Loading...
Fiscal Year 2008-2009 TOWN OF TROPHY CLUB, TEXAS TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES –FISCAL YEAR 2008-09 ANNUAL PROGRAM OF SERVICES –FISCAL YEAR 2008-09 Ña great place to call homeÒ MISSIONSTATEMENT Trophy Club strives to differentiate itself as a premier cohesive community and not just a collection of non-descript housing projects. This requires that it incorporate schools, churches, gathering places, sports, recreation, and neighborhood retail services into an aesthetically pleasing living environment. TOWN OF TROPHY CLUB, TEXAS TOWN OF TROPHY CLUB ANNUAL PROGRAM OF SERVICES FISCAL YEAR 2008-09 ADOPTED ON SEPTEMBER 22, 2008 PREPARED BY: BRANDON EMMONS TOWN MANAGER STEPHEN SEIDEL ASSISTANT TOWN MANAGER SAKURA MOTEN-DEDRICK FINANCE DIRECTOR JIM BUXTON CHIEF FINANCIAL ANALYST RENAE GONZALES SENIOR ACCOUNTANT STEPHANIE GOHLKE FINANCIAL ANALYST Requirement of H.B. 3195 decrease This budget will total property taxes than last year's budget by $111,850 or - 0.03%, and of that amount $76,347 is tax revenue to be raised from new property added to the tax roll this year. TOWN OF TROPHY CLUB, TEXAS ELECTED OFFICIALS Mayor Nick Sanders Mayor Pro Tem Philip Sterling Council Member Susan Edstrom Council Member Jim Moss Council Member Glenn Strother Council Member Kathleen Wilson APPOINTED OFFICIALS Town Manager Brandon Emmons Town Attorney Patricia Adams Town Secretary Lisa Hennek Municipal Judge Honorable Mark Chambers KEY STAFF Assistant Town Manager Stephen Seidel Building Inspector Chris King Emergency Medical Services & Fire Chief Danny Thomas Interim Finance Director Stephanie Gohlke Human Resources Manager Lisa Hennek Information Systems Manager Mike Pastor Parks & Recreation Director Adam Adams Planning & Zoning Coordinator Carolyn Huggins Police Chief Scott Kniffen Streets Superintendent Ed Helton TOWN OF TROPHY CLUB, TEXAS DALLAS / FORT WORTH REGION TOWN OF TROPHY CLUB TOWN OF TROPHY CLUB, TEXAS TOWN OF TROPHY CLUB, TEXAS 2008-09 TABLE OF CONTENTS READER'S GUIDE Budget Planning Calendar…..……………………………………………………3 Financial Structure …..……………………………………………………7 Budgeted Funds …..……………………………………………………7 Budget Basics…..……………………………………………………7 Organizational Relationships …..……………………………………………………8 Financial and Investment Policies…..……………………………………………………9 ORGANIZATIONAL SUMMARY Organizational Chart…..……………………………………………………21 EFT Comparison…..……………………………………………………24 MANAGER'S MESSAGE Manager's Message…..……………………………………………………29 BRIEF SUMMARY Ad Valorem Tax Distribution…..……………………………………………………33 Assessed Taxable Value History…..……………………………………………………35 Assessment Roll …..……………………………………………………37 Revenue and Expenditure Summary…..……………………………………………………42 Supplemental Funding Requests…..……………………………………………………44 GENERAL FUND REVENUES General Fund Revenues…..……………………………………………………45 GENERAL FUND EXPENSES Emergency Medical Services…..……………………………………………………53 Manager's Office…..……………………………………………………59 Human Resources…..……………………………………………………65 Finance…..……………………………………………………71 Information Systems…..……………………………………………………77 Legal…..……………………………………………………83 Police…..……………………………………………………89 Municipal Court…..……………………………………………………97 Facilities Management…..……………………………………………………103 Recreation…..……………………………………………………109 Parks…..……………………………………………………127 Community Development…..……………………………………………………141 Planning & Zoning…..……………………………………………………149 Streets…..……………………………………………………155 TROPHY CUB PARK FUND Trophy Club Park…..……………………………………………………165 HOTEL & MOTEL FUND Hotel & Motel…..……………………………………………………171 TOWN OF TROPHY CLUB, TEXAS CAPITAL PROJECTS FUND Capital Projects…..……………………………………………………177 GASB Replacement…..……………………………………………………181 $3.26M Street GO Bond…..……………………………………………………182 $474K Harmony Park CO Bond…..……………………………………………………183 INTEREST & SINKING FUND Interest & Sinking…..……………………………………………………185 ECONOMIC DEVELOPMENT CORPORATION 4A FUND EDC 4A…..……………………………………………………191 ECONOMIC DEVELOPMENT CORPORATION 4B FUND EDC 4B …..……………………………………………………197 TOWN OF TROPHY CLUB BUDGET & TAX CODIFICATION Resolution 2008-17…..……………………………………………………205 Ordinance 2008-27…..……………………………………………………207 PUBLIC IMPROVEMENT DISTRICT OPERATIONS & MAINTENANCE FUND Public Improvement District #1…..……………………………………………………209 PUBLIC IMPROVEMENT DISTRICT BUDGET & TAX CODIFICATION Resolution 2008-21…..……………………………………………………217 Ordinance 2008-26…..……………………………………………………234 Ordinance 2008-30…..……………………………………………………253 READER’S GUIDE 1 TOWN OF TROPHY CLUB, TEXAS 2 TOWN OF TROPHY CLUB, TEXAS 2008-09 BUDGET PLANNING CALENDAR 01/01 Finance/Municap PID Continuing Disclosure/Flow of Funds Report (receive 30-45 days from start of calendar year). 01/28 Staff/Ways & Means Review Budget Calendar. 02/22 Staff STW training. 02/25 Staff/Ways & Means Review Budget process and Biannual Advisory Group report for Council. 02/26 Staff Budget Kick-Off: Manager's Retreat and planning session. 03/03 Council/Staff Regular Session: Review FY08-09 Budget Calendar, upcoming process and provide Biannual Ways & Means Advisory Group Report. 03/21 Staff Department budgets and Supplemental Funding Requests due. 03/24 EDC4A/4B Joint Session: Discuss FY08-09 Preliminary Budgets. 03/31 Staff/Ways & Means Review initial department budgets. 04/01 Staff Review department budgets with Manager’s Office (04/01 - 04/04). 04/28 Staff/Ways & Means Review FY08-09 Preliminary Budget. 05/06 Staff Departmental Capital Outlay due. 05/15 Denton Central Appraisal Mailing of residential and commercial notices of appraised value. District 05/15 Staff/Ways & Means Review FY08-09 Preliminary Budget, Revenues, Supplemental Requests, Gas Wells and Rollbacks. 05/19 Council/Staff Regular Session. Approve Denton County Tax Office tax collection services contract for Town of Trophy Club and Public Improvement District Number 1. Department budget summaries and performance measures due. 05/23 Denton Central Appraisal Mailing of personal property and mobile home notices of District appraised value. 05/27 Staff/Ways & Means Review FY08-09 Preliminary Budget and Supplemental Funding Requests. 06/02 Council/MUDS/Staff Joint Budget Workshop Session: Review FY08-09 Shared Employees and Preliminary Fire Budget. 06/03 Staff/Ways & Means Follow-Up meeting to review FY08-09 Preliminary Budget and Supplemental Funding Requests. 06/10 EDC4B Open Public Hearing 06/13. Allows for period of 60 days (06/13 - 08/11) covering two Monday meetings (07/14, 08/11). 06/16 Denton Central Appraisal Residential and commercial property owner to file notice of protest District (must file within 30 days after notice is mailed, not receipt). 06/16 Council/Ways & Means/Staff Pre-Council Budget Workshop Session (5:30-7PM): Review FY08-09 Preliminary Revenues and receive recommendations from Ways & Means Advisory Group. 06/23 Denton Central Appraisal Personal property and mobile home owner to file notice of protest District (must file within 30 days after notice is mailed, not receipt. 07/07 Council/Staff Pre-Council Budget Workshop Session (5:30-7PM): Review FY08-09 Preliminary Expenditures. 3 TOWN OF TROPHY CLUB, TEXAS 2008-09 BUDGET PLANNING CALENDAR 07/18 Denton County Tax Office Request for calculations due. 07/21 Council/Staff Pre-Council Budget Workshop Session (5:30-7PM): Review FY08-09 Preliminary Capital Budget and out years. 07/21 Denton Central Appraisal Appraisal Review Board (ARB) to certify appraisal records. District 07/25 Denton Central Appraisal Receipt of certified appraisal records. District 07/31 Finance/Town Secretary Place FY08-09 Proposed Budget hardcopy on file for public viewing with Town Secretary and online under Forms & Publications. Send notice of the budget out on ListServe (one-time) as “FY2007- 08 Proposed Town Budget available online and at Admin Building for public viewing.” Send notice of the budget out on Marquee (through budget adoption) as “FY07-08 Town Budget Online & At Admin Bldg.” 08/01 Finance/Town Secretary Receive tax calculations from Denton County Tax Office. Publish Open Meeting Notice (72 Hours). 08/04 Council/Staff Pre-Council Budget Workshop Session (5:30-7PM): Submit proposed budget, certified appraisal roll, and effective & rollback rate calculations. Regular Session: Vote to place proposal for tax increase on future agenda (09/15). Must be record vote and although may be left blank going into meeting, must specify desired rate at time of resolution adoption. 08/08 Finance/Town Secretary Publish Notice of Public Hearing On Tax Increase. Must be submitted in advance by 5PM Monday, 08/04, to newspaper. Must be quarter page, at least 24 point type title or larger, not in classifieds, and 7 days prior to 1ST Public Hearing. Place on website, cable channel (60 seconds, 5 times daily, 7 days, from 7AM-9PM) and run through end of 2ND Public Hearing. Publish notice of effective and rollback tax rates, statement and schedules. Must be submitted in advance by noon Tuesday, 08/05, to newspaper. Must be quarter pages, at least 8 point font and can be in classifieds. May publish at same time as Notice of Public Hearing. Place on website, cable channel (60 seconds, 5 times daily, 7 days, from 7AM-9PM) and run through end of 2ND Public Hearing. 08/11 EDC4B Approve FY08-09 EDC4B budget. 08/15 Finance/Town Secretary Publish Open Meeting Notice (72 Hours). 4 TOWN OF TROPHY CLUB, TEXAS 2008-09 BUDGET PLANNING CALENDAR 08/18 Council/Staff Pre-Council Budget Workshop Session (5:30-7PM): Review FY08- 09 Proposed Budget, Capital Budget, and Supplemental Requests. 1ST Public Hearing: Announce vote on tax rate, time and location. Provide summary handouts for citizens. Must have 2 hearings in addition to Vote On Tax Rate. No public holiday and quorum required. 08/25 EDC4A Approve FY08-09 EDC4A budget. 08/29 Finance/Town Secretary Publish Notice of Public Hearing On Tax Increase. Must be submitted in advance by 5PM Monday, 08/25, to newspaper. Must be quarter page, at least 24 point type title or larger, not in classifieds, and 7 days prior to 1ST Public Hearing. Place on website, cable channel (60 seconds, 5 times daily, 7 days, from 7AM-9PM) and run through end of 2ND Public Hearing. 09/05 Finance/Town Secretary Publish Open Meeting Notice (72 Hours). 09/08 Council/Staff 1ST Public Hearing: Announce vote on tax rate, time and location. Provide summary handouts for citizens. Must have 2 hearings in addition to Vote On Tax Rate. No public holiday and quorum required. ( RE-HELD DUE TO POTENTIAL FOR TAX RATE REVISION ON NOTICE OF PUBLIC HEARING ON TAX INCREASE.) Regular Session. Receive FY08-09 Annual Service Plan & Assessment Roll for Emergency Services O&M and order public hearing for 09/22 (resolution). 09/12 Finance/Town Secretary Publish Notice of Tax Revenue Increase. Must be submitted in advance by 5PM, Monday, 09/08, to newspaper. Must be quarter page, at least 24 point type title or larger, not in classifieds, and 7 days prior 2 Public Hearing. Place on ND website, cable channel (60 seconds, 5 times daily, 7 days, from 7AM-9PM) and run through 2 Hearing. nd 09/12 Finance/Town Secretary Publish Open Meeting Notice (72 Hours). 09/15 Council/Staff 2ND Public Hearing: Announce vote on tax rate, time and location. Provide summary handouts for citizens. Must have 2 hearings in addition to Vote On Tax Rate. No public holiday and quorum required. Not earlier than 3RD day after the 1ST Public Hearing. 5 TOWN OF TROPHY CLUB, TEXAS 2008-09 BUDGET PLANNING CALENDAR 09/19 Finance/Town Secretary Publish Notice of Tax Revenue Increase. Must be submitted in advance by 5PM, Monday, 09/15, to newspaper. Must be quarter page, at least 24 point type title or larger, not in classifieds, and 7 days prior to vote, if possible. Place on website, cable channel (60 seconds, 5 times daily, 7 days, from 7AM- 9PM) and run through end of vote. Publish Notice of Public Hearing for FY 08-09 Annual Service Plan Update & Assessment Roll for Emergency Services (O&M) and PID (I&S). Must be submitted in advance by 5PM, Monday, 09/15, to newspaper before the 10th day before the hearing. Notice must state date, time, place of hearing, general nature of improvement, cost of improvement, boundaries of assessment district, and that written or oral objections will be considered. Must also mail to owners of property a notice of hearing. Does not invalidate hearing. 09/19 Finance/Town Secretary Publish Open Meeting Notice (72 Hours). 09/22 Council/Staff Public Hearing: Must hear and pass on any objection to proposed PID assessment for Emergency Services (O&M). May amend on any parcel. Regular Session: Approve FY08-09 budget (ordinance), vote on tax rate and levy taxes (ordinance) and approve tax roll (resolution). Vote must take place no less than 7 days and no more than 14 days after the 2ND Public Hearing since website and cable channel required for tax rate. Motion for tax rate requires special language and ordinance requires special language in larger type. Must be record vote on tax rate. Publish special language on website and cover page of budget book after adoption. Approve FY08-09 Annual Service Plan Update for PID I&S (ordinance). 09/23 Staff Send adopted tax and assessment rates to Denton County Tax Office. 09/29 Council/Staff Regular Session: Approve FY08-09 Annual Service Plan & Assessment Roll for Emergency Services O&M (ordinance). 09/30 Council/Staff Last day to adopt budget. 10/20 Denton County Tax Office Tax statements and assessments mailed. 6 TOWN OF TROPHY CLUB, TEXAS READER’S GUIDE The Reader's Guide provides an overview of the Town of Trophy Club’s budget organization and policies. The Town of Trophy Club’s has prepared a budget designed to meet general standards of performance in municipal budgeting. Financial Structure The financial structure of the budget is organized by funds. A fund is generally defined as a fiscal and accounting entity which has its own self-balancing set of accounts for recording cash and other financial resources, as well as any liabilities or residual equities or balances. Normally, funds are segregated for the purpose of carrying on specific activities or attaining certain objectives in accordance with special regulations, restrictions, or limitations. However, when appropriate, funds are made up of departments. Generally, there are two types of funds: Governmental and Proprietary. Proprietary normally includes water, wastewater, sewer and electric services. However, this budget includes only the first. The specific funds which make up the Governmental Fund type are: General Fund, Trophy Club Park Fund, Hotel & Motel Fund, Capital Projects Fund, Interest & Sinking Fund, Grant Fund and Public Improvement District Fund. Each of the above- mentioned funds operates separately and independently from one another; therefore, they are budgeted separately and include separate financial statements. Budgeted Funds The Town of Trophy Club budget consists of various funds. Each fund represents a specific function and maintains individual objectives. The Town of Trophy Club’s budget includes the following funds: General Fund – The General Fund contains the control and fiscal accounting for the Town’s general service operations such as administration, public safety, parks, etc. The General Fund’s two major revenue sources are the sales and ad valorem taxes. Interest & Sinking Fund – The Interest & Sinking Fund is used to record and control the accumulation of resources for payment of general long-term debt principal and interest. The Town issues debt to acquire or construct capital assets, such as roads or parks for the general benefit of Trophy Club citizens. Resources include an applicable portion of the ad valorem tax levy and related interest income usable from debt service. – Special Revenue Funds Special Revenue Funds are used to account for the receipt of specific revenue sources that are restricted for expenditures for a specified purpose. Included in the special revenue funds are: Hotel & Motel Fund, Capital Projects Fund, Grant Fund and Public Improvement District Fund. Budget Basis The budget for the General, Interest & Sinking and Special Revenue Funds are prepared on the modified accrual basis of accounting. Under this basis of accounting, revenues are recognized when they become both "measurable" and "available" to finance expenditures of the current period except where the accrual basis is specified by generally accepted accounting principles. Expenditures are recognized when the related fund liability is incurred, except for (1) inventories of material and supplies which may be considered expenditures either when purchased or when used; (2) prepaid insurance and similar items which need not be reported; (3) accumulated unpaid vacation, sick pay, and other employee benefit amounts which need not be recognized in the current period; (4) interest on special assessment indebtedness which may be recorded when due rather than accrued, if approximately offset by interest earnings on special assessment levies; and (5) principal and interest on long-term debts which are generally recognized when due. 7 TOWN OF TROPHY CLUB, TEXAS Organizational Relationships A department is a major administrative segment of the Town, which indicates overall management responsibility for an operation or a group of related operations within a functional area (e.g., Police Department, Fire Department, Parks Department, Recreation Department). The smallest organizational unit budgeted is the program. The program indicates responsibility for one functional area, and in many cases these functional areas are put together to demonstrate a broader responsibility. When this is done, the programs are combined to make up a department. For example, the Parks Department is comprised of Parks General, Independence Park, Harmony Park, Beck Park, Lakeview Soccer Fields and Medians & Common Areas. 8 TOWN OF TROPHY CLUB, TEXAS Financial and Investment Policies The Town of Trophy Club’s policies set forth the basic framework for the fiscal management of the Town. These policies were developed within the parameters established by applicable provisions of the Texas Local Government Code, and the Town of Trophy Club Charter. The policies are intended to assist the Town Council and Town staff in evaluating current activities and proposals for future programs. FINANCIAL POLICY I. BUDGET PERIOD st A. Fiscal Year. The fiscal year of the Town of Trophy club “shall begin on the first (1) day of th each October and end on the last (30) day of September of each calendar year. Such fiscal year shall also constitute the budget and accounting year” (Charter Section 9.01). II. BUDGET ADMINISTRATION AND DEVELOPMENT . A. Submission The Town Manager shall submit to the Council a proposed budget and st accompanying message before the first (1) day of August of each year. The Council shall review the proposed budget and revise it as deemed appropriate prior to general circulation for public hearing. (Charter Section 9.04) B. Public Hearing and Hearing The Council shall post in the Municipal Building and publish in the official newspaper as required by State law prior to any required public hearing on the budget a notice stating the time and place where copies of the message and budget are available for inspection by the public, and the time and place of each public hearing. (Charter Section 9.05) C. Adoption. The Council, by majority vote, shall adopt the budget by ordinance not later than the th 30 day of September. Adoption of the budget shall constitute appropriations of the amount specified as expenditures from the fund indicated. (Charter Section 9.07) D. Public Records. Copies of the approved operation budget, capital facilities and property budget and supporting papers shall be filed with the Town Secretary and shall be public records available to the public for inspection upon request. (Charter Section 9.10) E. Truth in Taxation. Budget development procedures will be in conformance with the State law outlined in the Truth in Taxation process. In the event of a tax increase, notices will be provided and required hearing(s) held in conformance to this State law. III. REVENUE POLICES A. Revenue Goal. The Town will attempt to maintain a diversified and stable revenue stream to shelter it from short-run fluctuations in any one revenue source. B. Development of Revenue Projection. The Town will estimate its annual revenues using an objective analytical process. The Town will project revenues for the next two years; and these projections will be updated annually. Each existing and potential revenue source will be examined annually. 9 TOWN OF TROPHY CLUB, TEXAS INVESTMENT POLICY It is the policy of the Town of Trophy Club that after allowing for the anticipated cash flow requirements of the Entity and giving due consideration to the safety and risk of investment, all available funds shall be invested in conformance with these legal and administrative guidelines, seeking to optimize interest earnings while maintaining appropriate oversight of all investments. Effective cash management is recognized as essential to good fiscal management. Investment interest is a source of revenue to Entity funds. The Entity’s investment portfolio shall be designed and managed in a manner designed to maximize this revenue source, to be responsive to public trust, and to be in compliance with legal requirements and limitations. Investments shall be made with the primary objectives of: Safety and preservation of principal; liquidity Maintenance of sufficient to meet operating needs; Public trust from prudent investment activities; interest earnings Optimization ofon the portfolio; I. PURPOSE The purpose of this investment policy is to comply with the Town of Trophy Club requirements and Chapter 2256 of the Government Code (“Public Funds Investment Act”), which requires each Entity to adopt a written investment policy regarding the investment of its funds and funds under its control. The Investment Policy addresses the methods, procedures and practices that must be exercised to ensure effective and judicious fiscal management of the Entity’s funds. II. SCOPE This Investment Policy shall govern the investment of all financial assets of the Entity. These funds are accounted for in the Entity’s annual audited financials statements and include: General Fund; Special Revenue Funds; Capital Projects Funds; GASB-34 Funds; Debt Service Funds, including reserves and sinking funds, to the extent not required by law or existing contract to be kept segregated and managed separately; Economic Development 4-A and 4-B funds; Trophy Club Park funds; Any new fund created by the Entity, unless specifically exempted from this Policy by the Board of Trustees (Board) or by law. This Investment Policy shall apply to all transactions involving the financial assets and related activity for all the administered for the benefit of the Entity by foregoing funds. However, this policy does not apply to the assets programs. outside agencies under deferred compensation III. INVESTMENT OBJECTIVES safety, The Entity shall manage and invest its cash with four primary objectives, listed in order of priority: liquidity, public trust, and yield, expressed as optimization of interest earnings. The safety of the principal invested always remains the primary objective.All investments shall be designed and managed in a manner responsive to the public trust and consistent with state and local law. 10 TOWN OF TROPHY CLUB, TEXAS The Entity shall maintain a comprehensive cash management program, which includes collection of account receivables, vendor payments in accordance with invoice terms, and prudent investment of available cash. Cash management is defined as the process of managing monies in order to insure maximum cash availability and maximum earnings on short-term investment of idle cash. Safety \[()()\] PFIA 2256.005b2 Safety of principal is the foremost objective of the investment program. Investments shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio. The objective will be to mitigate credit and interest rate risk. Credit Risk: The Entity will minimize credit risk, the risk of loss due to the failure of the issuer or backer of the investment, by: Limiting investments to the safest types of investments; Pre-qualifying the financial institutions and broker/dealers with which the Entity will do business; Diversifying the investment portfolio so that potential losses on individual issuers will be minimized. Interest Rate Risk: the Entity will minimize the risk that the interest earnings and the market value of investments in the portfolio will fall due to changes in general interest rates, by: Structuring the investment portfolio so that investments mature to meet cash requirements for ongoing operations, thereby avoiding the need to liquidate investments prior to maturity. Investing operating funds primarily in certificates of deposit, shorter-term securities, money market mutual funds, or local government investment pools functioning as money market mutual funds. Diversifying maturities and staggering purchase dates to minimize the impact of market movements over time. Liquidity \[()()\] PFIA 2256.005b2 The investment portfolio shall remain sufficiently liquid to meet all operating requirements that may be reasonably anticipated. This is accomplished by structuring the portfolio so that investments mature concurrent with cash needs to meet anticipated demands. Because all possible cash demands cannot be anticipated, a portion of the portfolio will be invested in shares of money market mutual funds or local government investment pools that offer same-day liquidity. In addition, a portion of the portfolio will consist of securities with active secondary or resale markets. Public Trust All participants in the Entity’s investment process shall seek to act responsibly as custodians of the public trust. Investment officers shall avoid any transaction that might impair public confidence in the Entity’s ability to govern effectively. Yield (Optimization of Interest Earnings) \[()()\] PFIA 2256.005b3 The investment portfolio shall be designed with the objective of attaining a market rate of return throughout budgetary and economic cycles, taking into account the investment risk constraints and liquidity needs. Return on investment is of secondary importance compared to the safety and liquidity objectives described above. IV. RESPONSIBILITY AND CONTROL Delegation of Authority \[()\] PFIA 2256.005f In accordance with the Town of Trophy Club requirements and the Public Funds Investment Act, the Town Council designates the Director of Finance as the Entity’s Investment Officer. An Investment Officer is authorized to execute investment transactions on behalf of the Entity. No person may engage in an investment transaction or the management of Entity funds except as provided under the terms of this Investment Policy as approved by the Town Council. The investment authority granted to the investing officer is effective until rescinded by the Town Council. 11 TOWN OF TROPHY CLUB, TEXAS Quality and Capability of Investment Management \[)()\] PFIA 2256.005(b3 The Entity shall provide periodic training in investments for the designated investment officers and other investment personnel through courses and seminars offered by professional organizations, associations, and other independent sources in order to insure the quality and capability of investment management in compliance with the Public Funds Investment Act. Training Requirement () PFIA 2256.008 In accordance with the Town of Trophy Club requirements and the Public Funds Investment Act, designated Investment Officers shall attend an investment training session no less often than once every two years commencing September 1, 1997 and shall receive not less than 10 hours of instruction relating to investment responsibilities. A newly appointed Investment Officer must attend a training session of at least 10 hours of instruction within twelve months of the date the officer took office or assumed the officer’s duties. The investment training session shall be provided by an independent source. For purposes of this policy, an “independent source” from which investment training shall be obtained shall include a professional organization, an institution of higher education or any other sponsor other than a business organization with whom the Entity may engage in an investment transaction. Internal Controls () Best Practice The Director of Finance is responsible for establishing and maintaining an internal control structure designed to ensure that the assets of the entity are protected from loss, theft, or misuse. The internal control structure shall be designed to provide reasonable assurance that these objectives are met. The concept of reasonable assurance recognizes that (1) the cost of a control should not exceed the benefits likely to be derived; and (2) the valuation of costs and benefits requires estimates and judgments by management. Accordingly, the Director of Finance shall establish a process for annual independent review by an external auditor to assure compliance with policies and procedures. The internal controls shall address the following points. Control of collusion. Separation of transactions authority from accounting and record keeping. Custodial safekeeping. Avoidance of physical delivery securities. Clear delegation of authority to subordinate staff members. Written confirmation for telephone (voice) transactions for investments and wire transfers. Development of a wire transfer agreement with the depository bank or third party custodian. Prudence () PFIA 2256.006 The standard of prudence to be applied by the Investment Officer shall be the “prudent investor “ rule. This rule states that “Investments shall be made with judgment and care, under circumstances then prevailing, which persons of prudence, discretion and intelligence exercise in the management of their own affairs, not for speculation, but for investment, considering the probable safety of their capital as well as the probable income to be derived.” In determining whether an Investment Officer has exercised prudence with respect to an investment decision, the determination shall be made taking into consideration: The investment of all funds, or funds under the Entity’s control, over which the officer had responsibility rather than a consideration as to the prudence of a single investment. Whether the investment decision was consistent with the written approved investment policy of the Entity. 12 TOWN OF TROPHY CLUB, TEXAS Indemnification () Best Practice The Investment Officer, acting in accordance with written procedures and exercising due diligence, shall not be held personally responsible for a specific investment’s credit risk or market price changes, provided that these deviations are reported immediately and the appropriate action is taken to control adverse developments. Ethics and Conflicts of Interest \[()\] PFIA 2256.005i Officers and employees involved in the investment process shall refrain from personal business activity that would conflict with the proper execution and management of the investment program, or that would impair their ability to make impartial decisions. Employees and Investment Officers shall disclose any material interests in financial institutions with which they conduct business. They shall further disclose any personal financial/investment positions that could be related to the performance of the investment portfolio. Employees and officers shall refrain from undertaking personal investment transactions with the same individual with which business is conducted on behalf of the Entity. An Investment Officer of the Entity who has a personal business relationship with an organization seeking to sell an investment to the Entity shall file a statement disclosing that personal business interest. An Investment Officer who is related within the second degree by affinity or consanguinity to an individual seeking to sell an investment to the Entity shall file a statement disclosing that relationship. A statement required under this subsection must be filed with the Texas Ethics Commission and the Town of Trophy Club. V. SUITABLE AND AUTHORIZED INVESTMENTS Portfolio Management The Entity currently has a “buy and hold” portfolio strategy. Maturity dates are matched with cash flow requirements and investments are purchased with the intent to be held until maturity. However, investments may be liquidated prior to maturity for the following reasons: An investment with declining credit may be liquidated early to minimize loss of principal. Cash flow needs of the Entity require that the investment be liquidated. Investments \[()()()\] PFIA 2256.005b4A Entity funds governed by this policy may be invested in the instruments described below, all of which are authorized by Chapter 2256 of the Government Code (Public Funds Investment Act). Investment of Entity funds in any instrument or security not authorized for investment under the Act is prohibited. The Entity will not be required to liquidate an investment that becomes unauthorized subsequent to its purchase. Authorized I. 1. Obligations of the United States of America, its agencies and instrumentalities. 2. Certificates of Deposit issued by a bank organized under Texas law, the laws of another state, or federal law, that has its main office or a branch office in Texas, or by a savings and loan association or a savings bank organized under Texas law, the laws of another state, or federal law, that has its main office or a branch office in Texas and that is guaranteed or insured by the Federal Deposit Insurance or its successor or secured by obligations in a manner and amount provided by law for deposits of the Entity. 3. Money Market Mutual funds that are 1) registered and regulated by the Securities and Exchange Commission, 2) have a dollar weighted average stated maturity of 90 days or less, 4) rated AAA by at least one nationally recognized rating service, and 4) seek to maintain a net asset value of $1.00 per share. 13 TOWN OF TROPHY CLUB, TEXAS 4. Local government investment pools, which 1) meet the requirements of Chapter 2256.016 of the Public Funds Investment Act, 2) are rated no lower than AAA or an equivalent rating by at least one nationally recognized rating service, and 3) are authorized by resolution or ordinance by the Board. All prudent measures will be taken to liquidate an investment that is downgraded to less than the required minimum rating. (PFIA 2256.021) Not Authorized \[()()\] II.PFIA 2256.009b1-4 Investments including interest-only or principal-only strips of obligations with underlying mortgage-backed security collateral, collateralized mortgage obligations with an inverse floating interest rate or a maturity date of over 10 years are strictly prohibited. VI. INVESTMENT PARAMETERS Maximum Maturities \[()()()\] PFIA 2256.005b4B The longer the maturity of investments, the greater their price volatility. Therefore, it is the Entity’s policy to concentrate its investment portfolio in shorter-term securities in order to limit principal risk caused by changes in interest rates. The Entity attempts to match its investments with anticipated cash flow requirements. The Entity will not directly invest in securities maturing more than two (2) years from the date of purchase; however, the above described obligations, certificates, or agreements may be collateralized using longer dated investments. The composite portfolio will have a weighted average maturity of 365 days or less. This dollar-weighted average maturity will be calculated using the stated final maturity dates of each security. \[PFIA 2256.005(b)(4)(C)\] Diversification \[()()\] PFIA 2256.005b3 The Entity recognizes that investment risks can result from issuer defaults, market price changes or various technical complications leading to temporary illiquidity.Risk is controlled through portfolio diversification that shall be achieved by the following general guidelines: Limiting investments to avoid overconcentration in investments from a specific issuer or business sector (excluding U.S. Treasury securities and certificates of deposit that are fully insured and collateralized in accordance with state and federal law); Limiting investment in investments that have higher credit risks (example: commercial paper); Investing in investments with varying maturities, and; Continuously investing a portion of the portfolio in readily available funds such as local government investment pools (LGIPs), or money market funds to ensure that appropriate liquidity is maintained in order to meet ongoing obligations. The following maximum limits, by instrument, are established for the Entity’s total portfolio: 1. U.S. Treasury Securities 85% 2. Agencies and Instrumentalities 85% 3. Certificates of Deposit 85% 4. Money Market Mutual Funds 50% 5. Authorized Pools 100% 14 TOWN OF TROPHY CLUB, TEXAS VII. SELECTION OF BANKS AND DEALERS Depository At least every 5 years a Depository shall be selected through the Entity’s banking services procurement process, which shall include a formal request for proposal (RFP). The selection of a depository will be determined by competitive bid and evaluation of bids will be based on the following selection criteria: The ability to qualify as a depository for public funds in accordance with state law. The ability to provide requested information or financial statements for the periods specified. The ability to meet all requirements in the banking RFP. Complete response to all required items on the bid form Lowest net banking service cost, consistent with the ability to provide an appropriate level of service. The credit worthiness and financial stability of the bank. Authorized Brokers/Dealers () PFIA 2256.025 The Entity shall, at least annually, review, revise, and adopt a list of qualified broker/dealers and financial institutions authorized to engage in securities transactions with the Entity. Those firms that request to become qualified bidders for securities transactions will be required to provide a completed broker/dealer questionnaire that provides information regarding creditworthiness, experience and reputation. and 2) a certification stating the firm has received, read and understood the Entity’s investment policy and agree to comply with the policy. Authorized firms may include primary dealers or regional dealers that qualify under Securities & Exchange Commission Rule 15C3-1 (Uniform Net Capital Rule), and qualified depositories. All investment providers, including financial institutions, banks, money market mutual funds, and local government investment pools, must sign a certification acknowledging that the organization has received and reviewed the Entity’s investment policy and that reasonable procedures and controls have been implemented to preclude investment transactions that are not authorized by the Entity’s policy. \[PFIA 2256.005(k-l)\] Competitive Bids () Best Practice It is the policy of the Entity to require competitive bidding for all individual security purchases and sales except for: a) transactions with money market mutual funds and local government investment pools and b) treasury and agency securities purchased at issue through an approved broker/dealer or financial institution. Delivery vs. Payment \[()()()\] PFIA 2256.005b4E delivery vs. payment Securities shall be purchased using the method with the exception of investment pools and mutual funds. Funds will be released after notification that the purchased security has been received. VIII. SAFEKEEPING OF SECURITIES AND COLLATERAL Safekeeping and Custodian Agreements () Best Practice The Entity shall contract with a bank or banks for the safekeeping of securities either owned by the Entity as part of its investment portfolio or held as collateral to secure demand or time deposits. Securities owned by the Entity shall be held in the Entity’s name as evidenced by safekeeping receipts of the institution holding the securities. Collateral for deposits will be held by a third party custodian designated by the Entity and pledged to the Entity as evidenced by safekeeping receipts of the institution with which the collateral is deposited. Original safekeeping receipts shall be obtained. Collateral may be held by the depository banks trust department, a Federal Reserve Bank or branch of a Federal Reserve bank, a Federal Home Loan Bank, or a third party bank approved by the Entity. 15 TOWN OF TROPHY CLUB, TEXAS Collateral Policy () PFCA 2257.023 Consistent with the requirements of the Public Funds Collateral Act, it is the policy of the Entity to require full collateralization of all Entity funds on deposit with a depository bank, other than investments. In order to anticipate market changes and provide a level of security for all funds, the collateralization level will be 102% of market value of principal and accrued interest on the deposits or investments less an amount insured by the FDIC. At its discretion, the Entity may require a higher level of collateralization for certain investment securities. Securities pledged as collateral should be held by an independent third party which the Entity has a current custodial agreement. The Director of Finance is responsible for entering into collateralization agreements with investment third party custodians in compliance with this Policy. The agreements are to specify the acceptable securities for collateral, including provisions relating to possession of the collateral, the substitution or release of investment securities, ownership of securities, and the method of valuation of securities. A clearly marked evidence of ownership (safekeeping receipt) must be supplied to the Entity and retained. Collateral shall be reviewed at least quarterly to assure that the market value of the pledged securities is adequate. Collateral Defined The Entity shall accept only the following types of collateral: Obligations of the United States or its agencies and instrumentalities; Direct obligations of the state of Texas or its agencies and instrumentalities; Collateralized mortgage obligations directly issued by a federal agency or instrumentality of the United States, the underlying security for which is guaranteed by an agency or instrumentality of the United States; Obligations of states, agencies, counties, cities, and other political subdivisions of any state rated as to investment quality by a nationally recognized rating firm not less than A or its equivalent with a remaining maturity of ten (10) years or less; A surety bond issued by an insurance company rated as to investment quality by a nationally recognized rating firm not less than A; A letter of credit issued to the Entity by the Federal Home Loan Bank. Subject to Audit All collateral shall be subject to inspection and audit by the Director of Finance or the Entity’s independent auditors. IX. PERFORMANCE Performance Standards The Entity’s investment portfolio will be managed in accordance with the parameters specified within this policy. The portfolio shall be designed with the objective of obtaining a rate of return through budgetary and economic cycles, commensurate with the investment risk constraints and the cash flow requirements of the Entity. Performance Benchmark () Best Practice It is the policy of the Entity to purchase investments with maturity dates coinciding with cash flow needs. Through this strategy, the Entity shall seek to optimize interest earnings utilizing allowable investments available on the market at that time. Market value will be calculated on a quarterly basis on all securities owned and compared to current book value. 16 TOWN OF TROPHY CLUB, TEXAS X. REPORTING () PFIA 2256.023 Methods The Investment Officer shall prepare an investment report on a quarterly basis that summarizes investment strategies employed in the most recent quarter and describes the portfolio in terms of investment securities, maturities, and shall explain the total investment return for the quarter. The quarterly investment report shall include a summary statement of investment activity prepared in compliance with generally accepted accounting principals. This summary will be prepared in a manner that will allow the Entity to ascertain whether investment activities during the reporting period have conformed to the Investment Policy. The report will be provided to the Town Council. The report will include the following: A listing of individual securities held at the end of the reporting period. Unrealized gains or losses resulting from appreciation or depreciation by listing the beginning and ending book and market value of securities for the period. Additions and changes to the market value during the period. Average weighted yield to maturity of portfolio as compared to applicable benchmark. Listing of investments by maturity date. Fully accrued interest for the reporting period The percentage of the total portfolio that each type of investment represents. Statement of compliance of the Entity’s investment portfolio with state law and the investment strategy and policy approved by the Town Council. An independent auditor will perform a formal annual review of the quarterly reports with the results reported to the governing body \[PFIA 2256.023(d)\]. Monitoring Market Value \[()()()\] PFIA 2256.005b4D Market value of all securities in the portfolio will be determined on a quarterly basis. These values will be obtained from a reputable and independent source and disclosed to the governing body quarterly in a written report. XI. INVESTMENT POLICY ADOPTION \[()\] PFIA 2256.005e The Entity’s investment policy shall be adopted by ordinance/resolution of the Town Council. It is the Entity’s intent to comply with state laws and regulations. The Entity’s investment policy shall be subject to revisions consistent with changing laws, regulations, and needs of the Entity. The Town Council shall adopt an ordinance/resolution stating that it has reviewed the policy and investment strategies annually, approving any changes or modifications. 17 TOWN OF TROPHY CLUB, TEXAS 18 ORGANIZATIONAL SUMMARY 19 TOWN OF TROPHY CLUB, TEXAS 20 TOWN OF TROPHY CLUB, TEXAS FY 2008-09 TOWN ORGANIZATIONAL CHART Town Council Town Manager Town Secretary 100 Town 50 Town/50 MUD Deputy Town AA/Receptionist Secretary 50 Town/50 MUD 50 Town/50 MUD Town Attorney 100 Town ACMDirector, P & R Environ Permit Official In-House Bldg Streets Police Chief Fire Chief 100 Town 100 Town Coordinator 50 Town/50 MUDInspector Superintendent (See Appendix)(See Appendix) 50 Town/50 MUD100 Town 100 Town HR Mgr Rec Supervisor Streets Crew 50 Town/50 MUD 100 Town Leader 100 Town HR Coordinator Aquatics/Outdoor Maintenance 50 Town/50 MUD Coordinator Worker 100 Town 100 Town IT Director Parks SupervisorMaintenance 50 Town/50 MUD 100 Town Worker 100 Town Network Support Crew Leader Maintenance 100 Town Specialist Worker 50 Town/50 MUD 100 Town Finance Irrigation Maintenance Director/Court Technician Worker 50 Town/50 MUD 100 Town 100 Town Court Clerk Chief Financial Senior Financial AnalystMaintenance Maintenance 100 Town Analyst Accountant 50 Town/50 MUDWorker Worker 50 Town/50 MUD 50 Town/50 MUD 100 Town 100 Town P&Z Coordinator Maintenance 100 Town Worker 100 Town 21 TOWN OF TROPHY CLUB, TEXAS FY 2008-09 POLICE DEPARTMENT ORGANIZATIONAL CHART 22 TOWN OF TROPHY CLUB, TEXAS FY 2008-09 FIRE/EMS DEPARTMENT ORGANIZATIONAL CHART 23 TOWN OF TROPHY CLUB, TEXAS ANNUAL EMPLOYEE & FULL-TIME EQUIVALENT (FTE) COMPARISON TOWN MANAGER'S OFFICE FY 2007-08FY 2008-09 Number ofPercent Total TownNumber ofPercent Total Town EmployeesSharedEmployeesEmployeesSharedEmployees Town Manager1100%11100%1 Assistant Town Manager1100%11100%1 Town Secretary & Human Resources Manager150%0.5150%0.5 Deputy Town Secretary150%0.5150%0.5 Administrative Assistant150%0.5150%0.5 Employees Performing Town Functions5.005.00 Total Town Full-Time Equivalent (FTE)3.503.50 TOWN HUMAN RESOURCES FY 2007-08FY 2008-09 Number ofPercent Total TownNumber ofPercent Total Town EmployeesSharedEmployeesEmployeesSharedEmployees Human Resources Coordinator150%0.5150%0.5 Employees Performing Town Functions1.001.00 Total Town Full-Time Equivalent (FTE)0.500.50 TOWN FINANCE FY 2007-08FY 2008-09 Number ofPercent Total TownNumber ofPercent Total Town EmployeesSharedEmployeesEmployeesSharedEmployees Finance Director150%0.5150%0.5 Chief Financial Analyst150%0.5150%0.5 Senior Accountant150%0.5150%0.5 Financial Analyst150%0.5150%0.5 Employees Performing Town Functions4.004.00 Total Town Full-Time Equivalent (FTE)2.002.00 TOWN INFORMATION SYSTEMS FY 2007-08FY 2008-09 Number ofPercent Total TownNumber ofPercent Total Town EmployeesSharedEmployeesEmployeesSharedEmployees Information Systems Director150%0.5150%0.5 Network Support Specialist150%0.5150%0.5 Employees Performing Town Functions2.002.00 Total Town Full-Time Equivalent (FTE)1.001.00 TOWN LEGAL FY 2007-08FY 2008-09 Number ofPercent Total TownNumber ofPercent Total Town EmployeesSharedEmployeesEmployeesSharedEmployees Town Attorney1100%11100%1 Employees Performing Town Functions1.001.00 Total Town Full-Time Equivalent (FTE)1.001.00 TOWN MUNICIPAL COURT FY 2007-08FY 2008-09 Number ofPercent Total TownNumber ofPercent Total Town EmployeesSharedEmployeesEmployeesSharedEmployees Court Clerk1100%11100%1 Employees Performing Town Functions1.001.00 Total Town Full-Time Equivalent (FTE)1.001.00 TOWN RECREATION FY 2007-08FY 2008-09 Recreation Supervisor1100%11100%1 Aquatics/Outdoor Coordinator1100%11100%1 Employees Performing Town Functions2.002.00 Total Town Full-Time Equivalent (FTE)2.002.00 TOWN PARKS FY 2007-08FY 2008-09 Parks & Recreation Director1100%11100%1 Parks Supervisor1100%11100%1 Crew Leader1100%11100%1 Maintenance Worker5100%55100%5 Employees Performing Town Functions8.008.00 Total Town Full-Time Equivalent (FTE)8.008.00 24 TOWN OF TROPHY CLUB, TEXAS ANNUAL EMPLOYEE & FULL-TIME EQUIVALENT (FTE) COMPARISON TOWN COMMUNITY DEVELOPMENT FY 2007-08FY 2008-09 Permit Official150%0.5150%0.5 Environmental Coordinator150%0.5150%0.5 Permit Clerk1100%10100%0 In-House Building Inspector1100%11100%1 Employees Performing Town Functions4.003.00 Total Town Full-Time Equivalent (FTE)3.002.00 TOWN PLANNING & ZONING FY 2007-08FY 2008-09 Number ofPercent Total TownNumber ofPercent Total Town EmployeesSharedEmployeesEmployeesSharedEmployees Planning & Zoning Coordinator1100%11100%1 Employees Performing Town Functions1.001.00 Total Town Full-Time Equivalent (FTE)1.001.00 TOWN STREETS FY 2007-08FY 2008-09 Streets Superintendent1100%11100%1 Crew Leader1100%11100%1 Maintenance Worker3100%33100%3 Construction Inspector0100%01100%1 Employees Performing Town Functions5.006.00 Total Town Full-Time Equivalent (FTE)5.006.00 Total Non-DPS Employees Performing Town Functions34.0034.00 Total Non-DPS Full-Time Equivalent (FTE)28.0028.00 DPS FUNCTION TOWN EMERGENCY MEDICAL SERVICES FY 2007-08FY 2008-09 Number ofPercent Total TownNumber ofPercent Total Town EmployeesSharedEmployeesEmployeesSharedEmployees Fire & EMS Chief149%0.49149%0.49 Fire & EMS Lieutenant349%1.47349%1.47 Fire FIghter/EMT-P949%4.41949%4.41 Employees Performing Town Functions13.0013.00 Total Town Full-Time Equivalent (FTE)6.376.37 TOWN POLICE FY 2007-08FY 2008-09 Police Chief1100%11100%1 Police Commander Operations Division (Police Captain)1100%11100%1 Police Commander Special Services Division (CID Detective/Sergeant)1100%11100%1 Patrol Sergeant1100%11100%1 Patrol Officer9100%99100%9 Student Resources Officer (Partially Grant Funded)1100%11100%1 Animal Control & Code Enforcement Officer1100%11100%1 Administrative Assistant150%0.5150%0.5 Employees Performing Town Functions16.0016.00 Total Town Full-Time Equivalent (FTE)15.5015.50 TOWN FIRE FY 2007-08FY 2008-09 Number ofPercent Total TownNumber ofPercent Total Town EmployeesSharedEmployeesEmployeesSharedEmployees Fire/EMS Chief151%0.5110%0 Fire/EMS Lieutenant351%1.5330%0 Fire Fighter/EMT-P951%4.5990%0 Administrative Assistant150%0.510%0 Employees Performing Town Functions14.0014.00 Total Town Full-Time Equivalent (FTE)7.130.00 FY 2007-08FY 2008-09 Number ofTotal TownNumber ofTotal Town EmployeesEmployeesEmployeesEmployees TOTAL EMPLOYEES PERFORMING DPS FUNCTIONS43.0043.00 TOTAL TOWN FTE PERFORMING DPS FUNCTIONS29.0021.87 TOTAL EMPLOYEES PERFORMING TOWN FUNCTIONS77.0077.00 TOTAL TOWN FULL-TIME EQUIVALENT (FTE)57.0049.87 SEASONAL EMPLOYEES (POOL/DAYCAMPS) FTE5.905.90 TOTAL TOWN FULL-TIME EQUIVALENT (FTE)62.9055.77 Total Municipal Employees Including MUD (Less Seasonal)78.5078.00 25 TOWN OF TROPHY CLUB, TEXAS 26 MANAGER’S MESSAGE 27 TOWN OF TROPHY CLUB, TEXAS 28 29 30 BRIEF SUMMARY 31 TOWN OF TROPHY CLUB, TEXAS 32 TOWN OF TROPHY CLUB, TEXAS TOWN OF TROPHY CLUB AD VALOREM TAX DISTRIBUTION (%) TEN YEAR SUMMARY 100% 80% 82% 82% 60% 84% 90% 85% 91% 91% 88% 88%88% 40% 20% 18% 18% 16% 15% 10% 9% 12%12% 12% 9% 0% 1999200020012002200320042005200620072008 I&S %O&M % TAX RATE HISTORY TAXO&MI&STOTAL%TAXO&MI&STOTAL% YEARRATERATERATECHGYEARRATERATERATECHG 19860.1200019980.46580 0.120000.00000-0.406000.059800.0% 19870.1750019990.46051 0.175000.0000045.8%0.415000.04551-1.1% 19880.2270020000.46051 0.227000.0000029.7%0.417500.043010.0% 19890.2270020010.44051 0.227000.000000.0%0.400410.04010-4.3% 19900.2495020020.44051 0.249500.000009.9%0.387510.053000.0% 19910.2796020030.43051 0.279600.0000012.1%0.377510.05300-2.3% 19920.3361020040.43051 0.336100.0000020.2%0.377510.053000.0% 19930.3361020050.43051 0.336100.000000.0%0.359630.070880.0% 19940.4261020060.43051 0.336100.0900026.8%0.367230.063280.0% 19950.4111020070.43051 0.331100.08000-3.5%0.351040.079470.0% 19960.4100020080.45551 0.337000.07300-0.3%0.374310.081205.8% 19970.46580 0.400400.0654013.6% 33 TOWN OF TROPHY CLUB, TEXAS TOTAL COMBINED TAX & ASSESSMENT DISTRIBUTION FIVE YEAR SUMMARY 10.00000 9.00000 2.14230 2.09229 8.00000 7.00000 2.99179 2.64538 2.63184 6.00000 5.00000 2.85361 2.84529 2.62643 4.00000 2.29051 2.28068 3.00000 2.00000 2.784612.77629 2.57743 2.25128 2.23145 1.00000 0.00000 20042005200620072008 PUBLIC IMPROVEMENT DISTRICT NO. 1** MUNICIPAL UTILITY DISTRICT NO. 1 (TARRANT COUNTY)* MUNICIPAL UTILITY DISTRICT NO. 2 MUNICIPAL UTILITY DISTRICT NO. 1 (DENTON COUNTY) ENTITY 20042005200620072008 C28: TOWN OF TROPHY CLUB0.430510.430510.430510.430510.45551 (+) PLUS APPLICABLE DISTRICT ESD2: PUBLIC IMPROVEMENT DISTRICT NO. 1---0.090840.11602 W03: MUNICIPAL UTILITY DISTRICT NO. 10.280000.280000.250000.230000.22500 W05: MUNICIPAL UTILITY DISTRICT NO. 20.349000.349000.299000.279230.26423 (+) PLUS APPLICABLE COUNTY DENTON COUNT0.254800.246480.231920.235890.23577 Y TARRANT COUNT--0.646280.636280.62987 Y TARRANT COUNTY--0.271500.266500.26400 TARRANT COUNTY COLLEGE DISTRICT --0.139380.139380.13797 TARRANT COUNTY HOSPITAL DISTRICT--0.235400.230400.22790 (+) PLUS SCHOOL DISTRICT NORTHWEST INDEPENDENT SCHOOL DISTRIC1.819301.819301.665001.335051.33500 T (=) EQUALS MUNICIPAL UTILITY DISTRICT NO. 1 (DENTON COUNTY)2.784612.776292.577432.231452.25128 MUNICIPAL UTILITY DISTRICT NO. 1 (TARRANT COUNTY)*--2.991792.631842.64538 MUNICIPAL UTILITY DISTRICT NO. 22.853612.845292.626432.280682.29051 PUBLIC IMPROVEMENT DISTRICT NO. 1**---2.092292.14230 *Incorporated as a result of Denton/Tarrant County border dispute. **RepresentsO&MassessmentforEmergencyServices.Residentsarealsoresponsibleforanadditionalflatdollar amount debt assessment, which varies by lot size (not depicted). 34 TOWN OF TROPHY CLUB, TEXAS TOWN OF TROPHY CLUB ASSESSED NET TAXABLE VALUE ($M) TEN YEAR SUMMARY $800 $700 $600 $500 $400 $300 $200 $100 $0 1999200020012002200320042005200620072008 TAX YEAR1999200020012002200320042005200620072008 VALUE 378.9443.0497.6528.3564.6571.8598.3670.8749.9784.7 ANNUAL CHG 14%17%12%6%7%1%5%12%12%5% 35 TOWN OF TROPHY CLUB, TEXAS AVERAGE HOME VALUE FIVE YEAR SUMMARY $300,000 $250,000 $200,000 $150,000 $100,000 $50,000 $0 FY 2003-04FY 2004-05FY 2005-06FY 2006-07FY 2007-08 (Tax Year 2003)(Tax Year 2004)(Tax Year 2005)(Tax Year 2006)(Tax Year 2008) FY 2003-04FY 2004-05FY 2005-06FY 2006-07FY 2007-08 AVERAGE HOME VALUE$191,206$187,611$189,922$210,363$225,268 NEW RESIDENTIAL PERMITS ISSUED FIVE YEAR SUMMARY 60 50 40 30 20 10 0 FY 2003-04FY 2004-05FY 2005-06FY 2006-07FY 2007-08 FY 2003-04FY 2004-05FY 2005-06FY 2006-07FY 2007-08 PERMITS1856302455 36 37 38 39 40 41 TOWN OF TROPHY CLUB, TEXAS REVENUE AND EXPENDITURE SUMMARY BY FUND/DEPARTMENT 2006-072007-082007-082007-082008-092009-10 GENERAL FUNDACTUALBUDGETAMENDEDESTIMATEADOPTEDPROJECTED General Fund (5,931,638) (7,231,116) (7,472,579) (7,140,886) (6,213,625) (6,599,390) Trophy Club Park Fund (65,263) (109,980) (109,980) (46,629) (107,463) (112,806) REVENUES$(5,996,901)$ (7,341,096)$ (7,582,559)$(7,187,514)$ (6,321,088)$ (6,712,196) 2006-072007-082007-082007-082008-092009-10 GENERAL FUNDACTUALBUDGETAMENDEDESTIMATEADOPTEDPROJECTED Emergency Medical Services 441,438 628,412 770,202 752,399 666,019 743,533 Manager's Office 511,050- 450,317 442,284 536,068 579,322 Human Resources 27,599- 30,375 28,124 39,219 41,910 Finance 224,350- 224,350 223,586 223,586 256,231 Administration 781,310 - - - - - Information Systems 121,237 188,995 212,686 206,321 213,707 243,096 Legal 120,732 145,074 171,251 165,220 149,589 155,565 Police 1,184,081 1,353,541 1,421,761 1,373,448 1,411,784 2,137,777 Municipal Court 68,035 73,674 73,674 69,576 76,463 81,381 Facilities Management 100,954- 100,954 92,520 101,705 106,722 Recreation Total 199,201 487,465 459,284 425,373 455,987 527,402 Recreation General 181,338- 181,337169,870130,629 132,146 Athletic Programs 1,381 9,744 2,178 1,459 356 4,751 Pool 170,572 215,126 216,214 207,878 214,614 231,381 Recreation Programs 2,205 11,060 5,760 3,925 4,545 4,499 Day Camp Programs 25,043 70,197 53,794 42,241 68,582 71,571 Community Events - - - 16,229- 59,825 Swim Team - - - 21,032- 23,229 Parks Total 945,693 744,377 754,917 737,066 777,309 933,012 Parks General 677,719 482,866 515,231 511,041 530,563 677,167 Independence Park 55,125 64,430 61,430 58,129 65,522 68,418 Harmony Park 83,599 45,584 56,350 53,323 50,333 52,480 Beck Park 17,918 19,639 7,241 6,489 - - Lakeview Soccer Fields 15,428 22,024 14,224 11,840 21,085 21,837 Medians & Common Areas 95,904 109,834 100,441 96,243 109,806 113,109 Community Development 672,148 520,919513,031 490,015 493,906 541,343 Planning & Zoning 160,500 132,283139,283 125,307 141,188 153,566 Fire Department 735,143 933,660 896,586 870,860 - - Streets Total 339,191 864,349 663,498 652,143 791,450 1,013,653 Streets 301,681 752,049 459,454 449,579 594,655 736,495 Storm Sewer 37,510 112,300 112,300 112,300 114,340 190,287 Construction Inspections - 91,744- 90,263 82,455 86,871 Trophy Club Park Fund 62,644 109,980 115,139 115,135 107,463 112,806 EXPENDITURES$5,831,353$ 7,046,680$ 6,997,306$6,769,376$ 6,185,443$ 7,627,319 TOTAL REVENUES (SHORTFALL)/SURPLUS165,549$ $ 294,416$ 585,254$ 418,139$ 135,646$ (915,122) 42 TOWN OF TROPHY CLUB, TEXAS REVENUE AND EXPENDITURE SUMMARY BY FUND/DEPARTMENT 2006-072007-082007-082007-082008-092009-10 INTEREST & SINKING FUNDACTUALBUDGETAMENDEDESTIMATEADOPTEDPROJECTED REVENUES$ (613,198)$ (1,047,924)$ (975,603)$ (897,971)$ (960,381)$ (868,460) EXPENDITURES$ 543,920$ 906,435$ 907,751$ 907,739$ 904,918$ 911,728 Balance (Shortfall)/Surplus 69,278 141,489 67,852 (9,768) 55,463 (43,268) Interfund Trans In (GF) - - - - - TOTAL REVENUES (SHORTFALL)/SURPLUS234,827$ $ 435,905$ 653,105$ 408,370$ 191,108$ (958,390) 43 TOWN OF TROPHY CLUB, TEXAS TOP PRIORITY SUPPLEMENTAL FUNDING REQUESTS FISCAL YEAR 2008-2009 AmountTownMUD Supplemental Request TitleDept/ Program RequestedPortionPortion Long term planningManager's Office$ 15,000 $ 15,000$ - Architectural fees for new Police StationPolice$ 100,000$100,000$ - LifePakEMS$ 19,000 $ 19,000$ - Comprehensive Land Use PlanPlanning & Zoning$ 9,000 $ 9,000$ - Street sign upgrade (1/2 amount required) Streets$ 17,920 $ 17,920$ - Backup system for police digital video/Asset managememt softwareInformation Systems$ 9,500 $ 7,000$ 1,250 Dump Truck ($46K over 7 years)Streets$ 8,700 $ 8,700$ - Animal Control OfficerPolice$ 49,696 $ 49,696$ - TML Annual Conference (4 Council/Mayor)Manager's Office$ 3,811 $ 3,811$ - Meals on Wheels operational offsetManager's Office$ 1,200 $ 1,200$ - TOTAL$ 233,827$231,327$1,250 SUPPLEMENTAL FUNDING REQUEST LISTING FISCAL YEAR 2008-2009 AmountTownMUD Supplemental Request TitleDept/ Program RequestedPortionPortion Lifepak 12EMS$ 19,000 $ 19,000$ - Deputy ChiefFire/EMS$ 103,335 $ 50,634$ 52,701 Firefighter/Paramedic (hire date April 09)Fire/EMS$ 31,482 $ 15,426$ 16,056 Firefighter/Paramedic (hire date Oct 08)Fire/EMS$ 63,741 $ 31,233$ 32,508 Long term planningManager's Office$ 15,000 $ 15,000$ - Meals on Wheels operational offsetManager's Office$ 1,200 $ 1,200$ - TML Annual Conference (4 Council/Mayor)Manager's Office$ 3,811 $ 3,811$ - Asset management softwareInformation Systems$ 2,500 $ 1,250$ 1,250 Attendance Enterprise additional usersInformation Systems$ 1,500 $ 750$ 7 50 Audio/Visual upgrade for Public Works Conference RoomInformation Systems$ 1,500 $ 750$ 7 50 Backup AC unit for server roomInformation Systems$ 5,250 $ 2,625$ 2,625 Backup system for police digital videoInformation Systems$ 7,000 $ 7,000$ - Disaster Recovery Parts kitInformation Systems$ 6,620 $ 3,310$ 3,310 Storage Area Network (SAN)Information Systems$ 36,000 $ 18,000$ 18,000 Wireless access hot spotsInformation Systems$ 29,400 $ 26,800$ 2,600 Animal Control OfficerPolice$ 49,696 $ 49,696$ - Animal Control vehiclePolice$ 8,000 $ 8,000$ - Fifth patrol unitPolice$ 10,000 $ 10,000$ - Issued firearmsPolice$ 12,000 $ 12,000$ - Needs Assessment/Architectural feesPolice$ 100,000$100,000$ - Patrol SupervisorPolice$ 81,277 $ 81,277$ - Patrol vehicle equipmentPolice$ 6,530 $ 6,530$ - Police records management softwarePolice/ Court$ 36,900 $ 36,900$ - $ Police video system for 5th unitPolice6,500 $ 6,500$ - RADARPolice$ 24,400$ - $ 24,400 TASERPolice$ 20,000 $ 20,000$ - Two Police OfficersPolice$ 128,279$128,279$ - Building maintenanceFacilities Management$ 44,110 $ 22,055$ 22,055 Concession Workers/Cashiers - PoolRecreation$ 12,017 $ 12,017$ - Comprehensive Land Use Plan - Town PlannerPlanning & Zoning$ 9,000 $ 9,000$ - Flatbed dump truckStreets$ 4,000 $ 4,000$ - One ton truckStreets$ - $ - Street sign upgrade (1/2 amount required) Streets$ 17,920 $ 17,920$ - TOTAL$ 897,968$745,363$152,605 44 GENERAL FUND: REVENUES 45 TOWN OF TROPHY CLUB, TEXAS 46 TOWN OF TROPHY CLUB, TEXAS GENERAL FUND ADOPTED REVENUES PARK & POOL 3% MISCELLANEOUS PUBLIC SAFETY & INCOME COURT 3% 5% PERMITS, LICENSES & FEES 24% TAXES 56% FRANCHISE FEES 9% GENERAL FUND ADOPTED EXPENSES MUNICIPAL COURT FACILITIES 1% POLICE LEGAL MANAGEMENT 26% 3% 2% INFORMATION SYSTEMS 4% RECREATION 8% FINANCE 5% HUMAN RESOURCES PARKS 1% 14% STREETS MANAGER'S OFFICE 14% 10% EMS 0% 12% 47 TOWN OF TROPHY CLUB, TEXAS LINE ITEM DETAIL GENERAL FUND REVENUES 103-000 ACCOUNT2006-072007-082007-082007-082008-092009-10 NUMBERDESCRIPTIONACTUALBUDGETAMENDEDESTIMATEADOPTEDPROJECTED TAXES 40000 Property Taxes (2,432,824) (2,616,333) (2,616,333) (2,578,409) (2,860,291) (3,251,153) 40001 Supp'l Assessment - Emerg Svcs (12,056)- (12,056) - - - 40005 Property Taxes/Prior Year (21,726) (19,000) (19,000) (23,884) (22,882) (26,009) 40015 Property Taxes/P & I (21,470) (16,000) (16,000) (23,944) (22,882) (26,009) 40025 Mixed Beverage Tax (12,857) (14,000) (14,000) (13,100) (14,000) (16,100) 40030 Sales Tax - General (474,336) (460,000) (460,000) (431,998) (502,286) (517,355) 40035 Sales Tax - Street Maintenance (118,583) (115,000) (115,000) (107,999) (125,572) (129,339) TOTAL TAXES$(3,081,796)$(3,252,389)$(3,252,389)$(3,179,334)$(3,547,913)$(3,965,964) FRANCHISE FEES 41000 Electric/Gas (344,045) (365,650) (337,373) (337,373) (376,372) (432,828) 41005 Telecommunications (41,612) (62,285) (62,285) (58,479) (50,000) (57,500) 41010 Cable (35,980) (36,000) (65,000) (64,315) (70,000) (77,000) 41015 Allied Waste (40,839) (38,611) (38,611) (39,572) (41,720) (44,720) TOTAL FRANCHISE FEES$(462,477)$ (502,546)$ (503,269)$ (499,739)$ (538,092)$(612,048) PERMITS, LICENSES & FEES 42000 P & Z Administrative Fees (3,409) (11,865) (1,800) (1,785) (1,000) (1,050) 42005 Developer Fees (190,650) (600,563) (600,563) (336,210) (116,500) (47,000) 42010 Building Permits (121,238) (590,000) (311,115) (311,115) (840,000) (384,000) 42014 Fire Permits/Sprinkler (2,325) (5,500) (5,500) (4,725) (7,875) (525) 42015 Miscellaneous Permits (23,772) (15,083) (27,395) (27,395) (25,300) (29,095) 42020 Zoning Fees (2,055) (5,000) (5,000) (1,979) (2,100) (2,100) 42025 Platting Fees (41,268) (40,000) (7,800) (7,830) (5,000) (5,000) 42030 Trash Revenue (295,032) (313,889) (313,889) (296,697) (322,750) (360,250) 42035 Plumbing Permits (21,184) (25,300) (25,300) (21,799) (27,830) (32,005) 42040 Storm Drainage (111,452) (112,300) (112,300) (112,857) (114,340) (117,940) TOTAL PERMITS, LICENSES & FEES(812,385)$ $(1,719,500)$(1,410,662)$(1,122,391)$(1,462,695)$ (978,965) PUBLIC SAFETY & COURT (168,000) 43000 EMS Runs (121,743) (130,000) (142,000) (143,526)(155,000) 43010 Denton/Tarrant Cty Pledge - EMS (8,345) (8,100) (8,100)(9,552)(8,213) (9,445) 43099 Misc EMS Revenue 1,083 (2,000) (2,000) (30) (2,000) (2,100) 43100 Municipal Court Fines/Fees (99,541) (132,000) (105,000) (106,092) (100,880) (105,924) 43200 Police Grants (55,605) - - - - - 43210 TCLEOSE Training Allotment (2,203) (4,015) - - - - 43215 Insurance Settlements (5,080) - (1,820)- - - 43225 Animal Registration/Donations (1,225) (3,000) (3,000) (1,924) (3,000) (3,060) 43230 NISD Contribution (15,000) (45,000) (45,000) (45,000) (20,750) (21,818) 43399 Misc Police Revenue (2,135) (1,000) (1,000) (823) (1,500) (1,530) 43415 Denton/Tarrant Cty Pledge - Fire (13,750) (13,750) (13,750) (13,750) - - 43420 Intergov Trans In (MUD1 Fire) (400,209) (515,293) (515,293) (515,293) - - 43425 Intergov Trans In (MUD2 Fire) (325,557) (387,060) (387,060) (387,060) - - (50,296)- -- 43426 Intergov Trans In (Other) -- 43430 Fire Grants(23,444) - - - - - 43599 Misc Fire Revenue (1,145) (5,500) (5,500) (1,000) - - TOTAL PUBLIC SAFETY & COURT(1,073,899)$$(1,246,718)$(1,227,703)$(1,276,166)$ (291,343)$ (311,877) PARK & POOL 44010 Interfund Trans In (TC Park) (2,057) (22,000) (22,000) (18,420) - - 44035 Pool Revenues - Aquatics (40,251) - - - - - 46200 Athletic Programs (2,690) (10,520) (2,000) (1,975) (4,500)- 46400 Recreation Programs (5,464) (10,000) (10,000) (7,036) (5,000) (5,700) 46405 Recreation Rentals (4,500)- (4,500) (6,605) (4,500) (4,725) 46600 Day Camp Programs (28,732) (71,300) (36,000) (36,246) (71,300) (74,499) 46805 Aquatic Programs (43,175)- (43,175) (44,755) (42,966) (46,309) 46810 Pool Concessions (11,625) (14,000) (14,000) (10,074) (14,700) (15,435) 46815 Pool Entry Fees (1,800)- (1,800) (4,997) (1,800) (1,890) 46820 Pool Rentals (7,500)- (7,500) (4,410)(7,500) (7,875) 46825 Swim Team Programs - - - (18,750)- (20,947) TOTAL PARK & POOL$ (90,820)$ (184,795)$ (140,975)$ (134,518)$ (166,516)$ (181,880) 48 TOWN OF TROPHY CLUB, TEXAS LINE ITEM DETAIL GENERAL FUND REVENUES 103-000 ACCOUNT2006-072007-082007-082007-082008-092009-10 NUMBERDESCRIPTIONACTUALBUDGETAMENDEDESTIMATEADOPTEDPROJECTED MISCELLANEOUS INCOME 48000 Contribution From PID - (390,035)- (390,035) - - 49000 Capital Lease Proceeds (119,461) - - (38) - - 49005 Loan Proceeds - (256,836)- (256,836) (17,500) (350,000) 49010 Interest Income (90,326) (76,000) (76,000) (66,805) (67,959) (75,000) 49016 Nextel Tower Revenue (30,000) (30,000) (30,000) (30,000) (30,000) (30,000) 49030 Vending Revenue (500)- (500) (18) (1,700) (1,700) 49031 Cty Veh Reg Fees/Child Safety (8,920) (22,370) - - - - 49036 GASB Reserves (5,000) - (10,000)- - - 49050 Beautification Revenues (69,391) - - - - - 49055 Community Events Revenue (22,933) (20,500) (20,500) (16,886) (17,000) (17,000) 49130 Intergov Trans In (EDC/MUD) (37,880) (29,907) (110,840) (110,840) (29,907) (29,907) 49150 Intergov Trans In (Parks/Pool) (40,932) - - - - - (27,370) (27,370) (25,000) (26,250) 49900 Miscellaneous Income (23,807)(117,392) 49901 Records Management Revenue - -- (446) (1,000) (1,000) 49905 Gas Well Revenues (12,264) (25,000) (25,000) (18,976) (16,000) (16,800) 49990 CIA Lien Revenues (999) (3,500) (500) (487) (1,000) (1,000) TOTAL MISCELLANEOUS INCOME (461,913)$ $ (325,169)$ (937,581)$ (928,738)$ (207,066)$ (548,657) TOTAL REVENUES$(5,983,288)$(7,231,117)$(7,472,579)$(7,140,886)$(6,213,625)$(6,599,390) 49 TOWN OF TROPHY CLUB, TEXAS 50 GENERAL FUND: EXPENSES 51 TOWN OF TROPHY CLUB, TEXAS 52 GENERAL FUND: EMERGENCY MEDICAL SERVICES 53 TOWN OF TROPHY CLUB, TEXAS 54 TOWN OF TROPHY CLUB, TEXAS GENERAL FUND: EMERGENCY MEDICAL SERVICES (103-025) Mission To provide quality service to the citizens of Trophy Club by providing timely and efficient response to fire, medical, rescue, and calls for public service. Departmental Goal The Emergency Medical & Fire-Rescue Services Department is committed to providing the highest level of emergency service through public and community education, emergency response and enforcement. By utilizing dedicated and highly trained personnel, the department can more efficiently protect the lives, property and welfare of an urban community. Fiscal Year 2007- 2008 Accomplishments Provided specialized Emergency Medical Services (EMS) training which enhanced pre-hospital patient care by completing Advance Cardiac Life Support (ACLS), Basic Trauma Life Support (BTLS), and Pediatric Advanced Life Support (PALS). Provided Cardiopulmonary Resuscitation (CPR) and Hazardous Materials (HazMat) awareness training to Police Services, Public Works and Town staff. Provided specialized EMS training for EZ I/O per Medical Control. Provided specialized training for wireless data transmission per Medical Control. Took delivery of 2008 American Emergency Vehicles (AEV) / C-4500 Ambulance. Assisted in CPR training of over 4,000 Student Councils of America conference attendees. Fiscal Year 2008- 2009 Departmental Objectives Increase public education programs for schools, corporations, and civic groups consistent with community demand. Continue to provide specialized training for wireless data transmission per Medical Control. Complete EMS education to further enhance pre-hospital patient care with Medical Advanced Life Support (MALS) training. st Participate in Trophy Club’s 1 annual Citizen Fire Academy by providing CPR and First Aid training. 2006-07 2007-08 2007-08 2008-09 Workload Measures Actual Actual Estimate Proposed EMS alarms responded to N/A N/A N/A 410 Medical transports completed N/A N/A N/A 300 N/A N/A N/A 675 Continuing education training hours (total employees) 2006-07 2007-08 2007-08 2008-09 Productivity Measures Actual Actual Estimate Proposed Third party collection rate N/A N/A N/A 65% N/A N/A N/A 90% Response time to EMS alarms in less than six minutes Staff 2006-07 2007-08 2007-08 2008-09 FTE N/A N/A N/A 6.37 55 TOWN OF TROPHY CLUB, TEXAS EMERGENCY MEDICAL SERVICES ADOPTED EXPENSES PERSONNEL SERVICES 81% PROFESSIONAL & CONTRACTUAL SERVICES 4% OPERATING EXPENSES 1% CONSUMABLE CAPITAL SUPPLIES EXPENSES 6% 8% 56 TOWN OF TROPHY CLUB, TEXAS LINE ITEM DETAIL GENERAL FUND EMERGENCY MEDICAL SERVICES 103-025 ACCOUNT2006-072007-082007-082007-082008-092009-10 NUMBERDESCRIPTIONACTUALBUDGETAMENDEDESTIMATEADOPTEDPROJECTED PERSONNEL SERVICES 50005 Salaries & Wages 257,028 348,779 380,473 3 30,210 3 30,210 3 29,069 50010 Overtime 28,837 38,718 40,267 3 5,952 3 5,952 3 5,005 50011 DPS Holiday Pay 5,329 10,365 10,814 1 0,046 1 0,046 7 ,795 50015 Longevity/Certification 3,570 - - - - - 50016 Longevity- 2,118 2,598 1 ,847 1 ,847 1 ,713 50017 Certification- 3,234 3,234 3 ,381 3 ,381 2 ,127 50020 Retirement 33,444 48,905 54,673 4 7,680 4 7,680 4 4,539 50025 Group Insurance 28,509 - - - - - 50026 Medical Insurance- 38,375 53,263 3 6,651 3 6,651 3 4,713 50027 Dental Insurance- 2,413 3,349 2 ,306 2 ,306 2 ,162 50028 Vision Insurance- 564 788 5 28 5 28 5 14 50029 Life Insurance & Other- 2,596 2,862 2 ,853 2 ,853 1 ,985 50030 Social Security Taxes 16,84923,453 24,835 2 2,048 2 2,048 21,199 50035 Medicare Taxes 3,940 5,485 5,808 5 ,156 5 ,156 4 ,958 50040 Unemployment Taxes312 2,223 2,514 1 ,720 1 ,720 7 78 50045 Workman's Compensation 2,664 9,425 10,224 6 ,890 6 ,890 7 ,213 50060 Pre-Employment Physicals/Testing 675 1,083 2 14 6 75 6 75 4 42 TOTAL PERSONNEL SERVICES$ 380,695$ 537,328$ 596,785 $ 5 07,944$ 5 07,944$ 4 94,210 PROFESSIONAL & CONTRACTUAL SERVICES 55070 Independent Labor 4,571 - - 5 ,927 - - 55080 Maintenance & Repairs - - - - - - 55090 Vehicle Maintenance 4,897 3,445 3,790 4 ,445 4 ,445 3 ,840 55095 Equipment Maintenance 2,670 3,000 3,150 3 ,365 3 ,365 2 ,896 55165 Collection Fees- 21,700 23,520 1 8,200 1 8,200 1 8,565 55190 Hazmat Disposal 96 250 260 5 11 5 11 9 9 TOTAL PROF & CONTRACTUAL SERVICES12,234$ $ 28,395$30,720 $ 3 2,448$ 2 6,521$ 2 5,400 OPERATING EXPENSES 60005 Telephone 48100 103 1 50 1 50 31 60010 Communications/Pagers/Mobiles 1,591 1,476 1,506 2 ,484 2 ,484 1 ,205 60035 Postage 44 65 66 6 2 6 2 8 1 60060 Inspection Fees- - 870 8 70 8 70 8 63 60066 Publications/Books/Subscripts 48 420 441 4 00 4 00 9 7 60070 Dues & Memberships 366 574 603 4 27 4 27 2 56 60075 Meetings - - - - - 7 7 60080 Schools & Training 1,052 1,350 1,620 1 ,330 1 ,330 1 ,145 60100 Travel & Per Diem275 1,400 1,680 2 ,397 2 ,397 1 ,044 60110 Physicals/Testing- - - 5 00 5 00 - 60125 Advertising - 150 153 - - - 60195 Flags & Repair- 1,780 1,869 1 ,780 1 ,780 2 ,163 100 102 60245 Miscellaneous Expenses- 5 3 2 8 53 60360 Furniture/Equipment < $5000- - - 5 00 5 00 - TOTAL OPERATING EXPENSES$ 3,423$ 7,415$ 9,013 $ 1 0,953$ 1 0,953$ 6 ,992 CONSUMABLE SUPPLIES 65005 Fuel & Lube 4,285 9,167 9,625 5 ,220 5 ,220 5 ,561 65010 Uniforms 2,796 3,770 4,353 2 ,770 2 ,770 2 ,623 65025 Small Equipment613 3,150 5,345 1 ,050 1 ,050 1 ,548 65060 Disposable Supplies 5,085 8,000 8,800 7 ,888 7 ,888 8 ,641 65070 Medical Control 7,887 9,281 6 ,900 7 ,035 7 ,035 6 ,975 65075 Pharmacy 1,887 4,000 4,560 1 ,920 1 ,920 2 ,520 65080 Oxygen 800 824 4 07 8 40 8 40 4 49 65085 Office Supplies 64 150 155 3 10 3 10 3 2 65095 Maintenance Supplies 70 200 210 2 00 2 00 - 65105 Printing- 103 106 1 03 1 03 - TOTAL CONSUMABLE SUPPLIES$ 22,107$37,227$ 43,259 $ 2 7,336$ 2 7,336$ 28,349 57 TOWN OF TROPHY CLUB, TEXAS LINE ITEM DETAIL GENERAL FUND EMERGENCY MEDICAL SERVICES 103-025 ACCOUNT2006-072007-082007-082007-082008-092009-10 NUMBERDESCRIPTIONACTUALBUDGETAMENDEDESTIMATEADOPTEDPROJECTED CAPITAL EXPENSES 69005 Capital Expenses- 24,296- - - - 69035 Vehicles - 4,000 - - - 21,500 69050 Radios 2,248 2,500- - - - 69200 M682 Ambulance/Equipment 20,731 - - 2 0,731 2 0,731 2 0,731 69201 M681 Ambulance/Equipment- 34,154 32,962 2 9,000 1 76,717 1 76,717 TOTAL CAPITAL EXPENSES$ 22,979$ 55,654$ 63,758 $ 4 9,731$ 1 97,448$ 1 97,448 TOTAL EXPENDITURES$ 441,438$ 666,019$ 743,533 $ 6 28,412$ 7 70,202$ 7 52,399 58 GENERAL FUND: MANAGER’S OFFICE 59 TOWN OF TROPHY CLUB, TEXAS 60 TOWN OF TROPHY CLUB, TEXAS GENERAL FUND MANAGER’S OFFICE (103-027) Mission The mission of the Town Manager’s Office is to improve citizen awareness, understanding and participation in Town programs, services, and issues, as well as promote a positive public image of the organization; provide quality print, media, video and communication support to all Town departments; assist Town Council with information dissemination and media relations: and facilitate and improve communications to help create an informed employee work base; oversee a records management program for the Town that provides for the identification, maintenance, retention, security, electronic storage, disposition, and preservation of the Town records, including Public information requests; administer Town Elections ensuring a fair and just election process; attest contracts, assessment certification, and other legal instruments when executed by the authorized officers of the Town of Trophy Club; and perform such other duties as may be required of the Town Secretary by the Town Charter, the Town Council, or state law. Departmental Goal The Manager’s Office Department facilitates the success of the Town through customer service, communication, coordination and collaboration, and fiscal integrity. The Manager’s Office staff combines the efficient and effective use of knowledge and problem solving to administer policy in a manner that is both reliable and accurate. The Manager’s Office provides customer service through anticipating customer expectations; leadership and direction to the organization; municipal and special elections; maintenance of official records; responses to requests for information and assistance; and serves as a liaison between Town administration and the Town Council, as well as to the media. Fiscal Year 2007- 2008 Accomplishments Completed the programs and services assigned by the Town Council as outlined by the FY07-08 Budget. Strengthened intergovernmental relations, particularly with Municipal Utility Districts (MUD), surrounding cities and school district. Continued a proactive communication process, utilizing the newsletter, list-serve, website, Channel 7, the marquees and Citizen Relationship Management System (CRMs). Ensured that appropriate training was provided to qualified staff and professional residents on boards and commissions. Reviewed and reconfigured the workforce and working environment to maximize efficiency and improve workflow for all employees, volunteers, boards, commissions and advisory groups. Worked with elected officials, fellow staff members and residents to ensure orderly and timely development of remaining land within the Town. Worked with volunteers and Town Council to develop survey of current interests. Completed Public Improvement District (PID) bond funding. Completed a four public entity agreement to construct Northwest Parkway to serve Byron Nelson High School. Worked with the Municipal Utility Districts (MUD), Town Council, and consultant to develop and produce a financial analysis for Town/MUD consolidation scenarios. Contracted for city-wide communication device (Connect CTY) to notify residents of road closures, important meeting dates and times, and public safety issues. Conducted a Joint Election in May. Facilitated 174 requests for information. Played an intricate role in the first residential Pubic Improvement District in the State of Texas by facilitating the meetings and supplying support services to the many parties involved and controlling the legal documents and agreements between the Town and the private developer. Expanded newsletter circulation by negotiating an agreement with the Trophy Club Times. Completed digitization of Town Ordinances, Resolutions, Proclamations and Minutes. 61 TOWN OF TROPHY CLUB, TEXAS GENERAL FUND MANAGER’S OFFICE (continued) Fiscal Year 2008- 2009 Departmental Objectives Continue development, review, and construction of Public Improvement District (PID). Continue facilitation of joint Town and Municipal Utility District consolidation study. Continue focus on evaluating and attracting new economic development growth and funding options to the Town. Oversight and management of Northwest Parkway construction project that involves four public entities and a private developer. Continue discussions with the Army Corps of Engineers to develop and finalize a Loop Road Connection plan. Develop in conjunction with the Town Council, a long term strategic plan and Town goals. Continue to pursue funding and partnership opportunities with Denton and Tarrant Counties for construction projects. Develop Economic Development Strategic Plan utilizing EDC-4B Board Members. Develop Long Term Capital Improvement Plan. Update the Records Policy Manual and provide staff training. Research and implement a more comprehensive Agenda Management System and provide staff training. Redesign the Town of Trophy Club’s website. Begin an extensive process of developing a record control schedule for all Town Departments and conduct an inventory of said records. Begin digitization process of the Permit Department files. 2006-07 2007-08 2007-08 2008-09 Workload Measures Actual Actual Estimate Proposed Produce weekly update for the Town Council N/A N/A N/A 52 Number of Open Records Requests Processed N/A N/A N/A 72 Number of Elections Conducted N/A N/A N/A 2 2006-07 2007-08 2007-08 2008-09 Productivity Measures Actual Actual Estimate Proposed N/A N/A N/A 100% Completion of program and services adopted or amended in Budget N/A N/A N/A 100% Town documents uploaded to records management software within 3 days of approval N/A N/A N/A 100% Post approved minutes of all Town Boards and Commissions to the Town’s website Staff 2006-07 2007-08 2007-08 2008-09 FTE N/A N/A N/A 3.5 62 TOWN OF TROPHY CLUB, TEXAS MANAGER'S OFFICE ADOPTED EXPENSES PERSONNEL SERVICES 87% PROFESSIONAL & CONTRACTUAL SERVICES 2% OPERATING EXPENSES CONSUMABLE 11% SUPPLIES 0% 63 TOWN OF TROPHY CLUB, TEXAS LINE ITEM DETAIL GENERAL FUND MANAGER'S OFFICE 103-027 ACCOUNT2006-07 2007-082007-082007-082008-092009-10 CTUA NUMBERDESCRIPTION ALBUDGETAMENDEDESTIMATEADOPTEDPROJECTED PERSONNEL SERVICES 50005 Salaries & Wages - 276,687 276,687 282,589 292,630 304,335 50006 Salaries Adjustments - 68,600 - - 73,657 79,110 50010 Overtime - 3,025 3,025 1,022 500 500 6 5001 Longevity - 466 466 466 778 1,068 50020 Retirement - 36,222 36,222 35,456 37,479 39,590 6 5002 Medical Insurance - 15,803 16,500 16,161 18,191 23,070 50027 Dental Insurance - 947 947 953 1,069 1,355 50028 Vision Insurance - 258 258 256 284 362 50029 Life Insurance & Other - 1,902 4,000 3,633 1,772 1,814 50030 Social Security Taxes - 17,959 17,959 16,592 18,633 19,309 50035 Medicare Taxes - 4,200 4,200 4,144 4,358 4,516 50040 Unemployment Taxes - 945 945 377 1,134 1,197 50045 Worker's Compensation - 591 591 218 838 871 50050 Auto Allowance - 9,600 10,200 10,075 10,800 10,800 50060 Pre-Employment Physicals/Testing - - - 35 - - 50070 Employee Relations - 1,750 1,750 460 838 880 S$ - $ 438,956 $ 373,751 $ 372,437 $ 462,961 $ 488,777 TOTAL PERSONNEL SERVICE S PROFESSIONAL & CONTRACTUAL SERVICE 55070 Independent Labor - 1,958 1,958 1,405 1,958 2,154 5 5507 Records Management - 1,375 1,375 953 1,020 1,040 5 5509 Equipment Maintenance - 350 350 277 - - 55160 Professional Outside Services - 5,000 6,500 6,375 4,324 19,324 5 5599 Mayor/Council Expenses - 4,573 5,000 4,802 5,273 9,611 S$ - $ 13,256 $ 15,183 $ 13,813 $ 12,575 $ 32,130 TOTAL PROF & CONTRACTUAL SERVICE S OPERATING EXPENSE 60005 Telephone - 780 780 371 803 827 60010 Communications/Pagers/Mobiles - 3,538 3,538 2,337 2,700 2,754 5 6003 Postage - 1,050 1,050 1,211 1,071 1,092 60040 Service Charges & Fees - - - 10 - - 5 6006 Newsletter/Year In Review - 20,922 20,922 20,922 20,922 21,759 6 6006 Publications/Books/Subscriptions - 154 600 438 154 162 60070 Dues & Memberships - 14,445 14,445 12,185 11,056 11,609 5 6007 Meetings - 1,893 1,893 1,949 1,761 1,814 60080 Schools & Training - 1,755 1,755 2,468 1,815 2,206 60100 Travel & Per Diem - 1,666 4,500 4,691 2,915 3,411 5 6011 Elections - 7,660 4,500 3,519 12,325 7,660 5 6012 Advertising - 3,800 3,800 2,093 3,800 3,876 5 6024 Miscellaneous Expenses - - - 198 - - 5 6025 Meals on Wheels - - - - - 1,200 S$ - $ 57,663 $ 57,783 $ 52,393 $ 59,322 $ 57,169 TOTAL OPERATING EXPENSE CONSUMABLE SUPPLIES 5 6508 Office Supplies - 675 2,000 1,956 695 716 5 6509 Maintenance Supplies - - - 20 - - 5 6510 Printing - 500 1,600 1,665 515 530 S$ - $ 1,175 $ 3,600 $ 3,641 $ 1,210 $ 1,246 TOTAL CONSUMABLE SUPPLIE TOTAL EXPENDITURES$ - $ 511,050 $ 450,317 $ 442,284 $ 536,068 $ 579,322 64 GENERAL FUND: HUMAN RESOURCES 65 TOWN OF TROPHY CLUB, TEXAS 66 TOWN OF TROPHY CLUB, TEXAS GENERAL FUND HUMAN RESOURCES (103-028) Mission The mission of Human Resources is to provide quality services and support in employment, training, employee relations, benefits, compensation, and payroll such that employees are enabled to better serve their customers and meet the organizational goals of the Town. Departmental Goal Human Resources is responsible for the selection, recruitment and retention of employees; benefits administration; classification and compensation; employee relations; drug testing program; training and development; payroll management; legal compliance with state and federal human resource and risk management laws and regulations; employee benefit insurance procurement; property and liability claims management; and decisions regarding risk avoidance, risk retention, risk financing and/or risk transfer; provide quality services and support in risk management techniques to protect Town physical, financial and human assets from damage, loss, or injury; attract and retain qualified individuals through a competitive compensation and benefits package; implement processes, procedures, and programs that ensure equal opportunity employment and legal compliance and enhance diversity in the workplace; and develop, update and administer competitive, responsive and cost-effective health, life and long/short-term disability programs. Fiscal Year 2007- 2008 Accomplishments Ensured that the best-qualified and capable applicants were interviewed and hired when filling vacant positions. Ensured that employee benefits (group health insurance, dental insurance, retirement system, cafeteria plan, etc.) were competitive with local municipalities, while providing maximum benefit per dollar expended by the citizens. Implemented and completed personnel policies employee training. Implemented an internal monthly HR newsletter. Updated the Human Resources intranet page. Completed the 2007 Wage and Salary Survey using Texas Municipal League (TML) data. Developed an Employee Action Committee. Negotiated a minimum increase (7%) in health insurance costs without plan changes. Fiscal Year 2008- 2009 Departmental Objectives Inspire and encourage a high level of employee morale through recognition, effective communication and delivering constant feedback. Update pay plan to market to address turnover, and become more competitive. Enhance risk management program related to high number of worker’s compensation and general liability claims. Develop a Wellness Program for staff with the long-term goal of reducing overall costs associated with health premiums. Provide a health fair for employees and their families. Review and update the Town’s Personnel Policy Manual. Through Employee Action Committee, enhance employee relations between coworkers by providing opportunities to learn and grow together in events such as monthly social gatherings in recognition of employees’ anniversaries and birthdays. 67 TOWN OF TROPHY CLUB, TEXAS GENERAL FUND HUMAN RESOURCES (continued) 2006-07 2007-08 2007-08 2008-09 Workload Measures ActualActualEstimateProposed N/A N/A N/A 350 Number of applications processed (not including seasonal) FMLA requests processed N/A N/A N/A 10 Workers’ compensation claims processed N/A N/A N/A 5 2006-07 2007-08 2007-08 2008-09 Productivity Measures Actual Actual Estimate Proposed N/A N/A N/A 95% Benefit issues identified and resolved within 10 working days N/A N/A N/A 90% Percentage of worker’s compensation filed within legal requirements N/A N/A N/A 100% Maintain 90% employee retention (not including seasonal) Staff 2006-07 2007-08 2007-08 2008-09 FTE N/A N/A N/A 0.5 68 TOWN OF TROPHY CLUB, TEXAS HUMAN RESOURCES ADOPTED EXPENSES PERSONNEL SERVICES 91% OPERATING EXPENSES 8% CONSUMABLE SUPPLIES 1% 69 TOWN OF TROPHY CLUB, TEXAS LINE ITEM DETAIL GENERAL FUND HUMAN RESOURCES 103-028 ACCOUN2006-07 T 2007-082007-082007-082008-092009-10 NUMBERDESCRIPTIONCTUA AL BUDGETAMENDEDESTIMATEADOPTEDPROJECTED PERSONNEL SERVICES Salaries & Wages - 15,529 17,000 16,902 23,807 24,759 50005 Longevity - - - - 68 98 50016 Retirement - 1,941 2,200 2,081 2,937 3,107 50020 Medical Insurance - 2,258 2,258 1,700 2,416 3,063 50026 Dental Insurance - 130 130 135 195 247 50027 Vision Insurance - 36 36 27 38 49 50028 Life Insurance & Other - 153 1,200 918 2,950 2,958 50029 Social Security Taxes - 963 963 1,029 1,470 1,528 50030 Medicare Taxes - 225 225 241 344 357 50035 Unemployment Taxes - 135 135 45 162 171 50040 Worker's Compensation - 32 32 29 66 68 50045 Pre-Employment Physicals/Testing - 19 19 - - - 50060 Employee Relations - 1,300 1,300 556 1,300 1,625 50070 TOTAL PERSONNEL SERVICES$ - $ 22,722 $ 25,498 $ 23,664 $ 35,753 $ 38,030 OPERATING EXPENSES Telephone - 60 60 3 25 26 60005 Communications/Pagers/Mobiles - 210 210 289 210 210 60010 Postage - 250 250 268 100 102 60035 Publications/Books/Subscriptions - 419 419 211 440 462 60066 Dues & Memberships - 429 429 438 475 499 60070 Meetings - 125 125 11 130 134 60075 Schools & Training - 402 402 611 850 893 60080 Travel & Per Diem - 72 72 219 76 80 60100 Physicals/Testing - 610 610 1,155 650 950 60110 Furniture/Equipment < $5000 - 500 500 909 - - 60360 TOTAL OPERATING EXPENSES$ - $ 3,077 $ 3,077 $ 4,115 $ 2,956 $ 3,355 CONSUMABLE SUPPLIES Office Supplies - 800 800 332 400 412 65085 Printing - 1,000 1,000 14 110 113 65105 TOTAL CONSUMABLE SUPPLIES$ - $ 1,800 $ 1,800 $ 346 $ 510 $ 525 TOTAL EXPENDITURES $ - $ 27,599 $ 30,375 $ 28,124 $ 39,219 $ 41,910 70 GENERAL FUND: FINANCE 71 TOWN OF TROPHY CLUB, TEXAS 72 TOWN OF TROPHY CLUB, TEXAS GENERAL FUND FINANCE (103-029) Mission The Finance Department’s mission is to safeguard the Town’s assets by maximizing resources, minimizing costs and protecting cash principle; ensure the Town’s financial accountability and responsible use of resources; and plan for the Town’s future financial growth and ensure that the Town remains fiscally sound. Departmental Goal The Finance Department is the financial arm of Town operations, which is responsible for tax, treasury, budget and accounting functions. The department oversees preparation of various internal and external financial reports, manages the Town’s portfolio, cash, debt service and hotel occupancy tax program. The department aims to optimize the Town’s interest earnings potential; maintain a working relationship with the appraisal districts (Denton and Tarrant County); collect, record, summarize and report the results of all financial transactions that occur within Town operations; prepare the annual audit; provide the highest level of service in administering the Town’s budget and implementing innovative approaches toward budgeting Fiscal Year 2007- 2008 Accomplishments Backfilled the Financial Analyst position, which has been vacant for approximately two years. Successfully completed the integration and update of the financial software package to a Windows version. Completed Janitorial Services Request for Proposal (RFP) and negotiated selection of new vendor. Developed a grant notification and submittal process. Developed a vehicle/equipment loan and lease notification and submittal process. Developed an asset notification and submittal process. Further enhanced the Hotel & Motel reporting process, to include better auditing of federal/state exemptions. Submitted bi-annual Ways & Means report to Town Council. Received unqualified annual audit. Adopted a balanced budget with a reduction in expenditures. Fiscal Year 2008- 2009 Departmental Objectives Take initial steps to obtain the Distinguished Budget Award and exemplary rating as a communication device, policy document, operation guide, and financial plan from the Government Finance Officers Association’s (GFOA) Distinguished Budget Award program. Integrate billing options into Trophy Club’s website by creating a means to make payments online (i.e. Municipal Court, Permitting, etc). Implement an education process to increase awareness of the Trophy Club Public Improvement District to both the general public and its residents. Continue the implementation and enhancement of our financial software package, to include document scanning. Continue development of a five year long-range Capital & Replacement Schedule, which will address critical infrastructure and operational needs. Continue development/update of accounting policies and procedures to ensure compliance with Governmental Accounting Standards Board (GASB)/GAAP requirements. Continue to improve and document internal control procedures. Receive unqualified annual audit. Research purchasing alternatives in an effort to continue reducing expenditures for next fiscal year. 73 TOWN OF TROPHY CLUB, TEXAS GENERAL FUND FINANCE (continued) 2006-07 2007-08 2007-08 2008-09 Workload Measures Actual Actual Estimate Proposed N/A N/A N/A Journal entries/checks processed 3,500 N/A N/A N/A Payroll transactions processed3,000 N/A N/A N/A Purchase card transactions processed 2,500 2006-07 2007-08 2007-08 2008-09 Productivity Measures Actual Actual Estimate Proposed N/A N/A N/A General obligation bond rating A2 N/A N/A N/A Overtime costs $3,500 N/A N/A N/A Vendor invoices processed within 30 days 99% Staff 2006-07 2007-08 2007-08 2008-09 FTE N/A N/A N/A 2.0 74 TOWN OF TROPHY CLUB, TEXAS FINANCE ADOPTED EXPENSES PERSONNEL SERVICES 68% PROFESSIONAL & CONTRACTUAL SERVICES CONSUMABLE 28% SUPPLIES OPERATING 1% EXPENSES 3% 75 TOWN OF TROPHY CLUB, TEXAS LINE ITEM DETAIL GENERAL FUND FINANCE 103-029 ACCOUNT2006-07 2007-082007-082007-082008-092009-10 CTUA NUMBERDESCRIPTION ALBUDGETAMENDEDESTIMATEADOPTEDPROJECTED PERSONNEL SERVICES 50005 Salaries & Wages - 115,568 115,568 117,578 128,485 133,625 50010 Overtime - 3,038 4,000 3,668 3,500 3,640 6 5001 Longevity - 1,048 1,049 1,049 1,169 1,289 50017 Certification - - - - 900 900 50020 Retirement - 14,957 16,000 15,008 16,489 17,432 6 5002 Medical Insurance - 9,030 9,550 9,250 10,944 13,880 50027 Dental Insurance - 591 591 583 688 872 50028 Vision Insurance - 156 156 135 176 224 50029 Life Insurance & Other - 936 936 690 903 925 50030 Social Security Taxes - 7,403 7,403 7,087 8,044 8,308 50035 Medicare Taxes - 1,731 1,731 1,657 1,881 1,943 50040 Unemployment Taxes - 540 540 197 648 684 50045 Worker's Compensation - 244 244 224 369 383 50060 Pre-Employment Physicals/Testing - 14 14 35 - - S$ - $ 155,256 $ 157,782 $ 157,162 $ 174,196 $ 184,105 TOTAL PERSONNEL SERVICE S PROFESSIONAL & CONTRACTUAL SERVICE 55055 Auditing - 26,777 26,777 26,775 36,997 40,697 55060 Appraisal - 29,065 29,065 28,543 32,000 38,400 5 5506 Tax Admin Fees - 2,493 2,493 2,502 2,800 3,360 55070 Independent Labor - 360 360 - - - S$ - $ 58,695 $ 58,695 $ 57,819 $ 71,797 $ 82,457 TOTAL PROF & CONTRACTUAL SERVICE S OPERATING EXPENSE 60005 Telephone - 360 360 66 100 103 60010 Communications/Pagers/Mobiles - 497 498 304 498 508 5 6003 Postage - 300 600 645 1,000 1,020 60040 Service Charges & Fees - 300 1,600 1,433 200 206 6 6006 Publications/Books/Subscriptions - 250 250 58 250 263 60070 Dues & Memberships - 320 320 245 430 452 5 6007 Meetings - 464 464 218 200 206 60080 Schools & Training - 1,363 1,363 1,008 1,438 1,510 60100 Travel & Per Diem - 2,000 2,000 1,232 2,332 2,449 5 6012 Advertising - 2,040 3,000 - 2,240 2,464 5 6024 Miscellaneous Expenses - - - 7 - - 60360 Furniture/Equipment < $5000 - 1,200 1,200 1,057 - - S$ - $ 9,094 $ 11,655 $ 6,272 $ 8,688 $ 9,179 TOTAL OPERATING EXPENSE CONSUMABLE SUPPLIES 5 6508 Office Supplies - 1,050 1,050 629 1,050 1,082 5 6510 Printing - 255 2,000 1,703 500 515 S$ - $ 1,305 $ 3,050 $ 2,332 $ 1,550 $ 1,597 TOTAL CONSUMABLE SUPPLIE TOTAL EXPENDITURES$ - $ 224,350 $ 231,182 $ 223,586 $ 256,231 $ 277,338 76 GENERAL FUND: INFORMATION SYSTEMS 77 TOWN OF TROPHY CLUB, TEXAS 78 TOWN OF TROPHY CLUB, TEXAS GENERAL FUND INFORMATION SERVICES (103-033) Mission It is the mission of the Information Services (IS) Department to provide technological support to the Town of Trophy Club and the Trophy Club Municipal Utility Districts, providing the information systems resources for . these entities to efficiently service the needs of our citizens Departmental Goal Provide technological resources and support that enables the staff to work more efficiently and utilize technology to better serve the citizens of Trophy Club. Fiscal Year 2007- 2008 Accomplishments Provided ongoing software training for Town and Municipal Utility District (MUD) staff to improve job performance and increase efficiency. Worked with individual departments to find ways to utilize technology to streamline process and increase efficiency. Specific tracking of issues and resolutions with a built-in knowledge base. Designed and implemented Police video retention server and network. Researched and implemented Audio and Video upgrade to the Council/MUD Chambers. Replaced and updated 16 computers, two servers, two printers, and one plotter. Fiscal Year 2008- 2009 Departmental Objectives Plan for hardware and software upgrades, as required to keep up with staff needs and office locations. Stay informed of current security threats and provide for the most secure network possible with the resources available. E-Government: Continue to develop the website and work with departments to enable citizens to access additional information for as many services as feasible online. Continue to examine emerging technology that can increase productivity and utilize as feasible. Monitor telephone and cellular expenses frequently to ensure that we are getting the best value. Purchase and implement new agenda management program. 2006-07 2007-08 2007-08 2008-09 Workload Measures Actual Actual Estimate Proposed Applications supported N/A N/A N/A 136 Devices/Servers supported N/A N/A N/A 269 Work order requests N/A N/A N/A 480 2006-07 2007-08 2007-08 2008-09 Productivity Measures Actual Actual Estimate Proposed Scheduled server uptime N/A N/A N/A 90% Scheduled web services uptime N/A N/A N/A 95% N/A N/A N/A 90% Work orders resolved within Helpdesk predefined timeframe categories Staff 2006-07 2007-08 2007-08 2008-09 FTE N/A N/A N/A 1.0 79 TOWN OF TROPHY CLUB, TEXAS INFORMATION SYSTEMS ADOPTED EXPENSES OPERATING EXPENSES 11% PROFESSIONAL & CONTRACTUAL SERVICES 22% CONSUMABLE SUPPLIES 8% PERSONNEL SERVICES 35% CAPITAL EXPENSES 24% 80 TOWN OF TROPHY CLUB, TEXAS LINE ITEM DETAIL GENERAL FUND INFORMATION SYSTEMS 103-033 ACCOUNT2006-07 2007-082007-082007-082008-092009-10 NUMBERDESCRIPTIONACTUALBUDGETAMENDEDESTIMATEADOPTEDPROJECTED PERSONNEL SERVICES Salaries & Wages 56,926- 56,926 55,073 57,728 60,037 50005 Longevity 125- 125 125 233 278 50016 Retirement 7,131- 7,131 6,739 7,129 7,539 50020 Medical Insurance 5,618- 5,618 4,432 4,831 6,127 50026 Dental Insurance 312- 312 260 279 354 50027 Vision Insurance - 72 72 72 76 98 50028 Life Insurance & Other 478- 478 195 424 436 50029 Social Security Taxes 3,322- 3,322 3,354 3,594 3,740 50030 Medicare Taxes 777- 777 785 840 875 50035 Unemployment Taxes 270- 270 100 324 342 50040 Workman's Compensation - 116 116 106 159 166 50045 Pre-Employment Physicals/Testing - - - 35 - - 50060 TOTAL PERSONNEL SERVICES$ 75,147-$$75,147$71,277$ 75,617$79,992 PROFESSIONAL & CONTRACTUAL SERVICES 55030 Software & Support 69,151 40,139 48,63640,139 44,747 51,284 Independent Labor 603 1,464 1,464 702 1,464 1,610 55070 TOTAL PROF & CONTRACTUAL SERVICES$69,754$41,603$41,603$49,339$ 46,211$52,895 OPERATING EXPENSES Telephone 16,56015 16,560 9,832 16,560 16,560 60005 Communications/Pagers/Mobiles 826- 826 718 996 1,035 60010 Postage 100- 100 29 75 75 60035 Service Charges & Fees - - - 2 - - 60040 Publications/Books/Subscripts 25 57 57 20 63 69 60066 Dues & Memberships 92 177 177 144 177 177 60070 Meetings 100- 100 - 50 50 60075 Schools & Training 1,187 1,737 1,737 1,272 1,787 1,876 60080 Travel & Per Diem 553 1,581 1,581 961 1,463 1,507 60100 Advertising - - - 223 - - 60125 Security 4,473 1,793 1,793 1,643 1,847 1,902 60235 Miscellaneous Expenses -1 - 1 - - 60245 Furniture/Equipment < $5000 1,000- 1,000 967 - - 60360 TOTAL OPERATING EXPENSES$6,346$23,931$23,931$15,812$ 23,018$23,252 CONSUMABLE SUPPLIES Hardware 36,381 11,284 25,000 23,589 9,607 25,646 65055 Office Supplies 350- 350 302 300 309 65085 Printer Supplies & Maintenance 8,756 4,525 14,500 14,131 7,313 7,679 65090 Printing 100- 100 24 100 100 65105 TOTAL CONSUMABLE SUPPLIES$45,137$16,259$39,950$38,047$ 17,320$33,734 CAPITAL EXPENSES 69170 Copier Lease Installments 6,834- 6,834 6,627 6,834 7,176 GASB34/Reserve For Replacement 25,220- 25,220 25,220 44,707 46,048 69195 TOTAL CAPITAL EXPENSES$ 32,05-$4$32,054$31,847$ 51,541$53,224 $121,237$188,995$212,686$206,321$ 213,707$243,096 TOTAL EXPENDITURES 81 TOWN OF TROPHY CLUB, TEXAS 82 GENERAL FUND: LEGAL 83 TOWN OF TROPHY CLUB, TEXAS 84 TOWN OF TROPHY CLUB, TEXAS GENERAL FUND LEGAL (103-034) Mission Provide quality legal services and representation efficiently and ethically in all matters affecting the Town of Trophy Club in a manner that helps to achieve the Town’s goals and objectives. Provide the best possible legal instruments for Town projects within the time available for document preparation and review. DepartmentalGoal Provide the most effective legal representation possible in litigation-related activities involving the Town of Trophy Club, while meeting all court-imposed deadlines and making all efforts to minimize outside legal fees associated with litigation. Assist Town Departments in a proactive manner to minimize legal liabilities and provide legally viable options to accomplish goals, to the extent allowed. Fiscal Year 2007- 2008 Accomplishments Minimize costs of outside legal counsel by obtaining necessary training, acting as lead legal counsel, and by utilizing outside legal counsel in a consulting capacity to the extent practicable. Fiscal Year 2008- 2009 Departmental Objectives Provide legal representation for and advice to Town Council, Staff, and Town appointed boards and commissions. Prepare and/or review ordinances, resolutions, and contracts for Town Council consideration. Provide legal advice on programs, procedures, projects and services provided by the Town. 2006-07 2007-08 2007-08 2008-09 Workload Measures Actual Actual Estimate Proposed N/A N/A N/A 100 Ordinances/Resolutions/documents reviewed/prepared Agendas reviewed N/A N/A N/A 35 N/A N/A N/A 300 Requests for general legal research/advice/meetings attended 2006-07 2007-08 2007-08 2008-09 Productivity Measures Actual Actual Estimate Proposed Percentage of trials successfully prosecuted N/A N/A N/A 95% N/A N/A N/A 95% Requests for legal services processed within provided deadline Staff 2006-07 2007-08 2007-08 2008-09 FTE N/A N/A N/A 1.0 85 TOWN OF TROPHY CLUB, TEXAS LEGAL ADOPTED EXPENSES PERSONNEL SERVICES 85% PROFESSIONAL & CONTRACTUAL SERVICES 7% OPERATING EXPENSES 8% 86 TOWN OF TROPHY CLUB, TEXAS LINE ITEM DETAIL GENERAL FUND LEGAL 103-034 ACCOUN2006-07 T 2007-082007-082007-082008-092009-10 CTUA NUMBERDESCRIPTION ALBUDGETAMENDEDESTIMATEADOPTEDPROJECTED PERSONNEL SERVICES 50005Salaries & Wages 94,240 99,323 103,000 101,951 105,361 109,575 50020Retirement 11,098 12,415 12,415 12,477 12,959 13,697 50029Life Insurance & Other - 622 622 - 591 605 50030Social Security Taxes 5,843 6,158 6,158 6,267 6,532 6,794 50035Medicare Taxes 1,366 1,440 1,440 1,466 1,528 1,589 50040Unemployment Taxes 45 270 270 99 324 342 50045Worker's Compensation 107 203 203 186 290 301 TOTAL PERSONNEL SERVICES$112,699$120,431$124,108$122,447$ 127,585$132,903 S PROFESSIONAL & CONTRACTUAL SERVICE 55160Professional Outside Services 14,500200 37,000 34,216 10,000 10,000 $200$14,500$37,000$ 34,216$ 10,000$10,000 TOTAL PROF & CONTRACTUAL SERVICES OPERATING EXPENSES 60005Telephone 102 109 109 61 100 103 60010Communications/Pagers/Mobiles 1,139 995 995 722 996 996 60035Postage 28 - - 1 - - 60066Publications/Books/Subscripts 4,813 6,393 6,393 6,058 8,200 8,774 60070Dues & Memberships 460 455 455 370 455 469 60080Schools & Training 325 425 425 175 425 438 60100Travel & Per Diem 917 1,512 1,512 1,097 1,599 1,647 60245Miscellaneous Expenses - 125 125 - 129 133 60360Furniture/Equipment < $5000 - - - - - - S$7,784$10,014$10,014$ 8,484$ 11,904$12,559 TOTAL OPERATING EXPENSE CONSUMABLE SUPPLIES 65085Office Supplies 50 129 129 73 100 103 S$50$129$129$ 73$ 100$103 TOTAL CONSUMABLE SUPPLIE TOTAL EXPENDITURES$120,732$145,074$171,251$165,220$ 149,589$155,565 87 TOWN OF TROPHY CLUB, TEXAS 88 GENERAL FUND: POLICE 89 TOWN OF TROPHY CLUB, TEXAS 90 TOWN OF TROPHY CLUB, TEXAS GENERAL FUND POLICE (103-035) Mission The mission of the Police Department is to provide for a safe environment for the citizens and visitors of Trophy Club by increasing police/community partnerships and encouraging the voluntary compliance of all laws and ordinances. DepartmentalGoal The Police Department is committed to providing the highest level of police service through public education, emergency response and enforcement activity. By utilizing dedicated and highly trained personnel, the Police Department can more efficiently protect the lives, property and welfare of our community. Fiscal Year 2007- 2008 Accomplishments Recruited and graduated Class of 2008 Law Enforcement Explorer Post 953. Completed a second Citizen’s Police Academy. Work toward becoming a recognized agency by continuing to update applicable policy and procedures to ensure legal and procedural clarity, structure, and conformity. Continued to promote appropriate law enforcement strategies that serve to keep the level of crime among the lowest in the DFW metroplex. Conducted two Public Safety programs (fall and spring) to increase public awareness of crime prevention tactics they can use. st Planned and coordinated 1 Annual Trophy Club Bike Rodeo. Implemented Citizens on Patrol program for graduates of the Citizens Police Academy to provide those volunteers with means to further participate in the police/community partnership. Worked with the Fire Department to complete the Town Emergency Plan. Initiated a needs assessment to replace the existing police building with a new facility. Initiated planning for a new School Resource Officer in anticipation of the new high school. Obtained an extension of the state grant funding of the School Resource Officer. Applied for state grant funding for a Special Crimes Investigator. Continued with Child Predator Internet Crimes Detail in partnership with schools and the Secret Service. Obtained a grant for a new Mobile Crime Scene Unit. Fiscal Year 2008- 2009 Departmental Objectives Continue to recruit and graduate a new for Law Enforcement Explorer Post 953 class. Hold a third additional Citizen’s Police Academy. Increase participation in our National Night Out (NNO) Against Crime activities and Neighborhood Watch program through assignment of a part-time Community Service Officer. Finalize work toward becoming a state recognized agency. Continue to update applicable policy and procedures to ensure legal and procedural clarity, structure and conformity. Continue to promote appropriate law enforcement strategies that serve to keep the level of crime among the lowest in the DFW metroplex. Continue to conduct two Public Safety programs (fall and spring) to increase public awareness of crime prevention tactics they can use. Update and improve the Citizens on Patrol program Partnership with Fire Department to implement training for the Community Emergency Response Team. Complete the needs assessment to replace the police building with a new facility. Continue planning for a “phasing in” of new police positions to provide adequate law enforcement for a new high school and residential development. Continue with Child Predator Internet Crimes Detail in partnership with schools and the Secret Service. 91 TOWN OF TROPHY CLUB, TEXAS GENERAL FUND POLICE (continued) 2006-07 2007-08 2007-08 2008-09 Workload Measures Actual Actual Estimate Proposed Calls for service N/A N/A N/A 17,500 Total crimes reported N/A N/A N/A 355 Number of index crimes N/A N/A N/A 190 2006-07 2007-08 2007-08 2008-09 Productivity Measures Actual Actual Estimate Proposed Index crimes cleared by suspect arrest N/A N/A N/A 40% Average response time (min/call) N/A N/A N/A 1.25 Time on call (min/call) N/A N/A N/A 26 Staff 2006-07 2007-08 2007-08 2008-09 FTE N/A N/A N/A 15.5 92 TOWN OF TROPHY CLUB, TEXAS POLICE ADOPTED EXPENSES PERSONNEL SERVICES 81% PROFESSIONAL & CONTRACTUAL SERVICES 3% OPERATING EXPENSES 4% CONSUMABLE CAPITAL EXPENSES SUPPLIES 6% 6% 93 TOWN OF TROPHY CLUB, TEXAS LINE ITEM DETAIL GENERAL FUND POLICE 103-035 ACCOUNT2006-072007-082007-082007-082008-092009-10 NUMBERDESCRIPTIONACTUALBUDGETAMENDEDESTIMATEADOPTEDPROJECTED PERSONNEL SERVICES Salaries & Wages 680,206736,314736,314724,522776,054935,671 50005 Overtime40,21945,37545,37543,73247,92259,339 50010 DPS Holiday Pay12,38314,84114,84114,38415,38920,492 50011 Longevity/Certification11,500----- 50015 Longevity 5,388-5,3885,3885,3036,823 50016 Certification 7,200-7,2006,1007,2009,000 50017 Retirement86,880100,997100,99796,681104,697128,953 50020 Group Insurance71,090----- 50025 Medical Insurance 73,568-73,56868,68576,450125,092 50026 Dental Insurance 4,786-4,7864,9165,4198,640 50027 Vision Insurance 1,154-1,1541,1361,2392,000 50028 Life Insurance & Other 6,331-6,3314,6495,7646,962 50029 Social Security Taxes44,04448,38048,38045,53750,46858,986 50030 Medicare Taxes10,30111,31511,31510,65011,80313,795 50035 Unemployment Taxes7933,9153,9151,6164,8605,985 50040 Workman's Compensation27,27917,77617,77616,44824,18929,465 50045 Clothing Allowance1703003004001,8001,800 50055 Pre-Employment Physicals/Testing3352,5762,5761,7042,4305,870 50060 TOTAL PERSONNEL SERVICES$985,198$1,080,216$1,080,216$1,046,545$1,140,987$1,418,874 PROFESSIONAL & CONTRACTUAL SERVICES Abatements 1,200-1,2005151,2001,500 55035 TCIC Access1,9562,0162,0161,8742,0163,000 55040 Independent Labor9,63915,20015,2004,5507,20021,200 55070 Vehicle Maintenance14,94915,13015,13016,55215,13019,387 55090 Equipment Maintenance2,3483,5003,5004,3633,0004,500 55095 Building Maintenance7,4026,5006,5005,4206,50018,000 55100 Cleaning Services3,1764,0024,0022,8887,9208,237 55120 Professional Outside Services2,400 10,000-10,000 100,000- 55160 TOTAL PROF & CONTRACTUAL SERVICES$41,870$47,548$57,548$46,163$42,966$175,823 OPERATING EXPENSES Telephone202385385169300400 60005 Communications/Pagers/Mobiles5,2608,0658,0656,5597,9687,968 60010 Electricity18,98519,29419,29421,66620,25922,285 60020 Water9341,5751,5751,0321,6221,671 60025 Postage6501,5601,5601,0181,0001,020 60035 Publications/Books/Subscripts-9509506234501,000 60066 Dues & Memberships9691,7001,7001,3941,7151,851 60070 Meetings-500500484625756 60075 Schools & Training8344,5004,5003,6484,5007,225 60080 Schools & Training-TCLEOSE9714,015---- 60095 Emergency Management1,0001,0001,0001,0001,0001,000 60096 Travel & Per Diem2,6664,8004,8002,8434,8005,760 60100 Advertising55250250-250255 60125 Programs & Special Projects 4,5695,2305,2305,1595,9008,900 60160 Child Safety Programs59022,370---- 60161 Animal Control753,0003,0001,0342,0002,100 60170 Code Enforcement-400400-450473 60175 Prisoner-Sit Out DCSO320----- 60185 Investigative Materials & Supp 1,6743,4403,4402,7593,5005,070 60190 Flags & Repair2,522----- 60195 Miscellaneous Expenses7551,0001,0008591,5002,000 60245 Furniture/Equipment < $5000---440-- 60360 TOTAL OPERATING EXPENSES$43,031$84,033$57,649$50,687$57,839$69,733 94 TOWN OF TROPHY CLUB, TEXAS LINE ITEM DETAIL GENERAL FUND POLICE 103-035 ACCOUNT2006-072007-082007-082007-082008-092009-10 NUMBERDESCRIPTIONACTUALBUDGETAMENDEDESTIMATEADOPTEDPROJECTED CONSUMABLE SUPPLIES Fuel & Lube 30,42840,51140,51143,40552,86665,509 65005 Uniforms5,5346,3006,3009,5566,60011,948 65010 Protective Clothing1,9912,2802,2801,8458,4306,937 65015 Qualifications1,0832,0302,0301,0822,5004,075 65020 Small Equipment2,5697,7157,7159,6882,50028,850 65025 Office Supplies2,5273,7503,7503,7283,7504,125 65085 Maintenance Supplies1,6842,3152,3151,3102,1122,217 65095 Printing6201,1561,156-800824 65105 Camera Supplies & Processing-92092014800880 65110 TOTAL CONSUMABLE SUPPLIES$46,436$66,977$66,977$70,628$80,358$125,365 CAPITAL EXPENSES Grant Match 25,639-25,63925,26441,50043,636 69006 Vehicles52,28338,12378,25778,25722,122176,129 69035 Radar-----32,731 69055 Copier Lease Installments3,142----- 69170 Video Equipment--44,47144,47117,56516,906 69215 Police Records Management System12,12111,00411,00411,4348,44778,580 69315 TOTAL CAPITAL EXPENSES$67,546$74,766$159,371$159,426$89,634$347,982 TOTAL EXPENDITURES$1,184,081$1,353,541$1,421,761$1,373,448$1,411,784$2,137,777 95 TOWN OF TROPHY CLUB, TEXAS 96 GENERAL FUND: MUNICIPAL COURT 97 TOWN OF TROPHY CLUB, TEXAS 98 TOWN OF TROPHY CLUB, TEXAS GENERAL FUND MUNICIPAL COURT (103-036) Mission The mission of the Municipal Court Department is to provide those Town of Trophy Club serves with high quality customer service that is effective, efficient, and delivered in a professional environment, while accomplishing the duties incumbent upon it by the Town of Trophy Club Charter and the laws of the State of Texas, thereby earning and maintaining the public's respect, confidence and satisfaction; and to ensure all defendants receive fair and impartial treatment and are aware of all options available under state law. Departmental Goal Provide fair, timely, and speedy resolution of cases involving violations, infractions, and crimes in a manner, which is efficient both for the Town and for the defendants/citizens; ensure defendants' strict compliance with judicial orders, including the payment of Court-ordered fines and fees and the completion of Court-ordered time obligations such as jail time, special counseling or classes or Community Service; ensure timely processing of all monies received, as well as the reconciliation of these accounts and forwarding of mandatory payments to the appropriate parties. Fiscal Year 2007- 2008 Accomplishments Successfully completed first Statewide Warrant Roundup and cleared 38 warrants, totaling approximately $4,100 with a minimal $100 in associated expenses. Incorporated software updates and change in court costs mandated by legislative update. Municipal Court Clerk sat for Level II Certification testing and passed two of three required modules. Visited with several vendors to begin researching the possibility of accepting payments via the internet. Enhanced court oversight process by broadening random audit process, to include dismissals, monetary adjustments and credit for time served. Successful transition of quarterly Comptroller and monthly internal reconciliation report process from Court Administrator to Court Clerk. Fiscal Year 2008- 2009 Departmental Objectives Maintain high profile in state and local professional organizations, such as the Texas Court Clerks Association (TCCA), North Texas Court Clerks Association (NTCCA), Texas Municipal Courts Education Center (TMCEC), and the North Texas Municipal Court Administrators (NTMCA). Court Administrator and Court Clerk to achieve Level II Certification. Deputy Court Clerk to attend thirty-two (32) hour New Court Clerk Program. Enhance the phone message system by offering various menu options in which to defendants may receive information. Upgrade to Windows based version of current court software. Continue development/update of Standard Operating Procedures (SOP) for Court, to include finalization of judge and prosecutor orders. Complete research and incorporate increased convenience by accepting payments via the internet. 99 TOWN OF TROPHY CLUB, TEXAS GENERAL FUND MUNICIPAL COURT (continued) 2006-07 2007-08 2007-08 2008-09 Workload Measures Actual Actual Estimate Proposed Tickets processed N/A N/A N/A 1,550 Offenses processed N/A N/A N/A 1,690 Warrants issued N/A N/A N/A 360 2006-07 2007-08 2007-08 2008-09 Productivity Measures Actual Actual Estimate Proposed Quarterly Comptroller report filed timely N/A N/A N/A 100% Dismissal rate (Motion by State) N/A N/A N/A 3.5% Collection company clearance rate N/A N/A N/A 35% Staff 2006-07 2007-08 2007-08 2008-09 FTE N/A N/A N/A 1.0 100 TOWN OF TROPHY CLUB, TEXAS MUNICIPAL COURT ADOPTED EXPENSES PERSONNEL SERVICES 81% PROFESSIONAL & CONTRACTUAL SERVICES 11% OPERATING CONSUMABLE EXPENSES SUPPLIES 5% 3% 101 TOWN OF TROPHY CLUB, TEXAS LINE ITEM DETAIL GENERAL FUND MUNICIPAL COURT 103-036 ACCOUNT2006-072007-082007-082007-082008-092009-2010 NUMBERDESCRIPTION ACTUALBUDGETAMENDEDESTIMATEADOPTEDPROJECTED PERSONNEL SERVICES 50005 Salaries & Wages 43,877 45,632 43,409 4 1,616 4 1,616 4 3,166 50010 Overtime - - 292 - - - 50015 Longevity/Certification - - 585 - - - 50016 Longevity 765 855 - 675 675 675 50017 Certification 900 900 - - - - 50020 Retirement 5,602 5,923 5,148 5,286 5,286 5,307 50025 Group Insurance - - 5,976 - - - 50026 Medical Insurance 6,548 8,305 - 6,120 6,120 6,137 50027 Dental Insurance 354 448 - 330 330 332 50028 Vision Insurance 89 114 - 84 84 86 50029 Life Insurance & Other 353 367 - 386 386 282 50030 Social Security Taxes 2,488 2,512 2,471 2,308 2,308 2,381 50035 Medicare Taxes540 582 588 578 540 557 50040 Unemployment Taxes 324 342 45 270 270 102 50045 Workman's Compensation 125 130 - 86 86 79 TOTAL PERSONNEL SERVICES$ 62,007$ 66,116 $ 58,504$ 5 7,701$ 5 7,701$ 5 9,104 PROFESSIONAL & CONTRACTUAL SERVICES 55070Independent Labor - - 36 240 240 - 55100 Building Maintenance - - - - - - 55150 Judge's Compensation 4,500 4,875 3,600 4,500 4,500 3,300 55155 Jury Fees 180 180 126 180 180 - 55160 Professional Outside Services 500 550 313 1,444 1,444 247 55165 Collection Fees 1,080 1,112 1,152 1,080 1,080 912 55170 TCIC Warrant Expense 1,980 2,039 1,155 1,980 1,980 1,815 $ 8,240$ 8,757 TOTAL PROF & CONTRACTUAL SERVICES$ 6,382$ 9 ,424$ 9 ,424$ 6 ,274 OPERATING EXPENSES 60005 Telephone 503536 31 50 21 60035 Postage 600 612 394 600 600 430 60040 Service Charges & Fees 1,100 1,100 907 1,210 1,210 942 60066 Publications/Books/Subscripts 130 137 148 124 124 36 60070 Dues & Memberships 190 209 175 150 150 150 60080 Schools & Training 400 440 102 350 350 331 60100 Travel & Per Diem 1,114 1,225 364 845 845 50 60125 Advertising 100 105 252 350 350 - 60185 Prisoner-Sit Out DCSO 240 240 - 540 540 40 60245 Miscellaneous Expenses 240 240 157 200 200 302 TOTAL OPERATING EXPENSES$ 4,149$ 4,344 $ 2,530$ 4 ,419$ 4 ,419$ 2 ,303 CONSUMABLE SUPPLIES 65005 Fuel & Lube - - 40 - - - 65020 Qualifications - - 43 - - - 65085550 567 584 Office Supplies 411 550 394 65105 Printing 1,500 1,580 125 1,580 1,580 1,502 TOTAL CONSUMABLE SUPPLIES$ 2,067$ 2,164 $ 619$ 2 ,130$ 2 ,130$ 1 ,896 TOTAL EXPENDITURES$ 76,463$ 81,381 $ 68,035$ 7 3,674$ 7 3,674$ 6 9,576 102 GENERAL FUND: FACILITIES MANAGEMENT 103 TOWN OF TROPHY CLUB, TEXAS 104 TOWN OF TROPHY CLUB, TEXAS GENERAL FUND FACILITIES MANAGEMENT (103-037) Mission Provide maintenance of Town facilities in an aesthetically pleasing and orderly manner, which instills employee pride and efficiency and improves public approval. Departmental Goal The Facilities Management department is responsible for building maintenance, janitorial services and utilities for the Town’s municipal buildings. Fiscal Year 2007- 2008 Accomplishments Negotiated and implemented new Janitorial Service contract. Renovated restrooms by installing new lavatories. Fiscal Year 2008- 2009 Departmental Objectives Enhance building security by replacing front entry doors. Continue to provide and monitor custodial services for designated Town’s buildings. Staff 2006-07 2007-08 2007-08 2008-09 FTE N/A N/A N/A 0 105 TOWN OF TROPHY CLUB, TEXAS FACILITIES MANAGEMENT ADOPTED EXPENSES OPERATING EXPENSES 72% PROFESSIONAL & CONTRACTUAL CONSUMABLE SERVICES SUPPLIES 24% 4% 106 TOWN OF TROPHY CLUB, TEXAS LINE ITEM DETAIL GENERAL FUND FACILITIES MANAGEMENT 103-037 ACCOUNT2006-072007-082007-082007-082008-092009-10 ACTUALBUDGETAMENDEDESTIMATEADOPTEDPROJECTED NUMBERDESCRIPTION PROFESSIONAL & CONTRACTUAL SERVICES Building Maintenance- 16,400 17,220 55100 17,945 17,945 21,265 Cleaning Services- 7,920 8,316 55120 4,306 4,306 4,044 TOTAL PROF & CONTRACT SERVICES-$ 24,320$ 25,536 $ $ 22,251$ 2 2,251$ 2 5,308 OPERATING EXPENSES Electricity- 19,000 19,950 60020 19,588 1 9,588 1 5,279 Water- 1,000 1,030 60025 3 ,090 3 ,090 8 15 Insurance- 53,025 55,676 60055 53,025 5 3,025 4 7,827 TOTAL OPERATING EXPENSES-$ 73,025$ 76,656 $ $ 7 5,703$ 7 5,703$ 6 3,921 CONSUMABLE SUPPLIES Maintenance Supplies- 3,400 3,570 65095 3 ,000 3 ,000 3 ,290 Vending Machine Supplies - 960 65097 - - - 960 TOTAL CONSUMABLE SUPPLIES-$ 4,360$ 4,530 $ $ 3 ,000$ 3 ,000$ 3 ,290 TOTAL EXPENDITURES$ 100,954-$$ 92,520$ 101,705$ 106,722 $ 100,954 107 TOWN OF TROPHY CLUB, TEXAS 108 GENERAL FUND: RECREATION 109 TOWN OF TROPHY CLUB, TEXAS 110 TOWN OF TROPHY CLUB, TEXAS GENERAL FUND RECREATION (103-041) Mission The mission of the Recreation Department is to preserve and enhance the Town of Trophy Club’s exceptional quality of life by offering our citizens a variety of recreational and athletic opportunities and special events that combine to create an environment that fosters both community spirit and pride. DepartmentalGoal To foster a positive community image through the holding of special events and Town sponsored functions. Create and implement recreational programming throughout all Town facilities, giving our citizens a more diverse and expanded range of leisure and athletic opportunities. Expand the special event programs by creating new public events around existing themes. Fiscal Year 2007- 2008 Accomplishments Successfully assumed the swim team program and exceeded the maximum program enrollment. Continued working with the Northwest Independent School District to implement the second year of youth Day Camp program operated in Northwest Independent School District facilities. Continued to expand the special event program by adding new events, increasing participation by 33%. Worked with the University of North Texas and various local non-profit organizations to implement two separate 5k race events. Completed the process of breaking-out the Recreation Department into individual programs for more efficient expense and revenue reporting. Fiscal Year 2008- 2009 Departmental Objectives Work with Northwest Independent School District to increase Day Camp enrollment by distributing fliers in school earlier than in past years. Implement a recreation programming model to examine all recreational opportunities available throughout the build-out phase of the Town. Using the Comprehensive Park Plan, explore the Town’s athletic programming needs. Implement a joint-use agreement with the Northwest Independent School District for facilities at Byron Nelson High School for classroom space to hold recreation programs. Continue expanding community events by adding two additional events (Easter Celebration and Pet Fair). Increase community sponsorships of events. 2006-07 2007-08 2007-08 2008-09 Workload Measures Actual Actual Estimate Proposed N/AN/AN/A Recreation programs offered 8 N/AN/AN/A Community Events offered 7 N/AN/AN/A Swim Team enrollment 180 2006-07 2007-08 2007-08 2008-09 Productivity Measures Actual Actual Estimate Proposed Recreation program enrollment as to capacity N/A N/A N/A 70% N/AN/AN/A Attendees at events (cumulative) 1,700 N/AN/AN/A Sponsorship increase from previous year 30% Staff 2006-07 2007-08 2007-08 2008-09 FTE N/A N/A N/A 2.0 111 TOWN OF TROPHY CLUB, TEXAS TOTAL RECREATION ADOPTED EXPENSES ATHLETIC POOL PROGRAMS 46% 0% RECREATION GENERAL 29% RECREATION COMMUNITY PROGRAMS EVENTS 1% 4% SWIM TEAM 5% DAY CAMP PROGRAMS 15% RECREATION GENERAL ADOPTED EXPENSES PERSONNEL SERVICES 87% PROFESSIONAL & CONTRACTUAL SERVICES CONSUMABLE 7% SUPPLIES OPERATING 1% EXPENSES 5% 112 TOWN OF TROPHY CLUB, TEXAS LINE ITEM DETAIL GENERAL FUND L RECREATION: RECREATION GENERA 103-041 ACCOUNT 2006-072007-082007-082007-082008-092009-10 NUMBERDESCRIPTION ACTUALBUDGETAMENDEDESTIMATEADOPTEDPROJECTED PERSONNEL SERVICES 50005 Salaries & Wages 82,169-82,169 75,047 81,86885,143 50016 Longevity 135- 135 135 248 293 50020 Retirement 10,550- 10,550 9,484 10,358 10,942 6 5002 Medical Insurance 9,576- 9,576 7,283 8,529 10,816 50027 Dental Insurance 548- 548 440 511 648 50028 Vision Insurance 136- 136 117 131 167 50029 Life Insurance & Other 701- 701 76 614 634 50030 Social Security Taxes 4,677- 4,677 4,440 4,963 5,099 5 5003 Medicare Taxes 1,094- 1,094 1,038 1,161 1,192 50040 Unemployment Taxes 405- 405 155 486 513 50045 Worker's Compensation-814814 747 2,2002,287 50050 Auto Allowance 2,100- 2,100 2,188 2,100 2,100 50060 Pre-Employment Physicals/Testing 38- 38 70 - - $ 112,94-$$112,94$101,21$ 113,16$119,83 TOTAL PERSONNEL SERVICES44994 S PROFESSIONAL & CONTRACTUAL SERVICE 55070 Independent Labor 1,150-1,150 1,126 1,3001,200 5 5509 Equipment Maintenance 1,500-1,500 1,500- 1,575 55160 Collection Fees 6,468-6,468 5,390 7336,468 S$ 9,118-$ 9,118$ 6,516$ 9,168$ 3,608$ TOTAL PROF & CONTRACTUAL SERVICE S OPERATING EXPENSE 60005 Telephone 330- 330 11 75 77 60010 Communications/Pagers/Mobiles 1,055-1,055 1,084 996996 5 6003 Postage 100-100 215 10055 6 6006 Publications/Books/Subscriptions 250-250 278 250255 60070 Dues & Memberships -560560 564 134141 5 6007 Meetings 500-500 203 400420 60080 Schools & Training 1,090-1,090 1,733 1,5541,480 60100 Travel & Per Diem 2,361-2,361 1,632 1,6001,750 5 6012 Advertising 2,650-2,650 2,625 1,2251,134 5 6024 Miscellaneous Expenses 400-400 329 100105 60260 Community Events 47,150-47,150 51,064-- 60360 Furniture/Equipment < $5000 320- 320 99 410 450 S$ 56,76-$6$56,766$ 59,838$ 6,679$7,028 TOTAL OPERATING EXPENSE CONSUMABLE SUPPLIES 65010 Uniforms-360360 334 198210 65040 Safety Equipment 100-100 104 100105 5 6508 Office Supplies 1,750-1,750 1,742 1,0001,030 5 6510 Printing 300-300 118 315331 S$ 2,510-$ 2,510$ 2,298$ 1,613$ 1,676$ TOTAL CONSUMABLE SUPPLIE TOTAL EXPENDITURES$ 181,33-$8$181,337$169,870$ 130,629$132,146 113 TOWN OF TROPHY CLUB, TEXAS ATHLETIC PROGRAMS ADOPTED EXPENSES OPERATING EXPENSES 100% PROFESSIONAL & PERSONNEL CONTRACTUAL SERVICES CONSUMABLE SERVICES 0% SUPPLIES 0% 0% 114 TOWN OF TROPHY CLUB, TEXAS LINE ITEM DETAIL GENERAL FUND RECREATION: ATHLETIC PROGRAMS 103-041-001 ACCOUNT2006-072007-082007-082007-082008-092009-10 NUMBERDESCRIPTION ACTUALBUDGETAMENDEDESTIMATEADOPTEDPROJECTED PERSONNEL SERVICES Pre-Employment Physicals/Testing - 50 50060 - 100 100 - TOTAL PERSONNEL SERVICES$ -$50 $ -$ 100$ 100$ - PROFESSIONAL & CONTRACTUAL SERVICES 55070 Independent Labor 1,938- 1,073 4,216 1,000 777 TOTAL PROF & CONTRACTUAL SERVICES$ 1,938-$ $ 1,073$ 4,216$ 1,000$ 777 OPERATING EXPENSES 60070 Dues & Memberships - 572 140 800 200 200 Meetings - 50 60075 - 100 100 - Schools & Training 100 105 60080 - 200 200 35 Travel & Per Diem 256 269 60100 - 278 278 267 Advertising - 318 6012 5 - 600 - - Miscellaneous Expenses - 50 60245 - 100 100 - TOTAL OPERATING EXPENSES$ 356$1,364 $ 140$ 2,078$ 878$ 502 CONSUMABLE SUPPLIES Program Supplies 1,090- 65094 168 2,750 200 180 Printing - 309 65105 - 600 - - TOTAL CONSUMABLE SUPPLIES$ 1,399-$ $ 168$ 3,350$ 200$ 180 TOTAL EXPENDITURES$ 356$4,751 $ 1,381$ 9,744$ 2,178$ 1,459 115 TOWN OF TROPHY CLUB, TEXAS POOL ADOPTED EXPENSES PROFESSIONAL & CONTRACTUAL SERVICES PERSONNEL 1% SERVICES 57% OPERATING EXPENSES 23% CONSUMABLE SUPPLIES 14% CAPITAL EXPENSES 5% 116 TOWN OF TROPHY CLUB, TEXAS LINE ITEM DETAIL GENERAL FUND RECREATION: POOL 103-041-002 ACCOUN T2006-072007-082007-082007-082008-092009-10 NUMBERDESCRIPTION ACTUALBUDGETAMENDEDESTIMATEADOPTEDPROJECTED PERSONNEL SERVICES 50005Salaries & Wages91,648 107,609 107,609 97,022 102,607 106,711 50010Overtime 311 2,475 2,475 2,000- 2,000 50016Longevity - - - - - 96 50020Retirement 2,500 3,060 3,060 3,085 3,194 3,638 50025Group Insurance 2,105 - - - - - 50026Medical Insurance 2,709- 2,709 2,708 2,899 3,676 50027Dental Insurance - 156 156 154 167 212 50028Vision Insurance - 43 43 43 46 59 50029Life Insurance & Other - 227 227 41 209 217 50030Social Security Taxes 5,673 6,825 6,825 5,987 6,486 6,746 50035Medicare Taxes 1,327 1,596 1,596 1,400 1,517 1,578 50040Unemployment Taxes 396 432 432 846 1,490 1,573 2,115 2,733 2,843 50045Worker's Compensation 2,432 2,1152,115 50050Auto Allowance 443 - --- - 50060Pre-Employment Physicals/Testing 1,033 1,000 1,000 989 504 504 TOTAL PERSONNEL SERVICES$ 107,867$ 128,248$ 128,248$ 114,390$ 123,852$ 129,853 PROFESSIONAL & CONTRACTUAL SERVICES 55070Independent Labor 2,446 1,912 3,000 2,771 2,008 2,108 55140Health Inspections - 225 225 - 225 225 TOTAL PROF & CONTRACTUAL SERVICES$ 2,446$ 2,137$ 3,225$ 2,771$ 2,233$ 2,333 OPERATING EXPENSES 60005Telephone 1,300 665 665 1,209 1,270 1,308 60010Communications/Pagers/Mobiles 774 707 707 1,076 1,171 1,194 60020Electricity 20,056 22,000 22,000 20,050 23,100 24,255 60025Water 5,771 7,605 7,605 7,861 7,833 8,068 60035Postage - - - 15 - - 60070Dues & Memberships 3,520 1,795 1,795 4,059 145 152 60075Meetings 89 300 300 142 275 289 440 309 800 840 60080Schools & Training629440 60100Travel & Per Diem 554 2,199 2,199 892 372 391 60125Advertising 374 650 650 219 650 683 60155Special Events 1,700- 1,700 1,352 1,700 1,785 60245Miscellaneous Expenses 638 100 100 14 100 105 60280Property Maintenance 8,005 9,435 9,435 17,312 9,350 10,285 60360Furniture/Equipment < $5000 1,143 2,050 2,050 1,801 1,800 1,890 TOTAL OPERATING EXPENSES$ 42,853$ 49,646$ 49,646$ 56,309$ 48,566$ 51,245 CONSUMABLE SUPPLIES 65010Uniforms 3,088 1,940 1,940 8,235 1,260 1,400 65025Small Equipment 1,160 3,000 3,000 1,405 2,500 2,575 65030Chemicals 5,306 11,115 11,115 10,361 11,448 13,500 65040Safety Equipment 188 600 600 6351,000 1,050 65055Hardware 78 250 250 41 250263 65085Office Supplies268 500 500 597 515 530 65094Program Supplies - 290 290 189 290 305 65095Maintenance Supplies 668 2,000 2,000 1,434 1,850 1,943 65096Concessions 6,456 10,000 10,000 5,952 10,500 11,025 65105Printing 194 400 400 558 350 361 TOTAL CONSUMABLE SUPPLIES$ 17,406$ 30,095$ 30,095$ 29,408$ 29,963$ 32,950 CAPITAL EXPENSES 69005 Capital Expenses - - - - - - 69195 GASB34/Reserve For Replacement 5,000- 5,000 5,000 10,000 15,000 TOTAL CAPITAL EXPENSES 5,000- 5,000 5,000 10,000 15,000 TOTAL EXPENDITURES$ 170,572$ 215,126$ 216,214$ 207,878$ 214,614$ 231,381 117 TOWN OF TROPHY CLUB, TEXAS RECREATION PROGRAMS ADOPTED EXPENSES PROFESSIONAL & CONTRACTUAL SERVICES 83% OPERATING EXPENSES 9% PERSONNEL CONSUMABLE SERVICES SUPPLIES 1% 7% 118 TOWN OF TROPHY CLUB, TEXAS LINE ITEM DETAIL GENERAL FUND RECREATION: RECREATION PROGRAMS 103-041-003 ACCOUNT 2006-072007-082007-082007-082008-092009-10 NUMBERDESCRIPTIONACTUALBUDGETAMENDEDESTIMATEADOPTEDPROJECTED PERSONNEL SERVICES Pre-Employment Physicals/Testing 50 55 50060 - 100 100 - TOTAL PERSONNEL SERVICES$ 50$55 $ -$ 100$ 100$ - PROFESSIONAL & CONTRACTUAL SERVICES Independent Labor 3,750 3,375 55070 1,808 7,500 3,700 3,695 Collection Fees - - 55165 348 - - - TOTAL PROF & CONTRACTUAL SERVICES$ 3,750$3,375 $ 2,156$ 7,500$ 3,700$ 3,695 OPERATING EXPENSES Insurance - - 60055 - 400 400 - Meetings 50 65 60075 - 100 100 - Advertising 225 350 60125 - 1,000 - - Miscellaneous Expenses 5051 60245 - 500 - - Furniture/Equipment < $5000 100 125 60360 - 850 850 230 TOTAL OPERATING EXPENSES$ 425$591 $ -$ 2,850$ 1,350$ 230 CONSUMABLE SUPPLIES Uniforms 20 150 65010 - 210 210 - Program Supplies 100103 65094 49 - - - Printing 200 225 65105 - 400 400 - TOTAL CONSUMABLE SUPPLIES$ 320$478 $ 49$ 610$ 610$ - TOTAL EXPENDITURES 4,5454,499 2,205 11,060 5,760 3,925 119 TOWN OF TROPHY CLUB, TEXAS DAY CAMP PROGRAMS ADOPTED EXPENSES PERSONNEL PROFESSIONAL & SERVICES CONTRACTUAL 69% SERVICES 0% OPERATING EXPENSES 24% CONSUMABLE SUPPLIES 7% 120 TOWN OF TROPHY CLUB, TEXAS LINE ITEM DETAIL GENERAL FUND RECREATION: DAY CAMP PROGRAMS 103-041-004 ACCOUNT2006-072007-082007-082007-082008-092009-10 NUMBERDESCRIPTIONACTUALBUDGETAMENDEDESTIMATEADOPTEDPROJECTED PERSONNEL SERVICES 50005 Salaries & Wages 41,360 43,014 1 3,035 3 8,703 2 2,300 2 2,283 50010 Overtime - - - 6 30 6 30 3 59 50030 Social Security Taxes 2,564 2,667 8 08 2 ,439 2 ,439 1 ,404 50035 Medicare Taxes 600 624 1 89 5 70 5 70 3 28 50040 Unemployment Taxes 1,296 1,368 6 8 1 ,080 1 ,080 2 49 50045 Workman's Compensation 1,081 1,124 - 7 94 7 94 7 94 50060 Pre-Employment Physicals/Testing 430 473 3 10 5 41 5 41 3 53 TOTAL PERSONNEL SERVICES$ 47,331$ 49,270 $ 1 4,410$ 4 4,757$ 2 8,354$ 2 5,770 PROFESSIONAL & CONTRACTUAL SERVICES 55070 Independent Labor - - - 2 00 2 00 - TOTAL PROF & CONTRACTUAL SERVICES$ -$ - $ -$ 2 00$ 2 00$ - OPERATING EXPENSES 60010 Communications/Pagers/Mobiles 420 428 4 56 4 20 4 20 3 21 60030 Rent 4,563 4,791 2 ,793 4 ,531 4 ,531 3 ,799 60055 Insurance 441 463 -420 4 20 5 0 60075 Meetings300 250 258 2 7 3 00 7 2 60080 Schools & Training 450 473 - 2 80 2 80 1 40 60105 Rent Equipment 5,225 5,486 1 ,450 5 ,140 5 ,140 3 ,714 60125 Advertising 1,500 1,530 5 87 4 00 1 ,429 1 ,558 60159 Field Trips 3,500 3,675 1 ,950 4 ,950 4 ,950 2 ,821 60245 Miscellaneous Expenses 200 204 5 0 2 00 2 00 - 60360 Furniture/Equipment < $5000 100 105 - 4 50 4 50 3 24 TOTAL OPERATING EXPENSES$ 16,649$ 17,413 $ 7 ,312$ 1 7,091$ 1 8,120$ 1 2,798 CONSUMABLE SUPPLIES 65005 Fuel & Lube - - 3 04 1 ,029 - - 65010 Uniforms 840 950 7 92 1 ,520 1 ,520 9 75 65085 Office Supplies 200 206 - 3 50 3 50 2 07 65094 Program Supplies 3,000 3,150 2 ,193 4 ,500 4 ,500 2 ,469 65095 Maintenance Supplies23 150 158 3 2 3 50 3 50 65105 Printing 412 424 - 4 00 4 00 - TOTAL CONSUMABLE SUPPLIES$ 4,602$ 4,888 $ 3 ,321$ 8 ,149$ 7 ,120$ 3 ,673 TOTAL EXPENDITURES$ 68,582$ 71,571 $ 2 5,043$ 7 0,197$ 5 3,794$ 4 2,241 121 TOWN OF TROPHY CLUB, TEXAS COMMUNITY EVENT PROGRAMS ADOPTED EXPENSES OPERATING EXPENSES 100% 122 TOWN OF TROPHY CLUB, TEXAS LINE ITEM DETAIL GENERAL FUND RECREATION: COMMUNITY EVENT PROGRAMS 103-041-005 ACCOUNT2006-072007-082007-082007-082008-092009-10 NUMBERDESCRIPTIONACTUALBUDGETAMENDEDESTIMATEADOPTED \[1\]PROJECTED OPERATING EXPENSES 60070 Dues & Memberships - - - 360- 378 60080 Schools & Training - - - 170- 200 60100 Travel & Per Diem - - - 430- 452 60262 Fall Festival Activities - - - 7,940- 8,734 60263 Christmas Lighting Activities - - - 829- 912 60264 Pitch Hit Run Activities - - - 150- 165 60267 Easter Activities - - - 1,000- 1,100 60268 Arbor Day Activities - - - 4,415- 4,857 60269 Spring Pet Fair Activities - - - 935- 1,029 60270 4th of July Activities - - - - 42,000- TOTAL OPERATING EXPENSES$ -$ -$ -$ 16,229-$ $ 59,825 TOTAL EXPENDITURES$ -$ -$ -$ 16,229-$ $ 59,825 \[1\] FY 2008-09, Community Events separated out from General Recreation budget. Previously budgeted as a single line item. 123 TOWN OF TROPHY CLUB, TEXAS SWIM TEAM PROGRAMS ADOPTED EXPENSES PERSONNEL SERVICES 75% OPERATING EXPENSES 15% CONSUMABLE SUPPLIES 10% 124 TOWN OF TROPHY CLUB, TEXAS LINE ITEM DETAIL GENERAL FUND RECREATION: SWIM TEAM PROGRAM 103-041-006 ACCOUNT 2006-072007-082007-082007-082008-092009-10 NUMBERDESCRIPTIONACTUALBUDGETAMENDEDESTIMATEADOPTED \[1\]PROJECTED PERSONNEL SERVICES Salaries & Wages 13,790 50005 - - - -13,260 Social Security Taxes 822 855 50030 - - - - Medicare Taxes 192 200 50035 - - - - Unemployment Taxes 972 1,026 50040 - - - - Worker's Compensation 346 360 50045 - - - - Pre-Employment Physicals/Testing 84 84 50060 - - - - TOTAL PERSONNEL SERVICES$ $ 16,315 $ - $ -$ -$ -15,676 OPERATING EXPENSES Dues & Memberships 3,540 60070 - - - -2,375 Meetings 175 180 60075 - - - - Travel & Per Diem 356 374 60100 - - - - Advertising 250 255 60125 - - - - TOTAL OPERATING EXPENSES$ 3,156$4,349 $ -$ -$ -$ - CONSUMABLE SUPPLIES Uniforms 2,250 65010 - - - -1,900 Program Supplies 300 315 65094 - - - - TOTAL CONSUMABLE SUPPLIES$ 2,200$2,565 $ -$ -$ -$ - TOTAL EXPENDITURES$ $23,229 $ -$ -$ -$ -21,032 \[1\] FY 2008-09, Swim Team separated out from Pool budget. Previously included as a portion of all line items. 125 TOWN OF TROPHY CLUB, TEXAS 126 GENERAL FUND: PARKS 127 TOWN OF TROPHY CLUB, TEXAS 128 TOWN OF TROPHY CLUB, TEXAS GENERAL FUND PARKS (103-042) Mission The mission of the Parks Department is to preserve and enhance the Town of Trophy Club’s exceptional quality of life through the planning, maintaining, and landscaping of the parks and public areas. Departmental Goal Care for and maintain all of the Town’s landscaping and public parks. Install the necessary amount of trees in order to remain a Tree City. Build upon and add to the existing amenities of all the Town’s parks. Coordinate the funding of park projects with Economic Development Corporation (EDC) 4A and 4B. Plan for the development and acquisition of additional Parkland that will address both the current and future needs of the community. Fiscal Year 2007- 2008 Accomplishments Worked with sports associations and the Park Board to plan and develop additional park properties. Installed new amenities at Harmony Park, as part of a restoration and improvement project in conjunction with EDC 4A. Began and completed formulating a Comprehensive Park Plan consistent with long term goals and projects. Developed marketing strategies to increase visibility and awareness of the parks and recreational facilities. Created outdoor programming for the current parks. Assumed maintenance and preparation of all sports fields. Fiscal Year 2008- 2009 Departmental Objectives Develop maintenance plan to address the future active and passive parkland acquisitions. Develop a maintenance plan to address increased field usage by the sports associations. Implement and maintain additional fields for football at the Baptist church. Look for ways to reduce and conserve water in irrigation operations. 2006-07 2007-08 2007-08 2008-09 Workload Measures Actual Actual Estimate Proposed Medians and common areas maintained N/A N/A N/A 85 Sports fields maintained N/A N/A N/A 17 N/A N/A N/A 50 Average weekly irrigation repairs/adjustments/replacements 2006-07 2007-08 2007-08 2008-09 Productivity Measures Actual Actual Estimate Proposed Construction of additional t-ball fields N/A N/A N/A 3 Planting of trees for Tree City requirements N/A N/A N/A 50 N/A N/A N/A 5 Conversion of non-irrigated medians to xeriscape landscaping Staff 2006-07 2007-08 2007-08 2008-09 FTE N/A N/A N/A 8.0 129 TOWN OF TROPHY CLUB, TEXAS TOTAL PARKS ADOPTED EXPENSES PARKS GENERAL 69% MEDIANS & COMMON AREAS INDEPENDENCE 14% PARK 8% LAKEVIEW SOCCER FIELDS 3% BECK PARK 0% HARMONY PARK 6% PARKS GENERAL ADOPTED EXPENSES PERSONNEL SERVICES 77% PROFESSIONAL & CONTRACTUAL SERVICES 3% OPERATING CONSUMABLE CAPITAL EXPENSES EXPENSES SUPPLIES 9% 5% 6% 130 TOWN OF TROPHY CLUB, TEXAS LINE ITEM DETAIL GENERAL FUND PARKS: PARKS GENERAL 103-042 ACCOUNT2006-072007-082007-082007-082008-092009-10 ACTUALBUDGETAMENDEDESTIMATEADOPTEDPROJECTED NUMBERDESCRIPTION PERSONNEL SERVICES Salaries & Wages 313,877 276,665 287,731 50005 260,836 260,836 2 62,497 Overtime 11,967 12,500 13,000 50010 9,750 9,750 9 ,369 Longevity/Certification - - 50015 5 40 - - - Longevity 1,480 2,313 50016 - 7 30 9 00 9 00 Certification 1,500 50017 - 1,500 1 ,500 - 1,500 Retirement 38,816 36,192 38,330 50020 3 4,364 3 4,364 3 3,493 Group Insurance 45,181 - - 50025 - - - Medical Insurance 41,259 52,325 50026 - 3 8,559 4 0,000 3 9,539 Dental Insurance 2,816 3,571 50027 2 1 2 ,632 2 ,632 2 ,623 Vision Insurance 635 811 50028 - 5 79 5 79 6 01 Life Insurance & Other 2,180 2,263 50029 - 2 ,443 2 ,443 2 ,171 Social Security Taxes 19,068 17,16217,641 50030 1 6,038 1 6,038 1 5,530 Medicare Taxes 4,014 4,126 50035 4 ,459 3 ,751 3 ,751 3,630 Unemployment Taxes 2,430 2,565 50040 1 ,204 2 ,025 2 ,025 6 41 Workman's Compensation 7,687 8,011 50045 5 ,259 5 ,550 8 ,850 1 2,419 Auto Allowance 2,100 2,100 50050 3 ,757 2 ,100 2 ,100 2 ,013 Pre-Employment Physicals/Testing 473 50060 5 87 2 13 2 13 - 430 TOTAL PERSONNEL SERVICES$381,071$ 409,050$ 436,760 $ 4 44,737$ 3 85,982$ 3 85,426 PROFESSIONAL & CONTRACTUAL SERVICES Engineering - - 55005 2 90 - - - Independent Labor - - 55070 1 ,881 4 50 4 50 4 53 Vehicle Maintenance 5,750 6,038 55090 4 ,060 5 ,750 6 ,100 6 ,160 Equipment Maintenance 8,000 8,560 55095 7 ,473 8 ,450 8 ,550 8 ,512 Building Maintenance 2,750 2,888 55100 3 ,695 3 ,250 3 ,250 3 ,210 Consultants 250 250 55145 5 90 2 50 2 50 2 00 $ 18,600$ 16,750$ 17,735 TOTAL PROF & CONTRACTUAL SERVICES$ 1 7,988$ 1 8,150$ 18,534 OPERATING EXPENSES Telephone60 62 64 60005 2 32 6 0 3 4 Communications/Pagers/Mobiles 4,056 4,137 60010 5 ,996 3,790 3 ,790 3 ,857 Electricity 2,756 2,894 60020 1 ,981 2 ,625 2,625 2,248 Water 1,545 60025 - 1 ,500 1,500 - 1,500 Postage 50 51 60035 7 0 1 50 1 50 1 13 Publications/Books/Subscripts 500 525 60066 7 67 5 00 5 00 4 93 Dues & Memberships 910 1,001 60070 1 ,180 6 45 6 45 4 11 Meetings 500 550 60075 4 57 5 00 5 00 4 61 Schools & Training 2,000 2,200 60080 2 ,376 1 ,500 1,500 1,329 Training (Safety) 300 315 60085 4 28 5 00 5 00 4 55 Travel & Per Diem 857 943 60100 2 ,647 8 57 8 57 8 23 Rent Equipment - - 60105 1 ,279 1 00 1 00 - Advertising 625 656 60125 1 ,561 6 25 6 25 284 Irrigation Repairs - - 60200 - - - - Miscellaneous Expenses 125 138 60245 4 44 1 25 1 25 1 42 Community Events 43,429 - - 60260 - - 432 Tree City 10,000 10,000 10,000 60266 - 800 1 ,335 Property Maintenance 800 1,200 60280 1 ,431 7 90 7 90 7 14 Furniture/Equipment < $5000 - - 60360 4 ,426 2,990 2 ,990 1 ,972 TOTAL OPERATING EXPENSES$ 78,705$ 25,041$ 26,218 $ 1 7,257$ 1 8,057$ 1 5,103 131 TOWN OF TROPHY CLUB, TEXAS LINE ITEM DETAIL GENERAL FUND PARKS: PARKS GENERAL 103-042 ACCOUNT2006-072007-082007-082007-082008-092009-10 ACTUALBUDGETAMENDEDESTIMATEADOPTEDPROJECTED NUMBERDESCRIPTION CONSUMABLE SUPPLIES Fuel & Lube 14,475 19,766 21,743 65005 1 4,953 1 7,000 1 6,857 Uniforms 5,685 5,685 65010 5 ,188 5 ,840 5,840 5,811 Small Equipment 5,700- 65025 4 49 - 4 00 4 00 Small Tools 5,430 5,702 65035 2 ,308 2,400 2,400 2 ,558 Safety Equipment 1,250 1,313 65040 1 ,414 1 ,250 1 ,250 1 ,241 Hardware - - 65055 6 32 5 00 5 00 1 12 Office Supplies 250 258 65085 1 ,462 3 50 3 50 3 63 Maintenance Supplies - - 65095 1 14 - - (114) TOTAL CONSUMABLE SUPPLIES$ 32,381$ 40,399 $ 2 6,043$ 2 5,293$ 2 7,740$ 2 7,228 CAPITAL EXPENSES Capital Expenses 24,699 105,660 69005 7 ,000 2 4,172 4 4,430 4 4,430 Grant Match - - 69006 - - 3,500 3 ,398 Vehicles 90,723 16,923 44,881 69035 1 6,922 1 6,922 1 6,922 5,719 5,514 Capital Leases - 69305 1 1,970 - - TOTAL CAPITAL EXPENSES$ 47,341$ 156,055 $ 109,692$ 41,094$ 64,852$ 64,750 TOTAL EXPENDITURES$482,866$ 530,563$ 677,167 $ 6 77,164$ 5 15,231$ 5 11,041 132 TOWN OF TROPHY CLUB, TEXAS INDEPENDENCE PARK ADOPTED EXPENSES OPERATING EXPENSES 99% PROFESSIONAL & CONTRACTUAL SERVICES 1% 133 TOWN OF TROPHY CLUB, TEXAS LINE ITEM DETAIL GENERAL FUND PARKS: INDEPENDENCE PARK 103-042-001 ACCOUNT2006-072007-082007-082007-082008-092009-10 ACTUALBUDGETAMENDEDESTIMATEADOPTEDPROJECTED NUMBERDESCRIPTION PROFESSIONAL & CONTRACTUAL SERVICES Portable Toilets 714 750 55185 1 ,320 680 680 1,037 TOTAL PROF & CONTRACTUAL SERVICES$ 714$ 750 $ 1,320$ 6 80$ 6 80$ 1 ,037 OPERATING EXPENSES Electricity 19,058 20,011 60020 16,012 1 8,150 1 8,150 1 7,252 Water 19,000 19,570 60025 8,988 1 9,000 1 6,000 1 3,050 Rent Equipment 250 263 60105 - 100 100 163 Property Maintenance 26,500 27,825 60280 28,806 2 6,500 2 6,500 2 6,627 TOTAL OPERATING EXPENSES$ 64,808$ 67,668 $ 5 3,805$ 6 3,750$ 6 0,750$ 5 7,092 CONSUMABLE SUPPLIES Maintenance Supplies - - 65095 - - - - TOTAL CONSUMABLE SUPPLIES$ -$ - $ - $ - $ - $ - TOTAL EXPENDITURES$ 65,522$ 68,418 $ 55,125$ 64,430$ 61,430$ 58,129 134 TOWN OF TROPHY CLUB, TEXAS HARMONY PARK ADOPTED EXPENSES OPERATING EXPENSES 98% PROFESSIONAL & CONTRACTUAL SERVICES 2% 135 TOWN OF TROPHY CLUB, TEXAS LINE ITEM DETAIL GENERAL FUND PARKS: HARMONY PARK 103-042-003 ACCOUNT2006-072007-082007-082007-082008-092009-10 NUMBERDESCRIPTION ACTUALBUDGETAMENDEDESTIMATEADOPTEDPROJECTED PROFESSIONAL & CONTRACTUAL SERVICES Portable Toilets 1,093 1,033 1,085 55185 9 84 1 ,250 1 ,207 TOTAL PROF & CONTRACTUAL SERVICES1,093$ $ 1,033$ 1,085 $ 9 84$ 1,250$ 1 ,207 OPERATING EXPENSES Electricity 18,0003,131 8,000 14,000 14,700 60020 6 ,649 Water 7,497 18,500 19,055 60025 8 ,50013,000 1 1,454 Rent Equipment 310 100 105 60105 1 00 1 00 9 4 Property Maintenance 21,92318,000 16,700 17,535 60280 3 4,000 3 3,919 TOTAL OPERATING EXPENSES$ 32,861$44,600$ 49,300$ 51,395 $ 5 5,100$ 5 2,116 CONSUMABLE SUPPLIES Maintenance Supplies - - - 65095 - - - TOTAL CONSUMABLE SUPPLIES$ -$ -$ - $ - $ - $ - CAPITAL EXPENSES $474K CO Payment 49,645 - - 69086 - - - TOTAL CAPITAL EXPENSES$ 49,645$ -$ - $ - $ - $ - TOTAL EXPENDITURES$ 83,599$45,584$ 50,333$ 52,480 $ 56,350$ 53,323 136 TOWN OF TROPHY CLUB, TEXAS LAKEVIEW SOCCER FIELDS ADOPTED EXPENSES OPERATING EXPENSES 94% PROFESSIONAL & CONTRACTUAL SERVICES 6% 137 TOWN OF TROPHY CLUB, TEXAS LINE ITEM DETAIL GENERAL FUND PARKS: LAKEVIEW SOCCER FIELDS 103-042-005 ACCOUN T2006-072007-082007-082007-082008-092009-10 NUMBERDESCRIPTIONCTUABUDGEMENDEDESTIMATEADOPTEPROJECTED ALTAD PROFESSIONAL & CONTRACTUAL SERVICES Portable Toilets 1,285 1,349 55185 1 ,024 1 ,224 1 ,224 9 49 $ 1,285$ 1,349 TOTAL PROF & CONTRACTUAL SERVICES$ 1,024$ 1 ,224$ 1 ,224$ 9 49 OPERATING EXPENSES Water 15,100 15,553 60025 6 ,487 1 6,800 9 ,000 6 ,892 Property Maintenance 4,700 4,935 60280 7 ,917 4 ,000 4 ,000 4 ,000 TOTAL OPERATING EXPENSES$ 19,800$ 20,488 $ 1 4,404$ 2 0,800$ 1 3,000$ 1 0,891 TOTAL EXPENDITURES$ 21,085$ 21,837 $ 15,428$ 22,024$ 14,224$ 11,840 138 TOWN OF TROPHY CLUB, TEXAS MEDIANS & COMMON AREAS ADOPTED EXPENSES Property Maintenan 57% Water 43% Electricity 0% 139 TOWN OF TROPHY CLUB, TEXAS LINE ITEM DETAIL GENERAL FUND PARKS: MEDIANS & COMMON AREAS 103-042-006 ACCOUN 2006-072007-082007-082007-082008-092009-10 T NUMBERDESCRIPTION ACTUALBUDGETAMENDEDESTIMATEADOPTEDPROJECTED OPERATING EXPENSES 60020 Electricity 526 463 486 4 41 4 41 5 63 60025 Water 24,347 47,593 49,021 4 6,093 3 5,000 3 0,832 60280 Property Maintenance 71,031 61,750 63,603 6 3,300 6 5,000 6 4,847 TOTAL OPERATING EXPENS$$ 96,243$ 109,806$ 113,109 E $ 95,904109,834$ 1 00,441 TOTAL EXPENDITURES$95,904$ 100,441109,834$ 96,243$$ 109,806$113,109 140 GENERAL FUND: COMMUNITY DEVELOPMENT 141 TOWN OF TROPHY CLUB, TEXAS 142 TOWN OF TROPHY CLUB, TEXAS GENERAL FUND COMMUNITY DEVELOPMENT (103-043) Mission The mission of the Community Development Department is to Maintain Trophy Club in such a manner that it enhances quality of life for current and future residents by seeking compliance with the Town’s Code of Ordinances. Provide prompt, friendly, and efficient customer service to all. Departmental Goal Provide a high level of service to our customers in the areas of permitting, building inspection, code enforcement, as well as municipal facility construction and maintenance, ensuring all facilities and infrastructure are constructed and maintained in accordance with federal, state, local, and international codes in the interest of life, health, and public safety. Fiscal Year 2007- 2008 Accomplishments Monitored and inspected all residential and commercial construction projects to ensure compliance with Town adopted construction codes. Reviewed and amended existing ordinances to maintain accuracy and serve the needs of the residents. Worked with Northwest Independent School District (NISD) to provide quality facilities, including the start of construction of Byron Nelson High School with joint-use facilities such as sports fields, Library, and Performing Arts Center. Worked with developers to complete development and infrastructure of Churchill Downs and The Highlands subdivisions and started the building process in neighborhoods 3 + 4 (Turnberry). Issued forty-eight (48) building permits in the Turnberry subdivision, and three (3) building permits in Churchill Downs subdivision. Fiscal Year 2008- 2009 Departmental Objectives Achieve quality building inspections at the NISD Byron Nelson High School project, to allow expected completion in summer 2009. Maintain turn around time of building plan review and building inspections in the Highlands and Churchill Downs subdivisions. Building Official to complete Certified Building Official certification. Work with architects, engineers, and contractors for potential commercial development. Conduct quality inspections through consistent interpretations of building codes, zoning, and other ordinances. Upgrade software to streamline permitting process in order to handle large-scale development. 143 TOWN OF TROPHY CLUB, TEXAS GENERAL FUND COMMUNITY DEVELOPMENT (continued) 2006-07 2007-08 2007-08 2008-09 Workload Measures Actual Actual Estimate Proposed N/A N/A N/A 2,000 Number of inspections annually N/A N/A N/A 6 Number of plan reviews complete per week (new permits issued) N/A N/A N/A 50 Number of citizen/contractors inquiries per day (phone calls and walk-ins) 2006-07 2007-08 2007-08 2008-09 Productivity Measures Actual Actual Estimate Proposed N/A N/A N/A <4 Turn around time for plan review (in days) N/A N/A N/A <1 Response time for all inquiries (in days) N/A N/A N/A <2 Turn around time to perform inspections after called in by contractor (in days) Staff 2006-07 2007-08 2007-08 2008-09 FTE N/A N/A N/A 2.0 144 TOWN OF TROPHY CLUB, TEXAS COMMUNITY DEVELOPMENT ADOPTED EXPENSES PERSONNEL SERVICES 67% PROFESSIONAL & CONTRACTUAL SERVICES 30% OPERATING EXPENSES CAPITAL EXPENSES CONSUMABLE 1% 1% SUPPLIES 1% 145 TOWN OF TROPHY CLUB, TEXAS LINE ITEM DETAIL GENERAL FUND COMMUNITY DEVELOPMENT 103-043 ACCOUNT2006-072007-082007-082007-082008-092009-10 AMENDEDESTIMATEADOPTEDPROJECTED NUMBERDESCRIPTIONACTUALBUDGET PERSONNEL SERVICES 50005 Salaries & Wages 157,836 119,870 109,084 113,447 1 19,870 1 12,538 50010 Overtime 2,832 2,000 1,250 1,250 2 ,000 2 ,640 50015 Longevity/Certification Pay 2,220 - - - - - 50016 Longevity 555- 645 915 5 55 5 55 50020 Retirement 19,492 15,303 13,650 14,452 1 5,303 1 4,458 50025 Group Insurance 14,903 - - - - - 50026 Medical Insurance 15,941- 9,662 12,254 1 5,941 1 0,186 50027 Dental Insurance 955- 558 707 9 55 5 87 50028 Vision Insurance 247- 153 195 2 47 1 64 50029 Life Insurance & Other 1,085- 830 849 1 ,085 7 80 50030 Social Security Taxes 9,836 7,107 6,881 7,168 7 ,107 7 ,123 50035 Medicare Taxes 2,300 1,662 1,609 1,676 1 ,662 1 ,666 50040 648 684 Unemployment Taxes 159810 8 10 2 97 50045 Workman's Compensation(582)1,633 2,269 2,366 1 ,633 1 ,498 50050 Auto Allowance 2,563 - - - - - 50055 Clothing Allowance 8 - - - - - 50060 Pre-Employment Physicals/Testing 220 19 - - 1 9 6 5 TOTAL PERSONNEL SERVICES$ 211,786$ 167,188$ 147,239$ 155,963 $ 1 67,188$ 1 52,557 PROFESSIONAL & CONTRACTUAL SERVICES 55005 Engineering 12,478 16,770 10,000 10,500 1 0,770 1 0,731 55035Abatements 820 - - - - - 55070 Independent Labor 13,443 - - - - - 55080 Maintenance & Repairs - - - - - - 55090 Vehicle Maintenance 511 500 250 263 5 00 1 19 55100 Building Maintenance 5,421 - - - - 8 4 55120 Cleaning Services 3,927 - - - - 1 32 55130 Trash Removal/Recycling 291,544 307,889301,783 316,750 354,250 3 07,889 55140 Health Inspections 4,100 5,000 4,500 4,860 5 ,000 6 ,450 55145 Consultants 4,00048 - - 9 00 9 06 TOTAL PROF & CONTRACTUAL SERVICES332,293$ $ 334,159$ 331,500$ 369,873 $ 3 25,059$ 3 20,205 OPERATING EXPENSES 60005 Telephone 69 140 75 77 1 40 6 0 60010 Communications/Pagers/Mobiles 1,243885 1,206 1,206 4 ,885 4 ,168 60020 Electricity 96,200 - - - - - 60025 Water 657 - - - - - 60030 Rent - - - - - - 60035 Postage 465 125 125 128 1 25 6 64 60066 Publications/Books/Subscripts 784 300 300 306 3 00 - 60070 Dues & Memberships 785 550 445 467 5 50 1 73 60075 Meetings 19 400 - 100 103 4 00 60080 Schools & Training 1,838 2,569 585 1,740 1,827 600 60100 Travel & Per Diem 1,061 940 302 317 9 9 8 1 60105 Rent Equipment - - - - - - 60125 Advertising 966 300 300 306 3 00 - 60170 Animal Control 2,393 - - - - - 60175 Code Enforcement 492 - - - - - 60205 Street Repairs - - - - - - 60215 Street Sweeping - - - - - - 60220 Striping & Signage - - - - - - 60245 Miscellaneous Expenses 165 200 200 206 2 00 6 4 60280 Property Maintenance - - - - - - 60360 Furniture/Equipment < $5000 1,043800 - - 2 ,800 1 ,631 TOTAL OPERATING EXPENSES$ 108,180$ 7,209$ 4,793$ 4,943 $ 1 0,399$ 7 ,426 146 TOWN OF TROPHY CLUB, TEXAS LINE ITEM DETAIL GENERAL FUND COMMUNITY DEVELOPMENT 103-043 ACCOUNT2006-072007-082007-082007-082008-092009-10 AMENDEDESTIMATEADOPTEDPROJECTED NUMBERDESCRIPTIONACTUALBUDGET CONSUMABLE SUPPLIES 65005 Fuel & Lube 2,904 3,528 2,800 2,940 1 ,550 1 ,526 65010 Uniforms 516 1,200 664 684 1 ,200 9 57 65085 Office Supplies 1,480 1,400 1,000 1,030 1 ,400 1 ,172 65095 Maintenance Supplies (21) - - - - - 65105 Printing 154 650 325 325 6 50 5 87 TOTAL CONSUMABLE SUPPLIES$ 5,032$ 6,778$ 4,789$ 4,979 $ 4 ,800$ 4 ,242 CAPITAL EXPENSES 69005 Capital Expenses - - - - - - 69035 Vehicles 14,857 5,585 5,585 5,585 5 ,585 5 ,585 69195 GASB34/Reserve For Replacement - - - - - - TOTAL CAPITAL EXPENSES$ 14,857$ 5,585$ 5,585$ 5,585 $ 5 ,585$ 5 ,585 TOTAL EXPENDITURES$ 672,148$ 520,919$ 493,906$ 541,343 $ 5 13,031$ 4 90,015 147 TOWN OF TROPHY CLUB, TEXAS 148 GENERAL FUND: PLANNING & ZONING 149 TOWN OF TROPHY CLUB, TEXAS 150 TOWN OF TROPHY CLUB, TEXAS GENERAL FUND PLANNING & ZONING (103-044) Mission The mission of the Planning & Zoning Department is to support the goals and objectives of the Comprehensive Land Use Plan and other adopted development guides; support and implementing the Town Council’s development goals by reviewing and enforcing current regulations and policies; support the decisions, policies and directives of the Zoning Board of Adjustment, Planning and Zoning Commission and Town Council on matters impacting the physical development of the community; explain policies to the public and developers consistently and professionally; provide a review process for the development community that is timely and efficient; as well as ensure that the Zoning and Subdivision ordinances reflect current Council policies. Departmental Goal The Planning and Zoning Department provides for the review, analysis and processing of development projects impacting the physical growth of the community. The purpose of this review process is to ensure that proposed developments follow adopted plans, guidelines, and policies (Comprehensive Zoning Ordinance, Subdivision Regulations) that are beneficial to the community as a whole. The Planning Department is the primary contact for property owners, developers, surveyors, and engineers who desire to develop property in the Town. Primary activities include the review and recommendation of proposed subdivision plats, rezoning, site plans, and variances to the Zoning Board of Adjustment, Planning and Zoning Commission, and Town Council. Fiscal Year 2007- 2008 Accomplishments Amended planned development ordinances and subdivider’s agreements for Planned Development No. 27 (The Highlands) to allow the developer and builders quicker accessibility to the neighborhoods to begin construction. Preliminary Platted Canterbury Hills & Water’s Edge subdivisions. Nine Final Plats approved for a total of 557 platted residential lots. Three replats approved (2 residential, 1 commercial). Reviewed Value Place Hotel Signage per Council directive. Nine zoning variance requests presented to the Zoning Board of Adjustment on behalf or property owners (5 approved, 2 approved with stipulations, 1 denied, 1 withdrawn). Fiscal Year 2008- 2009 Departmental Objectives Provide effective planning support to the public, Town staff, the Planning & Zoning Commission and Town Council. Review and facilitate platting and development of future phases of PD-27, The Highlands at Trophy Club, Canterbury Hills, and Waters Edge at Hogan’s Glen. Ensure that the design of all plans, specifications, and plats of all developments are in compliance with Town Ordinances and development practices. Coordinate with the Town Engineer, Planning Consultant and Building Inspector/Official to ensure the construction and inspections of all developments are in compliance with engineering principals and development practices and Town Ordinances. Provide accurate and timely information and assistance to other Town departments, developers, engineers, contractors and citizens. Maintain department web page, providing current project/development information to residents and developers. Evaluate Comprehensive Land Use Plan to assess need to update to reflect growth and development of the Town. Continue to support the Planning and Zoning Commission, Zoning Board of Adjustment, and Town Council by providing agenda support, reports, analysis, recommendations and meeting minutes concerning development matters. 151 TOWN OF TROPHY CLUB, TEXAS GENERAL FUND PLANNING & ZONING (continued) 2006-07 2007-08 2007-08 2008-09 Workload Measures Actual Actual Estimate Proposed P&Z meetings attended N/A N/A N/A 18 ZBA meetings attended N/A N/A N/A 6 Plats processed N/A N/A N/A 6 Ordinance amendments to reflect Council policies N/A N/A N/A 2 2006-07 2007-08 2007-08 2008-09 Productivity Measures Actual Actual Estimate Proposed N/A N/A N/A 90% Plats filed with Denton County and Tarrant County within 30 days of approval (%) Development Review Committee meetings held N/A N/A N/A 12 Staff 2006-07 2007-08 2007-08 2008-09 FTE N/A N/A N/A 1.0 152 TOWN OF TROPHY CLUB, TEXAS PLANNING & ZONING ADOPTED EXPENSES CONSUMABLE SUPPLIES 46% OPERATING EXPENSES 48% PERSONNEL PROFESSIONAL & SERVICES CONTRACTUAL 6% SERVICES 0% 153 TOWN OF TROPHY CLUB, TEXAS LINE ITEM DETAIL GENERAL FUND PLANNING & ZONING 103-044 ACCOUNT2006-072007-082007-082007-082008-092009-10 NUMBERDESCRIPTION ACTUALBUDGETAMENDEDESTIMATEADOPTEDPROJECTED PERSONNEL SERVICES 50005 Salaries & Wages 51,564 23,187 45,900 45,900 47,761 49,580 50015 Longevity/Certification - 446 - - - - 50016 Longevity 160 - - - - - 50020 Retirement 6,465 2,782 5,738 5,738 5,838 6,098 50025 Group Insurance - 2,097 - - - - 50026 Medical Insurance 6,127 - 4,515 4,515 4,528 4,831 50027 Dental Insurance 354 - 261 261 261 279 50028 Vision Insurance 98 - 72 72 73 76 50029 Life Insurance & Other 412 - 420 420 499 399 50030 Social Security Taxes 3,207 1,434 2,846 2,846 2,901 3,074 50035 Medicare Taxes 750 335 666 666 678 719 50040 Unemployment Taxes 324342 45 270 270 99 50045 Workman's Compensation94 142 27 94 86 136 50060 Pre-Employment Physicals/Testing - 40 - - - - TOTAL PERSONNEL SERVICES$ 69,621 $ 30,394$ 60,782$ 60,782$ 62,726$ 65,516 PROFESSIONAL & CONTRACTUAL SERVICES 55005 Engineering 55,000 120,009 48,000 55,000 48,806 55,000 55020 Town Planner 19,000 5,548 14,000 14,000 6,431 11,000 55025 Town Planner Ordinances - - - - - - 55060 Appraisal 500 - - - - 500 TOTAL PROF & CONTRACT SERVICES$ 74,500 $ 125,557$ 62,000$ 69,000$ 55,238$ 66,500 OPERATING EXPENSES 60005 Telephone 155 - - - 125 150 60035 Postage 260 114 250 250 304 255 60066 Publications/Books/Subscripts 347 75 337 337 163 337 60070 Dues & Memberships 294 130 205 205 205 285 60075227 Meetings 44 220 - 150 150 60080 Schools & Training 125 494 375 375 350 480 60100 Travel & Per Diem 719 43 150 150 228 698 60125 Advertising 1,970 1,012 1,290 1,290 1,111 1,970 60225 Platt Filing Fees 1,329 1,084 1,290 1,290 3,132 1,290 60230 Computer Mapping 2,940 1,381 4,000 4,000 1,062 2,800 60240 ZBA Hearings - 35 680 680 99 - 60245 Miscellaneous Expenses 55 - 50 50 - 50 60360 Furniture/Equipment < $5,000 - - - - - - TOTAL OPERATING EXPENSES$ 8,789 $ 3,998$ 8,777$ 8,777$ 6,824$ 8,535 CONSUMABLE SUPPLIES 65085 Office Supplies 450 481 424 424 244 437 65105 Printing 206 70 300 300 276 200 TOTAL CONSUMABLE SUPPLIES$ 656 $ 551$ 724$ 724$ 520$ 637 $141,188$ 153,566 TOTAL EXPENDITURES$ 160,500 $ 139,283$ 125,307 $ 132,283 154 GENERAL FUND: STREETS 155 TOWN OF TROPHY CLUB, TEXAS 156 TOWN OF TROPHY CLUB, TEXAS GENERAL FUND STREETS (103-046) Mission The mission of the Streets Department is to constantly strive to create and maintain above-standard roadways and infrastructure in a cost-effective manner; and to consistently work towards having a very efficient storm sewer system that protects our environment, our infrastructure and our residents. Departmental Goal The Streets Department is responsible for professionally maintaining, inspecting and enhancing the Town’s Roadways and Infrastructure in a manner that is dedicated to excellence and community satisfaction. Storm Sewer, a division of the Streets Department, is responsible for professionally inspecting, repairing and maintaining the Town’s Storm Sewer infrastructure in a manner that best serves the community and the environment. Fiscal Year 2007- 2008 Accomplishments Increased amount of concrete paving repairs performed by Town employees rather than outside contractors. Developed plans and initiated process to begin construction of street bond program Phase II, including Oak Hill, Avenue 20, Brook Hollow Lane, and Brook Hollow Court. Created a street sign inventory. Devised and implemented procedure for inspecting, repairing and maintaining the Town storm sewer network. Fiscal Year 2008- 2009 Departmental Objectives Continue to increase amount of in house street repairs. Provide street sweeping service on a regular schedule, twice per year. Refine current storm drain inspection process. Develop and complete a professional Drainage Study covering the entire Town. 2006-07 2007-08 2007-08 2008-09 Workload Measures Actual Actual Estimate Proposed Street sweeping (curb miles) N/A N/AN/A26 Concrete placed/poured (cubic yards) N/A N/A N/A 6 Striping (linear feet) N/A N/A N/A 56 Storm Drain Structure Inspection & Cleaning N/A N/A N/A 60 Storm Drain System Repairs N/A N/A N/A 45 2006-07 2007-08 2007-08 2008-09 Productivity Measures Actual Actual Estimate Proposed Response to resident calls in under 48 hours N/A N/A N/A 100% Development Review Committee meetings held N/A N/A N/A 26 N/A N/A N/A 82:1 Ratio of lane miles of street maintained per employee Staff 2006-07 2007-08 2007-08 2008-09 FTE N/A N/A N/A 6.0 157 TOWN OF TROPHY CLUB, TEXAS STREETS ADOPTED EXPENSES PROFESSIONAL & CONTRACTUAL SERVICES 4% OPERATING EXPENSES 45% PERSONNEL SERVICES 47% CONSUMABLE CAPITAL EXPENSES SUPPLIES 1% 3% 158 TOWN OF TROPHY CLUB, TEXAS LINE ITEM DETAIL GENERAL FUND STREETS 103-046 ACCOUNT2006-072007-082007-082007-082008-092009-10 NUMBER ACTUALBUDGETAMENDEDESTIMATEADOPTEDPROJECTED DESCRIPTION PERSONNEL SERVICES 50005 Salaries & Wages 190,952 198,590 105,258 180,382 157,000 155,771 50010 Overtime 4,992 5,500 1,361 4,800 800 617 50016 Longevity 281 536 - - - - 50020 Retirement 24,136 25,578 12,570 23,748 20,000 19,560 50025 Group Insurance - - 12,993 - - - 50026 Medical Insurance 25,125 31,864 - 23,481 19,000 18,287 50027 Dental Insurance 1,302 1,651 - 1,390 1,390 923 50028 Vision Insurance 357 456 - 336 336 255 50029 Life Insurance & Other 1,431 1,478 - 1,601 1,601 1,033 50030 Social Security Taxes 11,689 12,082 6,242 11,301 9,200 9,065 50035 Medicare Taxes 2,734 2,826 1,460 2,643 2,643 2,120 50040 Unemployment Taxes 4751,513 1,597 164 1,261 1,261 50045 Workman's Compensation7,100 14,548 15,171 325 2,495 20,856 50050 Auto Allowance - - 125 4,800 4,800 3,325 50060 Pre-Employment Physicals/Testing 639 852 70 426 426 200 TOTAL PERSONNEL SERVICES$ 279,699$ 298,181 $ 140,568$ 258,664$ 225,557$ 232,487 PROFESSIONAL & CONTRACTUAL SERVICES 55005 Engineering 18,900 18,900 - 215,086 30,000 21,866 55090 Vehicle Maintenance 1,125 1,238 550 1,500 1,500 1,022 55095 Equipment Maintenance 1,000 1,100 - - 2,000 1,608 TOTAL PROF & CONTRACTUAL SERVICES$ 21,025$ 21,238 $ 550$ 216,586$ 33,500$ 24,497 OPERATING EXPENSES 60005 Telephone 50 50 - - - 1 9 60010 Communications/Pagers/Mobiles 1,836 1,836 1,096 1,430 1,430 2,055 60020 Electricity 108,038 118,842 - 102,893 92,000 90,032 60035 Postage 100 100 - - - 8 1 60070 428 441 Dues & Memberships- 250 240 250 60080 Schools & Training179 1,100 1,250 1,200 1,200 548 60100 Travel & Per Diem 1,896 1,996 504 550 550 428 60125 Advertising 1,000 1,000 - - 2,000 8 40 60205 Street Repairs 144,500 164,500 120,601 141,500 67,000 64,850 60220 Striping & Signage 11,000 47,170 6,617 13,000 16,000 15,215 TOTAL OPERATING EXPENSES$ 269,948$ 337,135 $ 128,997$ 260,823$ 180,430$ 174,308 CONSUMABLE SUPPLIES 65005 Fuel & Lube 12,584 13,842 3,977 4,759 7,750 7,648 65010 Uniforms 3,160 3,160 2,110 3,628 3,628 2,489 65085 Office Supplies 650 650 - - 1,000 4 79 TOTAL CONSUMABLE SUPPLIES$ 16,394$ 17,652 $ 6,087$ 8,387$ 12,378$ 10,699 CAPITAL EXPENSES 69005 Capital Expenses - - 17,890 - - - 69035 Vehicles 7,589 62,289 7,589 7,589 7,589 7,589 $7,589 TOTAL CAPITAL EXPENSES$ 7,589$ 62,289 $ 25,479$ 7,589$ 7,589 TOTAL EXPENDITURES$ 594,655$ 736,495 $ 301,681$ 752,049$ 459,454$ 449,579 159 TOWN OF TROPHY CLUB, TEXAS STORM SEWER ADOPTED EXPENSES PROFESSIONAL & CONTRACTUAL OPERATING SERVICES EXPENSES 0% 18% PERSONNEL CONSUMABLE SERVICES SUPPLIES 47% 26% CAPITAL EXPENSES 9% 160 TOWN OF TROPHY CLUB, TEXAS LINE ITEM DETAIL GENERAL FUND STREETS: STORM SEWER 103-046-001 ACCOUNT2006-072007-082007-082007-082008-092009-10 NUMBERDESCRIPTIONACTUALBUDGETAMENDEDESTIMATEADOPTEDPROJECTED PERSONNEL SERVICES 50005 Salaries & Wages 13,464 13,464 13,758 14,339 14,913 11,639 50010 Overtime 825 825 88 858 892 221 50016 Longevity - - - 54 74 - 50020 Retirement 1,786 1,786 1,695 1,876 1,985 1,397 50025 Group Insurance - - - - - 1,410 50026 Medical Insurance 1,490 1,490 1,594 2,022 -1,490 50027 Dental Insurance 86 86 86 92 117 - 50028 Vision Insurance 24 24 24 25 32 - 50029 Life Insurance & Other 125 125 89 115 120 - 50030 Social Security Taxes 886 886 845 946 985 735 50035 Medicare Taxes 207 207 198 221 230 172 50040 Unemployment Taxes 89 89 33 107 113 15 50045 Workman's Compensation 188 188 172 336349 - TOTAL PERSONNEL SERVICES$ 15,587$ 19,170$ 19,170$ 18,479$ 20,563$ 21,832 PROFESSIONAL & CONTRACTUAL SERVICES 55005 Engineering 4,000 9,462 4,000 4,000 -4,000 55070 Independent Labor 8,500 8,500 8,499 8,500 8,500 7,633 55080 Maintenance & Repair 15,000 15,000 539 2,000 2,060 503 55095 Equipment Maintenance - - 5,500- 5,775 - 55130 Trash Removal/Recycling 10,000 10,000 11,186 10,000 10,200 8,740 55160 Professional Outside Services - - - 125,000- - $ 37,500$ 37,500$ 29,687$ 30,000$ 155,535 TOTAL PROF & CONTRACTUAL SERVICES$ 16,876 OPERATING EXPENSES 60025 Water - - - - - - 60070 Dues & Memberships 2,100 2,100 2,267 2,100 2,100 2,167 60080 Schools & Training - - - 400 600 - 60100 Travel & Per Diem 150 150 - 300 400 - 60125 Advertising - - --200 - 60215 Street Sweeping 6,000 6,000 4,295 7,500 9,000 2,584 60245 Miscellaneous Expenses 204 204 90 304 354 295 TOTAL OPERATING EXPENSES$ 8,454$ 8,454$ 6,652$ 10,604$ 12,654 $ 5,046 CONSUMABLE SUPPLIES 65005 Fuel & Lube - - - - - - 65105 Printing 250 250 197 258 266 - TOTAL CONSUMABLE SUPPLIES$ 250$ 250$ 197$ 258$ 266 $ - CAPITAL EXPENSES 69195 GASB34/Reserve For Replacement 46,926 57,286 52,915 - -46,926 TOTAL CAPITAL EXPENSES$ $ 46,926$ 57,286$ 52,915$ - $ -46,926 TOTAL EXPENDITURES$ 112,300$ 112,300$ 112,300$ 114,340$ 190,287 $ 37,510 161 TOWN OF TROPHY CLUB, TEXAS CONSTRUCTION INSPECTION ADOPTED EXPENSES PERSONNEL SERVICES 95% PROFESSIONAL & CONTRACTUAL SERVICES 0% CONSUMABLE OPERATING SUPPLIES EXPENSES 4% 1% 162 TOWN OF TROPHY CLUB, TEXAS LINE ITEM DETAIL GENERAL FUND CONSTRUCTION INSPECTION 103-046-002 ACCOUNT2006-072007-082007-082007-082008-092009-10 NUMBER ACTUALBUDGETAMENDEDESTIMATEADOPTED \[1\]PROJECTED DESCRIPTION PERSONNEL SERVICES 50005 Salaries & Wages - 23,700- 23,618 51,000 53,040 50010 Overtime - 2,200- 2,135 5,000 5,100 50020 Retirement - 3,250- 3,165 6,888 7,268 50026 Medical Insurance - 2,150- 2,083 4,831 6,127 50027 Dental Insurance - 200- 120 279 354 50028 Vision Insurance - 100- 33 76 98 50029 Life Insurance & Other - 200- 140 410 417 50030 Social Security Taxes - 1,650- 1,546 3,472 3,605 50035 Medicare Taxes - 400- 362 812 843 50040 Unemployment Taxes - 100- 99 324 342 50045 Workman's Compensation - - - 4,152- 4,311 50060 Pre-Employment Physicals/Testing - 100- 80- - TOTAL PERSONNEL SERVICES$ -$ 34,050-$ $ 33,380$77,244$81,505 PROFESSIONAL & CONTRACTUAL SERVICES 55090 Vehicle Maintenance - 1,000- 707 375 375 TOTAL PROF & CONTRACTUAL SERVICES$ -$ 1,000-$ $ 707$ 375$ 375 OPERATING EXPENSES 60010 Communications/Pagers/Mobiles - 600- 495 1,140 1,140 TOTAL OPERATING EXPENSES$ -$ 600-$ $ 495$ 1,140$ 1,140 CONSUMABLE SUPPLIES 65005 Fuel & Lube - 1,450- 1,235 3,106 3,261 65010 Uniforms - - - - 590 590 65055 Hardware - 4,000- 3,859 - - TOTAL CONSUMABLE SUPPLIES$ -$ 5,450-$ $ 5,094$ 3,696$ 3,851 CAPITAL EXPENSES 69035 Vehicles - 45,744- 45,744 - - 69040 Vehicle Equipment - 4,900- 4,844 - TOTAL CAPITAL EXPENSES$ -$ 50,644-$ $ 50,587$ -$ - TOTAL EXPENDITURES$ -$ 91,744-$ $ 90,263$82,455$ 86,871 \[1\] FY 2008-09, Construction Inspection separated out from Streets budget. Previously included as a portion of all line items. 163 TOWN OF TROPHY CLUB, TEXAS 164 TROPHY CLUB PARK FUND 165 TOWN OF TROPHY CLUB, TEXAS 166 TOWN OF TROPHY CLUB, TEXAS TROPHY CLUB PARK FUND TROPHY CLUB PARK (142-042) Mission Trophy Club Park’s mission is to provide recreational needs of Trophy Club as it develops, to preserve open space for the enjoyment of all visitors, and to provide specific areas for environmental education. Departmental Goal Maintain and operate all current facilities and programs while exploring and creating new ones in order to allow Trophy Club residents to utilize the park resources to the fullest extent possible. Fiscal Year 2007- 2008 Accomplishments Changed the name of the park to one that residents will more closely identify. Changed the pricing structure to more adequately reflect operational changes in the park. Created directional trail system for motorized visitors. Created a youth motorized trail area. Surveyed citizens to determine outdoor recreational programming needs. Installed a new permanent bathroom in the park. Held Trophy Club Park Grand Re-Opening Event that had over 600 attendees. Installed 3,000 feet of post and cable fencing for safety. Fiscal Year 2008- 2009 Departmental Objectives Complete all Federal Emergency Management Agency (FEMA) objectives and improvements. Complete all Texas Parks & Wildlife Department (TPWD) grant improvements. Add Red Bull sponsored motocross area. Complete interpretive trail system. Install automated entry gate system. Review all areas of parks operation to improve inefficiencies and expenses. Begin the process of developing a master park plan. Increase Town awareness and use of the park through advertisement and increasing number of events held at the park. 2006-07 2007-08 2007-08 2008-09 Workload Measures Actual Actual Estimate Proposed Motorized trail maintained (miles) N/A N/A N/A 9 Non-Motorized trails maintained (miles) N/A N/A N/A 3 Park attendant monitoring (hours per week) N/A N/A N/A 40 2006-07 2007-08 2007-08 2008-09 Productivity Measures Actual Actual Estimate Proposed N/A Special Events at park N/A N/A 6 Classes offered at park N/A N/A N/A 2 Staff 2006-07 2007-08 2007-08 2008-09 FTE N/A N/A N/A 1.4 167 TOWN OF TROPHY CLUB, TEXAS TROPHY CLUB PARK FUND ADOPTED REVENUES Interest Income 0% Park Revenues 100% TROPHY CLUB PARK FUND ADOPTED EXPENSES PROFESSIONAL & CONTRACTUAL SERVICES 17% PERSONNEL SERVICES 47% OPERATING EXPENSES 34% CONSUMABLE SUPPLIES 2% 168 TOWN OF TROPHY CLUB, TEXAS LINE ITEM DETAIL TROPHY CLUB PARK FUND 142-000 142-042 ACCOUNT 2006-072007-082007-082007-082008-092009-10 NUMBERDESCRIPTIONACTUALBUDGETAMENDEDESTIMATEADOPTEDPROJECTED REVENUES Park Revenues (65,000) (109,780) (109,780) (46,575) (107,263) (112,606) 44010 Interest Income (245) (200) (200) (32) (200) (200) 49010 Miscellaneous Income (18) - - (21) - - 49900 TOTAL REVENUES$(65,263)$(109,980)$(109,980)$(46,629)$ (107,463)$(112,806) PERSONNEL SERVICES Salaries & Wages 15,300 26,70515,300 41,180 42,828 50005 12,566 Longevity - - - - 64 50016 - Retirement 1,913 1,913 2,056 2,129 2,259 50020 1,407 Medical Insurance 1,806 1,806 1,806 1,932 2,451 50026 75 Dental Insurance 104 104 102 112 141 50027 4 Vision Insurance 29 29 29 31 39 50028 2 Life Insurance & Other 143 143 110 139 344 50029 - Social Security Taxes 949 949 1,625 2,553 2,659 50030 774 Medicare Taxes 222 380222 597 622 50035 181 Unemployment Taxes 108 108 144 454 479 50040 105 Worker's Compensation 309 309 283 1,076 1,121 50045 79 Pre-Employment Physicals/Testing 38 38 60 70 70 50060 62 TOTAL PERSONNEL SERVICES$20,920$20,920$33,301$ 50,273$53,077 $ 16,456 PROFESSIONAL & CONTRACTUAL SERVICES 55010 12,000 12,000 5,000 5,000 Park Administration - 12,000 Police and EMS Services 5,000 5,000 5,000 5,000 55015 - 5,000 Legal 500 500 - - - 55045 - Independent Labor 16,848 - - - - 55070 14,332 Equipment Maintenance 1,500 1,800- 1,890 55095 - 1,500 Consultants 2,500 2,500 535 2,500 2,625 55145 1,146 Collection Fees 1,645 1,500- 1,500 55165 - 1,645 Portable Toilets 2,448 2,448 2,316 2,766 2,904 55185 1,961 TOTAL PROF & CONTRACTUAL SERVICES$42,441$25,593$19,852$ 18,566$18,919 $ 17,439 OPERATING EXPENSES Telephone 405 405 558 100 103 60005 399 Communications/Pagers/Mobiles 1,465 1,465 1,209 2,340 2,387 60010 800 Electricity 2,888 2,888 947 3,466 3,813 60020 1,513 Water 3,000 3,000 1,359 4,000 4,400 60025 1,133 Insurance 5,000 5,000 5,000 5,000 5,000 60055 5,000 Dues & Memberships 240 240 - 405 425 60070 - Schools & Training 460 460 68 1,125 1,181 60080 - Travel & Per Diem - - 1,452- 1,452 60100 - Advertising 2,000 4,500 3,951 2,000 2,100 60125 25 Miscellaneous Expenses 500 585500 500 525 60245 - Community Events - - 2,800- 3,000 60260 - Property Maintenance 26,600 15,000 13,742 13,000 13,650 60280 13,943 TOTAL OPERATING EXPENSES$42,558$33,458$27,419$ 36,188$38,036 $ 22,813 CONSUMABLE SUPPLIES Fuel & Lube - - 806 887 65005 - 1,529 Uniforms 426 426 338 30 31 65010 241 Small Tools - - 697 - - 65035 - Office Supplies 206 206 178 200 206 65085 208 Maintenance Supplies 400 400 116 400 600 65095 28 Printing 1,5001,500 599 1,000 1,050 65105 968 TOTAL CONSUMABLE SUPPLIES$4,061$2,532$1,927$ 2,436$2,774 $ 1,446 CAPITAL EXPENSES Capital Expenses - - - - - 69005 - Grant Match 32,636- 32,636 69006 - Loan Repayment/Waterline - - - - - 69260 4,488 TOTAL CAPITAL EXPENSES$ 32,636-$$32,636$-$- $ 4,488 TOTAL EXPENDITURES$62,644$109,980$115,139$115,135$ 107,463$112,806 TOTAL REVENUES OVER EXPENSES$-$(5,159)$(68,507)$-$- $ 2,619 169 TOWN OF TROPHY CLUB, TEXAS 170 HOTEL & MOTEL FUND 171 TOWN OF TROPHY CLUB, TEXAS 172 TOWN OF TROPHY CLUB, TEXAS HOTEL & MOTEL FUND (403-000) Mission Through the receipt of Hotel & Motel Tax, the mission of this fund is to promote tourism in Trophy Club. Departmental Goal The Hotel & Motel Tax Fund was created for Fiscal Year 2007-08 when Town Council adopted and levied a tax on November 20, 2006 for the occupancy of hotel rooms at the maximum rate authorized pursuant to Chapter 351 of the Texas Tax Code. Section 351.002 of the Texas Tax Code authorizes a municipality to adopt an ordinance to impose a tax on a person who, under contract or agreement, pays for the use or possession or for the right to use or possession of a room in a hotel. Furthermore, this fund is utilized to account for the receipt and distribution of the Town’s Hotel/Motel Occupancy Tax, which is currently levied at 7% of room rental rates. Fiscal Year 2007- 2008 Accomplishments th Received and reviewed revenue reports timely (postmarked on or before the 20 day of the month following the reporting period). Fiscal Year 2008- 2009 Departmental Objectives Develop fund allocation procedure to distribute tax collections for events within Trophy Club. Staff 2006-07 2007-08 2007-08 2008-09 FTE N/A N/A N/A 0 173 TOWN OF TROPHY CLUB, TEXAS HOTEL & MOTEL FUND ADOPTED REVENUES Interest Income 5% Occupancy Tax 95% HOTEL & MOTEL FUND ADOPTED EXPENSES 4th of July Activities 82% Dues & Memberships 5% Community Events 13% 174 TOWN OF TROPHY CLUB, TEXAS LINE ITEM DETAIL HOTEL & MOTEL FUND 403-000 403-030 ACCOUNT2006-072007-082007-082007-082008-092009-10 NUMBERDESCRIPTION ACTUALBUDGETAMENDEDESTIMATEADOPTEDPROJECTED REVENUES 40040 Occupancy Tax (22,927) (25,352) (25,900) (27,195) -(13,000) 49010Interest Income (24) (24) (1,500) (1,575) -(500) 49035 Prior Year Reserves - - (19,280)- - - TOTAL REVENUES$ $ (22,951)$ (25,376)$ (46,680)$ (28,770) $ -(13,500) OPERATING EXPENSES 60070 Dues & Memberships - - 2,500- 2,575 - 60260 Community Events - - 6,000- 6,180 - 60270 4th of July Activities - - 38,180- - - TOTAL EXPENSES$ -$ -$ 46,680-$ $ 8,755 $ - TOTAL REVENUES OVER EXPENSES$ $ 22,951$ 25,376$ 20,015-$ $ -13,500 175 TOWN OF TROPHY CLUB, TEXAS 176 CAPITAL PROJECTS FUND 177 TOWN OF TROPHY CLUB, TEXAS 178 TOWN OF TROPHY CLUB, TEXAS CAPITAL PROJECTS FUND (503-000) Mission The mission of Capital Projects is to provide a segregation of funding sources for major acquisitions, renovations, and development, as well as allocate and expense proceeds in a manner that is consistent with Council-approved projects. Departmental Goal The purpose of the Capital Projects Fund, which was created during the FY07-08 budget, is to account for financial resources that are utilized for the acquisition, construction or maintenance of capital facilities or equipment (other than those financed by proprietary or trust funds). With the exception of current equipment replacement related to Information Technology (GASB34), a majority of these projects, which generally involve Facilities Maintenance, Parks and Streets, typically involve major infrastructure development and improvement and have a project life of over twelve (12) months. Capital Projects are generally funded through General Obligation (GO) and Certificate of Obligation (CO) bonds. Staff 2006-07 2007-08 2007-08 2008-09 FTE N/A N/A N/A 0 179 TOWN OF TROPHY CLUB, TEXAS CAPITAL PROJECTS FUND ADOPTED REVENUES GASB REPLACEMENT 33% $474K HARMONY PARK CO BOND 58% $3.26M STREET GO BOND 9% CAPITAL PROJECTS FUND ADOPTED EXPENSES GASB REPLACEMENT $474K HARMONY 2% PARK CO BOND 20% $3.26M STREET GO BOND 78% 180 TOWN OF TROPHY CLUB, TEXAS LINE ITEM DETAIL CAPITAL PROJECTS FUND GASB REPLACEMEN T 503-001 ACCOUNT2006-072007-082007-082007-082008-092009-10 NUMBERDESCRIPTION ACTUALBUDGETAMENDEDESTIMATEADOPTEDPROJECTED REVENUES 49036 GASB Reserves (68,523)- (68,523) (64,221) (37,849) (21,365) TOTAL REVENUES$ (68,523)-$$(68,523)$(64,221)$ (37,849)$(21,365) EXPENSES 69005 Capital Expenses 68,523- 68,523 64,221 37,849 21,365 TOTAL EXPENSES$ 68,523-$$68,523$64,221$ 37,849$21,365 TOTAL REVENUES OVER EXPENSES$ --$ -$$ -$ -$- 181 TOWN OF TROPHY CLUB, TEXAS LINE ITEM DETAIL CAPITAL PROJECTS FUND $3.26M STREET GO BOND 503-002 ACCOUNT2006-072007-082007-082007-082008-092009-10 NUMBERDESCRIPTIONACTUALBUDGETAMENDEDESTIMATEADOPTEDPROJECTED REVENUES 49010 Interest Income (66,499) (70,403) (67,000) (66,526) (10,000) - 49105 Bond/CO Proceeds (3,260,000) - - - - - TOTAL REVENUES$(3,326,499)$ (70,403)$ (67,000)$ (66,526)$ (10,000)$ - EXPENSES 55005 Engineering 147,852 88,000- 87,815 - - 60350 Interfund Trans Out (I&S) 70,403- 62,000 62,000 10,000 - 65105 Printing 1,216 - - - - - 69270 Street Repairs/Bond Program 480,613 2,233,332 1,192,000 1,205,228 1,380,364 - 70005 Paying Agent Fees 500 - - - - - 70020 Bond/CO Issuance Cost 47,038 - - - - - TOTAL EXPENSES$ 677,219$ 2,303,735$ 1,342,000$ 1,355,043$ 1,390,364$ - E$(2,649,280)$ 2,233,332$ 1,275,000$ 1,288,517$ 1,380,364$ - TOTAL REVENUES OVER EXPENS BALANCE$(2,649,280)$ (415,948)$ (415,948)$(1,360,763)$ 19,601$ 19,601 182 TOWN OF TROPHY CLUB, TEXAS LINE ITEM DETAIL CAPITAL PROJECTS FUND $474K HARMONY PARK CO BOND 503-003 ACCOUNT 2006-072007-082007-082007-082008-092009-10 NUMBERDESCRIPTIONACTUALBUDGETAMENDEDESTIMATEADOPTEDPROJECTED REVENUES 49010 Interest Income (7,064) (1,918) (11,000) (10,686) - - 49035 Prior Year Reserves - - - (67,104)- - 49105 Bond/CO Proceeds (474,000) - - - - - TOTAL REVENUES$(481,064)$(1,918)$(11,000)$(10,686)$ (67,104)$- EXPENSES 55055 Engineering - 8,500- 8,486 - - 60350 Interfund Trans Out (I&S) 7,064 1,918 10,000 10,000 - - 69400 Restrooms 146,500- - 136,000- - 69405 Lighting - 186,000- 185,136 - - 69410 Parking Lots 147,000- 108,000 107,309 210,000 - 70005 Paying Agent Fees 500 - - - - - 70020 Bond/CO Issuance Cost 5,000 - 750 750 - - TOTAL EXPENSES$12,564$295,418$313,250$311,681$ 346,000$- TOTAL REVENUES OVER EXPENSES(468,500)$$293,500$302,250$300,995$ 278,896$- BALANCE$(468,500)$(175,000)$(166,250)$(167,505)$ 111,391$111,391 183 TOWN OF TROPHY CLUB, TEXAS 184 INTEREST & SINKING FUND 185 TOWN OF TROPHY CLUB, TEXAS 186 TOWN OF TROPHY CLUB, TEXAS INTEREST & SINKING FUND (523-000) Mission The mission of the Interest & Sinking Fund is to retire outstanding general obligation bonds and pay interests on the indebtedness. Departmental Goal The Interest & Sinking Fund, established by ordinances authorizing the issuance of General Obligation Bonds (GO), accounts for the accumulation of resources, and the payment of general long-term debt principal and interest. General Obligation Bonds and Certificates of Obligation (CO) are issued to finance major improvements for the construction of streets, parks, recreation centers, fire stations, police stations, libraries and other general governmental projects. Property taxes are the principal source of revenue in the Interest & Sinking Fund. Staff 2006-07 2007-08 2007-08 2008-09 FTE N/A N/A N/A 0 187 TOWN OF TROPHY CLUB, TEXAS INTEREST & SINKING FUND ADOPTED REVENUES INTERGOV INTERGOV TRANSFER IN TRANSFER IN (CAPITAL) (EDC4A, 4B) 1% 16% PRIOR YEAR RESERVES 16% INTEREST INCOME 1% PROPERTY TAXES PROPERTY 66% TAXES/P&I 0% INTEREST & SINKING FUND ADOPTED EXPENSES PAYING AGENT FEES 0% BOND INTEREST EXPENSE 43% BOND PRINCIPAL PAYMENT 57% 188 TOWN OF TROPHY CLUB, TEXAS LINE ITEM DETAIL INTEREST & SINKING FUND 523-000 523-051 ACCOUNT 2006-072007-082007-082007-082008-092009-10 NUMBERDESCRIPTIONACTUALBUDGETAMENDEDESTIMATEADOPTEDPROJECTED REVENUES 40000 Property Taxes(420,194) (583,242) (583,242) (587,837) (622,735) (690,788) 40015 Property Taxes/P & I (3,000) (3,000) (3,000) (4,987) (3,000) (3,000) 48000 Contribution From PID - (131,342)- (131,342) - - 49010 Interest Income (12,000) (12,000) (12,000) (12,730) (12,000) (12,000) 49035 Prior Year Reserves (83,962)- (83,962) (155,463)- - 49135 Intergov Trans In (EDC4A, 4B) (105,432) (162,057) (162,057) (161,076) (157,183) (162,672) 49155 Interfund Trans In (Capital) (72,572) (72,321) - (10,000)- - 49900 Miscellaneous Income (131,342)- - - - - TOTAL REVENUES$ (613,198)$(1,047,924)$ (975,603)$ (897,971)$ (960,381)$ (868,460) EXPENSES 70005 Paying Agent Fees 1,550 1,500 2,816 2,816 2,000 2,000 70025 Bond Interest Expense 237,370 457,935 457,935 457,924 387,918 369,728 70035 Bond Principal Payment 305,000 447,000 447,000 447,000 515,000 540,000 TOTAL EXPENSES$ 543,920$ 906,435$ 907,751$ 907,739$ 904,918$ 911,728 TOTAL REVENUES OVER EXPENSES69,278$ $ 141,489$ 67,852$ (9,768)$55,463$(43,268) 189 TOWN OF TROPHY CLUB, TEXAS 190 ECONOMIC DEVELOPMENT CORPORATION 4A FUND 191 TOWN OF TROPHY CLUB, TEXAS 192 TOWN OF TROPHY CLUB, TEXAS ECONOMIC DEVELOPMENT CORPORATION 4A FUND (143-030) Mission EDC4A will continue to use its resources to promote and implement capital park projects that will enhance the lives of the current residents that use our park and recreational amenities as well as attract new residents to our Town as a result of our diverse and attractive park system. Departmental Goal The Development Corporation Act of 1979 authorizes municipalities to enact sales and use tax for the purpose of economic development and provides the guidelines under which the Economic Development Corporation functions. All cities located in a country with a population of less than 500,000 may impose the tax if the new combined local sales tax rate does not exceed 2%. The Town Council called for election on March 21, 2000, and on May 6, 2000, the voters of the Town of Trophy Club approved a half-cent sales tax to promote economic development. Results were canvassed on May 9, 2000. Five individuals comprise the corporation’s board of directors, and each member cannot exceed a term of six (6) years. Furthermore, these board members are selected and appointed by the Town Council. The Town Council approves the EDC budget on an annual basis. The 4A tax is primarily intended for manufacturing and industrial development, and cities may use the money raised by this sales tax to acquire or pay for land, buildings, equipment, facilities, expenditures, targeted infrastructure and improvements related to various other purposes. 4A corporations may also use their revenue to undertake projects eligible under 4B without voting to abolish the 4a tax and imposing the 4B tax, but only after a public hearing and voter approval. Fiscal Year 2007- 2008 Accomplishments Provided funding for a parking lot at Harmony Park to provide relief for the local youth sport organizations. Fiscal Year 2008- 2009 Departmental Objectives To provide funding for a revised Trophy Club Park Concept Plan that will allow for additional park uses and present the plan to the Army Corp of Engineers for adoption. To use its resources as needed to assist the Town in the development and implementation of park amenities identified within the Comprehensive Park Plan. Staff 2006-07 2007-08 2007-08 2008-09 FTE N/A N/A N/A 0 193 TOWN OF TROPHY CLUB, TEXAS EDC4A FUND ADOPTED REVENUES INTEREST INCOME 4% SALES TAX - GENERAL 96% EDC4A FUND ADOPTED EXPENSES INTERFUND TRANS OUT (GF I&S) 50% EDC PROJECTS LARGE PROJECT 34% RESERVES MISCELLANEOUS 10% EXPENSE 0% CAPITAL EXPENSES 6% SCHOOLS & TRAINING 0% 194 TOWN OF TROPHY CLUB, TEXAS LINE ITEM DETAIL ECONOMIC DEVELOPMENT CORPORATION 4A FUND 143-000 143-030 ACCOUNT 2006-072007-082007-082007-082008-092009-10 NUMBERDESCRIPTIONACTUALBUDGETAMENDEDESTIMATEADOPTEDPROJECTED REVENUES 40030 Sales Tax - General (237,168) (230,000) (239,184) (215,999) (251,143) (258,677) 49010 Interest Income (15,161) (13,000) (9,893) (9,893) (10,000) (10,000) TOTAL REVENUES$(252,329)$ (243,000)$ (249,077)$ (225,892)$ (261,143)$ (268,677) EXPENSES 55045 Legal 300 - - 300 300 - 60070 Dues & Memberships - - 5 - - 3 50 60080 Schools & Training (75) 750 - - 750 750 60245 Miscellaneous Expenses 100 20 19 100 100 - 60280 Property Maintenance - - - - - - 60315 EDC Projects 65,690 43,482 87,611 84,656 - 40,000 60335 Interfund Trans Out (GF I&S) 105,433 162,057 162,057 161,076 130,821 135,713 60340 Large Project Reserves 145,876 29,593 11,310 11,310 26,361 26,958 65085 Office Supplies 200 - - 200200 - 69005 Capital Expenses 10,000 10,000 10,000 15,00020,000 5 ,000 TOTAL EXPENSES$256,584$ 243,000$ 249,077$ 225,892$ 261,143$ 268,677 TOTAL REVENUES OVER EXPENSES(4,255)$ $ -$ -$ -$ -$ - 195 TOWN OF TROPHY CLUB, TEXAS 196 ECONOMIC DEVELOPMENT CORPORATION 4B FUND 197 TOWN OF TROPHY CLUB, TEXAS 198 TOWN OF TROPHY CLUB, TEXAS ECONOMIC DEVELOPMENT CORPORATION 4B FUND (113-030) Mission The mission of the Trophy Club Economic Development Corporation 4B (EDC 4B) is to promote economic development within the town and the State of Texas in order to eliminate unemployment and under employment, and to promote and encourage employment and the public welfare of, for, and on behalf of the town by undertaking, developing, providing, and financing projects* under the Economic Development Act and as defined in Section 4B of the Act. Departmental Goal The EDC 4B is responsible for designing a strategy each year for the expenditure of the 1/2% sales and use tax receipts received by Trophy Club. These taxes may be used for the purposes defined in Section B of Article 5190.6, V.T.C.S., of the Development of the Town of Trophy Club as defined in the Comprehensive Land Use Plan. The strategy, along with an implementation and an oversight plan, is presented to the Town Council, Town of Trophy Club by August 1 of each year. The EDC 4B is established by the Economic Development Act. Its members are appointed by the Town Council. Fiscal Year 2007- 2008 Accomplishments Began to develop a Business Retention Plan. Actively promoted development of key sites and existing commercial structures to their highest and best use. Refined Trophy Club’s economic development marketing materials, investigated a new branding campaign, and continued outreach efforts to developers, business owners, and elected officials. Developed a relationship and partnership with the Northwest Chamber of Commerce. Investigated and researched development of potential new business incentives. Reviewed and revised mission statement, vision, and short term goals. Continued dialogue with developers to further encourage and define their development plans. Initiated and conducted a strategic planning session with a professional facilitator. Received partial results of Buxton Retail Study and actively promoted results among retailers. Attended International Council of Shopping Centers deal-making conference in San Antonio, Texas. Contracted with GSBS Architects to begin a Design Charrette for the property located at Trophy Club Dr and Highway 114. Fiscal Year 2008- 2009 Departmental Objectives Develop and implement the adopted strategic plan. Finalize Buxton Study utilizing the remaining eight retail matches. Attend International Council of Shopping Centers (ICSC) deal-making conference in San Antonio, Texas. Initiate a Town branding and marketing study and move forward with results. Continue actively marketing key development sites and existing commercial structures. Research development and architectural firms to design conceptual plans for existing commercial development sites, and actively market the results. Complete the GSBS Architects Design Charratte for the property located at Trophy Club Dr and Highway 114. Initiate a Design Charrette process for 17 acres located across from Byron Nelson High School. Staff 2006-07 2007-08 2007-08 2008-09 FTE N/A N/A N/A 0 199 TOWN OF TROPHY CLUB, TEXAS EDC4B FUND ADOPTED REVENUES INTEREST INCOME 4% SALES TAX - GENERAL 96% EDC4B FUND ADOPTED EXPENSES INTERGOV TRANS OUT (GF I&S) 20% EDC PROJECTS 42% MISCELLANEOUS EXPENSE INTERGOV TRANS 4% OUT (GF) ADVERTISING 20% 6% TRAVEL & PER DIEM PRINTING SCHOOLS & 2% TRAINING5% 1% 200 TOWN OF TROPHY CLUB, TEXAS LINE ITEM DETAIL ECONOMIC DEVELOPMENT CORPORATION 4B FUND 113-000 113-030 ACCOUNT 2006-072007-082007-082007-082008-092009-10 NUMBERDESCRIPTIONACTUALBUDGETAMENDEDESTIMATEADOPTEDPROJECTED REVENUES 40030 Sales Tax - General (118,584) (115,000) (115,000) (107,999) (125,572) (129,339) 49010 Interest Income (7,482) (6,000) (6,000) (5,319) (5,000) (5,000) TOTAL REVENUES$(126,066)$ (121,000)$ (121,000)$ (113,318)$ (130,572)$ (134,339) EXPENSES 60066 Publications/Books/Subscriptions 100 100 119 100 100 - 60070 Dues & Memberships 2,500 2,650 - - -2,500 60080 Schools & Training 1,400 - 1,400- 1,400 525 60100 Travel & Per Diem 1,500 654 3,000 3,150 -3,000 60125 Advertising 11,310 2,300 2,232 8,373 8,373 9,387 60245 Miscellaneous Expenses 5,000 100 231 5,000 5,000 2,307 60315 EDC Projects 20,000 69,879 62,921 54,571 57,592 1 5,000 60335 Intergov Trans Out (GF I&S) - - 26,362- 26,958 - 60340 Large Project Reserves 33,299 33,299 - - -45,924 60355 Intergov Trans Out (GF) 25,566 11,122 11,122 25,56625,566 1 6,364 65085 Office Supplies 8 200 200 91 200 200 65105 Printing - 6,000- 6,000 -6,000 TOTAL EXPENSES$ 121,000$ 121,000$ 113,319$ 130,572$ 134,339 $ 1 09,823 $ -$ -$ -$ - TOTAL REVENUES OVER EXPENSES$ 1 6,242 - 201 TOWN OF TROPHY CLUB, TEXAS 202 TOWN OF TROPHY CLUB BUDGET & TAX CODIFICATION 203 TOWN OF TROPHY CLUB, TEXAS 204 205 206 207 208 PUBLIC IMPROVEMENT DISTRICT OPERATIONS & MAINTENANCE FUND 209 TOWN OF TROPHY CLUB, TEXAS 210 TOWN OF TROPHY CLUB, TEXAS PUBLIC IMPROVEMENT DISTRICT NO.1 OPERATIONS & MAINTENANCE FUND (703-050) Mission The Public Improvement District Act (PID Act) requires that a service plan cover a period of at least five years. Furthermore, this plan shall be reviewed and updated appropriately, and then accepted and adopted by the Town Council on an annual basis for the purpose of determining the budget for improvements and levying an assessment. Emergency services shall include, without limitation, fire suppression and control, inspection services, arson investigations, hazardous material response, search and rescue, emergency recovery and extraction, pre- hospital medical stabilization or transportation of persons who are sick, injured, wounded, or otherwise incapacitated or helpless including basic life support ambulance services, advance life support ambulance services, air ambulance services, and quick-response unit services provided by the Town. Departmental Goal The Highlands of Trophy Club is located in the Town of Trophy Club, Texas, within Denton County, Texas. The planned development contains approximately 697 acres, of which approximately 609 acres is within the Public Improvement District (PID). Approximately 49 acres is within the planned development but outside of the proposed PID boundaries. At completion, the PID is expected to consist of approximately 1,474 residential units, two parks, entry monuments, and associated rights-of-way, landscaping, and infrastructure necessary to provide roadways, drainage and utilities to the PID. The Services that may be provided by a PID include “special supplemental services for improvement and promotion of the district, including services relating to advertising, promotion, health and sanitation, water and wastewater, public safety, security, business recruitment, development, recreation and cultural enhancement.” After analyzing the Authorized Services authorized by the PID Act, the Town had determined that emergency services should be undertaken by the Town and will be of special benefit to Assessed Property within the PID. Staff 2006-07 2007-08 2007-08 2008-09 FTE N/A N/A N/A 0 211 TOWN OF TROPHY CLUB, TEXAS PID O&M FUND ADOPTED REVENUES PROPERTY TAX/ASSESSMENTS 100% PID O&M FUND ADOPTED EXPENSES INTERGOV TRANS OUT (FIRE DEPT) 95% APPRAISAL 1% TAX ADMIN FEES 4% 212 TOWN OF TROPHY CLUB, TEXAS LINE ITEM DETAIL PUBLIC IMPROVEMENT DISTRICT FUND OPERATIONS & MAINTANENCE 703-000 703-050 ACCOUNT2006-072007-082007-082007-082008-092009-10 NUMBERDESCRIPTION ACTUALBUDGETAMENDEDESTIMATEADOPTEDPROJECTED REVENUES 40000 Property Taxes/Assessments - (6,995)- (7,065) (16,308) - 40005 - - - - - - Property Tax/Assess Prior Year 40015 Property Tax/Assess P & I - - (4) (4) - - 49011 Interest Income - (3,240)- (3,240) - - TOTAL REVENUES$ -$ (10,239)-$ $ (10,309)$ (16,308)$ - EXPENSES 55060 - - 100 100 210 - Appraisal 55065 Tax Admin Fees - - 387 387 677 - 60345 Intergov Trans Out (Fire Dept) - - - 15,421- - TOTAL EXPENSES$ -$ -$ 487$ 16,308487$ $ - TOTAL REVENUES OVER EXPENSES$ -$ 9,752-$ $ 9,822$ -$ - 213 TOWN OF TROPHY CLUB, TEXAS 214 PUBLIC IMPROVEMENT DISTRICT BUDGET & TAX CODIFICATION 215 TOWN OF TROPHY CLUB, TEXAS 216 217 218 219 220 221 222 223 224 225 226 227 228 229 230 231 232 233 234 235 236 237 238 239 240 241 242 243 244 245 246 247 248 249 250 251 252 253 254 255 256 257 258 259 260 261 262 263 264 265 266 267 268 269 270 271 272 273 274 275 276 277 278 GLOSSARY 279 TOWN OF TROPHY CLUB, TEXAS 280 TOWN OF TROPHY CLUB, TEXAS GLOSSARY Account: A six-digit numerical code of which the first character defines the specific classification of dollar values in the financial records, i.e., assets, liabilities, equities, revenues and expenditures/expense. The remaining digits provide a further breakdown of account types into specific character and object groupings. Accrual Accounting: A basis of accounting in which revenues are recognized in the period in which they are earned and become measurable, and expenses are recognized in the period incurred instead of when cash is actually received or spent. For example, in accrual accounting, revenue that was earned between April 1 and June 30, but for which payment was not received until July 10, is recorded as being received on June 30 rather than July 10. Appropriation: A legal authorization made by the Town Council that permits the Town to make expenditures and to incur obligations for specific purposes. An appropriation is usually limited in amount and the time in which it may be expended. Appropriation Ordinance: The official enactment by the Town Council to establish legal authority for Town officials to obligate and expend resources. Assessed Valuation: A value that is established for real or personal property for use as a basis for levying property taxes. (Note: Property values are established by the Denton County Appraisal District.) Audit: A comprehensive examination of how an organization’s resources were actually utilized, concluding in a written report of the findings. A financial audit is a review of the accounting system and financial information to determine how government funds were spent and whether expenditures were in compliance with the legislative body's appropriations. A performance audit consists of a review of how well the organization met its stated goals. Authorized Position (A.P.): A position included in the proposed budget document, authorized by the Town Council as part of the total authorized strength of a department. Positions are specifically approved by designated classification titles and corresponding salary level, based on an analysis by the Human Resources Department of the tasks to be performed. Balance Sheet: A financial statement that discloses the assets, liabilities, and equity of a specific governmental fund as of a specific date. Bond: An interest-bearing certificate of debt; a written contract by an issuer to pay to the lender a fixed principal amount on a stated future date, and a series of interest payments on the principal amount until it is paid. Budget: A financial plan for a specified period of time (fiscal year) that includes all planned expenditures for various municipal services and the proposed means of financing them. 281 TOWN OF TROPHY CLUB, TEXAS Budget Adjustment: A legal procedure utilized during the fiscal year by the Town staff and Town Council to revise a budget appropriation. The Town of Trophy Club’s Town Charter requires Town Council approval through the adoption of a supplemental appropriation ordinance (which specifies both the source of revenue and the appropriate expenditure account) for any interdepartmental or interfund adjustments. Town staff has the prerogative to adjust expenditures within a departmental budget. Budget Calendar: The schedule of key dates or milestones, which the Town departments follow in the preparation, adoption, and administration of the budget. Budget Document: The instrument used by the Town staff to present a comprehensive financial program to the Town Council. Budget Message: The opening section of the budget that provides the Town Council and the public with a general summary of the most important aspects of the budget, changes from the current and previous fiscal years, and the views and recommendations of the Town Manager. The Budget Message is also referred to as the Town Manager's Message. Budgetary Control: The control or management of a governmental unit or enterprise in accordance with an approved budget for the purpose of keeping expenditures within the limitations of available appropriations and available revenues. Budgeted Funds: Funds that are planned for certain uses but have not yet been formally or legally appropriated by the legislative body. The budget document that is submitted for Town Council approval is comprised of budgeted funds. Capital Equipment Budget: The portion of the annual operating budget that appropriates funds for the purchase of capital equipment items. These expenditures are often separated from regular operating items, such as salaries, services, and supplies. The Capital Equipment Budget includes funds for capital equipment purchases, which are usually distinguished from operating items according to their value and projected useful life. Examples include vehicles, minor equipment, furniture, machinery, building improvements, and special tools. The dollar value varies according to the policy established by each jurisdiction. Capital Improvement Program: A plan for capital expenditures to provide long-lasting physical improvements to be acquired over a fixed period of years. Capital Improvement Program Budget: A Capital Improvement Program (CIP) Budget is a separate budget from the operating budget. Items in the CIP are usually construction projects designed to improve the value of government assets. Examples of capital improvement projects include new roads, sewer lines, buildings, recreational facilities, and large scale remodeling. Cash Accounting: A basis of accounting in which transactions are recorded when cash is either received or expended for goods and services. Cash Balance: Cash on hand and cash equivalents at any point in time, net of inflows and outflows. 282 TOWN OF TROPHY CLUB, TEXAS Cash Management: The management of cash necessary to pay for government services while investing temporary cash excesses in order to earn interest revenue. Cash management refers to the activities of forecasting the inflows and outflows of cash, mobilizing cash to improve its availability for investment, establishing and maintaining banking relationships, and investing funds in order to achieve the highest interest and return available for temporary cash balances. Commitment: The pledge of appropriated funds to purchase an item or service. Funds are committed when a requisition is issued through the Purchasing Division of the Town. Current Taxes: Taxes that are levied and due within one year. Debt Service: The Town's obligation to pay the principal and interest of all bonds and other debt instruments according to a pre-determined payment schedule. Delinquent Taxes: Taxes that remain unpaid on and after the date due, on which a penalty for nonpayment is attached. Department: A major administrative division of the Town that indicates overall management responsibility for an operation or group of related operations within a functional area. Depreciation: The process of estimating and recording the lost usefulness or expired useful life from a fixed asset that cannot or will not be restored by repair and will be replaced. The cost of the fixed asset's lost usefulness is the depreciation or the cost to reserve in order to replace the item at the end of its useful life. Disbursement: Payment for goods and services in cash or by check. Encumbrance: The commitment of appropriated funds to purchase an item or service. Committed funds become encumbered when a purchasing requisition becomes an actual purchase order. Enterprise Fund: A governmental accounting fund used to account for operations that are financed and operated in a manner similar to private business enterprises, where the intent of the governing body is to recover the cost of providing goods through user fees. Expenditure: Decreases in the use of net financial resources other than through interfund transfer. Expenses: Outflows or other depletion of assets or incurrence of liabilities during a specific period of time, which result from the delivery or production of goods, rendering of services, or carrying out of other activities that constitute the entity's ongoing major central operations. Fiscal Year: The twelve-month period to which the annual operating budget applies and at the end of which a government determines its financial position and the results of it operations. The Town of Trophy Club’s fiscal year is October 1 through September 30. Fixed Assets: Assets of long-term character that are intended to continue to be held or used, such as land, buildings, machinery, furniture, and other equipment. 283 TOWN OF TROPHY CLUB, TEXAS Full Faith and Credit: A pledge of the general taxing power of a government to repay debt obligations (typically used in reference to bonds). Function: A group of related programs crossing organizational (departmental) boundaries and aimed at accomplishing a broad goal or major service. Fund: A fiscal and accounting entity with a self-balancing set of accounts that records all financial transactions for specific activities of government functions. Seven major fund types and two account groups are commonly used: general fund, special revenue funds, debt service funds, capital project funds, enterprise funds, trust and agency funds, internal service funds, general fixed asset account group, and general long-term debt account group. Fund Balance: The difference between a fund's assets and its liabilities. Portions of the fund balance may be reserved for various purposes, such as contingencies or encumbrances. General Fund: The largest fund within the Town that accounts for all financial resources of the government except for those required to be accounted for in another fund. General Fund revenues include property taxes, licenses and permits, local taxes, service charges, and other types of revenue. This fund usually includes most of the basic operating services, such as fire and police protection, finance, public health, parks and community services, libraries, public works and general administration. General Ledger: A file that contains a listing of the various accounts necessary to reflect the financial position and results of governmental operations. General Obligation Bonds: Bonds that finance a variety of public projects such as streets, buildings, and improvements. The repayment of these bonds is usually made from the General Fund, and these bonds are backed by the full faith and credit of the issuing government. Grant: A contribution by a government or other organization to support a particular function. Grants may be classified as either categorical or block depending upon the amount of discretion allowed to the grantee. Intergovernmental Revenue: Revenue received from another governmental entity for a specified purpose. In the Town of Trophy Club, these are funds from Denton County, the State of Texas, and through recovery of indirect costs from federal and state agencies. Internal Service Fund: A fund used to account for the financing of goods or services provided by one department to another department on a cost reimbursement basis. Inventory: A detailed listing of property currently held by the government showing quantities, descriptions and values of the property, units of measure, and unit prices. Invoice: A bill requesting payment for goods or services by a vendor or other governmental unit. Levy: To impose taxes, special assessments, or service charges for the support of Town activities. 284 TOWN OF TROPHY CLUB, TEXAS Line-Item Budget: A budget that lists each expenditure category (salary, materials, telephone service, travel, etc.) separately along with the dollar amount budgeted for each specified category. Long-Term Debt: Any unmatured debt that is not a fund liability and at the same time has a maturity of more than one year. Modified Accrual Accounting: A basis of accounting in which revenues should be recognized in the accounting period in which they become available and measurable and expenditures are recorded in the accounting period that they are incurred. Since this type of accounting basis is a conservative financial approach, it is recommended as the standard for most governmental funds. Operating Budget: The portion of the budget that pertains to daily operations, which provide basic governmental services. The operating budget contains appropriations for such expenditures as personnel, supplies, utilities, materials, travel, and fuel and the proposed means of financing them. Operating Fund: A fund restricted to a fiscal budget year. Performance Budget: A budget that focuses upon activities rather than line items. Workload and unit cost data are collected in order to assess the efficiency of services. Typical data collected might include miles of streets paved per year, cost of paved streets per mile, tons of garbage collected per employee hour, or cost per employee hour of garbage collection. Performance Measures: Specific quantitative and qualitative measures of work performed as an objective of the department. Program Budget: A budget that focuses upon the goal and objectives of an agency or jurisdiction rather than upon its organizational budget units or object classes or expenditures. Reconciliation: A detailed analysis of changes in revenue or expenditure balances within a fund. Requisition: A written request from a department to the purchasing office for specific goods or services. This action precedes the authorization of a purchase order. Reserve: An account used to indicate that a portion of a fund's balance is legally restricted for a specific purpose and is, therefore, not available for general appropriations. Retained Earnings: The difference between assets and liabilities for enterprise and internal service funds. Revenue: Increases in the net current assets of a governmental fund type from other than expenditure refunds and residual equity transfers, and increases in net total assets of a proprietary fund type from other than expense refunds, capital contributions and residual equity transfers. Included are such items as tax payments, fees from specific services, receipts from other governments, fines, forfeitures, grants, shared revenues, and interest income. Revenue Bonds: Bonds usually sold for constructing a project that will produce revenue for the government. All or part of the revenue is used to pay the principle and interest of the bond. 285 TOWN OF TROPHY CLUB, TEXAS Risk Management: An organized attempt to protect a government's assets against accidental loss, utilizing the most economical methods. Source of Revenue: Revenues are classified according to their source or point of origin. Unencumbered Balance: The amount of an appropriation that is neither expended nor encumbered. It is essentially the amount of money still available for future purchases. Voucher: A document indicating that a transaction has occurred. It usually specifies the accounts related to the transaction. 286 MOTTO Ña great place to call homeÒ Please visit our website: www.trophyclub.org