ORD 2000-021404 � of w WMAII � I �
1
M
®RD. 2001-15
07/02/2001
TOWN OF TROPHY CLUB, TEXAS
ORDINANCE NO. 200002
AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS ADOPTING A
SCHEDULE OF FEES FOR THE TOWN, INCLUDING FEES FOR BUILDING
PERMITS, REVIEW OF PLANS, CERTIFICATE OF OCCUPANCY,
REINSPECTION AND OTHER PUBLIC WORDS DEPARTMENT FEES,
ELECTRICAL & MECHANICAL FEES, PERMIT ISSUANCE AND HEATERS,
PLANNING AND ZONING FEES, FIRE DEPARTMENT FEES, ANIMAL
CONTROL FEES, FIRE PLAN REVIEW FEES, POLICE DEPARTMENT FEES,
HEALTH INSPECTION FEES, ADMINISTRATIVE FEES, FEES FOR COPIES OF
TOWN ORDINANCES, RESOLUTIONS AND OTHER TOWN RECORDS AND
DOCUMENTS; PROVIDING A PURPOSE CLAUSE; PROVIDING A
SEVERABILITY CLAUSE; PROVIDING AN APPLICATION CLAUSE;
PROVIDING AN AMENDMENT CLAUSE; REPEALING ORDINANCE 2000-01;
PROVIDING A SAVINGS CLAUSE; PROVIDING AN ENGROSSMENT AND
ENROLLMENT CLAUSE; PROVIDING A PUBLICATION CLAUSE; PROVIDING
A CUMULATIVE CLAUSE; AND PROVIDING AN EFFECTIVE DATE
WHEREAS, the Town Council of the Town of Trophy Club, Texas (the "Town") is
empowered under the Texas Local Goven-tmnt Code, Section 54.001, to do all acts and make all
regulations which may be necessary or expedient for the promotion of the public health, safety
and general welfare.
NOW THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE
TOWN OF TROPHY CLUB, TEXAS:
SECTION L
PURPOSE
That there is hereby adopted a Schedule of Fees, attached hereto as Exhibit "A" and
incorporated herein for all purposes for the Town of Trophy Club, Texas, the payment of which shall
be conditioned precedent to the issuance of any permit, any inspection or the provision of a copy of
any ordinance, resolution or any other Town record or document.
SECTION H.
SEVERABILITY
If any section, article, paragraph, sentence, clause, phrase or word in this Ordinance, or
application thereof to any persons or circumstances is held invalid or unconstitutional by a Court of
competent jurisdiction, such holding shall not affect the validity of the remaining portions of this
Ordinance and the Town Council hereby declares it would have passed such remaining portions of
the Ordinance despite such invalidity, which remaining portions shall remain in fiill force and effect.
SECTION III.
APPLICATION
The provisions of this Ordinance shall apply to all fees established herein and shall be levied
by the Town of Trophy Club, Texas immediately upon the effective date of this Ordinance.
Separately adopted ordinances may also address applicable fees for other pen -nit requirements within
the Town of Trophy Club. This Ordinance should not be construed to be all inclusive of required
pen -nits or fees within the Town of Trophy CIub.
SECTION IV.
AMENDMENT
The individual fees are subject to change to reflect the Town's actual costs and as such, the
fees herein may be changed by the Town Council at any regular or scheduled public meeting through
a simple majority vote.
SECTION V.
REPEALER
All previously adopted ordinances or resolutions or parts of ordinances or resolutions of the
Town of Trophy Club, Texas, including, but not limited to Ordinance 2000-01, pertaining to Town
fees which are not consistent with or in conflict with the provisions of this Ordinance are hereby
repealed.
SECTION VI.
SAVINGS
All rights and remedies of the Town of Trophy Club are expressly saved as to any and all
violations of the provisions of any other ordinances affecting Fee Schedules for the Town.
SECTION VII,
ENGROSSMENT AND ENROLLMENT
The Town Secretary of the Town of Trophy Club is hereby directed to engross and enroll this
Ordinance by copying the Caption, Publication Clause and Effective Date Clause in the minutes of
the Town Council and by filing this Ordinance in the ordinance records of the Town.
SECTION VIII.
PUBLICATION
The Town Secretary of the Town of Trophy Club is hereby directed to publish in one issue
of the Official newspaper of the Town of Trophy Chrb, the Caption and Effective Date Clause of this
Ordinance as required by Section 52.011 of the Texas Local Government Code.
s/share/]aw_wp/mun icipal/trophyclub/ordinances/fees
SECTION IX.
CUMUILATIVE
This Ordinance shall be ctunulative of all other ordinances of the Town affecting fees and
shall not repeal any of the provisions of said ordinances except in those instances where provisions
of those ordinances are in direct conflict with the provisions of this Ordinance.
EFFECTIVE DATE
This Ordinance shall take effect from and after its date of passage in accordance with law.
PASSED AND APPROVED by the Town Council of the Town of Trophy Club, Texas this
the 1 st day of February, 2000.
Mayor, Town of Trophy bub, Texas
ATTEST:
Town Secretary,
Town of Trophy Club, Texas
[Seal]
APPROVED AS TO FORM:
Z -1 ---
Town Attorney,
Town of Trophy Club, Texas
slsharellatv_wplmun icipalltrophyclub/ordinances/fees
EXHIBIT A
Town of Trophy Club
February 1, 2000
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Developer Fee- inspection of utilities, infrastructure
5% of contract price
Certificate of Occupancy (Commercial)
$75.00
Conditional Use Permit Fees
$50.00
Construction in a right of way
$50.00
Contractor Registration Fees
Master Electrician Registration
$75.00
Journeyman Electrician
$25.00
HVAC
$25.00
Plumbing
$25.00
All License Renewal
$25.00
Copies (8 '/2 X 11 per side)
$ .10
Electrical Permit Fees
PERMIT ISSUANCE FEE $20.00
LIGHTING FIXTURES, SOCKETS, OR OTHER
LAMP HOLDING DEVICE FIRST 20 Qty, X 0.75=
ADDITIONAL FIXTURES Qty. X 0.45=
POLE OR PLATFORM MOUNTED LIGHTS Qty. X 0.75=
THEATRICAL LIGHTING FOR ASSEMBLIES Qty. X 0.75=
NON RESIDENTIAL APPLIANCES Qty. X 3.00=
POWER APPARATUS; MOTORS, GENERATORS,
TRANSFORMERS, AIR CONDITIONERS & HEAT PUMPS,
COOKING OR BAKING EQUIPMENT RATING IN (HP), (KW), (KVA, OR KVAR)
UP TO 1
OVER 1, NOT OVER 10
OVER 10, NOT OVER 50
OVER 50, NOT OVER 100
OVER 100
SIGNS AND OUTLINE LIGHTING
SERVICES 600 VOLT OR LESS, NOT OVER 200 AMPS
600 VOLT OR LESS, OVER 200 AMPS
OVER 600 VOLT & OVER 1000 AMPS
$ 3.00
$ 7.50
$15.00
$30.00
$45.00
$15.00
$18.50
$37.50
$75.00
MISCELLANEOUS APPARATUS $11.00
Fence Permit Fees
$25.00
Animal Runs
$15.00
Harmony Park Reservations (Deposit)
$50.00
Incidental Permit Fee
$25.00
Irrigation Permit Fee
$50.00
Mechanical Permit Fee
UMCa 1997
Parking Permit
$50.00
Plan Review Fees (New Construction)
65% of Base permit Fee
a. For the addition to a dwelling, the 35% of permit feel
construction of pool, and the construction min. fee - $15.00
of any structure housing a group A, B, E,
H, I, M, or division 1 occupancy
Plumbing Permit Fees
Permit Issuance
For issuing each permit
$20.00
For issuing each supplemental permit
$10.00
Unit Fee Schedule (in addition to items 1 and 2 above)
For each plumbing fixture on one trap or a set
$ 7.00
of fixtures on one trap (including water, drainage
piping and backflow protection thereof)
For each building sewer
$15.OD
Rainwater systems — per drain (inside building)
$ 7.00
For each private sewage disposal system
$40.00
For each water heater and/or vent
$ 7.00
For each gas -piping system 1-5 outlets
$ 5.00
For each additional gas piping system outlet, per outlet
$ 1.00
For each industrial waste pretreatment interceptor
$ 7.00
including its trap and vent, except kitchen -type grease
interceptors functioning as fixture traps
For each installation, alteration or repair of water piping
$ 7.00
and/or water treating equipment, each
For each repair or alteration of drainage or vent piping,
$ 7.00
each fixture
For each lawn sprinkler system on any one meter
$ 7.00
including backflow protection devices thereof
For atmospheric -type vacuum breakers not included
in item 12:
1-5
$ 5.00
over 5, each
$ 1.D0
For each backflow protective device other than
atmospheric type vacuum breakers
2 inch (51 mm) diameter and smaller
$ 7.00
over 2 inch (51 mm)
$15.00
For each medical gas piping system serving
$50.00
one to five inlet(s) outlet(s) for a specific gas
For each additional medical gas inlet(s) outlet(s)
$5.00
Additional Plumbing Inspection and Fees
Inspections outside of norma[ business hours $30.00*
Reinspection fee $30.00
Inspections for which no fee is specifically indicated $30.00
Additional plan review required by changes, $30.00*
additions or revisions to approved
plans (minimum charge —one-half hour)
*Per hour for each hour worked or the total hourly cost to the jurisdiction, whichever Is greater. This cost shall include supervision,
overhead, equipment, hourly wages and fringe benefits of all the employees involved.
Pool Permit Fees
Pool Electrical
Propane Tank
Re -inspection Fees (minimum 1/2 hour)
I't re -inspection
2nd re -inspection
Td re -Inspection
4th re -inspection
Re -Roofing Permit Fee
Satellite Permit
Sign Permit Fee
Permanent sign (1-50 sq.ft.)
(under 50 sq. Ft.)
Temporary Sign
Soliciting Permit
Health Inspection (every 6 months)
Tree Preservation Permit Fee (per tree)
Work Done Prior to Permit Approvalllssuance
Double the regular permit fee
UBC1 Table A
(Total Valuation +65% plan review fee)
$50.00
$34.00
$30.00
$60.00
$90.00
$120.00
$50.00
$10.00
$50.00
$1.00 per square foot
$25.00
$25.00
$90.00 per inspection
$25.00Itree
Refunding of fees paid shall comply with Section 304 (f) 1 of the Uniform Building Code.
Otherwise above fees are not refundable.
'Uniform Building Code
2National Electrical Code
3Uniform Mechanical Code
4Uniform Plumbing Code
Permit Issuance and Heaters
1.
For the issuance of each mechanica[ permit
$23.50
2.
For issuing each supplemental permit for which the original permit
has expired been cancelled or finaled
$ 7.25
Unit Fee Schedule
(Note: The following does not include permit -issuing fee.)
1.
Furnaces
For the installation or relocation of each forced -air or gravity -type
furnace or burner, including ducts and vents attached to such
appliance, up to and including 100,000 Btulh (29.3 kW)
$14.80
For the installation or relocation of each forced -air or gravity -type
furnace or burner, including ducts and vents attached to such
appliance over 100,000 Btulh (29.3 kW)
$18.20
For the installation or relocation of each floor furnace, including
vent
$14.80
For the installation or relocation of each suspended heater,
recessed wall heater or floor -mounted unit heater
$14.80
2.
Appliance Vents
For the installation, relocation or replacement of each appliance
vent installed and not included in an appliance permit
$ 7.25
3.
Repairs or Additions
For the repair of, alteration of, or addition to each heating
appliance, refrigeration unit, cooling unit, absorption unit, or
heating, cooling, absorption or evaporative cooling system,
including installation of controls regulated by the Mechanical Code
$13.70
4.
Boilers, Compressors and Absorption Systems
For the installation or relocation of each boiler or compressor to and
including 3 horsepower (10.6 kW), or each absorption system to
and including 100,000 Btulh (29.3 kW)
$14,70
For the installation or relocation of each boiler or compressor
over three horsepower (10,6 kW) to and including 15 horsepower
(52.7 kW), or each absorption system over 100,000 Btulh (29.3 kW) to
and including 500,000 Btulh (146.6 kW)
$27.15
For the installation or relocation of each boiler or compressor
over 15 horsepower (52.7 kW) to and including 30 horsepower
(105.5 kW), or each absorption system over 500,000 Btulh
(146.6 kW) to and including 1,000,000 Btulh (293.1 kW)
$37.25
For the installation or relocation of each boiler or compressor
over 30 horsepower (105.5 kW) to and including 50 horsepower
(176 kW), or each absorption system over 1,000,000 Btulh
(293.1 kW) to and Including 1,750,000 Btulh (512.9 kW)
$55.45
For the installation or relocation of each boiler or compressor
over 50 horsepower (176 kW) or each absorption system over
1,750,000 Btulh (512.9 kW)
$92.65
5.
Air Handlers
For each air -handling unit to and including 10,000 cubic feet
per minute (cfm) (4719 Lls) including ducts attached thereto
$10.65
Note: This fee does not apply to an air -handling unit which
is a portion of factory -assembled appliance, cooling unit,
evaporative cooler or absorption unit for which a permit is
required elsewhere in The Mechanical Code
For each air -handling unit over 10,000 cfm (4719 Lls)
$18.10
Permit Issuance and Heaters Continued
6.
Evaporative Coolers
For each evaporative cooler other than portable type
$10.65
7.
Ventilation and Exhaust
For each ventilation fan connected to a single duct
$ 7.25
For each ventilation system which is not a portion of any
heating or air-conditioning system authorized by a permit
$10.65
For the installation of each hood which is served by
mechanical exhaust, including ducts for such hood
$10.65
8.
Incinerators
For the installation or relocation of each domestic -type incinerator
$18.20
For the installation or relocation of each commercial or
Industrial -type incinerator
$14.50
9.
Miscellaneous
For each appliance or piece of equipment regulated by
the Mechanical Code but not classified in other appliance categories,
or for which no other fee is listed in the table
$10.65
Other Inspections and Fees:
1. Inspection outside of normal business hours, per hour
(minimum charge- two hours)
$49.50*
2. Reinspection fees assessed under provisions of
Section 116.6, per inspection
$49.50*
3. Inspections for which no fee is specifically indicated,
Per hour (minimum charge -one-half hour)
$49.50*
4. Additional plan review required by changes, additions
or revisions to plans for which an initial review has been completed
$49.50*
(minimum charge- one-half hour)
*Or the total hourly cost to the Jurisdiction, whichever Is the greatest. This cost shall include supervision, overhead,
equipment, hourly wages and fringe benefits of the employees involved
SCHEDULE OF FEES
Planning and Zoning Department
PLANNING AND ZONING FEES:
Copy of Comprehensive Land Use Plan
Copy of Comprehensive Zoning Ordinance
Copy of Subdivision Regulations
Comprehensive Zoning Map (8'/2 X 14)
(24 x 36)
PLATTING FEES:
FINAL PLAT REVIEW:
AMOUNT:
$10.00
$10.00
$30.00
$ .50
$ 5.00
Platted with lots:
(a) $1,000 per Plat plus $5.00 per lot where there are 20 lots or less;
or
(b) $1,000 per Plat plus $10.00 per lot when there are 21 lots or more.
Platted with acres:
(a) $1,000 per Plat plus $10.00 per acre when there are less than 3 acres;
or
(b) $1,000 per Plat plus $20.00 per acre when there are 3 acres or more.
PRELIMINARY PLAT REVIEW:
Platted with lots:
(a) $1,000 per Plat plus $5.00 per lot when there are 20 lots or less;
or
(b) $1,000 per Plat plus $10.00 per lot when there are 21 lots or more;
Platted with acres;
(a) $1,000 per Plat plus $10.00 per acre when there are less than 3 acres;
or
(b) $1,000 per Plat plus $20.00 per acre when there are 3 acres or more.
REPLATTINGIVACATING REVIEW
Platted with lots:
(a) $1,000 per Plat plus $5.00 per lot when there are 20 lots or less;
or
(b) $1,000 per Plat plus $10.00 per lot when there are 21 lots or more;
Platted with acres;
(a) $1,000 per Plat plus $10.00 per acre when there are less than 3 acres;
or
(b) $1,000 per Plat plus $20.00 per acre when there are 3 acres or more.
PLANNING AND ZONING
ZONING FEES
Site Plan Review
(a) $1,000 per Site Plan plus $10,00 per acre when there is less than 3 acres
or
(b) $1,000 per Site Plan plus $20.00 per acre when there is more than 3 acres
Zoning Change (includes site Plan review)
(a) $1,000 per Site Plan plus $10.00 per acre when there is less than 3 acres
or
(b) $1,000 per Site Plan plus $20.00 per acre when there is more than 3 acres.
ZONING BOARD OF ADJUSTMENTS
Variance Request $150.00
FIRE/EMS DEPARTMENT FEES
Base Rate/BLS
$150.00
Base Rate/ALS
250.00
Mileage (per mile)
3.00lper
Oxygen
25.00
Disposable Supplies
20.00
EKG
40.00
Disposables
20.00
No Transport
.00
Adenosine
62.00
Alcaine
14.00
Atropine 1 mg
7.00
Adrenaline
20,00
Baby Aspirin
3.00
Benadryl
2.00
Brethine
4.00
Bretylium
10.00
Cordorone
150.00
50% Dextrose
8.50
Dopamine
14.00
Haldol
16.00
Epi 1:1000
1.50
12L EGK Interp.
25.00
EPI 1:10,000
6.00
Instant Glucose
5.50
Glucagon
100.00
Lasix
4.00
2% Lidocaine
6.00
1 G Lidocaine (Premix)
9.50
Morphine Sulfate
1.50
Narcan
11.00
FIREIEMS DEPARTMENT FEES continued
Nitroglycerine
1.00
Promethazine
1.50
Proventil
3.00
Sodium Bicarbonate
6.00
Spinal Immobilizaton
25.00
Thiamine
2.00
Valium
1.50
Nitrous Oxide
25,00
Registration
Lost License
Impound Fee
Quarantine Fee
ANIMAL CONTROL FEES
$ 5.00
1.00
15.00
200.00
Vicious Dog Registration 25.00/year
Trap Rental ($30 deposit) $10/fourteen days
Transportation to Shelter $10.00
FIRE PLAN REVIEW FEES
0 —100,000 square feet $ 0.015
per square foot of building area.
100,001 — 300,000 square feet
300,000+ square feet
$1,500.00
for the first 100,000 square feet
plus 0.014 for each additional
square foot of area or fraction
thereof.
4,200.00
for the first 300,000 square feet
plus 0.009 for each additional
square foot of area or fraction
thereof.
Major projects may require multiple plan reviews due to their complexity, i.e,
Pre -construction Review
Utilities
Building Plans
nfra st ru ctu re
Sprinkler System Review
Alarm System Review
The above fee schedule will be accessed for each review separately.
FIRE DIVISION FEE SCHEDULE
Sprinkler Permit $25.001year
Residential Sprinkler System Plan Review $100.00
Sprinkler System Re -inspection
$75.00
Alarm System Re -Inspection
$25.00
Final Inspection for New Construction
$75.00
Re -inspection for New Construction
$25.00
Burn Permits (residents Free) Non Residents
$25.00 a week
Vent -a -Hoods System Permits
$75.00
Wet Chemical Systems Permit
$75.00
Aerosol Products (500 Pounds)
$50.00
Aircraft Refueling Vehicles
$100.00
Asbestos Removal
$500.00
Aircraft Repair Hanger $100.00
Automobile Wrecking Yard $250.00
Battery System $250.00
Bowling Pin or Ally Refinishing $250.00
Candles and Open Flame in Assembly areas $50.00
Carnivals and Fairs $25.00
Cellulose Nitrate Film
$100.00
Combustible Fiber Storage
$50.00
Combustible Material Storage
$250.00
Compressed gases
$100.00
Commercial Rubbish Handling Operations
$250.00
FIRE DIVISION FEE SCHEDULE Continued
Cryogen's
$250.00
Dry Cleaning Plants
$50.00
Dust Producing Operations
$250.00
Explosives or Blasting Agents
$150.00
Fire Hydrant and Water Control Valves
$25.00 a week
Fireworks
$100.00
Flammable or Combustible Liquids
$100.00
Fruit Ripening
$25.00
Fumigation or Thermal Insecticidal Fogging
$250.00
Hazardous Material
$50.00
High -Piled Combustible Storage
$250.00
Hot Works Operations
$50.00
Liquefied Petroleum gasses
$250.00
Liquid- or Gas- Fueled Vehicles or Equipment in
$50.00
Assembly Buildings
Lumber Yards
$250.00
Magnesium Working
$150.00
Mall Covered
$50.00
Motor Vehicle Fueling Dispensing Station
$50.00
Organic Coating
$50.00
Ovens Industrial Baking or Drying
$50.00
Parade Floats
$ 5.00
Places of Assembly
$50.00
Pyrotechnical Special Effects Material
Radioactive Materials
Refrigeration Equipment
Repair Garages
Spraying or Dipping
Temporary Membranes Structures, Tent and Canopies
Tire Storage
Wood Products
After hours Inspections
$50.00
$500.00
$25.00
$50.00
$100.00
$25.00
$50.00
$50.00
$125.00 first hour
$35.00 every hour after
POLICE DEPARTMENT FEES
Accident Reports
Good Conduct Record
Fingerprints
Alarm Fees
Permit for Single Family
Multi -Family
$ 4.00
$ 5.00
$10.00
$50.00
$50.00 + $5 per permit
For each unit
Commercial $100.00
HEALTH INSPECTION FEES
Health Permit Fee $150.00
(Includes one re -inspection fee)
2nd Re -Inspection Fee $25.00
ADMINISTRATIVE FEES
The following is a summary of the charges for copies of public information that have
been adopted by the commission Service Rendered --- Charge:
1. Standard Paper Copy
$ .10 per page
2. Nonstandard -size Copy
A.
Diskette
$ 1.00 each
B.
Magnetic Tape
(i) 4mm
$13.50 each
(ii) 8 mm
$12.00 each
(iii) 9 -track
$11.00 each
C.
Data Cartridge
(i) 2000 Series
$17.50 each
(ii) 3000 Series
$20.00 each
(iii) 6000 Series
$25.00 each
(iv) 9000 Series
$35.00 each
(v) 600A
$20.00 each
D.
Tape Cartridge
(i) 250 MB
$38.00 each
(ii) 525 MB
$45.00 each
E.
VHS Video Cassette
$ 2.50 each
F.
Audio Cassette
$ 1.00 each
G.
Oversized Paper Tray Copy
$ .50 each
H.
Mylar (36 -inch, 42 -inch, and 48 -inch)
(i) 3 mil.
$ .85/linear foot
(ii) 4 mil.
$ 1.10/linear foot
(iii) 5 mil.
$ 1.35/linear foot
I.
Blueline/Blueprint Paper (all widths)
$ .20/linear foot
J.
Other
Actual Cost
3. Personnel Charge:
A. Programming Personnel
$26.00/hour
B. Other Personnel
$15.00/hour
4.
Overhead Charge
20% of personnel charge
5.
Microfiche or Microfilm Charge
A. Paper Copy
$ .10 per page
B. Fiche or Film Copy
Actual Cost
6.
Remote Document Retrieval Charge
Actual Cost
7.
Computer Resource Charge
A. Mainframe
$10.00/minute
B. Midsize
$ 1.50/minute
C. Client/Server
$ 2.20 per hour
D. PC or LAN
$ 1.00 per hour
S.
Miscellaneous Supplies
Actual Cost
9.
Postage and Shipping Charge
Actual Cost
10.
Photographs
Actual Cost
11
Other Costs
Actual Cost
12.
Outsourced/Contracted Services
Actual Cost
13.
No Sales Tax — No Sales Tax shall be applied to copies of public information.
TEXAS ADMINISTRATIVE CODE
(a) The charges in this section to recover costs associated with providing copies of
public information are based on estimated average costs to governmental bodies across
the state. When actual costs are 25% higher than those listed in these rules,
governmental bodies other than agencies of the state, may request an exemption in
accordance with § 111.64 of this title (relating to Requesting an Exemption).
(b) Copy Charge.
(1) Standard copy. The charge for standard paper copies reproduced by means of
an office machine copier or a computer printer is $.10 per page or part of a page. Each
side that has a printed image is considered a page.
(2) Nonstandard copy. The charges for nonstandard copies are:
(A) Diskette ($1.00)
B) Magnetic tape ($11-$13.50) - depending upon width — see §111.70 of this title
(relating to the General Services Commission Charge Schedule)
(C) Data Cartridge ($17.50 - $35.00) - depending on series — see §111.70
(D) Tape Cartridge ($38-$45) — depending on memory — see §111.70
(E) VHS Video Cassette ($2.50)
(F) Audio Cassette ($1.00)
(G) Oversize Paper Copy ($.50) - i.e., 11 inches by 17 inches, greenbar, bluebar
(H) Mylar ($.85-$1.3511inear foot) — depending on thickness — see §111.70
(1) Blueprint/Blueline Paper ($.20/linear foot) — all widths
(3) The charges in this subsection are to cover the cost of materials onto which
information is copied and do not reflect any additional charges that may be associated
with a particular request.
(c) Programming personnel. If a particular request requires the services of a
programmer in order to execute an existing program or to create a new program so that
requested information may be accessed and copied, the governmental body may
charge for the programmer's time.
(1) The hourly charge for a programmer is $26 an hour, including fringe benefits.
Only programming services will be charged at this hourly rate.
TEXAS ADMINISTRATIVE CODE continued
(2) Governmental bodies that do not have in-house programming capabilities shall
comply with requests in accordance with §552.231 of the Public Information Act.
(3) If the charge for providing a copy of public information includes costs of labor, a
governmental body shall comply with the requirements of Government Code, Chapter
552, §552.261(b).
(d) Other Personnel Charge.
(1) The charge for other personnel costs, incurred in processing a request for public
information is $15 an hour, including fringe benefits. Where applicable, the other
personnel charge may include the actual time to locate, compile, and reproduce the
requested information.
(2) An other personnel charge shall not be billed in connection with complying with
requests that are for 50 or fewer pages of paper records, unless the documents to be
copied are located in:
(A) More than one building; or
(B) A remote storage facility.
(3) Other personnel time shall not be recovered for any time spent by an attorney,
legal assistant, or any other person who reviews the requested information.
(A) To determine whether the governmental body will raise any exceptions to
disclosure of the requested information under Subchapter C of the Public Information
Act; or
(B) To research or prepare a request for a ruling by the attorney general's office
pursuant to §552.301 of the Public Information Act.
(4) When confidential information is mixed with public information in the same page,
personnel time may be recovered for time spent to obliterate, blackout, or otherwise
obscure confidential information in order to release the public information.
(5) If the charge for providing a copy of public information includes costs of labor, a
governmental body shall comply with the requirements of Government Code, Chapter
552, §552.261(b).
(e) Overhead charge
TEXAS ADMINISTRATIVE CODE continued
(1) Whenever any personnel charge is applicable to a request, a governmental body
may include in the charges direct and indirect costs, in addition to specific personnel
charge. This overhead charge would cover costs as depreciation of capital assets,
rent, maintenance and repair, utilities, and administrative overhead. If a governmental
body chooses to recover such costs, a charge shall be made in accordance with the
methodology described in paragraph (3) of this subsection. Although an exact
calculation of costs will vary, the use of a standard charge will avoid complication in
calculating such costs and will provide uniformity for charges made statewide.
(2) An overhead charge shall not be made for requests for copies of 50 pages or
fewer of standard paper records.
(3) The overhead charge shall be computed at 20% of the charge made to cover any
personnel costs associated with a particular request. Example: if one hour of
personnel (programming, other personnel or a combination of both) is used for a
particular request, the formula would be as follows: $15.00 x .20 = $3.00; or $26 x.20 -
$5.20; or $41 x .20 = $8.20.
(f) Microfiche and microfilm charge.
(1) If a governmental body already has information that exists on microfiche or
microfilm and has copies available for sale or distribution, the charge for a copy must
not exceed the cost of its reproduction. If no copies of the requested microfiche or
microfilm are available and the information on the microfiche or microfilm can be
released in its entirety, the governmental body should make a copy of the microfiche or
microfilm. The charge for a copy shall not exceed the cost of its reproduction. The
Texas State Library and Archives Commission has the capacity to reproduce microfiche
and microfilm for state agencies. Governmental bodies that do not have in-house
capability to reproduce microfiche or microfilm may charge the actual costs of having
the reproduction made commercially.
(2) If only a master copy of information in microform is maintained, the charge is
$.10 per page for standard size paper copies, plus any applicable personnel and
overhead charge for more than 50 copies.
(g) Remote document retrieval charge.
(1) Due to limited on-site capacity of storage of documents, it is frequently necessary
to store information that is not in current use in remote storage locations. Every effort
should be made by governmental bodies to store current records on-site. State
agencies are encouraged to store inactive or non-current records with the Texas State
Library and Archives Commission. To the extent that the retrieval of documents results
in a charge to comply with a request, it is permissible to recover costs of such services.
TEXAS ADMINISTRATIVE CODE continued
(2) If a governmental body has a contract with a special records storage company,
whereby the private company charges a fee to locate, retrieve, deliver, and return to
storage the needed record(s), no additional personnel charge shall be factored in for
time spent in locating documents at the storage location by the private company's
personnel. If after delivery to the governmental body, the boxes must still be searched
for records that are responsive to the request, a personnel charge is allowed according
to subsection (d)(1) of this section.
(h) Computer Resource Charge.
(1) The computer resource charge is a utilization charge for computers based on the
amortized costs of acquisition, lease, operation, and maintenance of computer
resources, which might include, but is not limited to, some or all of the following: central
processing units (CPUs), servers, disk drives, local area networks (LANs), printers, tape
drives, other peripheral devices, communications devices, software, and system utilities.
(2) These computer resources are not limited to substitute for cost recovery
methodologies or charges made for purposes other than responding to public
information requests.
(3) The charges in this subsection are averages based on a survey of governmental
bodies with a broad range of computer capabilities. Each governmental body using this
costs recovery charge shall determine which category(ies) of computer system(s) used
to fulfill the public information request most closely fits its existing systems(s), and set
its charge accordingly. Type of System — Rate: Mainframe - $10 per minute; Midsize --
$1.50 per minute; Client/Server -- $2.20 per hour, PC or LAN -- $1.00 per hour.
(4) The charge made to recover the computer utilization cost is the actual time the
computer takes to execute a particular program times the applicable rate. The CPU
charge is not meant to apply to programming or printing time; rather, it is solely to
recover costs associated with the actual time required by the computer to execute a
program. This time, called CPU time, can be read directly from the CPU clock, and
most frequently will be a matter of seconds. If programming is required to comply with a
particular request, the appropriate charge that may be recovered for programming time
is set forth in subsection (d) of this section. No charge should be made for computer
print-out time. Example: If a mainframe computer is used, and the processing time is
20 seconds, the charges would be as follows: $1013 = $3.33; or $10160 = $3.33.
(5) A governmental body that does not have in-house computer capabilities shall
comply with requests in accordance with the Public Information Act, Government Code,
Chapter 552, §552.231.
(i) Miscellaneous supplies. The actual costs of miscellaneous supplies, such as
labels, boxes, and other supplies used to produce the requested information, may be
added to the total charge for public information.
TEXAS ADMINISTRATIVE CODE continued
0) Postal and shipping charges. Governmental bodies may add any related or
shipping expenses which are necessary to transmit the produced information to the
requesting party.
(k) Sales Tax. Sales tax shall not be added on charges for public information.
(1) The commission shall reevaluate and update these charges as necessary.