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Agenda Packet TC 08/26/2014Town Council Trophy Club Entities Meeting Agenda 100 Municipal Drive Trophy Club, Texas 76262 Svore Municipal Building Boardroom6:00 PMTuesday, August 26, 2014 CALL TO ORDER AND ANNOUNCE A QUORUM SPECIAL SESSION JOINT MEETING WITH CRIME CONTROL AND PREVENTION DISTRICT (CCPD) 1.2014-1377-T Discussion with the Board of the Trophy Club Crime Control and Prevention District (CCPD) regarding the Board's proposed CCPD Budget for Fiscal Year 2014-2015 previously rejected by the Town Council; consider and take appropriate action to approve the CCPD Fiscal Year 2014-2015 budget with agreed amendments. CCPD Budget.pdf CCPD_DETAILED_LINE_ITEMS.pdf Attachments: WORKSHOP SESSION 2.2014-1365-T Discussion of agenda items posted for consideration on the Regular Session Council Agenda for August 26, 2014. 3.2014-1366-T Discussion of Agenda Items posted for consideration on the upcoming Regular Session Council Agenda for the September 9, 2014 meeting. Draft 9-9-2014 Proposed Agenda.pdfAttachments: 4.2014-1387-T Discuss and receive update regarding fiscal year 2015 budget. INVOCATION PLEDGES Pledge of allegiance to the American Flag. Pledge of allegiance to the Texas Flag. 5.2014-1373-T Recognition of current Business Spotlight Partner: Dr. David Crumpton, D.D.S.; discussion of the same. Staff Report - Business Spotlight.pdfAttachments: Town Council Page 1 of 375 Meeting Date: Tuesday, August 26, 2014 August 26, 2014Town Council Meeting Agenda CITIZEN PRESENTATIONS This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the agenda. The Council is not permitted to take action on or discuss any presentations made to the Council at this time concerning an item not listed on the agenda. The Council will hear presentations on specific agenda items prior to the Council addressing those items. You may speak up to four (4) minutes or the time limit determined by the Mayor or presiding officer. To speak during this item you must complete the Speaker's form that includes the topic(s) of your statement. Topics of presentation should be limited to matters over which the Council has authority. CONSENT AGENDA All matters listed as Consent Agenda are considered to be routine by the Town Council and will be enacted by one motion. There will not be a separate discussion of these items. If discussion is desired, that item will be removed from the consent agenda and will be considered separately. 6.2014-1330-T Consider and take appropriate action regarding the Minutes dated August 1, 2014. TC Minutes August 1 2014.pdfAttachments: 7.2014-1331-T Consider and take appropriate action regarding an Interlocal Agreement for Ad Valorem Tax Collection between the Town and Denton County for Tax Year 2014; and authorizing the Mayor or his designee to execute all necessary documents. ILA Ad Valorem Tax Collection Between Denton County and Trophy Club.pdfAttachments: 8.2014-1391-T Consider and take appropriate action regarding the First Amendment to the Amended and Restated Contract for Wholesale Water Supply and Wastewater Treatment Services and Water and Wastewater Operational Services between the Town and MUD1; authorizing the Mayor or his designee to execute all necessary documents. 1st Amendment Restated Wholesale Agreement.pdfAttachments: 9.2014-1368-T Consider and take appropriate action regarding an interlocal Agreement for Assessment Collection between the Town and Denton County for the Trophy Club Public Improvement District No. 1 for 2014 (Infrastructure Assessment); and authorizing the Mayor or his designee to execute all necessary documents. 2014 ILA for Assessment Collection Between Denton County and Trophy Club PID NO 1 (infrastructure).pdfAttachments: 10.2014-1369-T Consider and take appropriate action regarding an Interlocal Agreement for Assessment Collection between the Town and Denton County for the Trophy Club Public Improvement District No. 1 for 2014 (Emergency Services Assessment); and authorizing the Mayor or his designee to execute all necessary documents. 2014 ILA for Tax Collection Between Denty County and Trophy Club PID NO 1 Emergency Services .pdfAttachments: Town Council Page 2 of 375 Meeting Date: Tuesday, August 26, 2014 August 26, 2014Town Council Meeting Agenda 11.2014-1375-T Consider and take appropriate action regarding an Ordinance amending Section 3 of Article II, "Animal Shelter Advisory Board" of Chapter 2, "Animal Control" of the Code of Ordinances of the Town by amending the terms of service of Board members to provide for three year terms of service and to stagger expiration dates of those terms of service; providing for severability; and providing an effective date. ORD 2014-24 Amending Animal Shelter Advisory Board Ord No 2013-37.pdfAttachments: 12.2014-1398-T Consider and take appropriate action regarding financial and variance report dated July 2014. July Financial Report FY 2014.pdf July General Fund Budget Report.pdf Attachments: 13.2014-1381-T Consider and take appropriate action regarding an Interlocal Agreement between the Town and Northwest Independent School District for School Resource Officer services for Fiscal Year 2014-2015; and authorizing the Mayor or his designee to execute all necessary documents. Staff Report - SRO 2014-2015.pdf ILA for SRO 2014-2015.pdf Attachments: PUBLIC HEARING 14.2014-1370-T Conduct a Public Hearing regarding a request for a Specific Use Permit - Ch. 13 - Section 6.02, of the Comprehensive Zoning Ordinance, to allow a Snow Cone Establishment, located at 800 Trophy Club Drive. Staff Report - Snow Cone Establishment.pdfAttachments: 15.2014-1313-T Conduct a Public Hearing regarding a residential Replat for The Knoll, Lot 30 R, Block 1, being a replat of Lots 29 and 30, Block 1, The Knoll, an addition to the Town of Trophy Club, Denton County, Texas. Owner/Applicant: William Rees. Staff Report - TC 082614 - The Knoll.pdfAttachments: REGULAR SESSION 16.2014-1382-T Consider and take appropriate action regarding a request for a Specific Use Permit - Ch. 13 - Section 6.02, of the Comprehensive Zoning Ordinance, to allow a Snow Cone Establishment, located at 800 Trophy Club Drive. (Planning & Zoning reviewing 8/21/2014) 17.2014-1380-T Consider and take appropriate action regarding a residential replat for The Knoll, Lot 30R, Block 1, being a replat of Lots 29 and 30, Block 1, The Knoll, an addition to the Town of Trophy Club, Denton County, Texas. Applicant: William Rees. (RP-14-022) Town Council Page 3 of 375 Meeting Date: Tuesday, August 26, 2014 August 26, 2014Town Council Meeting Agenda 18.2014-1266-T Consider and take appropriate action regarding a Final Plat for the Villas of Hogan's Glen, Phase II, being approximately a 10.430 acre tract of land situated in the J. Michael Survey, Abstract No. 821. Applicant: Jason Wight, Jones & Carter, Inc. on behalf of Drees Custom Homes, L.P. (FP-14-062). Staff Report - Final Plat - TC 082614.pdf Subdivider's Agreement - Villas of Hogan's Glen Ph II.pdf Attachments: 19.2014-1390-T Consider and take appropriate action regarding an Ordinance authorizing the issuance and sale of the Town of Trophy Club, Texas, Tax Notes, Series 2014, in the approximate aggregate principal amount of $600,000 for the purchase of equipment and materials for police, emergency services and other town operations and infrastructure and to construct street, drainage and park facilities; levying a tax in payment thereof; approving a note purchase agreement and an engagement letter; prescribing the form of said notes; and enacting other provisions relating to the subject. Ordinance 2014-25 $600,000 tax note.pdf Bid Form.pdf Bid Results.pdf Final Numbers.pdf Attachments: 20.2014-1388-T Consider and take appropriate action regarding a Resolution repealing Resolution No. 2013-34 appointing citizens to serve on the Citizens Financial Advisory Board (CFAB) and adopting a new resolution to fill vacancies in existing seats, to appoint persons to serve in two newly added seats, and to reaffirm existing appointments to the CFAB; and providing an effective date. Staff Report - CFAB Appointments.pdf RES 2014-30 amending RES 2013-30 CFAB Appointment.pdf Constance (Connie) Edwards - CFAB App (R).pdf Louis Opipare - CFAB App.pdf Shawn Pingel - CFAB App (R).pdf Ralph Reed - CFAB App (R).pdf Roger Williams - CFAB App.pdf Attachments: 21.2014-1378-T Consider and take appropriate action regarding a Resolution nominating one (1) member to serve on the Board of Managers of the Denco Area 9-1-1 District; and providing an effective date. Staff Report - Denco Area 9-1-1 District Board of Managers Nomination.pdf Letter from Mark Payne, Executive Director of Denco Area 9-1-1 District with enclosures.pdf Attachments: 22.2014-1392-T Consider and take appropriate action regarding appointment of Trustees to serve on the Texas Municipal League Intergovernmental Risk Pool Board of Trustees. Staff Report - TML IRP Board of Trustees.pdf Official Ballot - Texas Municipal League Intergovernmental Risk Pool Board of Trustees.pdf Attachments: Town Council Page 4 of 375 Meeting Date: Tuesday, August 26, 2014 August 26, 2014Town Council Meeting Agenda 23.2014-1395-T Consider and take appropriate action regarding an Interlocal Agreement between the Town and Northwest Independent School District for School Resource Officer/ Absent Student Assistance Program services for Fiscal Year 2014-2015; and authorizing the Mayor or his designee to execute all necessary documents. Staff Report - SRO ASAP 2014-2015.pdf ILA for SRO-ASAP 2014-2015.pdf Attachments: 24.2014-1383-T Consider and take appropriate action to direct the Town Manager to engage in a "Request for Proposal" process for all Park maintenance and duties, to include maintenance of ball fields, medians, green space, irrigation and miscellaneous functions performed by Parks department maintenance crews. 25.2014-1389-T Consider and take appropriate action regarding the Fiscal Year 2015 proposed budget discussed in the Council workshop, including the following: a. Ambulance /Lakeview Soccer Field Improvements b. Stipend c. ½ Firefighter c. Library Services d. EDC-4B Personnel Position/Debt Service Obligation f. Parks & Recreation Budget g. Other areas of the proposed fiscal year 2015 budget 26.2014-1399-T Consider and take appropriate action regarding median aesthetics relative to the three (3) medians being replaced due to the Indian Creek reconstruction project. 27.2014-1384-T Town Council Liaison Updates; discussion of same. * Citizens Financial Advisory Board, Monday, August 18th Council Liaison - Mayor Pro Tem Lamont 28.2014-1385-T Town Manager Slye's update regarding the following; discussion and provide input regarding same. * Oncor Transmission Line Project * Open Records Request Report * Open Enrollment * Information Technology Assessment ORR 1-2014 to present(R).pdf PD ORR 3-2014 to present (R).pdf IT Overview of the Current Backup Strategy - Aug2014.pdf Attachments: 29.2014-1386-T Items for Future Agendas. Items for Future Agendas.pdfAttachments: EXECUTIVE SESSION Town Council Page 5 of 375 Meeting Date: Tuesday, August 26, 2014 August 26, 2014Town Council Meeting Agenda 30.2014-1393-T Pursuant to the following designated sections of the Texas Government Code, Annotated, Chapter 551, (the Texas Open Meetings Act) the Council will convene into closed executive session to discuss the following: A. Texas Government Code Section 551.071 (2). “Consultation with Attorney” to consult with its attorney on a matter in which the duty of the attorney to the Governmental Body under the Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflict with the Open Meetings Act: (1) Street Improvement and Storm Water Drainage projects and potential or threatened claims and litigation (2) Open Meetings and Communications B. Texas Government Code Section 551.071(2) “Consultation with Attorney” and Texas Government Code Section 551.072 “Deliberations about Real Property” to consult with its attorney on a matter in which the duty of the attorney to the Governmental Body under the Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflict with the Open Meetings Act and to discuss or deliberate the purchase, exchange, lease, or value of real property where deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with a third person: (1) Potential sites for the location of a new Police and Town Hall Facility and related negotiations. RECONVENE INTO REGULAR SESSION 31.2014-1394-T Consider and take appropriate action regarding the Executive Session. ADJOURN * The Town Council may convene into executive session to discuss posted items as allowed by the Texas Open Meeting Act, LGC.551.071 Town Council Page 6 of 375 Meeting Date: Tuesday, August 26, 2014 August 26, 2014Town Council Meeting Agenda CERTIFICATION I certify that the above notice was posted on the front window of the Svore Municipal Building, 100 Municipal Drive, Trophy Club, Texas, on August 21, 2014 by 6:00 P.M. in accordance with Chapter 551, Texas Government Code. Tammy Ard Town Secretary If you plan to attend this public meeting and have a disability that requires special needs, please contact the Town Secretary’s Office at 682-831-4600, 48 hours in advance, and reasonable accommodations will be made to assist you. I certify that the attached notice and agenda of items to be considered by this Board was removed by me from the front window of the Svore Municipal Building, 100 Municipal Drive, Trophy Club, Texas, on the __________ day of August, 2014. ________________________________, Title: ___________________________ Town Council Page 7 of 375 Meeting Date: Tuesday, August 26, 2014 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12014-1377-T Name: Status:Type:Agenda Item Regular Session File created:In control:8/18/2014 Town Council On agenda:Final action:8/26/2014 Title:Discussion with the Board of the Trophy Club Crime Control and Prevention District (CCPD) regarding the Board's proposed CCPD Budget for Fiscal Year 2014-2015 previously rejected by the Town Council; consider and take appropriate action to approve the CCPD Fiscal Year 2014-2015 budget with agreed amendments. Attachments:CCPD Budget.pdf CCPD_DETAILED_LINE_ITEMS.pdf Action ByDate Action ResultVer. Discussion with the Board of the Trophy Club Crime Control and Prevention District (CCPD) regarding the Board's proposed CCPD Budget for Fiscal Year 2014-2015 previously rejected by the Town Council; consider and take appropriate action to approve the CCPD Fiscal Year 2014-2015 budget with agreed amendments. Town Council Page 8 of 375 Meeting Date: Tuesday, August 26, 2014 Crime Control Prevention District Fund ‐Budget ‐ Financial Summary 2011  ACTUAL 2012  ACTUAL 2013  ACTUAL 2014  BUDGET 2014  ESTIMATE 2015  PROPOSED Revenues                   ‐                      ‐             23,007         152,500         143,690         147,272  Expenditures                   ‐                      ‐                      ‐             85,000           74,452           70,564  Other Sources (Uses)                  ‐                      ‐                      ‐            (67,500)                  ‐            (75,000) ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐Past‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ ‐‐‐‐‐Projected Year‐‐‐‐‐ $‐ $50,000.00  $100,000.00  $150,000.00  $200,000.00  $250,000.00  Ending Fund Balance CCPD FY 2011  ACTUAL FY 2012  ACTUAL FY 2013 ACTUAL FY 2014  BUDGET FY 2014  ESTIMATE FY 2015   PROPOSED FY 2016  PROJECTED FY 2017  PROJECTED Beginning Fund Balance ‐$             ‐$             ‐$             ‐$            23,007$      92,246$      93,954$      155,898$    Revenue    Sales Tax ‐$             ‐$             23,007$      152,500$    143,690$    147,272$    150,944$    154,707$     Total Revenue ‐$            ‐$            23,007$      152,500$   143,690$   147,272$   150,944$   154,707$    Expenditures Services & Supplies    Small Equipment ‐$             ‐$             ‐$             40,054$      29,500$      34,735$      14,000$      ‐$                Total Services & Supplies ‐$            ‐$            ‐$            40,054$      29,500$      34,735$      14,000$      ‐$             Capital     Capital Outlay ‐$             ‐$             ‐$             44,946$      44,952$      35,829$      ‐$             ‐$                Total Capital ‐$            ‐$            ‐$            44,946$      44,952$      35,829$      ‐$            ‐$             Total Expenditures ‐$            ‐$            ‐$            85,000$      74,452$      70,564$      14,000$      ‐$             Other Sources (Uses)    Transfer Out ‐$             ‐$             ‐$             (67,500)$     ‐$             (75,000)$     (75,000)$     (75,000)$      Total Other Sources (Uses)‐$            ‐$            ‐$            (67,500)$    ‐$            (75,000)$    (75,000)$    (75,000)$     Net Increase (Decrease)‐$            ‐$            23,007$      ‐$            69,238$      1,708$        61,944$      79,707$       Ending Fund Balance ‐$            ‐$            23,007$      ‐$            92,246$      93,954$      155,898$   235,605$    Town Council Page 9 of 375 Meeting Date: Tuesday, August 26, 2014 TOWN OF TROPHY CLUB FUND DEPARTMENT DIVISION 04 CCPD FUND 251 POLICE - CCPD 04-251 251 POLICE - CCPD DETAILS LINE ITEMS 2013 ACTUAL 2014 BUDGET 2014 ESTIMATED 2015 PROPOSED % CHANGE 78400 SMALL EQUIPMENT $0 $40,054 $29,500 $34,735 -13.28% 4 Radar @ $3,250 - a fifth unit will be included in vehicle equipment in the capital outlay budget. $0 $13,000 Automated External Defibrilators (2 @ $2000 ea.) A third unit will be included as vehicle equipment in capital outlay budget. $6,000 $4,000 Identify and issue duty weapons and accessories $0 $0 Rapid Response Equipment for five existing patrol vehicles. One unit included as vehicle equipment in capital outlay budget. $11,000 $5,235 TASER - 6 units - Purchase six additional units to issue to all full-time sworn officers and maintain existing units for back-up or for reserve officers. $12,500 $7,500 Updated opticom technology - 5 units. A sixth unit will be included in vehicle equipment in the capital outlay budget. $0 $5,000 SERVICES/SUPPLIES $0 $40,054 $29,500 $34,735 -13.28% 83700CAPITAL EXPENSES $0 $44,946 $44,952 $35,829 -20.28% 2015 Chevrolet Tahoe PPV $26,006 $30,000 Equipment to outfit sixth patrol unit - includes all emergency lighting, siren, brackets, console, video camera, etc. and installation of same. This is $2500 more than found in last year's estimate. Video camera was quoted $2500 less than actual last Revised to include all equipment otherwise issued to patrol vehicles including flexible ballistic shield, AED, and a new mobile radio. Breakdown is as follows: Emergency equipment - $11,438 Video - $5000 RADAR - $3250 AED - $2000 Ballistic shield - 1047 Radio - $5530. $18,946 $5,829 CAPITAL $0 $44,946 $44,952 $35,829 -20.28% Town Council Page 10 of 375 Meeting Date: Tuesday, August 26, 2014 TOWN OF TROPHY CLUB FUND DEPARTMENT DIVISION 04 CCPD FUND 251 POLICE - CCPD 04-251 251 POLICE - CCPD DETAILS LINE ITEMS 2013 ACTUAL 2014 BUDGET 2014 ESTIMATED 2015 PROPOSED % CHANGE 99400TRANSFER TO DEBT SERVICE $0 $67,500 $0 $75,000 11.11% Transfer to Debt Service in FY 14 was not needed. Transfer to Debt Service Fund in FY 15 is proposed. $0 $75,000 OTHER USES $0 $67,500 $0 $75,000 11.11% TOTAL 251 POLICE - CCPD $0 $152,500 $74,452 $145,564 -4.55% Town Council Page 11 of 375 Meeting Date: Tuesday, August 26, 2014 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:22014-1365-T Name: Status:Type:Agenda Item Workshop File created:In control:8/18/2014 Town Council On agenda:Final action:8/26/2014 Title:Discussion of agenda items posted for consideration on the Regular Session Council Agenda for August 26, 2014. Attachments: Action ByDate Action ResultVer. Discussion of agenda items posted for consideration on the Regular Session Council Agenda for August 26, 2014. Town Council Page 12 of 375 Meeting Date: Tuesday, August 26, 2014 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12014-1366-T Name: Status:Type:Agenda Item Workshop File created:In control:8/18/2014 Town Council On agenda:Final action:8/26/2014 Title:Discussion of Agenda Items posted for consideration on the upcoming Regular Session Council Agenda for the September 9, 2014 meeting. Attachments:Draft 9-9-2014 Proposed Agenda.pdf Action ByDate Action ResultVer. Discussion of Agenda Items posted for consideration on the upcoming Regular Session Council Agenda for the September 9, 2014 meeting. Town Council Page 13 of 375 Meeting Date: Tuesday, August 26, 2014 Meeting Date 9/9/2014 File ID Dept Discussion of agenda items posted for consideration on the Regular Session Council Agenda for September 9, 2014.Town Sec Discussion of Agenda Items posted for consideration on the upcoming Regular Session Council Agenda for the September 23, 2014 meeting.Town Sec Consider and take appropriate action regarding the Minutes dated August 12, 2014.2014-1367-T Town Sec Consider and take appropriate action regarding the Minutes dated month day, 2014.Town Sec Presentation of a proclamation declaring September 17-23, 2013, as Constitution Week. Presentation of a proclamation for United Way declaring September as Live United Month. Consider and take appropriate action regarding a Resolution of the Town Council accepting an Annual Service Assessment Plan Update for Authorized Services for the Town of Trophy Club Public Improvement District No.1 (the Highlands at Trophy Club);setting a date for a public hearing;authorizing the publication of notice and directing the mailing of notices as required by law; and providing an effective date. Consider and take appropriate action regarding an Ordinance of the Town Council of the Town of Trophy Club accepting and approving an Update of the Service and Assessment Plan and an Updated Assessment Roll for the Town of Trophy Club Public Improvement District No.1 (Authorized Improvements Assessment);making and adopting findings; accepting and approving the annual Service Plan Update and Updated Assessment Roll; and providing an effective date. Consider and take appropriate action regarding an agreement between the Town and Brian Hall, d/b/a Brian The Animal Guy for animal control services;and authorizing the Mayor or her designee to execute all necessary documents.Consider and take appropriate action regarding an Interlocal Agreement between the Town and Denton County for Shared Governance Communications and Dispatch Services System;and authorizing the Mayor or his designee to execute all necessary documents. Town Council Liaison Updates; discussion of same: Town Sec Town Manager Slye's update regarding the following; discussion and provide input regarding same.Town Mgr Items for Future Agendas.Town Sec Consider and take appropriate action regarding the Executive Session.Town Sec Workshop Consent Regular Session Executive Session Regular Session Town Council Page 14 of 375 Meeting Date: Tuesday, August 26, 2014 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12014-1387-T Name: Status:Type:Agenda Item Workshop File created:In control:8/19/2014 Town Council On agenda:Final action:8/26/2014 Title:Discuss and receive update regarding fiscal year 2015 budget. Attachments: Action ByDate Action ResultVer. Discuss and receive update regarding fiscal year 2015 budget. Town Council Page 15 of 375 Meeting Date: Tuesday, August 26, 2014 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12014-1373-T Name: Status:Type:Agenda Item Regular Session File created:In control:8/18/2014 Town Council On agenda:Final action:8/26/2014 Title:Recognition of current Business Spotlight Partner: Dr. David Crumpton, D.D.S.; discussion of the same. Attachments:Staff Report - Business Spotlight.pdf Action ByDate Action ResultVer. Recognition of current Business Spotlight Partner: Dr. David Crumpton, D.D.S.; discussion of the same. Town Council Page 16 of 375 Meeting Date: Tuesday, August 26, 2014 To: Mayor and Town Council From: April Reiling, Public Information Officer (PIO) & Marketing Manager CC: Mike Slye, Town Manager Tammy Ard, Town Secretary Re: August 2014 Business Spotlight Partner: David Crumpton, D.D.S. Town Council Meeting, Tuesday, August 26, 2014 Agenda Item: Recognition of current Business Spotlight Partner: Dr. David Crumpton, D.D.S.; discussion of the same. Explanation: Dr. David Crumpton, D.D.S. is Trophy Club’s experienced dental practitioner with a brand new, elegant facility located at 301 Trophy Branch Drive, Suite 100. Having been a part of the community for the past 18 years, Dr. Crumpton is committed to serving you and your family from now until well into the future. If you’re looking for a friendly, professional, and welcoming experience the next time you need dental services, Dr. Crumpton, D.D.S. can’t be beat! Come in today for your: • First Visit • Checkups & Cleaning • CEREC One-Visit Dentistry • One-Visit Crowns • One-Visit Inlays & Onlays • One-Visit Root Canals • Porcelain Veneers • Invisalign Clear Braces • Cosmetic Dentistry • Teeth Whitening • Dental Implants • Bridges • Dentures • Laser Gum Treatment • Dental Bonding • Aesthetic Recontouring • Sealants • Comfort Amenities • Family Dentistry • Restorative Dentistry • Mature Adult Dentistry August is also a great month to bring the kids in for those important back-to-school checkups and cleanings! While attending the Baylor College of Dentistry, Dr. Crumpton said he received advice from a professor that would help shape his future. He said: “’Find a place where you want to live and build your practice there.’ My wife and I drove through Trophy Club in the late 90’s and saw families out enjoying the community— that made us want to move here and then, a few years later, put in our dental practice. It was Town Council Page 17 of 375 Meeting Date: Tuesday, August 26, 2014 fantastic driving through the Town and watching kids playing outside. It reminded me of the small town I grew up in.” Now, with almost two decades of experience caring for the oral health of residents of Trophy Club and the surrounding communities, Dr. Crumpton continues to stay ahead of the curve when it comes to the latest dental practices and training. Not only is he a member of the Academy of General Dentistry, the Texas Dental Association, and the American Dental Association, but he is also well-known in his field as an expert on restorative and cosmetic dentistry practices, providing educational lectures and trainings for other practitioners over the past 8 years. An Experience Like None Other Dr. Crumpton knows that dentistry is an up-close and personal profession, and he sees it as an honor and privilege to be allowed into his patient’s lives. When you come into his new, state-of- the-art office on the southeast side of Town, be prepared for an elegant and relaxing experience from start to finish. From a welcoming lobby and attentive receptionist, to the spa- like exam rooms, you will be glad that you chose Dr. Crumpton, D.D.S. for you and your family! If you haven’t yet had the chance to check out Dr. Crumpton’s new facility, schedule an appointment today to see it for yourself, and enjoy a special promotion during the month of August! Exceptional service, quality care, and experienced dentistry for the whole family. Dr. Crumpton, D.D.S. Dentist 301 Trophy Branch Drive, #100 Phone: (817) 491-3344 Fax: (817) 491-3350 Email: GreatSmiles@davidcrumptondds.com Website: www.DavidCrumptonDDS.com Hours of Operation: Monday — Thursday 7:00 a.m. to 4:00 p.m. Friday — Sunday CLOSED Attachments: None Town Council Goals: Goal #1: Safe and secure community. Goal #2: Business-Friendly Economic Development Goal # 3: Strong Partnerships and Community Involvement Town Council Page 18 of 375 Meeting Date: Tuesday, August 26, 2014 Goal #4: Healthy, Picturesque, and Environmentally Sound Goal #5: Financial and Operational Stewardship Recommendation: No recommendation required. Town Council Page 19 of 375 Meeting Date: Tuesday, August 26, 2014 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12014-1330-T Name: Status:Type:Agenda Item Consent Agenda File created:In control:8/1/2014 Town Council On agenda:Final action:8/26/2014 Title:Consider and take appropriate action regarding the Minutes dated August 1, 2014. Attachments:TC Minutes August 1 2014.pdf Action ByDate Action ResultVer. Consider and take appropriate action regarding the Minutes dated August 1, 2014. Town Council Page 20 of 375 Meeting Date: Tuesday, August 26, 2014 DR A F T MINUTES FROM REGULAR SESSION TOWN COUNCIL MEETING FOR THE TOWN OF TROPHY CLUB LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS Friday, August 1, 2014 at 1:00 P.M. Svore Municipal Building Boardroom The Town Council of the Town of Trophy Club, Texas, met in a Regular Session on Friday, August 1, 2014. The meeting was held within the boundaries of the Town and was open to the public. STATE OF TEXAS § COUNTY OF DENTON § TOWN COUNCIL MEMBERS PRESENT: C. Nick Sanders Mayor Greg Lamont Mayor Pro Tem, Place 5 Jim Parrow Council Member, Place 1 Garrett Reed Council Member, Place 2 Rhylan Rowe Council Member, Place 3 Philip Shoffner Council Member, Place 6 TOWN COUNCIL MEMBERS ABSENT: Danny Mayer Council Member, Place 4 STAFF AND GUEST(S) PRESENT: Mike Slye Town Manager Stephen Seidel Assistant Town Manager Tammy Ard Town Secretary Patricia Adams Town Attorney April Reiling PIO/Marketing Manager Scott Kniffen Police Chief Danny Thomas Fire Chief Adam Adams Parks & Recreation Director Steven Glickman Finance Director Mike Pastor Information Technology Director Ed Helton Streets Services Director Pat Cooke Development Services Manager Matt Jones Senior Planner John Zagurski Budget Analyst Mayor Sanders announced the date of Friday, August 1, 2014 called the Town Council to order and announced a quorum at 1:00 p.m. The Invocation was offered by Chief Thomas. The Pledges were led by Adam Adams, Parks & Recreation Director. REGULAR SESSION 1. Consider and take appropriate action accepting the resignation of Council Member Danny Mayer. Town Council Page 21 of 375 Meeting Date: Tuesday, August 26, 2014 DR A F T On July 24, 2014 Mayor Sanders & Town Manager Slye received a letter from Council Member Mayer with his resignation effective immediately. Council Member Mayer indicated that his business is taking a lot of his time and does not feel like he can devote the time necessary to Council. Mayor Sanders indicated he would entertain a motion to receive his letter of the resignation. Attachment A – Danny Mayer – Resignation Letter Motion made by Council Member Parrow, seconded by Mayor Pro Tem Lamont, to accept the resignation of Council Member Mayor. Motion passed unanimously. Town Manager Slye mentioned that the Town Council will need to call a special election on November 4, 2014 to fill the remainder of Council Member Mayer’s unexpired term. Council will call the special election at the next Town Council Meeting Tuesday, August 12, 2014; allowing for applications for a place on the ballot to be filed August 13, 2014 to August 21, 2014. 2. Consider and take appropriate action regarding an Ordinance amending Chapter 13, "Zoning" of the Code of Ordinances of the Town, by amending Article II, "Definitions", by amending Article III, "Classification of New and Unlisted Properties", and by amending Article VI, "Conditional and Specific Uses" to add a definition for Snow Cone Establishment, to provide that a Snow Cone Establishment is a permitted Retail Use in specified District Classifications and to add Snow Cone Establishment to the list of establishments permitted only by Specific Use Permit; providing a penalty not to exceed $2,000 per offense per day; providing a savings clause; and providing an effective date. Motion made by Council Member Shoffner, seconded by Mayor Pro Tem Lamont, to approve Ordinance 2014-20 mending Chapter 13, "Zoning" of the Code of Ordinances of the Town, by amending Article II, "Definitions", by amending Article III, "Classification of New and Unlisted Properties", and by amending Article VI, "Conditional and Specific Uses" to add a definition for Snow Cone Establishment, to provide that a Snow Cone Establishment is a permitted Retail Use in specified District Classifications and to add Snow Cone Establishment to the list of establishments permitted only by Specific Use Permit. Motion passed unanimously. With the approval of this ordinance, the applicant interested in a snow cone establishment in the Town of Trophy Club would need to apply for a Special Use Permit. 3. Consider and take appropriate action to authorize the Town's Financial Advisor and Bond Counsel to proceed with the sale of a tax note in the aggregate principal amount of $600,000 on or about August 26, 2014 in order to pay for various capital improvements in the Fiscal Year 2014-2015 Town Budget. Andrew Freeman with Southwest Securities gave a brief overview and timeline regarding the sale of a tax note in the aggregate principal amount of $600,000. If approved, the funds would be used to fund proposed capital improvement projects and equipment in the fiscal year 2014-2015 proposed budget, which would be identified in the ordinance presented to Council on August 26. Attachment B – Tax Note, Series 2014 Timetable Motion carried 4-2-0 with Council Member Shoffner, Council Member Parrow, Mayor Pro Tem Lamont, and Mayor Sanders voting for and Council Member Rowe and Council Member Reed, voting against. Town Council Page 22 of 375 Meeting Date: Tuesday, August 26, 2014 DR A F T CONVENE INTO WORKSHOP SESSION - START TIME – 1:13 P.M. The Town Council met in a budget workshop to receive an overview of the Fiscal Year 2014-2015 proposed budget which included a summary of funds, revenue and expense highlights, as well as overviews of each department. Attachment C – Fiscal Year 2014-2015 Proposed Budget Overview Presentation 4. Town Manager Budget Overview; discussion of the same. - Budget Calendar Review - Town Funds summary - Contract update * Allied Waste * Interlocal Agreement for Contractual Personnel Services (TCMUD) - Property Values & Ad Valorem Analysis - Anticipated Future Budget Review - FY15 Budget Revenues & Expenses Highlights BREAK - START TIME – 2:25 P.M. RECONVENE INTO WORKSHOP SESSION - START TIME - 2:35 P.M. 5. FY15 Departmental Budget Overview; discussion of same. - Information Systems - Mike Pastor - Streets and Street Maintenance Fund - Ed Helton - Human Resources moved up – Mike Slye 6. Continue FY15 Departmental Budget Overview; discussion of same. - Finance - Steven Glickman - EMS - Danny Thomas - Police - Scott Kniffen - Parks & Recreation - Adam Adams BREAK - START TIME – 5:12 P.M. RECONVENE INTO WORKSHOP SESSION - START TIME - 5:31 P.M. - Community Development- Stephen Seidel - Storm Drainage - Stephen Seidel - Court - Stephen Seidel - EDC B - Stephen Seidel - Capital Improvements – Mike Slye - Administration - Mike Slye * Human Resources (moved up after IT) * Legal - Review of Other Funds - Steven Glickman BREAK - START TIME – 7:58 P.M. RECONVENE INTO WORKSHOP SESSION - START TIME - 8:05 P.M. 7. Summarize Key Budget Points; Council discussion and appropriate action regarding same.  Proposed Tax Rate - $0.4900 ∼ Reduction = $0.0993 (1.9% reduction) ∼ Effective Rate = $0.468137/$100 Town Council Page 23 of 375 Meeting Date: Tuesday, August 26, 2014 DR A F T ∼ Rollback Rate = $0.499140/$100 ∼ $0.01 = $122k ∼ Budget Surplus = $230k  1% COLA, 3% Merit & Stipend  CIP Proposal  Supplemental ∼ New SRO ∼ New Firefighter NOTE: The motions below provide the Town Manager with direction on how to move forward with the process tweaking the proposed budget for fiscal year 2014-2015 and does not reflect final budget decisions. Supplemental - New SRO Motion made by Mayor Pro Tem Lamont, seconded by Council Member Shoffner, to move forward with the funding of the a new SRO and related budget items in the proposed FY2014-2015 budget assuming the ILA with Northwest ISD meets the Towns requirements. Motion passed unanimously. ********************************************************************************************* Supplemental - New Firefighter Motion made by Council Member Parrow, seconded by Council Member Reed, to move forward with the funding of 0.5 of an additional firefighter to bring all shifts to five members contingent upon the Trophy Club MUD No. 1 funding their 0.5 portion in the FY2014-2015 proposed budget. Motion carried 5-1-0 with Council Member Parrow, Mayor Pro Tem Lamont, Mayor Sanders, Council Member Rowe, and Council Member Rowe, voting for and Council Member Shoffner, voting against. Motion passed unanimously. ********************************************************************************************* CIP Proposal CIP Proposal includes: Street Projects: Pebble Beach Drive, Timberline Court, Pin Oak Court, remainder of Indian Creek Drainage Projects: Broadway Creek Improvements and Amenity Lake Slopes, Cypress Court Independence East bleachers and security cameras Potential land purchase for municipal and Police Services facility Motion made by Mayor Sanders, seconded by Council Member Rowe, to move forward with the CIP Proposal in the FY2014-2015 proposed budget. Motion passed unanimously. ********************************************************************************************* 1% COLA Original Motion Motion made by Mayor Sanders, seconded by Mayor Pro Tem Lamont, to approve funding a 2% COLA in the FY2014-2015 proposed budget. Amended Motion Motion made by Mayor Pro Tem Lamont, seconded by Council Member Shoffner, to amend the original motion to approve funding a 1 1/2% COLA in the FY2014-2015 proposed budget. Town Council Page 24 of 375 Meeting Date: Tuesday, August 26, 2014 DR A F T Amended motion failed 2-4-0 with Mayor Sanders and Mayor Pro Tem Lamont, voting for and Council Member Shoffner, Council Member Parrow, Council Member Rowe and Council Member Reed voting against. Original motion failed 0-6-0 with Mayor Sanders, Mayor Pro Tem Lamont, Council Member Shoffner, Council Member Parrow, Council Member Rowe and Council Member Reed voting against. ** This series of motions left the COLA at 1% ** 3% Merit Original Motion Motion made by Council Member Reed, seconded by Council Member Rowe, to include in the proposed budget for FY2014-2015 a 3% Merit increase for employees. Original motion was amended as stated below and passed unanimously. Amended Motion Motion made by Council Member Shoffner, seconded by Council Member Parrow, to amend the original motion to include in the proposed budget for fiscal year 2014-2015 a 3% Merit increase for employees and remove the 1% COLA (cost $40,000) for employees. Amended motion passed unanimously. Council would like to know what would be the financial impact to true up the salaries for Police & Fire. Stipend $89,500 is the amount that is set aside for full-time employees and is issued to employees the Wednesday prior to Thanksgiving. This is given on a sliding scale amount ranging from $1,800 to $500 based upon where the employee fits into the organization (ie. Manager, Mid-level Manager, field employees). Discussion only, no motion made regarding the stipend. ********************************************************************************************* ED/Marketing Coordinator position Motion made by Council Member Shoffner, seconded by Mayor Pro Tem Lamont, to remove from the Town fiscal year 2014-2015 budget the salary for the ED/Marketing Coordinator position and communicate to EDC 4B to fully fund this position. Motion passed unanimously. ********************************************************************************************* EDC 4A Debt Motion made by Council Member Shoffner, seconded by Council Member Reed, to remove the $54,964 from the EDC 4B budget to repay the Town for defeasing the EDC 4A debt. Motion failed 3-3-0 with Council Member Reed, Council Member Rowe and Council Member Shoffner voting for and Mayor Sanders, Mayor Pro Tem Lamont and Council Member Parrow voting against. ********************************************************************************************* Library Services Agreement with Roanoke Motion made by Council Member Reed, seconded by Mayor Pro Tem Lamont, to instruct the Town Manager to reach out to the City Manager of the City of Roanoke regarding the desire to discontinue the $15,000 ILA for library services. Motion passed unanimously. ********************************************************************************************* Town Council Page 25 of 375 Meeting Date: Tuesday, August 26, 2014 DR A F T Lakeview Capital Improvements Motion made by Mayor Sanders, to place Lakeview capital improvements in the budget using budget surplus of $100,000 for improvement to the fields at Lakeview Elementary and reduce that amount by any balance left in the 2010 Park fund bond balance. Motion failed for lack of a second. ADJOURN Motion made by Council Member Shoffner, seconded by Mayor Sanders, to adjourn. Motion carried unanimously. Meeting adjourned at 9:31 p.m. ___________________________________ ___________________________________ Tammy Ard, Town Secretary C. Nick Sanders, Mayor Town of Trophy Club, Texas Town of Trophy Club, Texas Town Council Page 26 of 375 Meeting Date: Tuesday, August 26, 2014 DR A F T ATTACHMENT A Danny Mayer – Resignation Letter Town Council Page 27 of 375 Meeting Date: Tuesday, August 26, 2014 D R A F T T o w n C o u n c i l P a g e 2 8 o f 3 7 5 M e e t i n g D a t e : T u e s d a y , A u g u s t 2 6 , 2 0 1 4 DR A F T ATTACHMENT B Tax Note, Series 2014 Timetable Town Council Page 29 of 375 Meeting Date: Tuesday, August 26, 2014 D R A F T T o w n C o u n c i l P a g e 3 0 o f 3 7 5 M e e t i n g D a t e : T u e s d a y , A u g u s t 2 6 , 2 0 1 4 DR A F T ATTACHMENT C Fiscal Year 2014-2015 Proposed Budget Overview Presentation Town Council Page 31 of 375 Meeting Date: Tuesday, August 26, 2014 DR A F T Fiscal Year 2015 Budget Overview Train people well enough so they can leave; Treat them well enough so they don’t want to -Sir Richard Branson Town Council Page 32 of 375 Meeting Date: Tuesday, August 26, 2014 DR A F T August 1 Friday • Denton County Tax Assessor/Collector provides Effective and Rollback Tax Rates • Council Workshop - Budget Discussion - 1:00 PM August 12 Tuesday • Public Hearing on CCPD Budget • Submit Effective & Rollback Rate Calculations to Town Council • Vote to Propose Tax Rate (if over Effective Rate) • Set Public Hearings for August 26th and September 9th (if applicable) August 15 Friday August 26 Tuesday • CCPD Budget Adoption • First Public Hearing on Tax Rate (if applicable) • Resolution accepting proposed SAP & setting Public Hearing date August 29 Friday • Publish Notice of Public Hearing on the Budget • Publish Notice of Public Hearing on PID Service Assessment September 9 Tuesday • Public Hearing on Budget • Public Hearing on PID Service Assessment September 23 Tuesday • Budget Adoption • Tax Rate Adoption • Approve Tax Roll • Vote to Ratify Property Tax Revenue • Adopt PID Assessment Rate October 1 Wednesday • Fiscal Year 2014-2015 Begins • Second Public Hearing on Tax Rate (if applicable) • Publish Notice of Public Hearing on CCPD Budget • Publish Notice of Proposed Tax Rate and (if applicable) Public Hearings on Tax Rate Town Council Page 33 of 375 Meeting Date: Tuesday, August 26, 2014 DR A F T The proposed budget includes: ◦Total revenues of $11,637,190 ◦Total expenditures of $16,089,663 ◦Expenditures exceed revenues by $4,452,473 due to expenditures of $5,169,698 related to capital improvements in the Capital Projects Fund and Storm Drainage Fund for which debt was issued in prior periods. ◦Excluding the capital improvements, the overall budget contains a surplus (revenues over expenditures) of $717,225, with $229,728 being attributed to the General Fund. Town Council Page 34 of 375 Meeting Date: Tuesday, August 26, 2014 DR A F T Actual FY13 Adopted Budget FY14 Proposed Budget FY15 General: Revenue 7,775,789$ 7,883,959$ 8,469,142$ Expenditures 7,511,194$ 7,838,406$ 8,250,414$ Other Sources (Uses)(768,434)$ 11,000$ 11,000$ Net (503,838)$ 56,553$ 229,728$ Debt Service: Revenue 1,911,620$ 1,370,864$ 1,498,553$ Expenditures 2,750,417$ 1,585,092$ 1,573,662$ Other Sources (Uses)864,253$ 285,862$ 127,350$ Net 25,456$ 71,634$ 52,241$ Trophy Club Park: Revenue 130,663$ 130,000$ 153,752$ Expenses 98,717$ 121,710$ 150,809$ Other Sources (Uses)(12,300)$ (8,000)$ (8,000)$ Net 19,645$ 290$ (5,057)$ Storm Drainage: Revenue 375,542$ 392,034$ 423,900$ Expenditures 121,269$ 378,283$ 1,086,718$ Other Sources (Uses)(37,344)$ (205,075)$ (27,350)$ Net 216,928$ (191,324)$ (690,168)$ Town Council Page 35 of 375 Meeting Date: Tuesday, August 26, 2014 DR A F T Actual FY13 Adopted Budget FY14 Proposed Budget FY15 Street Maintenance Sales Tax: Revenue 148,159$ 152,500$ 163,235$ Expenses 139,010$ 112,675$ 132,533$ Other Sources (Uses)(38,448)$ (13,287)$ (25,000)$ Net (29,299)$ 26,538$ 5,702$ EDC 4B: Revenue 246,997$ 305,100$ 326,770$ Expenditures 441,002$ 340,100$ 326,448$ Net (194,004)$ (35,000)$ 322$ Hotel Occupancy: Revenue 108,181$ 100,100$ 233,716$ Expenditures 22,277$ 100,100$ 38,825$ Other Sources (Uses)-$ -$ -$ Net 85,903$ -$ 194,891$ Court Technology: Revenue 6,265$ 5,000$ 5,000$ Expenditures -$ 4,166$ 5,730$ Net 6,265$ 834$ (730)$ Town Council Page 36 of 375 Meeting Date: Tuesday, August 26, 2014 DR A F T Actual FY13 Adopted Budget FY14 Proposed Budget FY15 Court Security: Revenue 4,699$ 4,000$ 3,788$ Other Sources (Uses)-$ (3,000)$ (3,000)$ Net 4,699$ 1,000$ 788$ Capital Projects Fund: Revenue 61,659$ 100$ 200,500$ Expenditures 318,392$ 3,528,871$ 4,427,524$ Other Sources (Uses)1,326,067$ -$ -$ Net 1,069,334$ (3,528,771)$ (4,227,024)$ TIRZ#1: Revenue -$ -$ 8,766$ Expenditures -$ -$ -$ Net -$ -$ 8,766$ Recreational Programs Fund: Revenue -$ -$ 4,000$ Expenditures -$ -$ 4,000$ Net -$ -$ -$ Town Council Page 37 of 375 Meeting Date: Tuesday, August 26, 2014 DR A F T Actual FY13 Adopted Budget FY14 Proposed Budget FY15 CCPD Revenue 23,007$ 152,500$ 146,068$ Expenditures -$ 85,000$ 93,000$ Other Sources (Uses)-$ (67,500)$ (75,000)$ Net 23,007$ -$ (21,932)$ Total All Fund Summary Revenue 10,792,582$ 10,496,157$ 11,637,190$ Expenditures 11,402,278$ 14,094,403$ 16,089,663$ Other Sources(Uses)1,333,793$ -$ -$ Net 724,097$ (3,598,246)$ (4,452,473)$ Town Council Page 38 of 375 Meeting Date: Tuesday, August 26, 2014 DR A F T 8% Population Increase since 2013 Estimated pop 11,300 Estimated 178 new homes being built or completed in FY 14, estimated 150 being built or completed in FY 15 Limited Commercial Growth FY 15 GF Budget increase 5.3% Town Council Page 39 of 375 Meeting Date: Tuesday, August 26, 2014 DR A F T FY 14 FY 15 FY 16 FY 17 FY 18 FY 19 Estimate Proposed Planning Planning Planning Planning Beginning Fund Balance 2,627,264$ 2,968,477$ 3,198,205$ 3,367,008$ 3,468,280$ 3,521,685$ Revenue: Property Tax 4,550,075 5,159,285 5,581,239 5,890,028 5,974,757 6,058,045 Franchise Fees 761,169 812,506 838,132 846,633 853,986 869,486 Sales Tax 657,800 674,719 692,087 709,915 801,718 825,611 Licenses and Permits 859,236 710,631 579,537 307,376 278,348 234,651 Fines and Fees 582,638 466,101 445,503 453,285 461,454 468,615 Intergovernmental 231,382 197,432 198,638 199,868 201,123 202,403 Charges for Service 210,685 261,900 267,116 272,454 277,919 283,514 Interest Revenue 2,500 6,000 7,000 8,000 12,000 18,000 Grant Revenue 77,018 77,018 - - - - Miscellaneous 102,000 103,550 105,632 107,745 109,893 112,075 Total Revenue 8,034,503 8,469,142 8,714,884 8,795,304 8,971,198 9,072,400 Expenditures: Personnel 5,713,227 6,143,055 6,362,201 6,516,516 6,668,368 6,819,429 Services/Supplies 1,946,279 1,971,201 1,961,637 1,955,273 2,027,181 2,055,009 Capital 211,863 136,158 233,243 233,243 233,243 233,243 Total Expenditures 7,871,369 8,250,414 8,557,081 8,705,032 8,928,792 9,107,681 Other Sources (Uses): Transfers In 188,897 11,000 11,000 11,000 11,000 11,000 Transfers Out (10,818) - - - - - Total Other Sources (Uses)178,079 11,000 11,000 11,000 11,000 11,000 Net Increase (Decrease)341,213 229,728 168,803 101,272 53,406 (24,281 Ending Fund Balance 2,968,477$ 3,198,205$ 3,367,008$ 3,468,280$ 3,521,685$ 3,497,404$ Fund Balance as % of Expenditures 37.71% 38.76% 39.35% 39.84% 39.44% 38.40% Town Council Page 40 of 375 Meeting Date: Tuesday, August 26, 2014 DR A F T Tax Value = $1,219,626,745 ◦New Construction = 8.66% Increase ◦Existing = 6.87% Increase FY 15 Proposed Tax Rate = $0.4900/$100 (1.9%) Decrease Sales Tax 2.57% Increase over FY 14 Projected Estimate($658K) Developer’s Fees = $30K (FY 14 Estimate - $158K) Building Permits 150 = $501K (FY 14 Estimate - $652k) Franchise Fees: ◦Electric = $389K (7.9% increase) ◦Gas = $70K (8.1% increase) ◦Cable/Tele = $270K (7.6% increase) ◦Refuse = $82K (1.7% decrease) SEMO = $66K Pool Entry Fees = $124K (FY 14 - $121K) Estimated FY 15 Projection = $229K Surplus Town Council Page 41 of 375 Meeting Date: Tuesday, August 26, 2014 DR A F T Personnel ◦Compensation 1% COLA for all employees = $36,146 3% Merit for all employees=$94,238 One Time Stipend for all employees = $89,500 ◦Health Insurance PPO – 5% increase HRA – 5% increase HSA – 12% increase ◦Personnel Changes Second School Resource Officer – 68% NWISD Funded Firefighter/Paramedic – 50% MUD Funded No Plans to fill: 3 vacancies Supplies & Services ◦1.3% increase from FY 14 estimate Funded at $464 PEMP Town Council Page 42 of 375 Meeting Date: Tuesday, August 26, 2014 DR A F T Replacement Ambulance -EMS ◦Funded by 2014 Tax Note Replacement Irrigation Truck -Parks Replacement Zero Turn Mower –Parks Replacement T650 Bobcat – Parks ◦Split between Parks & Trophy Club Park Analog to Digital Radio upgrade – EMS Various scheduled replacements – Information Services CCPD Tahoe Patrol Unit – Police New SRO Equipment - Police Town Council Page 43 of 375 Meeting Date: Tuesday, August 26, 2014 DR A F T $- $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 $7,000,000 $8,000,000 $9,000,000 FY 11 FY 12 FY 13 FY 14 Estimate FY 15 Proposed Revenues Expenditures Fund Balance Fund Balance Goal Fund Balance Requirement 44% 46% 35% 38% 39% Town Council Page 44 of 375 Meeting Date: Tuesday, August 26, 2014 DR A F T Indian Creek Reconstruction and Drainage ($1,159,904; total prior funding $672,467) ◦Funded through 2013 C.O. & Denton County Contribution Pin Oak Court ($383,000) ◦Funded through 2013 C.O. Timberline Court ($154,000) ◦Funded through 2013 C.O. Pebble Beach Drive ($783,000) ◦Funded through 2014 Tax Note & Fund Balance Town Council Page 45 of 375 Meeting Date: Tuesday, August 26, 2014 DR A F T Broadway Creek Improvements and Amenity Lake Slopes ($114,000) ◦Funded through 2013 C.O. & Drainage Fund Operations Independence East Bleachers ($23,310) ◦Funded through 2010 G.O. Independence East Security Cameras ($22,484) ◦2010 G.O. Cypress Court Drainage Inlets ($30,000) ◦Funded through 2013 C.O. & Drainage Fund Operations Municipal and Police Services Facility Land ($2,500,000) ◦2014 C.O. Town Council Page 46 of 375 Meeting Date: Tuesday, August 26, 2014 DR A F T ILA with EDC4B ◦Debt defeasance $54,964 per year through 2028 Allied Waste – Contract expires April 2020 ◦Fixed Rate plus CPI with Council approval SEMO Contract $60,302 $9,025 – Grounds Maintenance ($2,855) – Cleaning Total = $66,472 Town Council Page 47 of 375 Meeting Date: Tuesday, August 26, 2014 DR A F T 0.00 20.00 40.00 60.00 80.00 100.00 120.00 140.00 160.00 Town Council Page 48 of 375 Meeting Date: Tuesday, August 26, 2014 DR A F T * Does not include PID assessment City Total Tax Rate Average Home Value 2014 Average Household City Tax Bill Southlake 0.462000 475,040$ 2,194.69$ Coppell 0.637500 279,418$ 1,781.29$ Highland Village 0.569630 286,082$ 1,629.61$ Trophy Club*0.499300 291,790$ 1,456.91$ Westlake 0.156840 911,923$ 1,430.26$ Colleyville 0.355900 381,066$ 1,356.21$ Flower Mound 0.449700 282,182$ 1,268.97$ Keller 0.438590 260,567$ 1,142.82$ Grapevine 0.345695 258,894$ 894.98$ Hurst 0.608498 130,853$ 796.24$ Roanoke 0.375120 146,652$ 550.12$ Town Council Page 49 of 375 Meeting Date: Tuesday, August 26, 2014 DR A F T $- $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000 $1,400,000 $1,600,000 $1,800,000 Town Council Page 50 of 375 Meeting Date: Tuesday, August 26, 2014 DR A F T Total General Fund Property Tax Revenue Increase - $609,210 (tax rate of $.49/$100 a $.0093 reduction from FY 14) Franchise Fee Increase - $82,636 (Increased population and trend) Sales Tax Increase (General Fund)- $49,344 (trending upward especially since the Tom Thumb opened the gas station) License and Permit Decrease - $227,229 (Decreased available lots as we near build-out) Fines and Fees Decrease - $49,344 (Primarily from $25k reduction in Developer’s Fees) Town Council Page 51 of 375 Meeting Date: Tuesday, August 26, 2014 DR A F T Salary Increases (All Funds)- $194,039 (Includes 1% COLA for everyone, 3% Merit for everyone but appointed and ATM; also includes previously omitted Juvenile Detective and $67,525 Supplemental for SRO and Firefighter/Paramedic; annualized new salaries) TMRS Increase - $135,290 – (rate increase is responsible for almost all of increase) Engineering Increase - $30,000 (Holiday Inn, Homewood Suites, etc) Town Council Page 52 of 375 Meeting Date: Tuesday, August 26, 2014 DR A F T Software and Support Increase - $43,104 (Content Manager, Sungard Police Interface, Energov, Adobe Upgrade, RMS Support) Service Charges and Fees Increase - $21,084 (Credit Card Fees were not captured accurately in the previous year) Electricity Increase - $16,474 (More street lights) Property Insurance Increase - $7,780 (re-rate increase as Town adds property) Town Council Page 53 of 375 Meeting Date: Tuesday, August 26, 2014 DR A F T Mike Pastor Steve Zieverink Department Mission: To increase the productivity of Trophy Club services by developing and maintaining a technological and information support system for the Town of Trophy Club and the Trophy Club Municipal Utility District. Virtual Servers The 3 servers with SAN that will support around 30+ virtual servers. Town Council Page 54 of 375 Meeting Date: Tuesday, August 26, 2014 DR A F T Upgrade bandwidth for the entire organization. Computer Replacement Rollout. Security camera rollout Upgrade Blackboard Connect Implement Barracuda cloud based email security Public WiFi access Town Council Page 55 of 375 Meeting Date: Tuesday, August 26, 2014 DR A F T Workload Measures 11-12 Actual 12-13 Actual 13-14 Estimated 14-15 Projected Applications Supported 174 175 175 174 Devices/Servers Supported 306 306 306 306 Work Order Requests 1050 1020 933 1010 Productivity Measures 11-12 Actual 12-13 Actual 13-14 Estimated 14-15 Projected Scheduled Server Uptime 99.981% 99.418% 97.737% 99.500% Scheduled Web Services Uptime 98.307% 97.760% 94.615% 99.500% Work Orders Resolved within Helpdesk 77.066% 82.146% 83.333% 85.000% Staff 11-12 Actual 12-13 Actual 13-14 Estimated 14-15 Projected Full Time Equivalent (FTE) 2.00 2.00 2.00 2.00 Town Council Page 56 of 375 Meeting Date: Tuesday, August 26, 2014 DR A F T Total online videos requested/viewed: 4,089 Average monthly email received: 165,691 Average monthly email allowed: 29,080 Average monthly blocked rate: 82.449% Blackboard connect average activity is 1 call per month Town Council Page 57 of 375 Meeting Date: Tuesday, August 26, 2014 DR A F T Listserv Member Total and Growth*: Listserv Member Count Growth % of Growth Public Safety 1202 -225 14% Road Construction 972 134 16% Parks & Recreation 2155 46 2% Jobs 1184 107 10% Volunteers 772 161 26% Water 647 21 3% News 956 114 14% Agenda 656 67 11% Community Development 951 148 32% TCP Status 784 247 32% Mayors Update 1047 136 15% Newsletter 1021 133 15% Video Updates 246 39 19% *Stats are from Oct 2013– Jun2014. Town Council Page 58 of 375 Meeting Date: Tuesday, August 26, 2014 DR A F T Evaluate Contract Lifecycle Management software. Assist in the Incode Document Management implementation. Research online training opportunities organization wide. Technology End of Life Replacement. Hosted Exchange Migration Evaluate cloud storage options Town Council Page 59 of 375 Meeting Date: Tuesday, August 26, 2014 DR A F T Streets/Street Maintenance 4 Employee Department 1 Street Supervisor; 2 maintenance workers Responsible for street/storm drain maintenance and construction inspection Department Overview Safe & Secure Repair potholes Emergency Response to wind, water, ice, etc Incident Command Training Support other depts. Strong Partnerships/Community Involvement Town Hall meetings Quick response to resident & developer issues Attend community functions Assist with community events Business Friendly/ED Respond to resident concerns in a timely/courteous manner Communicate w/ businesses & developers on requirements for new/rehab infrastructure Healthy, Picturesque, & Environmentally Sound Use recycled materials when possible Street sweeping program Semi-annual storm drain inspection Well maintained signage Debris clean-up Financial & Operational Stewardship Concrete street repairs 5 year CIP Inspection of all new/rehab infrastructure Fiscally sound budget management Town Council Page 60 of 375 Meeting Date: Tuesday, August 26, 2014 DR A F T Accepted new infrastructure on 3 neighborhoods with 3 others to be finished soon Managed public portion of Village Center MOB, LDS, and Holiday Inn. Finished the Fresh Meadow/Timber Ridge Drainage project Awarded and started Indian Creek Reconstruction Project Town Council Page 61 of 375 Meeting Date: Tuesday, August 26, 2014 DR A F T Finished HMAP draft and submitted to TDEM for review and comments Upgraded 56 Street signs on residential streets along Indian Creek to meet current standards Provided message boards, cones, and signage for numerous special events (Arbor Day, 4th of July, BNHS homecoming, BNHS bike rodeo, Christmas Parade, 2 Community Clean Events etc.) Town Council Page 62 of 375 Meeting Date: Tuesday, August 26, 2014 DR A F T Upgrade School Zone Flashers to radio based system Additional staff training Focus more on Curb, Gutter and Sidewalk repair Finish construction and accept the Indian Creek Reconstruction project Present completed HMAP to council for discussion and approval discussion and action Streets/Street Maintenance FY15 Goals Town Council Page 63 of 375 Meeting Date: Tuesday, August 26, 2014 DR A F T Turnover 16% ◦Turnover History FY 09 = 8% FY 10 = 8% FY 11= 14% FY 12 = 11% FY 13 = 11% FY 14 = 16% Provide benefit, policy, & safety training Daily benefit administration Counsel employees regarding policies & benefits Managed interviews and hiring process by ensuring the best-qualified and capable applicants were interviewed and hired when filling 17 full-time positions, 1 part-time position and 64 seasonal positions Assisted managers with coaching and discipline procedures 249 full-time employment applications processed 60 seasonal employment applications processed Town Council Page 64 of 375 Meeting Date: Tuesday, August 26, 2014 DR A F T Continue to review & update personnel policies Continue annual insurance enrollment Daily benefit administration Manage interview, hiring, discipline, and termination processes Continue personal policy, diversity, sexual harassment and safety employee training Continue to update job descriptions Provide counsel to employees and supervisors Continue to promote & educate employees on healthy initiative program Implement online open enrollment Human Resources - FY15 Goals Town Council Page 65 of 375 Meeting Date: Tuesday, August 26, 2014 DR A F T Member Name Department Projected Date Retirement Eligibility Boos, Gregory William Fire/EMS Currently Eligible 20 Years/Any Age Garrett, Shawn E Fire/EMS Currently Eligible 20 Years/Any Age Grunt, Janet Police Currently Eligible 5 Years/Age 60 Helton, Eddie B Streets Currently Eligible 25 Years/Any Age Kniffen, Gerry Scott Police Currently Eligible 25 Years/Any Age Simmons, Tony G Police Currently Eligible 20 Years/Any Age Slye, Michael T Manager's Office Currently Eligible 20 Years/Any Age Uzee, Cullen Thomas CD Currently Eligible Previously Retired Member Name Department Projected Date Retirement Eligibility Delk, Richard L, Jr.Police 9/30/2014 20 Years/Any Age Adams, Patricia A Legal 2/28/2015 20 Years/Any Age Zieverink, Stephen M IT 5/31/2015 5 Years/Age 60 Voigt, Scott Hanns Police 3/31/2016 5 Years/Age 60 Beck, Shane Alan Fire/EMS 7/31/2016 20 Years/Any Age Thomas, Danny Lee Fire/EMS 12/31/2016 5 Years/Age 60 Sipes, James Gary, Jr.Fire/EMS 10/31/2017 20 Years/Any Age Tyler, Wesley Clark, Jr.Police 9/30/2017 20 Years/Any Age Mastropiero, Robert Howard Police 7/31/2018 5 Years/Age 60 Killingsworth, Robbie Elaine CD 12/31/2018 5 Years/Age 60 Norcross, James Scott Police 7/31/2019 20 Years/Any Age Members Eligible for Retirement within the next 5 years: Members Currently Eligible for Retirement: Town Council Page 66 of 375 Meeting Date: Tuesday, August 26, 2014 DR A F T Finance Town Council Page 67 of 375 Meeting Date: Tuesday, August 26, 2014 DR A F T Finance Finance (3 FTEs) Payroll Accounts Payable Bank Reconciliation Investments Accounts Receivable Budget Debt Service PID Audit Financial Reporting Town Council Page 68 of 375 Meeting Date: Tuesday, August 26, 2014 DR A F T FY 14 Accomplishments Received Distinguished Budget Presentation Award and Certificate of Achievement for Excellence in Financial Reporting from GFOA Received unmodified opinion on financial statements with no significant deficiencies over financial reporting resulting in $5,000 savings in audit fees Implemented MBudget budgeting software Internalized bank reconciliations resulting in an annual savings of over $10,000 Created a Five Year Forecast Successfully negotiated decreased fees for CC’s Town Council Page 69 of 375 Meeting Date: Tuesday, August 26, 2014 DR A F T FY 14 Accomplishments Implemented InCode’s GASB 34 Reporter in order to prepare in-house financial statements Received the Platinum Award for Financial Transparency from the State Comptroller, the highest level awarded Implemented quarterly investment reporting in accordance with the PFIA and diversified the Town’s investment portfolio resulting in increased yield while maintaining preservation of capital Created a debt management policy that helped increase the Town’s bond rating Implemented GASB 63 Town Council Page 70 of 375 Meeting Date: Tuesday, August 26, 2014 DR A F T FY 15 Goals & Objectives Receive Distinguished Budget Presentation Award from GFOA Receive the GFOA Certificate of Achievement for Excellence in Financial Reporting Create a Popular Annual Financial Report and receive GFOA’s program award Implement Smart Data for purchasing card reconciliation and upload in the A/P system Perform a COA and GL “clean-up” Receive the Platinum Award for Financial  Transparency from the State Comptroller Implement GASB 65 Town Council Page 71 of 375 Meeting Date: Tuesday, August 26, 2014 DR A F T Emergency Medical Services Town Council Page 72 of 375 Meeting Date: Tuesday, August 26, 2014 DR A F T Emergency Medical Services (EMS) Mission Statement To provide quality service to the citizens of Trophy Club by providing timely and efficient response to fire, medical, rescue, and calls for public service. Our mission enhances the Town’s mission by providing a safe and secure environment to all Town residents as well as developing strong partnerships and community involvement. Town Council Page 73 of 375 Meeting Date: Tuesday, August 26, 2014 DR A F T Staffing and Equipment (14) Firefighter/Paramedics ◦ACLS, PEPP, PHTLS, BLS, DSHS, Medical Control Credentialing (2) MICU (Mobile Intensive Care Units) ◦2007 AEV / Chevy C-4500 and 2010 AEV / Chevy C-4500 Other Equipment VividTrac Intubation Camera SureVent Transport Ventilator iGel Airway Town Council Page 74 of 375 Meeting Date: Tuesday, August 26, 2014 DR A F T Maintained (3) staff members certified to AHA Instructor Level ◦Community CPR Classes – 17 ◦Total Community Participants 56 Maintained (4) National Child Passenger Safety Seat Technicians ◦(1) Technician per shift ◦21 Inspections  Tarrant County College for Instructor-Led EMS CE: ◦Pre-hospital Emergency Pediatric Provider (PEPP) ◦Pre-hospital Trauma Life Support (PHTLS) ◦Advanced Medical Life Support (AMLS) ◦Advanced Cardiac Life Support (ACLS) ◦Basic Life Support (BLS) FY14 EMS Accomplishments Town Council Page 75 of 375 Meeting Date: Tuesday, August 26, 2014 DR A F T Community Education Friends & Family CPR HeartSaver/AED Certification Basic Life Support for Healthcare Providers First Aid Awareness Summer Day Camp Fire/EMS Week Child Safety Seat Program Town Council Page 76 of 375 Meeting Date: Tuesday, August 26, 2014 DR A F T Personnel Proposal 1 FTE Staffing for Adequate Fire and Emergency Response Project goal is to staff to 5 personnel per shift by 2015. Staffing Goal Maintain staffing to a 3-person engine crew and a 2-person ambulance crew Maintaining a minimum staffing of 4 staff for 2in -2out Reduction in unscheduled overtime due to vacation and sick Training and event coverage availably due to minimum staffing Town Council Page 77 of 375 Meeting Date: Tuesday, August 26, 2014 DR A F T Personnel Proposal 1 FTE Staffing for Adequate Fire and Emergency Response Project goal is to staff to 5 personnel per shift by 2015. FY 2013 added 1 FTE Added 1 FTE January 2013 FY 2014 Add 1 FTE Add 1 FTE January 2014 FY 2015 Add 1 FTE Add 1 FTE January 2015 Town Council Page 78 of 375 Meeting Date: Tuesday, August 26, 2014 DR A F T Town Council Page 79 of 375 Meeting Date: Tuesday, August 26, 2014 DR A F T Staffing Full Time Officer Certifications Master Peace Officer – 8 Advanced Peace Officer – 4 Intermediate Peace Officer – 2 Basic Peace Officer – 3 One F/T opening soon to be posted Administrative Asst Animal Control Officer Reserve Officers – 4 Crossing Guards – 16 Fleet Patrol: 5 Chevrolet Tahoes 2-2010, 2-2012, 1-2014 (CCPD funded) Administration: 2- 2012 Chevrolet Tahoes CID: 1 – 2008 Ford Expedition and 1 – 2014 Chevrolet Impala Animal Control: 1 – 2014 Ford P/U Other: 1 - 2007 Dodge Charger (multi-use); 1 Kawasaki Mule; 1 Bicycle trailer; 4 Bicycles 1 “Drunk-Buster” trailer and equipment; 1- 2004 Ford Expedition used by Citizen Volunteer Groups Town Council Page 80 of 375 Meeting Date: Tuesday, August 26, 2014 DR A F T FY14 Police Accomplishments Small Decrease in Property Crime Projected Decrease in Crimes Against Persons and Overall Crimes Projected 0 20 40 60 80 100 120 140 Property Crimes Crimes Against Persons Total Index Crimes FY 2011-12 FY 2012-13 FY 2014-14 (est.) Town Council Page 81 of 375 Meeting Date: Tuesday, August 26, 2014 DR A F T FY14 Police Accomplishments On track to see reported index crimes lower than FY 12 and FY 13 Increased warrant service effort Increased Master Peace Officers from seven to eight All new hires obtained Basic Peace Officer Certification Oversaw Crime Control and Prevention District Budget and Plan Continued implementation of golf cart registration process Expanded public awareness through introduction of PD Facebook Page Replaced ACO truck with new purpose-built vehicle and slide-in Replaced Detective SUV with sedan – SUV to be used by volunteers Expanded volunteer base through additional Citizens Police Academy and Citizens on Patrol classes Town Council Page 82 of 375 Meeting Date: Tuesday, August 26, 2014 DR A F T Replace 2010 patrol unit with new unit Police Personnel Needs FY 15 Hire approved personnel SRO/ASAP Officer Town Council Page 83 of 375 Meeting Date: Tuesday, August 26, 2014 DR A F T Enhance Public Safety and Reduce Disorderly Behavior ◦Maintain low crime rate for Trophy Club ◦Reduce outstanding warrants ◦Enhance cooperation with Federal, State, and Local agencies to improve clearance rate ◦Continue to improve community service training Police Goals FY15 Town Council Page 84 of 375 Meeting Date: Tuesday, August 26, 2014 DR A F T Enhance Community Policing Strategies ◦Bicycle Patrol/Rodeos ◦National Night Out Against Crime ◦Continue SRO program ◦Enhance community training opportunities Enhance Community Service Opportunities o Maintain Citizens Police Academy classes at two per year o Increase Citizens on Patrol participation through training of additional members Town Council Page 85 of 375 Meeting Date: Tuesday, August 26, 2014 DR A F T Parks Mission To preserve and enhance the Town of Trophy Club’s exceptional quality of life through the planning, maintaining, and landscaping of public parks and common areas. Recreation Mission To preserve and enhance the Town of Trophy Club’s exceptional quality of life by offering our citizens a variety of recreational and athletic opportunities and special events that combine to create an environment that fosters both community spirit and pride. Trophy Club Park Purpose To provide the facilities and programs that meet the recreational needs of Trophy Club as it develops; to preserve open space for the enjoyment of all visitors; and to provide specific areas for environmental education. Town Council Page 86 of 375 Meeting Date: Tuesday, August 26, 2014 DR A F T Senior Trips (all classes filled) ◦Main Street Arts Festival ◦Perot Museum ◦George Bush Library ◦Canton Trade Days Mutts and Mochas Dog Obedience Kickball Town Council Page 87 of 375 Meeting Date: Tuesday, August 26, 2014 DR A F T Summer Camp ◦Attendance increased 20% ◦375 enrolled 2014 ◦302 enrolled 2013 Swim Lessons ◦4 sessions Swim Team ◦192 participants 2014 Accomplishments Town Council Page 88 of 375 Meeting Date: Tuesday, August 26, 2014 DR A F T Replaced pool infrastructure and repainted spray pad ◦everything except spray pad is online now Swim Team won Regional's ◦Projected to win state Pool events ◦3 karaoke nights ◦2 dive-in movies 2014 Accomplishments Town Council Page 89 of 375 Meeting Date: Tuesday, August 26, 2014 DR A F T July 4th ◦5k ◦Parade of Patriots ◦Night Celebration Petfest Christmas Parade and Celebration Easter Eggstravaganza 2014 Accomplishments Town Council Page 90 of 375 Meeting Date: Tuesday, August 26, 2014 DR A F T Installed new Ventek machine ◦installed for free ◦plan to start memberships 10/1 Updated disc golf course ◦Top in the area now Eagle Scout Projects ◦Completed an outdoor classroom seats 30 students and podium Installed Trail Crossing signs Town Council Page 91 of 375 Meeting Date: Tuesday, August 26, 2014 DR A F T Programs ◦Outdoor Education Trees are the answer A talk about Texas Butterflies Native plants of Texas Bluebird Education Revenue ◦$119,269.45 should exceed FY 13’ revenue of $130,662.75 jailbreak run paying $10,000 Clean-ups ◦LDS church held two cleanups ◦Scouts held two clean-ups ◦Lou Hocker held monthly shoreline cleanups ◦Medlin kids Town Council Page 92 of 375 Meeting Date: Tuesday, August 26, 2014 DR A F T Events ◦Back to Nature ◦2 Bi-Annual Campouts ◦Disc golf Tournaments Trilogy Classic Grand Opening ◦Yamaha Riding Days at TCP set daily revenue record $2,414 Town Council Page 93 of 375 Meeting Date: Tuesday, August 26, 2014 DR A F T Programs ◦Hold monthly senior trips overnight trip ◦Add a fall kickball season ◦Add monthly outdoor-ed classes ◦Add a week of summer camp Events ◦Bi-Annual disc golf tournament ◦Add an event replacing fall festival ◦Bocce tournament Other ◦Explore archery range ◦Explore bb gun range ◦Add a community garden(s) ◦Explore 4th of July Set-up ◦Add tee boxes for disc course ◦Replace RecPro with Active Net change online user experience Town Council Page 94 of 375 Meeting Date: Tuesday, August 26, 2014 DR A F T Dino Playground On-line Royal Troon solutions implemented Sports contracts for all associations Lakeview Soccer fields improvement Highland maintenance map created Amenity lake area improvement plan RFP for Park Services Establish additional private/public partnerships Town Council Page 95 of 375 Meeting Date: Tuesday, August 26, 2014 DR A F T Planning and Zoning Permits Building Inspections Code Enforcement Town Council Page 96 of 375 Meeting Date: Tuesday, August 26, 2014 DR A F T Current Development: ◦Waters Edge at Hogan’s Glen, Phase 2B-2 (6 lots) ◦Canterbury Hills, Phase 1A (20 lots) ◦Canterbury Hills, Phase 1B (38 lots) ◦Canterbury Hills, Phase 2 (49 lots) ◦Neighborhood 5, Phase 2E (18 lots) ◦Neighborhood 6, Phase 3B (98 lots) ◦Neighborhood 7, Phase 2G (114 lots) ◦Neighborhood 8, Phase 2B (65 lots) ◦Lakeview Elementary 2nd Expansion ◦Holiday Inn ◦PD-27 Village Center – 2 lots – Medical Office Building Town Council Page 97 of 375 Meeting Date: Tuesday, August 26, 2014 DR A F T Future Development Commercial ◦Homewood Suites ◦Restaurant Development ◦Final Phase– TC Commons ◦Trophy Club Town Center ◦PD- 27 Wonderland Plaza, Montessori School, Retail, & Restaurant Residential ◦Villas of Hogan’s Glen Phase II (37 lots) ◦Highlands Isle of Turnberry, Neighborhood 4 (16 lots) ◦Neighborhood 7, Phase 3C (107 lots) ◦Canterbury Hills, Phase III (51 Lots) ◦Waters Edge at Hogan’s Glen, Phase III (22 lots) Town Council Page 98 of 375 Meeting Date: Tuesday, August 26, 2014 DR A F T CODE ENFORCEMENT Fiscal 2014 Projected •High Grass/Weeds 110 •Junk Vehicle 7 •Mosquito Treatment 22 •General Nuisance 17 •Ordinance/Code 33 •Outdoor Storage 15 •Parking 14 •Signs Temporary/Portable 8 •Stagnant Water 17 •Swim Pool/ Fence 38 •Swim Pool/ Water 22 •Trailer/ RV Park 29 •Trash Issue 37 •Tree & Brush 28 •Unsightly Yard 48 •Water Conservation 52 TOTAL: 497 Town Council Page 99 of 375 Meeting Date: Tuesday, August 26, 2014 DR A F T Permitting & Building Inspection FY13-14 Estimated =5,100 Inspections FY14-15 Projected = 5,380 Inspections FY13-14 Estimated = 1,650 Permits FY14-15 Projected = 1,542 Permits Town Council Page 100 of 375 Meeting Date: Tuesday, August 26, 2014 DR A F T FY13 FEE FY14 FEE •Crumpton Dental; 301Trophy Branch $ 4,359.00 $ 12,448. 00 •Tom Thumb Fuel Station; 201Trophy Lake $ 2,122.00 $ 8,891.00 •Holiday Inn; 725 Plaza $ 24,634.00 $ 49,379.00 •Beck Elementary Addition $ 6,275.00 $ 15,330.00 •Beck Elementary Remodel $ 2,436.00 $ 10,908.00 •Village Centre MOB (Shell) 625 Parkview $ 2,833.00 $ 12,379.00 •Bank of America; 353 Trophy Club $ 625.00 $ 1785.00 •Baylor Oncology Remodel 2800 SH 114 $ 2,150.00 $ 3,930.00 •Baylor Surgical Addition 2850 SH 114 $ 7,700.00 $ 15,330.00 $ 53,134 $ 130,380 FY13 vs FY14 COMMERCIAL PERMIT FEE SCHEDULE $77,246 *Total amount increase due to fee adjustment Town Council Page 101 of 375 Meeting Date: Tuesday, August 26, 2014 DR A F T Rezoning – Trophy Club Town Center (PD-30) Plats ◦Phases of Highlands Neighborhood 7 ◦Hogan’s Glen, Waters Edge ◦Canterbury Hills ◦Villas Incode Permitting, Inspections, & Licensing Modules 178 residential building permits (projected) 5 commercial building permits – hotel, school addition, 2 dental offices, ◦Holiday Inn ◦Beck Elementary Expansion ◦2 dentist offices ◦Baylor expansion for surgical suites ◦Baylor remodel for new oncology center Ordinance revisions, Developer/Subdivider Agreements, pre-con’s, and construction bonds Town Council Page 102 of 375 Meeting Date: Tuesday, August 26, 2014 DR A F T Implement new permitting, fee, and inspection software. Implement new GIS Mapping software Continue electronic file and record scanning Revise Sign Ordinance and other miscellaneous ordinance amendments Continue developing Code Enforcement program Continue goal of residential building permit review with 10 day turnaround All construction inspections performed next business with no rollovers. Perform all commercial plan review and inspections in house. - Fully certified and licensed staff. Quality and TC Friendly customer service (Internal & External Town Council Page 103 of 375 Meeting Date: Tuesday, August 26, 2014 DR A F T FY14 Accomplishments: Developed & Submitted TDEM Hazard Mitigation Action Plan 75/25 cost share program Estimated January 2015 State approval Key to unlock Federal dollars for projects Fresh Meadow construction plans developed, bid, constructed Constructed on budget; allows for additional projects Timber Ridge construction plans developed, bid, constructed Constructed on budget; allows for additional projects Indian Creek box and drainage development Part of Storm Water Master Plan for Skyline Creek (Indian Creek) improvements Studied Highlands amenity lake erosion and creek Completed MS4 Permit Annual Report to TCEQ Completed and submitted new MS4 5 Year Permit to TCEQ Currently under review by TCEQ Town Council Page 104 of 375 Meeting Date: Tuesday, August 26, 2014 DR A F T FY15 Goals:  Participate in the street CIP projects  Address amenity lakes slope erosion and clear creek debris  Add drainage inlets on Cypress Court  Receive feedback and finalize TCEQ MS4 5 Year Permit  Annual Street Sweeping (Spring and Fall)  Continued storm drainage maintenance and clean up  Community Clean-up Events (Spring and Fall) Town Council Page 105 of 375 Meeting Date: Tuesday, August 26, 2014 DR A F T Received the Texas Economic Development Council’s Economic Excellence Recognition Award Approved and Implemented Economic Development Strategic Plan 1. Retain and Maintain Existing Business 2. Target Economic Development that Reflects Trophy Club and the Region 3. Recruit New Economic Development Town Council Page 106 of 375 Meeting Date: Tuesday, August 26, 2014 DR A F T Retain & Maintain Existing Business Created and launched Shop Trophy Club: Where Dollars Make Cents program Established monthly Business Spotlight program Front page website real estate with linked article Special resident promotions Created new Business Guide – both online & print Quarterly Focus on Business events Hosted Shop Trophy Club table at July 4th celebration Working with TxDOT & local businesses for blue highway signage Holiday Inn broke ground and under construction Dr. Crumpton medical office Town Council Page 107 of 375 Meeting Date: Tuesday, August 26, 2014 DR A F T Town Council Page 108 of 375 Meeting Date: Tuesday, August 26, 2014 DR A F T Approached Tom Thumb regarding fuel station – Opened in 2014 Approved term sheet with Town Council, EDC-4B, and TIRZ #1 to engage OTD for Trophy Wood restaurant development.  Co-hosted regional Alliance Development Forum partnering with the Chamber and Chamber cities. Co-hosted ICSC booth with Chamber and Chamber cities at the Texas ICSC deal making event. Continued working with Beck Ventures on Trophy Club Town Center prospects, vendors, rezoning, etc Target Economic Development that Reflects Trophy Club & Region Town Council Page 109 of 375 Meeting Date: Tuesday, August 26, 2014 DR A F T Finalized TIRZ #1 and TIRZ #2 ◦Tarrant County participation approved for TIRZ #1 Continued to meet with property owners and managers to fill existing space Homewood Suites development project – Site Plan & Plat under review Continue to reach out to retail and restaurant prospects to discuss opportunities within Trophy Club Medical Office Building Phase I under construction Commons Phase I completed and Phase II initiated Recruit New Economic Development Town Council Page 110 of 375 Meeting Date: Tuesday, August 26, 2014 DR A F T Finalize Developers Agreement with OTD Build Shop Trophy Club to include more social media presence, promotion and advertising, and citizen education Grow and promote Focus on Business events by hosting business speakers which benefit local businesses Finalize TxDOT blue highway sign process and installation Co-host ADF event with Chamber and Chamber cities Co-Host ICSC booth with Beck to promote Trophy Club and Trophy Club Town Center; Host reception with development partner Update analytics (PTA, traffic, demo’s, etc) Review and update Economic Development Strategic Plan Continued to meet with property owners and managers to fill existing space Approve Homewood Suites and get under construction Continue to reach out to retail and restaurant prospects to discuss opportunities within Trophy Club Medical Office Building Phase I finished with Phase II initiated Initiate Commons Phase II construction Complete Holiday Inn project Finalized TIRZ #2 agreement with Denton County Maintain TEDC Excellence Award recognition FY15 Goals Town Council Page 111 of 375 Meeting Date: Tuesday, August 26, 2014 DR A F T Court (1 FTE) Court Docket Collections State Collections and Remittances Daily operating procedures Town Council Page 112 of 375 Meeting Date: Tuesday, August 26, 2014 DR A F T 996 new cases filed 937 cases disposed: ◦793 were handled by the Court Administrator in accordance to standing orders issued by judge ◦144 monthly plea docket 6 trials by Judge 1 trial by Jury RFQ for new Court Collections agency ◦Assist warrant round-up, open warrants submitted monthly, etc Added $25 deferred fee added to all deferrals Open warrants submitted to OMNIBASE ◦Defendant can’t renew their drivers license until warrant is paid Initiated a new postcard program and letters as soon as defendant is delinquent Town Council Page 113 of 375 Meeting Date: Tuesday, August 26, 2014 DR A F T Integrate handheld citation units Continue to reduce number of outstanding warrants ◦Continue delinquent notices ◦Continue OMNIBASE participation ◦Work with new Court Collection agency ◦Step up Warrant Roundup actions and notifications ◦Coordinate with Police Chief for warrant officer duties Continue work with Judge and Prosecutor to dispose cases Continue required reporting to State Town Council Page 114 of 375 Meeting Date: Tuesday, August 26, 2014 DR A F T Staff: Town Manager, Assistant Town Manager, Town Attorney, Town Secretary, PIO/Marketing Manager Duties & responsibilities include: Overseeing day to day operations for all Town departments Implementing and achieving Town Council goals & objectives Developing and maintaining Council communication and relationships Providing legal advice and review of all Town contracts, resolutions, ordinances, etc Communication, Marketing, Advertising & Public Relations for the community Respond to ORRs and manage Town documents/retention schedule General Administration Overview Town Council Page 115 of 375 Meeting Date: Tuesday, August 26, 2014 DR A F T Implemented FY14 Budget Completed Platting in The Highlands Adopted new Town logo Development of 2014-2016 ‘Discover Trophy Club’ magazine Managed several major weather events Helped broker long-term utility agreement with TC MUD Implemented annual WNV initiatives Worked to increase bond rating to AA+ Facilitated Citizen of the Year program Posted 136 articles on TC Exchange Generated 1,081 new likes on Facebook this fiscal year Annual Report Initiated facilities feasibility analysis Reallocated ¼ cent to EDC-4B Created CCPD & reallocated ¼ cent Multiple Public Awareness Campaigns Held 2 successful Community Clean-Ups Initiated development of 2 TIFs Bid and initiated Indian Creek & Meadowbrook reconstruction 2 successful elections 334 ORRs processed; 200 ORR hours General Administration FY14 Accomplishments Town Council Page 116 of 375 Meeting Date: Tuesday, August 26, 2014 DR A F T Implement FY15 Budget Continue future governance improvements Continue Strategy Map & Vision 2030 implementation Launch 2014-2016 ‘Discover Trophy Club’ magazine Complete Town Annual Report Construct Indian Creek & Meadowbrook Implement new CIP projects Hold November & May Elections Finalize Property Acquisition Continue financial & debt management planning with plans to issue debt for municipal facilities Continue design and construction documents for municipal facilities Develop Social Media Plan Continued development of website Expand social media outreach and tools Streamline branding across organization FY 15 General Administration Goals Town Council Page 117 of 375 Meeting Date: Tuesday, August 26, 2014 DR A F T Proposed Tax Rate - $0.4900 Reduction = $0.0993 (1.9% reduction) Effective Rate = $0.468137 Rollback Rate = $0.499140 $0.01 = $122k Budget Surplus = $230k 1% COLA & 3% Merit CIP Proposal Supplemental New SRO New Firefighter Council Discussion Points Town Council Page 118 of 375 Meeting Date: Tuesday, August 26, 2014 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12014-1331-T Name: Status:Type:Agenda Item Consent Agenda File created:In control:8/1/2014 Town Council On agenda:Final action:8/26/2014 Title:Consider and take appropriate action regarding an Interlocal Agreement for Ad Valorem Tax Collection between the Town and Denton County for Tax Year 2014; and authorizing the Mayor or his designee to execute all necessary documents. Attachments:ILA Ad Valorem Tax Collection Between Denton County and Trophy Club.pdf Action ByDate Action ResultVer. Consider and take appropriate action regarding an Interlocal Agreement for Ad Valorem Tax Collection between the Town and Denton County for Tax Year 2014; and authorizing the Mayor or his designee to execute all necessary documents. Town Council Page 119 of 375 Meeting Date: Tuesday, August 26, 2014 THE STATE OF TEXAS § COUNTY OF DENTON § INTERLOCAL COOPERATION AGREEMENT FOR TAX COLLECTION BETWEEN DENTON COUNTY, TEXAS, AND TOWN OF TROPHY CLUB, TEXAS THIS AGREEMENT is made and entered into this 26th day of August 2014, by and between DENTON COUNTY, a political subdivision of the State of Texas, hereinafter referred to as "COUNTY," and, the TOWN OF TROPHY CLUB, Denton County, Texas, also a political subdivision of the State of Texas, hereinafter referred to as "MUNICIPALITY." WHEREAS, COUNTY and MUNICIPALITY mutually desire to be subject to the provisions of V.T.C.A. Government Code, Chapter 791, the Interlocal Cooperation Act, and V.T.C.A., Tax Code, Section 6.24 and 25.17; and WHEREAS, MUNICIPALITY has the authority to contract with the COUNTY for the COUNTY to act as tax assessor and collector for MUNICIPALITY and COUNTY has the authority to so act. NOW THEREFORE, COUNTY and MUNICIPALITY, for and in consideration of the mutual promises, covenants, and agreements herein contained, do agree as follows: Town Council Page 120 of 375 Meeting Date: Tuesday, August 26, 2014 I. The effective date of this Agreement shall be the 1st day of October, 2014. The term of this Agreement shall be for a period of one year, from October 1, 2014, to and through September 30, 2015. This Agreement shall be automatically renewed for an additional one (1) year term at the discretion of the COUNTY and MUNICIPALITY, unless written notice of termination is provided by the terminating party to the other party prior to one hundred-fifty (150) days of the expiration date of the current term of the Agreement. MUNICIPALITY agrees to deliver this agreement no later than September 30, 2014 in manner required by COUNTY to fully execute said collection services by COUNTY. II. For the purposes and consideration herein stated and contemplated, COUNTY shall provide the following necessary and appropriate services for MUNICIPALITY to the maximum extent authorized by this Agreement, without regard to race, sex, religion, color, age, disability, or national origin: 1. COUNTY, by and through its duly qualified tax assessor-collector, shall serve as tax assessor-collector for parcels in Denton County of the MUNICIPALITY for ad valorem tax collection for tax year 2014, and each tax year for the duration of this Agreement. COUNTY agrees to perform all necessary ad valorem assessing and collecting duties for MUNICIPALITY and MUNICIPALITY does hereby expressly authorize COUNTY to do and perform all acts necessary and proper to assess and collect taxes for MUNICIPALITY. COUNTY agrees to collect base taxes, penalties, interest, and attorney's fees. 2. COUNTY agrees to prepare and mail all current and delinquent tax statements required by statute, supplemental changes for applicable property Town Council Page 121 of 375 Meeting Date: Tuesday, August 26, 2014 accounts, as well as prepare and mail any other mailing as deemed necessary and appropriate by COUNTY; provide daily and monthly collection reports to MUNICIPALITY; prepare tax certificates; develop and maintain both current and delinquent tax rolls, disburse tax monies to MUNICIPALITY daily (business day) based on prior day tax postings. COUNTY agrees to approve and refund overpayment or erroneous payment of taxes for MUNICIPALITY pursuant to Texas Property Tax code Sections 31.11 and 31.12 from available current tax collections of MUNICIPALITY; meet the requirements of Section 26.04 of the Texas Tax Code; and to develop and maintain such other records and forms as are necessary or required by State law, rules, or regulations. 3. COUNTY further agrees that it will calculate the effective tax rates and rollback tax rates for MUNICIPALITY and that such calculations will be provided at no additional cost to MUNICIPALITY. The information concerning the effective and rollback tax rates will be published in the form prescribed by the Comptroller of Public Accounts of the State of Texas, and as required by Section 26.04 of V.T.C.A. Tax Code. MUNICIPALITY shall notify tax assessor-collector no later than July 25th of each year that MUNICIPALITY wishes publication of forms or notices specified in this section. MUNICIPALITY further agrees that if COUNTY calculates effective and rollback tax rates, COUNTY shall publish the required notices on behalf of MUNICIPALITY. It is understood and agreed by the parties that the expense of publication shall be borne by MUNICIPALITY and that COUNTY shall provide MUNICIPALITY’s billing address to the newspaper publishing the effective and rollback tax rates. 4. COUNTY agrees, upon request, to offer guidance and the necessary forms for posting notices of required hearing and quarter-page notices Town Council Page 122 of 375 Meeting Date: Tuesday, August 26, 2014 as required by Sections 26.05 and 26.06 of V.T.C.A. Tax Code and Section 140.010 of Local Government Code, if MUNICIPALITY requests such 7 days in advance of the intended publication date, COUNTY agrees to manage all notices and publications on behalf of MUNICIPALITY if request is received no later than July 25th. MUNICIPALITY must approve all calculations and notices, in the format required by COUNTY, before publication may proceed. The accuracy and timeliness of all required notices are the responsibility of MUNICIPALITY. 5. Should MUNICIPALITY vote to increase its tax rate above the rollback tax rate the required publication of notices shall be the responsibility of MUNICIPALITY. 6. COUNTY agrees to develop and maintain written policies and procedures of its operation. COUNTY further agrees to make available full information about the operation of the County Tax Office to MUNICIPALITY, and to promptly furnish written reports to keep MUNICIPALITY informed of all financial information affecting it. 7. MUNICIPALITY agrees to promptly deliver to COUNTY all records that it has accumulated and developed in the assessment and collection of taxes, and to cooperate in furnishing or locating any other information and records needed by COUNTY to perform its duties under the terms and conditions of this Agreement. 8. COUNTY agrees to allow an audit of the tax records of MUNICIPALITY in COUNTY’S possession during normal working hours with at least 48 hours advance, written notice to COUNTY. The expense of any and all such audits shall be paid by MUNICIPALITY. A copy of any and all such audits shall be furnished to COUNTY. Town Council Page 123 of 375 Meeting Date: Tuesday, August 26, 2014 9. If required by MUNICIPALITY, COUNTY agrees to obtain a surety bond for the County Tax Assessor/Collector. Such bond will be conditioned upon the faithful performance of the Tax Assessor/Collector’s lawful duties, will be made payable to MUNICIPALITY and in an amount determined by the governing body of MUNICIPALITY. The premium for any such bond shall be borne solely by MUNICIPALITY. 10. COUNTY agrees that it will post a notice on its website, as a reminder that delinquent tax penalties will apply to all assessed taxes which are not paid by January 31, 2015. COUNTY agrees to mail a reminder notice to delinquent property accounts in the month of February notifying that delinquent tax penalties will apply to all assessed taxes which are not paid by January 31, 2015. The reminder notices will be mailed between February 5th and February 28th. 11. COUNTY agrees that it will post to a secure website collection reports for MUNICIPALITY listing current taxes, delinquent taxes, penalties and interest on a daily basis through September 30, 2015. COUNTY will provide monthly Maintenance and Operation (hereinafter referred to as “MO”), and Interest and Sinking (hereinafter referred to as “IS”) collection reports; provide monthly recap reports; and provide monthly attorney fee collection reports. 12. MUNICIPALITY retains its right to select its own delinquent tax collection attorney and COUNTY agrees to reasonably cooperate with the attorney selected by MUNICIPALITY in the collection of delinquent taxes and related activities. 13. MUNICIPALITY will provide COUNTY with a copy of their current tax collection attorney contract on or before each February 15th. MUNICIPALITY Town Council Page 124 of 375 Meeting Date: Tuesday, August 26, 2014 will provide COUNTY with notice of any change in collection attorney on or before the effective date of the new collection attorney contract. III. COUNTY hereby designates the Denton County Tax Assessor/ Collector to act on behalf of the County Tax Office and to serve as Liaison for COUNTY with MUNICIPALITY. The County Tax Assessor/Collector, and/or his/her designee, shall ensure the performance of all duties and obligations of COUNTY; shall devote sufficient time and attention to the execution of said duties on behalf of COUNTY in full compliance with the terms and conditions of this Agreement; and shall provide immediate and direct supervision of the County Tax Office employees, agents, contractors, subcontractors, and/or laborers, if any, in the furtherance of the purposes, terms and conditions of this Agreement for the mutual benefit of COUNTY and MUNICIPALITY. IV. COUNTY accepts responsibility for the acts, negligence, and/or omissions related to property tax service of all COUNTY employees and agents, sub- contractors and /or contract laborers, and for those actions of other persons doing work under a contract or agreement with COUNTY to the extent allowed by law. V. MUNICIPALITY accepts responsibility for the acts, negligence, and/or omissions of all MUNICIPALITY employees and agents, sub-contractors and/or contract laborers, and for those of all other persons doing work under a contract or agreement with MUNICIPALITY to the extent allowed by law. VI. MUNICIPALITY understands and agrees that MUNICIPALITY, its Town Council Page 125 of 375 Meeting Date: Tuesday, August 26, 2014 employees, servants, agents, and representatives shall at no time represent themselves to be employees, servants, agents, and/or representatives of COUNTY. COUNTY understands and agrees that COUNTY, its employees, servants, agents, and representatives shall at no time represent themselves to be employees, servants, agents, and/or representatives of MUNICIPALITY. VII. For the services rendered during the 2014 tax year, MUNICIPALITY agrees to pay COUNTY for the receipting, bookkeeping, issuing, and mailing of tax statements as follows: 1. The current tax statements will be mailed by October 10th or as soon thereafter as practical. In order to expedite mailing of tax statements the MUNICIPALITY must adopt their 2014 tax rate by September 29, 2014. Failure of the MUNICIPALITY to adopt a tax rate by September 29, 2014 will cause delay in timely mailing of tax statements. Pursuant to Texas Property Tax Code §26.05 the MUNICIPALITY must adopt a tax rate by the later of September 30th or 60 days after the certified appraisal roll is received. Failure to adopt and deliver a tax rate by the later of September 30th or 60 days after the certified appraisal roll is received may result in delay of processing and mailing MUNICIPALITY tax statements. MUNICIPALITY agrees to assume the costs for additional delayed tax statements, processing and mailing as determined by COUNTY. Notwithstanding the provisions of the Tax Code, if MUNICIPALITY fails to deliver the adopted tax rates (M &O and I &S) to the Tax Assessor Collector by September 29, 2014, it may cause a delay in the publication and release of tax statements. 2. COUNTY will mail an additional notice during the month of March Town Council Page 126 of 375 Meeting Date: Tuesday, August 26, 2014 following the initial mailing provided that MUNICIPALITY has requested such a notice on or before February 28th. The fee for this service will be a rate not to exceed $0.69 per statement. 3. At least 30 days, but no more than 60 days, prior to April 1st, and following the initial mailing, COUNTY shall mail a delinquent tax statement meeting the requirements of Section 33.11 of the Texas Property Tax Code to the owner of each parcel to the owner of each parcel having delinquent taxes. 4. At least 30 days, but no more than 60 days, prior to July 1st, and following the initial mailing, COUNTY will mail a delinquent tax statement meeting the requirements of Section 33.07 of the Texas Property Tax Code will be mailed to the owner of each parcel having delinquent taxes. 5. For accounts which become delinquent on or after June 1st, COUNTY shall mail a delinquent tax statement meeting the requirements of Section 33.08 of the Texas Property Tax Code to the owner of each parcel having delinquent taxes. 6. In event of a successful rollback election which takes place after tax bills for MUNICIPALITY have been mailed, MUNICIPALITY agrees to pay COUNTY a programming charge of $5,000.00. COUNTY will mail corrected statements to the owner of each parcel. COUNTY will charge a fee for this service at a rate not to exceed $0.69 per statement Property Tax Code Section 26.07 (f). When a refund is required per Property Tax Code Section 26.07 (g), COUNTY will charge a $.25 processing fee per check, in addition to the corrected statement mailing costs. Issuance of refunds, in the event of a successful rollback election, will be the responsibility of the COUNTY. MUNICIPALITY will be billed for the refunds, postage and processing fees. Town Council Page 127 of 375 Meeting Date: Tuesday, August 26, 2014 7. MUNICIPALITY understands and agrees that COUNTY will, no later than January 31st, deduct from current collections of the MUNICIPALITY the “Total Cost” of providing all services described in paragraphs 1-5 above. This “Total Cost” includes any such services that have not yet been performed at the time of deduction. The “Total Cost” of providing all services described in paragraphs 1-5 above shall be the total of: $ 0. 69 x the total number of parcels on MUNICIPALITY Tax Roll for tax year 2013. In the event that a rollback election as described in paragraph 6 takes place, COUNTY shall bill MUNICIPALITY for the applicable programming charge, check processing fees, refunds paid, and refund postage costs. MUNICIPALITY shall pay COUNTY all billed amounts within 30 days of its receipt of said bill. In the event costs for additional delayed tax statements, processing and mailing are incurred as described in paragraph 1, COUNTY shall bill MUNICIPALITY for such amounts. MUNICIPALITY shall pay COUNTY all such billed amounts within 30 days of its receipt of said bill. 8. MUNICIPALITY further understands and agrees that COUNTY (at its sole discretion) may increase or decrease the amounts charged to MUNICIPALITY for any renewal year of this Agreement, provided that COUNTY gives written notice to MUNICIPALITY sixty (60) days prior to the expiration date of the initial term of the Agreement. The County Budget Office establishes collection rates annually based on a survey of actual annual costs incurred by the COUNTY in performing tax collection services. The collection rate for each year is approved by County Commissioners’ Court. All entities are assessed the same per parcel collection rate. Town Council Page 128 of 375 Meeting Date: Tuesday, August 26, 2014 VIII. COUNTY agrees to remit all taxes, penalties, and interest collected on MUNICIPALITY's behalf and to deposit such funds into the MUNICIPALITY’s depositories as designated: 1. For deposits of tax, penalties, and interest, payment shall be by wire transfer or ACH to MUNICIPALITY depository accounts only, and segregated into the appropriate MO and IS accounts. Only in the event of failure of electronic transfer protocol will a check for deposits of tax, penalty and interest be sent by mail to MUNICIPALITY. 2. If MUNICIPALITY uses the same depository as COUNTY, the deposits of tax, penalty and interest shall be by deposit transfer. 3. In anticipation of renewal of this Agreement, COUNTY further agrees that deposits will be made daily through September 30, 2015. It is expressly understood, however, that this obligation of COUNTY shall not survive termination of this Agreement, whether by termination by either party or by failure of the parties to renew this Agreement. 4. In event that COUNTY experiences shortage in collections as a result of an outstanding tax debt of MUNICIPALITY, the MUNICIPALITY agrees a payment in the amount of shortage shall be made by check or ACH to COUNTY within 15 days after notification of such shortage. IX. In the event of termination, the withdrawing party shall be obligated to make such payments as are required by this Agreement through the balance of the tax year in which notice is given. COUNTY shall be obligated to provide services pursuant to this Agreement, during such period. Town Council Page 129 of 375 Meeting Date: Tuesday, August 26, 2014 X. This Agreement represents the entire agreement between MUNICIPALITY and COUNTY and supersedes all prior negotiations, representations, and/or agreements, either written or oral. This Agreement may be amended only by written instrument signed by the governing bodies of both MUNICIPALITY and COUNTY or those authorized to sign on behalf of those governing bodies. XI. Any and all written notices required to be given under this Agreement shall be delivered or mailed to the listed addresses: COUNTY: County Judge of Denton County 110 West Hickory Denton, Texas 76201 Telephone 940-349-2820 MUNICIPALITY: Town of Trophy Club ATTN: Assistant Town Manager Address: City, State, Zip: 100 Municipal Drive Telephone: Trophy Club, Texas 76262 682-831-4600 Email: sseidel@trophyclub.org Town Council Page 130 of 375 Meeting Date: Tuesday, August 26, 2014 XII. MUNICIPALITY hereby designates Stephen Seidel, Assistant Town Manager XIII. , to act on behalf of MUNICIPALITY, and to serve as Liaison for MUNICIPALITY to ensure the performance of all duties and obligations of MUNICIPALITY as stated in this Agreement. MUNICIPALITY’s designee shall devote sufficient time and attention to the execution of said duties on behalf of MUNICIPALITY in full compliance with the terms and conditions of this Agreement; shall provide immediate and direct supervision of the MUNICIPALITY employees, agents, contractors, subcontractors, and/or laborers, if any, in the furtherance of the purposes, terms and conditions of this Agreement for the mutual benefit of MUNICIPALITY and COUNTY. In the event that any portion of this Agreement shall be found to be contrary to law, it is the intent of the parties that the remaining portions shall remain valid and in full force and effect to the extent possible. XIV. The undersigned officers and/or agents of the parties are the properly authorized officials and have the necessary authority to execute this agreement on behalf of the parties. Each party hereby certifies to the other that any resolutions necessary for this Agreement have been duly passed and are now in full force and effect. Executed in duplicate originals this, 26th day of August 2014 Town Council Page 131 of 375 Meeting Date: Tuesday, August 26, 2014 COUNTY MUNICIPALITY Denton County Town of Trophy Club 110 West Hickory 100 Municipal Drive Denton, Texas 76201 Trophy Club, Texas 76262 BY: ________________________ BY: ________________________ Honorable Mary Horn Honorable C. Nick Sanders Denton County Judge Mayor ATTEST: ATTEST: BY: ________________________ BY: ________________________ Cynthia Mitchell Name Tammy Ard Denton County Clerk Title Town Secretary APPROVED FORM AND CONTENT: APPROVED AS TO FORM: ________________________ _________________________ Michelle French Denton County Assistant Denton County District Attorney Tax Assessor/Collector Town Council Page 132 of 375 Meeting Date: Tuesday, August 26, 2014 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12014-1391-T Name: Status:Type:Agenda Item Consent Agenda File created:In control:8/19/2014 Town Council On agenda:Final action:8/26/2014 Title:Consider and take appropriate action regarding the First Amendment to the Amended and Restated Contract for Wholesale Water Supply and Wastewater Treatment Services and Water and Wastewater Operational Services between the Town and MUD1; authorizing the Mayor or his designee to execute all necessary documents. Attachments:1st Amendment Restated Wholesale Agreement.pdf Action ByDate Action ResultVer. Consider and take appropriate action regarding the First Amendment to the Amended and Restated Contract for Wholesale Water Supply and Wastewater TreatmentServices and Water and Wastewater Operational Services between the Town and MUD1; authorizing the Mayor or his designee to execute all necessary documents. Town Council Page 133 of 375 Meeting Date: Tuesday, August 26, 2014 FIRST AMENDMENT TO AMENDED AND RESTATED CONTRACT FOR WHOLESALE WATER SUPPLY AND WASTEWATER TREATMENT SERVICES AND WATER AND WASTEWATER OPERATIONAL SERVICES STATE OF TEXAS § § COUNTIES OF DENTON AND TARRANT § This First Amendment to Amended and Restated Contract for Wholesale Water Supply and Wastewater Treatment Services and Water and Wastewater Operations Services (“Amendment”) is entered into between THE TOWN OF TROPHY CLUB, TEXAS, a home rule municipality located in Denton and Tarrant Counties (hereinafter “Town”) and TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1, a conservation and reclamation District of the State of Texas in Denton and Tarrant Counties created and operating pursuant to Chapters 49 and 54 of the Texas Water Code (hereinafter “MUD”). WHEREAS, the Town and MUD entered into that certain Amended and Restated Contract for Wholesale Water Supply and Wastewater Treatment Services and Water and Wastewater Operations Services dated April 15, 2014 (the “Service Agreement”), setting forth the terms and conditions pursuant to which MUD agreed to provide certain wholesale water and wastewater services, and operational services, to Town; and Recitals WHEREAS, the Town and MUD now desire to amend the Service Agreement in order to clarify certain provisions relating to the purpose of the Utility Fee (as defined therein) payable thereunder; and WHEREAS, the Town and MUD also desire to amend the Service Agreement in order to clarify the responsibility of the MUD to prepare and submit regulatory reports on behalf of the Town before and after October 31, 2014. NOW THEREFORE, for and in consideration of the mutual promises and covenants herein contained and other good and valuable consideration, the receipt and sufficiency of which are acknowledged by both Parties, it is agreed as follows: 1. Utility Fees. Agreement The Parties agree that the first paragraph in Section 7.4 of the Service Agreement is hereby amended to read in its entirety as follows: “7.4 Utility Fees. The Parties acknowledge that the 2007 Wholesale Contract provided for the Town to pay MUD a lump sum amount of $540,000 and a Utility Fee of $2,300 for each new service connection to Town Council Page 134 of 375 Meeting Date: Tuesday, August 26, 2014 the Town Water Distribution System and Town Wastewater Collection System until the total amount of Utility Fees paid to MUD equaled $3,260,000. For purposes of this contract, MUD agrees that Town shall not be responsible for payment of debt service on ad valorem tax bonds issued by MUD prior to the Effective Date, or any refunding thereof. The 2007 Wholesale Contract further provided that to the extent the Town paid less than this sum to the District as of May 7, 2013, then the Town would be required to pay ten percent (10%) interest each year on the difference between the amount of such fees paid to the District and $3,260,000 in accordance with a formula set forth in the 2007 Wholesale Contract. The Parties now acknowledge that there will not be a sufficient number of new service connections within the Property in order for Town to collect and remit to MUD the full amount that was required to be paid under the 2007 Wholesale Contract. As a result, from and after the Effective Date, the Parties agree that Town’s payment obligation of Utility Fees and interest shall be as follows:” 2. MUD Operations Services. (a) The Parties agree that Section 5.2(a) of the Service Agreement is hereby amended to include a new subsection (10) to read in its entirety as follows: “10) Until October 31, 2014, responding to requests, correspondence, notices of violations or other communications from regulatory authorities with jurisdiction over public water and wastewater systems, as more particularly described in Section 5.2(e) below.” (b) The Parties agree that Section 5.2(e) of the Service Agreement is hereby amended to read in its entirety as follows: “(e) As part of the Operations Services and through October 31, 2014, MUD shall prepare, execute and file on behalf of Town all reports, plans and filings required by law for public water and wastewater systems, including those required by the TCEQ and the Texas Water Development Board, that may legally be executed by an operator of a public water or wastewater system on behalf of the owner. With respect to those reports, plans and filings required by law for public water and wastewater systems, including those required by the TCEQ and the Texas Water Development Board, that must be executed or filed directly by the owner of the public water and wastewater system, MUD shall prepare a draft report, plan or filing and submit it to Town for Town’s final approval, execution and filing thereof. Also as part of the Operations Services, MUD shall respond to all request, correspondences, notices of violations or other communication from regulatory authorities with jurisdiction over public water and wastewater systems. Where the response must be in writing and executed or filed directly by the owner of the public water and wastewater system, then MUD shall prepare a draft response and submit it to Town for Town’s final approval, execution and filing thereof.” Town Council Page 135 of 375 Meeting Date: Tuesday, August 26, 2014 (c) The Parties agree that Section 5.2 of the Service Agreement is hereby amended to include a new subsection (f) to read in its entirety as follows: “(f) As part of the Operations Services and commencing November 1, 2014, MUD shall prepare, execute and file on behalf of Town those operations and sampling reports and filings that may legally be executed by an operator of a public water or wastewater system on behalf of the owner. With respect to those reports, plans and filings that must be executed or filed directly by the owner of the public water or wastewater system, MUD shall prepare a draft report, plan and/or filing for Town, but Town shall be solely responsible for final approval, execution and filing thereof. The Parties agree that the data to be furnished by MUD for purposes of preparing reports, filings and plans on behalf of Town shall be operational and sampling data obtained by MUD in connection with providing the Operations Services, and Town shall be responsible for gathering and furnishing other data not generated as a result of operating the Town Water Distribution System and Town Wastewater Collection System, such as Town population data.” 3. Capitalized Terms. Except as otherwise provided herein, all capitalized terms used in this Amendment shall have the meanings set forth in the Service Agreement. 4. Effect on Contract. Except as specifically modified by this Amendment, all terms and conditions of the Service Agreement shall remain in full force and effect. REMAINDER OF PAGE INTENTIONALLY LEFT BLANK Town Council Page 136 of 375 Meeting Date: Tuesday, August 26, 2014 IN WITNESS WHEREOF, the Parties hereto have executed this Amendment as of the _____ day of August, 2014 (the “Effective Date”). TOWN OF TROPHY CLUB, TEXAS By: C. Nick Sanders Mayor Date: ATTEST: By: Tammy Ard Town Secretary TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 By: Name: Title: Date: ATTEST: By: Name: Title: Town Council Page 137 of 375 Meeting Date: Tuesday, August 26, 2014 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12014-1368-T Name: Status:Type:Agenda Item Public Hearing File created:In control:8/18/2014 Town Council On agenda:Final action:8/26/2014 Title:Consider and take appropriate action regarding an interlocal Agreement for Assessment Collection between the Town and Denton County for the Trophy Club Public Improvement District No. 1 for 2014 (Infrastructure Assessment); and authorizing the Mayor or his designee to execute all necessary documents. Attachments:2014 ILA for Assessment Collection Between Denton County and Trophy Club PID NO 1 Action ByDate Action ResultVer. Consider and take appropriate action regarding an interlocal Agreement for Assessment Collection between the Town and Denton County for the Trophy Club Public Improvement District No. 1 for 2014 (Infrastructure Assessment); and authorizing the Mayor or his designee to execute all necessary documents. Town Council Page 138 of 375 Meeting Date: Tuesday, August 26, 2014 THE STATE OF TEXAS § COUNTY OF DENTON § INTERLOCAL COOPERATION AGREEMENT FOR ASSESSMENT COLLECTION BETWEEN DENTON COUNTY, TEXAS, AND TOWN OF TROPHY CLUB PUBLIC IMPROVEMENT DISTRICT NO. 1 THIS AGREEMENT is made and entered into this _______ day of August, 2014, by and between DENTON COUNTY, a political subdivision of the State of Texas, hereinafter referred to as "COUNTY," and TOWN OF TROPHY CLUB PUBLIC IMPROVEMENT DISTRICT NO. 1, an instrumentality of the Town of Trophy Club, Texas Denton County, Texas, also a political subdivision of the State of Texas, hereinafter referred to as "DISTRICT." WHEREAS, COUNTY and DISTRICT mutually desire to be subject to the provisions of V.T.C.A. Government Code, Chapter 791, the Interlocal Cooperation Act, and V.T.C.A., Tax Code, Section 6.24; and WHEREAS, DISTRICT has the authority to contract with the COUNTY for the COUNTY to act as tax assessor and collector for DISTRICT and COUNTY has the authority to so act; NOW THEREFORE, COUNTY and DISTRICT, for and in consideration of the mutual promises, covenants, and agreements herein contained, do agree as follows: Town Council Page 139 of 375 Meeting Date: Tuesday, August 26, 2014 I. The effective date of this Agreement shall be the 1st day of October, 2014. The term of this Agreement shall be for a period of one year, from October 1, 2014, to and through September 30, 2015. This Agreement shall be automatically renewed for an additional one (1) year term at the discretion of the COUNTY and DISTRICT, unless written notice of termination is provided by the terminating party to the other party prior to one hundred-fifty (150) days of the expiration date of the current term of the Agreement. DISTRICT agrees to deliver this Agreement no later than September 30, 2014 in manner required by COUNTY to fully execute said collection services by COUNTY. II. For the purposes and consideration herein stated and contemplated, COUNTY shall provide the following necessary and appropriate services for DISTRICT to the maximum extent authorized by this Agreement, without regard to race, sex, religion, color, age, disability, or national origin: 1. COUNTY, by and through its duly qualified tax assessor-collector, shall serve as assessor-collector for DISTRICT for assessment collection for tax year 2014, and each tax year for the duration of this Agreement. COUNTY agrees to perform all necessary assessment collecting duties for DISTRICT and DISTRICT does hereby expressly authorize COUNTY to do and perform all acts necessary and proper to assess and collect assessments for DISTRICT. COUNTY agrees to collect base assessments, penalties, interest, and attorney's fees. 2. COUNTY agrees to prepare and mail all assessment statements (included on the tax statement for each parcel); provide monthly collection reports to DISTRICT; Town Council Page 140 of 375 Meeting Date: Tuesday, August 26, 2014 develop and maintain both current and delinquent assessment rolls; disburse assessment monies to district daily (business day) based on prior day assessment postings, approve and refund overpayment or erroneous payment of assessments for DISTRICT pursuant to Texas Property Tax code Sections 31.11 and 31.12 from available current assessment collections of DISTRICT; meet the requirements of Section 26.04 of the Texas Tax Code; and to develop and maintain such other records and forms as are necessary or required by State law, rules, or regulations. 3. COUNTY agrees to develop and maintain written policies and procedures of its operation. COUNTY further agrees to make available full information about the operation of the County Tax Office to DISTRICT, and to promptly furnish written reports to keep DISTRICT informed of all financial information affecting it. 4. DISTRICT agrees to promptly deliver to COUNTY all records that it has accumulated and developed in the collection of assessments, and to cooperate in furnishing or locating any other information and records needed by COUNTY to perform its duties under the terms and conditions of this Agreement. 5. COUNTY agrees to allow an audit of the assessment collection records of DISTRICT in COUNTY’S possession during normal working hours with at least 48 hours advance, written notice to COUNTY. The expense of any and all such audits shall be paid by DISTRICT. A copy of any and all such audits shall be furnished to COUNTY. 6. If required by DISTRICT, COUNTY agrees to obtain a surety bond for the County Tax Assessor/Collector. Such bond will be conditioned upon the faithful performance of the Tax Assessor/Collector’s lawful duties, will be made payable to DISTRICT and in an amount determined by the governing body of DISTRICT. The premium for any such bond shall be borne solely by DISTRICT. Town Council Page 141 of 375 Meeting Date: Tuesday, August 26, 2014 7. COUNTY agrees that it will post a notice on its website, as a reminder that delinquent penalties will apply to all assessments which are not paid by January 31, 2015. COUNTY agrees to mail a reminder notice to delinquent assessment accounts in the month of February notifying that delinquent penalties will apply to all assessments which are not paid by January 31, 2015. The reminder notices will be mailed between February 5th and February 28th. 8. COUNTY agrees that it will post to a secure website collection reports for DISTRICT listing current assessments, delinquent assessments, and penalties and interest on a daily basis through September 30, 2015; COUNTY will provide monthly Maintenance and Operation (hereinafter referred to as “MO”), and Interest and Sinking (hereinafter referred to as “IS”) collection reports; provide monthly recap reports; and provide monthly attorney fee collection reports. 9. DISTRICT retains its right to select its own delinquent assessment collection attorney and COUNTY agrees to reasonably cooperate with the attorney selected by DISTRICT in the collection of delinquent assessments and related activities. 10. DISTRICT will provide COUNTY with a copy of their current assessment collection attorney contract on or before each February 15th. DISTRICT will provide COUNTY with notice of any change in collection attorney on or before the effective date of the new collection attorney contract. III. COUNTY hereby designates the Denton County Tax Assessor/ Collector to act on behalf of the County Tax Office and to serve as Liaison for COUNTY with DISTRICT. The County Tax Assessor/Collector, and/or his/her designee, shall ensure the performance of all duties and obligations of COUNTY; shall devote sufficient time and Town Council Page 142 of 375 Meeting Date: Tuesday, August 26, 2014 attention to the execution of said duties on behalf of COUNTY in full compliance with the terms and conditions of this Agreement; and shall provide immediate and direct supervision of the County Tax Office employees, agents, contractors, subcontractors, and/or laborers, if any, in the furtherance of the purposes, terms and conditions of this Agreement for the mutual benefit of COUNTY and DISTRICT. IV. It is understood and agreed between COUNTY and DISTRICT that the DISTRICT, in performing its obligations hereunder, is acting independently, and the COUNTY assumes no responsibility or liabilities in connection therewith to third parties. It is further understood and agreed between COUNTY and DISTRICT that the COUNTY, in performing its obligations hereunder, is acting independently, and the DISTRICT assumes no responsibilities in connection therewith to third parties. Nothing in this Agreement is intended to benefit any third party beneficiary. DISTRICT agrees that it will protect, defend, indemnify, and hold harmless COUNTY and all of its officers, agents, and employees from and against all claims, demands, causes of action, damages, judgments, losses and expenses, including attorney’s fees, of whatsoever nature, character, or description that any person or entity has or may have arising from or on account of any injuries or damages received or sustained by person, persons, or property, on account of or arising out of, or in connection with the performance of the services, including without limiting the generality of the foregoing, any negligent act or omission of the DISTRICT or any employee, officer, agent, subcontractor, servant, invitee, or assignee of the DISTRICT in the execution or performance of this Agreement. This provision shall survive the termination of this Agreement. Town Council Page 143 of 375 Meeting Date: Tuesday, August 26, 2014 V. COUNTY accepts responsibility for the acts, negligence, and/or omissions related to assessment service of all COUNTY employees and agents, sub-contractors and /or contract laborers, and for those actions of other persons doing work under a contract or agreement with COUNTY to the extent allowed by law. VI. DISTRICT accepts responsibility for the acts, negligence, and/or omissions of all DISTRICT employees and agents, sub-contractors and/or contract laborers, and for those of all other persons doing work under a contract or agreement with DISTRICT to the extent allowed by law. VII. DISTRICT understands and agrees that DISTRICT, its employees, servants, agents, and representatives shall at no time represent themselves to be employees, servants, agents, and/or representatives of COUNTY. COUNTY understands and agrees that COUNTY, its employees, servants, agents, and representatives shall at no time represent themselves to be employees, servants, agents, and/or representatives of DISTRICT. VIII. For the services rendered during the 2014 assessment year, DISTRICT agrees to pay COUNTY for the receipting, bookkeeping, issuing, and mailing of assessment statements as follows: 1. The current assessment statements will be mailed by October 10th or as soon thereafter as practical. If DISTRICT does not provide the assessment roll on or before September 10, 2014 COUNTY will charge a $5,000.00 late processing fee, plus Town Council Page 144 of 375 Meeting Date: Tuesday, August 26, 2014 the per statement fee not to exceed $0.69 each. The assessment roll is to be in the form of a flat ASCII file and delivered to both the Tax Assessor/Collector and to the Tax Assessor/Collector’s software provider; delivery may be by CD, or FTP. All assessments become due on receipt of the tax statement each year. 2. All unpaid assessments become delinquent on February 1st of the year following the assessment year. Penalty and interest fees accrue at the same rate and time schedule as the same year’s ad valorem property tax. (Tax Code, Section 31.02(a), and 33.01(a)). 3. Delinquent assessment collection attorneys become involved at the same times as do the delinquent ad valorem property tax attorneys. (Tax Code, Sections 6.30, 33.07, 33.08, 33.11, and 33.48) 4. An additional notice will be sent during the month of March following the initial mailing provided that DISTRICT has requested such a notice on or before February 28th. The fee for this service will be a rate not to exceed $0.69. 5. At least 30 days, but no more than 60 days, prior to April 1st, and following the initial mailing, a delinquent assessment statement meeting the requirements of Section 33.11 of the Texas Property Tax Code will be mailed to the owner of each parcel having delinquent assessments. 6. At least 30 days, but no more than 60 days, prior to July 1st, and following the initial mailing, a delinquent assessment statement meeting the requirements of Section 33.07 of the Texas Property Tax Code will be mailed to the owner of each parcel having delinquent assessments. 7. For accounts which become delinquent on or after June 1st, COUNTY shall mail a delinquent tax statement meeting the requirements of Section 33.08 of the Town Council Page 145 of 375 Meeting Date: Tuesday, August 26, 2014 Texas Property Tax Code to the owner of each parcel having delinquent assessments. 8. In event of a successful challenge to the assessment rate taking place after assessment bills for DISTRICT have been mailed, DISTRICT agrees to pay COUNTY a programming charge of $5,000.00. COUNTY will mail corrected statements to the owner of each parcel. County will charge a fee for preparing and mailing will be a rate not to exceed $0.69 per corrected statement, to comply with Property Tax Code Section 26.07 (f), will be charged. When a refund is required per Property Tax Code Section 26.07 (g), COUNTY will charge a $.25 processing fee per check, in addition to the corrected statement mailing costs. If issuance of refunds is required, it will be the responsibility of the COUNTY. DISTRICT will be billed for the refunds, first-class postage and the processing fees. 9. DISTRICT understands and agrees that COUNTY will, no later than January 31st, deduct from current collections of DISTRICT the “Total Cost” of providing all services described in paragraphs 1-5 above. This “Total Cost” includes any such services that have not yet been performed at the time of deduction. The “Total Cost” of providing all services described in paragraphs 1-5 above shall be the total of: $ 0.69 x the total number of parcels on DISTRICT’S Assessment Roll for tax year 2014. In the event that a rollback election as described in paragraph 6 takes place, COUNTY shall bill DISTRICT for the applicable programming charge, check processing fees, refunds paid, and refund postage costs. DISTRICT shall pay COUNTY all billed amounts within 30 days of its receipt of said bill. In the event costs for additional delayed assessments statements, processing and mailing are incurred as described in paragraph 1, COUNTY shall bill DISTRICT for such amounts. Town Council Page 146 of 375 Meeting Date: Tuesday, August 26, 2014 DISTRICT shall pay COUNTY all such billed amounts within 30 days of its receipt of said bill. DISTRICT further understands and agrees that COUNTY (at its sole discretion) may increase or decrease the amounts charged to DISTRICT for any renewal year of this Agreement, provided that COUNTY gives written notice to DISTRICT sixty (60) days prior to the expiration date of the initial term of the Agreement. The County Budget Office establishes collection rates annually based on a survey of actual annual costs incurred by the COUNTY in performing tax collection services. The collection rate for each year is approved by County Commissioners’ Court. All entities are assessed the same per parcel collection rate. IX. COUNTY agrees to remit all assessments, penalties, and interest collected on DISTRICT's behalf and to deposit such funds into the DISTRICT's depositories, as designated: 1. For deposits of assessments, penalties, and interest, payment shall be by wire transfer or ACH to DISTRICT's depository accounts only, and segregated into the appropriate MO and IS accounts. Only in the event of failure of electronic transfer protocol will a check for deposits of assessments, penalty and interest be sent by mail to DISTRICT. 2. If DISTRICT uses the same depository as COUNTY, the deposit of assessments, penalty and interest shall be by deposit transfer. 3. In anticipation of renewal of this Agreement, COUNTY further agrees that deposits will be made daily through September 30, 2015. It is expressly understood, however, that this obligation of COUNTY shall not survive termination of this Town Council Page 147 of 375 Meeting Date: Tuesday, August 26, 2014 Agreement, whether by termination by either party or by failure of the parties to renew this Agreement. 4. In event that COUNTY experiences shortage in collections as a result of an outstanding assessment debt of DISTRICT, the DISTRICT agrees a payment in the amount of shortage shall be made by check or ACH to COUNTY within 15 days after notification of such shortage. X. In the event of termination, the withdrawing party shall be obligated to make such payments as are required by this Agreement through the balance of the assessment year in which notice is given. COUNTY shall be obligated to provide services pursuant to this Agreement, during such period. XI. This Agreement represents the entire agreement between DISTRICT and COUNTY and supersedes all prior negotiations, representations, and/or agreements, either written or oral. This Agreement may be amended only by written instrument signed by the governing bodies of both DISTRICT and COUNTY or those authorized to sign on behalf of those governing bodies. Town Council Page 148 of 375 Meeting Date: Tuesday, August 26, 2014 XII. Any and all written notices required to be given under this Agreement shall be delivered or mailed to the listed addresses: COUNTY: County Judge of Denton County 110 West Hickory Denton, Texas 76201 Telephone 940-349-2820 DISTRICT: Trophy Club Public Improvement District No. 1 Address: 100 Municipal Drive City, State, Zip: Trophy Club, TX 76262 Telephone: 682-831-4600 Email: sseidel@trophyclub.org XIII. DISTRICT hereby designates Stephen Seidel, Assistant Town Manager, to act on behalf of DISTRICT, and to serve as Liaison for DISTRICT to ensure the performance of all duties and obligations of DISTRICT as stated in this Agreement. DISTRICT’s designee shall devote sufficient time and attention to the execution of said duties on behalf of DISTRICT in full compliance with the terms and conditions of this Agreement; shall provide immediate and direct supervision of the DISTRICT employees, agents, contractors, subcontractors, and/or laborers, if any, in the furtherance of the purposes, terms and conditions of this Agreement for the mutual benefit of DISTRICT and COUNTY. XIV. In the event that any portion of this Agreement shall be found to be contrary to law, it is the intent of the parties that the remaining portions shall remain valid and in full Town Council Page 149 of 375 Meeting Date: Tuesday, August 26, 2014 force and effect to the extent possible. XV. The undersigned officers and/or agents of the parties are the properly authorized officials and have the necessary authority to execute this Agreement on behalf of the parties. Each party hereby certifies to the other that any resolutions necessary for this Agreement have been duly passed and are now in full force and effect. Executed in duplicate originals this, _________day of ________________ 2014. COUNTY DISTRICT BY: ___________________________ BY: __________________________ Honorable Mary Horn Honorable C. Nick Sanders Denton County Judge Mayor ATTEST: ATTEST: BY: ____________________________ BY: ___________________________ Cynthia Mitchell Tammy Ard Denton County Clerk Town Secretary APPROVED FORM AND CONTENT: APPROVED AS TO FORM: ______________________________ ______________________________ Michelle French _______________________ Denton County Denton County Tax Assessor/Collector Assistant District Attorney Town Council Page 150 of 375 Meeting Date: Tuesday, August 26, 2014 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12014-1369-T Name: Status:Type:Agenda Item Public Hearing File created:In control:8/18/2014 Town Council On agenda:Final action:8/26/2014 Title:Consider and take appropriate action regarding an Interlocal Agreement for Assessment Collection between the Town and Denton County for the Trophy Club Public Improvement District No. 1 for 2014 (Emergency Services Assessment); and authorizing the Mayor or his designee to execute all necessary documents. Attachments:2014 ILA for Tax Collection Between Denty County and Trophy Club PID NO 1 Emergency Action ByDate Action ResultVer. Consider and take appropriate action regarding an Interlocal Agreement for Assessment Collection between the Town and Denton County for the Trophy Club Public Improvement District No. 1 for 2014 (Emergency Services Assessment); and authorizing the Mayor or his designee to execute all necessary documents. Town Council Page 151 of 375 Meeting Date: Tuesday, August 26, 2014 THE STATE OF TEXAS § COUNTY OF DENTON § INTERLOCAL COOPERATION AGREEMENT FOR TAX COLLECTION BETWEEN DENTON COUNTY, TEXAS, AND TROPHY CLUB PUBLIC IMPROVEMENT DISTRICT NO.1 EMERGENCY SERVICES THIS AGREEMENT is made and entered into this _________ day of August 2014, by and between DENTON COUNTY, a political subdivision of the State of Texas, hereinafter referred to as "COUNTY," and Trophy Club Public Improvement District NO.1 Emergency Services Denton County, Texas, also a political subdivision of the State of Texas, hereinafter referred to as "DISTRICT" WHEREAS, COUNTY and DISTRICT mutually desire to be subject to the provisions of V.T.C.A. Government Code, Chapter 791, the Interlocal Cooperation Act, and V.T.C.A., Tax Code, Section 6.24 and 25.17 and; WHEREAS, DISTRICT has the authority to contract with the COUNTY for the COUNTY to act as tax assessor and collector for DISTRICT and COUNTY has the authority to so act; NOW THEREFORE, COUNTY and DISTRICT, for and in consideration of the mutual promises, covenants, and agreements herein contained, do agree as follows: Town Council Page 152 of 375 Meeting Date: Tuesday, August 26, 2014 I. The effective date of this Agreement shall be the 1st day of October, 2014. The term of this Agreement shall be for a period of one year, from October 1, 2014, to and through September 30, 2015. This Agreement shall be automatically renewed for an additional one (1) year term at the discretion of the COUNTY and DISTRICT, unless written notice of termination is provided by the terminating party to the other party prior to one hundred-fifty (150) days of the expiration date of the current term of the Agreement. DISTRICT agrees to deliver this agreement no later than September 30, 2014 in manner required by COUNTY to fully execute said collection services by COUNTY. II. For the purposes and consideration herein stated and contemplated, COUNTY shall provide the following necessary and appropriate services for DISTRICT to the maximum extent authorized by this Agreement, without regard to race, sex, religion, color, age, disability, or national origin: 1. COUNTY, by and through its duly qualified tax assessor-collector, shall serve as tax assessor-collector for DISTRICT for ad valorem tax collection for tax year 2014, and each tax year for the duration of this Agreement. COUNTY agrees to perform all necessary ad valorem assessing and collecting duties for DISTRICT and DISTRICT does hereby expressly authorize COUNTY to do and perform all acts necessary and proper to assess and collect taxes for DISTRICT. COUNTY agrees to collect base taxes, penalties, interest, and attorney's fees. 2. COUNTY agrees to prepare and mail all current and delinquent tax statements required by statute, supplemental changes for applicable property accounts, Town Council Page 153 of 375 Meeting Date: Tuesday, August 26, 2014 as well as prepare and mail any other mailing as deemed necessary and appropriate by COUNTY; provide daily and monthly collection and distribution reports to DISTRICT; prepare tax certificates; develop and maintain both current and delinquent tax rolls, disburse tax monies to DISTRICT daily (business day) based on prior day tax postings. COUNTY agrees to approve and refund overpayment or erroneous payment of taxes for DISTRICT pursuant to Texas Property Tax code Sections 31.11 and 31.12 from available current tax collections of DISTRICT; meet the requirements of Section 26.04 of the Texas Tax Code; and to develop and maintain such other records and forms as are necessary or required by State law, rules, or regulations. 3. COUNTY further agrees that it will calculate the effective and rollback tax rates for DISTRICT, however all calculations will be performed using only the Texas State Comptroller’s “Truth In Taxation” formulas, and that such calculations will be provided at no additional cost to DISTRICT. The information concerning the effective and rollback tax rates will be published in the form prescribed by the Comptroller of Public Accounts of the State of Texas, and as required by Section 26.04 of V.T.C.A. Tax Code. DISTRICT shall notify tax assessor-collector no later than July 25th of each year that DISTRICT wishes publication of forms or notices specified in this section. It is understood and agreed by the parties that the expense of publication shall be borne by DISTRICT and that COUNTY shall provide DISTRICT’s billing address to the newspaper publishing the effective and rollback tax rates. 4. COUNTY agrees, upon request, to offer guidance and the necessary forms for posting notices of required hearing and quarter-page notices as required by Sections 26.05 and 26.06 of V.T.C.A. Tax Code, if DISTRICT requests such 7 days in Town Council Page 154 of 375 Meeting Date: Tuesday, August 26, 2014 advance of the intended publication date. DISTRICT must approve all calculations and notices, in the format required by COUNTY, before publication may proceed. The accuracy and timeliness of all required notices are the responsibility of DISTRICT. 5. Should DISTRICT vote to increase its tax rate above the rollback tax rate the required publication of notices shall be the responsibility of DISTRICT. 6. COUNTY agrees to develop and maintain written policies and procedures of its operation. COUNTY further agrees to make available full information about the operation of the County Tax Office to DISTRICT, and to promptly furnish written reports to keep DISTRICT informed of all financial information affecting it. 7. DISTRICT agrees to promptly deliver to COUNTY all records that it has accumulated and developed in the assessment and collection of taxes, and to cooperate in furnishing or locating any other information and records needed by COUNTY to perform its duties under the terms and conditions of this Agreement. 8. COUNTY agrees to allow an audit of the tax records of DISTRICT in COUNTY’S possession during normal working hours with at least 48 hours advance, written notice to COUNTY. The expense of any and all such audits shall be paid by DISTRICT. A copy of any and all such audits shall be furnished to COUNTY. 9. If required by DISTRICT, COUNTY agrees to obtain a surety bond for the County Tax Assessor/Collector. Such bond will be conditioned upon the faithful performance of the Tax Assessor/Collector’s lawful duties, will be made payable to DISTRICT and in an amount determined by the governing body of DISTRICT. The premium for any such bond shall be borne solely by DISTRICT. Town Council Page 155 of 375 Meeting Date: Tuesday, August 26, 2014 10. COUNTY agrees that it will post a notice on its website, as a reminder that delinquent tax penalties will apply to all assessed taxes which are not paid by January 31, 2015. COUNTY agrees to mail a reminder notice to delinquent property accounts in the month of February notifying that delinquent tax penalties will apply to all assessed taxes which are not paid by January 31, 2015. The reminder notices will be mailed between February 5th and February 28th. 11. COUNTY agrees that it will post to a secure website collection reports for DISTRICT listing current taxes, delinquent taxes, penalties and interest on a daily basis through September 30, 2015. COUNTY will provide monthly Maintenance and Operation (hereinafter referred to as “MO”), and Interest and Sinking (hereinafter referred to as “IS”) collection reports; provide monthly recap reports; and provide monthly attorney fee collection reports. 12. DISTRICT retains its right to select its own delinquent tax collection attorney and COUNTY agrees to reasonably cooperate with the attorney selected by DISTRICT in the collection of delinquent taxes and related activities. 13. DISTRICT will provide COUNTY with a copy of their current tax collection attorney contract on or before each February 15th. DISTRICT will provide COUNTY with notice of any change in collection attorney on or before the effective date of the new collection attorney contract. Town Council Page 156 of 375 Meeting Date: Tuesday, August 26, 2014 III. COUNTY hereby designates the Denton County Tax Assessor/ Collector to act on behalf of the County Tax Office and to serve as Liaison for COUNTY with DISTRICT. The County Tax Assessor/Collector, and/or his/her designated substitute, shall ensure the performance of all duties and obligations of COUNTY; shall devote sufficient time and attention to the execution of said duties on behalf of COUNTY in full compliance with the terms and conditions of this Agreement; and shall provide immediate and direct supervision of the County Tax Office employees, agents, contractors, subcontractors, and/or laborers, if any, in the furtherance of the purposes, terms and conditions of this Agreement for the mutual benefit of COUNTY and DISTRICT. IV. COUNTY accepts responsibility for the acts, negligence, and/or omissions related to property tax service of all COUNTY employees and agents, sub-contractors and /or contract laborers, and for those actions of other persons doing work under a contract or agreement with COUNTY to the extent allowed by law. V. DISTRICT accepts responsibility for the acts, negligence, and/or omissions of all DISTRICT employees and agents, sub-contractors and/or contract laborers, and for those of all other persons doing work under a contract or agreement with DISTRICT to the extent allowed by law. Town Council Page 157 of 375 Meeting Date: Tuesday, August 26, 2014 VI. DISTRICT understands and agrees that DISTRICT, its employees, servants, agents, and representatives shall at no time represent themselves to be employees, servants, agents, and/or representatives of COUNTY. COUNTY understands and agrees that DISTRICT, its employees, servants, agents, and representatives shall at no time represent themselves to be employees, servants, agents, and/or representatives of DISTRICT. VII. For the services rendered during the 2014 tax year, DISTRICT agrees to pay DISTRICT for the receipting, bookkeeping, issuing, and mailing of tax statements as follows: 1. The current tax statements will be mailed by October 10th or as soon thereafter as practical. In order to expedite mailing of tax statements the DISTRICT must adopt their 2014 tax rate by September 29, 2014. Failure of the DISTRICT to adopt a tax rate by September 29, 2014 will cause delay in timely mailing of tax statements. Pursuant to Texas Property Tax Code §26.05 if the DISTRICT must adopt a tax rate by the later of September 30th or 60 days after the certified appraisal roll is received. Failure to adopt and deliver a tax rate by the later of September 30th or 60 days after the certified appraisal roll is received may result in delay of processing and mailing DISTRICT tax statements. DISTRICT agrees to assume the costs for additional delayed tax statements, processing and mailing as determined by COUNTY. Notwithstanding the provisions of the Tax Code, if DISTRICT fails to deliver the adopted Town Council Page 158 of 375 Meeting Date: Tuesday, August 26, 2014 tax rates (M&O and I&S) to the Tax Assessor Collector by September 29, 2014, it may cause a delay in the publication and release of tax statements. 2. An additional notice will be sent during the month of March following the initial mailing provided that DISTRICT has requested such a notice on or before February 28th. The fee for this service will be a rate not to exceed $0.69 per statement. At least 30 days, but no more than 60 days, prior to April 1st, and following the initial mailing, a delinquent tax statement meeting the requirements of Section 33.11 of the Texas Property Tax Code will be mailed to the owner of each parcel having delinquent taxes. 3. At least 30 days, but no more than 60 days, prior to July 1st, and following the initial mailing, a delinquent tax statement meeting the requirements of Section 33.07 of the Texas Property Tax Code will be mailed to the owner of each parcel having delinquent taxes. 4. For accounts which become delinquent on or after June 1st, COUNTY shall mail a delinquent tax statement meeting the requirements of Section 33.08 of the Texas Property Tax Code to the owner of each parcel having delinquent taxes. 5. In event of a successful rollback election which takes place after tax bills for DISTRICT have been mailed, DISTRICT agrees to pay COUNTY a programming charge of $5,000.00. COUNTY will mail corrected statements to the owner of each parcel. COUNTY will charge a fee for this service will be a rate not to exceed $0.69 per statement Property Tax Code Section 26.07 (f). When a refund is required per Property Tax Code Section 26.07 (g), COUNTY will charge a $.25 processing fee per check, in addition to the corrected statement mailing costs. Issuance of refunds, in the event of a Town Council Page 159 of 375 Meeting Date: Tuesday, August 26, 2014 successful rollback election, will be the responsibility of the COUNTY. DISTRICT will be billed for the refunds, postage and processing fees. 6. DISTRICT understands and agrees that COUNTY will, no later than January 31st, deduct from current collections of DISTRICT the “Total Cost” of providing all services described in paragraphs 1-5 above. This “Total Cost” includes any such services that have not yet been performed at the time of deduction. The “Total Cost” of providing all services described in paragraphs 1-5 above shall be the total of: $0.69 x the total number of parcels on DISTRICT’S Tax Roll for tax year 2013. In the event that a rollback election as described in paragraph 6 takes place, COUNTY shall bill DISTRICT for the applicable programming charge, check processing fees, refunds paid, and refund postage costs. DISTRICT shall pay COUNTY all billed amounts within 30 days of its receipt of said bill. In the event costs for additional delayed tax statements, processing and mailing are incurred as described in paragraph 1, COUNTY shall bill DISTRICT for such amounts. DISTRICT shall pay COUNTY all such billed amounts within 30 days of its receipt of said bill. 7. DISTRICT further understands and agrees that COUNTY (at its sole discretion) may increase or decrease the amounts charged to DISTRICT for any renewal year of this Agreement, provided that COUNTY gives written notice to DISTRICT sixty (60) days prior to the expiration date of the initial term of the Agreement. The County Budget Office establishes collection rates annually based on a survey of actual annual costs incurred by the COUNTY in performing tax collection services. The collection rate for each year is approved by County Commissioners’ Court. All entities are assessed the same per parcel collection rate. Town Council Page 160 of 375 Meeting Date: Tuesday, August 26, 2014 VIII. COUNTY agrees to remit all taxes, penalties, and interest collected on DISTRICT's behalf and to deposit such funds into DISTRICT’s depositories as designated: 1. For deposits of tax, penalties, and interest, payment shall be by wire transfer or ACH to DISTRICT's depository accounts only, and segregated into the appropriate MO and IS accounts. Only in the event of failure of electronic transfer protocol will a check for deposits of tax, penalty and interest be sent by mail to DISTRICT. 2. If DISTRICT uses the same depository as COUNTY, the deposits of tax, penalty and interest shall be by deposit transfer. 3. In anticipation of renewal of this Agreement, COUNTY further agrees that deposits will be made daily through September 30, 2015. It is expressly understood, however, that this obligation of DISTRICT shall not survive termination of this Agreement, whether by termination by either party or by failure of the parties to renew this Agreement. 4. In event that COUNTY experiences shortage in collections as a result of an outstanding tax debt of DISTRICT, the DISTRICT agrees a payment in the amount of shortage shall be made by check or ACH to COUNTY within 15 days after notification of such shortage. Town Council Page 161 of 375 Meeting Date: Tuesday, August 26, 2014 IX. As provided by Sections 49.107(g) and 49.108(f) of the Texas Water Code, Sections 26.04, 26.05, and 26.07 of the Texas Property Tax Code do not apply to taxes levied by DISTRICT, except as provided in Water Code Section 49.236. Therefore, references in the Agreement to Sections 26.04, 26.05, 26.07 of the Property Tax Code or to the requirements of those sections shall not apply to DISTRICT, except to the extent provided in Water Code Section 49.236. DISTRICT shall comply with Water Code Section 49.236. X. In the event of termination, the withdrawing party shall be obligated to make such payments as are required by this Agreement through the balance of the tax year in which notice is given. COUNTY shall be obligated to provide services pursuant to this Agreement, during such period. XI. This Agreement represents the entire agreement between DISTRICT and COUNTY and supersedes all prior negotiations, representations, and/or agreements, either written or oral. This Agreement may be amended only by written instrument signed by the governing bodies of both DISTRICT and COUNTY or those authorized to sign on behalf of those governing bodies. XII. Any and all written notices required to be given under this Agreement shall be delivered or mailed to the listed addresses: Town Council Page 162 of 375 Meeting Date: Tuesday, August 26, 2014 COUNTY: County Judge of Denton County 110 West Hickory Denton, Texas 76201 Telephone 940-349-2820 DISTRICT: Trophy Club Public Improvement District No. 1 Emergency Services Address: 100 Municipal Drive City, State, Zip: Trophy Club, TX 76262 Telephone: 682-831-4600 Email: sseidel@trophyclub.org XIII. DISTRICT hereby designates Stephen Seidel, Assistant Town Manager to act on behalf of DISTRICT, and to serve as Liaison for DISTRICT to ensure the performance of all duties and obligations of DISTRICT as stated in this Agreement. DISTRICT’s designee shall devote sufficient time and attention to the execution of said duties on behalf of DISTRICT in full compliance with the terms and conditions of this Agreement; shall provide immediate and direct supervision of the DISTRICT employees, agents, contractors, subcontractors, and/or laborers, if any, in the furtherance of the purposes, terms and conditions of this Agreement for the mutual benefit of DISTRICT and COUNTY. Attached Exhibit A lists current members of the Board of Directors with contact information, and the time and location of regular board meetings. Town Council Page 163 of 375 Meeting Date: Tuesday, August 26, 2014 XIV. In the event that any portion of this Agreement shall be found to be contrary to law, it is the intent of the parties that the remaining portions shall remain valid and in full force and effect to the extent possible. XV. The undersigned officers and/or agents of the parties are the properly authorized officials and have the necessary authority to execute this agreement on behalf of the parties. Each party hereby certifies to the other that any resolutions necessary for this Agreement have been duly passed and are now in full force and effect. Executed in duplicate originals this, ___________ day of August 2014. COUNTY DISTRICT Denton County Trophy Club Public Improvement District No. 1 110 West Hickory Emergency Services Denton, Texas 76201 Address: 100 Municipal Drive City, State, Zip: Trophy Club, TX 76262 BY: ___________________________ BY: ___________________________ Honorable Mary Horn Name: _________________________ Denton County Judge Title: __________________________ ATTEST: ATTEST: BY: ____________________________ BY: ___________________________ Cynthia Mitchell Name: ________________________ Denton County Clerk Title: __________________________ Town Council Page 164 of 375 Meeting Date: Tuesday, August 26, 2014 APPROVED FORM AND CONTENT: APPROVED AS TO FORM: _______________________________ ______________________________ Michelle French Denton County Denton County Tax Assessor/Collector Assistant District Attorney Town Council Page 165 of 375 Meeting Date: Tuesday, August 26, 2014 Exhibit A: Board of Directors for: TROPHY CLUB PUBLIC IMPROVEMENT DISTRICT NO.1 EMERGENCY SERVICES Office Name Phone Number President Mayor C. Nick Sanders Vice President Mayor Pro Tem Greg Lamont Secretary Treasurer Member Council Member Jim Parrow Member Council Member Garrett Reed Member Council Member Rhylan Rowe Member Council Member Phillip Shoffner Member Member Member Member Member Town Council Page 166 of 375 Meeting Date: Tuesday, August 26, 2014 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12014-1375-T Name: Status:Type:Agenda Item Regular Session File created:In control:8/18/2014 Town Council On agenda:Final action:8/26/2014 Title:Consider and take appropriate action regarding an Ordinance amending Section 3 of Article II, "Animal Shelter Advisory Board" of Chapter 2, "Animal Control" of the Code of Ordinances of the Town by amending the terms of service of Board members to provide for three year terms of service and to stagger expiration dates of those terms of service; providing for severability; and providing an effective date. Attachments:ORD 2014-24 Amending Animal Shelter Advisory Board Ord No 2013-37.pdf Action ByDate Action ResultVer. Consider and take appropriate action regarding an Ordinance amending Section 3 of Article II, "Animal Shelter Advisory Board" of Chapter 2, "Animal Control" of the Code of Ordinances of the Town by amending the terms of service of Board members to provide for threeyear terms of service and to stagger expiration dates of those terms of service; providing for severability; and providing an effective date. Town Council Page 167 of 375 Meeting Date: Tuesday, August 26, 2014 TOWN OF TROPHY CLUB, TEXAS ORDINANCE NO. 2014-24 AN ORDINANCE OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS AMENDING SECTION 3 OF ARTICLE II, ENTITLED “ANIMAL SHELTER ADVISORY BOARD” OF CHAPTER 2 ENTITLED “ANIMAL CONTROL” OF THE CODE OF ORDINANCES OF THE TOWN OF TROPHY CLUB, ESTABLISHING THE TROPHY CLUB ANIMAL SHELTER ADVISORY BOARD BY AMENDING THE TERMS OF SERVICE FOR MEMBERS OF THE BOARD IN ORDER TO PROVIDE FOR THREE YEAR TERMS OF SERVICE AND TO STAGGER THE EXPIRATION OF THOSE TERMS; PROVIDING A CUMULATIVE REPEALER CLAUSE; PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, Chapter 823 of the Texas Health and Safety Code provides that the governing body of a municipality in which an animal shelter is located shall appoint an advisory committee to assist in complying with the requirements of Chapter 823; and WHEREAS, in 2013, the Town Council adopted an Ordinance adopting Chapter 2, Article II of the Code of Ordinances establishing the Trophy Club Animal Shelter Advisory Board (hereinafter “Board”) and providing for membership on the Board in accordance with State law; and WHEREAS, the ordinance creating the Animal Shelter Advisory Board provided for six (6) members serving terms of one (1) year each, and the Council has determined it more efficient to extend the terms of office of the Board Members to three years each and to stagger the terms of office for each of those Board seats; and WHEREAS, the Town Council has determined it appropriate to amend Section 3 of Article II, entitled “Animal Shelter Advisory Board” of Chapter 2 entitled “Animal Control”, of the Code of Ordinances so that the members of the Trophy Club Animal Shelter Advisory Board serve three (3) year terms each, with those terms initially staggered for one, two and three year terms for the period during the implementation of staggered terms, and to provide that staggered terms will commence on October 1, 2014, and thereafter to provide that each term shall be for three years. NOW THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS: Section 1. Incorporation of Premises The foregoing recitals are found to be true and correct and are incorporated herein as if written word for word. Town Council Page 168 of 375 Meeting Date: Tuesday, August 26, 2014 Section 2. Amendment Section 3 of Article II, entitled “Animal Shelter Advisory Board” of Chapter 2, entitled “Animal Control” of the Code of Ordinances of the Town shall be amended to adopt staggered terms so that it shall be and read in its entirety as follows, and all other provisions of Chapter 2, Article II, shall not be affected but shall remain in full force and effect: 3. Staggered Terms. The members of the Trophy Club Animal Shelter Advisory Board shall serve at the pleasure of the Town Council. Members’ terms shall be staggered as set forth herein, and terms shall expire on September 30 of the designated year. Places on the Board shall be numbered 1 through 6. Places 1 and 2 on the Board shall serve for a term of one (1) year each during the implementation of staggered seats on the Board. Places 3 and 4 on the Board shall serve for a term of two (2) years each during the implementation of staggered seats on the Board. Places 5 and 6 on the Board shall serve for a term of three (3) years each. Upon expiration of each of implementation terms set forth above, all six (6) seats shall be appointed to serve on a regular three (3) year term interval. Implementation of staggered terms shall commence on October 1, 2014, and the Board members shall be appointed in accordance with the Town’s Handbook for Elected and Appointed Officials. Section 3. Cumulative Repealer That this Ordinance shall be cumulative of all other ordinances of the Town and shall not repeal any of the provisions of such ordinances except in those instances where provisions of those ordinances are in direct conflict with the provisions of this Ordinance; whether such ordinances are codified or uncodified, and all other provisions of the ordinances of the Town of Trophy Club, codified or uncodified, not in conflict with the provisions of this Ordinance, shall remain in full force and effect. Section 4. Severability If any section, article, paragraph, sentence, clause, phrase or word in this Ordinance, or its application to any person or circumstance is held invalid or unconstitutional by a Court of competent jurisdiction, such holding shall not affect the validity of the remaining portions of this Ordinance; and the Town Council hereby declares it would have passed such remaining portions of the Ordinance despite such invalidity, which remaining portions shall remain in full force and effect. Town Council Page 169 of 375 Meeting Date: Tuesday, August 26, 2014 Section 5. Engrossment and Enrollment The Town Secretary of the Town of Trophy Club is hereby directed to engross and enroll this Ordinance in accordance with the Town Charter and by filing this Ordinance in the Ordinance records of the Town. Section 6. Effective Date This Ordinance shall take effect from and after its date of passage in accordance with the law. PASSED and APPROVED by the Town Council of the Town of Trophy Club, Texas on this 26th day of August, 2014. C. Nick Sanders, Mayor Town of Trophy Club, Texas ATTEST: Tammy Ard, Town Secretary Town of Trophy Club, Texas APPROVED TO AS FORM: Patricia A. Adams , Town Attorney Town of Trophy Club, Texas Town Council Page 170 of 375 Meeting Date: Tuesday, August 26, 2014 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12014-1398-T Name: Status:Type:Agenda Item Consent Agenda File created:In control:8/20/2014 Town Council On agenda:Final action:8/26/2014 Title:Consider and take appropriate action regarding financial and variance report dated July 2014. Attachments:July Financial Report FY 2014.pdf July General Fund Budget Report.pdf Action ByDate Action ResultVer. Consider and take appropriate action regarding financial and variance report dated July 2014. Town Council Page 171 of 375 Meeting Date: Tuesday, August 26, 2014 GENERAL FUND SUMMARY YEAR TO DATE JULY 83% Revenues Original Budget Revised Budget Year to Date Variance % Received Property Tax 4,589,856$ 4,589,856$ 4,541,819$ (48,037)$ 99% Licenses and Permits 937,860 937,860 781,494 (156,366) 83% Franchise fees 729,870 729,870 694,656 (35,214) 95% Sales Tax 625,375 625,375 522,931 (102,444) 84% Fines and Fees 497,727 533,727 492,793 (40,934) 92% Intergovernmental 214,008 214,008 189,992 (24,016) 89% Grants - 77,018 66,664 (10,354) NA Charges for Service 198,763 198,763 203,722 4,959 102% Investment Income 5,500 5,500 2,282 (3,218) 41% Miscellaneous Income 85,000 85,000 99,971 14,971 118% Total Revenues 7,883,959$ 7,996,977$ 7,596,325$ (400,652)$ 95% Other Sources Original Budget Revised Budget Year to Date Variance % Received Transfers In 11,000$ 11,000$ 186,147$ 175,147 1692% Total Available Resources 7,894,959$ 8,007,977$ 7,782,472$ (225,505)$ 97% Expenditures Original Budget Revised Budget Year to Date Variance % Used Manager's Office 872,641$ 864,641$ 642,090$ 222,551$ 74% Human Resources 98,382 92,382 56,512 35,870 61% Information Services 374,271 377,271 293,353 83,918 78% Legal 184,246 184,246 160,509 23,737 87% Police 1,963,011 2,040,029 1,658,578 381,451 81% Emergency Medical Services 853,933 853,933 663,110 190,823 78% Streets 444,452 440,452 309,903 130,549 70% Medians 306,772 306,772 233,426 73,345 76% Parks 980,967 998,967 812,756 186,211 81% Recreation & Community Events 609,743 609,743 382,267 227,476 63% Planning & Zoning 241,753 235,928 225,869 10,059 96% Community Development 355,601 397,426 255,353 142,073 64% Finance 395,440 392,440 308,159 84,281 79% Municipal Court 84,994 84,994 62,224 22,770 73% Facilities Maintenance 72,200 72,200 74,240 (2,040) 103% Total Expenditures 7,838,406$ 7,951,424$ 6,138,348$ 1,813,076$ 77% Other Uses Original Budget Revised Budget Year to Date Variance % Used Transfers Out -$ -$ 10,817$ 10,817$ NA Total Outflows of Resources 7,838,406$ 7,951,424$ 6,149,165$ 1,823,894$ 77% Percent of Budget Year Transpired Town Council Page 172 of 375 Meeting Date: Tuesday, August 26, 2014 Fund balance Original Budget Revised Budget Year to Date Beginning fund balance 2,851,702$ 2,851,702$ 2,627,264$ + Net increase (Decrease)56,553 56,553 1,633,308 Ending Fund Balance 2,908,255$ 2,908,255$ 4,260,572$ Fund balance Detail Original Budget Revised Budget Year to Date Reserve Fund balance (30% of Total Expenditures)2,351,522$ 2,385,427$ 1,841,504$ Assigned Fund Balance 228,138 228,138 228,138 Unassigned Fund Balance in Excess (Deficit) of 30%328,595 294,690 2,190,929 Total Fund balance 2,908,255$ 2,908,255$ 4,260,572$ From FY 2013 CAFR Town Council Page 173 of 375 Meeting Date: Tuesday, August 26, 2014 Departmental Budget Reports YEAR TO DATE JULY 83% Category Original Budget Revised Budget Year to Date Variance % Used Personnel 5,806,764$ 5,840,957$ 4,456,839$ 1,384,118$ 76% Purchased Services 1,422,524 1,486,524 1,221,347 265,177 82% Supplies 387,209 387,209 281,135 106,074 73% Capital 5,700 65,525 23,674 41,851 36% Transfer to Future Replacement 216,209 171,209 155,352 15,857 91% Total 7,838,406$ 7,951,424$ 6,138,348$ 1,813,076$ 77% Category Original Budget Revised Budget Year to Date Variance % Used Personnel 711,541$ 703,541$ 531,217$ 172,324$ 76% Purchased Services 95,240 95,240 60,216 35,024 63% Supplies 65,860 65,860 50,657 15,203 77% Total 872,641$ 864,641$ 642,090$ 222,551$ 74% Category Original Budget Revised Budget Year to Date Variance % Used Personnel 151,546$ 151,546$ 121,659$ 29,887$ 80% Purchased Services 23,389 23,389 34,067 (10,678) 146% Supplies 9,311 9,311 4,783 4,528 51% Total 184,246$ 184,246$ 160,509$ 23,737$ 87% Category Original Budget Revised Budget Year to Date Variance % Used Personnel 92,186$ 86,186$ 53,862$ 32,324$ 62% Purchased Services 4,896 4,896 1,675 3,221 34% Supplies 1,300 1,300 975 325 75% Total 98,382$ 92,382$ 56,512$ 35,870$ 61% Category Original Budget Revised Budget Year to Date Variance % Used Personnel 185,804$ 185,804$ 147,205$ 38,599$ 79% Purchased Services 118,721 121,721 90,436 31,285 74% Supplies 25,039 25,039 22,182 2,857 89% Transfer to Future Replacement 44,707 44,707 33,530 11,177 75% Total 374,271$ 377,271$ 293,353$ 83,918$ 78% Outside legal services have exceeded the budgeted amount by $11,642. Percent of Budget Year Transpired Manager's Office Legal Human Resources Information Services General Fund Summary Town Council Page 174 of 375 Meeting Date: Tuesday, August 26, 2014 Departmental Budget Reports YEAR TO DATE JULY 83% Category Original Budget Revised Budget Year to Date Variance % Used Personnel 1,679,317$ 1,756,335$ 1,416,211$ 340,124$ 81% Purchased Services 145,743 145,743 117,554 28,189 81% Supplies 100,945 100,945 73,197 27,748 73% Capital 3,000 3,000 3,286 (286) 110% Transfer to Future Replacement 34,006 34,006 48,330 (14,324) 142% Total 1,963,011$ 2,040,029$ 1,658,578$ 381,451$ 81% Category Original Budget Revised Budget Year to Date Variance % Used Personnel 713,653$ 713,653$ 560,996$ 152,657$ 79% Purchased Services 41,081 41,081 31,088 9,993 76% Supplies 27,186 27,186 17,017 10,169 63% Transfer to Future Replacement 72,013 72,013 54,010 18,003 75% Total 853,933$ 853,933$ 663,110$ 190,823$ 78% Category Original Budget Revised Budget Year to Date Variance % Used Personnel 264,010$ 260,010$ 183,482$ 76,528$ 71% Purchased Services 176,302 176,302 123,969 52,333 70% Supplies 4,140 4,140 2,452 1,688 59% Total 444,452$ 440,452$ 309,903$ 130,549$ 70% Category Original Budget Revised Budget Year to Date Variance % Used Personnel 158,159$ 158,159$ 114,128$ 44,031$ 72% Purchased Services 134,700 134,700 115,346 19,354 86% Supplies 13,913 13,913 3,953 9,960 28% Total 306,772$ 306,772$ 233,426$ 73,346$ 76% Category Original Budget Revised Budget Year to Date Variance % Used Personnel 70,630$ 70,630$ 55,536$ 15,094$ 79% Purchased Services 12,064 12,064 5,676 6,388 47% Supplies 2,300 2,300 1,012 1,288 44% Total 84,994$ 84,994$ 62,224$ 22,770$ 73% Percent of Budget Year Transpired Police EMS Medians Streets Municipal Court Town Council Page 175 of 375 Meeting Date: Tuesday, August 26, 2014 Departmental Budget Reports YEAR TO DATE JULY 83% Category Original Budget Revised Budget Year to Date Variance % Used Personnel 285,438$ 282,438$ 211,576$ 70,862$ 75% Purchased Services 106,952 106,952 94,136 12,816 88% Supplies 3,050 3,050 2,447 603 80% Total 395,440$ 392,440$ 308,159$ 84,281$ 79% Category Original Budget Revised Budget Year to Date Variance % Used Personnel 179,882$ 158,057$ 106,913$ 51,144$ 68% Purchased Services 60,686 76,686 118,195 (41,509) 154% Supplies 1,185 1,185 760 425 64% Total 241,753$ 235,928$ 225,869$ 10,059$ 96% Category Original Budget Revised Budget Year to Date Variance % Used Personnel 313,976$ 313,976$ 232,783$ 81,193$ 74% Purchased Services 26,323 26,323 12,045 14,278 46% Supplies 11,300 11,300 7,524 3,776 67% Capital - 41,825 - 41,825 0% Transfer to Future Replacement 4,002 4,002 3,002 1,001 75% Total 355,601$ 397,426$ 255,353$ 142,073$ 64% Category Original Budget Revised Budget Year to Date Variance % Used Purchased Services 69,500$ 69,500$ 73,190$ (3,690)$ 105% Supplies 2,700 2,700 1,050 1,650 39% Total 72,200$ 72,200$ 74,240$ (2,040)$ 103% Facilities Maintenance Percent of Budget Year Transpired Finance Planning and Zoning Engineering expenditures have exceeded the budgeted amount, this expenditure is offset by Community Development The Town's annual property insurance premiums were paid for in full under Facilities Maintenance in order to take Planning & Zoning Town Council Page 176 of 375 Meeting Date: Tuesday, August 26, 2014 Departmental Budget Reports YEAR TO DATE JULY 83% Category Original Budget Revised Budget Year to Date Variance % Used Personnel 627,442$ 627,442$ 476,243$ 151,199$ 76% Purchased Services 250,004 295,004 249,970 45,034 85% Supplies 39,340 39,340 49,675 (10,335) 126% Capital 2,700 20,700 20,388 312 98% Transfer to Future Replacement 61,481 16,481 16,481 - 100% Total 980,967$ 998,967$ 812,756$ 186,211$ 81% Category Original Budget Revised Budget Year to Date Variance % Used Personnel 373,180$ 373,180$ 245,030$ 128,150$ 66% Purchased Services 114,411 114,411 68,180 46,231 60% Supplies 66,237 66,237 35,800 30,437 54% Total 553,828$ 553,828$ 349,011$ 204,817$ 63% Category Original Budget Revised Budget Year to Date Variance % Used Purchased Services 42,512$ 42,512$ 25,605$ 16,907$ 60% Supplies 13,403 13,403 7,652 5,751 57% Total 55,915$ 55,915$ 33,257$ 22,658$ 59% Parks Recreation Community Events Percent of Budget Year Transpired Town Council Page 177 of 375 Meeting Date: Tuesday, August 26, 2014 CAPITAL PROJECTS FUND YEAR TO DATE JULY 83% Revenues Original Budget Revised Budget Year to Date Variance % Received Contributions $ - $ - $ 26,503 (26,503)$ NA Interest Income 100$ 100$ 1,272$ (1,172)$ 1272% Total 100$ 100$ 27,775$ (27,675)$ 27775% Other Sources Original Budget Revised Budget Year to Date Variance % Received Bond Proceeds -$ -$ 2,500,000$ (2,500,000)$ NA Bond Premium - - 50,329 (50,329)$ NA Total -$ -$ 2,550,329$ (2,550,329)$ NA Expenditures Original Budget Revised Budget Year to Date Variance % Used 2010 Tax Notes -$ 35,000$ 58,677$ (23,677)$ 168% 2010 GO Bond 30,000 30,000 118,485 (88,485) 395% 2012 Tax Notes 434,550 434,550 148,953 285,597 34% Capital Projects - Trophy Club Park - 5,000 5,000 - 100% Capital Projects - Parks - 5,000 5,000 - 100% Capital Projects - Pool - 22,000 22,011 (11) 100% 2013 CO 3,000,000 3,000,000 163,208 2,836,792 5% Bond Issuance Cost - - 47,000 (47,000) NA Total 3,464,550$ 3,531,550$ 568,335$ 2,963,215$ 16% Other Uses Original Budget Revised Budget Year to Date Variance % Received Transfer To Debt Service -$ -$ 29$ (29)$ NA Total Other Uses -$ -$ 29$ (29)$ NA Fund Balance Original Budget Revised Budget Year to Date Beginning Fund Balance 4,293,136$ 4,293,136$ 2,065,759$ +Net Increase (Decrease)(3,464,450) (3,531,450) 2,009,740 Ending Fund Balance 828,686$ 761,686$ 4,075,499$ Percent of Budget Year Transpired From FY 2013 CAFR Town Council Page 178 of 375 Meeting Date: Tuesday, August 26, 2014 DEBT SERVICE FUND YEAR TO DATE JULY 83% Revenues Original Budget Revised Budget Year to Date Variance % Received Property Tax 1,369,864$ 1,369,864$ 1,358,627$ (11,236)$ 99% Interest Income 1,000 1,000 215 (785) 21% Total Revenue 1,370,864$ 1,370,864$ 1,358,842$ (12,021)$ 99% Other Sources Original Budget Revised Budget Year to Date Variance % Received Transfers In 218,362$ 150,862$ 6,138$ 144,724$ 4% Total 218,362$ 150,862$ 6,138$ 144,724$ 4% Expenditures Original Budget Revised Budget Year to Date Variance % Used Principal Payments 1,138,000$ 1,138,000$ 280,000$ 858,000$ 25% Interest Payments 445,092 445,092 201,716 243,376 45% Paying Agent Fees 2,000 2,000 4,250 (2,250) 213% Total Expenditures 1,585,092$ 1,585,092$ 485,966$ 1,099,126$ 31% Fund Balance Original Budget Revised Budget Year to Date Beginning Fund Balance 58,785$ 58,785$ 119,722$ +Net Increase (Decrease)4,133 (63,367) 879,014 Ending Fund Balance 62,918$ (4,582)$ 998,736$ Percent of Budget Year Transpired From FY 2013 CAFR Town Council Page 179 of 375 Meeting Date: Tuesday, August 26, 2014 COURT SECURITY FUND YEAR TO DATE JULY 83% Revenue Original Budget Revised Budget Year to Date Variance % Received Municipal Court Security Fee 4,000$ 4,000$ 2,708$ (1,292)$ 68% Total Revenue 4,000$ 4,000$ 2,708$ (1,292)$ 68% Other Uses Original Budget Revised Budget Year to Date Variance % Received Transfer to General Fund 3,000$ 3,000$ 2,250$ 750$ 75% Total Other Uses 3,000$ 3,000$ 2,250$ 750$ 75% Fund Balance Original Budget Revised Budget Year to Date Beginning Fund Balance 18,675$ 18,675$ 22,147$ +Net Increase (Decrease)1,000 1,000 458 Ending Fund Balance 19,675$ 19,675$ 22,605$ Percent of Budget Year Transpired From FY 2013 CAFR Town Council Page 180 of 375 Meeting Date: Tuesday, August 26, 2014 COURT TECHNOLOGY FUND YEAR TO DATE JULY 83% Revenue Original Budget Revised Budget Year to Date Variance % Received Fines & Fees 5,000$ 5,000$ 3,610$ (1,390)$ 72% Miscellaneous - - 2,750 2,750 NA Total Revenue 5,000$ 5,000$ 6,360$ 1,360$ 127% Expenditures Original Budget Revised Budget Year to Date Variance % Used Purchased Services 4,166$ 4,166$ 2,494$ 1,672$ 60% Supplies - - 5,830 (5,830) NA Capital Expenses - 13,440 - 13,440 0% Total Expenditure 4,166$ 17,606$ 8,324$ 9,282$ 47% Fund Balance Original Budget Revised Budget Year to Date Beginning Fund Balance 32,989$ 32,989$ 38,780$ +Net Increase (Decrease)834 (12,606) (1,963) Ending Fund Balance 33,823$ 20,383$ 36,817$ Percent of Budget Year Transpired From FY 2013 CAFR Town Council Page 181 of 375 Meeting Date: Tuesday, August 26, 2014 ECONOMIC DEVELOPMENT COPORATION 4B YEAR TO DATE JULY 83% Revenue Original Budget Revised Budget Year to Date Variance % Received Sales Tax 305,000$ 305,000$ 251,094$ 53,906$ 82% Interest Income 100 100 99 1 99% Miscellaneous - - 4,938 (4,938) 100% Total Revenue 305,100$ 305,100$ 256,130$ 48,970$ 84% Expenditures Original Budget Revised Budget Year to Date Variance % Used Auditing 1,000$ 1,000$ 1,000$ -$ 100% Advertising 16,500 16,500 7,593 8,907 46% Printing 1,000 1,000 1,000 - 100% Schools & Training 2,320 2,320 1,430 890 62% Dues & Membership 600 600 650 (50) 108% Travel & Per diem 3,226 3,226 132 3,094 4% Office Supplies 1,000 1,000 220 780 22% Miscellaneous Expense 6,750 6,750 3,781 2,969 56% Capital EDC Projects 50,744 50,744 33,733 17,011 66% Total Expenditures 83,140$ 83,140$ 49,539$ 33,601$ 60% Other Uses Original Budget Revised Budget Year to Date Variance % Used Transfer to General Fund 71,996$ 71,996$ 61,347$ 10,649$ 85% Transfer to Debt Service 54,964 54,964 41,223 13,741 75% Total Other Uses 126,960$ 126,960$ 102,570$ 24,390$ 81% Fund Balance Original Budget Revised Budget Year to Date Beginning Fund Balance 167,530$ 167,530$ 188,704$ +Net Increase (Decrease)95,000 95,000 104,021 Ending Fund Balance 262,530$ 262,530$ 292,725$ Percent of Budget Year Transpired From FY 2013 CAFR Town Council Page 182 of 375 Meeting Date: Tuesday, August 26, 2014 CRIME CONTROL PREVENTION DISTRICT YEAR TO DATE JULY 83% Revenue Original Budget Revised Budget Year to Date Variance % Received Sales Tax 152,500$ 152,500$ 111,395$ (41,105)$ 73% Interest Income - - 23 23 NA Total Revenue 152,500$ 152,500$ 111,418$ (41,082)$ 73% Expenditures Original Budget Revised Budget Year to Date Variance % Used Supplies 40,054$ 40,054$ 12,500$ 27,554$ 31% Capital Expenses 44,946 44,946 32,601 12,345 73% Total Expenditure 85,000$ 85,000$ 45,101$ 39,899$ 53% Other Uses Original Budget Revised Budget Year to Date Variance % Used Transfer to Debt Service 67,500$ -$ -$ -$ NA Total Other Uses 67,500$ -$ -$ -$ NA Fund Balance Original Budget Revised Budget Year to Date Beginning Fund Balance -$ -$ 23,007$ +Net Increase (Decrease)- 67,500 66,317 Ending Fund Balance -$ 67,500$ 89,324$ Percent of Budget Year Transpired From FY 2013 CAFR Town Council Page 183 of 375 Meeting Date: Tuesday, August 26, 2014 HOTEL OCCUPANCY YEAR TO DATE JULY 83% Revenue Original Budget Revised Budget Year to Date Variance % Received Hotel Occupancy Tax 100,000$ 100,000$ 196,245$ 96,245$ 196% Interest income 100 100 90 (10) 90% Total Revenue 100,100$ 100,100$ 196,335$ 96,235$ 196% Expenditures Original Budget Revised Budget Year to Date Variance % Used Event Rentals 32,840$ 32,840$ 32,140$ 700$ 98% Total Expenditures 32,840$ 32,840$ 32,140$ 700$ 98% Other Uses Original Budget Revised Budget Year to Date Variance % Used Transfer to Future Capital Projects 67,260$ 67,260$ -$ 67,260$ 0% Total Other Uses 67,260$ 67,260$ -$ 67,260$ 0% Fund Balance Original Budget Revised Budget Year to Date Beginning Fund Balance 1,321$ 1,321$ 87,225$ +Net Increase (Decrease)- - 164,195 Ending Fund Balance 1,321$ 1,321$ 251,420$ Percent of Budget Year Transpired From FY 2013 CAFR Town Council Page 184 of 375 Meeting Date: Tuesday, August 26, 2014 STORM DRAINAGE UTILITY FUND YEAR TO DATE JULY 83% Revenue Original Budget Revised Budget Year to Date Variance % Received Storm Drainage Fees 386,034$ 386,034$ 324,849$ (61,184)$ 84% Hazardous Waste Stipend 6,000 6,000 4,000 (2,000) 67% Miscellaneous Revenue - - 26,001 26,001 NA Interest Income - - 16 16 NA Total Revenue 392,034$ 392,034$ 354,867$ (37,167)$ 91% Other Sources Original Budget Revised Budget Year to Date Variance % Received Transfer In -$ -$ 6,460$ 6,460$ NA Total Other Sources -$ -$ 6,460$ 6,460$ NA Expenses Original Budget Revised Budget Year to Date Variance % Used Operating Expenses 178,283 178,283 91,121 87,162 51% Debt Service - - 165,791 (165,791) NA Total Expenses 178,283$ 178,283$ 256,911$ (78,628)$ 144% Other Uses Original Budget Revised Budget Year to Date Variance % Used Transfer to Debt Service 213,214$ 213,214$ 6,108$ 207,105$ 3% Total Other Uses 213,214$ 213,214$ 6,108$ 207,105$ 3% Working Capital Year to Date Operating Days Beginning Working Capital 199,298$ 183 +Net Increase (Decrease)98,306 90 Ending Working Capital 297,604$ 274 Drainage Capital Projects Original Budget Revised Budget Year to Date Funding Source 2013 CO Proceeds $ 1,700,000 $ 1,700,000 1,700,000$ Operating Funds 200,000 200,000 200,000 Project Detail Timber Ridge / Fresh Meadow (982,000) (982,000) (1,095,838) Skyline / Indian Creek (498,852) (498,852) (87,186) Remaining Funding 419,148$ 419,148$ 716,976$ Percent of Budget Year Transpired Town Council Page 185 of 375 Meeting Date: Tuesday, August 26, 2014 STREET MAINTENANCE SALES TAX FUND YEAR TO DATE JULY 83% Revenue Original Budget Revised Budget Year to Date Variance % Received Sales Tax 152,500$ 152,500$ 125,547$ (26,953)$ 82% Total Revenue 152,500$ 152,500$ 125,547$ (26,953)$ 82% Expenditures Original Budget Revised Budget Year to Date Variance % Used Operating Expenditures 112,675$ 112,675$ 143,737$ (31,062)$ 128% Total Expenses 112,675$ 112,675$ 143,737$ (31,062)$ 128% Other Uses Original Budget Revised Budget Year to Date Variance % Used Transfer To Debt Service 13,287$ 13,287$ -$ 13,287$ 0% Total Other Uses 13,287$ 13,287$ -$ 13,287$ 0% Fund Balance Original Budget Revised Budget Year to Date Beginning Fund Balance 29,338$ 29,338$ 46,700$ +Net Increase (Decrease)26,538 26,538 (18,190) Ending Fund Balance 55,876$ 55,876$ 28,510$ Percent of Budget Year Transpired From FY 2013 CAFR Town Council Page 186 of 375 Meeting Date: Tuesday, August 26, 2014 TROPHY CLUB PARK FUND YEAR TO DATE JULY 83% Revenue Original Budget Revised Budget Year to Date Variance % Received Park Revenue 130,000$ 130,000$ 123,489$ (6,511)$ 95% Total Revenue 130,000$ 130,000$ 123,489$ (6,511)$ 95% Expenses Original Budget Revised Budget Year to Date Variance % Used Salaries 35,390$ 35,390$ 30,692$ 4,698$ 87% Longevity 88 88 88 - 100% Stipend 1,600 1,600 600 1,000 38% Retirement 3,318 3,318 2,625 693 79% Medical Insurance 2,122 2,122 1,996 126 94% Dental Insurance 145 145 117 28 80% Vision Insurance 32 32 26 6 82% Life Insurance & Other 355 355 168 187 47% Social Security Taxes 2,299 2,299 1,893 406 82% Medicare Taxes 538 538 443 95 82% Unemployment Taxes 261 261 322 (61) 123% Workman's compensation 799 799 576 223 72% Pre-employment Physicals/Testing 140 140 - 140 0% Total Personnel Services 47,087$ 47,087$ 39,546$ 7,541$ 84% Professional Outside Services 5,000$ 5,000$ -$ 5,000$ 0% Auditing 1,000 1,000 1,000 - 100% Software & Support 1,928 1,928 2,369 (441) 123% Collection Fees 1,300 1,300 - 1,300 0% Advertising 1,440 1,440 2,640 (1,200) 183% Printing 1,375 1,375 - 1,375 0% Schools & Training 1,280 1,280 1,825 (545) 143% Service Charges & Fees 1,736 1,736 2,859 (1,123) 165% Electricity 2,000 2,000 2,140 (140) 107% Water 1,600 1,600 1,068 532 67% Telephone 1,380 1,380 1,238 142 90% Communication/Pagers/Mo biles 3,483 3,483 1,616 1,867 46% Property maintenance 12,000 12,000 24,375 (12,375) 203% Equipment Maintenance 2,926 2,926 4,279 (1,353) 146% Independent labor 10,200 10,200 9,200 1,000 90% Portable toilets 4,158 4,158 3,033 1,126 73% Dues & Membership 1,450 1,450 60 1,390 4% Travel & Per Diem 1,093 1,093 776 317 71% Total Purchased Services 55,349$ 55,349$ 58,478$ (3,129)$ 106% Percent of Budget Year Transpired Town Council Page 187 of 375 Meeting Date: Tuesday, August 26, 2014 Expenses Original Budget Revised Budget Year to Date Variance % Used Office Supplies 955$ 955$ 347$ 608$ 36% Postage 300 300 94 206 31% Fuel 1,404 1,404 915 489 65% Uniforms 845 845 333 512 39% Community Events 6,500 6,500 6,856 (356) 105% Small tools 1,400 1,400 1,010 390 72% Furniture/Equipment <$5,000 1,720 1,720 590 1,130 34% Maintenance Supplies 425 425 666 (241) 157% Miscellaneous Expense 525 525 - 525 0% Total Supplies 14,074$ 14,074$ 10,812$ 3,262$ 77% Capital Expense 5,200$ 5,200$ 4,850$ 350$ 93% Total Expenses 121,710$ 121,710$ 113,686$ 8,024$ 93% Other Uses Original Budget Revised Budget Year to Date Variance % Used Park Administration Transfer 8,000$ 8,000$ 6,000$ 2,000$ 75% Total Other Uses 8,000$ 8,000$ 6,000$ 2,000$ 75% Fund Balance Original Budget Revised Budget Year to Date Beginning Fund Balance (20,608)$ (20,608)$ (6,470)$ +Net Increase (Decrease)290 290 3,803 Ending Fund Balance (20,318)$ (20,318)$ (2,667)$ From FY 2013 CAFR Town Council Page 188 of 375 Meeting Date: Tuesday, August 26, 2014 RECREATIONAL PROGRAMS YEAR TO DATE JULY 83% Revenue Original Budget Revised Budget Year to Date Variance % Received Recreational Programs -$ -$ 12,578$ 12,578$ NA Total Revenue -$ -$ 12,578$ 12,578$ NA Expenditures Original Budget Revised Budget Year to Date Variance % Used Recreational Programs -$ -$ 9,385$ (9,385)$ NA Total Expenditures -$ -$ 9,385$ (9,385)$ NA Fund Balance Original Budget Revised Budget Year to Date Beginning Fund Balance -$ -$ -$ +Net Increase (Decrease)- - 3,192 Ending Fund Balance -$ -$ 3,192$ Percent of Budget Year Transpired Town Council Page 189 of 375 Meeting Date: Tuesday, August 26, 2014 8/20/2014 9:05:01 AM Page 1 of 18 Budget Report Town of Trophy Club, TX Account Summary For Fiscal: 2013-2014 Period Ending: 07/31/2014 Fiscal Activity Variance Favorable (Unfavorable) Percent Remaining Current Total Budget Period Activity Original Total Budget Fund: 01 - GENERAL FUND Revenue Department: 000 - General Category: 40 - Taxes Property Taxes 4,517,575.00 4,519,048.83 1,473.83 100.03%15,711.6501-000-40100 4,517,575.00 Property Taxes/Delinquent 33,882.00 15,507.82 -18,374.18 54.23%0.0001-000-40125 33,882.00 Property Taxes/Penalty & Interest 38,399.00 7,262.82 -31,136.18 81.09%655.2001-000-40150 38,399.00 Sales Tax - General 610,000.00 502,187.66 -107,812.34 17.67%51,327.3301-000-40300 610,000.00 Mixed Beverage Tax 15,375.00 20,743.12 5,368.12 134.91%5,790.0301-000-40360 15,375.00 Category: 40 - Taxes Total:5,064,750.2573,484.215,215,231.00 5,215,231.00 -150,480.75 2.89 % Category: 41 - Licenses & Permits Electric Franchise 359,110.00 380,456.87 21,346.87 105.94%0.0001-000-41050 359,110.00 Gas Franchise 56,570.00 64,470.04 7,900.04 113.97%0.0001-000-41100 56,570.00 Telecommunication Franchise 54,060.00 38,784.08 -15,275.92 28.26%0.0001-000-41150 54,060.00 Cable Franchise 189,000.00 143,833.30 -45,166.70 23.90%0.0001-000-41200 189,000.00 Refuse Franchise 71,130.00 67,111.73 -4,018.27 5.65%3,588.7501-000-41250 71,130.00 Building Permits 773,000.00 610,443.00 -162,557.00 21.03%64,554.9201-000-41300 773,000.00 Plumbing Permits 9,000.00 0.00 -9,000.00 100.00%0.0001-000-41310 9,000.00 Fire Permits/Sprinkler 450.00 0.00 -450.00 100.00%0.0001-000-41320 450.00 Miscellaneous Permits 149,000.00 171,051.15 22,051.15 114.80%14,316.4801-000-41330 149,000.00 Multifamily Residence License 6,410.00 0.00 -6,410.00 100.00%0.0001-000-41340 6,410.00 Category: 41 - Licenses & Permits Total:1,476,150.1782,460.151,667,730.00 1,667,730.00 -191,579.83 11.49 % Category: 42 - Intergovernmental MUD Service Contract 77,048.00 77,048.00 0.00 0.00%0.0001-000-42000 77,048.00 Intergovernmental Transfer MUD 10,996.00 10,373.96 -622.04 5.66%0.0001-000-42100 10,996.00 Intergovernmental Transfer EDC 125,964.00 102,569.98 -23,394.02 18.57%5,164.1501-000-42150 125,964.00 Grant Revenue 77,018.00 66,663.92 -10,354.08 13.44%0.0001-000-42500 0.00 Category: 42 - Intergovernmental Total:256,655.865,164.15214,008.00 291,026.00 -34,370.14 11.81 % Category: 43 - Fines & Fees City Vehicle Registration Fees/Child S…8,000.00 10,796.69 2,796.69 134.96%0.0001-000-43002 8,000.00 Golf Cart Registration 0.00 1,225.00 1,225.00 0.00%250.0001-000-43005 0.00 Records Management Revenue 1,000.00 183.30 -816.70 81.67%18.0001-000-43011 1,000.00 Municipal Court Fines/Fees 140,000.00 102,419.34 -37,580.66 26.84%7,801.2501-000-43100 140,000.00 Municipal Court - Child Safety Fees 0.00 4,033.62 4,033.62 0.00%125.0001-000-43105 0.00 Zoning Fees 500.00 0.00 -500.00 100.00%0.0001-000-43220 500.00 Platting Fees 3,000.00 3,854.25 854.25 128.48%270.0001-000-43225 3,000.00 Developer Fees 86,000.00 132,062.83 46,062.83 153.56%33,243.3401-000-43230 50,000.00 P&Z Administrative Fees 3,000.00 4,235.60 1,235.60 141.19%30.0001-000-43240 3,000.00 Recreation Programs 0.00 715.00 715.00 0.00%0.0001-000-43300 0.00 Day Camp Programs 70,000.00 50,535.50 -19,464.50 27.81%13,885.5001-000-43310 70,000.00 Community Events Revenue 6,000.00 825.00 -5,175.00 86.25%0.0001-000-43315 6,000.00 Pool Entry Fees 118,097.00 91,414.77 -26,682.23 22.59%21,804.0201-000-43320 118,097.00 Pool Rentals 16,900.00 13,290.00 -3,610.00 21.36%1,630.0001-000-43325 16,900.00 Swim Team Programs 28,265.00 28,576.00 311.00 101.10%575.0001-000-43330 28,265.00 Aquatic Programs 17,865.00 15,753.41 -2,111.59 11.82%1,765.0001-000-43335 17,865.00 Pool Concessions 23,000.00 20,428.72 -2,571.28 11.18%7,269.7101-000-43340 23,000.00 Denton/Tarrant County - EMS 5,000.00 5,554.00 554.00 111.08%1,388.5001-000-43425 5,000.00 Animal Control 3,500.00 3,568.00 68.00 101.94%300.0001-000-43600 3,500.00 Miscellaneous Police Revenue 3,600.00 2,140.45 -1,459.55 40.54%30.0001-000-43650 3,600.00 Convenience Fees 0.00 1,181.98 1,181.98 0.00%77.0701-000-43800 0.00 Category: 43 - Fines & Fees Total:492,793.4690,462.39497,727.00 533,727.00 -40,933.54 7.67 % Town Council Page 190 of 375 Meeting Date: Tuesday, August 26, 2014 Budget Report For Fiscal: 2013-2014 Period Ending: 07/31/2014 8/20/2014 9:05:01 AM Page 2 of 18 Fiscal Activity Variance Favorable (Unfavorable) Percent Remaining Current Total Budget Period Activity Original Total Budget Category: 44 - Charges for Services EMS Runs 130,000.00 141,212.93 11,212.93 108.63%30,517.1801-000-44000 130,000.00 NISD Contract for SRO 53,685.00 53,685.00 0.00 0.00%0.0001-000-44001 53,685.00 PID Reimbursement 14,578.00 8,824.50 -5,753.50 39.47%8,680.0001-000-44003 14,578.00 CIA Lien Revenues 500.00 0.00 -500.00 100.00%0.0001-000-44006 500.00 Category: 44 - Charges for Services Total:203,722.4339,197.18198,763.00 198,763.00 4,959.43 2.50 % Category: 45 - Rents Gas Well Revenues 500.00 198.00 -302.00 60.40%0.0001-000-45005 500.00 Recreation Rentals 20,000.00 36,130.00 16,130.00 180.65%11,290.0001-000-45100 20,000.00 Cell Tower Lease Revenue 34,500.00 25,875.00 -8,625.00 25.00%0.0001-000-45150 34,500.00 Category: 45 - Rents Total:62,203.0011,290.0055,000.00 55,000.00 7,203.00 13.10 % Category: 46 - Contributions and Donations Donations 0.00 260.00 260.00 0.00%0.0001-000-46000 0.00 Category: 46 - Contributions and Donations Total:260.000.000.00 0.00 260.00 0.00 % Category: 47 - Investment Income Interest Income 5,500.00 2,282.31 -3,217.69 58.50%280.3501-000-47000 5,500.00 Category: 47 - Investment Income Total:2,282.31280.355,500.00 5,500.00 -3,217.69 58.50 % Category: 48 - Sales Auction Sales 5,000.00 0.00 -5,000.00 100.00%0.0001-000-48008 5,000.00 Category: 48 - Sales Total:0.000.005,000.00 5,000.00 -5,000.00 100.00 % Category: 49 - Other Financing Sources Transfer In 11,000.00 186,146.99 175,146.99 1,692.25%0.0001-000-49220 11,000.00 Category: 49 - Other Financing Sources Total:186,146.990.0011,000.00 11,000.00 175,146.99 1,592.25 % Category: 51 - Miscellaneous Miscellaneous Revenue 25,000.00 37,507.93 12,507.93 150.03%3,735.2301-000-51012 25,000.00 Category: 51 - Miscellaneous Total:37,507.933,735.2325,000.00 25,000.00 12,507.93 50.03 % Department: 000 - General Total:7,782,472.40306,073.667,894,959.00 8,007,977.00 -225,504.60 2.82 % Revenue Total:7,782,472.40306,073.667,894,959.00 8,007,977.00 -225,504.60 2.82 % Expense Department: 000 - General Category: 99 - Other Financing Uses Transfer Out 0.00 10,817.35 -10,817.35 0.00%0.0001-000-99150 0.00 Category: 99 - Other Financing Uses Total:10,817.350.000.00 0.00 -10,817.35 0.00 % Department: 000 - General Total:10,817.350.000.00 0.00 -10,817.35 0.00 % Department: 140 - Manager's Office Category: 50 - Personnel Services Salaries - Regular 503,872.00 379,729.83 124,142.17 24.64%39,611.2701-140-50100 511,872.00 Salaries - Longevity 2,146.00 1,582.50 563.50 26.26%0.0001-140-50140 2,146.00 Salaries - Stipend 8,400.00 7,200.00 1,200.00 14.29%0.0001-140-50145 8,400.00 Retirement 85,705.00 71,259.98 14,445.02 16.85%7,948.1401-140-51200 85,705.00 Medical Insurance 42,636.00 26,839.59 15,796.41 37.05%3,294.1201-140-51210 42,636.00 Dental Insurance 3,055.00 2,211.31 843.69 27.62%276.1801-140-51215 3,055.00 Vision Insurance 706.00 513.18 192.82 27.31%63.5001-140-51216 706.00 Life Insurance & Other 3,224.00 2,264.15 959.85 29.77%260.8401-140-51218 3,224.00 Social Security Taxes 31,052.00 21,328.04 9,723.96 31.32%2,450.7801-140-52220 31,052.00 Medicare Taxes 7,262.00 5,625.20 1,636.80 22.54%573.1601-140-52225 7,262.00 Unemployment Taxes 1,297.00 1,246.90 50.10 3.86%0.0001-140-52250 1,297.00 Workman's Compensation 1,204.00 1,139.39 64.61 5.37%0.0001-140-52260 1,204.00 Pre-employment Physicals/Testing 0.00 104.90 -104.90 0.00%0.0001-140-52290 0.00 Auto Allowance 12,000.00 9,678.99 2,321.01 19.34%1,000.0001-140-52950 12,000.00 Employee Relations 982.00 492.98 489.02 49.80%0.0001-140-52960 982.00 Category: 50 - Personnel Services Total:531,216.9455,477.99711,541.00 703,541.00 172,324.06 24.49 % Category: 60 - Purchased Services Professional Outside Services 13,000.00 4,965.00 8,035.00 61.81%3,840.0001-140-60100 13,000.00 Town Council Page 191 of 375 Meeting Date: Tuesday, August 26, 2014 Budget Report For Fiscal: 2013-2014 Period Ending: 07/31/2014 8/20/2014 9:05:01 AM Page 3 of 18 Fiscal Activity Variance Favorable (Unfavorable) Percent Remaining Current Total Budget Period Activity Original Total Budget Records Management 1,500.00 1,365.00 135.00 9.00%131.5001-140-60805 1,500.00 Newsletter/Year-in-Review 10,000.00 6,396.11 3,603.89 36.04%0.0001-140-61500 10,000.00 Elections 17,860.00 16,350.57 1,509.43 8.45%0.0001-140-62100 17,860.00 Meals on Wheels 2,000.00 2,000.00 0.00 0.00%0.0001-140-63000 2,000.00 Advertising 1,000.00 1,567.55 -567.55 56.76%0.0001-140-63200 1,000.00 Printing 680.00 143.50 536.50 78.90%0.0001-140-63250 680.00 Schools & Training 4,440.00 1,305.73 3,134.27 70.59%0.0001-140-63551 4,440.00 Telephone 718.00 199.60 518.40 72.20%0.0001-140-64300 718.00 Communications /Pagers/Mobiles 4,057.00 3,396.57 660.43 16.28%451.0101-140-64400 4,057.00 Independent Labor 1,600.00 1,168.20 431.80 26.99%20.7001-140-67000 1,600.00 Dues & Membership 17,975.00 13,451.01 4,523.99 25.17%0.0001-140-68100 17,975.00 Travel & per diem 12,064.54 4,671.06 7,393.48 61.28%18.7501-140-68200 12,064.54 Meetings 8,345.00 3,235.98 5,109.02 61.22%125.9001-140-68600 8,345.00 Category: 60 - Purchased Services Total:60,215.884,587.8695,239.54 95,239.54 35,023.66 36.77 % Category: 70 - Supplies Office Supplies 2,500.00 2,389.88 110.12 4.40%283.4801-140-70100 2,500.00 Postage 1,400.00 1,481.45 -81.45 5.82%74.6901-140-70300 1,400.00 Publications/Books/Subscriptions 100.00 199.00 -99.00 99.00%0.0001-140-70400 100.00 Mayor/Council Expense 28,760.00 21,983.43 6,776.57 23.56%748.9701-140-70600 28,760.00 Furniture/Equipment<$5,000 2,000.00 385.24 1,614.76 80.74%0.0001-140-78500 2,000.00 Maintenance Supplies 100.00 0.00 100.00 100.00%0.0001-140-79100 100.00 Contingency Expense 28,000.00 23,009.71 4,990.29 17.82%9,599.4801-140-79900 28,000.00 Miscellaneous Expense 3,000.00 1,208.00 1,792.00 59.73%0.0001-140-79999 3,000.00 Category: 70 - Supplies Total:50,656.7110,706.6265,860.00 65,860.00 15,203.29 23.08 % Department: 140 - Manager's Office Total:642,089.5370,772.47872,640.54 864,640.54 222,551.01 25.74 % Department: 160 - Legal Category: 50 - Personnel Services Salaries - Regular 115,566.00 90,975.73 24,590.27 21.28%8,715.3601-160-50100 115,566.00 Salaries - Longevity 975.00 967.50 7.50 0.77%0.0001-160-50140 975.00 Salaries - Stipend 1,800.00 1,800.00 0.00 0.00%0.0001-160-50145 1,800.00 Retirement 17,216.00 15,435.34 1,780.66 10.34%1,892.1001-160-51200 17,216.00 Medical Insurance 5,304.00 4,258.98 1,045.02 19.70%442.0401-160-51210 5,304.00 Dental Insurance 362.00 291.71 70.29 19.42%30.1401-160-51215 362.00 Vision Insurance 81.00 65.43 15.57 19.22%6.7601-160-51216 81.00 Life Insurance & Other 729.00 556.13 172.87 23.71%57.4601-160-51218 729.00 Social Security Taxes 7,337.00 5,579.65 1,757.35 23.95%540.3601-160-52220 7,337.00 Medicare Taxes 1,716.00 1,359.36 356.64 20.78%126.3801-160-52225 1,716.00 Unemployment Taxes 187.00 207.00 -20.00 10.70%0.0001-160-52250 187.00 Workman's Compensation 273.00 161.91 111.09 40.69%0.0001-160-52260 273.00 Category: 50 - Personnel Services Total:121,658.7411,810.60151,546.00 151,546.00 29,887.26 19.72 % Category: 60 - Purchased Services Professional Outside Services 20,000.00 32,352.84 -12,352.84 61.76%711.0001-160-60100 20,000.00 Schools & Training 425.00 270.00 155.00 36.47%0.0001-160-63551 425.00 Telephone 76.00 6.87 69.13 90.96%0.0001-160-64300 76.00 Communications /Pagers/Mobiles 694.08 563.24 130.84 18.85%101.3601-160-64400 694.08 Dues & Membership 455.00 315.00 140.00 30.77%315.0001-160-68100 455.00 Travel & per diem 1,739.00 559.28 1,179.72 67.84%169.2801-160-68200 1,739.00 Category: 60 - Purchased Services Total:34,067.231,296.6423,389.08 23,389.08 -10,678.15 45.65 % Category: 70 - Supplies Office Supplies 130.00 118.32 11.68 8.98%22.7401-160-70100 130.00 Postage 10.00 0.00 10.00 100.00%0.0001-160-70300 10.00 Publications/Books/Subscriptions 9,121.00 4,665.00 4,456.00 48.85%512.0001-160-70400 9,121.00 Miscellaneous Expense 50.00 0.00 50.00 100.00%0.0001-160-79999 50.00 Category: 70 - Supplies Total:4,783.32534.749,311.00 9,311.00 4,527.68 48.63 % Department: 160 - Legal Total:160,509.2913,641.98184,246.08 184,246.08 23,736.79 12.88 % Town Council Page 192 of 375 Meeting Date: Tuesday, August 26, 2014 Budget Report For Fiscal: 2013-2014 Period Ending: 07/31/2014 8/20/2014 9:05:01 AM Page 4 of 18 Fiscal Activity Variance Favorable (Unfavorable) Percent Remaining Current Total Budget Period Activity Original Total Budget Department: 251 - Police Category: 50 - Personnel Services Salaries - Regular 1,203,928.00 948,827.34 255,100.66 21.19%87,606.4901-251-50100 1,143,928.00 Salaries - Overtime 41,843.00 40,563.20 1,279.80 3.06%8,340.0001-251-50130 41,843.00 Salaries - Longevity 10,450.00 11,827.50 -1,377.50 13.18%0.0001-251-50140 10,450.00 Salaries - Stipend 23,000.00 24,900.00 -1,900.00 8.26%0.0001-251-50145 23,000.00 Salaries - Certification 11,100.00 10,800.00 300.00 2.70%1,200.0001-251-50160 11,100.00 Salaries - Holiday Pay 23,583.00 24,134.92 -551.92 2.34%0.0001-251-50180 23,583.00 Retirement 181,527.00 144,295.77 37,231.23 20.51%14,267.3501-251-51200 171,527.00 Medical Insurance 110,027.00 89,775.92 20,251.08 18.41%8,859.0101-251-51210 110,027.00 Dental Insurance 8,920.00 7,464.45 1,455.55 16.32%762.7201-251-51215 8,920.00 Vision Insurance 2,166.00 1,765.40 400.60 18.49%182.4001-251-51216 2,166.00 Life Insurance & Other 9,814.00 7,917.61 1,896.39 19.32%826.2001-251-51218 9,814.00 Social Security Taxes 82,074.00 63,094.17 18,979.83 23.13%5,749.0701-251-52220 75,056.00 Medicare Taxes 17,553.00 14,756.11 2,796.89 15.93%1,344.5301-251-52225 17,553.00 Unemployment Taxes 5,521.00 5,326.96 194.04 3.51%3.5801-251-52250 5,521.00 Workman's Compensation 23,629.00 19,027.46 4,601.54 19.47%0.0001-251-52260 23,629.00 Pre-employment Physicals/Testing 0.00 184.00 -184.00 0.00%0.0001-251-52290 0.00 Clothing Allowance 1,200.00 1,550.00 -350.00 29.17%150.0001-251-52940 1,200.00 Category: 50 - Personnel Services Total:1,416,210.81129,291.351,679,317.00 1,756,335.00 340,124.19 19.37 % Category: 60 - Purchased Services Advertising 0.00 148.32 -148.32 0.00%0.0001-251-63200 0.00 Printing 800.00 338.56 461.44 57.68%-1,238.5101-251-63250 800.00 Schools & Training 5,500.00 5,735.82 -235.82 4.29%766.5001-251-63551 5,500.00 Electricity 17,000.00 11,522.96 5,477.04 32.22%531.7101-251-64000 17,000.00 Water 1,500.00 1,041.28 458.72 30.58%150.9901-251-64100 1,500.00 Telephone 960.00 221.34 738.66 76.94%0.0001-251-64300 960.00 Communications /Pagers/Mobiles 9,952.28 8,558.52 1,393.76 14.00%1,321.6001-251-64400 9,952.28 Building Maintenance 12,500.00 5,283.41 7,216.59 57.73%75.5201-251-65200 12,500.00 Vehicle Maintenance 23,830.00 20,489.94 3,340.06 14.02%2,154.0301-251-65300 23,830.00 Equipment Maintenance 3,250.00 3,812.87 -562.87 17.32%408.1601-251-65350 3,250.00 Qualifying Expenses 5,400.00 21.03 5,378.97 99.61%0.0001-251-66200 5,400.00 Emergency Management 1,000.00 0.00 1,000.00 100.00%0.0001-251-66250 1,000.00 Dispatch - Denton County 51,141.00 51,141.00 0.00 0.00%0.0001-251-66500 51,141.00 Independent Labor 6,000.00 3,560.00 2,440.00 40.67%550.0001-251-67000 6,000.00 Dues & Membership 2,135.00 1,167.00 968.00 45.34%0.0001-251-68100 2,135.00 Travel & per diem 4,500.00 4,408.73 91.27 2.03%550.7901-251-68200 4,500.00 Meetings 275.00 103.40 171.60 62.40%0.0001-251-68600 275.00 Category: 60 - Purchased Services Total:117,554.185,270.79145,743.28 145,743.28 28,189.10 19.34 % Category: 70 - Supplies Office Supplies 2,800.00 1,464.62 1,335.38 47.69%127.1601-251-70100 2,800.00 Postage 750.00 720.45 29.55 3.94%33.5001-251-70300 750.00 Publications/Books/Subscriptions 1,450.00 1,295.51 154.49 10.65%1,238.5101-251-70400 1,450.00 Fuel 58,524.74 40,578.15 17,946.59 30.66%4,677.2701-251-71000 58,524.74 Uniforms 12,900.00 13,989.19 -1,089.19 8.44%693.6101-251-72100 12,900.00 Protective Clothing 3,200.00 2,268.30 931.70 29.12%0.0001-251-72150 3,200.00 Investigative Materials 5,320.00 4,710.52 609.48 11.46%572.0001-251-72400 5,320.00 Animal Control 6,250.00 2,752.83 3,497.17 55.95%250.0001-251-77100 6,250.00 Small Equipment 5,000.00 2,123.34 2,876.66 57.53%865.5201-251-78400 5,000.00 Furniture/Equipment<$5,000 2,000.00 479.19 1,520.81 76.04%0.0001-251-78500 2,000.00 Maintenance Supplies 1,500.00 2,326.53 -826.53 55.10%339.3801-251-79100 1,500.00 Miscellaneous Expense 1,250.00 488.40 761.60 60.93%0.0001-251-79999 1,250.00 Category: 70 - Supplies Total:73,197.038,796.95100,944.74 100,944.74 27,747.71 27.49 % Category: 80 - Capital Radar 1,500.00 0.00 1,500.00 100.00%0.0001-251-83625 1,500.00 Programs & Special Projects 1,500.00 3,285.96 -1,785.96 119.06%10.0001-251-87100 1,500.00 Category: 80 - Capital Total:3,285.9610.003,000.00 3,000.00 -285.96 9.53 % Town Council Page 193 of 375 Meeting Date: Tuesday, August 26, 2014 Budget Report For Fiscal: 2013-2014 Period Ending: 07/31/2014 8/20/2014 9:05:01 AM Page 5 of 18 Fiscal Activity Variance Favorable (Unfavorable) Percent Remaining Current Total Budget Period Activity Original Total Budget Category: 99 - Other Financing Uses Transfer to Future Replacement 34,006.00 48,329.99 -14,323.99 42.12%0.0001-251-99500 34,006.00 Category: 99 - Other Financing Uses Total:48,329.990.0034,006.00 34,006.00 -14,323.99 42.12 % Department: 251 - Police Total:1,658,577.97143,369.091,963,011.02 2,040,029.02 381,451.05 18.70 % Department: 255 - EMS Category: 50 - Personnel Services Salaries - Regular 449,202.00 353,910.48 95,291.52 21.21%35,436.7501-255-50100 449,202.00 Salaries - Overtime 44,224.00 29,862.50 14,361.50 32.47%4,319.0701-255-50130 44,224.00 Salaries - Longevity 4,768.00 4,655.00 113.00 2.37%0.0001-255-50140 4,768.00 Salaries - Stipend 9,150.00 9,150.00 0.00 0.00%0.0001-255-50145 9,150.00 Salaries - Certification 4,350.00 3,963.46 386.54 8.89%400.0001-255-50160 4,350.00 Salaries - Holiday Pay 14,268.00 13,289.86 978.14 6.86%0.0001-255-50180 14,268.00 Retirement 75,663.00 59,133.17 16,529.83 21.85%5,809.1701-255-51200 75,663.00 Medical Insurance 56,350.00 43,877.63 12,472.37 22.13%4,305.1101-255-51210 56,350.00 Dental Insurance 4,230.00 3,314.34 915.66 21.65%352.1101-255-51215 4,230.00 Vision Insurance 977.00 661.25 315.75 32.32%69.6501-255-51216 977.00 Life Insurance & Other 3,986.00 3,089.72 896.28 22.49%326.3901-255-51218 3,986.00 Social Security Taxes 28,769.00 23,720.28 5,048.72 17.55%2,278.7301-255-52220 28,769.00 Medicare Taxes 6,714.00 5,548.95 1,165.05 17.35%533.0701-255-52225 6,714.00 Unemployment Taxes 1,681.00 1,614.57 66.43 3.95%15.3301-255-52250 1,681.00 Workman's Compensation 8,771.00 5,033.84 3,737.16 42.61%0.0001-255-52260 8,771.00 Pre-employment Physicals/Testing 550.00 170.73 379.27 68.96%0.0001-255-52290 550.00 Category: 50 - Personnel Services Total:560,995.7853,845.38713,653.00 713,653.00 152,657.22 21.39 % Category: 60 - Purchased Services Collection Fees 14,275.00 10,907.28 3,367.72 23.59%1,351.5301-255-62000 14,275.00 Hazmat Disposal 700.00 915.94 -215.94 30.85%226.5901-255-62200 700.00 Schools & Training 1,250.00 930.00 320.00 25.60%0.0001-255-63551 1,250.00 Electricity 4,800.00 5,366.05 -566.05 11.79%660.4001-255-64000 4,800.00 Water 1,260.00 1,096.47 163.53 12.98%107.5201-255-64100 1,260.00 Telephone 120.00 7.01 112.99 94.16%0.0001-255-64300 120.00 Communications /Pagers/Mobiles 2,763.38 2,269.00 494.38 17.89%367.8001-255-64400 2,763.38 Building Maintenance 0.00 194.50 -194.50 0.00%0.0001-255-65200 0.00 Vehicle Maintenance 4,000.00 4,208.38 -208.38 5.21%725.0901-255-65300 4,000.00 Equipment Maintenance 6,200.00 11.18 6,188.82 99.82%0.0001-255-65350 6,200.00 Dispatch - Denton County 1,259.00 1,295.00 -36.00 2.86%0.0001-255-66500 1,259.00 Dues & Membership 574.00 1,591.00 -1,017.00 177.18%49.0001-255-68100 574.00 Flags & Repairs 1,700.00 1,682.12 17.88 1.05%47.5001-255-68190 1,700.00 Travel & per diem 1,174.00 585.63 588.37 50.12%-25.9001-255-68200 1,174.00 Meetings 136.00 28.00 108.00 79.41%0.0001-255-68600 136.00 Inspection Fees 870.00 0.00 870.00 100.00%0.0001-255-69110 870.00 Category: 60 - Purchased Services Total:31,087.563,509.5341,081.38 41,081.38 9,993.82 24.33 % Category: 70 - Supplies Office Supplies 150.00 149.22 0.78 0.52%0.0001-255-70100 150.00 Postage 70.00 12.04 57.96 82.80%0.0001-255-70300 70.00 Publications/Books/Subscriptions 200.00 0.00 200.00 100.00%0.0001-255-70400 200.00 Fuel 6,465.60 4,627.39 1,838.21 28.43%560.1401-255-71000 6,465.60 Uniforms 1,500.00 2,698.03 -1,198.03 79.87%194.1001-255-72100 1,500.00 Medical Control 7,000.00 3,024.00 3,976.00 56.80%0.0001-255-72200 7,000.00 Pharmacy 2,500.00 1,040.99 1,459.01 58.36%196.5901-255-72220 2,500.00 Oxygen 900.00 825.55 74.45 8.27%63.0001-255-72250 900.00 Disposable Supplies 5,000.00 4,342.92 657.08 13.14%1,218.3501-255-72500 5,000.00 Small Equipment 2,200.00 0.00 2,200.00 100.00%0.0001-255-78400 2,200.00 Miscellaneous Expense 1,200.00 296.94 903.06 75.26%0.0001-255-79999 1,200.00 Category: 70 - Supplies Total:17,017.082,232.1827,185.60 27,185.60 10,168.52 37.40 % Town Council Page 194 of 375 Meeting Date: Tuesday, August 26, 2014 Budget Report For Fiscal: 2013-2014 Period Ending: 07/31/2014 8/20/2014 9:05:01 AM Page 6 of 18 Fiscal Activity Variance Favorable (Unfavorable) Percent Remaining Current Total Budget Period Activity Original Total Budget Category: 99 - Other Financing Uses Transfer to Future Replacement 72,013.00 54,009.75 18,003.25 25.00%0.0001-255-99500 72,013.00 Category: 99 - Other Financing Uses Total:54,009.750.0072,013.00 72,013.00 18,003.25 25.00 % Department: 255 - EMS Total:663,110.1759,587.09853,932.98 853,932.98 190,822.81 22.35 % Department: 360 - Streets Category: 50 - Personnel Services Salaries - Regular 170,527.00 120,950.10 49,576.90 29.07%10,402.4001-360-50100 174,527.00 Salaries - Overtime 3,000.00 1,105.29 1,894.71 63.16%52.2901-360-50130 3,000.00 Salaries - Longevity 2,602.00 1,893.86 708.14 27.22%0.0001-360-50140 2,602.00 Salaries - Stipend 5,286.24 4,086.24 1,200.00 22.70%0.0001-360-50145 5,286.24 Retirement 26,973.00 18,598.19 8,374.81 31.05%1,537.8901-360-51200 26,973.00 Medical Insurance 23,821.00 16,948.37 6,872.63 28.85%1,355.4001-360-51210 23,821.00 Dental Insurance 1,629.00 1,235.71 393.29 24.14%108.1201-360-51215 1,629.00 Vision Insurance 363.00 251.51 111.49 30.71%21.6301-360-51216 363.00 Life Insurance & Other 1,592.00 1,049.46 542.54 34.08%95.5501-360-51218 1,592.00 Social Security Taxes 10,861.00 7,313.19 3,547.81 32.67%591.0801-360-52220 10,861.00 Medicare Taxes 2,540.00 1,710.57 829.43 32.65%138.2501-360-52225 2,540.00 Unemployment Taxes 706.00 709.56 -3.56 0.50%0.0001-360-52250 706.00 Workman's Compensation 10,110.00 7,453.91 2,656.09 26.27%0.0001-360-52260 10,110.00 Pre-employment Physicals/Testing 0.00 176.26 -176.26 0.00%70.0001-360-52290 0.00 Category: 50 - Personnel Services Total:183,482.2214,372.61264,010.24 260,010.24 76,528.02 29.43 % Category: 60 - Purchased Services Professional Services - PID Utility 0.00 5,522.37 -5,522.37 0.00%0.0001-360-60100 0.00 Advertising 0.00 200.00 -200.00 0.00%50.0001-360-63200 0.00 Schools & Training 458.00 0.00 458.00 100.00%0.0001-360-63551 458.00 Electricity 164,988.00 115,410.96 49,577.04 30.05%4,197.9601-360-64000 164,988.00 Telephone 125.00 15.48 109.52 87.62%0.0001-360-64300 125.00 Communications /Pagers/Mobiles 2,740.84 2,243.27 497.57 18.15%426.3601-360-64400 2,740.84 Vehicle Maintenance 500.00 0.00 500.00 100.00%0.0001-360-65300 500.00 Equipment Maintenance 6,150.00 323.34 5,826.66 94.74%0.0001-360-65350 6,150.00 Dues & Membership 428.00 179.00 249.00 58.18%0.0001-360-68100 428.00 Travel & per diem 812.00 0.00 812.00 100.00%0.0001-360-68200 812.00 Meetings 100.00 74.89 25.11 25.11%0.0001-360-68600 100.00 Category: 60 - Purchased Services Total:123,969.314,674.32176,301.84 176,301.84 52,332.53 29.68 % Category: 70 - Supplies Office Supplies 200.00 327.16 -127.16 63.58%22.7401-360-70100 200.00 Postage 100.00 2.36 97.64 97.64%0.0001-360-70300 100.00 Uniforms 2,340.00 1,085.74 1,254.26 53.60%0.0001-360-72100 2,340.00 Small Tools 1,500.00 1,036.38 463.62 30.91%0.0001-360-78200 1,500.00 Category: 70 - Supplies Total:2,451.6422.744,140.00 4,140.00 1,688.36 40.78 % Department: 360 - Streets Total:309,903.1719,069.67444,452.08 440,452.08 130,548.91 29.64 % Department: 400 - Parks Category: 50 - Personnel Services Salaries - Regular 413,741.00 305,682.09 108,058.91 26.12%34,912.2201-400-50100 413,741.00 Salaries - Overtime 12,500.00 17,017.55 -4,517.55 36.14%3,513.5701-400-50130 12,500.00 Salaries - Longevity 3,002.00 2,880.00 122.00 4.06%0.0001-400-50140 3,002.00 Salaries - Stipend 1,000.00 10,800.00 -9,800.00 980.00%0.0001-400-50145 1,000.00 Salaries - Certification 12,000.00 1,169.64 10,830.36 90.25%125.0001-400-50160 12,000.00 Retirement 64,335.00 49,338.37 14,996.63 23.31%5,696.5601-400-51200 64,335.00 Medical Insurance 65,449.00 45,132.67 20,316.33 31.04%5,231.0201-400-51210 65,449.00 Dental Insurance 4,501.00 3,199.57 1,301.43 28.91%378.4901-400-51215 4,501.00 Vision Insurance 1,016.00 729.90 286.10 28.16%87.5301-400-51216 1,016.00 Life Insurance & Other 4,080.00 2,747.02 1,332.98 32.67%283.4401-400-51218 4,080.00 Social Security Taxes 25,899.00 19,955.78 5,943.22 22.95%2,267.2301-400-52220 25,899.00 Medicare Taxes 6,057.00 4,667.19 1,389.81 22.95%530.2301-400-52225 6,057.00 Unemployment Taxes 1,914.00 2,466.72 -552.72 28.88%171.6001-400-52250 1,914.00 Town Council Page 195 of 375 Meeting Date: Tuesday, August 26, 2014 Budget Report For Fiscal: 2013-2014 Period Ending: 07/31/2014 8/20/2014 9:05:01 AM Page 7 of 18 Fiscal Activity Variance Favorable (Unfavorable) Percent Remaining Current Total Budget Period Activity Original Total Budget Workman's Compensation 9,533.00 8,241.72 1,291.28 13.55%0.0001-400-52260 9,533.00 Pre-employment Physicals/Testing 315.00 520.70 -205.70 65.30%52.9001-400-52290 315.00 Auto Allowance 2,100.00 1,693.75 406.25 19.35%175.0001-400-52950 2,100.00 Category: 50 - Personnel Services Total:476,242.6753,424.79627,442.00 627,442.00 151,199.33 24.10 % Category: 60 - Purchased Services Professional Outside Services 500.00 0.00 500.00 100.00%0.0001-400-60100 500.00 Advertising 700.00 1,024.60 -324.60 46.37%0.0001-400-63200 700.00 Schools & Training 3,025.00 1,894.00 1,131.00 37.39%111.0001-400-63551 3,025.00 Electricity 42,800.00 26,163.75 16,636.25 38.87%2,491.1401-400-64000 42,800.00 Water 60,750.00 41,423.54 19,326.46 31.81%9,449.1101-400-64100 60,750.00 Telephone 425.00 23.00 402.00 94.59%0.0001-400-64300 425.00 Communications /Pagers/Mobiles 7,224.00 6,544.71 679.29 9.40%1,662.6401-400-64400 7,224.00 Property Maintenance 147,900.00 135,308.00 12,592.00 8.51%9,472.4201-400-65100 102,900.00 Building Maintenance 2,500.00 1,989.72 510.28 20.41%546.3001-400-65200 2,500.00 Vehicle Maintenance 8,001.00 8,420.83 -419.83 5.25%409.3101-400-65300 8,001.00 Equipment Maintenance 10,225.00 9,560.58 664.42 6.50%2,713.4801-400-65350 10,225.00 Equipment Rental/Lease 0.00 0.00 0.00 0.00%-597.0001-400-67100 0.00 Storage Rental 4,200.00 12,712.30 -8,512.30 202.67%1,180.3301-400-67210 4,200.00 Portable Toilets 1,557.00 1,536.50 20.50 1.32%154.1001-400-67350 1,557.00 Dues & Membership 780.00 498.25 281.75 36.12%90.0001-400-68100 780.00 Travel & per diem 2,967.00 2,020.64 946.36 31.90%174.4801-400-68200 2,967.00 Meetings 1,000.00 684.10 315.90 31.59%0.0001-400-68600 1,000.00 Safety Program 450.00 165.25 284.75 63.28%0.0001-400-68700 450.00 Category: 60 - Purchased Services Total:249,969.7727,857.31250,004.00 295,004.00 45,034.23 15.27 % Category: 70 - Supplies Office Supplies 361.00 954.44 -593.44 164.39%353.2901-400-70100 361.00 Postage 50.00 35.20 14.80 29.60%35.2001-400-70300 50.00 Publications/Books/Subscriptions 500.00 379.72 120.28 24.06%103.7801-400-70400 500.00 Fuel 17,726.70 19,938.99 -2,212.29 12.48%2,769.9101-400-71000 17,726.70 Uniforms 7,622.00 8,269.42 -647.42 8.49%4,717.0701-400-72100 7,622.00 Small Tools 9,800.00 13,748.09 -3,948.09 40.29%-445.8501-400-78200 9,800.00 Safety Equipment 1,980.00 1,345.96 634.04 32.02%256.6601-400-78300 1,980.00 Small Equipment 0.00 1,784.06 -1,784.06 0.00%0.0001-400-78400 0.00 Furniture/Equipment<$5,000 1,000.00 1,368.22 -368.22 36.82%0.0001-400-78500 1,000.00 Miscellaneous Expense 300.00 1,850.46 -1,550.46 516.82%0.0001-400-79999 300.00 Category: 70 - Supplies Total:49,674.567,790.0639,339.70 39,339.70 -10,334.86 26.27 % Category: 80 - Capital Capital Lease 2,700.00 2,518.26 181.74 6.73%0.0001-400-81000 2,700.00 Capital Expenses 18,000.00 17,869.72 130.28 0.72%0.0001-400-83700 0.00 Category: 80 - Capital Total:20,387.980.002,700.00 20,700.00 312.02 1.51 % Category: 99 - Other Financing Uses Transfer to Future Replacement 16,481.00 16,481.00 0.00 0.00%0.0001-400-99500 61,481.00 Category: 99 - Other Financing Uses Total:16,481.000.0061,481.00 16,481.00 0.00 0.00 % Department: 400 - Parks Total:812,755.9889,072.16980,966.70 998,966.70 186,210.72 18.64 % Department: 401 - Medians Category: 50 - Personnel Services Salaries - Regular 100,984.00 73,108.33 27,875.67 27.60%7,380.0001-401-50100 100,984.00 Salaries - Overtime 2,000.00 2,491.11 -491.11 24.56%1,084.8201-401-50130 2,000.00 Salaries - Longevity 1,896.00 1,062.50 833.50 43.96%0.0001-401-50140 1,896.00 Salaries - Stipend 3,600.00 3,600.00 0.00 0.00%0.0001-401-50145 3,600.00 Salaries - Certification 500.00 0.00 500.00 100.00%0.0001-401-50160 500.00 Retirement 15,854.00 11,637.85 4,216.15 26.59%1,245.1601-401-51200 15,854.00 Medical Insurance 19,683.00 12,430.01 7,252.99 36.85%1,326.1201-401-51210 19,683.00 Dental Insurance 1,609.00 900.43 708.57 44.04%112.2601-401-51215 1,609.00 Vision Insurance 357.00 200.77 156.23 43.76%25.0001-401-51216 357.00 Life Insurance & Other 1,042.00 679.85 362.15 34.76%79.4601-401-51218 1,042.00 Town Council Page 196 of 375 Meeting Date: Tuesday, August 26, 2014 Budget Report For Fiscal: 2013-2014 Period Ending: 07/31/2014 8/20/2014 9:05:01 AM Page 8 of 18 Fiscal Activity Variance Favorable (Unfavorable) Percent Remaining Current Total Budget Period Activity Original Total Budget Social Security Taxes 6,296.00 4,750.46 1,545.54 24.55%521.7601-401-52220 6,296.00 Medicare Taxes 1,472.00 1,111.00 361.00 24.52%122.0201-401-52225 1,472.00 Unemployment Taxes 560.00 717.50 -157.50 28.13%62.8001-401-52250 560.00 Workman's Compensation 2,306.00 1,367.73 938.27 40.69%0.0001-401-52260 2,306.00 Pre-employment Physicals/Testing 0.00 70.00 -70.00 0.00%0.0001-401-52290 0.00 Category: 50 - Personnel Services Total:114,127.5411,959.40158,159.00 158,159.00 44,031.46 27.84 % Category: 60 - Purchased Services Electricity 1,000.00 8,829.62 -7,829.62 782.96%0.0001-401-64000 1,000.00 Water 29,726.45 16,452.48 13,273.97 44.65%2,905.1701-401-64100 29,726.45 Communications /Pagers/Mobiles 1,413.00 1,147.57 265.43 18.78%199.4401-401-64400 1,413.00 Property Maintenance 83,552.50 87,018.15 -3,465.65 4.15%2,298.1601-401-65100 83,552.50 Building Maintenance 2,000.00 196.50 1,803.50 90.18%196.5001-401-65200 2,000.00 Vehicle Maintenance 1,988.00 1,451.48 536.52 26.99%0.0001-401-65300 1,988.00 Equipment Maintenance 3,075.00 249.95 2,825.05 91.87%0.0001-401-65350 3,075.00 Meetings 100.00 0.00 100.00 100.00%0.0001-401-68600 100.00 Safety Program 150.00 0.00 150.00 100.00%0.0001-401-68700 150.00 Tree City 11,694.35 0.00 11,694.35 100.00%0.0001-401-69100 11,694.35 Category: 60 - Purchased Services Total:115,345.755,599.27134,699.30 134,699.30 19,353.55 14.37 % Category: 70 - Supplies Fuel 5,387.91 2,335.38 3,052.53 56.66%0.0001-401-71000 5,387.91 Uniforms 2,350.30 320.29 2,030.01 86.37%0.0001-401-72100 2,350.30 Small Tools 6,175.00 1,297.20 4,877.80 78.99%517.3801-401-78200 6,175.00 Category: 70 - Supplies Total:3,952.87517.3813,913.21 13,913.21 9,960.34 71.59 % Department: 401 - Medians Total:233,426.1618,076.05306,771.51 306,771.51 73,345.35 23.91 % Department: 450 - Recreation Category: 50 - Personnel Services Salaries - Regular 293,613.00 186,276.47 107,336.53 36.56%60,708.9201-450-50100 293,613.00 Salaries - Overtime 3,800.00 1,943.26 1,856.74 48.86%1,585.1301-450-50130 3,800.00 Salaries - Longevity 760.00 759.50 0.50 0.07%0.0001-450-50140 760.00 Salaries - Stipend 3,300.00 3,300.00 0.00 0.00%0.0001-450-50145 3,300.00 Retirement 19,332.00 15,518.82 3,813.18 19.72%1,491.1001-450-51200 19,332.00 Medical Insurance 11,851.00 9,985.53 1,865.47 15.74%1,058.7901-450-51210 11,851.00 Dental Insurance 833.00 671.62 161.38 19.37%69.3901-450-51215 833.00 Vision Insurance 199.00 159.90 39.10 19.65%16.5301-450-51216 199.00 Life Insurance & Other 1,173.00 910.51 262.49 22.38%94.0801-450-51218 1,173.00 Social Security Taxes 18,442.00 11,782.75 6,659.25 36.11%3,843.1101-450-52220 18,442.00 Medicare Taxes 4,313.00 2,755.53 1,557.47 36.11%898.8001-450-52225 4,313.00 Unemployment Taxes 4,261.00 2,405.51 1,855.49 43.55%1,168.6101-450-52250 4,261.00 Workman's Compensation 6,498.00 3,924.97 2,573.03 39.60%0.0001-450-52260 6,498.00 Pre-employment Physicals/Testing 2,705.00 2,942.25 -237.25 8.77%456.9501-450-52290 2,705.00 Auto Allowance 2,100.00 1,693.74 406.26 19.35%175.0001-450-52950 2,100.00 Category: 50 - Personnel Services Total:245,030.3671,566.41373,180.00 373,180.00 128,149.64 34.34 % Category: 60 - Purchased Services Software & Support 3,500.00 3,576.56 -76.56 2.19%0.0001-450-60800 3,500.00 Collection Fees 1,650.00 0.00 1,650.00 100.00%0.0001-450-62000 1,650.00 Health Inspections 246.00 0.00 246.00 100.00%0.0001-450-62300 246.00 Advertising 3,433.00 2,957.14 475.86 13.86%1,269.4001-450-63200 3,433.00 Printing 3,701.00 0.00 3,701.00 100.00%0.0001-450-63250 3,701.00 Schools & Training 4,025.00 1,038.00 2,987.00 74.21%0.0001-450-63551 4,025.00 Service Charges and Fees 0.00 6,006.50 -6,006.50 0.00%1,962.4201-450-63800 0.00 Electricity 20,000.00 12,479.75 7,520.25 37.60%2,525.8801-450-64000 20,000.00 Water 20,000.00 4,402.00 15,598.00 77.99%1,043.1001-450-64100 20,000.00 Telephone 1,224.00 1,426.98 -202.98 16.58%300.9601-450-64300 1,224.00 Communications /Pagers/Mobiles 3,061.00 2,911.12 149.88 4.90%644.5401-450-64400 3,061.00 Insurance 486.00 0.00 486.00 100.00%0.0001-450-65000 486.00 Property Maintenance 9,997.00 14,996.68 -4,999.68 50.01%3,573.9001-450-65100 9,997.00 Equipment Maintenance 0.00 85.60 -85.60 0.00%0.0001-450-65350 0.00 Town Council Page 197 of 375 Meeting Date: Tuesday, August 26, 2014 Budget Report For Fiscal: 2013-2014 Period Ending: 07/31/2014 8/20/2014 9:05:01 AM Page 9 of 18 Fiscal Activity Variance Favorable (Unfavorable) Percent Remaining Current Total Budget Period Activity Original Total Budget Library Services 15,000.00 0.00 15,000.00 100.00%0.0001-450-66750 15,000.00 Independent Labor 2,742.00 0.00 2,742.00 100.00%0.0001-450-67000 2,742.00 Equipment Rental/Lease 5,729.00 5,508.75 220.25 3.84%3,510.0001-450-67100 5,729.00 Dues & Membership 6,994.00 6,510.06 483.94 6.92%4,053.0001-450-68100 6,994.00 Travel & per diem 5,986.00 2,917.46 3,068.54 51.26%574.3301-450-68200 5,986.00 Meetings 1,137.00 172.02 964.98 84.87%75.3901-450-68600 1,137.00 Field Trips 5,500.00 3,191.06 2,308.94 41.98%2,421.0601-450-68750 5,500.00 Category: 60 - Purchased Services Total:68,179.6821,953.98114,411.00 114,411.00 46,231.32 40.41 % Category: 70 - Supplies Office Supplies 1,923.00 2,036.31 -113.31 5.89%143.2001-450-70100 1,923.00 Postage 155.00 0.00 155.00 100.00%0.0001-450-70300 155.00 Publications/Books/Subscriptions 464.00 199.50 264.50 57.00%0.0001-450-70400 464.00 Fuel 0.00 438.00 -438.00 0.00%0.0001-450-71000 0.00 Uniforms 7,283.00 7,819.09 -536.09 7.36%-2,987.0101-450-72100 7,283.00 Chemicals 20,688.00 10,525.38 10,162.62 49.12%4,984.5901-450-72300 20,688.00 Concessions 11,139.00 4,742.67 6,396.33 57.42%2,735.7801-450-72600 11,139.00 Program Supplies 5,544.00 1,866.96 3,677.04 66.32%450.6101-450-72700 5,544.00 Special Events 1,804.00 1,032.32 771.68 42.78%177.3201-450-76900 1,804.00 Safety Equipment 1,123.00 1,178.47 -55.47 4.94%163.8001-450-78300 1,123.00 Small Equipment 4,120.00 785.94 3,334.06 80.92%0.0001-450-78400 4,120.00 Furniture/Equipment<$5,000 7,881.00 3,339.58 4,541.42 57.62%0.0001-450-78500 7,881.00 Hardware 2,000.00 589.99 1,410.01 70.50%0.0001-450-78600 2,000.00 Maintenance Supplies 1,801.00 1,069.42 731.58 40.62%608.3301-450-79100 1,801.00 Miscellaneous Expense 312.00 176.84 135.16 43.32%0.0001-450-79999 312.00 Category: 70 - Supplies Total:35,800.476,276.6266,237.00 66,237.00 30,436.53 45.95 % Department: 450 - Recreation Total:349,010.5199,797.01553,828.00 553,828.00 204,817.49 36.98 % Department: 460 - Community Events Category: 60 - Purchased Services Advertising 1,250.00 511.75 738.25 59.06%0.0001-460-63200 1,250.00 Printing 3,800.00 0.00 3,800.00 100.00%0.0001-460-63250 3,800.00 Schools & Training 200.00 0.00 200.00 100.00%0.0001-460-63551 200.00 Event Rentals 36,592.00 25,093.59 11,498.41 31.42%950.0001-460-67300 36,592.00 Dues & Membership 120.00 0.00 120.00 100.00%0.0001-460-68100 120.00 Travel & per diem 550.00 0.00 550.00 100.00%0.0001-460-68200 550.00 Category: 60 - Purchased Services Total:25,605.34950.0042,512.00 42,512.00 16,906.66 39.77 % Category: 70 - Supplies Uniforms 843.00 0.00 843.00 100.00%0.0001-460-72100 843.00 Program Supplies 9,860.00 7,551.53 2,308.47 23.41%0.0001-460-72700 9,860.00 Miscellaneous Expense 2,700.00 100.00 2,600.00 96.30%0.0001-460-79999 2,700.00 Category: 70 - Supplies Total:7,651.530.0013,403.00 13,403.00 5,751.47 42.91 % Department: 460 - Community Events Total:33,256.87950.0055,915.00 55,915.00 22,658.13 40.52 % Department: 521 - Planning and Zoning Category: 50 - Personnel Services Salaries - Regular 109,926.00 80,118.38 29,807.62 27.12%20,098.0001-521-50100 131,751.00 Salaries - Longevity 600.00 600.00 0.00 0.00%0.0001-521-50140 600.00 Salaries - Stipend 1,800.00 1,800.00 0.00 0.00%0.0001-521-50145 1,800.00 Retirement 19,516.00 12,009.05 7,506.95 38.47%2,956.4201-521-51200 19,516.00 Medical Insurance 13,017.00 4,755.83 8,261.17 63.46%938.8901-521-51210 13,017.00 Dental Insurance 985.00 321.85 663.15 67.32%60.2801-521-51215 985.00 Vision Insurance 219.00 72.19 146.81 67.04%13.5201-521-51216 219.00 Life Insurance & Other 1,078.00 502.40 575.60 53.40%65.5201-521-51218 1,078.00 Social Security Taxes 8,317.00 5,071.02 3,245.98 39.03%1,227.7701-521-52220 8,317.00 Medicare Taxes 1,945.00 1,186.00 759.00 39.02%287.1401-521-52225 1,945.00 Unemployment Taxes 345.00 293.25 51.75 15.00%86.2501-521-52250 345.00 Workman's Compensation 309.00 183.27 125.73 40.69%0.0001-521-52260 309.00 Category: 50 - Personnel Services Total:106,913.2425,733.79179,882.00 158,057.00 51,143.76 32.36 % Town Council Page 198 of 375 Meeting Date: Tuesday, August 26, 2014 Budget Report For Fiscal: 2013-2014 Period Ending: 07/31/2014 8/20/2014 9:05:01 AM Page 10 of 18 Fiscal Activity Variance Favorable (Unfavorable) Percent Remaining Current Total Budget Period Activity Original Total Budget Category: 60 - Purchased Services Professional Outside Services 6,000.00 28,537.68 -22,537.68 375.63%9,470.2001-521-60100 6,000.00 Engineering 61,000.00 86,646.62 -25,646.62 42.04%-8,706.4201-521-60500 45,000.00 Appraisal 500.00 0.00 500.00 100.00%0.0001-521-61100 500.00 Advertising 900.00 763.52 136.48 15.16%0.0001-521-63200 900.00 Printing 200.00 45.00 155.00 77.50%0.0001-521-63250 200.00 Computer Mapping 4,000.00 464.85 3,535.15 88.38%0.0001-521-63300 4,000.00 Schools & Training 820.00 35.00 785.00 95.73%35.0001-521-63551 820.00 Telephone 400.00 110.52 289.48 72.37%0.0001-521-64300 400.00 Communications /Pagers/Mobiles 900.00 489.06 410.94 45.66%27.0801-521-64400 900.00 Dues & Membership 305.00 0.00 305.00 100.00%0.0001-521-68100 305.00 Travel & per diem 784.65 0.00 784.65 100.00%0.0001-521-68200 784.65 Meetings 176.00 152.65 23.35 13.27%124.6501-521-68600 176.00 Plat Filing Fees 700.00 950.57 -250.57 35.80%32.5001-521-69105 700.00 Category: 60 - Purchased Services Total:118,195.47983.0160,685.65 76,685.65 -41,509.82 54.13 % Category: 70 - Supplies Office Supplies 300.00 441.10 -141.10 47.03%74.0701-521-70100 300.00 Postage 500.00 50.66 449.34 89.87%0.0001-521-70300 500.00 Publications/Books/Subscriptions 335.00 57.00 278.00 82.99%0.0001-521-70400 335.00 Miscellaneous Expense 50.00 211.16 -161.16 322.32%0.0001-521-79999 50.00 Category: 70 - Supplies Total:759.9274.071,185.00 1,185.00 425.08 35.87 % Department: 521 - Planning and Zoning Total:225,868.6326,790.87241,752.65 235,927.65 10,059.02 4.26 % Department: 522 - Community Development Category: 50 - Personnel Services Salaries - Regular 218,000.00 161,360.07 56,639.93 25.98%17,080.8001-522-50100 218,000.00 Salaries - Overtime 0.00 2,369.00 -2,369.00 0.00%389.6701-522-50130 0.00 Salaries - Longevity 1,360.00 1,235.00 125.00 9.19%0.0001-522-50140 1,360.00 Salaries - Stipend 5,300.00 4,100.00 1,200.00 22.64%0.0001-522-50145 5,300.00 Retirement 32,682.00 24,543.12 8,138.88 24.90%2,569.8901-522-51200 32,682.00 Medical Insurance 34,061.00 20,985.65 13,075.35 38.39%2,368.1201-522-51210 34,061.00 Dental Insurance 2,333.00 1,560.05 772.95 33.13%172.9001-522-51215 2,333.00 Vision Insurance 519.00 337.82 181.18 34.91%38.5201-522-51216 519.00 Life Insurance & Other 1,986.00 1,534.60 451.40 22.73%176.8001-522-51218 1,986.00 Social Security Taxes 12,871.00 9,984.35 2,886.65 22.43%1,037.7301-522-52220 12,871.00 Medicare Taxes 3,010.00 2,335.19 674.81 22.42%242.7201-522-52225 3,010.00 Unemployment Taxes 934.00 1,169.53 -235.53 25.22%52.3001-522-52250 934.00 Workman's Compensation 920.00 1,020.88 -100.88 10.97%0.0001-522-52260 920.00 Pre-employment Physicals/Testing 0.00 247.35 -247.35 0.00%0.0001-522-52290 0.00 Category: 50 - Personnel Services Total:232,782.6124,129.45313,976.00 313,976.00 81,193.39 25.86 % Category: 60 - Purchased Services Plan Review Services 5,000.00 0.00 5,000.00 100.00%0.0001-522-60600 5,000.00 Health Inspections 6,100.00 2,575.00 3,525.00 57.79%0.0001-522-62300 6,100.00 Inspection Services 5,000.00 0.00 5,000.00 100.00%0.0001-522-62350 5,000.00 Advertising 100.00 0.00 100.00 100.00%0.0001-522-63200 100.00 Printing 900.00 1,670.48 -770.48 85.61%1,488.4801-522-63250 900.00 Abatements 1,000.00 190.00 810.00 81.00%40.0001-522-63500 1,000.00 Schools & Training 1,860.00 1,519.00 341.00 18.33%47.0001-522-63551 1,860.00 Telephone 560.00 84.54 475.46 84.90%0.0001-522-64300 560.00 Communications /Pagers/Mobiles 2,007.60 1,711.46 296.14 14.75%277.7201-522-64400 2,007.60 Vehicle Maintenance 3,000.00 3,955.25 -955.25 31.84%0.0001-522-65300 3,000.00 Dues & Membership 667.00 216.00 451.00 67.62%0.0001-522-68100 667.00 Travel & per diem 28.25 123.20 -94.95 336.11%0.0001-522-68200 28.25 Meetings 100.00 0.00 100.00 100.00%0.0001-522-68600 100.00 Category: 60 - Purchased Services Total:12,044.931,853.2026,322.85 26,322.85 14,277.92 54.24 % Category: 70 - Supplies Office Supplies 1,500.00 670.21 829.79 55.32%-1,225.1801-522-70100 1,500.00 Postage 500.00 358.58 141.42 28.28%60.7801-522-70300 500.00 Town Council Page 199 of 375 Meeting Date: Tuesday, August 26, 2014 Budget Report For Fiscal: 2013-2014 Period Ending: 07/31/2014 8/20/2014 9:05:01 AM Page 11 of 18 Fiscal Activity Variance Favorable (Unfavorable) Percent Remaining Current Total Budget Period Activity Original Total Budget Publications/Books/Subscriptions 800.00 225.00 575.00 71.88%0.0001-522-70400 800.00 Fuel 6,000.00 4,204.63 1,795.37 29.92%499.6501-522-71000 6,000.00 Uniforms 1,900.00 1,615.64 284.36 14.97%0.0001-522-72100 1,900.00 Miscellaneous Expense 600.00 449.53 150.47 25.08%0.0001-522-79999 600.00 Category: 70 - Supplies Total:7,523.59-664.7511,300.00 11,300.00 3,776.41 33.42 % Category: 80 - Capital Capital Replacement 41,825.00 0.00 41,825.00 100.00%0.0001-522-83650 0.00 Category: 80 - Capital Total:0.000.000.00 41,825.00 41,825.00 100.00 % Category: 99 - Other Financing Uses Transfer to Future Replacement 4,002.00 3,001.50 1,000.50 25.00%0.0001-522-99500 4,002.00 Category: 99 - Other Financing Uses Total:3,001.500.004,002.00 4,002.00 1,000.50 25.00 % Department: 522 - Community Development Total:255,352.6325,317.90355,600.85 397,425.85 142,073.22 35.75 % Department: 611 - Finance Category: 50 - Personnel Services Salaries - Regular 204,457.00 158,424.33 46,032.67 22.51%14,862.4001-611-50100 207,457.00 Salaries - Longevity 150.00 140.00 10.00 6.67%0.0001-611-50140 150.00 Salaries - Stipend 2,200.00 3,500.00 -1,300.00 59.09%0.0001-611-50145 2,200.00 Retirement 30,522.00 21,929.13 8,592.87 28.15%2,186.2601-611-51200 30,522.00 Medical Insurance 24,876.00 13,419.29 11,456.71 46.06%1,504.7201-611-51210 24,876.00 Dental Insurance 1,756.00 1,072.85 683.15 38.90%113.7401-611-51215 1,756.00 Vision Insurance 414.00 279.86 134.14 32.40%29.7201-611-51216 414.00 Life Insurance & Other 1,706.00 1,170.74 535.26 31.38%130.7001-611-51218 1,706.00 Social Security Taxes 12,298.00 8,634.72 3,663.28 29.79%836.9401-611-52220 12,298.00 Medicare Taxes 2,876.00 2,019.40 856.60 29.78%195.7401-611-52225 2,876.00 Unemployment Taxes 700.00 634.27 65.73 9.39%0.0001-611-52250 700.00 Workman's Compensation 483.00 286.47 196.53 40.69%0.0001-611-52260 483.00 Pre-employment Physicals/Testing 0.00 64.45 -64.45 0.00%0.0001-611-52290 0.00 Category: 50 - Personnel Services Total:211,575.5119,860.22285,438.00 282,438.00 70,862.49 25.09 % Category: 60 - Purchased Services Auditing 38,500.00 34,000.00 4,500.00 11.69%0.0001-611-60200 38,500.00 Appraisal 44,156.88 34,918.58 9,238.30 20.92%0.0001-611-61100 44,156.88 Tax Administration 5,525.80 3,987.30 1,538.50 27.84%0.0001-611-61150 5,525.80 Advertising 3,800.00 0.00 3,800.00 100.00%0.0001-611-63200 3,800.00 Printing 2,000.00 2,300.00 -300.00 15.00%0.0001-611-63250 2,000.00 Schools & Training 1,481.00 1,164.27 316.73 21.39%212.0301-611-63551 1,481.00 Service Charges & Fees 7,000.00 13,963.71 -6,963.71 99.48%2,116.0301-611-63800 7,000.00 PID 0.00 114.00 -114.00 0.00%0.0001-611-63850 0.00 Telephone 280.00 22.15 257.85 92.09%0.0001-611-64300 280.00 Communications /Pagers/Mobiles 900.00 671.03 228.97 25.44%75.0001-611-64400 900.00 Dues & Membership 1,470.00 1,065.00 405.00 27.55%0.0001-611-68100 1,470.00 Travel & per diem 1,687.95 1,929.98 -242.03 14.34%0.0001-611-68200 1,687.95 Meetings 150.00 0.00 150.00 100.00%0.0001-611-68600 150.00 Category: 60 - Purchased Services Total:94,136.022,403.06106,951.63 106,951.63 12,815.61 11.98 % Category: 70 - Supplies Office Supplies 1,200.00 1,542.82 -342.82 28.57%22.7301-611-70100 1,200.00 Postage 1,000.00 701.42 298.58 29.86%67.0901-611-70300 1,000.00 Publications/Books/Subscriptions 500.00 57.00 443.00 88.60%0.0001-611-70400 500.00 Furniture/Equipment<$5,000 250.00 146.00 104.00 41.60%0.0001-611-78500 250.00 Miscellaneous Expense 100.00 0.00 100.00 100.00%0.0001-611-79999 100.00 Category: 70 - Supplies Total:2,447.2489.823,050.00 3,050.00 602.76 19.76 % Department: 611 - Finance Total:308,158.7722,353.10395,439.63 392,439.63 84,280.86 21.48 % Department: 615 - Municipal Court Category: 50 - Personnel Services Salaries - Regular 51,500.00 39,993.46 11,506.54 22.34%3,943.9001-615-50100 51,500.00 Salaries - Stipend 500.00 1,200.00 -700.00 140.00%0.0001-615-50145 500.00 Salaries - Certification 1,200.00 0.00 1,200.00 100.00%0.0001-615-50160 1,200.00 Town Council Page 200 of 375 Meeting Date: Tuesday, August 26, 2014 Budget Report For Fiscal: 2013-2014 Period Ending: 07/31/2014 8/20/2014 9:05:01 AM Page 12 of 18 Fiscal Activity Variance Favorable (Unfavorable) Percent Remaining Current Total Budget Period Activity Original Total Budget Retirement 7,521.00 5,874.30 1,646.70 21.89%565.8001-615-51200 7,521.00 Medical Insurance 5,304.00 4,258.98 1,045.02 19.70%442.0401-615-51210 5,304.00 Dental Insurance 362.00 291.71 70.29 19.42%30.1401-615-51215 362.00 Vision Insurance 81.00 65.43 15.57 19.22%6.7601-615-51216 81.00 Life Insurance & Other 526.00 408.05 117.95 22.42%42.1601-615-51218 526.00 Social Security Taxes 2,664.00 2,554.04 109.96 4.13%244.5301-615-52220 2,664.00 Medicare Taxes 623.00 597.38 25.62 4.11%57.2001-615-52225 623.00 Unemployment Taxes 226.00 219.66 6.34 2.81%2.2501-615-52250 226.00 Workman's Compensation 123.00 72.96 50.04 40.68%0.0001-615-52260 123.00 Category: 50 - Personnel Services Total:55,535.975,334.7870,630.00 70,630.00 15,094.03 21.37 % Category: 60 - Purchased Services Professional Outside Services 1,650.00 1,088.90 561.10 34.01%0.0001-615-60100 1,650.00 Judge's Compensation 5,000.00 3,000.00 2,000.00 40.00%300.0001-615-60300 5,000.00 Advertising 0.00 742.20 -742.20 0.00%0.0001-615-63200 0.00 Printing 1,850.00 629.99 1,220.01 65.95%0.0001-615-63250 1,850.00 Schools & Training 750.00 50.00 700.00 93.33%0.0001-615-63551 750.00 Telephone 160.00 68.92 91.08 56.93%0.0001-615-64300 160.00 Jury Fees 185.00 36.00 149.00 80.54%0.0001-615-66300 185.00 Prisoner-Sit Out DCSO 144.00 0.00 144.00 100.00%0.0001-615-66400 144.00 Dues & Membership 215.00 60.00 155.00 72.09%60.0001-615-68100 215.00 Travel & per diem 2,109.65 0.00 2,109.65 100.00%0.0001-615-68200 2,109.65 Category: 60 - Purchased Services Total:5,676.01360.0012,063.65 12,063.65 6,387.64 52.95 % Category: 70 - Supplies Office Supplies 450.00 220.71 229.29 50.95%22.7201-615-70100 450.00 Postage 900.00 790.98 109.02 12.11%49.0401-615-70300 900.00 Publications/Books/Subscriptions 150.00 0.00 150.00 100.00%0.0001-615-70400 150.00 Warrant Round-up 600.00 0.00 600.00 100.00%0.0001-615-70500 600.00 Furniture/Equipment<$5,000 200.00 0.00 200.00 100.00%0.0001-615-78500 200.00 Category: 70 - Supplies Total:1,011.6971.762,300.00 2,300.00 1,288.31 56.01 % Department: 615 - Municipal Court Total:62,223.675,766.5484,993.65 84,993.65 22,769.98 26.79 % Department: 630 - Human Resources Category: 50 - Personnel Services Salaries - Regular 44,000.00 31,609.54 12,390.46 28.16%3,923.1401-630-50100 50,000.00 Salaries - Stipend 0.00 500.00 -500.00 0.00%0.0001-630-50145 0.00 Retirement 7,274.00 4,686.28 2,587.72 35.57%577.0901-630-51200 7,274.00 Medical Insurance 9,074.00 0.00 9,074.00 100.00%0.0001-630-51210 9,074.00 Dental Insurance 624.00 241.12 382.88 61.36%30.1401-630-51215 624.00 Vision Insurance 138.00 54.08 83.92 60.81%6.7601-630-51216 138.00 Life Insurance & Other 526.00 257.24 268.76 51.10%37.9601-630-51218 526.00 Social Security Taxes 3,100.00 1,990.72 1,109.28 35.78%243.2401-630-52220 3,100.00 Medicare Taxes 725.00 465.57 259.43 35.78%56.8801-630-52225 725.00 Unemployment Taxes 187.00 212.69 -25.69 13.74%0.0001-630-52250 187.00 Workman's Compensation 115.00 68.22 46.78 40.68%0.0001-630-52260 115.00 Pre-employment Physicals/Testing 0.00 112.45 -112.45 0.00%0.0001-630-52290 0.00 Employee Relations 7,900.00 6,496.69 1,403.31 17.76%319.3201-630-52960 7,900.00 Tuition Reimbursement 10,104.00 5,139.95 4,964.05 49.13%0.0001-630-53240 10,104.00 Employee Assistance Program 2,419.20 2,027.20 392.00 16.20%210.0001-630-53280 2,419.20 Category: 50 - Personnel Services Total:53,861.755,404.5392,186.20 86,186.20 32,324.45 37.51 % Category: 60 - Purchased Services Physicals/Testing 540.00 190.00 350.00 64.81%0.0001-630-60400 540.00 Printing 0.00 45.00 -45.00 0.00%0.0001-630-63250 0.00 Schools & Training 1,950.00 300.00 1,650.00 84.62%0.0001-630-63551 1,950.00 Telephone 100.00 12.73 87.27 87.27%0.0001-630-64300 100.00 Communications /Pagers/Mobiles 900.00 352.69 547.31 60.81%352.6901-630-64400 900.00 Dues & Membership 1,046.00 75.00 971.00 92.83%0.0001-630-68100 1,046.00 Travel & per diem 100.00 699.32 -599.32 599.32%0.0001-630-68200 100.00 Town Council Page 201 of 375 Meeting Date: Tuesday, August 26, 2014 Budget Report For Fiscal: 2013-2014 Period Ending: 07/31/2014 8/20/2014 9:05:01 AM Page 13 of 18 Fiscal Activity Variance Favorable (Unfavorable) Percent Remaining Current Total Budget Period Activity Original Total Budget Meetings 260.00 0.00 260.00 100.00%0.0001-630-68600 260.00 Category: 60 - Purchased Services Total:1,674.74352.694,896.00 4,896.00 3,221.26 65.79 % Category: 70 - Supplies Office Supplies 1,000.00 658.39 341.61 34.16%22.7201-630-70100 1,000.00 Postage 300.00 137.28 162.72 54.24%0.4801-630-70300 300.00 Publications/Books/Subscriptions 0.00 179.70 -179.70 0.00%0.0001-630-70400 0.00 Category: 70 - Supplies Total:975.3723.201,300.00 1,300.00 324.63 24.97 % Department: 630 - Human Resources Total:56,511.865,780.4298,382.20 92,382.20 35,870.34 38.83 % Department: 640 - Information Services Category: 50 - Personnel Services Salaries - Regular 136,509.00 107,263.95 29,245.05 21.42%10,705.0401-640-50100 136,509.00 Salaries - Longevity 1,455.00 1,455.00 0.00 0.00%0.0001-640-50140 1,455.00 Salaries - Stipend 3,000.00 3,000.00 0.00 0.00%0.0001-640-50145 3,000.00 Retirement 20,507.00 16,196.12 4,310.88 21.02%1,574.7201-640-51200 20,507.00 Medical Insurance 10,609.00 8,537.29 2,071.71 19.53%884.0801-640-51210 10,609.00 Dental Insurance 723.00 583.42 139.58 19.31%60.2801-640-51215 723.00 Vision Insurance 162.00 130.86 31.14 19.22%13.5201-640-51216 162.00 Life Insurance & Other 1,356.00 898.75 457.25 33.72%92.8601-640-51218 1,356.00 Social Security Taxes 8,740.00 6,915.72 1,824.28 20.87%663.7201-640-52220 8,740.00 Medicare Taxes 2,044.00 1,617.35 426.65 20.87%155.2301-640-52225 2,044.00 Unemployment Taxes 374.00 414.00 -40.00 10.70%0.0001-640-52250 374.00 Workman's Compensation 325.00 192.75 132.25 40.69%0.0001-640-52260 325.00 Category: 50 - Personnel Services Total:147,205.2114,149.45185,804.00 185,804.00 38,598.79 20.77 % Category: 60 - Purchased Services Software & Support 96,215.00 74,321.42 21,893.58 22.75%4,273.5901-640-60800 93,215.00 Security 1,350.00 123.57 1,226.43 90.85%0.0001-640-60900 1,350.00 Schools & Training 3,500.00 800.00 2,700.00 77.14%400.0001-640-63551 3,500.00 Telephone 5,808.00 5,176.37 631.63 10.88%872.1901-640-64300 5,808.00 Communications /Pagers/Mobiles 2,483.08 2,075.41 407.67 16.42%479.7101-640-64400 2,483.08 Independent Labor 3,000.00 1,283.71 1,716.29 57.21%116.2101-640-67000 3,000.00 Copier Rental/Lease 6,834.00 6,499.08 334.92 4.90%1,490.5101-640-67150 6,834.00 Dues & Membership 250.00 100.00 150.00 60.00%0.0001-640-68100 250.00 Travel & per diem 2,258.95 0.00 2,258.95 100.00%0.0001-640-68200 2,258.95 Meetings 22.00 55.98 -33.98 154.45%-400.0001-640-68600 22.00 Category: 60 - Purchased Services Total:90,435.547,232.21118,721.03 121,721.03 31,285.49 25.70 % Category: 70 - Supplies Office Supplies 721.00 492.86 228.14 31.64%22.7601-640-70100 721.00 Printer Supplies 7,500.00 8,482.39 -982.39 13.10%652.0001-640-70200 7,500.00 Postage 200.00 275.98 -75.98 37.99%10.3201-640-70300 200.00 Uniforms 125.00 0.00 125.00 100.00%0.0001-640-72100 125.00 Hardware 16,493.00 12,930.47 3,562.53 21.60%346.9101-640-78600 16,493.00 Category: 70 - Supplies Total:22,181.701,031.9925,039.00 25,039.00 2,857.30 11.41 % Category: 99 - Other Financing Uses Transfer to Future Replacement Rese…44,707.00 33,530.25 11,176.75 25.00%0.0001-640-99500 44,707.00 Category: 99 - Other Financing Uses Total:33,530.250.0044,707.00 44,707.00 11,176.75 25.00 % Department: 640 - Information Services Total:293,352.7022,413.65374,271.03 377,271.03 83,918.33 22.24 % Department: 710 - Facilities Management Category: 60 - Purchased Services Electricity 15,000.00 10,136.10 4,863.90 32.43%336.7901-710-64000 15,000.00 Water 1,500.00 814.89 685.11 45.67%104.7501-710-64100 1,500.00 Insurance 46,500.00 51,687.96 -5,187.96 11.16%0.0001-710-65000 46,500.00 Building Maintenance 5,000.00 10,188.86 -5,188.86 103.78%559.2001-710-65200 5,000.00 Equipment Maintenance 0.00 362.06 -362.06 0.00%0.0001-710-65350 0.00 Cleaning Services 1,500.00 0.00 1,500.00 100.00%0.0001-710-65400 1,500.00 Category: 60 - Purchased Services Total:73,189.871,000.7469,500.00 69,500.00 -3,689.87 5.31 % Town Council Page 202 of 375 Meeting Date: Tuesday, August 26, 2014 Budget Report For Fiscal: 2013-2014 Period Ending: 07/31/2014 8/20/2014 9:05:01 AM Page 14 of 18 Fiscal Activity Variance Favorable (Unfavorable) Percent Remaining Current Total Budget Period Activity Original Total Budget Category: 70 - Supplies Maintenance Supplies 2,700.00 1,049.79 1,650.21 61.12%143.5601-710-79100 2,700.00 Category: 70 - Supplies Total:1,049.79143.562,700.00 2,700.00 1,650.21 61.12 % Department: 710 - Facilities Management Total:74,239.661,144.3072,200.00 72,200.00 -2,039.66 2.83 % Expense Total:6,149,164.92623,902.307,838,403.92 7,951,421.92 1,802,257.00 22.67 % Fund: 01 - GENERAL FUND Surplus (Deficit):1,633,307.48-317,828.6456,555.08 56,555.08 1,576,752.40 2,787.99 % Report Surplus (Deficit):-317,828.64 1,633,307.4856,555.08 56,555.08 1,576,752.40 2,787.99 % Town Council Page 203 of 375 Meeting Date: Tuesday, August 26, 2014 Budget Report For Fiscal: 2013-2014 Period Ending: 07/31/2014 8/20/2014 9:05:01 AM Page 15 of 18 Group Summary Fiscal Activity Variance Favorable (Unfavorable) Period ActivityCategor… Current Total Budget Original Total Budget Percent Remaining Fund: 01 - GENERAL FUND Revenue Department: 000 - General 40 - Taxes 5,064,750.2573,484.215,215,231.00 5,215,231.00 -150,480.75 2.89 % 41 - Licenses & Permits 1,476,150.1782,460.151,667,730.00 1,667,730.00 -191,579.83 11.49 % 42 - Intergovernmental 256,655.865,164.15214,008.00 291,026.00 -34,370.14 11.81 % 43 - Fines & Fees 492,793.4690,462.39497,727.00 533,727.00 -40,933.54 7.67 % 44 - Charges for Services 203,722.4339,197.18198,763.00 198,763.00 4,959.43 2.50 % 45 - Rents 62,203.0011,290.0055,000.00 55,000.00 7,203.00 13.10 % 46 - Contributions and Donations 260.000.000.00 0.00 260.00 0.00 % 47 - Investment Income 2,282.31280.355,500.00 5,500.00 -3,217.69 58.50 % 48 - Sales 0.000.005,000.00 5,000.00 -5,000.00 100.00 % 49 - Other Financing Sources 186,146.990.0011,000.00 11,000.00 175,146.99 1,592.25 % 51 - Miscellaneous 37,507.933,735.2325,000.00 25,000.00 12,507.93 50.03 % 7,782,472.40306,073.667,894,959.00 8,007,977.00 -225,504.60Department: 000 - General Total:2.82 % 7,782,472.40306,073.667,894,959.00 8,007,977.00 -225,504.60Revenue Total:2.82 % Expense Department: 000 - General 99 - Other Financing Uses 10,817.350.000.00 0.00 -10,817.35 0.00 % 10,817.350.000.00 0.00 -10,817.35Department: 000 - General Total:0.00 % Department: 140 - Manager's Office 50 - Personnel Services 531,216.9455,477.99711,541.00 703,541.00 172,324.06 24.49 % 60 - Purchased Services 60,215.884,587.8695,239.54 95,239.54 35,023.66 36.77 % 70 - Supplies 50,656.7110,706.6265,860.00 65,860.00 15,203.29 23.08 % 642,089.5370,772.47872,640.54 864,640.54 222,551.01Department: 140 - Manager's Office Total:25.74 % Department: 160 - Legal 50 - Personnel Services 121,658.7411,810.60151,546.00 151,546.00 29,887.26 19.72 % 60 - Purchased Services 34,067.231,296.6423,389.08 23,389.08 -10,678.15 45.65 % 70 - Supplies 4,783.32534.749,311.00 9,311.00 4,527.68 48.63 % 160,509.2913,641.98184,246.08 184,246.08 23,736.79Department: 160 - Legal Total:12.88 % Department: 251 - Police 50 - Personnel Services 1,416,210.81129,291.351,679,317.00 1,756,335.00 340,124.19 19.37 % 60 - Purchased Services 117,554.185,270.79145,743.28 145,743.28 28,189.10 19.34 % 70 - Supplies 73,197.038,796.95100,944.74 100,944.74 27,747.71 27.49 % 80 - Capital 3,285.9610.003,000.00 3,000.00 -285.96 9.53 % 99 - Other Financing Uses 48,329.990.0034,006.00 34,006.00 -14,323.99 42.12 % 1,658,577.97143,369.091,963,011.02 2,040,029.02 381,451.05Department: 251 - Police Total:18.70 % Department: 255 - EMS 50 - Personnel Services 560,995.7853,845.38713,653.00 713,653.00 152,657.22 21.39 % 60 - Purchased Services 31,087.563,509.5341,081.38 41,081.38 9,993.82 24.33 % 70 - Supplies 17,017.082,232.1827,185.60 27,185.60 10,168.52 37.40 % 99 - Other Financing Uses 54,009.750.0072,013.00 72,013.00 18,003.25 25.00 % 663,110.1759,587.09853,932.98 853,932.98 190,822.81Department: 255 - EMS Total:22.35 % Department: 360 - Streets 50 - Personnel Services 183,482.2214,372.61264,010.24 260,010.24 76,528.02 29.43 % 60 - Purchased Services 123,969.314,674.32176,301.84 176,301.84 52,332.53 29.68 % 70 - Supplies 2,451.6422.744,140.00 4,140.00 1,688.36 40.78 % 309,903.1719,069.67444,452.08 440,452.08 130,548.91Department: 360 - Streets Total:29.64 % Department: 400 - Parks 50 - Personnel Services 476,242.6753,424.79627,442.00 627,442.00 151,199.33 24.10 % 60 - Purchased Services 249,969.7727,857.31250,004.00 295,004.00 45,034.23 15.27 % 70 - Supplies 49,674.567,790.0639,339.70 39,339.70 -10,334.86 26.27 % 80 - Capital 20,387.980.002,700.00 20,700.00 312.02 1.51 % Town Council Page 204 of 375 Meeting Date: Tuesday, August 26, 2014 Budget Report For Fiscal: 2013-2014 Period Ending: 07/31/2014 8/20/2014 9:05:01 AM Page 16 of 18 Fiscal Activity Variance Favorable (Unfavorable) Period ActivityCategor… Current Total Budget Original Total Budget Percent Remaining 99 - Other Financing Uses 16,481.000.0061,481.00 16,481.00 0.00 0.00 % 812,755.9889,072.16980,966.70 998,966.70 186,210.72Department: 400 - Parks Total:18.64 % Department: 401 - Medians 50 - Personnel Services 114,127.5411,959.40158,159.00 158,159.00 44,031.46 27.84 % 60 - Purchased Services 115,345.755,599.27134,699.30 134,699.30 19,353.55 14.37 % 70 - Supplies 3,952.87517.3813,913.21 13,913.21 9,960.34 71.59 % 233,426.1618,076.05306,771.51 306,771.51 73,345.35Department: 401 - Medians Total:23.91 % Department: 450 - Recreation 50 - Personnel Services 245,030.3671,566.41373,180.00 373,180.00 128,149.64 34.34 % 60 - Purchased Services 68,179.6821,953.98114,411.00 114,411.00 46,231.32 40.41 % 70 - Supplies 35,800.476,276.6266,237.00 66,237.00 30,436.53 45.95 % 349,010.5199,797.01553,828.00 553,828.00 204,817.49Department: 450 - Recreation Total:36.98 % Department: 460 - Community Events 60 - Purchased Services 25,605.34950.0042,512.00 42,512.00 16,906.66 39.77 % 70 - Supplies 7,651.530.0013,403.00 13,403.00 5,751.47 42.91 % 33,256.87950.0055,915.00 55,915.00 22,658.13Department: 460 - Community Events Total:40.52 % Department: 521 - Planning and Zoning 50 - Personnel Services 106,913.2425,733.79179,882.00 158,057.00 51,143.76 32.36 % 60 - Purchased Services 118,195.47983.0160,685.65 76,685.65 -41,509.82 54.13 % 70 - Supplies 759.9274.071,185.00 1,185.00 425.08 35.87 % 225,868.6326,790.87241,752.65 235,927.65 10,059.02Department: 521 - Planning and Zoning Total:4.26 % Department: 522 - Community Development 50 - Personnel Services 232,782.6124,129.45313,976.00 313,976.00 81,193.39 25.86 % 60 - Purchased Services 12,044.931,853.2026,322.85 26,322.85 14,277.92 54.24 % 70 - Supplies 7,523.59-664.7511,300.00 11,300.00 3,776.41 33.42 % 80 - Capital 0.000.000.00 41,825.00 41,825.00 100.00 % 99 - Other Financing Uses 3,001.500.004,002.00 4,002.00 1,000.50 25.00 % 255,352.6325,317.90355,600.85 397,425.85 142,073.22Department: 522 - Community Development Total:35.75 % Department: 611 - Finance 50 - Personnel Services 211,575.5119,860.22285,438.00 282,438.00 70,862.49 25.09 % 60 - Purchased Services 94,136.022,403.06106,951.63 106,951.63 12,815.61 11.98 % 70 - Supplies 2,447.2489.823,050.00 3,050.00 602.76 19.76 % 308,158.7722,353.10395,439.63 392,439.63 84,280.86Department: 611 - Finance Total:21.48 % Department: 615 - Municipal Court 50 - Personnel Services 55,535.975,334.7870,630.00 70,630.00 15,094.03 21.37 % 60 - Purchased Services 5,676.01360.0012,063.65 12,063.65 6,387.64 52.95 % 70 - Supplies 1,011.6971.762,300.00 2,300.00 1,288.31 56.01 % 62,223.675,766.5484,993.65 84,993.65 22,769.98Department: 615 - Municipal Court Total:26.79 % Department: 630 - Human Resources 50 - Personnel Services 53,861.755,404.5392,186.20 86,186.20 32,324.45 37.51 % 60 - Purchased Services 1,674.74352.694,896.00 4,896.00 3,221.26 65.79 % 70 - Supplies 975.3723.201,300.00 1,300.00 324.63 24.97 % 56,511.865,780.4298,382.20 92,382.20 35,870.34Department: 630 - Human Resources Total:38.83 % Department: 640 - Information Services 50 - Personnel Services 147,205.2114,149.45185,804.00 185,804.00 38,598.79 20.77 % 60 - Purchased Services 90,435.547,232.21118,721.03 121,721.03 31,285.49 25.70 % 70 - Supplies 22,181.701,031.9925,039.00 25,039.00 2,857.30 11.41 % 99 - Other Financing Uses 33,530.250.0044,707.00 44,707.00 11,176.75 25.00 % 293,352.7022,413.65374,271.03 377,271.03 83,918.33Department: 640 - Information Services Total:22.24 % Department: 710 - Facilities Management 60 - Purchased Services 73,189.871,000.7469,500.00 69,500.00 -3,689.87 5.31 % Town Council Page 205 of 375 Meeting Date: Tuesday, August 26, 2014 Budget Report For Fiscal: 2013-2014 Period Ending: 07/31/2014 8/20/2014 9:05:01 AM Page 17 of 18 Fiscal Activity Variance Favorable (Unfavorable) Period ActivityCategor… Current Total Budget Original Total Budget Percent Remaining 70 - Supplies 1,049.79143.562,700.00 2,700.00 1,650.21 61.12 % 74,239.661,144.3072,200.00 72,200.00 -2,039.66Department: 710 - Facilities Management Total:2.83 % 6,149,164.92623,902.307,838,403.92 7,951,421.92 1,802,257.00Expense Total:22.67 % 1,633,307.48-317,828.6456,555.08 56,555.08 1,576,752.40Fund: 01 - GENERAL FUND Surplus (Deficit):2,787.99 % Report Surplus (Deficit):-317,828.64 1,633,307.4856,555.08 56,555.08 1,576,752.40 2,787.99 % Town Council Page 206 of 375 Meeting Date: Tuesday, August 26, 2014 Budget Report For Fiscal: 2013-2014 Period Ending: 07/31/2014 8/20/2014 9:05:01 AM Page 18 of 18 Fund Summary Fiscal Activity Variance Favorable (Unfavorable)Fund Period Activity Current Total Budget Original Total Budget 01 - GENERAL FUND 1,633,307.48-317,828.6456,555.08 56,555.08 1,576,752.40 Report Surplus (Deficit):-317,828.64 1,633,307.4856,555.08 56,555.08 1,576,752.40 Town Council Page 207 of 375 Meeting Date: Tuesday, August 26, 2014 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12014-1381-T Name: Status:Type:Agenda Item Regular Session File created:In control:8/18/2014 Town Council On agenda:Final action:8/26/2014 Title:Consider and take appropriate action regarding an Interlocal Agreement between the Town and Northwest Independent School District for School Resource Officer services for Fiscal Year 2014- 2015; and authorizing the Mayor or his designee to execute all necessary documents. Attachments:Staff Report - SRO 2014-2015.pdf ILA for SRO 2014-2015.pdf Action ByDate Action ResultVer. Consider and take appropriate action regarding an Interlocal Agreement between the Town and Northwest Independent School District for School Resource Officer services for Fiscal Year 2014-2015; and authorizing the Mayor or his designee to execute all necessary documents. Town Council Page 208 of 375 Meeting Date: Tuesday, August 26, 2014 To: Mayor and Town Council From: Chief Kniffen CC: Mike Slye, Town Manager Tammy Ard, Town Secretary Re: School Resource Officer Town Council Meeting, Tuesday, August 26, 2014 Agenda Item: Consider and take appropriate action regarding an Interlocal Agreement between the Town of Trophy Club and Northwest Independent School District for School Resource Officer services for Fiscal Year 2014-15; and authorizing the Mayor or his designee to executer all necessary documents. Explanation: The Town has provided a School Resource Officer for the four schools in Trophy Club for a number of years. This is a renewal of a current interlocal agreement with NISD that provides cost-participate in the salary and benefits for the officer as well as provide small amounts for training and vehicle use. Attachments: • Interlocal Agreement for SRO 2014-2015 Town Council Goals: Goal #1: Safe and secure community. Goal #2: Business-Friendly Economic Development Goal # 3: Strong Partnerships and Community Involvement Goal #4: Healthy, Picturesque, and Environmentally Sound Goal #5: Financial and Operational Stewardship Recommendation: Staff recommends Council approve the Interlocal Agreement between the Town of Trophy Club and Northwest Independent School District for School Resource Officer services for Fiscal Year 2014-15. Town Council Page 209 of 375 Meeting Date: Tuesday, August 26, 2014 STATE OF TEXAS § Interlocal Agreement by and between § The Town of Trophy Club, Texas and § Northwest Independent School District § for School Resource Officer Services This Agreement is entered into upon the date of the last party's signature to this Agreement and is between the Town of Trophy Club, Texas, a home rule municipal corporation located in Denton and Tarrant Counties (hereinafter referred to as the "Town"), and Northwest Independent School District, A Texas District located in Denton, Tarrant and Wise Counties, Texas (hereinafter referred to as the "District"). The Town and District made the following findings in entering into this Agreement: WHEREAS, this Agreement for School Resource Officer (SRO) Services is made pursuant to the authority granted to the parties pursuant to Texas Government Code 791.001 - 791.0029, known as the Interlocal Cooperation Act; and WHEREAS, the expense of any payments of performance required by this Agreement shall come from current revenues legally available to the parties; and WHEREAS, the subject of this Agreement is necessary for the benefit of the public and the students and each party, and that the performance and payment fairly compensates both parties; WHEREAS, the goals of the SRO Program are as follows: 1. Provision of security and protection of District’s students, staff, and property. 2. Reduction of criminal offenses committed by juveniles and young adults. 3. Establish rapport with the students. 4. Establish rapport with the parents, faculty, staff, administrators and other adults. 5. Create and expand programs with vision and creativity to increase student participation, which will benefit the students, the District, the Police Department, and the community. 6. Present positive role models for students. NOW, THEREFORE, for and in consideration of the mutual undertakings hereinafter set forth and for adequate consideration given, the parties agree to cooperate in securing the placement of one (1) School Resource Officer for the District as follows: Town Council Page 210 of 375 Meeting Date: Tuesday, August 26, 2014 I. Town Obligations The Town agrees to provide one (1) fully-qualified, licensed peace officer who will be assigned by the Town to serve as a School Resource Officer assigned to Northwest ISD schools located on District property within the Town of Trophy Club, Denton County, Texas. The Town agrees to supply any and all necessary equipment, including but not limited to uniforms, radio, and any other personal defense equipment for the School Resource Officer. The Town will provide a vehicle for the School Resource Officer to use in the execution of his or her job responsibilities. The Town agrees to provide all of the above to the District, for the consideration provided in section V below. If the SRO cannot report for duty and will be absent for a day or partial day the Town shall notify the District liaison, via email, notifying what SRO is not going to be reporting for duty and the name of the substitute Officer. If the Town cannot provide an officer, the funding will be adjusted as outlined in section V. II. Duties of School Resource Officer 2.01 Duties. While on duty for the District, at a campus within the town limits of Trophy Club, the School Resource Officer shall perform and otherwise fulfill the following duties and obligations including, but not limited to the following: • Works closely with campus and District staff to provide a safe and secure learning environment. • Act as a resource person in the area of law enforcement education. • Cooperate and assist, in any manner assigned in compliance with the law by the District, in any District efforts, programs, or classes to educate students on law enforcement and criminal justice issues. • Make arrests and referrals of criminal law violators within the discretion of the School Resource Officer. Although the SRO has been placed in a formal education environment, they are not relieved of their official duties as enforcement officers. Decisions to intervene normally will be made when it is necessary to prevent violence, a breach of the peace, personal injury or loss of property. Citations should be issued and arrests made when appropriate and in accordance with Town Police Department policies and procedures. • Conduct or assist in criminal investigations of violations of law on District property. Town Council Page 211 of 375 Meeting Date: Tuesday, August 26, 2014 • Provide a law enforcement resource when necessary to maintain the peace on the District's property and campuses. • Take enforcement action on criminal offenses when appropriate and in accordance with Town Police Department policies and procedures. • Wear an approved police uniform while on duty, or other apparel as approved by the Chief of Police. • Perform other duties requested by the District so long as the performance of such duties is legitimately and reasonably related to the purposes of this Agreement and so long as such duties are consistent with state and federal law and the policies and procedures of the District and the Town. • Follow and conform to all policies and procedures of the District that do not conflict with the policies and procedures of the Town. The parties to this Agreement shall abide by all rules, regulations and procedures as outlined in the Civil Rights Act. • Assist and evaluate with the implementation of security programs at the request of the District. • Coordinate with school administrators, staff, other law enforcement agencies and courts to promote order and security on District campuses and property. • Accompany and provide a secure environment for students and District personnel on curricular and extracurricular trips inside and outside of the District, when approved by the Chief of Police or his designee. • Attend and provide a secure environment at any school-related events and functions including but not limited to, sporting events, class dances and socials, and other social or educational gatherings within District campuses and property. Services needed after standard school hours will be undertaken as off-duty employment and paid by the District with approval by the Department per Town and Police Department policies. • Counsel with parents and staff as necessary. • Coordinate directly with campus principals regarding the individual needs of their campus or the District. Town Council Page 212 of 375 Meeting Date: Tuesday, August 26, 2014 • Use a common sense approach to enforcement and conduct self in a professional manner. • Report all situations involving violence or other dangerous situations to the District Superintendent or designee as soon as possible. • Advise students on responsibilities and procedures concerning criminal matters. • Help resolve issues between students that involve matters that may result in criminal violations, disturbances or disruptions. • Maintain confidentiality of student information in compliance with the Family Education Rights and Privacy Act (“FERPA”). If at some point, the work schedule of the School Resource Officer does not fulfill the full-time requirements of a Town employee, the Town retains the right to direct the activities of the School Resource Officer in order to comply with the full-time requirements. 2.02. Property Damage. To the extent provided by law, the Town or its Police Department will not under any circumstances be responsible for any property belonging to the District, it's officers, members, agents, employees, subcontractors, program participants, licensees or invitees, which may be lost, stolen, destroyed or in any way damaged as a result of the action or inaction of the School Resource Officer. III. Assignments A School Resource Officer is an employee of the Town. This Agreement includes one (1) School Resource Officer. The function of a School Resource Officer is to act as an educator, counselor, and law enforcement official on the campuses and property of the District. The School Resource Officer will be a licensed peace officer under the laws of the State of Texas. The Town will select the officer from the eligible applicants for employment. The District will provide input to the Town regarding the selection, with the final decision regarding employment being the Town's decision. Town affirms it has complied or will comply, prior to the performance of any work for District, with the requirements regarding criminal background checks as provided under Texas Education Code, Chapter 22. This law requires the independent contractor to obtain all criminal history record information on all persons to whom the law applies through the Texas Department of Public Safety (DPS) clearinghouse. This process includes fingerprinting in order to submit the individuals to a national check. Town must certify to District that the Town has received all criminal history record information on all SROs, and that there were no positive hits. The cost of this requirement is to be paid by the Town. Town Council Page 213 of 375 Meeting Date: Tuesday, August 26, 2014 The District will have the authority to create and modify work schedules and make job assignments while the officer is on-duty at a District campus or property. For school year 2014- 2015, the School Resource Officer is expected to be at his or her daily assignment at 8:00 am and expected to remain working with District campuses, students, staff and parents until 4:00 pm daily, each day school is in session, unless the hours are adjusted to accommodate other District assignments. The District will work with the SRO to manage their time, as to not accrue District-initiated overtime for specific District requests. Any conflict of such schedules or assignments will be referred to the Town and District Liaisons for resolution. The SRO is, first and foremost, a law enforcement officer for the Town Police Department and therefore shall be responsible for carrying out all duties and responsibilities of a police officer and shall remain at all times under the control, through the chain of command, of the Town of Trophy Club Police Department. IV. District Obligations The District shall provide the following: • Office space at Byron Nelson High School; • Computer, telephone, and other office equipment as needed by the School Resource Officer for the performance of their duties hereunder; • Provide access and encourage classroom participation by the SRO; • Provide the SRO with information and training on school procedures and policies; • Provide the opportunity for the SRO to address teachers and administrators about the SRO Program, goals and objectives; • Seek input from the SRO regarding criminal justice problems relating to students; • Notify the Chief of Police immediately if a conflict arises between the SRO and a District representative; • Allow campus principals within the territorial limits of Trophy Club to coordinate directly with the SRO regarding the individual needs of their campus. • Provide SRO with access, including computer access, to student records pursuant to the Family Education Rights and Privacy Act (34 CFR § 99.31) for the purpose of criminal investigation of criminal acts committed by students, if and only if, investigating on behalf of the District and in furtherance of the duties as an SRO, not as an employee of the Town of Trophy Club Police Department. V. Funding/Consideration The parties agree and understand that funding for the School Resource Officer shall be provided as follows: Town Council Page 214 of 375 Meeting Date: Tuesday, August 26, 2014 In consideration of the services provided and cross promises hereunder, for the school year 2014-2015, the District shall pay the Town an amount not to exceed FIFTY TWO THOUSAND ONE HUNDRED AND TWO DOLLARS AND 77/100 ($52,103.00) for the maintenance of the School Resource Officer. Notwithstanding the contribution of funds from the District, the Town shall remain responsible for the balance of the funding required to maintain the officer's salary and standard Town employee benefits package. At all times under this Agreement, and not withstanding any contribution of funds by the District, the Town shall remain responsible for the withholding of income taxes and Social Security, and for workers compensation, disability benefits, and insurance requirements for the School Resource Officer in accordance with the Town's standard employee benefits package then in existence. The Town will also ensure that the District remains listed as an additional insured on any policy covering the officer's activities and duties. If the SRO cannot report to an NISD campus for duty, the Town shall provide another officer to fill in to perform the duties of the SRO in their absence. If an officer cannot be provided the daily rate (contracted amount above divided by 177 school days) will be deducted from the contracted amount for each day service is not provided by the Town of Trophy Club. Funding for renewal years, if applicable, shall be negotiated by the parties and documented in a written modification to this Agreement approved by the respective governing body for each party hereto in accordance with the terms of this Agreement. VI. Term The term of this Agreement shall be in effect for the 2014-2015 school year with an initial term of one (1) year commencing on or about August 1, 2014 and ending on or about July 31, 2015 (hereinafter "Initial Term"). After the Initial term, this Agreement may be renewed annually for five (5) additional terms of one (1) year each by written agreement of the parties approved by the respective governing bodies unless otherwise terminated as provided herein. This Agreement may be terminated by either party upon thirty (30) days written notice prior the end of the Initial term or any renewal term. VII. Replacement The District may, for cause, request a replacement of the School Resource Officer. Such a request shall be made through the Town's Chief of Police, shall be in writing and shall set forth the basis for the request. A replacement School Resource Officer shall be provided as soon as possible giving due consideration for the Town's staffing level and time required to complete the outside hiring process as necessary. The Town shall have the authority to change Town Council Page 215 of 375 Meeting Date: Tuesday, August 26, 2014 personnel serving as the School Resource Officer at any time, and in accordance with Section III, Assignments of this Agreement. In the event that the Town changes such personnel for any reason other than termination of the individual serving as School Resource Officer, Town shall provide written notice to District of such personnel change. VIII. Notices Notice to the Town shall be accomplished by registered or certified United States Mail, postage prepaid, return receipt requested and addressed as follows: Town: Town Manager Town of Trophy Club Trophy Club, Texas 76262 Notice to the District shall be accomplished by registered or certified United States Mail, postage prepaid, return receipt requested and addressed as follows: NISD: Superintendent of Schools Northwest Independent School District P.O. Box 77070 Fort Worth, Texas 76117 IX. Town Employee The School Resource Officer shall at all times remain an employee of the Town subject to the personnel policies of the Town and General Manual of the Trophy Club Police Department. Subject to Section III of this Agreement, the District shall have the authority to make decisions regarding the officer's assignment and schedule while on-duty at a District campus or property within the town limits of Trophy Club. In non-emergency situations, the District shall request authorization from the Town’s Police Department if the School Resource Officer is needed outside of the Town of Trophy Club to perform duties not directly related to this Agreement. Authorization must be provided by either the Chief of Police or his designee. In an emergency situation, the District shall advise the Chief of Police or his designee of the need for the School Resource Officer to attend to the emergency outside of the Town of Trophy Club as soon as practicable. Town is and at all times shall be deemed to be an independent contractor. Nothing herein shall be construed as creating the relationship of employer and employee, or principal and agent, between District and Town or any of Town’s agents or employees. Town assumes responsibility for the acts of its employees as they relate to the Town Council Page 216 of 375 Meeting Date: Tuesday, August 26, 2014 services provided during the course and scope of their employment. Town, its agents and employees, shall not be entitled to any rights or privileges of District employees and shall not be considered in any manner to be District employees. X. Governmental Immunity Neither the Town nor the District waives or relinquishes any governmental immunities or defenses on behalf of themselves, their trustees, officers, employees and agents as a result of the execution of this Agreement and the performance of the functions or obligations hereunder. Both parties agree that the services provided hereunder are exclusively governmental functions. XI. Workers Compensation The Town shall provide, during the term of this Agreement, worker's compensation insurance in the amounts as required by Texas state law, for all Town employees engaged in work under this Agreement. As to all other insurance provided by Town, it shall provide the District with documentation indicating such coverage prior to the beginning of any activities under this Agreement. XII. Termination This Agreement may be terminated by either party at its sole option and without prejudice by giving sixty (60) days written notice of termination to the other party. Upon termination of this Agreement, the Town will assume any and all fiscal responsibilities from and after the effective date of termination. XIII. Miscellaneous 13.01. Venue. This Agreement is made in Texas and shall be construed, interpreted and governed by Texas laws, and venue for any disputes or actions arising hereunder shall be exclusive in Denton County, Texas. 13.02. No Third Party Beneficiaries. By entering into this Agreement, the parties do not intend to create any rights or obligations other than those specifically set forth herein and this Agreement shall not create any rights in persons not a party to this Agreement, including without limitation, any individual serving hereunder as the School Resource Officer. Town Council Page 217 of 375 Meeting Date: Tuesday, August 26, 2014 13.03. Authority to Bind. The undersigned officer and or agents of the parties hereto are properly authorized officials and have the necessary authority to execute this Agreement on behalf of the parties hereto, and each party hereby certifies to the other that any necessary resolutions extending said authority have been duly passed and are now in full force and effect. 13.04. Modifications. All modifications to this Agreement shall be in writing and approved by the respective governing body for each party. 13.05 Entire Agreement. This Agreement embodies the complete agreement of the parties hereto superseding all oral or written previous and contemporary agreements between the parties relating to matters herein and, except as otherwise provided herein, cannot be modified without written agreement of the parties as provided herein. 13.06. Waiver. No waiver of a breach or any provision of this Agreement by either party shall constitute a waiver of any subsequent breach of such provision. Failure of either party to enforce at any time, or from time to time, any provisions of this Agreement shall not be construed as a waiver thereof. 13.07. Severability. If any of the terms, sections, subsections, sentences, clauses, phrases, provisions, covenants, conditions or any other part of this Agreement are for any reason held to be invalid, void or unenforceable, the remainder of the terms, sections, subsections, sentences, clauses, phrases, provisions, covenants, conditions or any other part of this Agreement shall remain in full force and effect and shall in no way be affected, impaired or invalidated. 13.08. Independent Contractor. Each party covenants and agrees that it is an independent contractor and not an officer, agent, servant or employee of the other party; that subject to the terms of this Agreement, Town shall have exclusive control of and exclusive right to control the details of the work performed hereunder and all persons performing same, and shall be responsible for the acts and omissions of it officers, agents, employees, contractors, subcontractors and consultants. Nothing herein shall be construed as creating a partnership or joint enterprise between Town and District. 13.09. Contract Performance Reviews. Each party agrees to meet periodically in order to review contract performance of sections I, II, III, IV and V. The purpose of the meeting is to ensure that each party’s provided services and job performance are meeting expectations of the other party. The meeting will include the District Liaison and the School Resource Officer’s immediate supervisor within the Town of Trophy Club Police Department. At a minimum, the District Liaison and the School Resource Officer’s immediate supervisor will meet once in October and once in February of each academic school year. Town Council Page 218 of 375 Meeting Date: Tuesday, August 26, 2014 13.10 Assignment. Neither party shall assign, transfer, or sub-contract any of its rights, burdens, duties or obligations under this agreement without the prior written permission of the other party to the Agreement. 13.11 Resources. All District funded and provided resources will be returned at the end of each school year for safe keeping, inventory, maintenance and service. XIV. Liability Any claims by third parties arising as a result of the enforcement of Local, State, or Federal law, including employment claims, shall be handled by, and be the responsibility of, the Town. Any claims by third parties arising as a result of the enforcement of District policy or procedure shall be handled by, and be the responsibility of the District. IN WITNESS WHEREOF, the parties have executed this Contract as of the Dates shown below their respective signatures. NORTHWEST INDEPENDENT SCHOOL DISTRICT ____________________________ _______________________ Name: ______________________ Date: Title: _______________________ ATTEST: ___________________________ Name: ______________________ Title: _______________________ APPROVED AS TO FORM: ____________________________ Name: ______________________ Title: _______________________ Town Council Page 219 of 375 Meeting Date: Tuesday, August 26, 2014 TOWN OF TROPHY CLUB, TEXAS By: ________________________________ _______________________ C. Nick Sanders, Mayor: Date: Town of Trophy Club, Texas ATTEST: APPROVED AS TO FORM: ___________________________________ ___________________________________ Tammy Ard, Town Secretary Patricia A. Adams, Town Attorney Town of Trophy Club, Texas Town of Trophy Club, Texas Town Council Page 220 of 375 Meeting Date: Tuesday, August 26, 2014 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12014-1370-T Name: Status:Type:Agenda Item Public Hearing File created:In control:8/18/2014 Town Council On agenda:Final action:8/26/2014 Title:Conduct a Public Hearing regarding a request for a Specific Use Permit - Ch. 13 - Section 6.02, of the Comprehensive Zoning Ordinance, to allow a Snow Cone Establishment, located at 800 Trophy Club Drive. Attachments:Staff Report - Snow Cone Establishment.pdf Action ByDate Action ResultVer. Conduct a Public Hearing regarding a request for a Specific Use Permit - Ch. 13 - Section 6.02, of the Comprehensive Zoning Ordinance, to allow a Snow Cone Establishment, located at 800 Trophy Club Drive. Town Council Page 221 of 375 Meeting Date: Tuesday, August 26, 2014 STAFF REPORT TOWN COUNCIL August 26, 2014 SUP-14-003 – Snow Cone Establishment SUBJECT: Discussion and Recommendation regarding a request for approval of a Specific Use Permit - Ch. 13 - Section 6.02, of the Comprehensive Zoning Ordinance, to allow a Snow Cone Establishment, located at 800 Trophy Club Dr. REQUEST: The applicant Alecia Marin is requesting approval of a Specific Use Permit to allow a Snow Cone Establishment to be located at The Church at Trophy Lakes. LOCATION: The subject property is located on the northwest corner of the intersection of Trophy Club Dr. and Village Trl. northwest of the round-a-bout. HISTORY: An ordinance amendment to Ch. 13 - Section 6.02, of the Comprehensive Zoning Ordinance was approved by Town Council on August 8, 2014 to allow Snow Cone Establishments within the Town with the approval of a Specific Use Permit (SUP). CURRENT CONDITIONS: The subject property is currently zoned “NS” – Neighborhood Services and has been developed as a church. The properties to the north and west are currently zoned “PD-15” and are Single Family Residential, the properties to the south are zone “R-8” - Single Family Residential, and the properties to the east are zoned “CR”- Commercial Recreation, “CG”- Commercial General, and “PD-11” – Garden Apartments and Condominiums. STAFF REVIEW: The applicant is requesting to locate a Temporary Snow Cone Facility located in the northeast corner of the parking lot at The Church at Trophy Lakes. The proposed facility is an approximately 20’x 8’ (160 s.f.) trailer to sell snow cones and prepackaged single- use items to the public. Town Council Page 222 of 375 Meeting Date: Tuesday, August 26, 2014 The applicant is proposing to be open for business from April 1st – October 31st (7 months) and have the following hours of operation, Sunday-Saturday 12pm-10pm during the summer, and from 12pm -8pm when school is in session. There are no free standing signs with the request and the only signage will be the name and logo that are attached to the proposed trailer. There will be outdoor seating provided for the customers in the designated areas as shown on the site plan. The applicant is proposing two or more dimmable lights to provide lighting for the location. The proposed location is approximately 650’ from the single family residences to the south and east, approximately 900’ from the single family residences to the north, and approximately 150’ from the Quorum Apartments to the east across Trophy Club Dr. PUBLIC NOTICE: A notice of Public Hearing was sent out to surrounding property owners within 200’ of the request. The following responses have been received by the Town Staff: OWNER ADDRESS RESPONSE 1. Bishop, Dan 102 Lakeshore Dr. In Favor PLANNING AND ZONING COMMISSION: The Planning and Zoning Commission will consider this request on Thursday, August 21, 2014. Attachments: Exhibit “A” – Site Plan Exhibit “B” - Application Exhibit “C” - Applicant Summary Town Council Page 223 of 375 Meeting Date: Tuesday, August 26, 2014 Exhibit “A” Town Council Page 224 of 375 Meeting Date: Tuesday, August 26, 2014 Exhibit “B” Town Council Page 225 of 375 Meeting Date: Tuesday, August 26, 2014 Exhibit “C” Town Council Page 226 of 375 Meeting Date: Tuesday, August 26, 2014 Town Council Page 227 of 375 Meeting Date: Tuesday, August 26, 2014 Town Council Page 228 of 375 Meeting Date: Tuesday, August 26, 2014 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12014-1313-T Name: Status:Type:Agenda Item Public Hearing File created:In control:7/29/2014 Town Council On agenda:Final action:8/26/2014 Title:Conduct a Public Hearing regarding a residential Replat for The Knoll, Lot 30 R, Block 1, being a replat of Lots 29 and 30, Block 1, The Knoll, an addition to the Town of Trophy Club, Denton County, Texas. Owner/Applicant: William Rees. Attachments:Staff Report - TC 082614 - The Knoll.pdf Action ByDate Action ResultVer. Conduct a Public Hearingregarding a residential Replat for TheKnoll, Lot 30 R, Block 1, being a replat of Lots 29 and 30, Block 1, The Knoll, an addition to the Town of Trophy Club, Denton County, Texas. Owner/Applicant: William Rees. Town Council Page 229 of 375 Meeting Date: Tuesday, August 26, 2014 STAFF REPORT TOWN COUNCIL August 26, 2014 RP-14-022- The Knoll, Lot 30R, Block 1 SUBJECT: Discussion and Recommendation regarding a request for approval of a replat for The Knoll, Lot 30R, Block 1, located in Planned Development No. 16. REQUEST: The owner and applicant William Rees is requesting approval of a replat for The Knoll, Lot 30R, Block 1, being approximately 0.743 acres, and being a replat of Lots 29 & 30, Block 1, The Knoll, and addition to the Town of Trophy Club, Denton County, Texas. LOCATION: The subject property is located on the northwest corner of the intersection of Heather Glen Cr. and Green Hill Trl. Located in The Knoll subdivision. ZONING: The subject property is currently zoned “PD-16”. The minimum requirements are as follows: Front Yard: 25-ft. Side Yard (adj. to street): 15-ft. Side Yard: 10-ft. Rear Yard: 20-ft. Rear Yard: (adj. to GC) 25-ft. Minimum Lot size: 15,000 sq. ft. Minimum Lot depth: 100-ft. Minimum Lot width: 90-ft.* Minimum house size: 3,500 sq. ft. HISTORY: A Final Plat was approved for The Knoll on May 20, 2002. The zoning of Planned Development No. 16 (PD-16) was approved by the Town Council in August 1996 and later amended in November 2001. Town Council Page 230 of 375 Meeting Date: Tuesday, August 26, 2014 CURRENT CONDITIONS: The subject properties are currently under common ownership. The property owner has developed one lot with a single family residence and maintains the second lot as a portion of their backyard. The property is internal to PD-16 and the subdivision is bordered by the golf course which is currently zoned “CR” Commercial Recreation. COMPREHENSIVE LAND USE PLAN: The Comprehensive Land Use Plan designates this area as residential. This request conforms to the Comprehensive Plan. THOROUGHFARE PLAN: The proposed request appears to be compatible with the Town’s Thoroughfare Plan. STAFF REVIEW: The proposed replat is removing a lot line to combine 2 lots into one common lot of ownership. The applicant has indicated that the purpose of this replat is to build a swimming pool on the vacant lot which under our Zoning Ordinance would not be allowed without having a replat of the properties combining them into one lot of record. The proposal does not alter or remove any existing easements and appears to have no negative impacts on the surrounding property owners. STAFF RECOMMENDATION: The replat has been reviewed for compliance with the Town’s Subdivision Ordinance, as well as the Development Standards set forth in Ordinance No. 2000-06 P&Z- PD-16 Development Standards. Staff recommends approval as requested. PLANNING AND ZONING COMMISSION: The Planning and Zoning Commission considered this request on August 7, 2014. Questions and discussion by Commissioners: 1. private street dedication 2. maintenance A motion was made to recommend approval to the Town Council as requested. Motion passed by a vote of six (6) in favor, to none (0) opposed. Attachments: Exhibit “A” – Replat Exhibit “B” - Application Exhibit “C” - Town Engineer Memo Final Plat - 24x36 hardcopy Town Council Page 231 of 375 Meeting Date: Tuesday, August 26, 2014 Exhibit “A” Town Council Page 232 of 375 Meeting Date: Tuesday, August 26, 2014 Exhibit “B” Town Council Page 233 of 375 Meeting Date: Tuesday, August 26, 2014 Exhibit “C” Town Council Page 234 of 375 Meeting Date: Tuesday, August 26, 2014 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12014-1382-T Name: Status:Type:Agenda Item Regular Session File created:In control:8/18/2014 Town Council On agenda:Final action:8/26/2014 Title:Consider and take appropriate action regarding a request for a Specific Use Permit - Ch. 13 - Section 6.02, of the Comprehensive Zoning Ordinance, to allow a Snow Cone Establishment, located at 800 Trophy Club Drive. (Planning & Zoning reviewing 8/21/2014) Attachments: Action ByDate Action ResultVer. Consider and take appropriate action regarding a request for a Specific Use Permit - Ch. 13 - Section 6.02, of the Comprehensive Zoning Ordinance, to allow a Snow Cone Establishment, located at 800 Trophy Club Drive. (Planning & Zoning reviewing 8/21/2014) Town Council Page 235 of 375 Meeting Date: Tuesday, August 26, 2014 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12014-1380-T Name: Status:Type:Agenda Item Regular Session File created:In control:8/18/2014 Town Council On agenda:Final action:8/26/2014 Title:Consider and take appropriate action regarding a residential replat for The Knoll, Lot 30R, Block 1, being a replat of Lots 29 and 30, Block 1, The Knoll, an addition to the Town of Trophy Club, Denton County, Texas. Applicant: William Rees. (RP-14-022) Attachments: Action ByDate Action ResultVer. Consider and take appropriate action regarding a residential replat for TheKnoll, Lot 30R, Block 1, being a replat of Lots 29 and 30, Block 1, The Knoll, an addition to the Town of Trophy Club, Denton County, Texas. Applicant: William Rees. (RP-14-022) Town Council Page 236 of 375 Meeting Date: Tuesday, August 26, 2014 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12014-1266-T Name: Status:Type:Agenda Item Regular Session File created:In control:6/26/2014 Town Council On agenda:Final action:8/26/2014 Title:Consider and take appropriate action regarding a Final Plat for the Villas of Hogan's Glen, Phase II, being approximately a 10.430 acre tract of land situated in the J. Michael Survey, Abstract No. 821. Applicant: Jason Wight, Jones & Carter, Inc. on behalf of Drees Custom Homes, L.P. (FP-14-062). Attachments:Staff Report - Final Plat - TC 082614.pdf Subdivider's Agreement - Villas of Hogan's Glen Ph II.pdf Action ByDate Action ResultVer. Consider and take appropriate action regarding a Final Plat for the Villas of Hogan's Glen, Phase II, being approximately a 10.430 acre tract of land situated in the J. Michael Survey, Abstract No. 821. Applicant: Jason Wight, Jones & Carter, Inc. on behalf of Drees Custom Homes, L.P. (FP-14-062). Town Council Page 237 of 375 Meeting Date: Tuesday, August 26, 2014 STAFF REPORT TOWN COUNCIL August 26, 2014 FP-14-062- Villas of Hogan’s Glen, Phase II SUBJECT Discussion and Recommendation regarding a request for approval of a Final Plat for Villas of Hogan’s Glen, Phase II (10.430 acres) located in Planned Development No. 22. : REQUEST: The applicant Jones & Carter, Inc. on behalf of Drees Custom Homes, L.P. is requesting approval of a Final Plat for Villas of Hogan’s Glen, Phase II, being approximately 10.428 acres, to include 37 residential lots and 5 common area lots, in the J. Michael Survey, Abstract No. 821, Town of Trophy Club, Denton County, Texas LOCATION: The subject property is located south of Harmony Park, north of the golf course, and is situated between Meadowbrook Ln. and Katie Ln. ZONING: The subject property is currently zoned “PD-22”- Villa Lots. The minimum requirements are as follows: Front Yard 15 ft. Side Yard (adj. to street) 10 ft. Side Yard 0 ft. Minimum Building Separation 10 ft. Rear Yard 10 ft. Minimum Lot Size 7,200 sq.ft. Minimum Lot Depth 100 ft. Minimum Lot Width (at building line) 60 ft. Minimum House Size 2,500 sq.ft. HISTORY: A Preliminary Plat was approved for Villas at Hogan’s Glen on October 21, 2013. The zoning to Planned Development No. 22 (PD-22) was approved by the Town Council on May 2, 2000. Town Council Page 238 of 375 Meeting Date: Tuesday, August 26, 2014 CURRENT CONDITIONS: The subject property is currently vacant. The property to the north is parkland, Harmony Park, the properties to the east are zoned “R-10” Single Family Residential, the property to the south is currently zoned “CR” Commercial Recreation, and the properties to the west are currently zoned “PD-20” Waters Edge at Hogan’s Glen- Estate Lots. COMPREHENSIVE LAND USE PLAN: The Comprehensive Land Use Plan designates this area as residential. This request is compatible with the Comprehensive Plan. THOROUGHFARE PLAN: The proposed request appears to be compatible with the Town’s Thoroughfare Plan. PARKLAND DEDICATION: The applicant is proposing to provide 0.687 acres to fulfill parkland dedication for the Villas section of PD-22. The 0.687 acres will add to the acreage of Harmony Park. STAFF REVIEW: The proposed development indicates 37 single family residential lots ranging in size from a minimum lot size of 7,200 sq.ft. to 14,053 sq.ft. which meets the lot standards of PD-22. The fencing requirements of PD-22 allow for masonry or decorative iron with native stone columns. The maximum height allowed is 8’. The existing fences in the surrounding area range in height from 4’ to 8’. The applicant is proposing to work with the Planning and Zoning Administrator to prepare a fencing detail plan that meets the requirements for fencing while maintaining an aesthetically appealing consistency with the existing fence heights. The applicant is proposing a controlled access pedestrian gate from the proposed development to the Town’s Harmony Park. The applicant shall be responsible for providing an ADA accessible gate and pathway from the proposed development to the existing pathway in Harmony Park. The existing temporary turn-around located at the end of Katie Lane is to be abandoned with this plat and Katie Lane will extend to Meadowbrook Lane with a controlled access gate at the intersection of the two streets. Town Council Page 239 of 375 Meeting Date: Tuesday, August 26, 2014 STAFF RECOMMENDATION: The final plat has been reviewed for compliance with the Town’s Subdivision Ordinance, the approved preliminary plat, as well as the Development Standards set forth in Ordinance No. 2000-09 P&Z. In reviewing this final plat, it appears to comply with the approved preliminary plat as well as the development standards approved in PD-22 for Villa Lots. Staff recommends approval with the following conditions: 1. The applicant shall provide a fencing detail plan to the Planning and Zoning Administrator for approval prior to construction of any fencing for the development. 2. The applicant will provide an ADA accessible gate and path from the proposed development to the existing pathway in Harmony Park. PLANNING AND ZONING COMMISSION: The Planning and Zoning Commission considered this request on July 21 2014. There was concern from the Commission regarding drainage, maintenance easements on the zero lot lines, construction traffic, and ownership dedication. The Commission tabled the request to their August 7, 2014 regularly scheduled meeting by a vote of seven (7) in favor, to none (0) opposed. The Planning and Zoning Commission considered this request on August 7, 2014. Questions and discussion by Commissioners: 1. Drainage 2. Maintenance access easement on zero lot side 3. Fencing - Lot 15, Block 2. Change 8 ft. fence to uniform 6 ft. fence 4. Lot 17 drainage easement and building line 5. Lot 18 curb A motion was made to recommend approval to the Town Council subject to Note No. 11 being changed from an 8 ft. to a 6 ft. fence; and subject to Staff comments per Staff Report, dated August 7, 2014. Motion passed by a vote of six (6) in favor, to none (0) opposed. Attachments: Exhibit “A” - Final Plat Exhibit “B” - Application Exhibit “C” - Town Engineer Memo Final Plat – 24 x 36 hard copy Town Council Page 240 of 375 Meeting Date: Tuesday, August 26, 2014 Exhibit “A” Town Council Page 241 of 375 Meeting Date: Tuesday, August 26, 2014 Exhibit “B” Town Council Page 242 of 375 Meeting Date: Tuesday, August 26, 2014 Exhibit “C” Town Council Page 243 of 375 Meeting Date: Tuesday, August 26, 2014 VILLAS OF HOGAN’S GLEN, PHASE II SUBDIVIDER'S AGREEMENT An AGREEMENT between the Town of Trophy Club, Texas (hereinafter referred to as the "TOWN") and DREES CUSTOM HOMES, L.P. acting by and through its duly authorized representative (hereinafter referred to as the "DEVELOPER"), for the installation of public improvements and facilities within the town limits of Trophy Club, Texas, for Villas of Hogan’s Glen, Phase II, more particularly described as a tract of land consisting of approximately 10.428 acres of land, hereinafter being referred to collectively as the "PROJECT," and such public improvements being more particularly described in Section II of this AGREEMENT. It is understood by and between the parties that this AGREEMENT is applicable to the lot(s) contained within the Final Plat as presented to TOWN Staff on AUGUST 26, 2014 and to the offsite improvements necessary to support the PROJECT, more particularly described in Section II of this AGREEMENT. It is further agreed that this AGREEMENT, when properly signed and executed, shall satisfy the requirements of the TOWN’S Subdivision Regulations. I. GENERAL REQUIREMENTS A. It is agreed and understood by the parties hereto that the DEVELOPER has employed a registered public surveyor licensed to practice in the State of Texas to prepare a final plat of the PROJECT. The Project is planned to be platted for Single Family Residential together with allowed incidental and accessory uses. The Project received preliminary plat approval from the Town on October 21, 2013. B. It is agreed and understood by the parties hereto that the DEVELOPER has employed a civil engineer licensed to practice in the State of Texas for the design and preparation of the plans and specifications for the construction of all public improvements and facilities described in Section II and covered by this AGREEMENT. Unless otherwise specified herein, such plans and specifications shall be in accordance with the TOWN’S "Design Standards for Paving, Drainage and Utility Improvements" and the North Central Texas Council of Governments’ (NCTCOG) Standard Specifications for Public Works Construction, as presently adopted. C. The DEVELOPER shall award its own construction contract for the construction of all PROJECT street, sanitary sewer, and other drainage public improvements and facilities for the completion of the Project. The DEVELOPER agrees to employ a construction contractor(s) who is approved by the TOWN, said contractor(s) to meet TOWN and statutory requirements for being insured, licensed and bonded to perform work in public rights-of- way and to be qualified in all respects to bid on public streets and public projects of a similar nature. The DEVELOPER agrees to submit contract Town Council Page 244 of 375 Meeting Date: Tuesday, August 26, 2014 documents to the TOWN and participate in a pre-construction meeting with the TOWN and all Developer contractors. D. Prior to the execution of this Agreement, the commencement of construction, the filing of the Final Plat, or the issuance of any building permits, the DEVELOPER shall present to the TOWN a performance bond(s), payment bond(s) and maintenance bond(s), meeting the requirements of Chapter 2253 of the Texas Government Code. Each bond shall individually guarantee and agree to pay an amount equal to one hundred percent (100%) of the value of the construction costs (as determined by the TOWN Engineer) for all public improvements and facilities to be constructed by or on behalf of the DEVELOPER for the Project. Any surety company through which a bond is written shall be a surety company duly authorized to do business in the State of Texas, provided that the TOWN, through the Town Attorney, shall retain the right to reject any surety company as a surety for any work under this or any other SUBDIVIDER’S AGREEMENT regardless of such Company’s authorization to do business in Texas. Approvals by the TOWN shall not be unreasonably withheld or delayed. 1) As an alternative to providing a surety bond for performance and a surety bond for maintenance as specified hereinabove, DEVELOPER may provide financial assurances for performance and maintenance in the form of a cash deposit, a certificate of deposit, or irrevocable letter of credit. Provided however, that such alternative financial assurances shall only be allowed if each meets all requirements specified in Section 7.2 of the Town of Trophy Club Subdivision Regulations. All such alternative financial assurances must be on forms approved by the Town Attorney. 2) As an alternative to the DEVELOPER providing a performance bond, payment bond, and maintenance bond, as specified above, DEVELOPER may provide financial assurances for performance, payment and maintenance from a single general contractor for the Project, provided that such assurances meet all other requirements specified hereinabove and the Town is named as a dual obligee on each such bond. Additionally, such alternative financial assurances shall only be allowed if each meets all requirements specified in Section 7.2 of the Town of Trophy Club Subdivision Regulations. All such alternative financial assurances must be on forms approved by the Town Attorney. E. The performance bond(s) shall be submitted in statutory form guaranteeing the full and faithful completion of the facilities and improvements required under this Agreement for completion of the PROJECT to the TOWN and provide for payment to the TOWN of such amounts up to the total remaining amounts required for the completion of the PROJECT if the work is not completed as required hereunder. Town Council Page 245 of 375 Meeting Date: Tuesday, August 26, 2014 F. The payment bond(s) shall be submitted in statutory form guaranteeing payment of all labor and material costs of the Project and shall be furnished solely for the protection of all claimants supplying labor and material in the performance of the work provided for under this AGREEMENT. The maintenance bond(s) shall guarantee the payment of any and all necessary maintenance of the Project for a period of two (2) years following acceptance of the public improvements and facilities by the TOWN, in an amount equal to one hundred (100%) percent of the value of the construction costs of all the public improvements and facilities to be constructed under this Agreement in respect to the Project. G. Any guarantee of performance, maintenance, or payment instrument (e.g., performance bond, payment bond, maintenance bond, letters of credit, and/or cash deposit or the like) (individually a “Guarantee” or collectively the “Guarantees”) submitted by or through the DEVELOPER on a form other than the one which has been previously approved by the TOWN as "acceptable" shall be submitted to the Town Attorney at the DEVELOPER'S expense, and construction of the Project shall not commence until the Town Attorney has approved such Guarantees. Approval by the TOWN (and the Town Attorney) shall not be unreasonably withheld or delayed. All such Guarantees shall be maintained in full force and effect until such time as the DEVELOPER has fully complied with the terms and conditions of this AGREEMENT as agreed to in writing by the TOWN, and failure to keep same in force and effect shall constitute a breach of this AGREEMENT. Failure to maintain performance and payment Guarantees meeting the requirements of this AGREEMENT shall result in a stop work order being issued by the Town. Additionally, all Guarantees furnished hereunder which expire prior to the completion of construction or applicable warranty periods shall be renewed in amounts designated by the TOWN and shall be delivered to the TOWN and approved by the TOWN on or before the tenth (10th) banking day before the date of expiration of any then existing Guarantee. If the DEVELOPER fails to deliver any Guarantee to the TOWN within the time prescribed herein, such failure shall constitute a breach of this AGREEMENT and shall be a basis for the TOWN to draw on all or any portion of any existing Guarantee in addition to any or all other remedies available to the TOWN. The DEVELOPER further agrees to release and forever hold the TOWN harmless from any losses, damages and/or expenses incurred by the DEVELOPER for any delays due to the TOWN'S review of any Guarantee which is in a form other than one which has been previously approved by the TOWN. The TOWN requires the DEVELOPER to have all Guarantee forms approved prior to the commencement of work and construction of improvements. H. It is further agreed and understood by the parties hereto that upon acceptance thereof by the TOWN of all public improvements and facilities as described in Section II of this Agreement, title to all such improvements and Town Council Page 246 of 375 Meeting Date: Tuesday, August 26, 2014 facilities shall be vested in the TOWN, and the DEVELOPER hereby relinquishes any right, title, or interest in and to such improvements and facilities or any part thereof. It is further understood and agreed that until the TOWN accepts such improvements and facilities, the TOWN shall have no liability or responsibility with respect thereto. Acceptance of the improvements and facilities shall occur at such time as the TOWN, through its TOWN Engineer, provides the DEVELOPER with a written acknowledgment that all improvements and facilities are complete, have been inspected and approved and are being accepted by the TOWN. I. The DEVELOPER’S Engineer has prepared detailed estimates of $1,563,294.46 for the cost of public and private improvements and facilities for this Project. The detailed cost estimates are a part of this AGREEMENT and are attached hereto as “Attachment A” and incorporated herein. The TOWN shall not accept any construction improvements outside of the Project and the two (2) year warranty for such improvements shall not commence until all construction activities are completed and accepted by the TOWN. The Payment, Performance and Maintenance Bonds provided by the DEVELOPER shall cover only the public improvements and facilities for this Project at a cost of Two Hundred Forty Five Thousand, Seven Hundred Eighty Eight Dollars ($245,788.00). The detailed cost estimates for the public improvements only are a part of this AGREEMENT and are attached hereto as “Attachment C” and incorporated herein. J. Upon TOWN’S approval and acceptance of the final plat and the engineering plans, the final plat shall be recorded with the County Clerk of Denton County. Except as specifically provided herein, no building permits shall be issued for any lots in the Project until the final plat is filed and the public improvements and facilities specified herein are completed and accepted by the TOWN. K. The DEVELOPER, DEVELOPER'S contractors (prime, general and major subcontractors) and TOWN, as well as any other third party deemed necessary by the Town, shall participate in a pre-construction conference prior to the initiation of any work. At or prior to the pre-construction meeting, DEVELOPER shall provide the TOWN with the following documents: 1) One (1) copy of all executed construction contracts; 2) List of all contractors/subcontractors and their project assignments; 3) Five (5) sets (and additional sets as necessary for any contractors) of approved construction plans and specifications. The list of contractors/subcontractors shall be updated within seven days of any changes. The DEVELOPER agrees to give the TOWN at least twenty-four (24) hours prior written notice of his/her intent to commence construction of all public improvements and facilities, so that the TOWN, if it so desires, may have its representatives available to inspect the beginning and continuing progress of all work. DEVELOPER shall submit all documentation evidencing that each of the Town Council Page 247 of 375 Meeting Date: Tuesday, August 26, 2014 Guarantees required under this Agreement have been provided and all required insurance has been obtained prior to the pre-construction meeting. L. The DEVELOPER agrees to notify all contractors and subcontractors working on the PROJECT that all their work is subject to inspection by a TOWN In spector at any time, and that such inspection may require a certification by the contractors and subcontractors of the type, kind, and quality of materials used on the PROJECT. M. Should any work or construction of improvements or facilities on the PROJECT which has not been contemplated in the current construction documents (plans and specifications), the plat, or this AGREEMENT, become necessary due to site conditions, then the DEVELOPER shall be required to contact in writing (with a copy to the TOWN of Trophy Club), with the TOWN Engineer to determine how such work or construction should progress. The DEVELOPER further agrees to follow all reasonable recommendations and requirements imposed by the TOWN Engineer in such instance. (Addresses for points of contact are as follows:) Town of Trophy Club Teague, Nall & Perkins Mike Slye, Town Manager Tom Rutledge, Town Engineer 100 Municipal Drive 1100 Macon Street Trophy Club, Texas 76262 Fort Worth, Texas 76102 Phone: 682-831-4600 Phone: 817-336-5773 Fax: 817-490-0705 Fax: 817-336-2813 Email: mslye@ci.trophyclub.tx.us Email: trutledge@tnp-online.com N. The DEVELOPER agrees to cause all work and construction of improvements and facilities to be stopped upon twenty-four (24) hour notification from the TOWN Engineer of nonconforming improvements, including the materials used and the methods of installation. The DEVELOPER further agrees to correct all nonconformities in accordance with the TOWN Engineer’s instructions. O. The DEVELOPER is encouraged not to convey title of any lots of the PROJECT, until all construction in respect to the PROJECT required in Section II is complete and the TOWN has approved and accepted the work and improvements in respect thereof. The DEVELOPER understands that, except as specifically provided herein, the TOWN shall issue no building permits for improvements on any lot in the Project until all public improvements and facilities in respect to the Project are completed in accordance with this Agreement. Further, DEVELOPER agrees to inform all persons or entities purchasing the lots or any interest in the lots that, except as specifically provided herein, TOWN shall not issue any building permits Town Council Page 248 of 375 Meeting Date: Tuesday, August 26, 2014 until all public improvements and facilities are completed in accordance with this Agreement. P. After completion and prior to acceptance of all work, the DEVELOPER shall furnish to the TOWN an affidavit of all bills paid. Q. DEVELOPER shall be responsible for development of a Homeowners Association (HOA) and Developer/HOA shall be responsible for maintenance of all common areas. II. PUBLIC AND PRIVATE IMPROVEMENTS AND FACILITIES TO BE CONSTRUCTED A. The following public improvements and facilities are to be constructed and completed in accordance with the approved plans and specifications as described in Attachment “B”. Except as expressly provided otherwise, DEVELOPER, and when applicable, Homeowners Association shall be responsible for the construction and maintenance of all improvements and facilities for the Project: 1) Water Distribution System. 2) Sanitary Sewer System. 3) Drainage and Storm Sewer System. 4) Street Paving – Streets shall be built to Town standards, shall be private, and shall be owned and maintained by the Homeowners Association for PD-22. 5) Landscaping (shall be owned and maintained by the PD-22 Homeowners Association). 6) Fences/Walls/Retaining Walls (shall be owned and maintained by the PD-22 Homeowners Association). 7) Signs – Shall comply with TOWN Sign Regulations. 8) Driveways and Walkways – The DEVELOPER shall be responsible for the construction of sidewalks and pathways as required in Ordinance 2000-09, Exhibit C, Item I. “Driveways and Walkways”, as well as to the standards and requirements of Item N. “Pathway Plan”, as well as to the standards and requirements of Chapter 12-Subdivision Rules & Regulations, Article V-Improvements, Section 5.05-Sidewalks and Extra Width Paths. 9) Lights – Street lights shall be as designated on street light layout plan approved by Town and submitted to Oncor. 10) Common Areas and Open Space Lots – All common areas and open space lots shall be owned and maintained by the Homeowners Association. Town Council Page 249 of 375 Meeting Date: Tuesday, August 26, 2014 11) Parkland Dedication – Parkland Dedication – The DEVELOPER has met the parkland dedication requirements of the TOWN by previously conveying parkland. No additional dedication shall be required with this project. B. Other. 1. Bench marks to be located as shown on the approved plans. 2. Upon completion, three (3) sets of as-builts/record drawings shall be submitted to the TOWN within two (2) months following the acceptance of the public improvements and facilities. 3. Testing The DEVELOPER shall provide all geotechnical and materials tests required by the TOWN Engineer and TOWN Inspector at the DEVELOPER’S cost in accordance with Section 7.03 of Article 7, Chapter 12 of the TOWN’s Code of Ordinances. Such tests shall be conducted by an independent laboratory acceptable to the TOWN. 4. Permits The DEVELOPER shall pay a Community Facilities inspection fee in the amount of $78,164.72 (5% of $1,563,294.46) to cover the cost of TOWN inspection fees as related to the construction of the Project. As applicable, DEVELOPER shall be obligated to pay other TOWN fees as set forth in the TOWN’S Schedule of Fees, as may be amended from time to time. The DEVELOPER shall be responsible for obtaining any other permits which may be required by other federal, state or local authorities. 5. Planned Development No. 22. DEVELOPER shall construct and maintain all improvements in accordance with the TOWN approved Planned Development District No. 22 and all TOW N approved amendments thereto in addition to all other TOWN ordinances. III. GENERAL PROVISIONS A. The DEVELOPER agrees to furnish and maintain at all times prior to the TOWN’S final acceptance of the public improvements and community facilities for the Project, an owners protective liability insurance policy naming the TOWN as insured for property damage and bodily injury in the following amounts: Coverage shall be on an “occurrence” basis and shall be issued Town Council Page 250 of 375 Meeting Date: Tuesday, August 26, 2014 with a combined bodily injury and property damage minimum limit of $600,000 per occurrence and $1,000,000 aggregate. B. Exclusive venue of any action brought hereunder shall be in Denton, Denton County, Texas. C. Approval by the TOWN Engineer of any plans, designs or specifications submitted by the DEVELOPER pursuant to this AGREEMENT shall not constitute or be deemed to be a release of the responsibility and liability of the DEVELOPER, his engineer, employees, officers or agents with respect to the construction of any of the PROJECT’S improvements or facilities, or for the accuracy and competency of the PROJECT’S improvements and facilities design and specifications prepared by the DEVELOPER'S consulting engineer, his officers, agents, servants or employees, it being the intent of the parties that the approval by the TOWN Engineer signifies the TOWN'S approval on only the general design concept of the improvements and facilities to be constructed. The DEVELOPER shall release, indemnify, defend and hold harmless the TOWN, its officers, agents, servants and employees, from any demands, actions, causes of action, obligations, loss, damage, liability or expense, including attorneys fees and expenses, on account of or with respect to damage to property and injuries, including death, to any and all persons which may arise out of or result from any defect, deficiency or negligence in the construction of the PROJECT’S public improvements and facilities or with respect to the DEVELOPER'S Engineer’s designs and specifications incorporated into any improvements and facilities constructed in accordance therewith, and the DEVELOPER shall defend at his own expense any suits or other proceedings brought against the TOWN, its officers, agents, servants or employees, or any of them, on account thereof, and pay all expenses and satisfy all judgments which may be incurred or rendered against them or any of them in connection herewith. All responsibility and liability for drainage to adjacent and downstream properties from development of this PROJECT shall accrue to the DEVELOPER. D. Liability for construction. The DEVELOPER, its successors, permittees, permitted assigns, vendors, grantees and/or trustees do hereby fully release and agree to indemnify, hold harmless and defend the TOWN, its officers, agents, servants and employees from all losses, damage liabilities, claims, obligations, penalties, charges, costs or expenses of any nature whatsoever, for property damage, personal injury or death, resulting from or in any way connected with this contract or the construction of the improvements or facilities or the failure to safeguard construction work, or any other act or omission of the DEVELOPER or its contractors or subcontractors, their officers, agents, servants or employees related thereto. E. Final Acceptance of Infrastructure. The TOWN will not issue a Letter of Acceptance until all public and private facilities and improvements are Town Council Page 251 of 375 Meeting Date: Tuesday, August 26, 2014 completely constructed (Final Completion) to the satisfaction of the TOWN Engineer or his agent. However, upon Substantial Completion, a “punch list” of outstanding items shall be presented to the Developer’s contractor(s) indicating those outstanding items and their deficiencies that need to be addressed for Final Completion of the Improvements. F. Neither this Agreement nor any part hereof or any interests, rights, or obligations herein, shall be assigned by the DEVELOPER without the express written consent of the TOWN Council. G. All work performed under this AGREEMENT shall be completed within eighteen months from the date hereof. In the event the work is not completed within the eighteen (18) month period, the TOWN may, at its sole election, draw down or otherwise exercise it rights under or with respect to any Guarantee provided by the DEVELOPER and complete such work at DEVELOPER'S expense; provided, however, that if the construction under this AGREEMENT shall have started within the eighteen (18) month period, the TOWN may agree to renew the AGREEMENT with such renewed AGREEMENT to be in writing and in compliance with the TOWN policies in effect at that time. Notwithstanding the foregoing, in the event that the performance by either party of any of its’ obligations or undertakings hereunder shall be interrupted or delayed by any occurrence and not occasioned by the conduct of either party hereto, whether such occurrence be an act of God or the common enemy or the result of war, riot, civil commotion, or sovereign conduct, then upon written notice of such occurrence, such party shall be excused from performance for a period of time as is reasonably necessary after such occurrence to remedy the effects thereof, and each party shall bear the cost of any expense it may incur due to the occurrence. H. This Subdivider's AGREEMENT shall be construed in accordance with the Town of Trophy Club, Texas Subdivision Regulations and all other applicable ordinances. Any conflicts between the provisions of this Subdivider’s AGREEMENT, the TOWN'S Subdivision Regulations, TOWN Ordinances, and State and Federal law, shall be construed in favor of the TOWN’s ordinance(s) as allowed by law, subject to Chapter 245 of the Local Government Code. To the extent that any such conflict exists, only that portion of the Subdivider’s AGREEMENT which is in conflict shall be severable from the other provisions of the AGREEMENT, and such conflict shall in no manner affect the validity or enforceability of the remaining provisions. I. All rights, remedies and privileges permitted or available to the TOWN under this AGREEMENT or at law or equity shall be cumulative and not alternative, and election of any such right, remedy or privilege shall not constitute a waiver or exclusive election of rights, remedies or privileges with respect to any other permitted or available right, remedy or privilege. Additionally, one Town Council Page 252 of 375 Meeting Date: Tuesday, August 26, 2014 instance of forbearance by the TOWN in the enforcement of any such right, remedy or privilege, shall not constitute a waiver of such right, remedy or privilege by the TOWN. A default under this Agreement by the TOWN shall not result in a forfeiture of any rights, remedies, or privileges under this Agreement by the TOWN. SIGNED AND EFFECTIVE on the date last set forth below. DEVELOPER: DREES CUSTOM HOMES, L.P. Date: ______________ Printed Name:_____________________ Title: ____________________________ TOWN OF TROPHY CLUB, TEXAS Date: ______________ C. Nick Sanders, Mayor Town of Trophy Club, Texas ATTEST: APPROVED AS TO FORM: Tammy Ard, Town Secretary Patricia A. Adams, Town Attorney Town of Trophy Club, Texas Town of Trophy Club, Texas Town Council Page 253 of 375 Meeting Date: Tuesday, August 26, 2014 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12014-1390-T Name: Status:Type:Agenda Item Regular Session File created:In control:8/19/2014 Town Council On agenda:Final action:8/26/2014 Title:Consider and take appropriate action regarding an Ordinance authorizing the issuance and sale of the Town of Trophy Club, Texas, Tax Notes, Series 2014, in the approximate aggregate principal amount of $600,000 for the purchase of equipment and materials for police, emergency services and other town operations and infrastructure and to construct street, drainage and park facilities; levying a tax in payment thereof; approving a note purchase agreement and an engagement letter; prescribing the form of said notes; and enacting other provisions relating to the subject. Attachments:Ordinance 2014-25 $600,000 tax note.pdf Bid Form.pdf Bid Results.pdf Final Numbers.pdf Action ByDate Action ResultVer. Consider and take appropriate action regarding an Ordinance authorizing the issuance and sale of the Town of Trophy Club, Texas, Tax Notes, Series 2014, in the approximate aggregate principal amount of $600,000 for the purchase of equipment and materials for police, emergency services and other town operations and infrastructure and to construct street, drainage and park facilities; levying a tax in payment thereof; approving a note purchase agreement and an engagement letter; prescribing the form of said notes; and enacting other provisions relating to the subject. Town Council Page 254 of 375 Meeting Date: Tuesday, August 26, 2014 ORDINANCE 2014-25 AUTHORIZING THE ISSUANCE OF $600,000 TOWN OF TROPHY CLUB, TEXAS TAX NOTES SERIES 2014 Adopted: August 26, 2014 Town Council Page 255 of 375 Meeting Date: Tuesday, August 26, 2014 TABLE OF CONTENTS Page Parties ...............................................................................................................................................1 ARTICLE I DEFINITIONS AND OTHER PRELIMINARY MATTERS Section 1.01. Definitions................................................................................................................2 Section 1.02. Other Definitions .....................................................................................................3 Section 1.03. Findings....................................................................................................................3 Section 1.04. Table of Contents, Titles and Headings ...................................................................3 Section 1.05. Interpretation. ...........................................................................................................3 ARTICLE II SECURITY FOR THE NOTES Section 2.01. Tax Levy for Payment of the Notes. ........................................................................4 ARTICLE III AUTHORIZATION; GENERAL TERMS AND PROVISIONS REGARDING THE NOTES Section 3.01. Authorization ...........................................................................................................4 Section 3.02. Date, Denomination, Maturities, Numbers and Interest. .........................................5 Section 3.03. Medium, Method and Place of Payment. .................................................................5 Section 3.04. Execution and Initial Registration. ..........................................................................6 Section 3.05. Ownership. ...............................................................................................................7 Section 3.06. Registration, Transfer and Exchange. ......................................................................7 Section 3.07. Cancellation and Authentication ..............................................................................8 Section 3.08. Temporary Notes. ....................................................................................................8 Section 3.09. Replacement Notes. .................................................................................................9 ARTICLE IV NO REDEMPTION OF NOTES BEFORE MATURITY Section 4.01. No Optional Redemption. ......................................................................................10 Town Council Page 256 of 375 Meeting Date: Tuesday, August 26, 2014 ART ICLE V PAYING AGENT/REGISTRAR Section 5.01. Appointment of Initial Paying Agent/Registrar .....................................................10 Section 5.02. Qualifications .........................................................................................................10 Section 5.03. Maintaining Paying Agent/Registrar. ....................................................................10 Section 5.04. Termination ............................................................................................................11 Section 5.05. Notice of Change ...................................................................................................11 Section 5.06. Agreement to Perform Duties and Functions.........................................................11 Section 5.07. Delivery of Records to Successor ..........................................................................11 ARTICLE VI FORM OF THE NOTES Section 6.01. Form Generally. .....................................................................................................11 Section 6.02. Form of Notes ........................................................................................................12 Section 6.03. CUSIP Registration ................................................................................................16 Section 6.04. Legal Opinion ........................................................................................................16 ARTICLE VII SALE OF THE NOTES; CONTROL AND DELIVERY OF THE NOTES Section 7.01. Sale of Notes. .........................................................................................................16 Section 7.02. Control and Delivery of Notes. ..............................................................................17 ARTICLE VIII CREATION OF FUNDS AND ACCOUNTS; DEPOSIT OF PROCEEDS; INVESTMENTS Section 8.01. Creation of Funds. ..................................................................................................17 Section 8.02. Interest and Sinking Fund. .....................................................................................18 Section 8.03. Project Fund. ..........................................................................................................18 Section 8.04. Security of Funds ...................................................................................................18 Section 8.05. Deposit of Proceeds. ..............................................................................................18 Section 8.06. Investments. ...........................................................................................................19 Section 8.07. Investment Income .................................................................................................19 ARTICLE IX PARTICULAR REPRESENTATIONS AND COVENANTS Section 9.01. Payment of the Notes .............................................................................................19 Section 9.02. Other Representations and Covenants. ..................................................................19 Town Council Page 257 of 375 Meeting Date: Tuesday, August 26, 2014 Section 9.03. Provisions Concerning Federal Income Tax Exclusion .........................................19 Section 9.04. No Private Use or Payment and No Private Loan Financing.................................20 Section 9.05. No Federal Guaranty ..............................................................................................20 Section 9.06. Notes are not Hedge Bonds....................................................................................20 Section 9.07. No-Arbitrage Covenant ..........................................................................................20 Section 9.08. Arbitrage Rebate ....................................................................................................21 Section 9.09. Information Reporting ...........................................................................................21 Section 9.10. Continuing Obligation ...........................................................................................21 Section 9.11. Qualified Tax-Exempt Obligations ........................................................................21 ARTICLE X DEFAULT AND REMEDIES Section 10.01. Events of Default ...................................................................................................22 Section 10.02. Remedies for Default. ............................................................................................22 Section 10.03. Remedies Not Exclusive. .......................................................................................22 ARTICLE XI DISCHARGE Section 11.01. Discharge ...............................................................................................................23 ARTICLE XII EFFECTIVE IMMEDIATELY Section 12.01. Effectiveness ..........................................................................................................23 Signatures .......................................................................................................................................27 Town Council Page 258 of 375 Meeting Date: Tuesday, August 26, 2014 TOWN OF TROPHY CLUB, TEXAS ORDINANCE NO. 2014-25 AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS, AUTHORIZING THE ISSUANCE AND SALE OF TOWN OF TROPHY CLUB, TEXAS, TAX NOTES, SERIES 2014, IN THE AGGREGATE PRINCIPAL AMOUNT OF $600,000 FOR THE PURCHASE OF EQUIPMENT AND MATERIALS FOR POLICE, EMERGENCY SERVICES AND OTHER TOWN OPERATIONS AND INFRASTRUCTURE AND TO CONSTRUCT STREET, DRAINAGE AND PARK FACILITIES; LEVYING A TAX IN PAYMENT THEREOF; APPROVING A NOTE PURCHASE AGREEMENT AND AN ENGAGEMENT LETTER; PRESCRIBING THE FORM OF SAID NOTES; AND ENACTING OTHER PROVISIONS RELATING TO THE SUBJECT. WHEREAS, pursuant to Chapter 1431, Texas Government Code (the “Act”), the governing body of a municipality is authorized to issue the notes hereinafter authorized (the “Notes”) to pay contractual obligations incurred or to be incurred for the purposes set forth in Section 3.01 hereof; and WHEREAS, this governing body (the “Town Council”) of the Town of Trophy Club, Texas (the “Town”), hereby finds and determines that it is necessary and in the best interest of the Town and its citizens to issue such Notes for the purposes herein described and that such Notes shall be payable from and secured by ad valorem taxes levied, within the limits prescribed by law, on all taxable property within the Town; and WHEREAS, the Notes hereinafter authorized shall mature before the seventh anniversary of the date that the Attorney General of the State of Texas approves the Notes, as required by the Act; and WHEREAS, it is affirmatively found that this Town Council is authorized to proceed with the issuance and sale of such Notes as authorized by the Constitution and laws of the State of Texas, particularly the Act; and WHEREAS, the Town Council has found and determined that it is necessary and in the best interest of the Town and its citizens that it authorize by this Ordinance the issuance and delivery of its Notes in a single series at this time; and WHEREAS, it is officially found, determined, and declared that the meeting at which this Ordinance has been adopted was open to the public and public notice of the time, place and subject matter of the public business to be considered and acted upon at said meeting, including this Ordinance, was given, all as required by the applicable provisions of Chapter 551, Texas Government Code, as amended; Now Therefore, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB: Town Council Page 259 of 375 Meeting Date: Tuesday, August 26, 2014 ARTICLE I DEFINITIONS AND OTHER PRELIMINARY MATTERS Section 1.01. Definitions . Unless otherwise expressly provided or unless the context clearly requires otherwise, in this Ordinance the following terms shall have the meanings specified below: “Closing Date” means the date of the initial delivery of and payment for the Notes. “Code” means the Internal Revenue Code of 1986, as amended, including applicable regulations, published rulings and court decisions relating thereto. “Designated Payment/Transfer Office” means (i) with respect to the initial Paying Agent/Registrar named herein, its office in Dallas, Texas, or at such other location designated by the Paying Agent/Registrar and (ii) with respect to any successor Paying Agent/Registrar, the office of such successor designated and located as may be agreed upon by the Town and such successor. “Event of Default” means any Event of Default as defined in Section 10.01. “Initial Note” means the Note described in Section 3.04(d) and 6.02(d). “Interest and Sinking Fund” means the interest and sinking fund established by Section 8.01(a). “Interest Payment Date” means the date or dates upon which interest on the Notes is scheduled to be paid until the maturity of the Notes, such dates being March 1 and September 1 of each year commencing March 1, 2015. “Note” means any of the Notes. “Notes” means the Town’s notes entitled “Town of Trophy Club, Texas, Tax Notes, Series 2014” authorized to be issued by Section 3.01. “Ordinance” means this Ordinance. “Original Issue Date” means the Closing Date. “Owner” means the person who is the registered owner of a Note or Notes, as shown in the Register. “Paying Agent/Registrar” means initially Branch Banking & Trust Company, or any successor thereto as provided in this Ordinance. “Paying Agent/Registrar Agreement” means the Paying Agent/Registrar Agreement between the Town and the Paying Agent/Registrar relating to the Notes. Town Council Page 260 of 375 Meeting Date: Tuesday, August 26, 2014 “Purchaser” means Branch Banking & Trust Company. “Record Date” means the last business day of the month next preceding an Interest Payment Date. “Register” means the Register specified in Section 3.06(a). “Special Payment Date” means the Special Payment Date prescribed by Section 3.03(b). “Special Record Date” means the Special Record Date prescribed by Section 3.03(b). “Unclaimed Payments” means money deposited with the Paying Agent/Registrar for the payment of the principal of or interest on Notes as the same become due and payable and remaining unclaimed by the Owners of such Notes for 90 days after the applicable payment or redemption date. Section 1.02. Other Definitions Section 1.03. . The terms “Town Council” and “Town” shall have the meaning assigned in the preamble to this Ordinance. Findings Section 1.04. . The declarations, determinations and findings declared, made and found in the preamble to this Ordinance are hereby adopted, restated and made a part of the operative provisions hereof. Table of Contents, Titles and Headings Section 1.05. . The table of contents, titles and headings of the Articles and Sections of this Ordinance have been inserted for convenience of reference only and are not to be considered a part hereof and shall not in any way modify or restrict any of the terms or provisions hereof and shall never be considered or given any effect in construing this Ordinance or any provision hereof or in ascertaining intent, if any question of intent should arise. Interpretation (a) Unless the context requires otherwise, words of the masculine gender shall be construed to include correlative words of the feminine and neuter genders and vice versa, and words of the singular number shall be construed to include correlative words of the plural number and vice versa. . (b) Article and section references shall mean references to articles and sections of this Ordinance unless designated otherwise. (c) This Ordinance and all the terms and provisions hereof shall be liberally construed to effectuate the purposes set forth herein to sustain the validity of this Ordinance. Town Council Page 261 of 375 Meeting Date: Tuesday, August 26, 2014 ARTICLE II SECURITY FOR THE NOTES Section 2.01. Tax Levy for Payment of the Notes (a) The Town Council hereby declares and covenants that it will provide and levy a tax legally and fully sufficient for payment of the Notes, it having been determined that the existing and available taxing authority of the Town for such purpose is adequate to permit a legally sufficient tax in consideration of all other outstanding obligations of the Town. . (b) In order to provide for the payment of the debt service requirements on the Notes, being (i) the interest on the Notes, and (ii) a sinking fund for their payment at maturity or a sinking fund of two percent per annum (whichever amount is the greater), there is hereby levied for the current year and each succeeding year thereafter, while the Notes or interest thereon remain outstanding and unpaid, an ad valorem tax on each one hundred dollars valuation of taxable property within the Town at a rate sufficient, within the limit prescribed by law, to pay such debt service requirements, full allowance being made for delinquencies and costs of collection. (c) The tax levied by this Section shall be assessed and collected each year and deposited into the Interest and Sinking Fund for the payment of the debt service requirements on the Notes, and the tax shall not be diverted to any other purpose. (d) Said ad valorem tax, the collections there from, and all amounts on deposit in or required hereby to be deposited to the Interest and Sinking Fund are hereby pledged and committed irrevocably to the payment of the principal of and interest on the Notes when and as due and payable in accordance with their terms and this Ordinance. (e) If the liens and provisions of this Ordinance shall be discharged in a manner permitted by Article XI, then the collection of such ad valorem tax may be suspended or appropriately reduced, as the facts may permit, and further deposits to the Interest and Sinking Fund may be suspended or appropriately reduced, as the facts may permit. ARTICLE III AUTHORIZATION; GENERAL TERMS AND PROVISIONS REGARDING THE NOTES Section 3.01. Authorization. The Town’s notes to be designated “Town of Trophy Club, Texas, Tax Notes, Series 2014,” are hereby authorized to be issued and delivered in accordance with the Constitution and laws of the State of Texas, particularly Chapter 1431, Texas Government Code, as amended, in the aggregate principal amount of $600,000 for the public purpose of providing funds to: (i) purchase materials, Town Council Page 262 of 375 Meeting Date: Tuesday, August 26, 2014 supplies, equipment and machinery for various Town departments including police and emergency services; (ii) construct street improvements; (iii) construct improvements to solid waste, drainage, water and sewer facilities and infrastructure; (iv) construct park and recreation facilities and improvements; and (v) pay the costs associated with the issuance of the Notes. Section 3.02. Date, Denomination, Maturities, Numbers and Interest (a) The Notes shall be dated the date of their delivery to the Purchaser, shall be in fully registered form, without coupons, in the denomination of $5,000 or any integral multiple thereof, and shall be numbered separately from one upward or such other designation acceptable to the Town and the Paying Agent/Registrar and the Initial Note shall be numbered No. T-1. . (b) The Notes shall mature on March 1 in the years and in the principal installments set forth in the following schedule; Maturity Principal Amount Interest Rate 2015 $300,000 .890% 2016 300,000 .890% (c) Interest shall accrue and be paid on each Note, respectively, until the payment of the principal amount thereof shall have been paid or provided for, from the later of the Closing Date or the most recent Interest Payment Date to which interest has been paid or provided for. Such interest shall be payable semiannually on each March 1 and September 1 of each year, commencing on March 1, 2015, until maturity or prior redemption. Interest on the Notes shall be calculated on the basis of a 360-day year composed of twelve 30-day months. Section 3.03. Medium, Method and Place of Payment (a) The principal of and interest on the Notes shall be paid in lawful money of the United States of America as provided in this Section. . (b) Interest on the Notes shall be payable to the Owners whose names appear in the Register at the close of business on the Record Date; provided, however, that in the event of nonpayment of interest on a scheduled Interest Payment Date, and for 30 days thereafter, a new record date for such interest payment (a “Special Record Date”) will be established by the Paying Agent/Registrar if and when funds for the payment of such interest have been received from the Town. Notice of the Special Record Date and of the scheduled payment date of the past due interest (the “Special Payment Date,” which shall be at least 15 days after the Special Record Date) shall be sent at least five business days prior to the Special Record Date by United States mail, first class postage prepaid, to the address of each Owner of a Note appearing on the books of the Paying Agent/Registrar at the close of business on the last business day next preceding the date of mailing of such notice. Town Council Page 263 of 375 Meeting Date: Tuesday, August 26, 2014 (c) Interest on the Notes shall be paid by check (dated as of the Interest Payment Date) and sent by the Paying Agent/Registrar to the person entitled to such payment, United States mail, first class postage prepaid, to the address of such person as it appears in the Register or by such other customary banking arrangements acceptable to the Paying Agent/Registrar and the person to whom interest is to be paid; provided, however, that such person shall bear all risk and expenses of such other customary banking arrangements. (d) The principal of each Note shall be paid to the person in whose name such Note is registered on the due date thereof (whether at the maturity date or the date of prior redemption thereof) upon presentation and surrender of such Note at the Designated Payment/Transfer Office. (e) If a date for the payment of the principal of or interest on the Notes is a Saturday, Sunday, legal holiday, or a day on which banking institutions in the Town in which the Designated Payment/Transfer Office is located are authorized by law or executive order to close, then the date for such payment shall be the next succeeding day which is not a Saturday, Sunday, legal holiday, or day on which such banking institutions are authorized to close; and payment on such date shall have the same force and effect as if made on the original date payment was due. (f) Subject to any applicable escheat, unclaimed property, or similar law, including Title 6 of the Texas Property Code, Unclaimed Payments remaining unclaimed by the Owners entitled thereto for three years after the applicable payment or redemption date shall be paid to the Town and thereafter neither the Town, the Paying Agent/Registrar, nor any other person shall be liable or responsible to any Owners of such Notes for any further payment of such unclaimed moneys or on account of any such Notes. Section 3.04. Execution and Initial Registration (a) The Notes shall be executed on behalf of the Town by the Mayor and Town Secretary of the Town, by their manual or facsimile signatures, and the official seal of the Town shall be impressed or placed in facsimile thereon. Such facsimile signatures on the Notes shall have the same effect as if each of the Notes had been signed manually and in person by each of said officers, and such facsimile seal on the Notes shall have the same effect as if the official seal of the Town had been manually impressed upon each of the Notes. . (b) In the event that any officer of the Town whose manual or facsimile signature appears on the Notes ceases to be such officer before the authentication of such Notes or before the delivery thereof, such manual or facsimile signature nevertheless shall be valid and sufficient for all purposes as if such officer had remained in such office. (c) Except as provided below, no Note shall be valid or obligatory for any purpose or be entitled to any security or benefit of this Ordinance unless and until there Town Council Page 264 of 375 Meeting Date: Tuesday, August 26, 2014 appears thereon the Certificate of Paying Agent/Registrar substantially in the form provided in this Ordinance, duly authenticated by manual execution of the Paying Agent/Registrar. It shall not be required that the same authorized representative of the Paying Agent/Registrar sign the Certificate of Paying Agent/Registrar on all of the Notes. In lieu of the executed Certificate of Paying Agent/Registrar described above, the Initial Note delivered on the Closing Date shall have attached thereto the Comptroller’s Registration Certificate substantially in the form provided in this Ordinance, manually executed by the Comptroller of Public Accounts of the State of Texas or by his duly authorized agent, which certificate shall be evidence that the Initial Note has been duly approved by the Attorney General of the State of Texas and that it is a valid and binding obligation of the Town, and has been registered by the Comptroller. (d) On the Closing Date, one Note (the “Initial Note”) representing the entire principal amount of the Notes, executed by manual or facsimile signature of the Mayor and Town Secretary of the Town, approved by the Attorney General of Texas, and registered and manually signed by the Comptroller of Public Accounts of the State of Texas, will be delivered to the Purchaser or its designee against payment therefor. Section 3.05. Ownership (a) The Town, the Paying Agent/Registrar and any other person may treat the person in whose name any Note is registered as the absolute owner of such Note for the purpose of making and receiving payment of the principal thereof and premium, if any, thereon, for the further purpose of making and receiving payment of the interest thereon (subject to the provisions herein that interest is to be paid to the person in whose name the Note is registered on the Record Date), and for all other purposes, whether or not such Note is overdue, and neither the Town nor the Paying Agent/Registrar shall be bound by any notice or knowledge to the contrary. . (b) All payments made to the person deemed to be the Owner of any Note in accordance with this Section shall be valid and effectual and shall discharge the liability of the Town and the Paying Agent/Registrar upon such Note to the extent of the sums paid. Section 3.06. (a) So long as any Notes remain outstanding, the Town shall cause the Paying Agent/Registrar to keep at the Designated Payment/Transfer Office a register (the “Register”) in which, subject to such reasonable regulations as it may prescribe, the Paying Agent/Registrar shall provide for the registration and transfer of Notes in accordance with this Ordinance. Registration, Transfer and Exchange. (b) The ownership of a Note may be transferred only upon the presentation and surrender of the Note at the Designated Payment/Transfer Office of the Paying Agent/Registrar with such endorsement or other evidence of transfer as is acceptable to Town Council Page 265 of 375 Meeting Date: Tuesday, August 26, 2014 the Paying Agent/Registrar. No transfer of any Note shall be effective until entered in the Register. (c) The Notes shall be exchangeable upon the presentation and surrender thereof at the Designated Payment/Transfer Office of the Paying Agent/Registrar for a Note or Notes of the same maturity and interest rate and in any denomination or denominations of any integral multiple of $5,000 and in an aggregate principal amount equal to the unpaid principal amount of the Notes presented for exchange. The Paying Agent/Registrar is hereby authorized to authenticate and deliver Notes exchanged for other Notes in accordance with this Section. (d) Each exchange Note delivered by the Paying Agent/ Registrar in accordance with this Section shall constitute an original contractual obligation of the Town and shall be entitled to the benefits and security of this Ordinance to the same extent as the Note or Notes in lieu of which such exchange Note is delivered. (e) No service charge shall be made to the Owner for the initial registration, subsequent transfer, or exchange for any different denomination of any of the Notes. The Paying Agent/Registrar, however, may require the Owner to pay a sum sufficient to cover any tax or other governmental charge that is authorized to be imposed in connection with the registration, transfer or exchange of a Note. (f) Neither the Town nor the Paying Agent/Registrar shall be required to issue, transfer, or exchange any Note called for redemption, in whole or in part, where such redemption is scheduled to occur within forty-five (45) calendar days after the transfer or exchange date; provided, however, such limitation shall not be applicable to an exchange by the Owner of the uncalled principal balance of a Note. Section 3.07. Cancellation and Authentication Section 3.08. . All Notes paid or redeemed before scheduled maturity in accordance with this Ordinance, and all Notes in lieu of which exchange Notes or replacement Notes are authenticated and delivered in accordance with this Ordinance, shall be cancelled upon the making of proper records regarding such payment, redemption, exchange or replacement. The Paying Agent/Registrar shall dispose of the cancelled Notes in accordance with the Securities Exchange Act of 1934. (a) Following the delivery and registration of the Initial Note and pending the preparation of definitive Notes, the proper officers of the Town may execute and, upon the Town’s request, the Paying Agent/Registrar shall authenticate and deliver, one or more temporary Notes that are printed, lithographed, typewritten, mimeographed or otherwise produced, in any denomination, substantially of the tenor of the definitive Notes in lieu of which they are delivered, without coupons, and with such appropriate insertions, omissions, substitutions and other variations as the officers of the Town executing such temporary Notes may determine, as evidenced by their signing of such temporary Notes. Temporary Notes. Town Council Page 266 of 375 Meeting Date: Tuesday, August 26, 2014 (b) Until exchanged for Notes in definitive form, such Notes in temporary form shall be entitled to the benefit and security of this Ordinance. (c) The Town, without unreasonable delay, shall prepare, execute and deliver to the Paying Agent/Registrar the Notes in definitive form; thereupon, upon the presentation and surrender of the Note or Notes in temporary form to the Paying Agent/Registrar, the Paying Agent/Registrar shall cancel the Notes in temporary form and authenticate and deliver in exchange therefore a Note or Notes of the same maturity and series, in definitive form, in the authorized denomination, and in the same aggregate principal amount, as the Note or Notes in temporary form surrendered. Such exchange shall be made without the making of any charge therefore to any Owner. Section 3.09. (a) Upon the presentation and surrender to the Paying Agent/Registrar, at the Designated Payment/Transfer Office, of a mutilated Note, the Paying Agent/Registrar shall authenticate and deliver in exchange therefore a replacement Note of like tenor and principal amount, bearing a number not contemporaneously outstanding. The Town or the Paying Agent/Registrar may require the Owner of such Note to pay a sum sufficient to cover any tax or other governmental charge that is authorized to be imposed in connection therewith and any other expenses connected therewith. Replacement Notes. (b) In the event that any Note is lost, apparently destroyed or wrongfully taken, the Paying Agent/Registrar, pursuant to the applicable laws of the State of Texas and in the absence of notice or knowledge that such Note has been acquired by a bona fide purchaser, shall authenticate and deliver a replacement Note of like tenor and principal amount, bearing a number not contemporaneously outstanding, provided that the Owner first: (i) furnishes to the Paying Agent/Registrar satisfactory evidence of his or her ownership of and the circumstances of the loss, destruction or theft of such Note; (ii) furnishes such security or indemnity as may be required by the Paying Agent/Registrar and the Town to save them harmless; (iii) pays all expenses and charges in connection therewith, including, but not limited to, printing costs, legal fees, fees of the Paying Agent/Registrar and any tax or other governmental charge that is authorized to be imposed; and (iv) satisfies any other reasonable requirements imposed by the Town and the Paying Agent/Registrar. (c) If, after the delivery of such replacement Note, a bona fide purchaser of the original Note in lieu of which such replacement Note was issued presents for payment such original Note, the Town and the Paying Agent/Registrar shall be entitled to recover such replacement Note from the person to whom it was delivered or any person taking therefrom, except a bona fide purchaser, and shall be entitled to recover Town Council Page 267 of 375 Meeting Date: Tuesday, August 26, 2014 upon the security or indemnity provided therefore to the extent of any loss, damage, cost or expense incurred by the Town or the Paying Agent/Registrar in connection therewith. (d) In the event that any such mutilated, lost, apparently destroyed or wrongfully taken Note has become or is about to become due and payable, the Paying Agent/Registrar, in its discretion, instead of issuing a replacement Note, may pay such Note. (e) Each replacement Note delivered in accordance with this Section shall constitute an original contractual obligation of the Town and shall be entitled to the benefits and security of this Ordinance to the same extent as the Note or Notes in lieu of which such replacement Note is delivered. ARTICLE IV NO REDEMPTION OF NOTES BEFORE MATURITY Section 4.01. The Notes shall not be subject to optional redemption before their scheduled maturity. No Optional Redemption. ARTICLE V PAYING AGENT/REGISTRAR Section 5.01. Appointment of Initial Paying Agent/Registrar Section 5.02. . Branch Banking & Trust Company, is hereby appointed as the initial Paying Agent/Registrar for the Notes. Qualifications Section 5.03. . Each Paying Agent/Registrar shall be a commercial bank, a trust company organized under the laws of the State of Texas, or any other entity duly qualified and legally authorized to serve as and perform the duties and services of paying agent and registrar for the Notes. Maintaining Paying Agent/Registrar (a) At all times while any Notes are outstanding, the Town will maintain a Paying Agent/Registrar that is qualified under Section 5.02 of this Ordinance. The Mayor is hereby authorized and directed to execute an agreement with the Paying Agent/Registrar specifying the duties and responsibilities of the Town and the Paying Agent/Registrar. The signature of the Mayor shall be attested by the Town Secretary. . (b) If the Paying Agent/Registrar resigns or otherwise ceases to serve as such, the Town will promptly appoint a replacement. Town Council Page 268 of 375 Meeting Date: Tuesday, August 26, 2014 Section 5.04. Termination Section 5.05. . The Town, upon not less than 60 days notice, reserves the right to terminate the appointment of any Paying Agent/Registrar by delivering to the entity whose appointment is to be terminated written notice of such termination, provided, that such termination shall not be effective until a successor Paying Agent/Registrar has been appointed and has accepted the duties of Paying Agent/Registrar for the Notes. Notice of Change Section 5.06. . Promptly upon each change in the entity serving as Paying Agent/Registrar, the Town will cause notice of the change to be sent to each Owner and any bond insurer by first class United States mail, postage prepaid, at the address in the Register, stating the effective date of the change and the name and mailing address of the replacement Paying Agent/Registrar. Agreement to Perform Duties and Functions Section 5.07. . By accepting the appointment as Paying Agent/Registrar, and executing the Paying Agent/Registrar Agreement, the Paying Agent/Registrar is deemed to have agreed to the provisions of this Ordinance and that it will perform the duties and functions of Paying Agent/Registrar prescribed thereby. Delivery of Records to Successor ARTICLE VI FORM OF THE NOTES . If a Paying Agent/Registrar is replaced, such Paying Agent, promptly upon the appointment of the successor, will deliver the Register (or a copy thereof) and all other pertinent books and records relating to the Notes to the successor Paying Agent/Registrar. Section 6.01. Form Generally (a) The Notes, including the Registration Certificate of the Comptroller of Public Accounts of the State of Texas, the Certificate of the Paying Agent/Registrar, and the Assignment form to appear on each of the Notes, (i) shall be substantially in the form set forth in this Article, with such appropriate insertions, omissions, substitutions, and other variations as are permitted or required by this Ordinance, and (ii) may have such letters, numbers, or other marks of identification (including identifying numbers and letters of the Committee on Uniform Securities Identification Procedures of the American Bankers Association) and such legends and endorsements (including any reproduction of an opinion of counsel) thereon as, consistently herewith, may be determined by the Town or by the officers executing such Notes, as evidenced by their execution thereof. . (b) Any portion of the text of any Notes may be set forth on the reverse side thereof, with an appropriate reference thereto on the face of the Notes. (c) The Notes, including the Initial Note submitted to the Attorney General of Texas and any temporary Notes, shall be typed, printed, lithographed, photocopied or Town Council Page 269 of 375 Meeting Date: Tuesday, August 26, 2014 engraved, and may be produced by any combination of these methods or produced in any other similar manner, all as determined by the officers executing such Notes, as evidenced by their execution thereof. Section 6.02. Form of Notes (a) . The form of Notes, including the form of the Registration Certificate of the Comptroller of Public Accounts of the State of Texas, the form of Certificate of the Paying Agent/Registrar and the form of Assignment appearing on the Notes, shall be substantially as follows: REGISTERED REGISTERED [Form of Note] No. _____ $__________ United States of America State of Texas TOWN OF TROPHY CLUB, TEXAS TAX NOTES SERIES 2014 INTEREST RATE MATURITY DATE CLOSING DATE _____% March 1, ____ September 23, 2014 The Town of Trophy Club (the “Town”) in the Counties of Tarrant and Denton, State of Texas, for value received, hereby promises to pay to _____________________________ or registered assigns, on the Maturity Date specified above, the sum of ___________________________ DOLLARS unless this Note shall have been sooner called for redemption and the payment of the principal hereof shall have been paid or provision for such payment shall have been made, and to pay interest on the unpaid principal amount hereof from the later of the Closing Date specified above or the most recent interest payment date to which interest has been paid or provided for until such principal amount shall have been paid or provided for, at the per annum rate of interest specified above, computed on the basis of a 360-day year of twelve 30-day months, such interest to be paid semiannually on March 1 and September 1 of each year, commencing March 1, 2015. The principal of this Note shall be payable without exchange or collection charges in lawful money of the United States of America upon presentation and surrender of this Note at the corporate trust office in Dallas, Texas (the “Designated Payment/Transfer Office”), of Branch Banking & Trust Company, as initial Paying Town Council Page 270 of 375 Meeting Date: Tuesday, August 26, 2014 Agent/Registrar, or, with respect to a successor Paying Agent/Registrar, at the Designated Payment/Transfer Office of such successor. Interest on this Note is payable by check dated as of the interest payment date, mailed by the Paying Agent/Registrar to the registered owner at the address shown on the registration books kept by the Paying Agent/Registrar or by such other customary banking arrangements acceptable to the Paying Agent/Registrar, requested by, and at the risk and expense of, the person to whom interest is to be paid. For the purpose of the payment of interest on this Note, the registered owner shall be the person in whose name this Note is registered at the close of business on the “Record Date,” which shall be the last business day of the month next preceding such interest payment date; provided, however, that in the event of nonpayment of interest on a scheduled interest payment date, and for 30 days thereafter, a new record date for such interest payment (a “Special Record Date”) will be established by the Paying Agent/Registrar, if and when funds for the payment of such interest have been received from the Town. Notice of the Special Record Date and of the scheduled payment date of the past due interest (the “Special Payment Date,” which shall be 15 days after the Special Record Date) shall be sent at least five business days prior to the Special Record Date by United States mail, first class postage prepaid, to the address of each Owner of a Note appearing on the books of the Paying Agent/Registrar at the close of business on the last business day preceding the date of mailing such notice. If a date for the payment of the principal of or interest on the Notes is a Saturday, Sunday, legal holiday, or a day on which banking institutions in the Town in which the Designated Payment/Transfer Office is located are authorized by law or executive order to close, then the date for such payment shall be the next succeeding day which is not a Saturday, Sunday, legal holiday, or day on which such banking institutions are authorized to close; and payment on such date shall have the same force and effect as if made on the original date payment was due. This Note is one of a series of fully registered notes specified in the title hereof, dated as of September 23, 2014, issued in the aggregate principal amount of $600,000 (herein referred to as the “Notes”) pursuant to a certain ordinance of the Town Council of the Town (the “Ordinance”) for the public purpose of providing funds for authorized purchase of equipment and machinery and the construction of public improvements, as described in the Ordinance, for and within the Town, and to pay the costs of issuance related to the Notes. The Notes and the interest thereon are payable from the levy of a direct and continuing ad valorem tax levied, within the limit prescribed by law, against all taxable property in the Town as described and provided in the Ordinance. The Notes are not subject to redemption prior to maturity. As provided in the Ordinance, and subject to certain limitations therein set forth, this Note is transferable upon surrender of this Note for transfer at the Designated Payment/Transfer Office, with such endorsement or other evidence of transfer as is acceptable to the Paying Agent/Registrar, and, thereupon, one or more new fully Town Council Page 271 of 375 Meeting Date: Tuesday, August 26, 2014 registered Notes of the same stated maturity, of authorized denominations, bearing the same rate of interest, and for the same aggregate principal amount will be issued to the designated transferee or transferees. Neither the Town nor the Paying Agent/Registrar shall be required to issue, transfer or exchange any Note called for redemption where such redemption is scheduled to occur within 45 calendar days of the transfer or exchange date; provided, however, such limitation shall not be applicable to an exchange by the registered owner of the uncalled principal balance of a Note. The Town, the Paying Agent/Registrar, and any other person may treat the person in whose name this Note is registered as the owner hereof for the purpose of receiving payment as herein provided (except interest shall be paid to the person in whose name this Note is registered on the Record Date or Special Record Date, as applicable) and for all other purposes, whether or not this Note be overdue, and neither the Town nor the Paying Agent/Registrar shall be affected by notice to the contrary. IT IS HEREBY CERTIFIED AND RECITED that the issuance of this Note and the series of which it is a part is duly authorized by law; that all acts, conditions and things required to be done precedent to and in the issuance of the Notes have been properly done and performed and have happened in regular and due time, form and manner, as required by law; and that the total indebtedness of the Town, including the Notes, does not exceed any constitutional or statutory limitation. IN WITNESS WHEREOF, this Note has been duly executed on behalf of the Town, under its official seal, in accordance with law. ______________________________ Tammy Ard Town Secretary Town of Trophy Club, Texas ______________________________ C. Nick Sanders Mayor Town of Trophy Club, Texas (b) CERTIFICATE OF PAYING AGENT/REGISTRAR [Form of Certificate of Paying Agent/Registrar] This is one of the Notes referred to in the within mentioned Ordinance. The series of Notes of which this Note is a part was originally issued as one Initial Note which was approved by the Attorney General of the State of Texas and registered by the Comptroller of Public Accounts of the State of Texas. Town Council Page 272 of 375 Meeting Date: Tuesday, August 26, 2014 BRANCH BANKING & TRUST COMPANY, as Paying Agent/Registrar By: _______________________________ Authorized Signatory Dated: __________________ (c) ASSIGNMENT Form of Assignment. FOR VALUE RECEIVED, the undersigned hereby sells, assigns, and transfers unto (print or typewrite name, address and Zip Code of transferee): _______________ _____________________________________________________________________ (Social Security or other identifying number: ____________________) the within Note and all rights hereunder and hereby irrevocably constitutes and appoints ___________________ attorney to transfer the within Note on the books kept for registration hereof, with full power of substitution in the premises. Date: ______________________ Signature Guaranteed By: ___________________________ ___________________________ Authorized Signatory _____________________________________ ____ NOTICE: The signature on this Assignment must correspond with the name of the registered owner as it appears on the face of the within Note in every particular and must be guaranteed in a manner acceptable to the Paying Agent/Registrar. (d) The following Registration Certificate of Comptroller of Public Accounts shall appear on the Initial Note: REGISTRATION CERTIFICATE OF COMPTROLLER OF PUBLIC ACCOUNTS OFFICE OF THE COMPTROLLER § OF PUBLIC ACCOUNTS § REGISTER NO. ___________ THE STATE OF TEXAS § I HEREBY CERTIFY THAT there is on file and of record in my office a certificate to the effect that the Attorney General of the State of Texas has approved this Note, and that this Note has been registered this day by me. Town Council Page 273 of 375 Meeting Date: Tuesday, August 26, 2014 WITNESS MY SIGNATURE AND SEAL OF OFFICE this ____________________. __________________________________ Comptroller of Public Accounts of the State of Texas [SEAL] (e) The Initial Note shall be numbered T-1 and shall be in the form set forth in paragraphs (a), (b) and (d) of this Section, except for the following alterations: (i) immediately under the name of the Note, the words the headings “INTEREST RATE” and “MATURITY DATE” shall both be completed with the words “As shown below”; and (ii) in the first paragraph of the Note, the words “on the Maturity Date specified above” shall be deleted and the following will be inserted: “on March 1 in each of the years, in the principal installments and bearing interest at the per annum rates in accordance with the following schedule: Years Principal Installments Interest Rate (Information to be inserted from Section 3.02 of this Ordinance) Section 6.03. CUSIP Registration Section 6.04. . The Town may secure identification numbers through the CUSIP Service Bureau Division of Standard & Poor’s Corporation, New York, New York, and may authorize the printing of such numbers on the face of the Notes. It is expressly provided, however, that the presence or absence of CUSIP numbers on the Notes shall be of no significance or effect as regards the legality thereof and neither the Town nor the attorneys approving said Notes as to legality are to be held responsible for CUSIP numbers incorrectly printed on the Notes. Legal Opinion ARTICLE VII SALE OF THE NOTES; CONTROL AND DELIVERY OF THE NOTES . The approving legal opinion of Bracewell & Giuliani LLP, Bond Counsel, may be printed on each Note over the certification of the Town Secretary of the Town, which may be executed in facsimile. Section 7.01. Sale of Notes (a) The Notes are hereby officially sold and awarded to Branch Banking & Trust Company (the “Purchaser”), for a purchase price equal to the principal amount thereof, being the best terms available to the Town, pursuant to a purchase agreement . Town Council Page 274 of 375 Meeting Date: Tuesday, August 26, 2014 (the “Purchase Agreement”) between the Town and the Purchaser, such Purchase Agreement being hereby approved. The Mayor of the Town is hereby authorized and directed to execute and deliver the Purchase Agreement to the Purchaser. The Initial Note shall be registered in the name of the Purchaser or its designee. (b) All officers and officials of the Town are authorized to take such actions and to execute such documents, certificates and receipts, and to make such elections with respect to the tax-exempt status of the Notes, as they may deem necessary and appropriate in order to consummate the delivery of the Notes. Further, in connection with the submission of the record of proceedings for the Notes to the Attorney General of the State of Texas for examination and approval of such Notes, the appropriate officer of the Town is hereby authorized and directed to issue a check of the Town payable to the Attorney General of the State of Texas as a nonrefundable examination fee in the amount required by Chapter 1202, Texas Government Code (such amount to be the lesser of (i) 1/10th of 1% of the principal amount of the Notes or (ii) $9,500). (c) The obligation of the Purchaser identified in subsection (a) of this Section to accept delivery of the Notes is subject to the Purchaser being furnished with the final, approving opinion of Bracewell & Giuliani LLP, Bond Counsel for the Town, which opinion shall be dated as of and delivered on the Closing Date. Section 7.02. (a) The Mayor is hereby authorized to have control of the Initial Note and all necessary records and proceedings pertaining thereto pending investigation, examination and approval of the Attorney General of the State of Texas, registration by the Comptroller of Public Accounts of the State of Texas, and registration with, and initial exchange or transfer by, the Paying Agent/Registrar. Control and Delivery of Notes. (b) After registration by the Comptroller of Public Accounts, delivery of the Notes shall be made to the Purchaser under and subject to the general supervision and direction of the Mayor, against receipt by the Town of all amounts due to the Town under the terms of sale. (c) In the event the Mayor or Town Secretary is absent or otherwise unable to execute any document or take any action authorized herein, the Mayor Pro Tem and the Town Secretary, respectively, shall be authorized to execute such documents and take such actions, and the performance of such duties by the Mayor Pro Tem and the Town Secretary shall for the purposes of this Ordinance have the same force and effect as if such duties were performed by the Mayor and Town Secretary, respectively. ARTICLE VIII CREATION OF FUNDS AND ACCOUNTS; DEPOSIT OF PROCEEDS; INVESTMENTS Section 8.01. Creation of Funds. Town Council Page 275 of 375 Meeting Date: Tuesday, August 26, 2014 (a) The Town hereby establishes the following special funds or accounts: (i) The Town of Trophy Club, Texas, Tax Notes, Series 2014, Interest and Sinking Fund; and (ii) The Town of Trophy Club, Texas, Tax Notes, Series 2014, Project Fund. (b) Each of said funds or accounts shall be maintained at an official depository of the Town. Section 8.02. Interest and Sinking Fund (a) The taxes levied under Section 2.01 shall be deposited to the credit of the Interest and Sinking Fund at such times and in such amounts as necessary for the timely payment of the principal of and interest on the Notes. . (b) If the amount of money in the Interest and Sinking Fund is at least equal to the aggregate principal amount of the outstanding Notes plus the aggregate amount of interest due and that will become due and payable on such Notes, no further deposits to that fund need be made. (c) Money on deposit in the Interest and Sinking Fund shall be used to pay the principal of and interest on the Notes as such become due and payable. Section 8.03. (a) Money on deposit in the Project Fund, including investment earnings thereof, shall be used for the purposes specified in Section 3.01 of this Ordinance. Project Fund. (b) All amounts remaining in the Project Fund after the accomplishment of the purposes for which the Notes are hereby issued, including investment earnings of the Project Fund, shall be deposited into the Interest and Sinking Fund. Section 8.04. Security of Funds Section 8.05. . All moneys on deposit in the funds referred to in this Ordinance shall be secured in the manner and to the fullest extent required by the laws of the State of Texas for the security of public funds, and moneys on deposit in such funds shall be used only for the purposes permitted by this Ordinance. (a) The proceeds from the sale of the Notes shall be deposited to the Project Fund, such moneys to be dedicated and used for the purposes specified in Section 3.01. Deposit of Proceeds. (b) All amounts remaining in the Project Fund after the accomplishment of the purposes for which the Notes are hereby issued, including investment earnings of the Project Fund, shall be deposited into the Interest and Sinking Fund. Town Council Page 276 of 375 Meeting Date: Tuesday, August 26, 2014 Section 8.06. Investments (a) Money in the Interest and Sinking Fund and the Acquisition and Construction Fund, at the option of the Town, may be invested in such securities or obligations as permitted under applicable law. . (b) Any securities or obligations in which money is so invested shall be kept and held in trust for the benefit of the Owners and shall be sold and the proceeds of sale shall be timely applied to the making of all payments required to be made from the fund from which the investment was made. Section 8.07. Investment Income ARTICLE IX PARTICULAR REPRESENTATIONS AND COVENANTS . Interest and income derived from investment of any fund created by this Ordinance shall be credited to such fund. Section 9.01. Payment of the Notes Section 9.02. . While any of the Notes are outstanding and unpaid, there shall be made available to the Paying Agent/Registrar, out of the Interest and Sinking Fund, money sufficient to pay the interest on and the principal of the Notes, as applicable, as will accrue or mature on each applicable Interest Payment Date. (a) The Town will faithfully perform at all times any and all covenants, undertakings, stipulations, and provisions contained in this Ordinance and in each Note; the Town will promptly pay or cause to be paid the principal of and interest on each Note on the dates and at the places and manner prescribed in such Note; and the Town will, at the times and in the manner prescribed by this Ordinance, deposit or cause to be deposited the amounts of money specified by this Ordinance. Other Representations and Covenants. (b) The Town is duly authorized under the laws of the State of Texas to issue the Notes; all action on its part for the creation and issuance of the Notes has been duly and effectively taken; and the Notes in the hands of the Owners thereof are and will be valid and enforceable obligations of the Town in accordance with their terms. Section 9.03. Provisions Concerning Federal Income Tax Exclusion. The Town intends that the interest on the Notes shall be excludable from gross income for purposes of federal income taxation pursuant to sections 103 and 141 through 150 of the Internal Revenue Code of 1986, as amended (the “Code”), and the applicable regulations promulgated thereunder the (“Regulations”). The Town covenants and agrees not to take any action, or knowingly omit to take any action within its control, that if taken or omitted, respectively, would cause the interest on the Notes to be includable in the gross income, as defined in section 61 of the Code, of the holders thereof for purposes of federal income taxation. In particular, the Town covenants and agrees to comply with each requirement of Sections 9.03 through 9.11 of this Article IX; provided, Town Council Page 277 of 375 Meeting Date: Tuesday, August 26, 2014 however, that the Town shall not be required to comply with any particular requirement of Sections 9.03 through 9.11 of this Article IX if the Town has received an opinion of nationally recognized bond counsel (“Counsel’s Opinion”) that such noncompliance will not adversely affect the exclusion from gross income for federal income tax purposes of interest on the Notes or if the Town has received a Counsel’s Opinion to the effect that compliance with some other requirement set forth in Sections 9.03 through 9.11 of this Article IX will satisfy the applicable requirements of the Code, in which case compliance with such other requirement specified in such Counsel’s Opinion shall constitute compliance with the corresponding requirement specified in Sections 9.03 through 9.11 of this Article IX. Section 9.04. No Private Use or Payment and No Private Loan Financing Section 9.05. . The Town shall certify, through an authorized officer, employee or agent, that, based upon all facts and estimates known or reasonably expected to be in existence on the date the Notes are delivered, the proceeds of the Notes will not be used in a manner that would cause the Notes to be “private activity bonds” within the meaning of section 141 of the Code and the Regulations. The Town covenants and agrees that it will make such use of the proceeds of the Notes, including interest or other investment income derived from Note proceeds, regulate the use of property financed, directly or indirectly, with such proceeds, and take such other and further action as may be required so that the Notes will not be “private activity bonds” within the meaning of section 141 of the Code and the Regulations. No Federal Guaranty Section 9.06. . The Town covenants and agrees not to take any action, or knowingly omit to take any action within its control, that, if taken or omitted, respectively, would cause the Notes to be “federally guaranteed” within the meaning of section 149(b) of the Code and the Regulations, except as permitted by section 149(b)(3) of the Code and the Regulations. Notes are not Hedge Bonds Section 9.07. . The Town covenants and agrees not to take any action, or knowingly omit to take any action, and has not knowingly omitted and will not knowingly omit to take any action, within its control, that, if taken or omitted, respectively, would cause the Notes to be “hedge bonds” within the meaning of section 149(g) of the Code and the Regulations. No-Arbitrage Covenant. The Town shall certify, through an authorized officer, employee or agent, that, based upon all facts and estimates known or reasonably expected to be in existence on the date the Notes are delivered, the Town will reasonably expect that the proceeds of the Notes will not be used in a manner that would cause the Notes to be “arbitrage bonds” within the meaning of section 148(a) of the Code and the Regulations. Moreover, the Town covenants and agrees that it will make such use of the proceeds of the Notes including interest or other investment income derived from Note proceeds, regulate investments of proceeds of the Notes and take such other and further action as may be required so that the Notes will not be “arbitrage bonds” within the meaning of section 148(a) of the Code and the Regulations. Town Council Page 278 of 375 Meeting Date: Tuesday, August 26, 2014 Section 9.08. Arbitrage Rebate Section 9.09. . If the Town does not qualify for an exception to the requirements of Section 148(f) of the Code, the Town will take all necessary steps to comply with the requirement that certain amounts earned by the Town on the investment of the “gross proceeds” of the Notes (within the meaning of section 148(f)(6)(B) of the Code), be rebated to the federal government. Specifically, the Town will (i) maintain records regarding the investment of the gross proceeds of the Notes as may be required to calculate the amount earned on the investment of the gross proceeds of the Notes separately from records of amounts on deposit in the funds and accounts of the Town allocable to other bond issue of the Town or moneys which do not represent gross proceeds of any bonds of the Town, (ii) calculate at such times as are required by the Regulations, the amount earned from the investment of the gross proceeds of the Notes which is required to be rebated to the federal government, and (iii) pay, not less often than every fifth anniversary date of the delivery of the Notes or on such other dates as may be permitted under the Regulations, all amounts required to be rebated to the federal government. Further, the Town will not indirectly pay any amount otherwise payable to the federal government pursuant to the foregoing requirements to any person other than the federal government by entering into any investment arrangement with respect to the gross proceeds of the Notes that might result in a reduction in the amount required to be paid to the federal government because such arrangement results in a smaller profit or a larger loss than would have resulted if the arrangement had been at arm’s length and had the yield on the issue not been relevant to either party. Information Reporting Section 9.10. . The Town covenants and agrees to file or cause to be filed with the Secretary of the Treasury, not later than the 15th day of the second calendar month after the close of the calendar quarter in which the Notes are issued, an information statement concerning the Notes, all under and in accordance with section 149(e) of the Code and the Regulations. Continuing Obligation Section 9.11. . Notwithstanding any other provision of this Ordinance, the Town’s obligations under the covenants and provisions of Sections 9.03 through 9.09 and Section 9.11 of this Article IX shall survive the defeasance and discharge of the Notes. Qualified Tax-Exempt Obligations. The Town hereby designates the Notes as “qualified tax-exempt obligations” for purposes of section 265(b) of the Code. In connection therewith, the Town represents (a) that the aggregate amount of tax-exempt obligations issued by the Town during calendar year 2014, including the Notes, which have been designated as “qualified tax-exempt obligations” under section 265(b)(3) of the Code does not exceed $10,000,000, and (b) that the reasonably anticipated amount of its tax-exempt obligations which will be issued by the Town during calendar year 2014, including the Notes, will not exceed $10,000,000. For purposes of this Section 9.11, the term “tax-exempt obligations” does not include “private activity bonds” within the meaning of section 141 of the Code, other than “qualified 501(c)(3) bonds” within the meaning of section 145 of the Code. In addition, for purposes of this Section 9.11, the Town includes all governmental units which are aggregate with the Town under section 265(b) of the Code. Town Council Page 279 of 375 Meeting Date: Tuesday, August 26, 2014 ARTICLE X DEFAULT AND REMEDIES Section 10.01. Events of Default (i) the failure to make payment of the principal of, redemption premium, if any, or interest on any of the Notes when the same becomes due and payable; or . Each of the following occurrences or events for the purpose of this Ordinance is hereby declared to be an “Event of Default,” to-wit: (ii) default in the performance or observance of any other covenant, agreement or obligation of the Town, the failure to perform which materially, adversely affects the rights of the Owners, including but not limited to, their prospect or ability to be repaid in accordance with this Ordinance, and the continuation thereof for a period of 60 days after notice of such default is given by any Owner to the Town. Section 10.02. (a) Upon the happening of any Event of Default, then and in every case any Owner or an authorized representative thereof, including but not limited to, a trustee or trustees therefor, may proceed against the Town for the purpose of protecting and enforcing the rights of the Owners under this Ordinance, by mandamus or other suit, action or special proceeding in equity or at law, in any court of competent jurisdiction, for any relief permitted by law, including the specific performance of any covenant or agreement contained herein, or thereby to enjoin any act or thing that may be unlawful or in violation of any right of the Owners hereunder or any combination of such remedies. Remedies for Default. (b) It is provided that all such proceedings shall be instituted and maintained for the equal benefit of all Owners of Notes then outstanding. Section 10.03. (a) No remedy herein conferred or reserved is intended to be exclusive of any other available remedy or remedies, but each and every such remedy shall be cumulative and shall be in addition to every other remedy given hereunder or under the Notes or now or hereafter existing at law or in equity; provided, however, that notwithstanding any other provision of this Ordinance, the right to accelerate the debt evidenced by the Notes shall not be available as a remedy under this Ordinance. Remedies Not Exclusive. (b) The exercise of any remedy herein conferred or reserved shall not be deemed a waiver of any other available remedy. Town Council Page 280 of 375 Meeting Date: Tuesday, August 26, 2014 ARTICLE XI DISCHARGE Section 11.01. Discharge ARTICLE XII EFFECTIVE IMMEDIATELY . The Town reserves the right to defease, discharge or refund the Notes in any manner permitted by applicable law. Section 12.01. Effectiveness __________________________________________ . This Ordinance shall become effective immediately upon its adoption at this meeting pursuant to Section 1201.028, Texas Government Code. Town Council Page 281 of 375 Meeting Date: Tuesday, August 26, 2014 APPROVED this 26th day of August, 2014. ___________________________________ C. Nick Sanders, Mayor Town of Trophy Club, Texas ATTEST: ___________________________________ Tammy Ard, Town Secretary Town of Trophy Club, Texas ___________________________________ Patricia A. Adams, Town Attorney Town of Trophy Club, Texas Town Council Page 282 of 375 Meeting Date: Tuesday, August 26, 2014 Town Council Page 283 of 375 Meeting Date: Tuesday, August 26, 2014 Town Council Page 284 of 375 Meeting Date: Tuesday, August 26, 2014 Town Council Page 285 of 375 Meeting Date: Tuesday, August 26, 2014 Town Council Page 286 of 375 Meeting Date: Tuesday, August 26, 2014 Bi d d e r s Ba s e  In t e r e s t   Ra t e T o t a l  In t e r e s t Pu r c h a s e r ' s   Co s t s To t a l  Ad j u s t e d   In t e r e s t True  Interest  Cost 1 B B & T 0 . 8 9 0 0 % 5 , 3 4 0 . 0 0 $                 ‐ $                                     5, 3 4 0 . 0 0 $                 0.8900% 2 P r e s i d i o  Sh o r t  Te r m  Ta x  Ex e m p t  Fu n d ,  L. P . 1. 0 0 0 0 % 6 , 0 0 0 . 0 0                    ‐                                          6, 0 0 0 . 0 0                    1.0000% 3 R e g i o n s  Ba n k 0. 9 9 0 0 % 5 , 9 4 0 . 0 0                    2, 8 0 0 . 0 0                      8, 7 4 0 . 0 0                    1.4626% 4 T I B  ‐   Th e  In d e p e n d e n t  Ba n k e r s B a n k 1. 5 5 0 0 % 9 , 3 0 0 . 0 0                    ‐                                          9, 3 0 0 . 0 0                    1.5500% 5 B O K F 1. 0 1 0 0 % 6 , 0 6 0 . 0 0                    4, 4 0 0 . 0 0                      10 , 4 6 0 . 0 0                1.7546% Bi d  Re s u l t s Ta x  No t e s ,  Se r i e s  20 1 4 To w n  of  Tr o p h y  Cl u b To w n C o u n c i l Pa g e 2 8 7 o f 3 7 5 Me e t i n g D a t e : T u e s d a y , A u g u s t 2 6 , 2 0 1 4 Aug 20, 2014  12:05 pm  Prepared by Southwest Securities, Inc. ‐ ATF    Page 1 SOURCES AND USES OF FUNDS Trophy Club, Town of  Tax Notes, Series 2014 Final Numbers Dated Date 09/23/2014 Delivery Date 09/23/2014 Sources: Bond Proceeds: Par Amount 600,000.00 600,000.00 Uses: Project Fund Deposits: Project Fund 600,000.00 600,000.00 Town Council Page 288 of 375 Meeting Date: Tuesday, August 26, 2014 Aug 20, 2014  12:05 pm  Prepared by Southwest Securities, Inc. ‐ ATF    Page 2 BOND PRICING Trophy Club, Town of  Tax Notes, Series 2014 Final Numbers Maturity Bond Component Date Amount Rate Yield Price Bond Component: 03/01/2015 300,000 0.890% 0.890% 100.000 03/01/2016 300,000 0.890% 0.890% 100.000 600,000 Dated Date 09/23/2014 Delivery Date 09/23/2014 First Coupon 03/01/2015 Par Amount 600,000.00 Original Issue Discount Production 600,000.00 100.000000% Underwriter's Discount Purchase Price 600,000.00 100.000000% Accrued Interest Net Proceeds 600,000.00 Town Council Page 289 of 375 Meeting Date: Tuesday, August 26, 2014 Aug 20, 2014  12:05 pm  Prepared by Southwest Securities, Inc. ‐ ATF    Page 3 BOND DEBT SERVICE Trophy Club, Town of  Tax Notes, Series 2014 Final Numbers Dated Date 09/23/2014 Delivery Date 09/23/2014 Period Annual Ending Principal Coupon Interest Debt Service Debt Service 03/01/2015 300,000 0.890% 2,343.67 302,343.67 09/01/2015 1,335.00 1,335.00 09/30/2015 303,678.67 03/01/2016 300,000 0.890% 1,335.00 301,335.00 09/30/2016 301,335.00 600,000 5,013.67 605,013.67 605,013.67 Town Council Page 290 of 375 Meeting Date: Tuesday, August 26, 2014 Aug 20, 2014  12:05 pm  Prepared by Southwest Securities, Inc. ‐ ATF    Page 4 BOND SUMMARY STATISTICS Trophy Club, Town of  Tax Notes, Series 2014 Final Numbers Dated Date 09/23/2014 Delivery Date 09/23/2014 Last Maturity 03/01/2016 Arbitrage Yield 0.890114% True Interest Cost (TIC)0.890114% Net Interest Cost (NIC)0.890001% All‐In TIC 0.890114% Average Coupon 0.890001% Average Life (years)0.939 Duration of Issue (years)0.936 Par Amount 600,000.00 Bond Proceeds 600,000.00 Total Interest 5,013.67 Net Interest 5,013.67 Total Debt Service 605,013.67 Maximum Annual Debt Service 303,678.67 Average Annual Debt Service 420,472.82 Underwriter's Fees (per $1000)   Average Takedown   Other Fee Total Underwriter's Discount Bid Price 100.000000 Par Average Average Bond Component Value Price Coupon Life Bond Component 600,000.00 100.000 0.890% 0.939 600,000.00 0.939 All‐In Arbitrage TIC TIC Yield Par Value 600,000.00 600,000.00 600,000.00   + Accrued Interest   + Premium (Discount)   ‐ Underwriter's Discount   ‐ Cost of Issuance Expense   ‐ Other Amounts Target Value 600,000.00 600,000.00 600,000.00 Target Date 09/23/2014 09/23/2014 09/23/2014 Yield 0.890114% 0.890114% 0.890114% Town Council Page 291 of 375 Meeting Date: Tuesday, August 26, 2014 Aug 20, 2014  12:05 pm  Prepared by Southwest Securities, Inc. ‐ ATF    Page 5 FORM 8038 STATISTICS Trophy Club, Town of  Tax Notes, Series 2014 Final Numbers Dated Date 09/23/2014 Delivery Date 09/23/2014 Redemption Bond Component Date Principal Coupon Price Issue Price at Maturity Bond Component: 03/01/2015 300,000.00 0.890% 100.000 300,000.00 300,000.00 03/01/2016 300,000.00 0.890% 100.000 300,000.00 300,000.00 600,000.00 600,000.00 600,000.00 Stated Weighted Maturity Interest Issue Redemption Average Date Rate Price at Maturity Maturity Yield Final Maturity 03/01/2016 0.890% 300,000.00 300,000.00 Entire Issue 600,000.00 600,000.00 0.9389 0.8901% Proceeds used for accrued interest 0.00 Proceeds used for bond issuance costs (including underwriters' discount) 0.00 Proceeds used for credit enhancement 0.00 Proceeds allocated to reasonably required reserve or replacement fund 0.00 Town Council Page 292 of 375 Meeting Date: Tuesday, August 26, 2014 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12014-1388-T Name: Status:Type:Agenda Item Regular Session File created:In control:8/19/2014 Town Council On agenda:Final action:8/26/2014 Title:Consider and take appropriate action regarding a Resolution repealing Resolution No. 2013-34 appointing citizens to serve on the Citizens Financial Advisory Board (CFAB) and adopting a new resolution to fill vacancies in existing seats, to appoint persons to serve in two newly added seats, and to reaffirm existing appointments to the CFAB; and providing an effective date. Attachments:Staff Report - CFAB Appointments.pdf RES 2014-30 amending RES 2013-30 CFAB Appointment.pdf Constance (Connie) Edwards - CFAB App (R).pdf Louis Opipare - CFAB App.pdf Shawn Pingel - CFAB App (R).pdf Ralph Reed - CFAB App (R).pdf Roger Williams - CFAB App.pdf Action ByDate Action ResultVer. Consider and take appropriate action regarding a Resolution repealing Resolution No. 2013-34 appointing citizens to serve on the Citizens Financial Advisory Board (CFAB) and adopting a new resolution to fill vacancies in existing seats, to appoint persons to serve in two newly added seats, and to reaffirm existing appointments to the CFAB; and providing an effective date. Town Council Page 293 of 375 Meeting Date: Tuesday, August 26, 2014 To: Mayor and Town Council From: Steven Glickman, Director of Finance CC: Mike Slye, Town Manager Tammy Ard, Town Secretary Re: Citizens Financial Advisory Board Appointments Town Council Meeting, Tuesday, August 26, 2014 Agenda Item: Consider and take appropriate action regarding a Resolution repealing Resolution No. 2013-34 appointing citizens to serve on the Citizens Financial Advisory Board (CFAB) and adopting a new resolution to fill vacancies in existing seats, to appoint persons to serve in two newly added seats and to reaffirm existing appointments to the CFAB; and providing an effective date. Explanation: On July 7, 2014 and August 18, 2014 the CFAB met and interviewed candidates for a vacant position and two newly created positions. The board interviewed five (5) applicants and recommends to Town Council the appointment of Roger Williams, Constance (Connie) Edwards, and Shawn Pingel to the Citizens Financial Advisory Board. Attachments: • Resolution 2014-30 • Application:  Constance (Connie) Edwards  Louis Opipare  Shawn Pingel  Ralph Reed  Roger Williams Town Council Goals: Goal #1: Safe and secure community. Goal #2: Business-Friendly Economic Development Goal # 3: Strong Partnerships and Community Involvement Goal #4: Healthy, Picturesque, and Environmentally Sound Goal #5: Financial and Operational Stewardship Town Council Page 294 of 375 Meeting Date: Tuesday, August 26, 2014 Recommendation: Staff recommends Council approve Resolution 2014-30 appointing Roger Williams, Constance (Connie) Edwards, and Shawn Pingel to serve on the Citizens Financial Advisory Board (CFAB) and adopting a new resolution to fill vacancies in existing seats, to appoint persons to serve in two newly added seats and to reaffirm existing appointments to the CFAB Town Council Page 295 of 375 Meeting Date: Tuesday, August 26, 2014 TOWN OF TROPHY CLUB, TEXAS RESOLUTION NO. 2014-30 A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS, AMENDING RESOLUTION NO. 2013-22 AND RESOLUTION NO. 2013-30 APPOINTING CITIZENS TO BOARDS, COMMISSIONS AND CORPORATIONS IN ORDER TO FILL VACANCIES AND TO REAFFIRM EXISTING APPOINTMENTS; PROVIDING FOR THE APPOINTMENT OF CITIZEN VOLUNTEERS TO SERVE ON THE CITIZENS FINANCIAL ADVISORY BOARD AND DESIGNATING TERMS OF SERVICE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Town of Trophy Club, Texas, benefits by having its citizens involved in local government through service on Boards and Commissions; and WHEREAS, the Trophy Club Town Council is charged with the responsibility of making appointments to the Boards, Commissions and Corporations serving the Town whose terms are expiring and to replace members who have resigned; and WHEREAS, On September 23, 2013, the Town Council adopted Resolution No 2013-22 appointing residents to serve on various Town Board, Commissions and Corporations for the 2013-2014 fiscal year and reaffirming the appointments of other previously appointed residents, but some vacancies remained; and WHEREAS, on October 21, 2013, the Town Council adopted Resolution No. 2013-30 amending Resolution No. 2013-22 to appoint residents to serve on various Town Board, Commission and Corporations and reaffirming the appointments of other previously appointed residents, but some board seats remained vacant; and WHEREAS, since the adoption of Resolution No. 2013-22 and Resolution No. 2013-30, the Town has obtained additional volunteers and desires to make appointments as set forth herein; and WHEREAS, by passage of this Resolution, the Town Council hereby amends Resolution No. 2013-22 and Resolution No. 2013-30 as set forth herein and reaffirms current appointments as specifically provided below: NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS: Section 1. That the foregoing recitals are incorporated herein as if written word for word. Section 2. That the Town Council hereby amends Resolution No. 2013-22 and Resolution No. 2013-30 to appoint and reaffirm as applicable, the following individuals Town Council Page 296 of 375 Meeting Date: Tuesday, August 26, 2014 to serve on Boards, Commissions and Corporations with respective terms of service ending on September 30 of the year specified below for each individual: Citizen Financial Advisory Board 1. Mike Buck (2016) 5. Kathy Carlton (2015) 2. Alex Palazzolo (2016) 6. ________________ (2017) 3. ________________ (2017) 7. ________________ (2017) 4. Neil Justice (2014) Section 3. That this Resolution shall become effective from and after its date of passage in accordance with the law. PASSED AND APPROVED by the Town Council of the Town of Trophy Club, Texas, on this 26th day of August, 2014 C. Nick Sanders, Mayor Town of Trophy Club, Texas ATTEST: APPROVED AS TO FORM: Tammy Ard, Town Secretary Patricia A. Adams, Town Attorney Town of Trophy Club, Texas Town of Trophy Club, Texas Town Council Page 297 of 375 Meeting Date: Tuesday, August 26, 2014 T o w n C o u n c i l P a g e 2 9 8 o f 3 7 5 M e e t i n g D a t e : T u e s d a y , A u g u s t 2 6 , 2 0 1 4 T o w n C o u n c i l P a g e 2 9 9 o f 3 7 5 M e e t i n g D a t e : T u e s d a y , A u g u s t 2 6 , 2 0 1 4 T o w n C o u n c i l P a g e 3 0 0 o f 3 7 5 M e e t i n g D a t e : T u e s d a y , A u g u s t 2 6 , 2 0 1 4 T o w n C o u n c i l P a g e 3 0 1 o f 3 7 5 M e e t i n g D a t e : T u e s d a y , A u g u s t 2 6 , 2 0 1 4 T o w n C o u n c i l P a g e 3 0 2 o f 3 7 5 M e e t i n g D a t e : T u e s d a y , A u g u s t 2 6 , 2 0 1 4 T o w n C o u n c i l P a g e 3 0 3 o f 3 7 5 M e e t i n g D a t e : T u e s d a y , A u g u s t 2 6 , 2 0 1 4 T o w n C o u n c i l P a g e 3 0 4 o f 3 7 5 M e e t i n g D a t e : T u e s d a y , A u g u s t 2 6 , 2 0 1 4 T o w n C o u n c i l P a g e 3 0 5 o f 3 7 5 M e e t i n g D a t e : T u e s d a y , A u g u s t 2 6 , 2 0 1 4 T o w n C o u n c i l P a g e 3 0 6 o f 3 7 5 M e e t i n g D a t e : T u e s d a y , A u g u s t 2 6 , 2 0 1 4 T o w n C o u n c i l P a g e 3 0 7 o f 3 7 5 M e e t i n g D a t e : T u e s d a y , A u g u s t 2 6 , 2 0 1 4 ROGER L. WILLIAMS 215 Pboenix Drive Tropby Club, TX 76262 817-491-4972 SUMMARY Over 29 years experience in the management information systems industry as a results oriented marketing, systems engineering, and project manager focusing on Fortune 500 customers. Extensive expertise in the areas of life insurance applications and strategic planning. Over 11 years working with clients in the financial planning/consulting business. EXPERIENCE RLW -FINANCIAL SERVICES 1996 -2010 Work with various insurance and financial companies selling insurance, annuities, long term care and Medicare supplements. Work with client to establish financial plans and estate plans where required. RLW CONSULT ANTS 1995 -1996 Marketing Consu Itant Contract with T AIMS, LLC , subsidiary of Reinsurance Group of America, marketing network-centric solution to Life Insurance companies in North America. Did fianacial analysis for the purpose of buying and selling companies. INTERNA TIONAL BUSINESS MACHINES, DALLAS TX 1967 -1995 Project Executive 1994 -1995 Managed industry team in the financial analysis and development of new application opportunity resulting in creation of business partnerships with forecasted revenues of $150 Million. Consulting Marketing Support Representative 1990 -1994 Responsible for supporting Life Insurance customers in North America by developing and delivering application solutions. Area Opportunity Manager 1988-1990 Responsible for working with area marketing teams and key customer executives in the development of strategic marketing plans. Marketing Manager/Customer Center Manager , Amari! 10, TX 1983-1987 Responsible for marketing, installation, and customer support for the Panhandle of Texas including Amarillo. System Engineering Manager, Amarillo, TX 1979-1982 Responsible for installation and support of general business territory in the Panhand Ie of Texas .. Systems Engineer, Springfield lLiAtlanta GA 1972-1979 Responsible for application installation and customer support for general business customers in Springfield lIIinois. Awarded 3 Systems Engineering Symposiums. Buyer 1967-1971 Responsible for procurement of computer components from outside vendors including contract negotiations. Town Council Page 310 of 375 Meeting Date: Tuesday, August 26, 2014 Page 2 UNITED STATES NAVY 1962-1967 MissilelNuclear Weapons Officer -USS Mahan DLG 11 1963-1965 NROTC Instructor Iowa State University 1965-1967 EDUCATIONALITECHNICAL BACKGROUND Bachelor of Science, Ohio State University 1962 Graduate work in Industrial Engineering, Iowa State University 1967 IBM Education: over 2000 hours including over 400 hours in management training PROFESSIONAL DESIGNATIONS Fellow, Life Management Institute (FLMI) Chartered Life Underwriter (CLU) Chartered Financial Consultant (ChFC) Associate, Customer Service (ACS) COMMUNITY INVOLVEMENT Worked in various community activities including Junior Achievement, Baseball coach, Food Bank Board of Directors, Private Industry Council Board, Chairmen of Trophy Club Parks & Recreation Committee( 1988-1990), Commissioner on Planning and Zoning Board (1990-2000) councilman Trophy Club Town Council (2001-2007)., Member of Charter Commission (2007-2008) IBM AWARDS Eight One Hundred Percent Clubs Three System Engineering symposiums One Golden Circle One IBM Headquarters staff symposium Three Regional Manager A wards Town Council Page 311 of 375 Meeting Date: Tuesday, August 26, 2014 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12014-1378-T Name: Status:Type:Agenda Item Regular Session File created:In control:8/18/2014 Town Council On agenda:Final action:8/26/2014 Title:Consider and take appropriate action regarding a Resolution nominating one (1) member to serve on the Board of Managers of the Denco Area 9-1-1 District; and providing an effective date. Attachments:Staff Report - Denco Area 9-1-1 District Board of Managers Nomination.pdf Letter from Mark Payne, Executive Director of Denco Area 9-1-1 District with enclosures.pdf Action ByDate Action ResultVer. Consider and take appropriate action regarding a Resolution nominating one (1) member to serve on the Board of Managers of the Denco Area 9-1-1 District; and providing an effective date. Town Council Page 312 of 375 Meeting Date: Tuesday, August 26, 2014 To: Mayor and Town Council From: Mike Slye, Town Manager CC: Tammy Ard, Town Secretary Re: Denco Area 9-1-1 District Board of Managers Nomination Town Council Meeting, Tuesday, August 26, 2014 Agenda Item: Consider and take appropriate action regarding a Resolution nominating one (1) member to serve on the Board of Managers of the Denco Area 9-1-1 District; and providing an effective date. Explanation: The Denco Area 9-1-1- District has requested that member cities in the District cast a vote for one candidate from a slate of candidates nominated by participating members. This slate of candidates and their resumes will be found in the attachments. The candidate who receives the most votes will become a member of the District Board of Managers and serve for two (2) years, beginning October 1st. Attachments: • Letter from Mark Payne, Executive Director of Denco Area 9-1-1 District with enclosures • Resolution 2014-29 Town Council Goals: Goal #1: Safe and secure community. Goal #2: Business-Friendly Economic Development Goal # 3: Strong Partnerships and Community Involvement Goal #4: Healthy, Picturesque, and Environmentally Sound Goal #5: Financial and Operational Stewardship Recommendation: Staff recommends Council approve Resolution 2014-29 nominating one (1) member to serve on the Board of Managers of the Denco Area 9-1-1 District. Town Council Page 313 of 375 Meeting Date: Tuesday, August 26, 2014 Town Council Page 314 of 375 Meeting Date: Tuesday, August 26, 2014 Town Council Page 315 of 375 Meeting Date: Tuesday, August 26, 2014 Town Council Page 316 of 375 Meeting Date: Tuesday, August 26, 2014       Honorable Mayor and Council Members: My name is Jim Carter, and I am sincerely requesting your support and vote for my service as Member of the Denco 911 Board of Managers. I was requested by several individuals to offer my services for this position. Attached is a resume, but below is a simpler explanation of my previous experiences. As the principal of my company, James P. Carter and Associates, I am primarily a general consultant and mediator for various business disciplines for small/large corporations and governmental entities. Early in my business career, I was a Department Head in Finance for the Chevrolet Division of General Motors Corporation. I spent many years of my business career with Frito-Lay Corporation in 13 Executive Positions, including finance, sales, marketing, advertising, distribution and management - culminating as Senior Vice President for Frito-Lay’s largest division responsible for new business ventures both domestic and international. As President of Mercantile Corporation, I managed three banks in the Fort Worth area and developed 2,000 prime commercial acres adjacent to Interstates 35 West and 820. During my business career, I also volunteered for 14 years as the Town of Trophy Club’s first Mayor. I resigned as Mayor to become full time Denton County Commissioner for 8 years. As County Commissioner, I was instrumental in establishing Denton County Emergency Services District #1. I am currently serving as its President. ESD#1 serves 5 municipalities (Copper Canyon, ambulance for Double Oak, Bartonville, Argyle, Corral City, Northlake), and Freshwater Supply Districts #6 and #7 for Lantana, and many rural areas in Denton County. In providing fire and emergency medical services, ESD#1 relies heavily on Denco 911’s reliability and accuracy of geographical location of the emergency. If elected to the Denco 911 Board, I will gratefully dedicate my time and experience to help maintain Denco 911’s superior performance. I have lived in Denton County for 33 years – in Trophy Club, Roanoke, and for the past seven years in the Town of Bartonville. Thank you for your consideration and I hope your vote. Jim Carter 6101 Long Prairie Road, Suite 744-110 Flower Mound, Texas 75028 817.239.7791 Town Council Page 317 of 375 Meeting Date: Tuesday, August 26, 2014 Jim Carter Denco 911 Board Nominee July 2014 6101 Long Prairie Road, Suite 744-110 (817) 239-7791 Flower Mound, Texas 75028 jcarter@halff.com Education College Degree: University of Georgia, B.B.A. Finance Post Graduate: Georgia Tech, University of Tennessee University of Michigan, Texas Women’s University American Management Association Professional Experience Department Head, Finance Chevrolet Division, General Motors Corporation Senior Vice-President Frito-Lay, Inc., International - Domestic Development President, C.E.O. Mercantile Corporation Responsible for 3 Banks, developed 2,000 prime commercial acres in Fort Worth adjacent to I-35W Current: Principal James P. Carter & Associates – Consultant & Mediator To large/small business and governmental entities Professional Licenses: Texas Real Estate License, Certified Mediator Public Service Experience Mayor Trophy Club, Texas – 14 years Town Emergency Manager Trophy Club, Texas – 14 years Municipal Court Judge Trophy Club, Texas – 12 years County Commissioner Denton County, Texas – 8 years Vice President Texas Association of Counties Current President Denton County Emergency Services District #1 Fire & Emergency Medical over 56 square miles Serving 5 municipalities: (Argyle, Bartonville, Copper Canyon, Corral City, and Northlake); Lantana Freshwater Supply Districts #6 & #7; and multiple rural areas of Denton County Texas State Board Member SAFE-D – Trains firefighters, EMTs, & paramedics Town Council Page 318 of 375 Meeting Date: Tuesday, August 26, 2014 Jim Carter Denco 911 Board Nominee July 2014 (Page 2 0f 2) Community & Charity Services Baylor Healthcare System Trustee – 10 Years University of North Texas President’s Council Texas Student Housing Corp. Chairman – 19 Years, providing Residential Scholarships at UNT, A&M, UT Austin Boy Scouts of America Longhorn Council, District Chairman First Baptist Church, Trophy Club Chairman, Stewardship Committee Campfire Girls of America Secretary, Board of Directors Financial Development Committee American Heart Association Board of Directors, Celebrity Waiter Business Organizations North Texas Council of Governments NTCOG Transportation Board Fort Worth Chamber of Commerce Chairman, North Area Chamber Annual Golf Tournament Economic Development Council Governmental Affairs Committee Texas Alliance for Growth Legislative Committee Greater Fort Worth Area Northeast Leadership Forum Board of Directors, Chairman Mayors Forum, Chairman Legislative Committee Metroport Partnership Founding Member & Chairman Northwest Community Partners Founding Member, Chairman Board of Directors Industrial Developer Association Developer Representative Honors: Who’s Who in the South and Southwest, Who’s Who in U.S. Executives NOTE: I have lived in Denton County for 33 years: In Trophy Club, Roanoke, and for the last 7 years in Bartonville. Town Council Page 319 of 375 Meeting Date: Tuesday, August 26, 2014 Town Council Page 320 of 375 Meeting Date: Tuesday, August 26, 2014 Town Council Page 321 of 375 Meeting Date: Tuesday, August 26, 2014 Town Council Page 322 of 375 Meeting Date: Tuesday, August 26, 2014 Town Council Page 323 of 375 Meeting Date: Tuesday, August 26, 2014 Town Council Page 324 of 375 Meeting Date: Tuesday, August 26, 2014 Town Council Page 325 of 375 Meeting Date: Tuesday, August 26, 2014 Town Council Page 326 of 375 Meeting Date: Tuesday, August 26, 2014 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12014-1392-T Name: Status:Type:Agenda Item Regular Session File created:In control:8/19/2014 Town Council On agenda:Final action:8/26/2014 Title:Consider and take appropriate action regarding appointment of Trustees to serve on the Texas Municipal League Intergovernmental Risk Pool Board of Trustees. Attachments:Staff Report - TML IRP Board of Trustees.pdf Official Ballot - Texas Municipal League Intergovernmental Risk Pool Board of Trustees.pdf Action ByDate Action ResultVer. Consider and take appropriate action regarding appointment of Trustees to serve on the Texas Municipal League Intergovernmental Risk Pool Board of Trustees. Town Council Page 327 of 375 Meeting Date: Tuesday, August 26, 2014 To: Mayor and Town Council From: Mike Slye, Town Manager CC: Tammy Ard, Town Secretary Re: Texas Municipal League Intergovernmental Risk Pool Board of Trustees Town Council Meeting, Tuesday, August 26, 2014 Agenda Item: Consider and take appropriate action regarding casting votes for Trustees to serve on the Texas Municipal League Intergovernmental Risk Pool Board of Trustees. Explanation: The Texas Municipal League Intergovernmental Risk Pool Board of Trustees is currently holding an election of Places 1-4 of the Board of Trustees. Each member of the pool is entitled to vote for the Board of Trustee members to serve a six-year term on the board. Attachments: • Official Ballot - Texas Municipal League Intergovernmental Risk Pool Board of Trustees Town Council Goals: Goal #1: Safe and secure community. Goal #2: Business-Friendly Economic Development Goal # 3: Strong Partnerships and Community Involvement Goal #4: Healthy, Picturesque, and Environmentally Sound Goal #5: Financial and Operational Stewardship Recommendation: Staff recommends Council cast one votes for all incumbents for Place 1, 2, 3 & 4 (Place 1 – Robert T. Herrera; Place 2 – John W. Fullen; Place 3 – George Shackelford; Place 4 – Peter Vargas) to serve on the Texas Municipal League Intergovernmental Risk Pool Board of Trustees. Town Council Page 328 of 375 Meeting Date: Tuesday, August 26, 2014 T o w n C o u n c i l P a g e 3 2 9 o f 3 7 5 M e e t i n g D a t e : T u e s d a y , A u g u s t 2 6 , 2 0 1 4 T o w n C o u n c i l P a g e 3 3 0 o f 3 7 5 M e e t i n g D a t e : T u e s d a y , A u g u s t 2 6 , 2 0 1 4 T o w n C o u n c i l P a g e 3 3 1 o f 3 7 5 M e e t i n g D a t e : T u e s d a y , A u g u s t 2 6 , 2 0 1 4 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12014-1395-T Name: Status:Type:Agenda Item Regular Session File created:In control:8/20/2014 Town Council On agenda:Final action:8/26/2014 Title:Consider and take appropriate action regarding an Interlocal Agreement between the Town and Northwest Independent School District for School Resource Officer/ Absent Student Assistance Program services for Fiscal Year 2014-2015; and authorizing the Mayor or his designee to execute all necessary documents. Attachments:Staff Report - SRO ASAP 2014-2015.pdf ILA for SRO-ASAP 2014-2015.pdf Action ByDate Action ResultVer. Consider and take appropriate action regarding an Interlocal Agreement between the Town and Northwest Independent School District for School Resource Officer/ Absent Student Assistance Program services for Fiscal Year 2014-2015;and authorizing the Mayor or his designee to execute all necessary documents. Town Council Page 332 of 375 Meeting Date: Tuesday, August 26, 2014 To: Mayor and Town Council From: Chief Kniffen CC: Mike Slye, Town Manager Tammy Ard, Town Secretary Re: School Resource Officer/Absent Student Assistance Program Town Council Meeting, Tuesday, August 26, 2014 Agenda Item: Consider and take appropriate action regarding an Interlocal Agreement between the Town of Trophy Club and Northwest Independent School District for School Resource Officer/Absent Student Assistance Program (SRO/ASAP) services for Fiscal Year 2014-15; and authorizing the Mayor or his designee to executer all necessary documents. Explanation: The Town has provided a School Resource Officer for the four schools in Trophy Club for a number of years. This interlocal agreement provides that NISD will cost-participate in the salary and benefits for a second officer who will be posted at Medlin Middle School and assist as a SRO in Trophy Club schools. This officer will also serve as the Absent Student Assistance Program officer and will travel as needed to District-wide locations to notify parents of absent students. NISD will provide a vehicle, maintenance, fuel, and most associated equipment leased to the Town for $1.00 per school year with the possibility of continuing the lease throughout the summer break. Any regular maintenance or fuel during that break would be paid by the Town. NISD will provide a small amount for training. Attachments: • Interlocal Agreement for SRO-ASAP 2014-2015 Town Council Goals: Goal #1: Safe and secure community. Goal #2: Business-Friendly Economic Development Goal # 3: Strong Partnerships and Community Involvement Goal #4: Healthy, Picturesque, and Environmentally Sound Goal #5: Financial and Operational Stewardship Town Council Page 333 of 375 Meeting Date: Tuesday, August 26, 2014 Recommendation: Staff recommends Council approve the Interlocal Agreement between the Town of Trophy Club and Northwest Independent School District for School Resource Officer/Absent Student Assistance Program (SRO/ASAP) services for Fiscal Year 2014-15. Town Council Page 334 of 375 Meeting Date: Tuesday, August 26, 2014 STATE OF TEXAS § Interlocal Agreement by and between § The Town of Trophy Club, Texas and § Northwest Independent School District § for School Resource Officer Services This Agreement is entered into upon the date of the last party's signature to this Agreement and is between the Town of Trophy Club, Texas, a home rule municipal corporation located in Denton and Tarrant Counties (hereinafter referred to as the "Town"), and Northwest Independent School District, A Texas District located in Denton, Tarrant and Wise Counties, Texas (hereinafter referred to as the "District"). The Town and District made the following findings in entering into this Agreement: WHEREAS, this Agreement for School Resource Officer (SRO) Services is made pursuant to the authority granted to the parties pursuant to Texas Government Code 791.001 - 791.0029, known as the Interlocal Cooperation Act; and WHEREAS, the expense of any payments of performance required by this Agreement shall come from current revenues legally available to the parties; WHEREAS, the subject of this Agreement is necessary for the benefit of the public and the students and each party, and that the performance and payment fairly compensates both parties; and WHEREAS, the goals of the SRO Program are as follows: 1. Provision of security and protection of District’s students, staff, and property. 2. Reduction of criminal offenses committed by juveniles and young adults. 3. Establish rapport with the students. 4. Establish rapport with the parents, faculty, staff, administrators and other adults. 5. Create and expand programs with vision and creativity to increase student participation, which will benefit the students, the District, the Police Department, and the community. 6. Present positive role models for students. NOW, THEREFORE, for and in consideration of the mutual undertakings hereinafter set forth and for adequate consideration given, the parties agree to cooperate in securing the placement of one (1) School Resource Officer for the District as follows: Town Council Page 335 of 375 Meeting Date: Tuesday, August 26, 2014 I. Town Obligations The Town agrees to provide one (1) fully-qualified, licensed peace officer who will be assigned by the Town to serve as a School Resource Officer. The Town agrees to supply any and all necessary equipment, including by not limited to uniforms, body-worn camera, and any other personal defense equipment for the School Resource Officer. The Town agrees to provide all of the above to the District, for the consideration provided in section V below. If the SRO cannot report for duty and will be absent for a day or partial day the Town shall notify the District liaison, via email, notifying what SRO is not going to be reporting for duty and the name of the substitute Officer. If the Town cannot provide an officer, the funding will be adjusted as outlined in section V. II. Duties of School Resource Officer 2.01 Duties. While on duty for the District, the School Resource Officer shall perform and otherwise fulfill the following duties and obligations including, but not limited to the following: • Works closely with campus and District staff to provide a safe and secure learning environment. • Act as a resource person in the area of law enforcement education. • Cooperate and assist, in any manner assigned in compliance with the law by the District, in any District efforts, programs, or classes to educate students on law enforcement and criminal justice issues. • Serve Absent Student Assistance Program (ASAP) requests from all NISD campuses and facilities. This includes follow-up with return reports to the requesting campus within 24 hours. Initial ASAP service attempt must be made the same day as request is received. Make arrests and referrals of criminal law violators within the discretion of the School Resource Officer. Although the SRO has been placed in a formal education environment, they are not relieved of their official duties as enforcement officers. Decisions to intervene normally will be made when it is necessary to prevent violence, a breach of the peace, personal injury or loss of property. Citations should be issued and arrests made when appropriate and in accordance with Town Police Department policies and procedures. • Conduct or assist in criminal investigations of violations of law on District property. Town Council Page 336 of 375 Meeting Date: Tuesday, August 26, 2014 • Provide a law enforcement resource when necessary to maintain the peace on the District's property and campuses. • Take enforcement action on criminal offenses when appropriate and in accordance with Town Police Department policies and procedures. • Wear an approved police uniform while on duty, or other apparel as approved by the Chief of Police • Perform other duties requested by the District so long as the performance of such duties is legitimately and reasonably related to the purposes of this Agreement and so long as such duties are consistent with state and federal law and the policies and procedures of the District and the Town. • Follow and conform to all policies and procedures of the District that do not conflict with the policies and procedures of the Town. The parties to this Agreement shall abide by all rules, regulations and procedures as outlined in the Civil Rights Act. • Assist and evaluate with the implementation of security programs at the request of the District. • Coordinate with school administrators, staff, other law enforcement agencies and courts to promote order and security on District campuses and property. • Accompany and provide a secure environment for students and District personnel on curricular and extracurricular trips inside and outside of the District, when approved by the Chief of Police or his designee. Attend and provide a secure environment at any school-related events and functions including but not limited to, sporting events, class dances and socials, and other social or educational gatherings within District campuses and property. Services needed after standard school hours will be undertaken as off-duty employment and paid by the District with approval by the Department per Town and Trophy Club Police Department Policies. • Counsel with parents and staff as necessary. • Coordinate directly with campus principals regarding the individual needs of their campus or the District. • Use a common sense approach to enforcement and conduct self in a professional manner. Town Council Page 337 of 375 Meeting Date: Tuesday, August 26, 2014 • Report all situations involving violence or other dangerous situations to the District Superintendent or designee as soon as possible. • Advise students on responsibilities and procedures concerning criminal matters. • Help resolve issues between students that involve matters that may result in criminal violations, disturbances or disruptions. • Maintain confidentiality of student information in compliance with the Family Education Rights and Privacy Act (“FERPA”). If at some point, the work schedule of the School Resource Officer does not fulfill the full-time requirements of a Town employee, the Town retains the right to direct the activities of the School Resource Officer in order to comply with the full-time requirements. 2.02. Property Damage. To the extent provided by law, the Town or its Police Department will not under any circumstances be responsible for any property belonging to the District, it's officers, members, agents, employees, subcontractors, program participants, licensees or invitees, which may be lost, stolen, destroyed or in any way damaged as a result of the action or inaction of the School Resource Officer. III. Assignments A School Resource Officer is an employee of the Town and will perform the duties of School Resource Officer/Absent Students Assistance Program position (hereinafter “SRO/ASAP). This Agreement includes one (1) School Resource Officer. The function of a School Resource Officer is to act as an educator, counselor, and law enforcement official on the campuses and property of the District. The SRO/ASAP position is unique in that the assigned officer shall provide services to the District both inside and outside of the territorial limits of Trophy Club. The SRO/ASAP officer will perform the responsibilities outlined in the SRO/ASAP job description that require services both inside and outside of the territorial limits of the Town. He or she will not be required to obtain prior Town authorization for these services and will, after notification of his or her immediate supervisor and the District liaison via email, utilize a flexible schedule to avoid incurring overtime. The School Resource Officer will be a licensed peace officer under the laws of the State of Texas. The Town will select the officer from the eligible applicants for employment. The District will provide input to the Town regarding the selection, with the final decision regarding employment being the Town's decision. Town affirms it has complied or will comply, prior to the performance of any work for District, with the requirements regarding criminal background checks as provided under Texas Education Code, Chapter 22. This law requires the independent contractor to obtain all criminal history record information on all persons to whom the law applies through the Texas Department of Public Safety (DPS) clearinghouse. This process includes fingerprinting in order to submit the individuals to a national check. Town must certify to District that the Town has received all criminal history Town Council Page 338 of 375 Meeting Date: Tuesday, August 26, 2014 record information on all SROs, and that there were no positive hits. The cost of this requirement is to be paid by the Town. The District will have the authority to create and modify work schedules and make job assignments while the officer is on-duty at a District campus or property. For school year 2014- 2015, the School Resource Officer is expected to be at his or her daily assignment at 9:00 am and expected to remain working with District campuses, students, staff and parents until 5:00 pm daily, each day school is in session, unless the hours are adjusted to accommodate other District assignments. The District will work with the SRO/ASAP to manage their time, as to not accrue District-initiated overtime for specific District requests. Any conflict of such schedules or assignments will be referred to the Town and District Liaisons for resolution. The SRO is, first and foremost, a law enforcement officer for the Town Police Department and therefore shall be responsible for carrying out all duties and responsibilities of a police officer and shall remain at all times under the control, through the chain of command, of the Town of Trophy Club Police Department. IV. District Obligations The District shall provide the following: • Office space at Medlin Middle School and Byron Nelson High School; • Computer, telephone, and other office equipment as needed by the School Resource Officer for the performance of their duties hereunder. Provide access and encourage classroom participation by the SRO; • Laptop computer with aircard service. • Provide the SRO with information and training on school procedures and policies; • Provide the opportunity for the SRO to address teachers and administrators about the SRO Program, goals and objectives; • Seek input from the SRO regarding criminal justice problems relating to students; • Notify the Chief of Police immediately if a conflict arises between the SRO and a District representative; • Allow campus principals to coordinate directly with the SRO regarding the individual needs of their campus. • Provide SRO with access, including computer access, to student records pursuant to the Family Education Rights and Privacy Act (34 CFR § 99.31) for the purpose of criminal investigation of criminal acts committed by students, if and only if, investigating on behalf of the District and in furtherance of the duties as an SRO, not as an employee of the Town of Trophy Club Police Department. Town Council Page 339 of 375 Meeting Date: Tuesday, August 26, 2014 V. Funding/Consideration The parties agree and understand that funding for the SRO/ASAP shall be provided as follows: In consideration of the services provided and cross promises hereunder, for the school year 2014-2015, the District shall pay the Town an amount not to exceed FIFTY THOUSAND SIX HUNDRED SEVENTY SIX AND 34/100 DOLLARS ($50,676.34) for the maintenance of the SRO/ASAP. Notwithstanding the contribution of funds from the District, the Town shall remain responsible for the balance of the funding required to maintain the officer's salary and standard Town employee benefits package. At all times under this Agreement, and not withstanding any contribution of funds by the District, the Town shall remain responsible for the withholding of income taxes and Social Security, and for workers compensation, disability benefits, and insurance requirements for the SRO-ASAP in accordance with the Town's standard employee benefits package then in existence. The Town will also ensure that the District remains listed as an additional insured on any policy covering the officer's activities and duties. If the SRO/ASAP cannot report to an NISD campus for duty, the Town shall provide another officer to fill in to perform the duties of the SRO in their absence. If an officer cannot be provided the daily rate (contracted amount above divided by 177 school days) will be deducted from the contracted amount for each day service is not provided by the Town. Funding for renewal years, if applicable, shall be negotiated by the parties and documented in a written modification to this Agreement approved by the respective governing body for each party hereto in accordance with the terms of this Agreement. VI. SRO/ASAP Vehicle NISD agrees to furnish one (1) vehicle equipped to perform SRO/ASAP duties for NISD to the Town for use by the SRO/ASAP during the term of this Agreement. The vehicle shall be leased to the Town for the amount of $1.00 during the term of this Agreement. In addition to the foregoing if the Town desires to utilize the SRO/ASAP designated vehicle during the summer break, NISD agrees to lease the vehicle to the Town for non-patrol use for an amount mutually agreed upon in writing by the parties to this Agreement. If the Town desires to utilize the vehicle during the summer break, NISD agrees to lease the vehicle to the Town for non-patrol use for the amount of $100.00 per month plus $.52 per mile. • The Town will have the vehicle covered under the Town’s liability (fleet) insurance policy. • The District will be directly responsible for customary maintenance, repairs, and fuel for the vehicle, during the term of this Agreement. The Town shall be responsible for Town Council Page 340 of 375 Meeting Date: Tuesday, August 26, 2014 fuel and regular maintenance if the vehicle is leased by the Town for the summer break. The District will provide the SRO/ASAP with the necessary information and authority to obtain such goods and service to maintain his/her provided vehicle in good running order. • Unless leased for the summer break, the vehicle shall not be utilized for any Town business. • The vehicle shall not be utilized for off-duty work. • The vehicle shall only be operated by the assigned SRO/ASAP and District employees. • The vehicle shall be parked at the Trophy Club Police Department when not in use. • When school is not in session, unless leased by the Town during the summer, the vehicle shall be returned to NISD for yearly maintenance and service. NISD will keep possession of the vehicle until the start of the fall semester. VII. Term The term of this Agreement shall be in effect for the 2014-2015 school year with an initial term of one (1) year commencing on or about August 1, 2014 and ending on or about July 31, 2015 (hereinafter "Initial Term"). After the Initial term, this Agreement may be renewed annually for five (5) additional terms of one (1) year each by written agreement of the parties approved by the respective governing bodies unless otherwise terminated as provided herein. This Agreement may be terminated by either party upon thirty (30) days written notice prior the end of the Initial term or any renewal term. VIII. Replacement The District may, for cause, request a replacement of the School Resource Officer. Such a request shall be made through the Town's Chief of Police, shall be in writing and shall set forth the basis for the request. A replacement School Resource Officer shall be provided as soon as possible giving due consideration for the Town's staffing level and time required to complete the outside hiring process as necessary. The Town shall have the authority to change personnel serving as the School Resource Officer at any time, and in accordance with Section III, Assignments of this Agreement. In the event that the Town changes such personnel for any reason other than termination of the individual serving as School Resource Officer, Town shall provide written notice to District of such personnel change. IX. Notices Notice to the Town shall be accomplished by registered or certified United States Mail, postage prepaid, return receipt requested and addressed as follows: Town Council Page 341 of 375 Meeting Date: Tuesday, August 26, 2014 Town: Town Manager Town of Trophy Club Trophy Club, Texas 76262 Notice to the District shall be accomplished by registered or certified United States Mail, postage prepaid, return receipt requested and addressed as follows: NISD: Superintendent of Schools Northwest Independent School District P.O. Box 77070 Fort Worth, Texas 76117 X. Town Employee The SRO/ASAP shall at all times remain an employee of the Town subject to the personnel policies of the Town and General Manual of the Trophy Club Police Department. Subject to Section III of this Agreement, the District shall have the authority to make decisions regarding the officer's assignment and schedule while on-duty at a District campus or property within the territorial limits of Trophy Club. With the exception of those duties described in Section III “Assignments” of this Agreement., in non-emergency situations, the District shall request authorization from the Town of Trophy Club Police Department if the SRO/ASAP is needed outside of the territorial limits of the Town of Trophy Club to perform duties not directly related to this Agreement. Authorization must be provided by either the Chief of Police or his designee. In an emergency situation, the District shall advise the Chief of Police or his designee of the need for the SRO/ASAP to attend to the emergency outside of the Town of Trophy Club as soon as practicable. Town is and at all times shall be deemed to be an independent contractor. Nothing herein shall be construed as creating the relationship of employer and employee, or principal and agent, between District and Town or any of Town’s agents or employees. Town assumes responsibility for the acts of its employees as they relate to the services provided during the course and scope of their employment. Town, its agents and employees, shall not be entitled to any rights or privileges of District employees and shall not be considered in any manner to be District employees. XI. Governmental Immunity Neither the Town nor the District waives or relinquishes any governmental immunities or defenses on behalf of themselves, their trustees, officers, employees and agents as a result of the execution of this Agreement and the performance of the functions or obligations hereunder. Both parties agree that the services provided hereunder are exclusively governmental functions. Town Council Page 342 of 375 Meeting Date: Tuesday, August 26, 2014 XII. Workers Compensation The Town shall provide, during the term of this Agreement, worker's compensation insurance in the amounts as required by Texas state law, for all Town employees engaged in work under this Agreement. As to all other insurance provided by Town, it shall provide the District with documentation indicating such coverage prior to the beginning of any activities under this Agreement. XIII. Termination This Agreement may be terminated by either party at its sole option and without prejudice by giving thirty (30) days written notice of termination to the other party. Upon termination of this Agreement, the Town will assume any and all fiscal responsibilities from and after the effective date of termination. XIV. Miscellaneous 14.01. Venue. This Agreement is made in Texas and shall be construed, interpreted and governed by Texas laws, and venue for any disputes or actions arising hereunder shall be exclusive in Denton County, Texas. 14.02. No Third Party Beneficiaries. By entering into this Agreement, the parties do not intend to create any rights or obligations other than those specifically set forth herein and this Agreement shall not create any rights in persons not a party to this Agreement, including without limitation, any individual serving hereunder as the School Resource Officer. 14.03. Authority to Bind. The undersigned officer and or agents of the parties hereto are properly authorized officials and have the necessary authority to execute this Agreement on behalf of the parties hereto, and each party hereby certifies to the other that any necessary resolutions extending said authority have been duly passed and are now in full force and effect. 14.04. Modifications. All modifications to this Agreement shall be in writing and approved by the respective governing body for each party. 14.05 Entire Agreement. This Agreement embodies the complete agreement of the parties hereto superseding all oral or written previous and contemporary agreements between the parties relating to matters herein and, except as otherwise provided herein, cannot be modified without written agreement of the parties as provided herein. 14.06. Waiver. No waiver of a breach or any provision of this agreement by either party shall constitute a waiver of any subsequent breach of such provision. Failure of either party to Town Council Page 343 of 375 Meeting Date: Tuesday, August 26, 2014 enforce at any time, or from time to time, any provisions of this Agreement shall not be construed as a waiver thereof. 14.07. Severability. If any of the terms, sections, subsections, sentences, clauses, phrases, provisions, covenants, conditions or any other part of this Agreement are for any reason held to be invalid, void or unenforceable, the remainder of the terms, sections, subsections, sentences, clauses, phrases, provisions, covenants, conditions or any other part of this Agreement shall remain in full force and effect and shall in no way be affected, impaired or invalidated. 14.08. Independent Contractor. Each party covenants and agrees that it is an independent contractor and not an officer, agent, servant or employee of the other party; that subject to the terms of this Agreement, Town shall have exclusive control of and exclusive right to control the details of the work performed hereunder and all persons performing same, and shall be responsible for the acts and omissions of it officers, agents, employees, contractors, subcontractors and consultants. Nothing herein shall be construed as creating a partnership or joint enterprise between Town and District. 14.09. Contract Performance Reviews. Each party agrees to meet periodically in order to review contract performance of sections I, II, III, IV and V. The purpose of the meeting is to ensure that each party’s provided services and job performance are meeting expectations of the other party. The meeting will include the District Liaison and the SRO/ASAP immediate supervisor within the Town of Trophy Club Police Department. At a minimum, the District Liaison and the School Resource Officer’s immediate supervisor will meet once in October and once in February of each academic school year. 14.10 Assignment. Neither party shall assign, transfer, or sub-contract any of its rights, burdens, duties or obligations under this agreement without the prior written permission of the other party to the Agreement. 14.11 Resources. All District funded and provided resources will be returned at the end of each school year for safe keeping, inventory, maintenance and service. XV. Liability Any claims by third parties arising as a result of the enforcement of Local, State, or Federal law, including employment claims, shall be handled by, and be the responsibility of, the Town. Any claims by third parties arising as a result of the enforcement of District policy or procedure shall be handled by, and be the responsibility of the District. IN WITNESS WHEREOF, the parties have executed this Contract as of the Dates shown below their respective signatures. Town Council Page 344 of 375 Meeting Date: Tuesday, August 26, 2014 NORTHWEST INDEPENDENT SCHOOL DISTRICT ____________________________ _______________________ Name: ______________________ Date: Title: _______________________ ATTEST: ___________________________ Name: ______________________ Title: _______________________ APPROVED AS TO FORM: ____________________________ Name: ______________________ Title: _______________________ TOWN OF TROPHY CLUB, TEXAS By: ________________________________ _______________________ C. Nick Sanders, Mayor: Date: Town of Trophy Club, Texas ATTEST: ___________________________________ Tammy Ard, Town Secretary Town of Trophy Club, Texas APPROVED AS TO FORM: ___________________________________ Patricia A. Adams, Town Attorney Town of Trophy Club, Texas Town Council Page 345 of 375 Meeting Date: Tuesday, August 26, 2014 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12014-1383-T Name: Status:Type:Agenda Item Regular Session File created:In control:8/18/2014 Town Council On agenda:Final action:8/26/2014 Title:Consider and take appropriate action to direct the Town Manager to engage in a "Request for Proposal" process for all Park maintenance and duties, to include maintenance of ball fields, medians, green space, irrigation and miscellaneous functions performed by Parks department maintenance crews. Attachments: Action ByDate Action ResultVer. Consider and take appropriate action to direct the Town Manager to engage in a "Request for Proposal" process for all Park maintenance and duties, to include maintenance of ball fields, medians, green space, irrigation and miscellaneous functions performed by Parks department maintenance crews. Town Council Page 346 of 375 Meeting Date: Tuesday, August 26, 2014 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12014-1389-T Name: Status:Type:Agenda Item Regular Session File created:In control:8/19/2014 Town Council On agenda:Final action:8/26/2014 Title:Consider and take appropriate action regarding the Fiscal Year 2015 proposed budget discussed in the Council workshop, including the following: a. Ambulance /Lakeview Soccer Field Improvements b. Stipend c. ½ Firefighter c. Library Services d. EDC-4B Personnel Position/Debt Service Obligation f. Parks & Recreation Budget g. Other areas of the proposed fiscal year 2015 budget Attachments: Action ByDate Action ResultVer. Consider and take appropriate action regarding the Fiscal Year 2015 proposed budget discussed in the Council workshop, including the following: a. Ambulance /Lakeview Soccer Field Improvements b. Stipend c. ½ Firefighter c. Library Services d. EDC-4B Personnel Position/Debt Service Obligation f. Parks & Recreation Budget g. Other areas of the proposed fiscal year 2015 budget Town Council Page 347 of 375 Meeting Date: Tuesday, August 26, 2014 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12014-1399-T Name: Status:Type:Agenda Item Regular Session File created:In control:8/20/2014 Town Council On agenda:Final action:8/26/2014 Title:Consider and take appropriate action regarding median aesthetics relative to the three (3) medians being replaced due to the Indian Creek reconstruction project. Attachments: Action ByDate Action ResultVer. Consider and take appropriate action regarding median aesthetics relative to the three (3) medians being replaced due to the Indian Creek reconstruction project. Town Council Page 348 of 375 Meeting Date: Tuesday, August 26, 2014 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12014-1384-T Name: Status:Type:Agenda Item Regular Session File created:In control:8/18/2014 Town Council On agenda:Final action:8/26/2014 Title:Town Council Liaison Updates; discussion of same. * Citizens Financial Advisory Board, Monday, August 18th Council Liaison - Mayor Pro Tem Lamont Attachments: Action ByDate Action ResultVer. Town Council Liaison Updates; discussion of same. * Citizens Financial Advisory Board, Monday, August 18th Council Liaison - Mayor Pro Tem Lamont Town Council Page 349 of 375 Meeting Date: Tuesday, August 26, 2014 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12014-1385-T Name: Status:Type:Agenda Item Regular Session File created:In control:8/18/2014 Town Council On agenda:Final action:8/26/2014 Title:Town Manager Slye's update regarding the following; discussion and provide input regarding same. * Oncor Transmission Line Project * Open Records Request Report * Open Enrollment * Information Technology Assessment Attachments:ORR 1-2014 to present(R).pdf PD ORR 3-2014 to present (R).pdf IT Overview of the Current Backup Strategy - Aug2014.pdf Action ByDate Action ResultVer. Town Manager Slye's update regarding the following; discussion and provide input regarding same. * Oncor Transmission Line Project * Open Records Request Report * Open Enrollment * Information Technology Assessment Town Council Page 350 of 375 Meeting Date: Tuesday, August 26, 2014 PIR Number Requestor Name Submitted Department Date submitted to Department Due Date Request Description Minutes spent reviewing, researching, gathering info Release Date Action Taken PIR 2014-01 Victoria Brown 1/1/2014 Court 1/2/2014 1/15/2014 the individuals who have requested to take defensive driving or who have been required by the judge to take a defensive driving course. I would like to request the list from the month of December 1-31, 2014.1/2/2014 email PIR 2014-02 Mike Pierce 1/1/2014 Ron Powell & Robbie Killingsworth 1/2/2014 1/15/2014 Building Permits Issued from December 1, 2013 through December 31, 2013 that cover residential construction valued over $30,000, commercial construction valued 1/2/2014 email PIR 2014-03 Carole Bartholomew 1/2/2014 Ron Powell & Robbie Killingsworth 1/2/2014 1/16/2014 December permit list for commercial, residential and swimming pools listing the contractor, job address, value, 1/2/2014 email PIR 2014-04 Susan Edstrom 1/3/2014 Carolyn Huggins 1/3/2014 1/17/2014 copy of the submittal of changes for PD-30 1/13/2014 email PIR 2014-05 Edith Radcliffe 1/3/2014 Janet Grunt 1/3/2014 1/17/2014 Status update of investigation Report # 1311-0036 N/A of the investigation not a copy of PIR 2014-06 Britni Robertson 1/6/2013 Killingsworth 1/7/2014 1/20/2014 from 12/30/2013 to 01/03/2014 1/10/2014 email PIR 2014-07 Timothy Powers 12/30/2013 received from Janet 1/7/2014 1/14/2014 Probable Cause affidavit and accompanying narrative 1/13/2014 faxed PIR 2014-08 Jess Jones 12/31/2013 received from Janet 1/6/2014 1/15/2014 Police Reports 9/1/2013 & 12/27/2013 Attorney General FedEx 8022 7475 8030 sent 1/15/2014 to AG. AG opinion received - we may withhold PIR 2014-09 Linda Harbin 1/8/2014 Killingsworth 1/10/2014 1/22/2014 builder information 1/22/2014 email PIR 2014-10 Law Offices of Tim Powers 1/8/2014 1/10/2014 Received from Andrea FWD to Janet 1/10/2014 1/22/2014 Probable cause affidavit and accompanying narrative on or about 12/22/2013 for 1/20/2014 faxed PIR 2014-11 Lisa Hennessy 1/8/2014 TS 1/10/2014 1/22/2014 Email addresses for P&Z committee 1/10/2014 emailed PIR 2014-12 Alexandra Estes 1/13/2014 Received from Janet 1/14/2014 1/27/2014 Police Report 13070026 1/14/2014 CD picked up from Janet at the PD Town Council Page 351 of 375 Meeting Date: Tuesday, August 26, 2014 PIR 2014-13 Kim O'Neal 1/14/2014 Received from Janet 1/14/2014 1/27/2014 Police Report 1307-0026 1/20/2014 emailed; emailed again 2/4/2014 PIR 2014-14 Britni Robertson 1/14/2014 Killingsworth 1/15/2014 1/27/2014 Permits from 01/06/2014 to 01/10/2014.1/20/2014 emailed PIR 2014-15 Corey Fisher 1/20/2014 Janet Grunt 1/20/2014 2/3/2014 Any reports and/or video obtained from incident on 1/17/14 from 6:45pm-7:15pm. Reports should have been 1/30/2014 emeiled - no responsive documents PIR 2014-16 Margret Howell 1/20/2014 Ron Powell & Robbie Killingsworth 1/20/2014 2/3/2014 commercial, pools, single family permit report with contractor, value , square feet of property & issued date 1/28/2014 PIR 2014-17 Britni Robertson 1/20/2014 Killingsworth 1/30/2014 2/3/2014 Permits from 01/13/2014 to 01/17/2014.1/30/2014 emailed PIR 2014-18 Krista Finnegan 1/27/2014 Ron Powell & Robbie Killingsworth 1/30/2014 2/10/2014 plats: FP-13-051 - The Highlands at Trophy Club, Neighborhood 7, 3C, 107 lots; FP-13-0055 - THe Highland at Trophy Club, Neighborhood, Isle of Turnberry - 14 lots; 1/31/2014 emailed PIR 2014-19 Britni Robertson 1/28/2014 Killingsworth 1/30/2014 2/11/2014 Permits from 01/20/2014 to 01/24/2014.1/30/2014 emailed PIR 2014-20 Susan Edstrom 1/28/2014 Carolyn Huggins 1/30/2014 2/11/2014 a new proposal sitting in the P&Z offices from - would like to request a copy or to be able to 2/3/2014 emailed PIR 2014-21 Cristen Martin 1/31/2014 Janet Grunt Received from Janet 1/31/2014 2/14/2014 Police Report #1307-0014 1/31/2014 emailed PIR 2014-22 Maureen Hurley 1/31/2014 Janet Grunt 1/31/2014 2/14/2014 Police Report 1401-0019 2/14/2014 emailed PIR 2014-23 Victoria Brown 1/31/2014 Andrea Buerger 1/31/2014 2/14/2014 the individuals who have requested to take defensive driving or who have been required by the judge to take a 2/10/2014 emailed PIR 2014-24 Mike Pierce 2/2/2014 Ron Powell & Robbie Killingsworth 2/4/2014 2/14/2014 Building Permits Issued from January 1, 2014 through January 31, 2014 that cover residential construction valued over $30,000, commercial construction valued PIR 2014-25 LexixNexis 2/4/2014 Received from Janet 2/4/2014 2/14/2014 Police Report 1401-0027 - ACCIDENT REPORT - Janet takes care of these Janet takes care of these PIR 2014-26 Laila Amerman 2/4/2014 TS 2/4/2014 2/18/2014 for the most recent amendment to the Town of Trophy Club's solid waste contract, extending the contract to 2/10/2014 emailed PIR 2014-27 Britni Robertson 2/4/2014 Killingsworth 2/5/2014 2/18/2014 01/27/2014 to 01/31/2014 2/10/2014 emailed PIR 2014-28 Rhonda Farhat 2/5/2014 Janet Grunt Received from Janet 2/5/2014 2/18/2014 Would like to recieve why the police was called to 2400 lilyfield dr trophy club, and any information that was reported to them by the person filing the complaint 2/18/2014 emailed PIR 2014-29 Shelly Siewert 2/5/2014 Ron Powell & Robbie Killingsworth 2/5/2014 2/18/2014 I spoke with Robbie over in the Permit office and she suggested that I use this form to ask for what I was needing. We are selling our home and would like to locate the original "Foundation Plans" that were used to obtain 2/10/2014 emailed PIR 2014-30 Greg Lamont 2/10/2014 Council Member Mayer & MTS 2/11/2014 2/24/2014 notes that were taken at the Turnberry Residents meeting on February 5. 2014 by and 2/12/2014 emailed Town Council Page 352 of 375 Meeting Date: Tuesday, August 26, 2014 PIR 2014-31 Sarah Roland 2/5/2014 Received from Janet 2/10/2014 2/19/2014 Probable Cuase Affidavit 2/18/2014 faxed PIR 2014-32 Holli Pozo 2/12/2014 Andrea Buerger 2/18/2014 2/26/2014 names and addresses of individuals who requested to take a driving safety/defensive driving course from 2/20/2014 email PIR 2014-33 Britni Robertson 2/11/2014 Killingsworth 2/18/2014 2/25/2014 to 2/7/2014 2/20/2014 email PIR 2014-34 Tonya Cybuski 2/17/2014 Janet Grunt Received from Janet 2/18/2014 3/3/2014 Investigation Record 1312-0006 Patricia took 2/24/2014 - writing for AG Opinion PIR 2014-35 Lynette Lansford 2/13/2014 Ron Powell & Robbie Killingsworth 2/18/2014 2/27/2014 Is a permit required or do we already have one in place for our church building located at 2509 Trophy Club 2/24/2014 requested clarification 2/20/2014 via email. Alarm permit - emailed PIR 2014-36 Kerry Lynne Sweeney 2/14/2014 Janet Grunt Received from Janet 2/18/2014 2/28/2014 Police Record 1201-001 2/24/2014 emailed PIR 2014-37 Robbie Cleland 2/17/2014 Janet Grunt 2/18/2014 3/3/2014 Any email complaints, telephone complaints, names of caller or emailer and or any other kind of complaints that came in on 2/14/14 regarding my animal barking at 1109 2/28/2014 emailed PIR 2014-38 Patrick McMaHon 2/18/2014 Andrea Buerger 2/19/2014 3/3/2014 release of information 2/20/2014 email PIR 2014-39 Kerry Sweeney 2/18/2014 Janet Grunt Received from Janet 2/18/2014 3/3/2014 Police Report 1201-0010 2/24/2014 email PIR 2014-40 Jeanne Buck 2/18/2014 Stephen Seidel 2/19/2014 3/3/2014 copy of financial information that was presented at TC Mtg 2/17/2014 relating to the presentation for the $9.5M 2/20/2014 email PIR 2014-41 Carole Bartholomew 2/18/2014 Ron Powell & Robbie Killingsworth 2/24/2014 3/4/2014 permit list for commercial, residential and swimming pools listing the contractor, job address, value, square 2/28/2014 emailed PIR 2014-42 Margret Howell 2/19/2014 Ron Powell & Robbie Killingsworth 2/24/2014 3/5/2014 January permit report for commercial, pools, single family permit report with contractor, value, square feet of 2/28/2014 emailed PIR 2014-43 Britni Robertson 2/19/2014 Killingsworth 2/24/2014 3/5/2014 2/10/2014 to 2/14/2014 2/28/2014 emailed PIR 2014-44 Kimberly Castellanos 2/20/2014 Janet Grunt Received from Janet 2/20/2014 3/6/2014 Police Report 1402-0022 3/6/2014 released to Janet Grunt in the PD for pick up PIR 2014-45 Kim O'Neal 2/21/2014 Janet Grunt 2/24/2014 3/7/2014 information to complete our investigation of this loss. PIR 2014-46 Chris Davis 2/24/2014 Ron Powell & Robbie Killingsworth 2/28/2014 3/10/2014 Entire blueprint/building plans package for 2414 Mona Vale Road, Trophy Club, TX 76262. Homeowners are Chris 3/4/2014 emailed PIR 2014-47 Heather Herridge 2/24/2014 Andrea Buerger 2/24/2014 3/10/2014 Any incidents involving the subject Thomas Robert Good 2/26/2014 up from Heather - added PD reports PIR 2014-48 Wayne Hummer 2/24/2014 Janet Grunt 2/24/2014 3/11/2014 report 3/11/2014 emailed PIR 2014-49 Jim Thomas 2/26/2014 Tammy Ard 2/28/2014 3/14/2014 What date did take over as the Town Manager of Trophy Club? From that date going forward, on each January 1st of all years afterwards, what has been the 3/13/2014 emailed Town Council Page 353 of 375 Meeting Date: Tuesday, August 26, 2014 PIR 2014-50 Britni Robertson 2/25/2014 Killingsworth 2/28/2014 3/11/2014 2/17/2014 to 2/21/2014 3/4/2014 emailed PIR 2014-51 Daniel Malone 2/26/2014 Tammy Ard 2/28/2014 3/12/2014 On behalf of the International Association of Fire Fighters Local 4487, I am requesting information regarding the salary/wages plan for fire department personnel within your municipality. Information on each individual employee is not necessary, but instead for each rank 3/4/2014 emailed PIR 2014-52 Kimberly Eaton-Pregler 2/27/2014 Tammy Ard 2/28/2014 3/13/2014 Would you be so kind as to provide me with the names and mailing addresses of each candidate that meet the 3/11/2014 emailed PIR 2014-53 Mike Pierce 3/3/2014 Ron Powell & Robbie Killingsworth 3/4/2014 3/17/2014 Building Permits Issued from February 1, 2014 through February 28, 2014 that cover residential construction valued over $30,000, commercial construction valued 3/4/2014 emailed PIR 2014-54 Daniel Malone 3/2/2014 Tammy Ard 3/4/2014 3/17/2014 Documents showing fire department personnel wages/salaries, certification compensation, education compensation, and tuition reimbursement. Information 3/4/2014 emailed PIR 2014-55 Holli Pozo 3/3/2014 Andrea Buerger 3/4/2014 3/17/2014 names and addresses of individuals who requested to take a driving safety / defensive driving course from 02-1- 2014 through 02-28-2014. These individuals would be 3/4/2014 emailed PIR 2014-56 Victoria Brown 3/3/2014 Andrea Buerger 3/4/2014 3/17/2014 individuals who have requested to take defensive driving or who have been required by the judge to take a 3/4/2014 emailed PIR 2014-57 Carole Bartholomew 3/3/2014 Ron Powell & Robbie Killingsworth 3/4/2014 3/17/2014 the February permit report for residential, commercial and swimming pools with contractor, job address, value, 3/17/2014 emailed PIR 2014-58 Susan Kaplan 3/4/2014 Tammy Ard 3/4/2014 3/18/2014 Once the filing has closed, please send me information regarding who has filed for the May 10 election. 3/11/2014 emailed PIR 2014-59 Rebecca Reeves 3/4/2014 Janet Grunt 3/4/2014 3/18/2014 Requesting report and video of arrest of on the night of 3/03/2014 or may have been early morning of 3/04/2014. He was transported to Denton County on 3/04/2014 and booked 3/14/2014 emailed (2 emails with documents, DVD sent to PD for pick-up) PIR 2014-60 Britni Robertson 3/4/2014 Killingsworth 3/5/2014 3/18/2014 2/24/2014 to 2/28/2014 3/6/2014 emailed PIR 2014-61 Susan Kaplan 3/4/2014 Tammy Ard 3/4/2014 3/18/2014 Once the filing has closed, please send me information regarding who has filed for the May 10 election. 3/11/2014 emailed PIR 2014-62 Susan Noelle Wise & John F Wolfe III 2/27/2014 Janet Grunt Received from Janet 3/3/2014 3/13/2014 Police Report for theft at 116 Rolling Rock Drive, TC 3/7/2014 emailed PIR 2014-63 Kimberly Eaton-Pregler 3/7/2014 Tammy Ard 3/7/2014 3/21/2013 2014 3/7/2014 emailed PIR 2014-64 Milton Faber 3/10/2014 Killingsworth 3/10/2014 3/24/2014 permits issued for the past 24 months PIR 2014-65 Jim Parrow 3/11/2014 Chief Kniffen 3/11/2014 3/25/2014 2008 Police Departments Feasibility Study 3/11/2014 requestor PIR 2014-66 Britni Robertson 3/11/2014 Killingsworth 3/17/2014 3/25/2014 to 3/7/2014 3/25/2014 emailed PIR 2014-67 Russell Trifovesti 3/12/2014 Ron Powell & Robbie Killingsworth 3/17/2014 3/26/2014 name, address, and telephone number of the general contractor who pulled the permit for 925 Trophy Club 3/25/2014 emailed Town Council Page 354 of 375 Meeting Date: Tuesday, August 26, 2014 PIR 2014-68 Margret Howell 3/14/2014 Ron Powell & Robbie Killingsworth 3/17/2014 3/28/2014 commercial, pools, single family permit report. List the contractor, value of property, square feet, and issued 3/18/2014 emailed PIR 2014-69 Britni Robertson 3/19/2014 Killingsworth 3/25/20104 4/2/2014 3/10/2014 to 3/14/2014 3/27/2014 emailed PIR 2014-70 Yiaiang Cheng 3/20/2014 4/3/2014 pertinent public records, such as HOA appraisal or Town of Trophy Club's appraisal, as a third party evidence 3/25/2014 no responsive documents - notified requestor via email PIR 2014-71 Cass O'Malley 3/24/2014 Ron Powell & Robbie Killingsworth 3/25/2014 4/7/2014 Tenant Commercial Change (TCC) and New Business permits for the timeframe of January 2, 2014 to March 21, 3/27/2014 emailed 3/28/2014 Ron Powell 3/31/20104 4/11/2014 What I am really searching for is for retail construction permits as in restaurants, hair salons, martial arts schools, dry cleaners etc. time frame of January 2, 2014 to March 21, 2014 for commercial retail construction building 3/31/2014 emailed PIR 2014-72 Britni Robertson 3/24/2014 Killingsworth 3/25/2014 4/7/2014 3/17/2014 to 3/21/2014 3/27/2014 emailed PIR 2014-73 Amy Diesch 3/26/2014 Killingsworth 3/27/2014 4/9/2014 copy of our house plans - 12 Meadow Ridge Drive, TC 3/28/2014 emailed PIR 2014-74 Rhonda Sayles 3/27/2014 Killingsworth 3/27/2014 4/9/2014 house plans - 116 Greenhill Trail South 4/4/2014 emailed PIR 2014-75 John Fischer 3/28/2014 Killingsworth 3/28/2014 4/10/2014 building plans for 6 Lake Circle Court 4/4/2014 for pick up - email sent notifying PIR 2014-76 Jennifer Horowitz 3/31/2014 Killingsworth 3/31/2014 4/14/2014 house plans - 11 Jaime Court (include square footage)4/4/2014 emailed PIR 2014-77 Mike Pierce 4/1/2014 Ron Powell & Robbie Killingsworth 4/1/2014 4/15/2014 Building Permits Issued from March 1, 2014 through March 31, 2014 that cover residential construction valued 4/4/2014 emailed PIR 2014-78 Holli Pozo 4/1/2014 Andrea Buerger 4/1/2014 4/15/2014 the names and addresses of individuals who requested to take a driving safety / defensive driving course from 03-1-4/4/2014 emailed PIR 2014-79 Victoria Brown 4/1/2014 Andrea Buerger 4/1/2014 4/15/2014 individuals who have requested to take defensive driving or who have been required by the judge to take a 4/4/2014 emailed PIR 2014-80 John Huls 4/1/2014 Killingsworth 4/2/2014 4/15/2014 2/1/2014-4/1/2014 4/4/2014 emailed PIR 2014-81 John Huls 4/1/2014 Killingsworth 4/2/2014 4/15/2014 2/1/2014-4/1/2014 4/4/2014 emailed PIR 2014-82 Britni Robertson 4/3/2014 Killingsworth 4/4/2014 4/17/2014 3/24/2014 to 3/28/2014 4/10/2014 emailed PIR 2014-83 Britni Robertson 4/9/2014 Killingsworth 4/10/2014 4/23/2014 3/31/2014 to 4/4/2014 4/14/2014 PIR 2014-84 Ashley Martinez 4/14/2014 Janet Grunt 4/14/2014 4/28/2014 Any and all records related to the dogs at 2211 Aberdeen Drive, Trophy Club, Texas 76262, including any complaints 4/28/2014 emailed PIR 2014-85 Carole Bartholomew 4/15/2014 Ron Powell & Robbie Killingsworth 4/22/2014 4/29/2014 March permits for residential, commercial and swimming pools listing contractor, job address, value, square 4/25/2014 & 4/28/2014 emailed 4/25/2014 & 4/28/2014 email server down on 4/25/2014 PIR 2014-86 Britni Robertson 4/15/2014 Killingsworth 4/22/2014 4/29/2014 to 4/11/2014 4/29/2014 emailed PIR 2014-87 Margret Howell 4/17/2014 Ron Powell & Robbie Killingsworth 4/22/2014 5/1/2014 commercial, pools, single family permit report. List the contractor, value of property, square feet, issued date & 4/29/2014 PIR 2014-88 Britni Robertson 4/22/2014 Killingsworth 4/23/2014 5/6/2014 4/14/2014 to 4/18/2014 4/29/2014 PIR 2014-89 Elise Thurman 4/23/2014 Town Secretary 5/7/2014 on December 17, 2012, and January 15, 2013 4/29/2014 requestor via email PIR 2014-90 Britni Robertson 4/29/2014 Killingsworth 5/2/2014 5/13/2014 4/21/2014 to 4/25/2014 5/6/2014 emailed PIR 2014-71 2nd Request Town Council Page 355 of 375 Meeting Date: Tuesday, August 26, 2014 PIR 2014-91 Carole Bartholomew 4/30/2014 Ron Powell & Robbie Killingsworth 5/2/2014 5/14/2014 April 2014 permit report for residential, commercial and swimming pools with contractor, job address, value, 5/6/2014 emailed PIR 2014-92 Suma Sureshchandra 5/1/2014 Ron Powell & Robbie Killingsworth 5/2/2014 5/15/2014 Building Permits Issued from April 1, 2014 through April 30, 2014 that cover residential construction valued over 5/6/2014 emailed PIR 2014-93 Holli Pozo 5/1/2014 Andrea Buerger 5/2/2014 5/15/2014 the names and addresses of individuals who requested to take a driving safety / defensive driving course from 04-1- 2014 through 04-30-2014. These individuals would be 5/6/2014 emailed PIR 2014-94 Victoria Brown 5/2/2014 Andrea Buerger 5/2/2014 5/16/2014 the individuals who have requested to take defensive driving or who have been required by the judge to take a 5/6/2014 emailed PIR 2014-95 Britni Robertson 5/6/2014 Killingsworth 5/6/2014 5/20/2014 4/28/2014 to 5/2/2014 5/10/2014 emailed PIR 2014-96 Chief Kniffen 5/7/2014 5/21/2014 Any and all forms of communication between Town of Trophy Club, current or former staff members and elected or appointed officals and All documents, emails, notes, staff reports, letters, video or audio 5/23/2014 requestor viewed documents via laptop and thumb drive 5/23/2014 PIR 2014-97 Brandon Emerson 5/5/2014 Town Council & Town Managers 5/10/2014 5/19/2014 a copy of all email correspondance to/from from the period of 12/01/2013 through 5/01/2014. The scope of this request includes all correspondence from the account provided by the city for 99 hours PIR 2014-98 Mark Escue 5/7/2014 Killingsworth 5/10/2014 5/21/2014 copy of the blueprint for 54 Cypress Court. 5/16/2014 emailed PIR 2014-99 Susan Edstrom 5/9/2014 Town Secretary 5/10/2014 5/23/2014 document creating PAC and financial filings 5/16/2014 requestor via email PIR 2014-100 Greg Lamont 5/10/2014 Town Secretary 5/10/2014 5/23/2014 Requesting the person who requested PIR 2014-97 5/10/2014 emailed PIR 2014-101 Britni Robertson 5/14/2014 Killingsworth 5/16/2014 5/28/2014 to 5/9/2014 5/20/2014 emailed PIR 2014-102 Eric Bates 5/20/2014 Ron Powell & Carolyn Huggins 5/20/2014 6/3/2014 Tom Thumb - Cert of Occupancy, Bldg Permits, Code Enforcement Violations, Fire Code Violations, Zoning 6/3/2014 emailed PIR 2014-103 Victoria Knaupp 5/20/2014 Steven Glickman 5/20/2014 6/3/2014 Financial records from 2000-2014, related to city owned gas wells and production, including revenues, 6/3/2014 emailed PIR 2014-104 Julie Densmore 5/20/2014 Ron Powell & Robbie Killingsworth 5/20/2014 6/3/2014 101 Trophy Lake Drive, Trophy Club, Texas 76262 - Building Records, Fire Dept Records, Health Dept Records, 5/27/2014 emailed PIR 2014-105 Margret Howell 5/20/2014 Ron Powell & Robbie Killingsworth 5/20/2014 6/3/2014 commercial, pools, single family permit report. List the contractor, value of property, square feet, issued date & 5/27/2014 emailed PIR 2014-106 Britni Robertson 5/21/2014 Killingsworth 5/21/2014 6/4/2014 5/12/2014 to 5/16/2014 5/27/2014 emailed PIR 2014-107 John Culbertsoon 5/21/2014 any and all water records for residential properties only that had service disconnected and never reconnected 5/22/2014 no responsive documents - notified requestor via email and referred to PIR 2014-108 Glenn Meeks 5/22/2014 court - off site storage - 5/27/2014 box 6/6/2014 certified copy of the court records for Citation Number 700508-3006 issued to for Ran Stop Sign on 6/9/2014 6/5/2014 sent email notifying requestor unable to complete by 10 PIR 2014-109 Robin Collins 5/24/2014 Ron Powell & Robbie Killingsworth 5/27/2014 6/10/2014 all town building permit, inspection records, and associated notes for the structure and property located at 6/3/2014 email PIR 2014-110 Britni Robertson 5/27/2014 Killingsworth 5/27/2014 6/10/2014 5/19/2014 to 5/23/2014 6/3/2014 email Town Council Page 356 of 375 Meeting Date: Tuesday, August 26, 2014 PIR 2014-111 Alex Gavidia 5/22/2014CH 5/29/2014TS Ron Powell, Robbie Killingsworth, Chief Thomas, LT Hurd 6/5/2014 6/12/2014 records for 101 Trophy Lake Drive - hazardous waste, storage tanks, violations/notices, building permits, zoning records, fire inspection 6/12/2014 email PIR 2014-112 Misty Ventura 5/29/2014 Killingsworth 6/5/2014 6/12/2014 permit for MUD sign in Caterbury Hills 6/9/2014 documents PIR 2014-113 William Kingrey 6/2/2014 Killingsworth 6/5/2014 6/16/2014 Park Lane 6/12/2014 email PIR 2014-114 Larry Hoover 6/2/2014 Adam Adams & Janet Grunt 6/5/2014 6/16/2014 Video given to of verbal altercation with Trophy Club Policeman at a "meeting" with participants in the fugitive game in Trophy 6/16/2014 emailed requestor notifying DVD with responsive documents available at front desk for pick up PIR 2014-115 Suma Sureshchandra 6/2/2014 Ron Powell & Robbie Killingsworth 6/5/2014 6/16/2014 Building Permits Issued from May 1, 2014 through May 31, 2014 that cover residential construction valued over 6/9/2014 emailed PIR 2014-116 Victoria Brown 6/2/2014 Andrea Buerger 6/5/2014 6/16/2014 Individuals who have requested to take defensive driving or who have been required by the judge to take a 6/9/2014 emailed PIR 2014-117 Holli Pozo 6/3/2014 Andrea Buerger 6/5/2014 6/17/2014 the names and addresses of individuals who requested to take a driving safety / defensive driving course from 05-1- 2014 through 05-31-2014. These individuals would be 6/9/2014 emailed PIR 2014-118 Zach Silverberg 6/3/2014 Andrea Buerger 6/5/2014 6/17/2014 electronic bulk traffic and criminal traffic violation data file from your court 6/16/2014 6/16/2014 emailed requestor notifying this does not fall under the PIR 2014-119 Britni Robertson 6/4/2014 Killingsworth 6/9/2014 6/18/2014 5/26/2014 to 5/30/2014 6/16/2014 email PIR 2014-120 Adam Andrezejewski 6/4/2014 6/9/2014 6/18/2014 An electronic copy of any and all employees (years 2008- 2013, fiscal or calendar year). Each employee record should contain the employer name; employer zip code; year of compensation; first name, middle initial, last name; hire date (mm-dd-yyyy); gross annual (fiscal or calendar) wages (including but not limited to Salary, over-6/18/2014 email PIR 2014-121 Theresa Bohn 6/13/2014 Chief Thomas & LT Hurd 6/13/2014 ASAP any open fire code violations on file for 525 Plaza Drive - Hampton Inn & Suites 6/16/2014 Per the requestor this request was submitted on 5/29/20104. Requestor called 6/13/2014 PIR 2014-122 Ryan Chitwood via April Reiling 6/10/2014 6/24/2014 6/24/2014 emailed PIR 2014-123 Britni Robertson 6/10/2014 Killingsworth 6/16/2014 6/24/2014 to 6/6/2014 6/22/2014 emailed PIR 2014-124 dominic Signoretta 6/13/2014 Ron Powell & Robbie Killingsworth 6/16/2014 6/27/2014 Plan Development 34 Documents including, but not limited to, subdivision plats, zoning variances (if any)and 6/17/2014 requestor notified me via email that she wish to cancel her PIR 2014-125 Britni Robertson 6/18/2014 Killingsworth 6/22/2014 7/2/2014 06/09/2014 to 06/13/2014 5 6/23/2014 emailed PIR 2014-126 Margret Howell 6/17/2014 Ron Powell & Robbie Killingsworth 6/22/2014 7/1/2014 commercial, pools, single family permit report. List the contractor, value of property, square feet, issued date 5 6/23/2014 emailed PIR 2014-127 M. Marquez 6/16/2014 Killingsworth 6/22/2014 6/30/2014 basic floor plan/blue print for Suites 300 and 600 5 6/30/2014 emailed PIR 2014-128 Kara Lagas 6/23/2014 Ron Powell 6/23/2014 7/7/2014 Inspections after 8/20/2013 for 1. Lakeview Elementary School 2. Medlin Middle School 3. Samuel Beck 5 6/30/2014 emailed Town Council Page 357 of 375 Meeting Date: Tuesday, August 26, 2014 PIR 2014-129 Britni Robertson 6/24/2014 Killingsworth 6/25/2014 7/9/2014 06/16/2014 to 06/20/2014 5 6/30/2014 emailed PIR 2014-130 Renee Katsov 6/24/2014 Killingsworth 6/30/2014 7/9/2014 inspection done on 05/20/2014 10 7/2/2014 emailed & faxed PIR 2014-131 Greg Lamont 6/30/2014 6/30/2014 7/15/2014 10 7/2/2014 emailed PIR 2014-132 Kara Lagas 6/28/2014 Ron Powell & Robbie Killingsworth 7/2/2014 7/14/2014 copies of all inspections performed during 2013 and 2014 - Trophy Club Medical Center – Food, 2850 E. Hwy 114 8 7/8/2014 7/6/2014 emailed requestor requesting clarification - every PIR 2014-133 Suma Sureshchandra 7/1/2014 Ron Powell & Robbie Killingsworth 7/2/2014 7/15/2014 Building Permits Issued from June 1, 2014 through June 30, 2014 that cover residential construction valued over 8 7/7/2014 emailed PIR 2014-134 Carole Bartholomew 7/1/2014 Killingsworth 7/2/2014 7/15/2014 commercial 8 7/7/2014 emailed PIR 2014-135 Holli Pozo 7/1/2014 Andrea Buerger 7/2/2014 7/15/2014 names and addresses of individuals who requested to take a driving safety / defensive driving course from 06-1- 2014 through 06-30-2014. These individuals would be 8 7/7/2014 emailed PIR 2014-136 Carole Bartholomew 7/1/2014 Ron Powell & Robbie Killingsworth 7/2/2014 7/15/2014 June 2014 permit report for residential, commercial and swimming pools with contractor, job address, value, 8 7/7/2014 emailed PIR 2014-137 Victoria Brown 7/1/2014 Andrea Buerger 7/2/2014 7/15/2014 individuals who have requested to take defensive driving or who have been required by the judge to take a 8 7/7/2014 emailed PIR 2014-138 Sherri Godsey 7/2/2014 Ron Powell 7/7/2014 7/16/2014 Property at 350 Quorum in Trophy Club * Any violations in regard to building permit issues * Original Certificate of Occupancy or construction permits to verify construction 5 7/8/2014 no responsive documents - notified requestor via email PIR 2014-139 Britni Robertson 7/3/2014 Killingsworth 7/7/2014 7/17/2014 06/23/2014 to 06/27/2014 8 7/8/2014 emailed PIR 2014-140 Beth Gamache 7/7/2014 Killingsworth 7/8/2014 7/21/2014 map or plat of property - 24 Alamosa Drive 7 7/9/2014 emailed PIR 2014-141 Britni Robertson 7/7/2014 Killingsworth 7/8/2014 7/21/2014 06/30/2014 to 07/04/2014 8 7/9/2014 emailed PIR 2014-142 Britni Robertson 7/14/2014 Ron Powell 7/14/2014 7/28/2014 to 7/11/2014 8 7/21/2014 emailed PIR 2014-143 Andrew Keeton 7/12/2014 Andrea Buerger 7/17/2014 7/25/2014 Documentation for a citation from summer 2010. I recieved a ticket for minor in possesion of tobacco during 5 7/18/2014 Cindy Kean processed this as PIR 2014-55PD - emailed responsive PIR 2014-144 Hilary Arnwine 7/17/2014 Ron Powell & Robbie Killingsworth 7/17/2014 7/31/2014 Copies of all Town building permit, inspection records, and associated notes for the structure and property 7 7/21/2014 emailed 7/22/2014 Ron Powell & Robbie Killingsworth 7/23/2014 7/31/2014 blueprints for house, including the blueprint with the specs on what type of wood/ply is to be used & where 3 7/24/2014 emailed PIR 2014-145 Jeanne Buck 7/17/2014 Ron Powell 7/17/2014 7/31/2014 Baylor is expanding their building to accommodate another oncology space. Copy of who requested the 8 7/23/2014 emailed the permit that was issued to the construction company doing PIR 2014-146 Dianne Anderson 7/16/2014 Ron Powell 7/18/2014 7/30/2014 * Survey Map of 2747 Chatswood * Drainage Map of 2747 Chatswood * Addressing map of Trophy Club (on wall in 5 7/23/2014 gave to Robbie Killingsworth to contact requestor and notify them PIR 2014-147 Margret Howell 7/20/2014 Ron Powell & Robbie Killingsworth 7/21/2014 8/1/2014 send commercial, pools, single family permit report. List the contractor, value of property, square feet, issued date 7 7/23/2014 emailed PIR 2014-148 Margret Howell 7/20/2014 Ron Powell & Robbie Killingsworth 7/21/2014 8/1/2014 commercial, pools, single family permit report. If available please list the contractor, value & address of property, 7 7/23/2014 emailed PIR 2014-149 John Davis 7/22/2014 Killingsworth 7/23/2014 8/5/2014 2639 Highlands Court, Trophy Club TX 10 8/4/2014 emailed PIR 2014-150 Britni Robertson 7/22/2014 Ron Powell 7/23/2014 8/5/2014 7/14/2014 to 7/18/2014 5 7/24/2014 emailed PIR 2014-144 additional document request Town Council Page 358 of 375 Meeting Date: Tuesday, August 26, 2014 PIR 2014-151 John Huls 7/22/2014 Killingsworth 7/23/2014 8/5/2014 6/1/14 to 7/22/14 5 7/24/2014 emailed PIR 2014-152 Kevin Carr 7/29/2014 8/12/2014 Any and all forms of documentation pertaining to offers for employment or employment contracts for existing Trophy Club employees and any benefits or compensation packages that are associated with employment by any 60 8/11/2014 emailed PIR 2014-153 Kevin Carr 7/29/2014 8/12/2014 All current salaries for Town of Trophy Club employees or contracted employees to include exempt and non-exempt employees, salary and hourly, part time, seasonal or 90 8/10/2014 emailed PIR 2014-154 Britni Robertson 7/29/2014 Killingsworth 8/4/2014 8/12/2014 7/21/2014 to 7/25/2014 8 8/11/2014 emailed PIR 2014-155 Conor Dolan 7/29/2014 Chief Thimas 8/4/2014 8/12/2014 current EMS billing contract 8 8/11/2014 emailed PIR 2014-156 Carole Bartholomew 7/31/2014 Ron Powell & Robbie Killingsworth 8/4/2014 8/14/2014 July 2014 issued permits for residential, commercial and swimming pools with contractor, job address, value, 8 8/11/2014 emailed PIR 2014-157 Holli Pozo 8/1/2014 Andrea Buerger 8/4/2014 8/15/2014 names and addresses of individuals who requested to take a driving safety / defensive driving course from 07-1- 2014 through 07-31-2014. These individuals would be 8 8/11/2014 emailed PIR 2014-158 Victoria Brown 8/1/2014 Andrea Buerger 8/4/2014 8/15/2014 individuals who have requested to take defensive driving or who have been required by the judge to take a 8 8/11/2014 emailed PIR 2014-159 Suma Sureshchandra 8/3/2014 Ron Powell & Robbie Killingsworth 8/4/2014 8/18/2014 Building Permits Issued from July 1, 2014 through July 31, 2014 that cover residential construction valued over 8 8/11/2014 emailed PIR 2014-160 Britni Robertson 8/4/2014 Killingsworth 8/4/2014 8/18/2014 7/28/2014 to 8/1/2014 8 8/11/2014 emailed PIR 2014-161 Peter Dodd 8/6/2014 Ron Powell 8/11/2014 8/20/2014 each permit application for 2013 and 2014 5 8/15/2014 PIR 2014-162 Britni Robertson 8/11/2014 Killingsworth 8/15/2014 8/25/2014 7/28/2014 to 8/1/2014 5 8/15/2014 Town Council Page 359 of 375 Meeting Date: Tuesday, August 26, 2014 PIR Number (PD)Requestor Name Date Submitted Department Date submitted to Department Due Date Request Description Release Date Action Taken 2014-01 PD Rebecca Scott- paralegal 3/10/2014 PD-Janet Grunt 3/11/2014 3/23/2014 Probable Cause/Arrenst Warrant Affidavit for arrest of for Possession of Marijuana 3/14/2014 EM responsive doc. 2014-02 PD Joshua Wade Matthews 3/20/2014 PD-Janet Grunt 3/20/2014 4/3/2014 2007-08 filed report here. Report was of a Craiglist scam, chaed a check at B of A and it was fake-wants public copy and copy of Western Union receipt and when/where funds were sent and all paperk associated with report 3/24/2014 EM Responsive records to 2014-03 PD Dianne Ziegler 3/25/2014 PD-Janet Grunt 3/25/2014 4/8/2014 I would like to request any reports/audio/video for the dates of March 17, 2014, March 18, 2014, and March 19, 2014 - 104 Lakeside Drive, Trophy Club, TX 3/26/2014 EM No records responsive to request 2014-04 PD Leslie Yeisley 3/25/2014 PD-Janet Grunt 3/25/2014 4/8/2014 Initial police report -111 Summit Cove, Dec. 2013 3/26/2014 EM responsive doc. 2014-05 PD Ashley Fisher 3/26/2014 PD-Janet Grunt 3/26/2014 4/9/2014 Any reports and or video from the incident. This would be in the time frame of 8:15pm-9:15pm. 104 Lakeside Dr. Modified 4-1-14 for Incident report only 4/1/2014 EM Incident Report 2014-06 PD Dianne Ziegler 3/27/2014 PD-Janet Grunt 3/27/2014 4/10/2014 Information Requested: I would like to request any report and audio/video for the 20th, 21st, 22nd,23rd, 24th, and 25th of March 2014. 104 Lakeside Dr. TC 4/3/2014 PU 3 DVD's and emailed Event Report 2014-07 PD Don Mark Dominey 4/2/2014 PD-Janet Grunt 4/2/2014 4/16/2014 Report #1312-0010 Public Copy-Incident Report 4/7/2014 EM Incident Report (PC) 2014-08 PD Don Mark Dominey 4/2/2014 PD-Janet Grunt 4/2/2014 4/16/2014 Event Report #13-0277553 4/7/2014 EM Event Report to 2014-09 PD David Hastings 4/9/2014 PD-Janet Grunt 4/9/2014 4/24/2014 Copy of police report filed so that I can forward to my insurance company.4/10/2014 EM Incident Report (PC) 2014-10 PD Nathan Peterson 4/9/2014 PD-Janet Grunt 4/9/2014 4/24/2014 Public copy of police report 3-24-14 for Nathaniel Peterson and probable cause affidavit 4/10/2014 EM Incident Report (PC) & Probable Cause Affidavit 2014-11 PD Roop Vijay Singh 4/10/2014 PD-Janet Grunt 4/10/2014 4/25/2014 Public copy of police report on 4-5-14 4/11/2014 EM Event Report to Town Council Page 360 of 375 Meeting Date: Tuesday, August 26, 2014 2014-12 PD Steven Huckaby 4/16/2014 PD-Janet Grunt 4/16/2014 5/1/2014 Copy of arrest report 9/23/2001 4/23/2014 EM responsive doc 2014-13 PD Lorelei Lasam Bautista 4/16/2014 PD-Janet Grunt 4/17/2014 5/1/2014 Video of citation 19660-1 - ran stop sign - only wants to view video 4/28/2014 Called-left VM to call Chief Kniffen to set up time to view video. Gave her ph #-viewed video on 5/6/14 2014-14 PD Rhea Lomax 4/17/2014 PD-Janet Grunt 4/17/2014 5/2/2014 Copy of accident report-4/9/14 Gate to Meadow Ridge #1404-0010 4/30/2014 EM responsive documents 2014-15 PD Renee' Cauley 4/17/2014 PD-Janet Grunt 4/21/2014 5/5/2014 4/9/14 was observed by myself by pushing the gate open with her car #1404-0010 4/30/2014 EM responsive documents 2014-16 PD Law Offices of Tim Powers/Jeffrey Reed 4/21/2014 PD-Janet Grunt 4/22/2014 5/6/2014 Arrest of Probable Cause Affidavit, search warrant/affidavit, arrest warrant/affidavit 4/23/2014 EM responsive doc office@ per ph. Call to office for email address 2014-17 PD Jill Dominey 4/22/2014 PD-Janet Grunt 4/22/2014 5/6/2014 Arrest record for 4/28/2014 Emailed responsive doc. j 2014-18 PD Mack Sanders 4/23/2014 PD-Janet Grunt 4/23/2014 5/7/2014 Offense/Incident Report for case #1404-0014, supporting documents and photos all recordings 5/6/2014 EM responsive doc. -$3 DVD for pu 2014-19 PD SSGT Gates 4/24/2014 PD-Janet Grunt 4/24/2014 5/8/2014 Marine Corps Recruiting Station-police record check offense of 12/2/2009 5/1/2014 Faxed 817.656.5523 SSGT Gates responsive documents 2014-20 PD Domingo Ramirez Jr.- Ft. Worth Star Telegram 4/30/2014 PD-Janet Grunt 4/30/2014 5/14/2014 Reports of large # of young people, playing "Fugitive" games. Running through yards & backyards of residents. #140070761 & 140070661 on 4/4/14 Sent clarification em 5/8/14 re dates-DR out of town until 5-10-14. Clarification sent-The dates I needed were for April 4-5, April 11-12, April 18-19 and April 25-26.5/12/2014 EM responsive doc to ramirez@star-telelgram.com 2014-21 PD Sylvia Gencon-Whtley 5/5/2014 PD-Janet Grunt 5/5/2014 5/19/2014 Public Copy of Police Report 3-15-14.. 5/6/2014 EM responsive doc. to 2014-22 PD Sylvia Gencon-Whtley 5/5/2014 PD-Janet Grunt 5/5/2014 5/19/2014 public copy of police report October 2013 @ 2213 Comick 5/6/2014 Em responsive doc to Town Council Page 361 of 375 Meeting Date: Tuesday, August 26, 2014 2014-23 PD Dan Peters 5/8/2014 PD-Janet Grunt 5/8/2014 5/22/2014 Please send a copy of Police Report and/or Police Transcript of incident/verbal altercation involving Trophy Club Officer(s) and during the fugitive game time on Friday, May 2, 2014 at approximately 8:30 pm or after. Please also include police video/audio.5/14/2014 Em Event Reports and told requestor DVD avail. $3. Will let me know if he will pick up 2014-24 PD Tamara R. Pearlman 5/9/2014 PD-Janet Grunt 5/9/2014 5/23/2014 (Incident)Defrauded by who represented himself as being a home improvement contractor. I paid him $2,045.00 and he subcontracted the work out to someone else. I need to pursue Civil action and I need these records for my court case. 5/21/2014 EM responsive docs 2014-25 PD LexisNexis 5/5/2014 PD-Janet Grunt 5/5/2014 5/19/2014 Theft Burglary report 1500 Plantation Oaks Dr.-5/12/2014 mailed 5/12/14-self addressed stamped(sent back ck#476713942 for $4 bc no charge only 5 pgs. 2014-26 PD LexisNexis 5/13/2014 PD-Janet Grunt 5/13/2014 5/27/2014 Auto Theft report 14050010 5/15/2014 mailed 5/15/14-self addressed stamped(sent back ck#477355801 for $4 bc no charge under 50 pgs. 2014-27 PD Larry Hoover 5/14/2014 PD-Janet Grunt 5/14/2014 5/28/2014 Police Report involving a dispute between and a Trophy Club police officer within in the last month that occurred with the players of the game Fugitive.5/21/2014 EM-no responsive docs 2014-28 PD Law office of Stephanie K. Gonzalez 5/15/2014 PD-Janet Grunt 5/15/2004 5/30/2014 -DWI Status of blood seized, Tarrant or Denton/ warrant and offense report 5/28/2014 EM responsive docs to 2014-29 PD Law Office of Tim Powers 5/20/2014 PD-Janet Grunt 5/20/2014 6/4/2014 Probable Cause Affidavit & accompanying narrative- for 051514 5/28/2014 EM affidavits to l Town Council Page 362 of 375 Meeting Date: Tuesday, August 26, 2014 2014-30 PD Sylvia Gencon-Whtley 5/13/2014 PD-Janet Grunt 5/13/2014 5/28/2014 Police Video case #1310-0007 101013-5/28/2014 EM-need AG Opinion to release PD video, can em Incident report- Public copy only at this time….waiting for response EM on 6/2/14 -requestor will speak with her attorney about it.Can get DVD through Discovery process with atty. 2014-31 PD Ensearch Express 5/21/2014 PD-Janet Grunt 5/21/2014 6/5/2014 Police Report 1307-0026-clear Vista & eagles ct, TC, TX 5/29/2014 3 Emails needed to send responsive docs 2014-32 PD Dianne Ziegler 5/27/2014 PD-Janet Grunt 5/27/2014 6/10/2014 Incident-I would like to request the event/incident report for 5-26- 14 at 104 Lakeside Drive, Trophy Club, TX 76262. If there is a fee for this, please let me know 5/29/2014 EM responsive doc 2014-33 PD Yellow Dog Reports 5/23/2014 PD-Janet Grunt 5/23/2014 6/9/2014 Auto Accident report or other report- PD#14-106490 5/29/2014 EM responsive doc 2014-34 PD Lisa Meyer 5/21/2014 PD-Janet Grunt 5/21/2014 6/5/2014 Police report-public copy 5/17/14 -Trophy Club Drive and Police video EM public record but not DVD- case still pending and would have to do AG Opinion for DVD but told requestor they would not get DVD bc case is pending. Email is EM again- no response on 6/5/14 re. AG Opinion. Requestor called on 6/6/14, no AG Opinion-will ask her atty for DVD via discovery process.... 2014-35 PD Katherine Anderson 5/28/2014 PD-Janet Grunt 5/28/2014 6/11/2014 Public copy of Police report 1304-0031 6/3/2014 EM reponsive doc to Town Council Page 363 of 375 Meeting Date: Tuesday, August 26, 2014 2014-36 PD Greg Lamont 5/29/2014 PD-Janet Grunt 5/29/2014 6/12/2014 Incident-address of individuals questioned at approx 11:45 pm that were using flash lights on the common area fo the HOA 6/4/2014 EM-no responsive doc for request, just sent Event Report for that day to 2014-37 PD Bowen Law Group 5/30/2014 Town Mgr.- Ckean 5/30/2014 6/13/2014 Probable Cause Affidavit for 6/4/2014 Faxed Affidavit 6/4/14 to 940.566.0303-too big to email 2014-40 PD Forensic Counseling Svcs.-Aaron Robb 6/3/2014 PD-Janet Grunt 6/3/2014 6/17/2014 3 people need arrerest reports, incident reports, calls, call logs or any and all other documentation regarding interaction with family.6/11/2014 3 Emails needed to send responsive docs 2014-39 PD Bituminous Insurance- Randy Sherman 6/4/2014 PD-Janet Grunt 6/4/2014 6/18/2014 Accident report 5/21/14@ roundabout-sturck on left rear by John Hilton 6/6/2014 Mailed via US Mailed Redacted Event rec. sent back check for $6 2014-38 PD Leander Police Dept- Shelley Willis 5/29/2014 PD-Janet Grunt 6/6/2014 6/12/2014 Rec'd 5/29/14 to Tammy Ard-gave to C. Kean 6/6/14-Pre-employ verification/release of info 6/10/2014 EM-no responsive records/docs swillis@leandertx.gov 2014-41 PD Randall Blair Isenberg P.C.5/29/2014 PD-Janet Grunt 5/29/2014 6/11/2014 Notes/reports/statemnts/audio/video and photos involving complaint by 18 Ridgewood Dr.6/11/2014 EM-previous AG Opinion for similar request, emailed copy of ltr and redacted docs to attorney. Will send for AG Opinion if video/photo and audion can be release..told requestor. AG rec'd 6/13/14 2014-42 PD Dallas Police Dept.6/4/2014 PD-Janet Grunt 6/4/2014 6/18/2014 background investigation-and relatives, 6/12/2014 US Mail on 6/12/14 to Dallas PD 2014-43 PD James Wilkinson 6/16/2014 PD-Janet Grunt 6/16/2014 6/30/2014 Incident 1405-0037 2008, The Colony-Identity theft 6/16/2014 EM responsive docs to 2014-44 PD Kim Kelley 6/10/2014 PD-Janet Grunt 6/17/2014 6/24/2014 Public Copy of Police report, June 7, 2014 Meadow Ridge Neighborhood-Winstead Ct. Rophy Club 6/23/2014 EM Public report to 2014-45 PD Jennifer Olson 6/18/2014 PD-Janet Grunt 6/18/2014 7/2/2014 Any & all reports involving TC resident from June 1, 2013 - June 16, 2014 6/18/2014 Em - No responsive docs Town Council Page 364 of 375 Meeting Date: Tuesday, August 26, 2014 2014-46 PD Jennifer Olson 6/18/2014 PD-Janet Grunt 6/18/2014 7/2/2014 Any & all reports involving TC resident from June 1, 2013 -June 16, 2014 7/1/2014 AG Opinion letter emailed Rec'd AG Opinion response dated 7/9/14, scanned 2014-47 PD 6/20/2014 PD-Janet Grunt 6/20/2014 7/7/2014 Are there any warrants for for this incident? She was with a high school friend who had marijuana. He was arrested but she was detained and let go. 6/25/2014 EM-no responsive records/warrant 2014-48 PD Faviola Romo-Law ofc of Kerry Collins 6/23/2014 PD-Janet Grunt 6/23/2014 7/8/2014 call sheet, agency assist w/accident - SH11 & Trophy Lake 6/13/14 6/25/2014 EM Event Report on record, accident not in our jurisdiction 2014-49 PD Sean J. Kirksey 6/18/2014 PD-Janet Grunt 6/18/2014 7/2/2014 Public Copy 9-1-13 11 Sonora Dr. TC. Report for & and police video, photo copies of text message froin phone. Person involved 7/1/2014 AG Opinion letter-emailed requestor Public and affidavit reports only Received AG Opinion response and scanned AG ltr. For 7/9/14 2014-50 PD Law Offices of Tim Power 6/26/2014 PD-Janet Grunt 6/26/2014 7/11/2014 Probabloe Cause Affidavit and accoompanyuing narrative- -warrant #14-520057 7/2/2014 EM pc affidavit and narrative sandy@timpowers.com 2014-51 PD Chery Pogues Windland 6/26/2014 PD-Janet Grunt 6/26/2014 7/11/2014 Report #1406-0020 Identity Theft Report prepared by Tammy Stubblefield @ Trophy Club PD 7/1/2714 EM identify theft info to 2014-52 PD Deanna L. Weller 7/7/2014 PD-Janet Grunt 7/8/2014 7/21/2014 Report #1406-0036 Theft Case for victim 7/9/2014 EM Incident report public 2014-53 PD Andrew R. Wilson 7/7/2014 PD-Janet Grunt 7/7/2014 7/21/2014 Identity Theft for an online loan that occurred on 1/6/14 but was not discovered until 7/1/14 when a collection agency sent infrmiaton aobut a loan that had defaulted. Report #1406-0037 7/9/2014 Em Identity Theft docs for 2014-54 PD William R. Ross 7/14/2014 PD-Janet Grunt 7/14/2014 7/28/2014 Public copy of police report #1407-0003 DL stolen or lost on vacation 7/14/2014 EM repsonsive docs 2014-55 PD Andrew Keeton 7/14/2014 Andrea Buerger 7/14/2014 7/28/2014 Citation from Summer 2010-enlisting in military and needs proof ticket was paid 7/18/2014 EM responsive doc Town Council Page 365 of 375 Meeting Date: Tuesday, August 26, 2014 2014-56 PD LexisNexis 7/16/2014 PD-Janet Grunt 7/16/2014 7/30/2014 Auto Accident #1304-0016 -revised PIR 72214 for public copy of criminal mischief 7/22/2014 EM 72214 returned check/not needed 2014-57 PD Stephanie Hufsey 7/17/2014 PD-Janet Grunt 7/17/2014 7/31/2014 Public report #1406-0028-DWI 7/21/2014 EM responsive doc to 2014-58 PD Cynthia Seevers 7/18/2014 PD-Janet Grunt 7/18/2014 8/1/2014 I need the police report from my 911 call for this domestic violence. Apartment #702 2011 between March-Aug. 1500 Plantation Oaks Dr. Apt.7/21/2014 EM Event report to 2014-59 PD Navy Recruiting 8/1/2014 PD-Janet Grunt 8/1/2014 8/15/2014 -Police record check 8/5/2014 No records responsive to request 2014-60 PD Hollie Wright 8/11/2014 PD-Janet Grunt 8/11/2014 8/25/2014 Incident- filed report, July 2010 108 Carnoustie, TC - domestic violence call against . I need the report for a trial and cps investigation 8/12/2014 EM-no responsive records- 2014-61 PD Jill Setzer, Setzer Law Firm PLLC 8/14/2014 PD-Janet Grunt 8/14/2014 8/28/2014 Any information re. Jan. 24, 2014 b/w 8-10 am by Byron Nelson HS- was pulled over for speeding in school zone. 2014-62 PD Janice Culver 8/15/2014 PD-Janet Grunt 8/15/2014 8/29/2014 Merry Maids-copy of Police report #1407-0020 @ 2418 Lillyfield TC 76262- (victim) 3-1-14 to 7-18-14 8/20/2014 EM Incident Report-Public Copy- case is open Town Council Page 366 of 375 Meeting Date: Tuesday, August 26, 2014 Overview of the Current Backup Strategy Aug 2014 Overview : We are backing up to removable hard drives and a DAS array. We stopped using tapes because of the lack of capacity. At the first of the week, the last full successful backup to a removable drive is taken offsite and placed in the safe deposit box at a bank 5 miles away. We are looking into options to remove backup sets from the DAS and remove offsite, the bank and/or cloud. Our target is a 28 day backup rotation Below is a detailed overview of what is being backed up including size, time, and rotation. Backup Server: Trophy17 (Job1) Backup Software: CA Brightstor Backup Location*: 2000g drives Removable Media: Yes Backup Type: Full Backup Rotation: 2 weeks Backup Time**: 2-2.5 hours Daily Backup Size**: 450g Data Sets: Mon-Sat – 450g Full @ 2 Hours = Data Sets: All 2014 Videos (T) Sun – 585g Full @ 2 Hours = Data Sets: All 2013-2014 Videos (T) *Limited to removable drive size **Estimated time and size. Backup Server: Trophy17 (Job2) Backup Software: CA Brightstor v12.5 Backup Location*: 2000g drives Removable Media: Yes Backup Type: Full and Incremental Backup Rotation: 2 weeks Backup Time**: 5 hours Daily Backup Size**: 940g Data Sets: Mon-Fri – 940g Full @ 5 hours = Data Sets: Current Police Case Files (T) Sat-Sun – 1.1g Incremental @ 15min = Data Sets: Police Case Files (T) *Limited to removable drive size **Estimated time and size. Town Council Page 367 of 375 Meeting Date: Tuesday, August 26, 2014 Backup Server: Trophy21 (Job1) Backup Software: CA Brightstor Backup Location*: 2000g – 4000g drives Removable Media: Yes Backup Type: Full Backup Rotation: 2 weeks Backup Time**: 7 - 24 hours Daily Backup Size**: 550g - 1400g Sun-Thu – 550g @ 7 hours = Data Sets: Badge(T), IT Backup(S), Veeam(S), Programs from Trophy21(S) Fri – 1400g @ 24 hours = Data Sets: Badge(T), IT Backup(S), Veeam(S), Old Police Files(T), Programs from Trophy21(S) *Limited to removable drive size **Estimated time and size. Backup Server: Trophy21 (Job 2) Backup Software: CA Brightstor Backup Location*: 2000g drives Removable Media: Yes Backup Type: Full and Incremental Backup Rotation: 2 weeks Backup Time**: 2.75 hours Daily Backup Size**: 750g Sun-Thu – 750g Full @ 2.75 hours = Data Sets: Watchguard Incar Police Video(T) Fri-Sat – 55g Incremental @ 15 hours = Data Sets: Watchguard Incar Police Video (T) *Limited to removable drive size **Estimated time and size. Backup Server: Trophy16 (Job 1) (Proxy server 16, 02, 04) Backup Software: Veeam Backup Backup Location: 24000g DAS Removable Media: No Backup Type: Full Synthetic and Incremental Backup Rotation: 4 weeks Backup Time**: 3-10 hours Daily Backup Size**: 9g – 615g Data Sets: Sun-Fri – 9g Incremental @ 3 hours = Data Sets: Server Image of Domain Controler04 (S) and File Server (S) Sat – 615g Synthetic Full @ 10 hours = Data Sets: Server Image of Domain Controler04 (S) and File Server (S) **Estimated time and size. Town Council Page 368 of 375 Meeting Date: Tuesday, August 26, 2014 Backup Server: Trophy16 (Job 2) (Proxy server 16, 02, 04) Backup Software: Veeam Backup Backup Location: 24000g DAS Removable Media: No Backup Type: Full Synthetic and Incremental Backup Rotation: 4 weeks Backup Time**: 2-8 hours Daily Backup Size**: 2g – 253g Data Sets: Sun-Fri – 2g Incremental @ 2 hours = Data Sets: Server Image of CRM/Wincoular Web(S), Winocular DB(S), and RecPro (T) Sat – 253g Synthetic Full @ 8 hours = Data Sets: Server Image of CRM/Wincoular Web(S), Winocular DB(S), and RecPro (T) **Estimated time and size. Backup Server: Trophy16 (Job 3) (Proxy server 16, 02, 04) Backup Software: Veeam Backup Backup Location: 24000g DAS Removable Media: No Backup Type: Full Synthetic and Incremental Backup Rotation: 4 weeks Backup Time**: 4-7 hours Daily Backup Size**: 12g – 2200g Data Sets: Mon-Sat – 12g Incremental @ 4 hours = Data Sets: Server Image of Exchange Email(S), SQL2005(S), Attendance Enterprise(S), Temp Email(S), and Incode(T) Sun – 2200g Synthetic Full @ 8 hours = Data Sets: Server Image of Exchange Email(S), SQL2005(S), Attendance Enterprise(S), Temp Email(S), and Incode(T) **Estimated time and size. Backup Server: Trophy16 (Job 4) (Proxy server 16, 02, 04) Backup Software: Veeam Backup Backup Location: 24000g DAS Removable Media: No Backup Type: Full Synthetic and Incremental Backup Rotation: 4 weeks Backup Time**: 1.5-12 hours Daily Backup Size**: 11g – 945g Data Sets: Mon-Sat – 2g Incremental @ 2 hours = Data Sets: Server Image of VMware vCenter(S), vCenter Mobile(S), Incode Payment(T), and Web3(T). Sun – 60g Synthetic Full @ 8 hours = Data Sets: Server Image of VMware vCenter(S), vCenter Mobile(S), Incode Payment(T), and Web3(T). **Estimated time and size. Town Council Page 369 of 375 Meeting Date: Tuesday, August 26, 2014 Backup Server: Trophy16 (Job 5) (Proxy server 16, 02, 04) Backup Software: Veeam Backup Backup Location: 24000g DAS Removable Media: No Backup Type: Full Synthetic and Incremental Backup Rotation: 4 weeks Backup Time**: 1.5-12 hours Daily Backup Size**: 11g – 945g Data Sets: Sat – 355g Synthetic Full @ 8 hours = Data Sets: Server Image of Terminal Server/Citrix(S), Helpdesk(S), Intranet(T), Blackberry Enterprise Server(S), and Innoprise(T). **Estimated time and size. Backup Server: Trophy16 (Job 6) (Proxy server 16, 02, 04) Backup Software: Veeam Backup Backup Location: 24000g DAS Removable Media: No Backup Type: Full Synthetic and Incremental Backup Rotation: 4 weeks Backup Time**: 2-8 hours Daily Backup Size**: 2g – 280g Data Sets: Mon-Sat – 2g Incremental @ 2 hours = Data Sets: Server Image of STW(M) and STW Payment(M) Sun – 280g Synthetic Full @ 8 hours = Data Sets: Server Image of STW(M) and STW Payment(M) **Estimated time and size. Key: Full = Full backup is a method of backup where all the files and folders selected for the backup will be backed up. When subsequent backups are run, the entire list of files and will be backed up again Incremental = Incremental backup is a backup of all changes made since the last backup. With incremental backups, one full backup is done first and subsequent backup runs are just the changes made since the last backup. Synthetic Full = Synthetic backups are created from a full backup of a file and subsequent incremental backups. (T) = Town only Data (S) = Shared Data Town Council Page 370 of 375 Meeting Date: Tuesday, August 26, 2014 (M) = MUD only Data G = Gigabyte (1000 megs) DAS = Direct Attached Storage Server Image = Veeam takes a full snapshot of the guest OS as part of the backup process. The process included deduplication of data. Recovery: We can recovery with daily backups from the removable disks. With the veeam backups, we are able to create a restored system in under 15 minutes. If we have to restore from the removable drives, the time is related to the amount of data and the speed of the drive. We randomly pick a file to restore out of the 10 backup jobs every month. Note: The issue with the exchange server was the partition table became corrupt and the backup process does not know any different. The backup process is at lower level in the VMware processes. We were able to recover all but 4 days worth of data and some of those were recovered because of local cached copies of the mailboxes. Custom Disaster Recovery Plan for Trophy Club: We have contacted AVTek Solutions to assess our current environment, review our system requirements, and build a custom disaster recovery plan. The first step in putting a sound backup strategy is to understand your system requirements. We need to understand what needs to be backed up and how often you need to back it up. Recovery point objective (RPO), which describes how much data loss is tolerable in case of major incident, is an important thing to consider as it dictates how often you need to perform a backup. This, in addition to the amount of data you need to backup, will determine the size of your backups. In light of your requirements, you can select the backup method most appropriate to satisfy them. You need to consider both hardware and software. Usability, scalability, compatibility, support and centralized administration are all important aspects to take into account when selecting the right backup methods for your needs. You also need to have a documented backup policy describing how often to back up your data and what exactly to back up. The backup policy depends on the importance of the information and the acceptable risk to the data owner. Town Council Page 371 of 375 Meeting Date: Tuesday, August 26, 2014 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12014-1386-T Name: Status:Type:Agenda Item Regular Session File created:In control:8/18/2014 Town Council On agenda:Final action:8/26/2014 Title:Items for Future Agendas. Attachments:Items for Future Agendas.pdf Action ByDate Action ResultVer. Items for Future Agendas. Town Council Page 372 of 375 Meeting Date: Tuesday, August 26, 2014 Town Council Future Agenda Items List (Updated after 8/12/2014 meeting) 1. Residential Property Renewal for tax incentives and grants for the recovery and renewal of existing residential properties (Rowe 8/12/2014) 2. Discussion regarding animal shelter long and short term facility. (11/18/2013) 3. Consider and take appropriate action regarding placing BNHS State Championship recognition on elevated water storage tank. (Sanders 5/19/2014) 4. Consider and take appropriate action regarding term limits for Board and Commission members. (Rowe 7/22/2014) 5. Consider and take appropriate action regarding giving direction to CFAB. (Sanders 7/22/2014) 6. Consider and take appropriate action regarding purchase of land at Trophy Club Drive and SH114 for signage. (Sanders 7/22/2014) 7. Consider and take appropriate action regarding signage in medians at Trophy Club Drive, Trophy Wood Drive, Indian Creek and possibly Bobcat. (Sanders 7/22/2014) 8. Consider and take appropriate action regarding median aesthetics relative to the three (3) medians being replaced due to the Indian Creek reconstruction project. (Rowe 7/22/2014) – added to 8/26/2014 agenda will remove after 8/26/2014 meeting 9. Review ordinances regarding Town Homes, Condos and apartments. (Sanders 8/4/2014) Town Council Page 373 of 375 Meeting Date: Tuesday, August 26, 2014 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12014-1393-T Name: Status:Type:Agenda Item Executive Session File created:In control:8/19/2014 Town Council On agenda:Final action:8/29/2014 Title:Pursuant to the following designated sections of the Texas Government Code, Annotated, Chapter 551, (the Texas Open Meetings Act) the Council will convene into closed executive session to discuss the following: A. Texas Government Code Section 551.071 (2). “Consultation with Attorney” to consult with its attorney on a matter in which the duty of the attorney to the Governmental Body under the Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflict with the Open Meetings Act: (1) Street Improvement and Storm Water Drainage projects and potential or threatened claims and litigation (2) Open Meetings and Communications B. Texas Government Code Section 551.071(2) “Consultation with Attorney” and Texas Government Code Section 551.072 “Deliberations about Real Property” to consult with its attorney on a matter in which the duty of the attorney to the Governmental Body under the Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflict with the Open Meetings Act and to discuss or deliberate the purchase, exchange, lease, or value of real property where deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with a third person: (1) Potential sites for the location of a new Police and Town Hall Facility and related negotiations. Attachments: Action ByDate Action ResultVer. Pursuant to the following designated sections of the Texas Government Code, Annotated, Chapter 551, (the Texas Open Meetings Act) the Council will convene into closed executive session to discuss the following: A. Texas Government Code Section 551.071 (2). “Consultation with Attorney” to consult with its attorney on a matter in which the duty of the attorney to the Governmental Body under the Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflict with the Open Meetings Act: (1) Street Improvement and Storm Water Drainage projects and potential or threatened claims and litigation (2) Open Meetings and Communications B. Texas Government Code Section 551.071(2) “Consultation with Attorney” and Texas Government Code Section 551.072“Deliberations about Real Property” to consult with its attorney on a matter in which the duty of the attorney to the Governmental Body under the Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflict with the Open Meetings Act and to discuss or deliberate the purchase, exchange, lease, or value of real property wheredeliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with a third person: (1) Potential sites for the location of a new Police and Town Hall Facility and related negotiations. Town Council Page 374 of 375 Meeting Date: Tuesday, August 26, 2014 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12014-1394-T Name: Status:Type:Agenda Item Regular Session File created:In control:8/19/2014 Town Council On agenda:Final action:8/26/2014 Title:Consider and take appropriate action regarding the Executive Session. Attachments: Action ByDate Action ResultVer. Consider and take appropriate action regarding the Executive Session. Town Council Page 375 of 375 Meeting Date: Tuesday, August 26, 2014