstruction of a section of Trophy Club Drive from Durango Drive; and
authorizing the Mayor of his designee to execute all necessary documents.
Explanation:
The Town has two interlocal agreements with Denton County to provide funding for road
projects – one for construction of the Roundabout for $1,700,000 and one for Indian Creek
Drive reconstruction for $300,000. Staff audits each grant to ensure we receive the maximum
amount of funding available. In the course of auditing each grant with Denton County, staff
requested that $11,049.64 of unused funds on the Roundabout project be transferred to the
Indian Creek project. Denton County has agreed to let the Town transfer the remaining funding
to the Indian Creek project which requires an amendment to both interlocal agreements. The
interlocal agreement for the Roundabout project is amended to the amount of $1,688,950.36
and the interlocal agreement for the Indian Creek project is amended to the amount of
$311,049.64. Once approved staff will perform close-out procedures to collect all remaining
funds on the Indian Creek project, audit all collections, and close the project.
Attachments:
Second Amended ICA – Roundabout
Amended ICA – Indian Creek
Recommendation:
Staff recommends approval of both interlocal agreements with Denton County as provided.
Page 1 of 1
Town CouncilPage 136 of 169Meeting Date: January 19, 2016
THE STATE OF TEXAS §
§
COUNTY OF DENTON §
FIRST AMENDED INTERLOCAL COOPERATION AGREEMENT BETWEEN
DENTON COUNTY, TEXAS, AND THE TOWN OF TROPHY CLUB, TEXAS
THIS AMENDMENT
is made and entered into by and between Denton County, Texas,
a duly organized political subdivision of the State of
Town of Trophy Club, Texas, a duly organized municipality, existing under the laws of the State
of Town,whereby the County and the Town are both collectively
On September 11, 2012, the Parties entered into an original
Interlocal Cooperation Agreement under Denton County Commissioners Court Order Number:
12-of surveying, engineering and
reconstruction of Indian Creek Drive from Creekmere Drive to Skyline Drive with new
reinforced concrete paving, subgrade stabilization, drainage and median improvements,
was to be performed entirely within the municipal limits
of the Town and in Denton County Commissioner Precinct #4, at a total estimated cost of ONE
MILLION THREE HUNDRED NINE THOUSAND, NINE HUNDRED THREE AND NO/100
DOLLARS ($1,309,903.00) with the County agreeing to contribute an amount which shall not
exceed THREE HUNDRED THOUSAND AND NO/100 DOLLARS ($300,000.00).
WHEREAS,
the Parties to the original Agreement now intend to amend Section III of
completion of the Project under this Agreement shall not exceed THREE HUNDRED ELEVEN
THOUSAND FORTY-NINE AND 64/100DOLLARS ($311,049.64).
NOW THEREFORE,
for and in consideration of the mutual covenants and agreements
contained in the original Agreement and as contained herein, and for other good and valuable
consideration, the receipt and sufficiency of which are hereby acknowledged, the County and the
Town hereby agree to amend Section III of the original Agreement to reflect the funding change
of the Project. All other terms and conditions of the original Agreement are hereby affirmed by
the Parties. The amended portions of the original Agreement are as follows:
AMENDED SECTION III.
***
The County hereby agrees to contribute an amount which shall not exceed THREE
1st Amended ICA Trophy Club Indian Creek Drive Page 1 of 4
Town CouncilPage 137 of 169Meeting Date: January 19, 2016
HUNDRED ELEVEN THOUSAND FORTY-NINE AND 64/100DOLLARS ($311,049.64)
toward satisfactory completion of the Project, provided that any and all funding is approved by
formal action of the Denton County Commissioners Court.
***
This Amendment to the original Agreement shall replace and supersede Section III of the
All other provisions of the original Agreement shall
original Agreement between the Parties.
remain in full force and effect unless modified by subsequent amendment signed by both of
the Parties to the original Agreement.
This Amendment may be executed in multiple counterparts, attached to the original
Agreement, and shall collectively constitute an Amendment to the original Agreement. All other
terms and conditions of the original Agreement are hereby affirmed by the Parties.
Executed this ________ day of _______________________, 2016.
DENTON COUNTY, TEXAS TOWN OF TROPHY CLUB, TEXAS
nd
110 West Hickory Street, 2Floor 100 Municipal Drive
Denton, Texas 76201 Trophy Club, Texas 76262
By: ______________________________ By: _______________________________
Honorable Mary Horn Honorable Nick Sanders
Denton County Judge Mayor of Trophy Club, Texas
Acting by and on behalf of the authority Acting by and on behalf of the authority
the Denton County Commissioners Court of the Town of Trophy Club, Texas
ATTEST: ATTEST:
By: _____________________________ By: ________________________________
Denton County Clerk TownSecretary
APPROVED AS TO FORM: APPROVED AS TO FORM:
By: _____________________________ By: ________________________________
Assistant District Attorney TownAttorney
1st Amended ICA Trophy Club Indian Creek Drive Page 2 of 4
Town CouncilPage 138 of 169Meeting Date: January 19, 2016
I hereby certify that funds are available to accomplish and pay the obligation of
Denton County, Texas, under this Agreement.
_________________________________
Denton County Auditor
1st Amended ICA Trophy Club Indian Creek Drive Page 3 of 4
Town CouncilPage 139 of 169Meeting Date: January 19, 2016
APPROVAL OF FIRST AMENDED INTERLOCAL COOPERATION AGREEMENT
BETWEEN DENTON COUNTY, TEXASAND THE TOWN OF TROPHY CLUB, TEXAS
Denton County, Texas, acting by and through the Denton County Commissioners Court,
having been advised of the Project, hereby agrees to amend Section III of the original Interlocal
Cooperation Agreement which was approved September 11, 2012, under Denton County
Commissioners Court Order Number: 12-0710. The First Amendment to the Interlocal
Cooperation Agreement is necessary to amend Section III of the original Agreement. Amended
Section III will reflect that the total estimated cost of the Project and Engineering combined is
ONE MILLION THREE HUNDRED NINE THOUSAND, NINE HUNDRED THREE AND
NO/100 DOLLARS ($1,309,903.00) with a total contribution by Denton County in an amount
which shall not exceed THREE HUNDRED ELEVEN THOUSAND FORTY-NINE AND
64/100 DOLLARS ($311,049.64).
All other terms and conditions and provisions of the original Agreement are hereby
affirmed by the Parties and shall remain in full force and effect unless modified by a
subsequent written amendment signed by all of the Parties to original Agreement.
Denton County, Texas, hereby gives its specific written approval of the Project prior to
beginning the Project in satisfaction of the requirements of the Interlocal Cooperation Act, Texas
Government Code 791.
By vote on this date, the Denton County Commissioners Court has approved the Project
identified above and authorized execution of this document by the presiding officer of the
Denton County Commissioners Court.
Date: _______________________________
By: ________________________________
Presiding Officer of the Denton
County Commissioners Court
1st Amended ICA Trophy Club Trophy Club Drive Project Page 4 of 4
Town CouncilPage 140 of 169Meeting Date: January 19, 2016
Trophy Club Entities 100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2016-87-T Version:1 Name:
Type:Agenda Item Status:Consent Agenda
File created:2/13/2016 In control:Town Council
On agenda:2/19/2016 Final action:
Title:Consider and take appropriate action regarding a second amendment to the Interlocal Cooperation
Agreement between the Town and Denton County providing County funding of road improvements for
the roundabout at the intersection of Trophy Lake Drive and Trophy Club Drive and for the
reconstruction of a section of Trophy Club Drive from Durango Drive; and authorizing the Mayor or his
designee to execute all necessary documents.
Attachments:Second Amended ICA - Roundabout.pdf
DateVer.Action ByActionResult
ConsiderandtakeappropriateactionregardingasecondamendmenttotheInterlocalCooperationAgreementbetween
theTownandDentonCountyprovidingCountyfundingofroadimprovementsfortheroundaboutattheintersectionof
TrophyLakeDriveandTrophyClubDriveandforthereconstructionofasectionofTrophyClubDrivefromDurango
Drive; and authorizing the Mayor or his designee to execute all necessary documents.
Town CouncilPage 141 of 169Meeting Date: January 19, 2016
THE STATE OF TEXAS §
§
COUNTY OF DENTON §
SECOND AMENDMENT TO INTERLOCAL COOPERATION AGREEMENT BETWEEN
DENTON COUNTY, TEXAS, AND THE TOWN OF TROPHY CLUB, TEXAS
THIS AMENDMENT
is made and entered into by and between Denton County, Texas,
a corporate and political body under the laws of the State of Texas, hereinafter "the County," and
the Town of Trophy Club, Texas, a political subdivision of the State of Texas, hereinafter "the
Town," whereby the County and the Town are both collectively referred to herein as "the
Parties." On September 11, 2012, the Parties entered into a First Amended Interlocal
Cooperation Agreement under Denton County Commissioners Court Order Number: 12-0705,
hereinafter "the First Amended Agreement," for the purpose of providing all necessary design,
right-of-way acquisition, utility relocation, construction, construction management and
inspections of the Trophy Club Drive Project, which consists of street and drainage
-rsection to a modified
two-lane urban roundabout and reconstruction of the section of Trophy Club Drive from the
intersection to Durango Drive to a four-lane, divided urban roadway, hereinafter referred to as
.The Project was to be performed entirely within the boundaries of the Town and
Denton County Commissioner Precinct #4, at an amended total estimated project cost of ONE
MILLION SEVEN HUNDRED THOUSAND AND NO/100 DOLLARS ($1,700,000.00) with
the County agreeing to contribute an amount which shall not exceed ONE MILLION SEVEN
HUNDRED THOUSAND AND NO/100 DOLLARS ($1,700,000.00).
WHEREAS
, the Parties to the First Amended Agreement now intend to amend Section
II and Section IIIof the First Amended Agreement. Amended Section II will reflect that the total
cost of the Project is ONE MILLION SIX HUNDRED EIGHTY-EIGHT THOUSAND NINE
HUNDRED FIFTY AND 36/100 DOLLARS ($1,688,950.36). Amended Section III will reflect
contribution toward satisfactory completion of the Project under this
Agreement shall not exceed ONE MILLION SIX HUNDRED EIGHTY-EIGHT THOUSAND
NINE HUNDRED FIFTY AND 36/100 DOLLARS ($1,688,950.36).
NOW THEREFORE,
for and in consideration of the mutual covenants and agreements
contained in the original Agreement and as contained herein, and for other good and valuable
ICA 2nd Amendment Trophy Club Page 1 of 4
Town CouncilPage 142 of 169Meeting Date: January 19, 2016
consideration, the receipt and sufficiency of which are hereby acknowledged, the County and the
Town hereby agree to amend Section II and Section III of the original Agreement to reflect the
decreased cost of the Project. All other terms and conditions of the original Agreement are hereby
affirmed by the Parties. The amended portions of the original Agreement are as follows:
AMENDED SECTION II.
* * *
The County and the Town hereby agree that the scope of the Project shall be limited to
providing all necessary design, right-of-way acquisition, utility relocation, construction,
construction management and inspections of the Trophy Club Drive Project, which consists of
street and drainage improvements at the intersection of Trophy Club Drive and Trophy Lake
-
intersection to a modified two-lane urban roundabout and reconstruction of the section of Trophy
Club Drive from the intersection to Durango Drive to a four-lane, divided urban roadway located
in the Town and in Denton County Commissioner Precinct #4, at a total estimated cost of
completion of ONE MILLION SIX HUNDRED EIGHTY-EIGHT THOUSAND NINE
HUNDRED FIFTY AND 36/100 DOLLARS ($1,688,950.36).
AMENDED SECTION III.
* * *
The County hereby agrees to contribute an amount which shall not exceed ONE
MILLION SIX HUNDRED EIGHTY-EIGHT THOUSAND NINE HUNDRED FIFTY AND
36/100 DOLLARS ($1,688,950.36) toward satisfactory completion of the Project, provided that
any and all funding is approved by formal action of the Denton County Commissioners Court.
* * *
This Amendment to the First Amended Agreement shall replace and supersede Section
All other provisions of the
II and Section III of the original Agreement between the Parties.
First Amended Agreement shall remain in full force and effect unless modified by
subsequent written amendment signed by both of the Parties to the original Agreement.
This Amendment may be executed in multiple counterparts, attached to the original
Agreement, and shall collectively constitute an Amendment to the original Agreement.All
other terms and conditions of the original Agreement are hereby affirmed by the Parties.
ICA 2nd Amendment Trophy Club Page 2 of 4
Town CouncilPage 143 of 169Meeting Date: January 19, 2016
Executed in triplicate originals this ________ day of _______________________, 2016.
DENTON COUNTY, TEXAS TOWN OF TROPHY CLUB
110 West Hickory 100 Municipal Drive
Denton, Texas 76201 Trophy Club, Texas 76262
By: ______________________________ By: _______________________________
Honorable Mary Horn Honorable Nick Sanders
Denton County Judge Mayor of the Townof Trophy Club, Texas
Acting by and on behalf of the authority Acting by and on behalf of the authority
the Denton County Commissioners Court of the Town of Trophy Club,Texas
ATTEST: ATTEST:
By: _____________________________ By: ________________________________
Denton County Clerk TownSecretary
APPROVED AS TO FORM: APPROVED AS TO FORM:
By: _____________________________ By: ________________________________
Assistant District Attorney TownAttorney
I hereby certify that funds will be available to accomplish and pay the obligation of
Denton County, Texas, under this Agreement.
Denton County Auditor
ICA 2nd Amendment Trophy Club Page 3 of 4
Town CouncilPage 144 of 169Meeting Date: January 19, 2016
APPROVAL OF SECOND AMENDMENT TO INTERLOCAL COOPERATION AGREEMENT
BETWEEN DENTON COUNTY, TEXAS, AND THE TOWN OF TROPHY CLUB, TEXAS
Denton County, Texas, acting by and through the Denton County Commissioners Court,
having been advised of the Project, hereby agrees to amend Section II and Section III of the First
Amended Interlocal Cooperation Agreement which was approved on September 11, 2012, under
Denton County Commissioners Court Order Number: 12-0705. The Second Amendment to the
Interlocal Cooperation Agreement is necessary to amend Section II and Section III of the
original Agreement. Amended Section II will reflect that the total estimated cost of the Project
and Engineering combined is ONE MILLION SIX HUNDRED EIGHTY-EIGHT THOUSAND
NINE HUNDRED FIFTY AND 36/100 DOLLARS ($1,688,950.36). Amended Section III will
Agreement shall not exceed ONE MILLION SIX HUNDRED EIGHTY-EIGHT THOUSAND
NINE HUNDRED FIFTY AND 36/100 DOLLARS ($1,688,950.36).
All other terms and conditions and provisions of the First Amended Agreement are
hereby affirmed by the Parties and shall remain in full force and effect unless modified by
a subsequent written amendment signed by all of the Parties to the First Amended
Agreement.
Denton County, Texas, hereby gives its specific written approval of the Project prior to
beginning the Project in satisfaction of the requirements of the Interlocal Cooperation Act, Texas
Government Code Chapter 791.
By vote on this date, the Denton County Commissioners Court has approved the Project
identified above and authorized execution of this document by the presiding officer on behalf of
Denton County, Texas.
Date:
Presiding Officer of the
Denton County Commissioners Court
ICA 2nd Amendment Trophy Club Page 4 of 4
Town CouncilPage 145 of 169Meeting Date: January 19, 2016
Trophy Club Entities 100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2016-88-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:2/13/2016 In control:Town Council
On agenda:2/19/2016 Final action:
Title:Consider and take appropriate action regarding an Ordinance of the Town of Trophy Club ordering
and calling a Joint General Election to be held on May 7, 2016 for the purpose of electing one (1)
Councilmember to Place No. 5 and one (1) Councilmember to Place No. 6 on the Trophy Club Town
Council, each for a term of three (3) years respectively; providing for the incorporation of premises;
providing for administration of the election by Tarrant and Denton County; providing miscellaneous
terms relative to polling places and the conduct of election; and providing an effective date.
Attachments:ORD 2016-06 - Calling General May 2016 Election.pdf
DateVer.Action ByActionResult
ConsiderandtakeappropriateactionregardinganOrdinanceoftheTownofTrophyCluborderingandcallingaJoint
GeneralElectiontobeheldonMay7,2016forthepurposeofelectingone(1)CouncilmembertoPlaceNo.5andone(1)
CouncilmembertoPlaceNo.6ontheTrophyClubTownCouncil,eachforatermofthree(3)yearsrespectively;
providingfortheincorporationofpremises;providingforadministrationoftheelectionbyTarrantandDentonCounty;
providing miscellaneous terms relative to polling places and the conduct of election; and providing an effective date.
Town CouncilPage 146 of 169Meeting Date: January 19, 2016
TOWN OF TROPHY CLUB, TEXAS
ORDINANCE NO. 2016-06
AN ORDINANCE OF THE TOWN COUNCIL OF THE TOWN OF
TROPHY CLUB, TEXAS, ORDERING AND CALLING A JOINT
GENERALELECTION FOR THE TOWN OF TROPHY CLUB (“TOWN”)
TO BE HELD ON MAY 7, 2016 FOR THE PURPOSE OF ELECTING
ONE (1)COUNCIL MEMBERFOR PLACE NO. 5ANDONE COUNCIL
MEMBER FORPLACENO. 6TO THE TOWN COUNCIL EACH FOR A
TERM OF THREE (3)YEARS; PROVIDING FOR THE
INCORPORATION OF PREMISES; SPECIFYING THE DATE OF
ELECTION; SPECIFYING THE PURPOSE OF THE ELECTION;
SPECIFYING ELIGIBILITY FOR CANDIDACY; PROVIDING FOR AN
APPLICATION FOR A PLACE ON THE BALLOTFOR THE JOINT
GENERAL ELECTION; PROVIDING FOR A RUNOFF ELECTION;
PROVIDING FOR THE APPOINTMENT OF A PRESIDING ELECTION
JUDGE AND AN ALTERNATE PRESIDING ELECTION JUDGE;
ESTABLISHING OTHER PROCEDURES FOR CONDUCTING THE
ELECTION; ESTABLISHING A DATE FOR CANVASSING RETURNS;
PROVIDING FOR NECESSARY ACTIONS; PROVIDINGFOR
ADMINISTRATION OFA JOINT ELECTION BY BOTH TARRANT
COUNTY AND DENTON COUNTY;PROVIDINGAN AGREEMENT
WITH DENTON COUNTYAND AUTHORIZING AN AGREEMENT WITH
TARRANT COUNTYFOR ADMINISTRATION OF THE ELECTION;
PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR
PUBLICATION;PROVIDING FOR ENGROSSMENT AND
ENROLLMENT; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS
, Section 41.001 (a)(2) of the Texas Election Code establishes the
firstSaturday inMayas a Uniform Election Date for the purposes of conducting a Joint
General Election; and
WHEREAS
, Section 3.004 of the Texas Election Code provides that the
governing body of a municipality shall be the authority to order a Joint General Election;
and
WHEREAS
, the Town Council finds and declares that the meeting at which this
Ordinance is considered is open to the public as required by law, and that public notice
of the time, place, and purpose of suchmeeting was given as required by Chapter 551,
Texas Government Code, as amended; and
WHEREAS
, the Town Council desires to and hereby calls a Joint General
Election for the purpose of electingone (1) Council member for Place No. 5andone (1)
Council member for Place No. 6for a three (3) year termeach; and
Town CouncilPage 147 of 169Meeting Date: January 19, 2016
WHEREAS
, Section 3.005 of the Texas Election Code provides that an election
ordered by an authority of a municipality shall be ordered not later than the 78thday
before Election Day; and
WHEREAS
, because the Town of Trophy Club is located in both Denton County
and Tarrant County, the Town will enter into an Election Services Contract with Denton
County and an Election Services Contract with Tarrant County so that those entities will
provide election services for Denton County and Tarrant County residents of Trophy
Club; and
WHEREAS,
the Election shall be conducted in accordance with the Code under
the jurisdiction of the Denton County Elections Administration (the “Denton County
Elections Administrator”) pursuant to an Election Services Contract(the “Contract”) by
and among Denton County Elections Administration (“DCEA”), and other participating
entities, if any, described in a Contract between the Town and Denton County, a copy of
Exhibit “A”
which Contract will be incorporated herein as upon its final approval and
execution by the Town; and
WHEREAS
, the Election shall be conducted in accordance with the Code under
the jurisdiction of the Tarrant County Elections Administration (the “Tarrant County
Elections Administrator”) pursuant to an Election Services Contract (the “Contract”) by
and among Tarrant County Elections Administration (“TCEA”), and other participating
entities, if any, described in the Contract between the Town and Tarrant County.
Tarrant County has advised the Town that it will not submit a contract for Election
Services until sometime during the month of April when thedetermination of
participating entities and cost per entity is available. Upon Town Council approval of the
Interlocal Agreement with Tarrant County, a copy of that agreement shall be
Exhibit “B”
incorporated herein by reference as ; and
WHEREAS,
Section85.004 of the Texas Election Code provides that an election
order and the election notice must state the location of the mainearly voting polling
place; and,
WHEREAS
, the Town Council finds that upon the canvassingof the returns of
the May 7, 2016 election, this Ordinance and election order, shall be enacted as set
forth in this Ordinance; and
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE
TOWN OF TROPHY CLUB, TEXAS:
SECTION 1.
INCORPORATIONOF PREMISES
All of the above premises are true and correct and are hereby incorporated in the body
of this Ordinance as if fully set forth herein.
ORD 2016-06 Page 2 of 11
Town CouncilPage 148 of 169Meeting Date: January 19, 2016
All resident, qualified voters of the Town shall be eligible to vote at the Election.
SECTION 2.
DATE OFELECTION
It is hereby ordered that a Joint General Election (collectively the "Election") shall be
held in and throughout the Town of Trophy Club on Saturday, May 7, 2016 using a
combined ballot.
SECTION 3.
PURPOSE OF ELECTION
GeneralElection.The purpose of the Joint General Election is to elect one (1) Council
member for Place No. 5and one (1) Council member for Place No. 6, each for a three
(3) year term onthe Town of Trophy Club Town Council;
SECTION 4.
ELIGIBILITY FOR CANDIDACY
As set forth in Section 141.001 of the Texas Election Code, no person shall be eligible
for a public elective office of this state, unless that person is a United States citizen, has
not been determined mentally incompetent by a final judgment of a court, has notbeen
finally convicted of a felony from which the person has not been pardoned or otherwise
released from the resulting disabilities, and has resided continuously in the State of
Texas for twelve (12) months immediately preceding the date of the regular filing
deadline for the candidate’s application for a candidate whose name is to appear on the
general election ballot, or the date of the election at which the candidate’s name is
written in for a write in candidate.
Additional requirements are set forth in Article III, Section 3.02, of the Trophy Club Town
Charter and are as follows:
(a) Each person who becomes a candidate for Mayor or Councilmember shall meet the
following qualifications:
(1)be at least eighteen (18)years of age on the first day ofthe form to be filed;
(2) be a citizen of the United States;
(3) be a qualified voter of the Town;
(4) reside and have resided for at least twelve (12) months preceding the
election within the corporate limits of the Town;
(5)no candidate may file for more than one office or position number per
election;
(6)no employee of the Town shall continue in such position after becoming a
candidate for a Town elective office; and,
(7) If any sitting Council member files to become a candidate for another public
office, he shall resign his current seat upon filing for the new office.
ORD 2016-06 Page 3 of 11
Town CouncilPage 149 of 169Meeting Date: January 19, 2016
SECTION 5.
APPLICATION FOR A PLACE ON THE BALLOT
General Election.For the purpose of the May 7,2016 Joint General Election and
pursuant to Section 143.007 of the Texas Election Code, any eligible and qualified
person may have that person's name printed upon the official ballot as a candidate for
the office hereinbefore set forth by filing the person's sworn application with the Town
Secretary not earlier than January 20, 2016 and not later than 5:00 p.m. on February
19, 2016. Each such application shall be on a form as prescribed by the Texas Election
Code. The order in which the names of the candidates are to be printed on the ballot
shall be determined by a drawing by the Town Secretary as provided by Section 52.094
of the Texas Election Code. Notice of the time and place for such drawing shall be
given in accordance with Section 52.094(c) and (d) of the Texas Election Code.
SECTION 6.
RUNOFF ELECTION
If no candidate receives a majority of all votes cast for all of thecandidates for his or her
office at such election as required to be lawfully elected, there shall be a runoff election
held. The runoff election shall be conducted as required by the Town Charter and the
Texas Election Code. Notwithstanding the foregoing, the runoff election date has
tentatively been set for June 18, 2016.
SECTION 7.
VOTING PRECINCTS
The voting precincts for the Election are designated by their respective county precinct
numbers. The proposed times and locations of early voting for Denton Countyand
Exhibit “C”
Tarrant Countyare set forth in , a copy of which is attached hereto and
Exhibit “C”
incorporated herein.shall be amended to include the final schedule of
times and locations of early voting for both Town of Trophy Club Dentonand Tarrant
County residents upon announcement by the Denton County Elections Administrator
and the Tarrant County Administrator. Notwithstanding the foregoing, the early voting
Exhibit “C”
times and locations set forth in may be changed without further action of
the Town Council if so directed by the Elections Administrator for Denton Countyor the
Elections Administrator for Tarrant County.
In addition to the early voting polling locations within the Town, all Denton County
Trophy Club voters may vote at all early voting polling locations as designated and
maintained by Denton County throughout the County.
Tarrant County Trophy Club voters may only vote at all early voting polling locations as
designated and maintained by Tarrant County throughout the County.
ORD 2016-06 Page 4 of 11
Town CouncilPage 150 of 169Meeting Date: January 19, 2016
The Denton and Tarrant County Elections Administratorsarehereby authorized and
directed to make such changes in polling locations as may be necessary for the proper
conduct of the Election. Each polling place shall be open from 7:00 a.m.to 7:00 p.m. on
Election Day.
SECTION 8.
ELECTIONS ADMINISTRATION
8.1 Denton County.The Denton County Elections Administrator, Lannie Noble, is
hereby appointed as Denton County Early Voting Clerk for the Election. Deputy early
voting judges/clerks will be appointed as needed to process early voting mail and to
conduct early voting. Early voting by mail shall be conducted in conformance with the
requirements of the Code. Ballot applications and ballots voted by mail shall be sent to:
Early Voting Clerk, 701 Kimberly Drive, Suite A101, Denton, Texas 76208. The
Elections Administrator and/or the Early Voting Clerk are hereby authorized to appoint
the members of the Early Voting Ballot Board and the presiding judge and alternate
judge in accordance with the requirements of the Code. Early voting by personal
appearance shall be conducted at the times on the dates and at the locations
designated on Exhibit “A” hereto. The main early voting polling place is hereby
designated to be 701 Kimberly Drive, Suite A101, Denton, Texas 76208. Early voting
shall be conducted by the Early Voting Clerk, at the main early voting polling location
Exhibit “C”
listed above, and at the locations designated on hereto; such locations may
be changed or additional early voting locations may be added by the Denton County
and/or Tarrant County Elections Administrator, without further action of the Town
Council, as isnecessary for the proper conduct of the Election.
8.2 Tarrant County.The Tarrant County Elections Administrator, Frank Phillips, is
hereby appointed as Tarrant County Early Voting Clerk for the Election. Deputy early
voting judges/clerks will be appointed as needed to process early voting mail and to
conduct early voting. Early voting by mail shall be conducted in conformance with the
requirements of the Code. Ballot applications and ballots voted by mail shall be sent to:
Early Voting Clerk, PO Box 961011, Fort Worth, Texas 76161-0011. The Elections
Administrator and/or the Early Voting Clerk are hereby authorized to appoint the
members of the Early Voting Ballot Board and the presiding judgeand alternate judge in
accordance with the requirements of the Code. Early voting by personal appearance
shall be conducted at the times on the dates and at the locations designated on Exhibit
“C” hereto. The main early voting polling place is hereby designated to be Tarrant
County Election Center, 2700 Premier Street, Fort Worth, Texas 76111. Early voting
shall be conducted by the Early Voting Clerk, at the main early voting polling location
Exhibit “C”
listed above, and at the locations designated on hereto; such locations may
be changed or additional early voting locations may be added by the Elections
Administrator, without further action of the Town Council, as is necessary for the proper
conduct of the Election.
ORD 2016-06 Page 5 of 11
Town CouncilPage 151 of 169Meeting Date: January 19, 2016
SECTION 9.
COMPENSATION
Compensation for election judges and alternate judges for their service in the Election
shall be determined by the Denton County Elections Administratorand the Tarrant
County Elections Administrator. E-slate, a Direct Record Electronic (DRE) System shall
be used for early voting by personal appearance, and in the May 7, 2016 election at
Denton County and Tarrant County Polling Sites.Paper ballots, which are optically
scanned, shall be used for early voting by mail. In the May 7, 2016 election, the Denton
County and the Tarrant County Elections Administratorshall cause ballots to be
prepared in the form of the ballot first above prescribed, being in both English and
Spanish, and shall furnish election officials such ballots, in such form, together with any
other forms or blanks, in accordance with the Charter of the Town of Trophy Club, the
Constitution and laws of the State of Texas and the Voting Rights Act of 1965, and any
amendments thereto, insofar as same are applicable.
SECTION 10.
EARLY VOTING
In addition to the early voting polling location located within the Town, Trophy Club
Denton County voters may vote at all early voting polling locations as designated and
maintained by Denton County throughout the County per the Joint Election Agreement
and Contract for Election Services with Denton County.
Trophy Club Tarrant County voters may only vote at the early voting polling location
designated and maintained by the TarrantCounty Elections Administratorthroughout
the County.
SECTION 11.
ELECTION MATERIALS
The election materials enumerated in the Code shall be printed in both English and
Spanish for use at the polling places and for early voting for the Election and provisions
shall be made for oral assistance to Spanish-speaking voters.
SECTION 12.
ELECTION RETURNS
The election officers shall make returns for the Election in the manner required by law,
and the ballots that are properly marked in conformance with the provisions of the Code
for votes cast both during the period of early voting and on the day of the Election shall
be counted in the manner required by law.
ORD 2016-06 Page 6 of 11
Town CouncilPage 152 of 169Meeting Date: January 19, 2016
SECTION 13.
NOTICE OF ELECTION PUBLICATION
Notice of the Election shall be given by posting a notice containing a substantial copy of
this Ordinance in both Englishand Spanish at the Town Hall on the bulletin board used
for posting notices of the meetings of the Town Council and by publication of said notice
one time in a newspaper of general circulation published within the Town, the date of
the publication to be not earlier than the 30th day or later than the 10th day before
election day.
SECTION 14.
CANVASS OF ELECTION
Pursuant to Section 67.002 of the Texas Election Code, the Town Council will canvass
the Election not earlier than May 10, 2016 and not later than May 18, 2016. Notice of
the time and place for canvass shall be posted on the official bulletin board in the same
manner as required by the Open MeetingsAct for other Town Council meetings in
accordance with the Chapter 551 of the Local Government Code.
SECTION 15.
VOTING RIGHTS ACT
The Mayor and the Town Secretary of the Town, in consultation with the Town Attorney,
are hereby authorized and directed to take any and all actions necessary to comply with
the provisions of the Code and the Federal Voting Rights Act in carrying out and
conducting the Election, whether or not expressly authorized herein.
SECTION 16.
SEVERABILITY
It is hereby declared to be the intent of the Town Council of the Town of Trophy Club
that the phrases, clauses, sentences, paragraphs, and sections of this Ordinance are
severable, and if any phrase, clause, sentence, paragraph, or section of this Ordinance
shall be declared unconstitutional by the valid judgment or decree of any court of
competent jurisdiction, such unconstitutionality shall not affect any of the remaining
phrases, clauses, sentences, paragraphs, or sections of this Ordinance, since the same
would have been enacted by the Town Council without incorporation of any such
unconstitutional phrase,clause, sentence, paragraph, or section.
SECTION 17.
ELECTION CONTRACTS
The Town Manager or the Town Manager’s designee is authorized to amend or
supplement any and all contracts for the administration of the May 7, 2016 Electionto
the extent required for the Election to be conducted in an efficient and legal manner as
ORD 2016-06 Page 7 of 11
Town CouncilPage 153 of 169Meeting Date: January 19, 2016
determined by the Denton County and/or Tarrant County Elections Administrator. Upon
approval by the Town Council, a Joint Election Agreement between the Town and the
Denton County Elections Department shall be incorporated herein by reference as
Exhibit “A”
.Upon approval by the Town Council, a Joint Election Agreement between
the Town and the Tarrant County Elections Department shall be incorporated herein by
Exhibit “B”.
reference as
SECTION 18.
ENGROSSMENT
The Town Secretary of the Town of Trophy Club is hereby directed to engross and
enroll this Ordinance as required by the Town Charter.
SECTION 19.
EFFECTIVE DATE
This Ordinance shall take effect immediately upon adoption.
PASSED AND APPROVED
by the Town Council of the Town of Trophy Club,
Texas this 19th day of February2016.
C. Nick Sanders, Mayor
Town of Trophy Club, Texas
ATTEST:APPROVED AS TO FORM:
Holly Fimbres, Town SecretaryPatricia A. Adams, Town Attorney
Town of Trophy Club, Texas Town of Trophy Club, Texas
ORD 2016-06 Page 8 of 11
Town CouncilPage 154 of 169Meeting Date: January 19, 2016
EXHIBIT A
JOINT ELECTION AGREEMENT
BETWEEN THE TOWN OF TROPHY CLUB, TEXAS and DENTON COUNTY
Incorporated By Reference
ORD 2016-06 Page 9 of 11
Town CouncilPage 155 of 169Meeting Date: January 19, 2016
EXHIBIT B
JOINT ELECTION AGREEMENT
BETWEEN THE TOWN OF TROPHY CLUB, TEXAS and TARRANT COUNTY
Incorporated By Reference
ORD 2016-06 Page 10of 11
Town CouncilPage 156 of 169Meeting Date: January 19, 2016
EXHIBIT C
In addition to the early voting polling location located within the Town, Trophy Club Denton
County voters may vote at all early voting polling locations as designated and maintained by
Denton County throughout the County.
Trophy Club TarrantCounty voters may only vote at the early voting polling locations as
designated and maintained by Tarrant County throughout the County.
The Order of Election will be amended at a later date to include early voting sites added due
to joint elections withother political subdivisions.
NOTICE FOR EARLY VOTING
Denton County
Early voting by personal appearance will be conducted at:
100 Municipal Drive on the following:
Monday, April 258:00 a.m. –5:00 p.m.
Tuesday, April 268:00 a.m. – 5:00 p.m.
Wednesday, April 278:00 a.m. – 5:00 p.m.
Thursday, April 288:00 a.m. – 5:00 p.m.
Friday, April 298:00 a.m. – 5:00 p.m.
Saturday, April 30
8:00 a.m. – 5:00 p.m.
Monday, May 2
7:00 a.m. – 7:00 p.m.
Tuesday, May 37:00 a.m. –7:00 p.m.
Tarrant County
Early voting by personal appearance will be conducted at:
Locations designated by Tarrant County:
Monday, April 258:00 a.m. –5:00 p.m.
Tuesday, April 268:00 a.m. – 5:00 p.m.
Wednesday, April 278:00 a.m. – 5:00 p.m.
Thursday, April 288:00 a.m. – 5:00 p.m.
Friday, April 298:00 a.m. – 5:00 p.m.
Saturday, April 307:00 a.m. – 7:00 p.m.
Sunday, May 1
11:00 a.m. – 4:00 p.m.
Monday, May 27:00 a.m. – 7:00 p.m.
Tuesday, May 37:00 a.m. –7:00 p.m.
ORD 2016-06 Page 11of 11
Town CouncilPage 157 of 169Meeting Date: January 19, 2016
Trophy Club Entities 100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2016-89-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:2/13/2016 In control:Town Council
On agenda:2/19/2016 Final action:
Title:Consider and take appropriate action regarding an Ordinance of the Town of Trophy Club ordering
and calling a Joint Special Election to be held on May 7, 2016 for the purpose of legalization of the
sale of all alcoholic beverages including mixed beverages; providing for the incorporation of premises;
providing for administration of the election by Tarrant and Denton County; providing miscellaneous
terms relative to polling places and the conduct of election; and providing an effective date.
Attachments:Certification of Local Option Petition.pdf
ORD 2016-07 - Calling Special Local Option Election.pdf
DateVer.Action ByActionResult
ConsiderandtakeappropriateactionregardinganOrdinanceoftheTownofTrophyCluborderingandcallingaJoint
SpecialElectiontobeheldonMay7,2016forthepurposeoflegalizationofthesaleofallalcoholicbeveragesincluding
mixedbeverages;providingfortheincorporationofpremises;providingforadministrationoftheelectionbyTarrantand
DentonCounty;providingmiscellaneoustermsrelativetopollingplacesandtheconductofelection;andprovidingan
effective date.
Town CouncilPage 158 of 169Meeting Date: January 19, 2016
Town CouncilPage 159 of 169Meeting Date: January 19, 2016
TOWN OF TROPHY CLUB, TEXAS
ORDINANCE NO. 2016-07
AN ORDINANCE OF THE TOWN COUNCIL OF THE TOWN OF
TROPHY CLUB, TEXAS, ORDERING AND CALLING A JOINT
SPECIAL ELECTION FOR THE LEGALIZATION OF THESALE OF ALL
ALCOHOLIC BEVERAGES INCLUDING MIXED BEVERAGES;
PROVIDING FOR THE INCORPORATION OF PREMISES; SPECIFYING
THE DATE OF ELECTION; SPECIFYING THE PURPOSE OF THE
ELECTION; PROVIDING FOR THE APPOINTMENT OF A PRESIDING
ELECTION JUDGE AND AN ALTERNATE PRESIDING ELECTION
JUDGE; ESTABLISHING OTHER PROCEDURES FOR CONDUCTING
THE ELECTION; ESTABLISHING A DATE FOR CANVASSING
RETURNS; PROVIDING FOR NECESSARY ACTIONS; PROVIDING
FOR ADMINISTRATION OF A JOINT ELECTION BY BOTH TARRANT
COUNTY AND DENTON COUNTY; PROVIDING AN AGREEMENT
WITH DENTON COUNTY AND AUTHORIZING AN AGREEMENT WITH
TARRANT COUNTY FOR ADMINISTRATION OF THE ELECTION;
PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR
PUBLICATION; PROVIDING FOR ENGROSSMENT AND
ENROLLMENT; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS
, Section 41.001(a)(2) of the Texas Election Code establishes the first
Saturday inMay as a Uniform Election Date for the purposes of conducting a Joint
Special Election; and
WHEREAS
, Section 3.004 of the Texas Election Code provides that the
governing body of a municipality shall be the authority to order a Joint Special Election;
and
WHEREAS
, the Town Council finds and declares that the meeting at which this
Ordinance is considered is open to the public as required by law, and that public notice
of the time, place, and purpose of such meeting was given as required by Chapter 551,
Texas Government Code, as amended; therefore,
WHEREAS,
the Town Council desires to and hereby orders and calls a Joint
Special Election with a combined ballot pursuant to the Texas Election Code, Title 17
for the purpose of submitting to the legally qualified voters of the Townthe
determination of the legalization of thesale of all alcoholic beverages including mixed
beverages; and
WHEREAS
, Section 3.005 of the Texas Election Code provides that an election
ordered by an authority of a municipality shall be ordered not later than the 78thday
before Election Day; and
Town CouncilPage 160 of 169Meeting Date: January 19, 2016
WHEREAS
, because the Town of Trophy Club is located in both Denton County
and Tarrant County, the Town will enter into an Election Services Contract with Denton
County and an Election Services Contract with Tarrant County so that those entities will
provide election services for Denton County and Tarrant County residents of Trophy
Club; and
WHEREAS,
the Election shall be conducted in accordance with the Code under
the jurisdiction of the Denton County Elections Administration (the “Denton County
Elections Administrator”) pursuant to an Election Services Contract (the “Contract”) by
and among Denton County Elections Administration (“DCEA”), and other participating
entities, if any, described in a Contract between the Town and Denton County, a copy of
Exhibit “A”
which Contract will be incorporated herein as upon its final approval and
execution by the Town; and
WHEREAS
,the Election shall be conductedin accordance with the Code under
the jurisdiction of the Tarrant County Elections Administration (the “Tarrant County
Elections Administrator”) pursuant to an Election Services Contract (the “Contract”) by
and among Tarrant County Elections Administration (“TCEA”), and other participating
entities, if any, described in the Contract between the Town and Tarrant County.
Tarrant County has advised the Town that it will not submit a contract for Election
Services until sometime during the month of April whenthedetermination of
participating entities and cost per entity is available. Upon Town Council approval of the
Interlocal Agreement with Tarrant County, a copy of that agreement shall be
Exhibit “B”
incorporated herein by reference as ; and
WHEREAS,
Section85.004 of the Texas Election Code provides that an election
order and the election notice must state the location of the mainearly voting polling
place; and,
WHEREAS
, the Town Council finds that upon the canvassing of the returns of
the May 7,2016 election, this Ordinance and election order, shall be enacted as set
forth in this Ordinance; and
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE
TOWN OF TROPHY CLUB, TEXAS:
SECTION 1.
INCORPORATION OF PREMISES
All of the above premisesare true and correct and are hereby incorporated in the body
of this Ordinance as if fully set forth herein.
All resident, qualified voters of the Town shall be eligible to vote at the Election.
ORD 2016-07 Page 2 of 10
Town CouncilPage 161 of 169Meeting Date: January 19, 2016
SECTION 2.
DATE OF ELECTION
It is hereby ordered that aJoint SpecialElection (collectively the "Election"or “Joint
Special Election”) shall be held in and throughout the Town of Trophy Club on Saturday,
May 7, 2016 using a combined ballot.
SECTION 3.
PURPOSE OF ELECTION
Special Election.The purpose ofthe Joint Special Election is to hold an election with a
combined ballot pursuant to the Texas Election Code, Title 17for the purpose of
submitting to the legally qualified voters of the Town the determination of the following
proposition, to wit: The legal sale of all alcoholic beverages including mixed beverages
SECTION 4.
BALLOT LANGUAGE ON MEASURES
The official ballots for the Joint Special Election shall be prepared in accordance with
the Texas Election Code so as to permit the electors to vote “FOR” or “AGAINST” the
proposition, as required for an election on a measure, with the ballots to contain such
provisions, markings and language as required by law, and with such proposition to be
expressed substantially as follows:
4.01. PROPOSITION NO. 1:
The legal sale of all alcoholic beverages including mixed beverages.
\[ \]FOR
\[ \] AGAINST
SECTION 5.
VOTING PRECINCTS
The voting precincts for the Election are designated by their respective county precinct
numbers. The proposed times and locations of early voting for Denton Countyand
Exhibit “C”
Tarrant Countyare set forth in , a copy of which is attached hereto and
Exhibit “C”
incorporated herein.shall be amended to include the final schedule of
times and locations of early voting for bothTown of Trophy Club Denton and Tarrant
County residents upon announcement by the Denton County Elections Administrator
and the Tarrant County Elections Administrator. Notwithstanding the foregoing, the
Exhibit “C”
early voting times and locations set forth in may be changed without further
action of the Town Council if so directed by the Elections Administrator for Denton
Countyor the Elections Administrator for Tarrant County.
In addition to the early voting polling locations within the Town, all Denton County
Trophy Club voters may vote at all early voting polling locations as designated and
ORD 2016-07 Page 3 of 10
Town CouncilPage 162 of 169Meeting Date: January 19, 2016
maintained by Denton County throughout the County. Denton County electionprecincts
for Town residents are 4031 and 4032.
Tarrant County Trophy Club voters may only vote at all early voting polling locations as
designated and maintained by Tarrant County throughout the County.Tarrant County
election precinctfor Town residents is 3500.
The Denton and Tarrant County Elections Administratorsarehereby authorized and
directed to make such changes in polling locations as may be necessary for the proper
conduct of the Election. Each polling place shall be open from 7:00 a.m. to 7:00 p.m. on
Election Day.
SECTION 6.
ELECTIONS ADMINISTRATION
6.1 Denton County.The Denton County Elections Administrator, Lannie Noble, is
hereby appointed as Denton County Early Voting Clerk for the Election. Deputy early
voting judges/clerks will be appointed as needed to process early voting mail and to
conduct early voting. Early voting by mail shall be conducted in conformance with the
requirements of the Code. Ballot applications and ballots voted by mail shall be sent to:
Early Voting Clerk, 701 Kimberly Drive, Suite A101, Denton, Texas 76208. The
Elections Administrator and/or the Early Voting Clerk are hereby authorized to appoint
the members of the Early Voting Ballot Board and the presiding judge and alternate
judge in accordance with the requirements of the Code. Early voting by personal
appearance shall be conducted at the times on the dates and at the locations
designated on Exhibit “A” hereto. The main early voting polling place is hereby
designated to be 701 Kimberly Drive, Suite A101, Denton, Texas 76208. Early voting
shall be conducted by the Early Voting Clerk, at the main early voting polling location
Exhibit “C”
listed above, and at the locations designated on hereto; such locations may
be changed or additional early voting locations may be added by the Denton County
and/or Tarrant County Elections Administrator, without further action of the Town
Council, as is necessary for the proper conduct of the Election.
6.2 Tarrant County. The Tarrant County Elections Administrator, Frank Phillips, is
hereby appointed as Tarrant County Early Voting Clerk for the Election. Deputy early
voting judges/clerks will be appointed as needed to process early voting mail and to
conduct early voting. Early voting by mail shall be conducted in conformance with the
requirements of the Code. Ballot applications and ballots voted by mail shall be sent to:
Early Voting Clerk, PO Box 961011, Fort Worth, Texas 76161-0011. The Elections
Administrator and/or the Early Voting Clerk are hereby authorized to appoint the
members of the Early Voting Ballot Board and the presiding judge and alternate judge in
accordance with the requirements of the Code. Early voting by personal appearance
shall be conducted at the times on the dates and at the locations designated on Exhibit
“C” hereto. The main early voting polling place is hereby designated to be Tarrant
County Election Center, 2700 Premier Street, Fort Worth, Texas 76111. Early voting
ORD 2016-07 Page 4 of 10
Town CouncilPage 163 of 169Meeting Date: January 19, 2016
shall be conductedby the Early Voting Clerk, at the main early voting polling location
Exhibit “C”
listed above, and at the locations designated on hereto; such locations may
be changed or additional early voting locations may be added by the Elections
Administrator, without further action of the Town Council, as is necessary for the proper
conduct of the Election.
SECTION 7.
COMPENSATION
Compensation for election judges and alternate judges for their service in the Election
shall be determined by the Denton County Elections Administratorand the Tarrant
County Elections Administrator. E-slate, a Direct Record Electronic (DRE) System shall
be used for early voting by personal appearance, and in the May 7, 2016 election at
Denton County and Tarrant County Polling Sites. Paper ballots, which are optically
scanned, shall be used for early voting by mail. In the May 7, 2016 election, the Denton
County and the Tarrant County Elections Administratorshall cause ballots to be
prepared in the form of the ballot first above prescribed, being in both English and
Spanish, and shall furnish election officials such ballots, in such form, together with any
other forms or blanks, in accordance with the Charter of the Town of Trophy Club, the
Constitution and laws of the State of Texas and the Voting Rights Act of 1965, and any
amendments thereto, insofar as same are applicable.
SECTION 8.
EARLY VOTING
In addition to the early voting polling location located within the Town, Trophy Club
Denton County voters may vote at all early votingpolling locations as designated and
maintained by Denton County throughout the County per the Joint Election Agreement
and Contract for Election Services with Denton County.
Trophy Club Tarrant County voters may only vote at the early voting polling location
designated and maintained by the TarrantCounty Elections Administratorthroughout
the County.
SECTION 9.
ELECTION MATERIALS
The election materials enumerated in the Code shall be printed in both English and
Spanish for use at the polling places and for early voting for the Election and provisions
shall be made for oral assistance to Spanish-speaking voters.
SECTION 10.
ELECTION RETURNS
The election officers shall make returns for the Election in the manner required by law,
and the ballots that are properly marked in conformance with the provisions of the Code
ORD 2016-07 Page 5 of 10
Town CouncilPage 164 of 169Meeting Date: January 19, 2016
for votes cast both during the period of early voting and on the day of the Election shall
be counted in the manner required by law.
SECTION 11.
NOTICE OF ELECTION PUBLICATION
Notice of the Election shall be given by posting a notice containing a substantial copy of
this Ordinance in both English and Spanish at the Town Hall on the bulletin board used
for posting notices of the meetings of the Town Council and by publication of said notice
one time in a newspaper of general circulation published within the Town, the date of
the publication to be not earlier than the 30th day or later than the 10th day before
election day.
SECTION 12.
CANVASS OF ELECTION
Pursuant to Section 67.002 of the Texas Election Code, the Town Council will canvass
the Election not earlier than May 10, 2016 and not later than May 18, 2016. Notice of
the time and place for canvass shall be posted on the official bulletin board in the same
manner as required by the Open MeetingsAct for other Town Council meetings in
accordance with the Chapter 551 of the Local Government Code.
SECTION 13.
VOTING RIGHTS ACT
The Mayor and the Town Secretary of the Town, in consultation with the Town Attorney,
are hereby authorized anddirected to take any and all actions necessary to comply with
the provisions of the Code and the Federal Voting Rights Act in carrying out and
conducting the Election, whether or not expressly authorized herein.
SECTION 14.
SEVERABILITY
It is hereby declared to be the intent of the Town Council of the Town of Trophy Club
that the phrases, clauses, sentences, paragraphs, and sections of this Ordinance are
severable, and if any phrase, clause, sentence, paragraph, or section of this Ordinance
shall be declared unconstitutional by the valid judgment or decree of any court of
competent jurisdiction, such unconstitutionality shall not affect any of the remaining
phrases, clauses, sentences, paragraphs, or sections of this Ordinance, since the same
would have been enacted by the Town Council without incorporation of any such
unconstitutional phrase, clause, sentence, paragraph, or section.
ORD 2016-07 Page 6 of 10
Town CouncilPage 165 of 169Meeting Date: January 19, 2016
SECTION 15.
ELECTION CONTRACTS
The Town Manager or the Town Manager’s designee is authorized to amend or
supplement any and all contracts for the administration of the May 7, 2016 Electionto
the extent required for the Election to be conducted in an efficient and legal manner as
determined by the Denton County and/or Tarrant County Elections Administrator. Upon
approval bythe Town Council, a Joint Election Agreement between the Town and the
Denton County Elections Department shall be incorporated herein by reference as
Exhibit “A”
. Upon approval by the Town Council, a Joint Election Agreement between
the Town and the Tarrant County Elections Department shall be incorporated herein by
Exhibit “B”.
reference as
SECTION 16.
ENGROSSMENT
The Town Secretary of the Town of Trophy Club is hereby directed to engross and
enroll this Ordinance as required by the Town Charter.
SECTION 17.
EFFECTIVE DATE
This Ordinance shall take effect immediately upon adoption.
PASSED AND APPROVED
by the Town Council of the Town of Trophy Club,
Texas this 19th day of February 2016.
C. Nick Sanders, Mayor
Town of Trophy Club, Texas
ATTEST:APPROVED AS TO FORM:
Holly Fimbres, Town SecretaryPatricia A. Adams, Town Attorney
Town of Trophy Club, Texas Town of Trophy Club, Texas
ORD 2016-07 Page 7 of 10
Town CouncilPage 166 of 169Meeting Date: January 19, 2016
EXHIBIT A
JOINT ELECTION AGREEMENT
BETWEEN THE TOWN OF TROPHY CLUB, TEXAS and DENTON COUNTY
Incorporated By Reference
ORD 2016-07 Page 8 of 10
Town CouncilPage 167 of 169Meeting Date: January 19, 2016
EXHIBIT B
JOINT ELECTION AGREEMENT
BETWEEN THE TOWN OF TROPHY CLUB, TEXAS and TARRANT COUNTY
Incorporated By Reference
ORD 2016-07 Page 9 of 10
Town CouncilPage 168 of 169Meeting Date: January 19, 2016
EXHIBIT C
In addition to the early voting polling location located within the Town, Trophy Club Denton
County voters may vote at all early voting polling locations as designated and maintained by
Denton County throughout the County.
Trophy Club Tarrant County voters may only vote at the early voting polling locations as
designated and maintained by Tarrant County throughout the County.
The Order of Election will be amended at a later date to include early voting sites added due
to joint elections with other political subdivisions.
NOTICE FOR EARLY VOTING
Denton County
Early voting by personal appearance will be conducted at:
100 Municipal Drive on the following:
Monday, April 258:00 a.m. –5:00 p.m.
Tuesday, April 268:00 a.m. – 5:00 p.m.
Wednesday, April 278:00 a.m. – 5:00 p.m.
Thursday, April 288:00 a.m. – 5:00 p.m.
Friday, April 298:00 a.m. – 5:00 p.m.
Saturday, April 308:00 a.m. – 5:00 p.m.
Monday, May 27:00 a.m. – 7:00 p.m.
Tuesday, May 37:00 a.m. –7:00 p.m.
Tarrant County
Early voting by personal appearance will be conducted at:
Locations designated by Tarrant County:
Monday, April 258:00 a.m. –5:00 p.m.
Tuesday, April 268:00 a.m. – 5:00 p.m.
Wednesday, April 27
8:00 a.m. – 5:00 p.m.
Thursday, April 288:00 a.m.– 5:00 p.m.
Friday, April 298:00 a.m. – 5:00 p.m.
Saturday, April 307:00 a.m. – 7:00 p.m.
Sunday, May 111:00 a.m. – 4:00 p.m.
Monday, May 27:00 a.m. – 7:00 p.m.
Tuesday, May 37:00 a.m. –7:00 p.m.
ORD 2016-07 Page 10of 10
Town CouncilPage 169 of 169Meeting Date: January 19, 2016