RES 2010-07TOWN OF TROPHY CLUB, TEXAS
RESOLUTION NO. 2010-07
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF
TROPHY CLUB, TEXAS, AUTHORIZING THE PURCHASE OF
INNOPRISE BROWSER BASED LOCAL GOVERNMENT SOFTWARE
FROM INNOPRISE SOFTWARE, INC., THE SOLE SOURCE SUPPLIER
OF SUCH SOFTWARE; AUTHORIZING THE TOWN MANAGER OR HIS
DESIGNEE TO TAKE SUCH ACTION AND EXECUTE SUCH
DOCUMENTS AS NECESSARY TO EFFECTUATE THE PURCHASE;
AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Town of Trophy Club, Texas, desires to purchase browser
based local government software for use by ernployees for use in the perforrnance of
their job duties for the Town; and
WHEREAS, Innoprise Software, Inc. is the sole source for the Innoprise local
government browser based software in that Innoprise Software is the only cornpany that
markets Innoprise browser based local government software; and
WHEREAS, the Town Council is of the opinion that the software applications to
be purchased by the Town are available only from one source, Innoprise Software, Inc.
and therefore the purchase is exempt from competitive bid as provided for in V.T.C.A.,
Local Governrnent Code, Section 252.022(a)(7); and
WHEREAS, Section 5.09 of the Town's Purchasing Policy Manual provides that
upon review and concurrence of the Town Manager or his designee, a Resolution
outlining the basis for a sole purchase shall be submitted to Town Council for approval;
and
WHEREAS, the Town Manager has reviewed the proposed purchase identified
by the Finance Department as a sole source purchase, has reviewed the detailed
justification provided by the Finance Department explaining why such sole purchase is
necessary, a copy of which is attached hereto and incorporated herein as Exhibit "A";
and
WHEREAS, based upon the information provided by the Finance Department,
the Town Manager concurs with the deterrnination that the purchase is a bona fide sole
source purchase and recomrnends the purchase to the Town Council pursuant to this
Resolution; and
WHEREAS, upon full review and consideration of the proposed purchase and all
matters attendant and related thereto, the Town Council is of the opinion that the
purchase should be approved, and that the Town Manager or his designee should be
Resolution 2010-07 1
authorized to take such action and execute such documents as necessary to effectuate
the purchase.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE
TOWN OF TROPHY CLUB, TEXAS, THAT:
Section I. The Town Council hereby finds and determines that Innoprise
Software, Inc. is the sole source for the Innoprise browser based local government
software to be purchased by the Town and, thus, the purchase of such software
applications is exempt from competitive bid as provided for in V.T.C.A., Local
Government Code, Section 252.022(a)(7).
Section II. The Town Manager or his designee is hereby authorized to execute
all documents as necessary to effectuate the purchase of the Innoprise browser based
local government software from Innoprise Software, Inc., the sole source supplier of
such software, in an amount not to exceed $23,000.
Section III. This Resolution shall become effective immediately upon its
passage.
PASSED AND APPROVED by the Town Council of the Town of Trophy Club,
Texas, this 15th day of February, 2010.
ATTEST:
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/fawn -ecretary, Lisa Hennek
Town of Trophy Club, Texas
[Seal]
APPROVED AS TO FORM:
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Town Attorney, Patricia A. Adams
Town of Trophy Club, Texas
Resolution 2010-07
Mayor, Connie White
Town of Trophy Club, Texas
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EXHIBIT "Au
SOLE SOURCE/PROPRIETARY PURCHASE JUSTICATION
A proprietary purchase is justifiable when an equivalent product or service is not
available. This means that the product or service has a unique feature that is not
shared by others or provides a compelling distinction which sets one vendor apart from
another in the marketplace.
Please provide an explanation of the needs for the unique specification and explain
what restricts the specification to only one manufacturer or provider:
Innoprise Software, Inc. provides local government financial and utility software that is
based on new generation Internet technologies which do not have the limitations of
older-generation legacy systems. The applications provide the ability to easily
exchange data with desktop applications and extract information to create cornplex ad
hoc reports, charts, and spreadsheets. Not only do they have the ability to "download"
information to desktop applications, they can also "upload" information.
Please explain why competing products are not satisfactory, justifying the proprietary
purchase:
In the municipal market, most of the local government technology providers for small
and medium organizations are based on "legacy" systems using antiquated technology
which is 20 to 30 years old. Changes to these systems are difficult, costly, and time
consuming. Due to limitations of the software, many users have had to purchase
separate report writing applications to interface with the "legacy" system applications in
order to create desired reports.
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